HomeMy WebLinkAbout10-01-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
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M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
5.CONSENT ITEMS
Contacts:
Amended Master Services Agreement: Flock Group Inc.
Amended Order Form: Flock Group Inc.
Amended Interlocal Agreement with Douglas County re: Flock Group Inc.
Vouchers:
Date: 10-01-2024 Checks: 60697-60773 in the amount of $1,023,545.04.
Payroll Certifications:
May and June 2024 Payroll Certifications.
Minutes:
09-17-2024 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes as presented.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.ACTION ITEMS
a.Resolution 2024-61, 50 Simon Street Security Fencing Construction Contract; City Project No.
2024-11. – Garren Melton, Public Works Manager.
Motion by City Council to approve/reject Resolution 2024-61, authorizing Mayor Crawford to
execute a construction contract between the City of East Wenatchee and ________, the lowest
responsive bidder, for the construction of security fencing at 50 Simon Street.
8.MAYOR’S REPORT
a.Horizon Airlines – Minimum Revenue Guarantees.
b.October Budget Workshop.
c.Scheduling additional Workshop.
9.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees
10.ADJOURNMENT
Tuesday, October 01, 2024 6:00 PM Council Chambers
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pg. 22
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pg. 87
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Master Services Agreement
This Master Services Agreement (this “Agreement”) is entered into by and between
Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta,
GA 30318 (“Flock”) and the entity identified in the signature block (“Customer”) (each a
“Party,” and together, the “Parties”). This Agreement is effective on the date of mutual
execution (“Effective Date”). Parties will sign an Order Form (“Order Form”) which will
describe the Flock Services to be performed and the period for performance, attached hereto as
Exhibit A.
RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution
through Flock’s technology platform that upon detection is capable of capturing audio, video,
image, and recording data and provide notifications to Customer (“Notifications”);
WHEREAS, Customer desires access to the Flock Services (defined below) on existing
devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to
create, view, search and archive Footage and receive Notifications, via the Flock Services;
WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to
Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty
(30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for
extracting, downloading and archiving Footage from the Flock Services on its own storage
devices; and
WHEREAS, Flock desires to provide Customer the Flock Services and any access
thereto, subject to the terms and conditions of this Agreement, solely for the awareness,
prevention, and prosecution of crime, bona fide investigations and evidence gathering for law
enforcement purposes, (“Permitted Purpose”).
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1.DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross-
referenced in this Section 1.
1.1 “Agreement” means the order form (to be provided as Exhibit A, “Order Form”), these terms
and conditions, and any document therein incorporated by reference in section 11.4.
1.2 “Anonymized Data” means Customer Data permanently stripped of identifying details and
any potential personally identifiable information, by commercially available standards which
irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no
longer be identified directly or indirectly.
1.3 “Authorized End User(s)” means any individual employees, agents, or contractors of
Customer accessing or using the Services, under the rights granted to Customer pursuant to this
Agreement.
1.4 “Customer Data” means the data, media, and content provided by Customer through the
Services. For the avoidance of doubt, the Customer Data will include the Footage.
1.5. “Customer Hardware” means the third-party camera owned or provided by Customer and
any other physical elements that interact with the Embedded Software and the Web Interface to
provide the Services.
1.6 “Effective Date” means the date this Agreement is mutually executed (valid and enforceable)
by both Parties.
1.7 “Embedded Software” means the Flock proprietary software and/or firmware integrated with
or installed on the Flock Hardware or Customer Hardware.
1.8 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar
panel, installation components, and any other physical elements that interact with the Embedded
Software and the Web Interface, to provide the Flock Services as specifically set forth in the
applicable Order Form.
1.9 “Flock IP” means the Services, the Embedded Software, and any intellectual property or
proprietary information therein or otherwise provided to Customer and/or its Authorized End
Users. Flock IP does not include Footage (as defined below).
1.10 “Flock Services” means the provision of Flock’s software and hardware situational
awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio
detection, searching image records, video and sharing Footage.
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1.11 “Footage” means still images, video, audio, and other data captured by the Flock Hardware
or Customer Hardware in the course of and provided via the Flock Services.
1.12 “Installation Services” means the services provided by Flock for installation of Flock
Services.
1.13 “Permitted Purpose” means for legitimate public safety and/or business purpose, including
but not limited to the awareness, prevention, and prosecution of crime; investigations; and
prevention of commercial harm, to the extent permitted by law.
1.14 “Retention Period” means the time period that the Customer Data is stored within the cloud
storage, as specified in the applicable Order Form. Flock deletes all Footage on a rolling thirty
(30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for
extracting, downloading and archiving Footage from the Flock Services on its own storage
devices.
1.15 “Term” means the date, unless otherwise stated in the Order Form, upon which the cameras
are validated by both Parties as operational.
1.16 “Web Interface” means the website(s) or application(s) through which Customer and its
Authorized End Users can access the Services.
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2. SERVICES AND SUPPORT
2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable
right to access the features and functions of the Flock Services via the Web Interface during the
Term, solely for the Authorized End Users. The Footage will be available for Authorized End
Users to access and download via the Web Interface for the Retention Period. Authorized End
Users will be required to sign up for an account and select a password and username (“User
ID”). Customer shall be responsible for all acts and omissions of Authorized End Users.
Customer shall undertake reasonable efforts to make all Authorized End Users aware of all
applicable provisions of this Agreement and shall cause Authorized End Users to comply with
such provisions. Flock may use the services of one or more third parties to deliver any part of the
Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell
phone provider for wireless cellular coverage).
2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non-
transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the
Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the
Flock Services.
2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health,
in order to improve performance and functionality. Flock will use commercially reasonable
efforts to respond to requests for support within seventy-two (72) hours. Flock will provide
Customer with reasonable technical and on-site support and maintenance services in-person, via
phone or by email at support@flocksafety.com (such services collectively referred to as
“Support Services”).
2.4 Updates to Platform. Flock may make any updates to system or platform that it deems
necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or
services to its agencies, the competitive strength of, or market for, Flock’s products or services,
such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law.
Parties understand that such updates are necessary from time to time and will not diminish the
quality of the services or materially change any terms or conditions within this Agreement.
2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of
the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any
third-party services required for Services are interrupted; (c) if Services are being used for
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malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the
Flock IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”).
Flock will make commercially reasonable efforts to provide written notice of any Service
Interruption to Customer, to provide updates, and to resume providing access to Flock Services
as soon as reasonably possible after the event giving rise to the Service Interruption is cured.
Flock will have no liability for any damage, liabilities, losses (including any loss of data or
profits), or any other consequences that Customer or any Authorized End User may incur as a
result of a Service Interruption. To the extent that the Service Interruption is not caused by
Customer’s direct actions or by the actions of parties associated with the Customer, the time will
be tolled by the duration of the Service Interruption (for any continuous suspension lasting at
least one full day). For example, in the event of a Service Interruption lasting five (5) continuous
days, Customer will receive a credit for five (5) free days at the end of the Term.
2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End
User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or
attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of
the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of
Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or
illegal activities; (d) Customer has violated any term of this provision, including, but not limited
to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any
unauthorized access to Flock Services through Customer’s account (“Service Suspension”).
