HomeMy WebLinkAbout03-04-2025 City Council Agenda Packet_CITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/87212896404
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-610 4 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
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M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CONSENT ITEMS
a.Beckett Group Consulting Services Agreement.
b.2025-2026 Trask Insurance / Bell Insurance Consultant Service Agreement.
Vouchers:
c.03-04-2025 Checks: 61355-61405, in the amount of $145,093.36.
Minutes:
d.01-30-2025 Workshop Minutes.
e.02-04-2025 Council Meeting Minutes.
f.02-18-2025 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
5.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
6.PRESENTATIONS
a.2025 American Red Cross Month Proclamation. – Mayor Crawford.
b.Chelan Douglas Community Action Council. – Alan Walker, Executive Director.
7.PUBLIC HEARING
The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, and will state the manner in which
the hearing will proceed. Staff will first give a report, followed by public testimony. All speakers must speak into the microphone and
clearly state their name and address. All comments should be addressed to the City Council, should be relevant to the topic, and should
not be of a personal nature. Public testimony may be limited to three minutes, unless further time is granted by the Mayor. If there are a
large number of speakers, a representative may be appointed to speak on behalf of the group.
a.A public hearing to receive comments on Ordinance 2025-02, adopting interim regulations
pertaining to transitional housing and permanent supportive housing. – Curtis Lillquist,
Community Development Director.
No action per RCW 35A.63.220 and RCW 36.70A.390.
Tuesday, March 04, 2025 6:00 PM Council Chambers
pg. 3
pg. 15
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pg. 39
pg. 40
pg. 43
pg. 46
pg. 47
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
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8.ACTION ITEMS
a.Resolution 2025-16, Safe Routes to School Change Orders 6, 7, and 8; City Project No. 2019-08,
and 2019-09. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2025-16 authorizing the Mayor to approve Change
Order 6, 7 and 8 between the City of East Wenatchee and Active Construction, Inc. for the City
of East Wenatchee Safe Routes to School Projects; City Project Numbers 2019-08 and 2019-09.
b.Resolution 2025-19, authorizing the Mayor to execute an Amended and Restated Interlocal
Agreement between Chelan County, Douglas County, the City of Wenatchee and the City of East
Wenatchee to operate a consolidated 911 emergency dispatch facility and organization (e.g.
Rivercom). – Mayor Crawford.
Motion by City Council to approve Resolution 2025-19 repealing Resolution 2024-72 and
authorizing the Mayor to execute an amended and restated Interlocal Cooperative Agreement
between Chelan County, Douglas County, the City of Wenatchee, and the City of East Wenatchee
to operate a consolidated 911 emergency dispatch facility and organization (e.g. RiverCom) as
presented in Exhibit A.
9.MAYOR’S REPORT
a.Safe Streets For All Task Force.
b.PFD Appointment.
10.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees
11.ADJOURNMENT
pg.58
pg. 93
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CONSULTANT SERVICE AGREEMENT – FACILITATION SERVICES FOR FINANCIAL SUSTAINABILITY
The Beckett Group
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CONSULTANT SERVICE AGREEMENT
This agreement is made, effective as of February 7, 2025, by and between The City
of East Wenatchee (“City”) and The Beckett Group (“Consultant”).
City and Consultant agree as follows:
SECTION 1 – SERVICES
1.1 Services. Consultant is being retained pursuant to this Agreement for the
purposes of Facilitation Services for Financial Sustainability for the City of East Wenatchee.
Consultant is not being retained as an employee of City and the parties agree that there is
nothing in this agreement and no performance under this agreement will cause Consultant to
become an employee of City. Consultant shall perform its services for City in a good and
competent manner and shall provide all services in full compliance with the terms and conditions
of this Agreement, exercising that Consultant skill and care which is consistent with customary
practice.
1.2 Scope of Services. Consultant’s services shall consist of providing that
scope of work as identified in the Contracted Services & Scope of Work proposal, attached as
Exhibit “A”, under the direction of the mayor or her designee, in a manner consistent with
accepted professional practices for other similar services. Consultant will provide progress
briefings to City’s City Council and Mayor as necessary, however, no less frequently than one a
month.
1.3 Time of Performance. Consultant’s Services shall commence on February
10, 2025and continue until work in Exhibit A is complete or June 1, 2025 unless earlier
terminated in accordance with Section 3 below.
SECTION 2 – COMPENSATION
2.1 Compensation. Consultant is expected to complete the Scope of
Services at a cost not to exceed $49,730. The proposed budget and Consultant billing rates
are attached to this Agreement as Exhibit B.
2.1.1 City will pay Consultant, for invoiced services furnished in
compliance with the terms of this agreement, a total cost not to exceed the amount set
forth in section 2.1 above. Consultant will submit invoices to City no more frequently
than once per month. City will pay consultant within 45 calendar days following its
receipt of each invoice. The Consultant will also submit a final invoice upon completing
all services.
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CONSULTANT SERVICE AGREEMENT – FACILITATION SERVICES FOR FINANCIAL SUSTAINABILITY
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2.2 Taxes and Withholdings. Consultant shall be exclusively liable for the
payment to the appropriate governmental authority of all required contributions and taxes,
including taxes imposed under the provisions of any unemployment insurance, Social Security
or pension plan insofar as the taxes pertain to the work performed under this Agreement. City
shall not be responsible for any Consultant/employer required tax payments or withholdings
relating to Consultant’s performance of work.
SECTION 3 – TERMINATION
3.1 Termination. The failure of Consultant or City to fully conform with all
the terms and conditions of this Agreement shall constitute a default. If Consultant or City have
failed to cure any default within five (5) business days after receipt of written notice specifying
the default, Consultant or City, in addition to all other remedies available to it, may terminate
this Agreement. In the event of termination for default of Consultant, City may have the work
taken over and completed by a Consultant of its choosing. In the event of a default, Consultant
shall deliver to City upon five (5) days written notice all finished or unfinished documents, data,
studies, reports and the like prepared by the Consultant. Upon termination or default by City,
Consultant may suspend performance of services under this Agreement. In the event of this
suspension of services, Consultant shall have no liability to City for delay or damage caused City
because of such suspension of services and Consultant shall be compensated for services
properly performed prior to termination. Upon termination for cause, Consultant shall only be
paid for the reasonable value of services rendered to the point of termination.
3.2 Termination for Convenience. City may terminate this Agreement without
cause upon thirty (30) days written notice. Upon receipt of notice of termination, Consultant
shall immediately cease performing services. In the event of termination of this Agreement in
accordance with this paragraph, Consultant’s sole compensation shall be for services performed
to the date of the receipt of notice of termination.
SECTION 4 – OWNERSHIP OF DOCUMENTS
4.1 Ownership of Documents. All information, reports, charts, documents,
data, programs, information, concepts, and the like made available to Consultant by City or
generated and delivered in the course of performing services for City are the exclusive property
of City.
4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1
above shall be considered proprietary and confidential and shall not be disclosed to any third
person or entity by Consultant except with the prior written approval of City. In addition,
information may be provided to Consultant that would otherwise be considered proprietary
confidential and not subject to disclosure. Consultant agrees to maintain such information
confidential without the express written approval of City or lawful subpoena or court order. In
the event that Consultant receives a lawful subpoena or court order for production of information
that would be considered proprietary or confidential, Consultant shall immediately notify City so that City
will have the opportunity to seek a protective order if appropriate.
If the City receives a public records request and makes a request of Consultant to produce
records in response to that, the Consultant will produce the records requested by the City.
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4.3 Production of Relevant Information. City shall furnish to Consultant all
applicable information available to City reasonably required for the proper performance of the
Services. Consultant shall be entitled to reasonably rely upon the information provided by City.
SECTION 5 – NOTICES
Any notice provided for or concerning this Agreement shall be in writing. Notice
shall be considered given either when delivered in person to the recipient or upon receipt by
registered U.S. Mail or by email to the following address:
NOTICE TO CITY:
Josh DeLay,
City of East Wenatchee
271 9th St NE
East Wenatchee WA 98802
509-884-9515
jdelay@eastwenatcheewa.gov
NOTICE TO CONSULTANT:
Bruce Beckett
The Beckett Group
8715 Randall Dr NW
Gig Harbor, WA 98332
360-480-5258
bbeckett@thebeckettgroup.org
or to such other address, phone number or email as directed by City or Consultant.
SECTION 6 – ASSIGNMENT OF RIGHTS
The rights and obligations of each party under this Agreement may not be
assigned or transferred to any other person, firm, corporation, or other entity without the prior,
express, and written consent of the other party, Assignment and/or transfer of rights under this
agreement may be denied for any reason in the sole discretion of the party requested to approve
assignment.
SECTION 7 – GENERAL PROVISIONS
7.1 Dispute Resolution. In the event of a dispute, the parties agree to resolve the
dispute by binding arbitration conducted pursuant to RCW 7.04A. This Agreement shall be
governed by, construed, and enforced in accordance with the laws of the state of Washington.
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Venue shall be in Douglas County, state of Washington. The substantially prevailing party shall
be entitled to recover all costs of suit and collection, including but not limited to, reasonable
attorney fees, lodging and meals, and travel.
7.2 Indemnification.
7.2.1 Contractor Indemnification. Contractor agrees to release, indemnify,
defend, and hold the City, its elected officials, officers, and employees harmless from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties expenses, attorney’s fees, costs, and/or litigation expenses arising from,
resulting from, or in connection with negligent acts, errors or omissions of Contractor in
performance of this Agreement, except for that portion of the claims caused by the City's
sole negligence. In the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
Contractor and the City, Contractor's liability, including the duty and cost to defend,
hereunder is only to the extent of Contractor's negligence. Contractor must ensure that
each sub-contractor agrees to defend and indemnify the City, its elected officials,
officers, employees, agents, representatives, insurers, attorneys, and volunteers to the
extent and on the same terms and conditions as Contractor pursuant to this paragraph.
The City's inspection or acceptance of any of Contractor’s work when completed is not
grounds to avoid any of these covenants of indemnification.
7.2.2 City Indemnification. The City agrees to release, indemnify, defend and
hold Contractor, its officers, directors, shareholders, partners, employees, and sub-
contractors harmless from any and all claims, demands, actions, suits, causes of action,
arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities,
losses, fines, fees, penalties expenses, attorney’s fees, costs, and/or litigation expenses
arising from, resulting from or connected with this Agreement to the extent solely caused
by the negligent acts, errors, or omissions of the City.
7.2.3 Insurance. Contractor must carry insurance for liability which may arise
from or in connection with the performance of the Services or work by Contractor, its
agents, representatives, employees or subcontractors for the duration of the Agreement
and thereafter with respect to any event occurring prior to such expiration or termination.
Contractor agrees to carry as a minimum, the following insurance, in such forms and with
such carriers who have a rating that is satisfactory to the City:
7.2.3.1 Commercial general liability insurance covering liability arising
from premises, operations, independent contractors, products-completed operations, stop
gap liability, personal injury, bodily injury, death, property damage, products liability,
advertising injury, and liability assumed under an insured contract with limits no less than
$1,000,000 for each occurrence and $1,000,000 general aggregate.
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7.2.3.2 Workers’ compensation and employer’s liability insurance in
amounts sufficient pursuant to the laws of the State of Washington.
7.2.3.3 Automobile liability insurance covering all owned, non-owned,
hired and leased vehicles with a minimum-combined-single limits in the minimum
amounts required to drive under Washington State law per accident for bodily injury,
including personal injury or death, and property damage.
7.2.3.4 Professional liability insurance with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate for damages sustained by reason of or in the
course of operation under this Agreement, whether occurring by reason of acts, errors or
omissions of Contractor.
SECTION 8 – NO WAIVER
The failure of either party to this Agreement to insist upon performance of any of
the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and
conditions of this Agreement, shall not be construed as thereafter waiving any such terms and
conditions, but the same shall continue and remain in full force and effect as if no such
forbearance or waiver had occurred.
SECTION 9 – EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this Agreement may not and shall not be deemed
to affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full
force and effect as if they had been executed by both parties subsequent to the removal of the
invalid provision.
SECTION 10 – MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either
party in connection with this Agreement shall be binding only if placed in writing and signed by
an authorized representative of each party.
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CONSULTANT SERVICE AGREEMENT – FACILITATION SERVICES FOR FINANCIAL SUSTAINABILITY
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SECTION 11 – ENTIRE AGREEMENT
This Agreement shall constitute the entire Agreement between the parties and any
prior understanding or representation of any kind preceding the date of this Agreement shall not
be binding upon either party except to the extent incorporated in this Agreement. The
undersigned represent that they each are authorized to execute this agreement respectively on
behalf of City and Consultant.
CITY
By Jerrilea Crawford,
Mayor, City of East Wenatchee
Dated: 2/11/2025
CONSULTANT
By: Bruce Beckett
Principal, The Beckett Group
Dated: 2/11/2025
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Exhibit A
Scope of Work
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The following Statement of Work is an excerpt from the RFI submitted by The Beckett Group on
January 24, 2025.
Approach and Methodology
Based on our review of publicly available documents, East Wenatchee’s 2025 budget shows a
General Fund deficit of $873,100 and, across all funds, a shortfall of over $2 million. The city
serves the needs of 14,065 people, including 5,095 households with median incomes slightly lower
than statewide averages. The City’s financial imbalance is projected to continue if there are no
changes to the current financial structure. Hence the need to bring the City Council, City Staff and
the community together to find short- and long-term solutions that achieve fiscal stability.
Our facilitation process aligns with the City’s suggested approach by ensuring structured
stakeholder engagement, financial assessment, and transparent decision-making. We look forward
to reviewing and adapting the following process with City Staff and City Council to meet specific
needs.
Phase 1: Initial Meetings with City Staff and members of the City Council
• Provide questions for Department leaders and City Council in advance of discussions.
• Conduct in-depth discussions with City Department leaders and City Council members to
gather insights, ideas, concerns, and key priorities.
• Review existing financial data, budget constraints, and revenue models.
• Develop a plan for structured workshops with Department leaders and City Council
members.
• Timeline – February 2025
Phase 2: Facilitation of Workshops to Review Data and Identify Options
• Lead structured workshops with City Council members and Department leaders to:
o Ensure a mutual understanding of the current budget and financial situation.
o Identify and explore options for expenditure adjustments and cost-savings.
o Identify and explore options for new revenues, including any that may require ballot
measures.
o Agree on recommendations and priorities for further action by the City Council
• Utilize a collaborative approach to encourage stakeholder participation and alignment.
• March-April 2025
Phase 3: Work with City Staff on Analysis of Pros and Cons for Each Option
• Working with City Staff, compile benefits, costs, tradeoffs, and timelines for options
identified for further analysis in the workshops.
• Develop decision-making framework to guide City leaders in prioritizing solutions.
• Identify options that require ballot measure submission and take necessary action steps if
desired.
• Timeline – March-April, 2025
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Phase 4: Ongoing Communication with the City Council and City Staff
• Compile notes, action items, and assignments from the workshops and distribute them to the
City Council and City Staff.
• Present a summary of final recommendations that includes:
o Summary of options evaluated.
o Key financial impacts and sustainability forecasts.
o Implementation strategies and risk mitigation measures.
• Ensure reports are structured to support Council decision-making and public transparency.
• Timeline – Ongoing through June 2025
Phase 5: Public Engagement and Awareness Campaign
• Assist in developing clear messaging and outreach strategies for public engagement.
• Work with City staff to create informational materials that enhance public understanding
and support.
• Facilitate public “open houses” to gather comments on proposed revenue and cost reduction
strategies.
o If necessary, add additional community meetings to present findings and gather
input.
• Timeline – May-June 2025
This structured process ensures that the City of East Wenatchee moves forward with a well-
informed, transparent, and sustainable financial strategy.
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CONSULTANT SERVICE AGREEMENT – FACILITATION SERVICES FOR FINANCIAL SUSTAINABILITY
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Exhibit B
Rate and Cost Breakdown
Note: The individual phase and costs may be adjusted by agreement between the
City and the Consultant provided the contract amount in Section 2 of this
Agreement is not exceeded.
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CONSULTANT SERVICE AGREEMENT – FACILITATION SERVICES FOR FINANCIAL SUSTAINABILITY
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Proposed Budget
The budget below reflects the Phases identified in the City’s RFI. The table below indicates an
expected level of work, billable hours, and costs to execute the scope of work based on the
information provided in the RFI. We pride ourselves as being nimble to respond to client needs once under
contract and will adjust the phases as requested by the City. We request that the City provide us with the
flexibility to move our estimated billable hours between Phases as needed based on the actual
requirements of this engagement.
Hours Labor Cost
Phase 1: Initial Meetings with City Staff and members of
the City Council 29.5 $ 4,867.50
Phase 2: Facilitation of Workshops to Review Data and Identify Options 140.0 $ 23,100.00
Phase 3: Work with City Staff on Analysis of Pros and
Cons for Each Option 37.0 $ 6,105.00
Phase 4: Ongoing Communication with the City Council and City Staff 22.0 $ 3,630.00
Phase 5: Public Engagement and Awareness Campaign 19.0 $ 3,135.00
Subtotal 247.5 $ 40,837.50
Phase 2: Facilitation of Workshops to Review Data and Identify Options - Travel Expenses based on 5 workshops at $401 estimated expenses for each (note:
travel hours at 50% rate are included in Labor hours) 5 $ 2,005.00
Phase 5: Public Engagement and Awareness Campaign - Travel Expenses – 1-Open House at $401 estimated expenses for each (note: travel hours at 50% rate are included in Labor hours) 1 $ 401.00
6 $ 2,406.00
Contingency 15% to cover additional meetings such
presentations to Council, in-person meetings with staff to prepare for Workshops, presentations, or the Open
House. etc. $ 6,486.53
Total $ 49,730.03
Rounded to $49,730.00
Notes: This estimate includes 5 in -person workshops averaging 2 hours each, an in-person 2 hour
Public Open House, Biweekly check-ins with the Mayor and Finance Director, travel expenses for the In-
person meetings
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Notes: This estimate includes 5 in-person workshops averaging 2 hours each, an in-person 2 hour
Public Open House, Biweekly check-ins with the Mayor and Finance Director, and travel expenses
for the in-person meetings. City Council briefings or updates are assumed to occur at the
workshops unless advised otherwise. A Contingency has been established to cover items such as
additional hours that may be requested for presentations at Council meetings, additional preparation
with staff for the workshops, council meetings, open house or public outreach efforts to inform the
public on the City’s efforts to achiever financial stability for the forthcoming years.
This is a not to exceed Total Cost proposal of $49,730.
Team Billing Rates
Firm Team Member Hourly Rate
The Beckett
Group
Bruce Beckett $165
Jeannie Beckett $165
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Trask Service Agreement
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CONSULTANT SERVICE AGREEMENT
This agreement (this “Agreement”) is made by and between The City of East
Wenatchee (“City”) and Bell-Anderson Insurance Agency, Inc. dba Trask Insurance
(“Consultant”).
SECTION 1 – SERVICES
1.1 Services. Consultant is being retained pursuant to this Agreement for
purposes of assisting in the acquisition of and management of insurance services. Consultant is not
being retained as an employee of City. Consultant shall perform its services for City is a good and
competent manner and shall provide all services in full compliance with the terms and conditions
of this Agreement, exercising that Consultant skill and care which is consistent with customary
practice of insurance brokers.
1.2 Scope of Services. Subject to Section 10 of this Agreement, Consultant’s
services shall consist of providing that scope of work as identified in the services description
attached as Exhibit “A”.
1.3 Time of Performance. Consultant’s Services shall commence on execution
of this agreement.
SECTION 2 – COMPENSATION
2.1 Compensation. City will pay to Consultant, for services furnished in
compliance with the terms of this agreement, a fixed fee of $5500 for calendar years 2025 and
2026. Consultant shall submit an invoice to City for this amount which will be paid as a single by
City within 45 calendar days following receipt of the invoice by the City. Consultant will not be
receiving any commissions, overrides, or other contingent compensation derived from the
Services. If additional services are requested of Consultant, the parties shall either amend this
Agreement or enter into a new agreement, at which time, Consultant may receive commissions,
overrides, or other contingent compensation derived from such services. In any event and to the
extent legally required of Consultant, City will receive a compensation disclosure from Consultant.
The fixed fee, may not be waived under any circumstances, unless otherwise agreed to in writing
by Consultant.
