HomeMy WebLinkAboutResolution 2024-54, Consultant Agreement SupplementCity of East Wenatchee Resolution 2024-54 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-54
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract supplement between the City of East
Wenatchee and KPG Psomas for design of the 5th Street NE
Improvements Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract supplement that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular
meeting thereof on this 20th day of August, 2024.
The City of East Wenatchee,
Washington
By ^.^/l/j^/^ ^^
[ea Crawford, Mayor
Attest:
XI/t<QN^
'Anna L'Srffrgf Leon, Ci
I
^/^( -
,NCi^ Clerk
Approved as to form only:
Bob'Siderius, City Attorney
Filed with the City Clerk: 08-20-2024
Passed by the City Council: 08-20-2024Effective Date: 08-20-2024
City of East Wenatchee Resolution 2024-54 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. l)
Page 2 of 2
Exhibit A
City of East Wenatchee
Resolution 2024-54
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Scope of Work
City of East Wenatchee
5th Street NE Corridor Improvements
KPG Psomas Project No. 9EAS010100
August 14, 2024
Background
The City of East Wenatchee (City) received funding through the Washington State Transportation
Improvement Board, combined with local City match funds, to design and construct new sidewalk on
the north side of 5th Street NE, a modified or replaced irrigation canal crossing on the north side of the
existing canal crossing structure, and a new traffic signal system at the intersection of 5th Street NE and
Eastmont Avenue. The project was initiated by the City to further develop a multimodal corridor that
connects to the various nearby schools, parks, and residential blocks. The original project schedule
anticipated the project design occurring throughout 2024, with construction commencing in the spring
of 2025.
On May 31, 2024, the City submitted an application to WSDOT’s Pedestrian and Bicycle grant program
to add funding for design and construction of multimodal improvements on the south side of 5th Street
NE to the project. The City has elected to proceed with the development of 30% design-level scroll plot
and opinion of probable construction cost for proposed improvements on the south side of the road,
prior to award of Pedestrian and Bicycle grant funds, including preliminary design and structural
technical memo for a second pedestrian crossing of the irrigation canal. The 30% design for south side
improvements will be developed as one improvement project in conjunction with the originally
proposed north side improvements.
The list of projects to receive Pedestrian and Bicycle program funding will not be announced until late
2024 or early 2025. Therefore, the overall anticipated project design and construction schedule has
been delayed.
In July 2024, the City reached an agreement with Link Transit to include design and construction of
three (3) new transit stop pads; associated curb, gutter and sidewalk extensions; and associated short
retaining walls (less than 4 feet tall), within the project limits. During the same timeframe, the City also
elected to use local funds to add full depth pavement reclamation to the project. The approximate
locations of the proposed transit stops and limits of City-funded full depth pavement reclamation are
shown in the attached “Transit Stops & Pavement Reclamation” exhibit.
Through coordination with the East Wenatchee Water District (EWWD) in late spring 2024, the City
became aware that EWWD plans to add a new 12-inch diameter water main in 5th Street NE, from
approximately N James Ave to N Jonathon Ave. They also plan to replace multiple existing water
services in both the west and east segments of the 5th Street NE Multimodal Improvements project.
EWWD has retained an engineering consultant to complete the design plans and specifications for the
new water improvements. However, the intent is that the design prepared by others for the new water
Exhibit A
P a g e | 2
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
improvements would be included with the bid package prepared by KPG Psomas for the overall 5th
Street NE Multimodal Improvements project. Full pavement reclamation is also planned for the half-
street section above the proposed water main. This pavement area is also shown in the “Transit Stops
& Pavement Reclamation” exhibit.
Supplemental Scope of Work
This scope of work supplements the following tasks from the original agreement:
•Task 1. Project Management
•Task 2. Site Survey
•Task 8. Canal Crossing Design (DCI Engineers)
•Task 10. Design (PS&E)
This scope of work adds the following new tasks to the agreement:
•Task 17. 30% Design for South Side Improvements
•Task 18. Coordination with EWWD for Water Improvements
Note: Tasks 3 through 7, Task 9, Task 11 and Task 12 remain unchanged from the original agreement
and are not changed by this supplement. For invoicing purposes, Tasks 13 through 16 have been used
for subconsultant billing, reimbursables, and extra work, and are not changed by this supplement.