Customer shall not be entitled to any remedy for the Service Suspension period, including any
reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the
Term will be tolled by the duration of the Service Suspension.
2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other
hazardous conditions, including, without limit, asbestos, lead, or toxic or flammable substances.
In the event any such hazardous materials are discovered in the designated locations in which
Flock is to perform services under this Agreement, Flock shall have the right to cease work
immediately.
3. CUSTOMER OBLIGATIONS
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3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a
User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated
registration information. Authorized End Users may not select as their User ID, a name that they
do not have the right to use, or any other name with the intent of impersonation. Customer and
Authorized End Users may not transfer their account to anyone else without prior written
permission of Flock. Authorized End Users shall not share their account username or password
information and must protect the security of the username and password. Unless otherwise stated
and defined in this Agreement, Customer shall not designate Authorized End Users for persons
who are not officers, employees, or agents of Customer. Authorized End Users shall only use
Customer-issued email addresses for the creation of their User ID. Customer is responsible for
any Authorized End User activity associated with its account. Customer shall ensure that
Customer provides Flock with up-to-date contact information at all times during the Term of this
agreement. Customer shall be responsible for obtaining and maintaining any equipment and
ancillary services needed to connect to, access or otherwise use the Flock Services (e.g., laptops,
internet connection, mobile devices, etc.). Customer shall (at its own expense) provide Flock
with reasonable access and use of Customer facilities and Customer personnel in order to enable
Flock to perform Services (such obligations of Customer are collectively defined as “Customer
Obligations”).
3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants
that Customer shall use Flock Services only in compliance with this Agreement and all
applicable laws and regulations, including but not limited to any laws relating to the recording or
sharing of data, video, photo, or audio content.
4. DATA USE AND LICENSING
4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer
Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited,
non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and
perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock
does not own and shall not sell Customer Data.
4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post,
upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages,
text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information,
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content, ratings, reviews, data, questions, suggestions, or other information or materials produced
by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable
right, title, and interest in Customer Generated Data. Customer understands and acknowledges
that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of
Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide,
royalty-free, license to use the Customer Generated Data for the purpose of providing Flock
Services. Flock does not own and shall not sell Customer Generated Data.
4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer
Data and Customer Generated Data to the extent such anonymization renders the data non-
identifiable to create Anonymized Data to use and perform the Services and related systems and
technologies, including the training of machine learning algorithms. Customer hereby grants
Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such
Anonymized Data to improve and enhance the Services and for other development, diagnostic
and corrective purposes, and other Flock offerings. Parties understand that the aforementioned
license is required for continuity of Services. Flock does not own and shall not sell Anonymized
Data.
5. CONFIDENTIALITY; DISCLOSURES
5.1 Confidentiality. To the extent required by any applicable public records requests, each Party
(the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed
or may disclose business, technical or financial information relating to the Disclosing Party’s
business (hereinafter referred to as “Proprietary Information” of the Disclosing Party).
Proprietary Information of Flock includes non-public information regarding features,
functionality and performance of the Services. Proprietary Information of Customer includes
non-public data provided by Customer to Flock or collected by Flock via Flock Services, which
includes but is not limited to geolocation information and environmental data collected by
sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against
disclosure or unauthorized use of such Proprietary Information that the Party takes with its own
proprietary information, but in no event less than commercially reasonable precautions, and (ii)
not to use (except in performance of the Services or as otherwise permitted herein) or divulge to
any third person any such Proprietary Information. The Disclosing Party agrees that the
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foregoing shall not apply with respect to any information that the Receiving Party can document
(a) is or becomes generally available to the public; or (b) was in its possession or known by it
prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction
by a third party; or (d) was independently developed without use of any Proprietary Information
of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from
disclosing the Proprietary Information pursuant to any judicial or governmental order, provided
that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to
contest such order. At the termination of this Agreement, all Proprietary Information will be
returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage
medium), together with any copies thereof, when no longer needed for the purposes above, or
upon request from the Disclosing Party, and in any case upon termination of the Agreement.
Notwithstanding any termination, all confidentiality obligations of Proprietary Information that
is trade secret shall continue in perpetuity or until such information is no longer trade secret.
5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in
and to the Flock IP and its components, and Customer acknowledges that it neither owns nor
acquires any additional rights in and to the foregoing not expressly granted by this Agreement.
Customer further acknowledges that Flock retains the right to use the foregoing for any purpose
in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate
any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain
or perceive the source code from which any software component of any of the Flock IP is
compiled or interpreted, or apply any other process or procedure to derive the source code of any
software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the
Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or
attempt to interfere in any manner with the functionality or proper working of any of the Flock
IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right
appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for
anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or
otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There
are no implied rights.
5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use,
preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or
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third parties, if legally required to do so or if Flock has a good faith belief that such access, use,
preservation or disclosure is reasonably necessary to comply with a legal process, enforce this
Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or
emergency situations.
6. PAYMENT OF FEES
6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order
Form based on the billing structure and payment terms as indicated in the Order Form. To the
extent the Order Form is silent, Customer shall pay all invoices net thirty (30) days from the date
of receipt. If Customer believes that Flock has billed Customer incorrectly, Customer must
contact Flock no later than thirty (30) days after the closing date on the first invoice in which the
error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees
that a failure to contact Flock within this period will serve as a waiver of any claim. If any
undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights
and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock
shall provide at least thirty (30) days’ prior written notice to Customer of the payment
delinquency before exercising any suspension right.
6.2 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide
Customer with sixty (60) days’ notice (email sufficient) prior to the end of the Initial Term or
Renewal Term (as applicable). Any such changes to fees shall only impact subsequent Renewal
Terms.
6.3 Taxes. To the extent Customer is not a tax exempt entity, Customer is responsible for all
taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing
authorities associated with the order. If Flock has the legal obligation to pay or collect taxes,
including amount subsequently assessed by a taxing authority, for which Customer is
responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer
provides Flock a legally sufficient tax exemption certificate and Flock shall not charge Customer
any taxes from which it is exempt. If any deduction or withholding is required by law, Customer
shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net
amount that Flock receives, after any deduction and withholding, equals the amount Flock would
have received if no deduction or withholding had been required.
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7. TERM AND TERMINATION
7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the
Order Form (the “Term”). Unless otherwise indicated on the Order Form, the Term shall
commence upon first installation of Flock Hardware, as applicable. Following the Term, unless
otherwise indicated on the Order Form, this Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a
“Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty
(30) days prior to the end of the then-current term.
7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any
applicable Flock Hardware at a commercially reasonable time period. In the event of any
material breach of this Agreement, the non-breaching Party may terminate this Agreement prior
to the end of the Term by giving thirty (30) days prior written notice to the breaching Party;
provided, however, that this Agreement will not terminate if the breaching Party has cured the
breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may
terminate this Agreement (i) upon the institution by or against the other Party of insolvency,
receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the
benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the
event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock
will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such
termination.
7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and
11.6.
