HomeMy WebLinkAbout02-18-2025 City Council Agenda Packet_CITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/87212896404
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
5.CONSENT ITEMS
a.January 2025 Payroll Certification.
b.Vouchers:
Date: 02-18-2025 Checks: 61289 – 61354 in the amount of $144,876.51.
Minutes:
Motion by City Council to approve agenda, payroll certification and vouchers as presented.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.2024 Public Works Annual Report. – Garren Melton, Public Works Manager.
8.ACTION ITEMS
a.Resolution 2025-18, Establishing a process to select a representative to the Greater
Wenatchee Public Facilities Board. –Laura Leon, City Clerk.
Motion by City Council to approve Resolution 2025-18 establishing a process to appoint a
representative to the Greater Wenatchee Public Facilities Board.
b.East Wenatchee Event Board Funding recommendation for Lodging Tax funds for Greater
Wenatchee Girls softball Association’s Sterling Invite, May 24-26, 2025. – Trina Elmes, Events
Director/PIO.
Motion by City Council to authorize the Mayor to execute an agreement with the Greater
Wenatchee Girls Softball Association, for an amount not to exceed of $10,000.00, for the
Sterling Invite as recommended by the East Wenatchee Event Board.
Tuesday, February 18, 2025 6:00 PM Council Chambers
pg.3
pg. 18
pg. 41
pg. 52
pg. 59
02-18-2025 City Council Agenda Packet
Page 1 of 107
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
c.East Wenatchee Event Board Funding recommendation for Lodging Tax funds for Eastmont Metro
Park District’s Eastmont Winter Classic AAU Basketball Tournament, February 21-23, 2025. – Trina
Elmes, Events Director/PIO.
Motion by City Council to authorize the Mayor to execute an agreement with Eastmont Metro
Park District, for an amount not to exceed of $15,000.00, for the Winter Classic AAU Basketball
Tournament, as recommended by the East Wenatchee Event Board.
d.East Wenatchee Event Board Funding recommendation for Lodging Tax funds for Wenatchee
Valley Sports Foundation’s Special Olympics WA State Winter Games, February 28 – March 3,
2025. – Trina Elmes, Events Director/PIO.
Motion by City Council to authorize the Mayor to execute an agreement with Wenatchee Valley
Sports Foundation, for an amount not to exceed $20,000.00, for the Special Olympics WA State
Winter Games as recommended by the East Wenatchee Event Board.
e.East Wenatchee Event Board Funding recommendation for Lodging Tax funds to the City of East
Wenatchee Events Department for the Classy Chassis Parade and Car Show, May 2-3, 2025. –
Trina Elmes, Events Director/PIO.
Motion by City Council to grant the City of East Wenatchee Events Department $3,000.00 for
the Classy Chassis Parade and Car Show as recommended by the East Wenatchee Event Board.
9.MAYOR’S REPORT
a.Special Olympics.
b.Sportsplex Study Update.
c.State of the Cities.
d.Opioid Abatement Council Update.
10.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees.
11.ADJOURNMENT
pg. 72
pg. 85
pg. 99
02-18-2025 City Council Agenda Packet
Page 2 of 107
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02-18-2025 City Council Agenda Packet
Page 17 of 107
CHECKS: 61289-61354
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $119,059.32
Rainy Day Fund 002 $0.00
Street Fund 101 $10,689.20
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $215.78
SWAT Fund 107 $3,212.73
Library Fund 112 $2,829.15
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $2,463.91
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $0.00
Capital Improvements Fund 314 $0.00
Stormwater Fund 401 $2,142.95
Equipment R&R Fund 501 $3,694.47
Cafeteria Plan 634 $0.00
Custodial Activities 635 $569.00
Grand Total All Funds $144,876.51
CITY OF EAST WENATCHEE
CHECK REGISTER
February 18th, 2025 Account Payables
02-18-2025 City Council Agenda Packet
Page 18 of 107
Fund Number Description Amount
001 General Fund $119,059.32
101 Street Fund $10,689.20
105 Transportation Benefit District Fund $215.78
107 SWAT Fund $3,212.73
112 Library Fund $2,829.15
117 Events Board Fund $2,463.91
401 Stormwater Fund $2,142.95
501 Equipment Purchase, Repair & Replacement Fund $3,694.47
635 Custodial Activities Fund $569.00
Count: 9 $144,876.51
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2025 - February 2025 - February 2025 2nd Council
Printed by COEW\DSanchez on 2/12/2025 1:05:49 PM Page 1 of 1
East Wenatchee - Fund Transaction Summary
02-18-2025 City Council Agenda Packet
Page 19 of 107
Vendor Number Reference Account Number Description Amount
Ag Supply Company - 233955
61290 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/4/2025 11:52:04 AM
01/2025 233955 pmt
001-000-211-521-10-32-00 Fuel $203.78
001-000-212-521-10-32-00 Fuel $480.88
001-000-213-521-10-31-00 Office Supplies $21.70
001-000-213-521-10-32-00 Fuel $3,484.37
001-000-213-521-10-35-00 Small Tools & Equipment $7.59
001-000-215-521-10-32-00 Fuel $360.25
001-000-216-521-10-32-00 Fuel $461.99
Total Invoice - 2/4/2025 11:52:04 AM $5,020.56
Total 61290 $5,020.56
Total Ag Supply Company - 233955 $5,020.56
Ag Supply Company - 233956
61291 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/4/2025 11:53:35 AM
01/2025 233956 pmt
107-000-000-521-10-30-01 Fuel $165.49
Total Invoice - 2/4/2025 11:53:35 AM $165.49
Total 61291 $165.49
Total Ag Supply Company - 233956 $165.49
AG Supply Company - 234034
61292 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/3/2025 2:00:59 PM
01/2025 234034 pmt
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$9.33
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$25.15
001-000-213-521-10-49-00 Miscellaneous $83.14
101-000-420-542-30-30-00 Supplies - Roadway ($18.45)
101-000-420-542-30-30-00 Supplies - Roadway $26.03
101-000-420-542-70-30-00 Supplies - Roadside $24.97
101-000-420-542-70-30-00 Supplies - Roadside $32.56
101-000-420-542-70-30-00 Supplies - Roadside $44.46
101-000-420-542-70-30-00 Supplies - Roadside $47.76
101-000-420-542-75-30-00 Supplies - City Parks $18.45
Voucher Directory
Fiscal: : 2025 - February 2025
Council Date: : 2025 - February 2025 - February 2025 2nd Council
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 1 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 20 of 107
Vendor Number Reference Account Number Description Amount
101-000-430-543-30-30-00 Supplies - General Services $10.84
101-000-430-543-30-30-00 Supplies - General Services $32.56
101-000-430-543-30-30-00 Supplies - General Services $32.51
101-000-430-543-30-30-00 Supplies - General Services $33.63
101-000-430-543-30-30-00 Supplies - General Services $68.05
101-000-430-543-30-30-01 Fuel $2,282.75
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities ($1.51)
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $3.24
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $100.48
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $14.00
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $16.26
Total Invoice - 2/3/2025 2:00:59 PM $2,886.21
Total 61292 $2,886.21
Total AG Supply Company - 234034 $2,886.21
Aps Inc
61293 2025 - February 2025 - February 2025 2nd Council
94592
001-000-140-514-20-31-01 Central Stores $90.97
Total 94592 $90.97
Total 61293 $90.97
Total Aps Inc $90.97
Cascade Quality Water
61294 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/4/2025 11:53:59 AM
01/2025 1115823
001-000-211-521-10-31-00 Office Supplies $116.20
Total Invoice - 2/4/2025 11:53:59 AM $116.20
Total 61294 $116.20
Total Cascade Quality Water $116.20
Cdw Government, Inc
61295 2025 - February 2025 - February 2025 2nd Council
AC4MK9B
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $836.13
Total AC4MK9B $836.13
AC5G53H
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $723.28
Total AC5G53H $723.28
Total 61295 $1,559.41
Total Cdw Government, Inc $1,559.41
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 2 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 21 of 107
Vendor Number Reference Account Number Description Amount
Chelan County Treasurer
61296 2025 - February 2025 - February 2025 2nd Council
5100001-02002
107-000-000-521-10-30-00 Supplies & Equipment $679.56
Total 5100001-02002 $679.56
Total 61296 $679.56
Total Chelan County Treasurer $679.56
CI Information Management
61297 2025 - February 2025 - February 2025 2nd Council
0178202
001-000-120-512-51-40-10 Professional Services $32.62
Total 0178202 $32.62
Total 61297 $32.62
Total CI Information Management $32.62
Cintas Corporation 607
61298 2025 - February 2025 - February 2025 2nd Council
4219330359
001-000-180-518-30-47-00 Utilities $120.05
101-000-430-543-30-30-00 Supplies - General Services $84.94
112-000-000-572-50-47-00 Facilities - Utilities $120.05
Total 4219330359 $325.04
4219330425
001-000-211-521-10-48-00 Repairs & Maintenance $185.97
Total 4219330425 $185.97
4220062114
101-000-430-543-30-30-00 Supplies - General Services $40.69
Total 4220062114 $40.69
Total 61298 $551.70
Total Cintas Corporation 607 $551.70
Classic One East
61299 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/7/2025 11:01:08 AM
01/2025 Hampton services
001-000-211-521-10-49-02 Dry Cleaning Services $65.71
Total Invoice - 2/7/2025 11:01:08 AM $65.71
Invoice - 2/7/2025 11:01:35 AM
01/2025 Guzman servicves
001-000-213-521-10-49-02 Dry Cleaning Services $17.38
Total Invoice - 2/7/2025 11:01:35 AM $17.38
Invoice - 2/7/2025 11:01:59 AM
01/2025 Kynaston services
001-000-213-521-10-49-02 Dry Cleaning Services $41.27
Total Invoice - 2/7/2025 11:01:59 AM $41.27
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 3 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 22 of 107
Vendor Number Reference Account Number Description Amount
Invoice - 2/7/2025 11:02:28 AM
01/2025 Johnson services
001-000-211-521-10-49-02 Dry Cleaning Services $23.35
Total Invoice - 2/7/2025 11:02:28 AM $23.35
Total 61299 $147.71
Total Classic One East $147.71
Consolidated Electrical Distributors Inc
61300 2025 - February 2025 - February 2025 2nd Council
9360-1097264
001-000-180-518-30-48-00 Repairs & Maintenance $601.03
112-000-000-572-50-47-00 Facilities - Utilities $601.03
Total 9360-1097264 $1,202.06
Total 61300 $1,202.06
Total Consolidated Electrical Distributors Inc $1,202.06
DeVries Business Records Management Inc
61301 2025 - February 2025 - February 2025 2nd Council
0190942
001-000-214-521-10-41-00 Professional Services $80.99
Total 0190942 $80.99
Total 61301 $80.99