The specific scope of work for Supplement 1 is described as follows:
TASK 1 – Project Management
The additional scope requested with this supplement has a corresponding Project Management effort:
1. Execution of subconsultant agreement amendments.
2. Preparation of monthly invoices with progress reports, for 12 additional months.
3. Schedule and budget monitoring, for 12 additional months.
4. Additional change management, including preparation of supplemental agreements.
Assumptions:
1.The revised project duration (for design and bidding support) will be twenty-four (24) months.
Deliverables:
1.Monthly invoice with progress reports (revised to 24 months).
2. Project schedule and updates using Microsoft Project (PDF).
TASK 2 – Site Survey
P a g e | 3
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
The Consultant will perform additional topographic mapping, basemap and DTM preparation, and
determination of ROW and parcel lines within the supplemental area shown in the attached
“Topographical Survey Limits” exhibit, indicated by the blue hatched boundaries. The same scope of
services, assumptions, and deliverables identified in the original Tasks 2.1 through 2.5 apply to the
supplemental survey area. The original basemap and DTM will be modified to include the additional
information.
TASK 8 – Canal Crossing Design (DCI Engineers)
Task 8.1 – Primary Structural Services
Consultant Responsibilities:
Items 1, 2 and 3 under the “Task X.1 – Primary Structural Services” are revised to include a second
proposed pedestrian structure, to the south of the existing structure crossing the irrigation canal.
Assumptions:
1. The structure to the south of the existing structure will be of a similar structure type as the
proposed pedestrian structure to the north of the existing structure.
2. Items 4 through 9 under “Task X.1 – Primary Structural Services” remain unchanged. If the City
is successful in their application for Pedestrian and Bike grant funds, it is anticipated that
another amendment will be issued to include final design and bid documents for the second
structure.
3. All other assumptions, City responsibilities, and deliverables remain unchanged by this
amendment.
TASK 10 – Design (PS&E)
This task is supplemented to include the design and preparation of bid-ready plans for three (3) new
transit stop pads; associated curb, gutter and sidewalk extensions; and associated short retaining walls
(less than 4 feet tall). The opinion of probable construction costs for the transit stops will not be
tracked on a separate bid schedule, but will be included in the primary bid schedule with other
roadway and associated improvements.
This task is also supplemented to include the design and preparation of bid-ready plans to add full
depth pavement reclamation to the project. The approximate locations of the proposed transit stops
and limits of City-funded full depth pavement reclamation are shown in the attached “Transit Stops &
Pavement Reclamation” exhibit. The opinion of probable construction costs for the pavement
reclamation will not be tracked on a separate bid schedule, but will be included in the primary bid
schedule with other roadway and associated improvements.
–硨楢楴l8
P a g e | 4
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
These transit stop and full depth pavement reclamation design elements will be added to the 30%,
60%, 90%, 100% and bid-ready submittals, as described in the original scope of work as subtasks 10.1
through 10.4. As they are within the previously established project limits, no additional plan sheets are
anticipated to be needed.
TASK 17 – 30% Design for South Side Improvements
The original scope of work included design of improvements along the north side of 5th Street NE only,
from approximately the intersection of Eastmont Ave to the intersection of N Grover Pl, and from the
intersection of N James Ave to N Jonathon Ave, under Task 10. This new task is added to include design
of cement concrete sidewalk and/or HMA multimodal path, and associated curb, gutter, landscaped
buffer, drainage system modifications, and retaining walls (less than 4 feet tall) for the south side of 5th
Street NE, along the same two segments.
This supplement adds design of the improvements described above for the 30% design-level submittal
only. The intent is that if the City is awarded the Pedestrian and Bicycle grant, another supplement will
be executed to amend the agreement to include south side improvements to the remaining stages of
PS&E development.
