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Home My WebLink About01-21-2025 City Council Agenda Packet_CITY OF EAST WENATCHEE CITY COUNCIL MEETING LOCATION: EAST WENATCHEE CITY HALL 271 9th Street NE | East Wenatchee, WA 98802 TO WATCH LIVESTREAM, CLICK HERE: https://us02web.zoom.us/j/87212896404 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 3 M EETING AGENDA 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST 5.CONSENT ITEMS a.2025 City Council Committee & Board Assignments. b.Date: 01-21-2025 Checks: 61100-61132, in the amount of $930,851.82. c.December 2024 Payroll Certification. Minutes: d.01-07-2025 Council Meeting Minutes. 6.Motion by City Council to approve agenda, vouchers, and minutes from previous meetings. 6.CITIZEN COMMENTS The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes. 7.PUBLIC HEARING The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, and will state the ma nner in which the hearing will proceed. Staff will first give a report, followed by public testimony. All speakers must speak into the microphone and clearly state their name and address. All comments should be addressed to the City Council, should be relevant to the topic, and should not be of a personal nature. Public testimony may be limited to three minutes, unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be appointed to speak on behalf of the group. a.A public hearing to receive comments to consider deferring frontage improvements to N June Ave associated with Short Plat 2019-01. – Garren Melton, Public Works Manager. i.Resolution 2025-08, Deferral Agreement for Frontage Improvements associated with Short Plat 2019-01. Motion by City Council to approve Resolution 2025-08 authorizing the Mayor to execute a Deferral Improvements Agreement associated with Short Plat 2019-01, as presented in Exhibit A. Tuesday, January 21, 2024 6:00 PM Council Chambers pg. 4 pg. 5 pg. 16 pg. 31 pg. 35 01-21-2025 CIty Council Agenda Packet Page 1 of 148 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 3 8.ACTION ITEMS a.Resolution 2025-06, Consultant Agreement with RH2 Engineering for Preliminary Stormwater Design Work on 19th street NE between SR-28 and North Baker Avenue; City Project No. 2025- 06.– Garren Melton, Public Works Manager. Motion by City Council to approve Resolution 2025-06 authorizing the Mayor to execute a Consultant Agreement between the City of East Wenatchee and RH2 Engineering, for an amount not to exceed of $29,980.00, for preliminary stormwater design work on 19th street NE between SR-28 and North Baker Avenue as presented in Exhibit A. b.Resolution 2025-07, Consultant Agreement with RH2 Engineering for services associated with the Valley Mall Parkway Overlay; City Project No. 2025-01. – Garren Melton, Public Works Manager. Motion by City Council to approve Resolution 2025-07 authorizing the Mayor to execute a Consultant Agreement, for an amount not to exceed of $74,932.03, between the City of East Wenatchee and RH2 Engineering for engineering and administrative construction management services associated with the Valley Mall Parkway Overlay as presented in Exhibit A. c.Resolution 2025-09, amending the Project List the East Wenatchee Transportation Benefit District. – Garren Melton, Public Works Manager. Motion by City Council to repeal Resolution 2024-40 and approve Resolution 2025-09 updating the City’s Residential Street Overlay Program as presented in Exhibit A. d.Resolution 2025-11, Updating the Administrative Policy and Procedures for the Healthy Worksite Wellness Program. – Trina Elmes, Events Director/PIO. Motion by City Council to approve Resolution 2025-11 updating the Administrative Policy and Procedures for the Healthy Worksite Wellness Program as presented in Exhibit A. e.Resolution 2025-12, Consultant Service Agreement with SCJ Alliance. – Curtis Lillquist, Community Development Director. Motion by City Council to approve Resolution 2025-12 authorizing the Mayor to execute a Consultant Service Agreement with SCJ Alliance, for an amount not to exceed of $125,000, for the 2026 periodic update as presented in Exhibit A. f.Resolution 2025-13, Animal Control Services Agreement. – Mayor Crawford. Motion by City Council to approve Resolution 2025-13 authorizing the Mayor to execute an agreement with Wenatchee Valley Animal Care & Control, LLC for an amount not to exceed of $105,207.00, for Animal Control Services as presented in Exhibit A. g.Resolution 2025-14, Joint Agreement between the City of Wenatchee, the City of East Wenatchee, and the Wenatchee Valley Museum and Cultural Center. – Trina Elmes, Events Director/PIO. pg. 43 pg. 52 pg. 71 pg. 78 pg. 84 pg 101 pg. 110 01-21-2025 CIty Council Agenda Packet Page 2 of 148 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 3 of 3 Motion by City Council to approve Resolution 2025-14 authorizing the Mayor to execute the Joint Agreement between the City of Wenatchee, the City of East Wenatchee, and the Wenatchee Valley Museum and Cultural Center for an amount not to exceed of $450,000.00 over a three-year period. h.East Wenatchee Event Board Funding recommendation for Lodging Tax for Mission Ridge Ski Education Foundation’s Western Region Junior Championship, March 12-17, 2025. – Trina Elmes, Events Director/PIO. Motion by City Council to authorize the Mayor to execute an agreement with Mission Ridge Ski Education Foundation, for an amount not to exceed $10,000.00, for the Western Region Junior Championship as presented in Exhibit 3. 9.MAYOR’S REPORT a.Our Valley Our Future – Housing Summit. Feb 6, 2025 b.Rescheduling of Workshop(s) for the month of January, May and October of 2025. 10.COUNCIL REPORTS & ANNOUNCEMENTS a.Reports/New Business of Council Committees 11.ADJOURNMENT pg. 134 01-21-2025 CIty Council Agenda Packet Page 3 of 148 Abbr.Organization Representative Alternate Date Time Location CDHD Chelan Douglas Health District Mayor Crawford Councilmember Johnson Monthly - 3rd Mon.3:00 P.M. Douglas County Public Service Building, 140 19th Street DD Developmental Disabilities Mayor Crawford 2nd Tuesday 5:00pm Douglas County Public Service Building, 140 19th Street CDTC Chelan Douglas Transportation Council Mayor Crawford Councilmember Johnson Monthly - 2nd Thurs.9:00 - 11:00 A.M.Confluence Technology Center CRHH Columbia River Homeless Housing Task Force Councilmember Magdoff Mayor Crawford Quarterly 3:00 P.M..Wenatchee City Hall, 301 Yakima Street, 2nd Floor DCRC Douglas County Regional Council Mayor Crawford as needed County Commissioners Chambers Douglas Co. Courthouse, Waterville EWEB East Wenatchee Events Board Councilmember Tidd Councilmember Arnold Monthly - 1st Wed 3:30 P.M. Eastmont Recreation Community Center 230 N. Georgia Ave NCWEA NCW Equity Alliance Councilmember Stockton 2nd Friday of the Month 1:00 - 2:30 P.M. Mercantile / Zoom (Hybrid) CCWHA Housing Authority of Chelan County & the City of Wenatchee Councilmember Magdoff Monthly - 4th Thurs.8:30 A.M.1120 9th Street - Wenatchee LINK Link Transit Councilmember Tidd Councilmember Hepner Monthly - 3rd Tues. 3:00 - 5:00 P.M.300 S Columbia St, Wenatchee EDD North Central WA Economic Development District Councilmember Hepner Quarterly - 2nd Wednesday of the second month of each qtr. 8:30 - 11:00 A.M.City of Chelan - Fire Station PFD Public Facilities District Mayor Crawford Monthly -4th Thur. 12:00 P.M.Town Toyota Center RIVERCOM (911 dispatch)Mayor Crawford Councilmember Botello Monthly - 2nd Wed.9:00 A.M.301 Yakima Street, Second Floor, Wenatchee, WA 98801 SWAC Solid Waste Council/Solid Waste Advisory Committee Councilmember Johnson Councilmember Arnold Quarterly - 1st Thurs.1:00 - 3:00 P.M.400 Washington Street The Chelan-Douglas Homeless Task Force Councilmember Johnson Councilmember Magdoff Quarterly 3:00 - 5:00 P.M. Chelan County, Administrative Buiilding WVCC Wenatchee Valley Chamber of Commerce Councilmember Hepner Councilmember Stockton Monthly - 3rd Tues. 12:00 P.M.Chamber of Commerce 137 N. Wenatchee Ave., Wenatchee WVMCC Wenatchee Valley Museum & Cultural Center Councilmember Magdoff Councilmember Stockton Monthly - 2nd Tues. 4:30-6:00pm 127 S. Mission (Annex Conference Room) Wenatchee Councilmember Botello Councilmember Botello City of East Wenatchee Council Committee & Board Assignments 2025 Councilmember TiddCouncilmember Stockton Finance Committee 1st Tuesday of the Month 4:30 PM Councilmember Arnold Campus Facility Committee 3rd Tuesday of the Month 4:30 PM Wellness Committee Quarterly 10:00 AM Councilmember Arnold Councilmember Arnold 01-21-2025 CIty Council Agenda Packet Page 4 of 148 CHECKS: 61100-61132 VOIDED CHECKS: DEPARTMENT/FUND AMOUNT General Fund 001 $184,847.46 Rainy Day Fund 002 $0.00 Street Fund 101 $3,450.24 Community Dev Grants Funds 102 $0.00 Affordable Housing Tax Fund 103 $0.00 Housing & Related Services Fund 104 $0.00 Transportation Benefit District Fund 105 $0.00 SWAT Fund 107 $0.00 Library Fund 112 $0.00 Hotel/Motel Tax Fund 113 $0.00 Drug Fund 114 $0.00 Criminal Justice Fund 116 $0.00 Events Board Fund 117 $0.00 Bond Redemption Fund 202 $0.00 Street Improvements Fund 301 $68.54 Capital Improvements Fund 314 $0.00 Stormwater Fund 401 $740,522.00 Equipment R&R Fund 501 $1,630.58 Cafeteria Plan 634 $0.00 Custodial Activities 635 $333.00 Grand Total All Funds $930,851.82 CITY OF EAST WENATCHEE CHECK REGISTER January 21st, Account Payables 01-21-2025 CIty Council Agenda Packet Page 5 of 148 Fund Number Description Amount 001 General Fund $184,847.46 101 Street Fund $3,450.24 301 Street Improvements Fund $68.54 401 Stormwater Fund $740,522.00 501 Equipment Purchase, Repair & Replacement Fund $1,630.58 635 Custodial Activities Fund $333.00 Count: 6 $930,851.82 Fund Transaction Summary Transaction Type: Invoice Fiscal: 2025 - January 2025 - January 2025 2nd Council Printed by COEW\DSanchez on 1/15/2025 1:51:18 PM Page 1 of 1 East Wenatchee - Fund Transaction Summary 01-21-2025 CIty Council Agenda Packet Page 6 of 148 Vendor Number Reference Account Number Description Amount Alignment Pros and Express Lube 61100 2025 - January 2025 - January 2025 2nd Council 62491 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $126.50 Total 62491 $126.50 Total 61100 $126.50 Total Alignment Pros and Express Lube $126.50 American Building Maintenance CO 61101 2025 - January 2025 - January 2025 2nd Council 10000143149 01/2025 services 001-000-180-518-30-41-01 Contracted Custodial Services $4,083.68 Total 10000143149 $4,083.68 Total 61101 $4,083.68 Total American Building Maintenance CO $4,083.68 Assocation of Washington Cities 61102 2025 - January 2025 - January 2025 2nd Council 134432 2025 AWC City Membership 001-000-110-511-60-41-20 AWC Annual Membership Fee $11,652.00 Total 134432 $11,652.00 156985 2025 AWC Dug & Alcohol Consortium service fee 101-000-430-543-30-30-00 Supplies - General Services $1,080.00 Total 156985 $1,080.00 Total 61102 $12,732.00 Total Assocation of Washington Cities $12,732.00 AUCA Western First Aid & Safety Lockbox 61103 2025 - January 2025 - January 2025 2nd Council GEG3-004616 001-000-211-521-10-31-00 Office Supplies $163.66 Total GEG3-004616 $163.66 Total 61103 $163.66 Total AUCA Western First Aid & Safety Lockbox $163.66 Voucher Directory Fiscal: : 2025 - January 2025 Council Date: : 2025 - January 2025 - January 2025 2nd Council Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 1 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 7 of 148 Vendor Number Reference Account Number Description Amount Chelan County Treasurer 61104 2025 - January 2025 - January 2025 2nd Council 150001-02130 01/2025 inmates 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $84,422.87 Total 150001-02130 $84,422.87 Total 61104 $84,422.87 Total Chelan County Treasurer $84,422.87 Cintas Corporation 607 61105 2025 - January 2025 - January 2025 2nd Council 4216475841 001-000-211-521-10-48-00 Repairs & Maintenance $185.97 Total 4216475841 $185.97 4216475865 001-000-180-518-30-47-00 Utilities $240.10 101-000-430-543-30-30-00 Supplies - General Services $84.94 Total 4216475865 $325.04 4217129963 101-000-430-543-30-30-00 Supplies - General Services $40.69 Total 4217129963 $40.69 Total 61105 $551.70 Total Cintas Corporation 607 $551.70 DMCJA Treasurer 61106 2025 - January 2025 - January 2025 2nd Council 00028 2025 Judge Clarke Tibbets 001-000-120-512-51-40-00 Training $660.00 Total 00028 $660.00 Total 61106 $660.00 Total DMCJA Treasurer $660.00 Fastenal Company 61107 2025 - January 2025 - January 2025 2nd Council WAWEN282600 101-000-420-542-66-30-00 Supplies - Snow & Ice Control $27.52 Total WAWEN282600 $27.52 WAWEN282618 101-000-420-542-66-30-00 Supplies - Snow & Ice Control $138.93 Total WAWEN282618 $138.93 Total 61107 $166.45 Total Fastenal Company $166.45 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 2 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 8 of 148 Vendor Number Reference Account Number Description Amount Heilander Eletric 61108 2025 - January 2025 - January 2025 2nd Council 1193 01/03/2025 services 101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $1,819.88 Total 1193 $1,819.88 Total 61108 $1,819.88 Total Heilander Eletric $1,819.88 In-Print 61109 2025 - January 2025 - January 2025 2nd Council 7506 001-000-216-521-10-31-00 Office Supplies $76.02 Total 7506 $76.02 7540 301-000-000-595-61-60-04 Construction - SRTS Kenroy $68.54 Total 7540 $68.54 Total 61109 $144.56 Total In-Print $144.56 Intermedia.net Inc Payment - 1/7/2025 10:12:50 AM 2025 - January 2025 - January 2025 2nd Council 01/2025 Phone Line Charges 001-000-141-514-20-42-01 Telephone Line Charges $1,702.76 01/2025 Phone Line Charges Total 01/2025 Phone Line Charges $1,702.76 Total Payment - 1/7/2025 10:12:50 AM $1,702.76 Total Intermedia.net Inc $1,702.76 Ivy Jurgensen 61110 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:54:34 AM Reimbursement for Accomodation for Modified Duty 001-000-215-521-10-35-00 Small Tools & Equipment $100.43 Total Invoice - 1/13/2025 8:54:34 AM $100.43 Total 61110 $100.43 Total Ivy Jurgensen $100.43 Kelley Connect 61111 2025 - January 2025 - January 2025 2nd Council 38224349 001-000-141-591-18-70-01 Copy Machine Lease $319.81 Total 38224349 $319.81 Total 61111 $319.81 Total Kelley Connect $319.81 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 3 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 9 of 148 Vendor Number Reference Account Number Description Amount Kenworth Sales Company Inc - Wenatchee 61112 2025 - January 2025 - January 2025 2nd Council 023P42052 101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $37.97 Total 023P42052 $37.97 023P42081 101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $119.52 Total 023P42081 $119.52 023P42231 101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $53.31 Total 023P42231 $53.31 Total 61112 $210.80 Total Kenworth Sales Company Inc - Wenatchee $210.80 Kottkamp, Yedinak, & Esworthy PLLC 61113 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:55:59 AM 01/2025 per contract 001-000-110-511-60-21-50 Public Defender $7,532.92 Total Invoice - 1/13/2025 8:55:59 AM $7,532.92 Total 61113 $7,532.92 Total Kottkamp, Yedinak, & Esworthy PLLC $7,532.92 Kyle Hoffman Law PLLC 61114 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:56:27 AM 01/2025 per contract 001-000-151-515-45-40-01 Prosecutor Services $11,000.00 Total Invoice - 1/13/2025 8:56:27 AM $11,000.00 Total 61114 $11,000.00 Total Kyle Hoffman Law PLLC $11,000.00 Lexipol, LLC 61115 2025 - January 2025 - January 2025 2nd Council INVLEX11247998 001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $14,392.35 Total INVLEX11247998 $14,392.35 Total 61115 $14,392.35 Total Lexipol, LLC $14,392.35 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 4 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 10 of 148 Vendor Number Reference Account Number Description Amount Localtel Communications 61116 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:57:27 AM 01/2025 services 001-000-180-518-30-47-00 Utilities $445.66 Total Invoice - 1/13/2025 8:57:27 AM $445.66 Total 61116 $445.66 Total Localtel Communications $445.66 Mindy Breiner, MPA Treasurer Tukwila Municipal Court 61117 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:58:00 AM 2025 MPA Membership Thompson 001-000-120-512-51-40-00 Training $50.00 Total Invoice - 1/13/2025 8:58:00 AM $50.00 Total 61117 $50.00 Total Mindy Breiner, MPA Treasurer Tukwila Municipal Court $50.00 Moon Security 61118 2025 - January 2025 - January 2025 2nd Council 5755474 001-000-214-521-10-41-00 Professional Services $52.09 Total 5755474 $52.09 5756492 001-000-214-521-10-41-00 Professional Services $91.50 Total 5756492 $91.50 Total 61118 $143.59 Total Moon Security $143.59 Mountain Highway Towing & Recovery 61119 2025 - January 2025 - January 2025 2nd Council 25-03024 001-000-213-521-10-41-01 Tow/Impound Fees $108.40 Total 25-03024 $108.40 Total 61119 $108.40 Total Mountain Highway Towing & Recovery $108.40 OneBridge Benefits 61120 2025 - January 2025 - January 2025 2nd Council INV-3630 01/2025 admin fees 001-000-142-514-20-40-01 FSA Administrative Fee $150.00 Total INV-3630 $150.00 Total 61120 $150.00 Total OneBridge Benefits $150.00 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 5 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 11 of 148 Vendor Number Reference Account Number Description Amount O'Reilly 61121 2025 - January 2025 - January 2025 2nd Council 2521-498435 501-000-000-548-30-30-25 Street Vehicle Repair Supplies $99.58 Total 2521-498435 $99.58 2521-499394 101-000-420-542-66-30-00 Supplies - Snow & Ice Control $47.48 Total 2521-499394 $47.48 Total 61121 $147.06 Total O'Reilly $147.06 Our Valley, Our Future 61122 2025 - January 2025 - January 2025 2nd Council 20222 2025 OVOF Contribution 001-000-001-558-70-40-00 Contributions - Region $25,000.00 Total 20222 $25,000.00 Total 61122 $25,000.00 Total Our Valley, Our Future $25,000.00 Pape Machinery, Inc 61123 2025 - January 2025 - January 2025 2nd Council 15828366 501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $825.30 Total 15828366 $825.30 Total 61123 $825.30 Total Pape Machinery, Inc $825.30 Pat Armstrong Ford Inc. 61124 2025 - January 2025 - January 2025 2nd Council FOCS79696 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $579.20 Total FOCS79696 $579.20 Total 61124 $579.20 Total Pat Armstrong Ford Inc.$579.20 Rivercom 61125 2025 - January 2025 - January 2025 2nd Council 600 01/2025 contribution 001-000-001-528-70-40-00 River Com $14,339.34 Total 600 $14,339.34 Total 61125 $14,339.34 Total Rivercom $14,339.34 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 6 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 12 of 148 Vendor Number Reference Account Number Description Amount Rooted in Hope Counseling 61126 2025 - January 2025 - January 2025 2nd Council 8420 001-000-139-518-10-40-08 Professional Services $135.00 Total 8420 $135.00 Total 61126 $135.00 Total Rooted in Hope Counseling $135.00 Selland Construction, Inc 61127 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 9:02:13 AM 19 St and Cascade 401-000-011-594-31-60-05 Construction - 19th St. Stormwater $740,522.00 Total Invoice - 1/13/2025 9:02:13 AM $740,522.00 Total 61127 $740,522.00 Total Selland Construction, Inc $740,522.00 Spectrum Communications Inc 61128 2025 - January 2025 - January 2025 2nd Council 242652301010125 001-000-141-514-20-42-01 Telephone Line Charges $129.98 Total 242652301010125 $129.98 Total 61128 $129.98 Total Spectrum Communications Inc $129.98 Tony Ditommaso PS 61129 2025 - January 2025 - January 2025 2nd Council Invoice - 1/13/2025 8:52:38 AM 01/2025 per contract 001-000-110-511-60-21-50 Public Defender $7,532.92 Total Invoice - 1/13/2025 8:52:38 AM $7,532.92 Total 61129 $7,532.92 Total Tony Ditommaso PS $7,532.92 UPS 61130 2025 - January 2025 - January 2025 2nd Council 0000E4975C015 001-000-214-521-10-42-03 Postage $35.00 Total 0000E4975C015 $35.00 Total 61130 $35.00 Total UPS $35.00 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 7 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 13 of 148 Vendor Number Reference Account Number Description Amount Washington Assocation of Sheriffs & Police Officers 61131 2025 - January 2025 - January 2025 2nd Council 2025-00158 2025 Johnson Active Dues 001-000-211-521-40-40-00 Training $245.00 Total 2025-00158 $245.00 Total 61131 $245.00 Total Washington Assocation of Sheriffs & Police Officers $245.00 Washington State Department of Licensing 61132 2025 - January 2025 - January 2025 2nd Council Invoice - 1/15/2025 9:04:50 AM CPL's 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003640 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003641 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003643 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003648 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003638 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003654 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003642 635-000-000-589-30-00-03 Gun Permit State Remittance $21.00 EWP003639 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003653 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003646 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003652 635-000-000-589-30-00-03 Gun Permit State Remittance $21.00 EWP003626 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003651 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003645 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003650 635-000-000-589-30-00-03 Gun Permit State Remittance $21.00 EWP003649 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 8 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 14 of 148 Vendor Number Reference Account Number Description Amount 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003647 635-000-000-589-30-00-03 Gun Permit State Remittance $18.00 EWP003644 Total Invoice - 1/15/2025 9:04:50 AM $333.00 Total 61132 $333.00 Total Washington State Department of Licensing $333.00 Grand Total Vendor Count 34 $930,851.82 Printed by COEW\DSanchez on 1/15/2025 1:49:19 PM Page 9 of 9 East Wenatchee - Voucher Directory 01-21-2025 CIty Council Agenda Packet Page 15 of 148 1 0 | u I?13 | 3 0B5M ^c o It I5 p } 8 § 0 31 1 1 1 &: i ' i n 1 ^ Ig i M I I^1.1a - I p l 1§ 1 0 1§ Ig )) 0s t pM ? 0 0 G O§ Ii . \7 0 ssII ^ ? g Ig \ ^ I s 10 0 1§ Ki rII^ pI f l ) I lo " i s 0w= r c ? : 3 . i N > 0 I) ?5 ^ § 00 0 0 0 ° § § 15 " S N I I ^ I t lg I I N ) I I 1§I ? 43 1§ I s !0 - ?M0K^a . 1 0 1§ ))t 0gs K ^ ^8 0I l ? 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E E ? ^ ^ S 2 2 4 ^ . c n u i : S w u i 0 3 0 0 U g ^ s s c o c o N > k > U 1 U 1 w • w w 0 1 L O 0 0 C D - > . - ^ S 2 < 2 i \ J N N 0 0 0 0 0 0 w w u w ~ ^ - ^ ! ^ 0 0 c o c o 0 1 W 0r ^ ? ? - ^ 0 > 0 5 - ^ • ? 1 4 ^ ^ - J U U C O 0 0 ^ ^ ^ ^ : & ^ C O C D 0 ) C O U 4 a . 0^ N N > u c o M C T ® v > w " w ^ § g § % w s U 1 C O C O 0 0 0 0 N ) N ) § s g j j w w g s w w w N N M £ ' I a C T U U - ^ N ) N ) 1 1 S 0 ^ K E g s ' Is w * p w 4 ^ ^ ^ K § § s ^ ^ ^ ^ s g « ^ < A N N • ~ ^ u w 0 w w ^ N > M 0 0 0 w w N N y w " " N ) N ) 0 0 wj w s § ?> < g ( b o o ^ ^ N ^ ( D ( 0 w w w 0 1 M N N ^ ( 0 ? ? u - » - » c o w u W w i i c n ^ m i ts f 01-21-2025 CIty Council Agenda Packet Page 16 of 148 ))) 15I l l I s ' '. i 1§ ? I I •t » A - 0 ^ I P |( U 12 . 1^ I (D " > I N I ) 0s 3 I ? ' s 11 ? 1 1I I N I II l l I * - T ' i >I > 0 5 I ? ' N III 5' s N: sII ^NIj 0§ : 5N )) I ? i | zf S ro " s ? n & : s ' Is I I N 0 - I I I I s l 3 ))) I IPI I 1§ I 1^ I 0 0 N I !43 1 0I 3 . ®2 . » " > ?5 N ) I)I I I ? ' s I I K l i I I I I Ks ^ s " p l i >>) 0 s ^ I S N I S 7 0 aH 0 - ? N > : s0 0 N I I ^ " p ' ! 0 1 0 1 3^c - 0 3 I N ))8 15 " S I ! ^ ^ ! 1 ; 1N N )5 )) I !Ei 3 Ir f ]- D . N :B K i t ' l l I I 1 ^ ^ I j l 1 ^ T ' I 1 > I3 . S T ( D3 AI l l § 1 0 • t » s . I PI s § g § § p p s § c n Q^ ^ I a - sKM Q . 1 0 1§ g ? 0 0 0§ IS Is 0o IIa p p 8 8 0 0 § 8 1 0 I 0 - 1 0 I P 1§ sKM1 p8 0§ 1 0 1 ° ? a l b ? 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C O U - ^ 1 C O W d c o o o o ? ^ S ' 0 0 ( D C D s w a > w M M Q o ( 0 C D " - ^ 1 ^ " t > . 0 0 - ~ J - ~ J c n u i u i " b ° i ^ ? d w w J S p p p p • ^ 1 - ~ J 1 3 S S < 0 - P > . - 1 ^ < 0 0 0 U 0 0 0 0 0 ^ ^ 1 s ^ ^ 1 \ 3 N ^ ^ w c o c n u i 0 0 0 0 b o b b w w w ^ ^ ? . ^ s ^ n. §0 1 . s s ^ S g 2 w w . ^ ^ § g w w w £ : N N ' 0 0 ^ . 0 0 ^ . S ^ ! ^ w i » M N > s ^ ^ i ^ < f l < » < A 0 0 U U U 1 0 3 b ) t 0 ° 3 ° 3 ^ ^ . ^ ^ K K w w w 0 1 ^ U . sQ ^ ^ C D 0 0 ^ % p p u u C D ( 0 01-21-2025 CIty Council Agenda Packet Page 17 of 148 ssI > 0 ? j s 5 K - ! I ! I I & ; s ' I I S I N ) : s CO 1 0 I I sI l~ n |a > 1 c ! o0' 3 ( D - • ( D3 I M I g I ? ' s I I K & ; s ' 5 .1 11 s - p ' I )I I 51 s - 1?' s ( 0 ^ . ^ IN 0 1 . I I ? I I43 m ? | 0 |U )I § ' 5N ) 0s 1 1 & s ' r s ' 3 I I I IE l ))I I 15 " S I I ^ l : j ' [§ s 1 ^ i ^ s N i ^IS 1 0 1 c | 3 15 T f oI K- 0 43 0 M I >> 0 5 !5 " S ! | . K I I III I ^i l 8i ))) 00s II I§I §1 II II I?I s I N > ! ? ' S I I s )) I5 [ c1 3 D8 1 ? 0 M I ss s3 1 > I I l a . 0 5 IS " a > I N s ' §8 p§ IS i 0 - i ; Ia 1 0 1§ u 1 - S l s i s i 0 0 § § 1^1§ 1 0 i II ! rg 0 JI l l 10 1 i 2 . I P ^ i 5 i § 8 0 1 N ) § 8 I -1§ | N 1§ I g - ? [ Ig i ^8 w8 s ' l s i 18 j a [ U 1§ ^ i j § g g 0 ° S 8 I I t s 10 1 M l O ; 0 0 p§ It ^ I0 - 1 ° ^ 10 g K- k ^ 1 0 ? § 8 8 p p 0 0 0 0 10 0 I 1§ I PI s - IsKMI c o 1 ° I ° §08 p§ I P 1§ c n p 8 § 0 Ip )1§ p§ 1 0 1§ w§ § |U 1 ! 0 ! 0 0 08 10 0 1§ ^ ? 8 8 , 0 ) 0 0 08 |0 3 1§ 6 0 8 8 I P 18 s8 w w 0 1 0 0 wc o s C D C D w w w 0 0 ^ 4 » . M 0 1 0 1 0 1 U W - ^ w c o M 0 ) 0 1 t s s s u u ^ ^ w w w c n N > J \ J i s § g ~ ^ 0 1 uu • W < f f N N g g " w u w s w w d c n 0 1 ~ ~ J U l - ^ J ^ - s ) • - ^ 1 " " ( 0 C O w w 0 1 0 1 - s - ~ J -~ J ~ ~ J " w C D ( 0 w w p u - > . 0 0 0 1 N - » - » b ) w u 0 ) U U wu03uu w w - ( > . ^ > - U 1 0 1 u u '< D . ( D - - I - ^ % % % g s w U I 0 0 0 0 ° ° ° ° ° ° M ^ - t > . w w w § 1 C O C D 0 0 0 0 w ^ 0 1 N 1 N 0 1 U 1 U 1 U ~ ~ 1 ~ s l c o b ) b ) N > ~ ^ 1 ~ ^ ^ ^ i ^ K K W < f t W N ) - ^ - ^ 0 1 " C O C D i . ^ gN ) 0 0 p p - ~ J - ^ I I 0 3 0 0 0 1 C 3 1 w w w N > N N s ' ^ ' ^ u u b o b o b o c o u u wMsg w w w0 0 g s < ^ - w - w M N U 3 < D W N 1 N > 0 5 ~ ^ 1 * . ( D c o s s c o c o 0 1 0 1 w w w § § ! U - t - A N 0 1 0 ) % ^ 0 ) 0 ) w w w 0 0 ^ 4 ^ . ^ ! w u ( 0 - < | - ~ J 0 0 0 0 0 0 0 ) C D 1 0 w w • ^ s ^ (D < D - ^ ~ ~ 1 ^ n n 2 g g M 0 ) 0 1 N - » - ^ n^r o 01-21-2025 CIty Council Agenda Packet Page 18 of 148 0 5 §§8 0 38 15 " S I I . K I ? ! 1 I I i | 3I g - i c o ; c o , 0 IN3a . i 0 0 ' 0 ))) Ir - c o • ^ ' 0 ? 0 0 U 1 g I T l i II . K t Q ' s' i u § 1 Mg o oI Ki Ii l K s . |U 1 I s 10 0 1 0 00ss>i g 05 N ) I >> s C D r o8 § 0 ° 8 § I T l i I I K l i11 N > i ? 0 M I I ^ • 0 t I 0 - 1 0 IN a . 1 0 1§ )>>8 I SI b ? o 0 p§ i n . I s s B. ^ g ; ?I I I | 0 0 M I l l Ki 03s( D2 . 03 -?3f l ) JI l l 18 1 s . I P 1§ I5M s 8 ^ ! S 8 ^ - S 3 I P 1 1 | i s II ! ^ • P ^ ! i sa - 1 0 NI Mi I s ))> ? I I HN ( ^ l o ? b 0 N ) g Ir . I ? ' y 0> I ? 3 S 00 0 0 ^ ^ g g 1 1 15i sK l- ^ - 1 0 - 1 l o | AI g sM3a )) . 1 1^ I I I 1 ^ " p ^1I I - s 1 ° ? N s N > - ~ J 8 i r I A ^ ^\ v g N > s ' 83 § ^ I I Ki c oI 1^1§ I M s I M 1- ^18 1 ' n It ? " w 13 - a »30 0®- I w" u a»0 Ir "N II) 0is C T 0 ° u w 0 0 0 0 U1 U 1 3 ^ Ir 1^ 1 1 > I I I s II i 3! ' 1^ o i IS I s IU 1 ^ ~ ^8 1~ ~ 1 1§ p8 I P 1§ 0 1§ § I P 1§ 0 ) 8 IF "1§ w u 0 1 § § 1^1§ ps 1 0 1§ sb ^ 8 § \ t I s p§ I p 1§ • ^ • ( » • w § 8 I ?1§ w w J ^ J ^ V I 5 6 C D C O - ^ r ^ M M w w 4 s > . j ^ . 1 1 § § s w w 4 ^ 0 0 0 0 s ° ? ° ° p ^ . ^ O J C O < D N 0 ) c n w ^ W U l U 1 W ^ ^ ^ s ^ '- ~ J ' t O " ( D C O W U I i ° ~ ^ ~ ^ y ? w w 0 1 N K > ^ ^ S 2 M N N > N 4 ^ . ^ > . s ^ ^ - 1 . ^ . 4 ^ . - ^ ~ ~ 1 ' - I N > - > . - > . 0 ) N r o u u ^ ^ - ^— a . ^ . ^ . ^ ^ C O 0 0 w > w J \ J - ^ - ^ 1 N N N ~ J * • - t > . U 0 0 J ^ r o h j N 3 W U w w M N '< < ? w i . § s s t ^ s s 2 S w w w c o S ^ u - ^ j - ^ W C O C D ~ ^ 1 - 1 . - 1 . 0 M N ^ > W l g g U 1 0 1 0 0 0 0 w w w w a i j 1 1 b j u i u ? N ) ( 0 C D w w j j 0 1 P ? w u V ) f f t W > u j \ 5 F J 0 1 & ^ « ? u ? 0 0 0 0 C T g 2 < f t < f t U 1 U 1 • - ^ M^ ^ w c o w w w u u u U 1 0 0 " ^ 5 C J ( D C D 0 2 C D t O w w u w 2 S 0 0 C D t O w w s y ( 0 ( D 2 2 wM0 ) * • - & p * . ^ . N ) N M O O w w U 1 U l t D C D M M s° f t ^ ^ - ~ J N ) K > 0 - - ^ l - ^ w w vN L O U • l ^ - t ^ u w w w w 0 0 U U u i c j > o i - » 0 0 - ? ^ ^ ( 0 0 0 0 0 w w 4 ^ < > . C D ( D ^ ^ w w w ( 0 U 0 0 0 ) C D C D C O 0 ) N 1 M 01-21-2025 CIty Council Agenda Packet Page 19 of 148 | C - 1 0 | 3 - | 3 \u > 1 0 | 3 | c - | 0 ) 1< D \ w I r o | 3 | 3 l a - 1 0 | 3 I M §g I)) 015 ^8 0 0 0 0 S 8 15 " S 11 ^ l : s ' Is . I I I I I ^1^ I s , f r • a IIIN3a . I p o I s I)) I3 . sg p§ g § I t N § 'S! ' iI 18 1 |a ? I p o I c n I P 1§ IM " I ® | 3 1 3 - a »La . $5 " - 1 4 ^ - » 1 a I : ^ I 0s o I § § 0 § I 15 " ^ I I K I s ' II ! I K [ c 1 3 s 43 IS II I 10 g KM3a . I P 18 )I » I1 i , 0 - 0 §§0i I? I p .1 [ § i Ig r! 1§1§ I P 1§ I I I MI m ? r I ssa I M I)I t ! 