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8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER
8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded
Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a
Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective
Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole
discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or
testing within a commercially reasonable time, but no longer than seven (7) business days after
Customer gives notice to Flock.
8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may
request a replacement of Flock Hardware at a fee according to the reinstall fee schedule
(https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to
replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that Flock is
not liable for any resulting impact to Flock service, nor shall Customer receive a refund for the
lost, damaged, or stolen Flock Hardware.
8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to
maintain the Services in a manner which minimizes errors and interruptions in the Services and
shall perform the Installation Services in a professional and workmanlike manner. Services may
be temporarily unavailable for scheduled maintenance or for unscheduled emergency
maintenance, either by Flock or by third-party providers, or because of other causes beyond
Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in
writing or by e-mail of any scheduled service disruption.
8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S
SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS.
FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT
MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET
FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK
DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT
LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
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PARTICULAR PURPOSE. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT
ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6.
8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.
8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in
performance from any cause beyond their control, including, but not limited to acts of God,
changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of
variants), issues of national security, acts or omissions of third-party technology providers, riots,
fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or
supplies, financial institution crisis, weather conditions or acts of hackers, internet service
providers or any other third party acts or omissions.
9. LIMITATION OF LIABILITY; INDEMNITY
9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,
FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY
SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT
LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR
BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA;
(C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR
TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR
CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL
KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL
ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS
THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS,
EXCEED THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE
SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE
ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER
OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
THIS LIMITATION OF LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT
ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION
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11.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING
LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS
NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION
OBLIGATIONS.
9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for
the acts and omissions of its own employees, officers, or agents, in connection with the
performance of their official duties under this Agreement. Each Party to this Agreement shall be
liable for the torts of its own officers, agents, or employees.
9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and
employees, from liability of any kind, including claims, costs (including defense) and expenses,
on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or
appliance manufactured or used in the performance of this Agreement; or (ii) any damage or
injury to property or person directly caused by Flock’s installation of Flock Hardware, except for
where such damage or injury was caused solely by the negligence of the Customer or its agents,
officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees
paid and/or payable for the services rendered under this Agreement in the preceding twelve (12)
months.
10. INSTALLATION SERVICES AND OBLIGATIONS
10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive
property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this
Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise
expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install,
tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer
agrees and understands that in the event Customer is found to engage in any of the foregoing
restricted actions, all warranties herein shall be null and void, and this Agreement shall be
subject to immediate termination for material breach by Customer. Customer shall not perform
any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should
Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at
Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s
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rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have
the right to enforce any other legal remedy or right.
10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock
Hardware for optimal product functionality, as conditions and locations allow. Flock will
collaborate with Customer to design the strategic geographic mapping of the location(s) and
implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the
event that Flock determines that Flock Hardware will not achieve optimal functionality at a
designated location, Flock shall have final discretion to veto a specific location, and will provide
alternative options to Customer.
10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent
requested changes to the Deployment Plan, including, but not limited to, relocating, re-
positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of
poles will incur a fee according to the reinstall fee schedule located at
(https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and
confirm approval of any such fees.
10.4 Customer Installation Obligations. Customer is responsible for any applicable
supplementary cost as described in the Customer Implementation Guide, attached hereto as
Exhibit C. Customer represents and warrants that it has, or shall lawfully obtain, all necessary
right title and authority and hereby authorizes Flock to install the Flock Hardware at the
designated locations and to make any necessary inspections or maintenance in connection with
such installation.
10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional
manner within a commercially reasonable time from the Effective Date of this Agreement. Upon
removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary
wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for
the length of the Term. Flock may use a subcontractor or third party to perform certain
obligations under this Agreement, provided that Flock’s use of such subcontractor or third party
shall not release Flock from any duty or liability to fulfill Flock’s obligations under this
Agreement.
11. MISCELLANEOUS
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11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal
laws, regulations, policies and ordinances and their associated record retention schedules,
including responding to any subpoena request(s).
11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid,
that provision will be limited or eliminated to the minimum extent necessary so that this
Agreement will otherwise remain in full force and effect.
11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either
Party, without prior consent. Notwithstanding the foregoing, either Party may assign this
Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or
(ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of
merger, consolidation or similar transaction.
11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee
schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the
complete and exclusive statement of the mutual understanding of the Parties and supersedes and
cancels all previous or contemporaneous negotiations, discussions or agreements, whether
written and oral, communications and other understandings relating to the subject matter of this
Agreement. All waivers and modifications must be in a writing signed by both Parties, except as
otherwise provided herein. None of Customer’s purchase orders, authorizations or similar
documents will alter the terms of this Agreement, and any such conflicting terms are expressly
rejected. Any mutually agreed upon future purchase order is subject to these legal terms and does
not alter the rights and obligations under this Agreement, except that future purchase orders may
outline additional products, services, quantities and billing terms to be mutually accepted by
Parties. In the event of any conflict of terms found in this Agreement or any other terms and
conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase
is neither contingent upon the delivery of any future functionality or features nor dependent upon
any oral or written comments made by Flock with respect to future functionality or feature.
11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of
this Agreement and Parties do not have any authority of any kind to bind each other in any
respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer.
11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in
which the Customer is located. The Parties hereto agree that venue would be proper in the
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chosen courts of the State of which the Customer is located. The Parties agree that the United
Nations Convention for the International Sale of Goods is excluded in its entirety from this
Agreement.
11.7 Special Terms. Flock may offer certain special terms which are indicated in the Order
Form and will become part of this Agreement, upon Customer’s prior written consent and the
mutual execution by authorized representatives (“Special Terms”). To the extent that any terms
of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall
control.
11.8 Publicity. Upon prior written consent, Flock has the right to reference and use Customer’s
name and disclose the nature of the Services in business and development and marketing efforts.
Nothing contained in this Agreement shall be construed as conferring on any Party, any right to
use the other Party’s name as an endorsement of product/service.
11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas,
enhancement requests, feedback, recommendations or other information relating to the subject
matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and
interest (including intellectual property rights) with respect to or resulting from any of the
foregoing.
11.10 Export. Customer may not remove or export from the United States or allow the export or
re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of
any restrictions, laws or regulations of the United States Department of Commerce, the United
States Department of Treasury Office of Foreign Assets Control, or any other United States or
foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section
2.101, the Services, the Flock Hardware and Documentation are “commercial items” and
according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section
252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial
computer software documentation.” Flock is compliant with FAR Section 889 and does not
contract or do business with, use any equipment, system, or service that uses the enumerated
banned Chinese telecommunication companies, equipment or services as a substantial or
essential component of any system, or as critical technology as part of any Flock system.
Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification,
reproduction, release, performance, display, or disclosure of such commercial software or
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commercial software documentation by the U.S. Government will be governed solely by the
terms of this Agreement and will be prohibited except to the extent expressly permitted by the
terms of this Agreement.
11.11 Headings. The headings are merely for organization and should not be construed as
adding meaning to the Agreement or interpreting the associated sections.
11.12 Authority. Each of the below signers of this Agreement represent that they understand this
Agreement and have the authority to sign on behalf of and bind the Parties they are representing
upon the Effective Date.