Total DeVries Business Records Management Inc $80.99
Dooley Enterprises
61302 2025 - February 2025 - February 2025 2nd Council
69306
001-000-212-521-10-35-00 Small Tools & Equipment $217.00
001-000-213-521-10-35-00 Small Tools & Equipment $3,697.50
001-000-215-521-10-35-00 Small Tools & Equipment $434.00
001-000-216-521-10-35-00 Small Tools & Equipment $651.00
Total 69306 $4,999.50
Total 61302 $4,999.50
Total Dooley Enterprises $4,999.50
Door-Tech Inc
61303 2025 - February 2025 - February 2025 2nd Council
31646
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $195.48
Total 31646 $195.48
Total 61303 $195.48
Total Door-Tech Inc $195.48
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 4 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 23 of 107
Vendor Number Reference Account Number Description Amount
Douglas County PUD
61304 2025 - February 2025 - February 2025 2nd Council
69 12/10/24-01/10/25
001-000-180-518-30-47-00 Utilities $1,551.00
101-000-420-542-63-47-00 Utilities - Street Lighting $256.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $192.00
101-000-420-542-75-47-00 Utilities - City Parks $98.00
101-000-430-543-50-47-00 Utilities - Facilities $69.00
112-000-000-572-50-47-00 Facilities - Utilities $771.00
Total 69 12/10/24-01/10/25 $2,937.00
70 12/23/24-01/21/25
101-000-420-542-63-47-00 Utilities - Street Lighting $320.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $2,159.00
Total 70 12/23/24-01/21/25 $2,479.00
Total 61304 $5,416.00
Total Douglas County PUD $5,416.00
Douglas County Sheriff's Office
61305 2025 - February 2025 - February 2025 2nd Council
1312025
001-000-001-521-10-41-01 Emergency Management Contract $11,873.16
Total 1312025 $11,873.16
Total 61305 $11,873.16
Total Douglas County Sheriff's Office $11,873.16
Erik Hampton
61306 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 12:41:25 PM
2025 Clothing Allowance
001-000-211-521-10-20-01 Clothing Allowance $442.25
Total Invoice - 2/12/2025 12:41:25 PM $442.25
Total 61306 $442.25
Total Erik Hampton $442.25
Fastenal Company
61307 2025 - February 2025 - February 2025 2nd Council
WAWEN283325
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $97.04
Total WAWEN283325 $97.04
Total 61307 $97.04
Total Fastenal Company $97.04
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 5 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 24 of 107
Vendor Number Reference Account Number Description Amount
First Responder Trauma Counselors
61308 2025 - February 2025 - February 2025 2nd Council
EWPD-0001
02/2025 Karsten Garcia Peer Support Academy
001-000-213-521-10-43-00 Travel $1,200.00
Total EWPD-0001 $1,200.00
Total 61308 $1,200.00
Total First Responder Trauma Counselors $1,200.00
Frederick Schott
61309 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/7/2025 11:00:39 AM
2025 Clothing Allowance Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $159.14
Total Invoice - 2/7/2025 11:00:39 AM $159.14
Total 61309 $159.14
Total Frederick Schott $159.14
Fun Flicks
61310 2025 - February 2025 - February 2025 2nd Council
38689869
117-000-620-557-30-40-00 PFOF Professional Services $1,542.26
Total 38689869 $1,542.26
Total 61310 $1,542.26
Total Fun Flicks $1,542.26
Haglund's Trophies
61311 2025 - February 2025 - February 2025 2nd Council
18465
001-000-180-518-30-35-00 Small Tools & Equipment $16.37
Total 18465 $16.37
77762
001-000-180-518-30-35-00 Small Tools & Equipment $30.14
Total 77762 $30.14
Total 61311 $46.51
Total Haglund's Trophies $46.51
Hurricane Butterfly Law Enforcement
61312 2025 - February 2025 - February 2025 2nd Council
24-0435
001-000-217-521-10-31-03 Operating Supplies $521.71
107-000-000-521-10-30-00 Supplies & Equipment $1,613.64
Total 24-0435 $2,135.35
Total 61312 $2,135.35
Total Hurricane Butterfly Law Enforcement $2,135.35
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 6 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 25 of 107
Vendor Number Reference Account Number Description Amount
In-Print
61313 2025 - February 2025 - February 2025 2nd Council
7606
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $38.82
Total 7606 $38.82
Total 61313 $38.82
Total In-Print $38.82
Intermedia.net Inc
Payment - 2/6/2025 8:45:58 AM 2025 - February 2025 - February 2025 2nd Council
02/2025 Phone Line Charges
001-000-141-514-20-42-01 Telephone Line Charges $1,702.76
02/2025 Phone Line Charges
Total 02/2025 Phone Line Charges $1,702.76
Total Payment - 2/6/2025 8:45:58 AM $1,702.76
Total Intermedia.net Inc $1,702.76
James Brandon Johnson
61314 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 12:42:03 PM
2025 Clothing Allowance
001-000-213-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 2/12/2025 12:42:03 PM $700.00
Total 61314 $700.00
Total James Brandon Johnson $700.00
JDSA Law Firm
61315 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/6/2025 11:34:19 AM
01/2025 legal services
001-000-151-515-41-40-00 Legal Services $18,686.00
Total Invoice - 2/6/2025 11:34:19 AM $18,686.00
Total 61315 $18,686.00
Total JDSA Law Firm $18,686.00
Jerrilea Crawford
61316 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/3/2025 1:35:20 PM
01/16/25-01/17/25 travel reimbursement
001-000-111-513-10-40-04 Travel $308.80
Total Invoice - 2/3/2025 1:35:20 PM $308.80
Total 61316 $308.80
Total Jerrilea Crawford $308.80
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 7 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 26 of 107
Vendor Number Reference Account Number Description Amount
Jet Pro Express Auto Wash, LLC
61317 2025 - February 2025 - February 2025 2nd Council
1371
001-000-213-521-10-41-00 Professional Services $1,086.00
Total 1371 $1,086.00
Total 61317 $1,086.00
Total Jet Pro Express Auto Wash, LLC $1,086.00
Jillian Simmons
61318 2025 - February 2025 - February 2025 2nd Council
Invoice - 1/30/2025 1:54:30 PM
02/23/25-05/28/25 meals per diem
001-000-214-521-10-43-00 Travel $506.00
Total Invoice - 1/30/2025 1:54:30 PM $506.00
Total 61318 $506.00
Total Jillian Simmons $506.00
Jordan Conley
61319 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/4/2025 11:55:09 AM
2025 Clothing Allowance Reimbursement
001-000-212-521-10-20-01 Clothing Allowance $589.75
Total Invoice - 2/4/2025 11:55:09 AM $589.75
Total 61319 $589.75
Total Jordan Conley $589.75
Jose Luis Rodriguez
61289 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/7/2025 7:43:58 AM
Tort Claim Reimbursement
001-000-151-515-35-40-05 Litigation Expenses $1,300.00
Total Invoice - 2/7/2025 7:43:58 AM $1,300.00
Total 61289 $1,300.00
Total Jose Luis Rodriguez $1,300.00
Karsten Garcia
61320 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/10/2025 2:16:36 PM
2025 National Peer Support Training Meals Per Diem
001-000-213-521-10-43-00 Travel $442.00
Total Invoice - 2/10/2025 2:16:36 PM $442.00
Total 61320 $442.00
Total Karsten Garcia $442.00
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 8 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 27 of 107
Vendor Number Reference Account Number Description Amount
Kelley Connect
61321 2025 - February 2025 - February 2025 2nd Council
38449336
001-000-141-591-18-70-01 Copy Machine Lease $319.81
Total 38449336 $319.81
Total 61321 $319.81
Total Kelley Connect $319.81
Kenworth Sales Company Inc - Wenatchee
61322 2025 - February 2025 - February 2025 2nd Council
023P43318
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $512.34
Total 023P43318 $512.34
Total 61322 $512.34
Total Kenworth Sales Company Inc - Wenatchee $512.34
Keyhole Security Center Inc
61323 2025 - February 2025 - February 2025 2nd Council
372763
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$9.23
Total 372763 $9.23
Total 61323 $9.23
Total Keyhole Security Center Inc $9.23
Krake Law PLLC
61324 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 7:58:51 AM
01/2025 services
001-000-110-511-60-30-00 Public Defender Conflicts $4,692.00
Total Invoice - 2/12/2025 7:58:51 AM $4,692.00
Total 61324 $4,692.00
Total Krake Law PLLC $4,692.00
Kyle Hoffman Law PLLC
61325 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/3/2025 1:36:15 PM
02/2025 legal services
001-000-151-515-45-40-01 Prosecutor Services $11,000.00
Total Invoice - 2/3/2025 1:36:15 PM $11,000.00
Total 61325 $11,000.00
Total Kyle Hoffman Law PLLC $11,000.00
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 9 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 28 of 107
Vendor Number Reference Account Number Description Amount
Melton Law PLLC
61326 2025 - February 2025 - February 2025 2nd Council
627
01/2025 & 02/2025 public defender services
001-000-110-511-60-21-50 Public Defender $15,065.84
Total 627 $15,065.84
Total 61326 $15,065.84
Total Melton Law PLLC $15,065.84
Mindy Breiner, MPA Treasurer Tukwila Municipal Court
61327 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 7:59:27 AM
2025 Annual Conference - Thompson
001-000-120-512-51-40-00 Training $275.00
Total Invoice - 2/12/2025 7:59:27 AM $275.00
Total 61327 $275.00
Total Mindy Breiner, MPA Treasurer Tukwila Municipal Court $275.00
Moon Security
61328 2025 - February 2025 - February 2025 2nd Council
5889325
001-000-214-521-10-41-00 Professional Services $52.09
Total 5889325 $52.09
Total 61328 $52.09
Total Moon Security $52.09
North Cascades Heating & Air Conditioning, Inc
61329 2025 - February 2025 - February 2025 2nd Council
35638
001-000-180-518-30-41-00 Professional Services $1,310.06
112-000-000-572-50-47-00 Facilities - Utilities $1,337.07
Total 35638 $2,647.13
35704
001-000-180-518-30-48-00 Repairs & Maintenance $567.44
Total 35704 $567.44
Total 61329 $3,214.57
Total North Cascades Heating & Air Conditioning, Inc $3,214.57
Numerica Credit Union
61330 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/6/2025 10:42:16 AM
01/2025 CC pmt
001-000-001-518-91-30-00 Wellness $23.26
FredMeyer
001-000-001-518-91-30-00 Wellness $158.53
Coastal
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 10 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 29 of 107
Vendor Number Reference Account Number Description Amount
001-000-001-518-91-30-00 Wellness $20.00
Joann
001-000-001-518-91-30-00 Wellness $108.59
Amazon
001-000-001-518-91-30-00 Wellness $41.50
Amazon
001-000-001-518-91-30-00 Wellness $100.00
Costco
001-000-001-518-91-30-00 Wellness $77.96
Costco
001-000-110-511-60-31-00 Office Supplies $80.19
Costco
001-000-110-511-60-31-00 Office Supplies $97.74
San Francisco
001-000-110-511-60-44-00 Advertising $163.72
Column Software
001-000-110-511-60-44-00 Advertising $81.70