1 : ? I5 6 g § g ( 0 ^ ~ ~ 1 c d o d [ c 1 3 s I I s S N 3 I 1^ I s IIssg I C D I s >> I !; • > s E ^ " p s8 0§ I s l i Is . I 1 ^ i I p O M I ! 1 ^ " p IS 18 r III - A& I PI s I I | 0I03 - 2 . wi ±M3 IN ) I g g 8 § p u s § i ' l i l l ; i ( D3 C T §§ !^ i {I 1 0 ) .0 0 ; Q ' 0 s^g | UI s )I ) 0 1 - 0 . N 10 ^ ? ! s 5 s ^ I s ^ s ' 0 N^s 8 I I? C O N I s Ei ?Iss - Aa 10 0 ) 3>I3 - f l »3 ?s N ) >I3 . | u la » ? ! §^g sg §§ I S 1§ u i l c n 0 | 0 0 s § ' 000 p8 1 0 Is ( 0 ( 0 g g I c o I s ps I PI s s ^ g g ^U I o A 1 ^ . 8 l 8 • ^g w w w U 1 J ^ > J O o c n u i - ^ - ^ ^ . " ^ ^ w u 4 ^ . - ^ - ~ J % % ' ^ s - I ^ c o w - ' I ~ ~ 1 ^ w w 0 1 0 1 0 ) 0 0 c o ^ U 0 1 ~ ^ 0 0 C O 0 0 C O C D w w c r i u i ° ° 0 0 ^ ^ . § s w w w c n u w U 1 0 0 0 ) N M s s Ns « » < f l J \ 5 N w w • ^ * . ^ . w w w C D ^ ^ - ^ t O C O C D p ° p l ~ » i ~ ~ 1 C D C D w w 4 ^ . ^ N M c o r o U3 U 3 - ^ o o c o ^' " ( Ds w w w N N M " 1 M ' S ? C O W ' U f c n c o w y ? o Q 0 0 - ^ - ~ j v w u u w u N N 2 C S wN > 0 U 1 0 1 C D 0 0 0 0 M C * 3 W w w I I U 1 ( D ? ? - w K § ' § c o c o 0 1 W 0 0 C D w^ 0 1 U l C D C O < / » - W < A U J \ 5 N '• ^ ~ < 0 W C D c n w u 0 - ~ J • ? ; c o ^ : ^ w w ^ ^ N M y w w c n ^s ww0 0 ( 0 ® ? . 5 - ^ 0 1 0 0 s w w s s b o b o 0 0 0 0 w w ^ > . - ^ - ^ ^ s ~ ~ 1 M N C O U 3 w- & • - 1 ; 1 ; ^ - ~ 1 - ^ M N ( 0 C O w w M N r o y w A * . 0 1 s w w s s s t w w w I ^ C O 0 0 c " ^ ^ . t b ( D w w u >K K M N I0 01-21-2025 CIty Council Agenda Packet Page 20 of 148 II ) I ? ' S II . K 11 , I I I I I I • i 1^ I' i §• ^ J 8 N 3 II) 0 5 15 " S I I § 1 1g I t i IBI f r j ))) 15 " S I I K IN Is 1§ S - L 1 c 1 3^ s ' s3 1 ^ i i | ' i I I MI 03 . a » 3 01 : a I M I | j g' ; ? I I i i i I s I KE l 5 )) Is I P^ r I^ i C O M I ! ^ " p ' ! I I \ ^1 0 ' 3 03 0 ) 3D 0I5N I >) 11 I . r I I I I I I I ^ - o ^1 ))) I 1 7 ' M i s s * • 1 ; ^ 1 c 3I . l l ^ I i r '• 3 t - t =w( D3 g 3 8 @ a M I 15 " S II . K 11 1§ 1 I )I I 0g 8 s I I I F I 15 " S I II s I l i l 3 IM ? II >Ia . u f l l s ' I I2 1 I S - ' 10 g sa I PI s 0 ^ 0 s 8 S ^§ - s ] 8 \ ° ° IC J 1 I s 1^ 1 0; 0 I ssN s§CJ 1 8 I C D I c o 1§ }M i S . IU 1 1§ N 3 § ®8 ^§ i y0 0 U 1 Ip )1§1^ I s IIMIN3a . ( 0 y8 - ^3 Ji i a 1 ^ I s g 3 § 8 C D - > . g s J 11 MIN3Q . 1 0 1§ §s 0 0g IS I s I p o I s ?III • A ' & s § § 8 § S ! ^ f § § J I SI M3a IN Is §8 s8 10 3 I P 1§ s ' s ?ss- ka 1^1§ I p o I s C O 0 0 Nb p0 0 0 lo o 1 0 1§ N§ I MI s 0 § § 1 0 1§ 0§ 1 0 i wNi i | U I N 1§ 0§ I P 1§ p p S 8 I PI s p8 I PI s ^' ss - ? ^ ? « N 0 0 0 0 0 1 N N " - ^ ^ -~ J 0 0 G O y w 0 1 C O s t ^ ^ C D t 0 0 0 C O - ? w N 3 T O 0 ~ - ^ . > ; c ^ 3 1^ K CO K ^ ^ s s w w s § w w 0 0 4 S . § ^ ^ . ^ p l § g g w- • ^ ~ M k > 3 ^ g g s U 1 w w P ' § s g u i c n u i W M N 0 U 0 ^ w w W c n s s 0 0 0 ~ - J ~ ~ 1 su < ^ - 0 > N - » 0g ^ . § ^ g g w w ^ ^ .< ° c o N N 4 ^ . 4 ^ w w w 0 0 U W 0 0 N N 1 " - - ! - ' ! p . - ~ J . - J ^ . 0 0 w w U 1 0 1 c n u i u u 0 ° ^ * • s s w " • - ^ w u ? ° y w u w w U 1 M N ) U 1 0 0 t n . § . § c o w c n u i W i V I W l u c o u - ^ 1 - > . - I g s s ^ ^ 0 0 ^ 1 ^ ^ . ^ t N N ws^ w w w C O 0 1 0 ) 0 1 ( D M 0 s § w * ? u w 5 ^ N 0 0 0 0 I S J M ^ 1 1 g 2 2 ° 3 g g w w 4 » . 0 0 0 0 u w ~ < 1 ~ J w • w w 0 ) W C O 0 1 w N 4 ^ . c o - ^ b o w w w u N M . - J - ~ I ^ ^ ^ . t ^ S K K ^k > c o 0 ) - > . N2 ^ ^ c n w u u n u i 01-21-2025 CIty Council Agenda Packet Page 21 of 148 ))) ' sK I I N 3 - ! : : i 0 g I ? 1; s ' i ! I I ^ I I ! 'K? ^1 0 . I ( D IS ' 03m I M II> 0 5 I ? ' s I I . S I ? ! 1 ^ i II g I I ' i ))) 0 5 1§ I t 1 ^ i Ij 3 I ®1 0 | 3>33u^c I M I >) 0 5 I s t ? | § S 3 I N I I K I l l \ t 0 1 ^ " p < " i )I ) 0ga | i I5 . , l i 1^ i l I g l i r & >wI g- - 0 3 0 M I 0s 1 5 " ^ II . K I t I IN ) 0 - I I I l l l- ^ - st )>) I 1- 0 1 N I. K &; ? 1^ I I I g Ks l ^1 la » | 3 I p i s 5 ' 7 1 0s I I I l^ - . . 1 ^ N ) IIr 0g5 i i ; S ' g Mg y I I ^ • P 1 1 > 1 0 " |< D l a . 83I 0s IS " sIsKM3a . ^§U 1§ 16 I?18 , • A i 2 . IC J I U 1 ~ J ( D§ § 0 0 § § \ ^ I0 - 1 0 1 0 Is sKg § l o ? o 0 p8 1§1§ 1 0 1§ i s§i t s8 c o c o§ 0 ° S 8 1§§1§ 1 0 Is I I M a . I U g i gK- k a p8 I P 1§ 0 1 - ^ 1 0 0§ § p p S 8 JI l l " I ^ I P 1§ 0 3 0 0§p§ 10 0 lo o Is I P 1§ II i s . 0 0 0 g 8 0 0 8 8 |0 ° s ' ,1 I l l 0 Ig ' p ' 0 ; 0 2g p8 ^§ 1^1§ C O ( D I § I C D 1§ p§ I P 1§ 0 ) b p0 0 0 I P 18 C T s [c n 1 0 1 0 U l U 1 ? N S 8 IS 1 0 1 0 p§ I P1 0 1 0 0 0 0 g 8 I PI s GO§ t $ c n s s 0 0 0 0 • < / » < / > « 0 ) U W . W l W u u I ^ c o ^ ^ w < / > 0 U I 0 1 N 1 - k - " • ^ U C * i ^ - ^ ^ c o ^ ^ 0 U 1 U 1 w < / » u i p i u c o ~> 1 4 ^ 0 1 w - w 0 0 1 0 1 c o ' c o 0 0 0 0 - ^ U 1 U 1 6 S S ' ^ ? ^ ' ^ ' s s w w w t r i N j s ) s s s ^ k , 0 ) 0 ) b o o 0 ) U U ^j8 s s ^ K ^ ^ N M s s s " c o o > r o 0 2 - ^ - » < o u 1 u 1 c n u w ^ ^ g g s s s ^ % t O C O u c o a ? M M 5 2 2 j j ? w K K w w w W M N ) 6 S S s N a i c n 0 ) - ^ 1 ~ ^ ^ ^ ^ ^ c n u i ( D C D S s s 0 ^ ^ U 1 ^ 4 ^ ^u • w - w u w 4 ^ . - t » . ( D ( D g § ^ ? i » N i N C D U 1 M N 1 ^ . ^ 1 - - I w w r o M u V ) V I - ^ w w 0 0 ^ ( 0 ( D c o - ^ - » w w w " 2 2 b o b o ~ - 1 - ~ ^ w^ t U 1 N N - ^ i M N ( 0 C D U l U l ^ t ? ^ ^ s ^ ^ u w w w u - ^ C O ( 0 ( 0 CD U 1 ^ ^ - ^ ~ ^ 4 ^ ~ - J ~ - J < A s^ 01-21-2025 CIty Council Agenda Packet Page 22 of 148 : I ? ' s il l K I l l I ) I :^ I gK ^11 ^43 >) 0 5 I I |; s ' II I l l " I N ) O i s^3 . 00 I K ) >) I5 iQ I ' D i I. K 1; ? ! 1 I ? 0 l i 43 I)) 0g ° K s 15 " ^ I s l ; s ' s3 ^ I I I ^ • 0^1 1 u c -s$ I M I >) I5 43 1 - 0 1 M I I ^ 1 ; ^ i j i l l g § 5 I 0s - - D Ir , ?I s ?s3a - ^ ? gKi3 Ia N 3 I Q . c -3 0 ) ?s N ) I ' i I !^1 )) 15 " S II . K ^ • ^ HH g 1?1 a sM &. ? 6; s ' n 1 ^ I I I ^1 c?0 I . I N I) 0 a I I ?I1 > I I 1: 1 I MI I | 3 | w s§p8 |0 ? I c o.1 11^1 0 3Q . 1 0 I s s8 0§ !- & • rs3 1 01 ^ ' !s . I P 1§ 0 ^ i ? ° § 8 U N wK 0§ 1^ I s 1^1§ I?ss^a . ^§u§ ^ {0 - I s ^ 10 g s - As I c o 10 1 s s s s 0 ° § § 1§1§ sa - I ^ gKN3a . I P 1§ 0 p8 Jq - » 1 u i I P 1§ s § g § 0 08 p p § 8 Ia - ? b 1§ S I s ^ II I PI s g0 p§ 1§1§ i?§- k s I PI s ^ C D § 8 M 0 ) § 8 I " ? I NIs I c n 1§ ^s 1^ I s §g 1^ i 8 s ^ § 8 1^1§ s§ I? o, 0 ^ ? g 8 I ( D I s 0 0g Ip s I g 0 § § 1 0 1§ p§ I P 1§ 0 0 M 8 8 |N >1§ ^ ^ s g p ) p ) N M N ) N w w i \ 3 N 's ' s N N N 3 N w w w j - " y 0 0 0 1 N C J C D C O 0 P I U 1 < D N M W » W l - U 1 w u u M M u u c n u ! - J - ^ 1 w w w U 1 M M C O C D ( D w N ^ - ^ 0 0 0 w w N 3 M ' I s — ^ - J k 0 0 sp w w U 1 W 0 ) U W s ^ ^ ~ s l W W 0 0 ( 0 C O w w 0 1 0 1 N N ^ g w w w ( D 0 1 U 1 ^ 1 N 1 0 M N ) ( 0 C D ~ ^ c o b o 0 ) 0 3 0 0 n ^ g g b o b o w w i 1 (D • < 0 C D C D 0 1 U l % w w N ' ^ ^ p ^ . - ~ ) t 0 § § $ t w w ( 0 < 0 N ' ^ u w ^ ^ s^ w w w u ~~ J . - I 8 § w w w W M 1 \ 3 ^ . ( D C O ° ° " 1 " ? 0 U U 0 0 w w 0 1 U 1 M N j . " ^ . ' ^ N 3 N u u % ^ % M - - < D a ? p ? o j \ i j \ 5 ° ° " 0 0 0 ^ s ^ g s 0 0 0 3 0 0 C O w w ( p c o ? ? ° ° 0 1 U l ^ s s 0 ° c n ^ . . f ^ . u c n u i N i ( D C O 0 > 0 1 w1 ^ • - ^ - - 1 ^ h ? W U l w w N N N r o 0 1 U 1 b o c o c o N 3 ( 0 w w M M N N > 0 1 W ( D c o w w w - ~ J U W 0 ) W U \ N® ^ < - 0 U U ^? 9 - t - ^ ~ < 1 ~ ~ 1 w w w - ^ u w M ^ ^ 0 0 ( 0 C D 0 0 0 0 1 0 0 01-21-2025 CIty Council Agenda Packet Page 23 of 148 1 ^ la > | 3 | 0 LS | 0 15 " | 3 | M i N ) s 8 S 0 0 0 0 p p 0 0 0 0 i ' g I I . K 1; ? I I I ! I I ^ " 0 ' i I 1^1§ I P 1§ 0 - IN3a . )))?5 C o 0 ? 0 0 0I I I I I 3 ^ ? I l l Ef l J - 03 -B 0 )^0 3 <D I !18 I P 1§ IsK • A i 2 . I N g "( Do ? i 0 d o U l U - ' • ' 0 U 1 0 15 " S I I . K 1 ^ s . 1 ^ i 1§ g s ^ ^ " 0 43 I? ! 1§ ! u IIsKM3a . ))) 00s 15 " S II K l i . r 0 > P 1 8 N3 i ! c0& ; s ' 8 § i i 0 0 M 11 ' i I M ! & 1§ I 0u^30 IS 1§ I N 1 - ' ^ IU 1 00s N ) ^0 ^ )I 0 5 !0 o d 4 » . 15 " S I I . 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' ^ ^ - ? - x C O C O ( D ^ b o c o 0 0 C D C D w w u u " ^ ^ C D C O U 3 C D jMs wN ) ' & ^ S l ( D ( D • s ^ i s 5 l s i ^ I I p ) U I W U ) U 1 s % s ^ 5 3 i b ! ~ ^ - ^ - ~ J c o u w M W W ^ s .§ . § g s ^ % % c » y i u i s § k i w w 0 U 1 U 1 . ^ w w u w b o b o C J 1 U 1 w w w M M N % y y - s . ^ ? s ^ ^ w w N N w^ 1 ( d ws0 0 0 0 • w < ^ < » 3 ^ § ? 0 0 0 1 2 0 C D ( D - ^ - i - ^ i ^ ^ . ^ . § 0 0 * ? w w ^ . r \ 3 r ^ c oNw ^ ^ 0 1 C O U ^ ^ :F - : P t u u ? % % ? ? s g s s ( 0 ^ ^ . s . s g s wN 1 2 2 ^. sK 5 5 w w § ^ s s 01-21-2025 CIty Council Agenda Packet Page 25 of 148 '§ ; ; t ; ? j I 3 ! 15 " ^ II . K ^; s ' I I IM ? I g !1 I ®^i I N 3 ) I 15 " § I . K 1 1 ! 1 1 1 I s § j ^1 >> s ' I 0K - I I Q \7 0 - AMII N s Ii 1 - f I D " 1 0 ' 1^ ' 0 |5 T 0a5 N > I si I s I t II M50 N ? I I s - p ' I )I ) ss 15 " S II . K I t Is I 1§ i gK ' §§ i 43 II ( DI I ; I \ 00g I P^ ^ I I I l l 1 § s . ( ^ l i r )I >?5 I 3 I P ^: s ' ! l i § ? I l l ^ T ' i |0 ) i 1 0 ' 3w 0 s ; M ) ? I i I I 11 ( D? I N ) I S 11 ' I 0 5 1 > I I l a . | a » I I | 3 |a » IIsKN3Q . §s p8 I !1§ I P 1§ III i s . 0 ) U 18 0§ ^§p§ 1^1§ I P 1§ IIIg !§pg I !1§ IIssa I P 1§ U 1 - ~ J ? < 0 0 0 0 0 p p S 8 I -1§ IIIg I P 1§ §8 p8 I !1§ I P 1§ IIsK - Xs . CT > " 0 3 - J U 1 U l 0 0 p p 0 0 0 0 I c o I IS sKNI I p! s - ^ 1 1 ^ ^ w §ps \ ^ 1 0 1 0 IIIsK & I PI s • t 1 - - ^ 8 8 u w u§ i IS 18 I 0 - | W | wIs Ia ^ { ? 0 0 ps p8 I Pi § p p § s I Pi § p8 I P ; 0 : o o b 0 0 p§ I P 1§ 0 § § 0 I Pi s M8 I N 1§ u p 8 8 I u§ ^ ? M N ) ~ ~ J - 4 w w w U 3 . & > i > . U l g g s M - > . - ^ 0 0 ^ ^ . w w - ^ . - c ^ 's S - & . 4 » . < f l < A < » 0 1 M M ~- - s i c o M C D ^ . N > N > u - > . - ^ o c n c n s % % ~ ^ ^ M N — ^ — ^ U 1 U 1 w w > w > 0 ) U O J S K ^ . ~ ~ J p ° . ° ° ^ c n y i c n c o c o < A < » u w ! ^ ? ° s g g g w w w y i M N 0 0 1 f f l ^ ^ . - ^ 1 - ~ J ^ w ^ > . ~ ~ 1 %su- ~ ^ ^ t 1 1 c o b o C O 0 0 j % ^ ^ 2 2 w « ( D ( D 0) C T I j ^ - t > . s % % s ^ ^ U U 1 U 1 O ? t O ( P G O w u i w w I § . ^ - ~ J - s M u u t f t t f t W j \ 5 N i | \ 3 S E S ' ^ N 3 0 0 s ^ ^ M K ) ^ ^ .B , S s s w 3 ' ^ ^ w o o s s s sN 3 s w V ^ y c o p p p c o c o I l l 0 0 ( 0 C D § i i w > w u w • t » . - l ^ - U 1 0 1 w w S 2 M N ^ ~ J j j g M^ ^ . g ^ ^ ^ s s ^ ^ t ? s w 0 0 C O < 5 ^ - ^ 0 1 C O 0 0 ws 0 0 c o 01-21-2025 CIty Council Agenda Packet Page 26 of 148 >> 0 a I T l i II . K ^: s ' ! 1 I IpK i )) 1 - p , N ' s g > r i 4 ^ I I 1§ 1 0 0 M I ! ^ • P I " | 05N I)) ?s I? ' s N ,1 ? l ; i ' I j ^ I I ^ I)) ?s 15 " S I I K I I - S • o ' i ^ ' ?I ^ ? N 11 ' i 1 3 I 1 c \ wwi ®<03 a » 3 IN II) s 13 " S I §H ^ I l i ^ " 0 1 )))s | s t . l s : ?H § 1 I s 4 ^ S51 w I ( D Q . wu3Q . ?5 N > I ) I l a 7 0 1 > I I l a . I|a » l ? r |< D | 3 la » c »U 1 g 4 » . § 1 0 ) |WI s \ ^ . 1§ IIIg s8 ?g 1§ Ia - I s ^B l s IS 13 ! ^ s § M ^ . ' S ' - - 1 c n U i I I MI ? 1 0 M 3 . 1 ^ \ ^ §§~ ^ s 1§18 I M s 1~ ~ J I s s0 30 0 0 0 § § o0 I?sKi I PI s s§0§ I !18 IIsK - A s . I P 1§ s§ 8 § 1 § 1 § 0 ° § 8 iIi I PI s c o p8 p8 1§1§ IIsK^ , & I PI s ^ 2 § § p p 8 8 12 1§ I P 1§ ^0 1 0 I. K I s 0I 1 0 1§ • ^ • ? ' ? • ? • § § 1^1§ p§ 1 0 1§ 00 p0 0 0 I P 1§ ps I P 1§ p p 0 0 0 0 I PI s p I P 8 1 8 K ^ 8 § 1!^ 1§ < / » f f i W C J 1 — ^ u u g g w w - ^ ~ < 1 § ' 1 0 3 0 0 r o w w w V 3 A 4 ^ y i c n " i S ] N N I0N ) 0 1 0 1 w w 0 1 W — k . •? k • ? > • c o c o - - i • - i ^ s w ' 9 S S - I r o !0 0 0 w ^ ^ ^ ^ ^ s ^ w w w u u 0 0 S 2 2 c n k ) k ) 0 U 1 0 1 w w u s § 0 0 N M U 1 0 1 n t ^ w - ' • - l s s 3 ^ ^ N > N ~ ^ - ~ 4 w w M b i h i u w w w - ~ J ~ ~ 1 M M N ) N < i - < i w w w M N M 0 0 C O U - ^ ~ ^ c n u i 0 0 ^ ^ 0 1 0 ) 0 1 ^ ^ ? . 5 ^ g § w w w N U U c o - ^ - ^ w w ^ ^ ( 0 ( D C O 0 0 0 0 « » < » « ) U J \ 5 N o " - ~ j ' - s " - & ' c o p l C O 0 0 < f t W u u u u % s w K . ^ . ^ " - ^ - ^ ~ ^ ( 0 C D w w u w 2 2 M b j 0 0 ^ ^ s s w w w • ^ i u u y - ^ 0 0 - t ^ ^ " u u i c n w w " w p s §g § g ^ w w § g g g g s w w U 1 M b b F 5 M w y . w - t » . M N 0 0 ( D 0 - ^ % % c ° w c o ( b w w w s ^ y ( 0 I D 0 0 u w 01-21-2025 CIty Council Agenda Packet Page 27 of 148 i 11 s l K ' i I I 1 6 r i - I I - ^ ?5 s M15 " N I K 1 ^I0 - 1 ^ I I ^ " p ^1 |a » t o1 0 . i \ w 1 3 - a > <3( D I I)» I nS ' ' t ^ ' ^ | i s IN > £3 I 0 N I IK i 3 1 0 1 3 - | 3 | W1 0 | 3 \ ^ 3 - u3 . I I I l " a ' II . K I I I I I I ! ^ " p ^1 1 0 13 - 3 I3 I- ? , N ( f l - * 0303 - ws t . 3( D- I 1 0 I 0 5 I I . s 1; ?s0 I •t ^ . 3I I !4 I I p @ " I I 3 ( D - ^ - - • a >II> s ' s g1 i , 1 ^1§1^gI 1§ 3 I,Sl s ' Ki I 0 M5 - I I 0js 1 - 0 1 N II K I t I N I0 - I l l I I 's s . 3 I I Q .?3 f - t . M 1 > I I ^\ v ~ [< D | 3 | a » IIsKN3Q . G O 0 0 § 8 0 ° 8 § Ip s 1§ II M g i p ^ 3 ^ ^ 0 0 0 0 0 0 p p s § .13 1^1§ I Mi I PI s G O 0 0 8 § 0§ s 10 0 ia - I b ? l o Ia I PI s c o§ § p p § 8 I I S i l o ssr o a . I PI s 0 0 0 0 0 0 0 0 p p § 8 i p o ; 0 II 10 j a I P ! o 0 0 0 0 § 8 p p 8 8 lo o s 0 - Is S iNI I PI s ss ?3 0 ° 8 8 I P , 0 ; 0 ^ ^ g § 1^1§ 0§ § I PI s p p 8 S I PI s p p 0 0 0 0 I P 1§ p p I P Q Q 0 0 ^§ j j j 0 1 U 1 C J 1 8 8 8 s s s M N M 0 ) 0 ) 0 5 p ) ( J ) p l 0 0 0 0 0 0 ^ » < » < A - - ^ - ~ J 0 0 w w w § 8 8 ^ ^ ^ U 1 0 1 0 1 0 0 0 0 § ^ ^ ^ U 1 0 1 U 1 8 § § w w w - ^ J • ^ 1 ^ 1 0 0 0 U 1 U 1 U 1 Q Q Q 0 0 0 s N ) CD g w w ^ + . ^ . ^ . ( b t b c o w w w M J s 3 M £ ' s £ ^ : - ) " - ~ ^ ~ ^ 1 ^ ! w w w C O C D t D ^ s ^ ( 0 C O C D w ^ w C O C O C D w w w ( 0 C D ( D gj S J w w w 0 1 0 1 U 1 w u w C O ( D ( 0 u u > u w w w s 1 I c n u i u i S 2 2 w w w 0 1 0 1 U 1 W U L O t p t p u I D C D C O u u u w w w 0 1 0 1 w w C D < 0 u u W l W W y ? " i w u C P t 0 u u ss I U 1 u 01-21-2025 CIty Council Agenda Packet Page 28 of 148 H1 ; 5 0 I)I 0 5 I S I 1 I I I 1 ^ . 1§ s 1- 1 10 . l a . I? |< D la - IG O @s I 0 5 ; ) I5 I \ v l? i II 1§ IS >II s ? - > 1 ' i f c j N 0 0 o o b o b 0 0 0 ^p p p § § I c o I a - I b ? l o II I P 1§ G O 0 0 8 § p p 8 8 ; 0 0 0 I PI s 2 0 0 § 8 8 I P 1§ p p 8 8 I PI s " > w w w " ^ 1 ^ i ^ ^ " 0 0 w u i c n O ? 0 0 0 U > 0 0 0 w w w i i i 0 1 0 1 0 1 8 8 8 sM0 0 M K i ^ 4 ^ ^ . 0 0 ( 0 C O C O ^ ^ ^ ( 0 < D ( 0 ?f c d ' • ^ w w w 0 1 U 1 0 1 U i w w w u U ? < P t O u u w K w w w v w w w w w C O C O ( D u c o c o 01-21-2025 CIty Council Agenda Packet Page 29 of 148 5 - s - \ s3I I -^ 0 %(D Q . = : V I 2 ^ a . 0 ) <s,&3 5^N0 K [ 2 3 I I 3 - ° - r oI I § 1 s 1 3 ? f Dc3a . r o a . 0 I ? f I I i 8 I I s ° - ° - s ? I I ! ^ I 3- ~ 5 ' 03 . i l Q J • - F | i I I r o a j ^ ^ ' g . ^ r t . r 5 ^ § s ^ s ' s S . a . f t ^ I ^ 5 - 0 ^ 1 5 i . I = ^ r - j § I f I ?III I? ?3Q J 2 , ^ 3 . c^n > & i 1 & L w^ - Q J ?3j - ° - f Ds^ . s1 / 1 w - 1 s . ' s . i l ^ - r o I s ' I I I t i n U J^V I wK ^ C T wu s ^ 1 a ? U l s 1 3 - , ^ I s ! 5 I l i £ \ ^ ^ I s 5 | ! I ? 12 . f t I I " I? |o ' I I " -si i^s ' = " . m I ! f D1 1 1 I s e ° s ^ 5 I 0 ^ . ^ s . 33n >3 " $ 0 - ? [ ] ! 2 ° 3 Q . n 3 I s % w w h - > 1 - > ~ J N ) h - > c n i - n L n w b w ^ ^ u 3 ° ° ° 0 1 I ^ J N J 0 l A ) M N J 1 7 1 U 3 < 1 0 N J ^ 1§ L n U 3 U 3 b o I n L n N \ ^I I?I s 12 - i I ? 1( CII M 5 3 I t I I s G O C l r o g I K c r 5 ' i S L ^I V I 0 1Isg | C l II I?1s ' I I 11 ! - ' • F > U J M * > y ° ° y ^ 1 L n N U ( J J [ » J M w b o ug I I II I ?I I ?I I I 01-21-2025 CIty Council Agenda Packet Page 30 of 148 CITY COUNCIL REGULAR MEETING Tuesday, January 07, 2025 Zoom and City Hall, 271 9th St NE, East Wenatchee, WA City of East Wenatchee Council Meeting Minutes 01-07-2025 1. CALL TO ORDER Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE Councilmember Magdoff led the Pledge of Allegiance. 3. ROLL CALL Present: Councilmember Botello, Councilmember Arnold, Councilmember Johnson, Councilmember Tidd, Councilmember Magdoff, and Councilmember Hepner. Motion by Councilmember Tidd to excuse Councilmember Stockton from the meeting. Councilmember Hepner seconded the motion. Motion passed unanimously. 4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST No Councilmembers indicated conflicts with any of the items on the agenda. 5. CONSENT AGENDA a. Approval of the Woods Brangwin & Bratton 2025 Public Defender Contract. b. Approval of the Krake Law PLLC 2025 Public Defender Contract. c. Approval Voucher Report, Checks: 61092-61099, in the amount of $66,30766. d. Approval of Minutes of the 12-17-2024 City Council Meeting. Motion by Councilmember Magdoff to approve the agenda, public defender contracts, vouchers, and minutes as presented. Councilmember Johnson seconded the motion. Motion passed unanimously. 6. CITIZEN COMMENTS None provided. 7. ACTION ITEMS a. Community Development Director Curtis Lillquist presented Ordinance 2025-01, amending East Wenatchee Municipal Code 17.60.050: Location Criteria; Reducing Buffers to Marijuana Retail Operations. Comments provided by Councilmember Hepner, and Councilmember Arnold. Motion by Councilmember Botello to approve Ordinance 2025-01, amending Section 17.60.050: Location Criteria; reducing buffers to Marijuana Retail Operations as presented in Exhibit A. Councilmember Tidd seconded the motion. Motion passed unanimously. a. Public Works Manager Garren Melton presented Resolution 2025-01, Contract Award to Forte Architects for City Hall West Wing Safety Improvements and Remodel; City Project No. 2025-02. 01-21-2025 CIty Council Agenda Packet Page 31 of 148 City of East Wenatchee Council Meeting Minutes 01-07-2025 Comments provided by Councilmember Botello and Councilmember Magdoff. Motion by Councilmember Tidd to approve Resolution 2025-01, authorizing Mayor Crawford to execute an agreement with Forte Architects, for an amount not to exceed $40,710.00, for the design of Safety Improvements and a remodel to the West Wing of City Hall as presented in Exhibit A. Councilmember Magdoff seconded the motion. Motion passed unanimously. b. Public Works Manager Garren Melton presented Resolution 2025-02, Interlocal Agreement with Chelan Douglas Transportation Council for two MioVision Scout Traffic Counters. Comments provided by Councilmember Hepner, Councilmember Magdoff and Councilmember Johnson. Motion by Councilmember Tidd to approve Resolution 2025-02, authorizing Mayor Crawford to execute an Interlocal Agreement with the Chelan Douglas Transportation Council for the transfer of two MioVision Scout Traffic Counters as presented in Exhibit A. Councilmember Arnold seconded the motion. Motion passed unanimously. c. Community Development Director Curtis Lillquist presented Resolution 2025-03, amending the Capital Facilities Plan and Six Year Transportation Improvement Program within the Greater East Wenatchee Area Comprehensive Plan; CPA/ZC 2024-01. Comments provided by Councilmember Hepner. Motion by Councilmember Magdoff to approve Resolution 2025-03 adopting amendments to the Capital Facilities Plan and Transportation Improvement Program for 2025-2030 within the Greater East Wenatchee Area Comprehensive Plan as presented in Exhibit A and B. Councilmember Botello seconded the motion. Motion passed unanimously. d. Public Works Manager Garren Melton presented Resolution 2025-04, Washington State Department of Commerce Energy Efficiency and Conservation Block Grant. Motion by Councilmember Tidd to approve Resolution 2025-04 authorizing Mayor Crawford to execute Federal Interagency Agreement No. F24-51701-010 with the Washington State Department of Commerce for the Energy Efficiency and Conservation Block Grant as presented in Exhibit A. Councilmember Johnson seconded the motion. Motion passed unanimously. e. Finance Director Josh DeLay presented Resolution 2025-05, Establishing a temporary Financial Sustainability Task Force. Comments were provided by Councilmember Magdoff, Councilmember Hepner, Councilmember Johnson, and Councilmember Botello. Discussion ended when no motion was moved. 01-21-2025 CIty Council Agenda Packet Page 32 of 148 City of East Wenatchee Council Meeting Minutes 01-07-2025 f. Public Works Manager Garren Melton requested the City Council to set a Public Hearing date to consider deferment of frontage improvements associated with Short Plat Application No. 2019-01. Comments provided by Councilmember Arnold. Motion by Councilmember Botello designating Tuesday, January 21, 2025, as the Public Hearing date to consider the frontage improvement deferral on N June Avenue in association with Short Plat Application No. 2019-01. Councilmember Johnson seconded the motion. Motion passed unanimously. 8. MAYOR’S REPORT a. Mayor Crawford opened the floor to accept nominations for the 2025 Mayor Pro Tempore position. i. Motion by Councilmember Tidd to nominate Councilmember Botello as Mayor Pro Tempore for the 2025 year. Councilmember Hepner seconded the motion. ii. Motion by Councilmember Johnson to nominate Councilmember Magdoff as Mayor Pro Tempore for the 2025 year. Councilmember Arnold seconded the motion. Mayor Crawford closed the nominations. Mayor Crawford called for a vote on the nomination of Councilmember Botello. The nomination received 3 votes in favor. Mayor Crawford called for a vote on the nomination of Councilmember Magdoff. The nomination received 3 votes in favor. As the tie breaker Mayor Crawford voted in favor of Councilmember Magdoff officially naming her Mayor Pro Tempore for the year (2025). b. Mayor Crawford announced the 2025 Workshop Sessions were scheduled to take place on the Thursday after the 2nd Council meeting. As a consensus the Council selected Councilmember Botello to facilitate the Workshop Sessions for the year. c. Mayor Crawford reported on the 2025 Council Committee and Board Assignments and provided the historical practice of appointing the representative for the Public Facilities District. Mayor Crawford indicated that the Council could develop a new process to appoint the position. Discussion took place and it was determined the Council would address the topic during the Work Session scheduled for January 23, 2025. d. Mayor Crawford led a discussion regarding the Misawa Sister City Delegation and selecting the City Council representative to attend the annual trip to Japan. e. Mayor Crawford reported the reappointment of Jennifer Rayson to the Civil Service Commission Position 2 for an additional six-year term. 9. COUNCIL REPORTS & ANNOUNCEMENTS a. Councilmember Magdoff, as City Representative for the Housing Authority of Chelan County and the City of Wenatchee, provided an update on the organization. 01-21-2025 CIty Council Agenda Packet Page 33 of 148 City of East Wenatchee Council Meeting Minutes 01-07-2025 10. ADJOURNMENT With no further business, the meeting adjourned at 07:33 p.m. Jerrilea Crawford, Mayor Attest: Anna Laura Leon, City Clerk 01-21-2025 CIty Council Agenda Packet Page 34 of 148 East Wenatchee Council Agenda Bill To: Mayor Crawford and Council From/Presenter : Garren Melton, Public Works Manager Subject: Resolution 2025-08 – Deferral Agreement for frontage improvements associated with SP 2019 -01 Date: January 21, 2025 I.Summary Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a deferral agreement for frontage improvements associated with SP 20 19 -01 between the City of East Wenatchee and the applicant . II.Background/History: Per East Wenatchee Municipal Code 15.48.110 City Council must consider all deferment requests at a hearing. The proposed deferment is for a 10 -year term. If during the 10-year term the City funds a project to construct the deferred improvements, the property owners would be obligated to reimburse the City for the actual project costs. If no projects are completed in the 10 -year period, the owners would be released from their obligations. Deferrals are considered at the discretion of the City Engineer and may be accepted on a case-by-case basis. Typically, deferrals are approved when the improvements would not lead to a cohesive corridor, if the City is uncertain what the final alignment of a street may be, or to use the deferred funds to leverage future grant dollars. This agreement would defer frontage improvement s to 106’ of N June Ave along the properties included in SP 2019-01. Deferred improvements include roadway widening, curb gutter and sidewalk, and associated costs of construction. Due to the mid-block nature of this property, staff recommends deferring these improvements until a full corridor project is completed. III.Recommended Action: Approve Resolution 2025-08 authorizing the Mayor to enter into a Deferral Agreement associated with SP 20 19 -01. IV. Exhibits: Resolution 2025 -08 City of 01-21-2025 CIty Council Agenda Packet Page 35 of 148 City of East Wenatchee Resolution 2025-08 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025 -08 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a deferral agreement for frontage improvements associated with SP 2019-01 between the City of East Wenatchee and the applicant. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat @eastwenatcheewa.gov, al (509) 884 - 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute a deferral agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 36 of 148 City of East Wenatchee Resolution 2025-08 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2025. The City of East Wenatchee, Washington By ________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________ City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 37 of 148 DEFERRED IMPROVEMENTS AGREEMENT (12/2024) – CITY OF EAST WENATCHEE SP 2019-01 Return Document to: City of East Wenatchee Public Works 271 9th Street NE East Wenatchee, WA 98802 Document Title: Deferred Improvements Agreement Related Documents: N/A Grantor: Eliseo Aguilar Muniz Grantee: City of East Wenatchee Legal Description: N ½ Lot 9; Blk. 10; GRANT ROAD ADDITION All lots and tracts in SP 2019-01 – Muniz Short Plat Parcel Number(s): 60101000901 (parent parcel) DEFERRED IMPROVEMENTS AGREEMENT Covenants Consenting to Formation of District and Agreeing to Pay For Future Construction of N June Ave Improvements This Agreement is made this day by and between City of East Wenatchee, and the undersigned Owner. WHEREAS, the Owner has submitted an application for a development permit ; WHEREAS, EWMC 12.50.150 requires that transportation system and frontage improvements be completed as a condition of final development permit approval; and WHEREAS, the City Engineer has, pursuant to EWMC 12.50.150.C, found that alternatives to immediate construction of transportation system and frontage improvements are appropriate; NOW, THEREFORE, for and in consideration of the granting of a development permit and deferring such improvements, the parties agree as follows: 1. Project Information. File Number: SP 2019-01 Project Name: Muniz Short Plat Owner Name: Eliseo Aguilar Muniz Address: 93 N June Ave East Wenatchee, WA 98802 Developer Name: Same as Owner. Address: Legal Description: N ½ Lot 9; Blk. 10; GRANT ROAD ADDITION All lots and tracts in SP 2019-01 – Muniz Short Plat 2. Improvements. The parties hereby agree that the improvements described at Exhibit B, attached hereto and incorporated by this reference, may be deferred according to the terms and conditions of this Agreement. 