11.13 Conflict. In the event there is a conflict between this Agreement and any applicable
statement of work, or Customer purchase order, this Agreement controls unless explicitly stated
otherwise.
11.14 Notices. All notices under this Agreement will be in writing and will be deemed to have
been duly given when received, if personally delivered; when receipt is electronically confirmed,
if transmitted by email; the day after it is sent, if sent for next day delivery by recognized
overnight delivery service; and upon receipt to the address listed on the Order Form (or, if
different, below), if sent by certified or registered mail, return receipt requested.
11.15 Non-Appropriation. Notwithstanding any other provision of this Agreement, all
obligations of the Customer under this Agreement which require the expenditure of public funds
are conditioned on the availability of said funds appropriated for that purpose. To the extent
applicable, Customer shall have the right to terminate this Agreement for non appropriation with
thirty (30) days written notice without penalty or other cost.
.
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FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: legal@flocksafety.com
Customer NOTICES ADDRESS:
ADDRESS:
ATTN:
EMAIL:
271 9th ST NE, East Wentachee, WA 98802
Rick Johnson
rjohnson@eastwenatcheewa.gov
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EXHIBIT B
INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the services under this Agreement and the results of that
work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be
placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall
obtain and, during the term of this Agreement, shall maintain policies of professional liability
(errors and omissions), automobile liability, and general liability insurance for insurable amounts
of not less than the limits listed herein. The insurance policies shall provide that the policies shall
remain in full force during the life of the Agreement. Flock shall procure and shall maintain
during the life of this Agreement Worker's Compensation insurance as required by applicable
State law for all Flock employees. For the avoidance of doubt, all required insurance limits by
Customer can be met through a combination of primary and excess/umbrella coverage.
Types and Amounts Required. Flock shall maintain, at minimum, the following insurance
coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum
limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000)
in the aggregate for bodily injury, death, and property damage, including personal injury,
contractual liability, independent contractors, broad-form property damage, and product and
completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits
of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in
the aggregate;
(iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five
Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the
aggregate;
(iv) Commercial Automobile Liability insurance with a minimum combined single limit of
One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage,
including owned and non-owned and hired automobile coverage; and
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(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five
Million Dollars ($5,000,000).
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Flock Safety + WA - East Wenatchee
PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Mack Larkin
mack.larkin@flocksafety.com
3603912071
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EXHIBIT A
ORDER FORM
Customer: WA - East Wenatchee PD Initial Term: 12 Months
Legal Entity Name: WA - East Wenatchee PD Renewal Term: 12 Months
Accounts Payable Email: jsimmons@eastwenatcheewa.gov Payment Terms: Net 30
Address: 271 9th St Ne East Wenatchee, Washington
98802
Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $27,000.00
Flock Safety Flock OS
FlockOS ™ - Essentials Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 9 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Existing Infrastructure
Implementation Fee $0.00 9 $0.00
Subtotal Year 1: $27,000.00
Annual Recurring Subtotal: $27,000.00
Discounts: $1,350.00
Estimated Tax: $2,322.00
Contract Total: $27,000.00
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardwar e that requires self-
installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term
start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
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Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $27,000.00
Annual Recurring after Year 1 $27,000.00
Contract Total $27,000.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $1,350.00
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Product and Services Description
Flock Safety Platform Items Product Description
FlockOS ™ - Essentials
An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve efficiency, and connect the
community.
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Professional Services - Existing
Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing,
and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
FlockOS Features & Description
FlockOS Features Description
Community Network Access
The ability to request direct access to feeds from privately owned Flock Safety Falcon® LPR cameras
located in neighborhoods, schools, and businesses in your community, significantly increasing actionable
evidence that clears cases.
Unlimited Users Unlimited users for FlockOS
State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your
state.
Nationwide Network (License Plate Lookup Only)
With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their
devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per
month to amplify the potential to collect vital evidence in otherwise dead-end investigations.
Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside
of your jurisdiction.
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate
state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.
Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and
network audits, plate read reports, hot list alert reports, event logs, and outcome reports.
ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of each connected asset, enabling
greater situational awareness and a common operating picture.
Real-Time NCIC Alerts on Flock ALPR Cameras
Receive automated alerts when vehicles entered into established databases for missing and wanted persons
are detected, including the FBI’s National Crime Information Center (NCIC) and National Center for
Missing & Exploited Children (NCMEC) databases.
Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera
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By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the Master Services Agreement attached.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC. Customer: WA - East Wenatchee PD
By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\
PO Number:
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Flock Camera Grant Funding ILA Pg. 1 of 6
Filed for and Return to:
Laura Leon, City Clerk
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18 and RCW 65.04, and is not to be relied
upon for any other purpose, and shall not affect the intent of any warranty contained in the document itself.
Document Title: Interlocal Cooperative Agreement Between the City of East Wenatchee and Douglas
County for the Washington Auto Theft Prevention Grant jointly received to support
Flock Cameras in both the City of East Wenatchee and Douglas County.
Grantor(s): City of East Wenatchee and Douglas County
Grantee(s): City of East Wenatchee and Douglas County
Reference No.(s) of
Related Doc.(s)::
Filed with the Auditor pursuant to RCW 39.34.040
Interlocal Cooperative Agreement Between the City of East Wenatchee and Douglas County for the
Washington Auto Theft Prevention Grant jointly received to support Flock Cameras in both the City
of East Wenatchee and Douglas County.
This is an lnterlocal Cooperative Agreement for public works construction, entered into under the authority
of the lnterlocal Cooperation Act, Chapter 39.34 RCW, between Douglas County, a political subdivision
of the State of Washington (hereinafter “County”), and the City of East Wenatchee, a municipal corporation
of the State of Washington (hereinafter “City”). Collectively, the County and the City are referred to as the
"Parties." Occasionally the County or the City may individually be referred to as a "Party." This Agreement
has been authorized by the legislative body of each jurisdiction pursuant to formal action as designated
below:
City of East Wenatchee: City Council Approval on September 17th, 2024.
WHEREAS, the City at properly noticed public meetings have found this coordination to be in the best
interest of the public and for the mutual benefit of the public of Douglas County and City of East Wenatchee.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and consideration,
and intending to be bound thereby, it is agreed between the City and County as follows:
1.PURPOSE.
The purpose of this Interlocal Cooperative Agreement Between the City of East Wenatchee and Douglas
County is for use of grant funding received from the Washington Auto Theft Prevention Authority
(WATPA) for Flock Group, Inc., (“Flock”) cameras (“Camera Project”). $30,000 of the grant is dedicated
to the City of East Wenatchee for installation and maintenance of 9 Flock cameras to be located within
the city limits of East Wenatchee. The grant funds will cover one year’s cost for the total commitment to
Flock for services relating to the generation, storage and distribution of information generated by the
Flock cameras. After one year any costs for the extension of services in the City of East Wenatchee from
Flock would be the sole responsibility of the City of East Wenatchee. This ILA outlines how the City and
County will continue to cooperate on the Camera Project.