Column Software
001-000-110-511-60-47-00 Background Check Costs $11.00
WSP
001-000-110-511-60-47-00 Background Check Costs $11.00
WSP
001-000-111-513-10-40-01 Training $10.00
Eb Housing
001-000-111-513-10-40-04 Travel $115.93
La Quinta
001-000-139-518-10-30-00 Office Supplies $54.50
Amazon
001-000-139-518-10-40-08 Professional Services $44.00
Embark Safety
001-000-140-514-20-31-01 Central Stores $34.75
Costco
001-000-140-514-20-41-00 Membership Dues & Publications $130.00
Costco
001-000-142-514-20-31-00 Office Supplies $29.32
Amazon
001-000-142-514-20-31-00 Office Supplies $127.82
Office Depot
001-000-142-514-20-31-00 Office Supplies $150.00
Tax1099
001-000-142-514-20-31-00 Office Supplies $45.30
Amazon
001-000-142-514-20-31-00 Office Supplies $60.81
Amazon
001-000-142-514-20-31-00 Office Supplies $44.02
Amazon
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 11 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 30 of 107
Vendor Number Reference Account Number Description Amount
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $109.95
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin ($71.67)
eBay
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $406.57
eBay
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $79.96
Amazon
001-000-145-514-20-40-01 Memberships $225.00
Creative Events
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $136.84
Amazon
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $22.03
Costco
001-000-180-518-30-49-00 Miscellaneous $1,082.53
Tacos Gonzalez
001-000-180-518-30-49-00 Miscellaneous $37.99
Fred Meyer
001-000-211-521-10-31-00 Office Supplies $104.27
Amazon
001-000-211-521-10-31-00 Office Supplies $27.25
Amazon
001-000-211-521-10-32-00 Fuel $74.65
Shell
001-000-211-521-10-32-00 Fuel $74.54
Shell
001-000-211-521-10-43-00 Travel $76.08
Trappers Sushi
001-000-211-521-10-49-00 Miscellaneous $97.72
Safeway
001-000-211-521-10-49-00 Miscellaneous $9.40
Amazon
001-000-211-521-10-49-00 Miscellaneous $10.86
Dutch Bros
001-000-211-521-10-49-00 Miscellaneous $76.51
Costco
001-000-211-521-40-40-00 Training $1,695.00
Force Science
001-000-211-521-40-40-00 Training $1,000.00
Counseling Team
001-000-211-521-40-40-00 Training $488.70
Hartwood Creative
001-000-212-521-10-35-00 Small Tools & Equipment $78.17
Costco
001-000-212-521-10-35-00 Small Tools & Equipment $24.96
Coastal
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 12 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 31 of 107
Vendor Number Reference Account Number Description Amount
001-000-212-521-10-35-00 Small Tools & Equipment $23.88
Coastal
001-000-213-521-10-31-00 Office Supplies $64.60
Amazon
001-000-213-521-10-35-00 Small Tools & Equipment $32.09
Home Depot
001-000-213-521-10-41-00 Professional Services $12.99
Browning Strike
001-000-213-521-10-48-00 Repairs & Maintenance $70.50
Sportsman
001-000-214-521-10-35-00 Small Tools & Equipment $29.08
Amazon
001-000-216-521-10-31-00 Office Supplies $36.87
Amazon
001-000-216-521-10-32-00 Fuel $48.28
Petro
001-000-315-542-10-31-00 Office Supplies $20.62
Amazon
001-000-315-542-10-35-00 Small Tools & Equipment $352.95
Amazon
001-000-315-542-10-49-01 Miscellaneous $75.10
001-000-580-558-60-40-01 Dues & Subscriptions $75.00
Planning Association
001-000-580-558-60-40-01 Dues & Subscriptions $124.24
APA
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $109.83
Hooked on Toys
101-000-430-543-30-30-00 Supplies - General Services $110.97
Stan's
105-000-000-543-10-40-00 TBD Advertising $215.78
107-000-000-521-10-30-00 Supplies & Equipment $30.34
Amazon
107-000-000-521-10-30-00 Supplies & Equipment $395.80
Global Assets
107-000-000-521-10-30-00 Supplies & Equipment $90.00
Snipercraft
107-000-000-521-10-30-00 Supplies & Equipment $37.90
Amazon
107-000-000-521-40-40-00 Training $50.00
WA L&I
107-000-000-521-40-40-00 Training $50.00
WA L&I
107-000-000-521-40-40-00 Training $50.00
WA L&I
107-000-000-521-40-40-00 Training $50.00
WA L&I
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 13 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 32 of 107
Vendor Number Reference Account Number Description Amount
117-000-100-557-30-40-00 Training $488.70
Hartwood Creative
117-000-100-557-30-41-00 Professional Services $119.40
Canva
117-000-115-557-30-31-05 Office Supplies $18.45
Amazon
117-000-115-557-30-31-05 Office Supplies $39.05
Costco
117-000-500-557-30-40-05 Christmas - Events & Decorations $130.19
Costco
117-000-620-557-30-30-00 PFOF Marketing Materials $74.28
SP Sticky
401-000-005-531-00-30-04 Supplies - NPDES IDDE $2,098.74
Doghouse
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $194.39
Highland Detailing
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $43.51
Home Depot
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $165.18
Highland Detailing
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $105.04
Amazon
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $164.10
Home Depot
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $102.24
Harbor Freight
Total Invoice - 2/6/2025 10:42:16 AM $13,589.04
Total 61330 $13,589.04
Total Numerica Credit Union $13,589.04
OneBridge Benefits
61331 2025 - February 2025 - February 2025 2nd Council
INV-3764
001-000-142-514-20-40-01 FSA Administrative Fee $150.00
Total INV-3764 $150.00
Total 61331 $150.00
Total OneBridge Benefits $150.00
O'Reilly
61332 2025 - February 2025 - February 2025 2nd Council
2521-103566
101-000-430-543-30-30-00 Supplies - General Services $60.79
Total 2521-103566 $60.79
2521-103607
101-000-430-543-30-30-00 Supplies - General Services $71.63
Total 2521-103607 $71.63
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 14 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 33 of 107
Vendor Number Reference Account Number Description Amount
2521-103776
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $35.97
Total 2521-103776 $35.97
2521-103833
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance ($41.58)
Total 2521-103833 ($41.58)
2521-104355
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $28.91
Total 2521-104355 $28.91
2521-104391
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance ($127.59)
Total 2521-104391 ($127.59)
2521-104392
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $67.32
Total 2521-104392 $67.32
2521-104707
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $160.62
Total 2521-104707 $160.62
2521-104708
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $66.30
Total 2521-104708 $66.30
2521-105733
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $30.32
Total 2521-105733 $30.32
Total 61332 $352.69
Total O'Reilly $352.69
Pape Machinery, Inc
61333 2025 - February 2025 - February 2025 2nd Council
15872422
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $468.15
Total 15872422 $468.15
Total 61333 $468.15
Total Pape Machinery, Inc $468.15
Parker Corporation Services, INC DBA Merchant Patrol Security
61334 2025 - February 2025 - February 2025 2nd Council
54475
001-000-120-512-51-40-08 Security $576.92
Total 54475 $576.92
Total 61334 $576.92
Total Parker Corporation Services, INC DBA Merchant Patrol Security $576.92
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 15 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 34 of 107
Vendor Number Reference Account Number Description Amount
Pat Armstrong Ford Inc.
61335 2025 - February 2025 - February 2025 2nd Council
FOCS84374
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,027.64
Total FOCS84374 $1,027.64
Total 61335 $1,027.64
Total Pat Armstrong Ford Inc.$1,027.64
Pomp's Tire Service
61336 2025 - February 2025 - February 2025 2nd Council
1940009458
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $204.81
Total 1940009458 $204.81
Total 61336 $204.81
Total Pomp's Tire Service $204.81
Rivercom
61337 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/3/2025 1:59:33 PM
02/2025 pmt
001-000-001-528-70-40-00 River Com $14,339.34
Total Invoice - 2/3/2025 1:59:33 PM $14,339.34
Total 61337 $14,339.34
Total Rivercom $14,339.34
S&W Irrigation Supply
61338 2025 - February 2025 - February 2025 2nd Council
598984
101-000-420-542-75-30-00 Supplies - City Parks $531.64
Total 598984 $531.64
Total 61338 $531.64
Total S&W Irrigation Supply $531.64
Sedgwick Claims Management Services, Inc
61339 2025 - February 2025 - February 2025 2nd Council
420005844923
01/2025-03/31/2025
001-000-110-511-60-46-00 Insurance $44.21
001-000-111-513-10-40-05 Insurance $44.21
001-000-120-512-51-40-02 Insurance $73.68
001-000-139-518-10-40-04 Insurance $14.74
001-000-140-514-20-46-00 Insurance $36.84
001-000-142-514-20-46-00 Insurance $58.95
001-000-145-514-20-45-00 Insurance $14.74
001-000-151-515-31-46-00 Insurance $73.68
001-000-160-521-10-46-00 Insurance $29.47
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 16 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 35 of 107
Vendor Number Reference Account Number Description Amount
001-000-180-518-30-46-00 Insurance $257.89
001-000-211-521-10-46-00 Insurance $309.47
001-000-315-542-10-46-00 Insurance $58.95
001-000-580-558-60-46-00 Insurance $58.95
001-000-590-558-50-46-00 Insurance $51.58
101-000-430-543-30-46-00 Insurance $250.52
117-000-105-557-30-40-00 Insurance $51.58
401-000-001-531-00-40-02 Insurance $44.21
Total 420005844923 $1,473.67
Total 61339 $1,473.67
Total Sedgwick Claims Management Services, Inc $1,473.67
Smarsh, Inc.
61340 2025 - February 2025 - February 2025 2nd Council
INV-247025
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $11.26
Total INV-247025 $11.26
Total 61340 $11.26
Total Smarsh, Inc.$11.26
Studio C LLC
61341 2025 - February 2025 - February 2025 2nd Council
INV-000106
001-000-120-512-51-40-01 IT Services $2,700.00
Total INV-000106 $2,700.00
Total 61341 $2,700.00
Total Studio C LLC $2,700.00
SymbolArts LLC
61342 2025 - February 2025 - February 2025 2nd Council
0513485
001-000-213-521-10-35-00 Small Tools & Equipment $662.48
Total 0513485 $662.48
Total 61342 $662.48
Total SymbolArts LLC $662.48
Systems For Public Safety Inc.
61343 2025 - February 2025 - February 2025 2nd Council
49303
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $220.20
Total 49303 $220.20
Total 61343 $220.20
Total Systems For Public Safety Inc.$220.20
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 17 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 36 of 107
Vendor Number Reference Account Number Description Amount
Tacoma Screw Products, Inc.