2.2 Taxes and Withholdings. Consultant shall be exclusively liable for the
payment to the appropriate governmental authority of all required contributions and taxes,
including taxes imposed under the provisions of any unemployment insurance, Social Security or
pension plan insofar as the taxes pertain to the work performed by Consultant under this
Agreement. City shall not be responsible for any of Consultant’s employer required tax payments
or withholdings.
SECTION 3 – TERM AND TERMINATION
3.1 Normal Term. This agreement shall be effective from the date of the last
signature to be applied and shall terminate December 31, 2026.
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Trask Service Agreement
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3.2 Failure to Perform. The failure of Consultant or City to fully conform with
all the terms and conditions of this Agreement shall constitute a default. If Consultant or City have
failed to cure any default within ten (10) business days
After receipt of a notice specifying the default, Consultant or City, in addition to all
other remedies available to it, may terminate this Agreement. In the event of termination for
default of Consultant, City may have the work taken over and completed by another consultant of
its choosing. In the event of a default, Consultant shall deliver to City upon five (5) days written
notice all finished or unfinished documents, data, studies, reports and the like prepared by the
Consultant. Upon termination or default by City, Consultant may suspend performance of services
under this Agreement. In the event of this suspension of services, Consultant shall have no liability
to City for delay or damage caused City because of such suspension of services and subject to
Section 2.1 Consultant shall be compensated for services properly performed prior to termination.
SECTION 4 – OWNERSHIP OF DOCUMENTS
4.1 Ownership of Documents. Consultant grants City a nonrevocable,
worldwide, nonexclusive license to use all information, reports, charts, documents, data, programs,
information, concepts, and the like generated and delivered to City by Consultant in the course of
performing services for City, to the extent used for their intended purpose. The City shall retain
ownership of all information, reports, charts, documents, data, programs, information, concepts,
and the like made available to Consultant by City. Nothing in this Agreement is intended to or
shall be construed as to transfer any intellectual property from one party to the other.
4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1
(including City information used in the generation of documents and other materials prepared by
Consultant) above shall be considered confidential and shall not be disclosed to any third person
or entity by Consultant except with the prior written approval of City, or to the extent that such
party has a need to know such Confidential Information and is subject to confidentiality restrictions
no less rigorous than those of this Agreement. In addition, information may be provided to
Consultant that would otherwise be considered confidential and not subject to disclosure.
Consultant agrees to maintain such information confidential without the express written approval
of City or lawful subpoena or court order. In the event that Consultant receives an lawful subpoena
or court order for production of information that would be considered confidential, Consultant
shall promptly notify City to the extent not prohibited by law or regulation so that City will have
the opportunity to seek a protective order if appropriate; provided, however, that no such notice
shall be required if Consultant is requested or required to disclose Confidential Information in the
course of routine supervisory examinations or regulatory oversight by regulatory authorities with
jurisdiction over Consultant. If, after providing such notice and protective order or other remedy,
Consultant remains subject to the legal order to disclose any Confidential Information, Consultant
shall disclose no more than that portion of the Confidential information which, on the advice of
Consultant’s legal counsel, such legal order specifically requires Consultant to disclose.
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Trask Service Agreement
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At any time during or after the term of this Agreement, at City’s written request,
Consultant shall promptly return to City all copies, whether in written, electronic or other form or
media, of City’s Confidential Information, or destroy all such copies and certify in writing to City
that such Confidential Information has been destroyed; provided, however, that Consultant may
retain copies of Confidential Information (i) in order to comply with applicable law or regulation,
(ii) to comply with Consultant’s records management or similar policy, or (iii) that are stored on
the Consultant’s IT backup and disaster recovery systems until the ordinary course deletion
thereof. Consultant shall continue to be bound by the terms and conditions of this Agreement with
respect to such retained Confidential Information. This Section shall survive any expiration or
termination of this Agreement.
4.3 Production of Relevant Information. City shall furnish to Consultant all
applicable information available to City reasonably required for the proper performance of the
Services. Consultant shall be entitled to reasonably rely upon the information provided by City.
City shall promptly review coverage documents concerning any programs delivered by Consultant
for consistency with City’s specifications.
SECTION 5 – NOTICES
Any notice provided for or concerning this Agreement shall be in writing. Notice
shall be considered given either when delivered in person to the recipient or upon receipt by
registered U.S. Mail or nationally recognized overnight courier, to the following address:
NOTICE TO CITY:
Attn: Finance Department
271 9th St. NE
East Wenatchee, WA 98802
Attn: Finance Director
NOTICE TO CONSULTANT:
Attn: Mr. Shane Heston
Trask Insurance
108 W Broadway Ave,
PO Box 1075,
Moses Lake WA 98837
509-881-5616
COPY TO:
Attn: Legal Department
Bell-Anderson Insurance Agency, Inc. dba Trask Insurance
100 Ottawa Ave. SW.
Grand Rapids, MI 49503
03-04-2025 City Council Agenda Packet
Page 17 of 115
Trask Service Agreement
Page 4 of 5
SECTION 6 – ASSIGNMENT OF RIGHTS
The rights and obligations of each party under this Agreement may not be assigned
or transferred to any other person, firm, corporation, or other entity without the prior, express, and
written consent of the other party, which may be denied for any reason in the sole discretion of the
party requested to approve assignment, except to an affiliate entity or wholly owned subsidiary of
such assigning party.
SECTION 7 – LAW, VENUE, AND ATTORNEY FEES
In the event of a dispute, the parties agree to resolve the dispute by binding
arbitration conducted pursuant to RCW 7.04A. This Agreement shall be governed by, construed,
and enforced in accordance with the laws of the state of Washington. Venue shall be in Douglas
County, state of Washington. The substantially prevailing party shall be entitled to recover all costs
of suit and collection, including but not limited to, reasonable attorneys’ fees, lodging and meals,
and travel.
SECTION 8 – NO WAIVER
The failure of either party to this Agreement to insist upon performance of any of
the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and
conditions of this Agreement, shall not be construed as thereafter waiving any such terms and
conditions, but the same shall continue and remain in full force and effect as if no such forbearance
or waiver had occurred.
SECTION 9 – EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this Agreement may not and shall not be deemed
to affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full
force and effect as if they had been executed by both parties subsequent to the removal of the
invalid provision.
SECTION 10 – NOFIDUCIARY RESPONSIBILITY; NO LEGAL OR
TAX ADVICE
10.1 Disclaimer of Fiduciary Responsibility. To the extent any law or regulation
incurs any fiduciary responsibility, Consultant and City acknowledge and agree that: (a)
Consultant shall have no discretionary authority or discretionary control with respect to the
management and administration of any employee benefit plan sponsored by City or coverages
selected by City; (b) Consultant shall exercise no authority or control with respect to the
management or disposition of the assets of City, including any assets of any employee benefit plan
sponsored by City; and, (c) Company shall perform Services pursuant to this Agreement in a non-
fiduciary capacity.
03-04-2025 City Council Agenda Packet
Page 18 of 115
Trask Service Agreement
Page 5 of 5
10.2 No Legal or Tax Advice. City acknowledges that Consultant does not and
cannot provide legal or tax services and that City is advised to consult an attorney and/or tax
professional to ensure compliance with applicable law.
SECTION 10 – MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either
party in connection with this Agreement shall be binding only if placed in writing and signed by
an authorized representative of each party.
SECTION 11 – ENTIRE AGREEMENT
This Agreement shall constitute the entire Agreement between the parties and any
prior understanding or representation of any kind preceding the date of this Agreement shall not
be binding upon either party except to the extent incorporated in this Agreement. The undersigned
represent that they each are authorized to execute this agreement respectively on behalf of City
and Consultant.
City of East Wenatchee
___________________________________
Jerrilea Crawford
Mayor
Dated: _____________________________
Bell-Anderson Insurance Agency, Inc.
dba Trask Insurance
___________________________________
Ryan G. Foley
Executive Vice President
Dated: _____________________________
03-04-2025 City Council Agenda Packet
Page 19 of 115
Trask Service Agreement
Exhibit A
Exhibit A
Service Description
1. Historical insurance questions (including for public records requests)
2. Determining and providing Building and vehicle values
3. Updates to our insurance schedule(s) – adding/deleting vehicles, determining what should
be replacement value, etc.
4. Renewal, upon request with CIAW. This action on to be performed upon request by the
City.
5. Resolution of Claims questions
6. Provide general insurance expertise on questions that arise
7. Generate and provide Builder’s risk quotes
8. Add or subtract vehicles to/from our City Asset list for coverage
9. Generate and provide certificates of coverage for events
10. Resolve questions of liability pertaining to events. For example, having inflatables at our
events, people walking next to cars in our Classy Chassis Parade, requiring car insurance
for Classy Chassis participants, etc.
11. Applications and Renewals
a. In person meetings via a prearranged, scheduled appointment.
b. Assistance with all aspects of City’s policy renewal and application documents.
12. Property Valuations
a. Assistance with property scheduling and property values, helping City determine
the level of insurance and protecting City property.
13. Review of Insurance Schedules & Deductibles
a. A detailed review of City’s auto, equipment, and personal property schedules and
then assist City in determining the level of insurance needed. Offer
recommendations regarding scheduling of statement of values and deductibles
03-04-2025 City Council Agenda Packet
Page 20 of 115
Trask Service Agreement
Exhibit A
14. Claims
a. Support through the entire claims process. Once a claim has been received by the
insurance company, Trask will continue to monitor that such claim is being
handled properly. In addition, Trask will provide the City Finance Director with a
claims review and analysis on no less than a quarterly basis.
15. Representation
a. When requested by City, represent the City at Council meetings and trainings.
b. Placement of other non-program business, IE builders’ risk, bonds, surety, special
projects, etc.
c. Assist in the placement of insurance coverage that may not be standard coverage.
Examples would be: underground storage tanks, builders risk, supplemental
accident and disability coverages.
16. Monitoring
a. Monitoring of the insurance program by reviewing the annual report, annual audit
reports, and risk management audits and providing annual summaries and
recommendations to City’s Finance Director.
17. Market Placement
a. Active assessment of current and applicable insurance markets. Upon request by
City, Trask will obtain quotes on City’s behalf and present the various options to
City.
18. Contact Information
a. Trask will provide a contact/resource list will be provided to City’s Finance Director.
19. Educational Services
a. Trask will analyze and identify educational service needs for City’s HR team and City’s
Finance Director and will coordinate and recommend proactive risk management
solutions.
20. Loss Control
a. Trask will assist with identifying potential risk(s), work collectively with City’s Finance
Director to develop risk management strategies, and assist City’s Finance Director with
coordination of risk management personnel.
21. Pre-Litigation Solutions
a. Trask will provide on-going monitoring and feedback to promote early detection of
potential claims. Once a potential claim is identified, Trask will assist with the
coordination between City and the Pre-Litigation Program Team.
22. Account Service Plan
a. As your insurance/risk representative, Trask will work with City’s Finance Director and
the CIAW program to customize a 12 month insurance and risk management plan,
designed to mitigate risk and optimize insurance goals. This plan will be reviewed and
updated annually.
03-04-2025 City Council Agenda Packet
Page 21 of 115
CHECKS: 61355-61405
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $78,472.96
Rainy Day Fund 002 $0.00
Street Fund 101 $2,169.49
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $0.00
Library Fund 112 $80.61
Hotel/Motel Tax Fund 113 $28,500.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $62.44
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $21,502.47
Capital Improvements Fund 314 $0.00
Stormwater Fund 401 $2,122.80
Equipment R&R Fund 501 $12,038.59
Cafeteria Plan 634 $0.00
Custodial Activities 635 $144.00
Grand Total All Funds $145,093.36
CITY OF EAST WENATCHEE
CHECK REGISTER
March 4th, 2025 Account Payables
03-04-2025 City Council Agenda Packet
Page 22 of 115
Fund Number Description Amount
001 General Fund $78,472.96
101 Street Fund $2,169.49
112 Library Fund $80.61
113 Hotel/Motel Tax Fund $28,500.00
117 Events Board Fund $62.44
301 Street Improvements Fund $21,502.47
401 Stormwater Fund $2,122.80
501 Equipment Purchase, Repair & Replacement Fund $12,038.59
635 Custodial Activities Fund $144.00
Count: 9 $145,093.36
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2025 - March 2025 - March 2025 1st Council
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East Wenatchee - Fund Transaction Summary
03-04-2025 City Council Agenda Packet
Page 23 of 115
Vendor Number Reference Account Number Description Amount
All Traffic Solutions
61355 2025 - March 2025 - March 2025 1st Council
SIN043766
001-000-213-521-10-41-00 Professional Services $1,980.00
Total SIN043766 $1,980.00
Total 61355 $1,980.00
Total All Traffic Solutions $1,980.00
Applied Plumbing and Pumps
61356 2025 - March 2025 - March 2025 1st Council
76526815
001-000-180-518-30-41-00 Professional Services $407.25
Total 76526815 $407.25
Total 61356 $407.25
Total Applied Plumbing and Pumps $407.25
Aps Inc
61357 2025 - March 2025 - March 2025 1st Council
94941
001-000-141-591-18-70-00 Postage Meter Lease $1,001.78
Total 94941 $1,001.78
Total 61357 $1,001.78
Total Aps Inc $1,001.78
AUCA Western First Aid & Safety Lockbox
61358 2025 - March 2025 - March 2025 1st Council
GEGS-004710
001-000-180-518-30-41-00 Professional Services $176.65
Total GEGS-004710 $176.65
Total 61358 $176.65
Total AUCA Western First Aid & Safety Lockbox $176.65
Blades Consulting
61359 2025 - March 2025 - March 2025 1st Council
2951
001-000-590-558-50-41-00 Professional Services $8,202.06
Total 2951 $8,202.06
Voucher Directory
Fiscal: : 2025 - March 2025
Council Date: : 2025 - March 2025 - March 2025 1st Council
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East Wenatchee - Voucher Directory
03-04-2025 City Council Agenda Packet
Page 24 of 115
Vendor Number Reference Account Number Description Amount
2956
001-000-590-558-50-41-00 Professional Services $5,462.02
Total 2956 $5,462.02
2964
001-000-590-558-50-41-00 Professional Services $1,073.64
Total 2964 $1,073.64
2965
001-000-590-558-50-41-00 Professional Services $1,114.59
Total 2965 $1,114.59
2967
001-000-590-558-50-41-00 Professional Services $385.29
Total 2967 $385.29
2969
001-000-590-558-50-41-00 Professional Services $1,490.29
Total 2969 $1,490.29
2971
001-000-590-558-50-41-00 Professional Services $876.04
Total 2971 $876.04
2972
001-000-590-558-50-41-00 Professional Services $349.47
Total 2972 $349.47
2974
001-000-590-558-50-41-00 Professional Services $1,215.11
Total 2974 $1,215.11
Total 61359 $20,168.51
Total Blades Consulting $20,168.51
BlueRidge Armor LLC
61360 2025 - March 2025 - March 2025 1st Council
10214
001-000-213-594-21-60-00 Capital Outlay $3,450.00
Total 10214 $3,450.00
Total 61360 $3,450.00
Total BlueRidge Armor LLC $3,450.00
Cintas Corporation 607
61361 2025 - March 2025 - March 2025 1st Council
4220801014
101-000-430-543-30-30-00 Supplies - General Services $40.69
Total 4220801014 $40.69
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03-04-2025 City Council Agenda Packet
Page 25 of 115
Vendor Number Reference Account Number Description Amount
4221547903
101-000-430-543-30-30-00 Supplies - General Services $40.69
Total 4221547903 $40.69
Total 61361 $81.38
Total Cintas Corporation 607 $81.38
City of Wenatchee
61362 2025 - March 2025 - March 2025 1st Council
Invoice - 2/14/2025 8:52:57 AM
Qrt 4, 2024 decant facility fee
401-000-008-531-00-40-07 Decant Facility Tipping Fee $950.00
Total Invoice - 2/14/2025 8:52:57 AM $950.00
Total 61362 $950.00
Total City of Wenatchee $950.00
Compunet, Inc
61363 2025 - March 2025 - March 2025 1st Council
282047
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,373.40
Total 282047 $2,373.40
282048
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $70.59
Total 282048 $70.59
Total 61363 $2,443.99
Total Compunet, Inc $2,443.99
Confluence Health
61364 2025 - March 2025 - March 2025 1st Council
90100154
01/27/2025 Isenhart CDL exam
101-000-430-543-30-30-00 Supplies - General Services $137.00
Total 90100154 $137.00
Total 61364 $137.00
Total Confluence Health $137.00
Consolidated Electrical Distributors Inc
61365 2025 - March 2025 - March 2025 1st Council
9360-1090966
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$232.82
Total 9360-1090966 $232.82
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03-04-2025 City Council Agenda Packet
Page 26 of 115
Vendor Number Reference Account Number Description Amount
9360-1097226
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$997.34
Total 9360-1097226 $997.34
9360-1098210
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$214.89
Total 9360-1098210 $214.89
9360-1098449
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$173.34
Total 9360-1098449 $173.34
9360-1098460
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$1,958.40
Total 9360-1098460 $1,958.40
Total 61365 $3,576.79
Total Consolidated Electrical Distributors Inc $3,576.79
Copiers Northwest
61366 2025 - March 2025 - March 2025 1st Council
INV2957451
001-000-140-514-20-31-00 Office Supplies $575.10
Total INV2957451 $575.10
INV2960648
001-000-140-514-20-31-01 Central Stores $166.95
Total INV2960648 $166.95
Total 61366 $742.05
Total Copiers Northwest $742.05
Douglas County Auditor-Recording
61367 2025 - March 2025 - March 2025 1st Council
Invoice - 2/14/2025 8:54:28 AM
3272852 recording
401-000-001-531-00-40-04 Miscellaneous $323.50
Total Invoice - 2/14/2025 8:54:28 AM $323.50
Total 61367 $323.50
Total Douglas County Auditor-Recording $323.50
Douglas County Elections
61368 2025 - March 2025 - March 2025 1st Council
Invoice - 2/20/2025 2:48:32 PM
2024 Voter Reg Costs
001-000-110-511-60-45-00 Election Costs - Registered Voters $14,390.38
Total Invoice - 2/20/2025 2:48:32 PM $14,390.38
Total 61368 $14,390.38
Total Douglas County Elections $14,390.38
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03-04-2025 City Council Agenda Packet
Page 27 of 115
Vendor Number Reference Account Number Description Amount
Douglas County PUD
61369 2025 - March 2025 - March 2025 1st Council
631 01/09/25-02/07/25
101-000-420-542-63-47-00 Utilities - Street Lighting $71.00
Total 631 01/09/25-02/07/25 $71.00
Total 61369 $71.00
Total Douglas County PUD $71.00
Douglas County Sewer District
61370 2025 - March 2025 - March 2025 1st Council
Invoice - 2/19/2025 10:48:48 AM
006195-000
001-000-180-518-30-47-00 Utilities $31.39
112-000-000-572-50-47-00 Facilities - Utilities $31.39