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Flock Camera Grant Funding ILA Pg. 2 of 6
2. RECITALS ADOPTED. Recitals set forth above, and in the County’s authorizing resolution are hereby
adopted and incorporated into these terms as though fully set forth below.
3. SCOPE OF SERVICES. This ILA outlines how the City and County will continue to cooperate on the
Camera Project. Douglas County will be the payee for Flock and the managing agency for these grant funds.
After one year any costs for the extension of services in the City of East Wenatchee from Flock would be
the sole responsibility of the City of East Wenatchee.
4. RELATIONSHIP OF PARTIES.
4.1 No separate entity necessary. No separate legal or administrative entity is created by or
pursuant to this Construction Agreement.
4.2 No Joint Venture. Nothing contained in this Interlocal Agreement shall be construed as
creating any type or manner of partnership, joint venture or other joint enterprise between the parties.
4.3 Administrators. Each party to this Agreement shall designate an individual (an
“Administrator”), who may be designated by title or position, to oversee and administer such party’s
participation in this Construction Agreement. The parties’ initial Administrators shall be the following
individuals, but may be changed at any time by delivering written notice of such change to the other party:
City’s Initial Administrator: County’s Initial Administrator:
Rick Johnson Kevin Morris
Chief of Police Sheriff
City of East Wenatchee Douglas County
271 9th Avenue 100 19th Street NW, suite A
East Wenatchee, WA 98802 East Wenatchee, WA 98802
4.4 Ownership of Property. Except as expressly provided to the contrary herein, the City and
County shall own all improvements within their respective jurisdictions. Nothing contained herein transfers
ownership of property, either real or personal, from one party to the other, and nothing herein alters or
modifies the jurisdictional boundaries of the Parties.
4.5 Independent Contractor. Both Parties are deemed independent contractors for all purposes,
and the employees of each Party and any of its contractors, subcontractors, consultants, and the employees
thereof, shall not in any manner be deemed to be the employees of the other Party. Each Party shall retain
all authority for provision of services, standards of performance, discipline and control of its own personnel,
and other matters incident to its performance of services pursuant to this Agreement. Nothing in this
Agreement shall make any employee of the County an employee of the City or any employee of the City
an employee of the County for any purpose, including but not limited to, withholding of taxes, payment of
benefits, workers' compensation pursuant to Title 51 RCW, or any other rights or privileges accorded their
respective employees by virtue of their employment.
5. TERM OF AGREEMENT.
5.1 Duration. This Interlocal Agreement shall remain in effect for the duration of the one year
grant funded contract with Flock Group Inc.
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Flock Camera Grant Funding ILA Pg. 3 of 6
5.2 Termination. This Agreement may be terminated prior to the final payment upon the mutual
agreement of the Parties in writing and approved by action taken in public meetings by both legislative
authorities.
6. DUTIES OF THE PARTIES.
6.1 City Obligations. The City is the lead agency for the Project and shall administer the awarded
construction contract(s), including:
6.1.01 As permitted by law, enter into separate agreements with third parties to perform any
and all work or services reasonable and necessary for completion of the project;
6.1.02 Schedule and coordinate the Project construction.
6.2 County Obligations. The County shall:
6.2.01 Receive all funds from the WATPA grant;
6.2.02 Be the managing agency for these grant funds, to include payment for all work
or services reasonable and necessary for completion of the project and to include payment for all
Flock services during the first year of the services agreement between the City and Flock.
6.3 Accounting. All accounting and financial transactions for the Project shall be conducted
through the County. All accounting procedures shall be in accordance with applicable federal and state
requirements, state law, and modified cash basis methods prescribed by the Washington State Budgeting,
Accounting and Reporting System (BARS). Information to convert to Generally Accepted Accounting
Principles (GAAP) will be provided to the County if necessary for its reporting.
7. MUTUAL COOPERATION. The Parties agree to perform any further acts and to execute and deliver
any further documents as may be reasonably necessary to fully effectuate the provisions of this Interlocal
Agreement.
8. THIRD PARTY CONTRACTS. The City shall, as permitted by law, enter into separate agreements
with third parties to perform any and all work or services reasonable and necessary for completion of the
project.
9. INSURANCE.
9.1 Each party shall maintain its own insurance or self-insurance or both for its obligations from
damage to property and injury to persons arising out of its activities associated with this Agreement as it
deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance or self-
insurance or both shall not limit the liability of the indemnifying part to the indemnified party(s). Upon
request, a Party shall provide the other with a certificate of insurance or letter of self-insurance as the case
maybe.
9.2 Each Party shall provide or purchase workers’ compensation coverage to meet the Washington
State Industrial Insurance regulations and cause any contractors or subcontractors working on behalf of said
party to also carry such insurance prior to performing work under the Interlocal Agreement.
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Flock Camera Grant Funding ILA Pg. 4 of 6
10. NOTICES. All notices required to be given by any party to the other party under this Interlocal
Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic
mail (email) to the applicable Administrator or the Administrator’s designee. Notice delivered in person
shall be deemed given when accepted by the recipient. Notice by US Mail shall be deemed given as of the
date the same is deposited in the US Mail, postage prepaid, and addressed to the Administrator or the
Administrator’s designee, at the address set forth in Paragraph 5.3. Notice delivered by email shall be
deemed given as of the date and time received by the recipient.
11. CLAIMS AGAINST PARTIES. A party shall notify the other party of any and all claims received
by it that are directly or indirectly related to the Project within three (3) business days after receipt. This
notification shall be required regardless of the jurisdictional location, if any, of the alleged cause of damage.
The notification shall include a copy of the notice of claim filed with the party and any accompanying
documentation or evidence provided by the claimant.
12. INDEMNIFICATION AND HOLD HARMLESS.
12.1 Each party shall protect, defend, indemnify and save harmless the other party, its officers,
officials, employees and agents while acting within the scope of their employment as such, from any and
all third-party suits, costs, claims, actions, losses, penalties, judgments, and/or awards of damages, of
whatsoever kind arising out of, or in connection with, or incident to the performance of this Interlocal
Agreement caused by or resulting from each party’s own negligent acts or omissions to the extent of its
comparative liability.
13. PERFORMANCE OF DUTIES.
13.1 Compliance with All Laws. In the performance of its obligations under this Construction
Agreement, each Party shall comply with all applicable federal, state and local laws, rules, regulations and
ordinances. Should a party’s non-compliance result in loss of Project funding, fines, fees, or other regulatory
penalties, the non-complying party shall be solely responsible for the cost of those penalties and shall
reimburse the compliant party for any out-of-pocket expenses, including but not limited to any required
payback of outside funding.
13.2 Records. Each Party shall have access to all records and other related documentation of the
other Party relating to the performance of this Agreement. Each Party shall maintain books, records,
documents and other materials relevant to its performance under this Agreement that sufficiently and
accurately reflect any all direct and indirect costs and expenses incurred or pain in the course of performing
this Agreement. These records shall be subject to inspection, review and audit by either Party or its
designee, the Washington State Auditor’s Office, and authorized federal agencies. Each Party shall retain
all such books, records, documents and other materials for six (6) years following the termination of this
Agreement or such longer period as may be required by law.