61344 2025 - February 2025 - February 2025 2nd Council
280126256-00
101-000-430-543-30-30-00 Supplies - General Services $264.36
Total 280126256-00 $264.36
Total 61344 $264.36
Total Tacoma Screw Products, Inc.$264.36
Tammy M Patterson
61345 2025 - February 2025 - February 2025 2nd Council
00045
02/2025 services
001-000-160-521-00-40-00 Professional Services $425.00
Total 00045 $425.00
Total 61345 $425.00
Total Tammy M Patterson $425.00
TK Elevator
61346 2025 - February 2025 - February 2025 2nd Council
3008335792
001-000-210-594-21-60-00 Capital Outlay $1,443.99
Total 3008335792 $1,443.99
Total 61346 $1,443.99
Total TK Elevator $1,443.99
UPS
61347 2025 - February 2025 - February 2025 2nd Council
0000E4975C045
001-000-214-521-10-42-03 Postage $111.00
Total 0000E4975C045 $111.00
0000E4975C055
001-000-214-521-10-42-03 Postage $21.34
Total 0000E4975C055 $21.34
Total 61347 $132.34
Total UPS $132.34
Vision Municipal Solutions, Llc
61348 2025 - February 2025 - February 2025 2nd Council
09-15633
001-000-142-514-20-31-00 Office Supplies $379.68
Total 09-15633 $379.68
Total 61348 $379.68
Total Vision Municipal Solutions, Llc $379.68
Printed by COEW\DSanchez on 2/12/2025 1:05:04 PM Page 18 of 21
East Wenatchee - Voucher Directory
02-18-2025 City Council Agenda Packet
Page 37 of 107
Vendor Number Reference Account Number Description Amount
Washington State Department of Licensing
61349 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 12:27:14 PM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003677
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003673
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003668
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003671
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003682
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003678
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003667
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003681
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003683
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003672
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003675
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003680
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003679
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003676
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003670
Total Invoice - 2/12/2025 12:27:14 PM $276.00
Total 61349 $276.00
61354 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/12/2025 12:45:44 PM
Coastal Farm Dealer License
635-000-000-589-30-00-03 Gun Permit State Remittance $125.00
Total Invoice - 2/12/2025 12:45:44 PM $125.00
Total 61354 $125.00
Total Washington State Department of Licensing $401.00
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Vendor Number Reference Account Number Description Amount
Washington State Patrol
61350 2025 - February 2025 - February 2025 2nd Council
I2504092
635-000-000-589-30-00-03 Gun Permit State Remittance $168.00
Total I2504092 $168.00
Total 61350 $168.00
Total Washington State Patrol $168.00
Waxie Sanitary Supply
61351 2025 - February 2025 - February 2025 2nd Council
83012882
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $105.62
Total 83012882 $105.62
83016354
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $327.19
Total 83016354 $327.19
Total 61351 $432.81
Total Waxie Sanitary Supply $432.81
Woods, Brangwin, & Bratton, PLLC
61352 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/10/2025 12:26:30 PM
Robert Arbuckle tow bill and filing fee
001-000-151-515-35-40-05 Litigation Expenses $702.95
Total Invoice - 2/10/2025 12:26:30 PM $702.95
Total 61352 $702.95
Total Woods, Brangwin, & Bratton, PLLC $702.95
Ziply Fiber
61353 2025 - February 2025 - February 2025 2nd Council
Invoice - 2/10/2025 2:20:32 PM
509-884-1524-100703-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $192.85
Total Invoice - 2/10/2025 2:20:32 PM $192.85
Invoice - 2/11/2025 2:25:57 PM
509-884-0489-090294-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $2,438.45
Total Invoice - 2/11/2025 2:25:57 PM $2,438.45
Invoice - 2/11/2025 2:26:29 PM
509-884-4027-121506-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $157.76
Total Invoice - 2/11/2025 2:26:29 PM $157.76
Invoice - 2/11/2025 2:27:02 PM
509-884-5447-062597-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $71.10
Total Invoice - 2/11/2025 2:27:02 PM $71.10
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Vendor Number Reference Account Number Description Amount
Invoice - 2/11/2025 2:27:18 PM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $71.10
Total Invoice - 2/11/2025 2:27:18 PM $71.10
Invoice - 2/11/2025 2:27:44 PM
509-884-5308-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $75.00
Total Invoice - 2/11/2025 2:27:44 PM $75.00
Invoice - 2/11/2025 2:28:01 PM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $71.10
Total Invoice - 2/11/2025 2:28:01 PM $71.10
Total 61353 $3,077.36
Total Ziply Fiber $3,077.36
Grand Total Vendor Count 66 $144,876.51
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Date:
February 18, 2025
To:
Mayor Crawford and City Council
From:
Garren Melton, Public Works Director
Subject: 2024 Year-End Public Works Department Report
______________________________________________________________________
Introduction:
The East Wenatchee Public Works Department oversees capital projects, facilities, the Stormwater
Utility, Transportation Benefit District (TBD), traffic signals, various asset management systems,
small improvement projects, and roadway maintenance. The Department is composed of eleven total
employees. Nine of the eleven primarily cover facilities, small improvement projects, and roadway
maintenance. Their work includes essential preservation work on the City’s infrastructure, ensuring
safe conditions for the public, responding to emergency callouts, and completing small projects that
directly impact the well-being of the community.
The two administrative employees are tasked with administering the City’s Stormwater Utility, TBD,
Right of Way program, all capital and planning projects, development review, and managing the City’s
GIS maps.
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
gmelton@eastwenatcheewa.gov
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Transportation Capital Project History
*2027 shows funding targets based on planned grant applications; full funding has not been secured.
Currently awarded funding in 2027 is approximately $3,300,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
East Wenatchee Transportation Capital Project Spending by
Category
Corridor Improvement Preservation Intersection Improvement
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
0%
20%
40%
60%
80%
100%
120%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
East Wenatchee Local Dollars Spent on Transportation
Capital Projects
Percent Local Funding East Wenatchee Local Dollars
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Notable projects from this period include:
2013: Eastmont Ave – Grant to 9th Street NE ($4,820,500)
2015: French Ave – Standerfer to 9th St NE ($606,100)
2016: Valley Mall Parkway Preservation – Grant Road to 9th St NE ($1,053,20)
2017: Baker Ave – 15th to 19th ($3,995,100), Highline Drive – 3rd St SE to Grant ($2,230,237)
2020: 3rd St SE & Highline Drive Roundabout ($872,013)
2021: 10th St NE – Eastmont to Kansas ($4,791,950)
2023: Rock Island Road & 3rd St Signal ($986,000), 9th & Valley Mall Parkway Signal ($2,102,256),
Grant Road Preservation – Valley Mall Parkway to Georgia ($2,992,200)
2024: 5th Street SRTS Projects – Grover to Kentucky ($7,000,000), Grant Road Preservation – Georgia
to Kentucky ($2,171,000)
2025: 19th St NW & NW Cascade Ave ($4,856,300), Valley Mall Parkway Preservation – 9th St NE to
SR-28 ($783,000)
2026: 5th Street NE Signal and Ped Improvements ($6,620,000)
2027: N Kentucky Ave – Limits dependent on success of future Grants. ($8,300,000)
This is not an exhaustive list of the projects completed by the City, multiple smaller (>$600,000)
sidewalk and preservation projects were not included. The local match to these grants is possible due
to the East Wenatchee Transportation Benefit District providing a stable funding source for
Transportation projects in the City. When used to leverage grant funds, each TBD dollar returns
approximately $6.66 of state or federal grant dollars. Projects with stormwater elements also receive
contributions for the East Wenatchee Stormwater Utility, but at a much smaller rate than from the
TBD.
In addition to large capital projects, the TBD is the primary funding source for pavement preservation
on local access (neighborhood) streets that are not eligible for grant funding. The TBD has been
instrumental in a number of residential pavement preservation throughout the City since. The current
approach to these limited TBD dollars is to leverage them as much as possible through grants, with the
remainer being spent on local access streets.
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Transportation Benefit District
2024 was the eleventh full year of operating the East Wenatchee Transportation Benefit District
(TBD). This year the City utilized TBD funds to leverage various Grants by funding a portion of the
required matches. In 2024 the TBD contributed to the following projects:
Project Name From To 2024
Budget
2024
Expenditure
TIB CS – 3rd St NE N Hanford Ave
N Georgia
Ave $72,000 $71,345
Parkroy Place
Overlay S Iowa Ave S Jarvis Ave $116,000 $153,473
Highline Drive RAB Simon St 1st St SE $30,000 $30,000
SS4A Planning Grant NA NA $60,000 $60,000
Advertisements NA NA NA $195
Total
$293,000 $315,013
Cash resources at the beginning of 2024 were $476,605.29. After receiving $604,465.54 in revenues,
and expending $500,195.27, ending 2024 cash resources were $580,875.56. In addition to the above
noted expenditures, an additional $185,182.27 was transferred as a part of the 2023 5th Street SRTS
project.
Stormwater Utility:
Capital Stormwater Projects:
The East Wenatchee Stormwater Utility completed the Grant Road Water Quality project in 2024. This
project diverts runoff from approximately 53 acres in the Grant Road basin east of Eastmont Ave to a
newly constructed stormwater pond on the corner of Pace Drive and Highline Drive. This pond
provides water quality benefits, and significant retention during storm events. Notably, this project
relieved pressure on the western conveyance system in Grant Road, eliminating the need for costly
capacity improvements.
This project also presented a partnership opportunity with the East Wenatchee Transportation Benefit
District, which contributed funding to construct a large splitter island to the south of the Simon Street
roundabout. This island slows traffic approaching the roundabout, increasing safety.
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Project Funding:
Ecology $ 857,805
Developer $ 24,524
City TBD $ 30,000
City SWU $ 96,854
Total $ 1,009,183
Small Improvement Projects
Small Improvement Projects are designed and constructed in house by East Wenatchee Staff. While
relatively small these projects are often the most visible piece of the City’s SWU and can offer
solutions to citizens experiencing localized flooding. While small in overall scope, these projects make
significant improvements to the communities around them. In 2024, two projects were completed:
1. 3rd Street NE Infiltration Gallery: Historically the drainage on 3rd Street NE along Eastmont
Park has been non-existent, resulting in large puddles forming in the parking area. These
puddles severely damaged the pavement and made large portions of the parking area
inaccessible during rain events or snow melt. Prior to a project which replaced the failing
pavement in the parking area East Wenatchee crews installed an infiltration gallery in the low
point of 3rd Street NE. This project totaled approximately $10,000 to complete.
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2. N Jerome Ave Detention Facility: This project addressed a failing system on N Jerome Ave
that was no longer operating at its designed capacity. Downstream properties were
experiencing flooding as a result. This project utilized a new product known as a Rainvault that
provides more storage capacity than a traditional infiltration gallery, and allows more long term
maintenance flexibility. The total cost of the project was approximately $23,000.
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Stormwater Administration
The most common feedback received by staff since the City took over administration of the Utility
from Douglas County in 2020 has been billing related frustrations. The City contracts with the Douglas
County Treasurers office to bill all parcels within our service area. These bills arrive in the same
envelope with property tax and irrigation district statements, leading citizens to expect it would be paid
through escrow. Some mortgage companies would pay the stormwater charges, while others would
not. This was especially frustrating when a citizen’s mortgage was sold to a different provider.
