HomeMy WebLinkAbout08-19-2025 City Council 2026 Budget Workshop 1 MinutesCITY COUNCIL
2026 BUDGET WORKSHOP
Tuesday, August 19, 2025
City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Budget Workshop Minutes 08-19-2025
Present: Councilmember Arnold, Councilmember Castellente and Councilmember Magdoff.
Staff Present: Mayor Crawford, Finance Director Josh DeLay, IT Specialist Ike Laswell and City
Clerk Laura Leon.
1.CALL TO ORDER
Councilmember Arnold called the meeting to order at 2:35 p.m.
2.DRAFT 2026 DEPARTMENT BUDGET PRESENTATIONS
IT Specialist Ike Laswell, Court Administrator Mary Beth Phillips, Streets Manager Josh Toftness
and Public Works Director Garren Melton presented their respective draft 2026 department
budgets. Please see attachment A.
Councilmember Johnson joined the meeting at 3:44pm.
3.ADJOURNMENT
With no further business, the meeting adjourned at 4:41 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
Jerrilea Crawford (Sep 3, 2025 12:24:56 PDT)
Jerrilea Crawford
MUNICIPALCOURTBUDGET2026
Presented by:
Judge Clarke W. Tibbits
Mary Beth Phillips, Court
Administrator
ATTACHMENT A
YOUR COURT
The East Wenatchee Municipal Court has
•one appointed part-time judge
•one Administrator,
•one full-time clerk/bailiff/Spanish interpreter,
•one full-time clerk/probation officer,
•one full-time clerk.
The mission of the East Wenatchee Municipal Court is to promote
respect for law and individual rights; provide open, accessible, and
effective forums for dispute resolution; resolve legal matters in a
just, efficient, and timely manner and assure the dignified and fair
treatment for its employees and customers. The East Wenatchee
Municipal Court is dedicated to its partnership with the City of East Wenatchee in enhancing the quality of life and safety of our community.
East Wenatchee Municipal Court is a limited jurisdiction court hearing the following cases:
•Traffic and non-traffic infractions.
•Criminal and criminal-traffic misdemeanors and gross
misdemeanors.
•Parking enforcement violations
Page 1
ATTACHMENT A
MUNICIPAL COURT RESPONSIBILITIES
Municipal Court Responsibilities Core Mission: Ensure access to justice and serve our community.
Daily Operations:
•Process court documents, orders, judgments, and correspondence.
•Issue and process warrants, subpoenas, bonds, bail forfeitures, and compliance requirements.
•Perform accurate accounting, receipting, and cash handling for fines, fees, and penalties.
•Maintain court records, customer accounts, and collections.
Collaboration: Support law enforcement, attorneys, and partner agencies.
Compliance: Meet statutory deadlines, respond to legislative changes, and ensure accuracy.
Impact of Errors: Mistakes or delays can have serious consequences.
Staffing Needs: Current staffing levels are essential for accuracy, efficiency, and public service.
•Currently at minimum staffing levels
•New system has required the need for new staff
Page 2
ATTACHMENT A
MUNICIPAL COURT CASELOAD
Numbers pulled 1/1/24-8/14/24 and 1/1/25-8/14/25
Case Type Year to Date filings
2024
Year to Date filings
2025
% Case Filing
Increase/Decrease
Criminal Non-Traffic 97 133 +37.11
Criminal Traffic 310 255 -17.74
Infraction Non-Traffic 125 57 -54.40
Infraction Traffic 1970 1745 -11.42
Parking 12 8 -33.33
Case Type Year to Date
Filings 2024
Year to Date
filings 2025
% Case Filing
Increase/Decrease
Criminal Non-Traffic 183 194 +6.01
Criminal Traffic 149 170 +14.09
Infraction Non-Traffic 37 16 -56.76
Infraction Traffic 580 677 +16.72
Parking 2 7 +250
Caseload data does not comprise a complete workload report for the courts. Administrative activities,
non-case activity, and off-bench case activity are not reflected in caseload statistics.