3. Deferral of Improvements - Alternatives. The parties hereby agree that the required improvements shall be deferred by one of the following methods, whichever occurs first: Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 38 of 148 DEFERRED IMPROVEMENTS AGREEMENT (12/2024) – CITY OF EAST WENATCHEE SP 2019-01 A. Participation in District. If, prior to construction of the deferred improvements, a local improvement district (RCW Chapter 35.43), road improvement district (RCW Chapter 36.88), or transportation benefit district (RCW Chapter 36.73) is hereafter formed that includes the Owner's property described at Exhibit A and that includes the construction of the deferred improvements described at Exhibit B, then the Owner hereby consents to inclusion of the Owner's property described at Exhibit A within such district and imposition of assessments to pay for the construction of the deferred improvements. The Owner waives any and all objections to the formation of such district. The Owner reserves the right to contest the allocation method of any assessments imposed upon the property by such district. The Owner agrees to execute any additional instruments reasonably necessary to effectuate the intent of this paragraph. B. Participation in Project. If the City constructs the deferred improvements prior to formation of a district under subparagraph A, the Owner agrees to pay the total actual cost for constructing the deferred improvements. If the deferred improvements are constructed as part of a project that includes more than the deferred improvements, then the Owner shall pay a share of the total actual cost calculated by the City using the lineal feet of the Owner's property's road frontage. The Owner reserves the right to contest the City’s calculation of the Owner's share of the actual total cost. The Owner's share of the actual total cost shall be paid in full within thirty (30) days after project substantial completion. The Owner hereby personally guarantees payment of the Owner's share of the actual total cost incurred to construct the deferred improvements. The Owner does hereby grant a lien against the Owner's property described at Exhibit A to secure such payment and such lien may be recorded with the Douglas County Auditor as a Notice of Lien and foreclosed as a mortgage against the property. The Owner agrees to execute any additional instruments reasonably necessary to effectuate the intent of this paragraph. The City’s total cost estimate for constructing the deferred improvements described at Exhibit B is forty-nine thousand four hundred Sixty dollars ($49,460.00). The Owner agrees and acknowledges that the total cost estimate is non-binding and is an estimate only. The total cost of the deferred improvements at the time of actual construction may exceed the total cost estimate. Increased costs of labor, materials and equipment, design changes, design standards, and changes in applicable laws and regulations may increase the actual total cost of the constructed improvements. This Agreement does not constitute a guarantee or any other representation by the City as to the final, actual cost of the deferred improvements. The Owner hereby accepts the risk that the actual cost of constructing deferred improvements may exceed the total cost estimate. 4. Bi nding Upon Property, Successors and Assigns. This Agreement shall bind the real property described at Exhibit A and shall constitute a covenant that runs with the land. This Agreement shall be binding upon the Owner and all heirs, devisees, donees, purchasers, transferees, assigns and other successors in interest acquiring title to the property described at Exhibit A . 5. Term. This Agreement shall be effective upon recording with the Douglas County Auditor and shall remain in effect for a period of ten (10) years after the date of recording. This Agreement shall expire after such ten (10) year period and all obligations of the Owner and all obligations of heirs, devisees, donees, purchasers, transferees, assigns and other successors in interest acquiring title to the property described at Exhibit A shall terminate, except for payment of costs for any improvements made prior to expiration. 6. Time. Time is of the essence of this Agreement. 7. Waiver Limited. A waiver of any term or condition of this Agreement must be in writing and signed by the parties. No waiver shall be implied as to any term or condition of this Agreement. 8. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Owner. There are no understandings or agreements other than those set forth in this Agreement. No Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 39 of 148 DEFERRED IMPROVEMENTS AGREEMENT (12/2024) – CITY OF EAST WENATCHEE SP 2019-01 other statement, representation or promise has been made to induce either party to enter into this Agreement. 9. Modification. This Agreement may not be amended, supplemented or otherwise modified unless expressly set forth in a written agreement signed by the parties. OWNER/DEVELOPER Date:_____________________ ________________________________ Eliseo Aguilar Muniz, Owner/Developer City of East Wenatchee, WASHINGTON Date:_____________________ __________________________________ Jerrilea Crawford, Mayor APPROVED AS TO FORM: Attest: __________________________________ __________________________________ Bob Siderius, City Attorney Anna Laura Leon, City Clerk STATE OF WASHINGTON ) ) ss. County of _______________ ) I certify that I know or have satisfactory evidence that Eliseo Muniz signed this instrument and acknowledged it to be his/her free and voluntary act for the uses and purposes mentioned in this instrument. DATED this _____ day of _______________, 20____. ______________________________________ Notary Public for the State of Washington Residing at _____________________________ My Commission Expires:__________________ Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 40 of 148 DEFERRED IMPROVEMENTS AGREEMENT (12/2024) – CITY OF EAST WENATCHEE SP 2019-01 EXHIBIT A DEFERRED IMP ROVEMENTS AGREEMENT REAL PROPERTY LEGAL DESCRIPTION N ½ Lot 9; Blk. 10; GRANT ROAD ADDITION All Lots and tracts within the Muniz Short Plat as authorized under City of East Wenatchee Project File No. SP 20 19-01. Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 41 of 148 DEFERRED IMPROVEMENTS AGREEMENT (12/2024) – CITY OF EAST WENATCHEE SP 2019-01 EXHIBIT B DEFERRED IMPROVEMENTS AGREEMENT DESCRIPTION OF DEFERRED IMPROVEMENTS One hundred six (106 ) lineal feet of frontage improvements along N James Ave for the frontage of Lot #1 of the Muniz Short Plat (S P 20 19-01). This includes, but is not limited to design, permitting, and construction of curb, gutter, sidewalk, pavement, signage, striping, pedestrian facilities, storm drainage infrastructure, utility infrastructure, demolition, and construction traffic control. This also includes any utility upgrades required as a result of the frontage improvements. Exhibit A City of East Wenatchee Resolution 2025-08 01-21-2025 CIty Council Agenda Packet Page 42 of 148 East Wenatchee Agenda Bill To: Mayor Crawford and Council From/Presenter: Garren Melton, Public Works Manager Subject: Resolution 2025-06: RH2 Consultant Agreement for Preliminary 19th Street NE Stormwater Design Date: January 21, 2025 I. Summary Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a Consultant Agreement between the City of East Wenatchee and RH2 Engineering for preliminary stormwater design work on 19th Street NE between SR-28 and N Baker Ave . II. Background/History: The City of East Wenatchee is in the process of constructing a regional stormwater facility at the corner of 19th Street NW & NW Cascade Ave. This facility was designed to accommodate all runoff from 19th Street from NW Cascade Ave to Eastmont Ave. The current phase of the project is constructing the facility, and all c ollection/conveyance infrastructure from NW Cascade Ave to SR -28. Regional stormwater facilities tend to offer more water quality benefits, and significantly lower lifetime ownership costs for the City. The East Wenatchee Water District and the Douglas County Sewer District a le rted the City that they each had upcoming work planned for 19th Street NE between SR-28 and N Baker Ave. The City requested that the engineer designing the Water and Sewer additions also provide an estimate to complete a high-level design for the future stormwater main. Completing this work now ensures the future stormwater main has a “reserved” space in the corridor, and that utilities will not need to be relocated. Additionally, the City will be able to utilize surveys already collected by the utilities, reducing the overall cost of the design. The storm work will likely procee d when a corridor project is secured, connecting sidewalk and bike lanes from SR-28 to N Baker Ave. Once full funding for the project is secured this design can be built on. City of 01-21-2025 CIty Council Agenda Packet Page 43 of 148 Figure 1: Design Corridor III. Recommended Action: Authorize Mayor Crawford to execute the Consultant Agreement with RH2 Engineering for the 19th Street NE Stormwater design. IV. Exhibits: 1. Resolution 2025-06 Financial Data Expenditure Required Amount Budgeted Appropriation Required $29,980 $30,000 No 01-21-2025 CIty Council Agenda Packet Page 44 of 148 City of East Wenatchee Resolution 2025-06 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025 -06 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a Consultant Agreement between the City of East Wenatchee and RH2 Engineering for preliminary stormwater design work on 19th Street NE between SR -28 and N Baker Ave. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el v endedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884 - 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute a consultant agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 45 of 148 City of East Wenatchee Resolution 2025-06 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee, at a regul ar meeting thereof on this _____ day of _______________, 2025. The City of East Wenatchee, Washington By ________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________ Bob Siderius, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 46 of 148 1 1/6/2025 8:31:57 AM J:\Data\EW\21-0133\00 Contract\TA 7\TA 7_AGMT_19th St NE Stormwater Improvements_REVISED.docx Task Authorization No.7 City of East Wenatchee General Engineering Services 19th Street NE Stormwater Improvements December 2024 RH2 Project No.EW 210133.07 In accordance with our Professional Services Agreement for 2021 General Engineering Services, dated February 16, 2021, this Task Authorization outlines the Scope of Work for the 19th Street NE Stormwater Improvements. The work will be performed and invoiced in compliance with the terms and conditions listed in the governing Agreement and any issued Contract Amendments. Background The East Wenatchee Water District (District) is currently designing a water main in 19th Street NE from State Route (SR)28 to N Baker Avenue to be constructed in 2025. The Douglas County Sewer District also is designing the replacement of its sewer main along this corridor to be included in the water main project (Figure 1). Figure 1 –19th Street NE Stormwater Improvements The City of East Wenatchee (City) has a 24-inch stormwater pipe stubbed out of the structure leading to the stormwater facility on the northwest corner of 19th Street NE and N Baker Avenue. This stub is for a future extension of the existing 24-inch stormwater pipe west on 19th Street NE to the stormwater piping that is to be installed in 2025 on the west side of SR 28.Currently, the extension is not part of the City’s 6-year Capital Improvement Plan. However, because the corridor along 19th Street NE is narrow and congested with several utilities,the City has asked RH2 Engineering, Inc., (RH2)to develop a preliminary design for this future extension so the stormwater piping corridor can be coordinated with the District’s water main project.Currently, the City plans to wait to finalize design until funding is available to construct the project. General Assumptions Deliverables will be submitted in electronic format (PDF) unless otherwise noted. Services are limited to effort described herein and will be performed to the level of effort identified in the Fee Estimate. This Scope of Work excludes support to locate or obtain funding for construction of the project. Original Page 1 of 5 Pages Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 47 of 148 City of East Wenatchee Task Authorization No.7 General Engineering Services 19th Street NE Stormwater Improvements 2 1/6/25 8:31 AM J:\Data\EW\21-0133\00 Contract\TA 7\TA 7_AGMT_19th St NE Stormwater Improvements_REVISED.docx Task 1 –Project Management Objective: Manage RH2’s project team and prepare monthly invoices. Approach: Provide direction, coordination, and oversight to the RH2 project team. Review and submit monthly invoices. RH2 Deliverables: Monthly invoices. Task 2 –30-Percent Stormwater Design Objective:Prepare 30-percent stormwater design plans and stormwater technical memorandum. Approach: Prepare 30-percent plans to complete approximately 1,400 linear feet (lf)of stormwater improvements along 19th Street NE and across SR 28 utilizing data from previous topographic surveys within the project limits. a)Perform hydrologic modeling for the proposed stormwater pipe.Modeling will include hydraulic grade line analysis, surge analysis in structures, and velocity calculations. b)Evaluate flow splitting for utilizing the existing stormwater pond west of N Baker Avenue. c)Prepare roadway demolition sheets associated with the stormwater improvements. d)Prepare plan and profile stormwater elements to incorporate into the plan sheets. e)Prepare stormwater detail sheets associated with the proposed improvements. f)Provide plan sheets and specifications to the City for review at the 30-percent design stage. Prepare a stormwater technical memorandum that addresses the hydraulic modeling results, as well as system design and capacity. Prepare an Engineer’s opinion of probable construction costs (OPCC). Assumptions: No additional survey data will be required. No upstream basin analysis is required for sizing the piping. The design will assume a 24-inch stormwater pipe is sufficient. No treatment design is required. No curb, gutter, or other stormwater catchment system is part of this Scope of Work. The previously developed traffic control sheets for the water main can be used for the stormwater work. Original Page 2 of 5 Pages Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 48 of 148 City of East Wenatchee Task Authorization No.7 General Engineering Services 19th Street NE Stormwater Improvements 3 1/6/25 8:31 AM J:\Data\EW\21-0133\00 Contract\TA 7\TA 7_AGMT_19th St NE Stormwater Improvements_REVISED.docx Provided by the City: Review comments on the 30-percent design plans. RH2 Deliverables: 30-percent plans. Stormwater technical memorandum. OPCC. Project Schedule RH2 anticipates provision of 30-percent design documents and the technical memorandum no later than May 2025. Subconsultants No subconsultants are anticipated for this Task Authorization. Fee for Services The fee for services shall be on a time and expense basis and shall not exceed $29,980 as shown on the attached Exhibit A,Fee Estimate using 2025 Schedule of Rates and Charges (Exhibit B)without prior written authorization of the City of East Wenatchee. RH2 Engineering, Inc. 300 Simon Street SE, Suite 5 East Wenatchee, WA 98802 City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 SIGNATURE DATE SIGNATURE DATE PRINT NAME & TITLE PRINT NAME &TITLE Original Page 3 of 5 Pages 1/7/2025 Paul R. Cross, Executive Vice President Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 49 of 148 EXHIBIT A Fee Estimate Task Authorization No. 7 City of East Wenatchee General Engineering Services 19th Street NE Stormwater Improvements Dec-24 Description Total Hours Total Labor Total Expense Total Cost Task 1 Project Management 14 3,376$ 84$ 3,460$ Task 2 30-Percent Stormwater Design 109 23,585$ 2,935$ 26,520$ PROJECT TOTAL 123 26,961$ 3,019$ 29,980$ J:\Data\EW\21-0133\00 Contract\TA 7\TA 7_FEE_19th St NE Stormwater Improvements_REVISED.xlsm 1/6/2025 8:31 AM Original Page 4 of 5 Pages Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 50 of 148 RATE LIST RATE UNIT Professional I $172 $/hr Professional II $188 $/hr Professional III $209 $/hr Professional IV $231 $/hr Professional V $246 $/hr Professional VI $263 $/hr Professional VII $287 $/hr Professional VIII $309 $/hr Professional IX $318 $/hr Technician I $133 $/hr Technician II $146 $/hr Technician III $165 $/hr Technician IV $179 $/hr Technician V $197 $/hr Technician VI $215 $/hr Technician VII $234 $/hr Technician VIII $244 $/hr Administrative I $89 $/hr Administrative II $104 $/hr Administrative III $122 $/hr Administrative IV $145 $/hr Administrative V $171 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7000 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT B RH2 ENGINEERING, INC. 2025 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. Original Page 5 of 5 Pages Exhibit A City of East Wenatchee Resolution 2025-06 01-21-2025 CIty Council Agenda Packet Page 51 of 148 East Wenatchee Agenda Bill To: Mayor Crawford and Council From/Presenter: Garren Melton, Public Works Manager Subject: Resolution 2025-07: RH2 Consultant Agreement for 2025 Valley Mall Parkway Overlay – 9t h Street NE to SR-28 Date: January 21, 2025 I. Summary Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a Consultant Agreement between the City of East Wenatchee and RH2 Engineering for engineering and administrative construction management services associated with the Valley Mall Parkway Overlay. II. Background/History: The City of East Wenatchee was awarded $665,767 by the Transportation Im provement Board (TIB) to complete an overlay on Valley Mall Parkway from 9th Street NE to SR-28. The City has selected RH2 Engineering as the most qualified consultant to p rovide engineering services for this project. The City anticipates the design to be completed this Spring, with construction likely being completed during the summer. This project is making a notable shift from the traditional format o f Grant funded City projects. In the past, the City has contracted all engineering services to consultants. This project will have on site inspection provided by City staff, which will allow the City to use the TIB grant to reimburse its in-house costs rather than the cost of a consultant. The total cost for contracted engineering services associated with this project is $74,932.03. That is approximately $45,000 less than the estimated engineering cost listed in the grant application. This difference will be used to reimburse all City staff efforts, and act as an additional buffer on the overall project budget. III. Recommended Action: Authorize Mayor Crawford to execute the Consultant Agreement with RH2 Engineering for Engineering Services associated with the Valley Mall Parkway Overlay. City of 01-21-2025 CIty Council Agenda Packet Page 52 of 148 IV. Exhibits: 1. Resolution 2025-07 Financial Data Expenditure Required Amount Budgeted Appropriation Required $74,932.03 $666,400 No 01-21-2025 CIty Council Agenda Packet Page 53 of 148 City of East Wenatchee Resolution 2025-07 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025 -07 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a Consultant Agreement between the City of East Wenatchee and RH2 Engineering for engineering and administrative construction management services associated with the Vall ey Mall Parkway Overlay. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el v endedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884 - 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute a consultant agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 54 of 148 City of East Wenatchee Resolution 2025-07 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee, at a regul ar meeting thereof on this _____ day of _______________, 2025. The City of East Wenatchee, Washington By ________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________ Bob Siderius, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 55 of 148 Form 190-016 Revised Oct 2001 Page 1 of 22TIB Transportation Improvement Board (TIB)Consultant Agreement TIB PROJECT NUMBER PROJECT PHASE (check one) Design  Construction PROJECT TITLE & WORK DESCRIPTION CONSULTANT NAME & ADDRESS AGREEMENT TYPE (check one)  LUMP SUM $________________________________  COST PLUS FIXED FEE OVERHEAD PROGRESS PAYMENT RATE _________ % OVERHEAD COST METHOD  Actual Cost  Actual Cost Not To Exceed _________ %  Fixed Rate _________ % FIXED FEE $________________________________________  SPECIFIC RATES OF PAY  Negotiated Hourly Rate  Provisional Hourly Rate  COST PER UNIT WORK DBE PARTICIPATION  Yes  No _______________% WBE PARTICIPATION  Yes  No _______________% COMPLETION DATE MAXIMUM AMOUNT PAYABLE THIS AGREEMENT, made and entered into this _____________________ day of _______________________________________, ____________________, between the City/County of _________________________________________________________________________, Washington, hereinafter called the AGENCY, and the above organization hereinafter called the CONSULTANT. The Transportation Improvement Board hereinafter called the TIB, administers the following accounts: Urban Arterial Trust Account funds, Transportation Improvement Account funds, Small City Account funds, and City Hardship Assistance Account funds. WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, with the aid of TIB funds in conformance with the rules and regulations promulgated by the TIB; and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I GENERAL DESCRIPTION OF WORK The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. II SCOPE OF WORK The Scope of Work and project level of effort for this project is detailed in Exhibit B attached hereto, and by this reference made a part of this AGREEMENT. Original Page 1 of 15 Pages x Valley Mall Parkway Overlay, Multiple Locations - 9th Street NE to SR 28. This project includes grinding and overlaying approximately 0.71 miles of Valley Mall Parkway and ADA ramp improvements. RH2 Engineering, Inc., 300 Simon Street SE, Suite 5 East Wenatchee, WA 98802 x x x $74,932.03 City of East Wenatchee $74,932.03x 3-E-161(005)-1 12/31/2025 Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 56 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 2 of 22TIB III GENERAL REQUIREMENTS All aspects of coordination of the work of this AGREEMENT, with outside agencies, groups or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY or such Federal, Community, State, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum number of hours or days notice required shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit B attached hereto and made part of this AGREEMENT. The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, that will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. Goals for Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), and Women-owned Business Enterprises (WBE) if required shall be shown in the heading of this Agreement. The original copies of all reports, PS&E, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All designs, drawings, specifications, documents, and other work products prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for the PROJECT and are property of the AGENCY. Reuse by the AGENCY or by others acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability of legal exposure to the CONSULTANT. IV TIME FOR BEGINNING AND COMPLETION The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY, in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V PAYMENT The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit C attached hereto, and by this reference made part of this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section II, Scope of Work. VI SUBCONTRACTING The AGENCY permits subcontracts for those items of work as shown in Exhibit G to this Agreement. Compensation for this subconsultant work shall be based on the cost factors shown on Exhibit G, attached hereto and by this reference made a part of this AGREEMENT. The work of the subconsultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non-salary costs and fixed fee costs for the subconsultant shall be substantiated in the same manner as outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all applicable provisions of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and subcontractor, any contract or any other relationship. VII EMPLOYMENT The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability, or in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may or might arise under any Worker's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANTs employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full or part time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII NONDISCRIMINATION The CONSULTANT agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading, demotion or transfer, recruitment or any recruitment advertising, layoffs or terminations, rates of pay or other forms of compensation, selection for training, rendition of services. The CONSULTANT understands and agrees that if it violates this provision, this AGREEMENT may be terminated by the AGENCY and further that the CONSULTANT shall be barred from performing any services for the AGENCY now or in the future unless a showing is made satisfactory to the AGENCY that discriminatory practices have terminated and that recurrence of such action is unlikely. During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply with the Regulations relative to nondiscrimination in the same manner as in Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this AGREEMENT. Original Page 2 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 57 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 3 of 22TIB B. NONDISCRIMINATION: The CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, creed, color, sex, age, marital status, national origin or handicap except for a bona fide occupational qualification in the selection and retention of subconsultants, including procurements of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix II of the Regulations. C. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of the CONSULTANTs obligations under this AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, creed, color, sex, age, marital status, national origin and handicap. D. INFORMATION AND REPORTS: The CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY or TIB to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of the CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information the CONSULTANT shall so certify to the AGENCY, or the TIB as appropriate, and shall set forth what efforts it has made to obtain the information. E. SANCTIONS FOR NONCOMPLIANCE: In the event of the CONSULTANTs noncompliance with the nondiscrimination provisions of this AGREEMENT, the AGENCY shall impose such sanctions as it or the Transportation Improvement Board may determine to be appropriate, including, but not limited to: 1. Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or 2. Cancellation, termination or suspension of the AGREEMENT, in whole or in part. F. INCORPORATION OF PROVISIONS: The CONSULTANT shall include the provisions of paragraphs (A) through (G) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any subconsultant or procurement as the AGENCY or the Transportation Improvement Board may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that, in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY to enter into such litigation to protect the interests of the AGENCY, and in addition, the CONSULTANT may request the TIB to enter into such litigation to protect the interests of the TIB. G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply with RCW 49.60.180 prohibiting unfair employment practices and the Executive Orders numbered E.O.70-01 and E.O.66-03 of the Governor of the State of Washington. IX TERMINATION OF AGREEMENT The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for fault on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit F for the type of AGREEMENT used. No payment shall be made for any work completed after ten days following receipt by the CONSULTANT of the Notice of Termination. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. In the event the services of the CONSULTANT are terminated by the AGENCY for fault on the part of the CONSULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination; the cost to the AGENCY of employing another firm to complete the work required and the time which maybe required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made using the formula set forth in the previous paragraph. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANTs failure to perform is without it or its employees fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY in accordance with the provision of this AGREEMENT. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the project, or, dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. The subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCYs concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. In the event this AGREEMENT is terminated prior to completion, the original copies of all reports and other data, PS&E materials furnished to the CONSULTANT by the AGENCY and documents prepared by the CONSULTANT prior to said termination, shall become and remain the property of the AGENCY and may be used by it without restriction. Such unrestricted use, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT.X CHANGES OF WORK The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Original Page 3 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 58 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 4 of 22TIB Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV.XI DISPUTES Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT, provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to the scope of judicial review provided under Washington Case Law.XIIVENUE, APPLICABLE LAW AND PERSONAL JURISDICTION In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior Court of the State of Washington, situated in the county the AGENCY is located in. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county the AGENCY is located in.XIII LEGAL RELATIONS AND INSURANCE The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accord with the laws of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE of Washington, and their officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT’s negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY and the STATE against and hold harmless the AGENCY and the STATE from claims, demands or suits based solely upon the conduct of the AGENCY and the STATE, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT’s agents or employees and (b) the AGENCY and the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the costs to the AGENCY and the STATE of defending such claims and suits, etc. shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents or employees. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The CONSULTANT recognizes that this waiver was specifically entered into pursuant to the provisions of RCW 4.24.115 and was the subject of mutual negotiation. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of an acceptable, supplemental agreement, the CONSULTANT shall provide on-call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor’s failure to perform Its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the STATE. B. General commercial liability insurance in an amount not less than a single limit of one million and 00/100 Dollars ($1,000,000.00) for bodily injury, including death and property damage per occurrence. Excepting the Worker’s Compensation insurance and any professional liability insurance secured by the CONSULTANT, the AGENCY will be named on all certificates of insurance as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within 14 days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million dollars, whichever is the greater unless modified by Exhibit H. In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to them under other provisions of this AGREEMENT, or otherwise in law. XIV EXTRA WORK A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any proposal for adjustment (hereafter referred to as proposal) under this clause within 30 days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a proposal submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the disputes clause. However nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. Original Page 4 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 59 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 5 of 22TIB E. Notwithstanding the terms and condition of paragraphs (a) and (b) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV ENDORSEMENT OF PLANS The CONSULTANT shall place his endorsement on all plans, estimates or any other engineering data furnished by him.XVI TIB AND AGENCY REVIEW The AGENCY and TIB shall have the right to participate in the review or examination of the work in progress. XVIICERTIFICATION OF THE CONSULTANT AND THE AGENCY Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the Agency. XVIII COMPLETE AGREEMENT This document and referenced attachments contains all covenants, stipulations and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX EXECUTION AND ACCEPTANCE This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materials submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. In witness whereof the parties hereto have executed this AGREEMENT as of the day and year first above written. By By Consultant City/County of Original Page 5 of 15 Pages RH2 Engineering, Inc.City of East Wenatchee Paul R. Cross, Executive Vice President Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 60 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 6 of 22TIB EXHIBIT A-1 Certification of Consultant Project No.City/County I hereby certify that I am ____________________________________________________________________________ a duly authorized representative of the firm of __________________________________________________________________________ whose address is ________________________________________________________________________________________________________ and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract. (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of a firm or person in connection with carrying out the contract. (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation or consideration of any kind for, or in connection with procuring or carrying out the contract; except as here expressly stated (if any): I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is in full compliance with requirements of the Board of Professional Registration. I acknowledge that this certificate is to be available to the Transportation Improvement Board (TIB), in connection with this contract involving participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil. Date Signature Certification of Agency Official I hereby certify that I am the AGENCY Official of the City/County of ____________________________________________________, Washington and that the above consulting firm or his/her representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: (a) Employ or retain, or agree to employ or retain, any firm or person, or (b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here expressly stated (if any). I acknowledge that this certificate is to be available to the TIB, in connection with this contract involving participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil. Date Signature Original Page 6 of 15 Pages 1/7/2025 City of East Wenatchee Paul R. Cross RH2 Engineering, Inc., 300 Simon Street SE, Suite 5, East Wenatchee, WA 98802 Paul R. Cross, Executive Vice President City of East Wenatchee, 3-E-161(005)-1 Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 61 of 148 1 1/6/2025 4:23:35 PM J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_SOW_VMP Preservation 9th to SR28.docx EXHIBIT B-1 Scope of Work City of East Wenatchee Valley Mall Parkway Preservation 9th Street NE to State Route 28 January 2025 Background This Scope of Work describes tasks to provide engineering services for the design plans, specifications,and opinion of probable construction cost (OPCC)for grinding and overlaying approximately 0.71 miles of Valley Mall Parkway in East Wenatchee, Washington.This Scope of Work also includes assistance during the project’s bidding phase. The project begins at the intersection of Valley Mall Parkway and 9th Street NE and continues north to the intersection of Valley Mall Parkway and State Route (SR)28. The project limits end at the Washington State Department of Transportation (WSDOT)right-of-way (ROW)extents of SR 28 and Valley Mall Parkway. RH2 Engineering, Inc., (RH2) will work with the City of East Wenatchee (City)to complete the following tasks: Task 1 –Preliminary Roadway Design and Permitting Task 2 –Bid-Ready Plans, Specifications, and OPCC Task 3 –Services During Bidding Task 4 –Project Management Task 5 –Services During Construction (future supplement if desired) Task 1 –Preliminary Roadway Design and Permitting Objective:Submit forms for environmental permits to construct the Valley Mall Parkway improvements. Design overlay road section and Americans with Disabilities Act (ADA) ramp improvements. Approach: Perform a topographic survey of the radius returns at the proposed ramp design locations. Prepare State Environmental Policy Act (SEPA)Checklist.Provide the SEPA Checklist to City Planning staff for completion of a SEPA Determination and subsequent publication.The City will act as the lead agency for the SEPA publication and review process. Develop the proposed roadway section design and technical memorandum.Coordinate with City staff to core the existing roadway.Perform soil testing to obtain a value for the modulus of soil reaction to design an appropriate overlay for the projected traffic loading. Original Page 7 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 62 of 148 City of East Wenatchee Valley Mall Parkway Preservation Exhibit B-1 9th Street NE to State Route 28 Scope of Work 2 1/6/2025 4:23:35 PM J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_SOW_VMP Preservation 9th to SR28.docx Design two (2)ADA ramp improvements at each of the following locations:Valley Mall Parkway and 11th Street NE, an unnamed driveway across from 11th Street NE, Valley Mall Parkway and Adams Street, and the entrance to the Public Utility District (PUD)of Douglas County parking lot. Prepare a preliminary channelization plan.The plan will perpetuate the existing on-street parking that is present today. Prepare 30-percent design plans. Prepare traffic control plans. Prepare 70-percent design plans. Submit 70-percent design plans to local utility agencies.Attend meetings with the PUD of Douglas County, Frontier Communications, and Ziply Communications (Utility Meeting No. 1), the Douglas County Sewer District (Utility Meeting No. 2), East Wenatchee Water District (Utility Meeting No. 3), and Cascade Natural Gas (Utility Meeting No. 4). Assumptions: RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. The existing curb and gutter will be utilized and no stormwater improvements will be required. The City will provide the roadway cores and existing traffic counts. The existing curbs will remain in place. No survey or elevation data will be provided except for the ramp improvements. This Scope of Work does not include any landscaping or irrigation. This Scope of Work assumes no ROW acquisition is needed. Opinions of probable construction costs (OPCC) (aka Engineer’s estimates) are provided as a representation of RH2’s best judgement as a design professional and are supplied as guidance to the City. RH2 has no control over the cost of labor and materials, competitive bidding, or market conditions, and does not guarantee the accuracy of construction cost estimates as compared to actual bids or cost of construction. RH2 is not responsible for the site safety, means and methods, or direction of others in the performance of this Scope of Work. Provided by the City: Roadway cores and traffic counts. RH2 Deliverables: Completed SEPA checklist in electronic PDF. Original Page 8 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 63 of 148 City of East Wenatchee Valley Mall Parkway Preservation Exhibit B-1 9th Street NE to State Route 28 Scope of Work 3 1/6/2025 4:23:35 PM J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_SOW_VMP Preservation 9th to SR28.docx Roadway section design and technical memorandum in electronic PDF. ADA ramp design, preliminary channelization plan, and traffic control plans in electronic PDF. 30-and 70-percent design plans in electronic PDF. Attendance at four (4) meetings with utilities. Task 2 –Bid-Ready Plans, Specifications, and OPCC Objective:Develop bid-ready construction contract plans, specifications, and OPCC (PS&E) to be used for bidding and constructing the project. Approach: Prepare 95-percent design plans. Prepare detail sheets to include roadway sections and ADA ramp layouts. Prepare front-end construction contract documents, including bid forms,City construction contract forms, wage rates, and appendices. Prepare technical specifications, including WSDOT Amendments and WSDOT General Special Provisions. Prepare project-specific special provisions to be used for bidding the proposed improvements.Technical specifications will be based on WSDOT/American Public Works Association (APWA) format. Prepare an OPCC for the proposed improvements based on historical costs of similar projects in the vicinity, where possible. Perform internal quality assurance and quality control (QA/QC) review on the 95-percent PS&E. Prepare and present review plans, front-end and technical specifications, and OPCC for City and Washington State Transportation Improvement Board (TIB)review and approval at the 95-percent design stage. Update the construction contract documents based on City and TIB review comments. Produce bid-ready PS&E. Assumptions: Acceptance of the PS&E is beyond the control of RH2 and the City, and no date is warranted or implied for TIB response or approval. Provided by City: Front-end construction contract documents in Microsoft Word. RH2 Deliverables: 95-and 100-percent PS&E in electronic PDF. Original Page 9 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 64 of 148 City of East Wenatchee Valley Mall Parkway Preservation Exhibit B-1 9th Street NE to State Route 28 Scope of Work 4 1/6/2025 4:23:35 PM J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_SOW_VMP Preservation 9th to SR28.docx Task 3 –Services During Bidding Objective:Assist with bidding the project for award. Approach: Provide clarification and interpretation to the City,as requested,during the advertisement period. Prepare up to two (2) addenda if modifications to the contract documents are deemed warranted by the City during the advertisement period. Attend bid opening. Review bids and prepare a bid summary tabulation.Recommend the lowest qualified bidder based upon the bids received. Assumptions: The City will coordinate and pay for advertisement costs in the newspaper(s) of record. RH2 will utilize QuestCDN for electronic bidding. The City is responsible for construction contract execution. RH2 Deliverables: Advertisement for Bid in electronic PDF. Up to two (2) addenda in electronic PDF. Bid tabulation summary and recommendation of award letter in electronic PDF. Task 4 –Project Management Objective:Monitor Scope of Work and budget,maintain project files and records,and coordinate the project with RH2 staff and subconsultants. Approach: Communicate progress to City staff monthly. Discussions will include an update on the Scope of Work, schedule, and budget. Identify out-of-scope issues.Prepare and review monthly invoices. Attend one (1) review meeting with the City at the 30-percent design phase to discuss design decisions and issues (Meeting No. 1). Attend one (1) review meeting with the City at the 95-percent design phase to discuss the schedule, progress, and design issues (Meeting No.2). Prepare documentation and coordinate with the City and TIB to authorize construction funding. This subtask includes preparing TIB updated cost estimate forms. Provided by the City: Attendance at two (2) design review meetings. Original Page 10 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 65 of 148 City of East Wenatchee Valley Mall Parkway Preservation Exhibit B-1 9th Street NE to State Route 28 Scope of Work 5 1/6/2025 4:23:35 PM J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_SOW_VMP Preservation 9th to SR28.docx RH2 Deliverables: Monthly invoices in electronic PDF. Attendance at two (2) design review meetings with City staff. TIB funding documents in electronic PDF. Project Schedule RH2 is prepared to commence with the work upon written authorization from the City. Bid-ready deliverables are anticipated to be completed in May 2025. RH2 is prepared to provide an amended Scope of Work capturing technical services during construction following design completion,if desired.Construction is anticipated to be completed in the summer of 2025. Original Page 11 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 66 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 10 of 22TIB EXHIBIT C-1 Payment (Lump Sum) A.Lump Sum Agreement Payment for all consulting services for this project shall be on the basis of a lump sum amount as shown in the heading of this AGREEMENT. The maximum amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall not exceed the amount shown in the heading of this AGREEMENT as maximum amount payable unless a supplemental agreement has been negotiated and executed by the AGENCY prior to incurring any costs in excess of the maximum amount payable. B.Monthly Progress Payments Partial payments may be made upon request of the CONSULTANT to cover the percentage of work completed and are not to be more frequent that one (1) per month. C.Final Payment Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT contingent upon receipt of all PS&E, plans, maps notes, reports, and other related documents which are required to be furnished under the AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of all claims for payment which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. D.Inspection of Cost Records The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY and/or the TIB for a period of three years after final payment the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim or audit involving the records is completed. Original Page 12 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 67 of 148 EXHIBIT D-1 Fee Estimate City of East Wenatchee Valley Mall Parkway Preservation 9th Street NE to State Route 28 Jan-25 Description Principal Project Manager Staff Engineer Staff Engineer Senior GeoEngineer Staff Geologist Project Accounting Administrative Support Total Hours Total RH2 Labor Total ALL Hours Total ALL Labor Total Expense Total Cost Task 1 Preliminary Roadway Design and Permitting 8 18 8 120 16 8 -2 180 40,208$ 40,208$ 4,525$ 44,733$ 1.1 Perform topographic survey or radius returns 1 -8 -----9 1,791$ 9 1,791$ 265$ 2,056$ 1.2 Prepare SEPA Checklist 1 2 -8 ---1 12 2,678$ 12 2,678$ 287$ 2,965$ 1.3 Develop roadway section design and technical memorandum 1 2 -8 16 8 -1 36 8,262$ 36 8,262$ 427$ 8,689$ 1.4 Design ADA ramp improvements 1 2 -40 ----43 9,413$ 43 9,413$ 1,335$ 10,748$ 1.5 Prepare channelization plan 1 2 -8 ----11 2,533$ 11 2,533$ 283$ 2,816$ 1.6 Prepare 30-percent plans 1 2 -20 ----23 5,113$ 23 5,113$ 678$ 5,791$ 1.7 Prepare traffic control plans 1 2 -16 ----19 4,253$ 19 4,253$ 546$ 4,799$ 1.8 Prepare 70-pcercent plans 1 2 -20 ----23 5,113$ 23 5,113$ 678$ 5,791$ 1.9 Submit plans and attend utility coordination meetings -4 ------4 1,052$ 4 1,052$ 26$ 1,078$ Task 2 Bid-Ready Plans, Specifications, and OPCC 6 28 -48 ---8 90 20,566$ 20,566$ 1,834$ 22,400$ 2.1 Prepare 95-percent plans -2 -20 ----22 4,826$ 22 4,826$ 671$ 5,497$ 2.2 Prepare detail sheets -2 -16 ----18 3,966$ 18 3,966$ 539$ 4,505$ 2.3 Prepare front-end documents -8 -----4 12 2,684$ 12 2,684$ 67$ 2,751$ 2.4 Prepare technical specifications -8 ------8 2,104$ 8 2,104$ 53$ 2,157$ 2.5 Prepare OPCC -1 -4 ----5 1,123$ 5 1,123$ 138$ 1,261$ 2.6 Perform internal QA/QC review 4 2 ------6 1,674$ 6 1,674$ 42$ 1,716$ 2.7 Prepare PS&E for City and TIB review 1 3 ------4 1,076$ 4 1,076$ 27$ 1,103$ 2.8 Prepare bid-ready PS&E 1 2 -8 ---4 15 3,113$ 15 3,113$ 298$ 3,411$ Task 3 Services During Bidding 3 6 -6 ---1 16 3,874$ 3,874$ 262$ 4,136$ 3.1 Provide clarification to the City during bidding 1 2 -2 ----5 1,243$ 5 1,243$ 86$ 1,329$ 3.2 Prepare addenda 1 2 -4 ----7 1,673$ 7 1,673$ 152$ 1,825$ 3.3 Attend bid opening -1 ------1 263$ 1 263$ 7$ 270$ 3.4 Provide bid tabulation and recommendation 1 1 -----1 3 695$ 3 695$ 17$ 712$ Task 4 Project Management 4 6 -3 --1 -14 3,493$ 3,493$ 170$ 3,663$ 4.1 Communicate progress with City staff 1 2 ----1 -4 935$ 4 935$ 23$ 958$ 4.2 Attend review meetings 2 2 -2 ----6 1,530$ 6 1,530$ 93$ 1,623$ 4.3 Prepare TIB funding documents 1 2 -1 ----4 1,028$ 4 1,028$ 53$ 1,081$ PROJECT TOTAL 21 58 8 177 16 8 1 11 300 68,141.00$ 300.00$ 68,141.00$ 6,791.03$ 74,932.03$ J:\Data\EW\_BusDev\2025 Valley Mall Parkway Preservation\PSA_FEE_VMP Preservation 9th to SR28.xlsx 1/6/2025 4:27 PM Original Page 13 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 68 of 148 RATE LIST RATE UNIT Professional I $172 $/hr Professional II $188 $/hr Professional III $209 $/hr Professional IV $231 $/hr Professional V $246 $/hr Professional VI $263 $/hr Professional VII $287 $/hr Professional VIII $309 $/hr Professional IX $318 $/hr Technician I $133 $/hr Technician II $146 $/hr Technician III $165 $/hr Technician IV $179 $/hr Technician V $197 $/hr Technician VI $215 $/hr Technician VII $234 $/hr Technician VIII $244 $/hr Administrative I $89 $/hr Administrative II $104 $/hr Administrative III $122 $/hr Administrative IV $145 $/hr Administrative V $171 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7000 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT D-1 Continued RH2 ENGINEERING, INC. 2025 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. Original Page 14 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 69 of 148 Transportation Improvement Board (TIB) Consultant Agreement Form 190-016 Revised Oct 2001 Page 19 of 22TIB EXHIBIT F-1 Payment Upon Termination of Agreement by the Agency Other than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus and direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. Original Page 15 of 15 Pages Exhibit A City of East Wenatchee Resolution 2025-07 01-21-2025 CIty Council Agenda Packet Page 70 of 148 East Wenatchee Council Agenda Bill To: Mayor Crawford and Council From/Presenter : Garren Melton, Public Works Director Subject: Resolution 2025-09: Amending the Project List for the East Wenatchee Transportation Benefit District Date: January 21, 2025 I. Summary Title: A Resolution of the City of East Wenatchee, Washington amending the project list for the East Wenatchee Transportation Benefit District (TBD). II. Background/History: The City’s TBD Fund is used to fund a wide range of projects, and is generally updated annually to address emerging needs, or if Grant funds were secured that required restructuring the planned project list. The priority for the East Wenatchee TBD is to leverage the most funds possible to improve East Wenatchee’s streets. This update adds Valley Mall Parkway to the 2025 project list after receiving a $665,767 grant from TIB towards the project. Two other projects initially planned for 2025 were moved to 2026 to accommodate the Water Districts capital project schedule. This year’s proposed schedule includes an estimated $312,500 towards roadway improvement and planning projects. Specifically, 2025 projects include: - Annual Pavement rating updates - $15,000 - Valley Mall Parkway Overlay - $117,500 (City Match) - N Kentucky Ave Loan Payment - $180,000 Total: $312,500 This year’s program is intentionally restrained to accommodate a larger than usual project year in 2026, which includes overlays, a large grant match for 5th Street NE improvements, and a sizeable contribution to the North Kentucky Ave design project. 2027 and 2028 also have a placeholder in anticipation of N Kentucky Ave moving to construction. If adequate Grant funding is acquired TBD dollars will be sp ent on pavement preservation in other areas of the City. City of 01-21-2025 CIty Council Agenda Packet Page 71 of 148 III. Recommended Action: Repeal Resolution 2024-40 and approve Resolution 2025-09, amending the project list for the East Wenatchee Transportation Benefit District . IV. Exhibits: 1. Resolution 2025-09 2. Previous Project List 01-21-2025 CIty Council Agenda Packet Page 72 of 148 City of East Wenatchee Resolution 2025-09 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 3 RESOLUTION NO. 2025-09 A RESOLUTION OF THE CITY OF EAST WENATCHEE, WASHINGTON UPDATING THE CITY’S RESIDENTIAL STREET OVERLAY PROGRAM. 1. Alternate format. 1.1. Para leer este documento en un formato alternativo (español, Braille, leer en voz alta, etc.), comuníquese con la secretaria de la Ciudad en alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east -wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Repeal Resolution 2024-40. This resolution repeals the Transportation Benefit District R esolution 2024-40. 4. Designation of Transportation Improvement Projects. The East Wenatchee City Council designates the transportation improvement projects set forth in Exhibit A as the projects the City intends to finance with the revenue generated by the 0.1% sales and use tax it imposed. The City Council may update the improvement projects set forth in Exhibit A from time to time. Allowable expenses of an improvement project include all necessary expenses for: acquisition of property; inspection and testing; administration and relocation; and all design, engineering, legal, financial, architectural, and planning costs. The cost of replacing equipment is not an allowable expense. Exhibit A City of East Wenatchee Resolution 2025-09 01-21-2025 CIty Council Agenda Packet Page 73 of 148 City of East Wenatchee Resolution 2025-09 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 3 5. Cost of Improvement Projects. The City Council estimates the cost of the improvement projects will be about $3.59 Million. 6. Priority of Improvement Projects. Although Exhibit A sets forth the anticipated order that the improvement projects will be completed, the City Council retains discretion to determine the exact location and specifications of an improvement project, as well as the timing, order and manner of completing and improvement project. If the City Council complies with its material change policy and if the City Council complies with the notice, hearing, and other procedures described in Chapter 36.73 (including RCW 36.73.050(2)(b), the City Council may alter; make substitutions to and amend the description of an improvement project as it determines is in the best interests of the City. 7. Severability. If a court of competent jurisdiction declares any provision in this Resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 8. Effective Date. This Resolution becomes effective immediately. Exhibit A City of East Wenatchee Resolution 2025-09 01-21-2025 CIty Council Agenda Packet Page 74 of 148 City of East Wenatchee Resolution 2025-09 with Exhibit A Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 3 of 3 Passed by the City Council of East Wenatchee, at a regul ar meeting thereof on this _____ day of ____________, 2025. CITY OF EAST WENATCHEE, WASHINGTON By _________________________________ Jerrilea Crawford, Mayor ATTEST: ___________________________ Laura Leon, City Clerk Approved as to form only: ___________________________ City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________ Exhibit A City of East Wenatchee Resolution 2025-09 01-21-2025 CIty Council Agenda Packet Page 75 of 148 Construction Annual Year Project Name From To Year Cost Program Cost 2025 Pavement Ratings NA NA 15,000$ 15,000$ 2025 Valley Mall Parkway 9th St NE SR 28 117,500$ 117,500$ 2025 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 312,500$ 2026 Pavement Ratings NA NA 10,000$ 10,400$ 2026 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 87,360$ 2026 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$ 2026 Eastmont Ave 9th St NE 15th St NE 145,000$ 150,800$ 2026 5th St NE N Baker Ave N Kentucky Ave 500,000$ 500,000$ 2026 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 1,136,560$ 2027 Pavement Ratings NA NA 10,000$ 10,816$ 2027 Pavement Preservation TBD TBD 300,000$ 300,000$ 2027 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 490,816$ 2028 Pavement Ratings NA NA 15,000$ 16,873$ 2028 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 2028 Pavement Preservation TBD TBD 250,000$ 250,000$ 446,873$ 2029 Pavement Ratings NA NA 10,000$ 11,699$ 2029 N Colorado Ave 3rd St NE Colby Ct 240,000$ 280,766$ 2029 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 263,218$ 2029 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 71,361$ 2029 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 807,044$ 2030 Pavement Ratings NA NA 10,000$ 12,167$ 2030 N Ashland Ave 13th St NE 15th St NE 75,000$ 91,249$ 2030 14th St NE Arbor Terrace N Baker Ave 165,000$ 200,748$ 2030 N Aurora Ave 14th St NE 15th St NE 78,000$ 94,899$ 399,062$ Total:3,592,855.30$ 2024 Cost Estimate Transportation Benefit District Project List and Schedule Exhibit A City of East Wenatchee Resolution 2025-09 01-21-2025 CIty Council Agenda Packet Page 76 of 148 Transportation Benefit District Project List and Schedule Construction Annual Year Project Name From To Year Cost Program Cost 2024 Pavement Ratings NA NA 15,000$ 15,000$ 2024 Safe Streets for All NA NA 60,000$ 60,000$ 2024 Parkroy Place S Iowa Ave S Jarvis Ave 116,000$ 116,000$ 2024 TIB CS - 3rd Street NE N Georgia Ave N Hanford Ave 72,000$ 72,000$ 2024 Highline Drive RAB Simon Street 1st Street SE 30,000$ 30,000$ 293,000$ 2025 Pavement Ratings NA NA 15,000$ 15,600$ 2025 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 87,360$ 2025 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$ 2025 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 490,960$ 2026 Pavement Ratings NA NA 15,000$ 16,224$ 2026 N Colorado Ave 3rd St NE Colby Ct 240,000$ 259,584$ 2026 5th St NE N Baker Ave N Kentucky Ave 500,000$ 540,800$ 2026 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 996,608$ 2027 Pavement Ratings NA NA 15,000$ 16,873$ 2027 Pavement Preservation TBD TBD 300,000$ 300,000$ 2027 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 496,873$ 2028 Pavement Ratings NA NA 15,000$ 17,548$ 2028 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 2028 Pavement Preservation TBD TBD 300,000$ 300,000$ 497,548$ 2029 Pavement Ratings NA NA 15,000$ 18,250$ 2029 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 273,747$ 2029 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 74,216$ 2029 N Ashland Ave 13th St NE 15th St NE 75,000$ 91,249$ 2029 14th St NE Arbor Terrace N Baker Ave 165,000$ 200,748$ 2029 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 2029 N Aurora Ave 14th St NE 15th St NE 78,000$ 94,899$ 933,108$ Total:3,708,096.98$ 2024 Cost Estimate Pr o p o s e d t o b e r e p e a l e d Exhibit A City of East Wenatchee Resolution 2025-09 01-21-2025 CIty Council Agenda Packet Page 77 of 148 East Wenatchee Council Agenda Bill To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO Subject: Wellness Committee Policies & Procedures Date: January 21, 2025 I. Summary Title: Updating the Administrative Policy and Procedures for the Healthy Worksite Wellness Program. II. Background/History: The Association of Washington Cities (AWC) offers a reduction in insurance premiums to cities who have worksite wellness programs and whose staff are active in the program. According to AWC, those employees have fewer healthcare claims, tend to miss fewer days of work, and are more likely to be more engaged and productive at work. The Wellness Committee was formed in 2013 and these updated Policies and Procedures will help the Committee continue to function in their capacity. These changes update the frequency of the Committee meetings and removes any specific names, replacing them with positions or titles. III. Recommended Action: Motion to approve Resolution 2025-11, repealing the previous Administrative Wellness Policy and Procedures for the Health and Safety Worksite Wellness Program and adopt the 2025 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program. IV. Exhibits: 1. Resolution 2025-11, including Exhibit A. 2. 