In 2023 the City began an outreach effort with mortgage providers to include the Stormwater Utility
balance with the first half property tax and irrigation district payments. The result of the efforts can be
seen below:
As shown, these efforts have led to an approximately 70% decrease in past due accounts, pre-collect
accounts, and collection accounts. This eliminates negative experiences for citizens and greatly reduces
the amount of time staff is spending on payment collection.
719 741
216
178
224
78
141 123
334043 30
0
100
200
300
400
500
600
700
800
2022 2023 2024
Yearly Overdue Stormwater Account Trends
Sum of Past Due
Sum of Pre-Collection
Sum of Collection
Sum of Remaining Unpaid (1/14/2025)
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Transportation Capital Projects
3rd Street NE Pedestrian and Bike Improvements
The Transportation Improvement Board published an unexpected call for projects in Winter 2024,
prioritizing projects that could be completed within 12 months. The City had been approached by the
Eastmont School District regarding pedestrian safety on 3rd Street NE, with several students not using
the designated crosswalks.
This project included establishing a new crossing in front of the high school, pavement preservation,
restriping the parking areas, establishing protected bike lanes, and creating pedestrian refuge islands to
shorten the crossing distance. This project was a pilot project for the resin bonded stone surfacing used
to establish pedestrian islands to evaluate its viability in the valley. These improvements all combine to
visually narrow the corridor, which has led to lower speeds.
Project Funding:
TIB $ 403,403
City $ 71,188
Total $ 474,591
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5th Street Safe Routes to School Projects
These projects constructed sidewalks, stormwater, illumination and traffic calming features on 5 th
Street NE and surrounding side streets around Kenroy and Sterling. Construction concluded in Fall
2024.
Project Funding:
Kenroy SRTS $ 4,120,017
East Wenatchee $ 816,029
Total $ 4,936,046
Sterling SRTS $ 2,647,582
East Wenatchee $ 420,941
Total $ 3,068,523
Grant Road Preservation
The City received three federal grants to complete preservation work on Grant Road. These projects
included installing concrete pavement at Eastmont Ave, overlaying Grant Road from Valley Mall
Parkway to Kentucky Ave, and bringing curb ramps into ADA compliance. Construction was
completed in phases, with the final phase from Grover to Kentucky being completed in Spring 2024.
NHS $ 2,171,000
East Wenatchee $ 0
Total $ 2,171,000
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Rock Island Road Overlay
The City received funding through the Transportation Improvement Board to overlay Rock Island
Road from Grant Road to McGee St SE. was completed in coordination with the East Wenatchee
Water District to replace aging steel mains. In addition to pavement preservation, the City also
upgraded curb ramps to be ADA compliant, and re-aligned striping to facilitate more efficient traffic
operations.
TIB $ 430,587
EWWD $ 52,242
East Wenatchee $ 29,842
Total $ 512,671
19th Street NW & NW Cascade Ave Improvements
This is a joint project with Douglas County, the East Wenatchee Water District, and Douglas County
PUD to upgrade utilities, reconstruct the roadway, bike and pedestrian facilities, and establish a
regional stormwater facility at the bottom of 19th Street NW. The project is funded by the
Transportation Improvement Board, and the Department of Ecology, with a small match from the City
and County. Construction began in Fall 2024 and is anticipated to be completed in 2025.
Project Funding:
TIB $ 2,000,000
Ecology $ 2,369,858
East Wenatchee $ 295,975
Douglas County $ 190,482
Total $ 4,856,315
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Appendix A
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Laura Leon, City Clerk
Subject: Resolution 2025-18, Establishing a process to appoint a representative to the
Greater Wenatchee Public Facilities District Board.
Date: February 18, 2025
I.Summary Title:
Resolution 2025-18, Establishing a process to appoint a representative to the Public
Facilities District Board.
II.Background/History:
The Greater Wenatchee Public Facilities District (GWPFD) was established to oversee
regional public facilities that benefit multiple jurisdictions, including the City of East
Wenatchee. As a member jurisdiction, The City of East Wenatchee is entitled to appoint a
representative to the GWPFD Board to ensure the City’s interests are represented in
decisions regarding regional facilities, funding, and operations.
The appointed representative would have a vote within the GWPFD Board, including
financial decisions, and is tasked with protecting the GWPFD asset that voters approved to
fund via sales tax collection. The representative’s decisions can have long-term financial
consequences for the region; therefore, it is crucial to appoint a well-qualified individual who
understands government finance, economic development, and regional collaboration.
Historically, the representative of the GWPFD Board was an assignment assumed by the
Mayor in office, with confirmation by City Council, however this is not a requirement. Per
RCW 35.357.010(3)(c)(i) the members appointed shall not be members of the legislative
authorities of the City of East Wenatchee.
While consciously understanding the responsibility the position carries, the City Council has
expressed the need to establish a transparent and formal selection procedure to appoint a
representative to the GWPFD Board.
III. Recommended Action:
Approve Resolution 2025-18, establishing a process to appoint a representative to
the Public Facilities Board.
IV.Exhibits:
a.Resolution 2025-18 with Exhibit A
City of
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City of East Wenatchee Resolution 2025-18 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2025-18
A Resolution of the City of East Wenatchee, Washington
establishing a process to appoint a representative to the Greater
Wenatchee Public Facilities Board.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con el vendedor de la ciudad al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@
eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
3. Background.
3.1. On February 14, 2012, the First Amendment to the Interlocal Agreement
for the creation of the Greater Wenatchee Regional Events Center Public
Facilities District (“District”) (Ordinance No. 2012-02) was approved by
City Council.
3.2. According to the First Amendment, the East Wenatchee City Council
must appoint one member of the Greater Wenatchee Regional Events
Center Public Facilities District Board.
3.3. According to state law (RCW 35.57.010(3)(c)(i)) and to the First
Amendment, the Board member appointed by the East Wenatchee City
Council may not be a member of the legislative authority of the City of
Wenatchee, of the City of East Wenatchee, or of Chelan County.
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City of East Wenatchee Resolution 2025-18 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
1. Selection Process. The City Council establishes a selection process for the
Greater Wenatchee Public Facilities District Board Representative as set forth in
Exhibit A.
2. Severability. If a court of competent jurisdiction declares any provision in this
resolution to be contrary to law, such declaration shall not affect the validity of the
other provisions of this Resolution.
3. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
_____ day of _______________, 2025.
The City of East Wenatchee, Washington By ________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________
Bob Siderius, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
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City of East Wenatchee
Public Facilities District Board
Appointment Process
EXHIBIT A
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Public Facilities District Board Appointment
1.PURPOSE ........................................................................................................................................................................ 3
2.APPOINTMENT CRITERIA ................................................................................................................................................. 3
3.APPLICATION PROCESS .................................................................................................................................................... 3
4.INTERVIEW PROCESS ...................................................................................................................................................... 3
5.SELECTION OF MEMBER ................................................................................................................................................ 4
6.APPOINTMENT AND TERM ............................................................................................................................................. 4
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1. PURPOSE
The purpose of this procedural document is to establish a clear and consistent process
for the City of East Wenatchee to appoint a member to the Public Facilities District (PFD)
Board, that represents the City of East Wenatchee and ensuring transparency, fairness,
and alignment with state and local laws.
2. APPOINTMENT CRITERIA
To be eligible for appointment to the Public Facilities District Board, a candidate must:
• Be a resident of East Wenatchee
• Have professional experience or knowledge in areas such as public administration,
finance, business, economic development, tourism, or facilities management.
• Demonstrate a commitment to public service and the mission of the Public Facilities
District Baord.
• Not have any conflicts of interest that would interfere with their duties.
• Per RCW 35.57.010(3)(c)(i) Not be a member of the legislative body of the City of
East Wenatchee
3. APPLICATION PROCESS
Public Notice: The City Clerk shall announce vacancy, the procedure and deadline for
applying for the position through the city’s website, social media, and local newspaper.
Applications must be submitted by the deadline set by the City Clerk.
4. INTERVIEW PROCESS
At a regular or special Council meeting, open to the public, the City Council shall decide
which applicants to interview from the pool of timely applications. Interviews for the
selected applicants shall occur at the next regular or special Council meeting. The City
Clerk determines the order of the interviews by drawing names. The Chair asks each
applicant to make a two-minute opening statement. Next the City Council will question
the applicant. Finally, the Chair asks the applicant to make a two-minute closing
statement.
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5.SELECTION OF MEMBER
After all interviews are complete, the Council may recess into executive session to discuss
the qualifications of all candidates. Nominations, voting and selection of a person to fill
the vacancy will be conducted during an open public meeting.
6.APPOINTMENT AND TERM
The City Council shall approve the appointment through Resolution. The appointed
representative shall serve a term of four years. In the event of a vacancy, the City shall
initiate a new appointment process following these guidelines.
7.REMOVAL AND REAPPOINTMENT
A member may be removed before the end of their term for misconduct, failure to perform
duties, or conflicts of interest, subject to City Council approval. At the end of a members
term, Council may elect to reappoint the position to the member or open the process while
adhering to these guidelines. Members may not serve more than three consecutive full
terms.
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 18, 2025
I.Summary Title:
Lodging Tax Request, $10,000, for Greater Wenatchee Girls Softball Association’s Sterling
Invite, May 24-26, 2025.
II.Background/History:
The Sterling Invite is a girls fastpitch tournament for 10U, 12U and 14U select softball teams
from across the northwest. This tournament has 54 fastpitch teams with 51 of those teams
coming from out of the area and some have come as far as Oregon, Canada, Alaska and
Idaho. Seven of the eleven softball fields used are in East Wenatchee.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Greater Wenatchee
Girls Softball Association receives $10,000 for the Sterling Invite and authorize the
Mayor to sign an agreement not to exceed the $10,000 recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, February 5, 2025, Meeting Minutes.
2.Greater Wenatchee Girls Softball Association’s Tourism Promotion Grant Application.
3.GWGSA Grant Agreement.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$10,000 $10,000 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
Novembe 5, 2025 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Mat Heinz, Jason Heinz, Alex Cruz, and
Events Director/PIO Trina Elmes.
Guests Jason Grover (WVCC), Sydney McElroy (WVSF), Ken Arnold
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Declaration of Conflict of Interest
Jason Heinz declared a conflict with the Greater Wenatchee Girls Softball Association’s
grant request.
Mat Heinz declared a conflict of interest with the Eastmont Parks & Recreation grant
request.
Approval of Jason Heinz motioned to approve the Agenda as presented, Mat Heinz seconded
Agenda the motion. Motion carried (5-0)
Public Comment None
Minutes The January 8, 2025 minutes were reviewed.
Jason Heinz motioned to accept the minutes and Mat Heinz seconded the
motion. Motion carried (5-0).
Financials The 2024 year end financials and the 2025 financials were reviewed
Event Update Events Director/PIO Elmes gave an update on the 2025 events and their dates.
Tourism Wenatchee Valley Sports Foundation (WVSF)
Grants The Wenatchee Valley Sports Foundation is requesting $20,000 for the Winter Special
Olympics 2025. Sydney McElroy presented her application and supporting information,
which was reviewed by the Board.
Brent Schmitten motioned to approve the Wenatchee Valley Sports
Foundation’s Grant Application in the amount of $20,000 for the Winter Special
Olympics 2025. Jason Heinz seconded the motion. Motion carried (5-0).