13.3 Conflict of Interest. The elected and appointed officials and employees of the Parties shall not
have any personal financial interest, direct or indirect, which gives rise to a conflict of interest as defined
by Washington law.
14. ADMINISTRATION.
14.1 Time. Time is of the essence of this Agreement.
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Flock Camera Grant Funding ILA Pg. 5 of 6
14.2 Waiver Limited. A waiver of any term or condition of this Agreement must be in writing and
signed by the waiving Party. Any implied waiver of a term or condition of this Agreement shall apply only
to the specific act, occurrence or omission and shall not constitute a waiver as to any other term or condition
or any future act, occurrence or omission.
15. DEFAULT AND REMEDIES. In the event of a default in performance by either Party, the Party
alleging default shall provide written notification of the nature of the default to the other Party. The Party
allegedly in default shall have 14 days in which to cure the default. If the default is not cured within that
timeframe, the Parties agree to submit the matter to mediation. Each Party shall appoint one representative
to serve as mediators. In the event the matter cannot be resolved through such mediation, either party may
file suit as provided in section 17 below.
16. ATTORNEY FEES. If any legal action, mediation, arbitration or other proceeding is brought for the
enforcement or interpretation of this agreement, or because of an alleged dispute, breach, default, or
misrepresentation in connection with any of the provisions of this Agreement, each party shall bear its own
attorneys fees and costs incurred.
17. GOVERNING LAW AND VENUE. This Agreement shall be governed exclusively by the laws of
the state of Washington. The Grant County Superior Court shall be the sole proper venue for any and all
suits brought to enforce or interpret this Agreement.
18. GENERAL PROVISIONS.
18.1 No Assignment. Except as otherwise specifically provided in this Agreement, the Parties may
not assign any rights or delegate any duties under this Agreement, whether by assignment, subcontract or
other means. Any such attempted assignment or delegation shall be void and shall constitute a material
breach.
18.2 Entire Agreement. This Agreement with its appendices, and references, in addition to the
Project Plans and Specifications and the Pre-Construction Agreement where it is not in conflict herewith
constitute the entire agreement between the Parties and no understandings, representations, or agreements
not contained therein have been made to induce the Parties to enter into this Agreement.
18.3 Amendment. This Agreement may not be amended, supplemented or otherwise modified
unless expressly set forth in a written agreement approved by the legislative authorities of each Party and
signed by the Parties.
18.4 Invalid Provisions. This Agreement will be enforced to the fullest extent permitted by
applicable law. If any term or provision of this Agreement is held to be invalid, illegal, or unenforceable by
a court or other governmental authority of competent jurisdiction, those remaining, unaffected terms or
provisions shall remain in full force and affect so long as the remaining provisions are sufficient to fulfill
the intent of the parties and purpose as stated in this Agreement.
18.5 Counterparts. This Agreement may be executed by the Parties using duplicate counterparts.
18.6 Ratification. Acts taken in conformity with this Agreement prior to its execution are hereby
ratified and affirmed.
18.7 Recording and State Approval. Pursuant to RCW 39.34.040, this interlocal agreement shall
be recorded with the Douglas County Auditor and filed by the City Clerk. To the extent any state officer
10-01-2024 City Council Agenda Packet
Page 32 of 94
Revised 09-27-2024
Flock Camera Grant Funding ILA Pg. 6 of 6
or agency has control over the services or facilities which may be the subject of this Agreement, this
Agreement it shall be submitted to such state officer or agency for approval pursuant to RCW 39.34.050.
BY COUNTY:
Approved on this ___ day of __________, 2024.
BOARD OF COUNTY COMMISSIONERS
DOUGLAS COUNTY, WASHINGTON
____________________________
Dan Sutton, Board Chair
____________________________
Marc Straub, Vice Chair
____________________________
Kyle Steinb u rg, Member
ATTEST:
____________________________
Carlye Baity, Clerk of the Board
Approved as to form:
____________________________
James Mitchell, WSBA #31031
Civil Deputy Prosecuting Attorney
BY CITY:
Approved by the Council on this 17th day of September, 2024.
CITY OF EAST WENATCHEE
____________________________
Jerrilea Crawford, Mayor
ATTEST:
____________________________
Laura Leon , City Clerk
Approved as to form:
____________________________
City Attorney
10-01-2024 City Council Agenda Packet
Page 33 of 94
Revised 09-27-2024
CHECKS: 60697-60773
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $199,424.05
Rainy Day Fund 002 $0.00
Street Fund 101 $30,214.35
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $162.25
Library Fund 112 $482.84
Hotel/Motel Tax Fund 113 $20,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $1,841.57
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $704,831.87
Capital Improvements Fund 314 $3,171.23
Stormwater Fund 401 $59,765.57
Equipment R&R Fund 501 $3,478.31
Cafeteria Plan 634 $0.00
Custodial Activities 635 $111.00
Grand Total All Funds $1,023,545.04
CITY OF EAST WENATCHEE
CHECK REGISTER
October 1st, Account Payables
10-01-2024 City Council Agenda Packet
Page 34 of 94
Revised 09-27-2024
Fund Number Description Amount
001 General Fund $199,424.05
101 Street Fund $30,214.35
107 SWAT Fund $162.25
112 Library Fund $482.84
113 Hotel/Motel Tax Fund $20,062.00
117 Events Board Fund $1,841.57
301 Street Improvements Fund $704,831.87
314 Capital Improvements Fund $3,171.23
401 Stormwater Fund $59,765.57
501 Equipment Purchase, Repair & Replacement Fund $3,478.31
635 Custodial Activities Fund $111.00
Count: 11 $1,023,545.04
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - October 2024 - October 2024 1st Council
Printed by COEW\DSanchez on 9/25/2024 1:05:14 PM Page 1 of 1
East Wenatchee - Fund Transaction Summary
10-01-2024 City Council Agenda Packet
Page 35 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
911 Supply Inc
60697 2024 - October 2024 - October 2024 1st Council
INV-2-41358
001-000-210-521-10-35-00 Small Tools & Equipment $1,081.38
Total INV-2-41358 $1,081.38
INV-2-41407
001-000-210-521-10-35-00 Small Tools & Equipment $219.82
Total INV-2-41407 $219.82
INV-2-41454
001-000-210-521-10-35-00 Small Tools & Equipment $141.98
Total INV-2-41454 $141.98
Total 60697 $1,443.18
Total 911 Supply Inc $1,443.18
Active Construction
60698 2024 - October 2024 - October 2024 1st Council
Invoice - 9/18/2024 7:51:46 AM
Pay Estimate 11
301-000-000-595-61-60-04 Construction - SRTS Kenroy $526,552.27
301-000-000-595-61-60-05 Construction - SRTS Sterling $166,140.88
Total Invoice - 9/18/2024 7:51:46 AM $692,693.15
Total 60698 $692,693.15
Total Active Construction $692,693.15
Ag Supply Company - 4953
60699 2024 - October 2024 - October 2024 1st Council
Invoice - 9/12/2024 8:22:01 AM
08/2024 4953
401-000-008-531-00-30-07 Fuel $2,021.06
Total Invoice - 9/12/2024 8:22:01 AM $2,021.06
Total 60699 $2,021.06
Total Ag Supply Company - 4953 $2,021.06
Voucher Directory
Fiscal: : 2024 - October 2024
Council Date: : 2024 - October 2024 - October 2024 1st Council
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 1 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 36 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Alignment Pros and Express Lube
60700 2024 - October 2024 - October 2024 1st Council
59887
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $87.46
Total 59887 $87.46
Total 60700 $87.46
Total Alignment Pros and Express Lube $87.46
Apple Land Pest Control & Home Inspections
60701 2024 - October 2024 - October 2024 1st Council
80975
101-000-430-543-30-30-00 Supplies - General Services $238.87
Total 80975 $238.87
Total 60701 $238.87
Total Apple Land Pest Control & Home Inspections $238.87
ARC Architects, Inc.