Assumptions:
1. The improvements intended to be funded by the WSDOT Pedestrian and Bicycle grant may
need to be tracked as a separate bid schedule. For the 30% submittal, all proposed
improvements (except for those associated with Task 18 work) will be included as one bid
schedule.
TASK 18 – Coordination with EWWD for Water Improvements
The Consultant will coordinate with EWWD and their engineering consultant to incorporate the design,
plans, opinion of probable construction cost and technical specifications into the bid package for the
5th Street NE Corridor Improvements project.
Assumptions:
1. The design, plan sheets, opinion of cost and technical specifications that pertain to the new
water main and existing water service replacements will be developed by others.
2. The design, plan sheets, opinion of cost and technical specifications that pertain to replacing
and/or repairing the pavement for the half-street section above the new water main area will
be prepared by KPG Psomas.
3. The water improvements work and associated paving will be included in the opinion of
probable construction cost as a separate bid schedule.
–硨楢楴l8
Exhibit A
City of East Wenatchee
Resolution 2024-54
Exhibit A
City of East Wenatchee
Resolution 2024-54
Exhibit A
City of East Wenatchee
Resolution 2024-54
Exhibit A
City of East Wenatchee
Resolution 2024-54
Exhibit A
City of East Wenatchee
Resolution 2024-54
Exhibit A
City of East Wenatchee
Resolution 2024-54
EXHIBIT B
PRIME CONSULTANT COST COMPUTATIONS
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$226.00 $194.00 $205.00 $166.00 $139.00 $250.00 $270.00 $172.00 $143.00 $139.00 $177.00 $139.00 $110.00 Hours Totals
Extend PE phase to April 2026 6 24 6 12 48 8,742.00$
6 24 0 0 0 0 0 0 0 0 6 12 0 48 8,742.00$
2.1 Survey Control 1 2 3 490.00$
2.2 Topographic Mapping: use remaining ~ $3,400 budget from orignal task 0 -$
2.3 Survey Paint Marks by Locator 1 1 270.00$
2.4 Base Map and DTM Preparation 1 8 9 1,394.00$
2.5 ROW and Parcel Lines 1 1 172.00$
0 0 0 0 0 1 2 1 8 0 0 0 2 14 2,326.00$
(see below for subconsultant costs)0 -$
0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
Transit Stops (3) 10 16 24 12 62 11,016.00$
Full Depth Pavement Reclamation 12 26 48 24 110 19,060.00$
22 42 0 72 0 0 0 0 0 36 0 0 0 172 30,076.00$
30% Scroll Plot & Estimate - add south side 2 16 4 32 16 70 11,912.00$
Electrical (Signal & Illumination) - add south side 8 16 4 28 4,588.00$
10 16 4 32 16 0 0 0 0 20 0 0 0 98 16,500.00$
Incl. water main PS&E in bid package 4 8 12 24 4,448.00$
4 8 0 12 0 0 0 0 0 0 0 0 0 24 4,448.00$
42 90 4 116 16 1 2 1 8 56 6 12 2 356 62,092.00$
5,870.00$
Administrative Charge (0%) -$
5,870.00$
Utility Locates 600.00$
600.00$
Management Reserve -$
68,562.00$ Total Estimated Budget
Total Labor Hours and Fee
Subconsultants
Task 17 - 30% Design for South Side Improvements
Task Total
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Total Reimbursable Expense
Task 18 - Coordination with EWWD for Water Improvements
Task Total
Client:
Project Name:
Task Total
Task
No.Task Description
Task Total
Task 8 - Canal Crossing Design
Task Total
Task 10 - Design (PS&E)
Labor Hour Estimate
Total Hours and Labor
Cost Computations by Task
Task 1 - Project Management
Task Total
Task 2 - Site Survey
5th St NE Corridor Improvements
City of East Wenatchee
9EAS010100
8/14/2024
KPG Psomas Inc. Project Number:
Date:
DCI Engineers (Structural) - add south side structure
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