HomeMy WebLinkAboutResolution 2026-13, Agreement with rH2 Engineering for design_2026 Pedestrian Safety ImprovementsCity of East Wenatchee Resolution 2026-13 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2026-13
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an agreement with RH2 Engineering for design
services associated with the 2026 Pedestrian Safety Improvements
Project
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2026-13 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular
meeting thereof on this 3rd day of March, 2026.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
02-26-202603-03-2026
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________ Bob Siderius, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Effective Date: 03-03-2026
Jerrilea Crawford (Mar 5, 2026 13:48:13 PST)
Jerrilea Crawford
1
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
Task Authorization No. 12
City of East Wenatchee
General Engineering Services
Pedestrian Safety Improvements
February 2026
RH2 Project No. EW 0210133.12
In accordance with our Professional Services Agreement for 2021 General Engineering Services,
dated February 16, 2021, this Task Authorization outlines the Scope of Work for the Pedestrian Safety
Improvements project. The work will be performed and invoiced in compliance with the terms and
conditions listed in the governing Agreement and any issued Contract Amendments.
Background
The City of East Wenatchee (City)received Transportation Improvement Board (TIB)funds to
construct pedestrian safety improvements at four locations in East Wenatchee (TIB C-E-161(005)-1).
These improvements consist of a midblock Rectangular Rapid Flashing Beacon (RRFB) crossing and
associated Americans with Disabilities Act (ADA)ramps at three locations (9th Street NE, Rock Island
Road, and 4th Street SE), as well as approximately 650 linear feet of sidewalk improvements on Grover
Place.The City selected RH2 Engineering, Inc., (RH2) to prepare preliminary and final engineering
designs for this project.
General Assumptions
The following assumptions were made when preparing this Scope of Work:
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. Information is
assumed to be provided by or with written authorization from the owner of the information.
Deliverables will be submitted in electronic format (PDF) unless otherwise noted.
The services described herein will be performed to the level of effort identified in the attached
Fee Estimate. If additional effort is needed, that extra work will be mutually determined by
the City and RH2.
The proposed improvements will be bid as one project.
Task 1 –Surveying
Objective:Obtain a topographic survey of the project areas, including existing rights-of-way (ROW).
Approach:
Obtain a topographic survey of the project areas, including existing ROW, pedestrian
crossings, and sidewalk areas. This subtask will be performed by a subconsultant to RH2.
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
2
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
Review mapped utilities and identify utility owners for potential coordination.RH2 will rely
on the accuracy and completeness of utilities’ representations as to where their utilities are
located.
Prepare a base map from the survey data and utility information.Prepare a surface in Civil
3D for the pedestrian improvements.
RH2 Deliverables:
Topographic survey in AutoCAD version 2005 or later.
Task 2 –Permitting
Objective:Support the City with preparing and submitting environmental and site development
permits for the project’s construction.
Approach:
Prepare a State Environmental Policy Act (SEPA)Checklist for the project.Provide draft SEPA
Checklist for City review, finalize with City review comments,and submit to City Planning for
determination and public notice.It is assumed that the City will act as lead agency for SEPA
compliance.
Prepare Executive Order 02-02 form and submit to the Washington State Department of
Archaeological and Historical Preservation.
Prepare Erosivity Waiver Certification for project compliance with the Construction
Stormwater General Permit. Submit certification form to the Washington State Department
of Ecology and facilitate waiver issuance for the project.It is assumed that the total land
disturbance will be less than 5 acres,and the project is eligible for coverage under the Erosivity
Waiver.
Assumptions:
The City will be the applicant for permit applications with RH2 acting as the authorized agent.
The City will pay all permit fees directly.
Clearing and Grading, ROW,and/or Building Permit approvals will not be required by the City
for this project. As a City project, these reviews will occur with project design reviews. The City
will coordinate internally to ensure information related to project improvements and
construction activities are communicated and/or provided, as needed and in lieu of permit
review/issuance.
Provided by City:
Review and comment on draft SEPA.
