HomeMy WebLinkAboutResolution 2025-17, Consultant Contract Amendment No. 1 N Kentucky Ave ImprovementsCity of East Wenatchee Resolution 2025-17 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
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Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2025-17
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract amendment between the City of East
Wenatchee and RH2 Engineering for design and right of way services
associated with the N Kentucky Ave Improvements Project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2025-17 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular
meeting thereof on this 1st day of April, 2025.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________ Bob Siderius, City Attorney
Filed with the City Clerk: 03-27-2025
Passed by the City Council: 04-01-2025
Effective Date: 04-01-2025
Jerrilea Crawford (Apr 20, 2025 21:58 PDT)
Jerrilea Crawford
3/19/2025 11:19 AM J:\Data\EW\24-0072\00 Contract\A-1\Amnd 1_AGMT_N Kentucky Ave Improvements_ROW Acquisition.docx
City of East Wenatchee
Contract Amendment No.1
N Kentucky Avenue Improvements
Right-of-Way Acquisition
RH2 Project No.EW 0240074.00
In accordance with our Professional Services Agreement for then Kentucky Avenue Improvements,
dated April 2, 2024,this is an authorization to revise the project parameters as described below.The
work will be performed and invoiced using the terms and conditions listed in the original agreement,
plus previous amendments.
This Amendment modifies the following elements of the Scope of Work and Fee Estimate:
Reference attached Exhibit A –Scope of Work and Exhibit D –Fee Estimate and Rates and Charges.
The engineering fee authorization will increase by $50,030.24 for a total authorization amount of
$729,107.57.
Please sign this authorization in the space provided below and return to RH2 Engineering,Inc.,by mail
at the address below or by email to cyamamoto@rh2.com.
RH2 Engineering, Inc.
300 Simon Street SE
East Wenatchee, WA 98802
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
SIGNATURE DATE SIGNATURE DATE
PRINT NAME & TITLE PRINT NAME &TITLE
Original Page 1 of 6 Pages
3/19/2025
Paul R. Cross, Executive Vice President
Exhibit A
City of East Wenatchee
Resolution 2025-17
1
3/19/2025 11:43:45 AM J:\Data\EW\24-0072\00 Contract\A-1\Amnd 1_SOW_N Kentucky Ave Improvements_ROW Acquisition.docx
EXHIBIT A
Scope of Work
Amendment No. 1
City of East Wenatchee
N Kentucky Avenue Improvements
Right-of-Way Acquisition
March 2025
Background
This Scope of Work is an amendment to the City of East Wenatchee (City) N Kentucky Avenue
Improvements project and details the tasks related to a right-of-way (ROW)appraisal and acquisition
identified in the initial stormwater design prepared by RH2 Engineering, Inc. (RH2).The City has
requested additional services from RH2 to assist with the ROW appraisal and acquisition, including
coordination with Tierra Right of Way Services, Ltd.,(Tierra)and Ardurra Group, Inc., (Ardurra) as
subconsultants to RH2.
Task 1 –Right-of-Way Acquisition
Objective:Assist the City with property appraisals and engage in negotiations with property owners
for two (2) parcels located at the northeast corner of the intersection of N Kentucky Avenue and
Grant Road in East Wenatchee.These negotiations may result in the acquisition of a portion of one,
all of one,or both properties,or leasing the land for the stormwater facility, which will be placed
under a future parking lot (depending on the current owner’s goals for the property).
Approach:
Prepare exhibits and legal descriptions for two (2) parcels.This work will be performed by
Ardurra as a subconsultant to RH2.Coordinate with Ardurra, provide project data, and
respond to questions to support the appraisal production.
Prepare two (2) appraisal reports to be used in support of property acquisition.This work will
be performed by Tierra as a subconsultant to RH2.Coordinate with Tierra, provide project
data, and respond to questions to support the appraisal production.
Provide negotiation for property acquisition for up to two (2) property owners.This work will
be performed by Tierra as a subconsultant to RH2.Coordinate with Tierra, provide project
data, and respond to questions during negotiations.
Assumptions:
The ROW acquisition will be for up to two (2) parcels; no relocation will be necessary. Appraisal
fees are included in the attached Fee Estimate. Title report fees, recording fees, and escrow
fees are not included in this Scope of Work. It is assumed the City will set up a Job Billing (JB)
Account with the Washington State Department of Transportation (WSDOT)for ROW
certification; these costs shall be paid directly by the City.
Original Page 2 of 6 Pages
Exhibit A
City of East Wenatchee
Resolution 2025-17
City of East Wenatchee Amendment No. 1
N Kentucky Avenue Improvements Exhibit A
Right-of-Way Acquisition Scope of Work
2
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RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. Information is
assumed to be provided by or with written authorization from the owner of the information.