Total Invoice - 2/19/2025 10:48:48 AM $62.78
Invoice - 2/19/2025 10:49:20 AM
021646-000
001-000-180-518-30-47-01 Utilities - Simon St.$62.78
Total Invoice - 2/19/2025 10:49:20 AM $62.78
Invoice - 2/20/2025 2:47:48 PM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$524.19
Total Invoice - 2/20/2025 2:47:48 PM $524.19
Total 61370 $649.75
Total Douglas County Sewer District $649.75
Douglas County Treasurer - Armada
61371 2025 - March 2025 - March 2025 1st Council
Invoice - 2/14/2025 8:55:09 AM
2025-01 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $652.80
Total Invoice - 2/14/2025 8:55:09 AM $652.80
Total 61371 $652.80
Total Douglas County Treasurer - Armada $652.80
East Wenatchee Water District
61372 2025 - March 2025 - March 2025 1st Council
Invoice - 2/25/2025 11:34:04 AM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$106.44
Total Invoice - 2/25/2025 11:34:04 AM $106.44
Invoice - 2/25/2025 8:17:20 AM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $48.89
Total Invoice - 2/25/2025 8:17:20 AM $48.89
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03-04-2025 City Council Agenda Packet
Page 28 of 115
Vendor Number Reference Account Number Description Amount
Invoice - 2/25/2025 8:17:43 AM
000526-000
001-000-180-518-30-47-00 Utilities $49.22
112-000-000-572-50-47-00 Facilities - Utilities $49.22
Total Invoice - 2/25/2025 8:17:43 AM $98.44
Invoice - 2/25/2025 8:18:35 AM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $48.89
Total Invoice - 2/25/2025 8:18:35 AM $48.89
Invoice - 2/25/2025 8:19:01 AM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $51.22
Total Invoice - 2/25/2025 8:19:01 AM $51.22
Invoice - 2/25/2025 8:19:22 AM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $64.44
Total Invoice - 2/25/2025 8:19:22 AM $64.44
Invoice - 2/25/2025 8:19:43 AM
022920-000
001-000-180-518-30-47-00 Utilities $48.89
Total Invoice - 2/25/2025 8:19:43 AM $48.89
Invoice - 2/25/2025 8:20:19 AM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $54.44
Total Invoice - 2/25/2025 8:20:19 AM $54.44
Invoice - 2/25/2025 8:20:38 AM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $48.89
Total Invoice - 2/25/2025 8:20:38 AM $48.89
Invoice - 2/25/2025 8:20:54 AM
032745-000
401-000-008-531-00-40-06 Utilities $44.00
Total Invoice - 2/25/2025 8:20:54 AM $44.00
Invoice - 2/25/2025 8:21:15 AM
000525-000
001-000-180-518-30-47-00 Utilities $64.44
Total Invoice - 2/25/2025 8:21:15 AM $64.44
Invoice - 2/25/2025 8:21:35 AM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $177.78
Total Invoice - 2/25/2025 8:21:35 AM $177.78
Invoice - 2/25/2025 8:22:03 AM
039100-000
101-000-430-543-50-47-00 Utilities - Facilities $81.77
Total Invoice - 2/25/2025 8:22:03 AM $81.77
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03-04-2025 City Council Agenda Packet
Page 29 of 115
Vendor Number Reference Account Number Description Amount
Invoice - 2/25/2025 8:22:30 AM
040170-000
101-000-420-542-75-47-00 Utilities - City Parks $48.89
Total Invoice - 2/25/2025 8:22:30 AM $48.89
Total 61372 $987.42
Total East Wenatchee Water District $987.42
Esri, Inc
61373 2025 - March 2025 - March 2025 1st Council
94911902
001-000-145-514-20-40-10 Annual Fee - GIS Systems $4,292.96
Total 94911902 $4,292.96
Total 61373 $4,292.96
Total Esri, Inc $4,292.96
Fastenal Company
61374 2025 - March 2025 - March 2025 1st Council
WAWEN283532
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $17.09
Total WAWEN283532 $17.09
WAWEN283767
101-000-430-543-30-30-00 Supplies - General Services $16.64
Total WAWEN283767 $16.64
WAWEN283880
101-000-430-543-30-30-00 Supplies - General Services $299.08
Total WAWEN283880 $299.08
Total 61374 $332.81
Total Fastenal Company $332.81
First Net
61375 2025 - March 2025 - March 2025 1st Council
287293799226X02132025
001-000-211-521-10-42-01 Telephone $2,139.58
Total 287293799226X02132025 $2,139.58
Total 61375 $2,139.58
Total First Net $2,139.58
Halverson Auto Body
61376 2025 - March 2025 - March 2025 1st Council
Invoice - 2/13/2025 1:07:15 PM
2016 ford explorer job
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $10,968.74
Total Invoice - 2/13/2025 1:07:15 PM $10,968.74
Total 61376 $10,968.74
Total Halverson Auto Body $10,968.74
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03-04-2025 City Council Agenda Packet
Page 30 of 115
Vendor Number Reference Account Number Description Amount
Isaac Fleshman-Cooper
61377 2025 - March 2025 - March 2025 1st Council
Invoice - 2/21/2025 9:31:32 AM
03/16/25-03/21/25 travel advancement
001-000-212-521-10-43-00 Travel $506.00
Total Invoice - 2/21/2025 9:31:32 AM $506.00
Total 61377 $506.00
Total Isaac Fleshman-Cooper $506.00
Kelley Connect
61378 2025 - March 2025 - March 2025 1st Council
38527806
001-000-211-591-21-70-00 Copy Machine Lease $215.20
Total 38527806 $215.20
Total 61378 $215.20
Total Kelley Connect $215.20
Kenworth Sales Company Inc - Wenatchee
61379 2025 - March 2025 - March 2025 1st Council
023P44423
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $31.60
Total 023P44423 $31.60
Total 61379 $31.60
Total Kenworth Sales Company Inc - Wenatchee $31.60
Kottkamp, Yedinak, & Esworthy PLLC
61380 2025 - March 2025 - March 2025 1st Council
Invoice - 2/24/2025 1:18:27 PM
03/2025 per contracted
001-000-110-511-60-21-50 Public Defender $7,532.92
Total Invoice - 2/24/2025 1:18:27 PM $7,532.92
Total 61380 $7,532.92
Total Kottkamp, Yedinak, & Esworthy PLLC $7,532.92
L.N. Curtis and Sons
61381 2025 - March 2025 - March 2025 1st Council
INV857661
001-000-213-521-10-35-05 Bulletproof Vests $1,827.74
Total INV857661 $1,827.74
INV863904
001-000-213-521-10-35-05 Bulletproof Vests $54.30
Total INV863904 $54.30
Total 61381 $1,882.04
Total L.N. Curtis and Sons $1,882.04
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03-04-2025 City Council Agenda Packet
Page 31 of 115
Vendor Number Reference Account Number Description Amount
Leeon Leyde
61382 2025 - March 2025 - March 2025 1st Council
Invoice - 2/19/2025 10:53:59 AM
2025 uniform allowance reimbursement
001-000-213-521-10-20-01 Clothing Allowance $70.72
Total Invoice - 2/19/2025 10:53:59 AM $70.72
Total 61382 $70.72
Total Leeon Leyde $70.72
Localtel Communications
61383 2025 - March 2025 - March 2025 1st Council
Invoice - 2/19/2025 10:57:20 AM
001-000-180-518-30-47-00 Utilities $445.66
Total Invoice - 2/19/2025 10:57:20 AM $445.66
Total 61383 $445.66
Total Localtel Communications $445.66
Moon Security
61384 2025 - March 2025 - March 2025 1st Council
6028087
001-000-214-521-10-41-00 Professional Services $91.50
Total 6028087 $91.50
Total 61384 $91.50
Total Moon Security $91.50
North Cascades Heating & Air Conditioning, Inc
61385 2025 - March 2025 - March 2025 1st Council
35783
001-000-180-518-30-41-00 Professional Services $1,003.37
Total 35783 $1,003.37
Total 61385 $1,003.37
Total North Cascades Heating & Air Conditioning, Inc $1,003.37
North Central Washington Volleyball Club
61386 2025 - March 2025 - March 2025 1st Council
Invoice - 2/24/2025 1:20:11 PM
Lights Out VB Tournment January 11-12, 2025
113-000-000-557-30-41-10 Contributions to Other Entities $5,000.00
Total Invoice - 2/24/2025 1:20:11 PM $5,000.00
Invoice - 2/24/2025 1:21:34 PM
Fire & Rain VB Tournment February 8-9, 2025
113-000-000-557-30-41-10 Contributions to Other Entities $5,000.00
Total Invoice - 2/24/2025 1:21:34 PM $5,000.00
Total 61386 $10,000.00
Total North Central Washington Volleyball Club $10,000.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
One Call Concepts, Inc
61387 2025 - March 2025 - March 2025 1st Council
5019080
101-000-420-542-63-47-00 Utilities - Street Lighting $7.60
401-000-008-531-00-40-06 Utilities $7.61
Total 5019080 $15.21
Total 61387 $15.21
Total One Call Concepts, Inc $15.21
O'Reilly
61388 2025 - March 2025 - March 2025 1st Council
2521-105661
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $19.16
Total 2521-105661 $19.16
2521-106052
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $595.33
Total 2521-106052 $595.33
2521-106162
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $87.64
Total 2521-106162 $87.64
2521-107380
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $19.54
Total 2521-107380 $19.54
2521-107414
101-000-430-543-30-30-00 Supplies - General Services $70.46
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $70.46
Total 2521-107414 $140.92
2521-107444
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $44.71
Total 2521-107444 $44.71
Total 61388 $907.30
Total O'Reilly $907.30
Poltz Fire Protection
61389 2025 - March 2025 - March 2025 1st Council
128565
001-000-180-518-30-41-00 Professional Services $602.20
101-000-430-543-30-30-00 Supplies - General Services $602.20
Total 128565 $1,204.40
Total 61389 $1,204.40
Total Poltz Fire Protection $1,204.40
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Vendor Number Reference Account Number Description Amount
PSOMAS
61390 2025 - March 2025 - March 2025 1st Council
218233
301-000-000-595-10-40-30 Design - 5th St. Improvements $10,069.80
Total 218233 $10,069.80
218235
301-000-000-595-10-40-30 Design - 5th St. Improvements $5,889.63
Total 218235 $5,889.63
Total 61390 $15,959.43
Total PSOMAS $15,959.43
Rh2 Engineering, Inc.
61391 2025 - March 2025 - March 2025 1st Council
100022A
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $87.15
Total 100022A $87.15
100022B
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $87.15
Total 100022B $87.15
100114
001-000-315-544-20-45-00 Engineering Support Services $606.54
Total 100114 $606.54
100118
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal Upgrade -
CVCH Impact Fees
$325.44
Total 100118 $325.44
100188
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $2,120.32
Total 100188 $2,120.32
99918
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $2,922.98
Total 99918 $2,922.98
Total 61391 $6,149.58
Total Rh2 Engineering, Inc.$6,149.58
Sangster Motors
61392 2025 - March 2025 - March 2025 1st Council
5054013
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $201.41
Total 5054013 $201.41
Total 61392 $201.41
Total Sangster Motors $201.41
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03-04-2025 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Spectrum Communications Inc
61393 2025 - March 2025 - March 2025 1st Council
242652301020125
001-000-141-514-20-42-01 Telephone Line Charges $129.98
Total 242652301020125 $129.98
Total 61393 $129.98
Total Spectrum Communications Inc $129.98
Spirit of Wenatchee Project
61394 2025 - March 2025 - March 2025 1st Council
Invoice - 2/20/2025 2:50:49 PM
Support Miss Veedol
113-000-000-557-30-41-06 Miss Veedol $6,000.00
Total Invoice - 2/20/2025 2:50:49 PM $6,000.00
Total 61394 $6,000.00
Total Spirit of Wenatchee Project $6,000.00
T-Moible USA, Law Enforcement Relations Finance
61395 2025 - March 2025 - March 2025 1st Council
9592637433
001-000-216-521-10-41-00 Professional Services $100.00
Total 9592637433 $100.00
Total 61395 $100.00
Total T-Moible USA, Law Enforcement Relations Finance $100.00
Tony Ditommaso PS
61396 2025 - March 2025 - March 2025 1st Council
Invoice - 2/14/2025 11:25:39 AM
02/12, 02/14 services
001-000-120-512-51-40-05 Judge Protems $300.00
Total Invoice - 2/14/2025 11:25:39 AM $300.00
Total 61396 $300.00
Total Tony Ditommaso PS $300.00
Traffic Safety Supply
61397 2025 - March 2025 - March 2025 1st Council
INV077933
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $84.51
Total INV077933 $84.51
Total 61397 $84.51
Total Traffic Safety Supply $84.51
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Vendor Number Reference Account Number Description Amount
UPS
61398 2025 - March 2025 - March 2025 1st Council
0000E4975C065
001-000-214-521-10-42-03 Postage $22.30
Total 0000E4975C065 $22.30
0000E4975C075
001-000-214-521-10-42-03 Postage $53.08
Total 0000E4975C075 $53.08
Total 61398 $75.38
Total UPS $75.38
Verizon Wireless
61399 2025 - March 2025 - March 2025 1st Council
6105143262
001-000-111-513-10-40-03 Cell Phone $42.26
001-000-140-514-20-42-01 Telephone $52.44
001-000-145-514-20-42-00 Cell Phone $62.44
101-000-430-543-50-42-01 Cell Phone $52.44
101-000-430-543-50-42-01 Cell Phone $52.44
101-000-430-543-50-42-01 Cell Phone $52.44
117-000-100-557-30-42-00 Cell Phone $62.44
401-000-001-531-00-40-00 Cell Phone $52.44
401-000-001-531-00-40-00 Cell Phone $40.01
401-000-001-531-00-40-00 Cell Phone $52.44
Total 6105143262 $521.79
Total 61399 $521.79
Total Verizon Wireless $521.79
Washington State Department of Licensing
61400 2025 - March 2025 - March 2025 1st Council
Invoice - 2/25/2025 11:36:51 AM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003686
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003692
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003693
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003689
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003687
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003685
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003688
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Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003690
Total Invoice - 2/25/2025 11:36:51 AM $144.00
Total 61400 $144.00
Total Washington State Department of Licensing $144.00
Washington State Department of Transportation
61401 2025 - March 2025 - March 2025 1st Council
RE-313-ATB50218229
001-000-315-542-10-49-01 Miscellaneous $113.84
Total RE-313-ATB50218229 $113.84
Total 61401 $113.84
Total Washington State Department of Transportation $113.84
Waxie Sanitary Supply
61402 2025 - March 2025 - March 2025 1st Council
83044622
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $145.93
Total 83044622 $145.93
Total 61402 $145.93
Total Waxie Sanitary Supply $145.93
Wenatchee Valley Chamber
61403 2025 - March 2025 - March 2025 1st Council
102172
Annual Chamber Banquet - Mayor Crawford
001-000-111-513-10-40-01 Training $70.00
Total 102172 $70.00
Total 61403 $70.00
Total Wenatchee Valley Chamber $70.00
Wenatchee Valley Humane Society
61404 2025 - March 2025 - March 2025 1st Council
Invoice - 2/24/2025 1:22:33 PM
03/2025 per contracted
001-000-001-539-30-40-00 Animal Control $8,767.25
Total Invoice - 2/24/2025 1:22:33 PM $8,767.25
Total 61404 $8,767.25
Total Wenatchee Valley Humane Society $8,767.25
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Vendor Number Reference Account Number Description Amount
Wenatchee Valley Museum & Cultural Center
61405 2025 - March 2025 - March 2025 1st Council
Invoice - 2/24/2025 1:23:49 PM
03/2025 per contracted
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $12,500.00
Total Invoice - 2/24/2025 1:23:49 PM $12,500.00
Total 61405 $12,500.00
Total Wenatchee Valley Museum & Cultural Center $12,500.00
Grand Total Vendor Count 51 $145,093.36
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MINUTES
CITY COUNCIL WORKSHOP SESSION
Thursday, January 30, 2025
City Hall Council Chambers, 271 9th St NE, East Wenatchee, WA
01-30-2025 Council Workshop Meeting Minutes Page 1 of 1
Present: Councilmember Shayne Magdoff, Councilmember Ken Arnold, Councilmember Christine Johnson, and
Councilmember Robert Tidd.
Absent: Councilmember Matthew Hepner and Councilmember Lacy Stockton.
WORKSHOP SESSION
Councilmember Mark Botello called the East Wenatchee City Council Workshop to order at 5:30 p.m.
1. CLIMATE PLANNING UPDATE
Community Development Director Curtis Lillquist provided a PowerPoint presentation on the Climate
Vulnerability Assessment completed by the Climate Policy Advisory Team.
Comments provided by Councilmembers present.
No action was taken by the Council.
2. TRANSITIONAL HOUSING
Community Development Director Curtis Lillquist led a discussion regarding the need to update City Code
regarding Transitional Housing and permanent supportive housing. Mr. Lillquist recommended the city
adopt an interim zoning control to permit transitional and permanent supportive housing, until a wholistic
analysis can be completed to develop more permanent regulations.
Comments provided by Councilmembers present.
No action was taken by the Council.
3. PUBLIC FACILITIES BOARD REPRESENTATIVE
City Clerk Laura Leon provided historical information on the selection of the Public Facilities Board
Representative for the City of East Wenatchee. Ms. Leon then led a discussion regarding establishing a
process to select a member to the PFD Board.
Comments provided by all Councilmembers present.
No action was taken by the Council.
4. FINANCE WORKSHOP SCHEDULE
Finance Director Josh DeLay led a discussion to schedule an additional
Workshop Session, once a month, that would focus specifically on the City’s Financial Sustainability. The
general consensus was for the group to meet the fourth Wednesday of the month at 5:30 pm.
5. ADJOURNMENT
With no further business, the meeting was adjourned at 7:25 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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CITY COUNCIL REGULAR MEETING
Tuesday, February 04, 2025
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Meeting Minutes 02-04-2025
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Tidd led the Pledge of Allegiance.
3. ROLL CALL
Present: Councilmember Botello, Councilmember Arnold, Councilmember Magdoff,
Councilmember Tidd, Councilmember Stockton, and Councilmember Johnson.
Motion by Councilmember Tidd to excuse Councilmember Hepner from the meeting.
Councilmember Arnold seconded the motion. Motion passed unanimously.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
No Councilmembers indicated conflicts with any of the items on the agenda.
5. CONSENT AGENDA
a. Approval of the 2025-2027 Collective Bargaining Agreement between City of East
Wenatchee and Council 2 Washington State Council of County & City Employees.
b. Approval of RiverCom Data Hosting Interlocal Cooperation Agreement.
c. Approval Voucher Report, Checks: 61133-61239, in the amount of $1,015,615.65.
d. Approval of 01-21-2025 Council Meeting Minutes.
Motion by Councilmember Botello to approve the agenda, public defender
contracts, vouchers, and minutes as presented. Councilmember Johnson
seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
Susan Williams, resident of East Wenatchee.
Rick Stillwater, resident of East Wenatchee.
7. PRESENTATION
a. Community Development Director Curtis Lillquist provided the 2024 Community
Development Department Annual Report.
Comments provided by Councilmember Tidd, Councilmember Arnold, and
Councilmember Johnson.
8. ACTION ITEMS
a. Community Development Director Curtis Lillquist presented Ordinance 2025-02,
adopting interim regulations pursuant to RCW 35A.63.220 and RCW 36.70A.390:
pertaining to transitional housing and permanent supportive housing.
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City of East Wenatchee Council Meeting Minutes 02-04-2025
Motion by Councilmember Tidd to approve Ordinance 2025-02 adopting interim
regulations pursuant to RCW 35A.63.220 and RCW 36.70A.390 pertaining to
transitional housing and permanent supportive housing as presented in Exhibit A.
Councilmember Johnson seconded the motion. Motion passed unanimously.
a. Public Works Manager Garren Melton presented Resolution 2025-10, Signal
Maintenance Agreement between the City of East Wenatchee and Washington State
Department of Transportation.
Comments provided by Councilmember Arnold.
Motion by Councilmember Tidd to approve Resolution 2025-10 authorizing Mayor
Crawford to execute a Signal Maintenance Agreement between the City of East
Wenatchee and the Washington State Department of Transportation as presented in
Exhibit A. Councilmember Botello seconded the motion. Motion passed
unanimously.
b. Public Works Manager Garren Melton presented Resolution 2025-15, 5th Street NE
Improvements Consultant Agreement Supplement 2; City Project No. 2024-01.
Comments provided by Councilmember Tidd, Councilmember Johnson, Councilmember
Stockton and Mayor Crawford.
Motion by Councilmember Johnson to approve Resolution 2025-15 authorizing Mayor
Crawford to execute a contract supplement agreement between the City of East
Wenatchee and Psomas for the design of the 5th Street NE Improvements Project as
presented in Exhibit A. Councilmember Magdoff seconded the motion. Motion passed
unanimously.
9. MAYOR’S REPORT
c. Mayor Crawford provided an update on the process to secure a Fiscal Workshop
Facilitator and indicated the Beckett Group had submitted a proposal. Mayor Crawford
indicated that a finalized contract would be presented to the Council for approval.
d. Mayor Crawford reported on her most recent trip to Olympia, WA where she was able
to meet with the 7th District Legislators and reported she had submitted a Capital
Budget Request for the HVAC system at City Hall.
e. Mayor Crawford, as City Representative for the RiverCom Board, provided an update on
the organization.
f. Mayor Crawford, as City Representative for the Chelan Douglas Health District Board,
provided an update on the organization.
g. Mayor Crawford reported Link Transit would be hosting an Open House at City Hall on
Thursday February 13th from 3:00 – 6:00pm, to conduct outreach on changes happening
to bus routes in East Wenatchee.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Arnold, as City Representative for the Wellness Committee, provided an
update on the City’s Wellness Program.