Payment of permitting fees.
Internal City coordination regarding site, building, and ROW work and construction activities.
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
3
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
RH2 Deliverables:
Preliminary and final SEPA Checklist.
Executive Order 02-02 form.
Erosivity Waiver Certification.
Task 3 –Pedestrian Crossings Design
Objective: Prepare bid plans for the midblock RRFB crossing and ADA ramps at three (3)locations:
9th Street NE between Baker Street and Eastmont Avenue, Rock Island Road near Simon Street, and
4th Street SE near S Kansas Avenue.The crossings on 9th Street NE and Rock Island Road anticipate a
center refuge island.
Approach:
Prepare a Traffic Study documenting the locations of the proposed midblock crossings.
Design ADA ramps at the midblock locations,including the center refuge islands.
Prepare 60-percent design level plans and an Engineer’s opinion of probable construction
cost (OPCC) for the proposed improvements.Show locations of each of the proposed ADA
ramps, center refuge islands,and crosswalk pavement markings.Attend one (1) site visit with
City staff to discuss project improvements.
Prepare 95-percent design level plans and OPCC. The 95-percent design-level plan set will
respond to the City’s 60-percent review comments and include the following:
Cover sheet and legend sheet.
Summary of quantities sheet.
Plan sheets for the proposed improvements.
Detail sheets.
Traffic control plans.
Prepare 95-percent design level technical specifications and front-end bid documents,
including Washington State Department of Transportation (WSDOT)Amendments and
WSDOT General Special Provisions. Prepare project-specific special provisions to be used for
bidding the proposed improvements.Technical specifications will be based on
WSDOT/American Public Works Association (APWA) format.The City will provide any
City-specific technical provisions,bid documents,and construction contract forms for the
project.
Perform an internal quality assurance and quality control (QA/QC)review of the 95-percent
design documents.
Prepare and submit the plans, specifications, and OPCC (PS&E)for City review and approval
at the 95-percent design stage.
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
4
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
Prepare bid-ready PS&E documents based on City review comments.
Assist the City with bidding the project.Respond to bidder questions. Prepare up to one (1)
addendum.QuestCDN will be used as the online bidding forum.
Provided by City:
Attendance at site visit to discuss project improvements.
City-specific technical provisions, bid documents, and construction contract forms in
Microsoft Word.
Review comments on 60-percent plans and 95-percent PS&E.
RH2 Deliverables:
Traffic Study.
60-percent design plans and OPCC.
Attendance at site visit to discuss project improvements.
95-percent PS&E.
Bid-ready PS&E.
Task 4 –Grover Place Sidewalk Improvements
Objective:Develop design and provide bidding support for the sidewalk improvements along Grover
Place between NE Ella Street and 8th Street NE.
Approach:
Design curb, gutter, sidewalk, and ramps as shown in Figure 1.
Prepare 60-percent design level plan view exhibit and OPCC for the proposed improvements.
Show locations of the new sidewalk.Attend one (1) site visit with City staff to discuss project
improvements.
Prepare 95-percent design level plans and OPCC. The 95-percent design level plan set will
respond to the City’s 60-percent review comments and include the following:
Cover sheet and legend sheet.
Summary of quantities sheet.
Plan sheets for the proposed improvements.
Detail sheets.
Prepare 95-percent design level technical specifications and front-end bid documents,
including WSDOT Amendments and WSDOT General Special Provisions. Prepare
project-specific special provisions to be used for bidding the proposed improvements.
Technical specifications will be based on WSDOT/APWA format.The City will provide any
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
5
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
City-specific technical provisions,bid documents,and construction contract forms for the
project.
Perform an internal QA/QC review of the 95-percent design documents.
Prepare and submit the PS&E for City review and approval at the 95-percent design stage.
Prepare the bid-ready PS&E documents based on City review comments.
Assist the City with bidding the project.Respond to bidder questions. Prepare up to one (1)
addendum.QuestCDN will be used as the online bidding forum.