60702 2024 - October 2024 - October 2024 1st Council
0000000046
314-000-000-594-18-60-00 Maintenance Facilities Construction $3,171.23
Total 0000000046 $3,171.23
Total 60702 $3,171.23
Total ARC Architects, Inc.$3,171.23
AUCA Western First Aid & Safety Lockbox
60703 2024 - October 2024 - October 2024 1st Council
GEG3-004364
001-000-210-521-10-35-00 Small Tools & Equipment $239.96
Total GEG3-004364 $239.96
Total 60703 $239.96
Total AUCA Western First Aid & Safety Lockbox $239.96
Ballard Services, Inc.
60704 2024 - October 2024 - October 2024 1st Council
BA33637
001-000-210-521-10-41-00 Professional Services $100.00
Total BA33637 $100.00
BA34333
001-000-210-521-10-41-00 Professional Services $100.00
Total BA34333 $100.00
BA34603
001-000-210-521-10-41-00 Professional Services $100.00
Total BA34603 $100.00
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 2 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 37 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
BA34785
001-000-210-521-10-41-00 Professional Services $100.00
Total BA34785 $100.00
Total 60704 $400.00
Total Ballard Services, Inc.$400.00
Blades Consulting
60705 2024 - October 2024 - October 2024 1st Council
2923
001-000-590-558-50-41-00 Professional Services $58.47
Total 2923 $58.47
2905
001-000-590-558-50-41-00 Professional Services $839.58
Total 2905 $839.58
2906
001-000-590-558-50-41-00 Professional Services $99.55
Total 2906 $99.55
2916
001-000-590-558-50-41-00 Professional Services $115.93
Total 2916 $115.93
2917
001-000-590-558-50-41-00 Professional Services $516.85
Total 2917 $516.85
2919
001-000-590-558-50-41-00 Professional Services $753.19
Total 2919 $753.19
2924
001-000-590-558-50-41-00 Professional Services $575.93
Total 2924 $575.93
2927
001-000-590-558-50-41-00 Professional Services $3,075.87
Total 2927 $3,075.87
Total 60705 $6,035.37
Total Blades Consulting $6,035.37
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 3 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 38 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Central Manufacturing, Inc
60706 2024 - October 2024 - October 2024 1st Council
16408
101-000-420-542-30-30-00 Supplies - Roadway $610.62
Total 16408 $610.62
Total 60706 $610.62
Total Central Manufacturing, Inc $610.62
Chelan County Treasurer
60707 2024 - October 2024 - October 2024 1st Council
150001-02095
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $80,402.73
Total 150001-02095 $80,402.73
Total 60707 $80,402.73
Total Chelan County Treasurer $80,402.73
CI Information Management
60708 2024 - October 2024 - October 2024 1st Council
0717540
001-000-120-512-51-40-10 Professional Services $32.62
Total 0717540 $32.62
Total 60708 $32.62
Total CI Information Management $32.62
Cintas Corporation 607
60709 2024 - October 2024 - October 2024 1st Council
4204795316
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4204795316 $76.36
4204795333
001-000-210-521-10-48-00 Repairs & Maintenance $172.50
Total 4204795333 $172.50
4205514006
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4205514006 $76.36
Total 60709 $325.22
Total Cintas Corporation 607 $325.22
Code Publishing CO
60710 2024 - October 2024 - October 2024 1st Council
GCI0015189
001-000-140-514-20-40-02 Codification $585.36
Total GCI0015189 $585.36
Total 60710 $585.36
Total Code Publishing CO $585.36
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 4 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 39 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Compunet, Inc
60711 2024 - October 2024 - October 2024 1st Council
266963
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,373.40
Total 266963 $2,373.40
267015
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $76.02
Total 267015 $76.02
Total 60711 $2,449.42
Total Compunet, Inc $2,449.42
Confluence Health
60712 2024 - October 2024 - October 2024 1st Council
90097746
101-000-430-543-30-30-00 Supplies - General Services $133.00
Total 90097746 $133.00
90097863
001-000-210-521-10-41-00 Professional Services $104.00
Total 90097863 $104.00
Total 60712 $237.00
Total Confluence Health $237.00
Consolidated Electrical Distributors Inc
60713 2024 - October 2024 - October 2024 1st Council
9360-1088511
001-000-180-518-30-35-00 Small Tools & Equipment $47.13
Total 9360-1088511 $47.13
Total 60713 $47.13
Total Consolidated Electrical Distributors Inc $47.13
Consolidated Supply Co.