The services described herein will be performed to the level of effort identified in the attached
Fee Estimate. If additional effort is needed, that extra work will be mutually determined by
the City and RH2.
Deliverables will be submitted in electronic format (PDF) unless otherwise noted.
Provided by City:
All relevant information previously obtained during community meetings, correspondence
with owners, diary information, etc.
Signed and approved “Establishment of Just Compensation”provided to Tierra for each
appraisal and appraisal review prior to Tierra initiating negotiations with property owners.
Approval of letters and acquisition forms prior to use.
Signed conveyance documents delivered to Tierra with a copy of payments made.
RH2 Deliverables:
Stamped and approved exhibits and legal descriptions prepared by Ardurra.
Two (2) property appraisal packages prepared by Tierra.
Files for review and completed WSDOT certification form for review.
Future Tasks –Additional ROW Acquisition and Construction Easements
A subsequent scope of work for additional ROW acquisition and construction easements that may
be required to complete the construction of this project may be negotiated in a later phase of the
project.
Project Schedule
ROW acquisition is anticipated by December 2025.The schedule for this project may be modified as
mutually agreeable to RH2 and the City.
Original Page 3 of 6 Pages
Exhibit A
City of East Wenatchee
Resolution 2025-17
EXHIBIT D
Fee Estimate
Amendment No. 1
City of East Wenatchee
N Kentucky Avenue Improvements
Right-of-Way Acquisition
Mar-25
Description
Principal Project Manager Project Engineer Project Accounting Technical
Editor/Writer
Administrative
Support
Total
Hours
Total Labor Sub Cost Sub Cost Total Subconsultant Total Expense Total Cost
Task 10 Right-of-Way Acquisition 8 28 8 4 4 4 56 10,763.60$ 21,855$ 11,919$ 38,840$ 427.00$ 50,030.24$
10.1 Exhibits and Legal Descriptions 4 8 8 1 1 1 23 4,416.44$ 3,855$ 11,919$ 18,140$ 234.00$ 22,790.08$
10.2 Appraisal Reports 2 10 -1 1 1 15 2,968.44$ 13,000$ 14,950$ 96.50$ 18,014.94$
10.3 Negotiation for Property Acquisition 2 10 -2 2 2 18 3,378.72$ 5,000$ 5,750$ 96.50$ 9,225.22$
PROJECT TOTAL 8 28 8 4 4 4 56 10,763.60$ 21,855$ 11,919$ 38,840$ 427.00$ 50,030.24$
J:\Data\EW\24-0072\00 Contract\A-1\Amnd 1_FEE_N Kentucky Ave Improvements_ROW Acquisition.xlsm 3/19/2025 11:15 AM
Original Page 4 of 6 Pages
Exhibit A
City of East Wenatchee
Resolution 2025-17
Consultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee
Multiplier
211.77%33.00%
Professional I $38.00 $80.47 $12.54 $131.01
Professional II $49.00 $103.77 $16.17 $168.94
Professional III $55.00 $116.47 $18.15 $189.62
Professional IV $67.00 $141.89 $22.11 $231.00
Professional V $72.00 $152.47 $23.76 $248.23
Professional VI $84.00 $177.89 $27.72 $289.61
Professional VII $96.00 $203.30 $31.68 $330.98
Professional VIII $116.00 $245.65 $38.28 $399.93
Professional IX $144.00 $304.95 $47.52 $496.47
Technician I $24.00 $50.82 $7.92 $82.74
Technician II $28.00 $59.30 $9.24 $96.54
Technician III $31.00 $65.65 $10.23 $106.88
Technician IV $38.50 $81.53 $12.71 $132.74
Technician V $39.50 $83.65 $13.04 $136.19
Technician VI $42.25 $89.47 $13.94 $145.66
Administrative I $27.50 $58.24 $9.08 $94.82
Administrative II $32.00 $67.77 $10.56 $110.33
Administrative III $38.00 $80.47 $12.54 $131.01
Administrative IV $42.50 $90.00 $14.03 $146.53
Administrative V $60.00 $127.06 $19.80 $206.86
In-House Copies B/W - 8.5x11 $0.09
In-House Copies B/W - 8.5x14 $0.14