Greater Wenatchee Girls Softball Association (GWGSA)
The Greater Wenatchee Girls Softball Association is requesting $10,000 for the Sterling
Invite Fastpitch Tournament. Jason Heinz presented his application and supporting
information, which was reviewed by the Board.
CALL TO ORDER 3:03 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Mat Heinz motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Alex Cruz seconded the motion. Motion carried (4-0, Jason Heinz abstained).
Eastmont Parks & Recreation (EMPD)
Eastmont Parks & Recreation is requesting $15,000 for the Eastmont Winter Classic AAU
Basketball Tournament. Mat Heinz presented his application and supporting information,
which was reviewed by the Board
Alex Cruz motioned to approve the Eastmont Parks & Recreation’s Grant
Application in the amount of $15,000 for the Eastmont Winter Classic. Brent
Schmitten seconded the motion. Motion carried (4-0, Mat Heinz abstained).
City of East Wenatchee (COEW)
The City of East Wenatchee is requesting an additional $3,000 for the Classy Chassis
Parade & Car Show. Trina Elmes presented her application and supporting information,
which was reviewed by the Board.
Mat Heinz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $3,000 for the Classy Chassis Parade & Car Show. Jason Heinz
seconded the motion. Motion carried (5-0).
WVCC Update Jason Grover gave an update on the Wenatchee Valley Chamber of Commerce and
sports tourism.
Hotelier None
Update
Other None
Next Meeting March 5, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Rob Tidd, Councilmember
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 3:58 PM
02-18-2025 City Council Agenda Packet
Page 61 of 107
Print
Amount of Lodging Tax Requested*
10,000
Federal Tax ID #*
91-1484089
Organization/Agency Name*
Greater Wenatchee Girls Softball Association C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Non-Profit Girls Fastpitch
Program
Activity Name*
Sterling Invite Fastpitch Tournament 2025
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Jason
Last Name*
Heinz
Title*
GWGSA Board Member
Primary Phone*
509-630-5655
Cell Phone Email*
sterlinginvite02@gmail.com
Mailing Address*
PO Box 351
Tourism Promotion Grant - Submission #1792
Date Submitted: 1/23/2025
5/23/2025 5/26/2025
Exhibit 2
02-18-2025 City Council Agenda Packet
Page 62 of 107
City*
Wenatchee
State*
WA
Zip Code*
98807
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
20
Proposed Location of Activity*
East Wenatchee, WA and Wenatchee, WA
Short Description of the Activity*
We strive to bring in 54 Fastpitch teams to the Wenatchee Valley. 7 out of the 11 fields are located in East Wenatchee, and
we fill most if not all the hotels during this weekend. Out of 54 teams only 4 teams are local so that means 50 teams are
from out of the area with an average 12 players per team
Describe the Prior Success of Your Activity*
Over the years we have had 48+ teams attending this event. The cap on # of teams with the amount of Fields we use is
54.
Describe Your Target Audience*
Girls aged 8-15 yrs old playing competitive fastpitch
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
We promote lodging and establishments through email and phone with coaches of the teams that are coming in to town.
Most hotels are full by the time the weekend begins.
Budget for Activity*
2025 Draft Sterling Budget by
Angi.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Umpires - $6,000 Travel Costs - $2,000 Administration - $500 Fees - $500,
Field Use $1,000
02-18-2025 City Council Agenda Packet
Page 63 of 107
What organization and staffing do you have to support this activity?*
We have our GWGSA Board that helps staff this event as well as Site directors at each of the 3 locations.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
This is a 54 team with 6 game guarantee making it one of the largest and longest Fastpitch tournaments any given year.
We will play at 11 fields around the community including Walla Walla Point Park, Sterling, and Hydro Park. Each team
comes with 12 players and 2-3 coaches. This tournament is widely publicized on NSA Website. Teams have come from
Montana, Oregon, Idaho, and Canada to play in this tournament.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
We advertise via Facebook, email, NSA Website
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
2500
Travel More Than 50 Miles*
2000
Travel from Another State/Country*
400
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
2000
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
1700
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
3 Nights per family
Lodging Impact*
$500 per family
Explain How You Calculated the Previous Estimates*
We have just about 1000 athletes with coaches, and usually 2-3 family members per athlete since they can't drive
themselves. 51 teams will get hotel accommodations or park passes to stay at our local state parks.
02-18-2025 City Council Agenda Packet
Page 64 of 107
How will you collect and verify the above information for your Activity?*
I have emails, registration forms, etc. Plus I can give you the list of teams that are planning on attending the event.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
02-18-2025 City Council Agenda Packet
Page 65 of 107
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
East Wenatchee businesses will see an influx in hotel room reservation, they will be utilizing the dining in East Wenatchee
and the stores between games to purchase goods. This money will help continue to develop this tournament and continue
to move it as being a top tournament to play in year in and year out.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Jason Heinz
Signer Email*
sterlinginvite02@gmail.com
02-18-2025 City Council Agenda Packet
Page 66 of 107
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02-18-2025 City Council Agenda Packet
Page 67 of 107
Page 1 of 4
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Greater Wenatchee Girls Softball Association
dba: Sterling Invite
PO Box 351
Wenatchee, WA 98801
c/o Jason Heinz, (509) 630-5655
Exhibit 3
02-18-2025 City Council Agenda Packet
Page 68 of 107
Page 2 of 4
1. Grantee’s Obligations. Grantee will:
a. Submit a pre-event application for grant funds with the City Events
Director outlining expected statistics associated with each category set
forth in Exhibit A.
b. Host an event on May 24-26, 2025, generally described as Sterling Invite.
c. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
d. Acknowledge the City’s contribution on the Grantee’s website.
e. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
f. Submit a Post Event Report to the City within 30 days of the event’s
completion that contains actual event results associated with each category
set forth in Exhibit A.
g. Submit an invoice to the City, within 30 days of the event, requesting the
agreed upon amount.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
conditional on the Grantee satisfying, at the City’s reasonable discretion, the
predicted event outcomes in Exhibit A, the City will reimburse the Grantee in
the amount of $10,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or omissions,
and liabilities (including costs and all attorney's fees) to or by any and all persons
and entities, including without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this Agreement
to the extent caused by the negligent acts, errors or omissions of Grantee, its
partners, shareholders, agents, employees, or by the Grantee's breach of this
Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required by
the State of Washington.
02-18-2025 City Council Agenda Packet
Page 69 of 107
Page 3 of 4
b. General commercial liability insurance in an amount not less than a single
limit of $1,000,000 for bodily injury, including death and property damage
per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the City will
be named on all certificates of insurance as an additional insured. Grantee shall
furnish the City with verification of insurance and endorsements required by this
agreement.
The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Grantee shall submit a verification of
insurance as outlined above to the City prior to the event, but no later than 14
days following execution of this agreement.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or other
applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act which
violates RCW 40.60.215 or other applicable law prohibiting discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
ATTEST:
Laura Leon
City Clerk
Greater Wenatchee Girls Softball
Association
Signature:
Trina Elmes
Vice President
02-18-2025 City Council Agenda Packet
Page 70 of 107
Page 4 of 4
Exhibit A - Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to
attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in East Wenatchee:
Of the people staying overnight, the number of people who stayed
in paid East Wenatchee accommodations:
Number of paid East Wenatchee lodging room nights resulting
from your event/activity:
Please explain how your organization collected and verified the above
information:
02-18-2025 City Council Agenda Packet
Page 71 of 107
East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 18, 2025
I.Summary Title:
Lodging Tax Request, $15,000, for Eastmont Metro Park District’s Eastmont Winter Classic
AAU Basketball Tournament, February 21-23, 2025.
II.Background/History:
The Eastmont Winter Classic is a basketball tournament for 3rd-8th grade select
basketball teams from across the state. This family fun event is designed to get all ages
involved, whether it be playing a game or spectators watching. The focus of the Sunburn
Classic is to draw people from across the state to visit and boost revenue to our
community.
In 2002, the Eastmont Winter Classic started with approximately 35 teams and as of 2024,
there were 110 teams registered with over half of the teams coming from 50+ miles away,
including Idaho and Oregon.
III. Recommended Action:
The East Wenatchee Events Board is recommending that Eastmont Metro Park
District receives $15,000 for the Eastmont Winter Classic and authorize the Mayor to sign
an agreement not to exceed the $15,000 recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, February 5, 2025, Meeting Minutes.
2.Eastmont Parks & Recreation’s Tourism Promotion Grant Application.
3.Eastmont Parks & Recreation’s Grant Agreement.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$15,000 $15,000 No
City of
02-18-2025 City Council Agenda Packet
Page 72 of 107
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
Novembe 5, 2025 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Mat Heinz, Jason Heinz, Alex Cruz, and
Events Director/PIO Trina Elmes.
Guests Jason Grover (WVCC), Sydney McElroy (WVSF), Ken Arnold
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Declaration of Conflict of Interest
Jason Heinz declared a conflict with the Greater Wenatchee Girls Softball Association’s
grant request.
Mat Heinz declared a conflict of interest with the Eastmont Parks & Recreation grant
request.
Approval of Jason Heinz motioned to approve the Agenda as presented, Mat Heinz seconded
Agenda the motion. Motion carried (5-0)
Public Comment None
Minutes The January 8, 2025 minutes were reviewed.
Jason Heinz motioned to accept the minutes and Mat Heinz seconded the
motion. Motion carried (5-0).
Financials The 2024 year end financials and the 2025 financials were reviewed
Event Update Events Director/PIO Elmes gave an update on the 2025 events and their dates.
Tourism Wenatchee Valley Sports Foundation (WVSF)
Grants The Wenatchee Valley Sports Foundation is requesting $20,000 for the Winter Special
Olympics 2025. Sydney McElroy presented her application and supporting information,
which was reviewed by the Board.
Brent Schmitten motioned to approve the Wenatchee Valley Sports
Foundation’s Grant Application in the amount of $20,000 for the Winter Special
Olympics 2025. Jason Heinz seconded the motion. Motion carried (5-0).
Greater Wenatchee Girls Softball Association (GWGSA)
The Greater Wenatchee Girls Softball Association is requesting $10,000 for the Sterling
Invite Fastpitch Tournament. Jason Heinz presented his application and supporting
information, which was reviewed by the Board.
CALL TO ORDER 3:03 PM
Exhibit 1
02-18-2025 City Council Agenda Packet
Page 73 of 107
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Mat Heinz motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Alex Cruz seconded the motion. Motion carried (4-0, Jason Heinz abstained).
Eastmont Parks & Recreation (EMPD)
Eastmont Parks & Recreation is requesting $15,000 for the Eastmont Winter Classic AAU
Basketball Tournament. Mat Heinz presented his application and supporting information,
which was reviewed by the Board
Alex Cruz motioned to approve the Eastmont Parks & Recreation’s Grant
Application in the amount of $15,000 for the Eastmont Winter Classic. Brent
Schmitten seconded the motion. Motion carried (4-0, Mat Heinz abstained).