•1 part-time Judge •1 full-time Judge
•1 Court Administrator •1 Court Administrator
•1 Chief Clerk
•1 Lead Clerk
•1 full-time
Bailiff/Interpreter/clerk
•1 full-time
Bailiff/Interpreter
•1 Part time
Bailiff/Interpreter
•1 full-time Probation
Officer/Clerk
•1 full-time Probation
officer
•1 full-time probation
officer/Clerk
•1 full-time Clerk •4 full-time Clerks
•1 part-time Clerk
MUNICIPAL DISTRICT COURT
STAFFING COMPARABLES
DOUGLAS COUNTY DISTRICT COURT CASELOAD
Page 3
ATTACHMENT A
Page 4
ATTACHMENT A
Court revenues come from three primary sources: fees for court services, court costs and other
legal financial obligations and fines. Fees, such as filing fees, are increasingly limited by statutory
changes. For example, the court cannot always collect a filing fee upon receipt of an impound
hearing. Moreover, all fees are subject to waivers for persons unable to pay. Indigent persons are,
by statute, unable to pay.
Court fines, fees, costs, and other legal financial obligations, such as warrant and public defense
fees, have historically been assessed pursuant to statutory authority. These fees cannot be
assessed on indigent persons and others deemed unable to pay. Though considered as
punishment, courts must still consider factors bearing on the ability to pay when assessing fines.
This has severely limited the amount of money the court can assess or collect.
Additionally, these limitations also affect past cases. Statutes have opened avenues to review and
waive costs and fines imposed in past cases. Moreover, the court’s ability to enforce past
decisions imposing costs and fines, is limited. The court cannot punish a person for non-payment
where the person lacked the ability to pay. Further, other sanctions for non-payment have been
cut back. For example, drivers’ licenses cannot be suspended for failure to pay, and collection
agencies do not report failing to pay court costs. An account is deemed uncollectible after 10
years and is written off pursuant to RCW 10.01.180 and RCW 6.17.020.
Municipal Court collects revenue that is disbursed to the state
Page 5
ATTACHMENT A
COURT HIGHLIGHTS
MUNICIPAL COURT TURNED 30 YEARS OLD JANUARY 2025
Community
•Partnered with Sterling Middle School to host summer student program and decorate the jury room with student artwork.
•Hosts Pinnacle Prep students for a clerk job-shadowing experience.
•Coordinated in the past with Wenatchee Chamber to hold a mock trial for the Careers After School program.
•Continued involvement with the DVI (Domestic Violence Intervention) System Coordination Council
Advancement
•Probation Officer attends annual training to address emerging client challenges.
•Administrator serves as Central East Regional Director for the District & Municipal Court Management Association (DMCMA) for 5 years, teaching courts in the region.
•Earned DMCMA President’s Award two consecutive years (2024 & 2025)
•Coach/Mentor of the Year (2025).
•Administrator sworn in as DMCMA President for the 2025–2026 term.
•In October 2024, became a pilot court for Washington’s new Courts of Limited Jurisdiction Case Management System — one of 11 courts leading the way for 138 others statewide.
Compliance
•Finished processing 458 Blake v. Washington State cases and received $5,670.96 for our work from the state.
Page 6
ATTACHMENT A
Thank you
ATTACHMENT A
2026 Budget –Public Works
Overview
ATTACHMENT A
101 –Street Improvement Fund Changes
•Moved 25% of Superintendent salary to stormwater fund.
•Moved 5%* of Superintendent salary/benefits to event fund.
•Estimated combined savings of $56,000 to general fund.
•Reduced ER&R $50,000 (50%) for 2026.
•Exploring moving additional funds from Japanese garden,
banners, and parks items to events fund. Estimated additional
savings to general fund of $25,000 -$30,000 if approved by EWEB.
•Total general fund expenses reduced ~$130,000 from 2025.
2
ATTACHMENT A
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2020 2021 2022 2023 2024
Street Fund Expenditures Vs Budget
Budget Actual Expenditures
19% Under
Budget
6% Under
Budget
13% Under
Budget
6% Under
Budget
16% Under
Budget
Street Fund (101) 10% Budget Cut Exercise
Five-year average expenditures are 12% under budgeted expenditures.