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City of East Wenatchee Council Meeting Minutes 02-04-2025
b. Councilmember Botello reported he would be attending the Our Valley Our Future
Housing Summit on Thursday February 6, 2025.
c. Councilmember Tidd, as City Representative for the East Wenatchee Events Board,
invited Council to their monthly Board Meeting.
11. ADJOURNMENT
With no further business, the meeting adjourned at 06:57 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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Page 42 of 115
CITY COUNCIL REGULAR MEETING
Tuesday, February 18, 2025
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Meeting Minutes 02-18-2025
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00
p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Arnold led the Pledge of Allegiance.
3. ROLL CALL
Present: Councilmember Botello, Councilmember Arnold, Councilmember Magdoff,
Councilmember Tidd, Councilmember Stockton (Zoom), Councilmember Johnson (Zoom)
and Councilmember Hepner.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
No Councilmembers indicated conflicts with any of the items on the agenda.
5. CONSENT AGENDA
a. Approval of the January 2025 Payroll Certification.
b. Approval Voucher Report, Checks: 61289 - 61354, in the amount of $144,876.51.
Motion by Councilmember Tidd to approve the agenda, January 2025
payroll certification, and vouchers as presented. Councilmember
Magdoff seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
None provided.
7. PRESENTATIONS
a. Public Works Manager Garren Melton provided the 2024 Public Works Annual
Report.
Comments provided by Councilmember Magdoff, Councilmember Arnold,
Councilmember Hepner, and Councilmember Johnson, Councilmember
Botello and Councilmember Stockton.
8. ACTION ITEMS
a. City Clerk Laura Leon presented Resolution 2025-18, establishing a
process to select a representative to the Greater Wenatchee Public
Facilities District Board.
Motion by Councilmember Tidd to approve Resolution 2025-18 establishing a
process to select a representative to the Greater Wenatchee Public Facilities
District Board as presented in Exhibit A. Councilmember Botello seconded the
motion. Motion passed unanimously.
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City of East Wenatchee Council Meeting Minutes 02-18-2025
b.Events Director/PIO Trina Elmes presented the East Wenatchee Event
Board Funding recommendation for Lodging Tax funds for Greater
Wenatchee Girls Softball Association’s Sterling Invite, May 24-26, 2025.
Motion by Councilmember Botello to authorize Mayor Crawford to
execute an agreement with the Greater Wenatchee Girls
Softball Association, for an amount not to exceed of $10,000.00, for
the Sterling Invite as recommended by the East Wenatchee
Event Board. Councilmember Hepner seconded the motion.
Motion passed unanimously.
c.Events Director/PIO Trina Elmes presented the East Wenatchee Event
Board Funding recommendation for Lodging Tax funds for Eastmont
Metro Park District’s Eastmont Winter Classic AAU Basketball
Tournament, February 21-23, 2025.
Motion by Councilmember Stockton to authorize Mayor Crawford to
execute an agreement with Eastmont Metro Park District, for an
amount not to exceed of $15,000.00, for the Winter Classic AAU
Basketball Tournament, as recommended by the East Wenatchee
Event Board. Councilmember Johnson seconded the motion.
Motion passed unanimously.
d.Events Director/PIO Trina Elmes presented the East Wenatchee Event
Board Funding recommendation for Lodging Tax funds for Wenatchee
Valley Sports Foundation’s Special Olympics WA State Winter Games,
February 28 – March 3, 2025.
Comments by Councilmember Hepner, Councilmember Tidd and
Councilmember Johnson.
Motion by Councilmember Hepner to authorize Mayor Crawford to
execute an agreement with Wenatchee Valley Sports Foundation, for
an amount not to exceed $20,000.00, for the Special Olympics WA
State Winter Games as recommended by the East Wenatchee Event
Board. Councilmember Arnold seconded the motion. Motion
passed unanimously.
e.Events Director/PIO Trina Elmes presented the East Wenatchee Event
Board Funding recommendation for Lodging Tax funds to the City of East
Wenatchee Events Department for the Classy Chassis Parade and Car
Show, May 2-3, 2025.
Comments by Councilmember Magdoff, Councilmember Arnold, and
Councilmember Stockton.
Motion by Councilmember Tidd to grant the City of East
Wenatchee Events Department $3,000.00 for the Classy Chassis Parade
and Car Show as recommended by the East Wenatchee Event Board.
Councilmember Magdoff seconded the motion. Motion passed
unanimously.
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City of East Wenatchee Council Meeting Minutes 02-18-2025
9. MAYOR’S REPORT
a. Mayor Crawford announced the Opening Ceremony for the Washington State
Special Olympics would be taking place on Friday, February 28, 2025, at 7:00p.m.
at the Town Toyota Center.
b. Mayor Crawford reported the Regional Sports Complex Study had concluded and
the study’s findings could be accessed on the Chelan Douglas Regional Port
Authority’s website. Mayor Crawford then outlined the process required to form
a new Public Facilities District, and indicated local jurisdictions had until July 2026
to determine that interest.
c. Mayor Crawford announced that both she and Wenatchee Mayor Poirier would
be giving a “State of the Cities” presentation at 8:00 am on Thursday, February 20,
2025, at the Wenatchee Valley Chamber of Commerce, and invited the public and
Council to attend.
d. Mayor Crawford reminded the Council of the scheduled February 20th Workshop
Meeting and the February 26th Fiscal Sustainability Meeting.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Magdoff provided an update on the work conducted by Our Valley
Our Future and indicated she would be sharing information released by the group.
b. Councilmember Magdoff, as City representative for the Wenatchee Valley
Museum and Cultural Center, provided an update on the organization.
c. Councilmember Tidd, as City representative for Link Transit provided an update on
the organization.
11. ADJOURNMENT
With no further business, the meeting adjourned at 06:49 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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Page 45 of 115
P R O C L A M A T I O N
CITY OF EAST WENATCHEE
MARCH 2025
AMERICAN RED CROSS MONTH
WHEREAS, During American Red Cross Month in March, we celebrate the humanitarian spirit
of East Wenatchee and reaffirm our commitment to help ensure no one faces a
crisis alone.
WHEREAS, Caring for one another is at the heart of our community and exemplified by the
people of East Wenatchee, whose simple acts of kindness through the Red Cross
provide help and hope in people’s most difficult moments — continuing the
lifesaving legacy of Clara Barton, who founded the organization more than 140
years ago to prevent and alleviate human suffering.
WHEREAS, Every day, these ordinary individuals lend a helping hand to make an extraordinary
difference for neighbors in need — whether it’s providing emergency shelter, food
and comfort for families displaced by home fires and other disasters; donating
lifesaving blood for cancer patients, accident victims, and people with sickle cell
disease and other life-threatening conditions; supporting military members and
veterans, along with their families and caregivers, through the unique challenges of
service; or delivering international humanitarian aid and reconnecting loved ones
separated by crises around the world.
WHEREAS, Their support, volunteerism and generous donations are critical to our community’s
resilience. We hereby recognize this month of March in honor of all those who fulfill
Clara Barton’s noble words, “You must never think of anything except the need and
how to meet it,” and ask everyone to join in this commitment.
NOW THEREFORE, I, Mayor Jerrilea Crawford of East Wenatchee, by virtue of the authority vested in
IN WITNESS
WHEREOF,
me by the laws of the City of East Wenatchee and Washington State, do hereby
proclaim March 2025 as Red Cross Month. I encourage all citizens of East
Wenatchee to reach out and support its humanitarian mission.
I have caused the seal of the City of East Wenatchee to be affixed on this 4th day of
March 2025.
Mayor Jerrilea Crawford
City of East Wenatchee
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Page 46 of 115
City of
East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: A public hearing to receive comments on Ord. 2025-02 adopting interim
regulations pertaining to transitional housing and permanent supportive
housing.
Date: February 27, 2025
I. Summary Title:
A public hearing to receive comments on Ord. 2025-02 adopting interim regulations
pertaining to transitional housing and permanent supportive housing.
II. Background/History:
On February 4, 2025, the council took action to adopt Ord. 2025-02 regarding
interim regulations pertaining to transitional housing and permanent supportive
housing. As discussed at the January 4th workshop and the February 4th council
meeting, the city code was recently discovered to be in conflict with state and federal
law. The interim regulations are intended to be in place until a more wholistic
analysis can be performed to develop permanent regulations. This is anticipated to
be performed with the housing code review as part of the 2026 update.
RCW 35A.63.220 and RCW 36.70A.390 require that if a public hearing is not held
when the interim control is adopted then one must be held within 60 days to take
public comment.
Ordinance 2025-02 included findings of fact supporting the adoption of the interim
control. These findings can be found in the recitals section. If after receiving public
comment, the council wishes to amend the findings in the recitals section, staff can
bring an amended ordinance to the next meeting for consideration.
III. Recommended Action:
Receive public comment.
IV. Exhibits:
Adopted Ordinance 2025-02
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
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City of East Wenatchee, Washington
Ordinance No. 2025-02
An Ordinance of the City of East Wenatchee adopting interim
regulations pursuant to ROW 35A.63.220 and ROW 36.70A.390:
adopting regulations pertaining to transitional housing and permanent
supportive housing, containing a severability clause, and establishing
an effective date.
Ordenanza de la ciudad de East Wenatchee que adopta regulaciones
provisionales de conformidad con ROW 35A.63.220 y ROW 36.70A.390:
adopta regulaciones relacionadas con viviendas de transicion y
viviendas de apoyo permanentes, que contienen una clausula de
separabilidad y establecen una fecha de vigencia.
1. Alternate format.
7.7. Para leer este documento en otro formato alternativo (espanol, Braille,
leer en voz alta, etc.), comuniquese con la administradora municipal al
alternatformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
}.2.To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2. Recitals.
2.1.The City of East Wenatchee ("City") is a non-charter code city, duly
incorporated and operating under the laws of the State of Washington.
2.2.1n 2021 the Legislature passed ESSHB 1220 which amended ROW
35A.21.430 which states that 'a code city shall not prohibit transitional
housing or permanent supportive housing in any zones in which
residential dwelling units or hotels are allowed'.
^>.<?.RCW 35A.63.240 states 'No city may enact or maintain an ordinance,
development regulation, zoning regulation, or official control, policy, or
administrative practice which treats a residential structure occupied by
persons with handicaps differently than a similar residential structure
occupied by a family or other unrelated individuals. As used in this
section, "handicaps" are as defined in the federal fair housing
amendments act of 1988 (42 U.S.C: Sec. 3602).
^.4. Pursuant to 42 USC 3604(f)(l) [Fair Housing Act] it is unlawful to
discriminate in the sale or rental, or to otherwise make unavailable or
deny, a dwelling to any buyer or renter because of a handicap. 42 USC
3604(£)(3)(B) defines discrimination as a refusal to make reasonable
accommodations in rules, policies, practices, or services, when such
accommodations may be necessary to afford such person equal opportunity
City of East Wenatchee Ordinance 2025-02 and Exhibit A
Page l of 5
03-04-2025 City Council Agenda Packet
Page 48 of 115
to use and enjoy a dwelling.
2.5. The Fair Housing Act defines "handicap" as (l) a physical or mental
impairment which substantially limits one or more of such person s major
life activities, (2) a record of having such an impairment, or (3) being
regarded has having such an inipairment, but such term does not include
current, illegal use of or addiction to a controlled substance.
2.6.Tit\e 17 Zoning of the East Wenatchee ]V[unicipal Code does not list
transitional housing or permanent supportive housing as permitted,
accessory or conditional uses in any residential zoning district.
Transitional and permanent supportive housing is included in the 'other
community housing services' classification which is a permitted use in the
CBD, G-C, MU, WMU and NEWL Overlay zoning districts.
2. 7. The Prohibited Uses section of each zoning district in Title 17 states "All
uses not listed above as permitted uses, accessory uses, or conditional uses
shall be prohibited uses".
^.& The current East Wenatchee zoning code is in conflict with the Fair
Housing Amendments Act of 1988 (42 USC Sec 3602) and ROW'S
35A.21.430 and 35A.63.240.
2.9.The Washington legislature has additional raodifications to transitional
and supportive housing proposals that are pending with the 2025
legislative session.
2.10. The establishment of interim regulations will allow the City more time
to draft and consider development standards applicable to transitional
housing and permanent supportive housing and coordinate standards with
statutory and housing code update amendments required by RCW
36.70A130(5)(c).
3. Authority.
3.1. ROW 35A.11.020 and ROW 35A.12.190 authorize the City Council to
adopt ordinances of all kinds to regulate its municipal affairs and
appropriate to the good government of the City.
3.2.RCW 35A.63.220 and ROW 36.70A.390 authorizes the City Council to
adopt moratoriums and interim control ordinances.
4.Purpose. The purpose of this ordinance is to adopt interim zoning regulations
regarding transitional housing and permanent supportive housing.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
5. Amendments. The City Council adopts interim zoning regulations as set forth
in Exhibit A.
6. Recitals Adopted as Findings of Fact. The City Council adopts the Recitals
City of East Wenatchee Ordinance 2025-02 and Exhibit A
Page 2 of 5
03-04-2025 City Council Agenda Packet
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stated above as the findings of fact in support of this ordinance. The Council
may adopt additional findings in the event that additional evidence is
presented at the public hearing.
7. PubUc Hearing. Pursuant to ROW 35A.63.220 and ROW 36.70A.390, the City
Council must hold a public hearing on this ordinance and interim regulations
within 60 days of its adoption, so as to hear and consider public comment and
testimony regarding this ordinance. Following the hearing, the City Council
may adopt additional findings of fact. The City Council hereby sets a public
hearing on this matter for their regular March 4, 2025 meeting which starts
at 6:OOPM.
8. Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity
of the other provisions of this Ordinance.
9. Publication. The City Council directs the City Clerk to publish a summary of
this Ordinance. The summary shall consist of the title of this Ordinance. The
City Council directs the City Clerk to publish a copy of this Ordinance on the
City's website.
10. Effective Date. This Ordinance becomes effective immediately upon adoption
and shall remain effective for a period of six months unless terminated earlier
or subsequently extended by the City Council. PROVIDED, the City Council
may, in its sole discretion, renew the interim zoning regulations set forth
herein for one or more six-month periods in accordance with state law.
03-04-2025 City Council Agenda Packet
Page 50 of 115
Passed by the City Council of East Wenatchee, at a regular meeting thereof on
this 4th day of February, 2025
The City of East Wenatchee,
Washington
Jerrilea Crawford (Feb 7, 2025 11;21 PST)
Jerrilea Crawford, Mayor
Authenticated:
^
Anna Laura/Leon, City Clerk
Approved as to form only:
Robert R. Siderius, City Attorney
Filed with the City Clerk: 01-31-2025
Passed by the City Council: 02-04-2025Published: 02-08-2025Effective Date: 02-13-2025
City of East Wenatchee Ordinance 2025-02 and Exhibit A
Page 4 of 5
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Exhibit A
17.24.020 Permitted uses.
The following uses shall be permitted uses in the R-L district:
A. Single-family dwellings including modular and manufactured housing constructed in
accordance with the design requirements set forth in Chapter 15.38 EWMC, but not to exceed
one dwelling on any one lot unless otherwise permitted by this title;
B. Temporary construction offices within the tract or subdivision on which buildings are being
erected, and only for the duration of active construction;
C. Residential planned unit developments approved pursuant to Chapter 17.68 EWMC and the
applicable sections of the Greater Wenatchee Urban Area Design Standards and Guidelines
which are adopted by this reference as if fully set forth herein;
D. Adult family homes licensed by the Washington State Department of Social and Health
Services and meeting the definition in EWMC 19.11.020;
E. Bus passenger amenities meeting the requirements of EWMC 17.72.185;
F. Agricultural uses of a horticultural nature such as vegetable gardens, fruit and nut trees,
grape vines, and other horticultural stock;
G. Duplex dwellings; provided, the property is immediately adjacent to a commercial zoning
district (i.e., shares a common lot line or is directly across a public street from) and has sufficient
land area to provide 8,000 square feet of land area per duplex structure in addition to the land
area required for any other dwellings existing on the same property.
H. Duplexes on Corners. This provision allows new duplexes in locations where their
appearance and impact will be compatible with the surrounding houses. Duplexes on corner lots
can be designed so each unit is oriented towards a different street. This gives the structure the
overall appearance of a house when viewed from either street.
1. Development Standards. Both units of the duplex or attached houses must meet the
following standards to ensure that the two units have compatible elements. Adjustments to
this subsection are prohibited. The standards are:
a. Minimum Lot Size. The minimum lot size for duplexes on a corner lot is 8,000 square
feet in area.
b. Entrances. Each of the units must have its address and main entrance oriented
towards a separate street frontage. Deviation from this standard may be permitted if
one of the streets is an arterial and the driveway would adversely impact circulation on
that street. Where an existing house is being converted to two units, one main entrance
with internal access to both units is allowed.
c. Exterior Finish Materials. The exterior finish material must be the same, or visually
match in type, size and placement.
d. Roof Pitch. The predominant roof pitch must be the same for both units.
e. Eaves. Roof eaves must project the same distance from the building wall.
f. Trim. Trim must be the same in type, size and location.
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Exhibit A
g. Windows. Windows must match in proportion and orientation.
h. Overall Design. The overall design of the duplex must be consistent in bulk and
character with the homes in the neighborhood.
I. Triplex dwellings, provided they meet applicable minimum lot size standards in EWMC
17.24.050(A) and the following locational requirements:
1. The triplex is on a lot that is immediately adjacent to a commercial zoning district (i.e.,
shares a common lot line or is directly across a public street from).
2. The triplex is on a corner lot.
J. Transitional Housing, Permanent Supportive Housing
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Exhibit A
Chapter 17.34 Commercial Zoning District Land Use Matrix
62 Health Care and Social Assistance
621111 Offices of Medical, Dental, Optical and Mental Health Specialists, Chiropractors, Etc. P P P P P
621410 Family Planning Centers P P P P P
621420 Outpatient Mental Health and Substance Abuse Centers P P P P P
621491 HMO Medical Centers P P P P P
621492 Kidney Dialysis Centers P P P P P
621493 Freestanding Ambulatory Surgical and Emergency Centers P P P P P
621498 All Other Outpatient Care Centers P P P P P
621511 Medical Laboratories P P P P P
621512 Diagnostic Imaging Centers P P P P P
621610 Home Health Care Services P P P P P
621910 Ambulance Services P P C
621991 Blood and Organ Banks P P C
621999 All Other Miscellaneous Ambulatory Health Care Services P P P P P
622110 General Medical and Surgical Hospitals P P P
622210 Psychiatric and Substance Abuse Hospitals P P
622310 Specialty (Except Psychiatric and Substance Abuse) Hospitals P P
623110 Nursing Care Facilities P P P P C
623210 Residential Mental Retardation Facilities P P P P C
623220 Residential Mental Health and Substance Abuse Facilities P P P P C
623311 Continuing Care Retirement Communities P P P P C
623312 Homes for the Elderly P P P P C
623990 Other Residential Care Facilities P P P P C
624110 Child and Youth Services P P P P C
624120 Services for the Elderly and Persons with Disabilities P P P P P
624190 Other Individual and Family Services P P P P P
624210 Community Food Services P
624221 Temporary Shelters P P
624229 Other Community Housing Services, such as Transitional or Permanent Supportive Housing P P P P P
624230 Emergency and Other Relief Services P P C
624310 Vocational Rehabilitation Services P P P P P
624410 Child Day Care Services (Family Day Care) P P P P P
624410 Child Day Care Services P P P P P
17.43.020 Permitted uses.
Hereafter all buildings, structures or parcels of land shall only be used for the following, unless
otherwise provided for in this title:
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Exhibit A
A. Arcades for games;
B. Art, music and photography studios;
C. Automobile parking facilities;
D. Automobile sales and leasing, new and/or used, including light pickup trucks and vans but
not including recreational vehicles or heavy trucks, provided the following requirements are met:
1. The business shall be located on an arterial;
2. No repairing, painting or body work shall be conducted outside of a building and no parts
storage or inoperable vehicles may be stored outside of a building;
3. If abutting a residential zone, a Type 1 screening shall be required meeting the
requirements of EWMC 17.72.080(A) along all property lines abutting a residential zoning
district;
4. A minimum of a 25-foot setback shall be required of any building abutting any residential
zone;
5. Other landscaping or architectural improvements may be required to ensure compatibility
with present and potential C-L uses in the vicinity; and
6. Vehicle storage may not occupy more than 60 percent of the site that is not covered by
structures;
E. Automobile service stations, provided they are located at the intersection of two streets, one
of which must be an arterial;
F. Bakery and pastry shops; products made must be sold at retail on premises;
G. Banking and related financial institutions, including drive-in facilities;
H. Bowling alleys;
I. Brew pubs;
J. Child day care facilities, including Group 1 and 2 child day care centers and family day care
homes;
K. Civic, social and fraternal clubs;
L. Dance studio;
M. Delicatessens;
N. Dry cleaning and laundry services;
O. Funeral homes;
P. Government facilities;
Q. Grocery stores;
R. Hobby shops;
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Exhibit A
S. Hospitals and medical and dental clinics;
T. Hotels;
U. Household goods mini-storage, provided the following requirements are met:
1. No more than two main entrances and/or exits to the building and access to the individual
storage areas shall be from the inside of the building;
2. Landscaping and architectural improvements required to ensure compatibility with
present and potential C-L uses in the vicinity;
V. Laundry, self-service;
W. Massage parlors;
X. Meeting rooms and/or reception facilities;
Y. Motels;
Z. Nursing home, or assisted living facility;
AA. Personal service shops;
BB. Pharmacies;
CC. Printing and publishing;
DD. Professional offices;
EE. Radio and television broadcasting studios;
FF. Residential Structures, Existing. Existing residential structures, legally established before
the effective date of this zoning district, are permitted to continue as a place of habitation;
provided, if the structure housing the residential use obtains an occupancy permit for any other
use established in this section, the residential status protected under this provision is revoked;
GG. Retail stores and shops, including department and variety stores;
HH. Religious institutions;
II. Restaurant, including outdoor seating and drive-in facilities. Sale of alcoholic beverages is a
secondary use and is limited to on-premises consumption;
JJ. Schools – commercial, including art, business, barber, beauty, dancing, martial arts and
music;
KK. Secretarial services;
LL. Theaters, except drive-in;
MM. Veterinary services and clinics for small animals; no outside runs or kennels are permitted;
NN. Wireless communications facilities.