City of East Wenatchee (COEW)
The City of East Wenatchee is requesting an additional $3,000 for the Classy Chassis
Parade & Car Show. Trina Elmes presented her application and supporting information,
which was reviewed by the Board.
Mat Heinz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $3,000 for the Classy Chassis Parade & Car Show. Jason Heinz
seconded the motion. Motion carried (5-0).
WVCC Update Jason Grover gave an update on the Wenatchee Valley Chamber of Commerce and
sports tourism.
Hotelier None
Update
Other None
Next Meeting March 5, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Rob Tidd, Councilmember
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 3:58 PM
02-18-2025 City Council Agenda Packet
Page 74 of 107
Print
Amount of Lodging Tax Requested*
15000
Federal Tax ID #*
201558064
Organization/Agency Name*
Eastmont Parks & Recreation C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Activity Name*
Eastmont Winter Classic
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Charlie
Last Name*
Brown
Title*
Director of Recreation
Primary Phone*
5098848015
Cell Phone Email*
cbrown@eastmontparks.com
Mailing Address*
255 N. georgia ave
Tourism Promotion Grant - Submission #1791
Date Submitted: 1/16/2025
2/21/2025 2/23/2025
Exhibit 2
02-18-2025 City Council Agenda Packet
Page 75 of 107
City*
east wenatchee
State*
wa
Zip Code*
98802
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
25
Proposed Location of Activity*
Eastmont & Wenatchee Schools
Short Description of the Activity*
AAU State Qualifying Tournament
Describe the Prior Success of Your Activity*
Last year we hosted 110 teams from across the state of Washington
Describe Your Target Audience*
AAU basketball teams (boys and girls) grades 3-8
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
AAU websites & tourney machine, old email lists, other tournaments
Budget for Activity*
2025 Budget.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Referees
What organization and staffing do you have to support this activity?*
We use local teams to work the entrance at each gym and score clocks. I also work with Ron Stone to get referees
scheduled.
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Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
This is a longstanding tournament that invites kids grades 3-8 to play in a State Qualifying AAU tournament. Each team is
guaranteed 4 games.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
Our Website & emails
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
5000
Travel More Than 50 Miles*
2480
Travel from Another State/Country*
2480
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
2480
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
600
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
1710
Lodging Impact*
515,520
Explain How You Calculated the Previous Estimates*
With help from Jason Grover at the Chamber of Commerce.
How will you collect and verify the above information for your Activity?*
based on registration information from the teams
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Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
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Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
We bring in people from out of town, put heads in beds as well as gas stations, super markets and restaurants
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Charlie Brown
Signer Email*
cbrown@eastmontparks.com
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250$
9,000$
18,800$
2,500$
3,000$
33,550$
Community Partner Revenue/Private Match
Events Board 15,000$
EMPD 18,550$
Total
BUDGET ITEM / DESCRIPTION
AAU Fees
Gym Fees
Referees
Medals
Staff
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Page 1 of 4
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Eastmont Parks & Recreation
dba: Eastmont Winter Classic
255 N Georgia Ave
East Wenatchee, WA 98802
c/o Charlie Brown, (509) 884-8015
cbrown@eastmontparks.com
Exhibit 3
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Page 2 of 4
1. Grantee’s Obligations. Grantee will:
a. Submit a pre-event application for grant funds with the City Events
Director outlining expected statistics associated with each category set
forth in Exhibit A.
b. Host an event on February 21-23, 2025, generally described as Eastmont
Winter Classic.
c. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
d. Acknowledge the City’s contribution on the Grantee’s website.
e. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
f. Submit a Post Event Report to the City within 30 days of the event’s
completion that contains actual event results associated with each category
set forth in Exhibit A.
g. Submit an invoice to the City, within 30 days of the event, requesting the
agreed upon amount.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
conditional on the Grantee satisfying, at the City’s reasonable discretion, the
predicted event outcomes in Exhibit A, the City will reimburse the Grantee in
the amount of $15,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or omissions,
and liabilities (including costs and all attorney's fees) to or by any and all persons
and entities, including without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this Agreement
to the extent caused by the negligent acts, errors or omissions of Grantee, its
partners, shareholders, agents, employees, or by the Grantee's breach of this
Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required by
the State of Washington.
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Page 3 of 4
b. General commercial liability insurance in an amount not less than a single
limit of $1,000,000 for bodily injury, including death and property damage
per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the City will
be named on all certificates of insurance as an additional insured. Grantee shall
furnish the City with verification of insurance and endorsements required by this
agreement.
The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Grantee shall submit a verification of
insurance as outlined above to the City prior to the event, but no later than 14
days following execution of this agreement.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or other
applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act which
violates RCW 40.60.215 or other applicable law prohibiting discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
ATTEST:
Laura Leon
City Clerk
Eastmont Parks & Recreation
Signature:
Charlie Brown
Director of Recreation
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Page 4 of 4
Exhibit A - Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to
attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in East Wenatchee:
Of the people staying overnight, the number of people who stayed
in paid East Wenatchee accommodations:
Number of paid East Wenatchee lodging room nights resulting
from your event/activity:
Please explain how your organization collected and verified the above
information:
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 18, 2025
I.Summary Title:
Lodging Tax Request, $20,000, for Wenatchee Valley Sports Foundation’s Special Olympics
WA State Winter Games, February 28-March 3, 2025.
II.Background/History:
The Special Olympics WA State Winter Games consists of competition in cross country
skiing, alpine skiing, snow shoeing, snowboarding, figure skating, speed skating and
basketball for athletes with developmental disabilities. The event includes over 1500
athletes, 300 coaches/chaperones, hundreds of family/spectators and over 600
volunteers throughout the 3-day event. This is an annual event that has been in our
valley for the past 32 years.
There will be over 2,500 in attendance with approximately 2,000 who stay overnight with
approximately 1,200 paid lodging room nights throughout the weekend.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Wenatchee Valley
Sports Foundation receives $20,000 for the Special Olympics WA State Winter
Games and authorize the Mayor to sign an agreement not to exceed the $20,000
recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, February 5, 2025, Meeting Minutes.
2.Wenatchee Valley Sports Foundation’s Tourism Promotion Grant Application.
3.Wenatchee Valley Sports Foundation Grant Agreement.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$20,000 $20,000 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
Novembe 5, 2025 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Mat Heinz, Jason Heinz, Alex Cruz, and
Events Director/PIO Trina Elmes.
Guests Jason Grover (WVCC), Sydney McElroy (WVSF), Ken Arnold
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Declaration of Conflict of Interest
Jason Heinz declared a conflict with the Greater Wenatchee Girls Softball Association’s
grant request.
Mat Heinz declared a conflict of interest with the Eastmont Parks & Recreation grant
request.
Approval of Jason Heinz motioned to approve the Agenda as presented, Mat Heinz seconded
Agenda the motion. Motion carried (5-0)
Public Comment None
Minutes The January 8, 2025 minutes were reviewed.
Jason Heinz motioned to accept the minutes and Mat Heinz seconded the
motion. Motion carried (5-0).
Financials The 2024 year end financials and the 2025 financials were reviewed
Event Update Events Director/PIO Elmes gave an update on the 2025 events and their dates.
Tourism Wenatchee Valley Sports Foundation (WVSF)
Grants The Wenatchee Valley Sports Foundation is requesting $20,000 for the Winter Special
Olympics 2025. Sydney McElroy presented her application and supporting information,
which was reviewed by the Board.
Brent Schmitten motioned to approve the Wenatchee Valley Sports
Foundation’s Grant Application in the amount of $20,000 for the Winter Special
Olympics 2025. Jason Heinz seconded the motion. Motion carried (5-0).
Greater Wenatchee Girls Softball Association (GWGSA)
The Greater Wenatchee Girls Softball Association is requesting $10,000 for the Sterling
Invite Fastpitch Tournament. Jason Heinz presented his application and supporting
information, which was reviewed by the Board.
CALL TO ORDER 3:03 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Mat Heinz motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Alex Cruz seconded the motion. Motion carried (4-0, Jason Heinz abstained).
Eastmont Parks & Recreation (EMPD)
Eastmont Parks & Recreation is requesting $15,000 for the Eastmont Winter Classic AAU
Basketball Tournament. Mat Heinz presented his application and supporting information,
which was reviewed by the Board
Alex Cruz motioned to approve the Eastmont Parks & Recreation’s Grant
Application in the amount of $15,000 for the Eastmont Winter Classic. Brent
Schmitten seconded the motion. Motion carried (4-0, Mat Heinz abstained).
City of East Wenatchee (COEW)
The City of East Wenatchee is requesting an additional $3,000 for the Classy Chassis
Parade & Car Show. Trina Elmes presented her application and supporting information,
which was reviewed by the Board.
Mat Heinz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $3,000 for the Classy Chassis Parade & Car Show. Jason Heinz
seconded the motion. Motion carried (5-0).
WVCC Update Jason Grover gave an update on the Wenatchee Valley Chamber of Commerce and
sports tourism.
Hotelier None
Update
Other None
Next Meeting March 5, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Rob Tidd, Councilmember
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 3:58 PM
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Print
Amount of Lodging Tax Requested*
$20,000
Federal Tax ID #*
602809116
Organization/Agency Name*
Wenatchee Valley Sports Foundation C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
501c3
Activity Name*
Special Olympics Washington State Winter Games
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Caryl
Last Name*
Andre
Title*
Winter Games Deputy Director
Primary Phone*
5098883282
Cell Phone
5096693362
Email*
candre@wenatcheewa.gov
Mailing Address*
1350 McKittrick St.
Tourism Promotion Grant - Submission #1795
Date Submitted: 1/30/2025
2/28/2025 3/2/2025
Exhibit 2
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Page 88 of 107
City*
Wenatchee
State*
WA
Zip Code*
98801
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
35
Proposed Location of Activity*
Different venues throughout Wenatchee and East Wenatchee. Event will take place in gyms across the valley, The Town
Toyota Center, Mission Ridge, Convention Center, and hotels.
Short Description of the Activity*
The Special Olympics Washington State Winter Games culminates a four month Winter Season with the State
Competition in the Wenatchee Valley. Athletes that have qualified from a prior regional event compete in 8 different sports
which include basketball, cheerleading, alpine skiing, snowboarding, snowshoeing, cross-country skiing, figure skating and
speed skating.
Describe the Prior Success of Your Activity*
This event generally brings in 2500+ people to our valley who utilize our sports facilities, restaurants, shops, hotels and
more. It is a three day event with athletes, families and volunteers traveling to Wenatchee/ East Wenatchee from all over
the state.
Describe Your Target Audience*
This event serves folks with Intellectual Disabilities as well as their friends, families, coaches and volunteers.
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
The state will book athletes, chaperones and coaches in various hotels. They will visit the surrounding restaurants and
shops in their spare time between competitions. We also encourage local businesses to welcome the athletes and their
families via electronic billboards.
Budget for Activity*
SOWA Winter Games Budget.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Facilities needed for athlete competition.