2020 Administrative Policy and Procedures for the Health and Safety Worksite Wellness Program. Financial Data Expenditure Required Amount Budgeted Appropriation Required $0 $0 No City of 01-21-2025 CIty Council Agenda Packet Page 78 of 148 City of East Wenatchee Resolution 2025-11 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025-11 A Resolution of the City of East Wenatchee, Washington, updating the Wellness Policies and Procedures to support the City’s Wellness Program. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con la administradora municipal de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. The City of East Wenatchee is a non-charter code City duly incorporated and operating under the laws of the State of Washington. 2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee (“City Council”) to organize and regulate its internal affairs. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Action. The City Council hereby adopts the updated Wellness Policies and Procedures as reflected in the attachment, exhibit “A”. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective Date. This Resolution becomes effective immediately. 01-21-2025 CIty Council Agenda Packet Page 79 of 148 City of East Wenatchee Resolution 2025-11 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee at a regular meeting thereof on this 21st day of January, 2025. The City of East Wenatchee, Washington By Jerrilea Crawford, Mayor Attest: Anna Laura Leon, City Clerk Approved as to form only: Robert R. Siderious, City Attorney File with the City Clerk: Passed by the City Council: Effective Date: 01-21-2025 CIty Council Agenda Packet Page 80 of 148 City of East Wenatchee Administrative Policy and Procedures Health and Safety Worksite Wellness Program This Policy repeals all previous Policy and Procedures for the Health and Safety Worksite Wellness Program. Background According to the Association of Washington Cities (“AWC”), an employee who participates in worksite wellness programs tends to have fewer health care claims and tends to miss fewer days of work due to injury or illness. Additionally, the City believes that an employer- sponsored wellness program will enhance the lives of its employees and their families, increase job performance, improve morale, and reduce health care utilization. By Resolution 2013-01, the City Council established an Employee Health Promotion Program (“Program”). The purpose of the Program is to develop, promote, and carry out those policies, programs, and activities that improve the health and wellbeing of City employees, contribute to a healthy work environment, and provide employees with sufficient information to make informed decisions. Formation of the East Wenatchee Wellness Advisory Committee The City of East Wenatchee hereby forms a Wellness Advisory Committee. The purpose of the Committee is to: (1) Administer the City’s Worksite Wellness Program; and (2) Direct, organize, and implement voluntary, wellness group programs and events. Members of the Committee The Mayor appoints a department head as the Program Coordinator of the City’s Wellness Program and as the Chair of the Wellness Committee for a two-year term. The Mayor appoints the following individuals also serve on the Committee for one-year terms: •One member of the City Council; •One employee of the Police Department; •One employee of the Municipal Court; •One employee of the Street Department; •One other City employee. •At the Mayor’s discretion, they may appoint additional members to the Committee. Exhibit A 01-21-2025 CIty Council Agenda Packet Page 81 of 148 Mission & Goals The mission of the Committee is to provide information and education that may help to prevent and reduce illness and injury, reduce absenteeism, promote better morale and well- being, and enhance job productivity among City of East Wenatchee personnel. The goal of the program is to encourage and help each employee to make good health care choices, which in turn help to keep health care costs down. All employees may attend wellness activities during the workday, as long it has been approved by their Supervisor and a reasonable accommodation can be made. Participation The City of East Wenatchee’s Wellness Program is for all City employees and their immediate families. Participation in the Wellness Program is encouraged; employees shall participate in activities both on and off work hours on a volunteer basis. The City will not require any employee to participate, deny any employee who does not participate in the wellness program access to health coverage or prohibit employee choice in health plans and will not take any other adverse action or retaliate against, interfere with, coerce, intimidate, or threaten any employee who chooses not to participate in a wellness program or fails to achieve certain health conditions. All employees who are members of the AWC (Association of Washington Cities Trust) and covered under medical benefits through employment by the City of East Wenatchee may participate in incentive awarded programs of AWC sponsored programs and events. Non- AWC benefited employees are encouraged and allowed to participate in wellness events but may not receive AWC funded incentive awards. Typically, other incentives may be awarded to non-benefited employees. • Spouses may participate in some of the programs sponsored by AWC, • Eligible dependents may participate in some programs offered by the City, • Some programs will be offered during work time such as luncheons, Bingo, etc, • All programs will include an evaluation for employees or spouses to complete. Scope This policy applies to all City of East Wenatchee employees, elected officials and appointed officials. Policy The City of East Wenatchee will administer and operate a wellness program within the scope of the AWC Worksite Wellness Program. Furthermore, it is the policy of the City to provide a supportive working environment to help wellness programs and participants succeed. The benefits of helping the City workforce improve their lifestyles and general wellness are substantial for both the employer and the employee. 01-21-2025 CIty Council Agenda Packet Page 82 of 148 Participation Committee Member Requirements/Expectations A Committee Member acts as a liaison between the Wellness Program, City departments and the employees. Members will assist in identifying and reducing potential program barriers and in strengthening support for the Wellness Program. Members will also assist in the organization, promotion and execution of the planned wellness events throughout the year. All members of the Wellness Advisory Committee will be allowed sufficient work time to meet and fulfill their duties. Wellness Committee Meetings A Wellness Committee Meeting will be held at least once a quarter, at the discretion of the Program Coordinator. AWC Training Throughout the year, AWC offers training events at different locations throughout the state. Participation in the AWC Worksite Wellness Program may necessitate both voluntary and required training. The City will allow up to two wellness committee members to attend training each year. The committee members will share information about what was learned at the training with the Committee. Review The City should review and update this policy each year. 01-21-2025 CIty Council Agenda Packet Page 83 of 148 CITY OF EAST WENATCHEE COUNCIL AGENDA BILL To: Mayor and Council. From/Presenter: Curtis Lillquist, AICP, Community Development Director Subject: Resolution 2025-12, Consultant service agreement with SCJ Alliance. Date: January 16, 2025 I. Summary Title: Resolution 2024-32, authorizing the mayor to execute a consultant service agreement with SCJ Alliance for an amount not to exceed $125,000 for the 2026 periodic update. II. Background/History: RCW 36.70A.130(5)(c) requires that the city review, and if needed, revise their comprehensive plans and development regulations to ensure the plans and regulations comply with the requirements of the Growth Management Act by June 30, 2026. The state legislature has allocated grant funds to jurisdictions to perform this work. The city was awarded a $125,000, noncompetitive, no match grant for planning work in 2025 and 2026. The grant funds allow the city to hire a consultant to help staff perform comprehensive plan/code review, public outreach and develop any necessary new comprehensive plan and code language. City funds will be expended on city staff time for the project. Using the MRSC Roster, request for proposal (RFP) notices and details were emailed to five firms on October 17, 2024. These firms were; AHBL, Inc., BERK Consulting, Inc., Makers Architecture and Urban Design, Maul Foster & Alongi, Inc., and SCJ Alliance. The RFP deadline for submittal was November 12, 2024. No proposals were received during the initial open period. The opening was extended to November 27, 2024. SCJ Alliance was the only firm to submit a proposal. SCJ Alliance is a multidisciplinary firm headquartered in Lacey, WA with branch offices in Wenatchee and Spokane and is familiar with the Wenatchee Valley having worked on numerous public and private sector projects. 01-21-2025 CIty Council Agenda Packet Page 84 of 148 III. Recommended Action: Motion to approve Resolution 2024-32 authorizing the Mayor to execute a consultant service agreement with SCJ Alliance for an amount not to exceed $125,000 for the 2026 periodic update. IV. Exhibits: Consultant Services Agreement with SCJ Alliance for 2026 periodic update. Financial Data: Expenditure Required Amount Budgeted Appropriation Required $125,000 $125,000 $ 0 01-21-2025 CIty Council Agenda Packet Page 85 of 148 City of East Wenatchee Resolution No. 2025-12 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev. 1). Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025-12 A Resolution of the City of East Wenatchee, Washington, authorizing the Mayor to execute a consultant services agreement with SCJ Alliance for work related to the 2026 periodic update. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,etc.), póngase en contacto con la administradora municipal al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. The City of East Wenatchee is a non-charter code City duly incorporated andoperating under the laws of the State of Washington. 2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee(“City Council”) to organize and regulate its internal affairs. 3.Recitals. 3.1. RCW 36.70A.130 (Growth Management Act) requires that the city takeaction to review and, if necessary, revise their comprehensive plans and development regulations to ensure that the plan and regulations comply with the Growth Management Act. 3.2. At their December 17, 2024, meeting, the City Council approved an interagency agreement with the Washington State Department of Commerce to receive grant funds to support work on the 2026 periodic update for FY25. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: Section 1: Purpose. To authorize the Mayor to execute a Consultant Services Agreement with SCJ Alliance for work related to the 2026 periodic update as set forth in Exhibit A. Section 2: Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 01-21-2025 CIty Council Agenda Packet Page 86 of 148 City of East Wenatchee Resolution No. 2025-12 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A- 16 Rev. 1). Page 2 of 2 Section 3: Effective Date. This resolution becomes effective immediately. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 21st day of January 2025. CITY OF EAST WENATCHEE, WASHINGTON By _________________________________ Jerrilea Crawford, Mayor ATTEST: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________ Robert R. Siderius City Attorney FILED WITH THE CITY CLERK: __________ PASSED BY THE CITY COUNCIL: __________ EFFECTIVE DATE: __________ 01-21-2025 CIty Council Agenda Packet Page 87 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 1 CONSULTANT SERVICE AGREEMENT This agreement is made, effective as of January 21, 2025, by and between The City of East Wenatchee (“City”) and Shea, Carr & Jewell, Inc (dba SCJ Alliance) (“Consultant”). City and Consultant agree as follows: SECTION 1 – SERVICES 1.1 Services. Consultant is being retained pursuant to this Agreement for purposes of the 2026 Periodic Update to the Greater East Wenatchee Area Comprehensive Plan and development regulations. Services are subject to the City receiving grant funding from the Washington State Department of Commerce for the periodic update. Consultant is not being retained as an employee of City and the parties agree that nothing in this agreement and no performance under this agreement will cause Consultant to become an employee of City. Consultant shall perform its services for City in a good and competent manner and shall provide all services in full compliance with the terms and conditions of this Agreement, exercising that Consultant skill and care which is consistent with customary practice. 1.2 Scope of Services. Consultant’s services shall consist of providing that scope of work as identified in the Contracted Services & Scope of Work proposal, attached as Exhibit “A”, under the direction of the mayor or her designee, in a manner consistent with accepted professional practices for other similar services. Consultant will provide progress briefings to City’s Community Development Director as necessary, however, no less frequently than one a month. 1.3 Time of Performance. Consultant’s Services shall commence on January 21, 2025 and continue until work in Exhibit A is complete or June 30, 2026 unless earlier terminated in accordance with Section 3 below. SECTION 2 – COMPENSATION 2.1 Compensation. Consultant is expected to complete the Scope of Services at a cost not to exceed $125,000.00 which is funded by Washington Department of Commerce Periodic Update Grants divided into FY 2025 and FY 2026. The proposed budget is attached to this Agreement as Exhibit A. 2.1.1 City will pay Consultant, for invoiced services furnished in compliance with the terms of this agreement, a total cost not to exceed the amount set forth in section 2.1 above. Consultant will submit invoices to City no more frequently than once per month. City will pay consultant within 45 calendar days following its receipt of each invoice. The Consultant will also submit a final invoice upon completing all services. 2.2 Taxes and Withholdings. Consultant shall be exclusively liable for the payment to the appropriate governmental authority of all required contributions and 01-21-2025 CIty Council Agenda Packet Page 88 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 2 taxes, including taxes imposed under the provisions of any unemployment insurance, Social Security or pension plan insofar as the taxes pertain to the work performed under this Agreement. City shall not be responsible for any Consultant/employer required tax payments or withholdings relating to Consultant’s performance of work. SECTION 3 – TERMINATION 3.1 Termination. The failure of Consultant or City to fully conform with all the terms and conditions of this Agreement shall constitute a default. If Consultant or City have failed to cure any default within five (5) business days after receipt of written notice specifying the default, Consultant or City, in addition to all other remedies available to it, may terminate this Agreement. In the event of termination for default of Consultant, City may have the work taken over and completed by a Consultant of its choosing. In the event of a default, Consultant shall deliver to City upon five (5) days written notice all finished or unfinished documents, data, studies, reports and the like prepared by the Consultant. Upon termination or default by City, Consultant may suspend performance of services under this Agreement. In the event of this suspension of services, Consultant shall have no liability to City for delay or damage caused City because of such suspension of services and Consultant shall be compensated for services properly performed prior to termination. Upon termination for cause, Consultant shall only be paid for the reasonable value of services rendered to the point of termination. 3.2 Termination for Convenience. City may terminate this Agreement without cause upon thirty (30) days written notice. Upon receipt of notice of termination, Consultant shall immediately cease performing services. In the event of termination of this Agreement in accordance with this paragraph, Consultant’s sole compensation shall be for services performed to the date of the receipt of notice of termination. SECTION 4 – OWNERSHIP OF DOCUMENTS 4.1 Ownership of Documents. All information, reports, charts, documents, data, programs, information, concepts, and the like made available to Consultant by City or generated and delivered in the course of performing services for City are the exclusive property of City. 4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1 above shall be considered proprietary and confidential and shall not be disclosed to any third person or entity by Consultant except with the prior written approval of City. In addition, information may be provided to Consultant that would otherwise be considered proprietary confidential and not subject to disclosure. Consultant agrees to maintain such information confidential without the express written approval of City or lawful subpoena or court order. In the event that Consultant receives a lawful subpoena or court order for production of information that would be considered proprietary or confidential, Consultant shall immediately notify City so that City will have the opportunity to seek a protective order if appropriate. 01-21-2025 CIty Council Agenda Packet Page 89 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 3 4.3 Production of Relevant Information. City shall furnish to Consultant all applicable information available to City reasonably required for the proper performance of the Services. Consultant shall be entitled to reasonably rely upon the information provided by City. SECTION 5 – NOTICES Any notice provided for or concerning this Agreement shall be in writing. Notice shall be considered given either when delivered in person to the recipient or upon receipt by registered U.S. Mail or by email to the following address: NOTICE TO CITY: Curtis Lillquist, AICP City of East Wenatchee 271 9th St NE East Wenatchee WA 98802 509-884-5396 clillquist@eastwenatcheewa.gov NOTICE TO CONSULTANT: William Grimes, AICP Shea, Carr & Jewell, Inc (dba SCJ Alliance) 108 N Washington, Suite 300 Spokane WA 99201 509-835-3770 Bill.grimes@scjalliance.com or to such other address, phone number or email as directed by City or Consultant. SECTION 6 – ASSIGNMENT OF RIGHTS The rights and obligations of each party under this Agreement may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party, Assignment and/or transfer of rights under this agreement may be denied for any reason in the sole discretion of the party requested to approve assignment. SECTION 7 – GENERAL PROVISIONS 7.1 Dispute Resolution. In the event of a dispute, the parties agree to resolve the dispute by binding arbitration conducted pursuant to RCW 7.04A. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the state of Washington. Venue shall be in Douglas County, state of Washington. The substantially prevailing party shall 01-21-2025 CIty Council Agenda Packet Page 90 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 4 be entitled to recover all costs of suit and collection, including but not limited to, reasonable attorney fees, lodging and meals, and travel. 7.2 Indemnification. 7.2.1 Contractor Indemnification. Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, and employees harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney’s fees, costs, and/or litigation expenses arising from, resulting from, or in connection with negligent acts, errors or omissions of Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, Contractor's liability, including the duty and cost to defend, hereunder is only to the extent of Contractor's negligence. Contractor must ensure that each sub-contractor agrees to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor’s work when completed is not grounds to avoid any of these covenants of indemnification. 7.2.2 City Indemnification. The City agrees to release, indemnify, defend and hold Contractor, its officers, directors, shareholders, partners, employees, and sub- contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney’s fees, costs, and/or litigation expenses arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 7.2.3 Insurance. Contractor must carry insurance for liability which may arise from or in connection with the performance of the Services or work by Contractor, its agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination. Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: 7.2.3.1 Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. 01-21-2025 CIty Council Agenda Packet Page 91 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 5 7.2.3.2 Workers’ compensation and employer’s liability insurance in amounts sufficient pursuant to the laws of the State of Washington. 7.2.3.3 Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum-combined-single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 7.2.3.4 Professional liability insurance with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of Contractor. SECTION 8 – NO WAIVER The failure of either party to this Agreement to insist upon performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as thereafter waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. SECTION 9 – EFFECT OF PARTIAL INVALIDITY The invalidity of any portion of this Agreement may not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the removal of the invalid provision. SECTION 10 – MODIFICATION OF AGREEMENT Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by an authorized representative of each party. 01-21-2025 CIty Council Agenda Packet Page 92 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 6 SECTION 11 – ENTIRE AGREEMENT This Agreement shall constitute the entire Agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. The undersigned represent that they each are authorized to execute this agreement respectively on behalf of City and Consultant. CITY ___________________________________ By Jerrilea Crawford, Mayor, City of East Wenatchee Dated: _____________________________ CONSULTANT ___________________________________ By: William Grimes, AICP Principal, Shea, Carr & Jewell, Inc (dba SCJ Alliance) Dated: _____________________________ 01-21-2025 CIty Council Agenda Packet Page 93 of 148 CONSULTANT SERVICE AGREEMENT – 2026 PERIODIC UPDATE SCJ ALLIANCE Page 7 Exhibit A Scope of Work and Budget Note: The individual section and step costs may be adjusted by agreement between the City and the Consultant provided the contract amount in Section 2 of this Agreement is not exceeded. 