OO. Transitional Housing, Permanent Supportive Housing
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Exhibit A
19.11.070 F definitions
“Family” means an individual, or two or more persons related by blood or marriage, or a group
of not more than three persons, excluding servants, who need to be related by blood or
marriage, living together as a single housekeeping unit in a dwelling unit.
19.11.170 P definitions
“Permanent supportive housing” means subsidized, leased housing with no limit on length of
stay that prioritizes people who need comprehensive support services to retain tenancy and
utilized admissions practices designed to use lower barriers to entry than would be typical for
other subsidized or unsubsidized rental housing, especially related to rental history, criminal
history, and personal behaviors. Permanent supportive housing is paired with on-site or off-site
voluntary services designed to support a person living with a complex and disabling behavioral
health or physical health condition who was experiencing homelessness or was at imminent risk
of homelessness prior to moving into housing to retain their housing and be a successful tenant
in a housing arrangement, improve the resident’s health status, and connect the resident of the
housing with community-based health care, treatment, or employment services. Permanent
supportive housing is subject to all of the rights and responsibilities defined in RCW 59.18.
19.11.210 T definitions
“Transitional Housing” means a project that provides housing and supportive services to
homeless persons or families for up to two years and that has as its purpose facilitating the
movement of homeless persons and families into independent living. Also included in this
definition is housing that provides a home-like environment that promotes healthy recovery from
a substance use disorder and supports persons recovering from a substance use disorder
through the use of peer recovery support.
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Director
Subject: Resolution 2025-16, Safe Routes to School Change Orders 6, 7, and 8 - City
Project Number 2019-08 and 2019-09
Date: March 4, 2025
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
approve Change Orders 6, 7, and 8 between the City of East Wenatchee and Active
Construction, Inc for the East Wenatchee Safe Routes to School projects.
II. Background/History:
The City of East Wenatchee received two grants to construct sidewalk, illumination,
stormwater upgrades, enhanced pedestrian crossings, and traffic calming features on
5th Street NE. The project also included water main upgrades for the East Wenatchee
Water District. The project was Awarded to Active Construction Inc (ACI) at an
original contract amount of $6,723,723. Construction began in Summer 2023 and
was completed in Fall 2024. Various change orders have been in process and must
be resolved prior to final project closeout.
Per the City’s finance policy, change orders that increase the total contract amount
by over $100,000 must receive Council approval. Change Order 6 put the project
over that limit, thus every change order moving forward will need Council approval.
Notable changes from CO’s 1-5 include adding Link Bus Stops and a Driveway for the
School District. These improvements were requested and funded by these agencies.
Minor modifications to the designed stormwater system and driveway approaches
were also made.
The Change Orders for approval in this Resolution include:
- Change Order 6: Replaces two fire hydrants, a 12” water main stub for future
expansion, and 4 water service replacements. All improvements are entirely
within the East Wenatchee Water District Schedule.
Total cost addition: $77,451.29
- Change Order 7: Replaces leaking water valve in intersection of N Kentucky Ave
& 5th St NE. Increases paving area to address damaged pavement caused by leak.
City of
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Page 58 of 115
Other costs included are related to the expanded paving area. All improvements
are entirely within the East Wenatchee Water District Schedule.
Total cost addition: $22,488.72
-Change Order 8: Changes Driveway D19 from HMA to Concrete. During the right
of way process the City made an agreement with the property owner to construct
the driveway using concrete, but the final plans mistakenly had it called out as
HMA. This change ensured that the City honored its prior commitment with the
property owner. This Change Order also clarified restoration around Driveway
D20, although total costs were minimal (<$100).
Total Cost Addition: $7,705.45
As noted above, CO’s 6 and 7 impact the Water Districts schedule. These funds will
be reimbursed to the City by the Water District. CO 8 will be paid from City funds.
III. Recommended Action:
Approve Resolution 2025-16 authorizing the Mayor authorizing the Mayor to
approve Change Orders 6, 7, and 8 between the City of East Wenatchee and Active
Construction, Inc for the East Wenatchee Safe Routes to School projects.
IV.Exhibits:
1.Resolution 2025-16
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
Total - $107,645.46
City - $7,705.45
EWWD - $99,940.01
$0 Yes
03-04-2025 City Council Agenda Packet
Page 59 of 115
City of East Wenatchee Resolution 2025-16 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2025-16
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to approve Change Orders 6, 7, and 8 between the City of
East Wenatchee and Active Construction, Inc for the East Wenatchee
Safe Routes to School projects.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute
Change Orders that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 60 of 115
City of East Wenatchee Resolution 2025-16 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2025.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
City of East Wenatchee
Resolution 2025-16
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2/14/2025
Exhibit A
City of East Wenatchee
Resolution 2025-16
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Exhibit A
City of East Wenatchee
Resolution 2025-16
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CO-006 Cost Revision Summary
EXISTING CONTRACT ITEMS TO BE MODIFIED:
Item No.Item Description
Spec.
Section
Bid
Quantity
Revised
Quantity Unit Unit Price
Bid
Amount
Revised
Amount Cost Change Notes
C7 Roadway Excavation Incl. Haul 2-03 265 277.0 CY 43.50$ 11,527.50$ 12,049.50$ 522.00$
10" depth excavation across added paving area for extg HMA & base
removal.
C8 Crushed Surfacing Top Course 4-04 592 603.5 TN 35.00$ 20,720.00$ 21,122.50$ 402.50$ 6" depth under HMA for service replacements & 12" water main stub
C9 HMA Cl. 1/2" PG 64-28 5-04 544 556.5 TN 127.00$ 69,088.00$ 70,675.50$ 1,587.50$ 4" depth required for service replacements & 12" water main stub
C13 Ductile Iron Water Pipe for Water Main, 6 In. Diam.7-09 113 153.0 LF 115.00$ 12,995.00$ 17,595.00$ 4,600.00$ 6" lateral for hydrants
C15 Ductile Iron Water Pipe for Water Main, 12 In. Diam.7-09 1350 1430.0 LF 90.00$ 121,500.00$ 128,700.00$ 7,200.00$ 12" water main stub
C31 Adjust Valve Box 7-12 25 26 EA 480.00$ 12,000.00$ 12,480.00$ 480.00$ 1 EA for new GV on 12" water main stub
C32 Hydrant Assembly 7-14 4 6 EA 9,370.00$ 37,480.00$ 56,220.00$ 18,740.00$ 2 total added hydrant replacements
C34 Service Connection 5/8 x 3/4 In. Diam.7-15 7 11 EA 3,600.00$ 25,200.00$ 39,600.00$ 14,400.00$ 4 total added service replacements
C39 Service Line, 1.5 In. Diam 7-15 283 405.5 LF 44.00$ 12,452.00$ 17,842.00$ 5,390.00$ 4 total added service replacements
C44 Utility Potholing for New Water Mains 8-26 54 58 EA 640.00$ 34,560.00$ 37,120.00$ 2,560.00$ 1 EA for each hydrant replacement, 2 EA for 12" water main stub
TOTAL = 55,882.00$
NEW CONTRACT ITEMS TO BE ADDED:
Item No.Item Description
Spec.
Section
Bid
Quantity
Revised
Quantity Unit Unit Price
Bid
Amount
Revised
Amount Cost Change Notes
C45 (CO-006)Miscellaneous 12" DI Stub Items 1-04 0 1 LS 15,435.95$ -$ 15,435.95$ 15,435.95$
6 added working days of 2-Way Flagging and TCS. Accounts for TTC effort
already required for contract work.
TOTAL = 15,435.95$
SUBTOTAL = 71,317.95$
Sales Tax (8.60%) = 6,133.34$
NET TOTAL = 77,451.29$
Item C45 (CO-006) Cost Breakdown:
Labor Type Hours Rate Ext. Cost
TCS/Flagger 24 62.36$ 1,496.64$
Flagger 48 58.29$ 2,797.92$
Flagger 48 58.29$ 2,797.92$
Foreman 4 96.64$ 386.56$
Operator II 4 95.09$ 380.36$
Operator III 4 90.35$ 361.40$
Operator IV 4 86.32$ 345.28$
Laborer 8 68.85$ 550.80$
Total Cost 9,116.88$
Labor Markup (31%)2,826.23$
Total Labor Cost 11,943.11$
Equip Type Hours Rate Ext. Cost
TCS Truck 24 40.63$ 975.12$
Foreman Truck 4 45.69$ 182.76$
Crew Truck 8 41.99$ 335.92$
Loader 4 95.23$ 380.92$
Excavator 8 95.24$ 761.92$
Total Cost 2,636.64$
Equipment Markup (21%)553.69$
Total Equipment Cost 3,190.33$
Material Type Quantity Rate Ext. Cost
Miscellaneous 1 250.00$ 250.00$
Total Cost 250.00$
Material Markup (21%)52.50$
Total Material Cost 302.50$
TOTAL MINOR CHANGE COST =15,435.95$
Notes
Notes
Notes
Includes effort for added hydrants (2), stub, and services (4)
Includes effort for added hydrants (2), stub, and services (4)
Includes effort for added hydrants (2), stub, and services (4)
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Includes effort for added hydrants (2), stub, and services (4)
Miscellaneous parts
4 hrs
8 hrs
4 hrs
8 hrs
Calculations
6 days x 4 hrs/day = 24 hrs
Incidental to existing bid items, so extra compensation only for "miscellaneous 12" DI stub items"
Calculations
6 days x 8 hrs/day = 48 hrs
6 days x 8 hrs/day = 48 hrs
6 days x 4 hrs/day = 24 hrs
Calculations
4 hrs
4 hrs
4 hrs
4 hrs
8 hrs
Exhibit A
City of East Wenatchee
Resolution 2025-16
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5TH STREET NE
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GENERAL SITE PREPARATION & TESC NOTES
SITE PREPARATION NOTES
LEGEND
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By
T
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A27
SITE PREPARATION AND TESC
5TH STREET NE
STA 100+00 TO 108+50 (SCH A & D)
3/2023JLF
3/2023
3/2023
MD
MD
PLAN
EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A & D)
CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
10-
1
3
-
2
0
2
3
W W
10/13/23 KRB KRB FLASHING BEACON RELOCATION & TREE REMOVALS (FWD-005)
6
2 10/13/23 KRB KRB HYDRANT REPLACEMENT (FWD-006) (CO-006)
1
2
IRR
IRR IRR
O/
H
P
O/
H
P
O/
H
P
O/
H
P
U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T
IR
R
IR
R
IR
R
IR
R
IR
R
MARCH 2024
S
S
S
S
S
S
S
S
SS
SS
SS
SS
C
6 CONTRACTOR SHALL REMOVE AND DISPOSE OF EWWD FACILITIES
PER SP 7-09.3(25).
2
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 65 of 115
5TH STREET NE
ST
E
R
L
I
N
G
B
U
S
LO
O
P
E
X
I
T
EA
S
T
M
O
N
T
HI
G
H
A
C
C
E
S
S
5TH STREET NE
EA
S
T
M
O
N
T
H
I
G
H
BU
S
L
O
O
P
E
X
I
T
N
I
O
W
A
A
V
E
S
T
E
R
L
I
N
G
B
U
S
L
O
O
P
E
N
T
R
A
N
C
E
SITE PREPARATION NOTES
GENERAL SITE PREPARATION & TESC NOTES
LEGEND
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A31
SITE PREPARATION AND TESC
5TH STREET NE
STA 407+00 TO STA 415+50 (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD CONFORMED
PLANS
JUNE 2023
REGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
4-4
-
2
0
2
4
ST
O/
H
P
O/
H
P
O/
H
P
U/G FO U/G FO U/G FO U/G FO
U/G FO U/G FO U/G FO U/G FO
U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO
U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO
S
S
O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P
S
T
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
UK
W
N
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
1
1
6
1 4/4/24 KRB KRB HYDRANT REPLACEMENT (FWD-012) (CO-006)
MARCH 2024
C.O.C.O.
COMM
6 CONTRACTOR SHALL REMOVE AND DISPOSE OF EWWD FACILITIES
PER SP 7-09.3(25).
U/
G
C
O
M
M
U/
G
C
O
M
M
U/
G
C
O
M
M
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 66 of 115
5TH STREET NE
N
J
A
M
E
S
S
T
R
E
E
T
SITE PREPARATION NOTES
GENERAL SITE PREPARATION & TESC NOTES
LEGEND PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
D
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.271
KPG.com 15319068A32
SITE PREPARATION AND TESC
5TH STREET NE
STA 415+50 TO STA END (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD
5+5023ATC
IONS3ATC
KRB
KRB6
6
REVISED PAVEMENT REMOVAL LIM
VIEWPORT ADJUSTED FROM 6 TO (FWD-001)
(FWD-001)DCONFORMED
PLANS
JUNE 2023MARCH 2024
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
6 6
N A N D E = MIL
L
E
R
6-1
2
-
2
0
2
4
O/
H
P
O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P
SSSSSS
W (ABAN)
W
(
A
B
A
N
)
MA
T
C
H
L
I
N
E
S
T
A
4
2
0
+
2
2
.
0
5
TH
I
S
S
H
E
E
T
UK
W
N
(
A
B
A
N
)
UK
W
N
(
A
B
A
N
)
UKWN UKWN
3 4/19/24 KRB KRB WATER MAIN STUB (FWD-013) (CO-006)
STA 419+72.10
5.50' RT
4/22/24 KRB KRB ELECTRICAL SERVICE "S3" CONDUIT REVISION (FWD-014)4
3
4IRR
IR
R
SS
W W W
420+50
1
MA
T
C
H
L
I
N
E
S
T
A
42
0
+
2
2
.
0
5
T
H
I
S
S
H
E
E
T
S
5
5 8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)
5
5 5
5
5
CO-006
CO-006
CO-006
CO-006
CO-006 CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 67 of 115
N JAMES STREET
6T
H
P
L
A
C
E
N
E
N JAMES STREET
SITE PREPARATION NOTES
GENERAL SITE PREPARATION & TESC NOTES
LEGEND
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A33
SITE PREPARATION AND TESC
JAMES ST
STA 501+00 TO STA 509+00 (SCH B)
15319068A33
SITE PREPARATION AND TESC
JAMES ST
STA 501+00 TO STA 509+00 (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
6-1
2
-
2
0
2
4
W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
U/
G
T
U/
G
T
U/
G
T
U/
G
T
U/
G
T
U/
G
T
W
W
W
W
UK
W
N
(
A
B
A
N
)
G
G
G
G
G
G G G G G G
MARCH 2024
S
S
1 8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)
1
1
1
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 68 of 115
5TH ST NE
N
J
A
M
E
S
A
V
E
CONSTRUCTION NOTES
GENERAL NOTES
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
DRAWN BY
DATE
FILENAME
19068ARDW01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A42
ROADWAY PLANS
5TH STREET NE
STA 415+50 TO STA END (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD
PLAN
'ATENO.B< APPR.REVISIONS
(FWD-007)NM11
4/19/24 KRB KRB WATER MAIN STUB (FWD-013)12
4/22/24 KRB KRB ELECTRICAL SERVICE "S3" CONDUIT REVISION (FWD-014)13
14
14
14
R
EGIST E R E '
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46 6
N A N 'E = MIL
L
E
R
6-1
2
-
2
0
2
4
11
T
CONFORMED
PLANS
JUNE 2023MARCH 2024
420+50
N (FWD-014)
N (FWD-014)
AND CURB & GUTTER REVISIONS (FWD-016)
14
14
8
(CO-006)
S
15 15
8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)15
12
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 69 of 115
N JAMES AVE
6T
H
P
L
A
C
E
N
E
N JAMES AVE
CONSTRUCTION NOTES
GENERAL NOTES
PLAN
PLAN
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
DRAWN BY
DATE
FILENAME
19068ARDW01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A43
ROADWAY PLANS
N JAMES STREET
STA 501+00 TO STA 509+50 (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD
'ATENO.B< APPR.REVISIONS
NM
(FWD-007)NM (FWD-007)
11
6
12 R
EGIST E R E '
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46 6
N A N 'E = MIL
L
E
R
6-1
2
-
2
0
2
4
11
T
CONFORMED
PLANS
JUNE 2023MARCH 2024
AND CURB & GUTTER REVISIONS (FWD-016)
G
G
G
G
G
33
G G G G G G
STA 502+51.30
16.00' LT38
8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)13
13
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 70 of 115
5TH ST NE
N
J
U
N
E
A
V
E
N
J
O
N
A
T
H
O
N
A
V
E
5TH ST NE
N
K
A
N
S
A
S
A
V
E
N
K
A
N
S
A
S
A
V
E
GENERAL NOTES
CONSTRUCTION NOTES
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068UTIL01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.271
KPG.com
AC
AC
3/2023
3/2023
JLF 3/2023
UTILITY COORDINATION
5TH AVE NE
STA 100+00 TO STA 108+50 (SCH A)
6419068A 153
CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
10-
1
3
-
2
0
2
3
12
1 10/13/23 KRB KRB HYDRANT REPLACEMENT (FWD-006) (CO-006)
1
ST
ST
SSSSSSSSSSSSSSSSSSSSSSSSSSSS
SS
SS
SS
SS
STSTSTSTSTSTST
W
W
W
W
W
W
W
O/
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O/
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O/
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IRR
IRR IRR
14 (2)
14
14
14(2)
U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T U/G T
IR
R
IR
R
IR
R
IR
R
IR
R
MARCH 2024
S
S
S
S
S
S
S
S
14
14
SS
SS
SS
SS
14
C
11
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 71 of 115
5TH ST NE
ST
E
R
L
I
N
G
B
U
S
LO
O
P
E
X
I
T
EA
S
T
M
O
N
T
HI
G
H
A
C
C
E
S
S
5TH ST NE
EA
S
T
M
O
N
T
H
I
G
H
BU
S
L
O
O
P
E
X
I
T
N
I
O
W
A
A
V
E
ST
E
R
L
I
N
G
B
U
S
LO
O
P
E
N
T
R
A
N
C
E
CONSTRUCTION NOTES
GENERAL NOTES
PLAN
PLAN
3/2023JLF
3/2023
3/2023
AC
AC
15319068A68
UTILITY COORDINATION
5TH STREET NE
STA 407+00 TO STA 415+50 (SCH B)
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068UTIL01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com
CONFORMED
PLANS
JUNE 2023
REGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
4-4
-
2
0
2
4
S
T
S
T
ST
ST
ST
ST
ST
ST
ST
ST
U/G FO U/G FO U/G FO U/G FO
U/G FO U/G FO U/G FO U/G FO
U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO
ST
U/G FO U/G FO U/G FO U/G FO U/G FO U/G FO
O/
H
P
O/
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P
O/
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P
S
S
O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P
W W W W W
W W W W W
(DCPUD)
UK
W
N
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
W
(
A
B
A
N
)
1
1 4/4/24 KRB KRB HYDRANT REPLACEMENT (FWD-012) (CO-006)
O/H P O/H P O/H P O/H P O/H P O/H P O/H P
14
12
MARCH 2024
W W W W W W W W W
1
13
U/
G
C
O
M
M
U/
G
C
O
M
M
U/
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C
O
M
M
COMM
CO-006
1
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 72 of 115
5TH ST NE
N
J
A
M
E
S
A
V
E
CONSTRUCTION NOTES
GENERAL NOTES
PLAN
3/2023JLF
3/2023
3/2023
AC
AC
15319068A69
UTILITY COORDINATION
5TH ST NE
STA 415+50 TO STA 420+50 (SCH B)
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068UTIL01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com
CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
6-1
2
-
2
0
2
4
W (ABAN)
W
(
A
B
A
N
)
UK
W
N
(
A
B
A
N
)
UK
W
N
(
A
B
A
N
)
UKWN UKWN
O/
H
P
O/
H
P
IRR IRR IRR IRR IRR IRRU/G T U/G T U/G T U/G T U/G T
SSSSSS
O/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H PO/H P O/H P O/H P O/H P O/H P O/H P O/H P O/H P
(4)
W W W W W W W
APPROX. STA. 418+87.1, 9.0' R,
CONNECTION TO EXISTING(1) - 12" GATE VALVE (RJxRJ)(1) - 12" FOSTER ADAPTER
APPROX 80 LF of 12" RJ DI PIPE
6/12/24 KRB KRB WATER MAIN STUB (FWD-013) (CO-006)1
MARCH 2024
W W W W W W W W W W W W W W W W W W W W W W W W W W W
W
W
W
W
W
W
W
W
W
IRR
IR
R
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LOCATE DOUGLAS COUNTY SEWER MAIN.6
1
6
1
W W W
APPROX 15 LF of
3/4" POLY PIPE
APPROX. STA. 419+65.1, 23.8' R,
WATER METER CHAMBER TOP
APPROX. STA. 419+67.1, 9.0' R,
(1) - 12" DI RJ CAP w/ 3" PORT
(1) - PRECAST CONC THRUST BLOCK(1) - 12"x3/4" SADDLE TAP (NO CORP)(1) - MISC. FITTINGS, AS REQ'D
CONTACT EWWD TO DEPRESSURIZE EXISTING
MAIN. REMOVE EXISTING PLUG AND THRUST
BLOCK FROM 12"x12" DI TEE FOR CONNECTION.EXISTING WATER MAIN TO BE OUT OF SERVICENO LONGER THAN ONE 8-HOUR WORKING DAY.