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What organization and staffing do you have to support this activity?*
Special Olympics Washington, Volunteers
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
The Special Olympics Washington State Winter Games greatly impacts our community. It generates a large influx of
tourists attending the games as well as dining in our restaurants, shopping at our small businesses and staying in our
hotels. For our community to have to opportunity to host an activity of this size for these hard working athletes truly is an
honor and has been a desired destination for these families for 35 years. It is a huge deal for them to qualify for the games
and to get to travel to the Wenatchee Valley to compete and spend their weekend.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
The event is promoted through the State Special Olympics website, the Chamber of Commerce, City of Wenatchee
website and social media, news and radio outlets from all over the state.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
2500+
Travel More Than 50 Miles*
2000
Travel from Another State/Country*
N/A
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
2000
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
2000
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
2500
Lodging Impact*
$24,000
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Explain How You Calculated the Previous Estimates*
Based on previous years.
How will you collect and verify the above information for your Activity?*
Per information provided from Special Olympics Washington, we know how may athletes, coaches and chaperones are
registered for the Winter Games. The balance is an estimate based on our volunteer and family count.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
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Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
This is a large event designed to attract tourists from all over the state which in turn benefits the overall community.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Caryl Andre
Signer Email*
candre@wenatcheewa.gov
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Page 1 of 4
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Wenatchee Valley Sports Foundation
dba: Winter Special Olympics 2025
1340 McKittrick St
Wenatchee, WA 98801
c/o Caryl Andre, (509) 888-3282
candre@wenatcheewa.gov
Exhibit 3
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Page 2 of 4
1. Grantee’s Obligations. Grantee will:
a. Submit a pre-event application for grant funds with the City Events
Director outlining expected statistics associated with each category set
forth in Exhibit A.
b. Host an event on February 28 - March 3, 2025, generally described as
Special Olympics Washington State Winter Games.
c. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
d. Acknowledge the City’s contribution on the Grantee’s website.
e. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
f. Submit a Post Event Report to the City within 30 days of the event’s
completion that contains actual event results associated with each category
set forth in Exhibit A.
g. Submit an invoice to the City, within 30 days of the event, requesting the
agreed upon amount.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
conditional on the Grantee satisfying, at the City’s reasonable discretion, the
predicted event outcomes in Exhibit A, the City will reimburse the Grantee in
the amount of $20,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or omissions,
and liabilities (including costs and all attorney's fees) to or by any and all persons
and entities, including without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this Agreement
to the extent caused by the negligent acts, errors or omissions of Grantee, its
partners, shareholders, agents, employees, or by the Grantee's breach of this
Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required by
the State of Washington.
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Page 3 of 4
b. General commercial liability insurance in an amount not less than a single
limit of $1,000,000 for bodily injury, including death and property damage
per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the City will
be named on all certificates of insurance as an additional insured. Grantee shall
furnish the City with verification of insurance and endorsements required by this
agreement.
The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Grantee shall submit a verification of
insurance as outlined above to the City prior to the event, but no later than 14
days following execution of this agreement.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or other
applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act which
violates RCW 40.60.215 or other applicable law prohibiting discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
ATTEST:
Laura Leon
City Clerk
Wenatchee Valley Sports Foundation
Signature:
Caryl Andre
Winter Games Deputy Director
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Exhibit A - Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to
attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in East Wenatchee:
Of the people staying overnight, the number of people who stayed
in paid East Wenatchee accommodations:
Number of paid East Wenatchee lodging room nights resulting
from your event/activity:
Please explain how your organization collected and verified the above
information:
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 18, 2025
I.Summary Title:
Lodging Tax Request, $3,000, for the Classy Chassis Parade & Car Show, May 2-3,
2025.
II.Background/History:
In conjunction with the Apple Blossom Festival, Classy Chassis is 44 years old and
features a car parade on the Friday night of the main Apple Blossom weekend and a
car show the following day. In 2024, more than 10,000 people watched the parade,
which starts at Eastmont Community Park and travels down 9th Street, turns onto
Valley Mall Parkway and ends at the PUD parking lot.
This year we are excited to welcome the Seattle Cossack’s Stunt and Drill Team. They
will start of the parade, doing stunts along the parade route. Then they will have
their motorcycles on display during the car show, with two separate performances
throughout the day.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the City of East Wenatchee
receives $3,000 for the Classy Chassis Parade & Car Show.
IV.Exhibits:
1.East Wenatchee Events Board, February 5, 2025, Meeting Minutes.
2.City of East Wenatchee’s Tourism Promotion Grant Application
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$3,000 $3,000 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
Novembe 5, 2025 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Mat Heinz, Jason Heinz, Alex Cruz, and
Events Director/PIO Trina Elmes.
Guests Jason Grover (WVCC), Sydney McElroy (WVSF), Ken Arnold
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Declaration of Conflict of Interest
Jason Heinz declared a conflict with the Greater Wenatchee Girls Softball Association’s
grant request.
Mat Heinz declared a conflict of interest with the Eastmont Parks & Recreation grant
request.
Approval of Jason Heinz motioned to approve the Agenda as presented, Mat Heinz seconded
Agenda the motion. Motion carried (5-0)
Public Comment None
Minutes The January 8, 2025 minutes were reviewed.
Jason Heinz motioned to accept the minutes and Mat Heinz seconded the
motion. Motion carried (5-0).
Financials The 2024 year end financials and the 2025 financials were reviewed
Event Update Events Director/PIO Elmes gave an update on the 2025 events and their dates.
Tourism Wenatchee Valley Sports Foundation (WVSF)
Grants The Wenatchee Valley Sports Foundation is requesting $20,000 for the Winter Special
Olympics 2025. Sydney McElroy presented her application and supporting information,
which was reviewed by the Board.
Brent Schmitten motioned to approve the Wenatchee Valley Sports
Foundation’s Grant Application in the amount of $20,000 for the Winter Special
Olympics 2025. Jason Heinz seconded the motion. Motion carried (5-0).
Greater Wenatchee Girls Softball Association (GWGSA)
The Greater Wenatchee Girls Softball Association is requesting $10,000 for the Sterling
Invite Fastpitch Tournament. Jason Heinz presented his application and supporting
information, which was reviewed by the Board.
CALL TO ORDER 3:03 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Mat Heinz motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Alex Cruz seconded the motion. Motion carried (4-0, Jason Heinz abstained).
Eastmont Parks & Recreation (EMPD)
Eastmont Parks & Recreation is requesting $15,000 for the Eastmont Winter Classic AAU
Basketball Tournament. Mat Heinz presented his application and supporting information,
which was reviewed by the Board
Alex Cruz motioned to approve the Eastmont Parks & Recreation’s Grant
Application in the amount of $15,000 for the Eastmont Winter Classic. Brent
Schmitten seconded the motion. Motion carried (4-0, Mat Heinz abstained).
City of East Wenatchee (COEW)
The City of East Wenatchee is requesting an additional $3,000 for the Classy Chassis
Parade & Car Show. Trina Elmes presented her application and supporting information,
which was reviewed by the Board.
Mat Heinz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $3,000 for the Classy Chassis Parade & Car Show. Jason Heinz
seconded the motion. Motion carried (5-0).
WVCC Update Jason Grover gave an update on the Wenatchee Valley Chamber of Commerce and
sports tourism.
Hotelier None
Update
Other None
Next Meeting March 5, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Rob Tidd, Councilmember
Attest:
Trina Elmes, Events Director/PIO
ADJOURN 3:58 PM
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Print
Amount of Lodging Tax Requested*
$3,000
Federal Tax ID #*
91-6009051
Organization/Agency Name*
City of East Wenatchee C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Activity Name*
Classy Chassis Parade & Car Show
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Trina
Last Name*
Elmes
Title*
Events Director/PIO
Primary Phone*
5098866108
Cell Phone Email*
telmes@eastwenatcheewa.gov
Mailing Address*
271 9th Street NE
Tourism Promotion Grant - Submission #1794
Date Submitted: 1/29/2025
5/2/2025 5/3/2025
Exhibit 2
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City*
East Wenatchee
State*
Washington
Zip Code*
98802
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
41
Proposed Location of Activity*
Eastmont Community Park 4Plex
Short Description of the Activity*
In conjunction with the Apple Blossom Festival, Classy Chassis has a car parade on the Friday night of the main Apple
Blossom weekend. The parade starts at Eastmont Community Park and travels down 9th Street, turns onto Valley Mall
Parkway and ends at the PUD parking lot. On Saturday, there is a car show with local performances and a headlining
band playing oldies music. Awards are given out at the end of the day.
Describe the Prior Success of Your Activity*
In 2024, we had 489 vehicles in the parade/car show and over 10,000 attended one or both of the events.
Describe Your Target Audience*
Anyone who has an appreciation for classy vehicles and anyone who enjoys parades or community events.
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
There will be information on our website, social media, emails and local news outlets. The Chamber of Commerce will also
help us promote the event outside the area.
Budget for Activity*
Classy Chassis Budget.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Event promotions, advertising, equipment and administrative costs.
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What organization and staffing do you have to support this activity?*
The Events Director and Events Assistant will put this event together and run the event, with the help of volunteers. The
East Wenatchee Rotary is very involved and they will help run the events the day of.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
Our Community comes together during this Parade and Car Show and makes it a fun experience for everyone! From the
Friday night Parade, Saturday Car Show and live entertainment to raffles and awards, event has a little something for
everyone! The success is measured by the number of vehicles entered in both the parade and the car show.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
Flyers, mailers, e-newsletters, emails, social media, website, ads in car magazines state wide, radio ads, Public Service
Announcements and local media. The Chamber of Commerce will also help market the event throughout the state.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
1000
Travel More Than 50 Miles*
1700
Travel from Another State/Country*
United States
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
500
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
250
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
250
Lodging Impact*
10000
Explain How You Calculated the Previous Estimates*
Registrations and participant surveys helped calculate the numbers.
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How will you collect and verify the above information for your Activity?*
Registrations, surveys, and geofencing.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
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Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
This is a community wide event that was created to bring in tourists to stay over-night in East Wenatchee hotels.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Katrina M Elmes
Signer Email*
telmes@eastwenatcheewa.gov
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117-000-300-347-40-12-02 CC Parade/Car Show 10,000.00
117-000-300-347-40-12-03 CC Vendor Fees 500.00
117-000-300-347-90-00-01 CC Donations 0.00
117-000-300-347-90-00-12 CC Sponsorships 7,600.00
117-000-300-347-90-12-00 CC Merchandise Sales 800.00
117-000-300-369-90-50-00 CC Misc Revenue 0.00
Total 18,900.00
117-000-300-557-30-31-12 CC Office Supplies 2,200.00
117-000-300-557-30-34-11 CC Merch for Resale 4,000.00
117-000-300-557-30-41-12 CC Professional Services 7,200.00
117-000-300-557-30-42-14 CC Postage 100.00
117-000-300-557-30-43-12 CC EMPD Facility Fee 1,500.00
117-000-300-557-30-44-12 CC Advertising 3,500.00
117-000-300-557-30-49-12 CC Misc 200.00
Classy Chassis Event Expenses 18,700.00
Revenue
Classy Chassis Budget
Expenses
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