In-House Copies B/W - 11x17 $0.20
In-House Copies Color - 8.5x11 $0.90
In-House Copies Color - 8.5x14 $1.20
In-House Copies Color - 11x17 $2.00
CAD Plots Large $25.00
CAD Plots Full $10.00
CAD Plots Half $2.50
CAD/GIS System Per Hour $27.50
Mileage Current IRS Rate
Subconsultants 15%At Cost
Outside Services 0%At Cost
Exhibit D
(Negotiated Hourly Rates of Pay)
Fee Schedule
Staff Classification Negotiated
Hourly Rate
Negotiated
Rate Per
Hour
Original Page 5 of 6 Pages
Exhibit A
City of East Wenatchee
Resolution 2025-17
Exhibit D Continued
Consultant Fee Determination - Negotiated Hourly Rate Consultant Agreement
Amendment No. 1
N Kentucky Avenue Improvements
Classification / Job Title Hourly Overhead @ Profit @ Rate x Labor =Cost
Rate 211.77%33.00%Per Hour Hours
Professional I 38.00$ 80.47$ 12.54$ 131.01$ 0.0 -$
Professional II 49.00$ 103.77$ 16.17$ 168.94$ 0.0 -$
Professional III 55.00$ 116.47$ 18.15$ 189.62$ 28.0 5,309.36$
Professional IV 67.00$ 141.89$ 22.11$ 231.00$ 0.0 -$
Professional V 72.00$ 152.47$ 23.76$ 248.23$ 0.0 -$
Professional VI 84.00$ 177.89$ 27.72$ 289.61$ 0.0 -$
Professional VII 96.00$ 203.30$ 31.68$ 330.98$ 8.0 2,647.84$
Professional VIII 116.00$ 245.65$ 38.28$ 399.93$ 0.0 -$
Professional IX 144.00$ 304.95$ 47.52$ 496.47$ 0.0 -$
Technician I 24.00$ 50.82$ 7.92$ 82.74$ 0.0 -$
Technician II 28.00$ 59.30$ 9.24$ 96.54$ 0.0 -$
Technician III 31.00$ 65.65$ 10.23$ 106.88$ 0.0 -$
Technician IV 38.50$ 81.53$ 12.71$ 132.74$ 4.0 530.96$
Technician V 39.50$ 83.65$ 13.04$ 136.19$ 0.0 -$
Technician VI 42.25$ 89.47$ 13.94$ 145.66$ 8.0 1,165.28$
Administrative I 27.50$ 58.24$ 9.08$ 94.82$ 0.0 -$
Administrative II 32.00$ 67.77$ 10.56$ 110.33$ 0.0 -$
Administrative III 38.00$ 80.47$ 12.54$ 131.01$ 4.0 524.04$
Administrative IV 42.50$ 90.00$ 14.03$ 146.53$ 4.0 586.12$
Administrative V 60.00$ 127.06$ 19.80$ 206.86$ 0.0 -$
Total Labor:10,763.60$
Reimbursables Rate Qty
CAD/GIS System Per Hour $27.50 8 220.00$
CAD Plots Half Size $2.50 0 -$
CAD Plots Full Size $10.00 0 -$
CAD Plots Large $25.00 6 150.00$
In-house copies (each)8.5" X 11" B&W $0.09 0 -$
In-house copies (each)8.5" X 14" B&W $0.14 0 -$
In-house copies (each)11" X 17" B&W $0.20 0 -$
In-house copies (color) (each)8.5" X 11" Color $0.90 30 27.00$
In-house copies (color) (each)8.5" X 14" Color $1.20 0 -$
In-house copies (color) (each)11 X 17" Color $2.00 15 30.00$
Mileage per mile $0.700 0 -$
Misc $0.00 0 -$
Total Expenses:427.00$
Subconsultant Costs 33,773.60$
Subconsultant Markup 15%5,066.04$
Total Subconsultants:38,839.64$
Grand Total:50,030.24$
Prepared by:
Erik Howe, PE
Original Page 6 of 6 Pages
Exhibit A
City of East Wenatchee
Resolution 2025-17
Resolution 2025-17 Consultant Contract Amnd
1 N Kentucky Ave Improvements (1)
Final Audit Report 2025-04-21
Created:2025-04-18
By:City Clerk (cityclerk@eastwenatcheewa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAW6EhVgCbcYParWsMOUi2E1_urkFfgCIf
"Resolution 2025-17 Consultant Contract Amnd 1 N Kentucky A
ve Improvements (1)" History
Document created by City Clerk (cityclerk@eastwenatcheewa.gov)
2025-04-18 - 10:03:34 PM GMT
Document emailed to jcrawford@eastwenatcheewa.gov for signature
2025-04-18 - 10:03:58 PM GMT
Email viewed by jcrawford@eastwenatcheewa.gov
2025-04-21 - 4:58:28 AM GMT
Signer jcrawford@eastwenatcheewa.gov entered name at signing as Jerrilea Crawford
2025-04-21 - 4:58:43 AM GMT
Document e-signed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
Signature Date: 2025-04-21 - 4:58:45 AM GMT - Time Source: server
Agreement completed.
2025-04-21 - 4:58:45 AM GMT