INSTALL (2) 12" RJ 45-DEGREE VERTICALBENDS NEEDED TO RUN NEW 12" DI WATER
MAIN UNDER EXISTING 8" DI WATER MAIN.
1
APPROX. STA. 419+22.9, 41.2' R,(1) - 5/8" x 3/4" WATER SERVICE
W/ 1-1/2" SERVICE LINE
REMOVE EXISTING WATER
SERVICE PER EWWD
STANDARD DETAIL W-15
APPROX. STA. 417+28.0, 28.8' R,(1) - 5/8" x 3/4" WATER SERVICE
W/ 1-1/2" SERVICE LINE
REMOVE EXISTING WATERSERVICE PER EWWDSTANDARD DETAIL W-15
REMOVE EXISTING WATER
SERVICE PER EWWDSTANDARD DETAIL W-15
APPROX. STA. 416+42.0, 28.0' R,(1) - 5/8" x 3/4" WATER SERVICE
W/ 1-1/2" SERVICE LINE
OVER
2 8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)
S
2
2CO-006
CO-006
CO-006
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 73 of 115
N JAMES AVE
6T
H
P
L
A
C
E
N
E
N JAMES AVE
CONSTRUCTION NOTES
GENERAL NOTES
PLAN
PLAN
3/2023JLF
3/2023
3/2023
AC
AC
15319068A70
UTILITY COORDINATION
JAMES AVE
STA 501+00 TO STA 509+00 (SCH B)
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068UTIL01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.271
KPG.com
CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
G
N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
6-1
2
-
2
0
2
4
W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)W (ABAN)
1
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
H
P
O/
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P
O/
H
P
O/
H
P
U/
G
T
U/
G
T
U/
G
T
U/
G
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U/
G
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U/
G
T
W
W
W
W
UK
W
N
(
A
B
A
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)
G
G
G
G
G
G G G G G G
MARCH 2024
3
REMOVE EXISTING WATERSERVICE PER EWWDSTANDARD DETAIL W-15
APPROX. STA. 501+92.5, 22.0' R,(1) - 5/8" x 3/4" WATER SERVICE
W/ 1-1/2" SERVICE LINE
S
S
1 8/16/24 KRB KRB SCHEDULE C ADDED SERVICES (CO-006)
1
CO-006
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 74 of 115
2/14/2025
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 75 of 115
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 76 of 115
CO-007 Cost Revision Summary
EXISTING CONTRACT ITEMS TO BE MODIFIED:
Item No.Item Description
Spec.
Section
Current
Quantity
Revised
Quantity Unit Unit Price
Current
Amount
Revised
Amount Cost Change Notes
C7 Roadway Excavation Incl. Haul 2-03 277.0 345.0 CY 43.50$ 12,049.50$ 15,007.50$ 2,958.00$
10"-depth excavation across added paving area for extg HMA & base
removal.
C8 Crushed Surfacing Top Course 4-04 603.5 674.5 TN 35.00$ 21,122.50$ 23,607.50$ 2,485.00$ 6" depth under HMA.
C9 HMA Cl. 1/2" PG 64-28 5-04 556.5 609.5 TN 127.00$ 70,675.50$ 77,406.50$ 6,731.00$ 4" depth over 2,070 SF.
C31 Adjust Valve Box 7-12 26 31 EA 480.00$ 12,480.00$ 14,880.00$ 2,400.00$ 4 EA at extg cross plus 1 EA at extg auxiliary GV for hydrant lateral.
C44 Utility Potholing for New Water Mains 8-26 58 59 EA 640.00$ 37,120.00$ 37,760.00$ 640.00$ 1 EA for checking subgrade soil conditions.
TOTAL = 15,214.00$
NEW CONTRACT ITEMS TO BE ADDED:
Item No.Item Description
Spec.
Section
Bid
Quantity
Revised
Quantity Unit Unit Price
Bid
Amount
Revised
Amount Cost Change Notes
C46 (CO-007)5th & Kentucky Added Paving - Traffic Control 1-04 0 1 LS 3,490.35$ -$ 3,490.35$ 3,490.35$
2 added working days of 2-Way Flagging and TCS. Accounts for TTC effort
already required for contract work.
C47 (CO-007)
5th & Kentucky Added Paving - Miscellaneous
Items 1-04 0 1 LS 2,003.50$ -$ 2,003.50$ 2,003.50$
Adjust Manhole: 2 EA @ $695.00
Replace Monument and Monument Case and Cover: 1 EA @ $595.00
Paint Line: 74 LF @ $0.25
TOTAL = 5,493.85$
SUBTOTAL = 20,707.85$
Sales Tax (8.60%) = 1,780.87$
NET TOTAL = 22,488.72$
Item C46 (CO-007) Cost Breakdown:
Labor Type Hours Rate Ext. Cost
TCS/Flagger 8 62.36$ 498.88$
Flagger 16 58.29$ 932.64$
Flagger 16 58.29$ 932.64$
Total Cost 2,364.16$
Labor Markup (31%)732.89$
Total Labor Cost 3,097.05$
Equip Type Hours Rate Ext. Cost
TCS Truck 8 40.63$ 325.04$
Total Cost 325.04$
Equipment Markup (21%)68.26$
Total Equipment Cost 393.30$
TOTAL MINOR CHANGE (TTC) COST =3,490.35$
2 days x 4 hrs/day = 8 hrs
Calculations
2 days x 8 hrs/day = 16 hrs
2 days x 8 hrs/day = 16 hrs
2 days x 4 hrs/day = 8 hrs
Calculations
Half of intersection per plan and incidental to LS item A7, so extra compensation only for added paving area efforts
Notes
Half of intersection per plan and incidental to LS item A7, so extra compensation only for added paving area efforts
Half of intersection per plan and incidental to LS item A7, so extra compensation only for added paving area efforts
Half of intersection per plan and incidental to LS item A7, so extra compensation only for added paving area efforts
Notes
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 77 of 115
5TH STREET NE
N
K
E
L
L
E
R
A
V
E
KE
N
T
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E
R
R
A
C
E
5TH STREET NE
N
K
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N
T
U
C
K
Y
A
V
E
FU
L
L
E
R
S
T
R
E
E
T
SITE PREPARATION NOTES
GENERAL SITE PREPARATION & TESC NOTES
LEGEND
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By
CONFORMED
PLANS
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A28
SITE PREPARATION AND TESC
5TH STREET NE
STA 108+50 TO STA 115+00 (SCH A)
3/2023JLF
3/2023
3/2023
MD
MD
EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
CKY6/14/23 ATC KRB REVISED PAVEMENT REMOVAL LIM(FWD-001)
R
EGIST E R E D
NO
T
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N
IHSAWFOETATS
ER
N E
P
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F
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E NNALIO
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S IGS
6 6
N A N D E = MIL
L
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R
7-1
-
2
0
2
4
U/
G
T
U/
G
T
U/
G
T
S
S
SSSSSSSSSS
S
S
ST
ST
14
IR
R
IR
R
IR
R
IRR IRR IRR IRR IRR IRR IRR
IRR
IRR
IRR IRR IRR IRR IRR
IR
R
IR
R
IR
R
IR
R
IR
R
IR
R
MARCH 2024
UK
W
N
(
A
B
A
N
)
IRR
46.94'
11
POTHOLE SUBGRADE SOILS
OVER EXISTING WATER MAIN
TO DETERMINE SATURATION
LEVEL AND CONDITION.
STA 114+42.00
25.13' RT
STA 114+36.50
64.00' RT
STA 114+23.90
55.50' RT
3
2 8/16/24 KRB KRB 5TH & KENTUCKY PAVING LIMIT REVISIONS (CO-007)
2
2STA 114+42.17
18.00' LT
CO-007
CO-007
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 78 of 115
5TH ST NE
N
K
E
N
T
U
C
K
Y
A
V
E
FU
L
L
E
R
S
T
KE
N
T
T
E
R
R
A
C
E
CONSTRUCTION NOTES
GENERAL NOTES
KENROY 5TH ST NE
STA 112+00 TO STA 115+00
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068ARDPRO01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A38
ROADWAY PLAN AND PROFILE
5TH STREET NE
STA 112+00 TO STA 115+00 (SCH A)
3/2023JLF
3/2023
3/2023
MD
MD EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
08/2023 MD NM BUS STOPS MOVED
06/2024 AC KB MOVE STOP SIGN AND REVISE SIDEWALK (RFI 047)
T
3
11
T
3
11
CONFORMED
PLANS
JUNE 2023MARCH 2024
-7
6
R
EGIST E R E D
NO
T
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N
IHSAWFOETATS
ER
N E
P
R
F
O
E NNALIO
E
S IGS
N A N D E Z MIL
L
E
R
7-1
-
2
0
2
4
MARCH 2024
8 8/16/24 KRB KRB 5TH & KENTUCKY PAVING LIMIT REVISIONS (CO-007)
IRR
8
PV
I
S
T
A
=
1
1
4
+
4
2
.
1
3
EL
=
1
0
2
8
.
5
7
2.73%
8
8
34
CO-007
CO-007
CO-007
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 79 of 115
5TH ST NE
N
K
E
L
L
E
R
A
V
E
KE
N
T
T
E
R
R
A
C
E
5TH ST NE
N
K
E
N
T
U
C
K
Y
AV
E
FU
L
L
E
R
S
T
CONSTRUCTION NOTES
GENERAL NOTES
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068UTIL01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com
3/2023JLF
3/2023
3/2023
AC
AC
15319068A65
UTILITY COORDINATION
5TH AVE NE
STA 108+50 TO STA 115+00 (SCH A)
CONFORMED
PLANS
JUNE 2023
R
EGIST E R E D
NO
T
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N
IHSAWFOETATS
ER
N E
P
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F
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S IGS
46996
N A N D E Z MIL
L
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7-1
-
2
0
2
4
U/G T U/G T U/G T U/G T
U/
G
T
ST
ST
ST
STSTSTSTST
STSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTSTST
U/
G
T
U/
G
T
U/
G
T
IR
R
IR
R
IRR IRR IRR IRR IRR IRR IRR
IRR
IRR
IRR IRR IRR IRR IRR IRR
IR
R
IR
R
IR
R
IR
R
IR
R
IR
R
MARCH 2024
UK
W
N
(
A
B
A
N
)
13
IRR
13
14
1 8/16/24 KRB KRB 5TH & KENTUCKY PAVING LIMIT REVISIONS (CO-007)
1
1
14 (4)
S
CO-007
CO-007
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 80 of 115
5TH ST NE
N
K
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L
L
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R
AV
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N
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R
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A
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5TH ST NE
FU
L
L
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S
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K
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N
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K
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AV
E
CHANNELIZATION NOTES
GENERAL NOTES
SIGN SCHEDULE
SIGN SCHEDULE
MAILBOX SCHEDULE
PLAN
PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068CHAN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A96
CHANNELIZATION PLAN
5TH STREET NE
STA 108+50 TO 115+00 (SCH A)
3/2023JLF
3/2023
3/2023
AC
AC
08/2023 MD NM BUS STOP MOVED
06/2024 AC KB MOVE STOP SIGN AND REVISE SIDEWALK (RFI 047)
NEW SIGN(BY OTHERS)
T
3
11
T
3
11
CONFORMED
PLANS
JUNE 2023MARCH 2024
-7
6
R
EGIST E R E D
NO
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N
IHSAWFOETATS
ER
N E
P
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F
O
E NNALIO
E
S IGS
N A N D E Z MIL
L
E
R
7-1
-
2
0
2
4
10
MARCH 2024
8 8/16/24 KRB KRB 5TH & KENTUCKY PAVING LIMIT REVISIONS (CO-007)
114+11.20
55.52'114+23.00
55.46'MATCH TO
EXISTING
8
8
114+23.45
STA 114+34.65
63.95' RT 9
CO-007
CO-007
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 81 of 115
2/21/2025
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 82 of 115
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 83 of 115
CO-008 Cost Revision Summary
EXISTING CONTRACT ITEMS TO BE MODIFIED:
Item No.Item Description
Spec.
Section
Current
Quantity
Revised
Quantity Unit Unit Price
Current
Amount
Revised
Amount Cost Change
B12 Roadway Excavation Incl. Haul 2-03 1130 1135.7 CY 46.50$ 52,545.00$ 52,810.05$ 265.05$
B15 Crushed Surfacing Top Course 4-04 1957.0 1956.5 TN 35.00$ 68,495.00$ 68,477.50$ (17.50)$
B34 Topsoil Type A 8-02 40 40.7 CY 80.00$ 3,200.00$ 3,256.00$ 56.00$
B35 Seeded Lawn Installation 8-02 405 417.3 SY 5.00$ 2,025.00$ 2,086.50$ 61.50$
B45 Cement Concrete Driveway 8-06 101 146.0 SY 184.00$ 18,584.00$ 26,864.00$ 8,280.00$
B75 (CO-003) HMA Cl. 3/8" PG 64-28 5-04 22.0 14.8 TN 130.50$ 2,871.00$ 1,931.40$ (939.60)$
TOTAL =7,705.45$
NEW CONTRACT ITEMS TO BE ADDED:
No new items.
NET TOTAL =7,705.45$
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 84 of 115
1
Kyle Burtis
From:Wes Wagner <wesw@activeconstruction.com>
Sent:Tuesday, December 17, 2024 3:43 PM
To:Kyle Burtis
Subject:FW: EW-SRTS: DBE Acknowledgement Needed for Driveway D19
Attachments:FWD-021.pdf
Kyle,
I sent the below email to Gilbert and they never responded.
Thanks,
WES WAGNER | PROJECT MANAGER
O: 253 230-4630 | F: 253 248-1093
“GET ACTIVE”
P.O. Box 430, Puyallup, WA 98371 | www.activeconstruction.com | wesw@activeconstruction.com
ACI is an Equal Opportunity Employer | FOLLOW US:
________________________________________
IMPORTANT/CONFIDENTIAL: This e-mail message (and any attachments accompanying it) may contain
confidential information. The information is intended only for the use of the intended recipient(s). Delivery of this
message to anyone other than the intended recipient(s) is not intended to waive any privilege or otherwise detract
from the confidentiality of the message. If you are not the intended recipient, or if this message has been
addressed to you in error, do not read, disclose, reproduce, distribute, disseminate or otherwise use this
transmission, rather, please promptly notify the sender by reply e-mail, and then destroy all copies of the message
and its attachments, if any.
From: Wes Wagner
Sent: Tuesday, November 19, 2024 4:58 PM
To: 'gilbertpattersoninc@hotmail.com' <gilbertpattersoninc@hotmail.com>
Subject: FW: EW-SRTS: DBE Acknowledgement Needed for Driveway D19
Gilbert,
Can you please review the below email and attachment and respond with your confirmation? This is
similar to the acknowledgement that was requested for the previous change order. The work has already
been performed and paid for.
Thanks,
WES WAGNER | PROJECT MANAGER
Work has already been completed by DBE
subcontractor, and was done so without protest.
-KRB
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 85 of 115
2
O: 253 230-4630 | F: 253 248-1093
“GET ACTIVE”
P.O. Box 430, Puyallup, WA 98371 | www.activeconstruction.com | wesw@activeconstruction.com
ACI is an Equal Opportunity Employer | FOLLOW US:
________________________________________
IMPORTANT/CONFIDENTIAL: This e-mail message (and any attachments accompanying it) may contain
confidential information. The information is intended only for the use of the intended recipient(s). Delivery of this
message to anyone other than the intended recipient(s) is not intended to waive any privilege or otherwise detract
from the confidentiality of the message. If you are not the intended recipient, or if this message has been
addressed to you in error, do not read, disclose, reproduce, distribute, disseminate or otherwise use this
transmission, rather, please promptly notify the sender by reply e-mail, and then destroy all copies of the message
and its attachments, if any.
From: Kyle Burtis <kyle.burtis@psomas.com>
Sent: Tuesday, November 19, 2024 4:51 PM
To: Wes Wagner <wesw@activeconstruction.com>
Cc: Eugene Carollo <eugenec@activeconstruction.com>; Naomi Tiffany <naomil@activeconstruction.com>; Jennifer
Smiley <Jennifer.Smiley@psomas.com>; Anne Carr <anne.carr@psomas.com>; Garren Melton
<GMelton@eastwenatcheewa.gov>
Subject: RE: EW-SRTS: DBE Acknowledgement Needed for Driveway D19
Wes,
Can you please reach out to Gilbert Patterson to obtain email confirmation noted below? This is critical to
complete the change order per WSDOT’s direction.
Thank you.
Kyle Burtis, PE
Senior Project Engineer
D: 509-662-4068
C: 307-752-4162
From: Kyle Burtis
Sent: Tuesday, October 29, 2024 6:38 PM
To: Wes Wagner <wesw@activeconstruction.com>
Cc: Eugene Carollo <eugenec@activeconstruction.com>; Naomi Lawrence <naomil@activeconstruction.com>; Jennifer
Smiley <Jennifer.Smiley@psomas.com>; Anne Carr <anne.carr@psomas.com>
Subject: EW-SRTS: DBE Acknowledgement Needed for Driveway D19
Wes,
Similar to CO-002, can you please reach out to Gilbert Patterson to gain email confirmation of their willingness to
complete the work required by FWD-021 (attached). That’s the one where we switched Driveway D19 from 4” HMA
to 6” Cement Concrete. Their portion of the work is specific to sheets 42, 92, and 94.
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 86 of 115
3
A change order is required to document this work since it increases the work of the contract DBE. Therefore, this
work will be captured on CO-008. The work is already complete and was actually paid for in PE #12, we just need
to execute the CO now to document the quantity overrun.
Thank you.