01-21-2025 CIty Council Agenda Packet Page 94 of 148 EastWenatchee Periodic Update Scope This scope of work conforms generally to the Commerce grant the City has received for this update, categorizing our work phases to coincide with the grant's work tasks and timing. We have also designed this work to fit within the available grant resources, anticipating a close partnership between the consultant and city staff to accomplish the full periodic update within the available budget. This translates to expectations of staff commitment, assisting with drafting portions of the plan, reviewing draft products, coordinating meeting logistics, contributing to the project website, answering public questions about the plan and process, drafting portions of critical areas and development regulations amendments, and providing other support as maybe necessary to manage this project through plan adoption. We will coordinate with the City to ensure deliverables and the pace of work will coincide with the grant's requirements. Phase 1: Public Participation The public participation effort will span both fiscal years, with the early tasks focused on amending the City's public participation plan, conducting up to eight orientation interviews with individuals or small groups identified by staff, developing and managing a bilingual project website, developing and administering a bilingual online survey targeting youth, seniors, and Spanish-language households, and conducting up to two public workshops, one each on vision and planning options. The engagement effort in fiscal year 2026 will provide a community open house on the plan's initiatives and proposed implementation strategies, a summary of the engagement effort, and a public and agency comment matrix, categorizing comments bytopicand linking them to relevant, comprehensive plan policies. This effort will be collaborative. We will work closely with staff to support coordinating workshop logistics, public notice, outreach, venue selection, and scanning of workshop and open house materials at the conclusion of each event. We may also rely on city staff to assist with Spanish-language translation for in-person events. SCJ will coordinate with local Native American tribes to invite their formal participation in the process, too, ensuring the process remains open at all levels for their involvement. Deliverables: 1. Updated participation plan (Commerce deliverable 1.1) 2. Orientation interviews and summary (Commerce deliverable 1.1) 3. Vision and priorities workshop and summary (Commerce deliverable 1 .1) Exhibit A 01-21-2025 CIty Council Agenda Packet Page 95 of 148 4. Planning scenarios workshop and summary (Commerce deliverable 6.1) 5. Plan implementation open house and summary (Commerce deliverable 6.1) 6. Project website (English/Spanish) 7. Online survey (English/Spanish) and summary (Commerce deliverable 6.1) 8. Engagement summary (Commerce deliverable 6.1) 9. Public/agency comment matrix (Commerce deliverable 6.1) Phase 2: Plan Audit and Background We will review the existing comprehensive plan and its amendments, summarize the various policy changes since its Latest comprehensive update, and assess GMA compliance based on the Commerce checklist. We will also prepare a community profile for inclusion in the plan, summarizingthe community's demographic and socio-economic status. Deliverabtes: • Draft Commerce checklist (Commerce deliverable 1.2) Community profile report (Commerce deliverable 1.2) Phase 3: Draft Comprehensive Plan Update We will prepare a final Commerce checklist based on staff comments on the draft and then consolidate comprehensive plan policy into a policy framework, identifying those policies needing to be revised to comply with GMA requirements and those which maybe duplicates of or internally inconsistent with other plan policies. We will then work with staff to draft an updated comprehensive plan, focusing on consultant efforts in the housing, transportation, critical areas, and capital facilities elements. We will review staff's work on the other plan elements, coordinate policy initiatives, and update the plan's policy framework in response. We will then consolidate and publicize a draft comprehensive plan for public review, ensuring the plan uses text, imagery, and tables to effectively and attractively communicate the plan's policy initiatives. In fiscal year 2026, we anticipate producing the final draft of the Comprehensive Plan, incorporating results from the later public engagement efforts and agency comments, and readying the plan for public hearing and adoption. Deliverables: Final Commerce checklist (Commerce deliverable 1.3) Exhibit A 01-21-2025 CIty Council Agenda Packet Page 96 of 148 Draft policy framework and amendments analysis (Commerce deliverable 1.3) Public review draft Comprehensive Plan (Commerce deliverables 1.4, 2.1, 2.2, 2.4) Draft final Comprehensive Plan (Commerce deliverable 2.1) Phase 4: Critical Areas Ordinance Update We will support City staff in preparing changes to the critical areas element, implementing the ordinance, completing the Commerce critical areas checklist, and providing options to consider when drafting the new ordinance. Deliverables: Critical areas checklist (Commerce deliverable 1.5) Draft critical areas element amendment (Commerce deliverable 1.5) Phase 5: Comprehensive Plan SEPA Review We will manage the SEPA process for the periodic update, anticipating a Supplemental EIS process to augment the existing Comprehensive Plan EIS. This work will integrate the SEIS into the plan's body, offering efficiencies in document production and plan review. Deliverables: • SEPA Checklist (if necessary) (Commerce deliverable 2.5) Draft Supplemental EIS (Commerce deliverable 2.5) Final Supplemental EIS (Commerce deliverable 2.5) Phase 6: Development Regulations Update We will review the Commerce checklist and the draft Comprehensive Plan policy framework to identify the scope of necessary revisions to the City's development regulations, identifying those specific regulations needingto be amended to comply with GMA and implement the plan's initiatives. We will then support staff in writing the draft changes, providing models from other jurisdictions, and reviewing material staff generates. We will assist staff in preparing public review materials for the new rules, supplementing them with explanations or graphics as appropriate. Exhibit A 01-21-2025 CIty Council Agenda Packet Page 97 of 148 Deliverables: Final development regulations checklist (Commerce deliverable 2.3) Public review draft of required amendments (Commerce deliverable 2.3) Phase 7: Adoption Process We will assist staff in preparing appropriate resolutions or ordinances to support the adoption of plan and development regulations. Detiverables: • Resolution/ordinance for comprehensive plan (Commerce deliverable 2.7) Ordinance for development regulations (Commerce deliverables 2.3, 2.7)) Exhibit A 01-21-2025 CIty Council Agenda Packet Page 98 of 148 EastWenatchee Periodic Update Budget Task Phase 0 - Project administration and management Monthly status reports Monthly coordination meetings Phase 1 - Public participation Updated participation plan Orientation interviews and summary Vision and priorities workshop Planning scenarios workshop Phase 2 - Plan audit and background Draft Commerce checklist Community profile report Phase 3 - Draft comprehensive plan update Final Commerce checklist Draft policy framework and amendments analysis Public review draft comprehensive plan Phase 4 - Critical areas ordinance update Critical areas checklist Draft critical areas element amendment Total hours/fee Expenses (at 2% of fee) Total project budget - FY 25 Fee 2872 4536 1560 2496 3560 3560 1928 4596 928 6100 26176 928 1856 61096 1404 62500 Exhibit A 01-21-2025 CIty Council Agenda Packet Page 99 of 148 Task Phase 0 - Project administration and management Phase 1 - Public participation Plan implementation open house Project website Online survey and summary Engagement summary Public/agency comment matrix Phase 3 - Draft comprehensive plan update Draft final comprehensive plan Phase 5 - Comprehensive plan SEPA review SEPA checklist (not necessary with SEIS) Draft Supplemental EIS Final Supplemental EIS Phase 6 - Development regulations update Final development regulations checklist Public review draft of required amendments Phase 7-Adoption process Resolution/ordinance for comprehensive plan Ordinance for development regulations Total hours/fee Expenses (at 2% of fee) Total project budget - FY26 Fee 3560 4448 2896 488 488 15196 0 16068 3156 0 11196 1560 2632 61688 812 62500 Exhibit A 01-21-2025 CIty Council Agenda Packet Page 100 of 148 East Wenatchee Council Agenda Bill To: East Wenatchee City Council From/Presenter: Mayor Crawford Subject: Animal Control Services Date: January 21, 2025 I.Summary Title: Animal Control Services Agreement – Wenatchee Valley Animal Care & Control, LLC II.Background/History: The City’s current agreement with Animal Control expired on December 31, 2024. Currently the City is paying $91,484.47 annually. The proposed Agreement includes an increase of 15% for 2025 to equal $105,207.00. Typically, the City negotiates a three-year contract with Animal Control. This contract suggests a one-year renewal to allow the City to gather additional information on animal control services and decide the best option for longer terms. III. Recommended Action: Motion to authorize the Mayor to execute the Animal Control Services Agreement on behalf of the City. IV.Exhibits: Resolultion 2025-Animal Control Services Agreement Financial Data Expenditure Required Amount Budgeted Appropriation Required $105,207.00 $109,800.00 No City of 01-21-2025 CIty Council Agenda Packet Page 101 of 148 City of East Wenatchee Resolution 2025-13 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025-13 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Agreement between the City of East Wenatchee and Wenatchee Valley Animal Care and Control. 1. Alternate format. a. Para leer este documento en un formato alternativo (español, Braille, leer en voz alta, etc.), comuníquese con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). b. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2. Authority. a. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute an amended Agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective Date. This Resolution becomes effective immediately. 01-21-2025 CIty Council Agenda Packet Page 102 of 148 City of East Wenatchee Resolution 2025-13 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 21st day of January 2025. CITY OF EAST WENATCHEE, WASHINGTON By _________________________________ Jerrilea Crawford, Mayor ATTEST: ___________________________ Anna Laura Leon, City Clerk Approved as to form only: ___________________________ Bob Siderius, City Attorney Filed with the City Clerk: 01-16-2025 Passed by the City Council: __________ Effective Date: _________ 01-21-2025 CIty Council Agenda Packet Page 103 of 148 Animal Control Services Agreement Page 1 of 6 ANIMAL CONTROL SERVICES AGREEMENT WENATCHEE VALLEY HUMANE SOCIETY - CITY OF EAST WENATCHEE, WA (the "Agreement") This Agreement is entered into this day by and between the CITY OF EAST WENATCHEE, a municipal corporation organized under the laws of the State of Washington, hereinafter called the "City," and Wenatchee Valley Animal Care & Control, LLC, a not-for-profit subsidiary entity of the Wenatchee Valley Humane Society existing under the laws of the State of Washington, hereinafter called "WVAC”. The City and WVAC are collectively referred to as the “Parties” or individually a “Party”. RECITALS A. The City and WVAC desire to enter into this Agreement to allow WVAC to provide animal control services within the City of East Wenatchee and to enforce the City's animal control ordinances and Washington state laws. B. The City and WVAC have an existing contract with a term extending from January 1, 2020 to December 31, 2024. The Parties have negotiated new terms that better reflect the duties provided by WVAC and the Parties’ relationship to each other and the communities they serve. C. This Agreement is intended to replace the existing agreement that is set to expire on December 31, 2024. NOW, THEREFORE, in light of the foregoing recitals, which are incorporated herein as part of the agreement of the City and WVAC, and the mutual terms, conditions, covenants, and commitments set forth herein, the City and WVAC agree as follows: AGREEMENT l. Term. The term of this Agreement shall commence January 1, 2025, and shall end on December 31, 2025. 2. Animal Shelter Operations. 2.1 Hours. WVAC agrees to keep its shelter located at 1474 South Wenatchee Avenue, Wenatchee, Washington, open to the public for the purpose of receiving animals and allowing animals to be redeemed by citizens during set hours of operation, except on legal holidays and additional days for training and meetings. WVAC shall maintain a twenty-four (24) hour phone service for the purpose of receiving complaints and calls for service. 2.2 Building Maintenance. WVAC shall maintain the shelter in a clean and sanitary condition, and it will not permit any condition to exist which might constitute a public nuisance. 2.3 Care of Animals. WVAC shall give the best possible care and treatment to all animals in its custody by providing them adequate housing and food, shall not permit the shelter to become overcrowded, and shall receive and care for all domestic animals brought to the shelter 01-21-2025 CIty Council Agenda Packet Page 104 of 148 Animal Control Services Agreement Page 2 of 6 from within the City. 3. Enforcement and Field Operations. WVAC shall act as a law enforcement agency for enforcement of (i) Washington state laws related to animal control and care and (ii) animal control ordinances of the City. To this end, WVAC shall operate subject to the following: 3.1 Complaints and Referral Responsibilities: 3.1.1 WVAC shall investigate and follow up on all animal control complaints alleging violations of Washington state laws and or the City's animal control ordinance, including but not limited to the following: a. Complaints involving dog attacks; b. Injured, sick, or distress calls for domestic animals; c. Complaints of domestic animal bites; d. Dogs at large which shall mean complaints which are either anonymous or where the owner cannot be identified; e. Livestock at large; f. Animal cruelty and neglect cases; g. Abandoned animals; h. Dead domestic animals within WVAC pick-up zones 3.1.2 Not Included in Responsibilities: WVAC will NOT be responsible for performing the following services. a. Complaints regarding barking dogs or other animal noises; b. Complaints regarding wildlife. c. Complaints regarding healthy free-roaming or community cats d. Complaints regarding deceased domestic or wild animals on private property. 3.2 Disposal. WVAC shall provide for the humane disposal of unclaimed domestic animals after holding them for no less than seventy-two (72) hours, unless sickness or injury requires earlier disposal. 3.3 Disposal of Dead Animals. WVAC shall pick up dead domestic animals from public property and or City streets within twenty-four (24) hours of notification. 3.4 Legislation. WVAC shall provide assistance and or advice to the City on the updating and revision of its animal control ordinances, from time-to-time upon the request of the City. 3.5 Animal Transport Equipment. WVAC shall maintain such vehicles and related equipment as are required for its operations. WVAC shall have available equipment for hauling large animals, such as livestock. WVAC shall stock dog traps for use by citizens for the purpose of containing fearful and or injured dogs that are unable to be contained otherwise. A rental fee may be charged to citizens using such equipment. WVAC shall provide consultation on proper use of traps and only after citizens agree to all terms and conditions for us and rental of the 01-21-2025 CIty Council Agenda Packet Page 105 of 148 Animal Control Services Agreement Page 3 of 6 dog trap and upon entering into a trap rental agreement. WVAC shall deliver and or pick up such traps in cases of extreme need. 3.6 Violations of State Game Laws. Violations of State game laws coming to WVAC's attention will be reported to the State Department of Fish and Wildlife. 4. Animal Control Officers. 4.1 Authority. Uniformed animal control officers appointed by WVAC are hereby authorized by the City to enforce its animal control ordinances, and/or Washington state laws, and to issue citations for violations of said ordinances/laws. 4.2 Qualifications and Training. WVAC shall provide training for the selection, qualification, and consistent ongoing training of its animal control officers and such training shall be provided on an as-needed basis. The City shall cover the agreed upon portion of the costs for said qualifications and training. 4.3 Patrol Strength. Apart from the hours that WVAC is open to the public and the hours that WVAC has set for providing animal control services, WVAC shall maintain a twenty-four (24) hour phone service, seven (7) days a week. WVAC shall provide animal control emergency services during overnight hours set by WVAC. WVAC shall respond to overnight emergencies reported by the public, RiverCom, Fire Department, Police Department, Sheriff Department, and/or any other LEA/First Responder Department requesting animal control services. Emergencies are defined as, dog attacks in progress, severely sick and/or injured domestic animals at large, or other LEA/First Responder Departments requesting animal control support/services. 4.4 Cooperation. Animal control officers shall furnish reports of violations to the appropriate City official and shall appear in court when requested by the City. 5. Payments by the City. The City agrees to pay WVAC the total sum of one hundred five thousand, two hundred and seven and no/100 dollars ($105,207) for services rendered under this Agreement in 2025. In June 2025, the Parties agree to review licensing revenues and to discuss any increases or decreases in forecast revenues. Neither Party is obligated to adjust the contract payment amount for 2025. Said annual fees paid by the City shall be made in equal monthly installments, on or before the 10th day of the month. 6. Licenses and Fees. 6.1 License Issuance. WVAC shall issue licenses as required by the ordinances of the City, shall collect and retain the required fees, and shall maintain the appropriate records. Animals sold by WVAC to private individuals residing in the City shall not be released to their new owners until a valid City license is obtained. WVAC is responsible for administration of the licensing program, including payment for all labor and materials required. 01-21-2025 CIty Council Agenda Packet Page 106 of 148 Animal Control Services Agreement Page 4 of 6 6.2 License and Impound Fees and Other Costs. 6.2.1 WVAC will retain all collected license fees and adoption charges. 6.2.2 WVAC shall collect and retain all fees for impounding and boarding of animals collected by either the City or WVAC, and WVAC shall be responsible for collection of all such fees due and owing but not collected. 6.2.3 WVAC shall be responsible for the collection of all fees and payment of all costs relating to vaccinations and veterinarian care for the animals at the shelter. 7. Records and Reports. Inasmuch as WVAC is operating as an arm of government of this Agreement, it shall keep comprehensive records and submit regular reports to the City. 7.1 General Records. WVAC shall maintain a complete system of records which shall show the kinds and number of animals in its custody, the locations where such animals were found, the reasons for the confinement, and their final disposition for no less than six (6) years. The records on any individual animal shall be released to the owner upon request except when an impounded animal is adopted by another after the required holding period. WVAC shall submit to the City on a calendar quarter basis a report which represents its activities in the City. 7.2 Financial Records. WVAC shall keep a comprehensive set of records on all income and expenditures in accordance with generally accepted accounting principles. 7.3 Open Public Records. WVAC shall comply with the Public Records Act, Chapter 42.56 RCW, Preservation and Destruction of Public Records Act, Chapter 40.14 RCW, and Local Records Disposition Authorization, Chapter 434-635 WAC, as they pertain to this Agreement. 8. Contracts with Other Governmental Jurisdictions. The City enters into this Agreement permitting WVAC, in the spirit of cooperation with WVAC, to extend its services to other government entities within the Chelan/Douglas County area. 9. Insurance. WVAC shall maintain the following insurance coverage and shall provide the City with certificates of insurance, naming the City as an additional insured on all the following policies: 9.1 General Liability. Comprehensive general liability, premises operations, contractual, and personal injury coverage, with a combined limit of at least $1,000,000. 9.2 Automobile Liability. Comprehensive bodily injury and property damage, with a combined limit of at least $1,000,000. 10. Waiver of Subrogation. The Parties shall each procure, if obtainable without payment of an additional premium, an appropriate clause in, or an endorsement on, any policy of insurance covering the services, pursuant to which the insurance companies waive subrogation or consent to a waiver of right of recovery, and, conditioned upon a Party having obtained such 01-21-2025 CIty Council Agenda Packet Page 107 of 148 Animal Control Services Agreement Page 5 of 6 clauses or endorsements or waiver of subrogation or consent to a waiver of right of recovery, such Party hereby agrees that it shall not make any claim against or seek to recover from the other for any loss or damage to its property, or the property of the other, resulting from fire or other hazards covered by such insurance, notwithstanding other provisions of this Agreement; provided, however, that the release, discharge, exoneration and covenant not to sue herein contained shall be limited by the terms and provisions of the waiver of subrogation clauses or endorsements consenting to a waiver of right of recovery, and shall be coextensive therewith. If either Party is unable to obtain such clause or endorsement or is able to obtain such clause or endorsement only upon payment of an additional premium, such Party shall promptly give the other Party notice to that effect, in which event the other Party shall have the right to pay such additional premium, and upon such payment, the Party whose insurer requires such payment shall promptly procure such clause or endorsement. 11. Indemnity. To the extent of its comparative negligence, each Party shall indemnify, defend and hold the other Party, its departments, elected and appointed officials, employees, and/or agents, harmless from and against any and all claims, damages, losses, and expenses, including attorney's fees, arising out of or resulting from the performance of this Agreement, for any bodily injury, sickness, disease, or death, or any damage to or destruction of property, including the loss of use resulting there from, except in the limited circumstance where the claim, damage, loss and expense is caused by the sole negligence of the other Party. 12. No Discrimination. WVAC shall ensure that all of its employees act in a professional and businesslike manner. No rude or unseemly actions or attitudes shall be tolerated in day-to-day dealings with the public. WVAC shall not discriminate, either in dealing with its own employees or the public at large, because of race, color, religion, sex, national origin, handicap, or age. 13. WVAC's Employees. WVAC shall be responsible in full for the payment of its employees, including Worker's Compensation, insurance, payroll deductions, and all related costs. 14. Modification and Cancellation. 14.l. Modification. Modifications to this Agreement shall be in writing, shall be executed in the same manner as this Agreement, and shall become effective on the date of the last signature on the modification. 14.2. Termination. This Agreement may be terminated by either Party for cause upon the giving of ninety (90) days advance written notice and opportunity to cure to the other Party specifying the grounds for termination including but not limited to breach of a provision of this Agreement, breach of law or regulation, or misfeasance. If during the ninety (90) day period, (i) the ground(s) for termination can be cured and (ii) the Party so notified has corrected or is likely to correct the situation, then this Agreement shall not terminate. If either (i) or (ii) is not the case, this Agreement shall terminate at the end of the ninety (90) day period. 14.3 Payment of WVAC in Event of Termination. In the event the Agreement is terminated as set forth in Section 14.2 above, WVAC shall be paid in a pro-rated amount based on work performed prior to termination (the end of the 90-day period). 01-21-2025 CIty Council Agenda Packet Page 108 of 148 Animal Control Services Agreement Page 6 of 6 14.4 Termination of Agreement. Termination of this Agreement shall not prevent the terminating Party from invoking those provisions in the Agreement which are necessary to protect or enforce its rights. 15. Assignment. Neither Party may assign this Agreement, in whole or in part, without the written consent of the other Party, which cannot be unreasonably withheld. 16. Relationship of the Parties. The Parties to this Agreement execute the same solely as independent contracting parties. No partnership, employment, joint venture or joint undertaking shall be construed from this Agreement, and except as herein specifically provided, neither Party shall have the right to make any representation for, act on behalf of, or be liable for the other Party. EXECUTED this day of , 2025. “CITY” CITY OF EAST WENATCHEE A Washington Municipal Corporation By: Name/Title: Jerrilea Crawford, Mayor “WVAC” WENATCHEE VALLEY ANIMAL CARE & CONTROL, LLC A Washington Limited Liability Company By: Name/Title: BJ Andersen, Executive Director 01-21-2025 CIty Council Agenda Packet Page 109 of 148 East Wenatchee Council Agenda Bill To: East Wenatchee City Council From/Presenter: Trina Elmes, Events Director/PIO Subject: Joint agreement between the City of Wenatchee, the City of East Wenatchee, and the Wenatchee Valley Museum and Cultural Center Date: January 21, 2025 I. Summary Title: Joint agreement between the City of Wenatchee, the City of East Wenatchee, and the Wenatchee Valley Museum and Cultural Center II. Background/History: Since 2014, the City has had a contract for services with the Museum. The most current contract expired December 31, 2024. The attached agreement is a renewal of the last agreement with minor adjustments and a modification to the pro-rata share of $10.56 per capita of the population of both Cities. For the City of East Wenatchee that equates to approximately $150,000 annually. The Museum applied for funds from the East Wenatchee Events Board (EWEB). EWEB unanimously approved the following from lodging tax funds: • 2025: $150,000 • 2026: $100,000 • 2027: $100,000 To meet the funding requirements of the contract, the remaining amount would come from the General Fund as follows: • 2025: $0 • 2026: $50,000 • 2027: $50,000 III. Recommended Action: Motion to authorize the Mayor to enter into the Joint Agreement between the City of Wenatchee, the City of East Wenatchee, and the Wenatchee Valley Museum and Cultural Center for an amount not to exceed of $450,000.00 over a three-year period. City of 01-21-2025 CIty Council Agenda Packet Page 110 of 148 IV. Exhibits: 1. Joint Agreement between the City of Wenatchee, the City of East Wenatchee and the Wenatchee Valley Museum and Cultural Center 2. East Wenatchee Events Board, October 2, 2024, Meeting Minutes 3. Wenatchee Valley Museum and Cultural Center’s application for Tourism Promotion Grant Financial Data Expenditure Required General Fund (2025) Amount Budgeted Appropriation Required $0 $61,000 No 01-21-2025 CIty Council Agenda Packet Page 111 of 148 City of East Wenatchee Resolution 2025-14 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2025-14 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a Joint Agreement between the City of Wenatchee, the City of East Wenatchee and the Wenatchee Valley Museum and Cultural Center. 1.Alternate format. a.Para leer este documento en un formato alternativo (español, Braille, leer en voz alta, etc.), comuníquese con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). b.To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509)884-9515, or at 711 (TTY). 2.Authority. a.RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council toorganize and regulate its internal affairs and to define the powers,functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3.Authorization. The City Council authorizes the Mayor to execute the agreement that conforms to the language set forth in Exhibit A. 4.City Funding allocation. 2025: $150,000 from the East Wenatchee Events Board. 2026: $100,000 from the East Wenatchee Events Board, and $50,000 from the City of East Wenatchee General Fund. 2027: $100,000 from the East Wenatchee Events Board and $50,000 from the City of East Wenatchee General Fund. 5.Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 6.Effective Date. This Resolution becomes effective immediately. EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 112 of 148 City of East Wenatchee Resolution 2025-14 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2 Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 21st day of January 2025. CITY OF EAST WENATCHEE, WASHINGTON By Jerrilea Crawford, Mayor ATTEST: Anna Laura Leon, City Clerk Approved as to form only: Bob Siderius, City Attorney Filed with the City Clerk: 01-16-2025 Passed by the City Council: Effective Date: EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 113 of 148 JOINT AGREEMENT BETWEEN THE CITY OF WENATCHEE, THE CITY OF EAST WENATCHEE, AND THE WENATCHEE VALLEY MUSEUM AND CULTURAL CENTER THIS AGREEMENT MADE THIS___day of ____, 2025, by and between the City of East Wenatchee ("East Wenatchee"), a municipal corporation of the State of Washington, and the Wenatchee Valley Museum and Cultural Center ("Museum"), a non-profit corporation, collectively referred to as the "Parties." RECITALS: WHEREAS, Wenatchee owns the buildings occupied by the Museum located at 127 South Mission Street, Wenatchee, Washington; and WHEREAS, Wenatchee and East Wenatchee agree to contribute to the operation of the Museum through an annual contract for services, and provide other City support services to the Museum; and WHEREAS, the Museum owns the museum collections and has provided funding for major capital and structural improvements to the museum buildings, exhibit development and other costs of operating the museum; and WHEREAS, the Museum's Board of Directors and general membership provide an advisory role to Wenatchee and East Wenatchee and their staff and a governing role on behalf of the Museum with respect to operations, exhibits, programs and related activities; and WHEREAS, Wenatchee and East Wenatchee agree to pay a pro rata share based on the 2020 US Census Bureau Estimates for the purpose of the Museum to hire staff to operate the Museum in accordance with professional museum standards WHEREAS, the Parties have calculated pro-rata share equates to a rate of $10.56 per capita of the population of both Cities; and WHEREAS, the roles of all three parties result in a sharing of resources and assets of the Museum and this Agreement exists to identify the respective interests of each. EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 114 of 148 AGREEMENT: For and in consideration of the covenants set forth herein, Wenatchee, East Wenatchee and the Museum agree as follows: 1. The Recitals set forth above are hereby incorporated into this Agreement and are made binding commitments and representations of the Parties by this reference. 