HomeMy WebLinkAboutResolution 2025-36, RH2 Consultant Supplement Agreement VMP OverlayCity of East Wenatchee Resolution 2025-36 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2025-36
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a Consultant Agreement Supplement between the
City of East Wenatchee and RH2 Engineering for engineering and
administrative construction management services associated with the
Valley Mall Parkway Overlay.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatchee wa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization . The City Council authorizes the Mayor to execute a
consultant agreement supplement that conforms to the language set
forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this 5th day of August, 2025.
The City of East Wenatchee,
Washington
By.
Jerrilea Crawford, Mayor
Attest:
^tu^/
Anna Laura Lean, City Clerk
Approved as to form only:
^1m
Bob Siderius, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Effective Date:
07-31-2025
08-05-2025
08-05-2025
City of East Wenatchee Resolution 2025-36 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Jerrilea Crawford
CONSULTANT SUPPLEMENTAL AGREEEMENT.DOC
Transportation Improvement Board
Consultant Supplemental Agreement
Agency City of East Wenatchee Project Number 3-E-161(005)-1
Project Name Valley Mall Parkway Overlay, Multiple Locations –9th Street NE to SR 28.
Consulting Firm RH2 Engineering, Inc.
Supplement Phase Supplement for Construction Phase
The Local Agency of City of East Wenatchee desires to supplement the agreement entered into with RH2
Engineering, Inc.,and executed on January 21, 2025.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section II,SCOPE OF WORK, is hereby amended to include
Refer to the enclosed Exhibit B-1,Scope of Work.
Section V, Payment, is hereby amended to include
Refer to the enclosed Exhibit D-1,Fee Estimate.
Section IV,TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date
SUPPLEMENTAL COMPLETION DATE February 27, 2026
Section V,PAYMENT, shall be amended as follows as set forth in Exhibit A
MAXIMUM AMOUNT PAYABLE $116,972.03
EXHIBIT A
Original Agreement Supplement Total
Direct Salary Cost $20,542.34 $10,497.72 $31,040.06
Overhead
(including Salary Additives)$41,435.96 $21,174.96 $62,610.92
Fixed Fee $6,162.70 $3,149.32 $9,312.02
Reimbursables $6,791.03 $1,468.00 $8,259.03
Subconsultant Cost -$5,750.00 $5,750.00
Total $74,932.03 $42,040.00 $116,972.03
If you concur with this supplement and agree to the changes as stated above, please sign and date in the
appropriate spaces below.
Agency Signature Date
Consultant Signature Date
7/31/25
Exhibit A
City of East Wenatchee
Resolution 2025-36
1
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EXHIBIT B-1
Scope of Work
Consultant Supplemental Agreement No. 1
City of East Wenatchee
Valley Mall Parkway Overlay, Multiple Locations
9th Street NE to State Route 28
Services During Construction
July 2025
Background
This Scope of Work describes the services during construction for grinding and overlaying
approximately 0.71 miles of Valley Mall Parkway in East Wenatchee, Washington.The City of East
Wenatchee (City)project begins at the intersection of Valley Mall Parkway and 9th Street NE and
continues north to the intersection of Valley Mall Parkway and State Route (SR)28. The project limits
end at the Washington State Department of Transportation (WSDOT)right-of-way of SR 28 and
Valley Mall Parkway.The following tasks outline services provided by RH2 Engineering, Inc., (RH2)to
support the construction phase of the project.
Task 5 –Services During Construction
Objective:Provide construction observation and construction contract administration services for
the Valley Mall Parkway Overlay project.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting
minutes for the pre-construction conference. Attend the pre-construction conference, to be
held at City Hall, with the RH2 project manager and one (1) RH2 observer.
Coordinate Materials Testing –Coordinate with Construction Special Inspection (CSI) as a
subconsultant to RH2 to facilitate testing of the concrete, asphalt, and earthwork items in
accordance with the WSDOT Standard Specifications for Road, Bridge, and Municipal
Construction.
Review Submittals –Prepare a Record of Materials (ROM) spreadsheet to track submittal
reviews. Review submittals for up to twenty (20) materials in accordance with the project
plans and specifications. Maintain the ROM on a weekly basis during construction.
Provide Part-Time On-Site Observations –Provide one (1) engineer on call for up to
twenty-five (25) hours during the construction of the project to address technical issues and
questions on site.The City will provide daily construction observation.
Respond to Requests for Information (RFIs) and Questions –Address technical issues and
respond to construction contractor RFIs and questions that cannot be addressed in the field
by the observer. Prepare weekly statements of working days.
Exhibit A
City of East Wenatchee
Resolution 2025-36
City of East Wenatchee
Valley Mall Parkway Overlay, Multiple Locations Exhibit B-1
9th Street NE to State Route 28 Scope of Work
Services During Construction Consultant Supplemental Agreement No. 1
2
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Prepare Pay Estimates –Prepare three (3) progress pay estimates for submittal to the City for
processing.
Review Change Orders –Review and prepare up to two (2) change orders for City and WSDOT
approval.
Provide Project Closeout –Assemble project records for closeout and transfer to the City.
Prepare completion letters as requested. Prepare construction record drawings based on
contractor as-constructed records.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with RH2 staff and the contractor, and
administer request for sublets, lower tier subcontractor certification, and statements of
intent. Set up RH2’s construction files, and track, assemble, file, and maintain construction
documentation. Assist with federal funding documentation.