Kyle Burtis, PE
Senior Project Engineer
D: 509-662-4068
C: 307-752-4162
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 87 of 115
5TH STREET NE
N
J
A
M
E
S
S
T
R
E
E
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SITE PREPARATION NOTES
GENERAL SITE PREPARATION & TESC NOTES
LEGEND PLAN
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068SPN01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
D
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.271
KPG.com 15319068A32
SITE PREPARATION AND TESC
5TH STREET NE
STA 415+50 TO STA END (SCH B)
3/2023JLF
3/2023
3/2023
MD
MD
5+5023ATC
IONS3ATC
KRB
KRB6
6
REVISED PAVEMENT REMOVAL LIM
VIEWPORT ADJUSTED FROM 6 TO (FWD-001)
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Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 88 of 115
5TH ST NE
N
J
A
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E
S
A
V
E
CONSTRUCTION NOTES
GENERAL NOTES
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
DRAWN BY
DATE
FILENAME
19068ARDW01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A42
ROADWAY PLANS
5TH STREET NE
STA 415+50 TO STA END (SCH B)
3/2023JLF
3/2023
3/2023
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'ATENO.B< APPR.REVISIONS
(FWD-007)NM11
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Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 89 of 115
CONSTRUCTION NOTES
GENERAL NOTES
D17
5TH ST NE
D18
5TH ST NE
D19
5TH ST NE
DRIVEWAY PLAN LEGEND
DRIVEWAY PROFILE LEGEND
DRIVEWAY D17
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068DRVW01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com 15319068A
DRIVEWAY PLAN AND PROFILES
5TH STREET NE (SCH. B)
DRIVEWAYS 17, 18, AND 19 (SCH B)
3/2023JLF
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3/2023
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92
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Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 90 of 115
DRIVEWAY SCHEDULE
CEMENT CONC DRIVEWAY SECTION
HMA DRIVEWAY SECTION
ISOMETRIC VIEW
SECTION B-B
ISOMETRIC VIEW
SECTION B-B
CEMENT CONC. DRIVEWY ENTRANCE TYPE 3 MODIFIED (DEPRESSED)
CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 MODIFIED (DEPRESSED)
NOTES
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068DRVWDET01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
KENROY ELEMENTARY (SCH A)
T
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com
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3/2023
3/2023
JLF 3/2023
DRIVEWAY
SCHEDULE AND DETAILS
9419068A 153
CONFORMED
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JUNE 2023
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2 8/14/24 KRB KRB DRIVEWAY D3 REVISIONS (FWD-020)
3 8/15/24 KRB KRB DRIVEWAY D18 & D19 REVISIONS (CO-008)
CO-008
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 91 of 115
5TH ST NE
N
J
A
M
E
S
A
V
E
CONSTRUCTION NOTES
PLAN
15319068A125
LANDSCAPE AND RESTORATION PLAN
5TH STREET NE
STA 415+50 TO STA 420+00 (SCH B)
3/2023JLF
3/2023
3/2023
EG
EG
DATENO.BY APPR.
DESIGNED BY
CHECKED BY
ENGINEERING MANAGER
PROJECT MANAGER
PROJECT ENGINEER
REVISIONS
DRAWN BY
DATE
FILENAME
19068LSCP-RES01.dwg
SHT OFKPG PROJECT No.
DATE
DATE
DATE
DATE
DATE
Approved By EAST WENATCHEE
SAFE ROUTES TO SCHOOL
STERLING INTERMEDIATE (SCH B)
T
0 3 -1 5-2023
Seattle Tacoma
Wenatchee
23 S. Wenatchee Avenue, Suite 223
Wenatchee, WA 98801 509.663.2711
KPG.com
E L I Z A B E T H GIBS
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CAP E A R C H I T E CT
SEE SHEET 127 FOR PLANT
SCHEDULE, DETAILS AND
GENERAL NOTES
LEGEND
CONFORMED
PLANS
JUNE 2023
128
W W W W W W W
4/22/24 KRB KRB ELECTRICAL SERVICE "S3" CONDUIT REVISION (FWD-014)1
MARCH 2024
W W W
2 8/15/24 KRB KRB DRIVEWAY D18 & D19 REVISIONS (CO-008)
2
2
CO-008
CO-008
Exhibit A
City of East Wenatchee
Resolution 2025-16
03-04-2025 City Council Agenda Packet
Page 92 of 115
East Wenatchee
Council Agenda Bill
To: East Wenatchee City Council
From/Presenter: Mayor Crawford, Your Title Here
Subject: RiverCom Interlocal Agreement
Date: March 4, 2025
I. Summary Title:
Updated RiverCom Interlocal Agreement
II. Background/History:
Late last year, the Interlocal Cooperative Agreement with RiverCom was approved by the
RiverCom Board and the representing jurisdictions. However, since that time, several
errors were found in the document. Some were scrivener’s errors while others were more
elaborate and not intended to be in the agreement meant to go before all jurisdictions.
This corrected agreement was unanimously approved by the RiverCom Board and
reviewed by legal.
III. Recommended Action:
Approve Resolution 2025-19, repealing Resolution 2024-72 and authorizing the Mayor to
execute an amended and restated Interlocal Cooperative Agreement between Chelan County,
Douglas County, The City of Wenatchee and the City of East Wenatchee as presented in Exhibit A.
IV. Exhibits:
2025 Amended and Restated RiverCom Interlocal Cooperative Agreement
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
City of
03-04-2025 City Council Agenda Packet
Page 93 of 115
City of East Wenatchee Resolution 2025-19 with Exhibit A
Page 1 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington
Resolution No. 2025-19
A Resolution of the City of East Wenatchee, Washington authorizing the
Mayor to execute an Amended and Restated Interlocal Agreement between
Chelan County, Douglas County, the City of Wenatchee and the City of East
Wenatchee to operate a consolidated 911 emergency dispatch facility and
organization (e.g. Rivercom).
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con la administradora municipal alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers, functions
and duties of its officers and employees.
2.2. RCW 39.34.030 authorizes the City to enter into an agreement with another
public agency. For an Interlocal Agreement to enter into force, the participating public agencies must take action by ordinance, resolution or otherwise pursuant to law of the governing bodies of the participating
public agencies.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
3. Interlocal Agreement. A true and correct copy of the Amended and Restated
Interlocal Agreement between Chelan County, Douglas County, the City of
Wenatchee and the City of East Wenatchee to operate a consolidated 911
emergency dispatch facility and organization is attached as Exhibit A.
03-04-2025 City Council Agenda Packet
Page 94 of 115
City of East Wenatchee Resolution 2025-19 with Exhibit A
Page 2 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
4. Authorization. The City Council authorizes the Mayor to execute an
Amended and Restated Interlocal Agreement in the form of attached Exhibit-A.
5. Recording and/or publication. Once the Interlocal Agreement is signed by
all necessary parties, the City Council directs the City Clerk to either file it
with the Douglas County Auditor or publish it on the City’s website, or both, in accordance with RCW 39.34.040.
6. Severability. If a court of competent jurisdiction declares any provision in this
resolution to be contrary to law, such declaration shall not affect the validity of
the other provisions of this Resolution.
7. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
4th day of March, 2025.
The City of East Wenatchee, Washington
By
Jerrilea A. Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
Approved as to form only:
Bob Siderius, City Attorney
Filed with the City Clerk: 02-27-2025
Passed by the City Council:
Effective Date:
03-04-2025 City Council Agenda Packet
Page 95 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 1
Final
2025 AMENDED AND RESTATED
INTERLOCAL COOPERATIVE AGREEMENT
RE: THE CREATION AND ADMINISTRATION OF A MULTI-
JURISDICTIONAL PUBLIC SAFETY ANSWERING POINT
This Amended and Restated Interlocal Cooperative Agreement
(“Agreement”) is made this day by and between Chelan County, Washington;
Douglas County, Washington; the City of Wenatchee, Washington and the City of
East Wenatchee, Washington;
WHEREAS, Chelan County is a municipal corporation organized and
existing under the Washington State Constitution and the laws of the State of
Washington, and particularly those set forth at RCW Title 36;
WHEREAS, Douglas County is a municipal corporation organized and
existing under the Washington State Constitution and the laws of the State of
Washington, and particularly those set forth at RCW Title 36;
WHEREAS, The City of Wenatchee is a municipal corporation organized
and existing under the Washington State Constitution and the laws of the State of
Washington, and particularly those set forth at RCW Title 35A;
WHEREAS, the City of East Wenatchee is a municipal corporation
organized and existing under the Washington State Constitution and the laws of
the State of Washington, and particularly those set forth at RCW Title 35A;
WHEREAS, the entities named above, hereinafter "Parties" have formed a
Multi-Jurisdictional Public Safety Answering Point (PSAP), hereinafter
"RiverCom";
WHEREAS, the Parties enter into this Agreement under the authority of
RCW Chapter 39.34 in order to provide for the joint and/or cooperative exercise
of their powers, privileges and authorities to operate a consolidated 911
emergency dispatch facility and organization;
WHEREAS, the Chelan County Board of County Commissioners
authorized the execution of the formation documents for RiverCom at a regular
meeting held on October 7th, 2002, and have authorized execution of this
Agreement at a regular meeting held on__________________, 2025;
WHEREAS, the Douglas County Board of County Commissioners
authorized the execution of the formation documents for RiverCom at a regular
meeting held on November 18th, 2002, and have authorized execution of this
Agreement at a regular meeting held on_________________, 2025;
WHEREAS, the City of Wenatchee City Council authorized the execution
of the formation documents for RiverCom at a regular meeting held on October
10, 2002, and have authorized execution of this Agreement at a regular meeting
held on __________________, 2025;
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 96 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 2
Final
WHEREAS, the City of East Wenatchee City Council authorized the
execution of the formation documents for RiverCom at a regular meeting held on
October 22, 2002, and have authorized execution of this Agreement at a regular
meeting held on___________________, 2025; and
WHEREAS, the Parties intend this Agreement to supersede any prior
agreements between the Parties addressing RiverCom operations, including but
not limited to the 2007 Amended Interlocal Agreement. The Parties do not intend
this Agreement to replace any other agreements between the Parties that are not
inconsistent with the terms of this Agreement.
NOW, THEREFORE, in consideration of the premises and promises,
terms and conditions set forth below, it is hereby agreed as follows:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to set forth the terms and conditions
under, which the Parties will jointly and cooperatively form and administer a
regional PSAP that receives calls for emergency assistance from the public, and
dispatches, the appropriate public safety responder(s).
ARTICLE II
CREATION
2.01 By agreement originally dated in October/November 2004 the Parties
created “RiverCom”. The Parties each assigned RiverCom the responsibility for
public safety communications for the purpose of communication and dispatching
for public safety and emergencies in those participating incorporated and
unincorporated areas of Central Washington State which are under jurisdiction
of any Party to this Agreement, or other agencies, entities or jurisdictions that
choose to contract for services with RiverCom (the private or public entities or
agencies other than the Parties to this Agreement and for which RiverCom
provides emergency call receiving and/or dispatch services are referred to as
“Customer Agencies”). RiverCom is a municipal corporation and a separate legal
entity as authorized by RCW 39.34.030(3)b.
2.02 The Treasurer of Douglas County has acted and will continue to act as
Treasurer of RiverCom. There is a special pooled fund, administered by the
Treasurer, which is known as the "RiverCom Fund" into which are deposited all
funds received for the account of RiverCom and from which shall be paid all
proper claims as allowed by the RiverCom Administrative Board in accordance
with the provisions of RCW Chapter 36.22 and any other applicable statutes.
RiverCom employees shall be paid on Douglas County's payroll schedule as part
of Douglas County's function as Treasurer. RiverCom shall provide to Douglas
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 97 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 3
Final
County an amount agreeable to RiverCom and Douglas County as compensation
for Douglas County's services to RiverCom by Douglas County. RiverCom
employees are not employees of Douglas County.
2.03 RiverCom is a separate entity answerable only to the RiverCom
Administrative Board. It is separate from any existing emergency response
agency for operational control. Any and all operational and/or procedural matters
not otherwise delegated to the Executive Director shall be decided by the
Administrative Board.
2.04 Each Party is an equal equity partner in RiverCom.
ARTICLE III
SERVICES PROVIDED
3.01 RiverCom shall provide emergency answering, monitoring and dispatch
services for the Parties, customer law enforcement agencies, fire districts and
departments, and public or private ambulance services.
3.02 RiverCom shall provide information from the Washington State Patrol Law
Enforcement Data Communications System to participating law enforcement
agencies.
3.03 RiverCom shall provide answering, monitoring and dispatch services to
assist Customer Agencies in responding to public safety emergencies and other
calls for assistance.
ARTICLE IV
ADMINISTRATIVE BOARD
4.01 Administrative Board Established. There is hereby established an
Administrative Board consisting of the following six (6) voting members:
1. One County Commissioner from Chelan County.
2. One County Commissioner from Douglas County.
3. One elected official to be chosen by the City of Wenatchee.
4. One elected official to be chosen by the City of East
Wenatchee.
5. One elected law enforcement official (Sheriff) from Douglas
or Chelan Counties.
6. One elected fire official (Fire Commissioner) from Douglas
or Chelan County fire districts
4.02 Ex-Officio Members. In addition to voting members, the following
persons are non-voting ex-officio members of the RiverCom Administrative
Board:
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 98 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 4
Final
1. The Sheriff of the county not currently serving as a voting member
2. The Police Chief of the City of Wenatchee.
3. The Police Chief of the City of East Wenatchee.
4. A Mayor representing the regional smaller cities.
5. A representative of the North Central Washington Fire Chief’s
Association.
6. A representative of the Greater Wenatchee EMS Council
4.02.A Selection of Elected Law Enforcement Official (Sheriff) Voting
Member. The Sheriffs of Douglas and Chelan counties will serve 2-year rotating
terms on the voting member board starting with Chelan County Sheriff for any
remainder of the current year and one year thereafter.
4.02.B Selection of the Elected Fire Official (Commissioner) Voting
Member. The Fire Chiefs and Commissioners of the North Central Washington
Fire Chiefs and Commissioners Association shall designate the elected Fire
Commissioner to be the voting board member. The term will be at the discretion
of the Association members.
4.03 Quorum. A quorum for the Administrative Board shall consist of any four
(4) voting members. The Chairperson of the Board, or Chairperson pro tem, shall
vote on all issues unless abstaining.
4.04 Alternates. Each agency or group represented by a voting Administrative
Board member, as provided above, shall designate an alternate for each voting
Administrative Board position. The alternate must meet the same qualifications
(elected official) as the primary. Each agency or group represented by an ex-
officio Administrative Board member, as provided above, shall designate an
alternate for each Administrative Board ex-officio position. The names of all
Administrative Board members and alternates shall be sent to RiverCom in writing
to be filed, and shall be updated in writing by each board, council, or commission
whenever the designees are changed, whose name shall be filed with RiverCom.
The alternate Administrative Board member shall attend all of the Administrative
Board meetings in lieu of the Administrative Board member for whom such person
is to act as an alternate at such times as the duly designated member is not
otherwise available to attend the meetings. Alternates for voting Administrative
Board members shall have full powers to vote and act as an Administrative Board
member at all such meetings that such alternate attends in lieu of the regularly
designated voting Administrative Board member.
4.05 Chairperson. The members of the Administrative Board shall elect a
chairperson of the Administrative Board to a one-year term who shall preside at
all meetings of the Administrative Board. The members of the Administrative
Board shall elect a Chairperson Pro Tem for a one-year term who shall preside at
meetings of the Administrative Board when the Chairperson is absent. An election
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 99 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 5
Final
shall be held during the last regularly scheduled Administrative Board meeting of
each calendar year to elect the Administrative Board's Chairperson and
Chairperson Pro Tem for the following calendar year.
4.06 Board Secretary. The Executive Director of RiverCom or their designee
shall act as Secretary of the Administrative Board.
4.07 Role and Functions. The Administrative Board shall adopt, and when
necessary, amend, the definitional, operational, and procedural parameters and
functions of RiverCom. The functions of the Administrative Board shall be as
follows:
1. Budget formation, approval and submission to the legislative
bodies of the parties to this agreement as well as to Customer
Agencies.
2. Development of operational priorities, policies and procedures
for systems development, programming, operational and
personnel policies, and equipment usage.
3. Review of the administrative policies of RiverCom as needed.
4. Establishment of policies for expenditures of budgeted items
for RiverCom.
5. Supervision of negotiation and approval of all labor
agreements and amendments to same.
6. Employment, termination and supervision of the Executive
Director of RiverCom.
7. Approval of the Executive Director's proposals for new
equipment.
8. Approval of payment for all accounts payable.
9. Contract for services such as legal advice, technical
consulting, etc.
4.08 Insurance. RiverCom shall obtain and maintain liability insurance and
replacement value insurance covering all equipment owned by RiverCom. The
insurance carrier(s), level of coverage, deductible, and other significant
coverage issues shall be as agreed to by the Administrative Board. Each
Administrative Board member and the Executive Director shall be named as
additional insureds on the liability coverage. RiverCom shall additionally obtain
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 100 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 6
Final
and maintain other insurance policies as may be required by applicable law or
as necessary as determined by the Administrative Board.
4.09 Contracting for Services. The Administrative Board may contract with
nonmember public and private organizations or agencies for emergency
communications, alarm systems, and other communication services. Such
organizations or agencies shall be charged a standard rate for these services
as established annually by the Administrative Board.
4.10 Technical Expertise. RiverCom may provide to the Administrative Board
or any Party to this Agreement technical expertise as may be required for proper
operations of their systems and for procurement of their communications
equipment and otherwise in furtherance of the purposes of RiverCom.
4.11 Board Positions Unpaid. No member of the RiverCom Administrative
Board shall be paid for their services thereon.
4.12 Vote Allocation. Each voting member of the Administrative Board shall
have an equal vote in Administrative Board decisions. Ex-officio members and
the Executive Director of RiverCom will not vote on any matters.
4.13 Additional Vote Requirements. All decisions, actions, resolutions and
motions made by the Administrative Board must be made and passed by no less
than four (4) of the voting members of the Administrative Board.
ARTICLE V
RIVERCOM OPERATIONS GROUP
ADVISORY COMMITTEE
5.01 Formation. The RiverCom Operations Group (ROG), consisting of
representatives from any Customer Agency, shall be the sole technical advisory
committee to the Administrative Board and Executive Director. The ROG’s
mission is to support and advise the Administrative Board and the Executive
Director on matters involving 911 call taking and emergency services dispatching
operations; radio communications infrastructure development and maintenance;
subscriber equipment acquisition, maintenance, and replacement; capital facility
planning; Shared Funding distribution; and other matters as deemed appropriate
by the Executive Director. The above ROG duties and responsibilities will be
overseen and managed by the ROG Chair and the Executive Director, and are
advisory in nature and not agency policy setting or controlling.
5.02 RiverCom Operations Group (ROG). The ROG shall be comprised of
representatives from the Chelan/Douglas County Regions law enforcement, fire,
EMS and emergency management agencies. Each Customer Agency may
designate one representative, who is employed by that Customer Agency, to attend
regularly scheduled meetings, and participate on ROG Chair approved working
EXHIBIT A
03-04-2025 City Council Agenda Packet
Page 101 of 115
2025 Amended and Restated Interlocal Cooperative Agreement
Page 7
Final
groups and/or sub-committees. Only RiverCom Customer Agencies may be
members of the ROG.
5.02.A Chairperson of the ROG. The ROG Chairperson shall be elected by the
ROG membership and serve a one-year term. The Chairperson’s role shall rotate
annually between EMS, fire service and law enforcement. The Chairperson shall
be the official spokesperson of the ROG, and shall preside at all meetings of the
ROG. The Chairperson may appoint a designee to act in their place when
unavailable to attend ROG meetings. If the ROG members are unable to select a
ROG Chairperson, then the Administrative Board shall select a ROG Chairperson.
5.02.B Secretary to the ROG. The Executive Director, or their designee, shall
serve as Secretary to the ROG, and may assign RiverCom staff to support ROG
working groups, sub-committees, or other related activities.
5.03 Authority. The ROG, with the Executive Director’s approval, shall have the
authority to:
1. Recommend operational changes;
2. Provide input on radio communications infrastructure and subscriber
equipment implementation, purchases, and maintenance processes;
3. Recommend updates and/or changes to related information technology and
geographical information systems;
4. Manage and recommend allocations for Shared Funding requests;
5. Provide input regarding capital facility planning;
6. Facilitate the formation of working groups and sub-committees to
accomplish the above tasks; and
7. Conduct other tasks as assigned by the ROG Chair, the Executive Director.
and/or the Administrative Board.