2025 Budget = $1,473,641; 10% Reduction = $147,364
3
ATTACHMENT A
Salaries and Benefits
$709,187.00
Mandatory Expenses
(Utilities, Contracts, Fuel,
Insurance) $258,883.85
Snow and Ice $80,273.37
Roadway & Roadside
$45,347.52
Traffic Control Devices
$25,233.02
General Services
(Janitorial)/Supplies
$22,308.55
All other (Sidewalk, Paths,
Street Lights, City Parks,
Banners, Misc)
$21,145.73
ER&R
$100,000.00
Other $294,308.19
Total Street Fund Expense Breakdown (2024 Actuals)
4
ATTACHMENT A
What is in the Streets Budget?
•Roadway
•Sidewalks
•Special Purpose Paths (Loop
Trail)
•Street Lighting
•Traffic Control Devices
•Parking Facilities
•Snow and Ice
•Flags/Banners
•Roadside
•City Parks
•General
Services/Miscellaneous
•Facilities
5
ATTACHMENT A
Roadway: $159,755.20 (13%)
•Crackseal
•Coldpatch (pothole repair)
•Large asphalt repairs
Sidewalks: $24,137.58 (2%)
•Used to replace damaged panels or to
eliminate trip hazards.
6
ATTACHMENT A
Special Purpose Paths: $4,467 (>1%)
•Loop trail maintenance – HMA path
preservation, danger tree
trimming/removal, tunnel light
maintenance, graffiti removal, etc
Street Lighting: $52,674 (4%)
•Approximately $40,000 is the utility bill to
keep existing streetlights on.
•Remaining funds replace dead lights,
defective controllers, vandalized
equipment, required 811 power locates.
7
ATTACHMENT A
Traffic Control Devices $119,215 (9%)
•WSDOT Signal Maintenance, replacing aging signal equipment.
•Traffic paint (crosswalks, lane lines, stop bars, arrows, reflective beads)
•Replace aging cones and barricades
Parking Facilities: $650 (0%)
•Painting parking stalls, garbage cleanup, HMA repair and maintenance
8
ATTACHMENT A
Snow and Ice: $136,248 (11%)
•All snow plowing and de-icing operations
on streets and sidewalks adjacent to City
property.
Flags and Banners: $6,091 (1%)
•Seasonal event banners and American
flags. Includes minor repairs to mounting
hardware.
9
ATTACHMENT A
Roadside: $315,869 (25%)
•Tree trimming, street signs, weed
control, erosion control, graffiti
removal.
•Until 2025, also included
construction inspector hours.
City Parks: $85,159 (7%)
•Weed control, fertilizer, mowing,
irrigation maintenance and repairs,
water/power bills.
•High repair costs due to vandalism.
•Includes $12,000 Master Gardener
Contract for Japanese Garden.
10
ATTACHMENT A
Miscellaneous – General
Services, Training, Fuel,
Insurance: $181,682 (14%)
•Includes required CDL testing
(medical, random drug), union
contract clothing/boot allowance,
safety equipment, shop supplies,
janitorial services
•NOTE: $111,208 of this amount is
insurance.
Facilities: $62,606.87 (5%)
•HVAC Service contract, tools,
cleaning supplies, lightbulb
replacement, any structural repairs
or preservation.
11
ATTACHMENT A
Training: $13,494 (1%)
•Covers required trainings and
(re)certifications.
ER&R Fund: $100,000 (8%)
•Funds replacement of aging fleet.
Particularly important in a fleet with
a vehicle celebrating its 50th
birthday next year.
12
ATTACHMENT A
001 Fund
Major Changes:
•Moved 10% of Director Salary/Benefits to Stormwater Utility Fund.
•6% reduction from 2025 Budget in recurring expenses – 9.4% reduction if excluding Insurance costs.
•One time ask - $20,000 for a Pavement Management Plan
•Reduced $5,000 from Engineering Support Services.