2. East Wenatchee’s Obligations. Beginning January 1, 2025, East Wenatchee will pay the Museum $150,000.00 per year. East Wenatchee will pay the annual payment in monthly installments of $12,500. 3. The Museum’s Obligations. a. The Museum director shall meet at least quarterly with representatives of Wenatchee and East Wenatchee to work to maintain a harmonious relationship between the Cities and the Museum. b. The Museum director shall solicit the comments from the Cities with respect to the Museum’s annual budget proposal to Wenatchee and East Wenatchee City Councils and shall submit any request from the Museum for funding to the Cities. c. The Museum director shall advise Wenatchee and East Wenatchee on the overall cultural and historic needs of the Cities and region. d. The Museum shall direct the Museum staff, lead fundraising for the activities of the Museum as related to the Museum, and provide staff related to the Museum operation, collections care, programs and exhibits, and assist Wenatchee and East Wenatchee with issues related to the operation of the Museum. The Museum shall utilize the payments from Wenatchee and East Wenatchee provided for as set out in this Agreement to carry out this work and assure operation in accordance with accepted National Museum Association Standards. EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 115 of 148 e. The Museum By-Laws shall reserve one Board member position with full voting rights for each City. The Mayor of Wenatchee and Mayor of East Wenatchee shall nominate one Board Member annually to represent their respective Cities on the Board as full voting members in accordance with Museum governance. These nominations are in addition to members who already serve on the Board. The Museum shall retain control and ownership of all collections and museum exhibits and any other item of property within the museum which is specifically designated as Museum property in the records of the Museum director. f. The Museum shall maintain its IRS Section 501(c) 3 tax exempt status in good standing at all times. g. The Museum shall provide fund raising support to foster the development of programs that benefit the cultural identity and heritage of the Wenatchee valley. h. The Museum shall have full responsibility for handling any and all monies received by the Museum. Wenatchee and East Wenatchee staff will not handle any Museum monies. i. The Museum will display an East Wenatchee logo on each public entrance to a Museum building. j. For each special event sponsored by the Museum, the Museum will acknowledge either City’s contribution to the Museum in formal promotional materials (i.e. logo, etc). k. The Museum will allow either City to sell City related merchandise at the Museum’s gift shop. The Museum will track such sales separately and may receive a commission, as negotiated ahead of time, on any such sales. l. Subject to availability, based on prior agreements, the Museum will allow both Cities to use the Performance Center and kitchen up to four times each year without cost. Either City will submit an application for use at least two weeks before the desired date of use. m. The Museum will provide meeting space that can be scheduled on a regular basis for the Misawa Sister City program. Requests for meeting space will be subject to availability and the application to use such meeting room will be submitted at least two weeks before the desired date of use. n. The Museum will act as the host facility for the Wenatchee Valley Misawa Sister City organization if available. o. The Museum will prominently display both Cities as sponsors on their website. 4. The Museum’s obligations regarding LTAC funding. a. Before January 31 of each year, the Museum will submit a post event report (Exhibit A). EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 116 of 148 5. Term. This Agreement continues through December 31, 2027. 6. Termination. a. East Wenatchee may terminate this Agreement upon 120 days advance written notice if the Museum uses monies received from East Wenatchee for an impermissible purpose. b. Wenatchee and East Wenatchee may terminate this Agreement upon 120 days advance notice in the event the Museum receives a funding source for museum support services that would fully replace Wenatchee and East Wenatchee’s monetary contribution pursuant to this Agreement. Further, Wenatchee and East Wenatchee may re-open this Agreement to address amending each City’s monetary contribution in the event the Museum receives a funding source for museum support services, (such as a junior taxing district), that would replace twenty percent (20%) or more of each City’s monetary contribution pursuant to this Agreement. 7. Limitation on Liability. Each liability incurred by the Museum must be satisfied exclusively from the assets, credit, and properties of the Museum or the City of Wenatchee. No one has any right of action against or recourse to City of Wenatchee or the City of East Wenatchee, or their assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the Museum. 8. Legal Disputes. The venue for any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement must be instituted and maintained only in a court of competent jurisdiction in Douglas County, Washington. 9. Entire Agreement. This Agreement constitutes the entire agreement between Wenatchee, East Wenatchee, and the Museum pertaining to the Museum. Any modification of this Agreement shall be binding only if evidenced in writing and signed by each party. EXHIBIT A 01-21-2025 CIty Council Agenda Packet Page 117 of 148 Page 1 of 1 Exhibit A - Post Event Report Organization/Agency Name UBI or Tax ID Activity Name Date of Activity Contact Name and Title Phone Email Address Please provide the number of participants in each of the following categories: 1.Overall attendance at the event/activity: 2.What percentage of the activity took place in East Wenatchee? 3.Number of people who travelled more than 50 miles to attend your event/activity: 4.Number of people who traveled from another state or country to attend your event/activity: 5.Number of people who travelled more than 50 miles to attend your event/activity and who stayed overnight in the Wenatchee Valley: A.Out of the above number, how many stayed in East Wenatchee? 6.Of the people staying overnight, the number of people who stayed in paid accommodations: 7.Number of paid lodging room nights resulting from your event/activity: 8.Please attach evidence of the City being advertised in marketing material, social media, website and satisfying any other stipulations that were required in the contract. Please explain how your organization collected and verified the above information: 01-21-2025 CIty Council Agenda Packet Page 118 of 148 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES October 2, 2024 | 3:00PM Attendees Councilmember Rob Tidd, Cody Beeson, Brent Schmitten, Mat Heinz, Michael Machado, and Events Director/PIO Trina Elmes. Guests Jason Grover & Ashley Sinner (WVCC), Marriah Thornock (WVMCC) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 Roll Call/Introductions Declaration of Conflict of Interest None Public Comment None Minutes The August 7, 2024 minutes were reviewed. Mat Heinz motioned to accept the minutes and Cody Beeson seconded the motion. Motion carried (5-0). Financials The 2024 financials were reviewed. Event Update Events Director/PIO Elmes gave an event update on Havana Nights, which was on August 10. An update was also given on the upcoming event, Wings ‘n Wishes, which will be on December 5 and 7. Tourism WFC Youth Apple Cup Soccer Recap Grants Post event report was reviewed. WA State Swap Meet Recap Post event report was reviewed. Wenatchee Valley Museum & Cultural Center – Operations & Programming The Wenatchee Valley Museum & Cultural Center (WVMCC) is requested a total of $150,374, per year, to help with operational and programming costs. Marriah Thornock presented the application and supporting information, which was reviewed by the Board. No action was taken. City of East Wenatchee – Administration and Events Request The City of East Wenatchee is requesting a total of $196,650 to fund the following: • Administration - $171,150 • Classy Chassis - $12,000 CALL TO ORDER 3:06 PM EXHIBIT B 01-21-2025 CIty Council Agenda Packet Page 119 of 148 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). •Pangborn’s Festival of Flight - $12,000 •Havana Nights - $1,500 Events Director/PIO Elmes presented all four applications and supporting information and they were all reviewed by the Board. Board members decided to review the applications together, instead of individually. Michael Machado motioned to approve the East Wenatchee Grant Applications in the amount of $196,650 to fund Administration & Marketing for $171,150, Classy Chassis for $12,000, Pangborn’s Festival of Flight for $12,000, and Havana Nights for $1,500. Brent Schmitten seconded the motion. Motion carried (5-0). WVCC Update Ashley Sinner gave an update on the Wenatchee Valley Chamber of Commerce and Jaso Grover gave an update on sports tourism. Hotelier None Update Other None Next Meeting November 6, 3:00pm Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER Attest: Rob Tidd, Councilmember Trina Elmes, Events Director/PIO ADJOURN 4:27 PM EXHIBIT B 01-21-2025 CIty Council Agenda Packet Page 120 of 148 Print Amount of Lodging Tax Requested* 150,374 Federal Tax ID #* 91-6054055 Organization/Agency Name* Wenatchee Valley Museum and Cultural Center C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Type of Organization*Please List* Activity Name* Wenatchee Valley Museum and Cultural Annual operations and programming Proposed Start Date of Activity* Proposed End Date of Activity* First Name* Marriah Last Name* Thornock Title* Executive Director Primary Phone* 5098886249 Cell Phone Email* mthornock@wvmcc.org Mailing Address* 127 South Mission Street Tourism Promotion Grant - Submission #1760 Date Submitted: 9/26/2024 1/1/2025 12/31/2025 EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 121 of 148 City* Wenatchee State* Washington Zip Code* 98801 Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Service Category (Check All That Apply) Section I - General Information Yes No Is this a new Activity?* Yes No Are you requesting/using other City funds for this Activity?* How many years has this activity existed? 85 Proposed Location of Activity* Wenatchee Valley Museum and Cultural Center and various locations through out the Wenatchee Valley Short Description of the Activity* The Wenatchee Valley Museum & Cultural Center is the cultural and history destination of North Central Washington. Mission: The Wenatchee Valley Museum & Cultural Center’s (WVMCC) mission is to gather, engage, and educate people to celebrate and preserve the history, arts, sciences, and rich diversity of our region. Purpose: In addition to being a repository of more than 80,000 historical artifacts, photographs and records, we offer a variety of educational programs for adults and families throughout the year. Representative programming includes: Museum exhibits (such as the Regional High School Art Show, The Trans-Pacific Flight of Miss Veedol, and the Clovis Culture and 1980s Dig); Environmental Film Series; Silent Film Festival; Family Artist in Residence program; Enrichment classes, 1st – 7th grade; Education tours on the history, arts, sciences and cultural diversity of the area (including: Native American Field Experience, Youth on the Columbia – Explorers, and History of the Wenatchee Valley through Turn of the Century Architecture); and Events (Multicultural Festival, People of our Past, and Dios De Los Muertos/Day of the Dead). EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 122 of 148 Describe the Prior Success of Your Activity* The Museum has seen a steady return to business in 2022, 2023, and 2024 with consistent growth year over year, and growth over pre-pandemic numbers. Our community cultural celebrations have had robust attendance. Fiestas Mexicanas filled far exceeded last year’s attendance (Sept 2024; +10,000 over 2 days.) Multicultural Fest in January brought in over 500 people over the course of the day with a large contingency coming from Omak and Okanagan. On April 6th, we had 1400 people (mostly families) in the Museum for Nick’s Bricks. Our Día De los Muertos/Day of the Dead, continues to be a popular event and showcases mariachi and folkloric dancers from Eastmont, with over 600 people in attendance. The event was expanded to accommodate the larger crowd by moving food, food trucks, and vendors to our parking lot. We are expecting to see a similar turn out this year on November 1st. Our Haunted Museum each October brings hundreds of people into the Valley for multiple weekends to experience a full-scale Haunted Museum. Our attendance growth: 2019 had been a historically high attendance year for the Museum. Particularly with pandemic closures in 2020 and 2021, we had a goal of growing our visitor-ship back to pre-pandemic numbers. We had expected this would take a number of years, and found we re-gained our visitors numbers quickly. In 2022 the Museum was back to pre-pandemic visitorship and in 2023 we saw a 20% increase in our annual visitorship. For 2024 we have already surpassed 2019 visitorship numbers by 12%. The 4th quarter is historical a high visitor quarter with the Haunted Museum, Day of the Dead, Holiday Family Fun Day, and Winter Break Bash still all to come. Describe Your Target Audience* Our local demographic is mostly comprised of families and retired or senior individuals. We market to a similar demographic statewide. The core demographic of our current tourist audience is the retirement generation: adults ages 55-70 with moderate to high income, higher education, and an interest in history, arts, culture, antiques, collectibles and natural sciences. This demographic of traveler has been defined as the cultural traveler. Most cultural travelers want to enrich their lives with new travel and cultural experiences. The core demographic for this audience is the retirement generation: adults ages 55-80 with moderate to high income, higher education and an interest in history, arts, culture, antiques, collectibles and natural sciences. This is the target audience for most of our changing exhibits, our bus tours, and our expanded Sunday summer hours. For specific events, the target audience differs depending on the nature and content of the event. For example, our bus tours generally attract an older demographic who are interested in engaging in an all-day educational experience, introducing them to the region; whether it is through geology or history. While our community cultural celebrations are geared to a more general audience and we see a mix of the cultural tourists, area families, and a rich mix of cultural diversity. Cultural tourists, having a higher income level and generally retired younger or with greater vacation capacity, tend to have longer vacations then the average tourist - staying 5.2 days versus 3.4 days). They are also more likely to stay in a hotel - 62% cultural visitors have hotel stays versus 55% of general visitors (The Goss Agency study on economic impact, 2017). Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* The Wenatchee Valley Museum and Cultural Center engages visitors in the history and cultural of East Wenatchee. We do this through exhibits that highlight transformation East Wenatchee historical events, like, the Ice Age Floods or the Miss. Veedol flight or by taking people on tours of the East Wenatchee Area and engage them in the culture and history of East Wenatchee. Some of our events directly connect visitors to businesses in East Wenatchee. A great example of this is our food and wine related events that bring wineries, breweries, and restaurants from East Wenatchee, as well as musicians from East Wenatchee who are a part our cultural and community events. In 2025 we will continue with a multi-pronged marketing plan. This plan included social and digital media strategies, use of targeted newspaper and magazine ads, printed and emailed newsletters, postcards, and flyers. We also run radio ads on regional and state wide radio sources. Our highest return on radio ads has been with our partnership in 2024 with NW Public Broadcasting. We will continue targeted communications and marketing through our Museum reciprocal programs: the North American Museum Association and the Association of Science and Technology Centers. EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 123 of 148 Budget for Activity* 2025 Budget and List of 2024 Programs and Special Events.pdf Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What costs will the Tourism Promotion Grant cover?* This grant will cover 12% of our annual costs to operate the Wenatchee Valley Museum and Cultural Center. Specifically, it will support Education, Exhibit, Collections, and Event staff, as well as program supplies, and marketing for large scale community cultural celebrations, historical education programming, and maintaining exhibits and collections important to the history of East Wenatchee. Many of our featured exhibits and highest impact education programs are centered on the history of East Wenatchee, including the Clovis Culture and Clovis archeological dig, Ice Age Floods and erratic Geology, and Pangborn-Misawa and the first trans-pacific flight. What organization and staffing do you have to support this activity?* The Wenatchee Valley Museum and Cultural Center has a staff of 15 full-time and part-time Museum professionals who are trained in professional museum standards, education and curriculum development, customer service and facilities management, and special event and marketing development. This staff successfully serves over 65,000 people each year either daily in our museum or through special events, education programs, tours, or school field trip and youth programming. In addition to our staff we have a dedicated core of 25 full time and 75 event specific volunteers who are critical to our daily and program operations. We will have an extensive list of community partners who collaborate on many of our programs. This is short list example of these partners and their responsibilities: Education Service District 189: Works with Museum staff to create culturally relevant activities for school-aged students Wenatchee School District: Education partner in curriculum development, school field trips and summer camps Eastmont School District: Education partner in curriculum development, school field trips and summer camps Colville Tribes: Development of Native Culture and history programming, leads tours and programs, provides direction on development of exhibits, lead partner in organizing and implementing annual Salmon Bake. Tribal research permits are obtained for program and exhibit development. Programs are led by Museum liaison Colville tribal member. City of Wenatchee: Preservation Board: Develop and implement Historic building and house programming together. Staff provides project support related to preservation standards. Wenatchee Row and Paddle Club: Key partner in Youth on the Columbia field experience. Provides the canoes and paddlers that take kids on the Columbia River. Museum provides docents and stations on the riverside Fiestas Mexicanas: Affiliate of the Museum and hosts the annual Mexican Independence Day celebration NW Mariachi Festival: Museum affiliate hosts annual student mariachi and is involved in other Museum cultural festivals. Hispanic Business Council: Lead Partner in organizing and implementing annual Day of the Dead event at the Museum Chelan County PUD and Douglas County PUD: PUD provides support and volunteers for annual cultural festivals Wenatchee Genealogical Society: Located on site and provides additional support related to NCW genealogy Erratic – local Geology group (Ice Age Floods Institute affiliate): Supports Ice Age Floods and Clovis culture programs, school curriculum, and tours. Yes No Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 124 of 148 Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* The Wenatchee Valley Museum and Cultural Center is open all year, Tuesday through Saturday from 10 a.m. to 4 p.m. In addition to the opportunity for visitors to come and visit the museum daily, we have a slate of programs and events hosted through out the year. Each month there is a variety of tours, youth programs, family events, cultural celebrations, film and lecture series, and special events taking place at the Museum. Attached to the organizational budget is a full list of events and programs hosted by the Museum in 2025. Fall is wine season at the Museum. Kicking this off in late August is an event we organize in partnership with the Wenatchee World: Wenatchee Wine and Food Fest. This event takes place the last Saturday in August and typically sees attendance of 500 to 800 people. This event is closely followed by our onsite signature event: Night at the Museum. This event was held in late September. It showcased North Center Washington wineries, cideries, breweries, chefs, and musicians. Over 250 guests enjoyed music on multiple stages throughout the Museum, while touring the Museum tasting food and drinks from 25 different local vendors, and listening to local music from 4 different acts. In addition to a slate of special events, the Museum hosts a series of local and regional tours starting in March and wrapping up in late October. Cultural mainstays like our popular Native History Bus Tours, Geology Bus tours, and the Wellington Disaster/Railroad History tours were reliably attended. They took place monthly through the summer season and each tour averages an attendance of 50 people. In 2024 we also introduced a slate of adventure tours. The tours this year were built into our summer camp program. They were developed and offered in partnership with many outdoor organization partners like Chelan Douglas Land Trust, Cascade Fisheries, and TREAD. Throughout the months of July and August, we had 772 kids enrolled. We will be developing a similar series for adults in 2025. These tours will include the following offerings: • Geology and Rock-Climbing tour • River Ecology and paddle boarding tour • Bike Tour History of Wenatchee & East Wenatchee along to loop. Museum staff has begun to develop partnerships with local climbing instructors and bike specialist – pairing them with the Museum’s rich cadre of local historians, geologists, and naturalists. These tours will showcase the best of our region: fascinating history, un-paralleled geology, with a first-class outdoor recreation experience. The first tours launched will be the Columbia River History Boat tour launched in the spring, continuing in the summer months. These are just a sampling of the activities and offerings that took place in 2024 and will continue in 2025. We have a variety of ways in which we evaluate our programs and events. They all have quantitative and qualitative metrics. We evaluate the level of attendance and our financial capacity to host and maintain the events, exhibits, and programs. We also seek qualitative feedback from attendees through surveys. We rank all of our activities by four categories: High Mission and High Revenue impact, High Mission and Low Revenue Impact, Low Mission and High Revenue Impact, Low Mission and Low Revenue impact. It is a priority that our education, collection, and exhibit programs have a high Mission score, regardless of their revenue impact. Our Special Events need to have a high revenue impact for the museum. Ideal they have a high mission impact, but are not necessarily cut if they have a high revenue impact, but a low mission rating. But are evaluated for community value. Any program that has a low mission and a low revenue rating is not continued, unless the program can be adjusted to meet our mission. EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 125 of 148 How will you advertise, publicize or otherwise distribute information regarding your activity?* The Museum continued investing in digital and social marketing. Aside from reaching a large number of people with targeted information, we have been able to receive better data on the number of people reached and their location. Here is our current 2023 - 2024 reach for digital and social media (this only represents January through September:) Email- newsletter subscribers: 6,632 Active Members: 547 Facebook followers: 6,107 Facebook Analytics: reaching 75% women and 25% men, primary between the ages of 35-44, followed by ages 45-54 then 25- 34 and 55-64 evenly. On average we have a 28 day reach of 28,000, with an annual reach of 370,000. In addition to our reached in the United States, we also see social engagement from Canada, United Kingdom, Mexico, Australia, Japan, Spain, Chile Germany, India, Equator, Pakistan and more. In addition to our digital and social marketing strategies, The Museum has been a part of two reciprocal Museum programs since 2016. People who are members of partner museums in Seattle, Spokane, and the Tri-Cities are able to use their museum’s membership to gain free entry into the Wenatchee Valley Museum. There are currently 43 other museums and science centers in this program that we are partnering on, providing reciprocal benefits to their members. Since joining this program and tracking reciprocal use, we are seeing most people visiting and using this benefit are coming from the Seattle area. We will continue to work with our Seattle area partners to market directly to their members exhibits, events, and tours we are hosting throughout the year. This reciprocal program also allows us to connect with members of those Museums to promote new exhibits, tours, special events, and kid’s camps. Since we joined this program in 2016 we have seen a dramatic increase in our out-of-town visitor-ship without an overwhelming cost increase in marketing. We have had to increase our marketing budget to include communications to these individuals. But since they are already people interested in arts, cultural, heritage and history, our return on investment has been much higher than other general marketing campaigns in Washington State metro areas. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* 66,000 Travel More Than 50 Miles* 8000 Travel from Another State/Country* United States Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* 6500 Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 5000 Number of Paid Lodging Room Nights, Resulting from Your Proposed Activity* 7500 Lodging Impact* 7500 nights stay in 2025= $945,000 in potential lodging revenue, Tourism economic impact: 8000 people visiting with the potential for spending an additional $88 a day, with the annual potential of $704,000 invested in local businesses EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 126 of 148 Explain How You Calculated the Previous Estimates* 2023 has been a strong year for attendance at the Museum with 66,000 people visiting the Museum or taking part in a program or event, so far. As of August in 2024 we had already exceed 2023 daily visitor attendance for the same time period by 20%. We are basing our 2025 estimates on attendance in the 4th quarter of 2023 and quarters 1 -3 of 2024. For this period of time we accounted for 8,000 individuals who traveled from more than 50 miles. We are able to track this information from addresses associated to ticket sale. We then ask additional marketing questions online and at our front desk if people are staying the night at local hotels. Based on the information that they provide us, we are able to estimate that 5,000 people over the course the year are staying in a paid lodge somewhere in the Wenatchee Valley. On average they are staying 1.5 nights. Our estimate is that these 5,000 people are staying 7,500 nights at paid lodging in the Wenatchee Valley. How will you collect and verify the above information for your Activity?