Assumptions:
RH2 will perform this Scope of Work to the level of effort identified in the Fee Estimate. If any
additional effort is requested or required to complete the work, the City and RH2 shall
mutually negotiate an amendment to the agreement.
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work.RH2 assumes
that the entity providing such information to RH2 is either the owner of such information or
has obtained written authorization from the owner to distribute said information.
It is assumed the project is thirty (30) working days with part-time observation as described
in subtask 5.4.Additional effort, if needed, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or
for determining means and methods.
Deliverables will be submitted in electronic format (PDF) unless otherwise noted.
Provided by City:
Attendance at pre-construction conference.
Additional inspection services required.
RH2 Deliverables:
Attendance at pre-construction conference and agenda and meeting minutes.
Materials testing and reports
Submittal reviews.
ROM in Microsoft Excel format.
Exhibit A
City of East Wenatchee
Resolution 2025-36
City of East Wenatchee
Valley Mall Parkway Overlay, Multiple Locations Exhibit B-1
9th Street NE to State Route 28 Scope of Work
Services During Construction Consultant Supplemental Agreement No. 1
3
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Submittal reviews.
Construction observation reports and photos.
Responses to RFIs and technical questions.
Weekly statements of working days.
Three (3) pay estimates in PDF and Microsoft Excel formats.
Project records.
Letters of substantial completion, physical completion, and project completion.
Construction record drawings.
Monthly invoices.
Project Schedule
RH2 is prepared to commence with the work upon written authorization from the City. The project
is scheduled to be physically complete by September 2025, and it is anticipated that project closeout
will be by February 2026.
Exhibit A
City of East Wenatchee
Resolution 2025-36
EXHIBIT D-1
Fee Estimate
Consultant Supplemental Agreement No. 1
City of East Wenatchee
Valley Mall Parkway Overlay, Multiple Locations – 9th Street NE to SR 28
Services During Construction
Jul-25
Description
Principal Project Manager Staff Engineer Project Accounting Administrative
Support
Total
Hours
Total RH2
Labor
Total
Subconsultant
Total Expense Total Cost
Task 5 Services During Construction 12 80 57 2 2 153 34,822$ 5,750$ 1,468$ 42,040$
5.1 Attend Pre-Construction Conference 2 4 3 --9 2,142$ -$ 279$ 2,421$
5.2 Coordinate Materials Testing -4 3 --7 1,568$ 5,750$ 39$ 7,357$
5.3 Review Submitals -12 4 --16 3,844$ -$ 96$ 3,940$
5.4 Provide Part-Time On-Site Observations --25 --25 4,300$ -$ 315$ 4,615$
5.5 Respond to RFIs and Questions 4 16 4 --24 6,044$ -$ 151$ 6,195$
5.6 Prepare Pay Estimates -12 8 --20 4,532$ -$ 113$ 4,645$
5.7 Review Change Orders 2 8 4 --14 3,366$ -$ 84$ 3,450$
5.8 Provide Project Closeout 2 12 6 -2 22 5,052$ -$ 291$ 5,343$
5.9 Provide Project Management Services 2 12 -2 -16 3,974$ -$ 99$ 4,073$
PROJECT TOTAL 12 80 57 2 2 153 34,822$ 5,750$ 1,468$ 42,040$
J:\Data\EW\25-0037\00 Contract\Amnd 1\A-1_FEE_VMP Preservation 9th to SR28 SDC 7/29/2025 10:39 AM
ExhibitWA
City of East Wenatchee
Resolution 2025-36
RATE LIST RATE UNIT
Professional I $172 $/hr
Professional II $188 $/hr
Professional III $209 $/hr
Professional IV $231 $/hr
Professional V $246 $/hr
Professional VI $263 $/hr
Professional VII $287 $/hr
Professional VIII $309 $/hr
Professional IX $318 $/hr
Technician I $133 $/hr
Technician II $146 $/hr
Technician III $165 $/hr
Technician IV $179 $/hr
Technician V $197 $/hr
Technician VI $215 $/hr
Technician VII $234 $/hr
Technician VIII $244 $/hr
Administrative I $89 $/hr
Administrative II $104 $/hr
Administrative III $122 $/hr
Administrative IV $145 $/hr
Administrative V $171 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.7000
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT D-1 continued
RH2 ENGINEERING, INC.
2025 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Exhibit A
City of East Wenatchee
Resolution 2025-36
5. Resolution 2025-36 RH2 Consultant
Supplement Agreement VMP Overlay
Final Audit Report 2025-08-11
Created:2025-08-11
By:City Clerk (cityclerk@eastwenatcheewa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAArKAosUZn2EnDo6x1bqy6I4maDWAYRvt5
"5. Resolution 2025-36 RH2 Consultant Supplement Agreement
VMP Overlay" History
Document created by City Clerk (cityclerk@eastwenatcheewa.gov)
2025-08-11 - 5:07:15 PM GMT
Document emailed to jcrawford@eastwenatcheewa.gov for signature
2025-08-11 - 5:07:30 PM GMT
Email viewed by jcrawford@eastwenatcheewa.gov
2025-08-11 - 5:09:09 PM GMT
Signer jcrawford@eastwenatcheewa.gov entered name at signing as Jerrilea Crawford
2025-08-11 - 5:09:24 PM GMT
Document e-signed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
Signature Date: 2025-08-11 - 5:09:26 PM GMT - Time Source: server
Agreement completed.
2025-08-11 - 5:09:26 PM GMT