Public Works 2025 Budget 2026 Budget Change
001-000-315-542-10-10-00 Salaries $ 128,500 $ 120,000 $ (8,500)
001-000-315-542-10-20-00 Benefits $ 41,000 $ 38,500 $ (2,500)
001-000-315-542-10-31-00 Office Supplies $ 750 $ 500 $ (250)
001-000-315-542-10-35-00 Small Tools & Equipment $ 500 $ 500 $ -
001-000-315-542-10-40-00 Cell Phone $ 750 $ 750 $ -
001-000-315-542-10-43-00 Travel $ 1,000 $ 600 $ (400)
001-000-315-542-10-46-00 Insurance $ 23,700 $ 29,000 $ 5,300
001-000-315-542-10-49-00 Training $ 2,000 $ 1,000 $ (1,000)
001-000-315-542-10-49-01 Miscellaneous $ 1,000 $ 500 $ (500)
001-000-315-542-10-49-10 Memberships $ 500 $ 300 $ (200)
001-000-315-544-20-45-00 Engineering Support Services
$ 20,000 $ 15,000 $ (5,000)
001-000-315-544-20-40-01 Pavement Management Plan $ - $ 20,000 $ 20,000
$ 219,700 $ 226,650 $ 6,950
13
ATTACHMENT A
001 - Pavement Management Plan
•For multiple pavement preservation grants, a Pavement
Management Plan either scores additional points, or is required
for consideration.
•City collected pavement condition data in 2025. Average
pavement condition has declined from 68 in 2020 to 62 in 2025.
•Plan will establish an acceptable pavement condition for the City.
•Plan will develop funding recommendations for desired LOS.
•If adequate funding is not available, establishes preservation
priorities.
14
ATTACHMENT A
001 - Pavement Management Plan Cont.
•Snip from FY 2025 NHS Grant Application. Having a pavement
management plan is nearly one third of total possible points.
•City received $4,600,000 in NHS funding in 2021 with a plan “in
development.”
•Nearly all Grant programs request pavement condition data and weigh
the City’s preservation program when considering projects.
15
ATTACHMENT A
301 Fund – 2026 Proposed Projects (Grant Funded)
•5th St NE Improvements:
Design Contract $ 729,350
Estimated Construction Engineering $ 500,000
Estimated Construction $ 4,750,301
Contingency (7.5%) $ 356,273
Total Estimated Cost $ 6,335,923
Total Grant Funding $ 6,120,000
City Match (TBD) $ 215,923
NOTE: Contingency is greater
than City Match. If full
contingency is not needed,
project may be 100% grant
funded.
16
ATTACHMENT A
301 Fund – 2026 Proposed Projects (Grant Funded)
•TIB APP Eastmont Ave Overlay:
•Coordinating with East Wenatchee Water District Project. Total project cost
would otherwise be ~$1,700,000
•Contingent on TIB funding, may pursue other treatments if unfunded to
capitalized on EWWD project.
Estimated Design $ 104,440
Estimated Construction Engineering $ 69,625
Estimated Construction $ 696,247
Total Estimated Cost $ 870,312
Grant funding, if awarded $ 727,012
City Match (TBD)$ 143,300
17
ATTACHMENT A
301 Fund – 2026 Proposed Projects (Grant Funded)
•TIB Pedestrian Safety Improvements:
•3 community requested protected crossings on 9th St NE, Rock
Island Road, 4th St SE.
•Filling sidewalk gap on Grover Place between 5th and 8th.
Estimated Design $ 126,350
Estimated Construction Engineering $ 66,900
Estimated Construction $ 669,000
Total Estimated Cost $ 862,250
Grant funding, if awarded $ 732,912
Link Transit Commitment, if awarded $ 100,000
City Match (TBD)$ 29,338 18
ATTACHMENT A
301 Fund – 2026 Proposed Projects (Grant Funded)
19
ATTACHMENT A
301 Fund – 2026 Proposed Projects (unfunded)
•19th St NE Short Span
Bridge Analysis : $25,000
•Preliminary analysis to
determine remaining life
of bridge, determine if
load restrictions on 19th
St NE are needed,
possibly assist with
repair/replacement
design.
20
ATTACHMENT A
401 Fund – Notable Changes
Revenue:
•Estimated Revenue $1,173,000 from SWU fees.
Expense:
•Moved 25% of Street Superintendent, 10% PW Director Salary and Benefits into fund ~$50,000
•$30,000 to Update Stormwater Comprehensive Plan.
•Increased supply budget for purchase of steel plates, equipment trailer, and additional detour signage for small projects to $50,000.
•Camera inspection of corrugated metal pipes: $20,000.
•Small Works Project Budget increased to $100,000.
•PWTFL Debt Service payment reduced from $76,000, to $11,700 for 2026. Final annual payment in 2027.