5.04 Roles and Responsibilities. The following outlines the ROG’s roles and
responsibilities for supporting RiverCom’s Executive Director, the Administrative
Board, and the achievement of the agency’s 911 call taking and emergency
services dispatching Core Mission.
1. Shall meet at least every other month, or as deemed necessary by the ROG
Chairperson or the Executive Director, to perform the tasks outlined in 5.03
above, and receive updates from the Executive Director and RiverCom staff
on issues related to 911 call taking and emergency services dispatching
operations, including, but not limited to, Radio Communications; Information
Technology; Geographical Information Services; and Administrative
Services.
2. Discuss matters, and make recommendations to the Administrative Board
related to 911 call taking and emergency services dispatching coordination
with the region’s First Responder agencies, and their respective emergency
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response roles and responsibilities.
3. Annually conduct the review and evaluation of Customer Agency Shared
Funding applications, and make annual funding recommendations to the
Executive Director.
4. Establish working groups and/or sub-committees to facilitate and complete
specific tasks as determined by the ROG Chairperson, the Executive
Director, and/or the Administrative Board.
5. Participate in and support the Executive Director at regularly scheduled
Administrative Board meetings on ROG related matters, initiatives, and
funding recommendations.
5.05 Subcommittee Structure. As determined by the ROG Chairperson or the
Executive Director, the below listed subcommittees shall convene as necessary for
discipline specific discussion, to complete assigned tasks, and provide input and
recommendations to the Executive Director. The lead for each subcommittee will
be determined by subcommittee members.
1. Law Enforcement Services Subcommittee
2. Fire Protection Services Subcommittee
3. Emergency Medical Services Subcommittee
4. Shared Funding Application Committee
5. Technical Advisory Committee
5.06 ROG Reporting. The ROG Chairperson and the Executive Director, or their
designees, shall advise the Administrative Board at its regularly scheduled
meetings of recommendations developed by ROG members and/or subcommittees
of how RiverCom can best meet the operational needs of the departments they
serve.
ARTICLE VI
EXECUTIVE DIRECTOR
6.01 Position Created. There shall be an Executive Director of RiverCom
appointed by the Administrative Board. The Executive Director shall be selected
on the basis of administrative and technical competence and experience.
6.02 Confidential Employee. The Executive Director will be a confidential
employee of RiverCom and will be a part of management's bargaining team during
labor negotiations. The Executive Director will also be responsible for
administering any existing labor agreements covering RiverCom personnel under
their supervision.
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6.03 Responsibilities. The Executive Director shall be responsible for
administration, budget, personnel, dispatching, records, communications, and
other Communications Center functions in conformance with the policies of the
Administrative Board. These responsibilities include the operation, maintenance
and sustainment of the regions Emergency Communications Radio Network.
6.04 Authority. The Executive Director shall have authority and responsibility
to schedule, hire, train and discipline, up to and including termination, all
RiverCom personnel within the documented personnel policy guidelines
established by the Administrative Board, and any existing labor agreements.
ARTICLE VII
FINANCES
7.01 Budget. The Executive Director of RiverCom, with the assistance of the
Administrative Board, shall each year prepare a proposed work and project plan
and a preliminary Budget of revenue and expenditures for the operation of
RiverCom for the next calendar year on or before the date of the first
Administrative Board meeting in September. The Administrative Board shall
approve the preliminary RiverCom Budget on or before the first Administrative
Board meeting in October, and submit said Budget to each jurisdiction served by
RiverCom (Parties and Customer Agencies). Said Budget shall be consistent with
the budgeting, accounting, and reporting system (BARS) as detailed by the Office
of the Washington State Auditor and Douglas County's budget procedures. Said
Budget may be subject to amendment by the Administrative Board as to detail in
accordance with RiverCom's and Douglas County's budget procedures and laws.
7.02 Equipment Replacement and Capital Account. RiverCom's Budget will
include an account entitled "Capital Account”. Each year the Administrative Board
will insure said Account has adequate monies to purchase, replace, or improve
RiverCom equipment which has failed or becomes unreliable. All interest income
which is realized as a result of investing monies in said Account will remain in the
Account. The Administrative Board may, by Resolution, expend funds in the
Account for capital improvements.
7.03 Cost Distribution. In conjunction with the development of the annual
budget, the Administrative Board shall prepare a formula-based methodology that
distributes RiverCom's operational costs among all Parties to this Agreement and
all of RiverCom's Customer Agencies. Operational costs are salaries and wages,
personnel benefits and taxes, utilities, leases, insurance, communications
services, professional services, maintenance, supplies, debt service and other
non-capital costs expended entirely within one budget year. Said formula shall
distribute costs proportionally among the Parties to this Agreement and
RiverCom's Customer Agencies based on each entity's actual usage of RiverCom
services as evidenced by either the number of dispatched events, (which will not
include traffic stops made by law enforcement officers), generated by each Party
or Customer Agency. In July of each year a total count shall be made to determine
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the number of dispatched events each participating agency generated between
July 1st of the year previous to the year in which the budget is being formulated
and June 30th of the year in which the budget is being formulated.
7.04 Billing and Non-payment. Each Party to this Agreement, and each
Customer Agency contracting for RiverCom services, shall be billed by December
15th for the upcoming year. Parties and Customer Agencies may choose to make
an annual payment in full by January 10th of the budget year, or twelve equal
monthly payments, which shall be due by the 10th of each month. Any Party or
Customer Agency falling two (2) months in arrears shall be considered delinquent,
and in that event, the Administrative Board shall have authority to terminate all
services to such Party or Customer Agency and all participation of such Party to
the functions of RiverCom. However, said Party or Customer Agency shall be
liable for its contributions to RiverCom's budget through December 31St of the
year following the termination of the delinquent Party or Customer Agencies
services. The Administrative Board will then redistribute the costs to the remaining
Parties and Customer Agencies contracting for RiverCom services.
7.05 Other Funding. RiverCom may accept donations, grants, or loans of
money, equipment, or services from any lawful source. RiverCom shall also
cooperate in all ways with local, state, and federal government agencies and
any private funding sources to maximize the use of grants or donations for
equipment and operations.
7.06 Enhanced 911 Grants and Taxes Received by Chelan County. Chelan
County agrees to assign and forward all tax and/or grant monies designated by
law for the support of enhanced 911 operations collected by Chelan County to
RiverCom for administration by the RiverCom Administrative Board.
7.07 Enhanced 911 Grants and Taxes Received by Douglas County.
Douglas County agrees to assign and forward all tax and/or grant monies
designated by law for the support of enhanced 911 operations collected by
Douglas County to RiverCom for administration by the RiverCom Administrative
Board.
7.08 Bond Payments. Any bonds issued by the Parties for RiverCom capital
projects, maintenance or operations shall be re-paid from the RiverCom
operations budget, however, each Party's organization is ultimately responsible
to assure its bond payments are made.
7.09 Assets. Assets transferred by any Party to this Agreement to RiverCom
shall be appropriately documented by the Party and RiverCom, and shall
become RiverCom assets. Assets shall be transferred without compensation to
the transferring Party. RiverCom shall be responsible for the operation and
maintenance of said asset(s) after they are transferred to RiverCom. The
acceptance of a Party's asset(s) by RiverCom shall be at RiverCom
Administrative Board's sole discretion.
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ARTICLE VIII
FACILITIES AND EQUIPMENT
8.01 Primary Public Safety Answering Point (PSAP). RiverCom shall be the
primary PSAP for Chelan County and for Douglas County.
8.02 Enhanced 911 Telecommunications Equipment. RiverCom shall own,
operate and fund all emergency telecommunications equipment, networks and
databases necessary to provide enhanced 911 service. In cooperation with
telecommunications service providers, the Administrative Board shall approve
the continuing administration of the Enhanced 911 Emergency Telephone
System insofar as practical for use within the area served by RiverCom. The
Executive Director, under direction of the Administrative Board, shall administer
the Enhanced 911 Emergency Telephone System as an operational function of
RiverCom in accordance with Referendum 42 regarding 911 Emergency Phone
Service Tax Measure (1991). All eligible costs of the operation and administration
of the E911 system as defined by the Revised Code of Washington (RCW) or by
the Washington Administrative Code (WAC) shall be paid with dedicated
Enhanced 911 (E911) tax revenues or State E911 funds.
8.03 Other Equipment. RiverCom shall own and maintain all equipment procured
for purposes of establishing and maintaining operations. This includes all office
furniture as well as office, radio, data, telephone equipment, etc. RiverCom shall
own all future equipment acquired for expansion of operations including any
remote radio equipment deemed necessary.
8.04 Responsibilities of the Parties. The Parties shall be individually
responsible for the provision of equipment for communicating with RiverCom or
between their personnel. Each Party shall retain the responsibility and authority
for its operational departments and for such equipment and services as required
at its place of operations to connect to RiverCom's operations. Interconnecting
equipment may or may not be included in RiverCom's budget as the
Administrative Board shall determine. Each Party shall be responsible for
purchasing, maintaining, and repairing their own base, mobile, and portable
communications equipment including pagers and computers, unless otherwise
provided by RiverCom as approved by the Administrative Board.
8.05 Radio Frequency Licenses. RiverCom shall be responsible for holding,
maintaining and renewing all Federal Communications Commission (FCC) Radio
Frequency Licenses necessary for operations on RiverCom's primary dispatch
channels. In consideration of having access to RiverCom's radio channels;
RiverCom's maintenance of said radio channels and their supporting
infrastructure; RiverCom's support of interagency interoperability; RiverCom's
improvements to the region's overall radio infrastructure; as well as the assurance
that a future terminating Party would not be able to negatively affect the remaining
Parties by legally operating on RiverCom's licensed radio channels, each Party to
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this Agreement has transferred its public safety FCC Radio Frequency Licenses
for its primary dispatch channel(s) to RiverCom. RiverCom shall ensure all FCC
Radio Frequency Licenses include authorization so each Party can use
RiverCom's primary dispatch channels.
ARTICLE IX
ADMISSION OF NEW PARTNERS
9.01 Conditions for Admission. Public entities that are not signators to this
Agreement may be added as parties to this Agreement upon such terms and
conditions as agreed upon by the existing Parties to this Agreement. The
admission of additional parties shall be by written addendum to this Agreement
after approval by the Administrative Board and the subsequent ratification by a
majority of the legislative bodies of all Parties to this Agreement at the time the
additional party is to be added.
ARTICLE X
WASHINGTON STATE PATROL LAW
ENFORCEMENT DATA COMMUNICATIONS SYSTEM
10.01 Provisions for Use. The Advisory Council on Criminal Justice Services
and the Washington State Patrol have requested that all participating
communications centers, such as RiverCom, which are terminal users of the
Washington State Patrol Law Enforcement Data Communications Systems have
certain provisions in their regulations and enabling Interlocal Agreements
concerning responsibility for such communication, therefore, Section 10.02 is
specifically agreed.
10.02 Responsibility. RiverCom shall bear full responsibility for insuring that
the law enforcement data communications network and any Criminal History.
Records Information received by means of such network shall be used solely for
the purposes of the due administration of the criminal laws or for the purposes
enumerated in RCW 43.43.760(3) as now exists or may hereafter be amended.
RiverCom shall establish rules and regulations governing access to, security for,
and operation of the data communications network for any Criminal Justice
Records Information received by means of such network.
ARTICLE XI
DURATION AND TERMINATION OF AGREEMENT
11.01 Duration. This Agreement shall continue until the Parties hereto
unanimously agree to dissolve RiverCom.
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11.02 Withdrawal. Except as otherwise specifically provided herein, the parties
to this agreement may not withdraw from RiverCom until after July 1, 2024. Also,
prior to July 1, 2024, the parties to this Agreement cannot change their methods
of dispatch services; for example, the Parties may not setup internal dispatching
services within their own agency. Thereafter, any Party to this Agreement may
withdraw from RiverCom upon at least one (1) year's written notice to the
Administrative Board. Said termination notice must be received by December
31st of the year prior to termination to be effective on December 31st of the
following year. RiverCom will assist the terminating Party with the acquisition of
FCC radio frequency licenses for its dispatch operations, but RiverCom is not
required to surrender any of its FCC licenses nor is RiverCom obligated to agree
to co-license the terminating Party on any of RiverCom's licensed frequencies.
11.03 Distribution of Assets. All equipment purchased or acquired by
RiverCom and used in common for RiverCom purposes shall be retained by
RiverCom upon the withdrawal of any Party to this Agreement. Provided,
however, if this Agreement is terminated and RiverCom is dissolved, the
Administrative Board shall divide the assets of RiverCom according to each
Party's equity position. Frequencies held by RiverCom shall be transferred to the
Party or Customer Agency that held said frequencies prior to RiverCom's
formation.
11.04 RiverCom Obligations at Termination. All legal and financial obligations
incurred by RiverCom prior to termination shall remain RiverCom's.
ARTICLE XII
AMENDMENTS
12.01 Conditions for Amendments. This Agreement may be amended,
supplemented or modified at any time by action of the Administrative Board and
ratification by a majority of the legislative bodies of all Parties to this Agreement.
ARTICLE XIII
PERFORMANCE OF AGREEMENT
13.01 Compliance with All Laws. RiverCom and each Party to this Agreement
shall comply with all federal, state and local laws, rules, regulations and
ordinances applicable to the performance of this Agreement, including without
limitation all those pertaining to wages and hours, confidentiality, disabilities and
discrimination.
13.02 Maintenance and Audit of Records. RiverCom shall maintain books,
records, documents and other materials relevant to its performance under this
Agreement which sufficiently and accurately reflect any and all direct and indirect
costs and expenses incurred or paid in the course of performing this Agreement.
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These records shall be subject to inspection, review and audit by a Party or its
designee, the Washington State Auditor's Office, and authorized federal
agencies. Each Party shall retain all such books, records, documents and other
materials for five (5) years following the termination of this Agreement, or such
longer timeframe as required under the state public document retention schedule.
13.03 Improper Influence. Each Party to this Agreement agrees, warrants and
represents that it did not and will not employ, retain or contract with any person
or entity on a contingent compensation basis for the purpose of seeking,
obtaining, maintaining or extending this Agreement. Each Party agrees, warrants
and represents that no gratuity whatsoever has been or will be offered or
conferred with a view towards obtaining, maintaining or extending this Agreement.
13.04 Conflict of Interest. The elected and appointed officials and employees
of the Parties shall not have any personal interest, direct or indirect, in RiverCom
or its assets and shall be or become an employee of RiverCom which gives rise
to a conflict of interest.
ARTICLE XIV
DISPUTES
14.01 Time. Time is of the essence of this Agreement.
14.02 Conflict. In the event of conflict among the terms and conditions of this
Agreement and federal, state or local law, the inconsistency shall be resolved
by giving precedence of interpretation in the following order:
1. Applicable federal case law, statutes and regulations; then
2. Applicable Washington case law, statutes and regulations; then
3. The specific terms and conditions of any appendix attached hereto;
then
4. The terms and conditions of this Agreement.
14.03 Waiver Limited. A waiver of any term or condition of this Agreement must
be in writing and signed by the waiving Party. Any waiver of a term or condition
of this Agreement shall apply only to the specific act, occurrence or omission
and shall not constitute a waiver as to any other term or condition or future act,
occurrence or omission.
14.04 Dispute Resolution. Disputes, other than those which relate to non-
payment, shall be arbitrated by the Parties pursuant to the rules of arbitration
contained in RCW 7.04A. The arbitrator shall be selected by agreement
between the disputing parties. In the event that an arbitrator cannot be agreed
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upon, the presiding judge of the Grant County Superior Court shall appoint an
arbitrator.
14.05 Governing Law. This Agreement shall be governed exclusively by the
laws of the State of Washington.
14.06 Venue. The venue for legal action brought by any Party to this Agreement
over the terms and conditions of this Agreement shall be the Superior Court of
Grant County, Washington.
ARTICLE VX
GENERAL PROVISIONS
15.01 Assignment. The Parties may not assign any rights or delegate any
duties under this Agreement, whether by assignment, subcontract or other
means. Any such attempted assignment or delegation shall be void and shall
constitute a material breach of this Agreement.
15.02 Entire Agreement. This Agreement constitutes the entire agreement
between the Parties, and supersedes any and all previous agreements relating to
the creation, funding, operation or maintenance of a regional emergency dispatch
and communications center. This Agreement does not supersede any other
agreements among the Parties relating to RiverCom, unless the other agreements
are inconsistent with or contrary to the terms of this Agreement. In that case, this
Agreement supersedes any other inconsistent agreement, but only to the extent of
the inconsistency. There are no understandings or agreements between the Parties
other than those set forth in this Agreement. No other statement, representation or
promise has been made to induce the Parties to enter into this Agreement.
15.03 Invalid Provisions. The invalidity or unenforceability of any particular term
or provision of this Agreement shall not affect the validity or enforceability of any
other term or provision and this Agreement shall be construed in all respects as if
such invalid or unenforceable term or provision was omitted.
15.04 Counterparts. This Agreement may be executed by the Parties using
duplicate counterparts.
15.05 Filing. Pursuant to RCW 39.34.040, this Agreement shall be filed with the
Auditor of each County and the City Clerk of each City prior to its entry into force
or, alternatively, listed by subject on a Party’s website or other electronically
retrievable public source.
15.06 Legal Assistance. This Agreement has been amended and restated with
the assistance of RiverCom’s legal counsel, Robert R. Siderius of the law firm of
Jeffers, Danielson, Sonn & Aylward, PS. The modifications have been made to
reflect the operations of RiverCom as they have developed since execution of the
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original interlocal Agreement. Robert Siderius also provides legal representation
to the City of East Wenatchee, the Wenatchee Valley Fire Department and to
Chelan County. Robert Siderius is not representing the City of East Wenatchee,
the Fire Department or Chelan County for purposes of drafting the modifications
contained in this Agreement. The City of East Wenatchee and Chelan County
acknowledge that Robert Siderius is providing drafting this this Agreement to reflect
the intent of all parties, and not representing any member or agency individually.
All Parties are encouraged to have this Agreement reviewed by their own counsel.
ARTICLE XVI
INDEMNIFICATION
16.01 Indemnification Clause. Each Party agrees to defend, indemnify and to hold
harmless RiverCom and the other Parties to this Agreement from all claims, loss or
damage, including costs and reasonable attorney fees, resulting from any Party's
sole negligence and from actions or omissions that are solely attributable to any
employee, official, or agent of any Party, including but not limited to the loss or
damage of any nature arising from provision of law enforcement, fire, or emergency
medical services. In addition to and notwithstanding the foregoing, RiverCom is
solely responsible for any liability or claim of liability which arises out of the exercise
or alleged exercise of authority by any employee of RiverCom, and shall defend,
indemnify and hold harmless the Parties from all claims, loss or damage, including
costs and reasonable attorney fees, sustained by any person or property resulting
from the acts or omissions of RiverCom, its employees, officers, agents, or
volunteers, in connection with the performance of this Agreement.
ARTICLE XVII
EXECUTION OF AGREEMENT
17.01 Process for Execution of Agreement. Each Party to this Agreement may
bind itself with all other Parties to this Agreement to form RiverCom by signing a
duplicate original of this Agreement and submitting such signed duplicate original to
RiverCom. It is understood that such execution shall not require that one original
Agreement be signed by all Parties to this Agreement, but that there will be several
duplicate originals signed by each Party to this Agreement. The purpose of this
provision is to facilitate the signing of the Agreement and to avoid undue delay in the
execution of the Agreement. This Agreement, however, shall be executed on behalf
of each Party by its authorized representative and pursuant to the appropriate
motion, resolution or ordinance of each local government or other entity as the case
may be. Each Party to this Agreement shall be bound to it as of the date it is signed
by that Party.
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Adopted DOUGLAS COUNTY, WASHINGTON
BOARD OF COUNTY COMMISSIONERS
CHAIR
VICE CHAIR
COMMISSIONER
ATTEST:
CLERK OF THE BOARD
APPROVED AS TO FORM:
PROSECUTING ATTORNEY
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Adopted CHELAN COUNTY, WASHINGTON
BOARD OF COUNTY COMMISSIONERS
CHAIR
COMMISSIONER
COMMISSIONER
ATTEST:
CLERK OF THE BOARD
APPROVED AS TO FORM:
PROSECUTING ATTORNEY
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Adopted CITY OF WENATCHEE, WASHINGTON
CITY COUNCIL
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
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Adopted CITY OF EAST WENATCHEE,
WASHINGTON CITY COUNCIL
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
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