* For visitors entering the Museum, we collect the zip code for their party through our computerized POS system. We also record the number of program participants and guests for events happening off-site. Based on the actual number of visitors within a specific time period and the percentages of visitors from various locations determined in the sampling from the POS system, an estimate of total number of visitors by location is generated. Information is also collected by event staff and volunteers at after- hours and off-site programs. Certain events attract out-of-area participants and visitors. Based on the draw for the event, and the number of hotel rooms we facilitate booking for the participants, we are able to extrapolate an accurate estimate of the paid room accommodations vs alternative arrangement made by Museum participants and guests. We also keep a sign in book for guests and international locations noted in the guest book that are not reflected in the collected samples of data (due to only taking one zip code per group). This shows a broad visitation from many countries including: Canada, Japan, Denmark, Vietnam, France, Brazil, Ecuador, England, Germany, Mexico, Slovenia, South Africa, Ecuador, and more. Some of the states represented in the past year with multiple visitors include Montana, Hawaii, California, Oregon, Minnesota, New Jersey, New York, Virginia, Massachusetts, Idaho, Arizona, Tennessee, Oklahoma, Colorado, South Dakota, North Carolina, Maryland, Florida, Idaho, Pennsylvania, Illinois, Texas, Connecticut, New Mexico, Wyoming, Illinois, South Dakoda, North Dakoda, Alaska, Nevada, Georgia, Florida and almost every state in the union being represented at least once throughout 2023. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Tourism Promotion Funding Criteria (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Benefit to the Community (Check All Boxes That Apply) EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 127 of 148 Moves an existing program in a new direction Unusual or unique Innovation (Check All Boxes That Apply) Broad-based Community appeal or support Evidence of need for this Activity Community Support (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Evidence of Partnerships (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Funding Sources (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Previous & Replacement Funding (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program Scale of Project (Check All Boxes That Apply) How does your Activity meet the above Tourism Promotion funding criteria?* The Wenatchee Valley Museum and Cultural Center advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists through out the year, and throughout the state. We are developing strategies to expand tourism, our visitorship and local participants for the purpose to come and visit the Museum and take part in Museum events and activities. We have a robust schedule of special events and festivals designed to attract tourists. And we invest significant funds in marketing and operations of our Museum, special events, community and cultural festivals, and historical and cultural programs. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 128 of 148 I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. Digital Signature* Marriah Thornock Signer Email* mthornock@wvmcc.org EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 129 of 148 Grant Year 1 Year 2 Projected Year 3 Projected Year 4 Projected East Wenatchee LTAC Support Year Ending:2025 2026 2027 2028 REVENUE Earned Income Municipal Service Contract 530,956$ 530,956$ 530,956$ 530,956$ 150,374$ Program Income 165,000$ 165,000$ 180,000$ 200,000$ ‐$ Investment, Sales, and Rental Incomes $ 127,362 $ 109,500 $ 420,000 $ 540,000 $ ‐ Fiscal Partner fees $ 12,638 $ 10,500 $ 10,500 $ 15,000 $ ‐ Membership Dues 50,000$ 45,000$ 60,000$ 75,000$ ‐$ Contributed Income ‐$ Individual Donations 90,000$ 50,000$ 50,000$ 70,000$ ‐$ Local and Foundation Grants 140,000$ 140,000$ 140,000$ 140,000$ ‐$ Federal Grants 75,000$ 75,000$ ‐$ ‐$ ‐$ Corporate Gifts 35,000$ 40,000$ 25,000$ 35,000$ ‐$ Total Revenue 1,225,956$ 1,165,956$ 1,416,456$ 1,605,956$ 150,374$ EXPENSE Payroll 882,913$ 885,000$ 920,000$ 960,000$ 110,547$ Program Expenses (Contracted Staff and Supplies) $ 176,895 $ 177,200 $ 192,200 $ 213,000 $ 21,227 Operational Expenses (Facility)50,000$ 30,000$ 150,000$ 200,000$ 6,000$ Operational Expenses (Programming)60,000$ 60,000$ 75,000$ 90,000$ 7,200$ Marketing and Technology Expenses 15,000$ 15,000$ 25,000$ 25,000$ 5,400$ Fiscal Partner Expenses 8,105$ 7,800$ 7,800$ 12,000$ ‐$ Business Expenses 30,000$ 30,000$ 40,000$ 55,000$ ‐$ Total Expense 1,222,913$ 1,205,000$ 1,410,000$ 1,555,000$ 150,374$ * I will address the jump in Operational Expenses for 2027 and 2028 in my committee presentation. At this point year 5 we are projecting similar to year 4. Revenue and Expense Projections ‐ Wenatchee Valley Museum and Cultural Center EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 130 of 148 Calendar of Events – 2024 Q1 Yoga Basics with Dianne – ongoing Mondays & Wednesdays Multicultural Fest – January 13th Trivia Night – January 19th Navigating Untold Stories: Historical Writing Workshop – January 20th Artistic Stencils with Lindsay Breidenthal – January 25th Family Saturday – February 3rd Local Author Spotlight: Skiing Uphill – February 8th Matters of the Heart: February 17th Wells House Wednesday Poetry Reading– February 21st First Friday High School Art Show Opening w/Jazz Jam Quintet – March 1st Family Saturday – March 2nd Environmental Film and Speaker: The Biggest Little Farm – March 14th Irish Social Dancing – March 19th Historic Wine Tours of Downtown Wenatchee – March 23rd Easter Egg Hunt – March 30th Q2 Yoga Basics with Dianne – ongoing Mondays & Wednesdays Spring Break Camp – April 1st through 4th First Friday Open Console - April 5th Nick’s Bricks – April 6th Environmental Film and Speaker: The Smell of Money – April 11th Eastern Washington Natural Wonders Tour: Grand Coulee Ice Age Floods – April 13th Irish Social Dancing – April 16th Silent Movies at the Museum: Going West – April 19th Historic Wine Tours of Downtown Wenatchee – April 27th Youth on the Columbia – April 30th through May 2nd Meditation and Mindfulness 101 – May 2nd Youth on the Columbia – May 8th through 9th Spring Tea at the Wells House – May 11th Local Author Spotlight: The Green Suitcase – May 15th Silent Movies at the Museum: The Navigator – May 17th Historic Homes Tour – May 18th Stehekin Heart of the Cascades Tour with Randy Lewis – May 25th 3D Printing Class – May 25th Historic Wine Tours of Downtown Wenatchee – May 25th 3D Printing Class – June 1st Member’s Opening Juried Art Show and Sale – June 5th First Friday: Juried Art Show – June 7th Family Saturday – June 8th PNW Treasures Tour: Columbia River, Methow, Liberty Bell with Randy Lewis – June 8th 3D Printing Class – June 8th EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 131 of 148 3D Printing Class – June 15th Irish Social Dancing – June 18th Historic Wine Tours of Downtown Wenatchee – June 22nd Q3 Yoga Basics with Dianne – ongoing Mondays & Wednesdays First Friday at the Museum – July 5th Family Saturday – July 6th SSA: Grizzly Week – July 15th through 18th Irish Social Dancing – July 16th SSA: Circus Week – July 22nd through 25th SSA: All Around the World Week – July 29th through August 1st SSA: Robotics Camp – July 29th through August 1st First Friday: Hot August Nights – August 2nd Family Saturday – August 3rd SSA: Robotics and Space Week – August 5th through 8th Makerspace Summer Art: Pet Portraits – August 10th Echoes of Labor: Piano Narrative – August 15th Makerspace Summer Art: Japanese Calligraphy – August 17th Irish Social Dancing – August 20th Wenatchee Wine & Food Fest – August 24th Makerspace Summer Art: Cardmaking and Papercraft – August 24th Makerspace Summer Art: Painting with Stencils – August 31st Member’s Fall Exhibit Opening – September 5th September First Friday w/Jazz Jam Quintet – September 6th Makerspace Summer Art: Wool Dyeing – September 7th Family Saturday – September 7th Environmental Film and Lecture – September 12th PNW Treasures Tour: The Wanapum with Randy Lewis – September 14th Makerspace Summer Art: Wool Weaving – September 14th Irish Social Dancing – September 17th Night at the Museum – September 21st Q4 Yoga Basics with Dianne – ongoing Mondays & Wednesdays Salmon Bake – October TBD Environmental Film and Lecture – October 3rd First Friday – October 4th Family Saturday – October 5th Irish Social Dancing – October 15th Four Minutes of Fame – October 16th Haunted Museum – October TBD A Not-So-Haunted Museum – October 31st Day of the Dead – November 1st EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 132 of 148 Local Author Spotlight – November 6th Volunteer Dinner – November 13th Environmental Film and Lecture – November 14th Nooks & Crannies – November 16th Irish Social Dancing – November 19th Annual Appeal – starts November 21st Pictures with Santa at the Wells House – November 23rd First Friday w/Jazz Jam Quintet – December 6th Holiday Family Fun – December 7th Holiday Tea at the Wells House – December 14th Irish Social Dancing – December 17th Local Author Spotlight – December 18th Winter Break Bash – December 27th EXHIBIT C 01-21-2025 CIty Council Agenda Packet Page 133 of 148 East Wenatchee Council Agenda Bill To: Mayor and Council From/Presenter: Trina Elmes, Events Director/PIO Subject: East Wenatchee Events Board Funding Recommendation Date: January 16, 2024 I.Summary Title: Lodging Tax Request, $10,000, for Mission Ridge Ski Education Foundation’s Western Region Junior Championship, March 12-17, 2025. II.Background/History: The Western Region Junior Championship is a six-day race series for athletes ages 16- 21. These are top athletes that come from nine states across the west. Over 6 days, an estimated 200 participants, plus their coaches and families, stay in local hotels. III. Recommended Action: The East Wenatchee Events Board is recommending that the Mission Ridge Ski Education Foundation receives $10,000 for the Western Region Junior Championship and authorize the Mayor to sign an agreement not to exceed the $10,000 recommended amount. IV.Exhibits: 1.East Wenatchee Events Board, January 8, 2025, Meeting Minutes. 2.Mission Ridge Ski Education Foundation’s Application for Tourism Promotion Grant Application. 3.Mission Ridge Ski Education Foundation’s Grant Agreement. Financial Data Expenditure Required Amount Budgeted Appropriation Required $10,000 $10,000 No City of 01-21-2025 CIty Council Agenda Packet Page 134 of 148 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES January 7, 2025 | 3:00PM Attendees Councilmember Rob Tidd, Cody Beeson, Brent Schmitten, Mat Heinz, Jason Heinz, and Events Director/PIO Trina Elmes. Guests Jason Grover & Ashley Sinner (WVCC), Lindsay Davisson & Roger Taggert (MRST) Location Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 Roll Call/Introductions Declaration of Conflict of Interest None Approval of Jason Heinz motioned to approve the Agenda as presented, Cody Beeson seconded Agenda the motion. Motion carried (5-0) Public Comment None Minutes The November 6, 2024 minutes were reviewed. Jason Heinz motioned to accept the minutes and Mat Heinz seconded the motion. Motion carried (5-0). Financials The 2024 financials were reviewed. Event Update Events Director/PIO Elmes recapped the Wings ‘n Wishes event. Tourism Mission Ridge Ski Education Foundation (MRST) Grants The Mission Ridge Ski Education Foundation is requesting $10,000 for the Western Region Junior Championship. Lindsay Davisson and Roger Taggert presented their application and supporting information, which was reviewed by the Board. Brent Schmitten motioned to approve the Mission Ridge Ski Education Foundation’s Grant Application in the amount of $10,000 for the Western Region Junior Championship. Jason Heinz seconded the motion. Motion carried (5-0). WVCC Update Ashley Sinner gave an update on the Wenatchee Valley Chamber of Commerce and Jason Grover gave an update on sports tourism. Hotelier None Update CALL TO ORDER 3:05 PM Exhibit 1 01-21-2025 CIty Council Agenda Packet Page 135 of 148 CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | EastWenatcheeWa.gov 271 9th St. NE, East Wenatchee, WA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Other None Next Meeting February 5, 3:00pm Eastmont Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER Rob Tidd, Councilmember Attest: Trina Elmes, Events Director/PIO ADJOURN 3:39 PM 01-21-2025 CIty Council Agenda Packet Page 136 of 148 Print Amount of Lodging Tax Requested* 10,000 Federal Tax ID #* 23-705-7008 Organization/Agency Name* Mission Ridge Ski Education Foundation C Corporation Government Limited Liability Company Partnership S Corporation Sole Proprietor Other Type of Organization*Please List* Non-profit Activity Name* Western Region Junior Championship Proposed Start Date of Activity* Proposed End Date of Activity* First Name* Lindsay Last Name* Davisson Title* Team Admin & Coach Primary Phone* 5094212425 Cell Phone 5094212425 Email* ysl@mrst.us Mailing Address* 25 N WENATCHEE AVE STE 112 Tourism Promotion Grant - Submission #1783 Date Submitted: 12/7/2024 3/12/2025 3/17/2025 Exhibit 2 01-21-2025 CIty Council Agenda Packet Page 137 of 148 City* Wenatchee State* Washington Zip Code* 98801 Operation of a Special Event/Festival, Designed to Attract Tourists Operation of a Tourism Promotion Agency Operation of a Tourism-Related Facility Tourism Promotion/Marketing Service Category (Check All That Apply) Section I - General Information Yes No Is this a new Activity?* Yes No Are you requesting/using other City funds for this Activity?* How many years has this activity existed? 3 Proposed Location of Activity* Mission Ridge Ski and Board Resort Short Description of the Activity* Western Region Junior Championship races consisting of the following alpine ski races: two slalom, two giant slalom, two super G. for athletes ages 16 - 21. Describe the Prior Success of Your Activity* We last hosted this six-day race series in 2022. We had 105 male racers and 91 female racers. In addition to individual racers, a number of coaches, family members and friends also attend the event. This brings tourism dollars in the form of lodging, food and lift tickets. MRST aims to host three to five races each year for athletes ages 5 to 21. As with this Western Region JR Championship event, two or three of the races we host each year are primarily attended by out of town athletes, coaches and supporters. In total last year, we hosted 4 of races/events with an estimated total of 1,737 hotel nights based on out of town athlete attendance. (This number does not include coaches, family members or supporters.) We host races to showcase Mission Ridge Ski and Board Resort. The direct impact of these events is increased revenue for our community in the form of lodging, food, shopping and tickets. MRST is proud to be a driver for economic vitality in the region. Describe Your Target Audience* Alpine ski racing athletes ages 16 to 21, coaches, race officials and regional association representatives. By hosting races, we are able to showcase our facilities to clubs throughout the region. This helps us secure future races host opportunities that benefit both the club, Mission Ridge and the Wenatchee Valley. 01-21-2025 CIty Council Agenda Packet Page 138 of 148 Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee* In our race announcement, we will list East Wenatchee lodging and restaurant locations. As this is a qualifying race, reservations and itineraries need to be made quickly and organizers are often seeking recommendations to make the process easier. Budget for Activity* 2025 WR Jr. Champs Proposed Budget.pdf Allowed types: .gif, .jpg, .jpeg, .png, .doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt What costs will the Tourism Promotion Grant cover?* Our race timing system is at the end of its life span. No more of its kind are in production. Replacement parts are no longer being produced or are available for purchase. We do not have a back up and we need good, reliable equipment. In order to host the WR Jr. Championship series, we need two separate timing systems. Because our current system is out of date, we fundraised at our fall auction to raise money to purchase one of the two required timing systems. We are requesting $10,000 to purchase the second set of necessary timing system equipment. Only one manufacturer is currently producing the required equipment for USSS and FIS sanctioned races. The system includes three start wands, two sets of timing eyes and two timers. What organization and staffing do you have to support this activity?* MRST is an organization made up of over 150 athletes, 24 coaches and parent and community volunteers. Some volunteers are required to have special certifications to be race officials. A typical race of this magnitude requires 35 parent/community volunteers per day in addition to 9-12 officials. We are very fortunate to have a dedicated pool of volunteers who enjoy supporting racers throughout the region. Our partnership with Mission Ridge Ski and Board Resort is long standing. Our success is in large part due to their willingness to allow us to host races, and provide wrap around support through lift operations, ski patrol, etc. Yes No Does your organization have a current City of East Wenatchee Business License?* Note: A grant recipient must obtain a business license. Business license information can be found on the City's website under the Business tab on its homepage. 01-21-2025 CIty Council Agenda Packet Page 139 of 148 Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.* The Western Region Junior Championship event is a race series consisting of the following alpine ski races: two slalom, two giant slalom, two super G. for athletes ages 16 - 21. This event brings in top athletes, their coaches, family members and supporters, from all across the west (nine states). Over a seven to eight day period (training, racing and travel days), an estimated 200 participants stay in local lodging, eat at area restaurants and shop at local establishments. The ski team will organize and host the Western Region Junior Championship Six-Day Alpine Race Series, ensuring that all logistical elements—course setup, timing, volunteer coordination, athlete registration, and safety protocols—are fully in place for a smooth and successful event. By March 12, 2025, the ski team will successfully host the Western Region Junior Championship Six-Day Alpine Race Series, achieving at least 200 athlete participants, completing all event logistics and registration tasks on time, and ensuring 100% accurate race results. All event tasks will be completed within the designated six-month planning timeline. In order to achieve accurate race results, it is imperative that we fund and purchase the second timing system. Our race timing system is at the end of its life span. No more of its kind are in production. Replacement parts are no longer being produced or are available for purchase. We do not have a back up and we need good, reliable equipment. In order to host the WR Jr. Championship series, we need two separate timing systems. Because our current system is out of date, we fundraised at our fall auction to raise money to purchase one of the two required timing systems. We are requesting $10,000 to purchase the second set of necessary timing system equipment. Only one manufacturer is currently producing the required equipment for USSS and FIS sanctioned races. The system includes three start wands, two sets of timing eyes and two timers. How will you advertise, publicize or otherwise distribute information regarding your activity?* In our race announcement and registration confirmation emails, we will list East Wenatchee lodging and restaurant locations. As this is a qualifying race, reservations and itineraries need to be made quickly and organizers are often seeking recommendations to make the process easier. We will develop a downloadable or printed "Event Guide" for participants, spectators, and families that includes key details about the races, schedules, and other relevant event information. Within this guide, we will provide a dedicated section listing local lodging and restaurant recommendations. Section II - Projected Tourism Benefit RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax. Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an estimated number of participants, who will attend your Activity, in each of the following categories: Overall Attendance at the Event/Activity* 250 Travel More Than 50 Miles* 248 Travel from Another State/Country* United States Travel More Than 50 Miles and Stay over Night in the Wenatchee Valley* 248 01-21-2025 CIty Council Agenda Packet Page 140 of 148 Of the People Staying Overnight, the Number of People Who Will Stay in Paid Accommodations* 248 Number of Paid Lodging Room Nights, Resulting from Your Proposed Activity* 248 Lodging Impact* We estimate 35% of the 248 will stay in East Wenatchee Explain How You Calculated the Previous Estimates* 200 athletes, 30 coaches, 20 supporters / family members. How will you collect and verify the above information for your Activity?* We will collect survey information during the registration process to verify lodging information. Section III - Evaluation Criteria State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events and festivals designed to attract tourists.” Meets the definition for Tourism Promotion Promotes a positive image for East Wenatchee Promotes East Wenatchee as a "Destination" Attracts visitors, builds new audiences and encourages tourist expansion Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment Supports "Regional Tourism" planning Tourism Promotion Funding Criteria (Check All Boxes That Apply) Benefits the citizens of East Wenatchee Benefits the overall Community, rather than a specific segment or interest Benefit to the Community (Check All Boxes That Apply) Moves an existing program in a new direction Unusual or unique Innovation (Check All Boxes That Apply) 01-21-2025 CIty Council Agenda Packet Page 141 of 148 Broad-based Community appeal or support Evidence of need for this Activity Community Support (Check All Boxes That Apply) Exhibits a degree of Partnership Volunteer involvement, inter-jurisdictional, corporate, business and/or civic organization support Evidence of Partnerships (Check All Boxes That Apply) Multiple revenue sources to support this Activity This is the only funding source Funding Sources (Check All Boxes That Apply) Request is for a new Activity Request is to continue or expand an on-going Activity Previous & Replacement Funding (Check All Boxes That Apply) Activity is of a scale that is suitable for this funding program Scale of Project (Check All Boxes That Apply) How does your Activity meet the above Tourism Promotion funding criteria?* Mission Ridge Ski Team is hosting the 2025 WR Jr. Championship event that will bring in an estimated 250 out of town athletes, coaches, family members and supporters. This event meets the Tourism Promotion criteria by attracting and welcoming tourists and promoting local lodging and restaurants. Section IV - Signature of Applicant I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30. I understand: I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will submit a report documenting the economic impact results in a format determined by the City of East Wenatchee. 01-21-2025 CIty Council Agenda Packet Page 142 of 148 Digital Signature* Lindsay Davisson Signer Email* ysl@mrst.us 01-21-2025 CIty Council Agenda Packet Page 143 of 148 Item Expense Income Notes USSS competition fee 450.00$ awards (Haglund's)600.00$ banner for podium (The Print Guys)325.00$ salt for course (Lowe's)500.00$ 40 gates (27 mm)3,000.00$ lunches for volunteers / officials 300.00$ t-shirts for participants 3,000.00$ 1 month timing subscription 60.00$ office supplies (Office Depot)150.00$ Timing equipment 10,000.00$ EW Lodging tax grant? Technical Delegate fees 2,600.00$ race entry fees 37,000.00$ radio rental (DayStar Wireless)1,500.00$ 22,485.00$ 37,000.00$ 2025 WR Jr. Champs - Proposed Budget 01-21-2025 CIty Council Agenda Packet Page 144 of 148 Page 1 of 4 Grant Agreement Between The City of East Wenatchee 271 9th St. NE East Wenatchee, WA 98802 (509) 884-9515 And Grantee Mission Ridge Ski Education Foundation dba: Western Region Junior Championship 25 N Wenatchee Ave Ste. 112 Wenatchee, WA 98801 c/o Lindsay Davisson, (509) 421-2425 ysl@mrst.us Exhibit 3 01-21-2025 CIty Council Agenda Packet Page 145 of 148 Page 2 of 4 1. Grantee’s Obligations. Grantee will: a. Submit a pre-event application for grant funds with the City Events Director outlining expected statistics associated with each category set forth in Exhibit A. b. Host an event on March 12-17, 2025, generally described as the Western Region Junior Championship. c. Acknowledge the City’s contribution in the event’s formal promotional materials and efforts. d. Acknowledge the City’s contribution on the Grantee’s website. e. Acknowledge the City’s contribution on the Grantee’s social media accounts. f. Submit a Post Event Report to the City within 30 days of the event’s completion that contains actual event results associated with each category set forth in Exhibit A. g. Submit an invoice to the City, within 30 days of the event, requesting the agreed upon amount. 2. The City’s Obligations. Within 30 days of receiving the Post Event Report, conditional on the Grantee satisfying, at the City’s reasonable discretion, the predicted event outcomes in Exhibit A, the City will reimburse the Grantee in the amount of $10,000. 3. Indemnification. Grantee releases and shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, agents and volunteers for any and all claims, demands, losses, negligent acts or omissions, and liabilities (including costs and all attorney's fees) to or by any and all persons and entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of Grantee, its partners, shareholders, agents, employees, or by the Grantee's breach of this Agreement. 4. Insurance. Grantee shall obtain and keep in force during the terms of the agreement the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to R.C.W. Title 48: a. Worker's compensation and employer's liability insurance as required by the State of Washington. 01-21-2025 CIty Council Agenda Packet Page 146 of 148 Page 3 of 4 b. General commercial liability insurance in an amount not less than a single limit of $1,000,000 for bodily injury, including death and property damage per occurrence. Excepting the worker's compensation insurance secured by Grantee, the City will be named on all certificates of insurance as an additional insured. Grantee shall furnish the City with verification of insurance and endorsements required by this agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Grantee shall submit a verification of insurance as outlined above to the City prior to the event, but no later than 14 days following execution of this agreement. 5. No Discrimination. Grantee ensures that it will not discriminate against any employee or applicant for employment in violation of RCW 49.60.180 or other applicable law prohibiting discrimination, unless based upon a bona fide occupational qualification as provided in RCW 49.60.180 or as otherwise permitted by other applicable law. Further, Grantee will not commit an act which violates RCW 40.60.215 or other applicable law prohibiting discrimination. City of East Wenatchee Signature: Jerrilea Crawford Mayor ATTEST: Laura Leon City Clerk Mission Ridge Ski Education Foundation Signature: Roger Taggart Program Director 01-21-2025 CIty Council Agenda Packet Page 147 of 148 Page 4 of 4 Exhibit A - Post Event Report Organization/Agency Name: Federal Tax ID Number: Activity Name: Proposed Date of Activity: Contact Name and Title: Phone: Email Address: Please provide the number of participants in each of the following categories: Overall attendance at the event/activity: Number of people who travelled more than 50 miles to attend your event/activity: Number of people who traveled from another state or country to attend your event/activity: Number of people who travelled more than 50 miles to attend your event/activity and who stayed overnight in East Wenatchee: Of the people staying overnight, the number of people who stayed in paid East Wenatchee accommodations: Number of paid East Wenatchee lodging room nights resulting from your event/activity: Please explain how your organization collected and verified the above information: 01-21-2025 CIty Council Agenda Packet Page 148 of 148