21
ATTACHMENT A
401 Fund – 2026 Project – Continue N Baker
22
ATTACHMENT A
401 Fund – Small Works
Projects Cont.
•Budgeting $100,000 to sleeve ~750’ of
24” pipe on N Baker Ave.
•Budgeting $20,000 for consultant to
camera corrugated metal pipes that
City camera cannot access (Baker,
11th, VMP, 9th St NE, Grant Road, 3rd &
4th St SE).
23
ATTACHMENT A
2025 N Baker Ave Failed Storm Pipe:
Estimated Contractor Cost
Item Qty Unit Unit Cost Total
Mobilization 1 LS $ 25,000 $ 25,000
Project Temporary Traffic Control 1 LS $ 20,000 $ 20,000
Roadway Excavation Incl. Haul 465 CY $ 65 $ 30,225
Corrugated Polyethylene Storm Pipe 12 In Diam.620 LF $ 150 $ 93,000
Divert Spring Water During Consruction 1 LS $ 15,000 $ 15,000
Adjust Manhole 3 EA $ 1,000 $ 3,000
Manhole 48" Diameter 2 EA $ 4,000 $ 8,000
Connect to Existing Structure 12 EA $ 2,000 $ 24,000
Crushed Surface Base Course 700 TN $ 50 $ 35,000
Crushed Surface Top Course 150 TN $ 60 $ 9,000
Remove Structures and Obstructions 1 LS $ 5,000 $ 5,000
Stormwater Pollutent Prevention 1 LS $ 2,000 $ 2,000
HMA 3/8 In PG 64H-28 65 TN $ 200 $ 13,000
Total Cost:$ 282,225 *Not including markup if emergency contract required.
24
ATTACHMENT A
2025 N Baker Ave Failed Storm Pipe:
Estimated Total in House Costs
Item Qty Unit Unit Cost Total
12" Sewer Pipe 620 LF $ 32 $ 19,840
CDF Backfill for Destabilized Areas 1 LS $ 2,000 $ 2,000
Misc. Project Supplies 1 LS $ 8,000 $ 8,000
Crushed Surface Top Course 20 TN $ 25 $ 500
HMA 3/8 In PG 64H-28 16 TN $ 100 $ 1,600
Vactor Rental (budgeted)1 LS $ 9,000 $ 9,000
Staff Salary + Benefits 900 Hours $ 52 $ 46,800
ER&R Vehicle Rental (trucks, mini, dump trucks)1 LS $ 9,000 $ 9,000
Supply Cost $ 31,940
Sunk Costs $ 64,800
Total Cost $ 96,740 $250,000 Estimated savings not including sunk costs
$185,485 Estimated savings including sunk costs
25
ATTACHMENT A
Stormwater Comp Plan Update
•Last version substantially completed in 2021, not formally
adopted due to staffing levels.
•New update recommended to ensure compliance with 2024-2029
Municipal Stormwater Permit, and update capital project list.
•Projects identified in current capital project list have received over
$3,000,000 in grant funds for water quality and flow control
projects (Storm pond on Highline Drive, N Kentucky Ave
conveyance and treatment).
26
ATTACHMENT A
5b. 08-19-2025 City Council 2026 Budget
Workshop 1 Minutes
Final Audit Report 2025-09-03
Created:2025-09-03
By:City Clerk (cityclerk@eastwenatcheewa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAASD-t0gpcCCuLPSamssv2Xf_OLDe4g3m-
"5b. 08-19-2025 City Council 2026 Budget Workshop 1 Minutes"
History
Document created by City Clerk (cityclerk@eastwenatcheewa.gov)
2025-09-03 - 2:32:14 AM GMT
Document emailed to jcrawford@eastwenatcheewa.gov for signature
2025-09-03 - 2:32:39 AM GMT
Email viewed by jcrawford@eastwenatcheewa.gov
2025-09-03 - 7:24:27 PM GMT
Signer jcrawford@eastwenatcheewa.gov entered name at signing as Jerrilea Crawford
2025-09-03 - 7:24:54 PM GMT
Document e-signed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
Signature Date: 2025-09-03 - 7:24:56 PM GMT - Time Source: server
Agreement completed.
2025-09-03 - 7:24:56 PM GMT