Figure 1 –Grover Place Sidewalk Improvements
Provided by City:
Attendance at site visit to discuss project improvements.
Review comments on 60-percent plans and 95-percent PS&E.
RH2 Deliverables:
60-percent plan view exhibit and OPCC.
Attendance at site visit to discuss project improvements.
95-percent PS&E.
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
6
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
Bid-ready PS&E.
Task 5 –Project Management Services
Objective:Coordinate with outside agencies and the City regarding the scope of work, schedule, and
budget, as applicable.
Approach:
Coordinate the project with the City and TIB.Prepare meeting agendas and minutes.
Meet with City staff at the 60-percent design level.
Meet with City staff at the 95-percent design level.
Prepare TIB project funding Updated Cost Estimate (UCE) forms at bidding and contract
award.
Monitor RH2’s scope of work, schedule, and budget. Provide monthly invoices and maintain
project records.
Assumptions:
The City will take the lead on outside agency coordination with support from RH2.
Provided by City:
Attendance at requested meetings.
RH2 Deliverables:
Meeting agendas and meeting minutes.
Monthly invoices.
Project Schedule
RH2 is prepared to commence with the work outlined herein upon written authorization to proceed
from the City. It is anticipated that bid-ready documents will be completed by May 2026.
EXHIBIT A
City of East Wenatchee Task Authorization No. 12
General Engineering Services Pedestrian Safety Improvements
7
2/25/2026 3:57:17 PM J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_AGMT_Pedestrian Safety Improvements.docx
Fee for Services
The fee for services shall be on a time and expense basis and shall not exceed $125,974 as shown on
the attached Exhibit B,Fee Estimate without prior written authorization of the City.
RH2 Engineering, Inc.
300 Simon Street SE, East Wenatchee, WA 98802
City of East Wenatchee
271 9th Street NE, East Wenatchee, WA 98802
SIGNATURE DATE SIGNATURE DATE
PRINT NAME & TITLE PRINT NAME &TITLE
2/25/26
Jerrilea Crawford
03-03-2026
EXHIBIT A
EXHIBIT B
Fee Estimate
Task Authorization No. 12
City of East Wenatchee
General Engineering Services
Pedestrian Safety Improvements
Feb-26
Description
Total
Hours
Total RH2
Labor
Total Subconsultant Total RH2
Expense
Total Expense Total Cost
Task 1 Surveying 21 3,679$ 13,800$ 477$ 477$ 17,956$
Task 2 Permitting 24 4,739$ -$ 668$ 668$ 5,407$
Task 3 Pedestrian Crossings Design 264 52,083$ -$ 5,592$ 5,592$ 57,675$
Task 4 Grover Place Sidewalk Improvements 180 35,747$ -$ 4,634$ 4,634$ 40,381$
Task 5 Project Management Services 16 4,444$ -$ 111$ 111$ 4,555$
PROJECT TOTAL 505 100,692$ 13,800$ 11,482$ 11,482$ 125,974$
J:\Data\EW\21-0133\00 Contract\TA 12\TA 12_FEE_Pedestrian Safety Improvements 2/25/2026 3:58 PM
EXHIBIT A
CITY OF EAST WENATCHEE
Final Audit Report 2026-03-05
Created:2026-03-05
By:City Clerk (cityclerk@eastwenatcheewa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAARGodYiO0tDp1xmidlHO-lji1YafW0nJQ
"CITY OF EAST WENATCHEE" History
Document created by City Clerk (cityclerk@eastwenatcheewa.gov)
2026-03-05 - 9:10:02 PM GMT
Document emailed to Jerrilea Crawford (jcrawford@eastwenatcheewa.gov) for signature
2026-03-05 - 9:10:08 PM GMT
Email viewed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
2026-03-05 - 9:47:56 PM GMT
Document e-signed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
Signature Date: 2026-03-05 - 9:48:13 PM GMT - Time Source: server
Agreement completed.
2026-03-05 - 9:48:13 PM GMT