60714 2024 - October 2024 - October 2024 1st Council
S012034786.002
401-000-008-531-00-30-05 Supplies - NPDES PPGH $25.29
Total S012034786.002 $25.29
Total 60714 $25.29
Total Consolidated Supply Co.$25.29
Construction Special Inspection
60715 2024 - October 2024 - October 2024 1st Council
8148
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $1,272.00
Total 8148 $1,272.00
Total 60715 $1,272.00
Total Construction Special Inspection $1,272.00
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 5 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 40 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Copiers Northwest
60716 2024 - October 2024 - October 2024 1st Council
INV2885605
001-000-140-514-20-31-01 Central Stores $170.93
Total INV2885605 $170.93
Total 60716 $170.93
Total Copiers Northwest $170.93
Corey Bernaiche
60717 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 12:59:47 PM
08/11/24-08/13/24 Sniper Training Reimbursement
107-000-000-521-40-40-00 Training $162.25
Total Invoice - 9/17/2024 12:59:47 PM $162.25
Total 60717 $162.25
Total Corey Bernaiche $162.25
Douglas County Elections
60718 2024 - October 2024 - October 2024 1st Council
Voter Reg 2023 Costs
001-000-110-511-60-45-00 Election Costs - Registered Voters $21,356.12
Total Voter Reg 2023 Costs $21,356.12
Total 60718 $21,356.12
Total Douglas County Elections $21,356.12
Douglas County PUD
60719 2024 - October 2024 - October 2024 1st Council
631 08/08/24-08/24/24
101-000-420-542-63-47-00 Utilities - Street Lighting $54.00
Total 631 08/08/24-08/24/24 $54.00
69 08/09/24-09/10/24
001-000-180-518-30-47-00 Utilities $237.00
101-000-420-542-63-47-00 Utilities - Street Lighting $242.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $70.00
101-000-420-542-75-47-00 Utilities - City Parks $68.00
101-000-430-543-50-47-00 Utilities - Facilities $477.00
112-000-000-572-50-47-00 Facilities - Utilities $406.00
Total 69 08/09/24-09/10/24 $1,500.00
Total 60719 $1,554.00
Total Douglas County PUD $1,554.00
Douglas County Sewer District
60720 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 10:55:02 AM
006195-000
001-000-180-518-30-47-00 Utilities $29.16
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East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 41 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $29.17
Total Invoice - 9/17/2024 10:55:02 AM $58.33
Invoice - 9/17/2024 10:55:36 AM
021646-000
001-000-180-518-30-47-00 Utilities $58.33
Total Invoice - 9/17/2024 10:55:36 AM $58.33
Invoice - 9/18/2024 7:53:13 AM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$303.92
Total Invoice - 9/18/2024 7:53:13 AM $303.92
Total 60720 $420.58
Total Douglas County Sewer District $420.58
Douglas County Sheriff's Office
60721 2024 - October 2024 - October 2024 1st Council
9012024
Qrt 1 - Qrt 3 2024 contract
001-000-001-521-10-41-01 Emergency Management Contract $34,582.00
Total 9012024 $34,582.00
Total 60721 $34,582.00
Total Douglas County Sheriff's Office $34,582.00
Douglas County Treasurer - Armada
60722 2024 - October 2024 - October 2024 1st Council
Invoice - 9/12/2024 8:23:14 AM
2024-12 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $225.00
Total Invoice - 9/12/2024 8:23:14 AM $225.00
Total 60722 $225.00
Total Douglas County Treasurer - Armada $225.00
East Wenatchee Water Disttrict
60723 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 10:56:26 AM
000525-000
001-000-180-518-30-47-00 Utilities $79.55
Total Invoice - 9/17/2024 10:56:26 AM $79.55
Invoice - 9/17/2024 10:56:48 AM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $177.78
Total Invoice - 9/17/2024 10:56:48 AM $177.78
Invoice - 9/17/2024 10:57:15 AM
039100-000
101-000-430-543-50-47-00 Utilities - Facilities $70.44
Total Invoice - 9/17/2024 10:57:15 AM $70.44
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 7 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 42 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Invoice - 9/18/2024 7:53:54 AM
032745-000
401-000-008-531-00-40-06 Utilities $422.60
Total Invoice - 9/18/2024 7:53:54 AM $422.60
Invoice - 9/18/2024 7:54:17 AM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $53.33
Total Invoice - 9/18/2024 7:54:17 AM $53.33
Invoice - 9/18/2024 7:54:46 AM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $359.78
Total Invoice - 9/18/2024 7:54:46 AM $359.78
Invoice - 9/18/2024 7:55:06 AM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $76.11
Total Invoice - 9/18/2024 7:55:06 AM $76.11
Invoice - 9/18/2024 7:55:27 AM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $151.78
Total Invoice - 9/18/2024 7:55:27 AM $151.78
Invoice - 9/18/2024 7:55:45 AM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $86.89
Total Invoice - 9/18/2024 7:55:45 AM $86.89
Invoice - 9/18/2024 7:56:17 AM
000526-000
001-000-180-518-30-47-00 Utilities $47.66
112-000-000-572-50-47-00 Facilities - Utilities $47.67
Total Invoice - 9/18/2024 7:56:17 AM $95.33
Invoice - 9/18/2024 7:56:53 AM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $47.78
Total Invoice - 9/18/2024 7:56:53 AM $47.78
Invoice - 9/18/2024 7:57:07 AM
022920-000
001-000-180-518-30-47-00 Utilities $47.78
Total Invoice - 9/18/2024 7:57:07 AM $47.78
Invoice - 9/18/2024 7:57:25 AM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$530.22
Total Invoice - 9/18/2024 7:57:25 AM $530.22
Total 60723 $2,199.37
Total East Wenatchee Water Disttrict $2,199.37
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 8 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 43 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Erik Hampton
60724 2024 - October 2024 - October 2024 1st Council
Invoice - 9/18/2024 10:39:25 AM
2024 Tuition Reimbursement
001-000-210-521-10-25-00 Tuition Reimbursement $2,800.00
Total Invoice - 9/18/2024 10:39:25 AM $2,800.00
Total 60724 $2,800.00
Total Erik Hampton $2,800.00
Erika Rodriguez
60725 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 7:56:17 AM
Professional Services 9/6, 9/9, 9/11, 9/13
001-000-120-512-51-40-04 Interpreting $560.00
Total Invoice - 9/16/2024 7:56:17 AM $560.00
Total 60725 $560.00
Total Erika Rodriguez $560.00
Fastenal Company
60726 2024 - October 2024 - October 2024 1st Council
WAWEN278548
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $420.22
Total WAWEN278548 $420.22
WAWEN278754
101-000-430-543-30-30-00 Supplies - General Services $257.94
Total WAWEN278754 $257.94
WAWEN278991
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $294.24
Total WAWEN278991 $294.24
WAWEN279060
101-000-430-543-30-30-00 Supplies - General Services $36.47
Total WAWEN279060 $36.47
Total 60726 $1,008.87
Total Fastenal Company $1,008.87
FileOnQ
60727 2024 - October 2024 - October 2024 1st Council
12260
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $571.27
Total 12260 $571.27
Total 60727 $571.27
Total FileOnQ $571.27
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 9 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 44 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
First Net
60728 2024 - October 2024 - October 2024 1st Council
287293799226X09132024
001-000-210-521-10-42-01 Telephone $306.45
Total 287293799226X09132024 $306.45
Total 60728 $306.45
Total First Net $306.45
GO Usa/Hamilton & Assoc
60729 2024 - October 2024 - October 2024 1st Council
81267-1
001-000-210-521-10-35-00 Small Tools & Equipment $26.13
Total 81267-1 $26.13
Total 60729 $26.13
Total GO Usa/Hamilton & Assoc $26.13
Haglund's Trophies
60730 2024 - October 2024 - October 2024 1st Council
76472
001-000-210-521-10-49-00 Miscellaneous $12.02
Total 76472 $12.02
Total 60730 $12.02
Total Haglund's Trophies $12.02
HID Global Corporation
60731 2024 - October 2024 - October 2024 1st Council
13402019696
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $936.58
Total 13402019696 $936.58
Total 60731 $936.58
Total HID Global Corporation $936.58
In-Print
60732 2024 - October 2024 - October 2024 1st Council
29473
001-000-210-521-10-48-00 Repairs & Maintenance $114.03
Total 29473 $114.03
29480
001-000-210-521-10-48-00 Repairs & Maintenance $34.75
Total 29480 $34.75
29688
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $43.93
Total 29688 $43.93
Total 60732 $192.71
Total In-Print $192.71
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East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 45 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Interwest Communications
60733 2024 - October 2024 - October 2024 1st Council
24906
001-000-141-514-20-42-01 Telephone Line Charges $420.83
Total 24906 $420.83
Total 60733 $420.83
Total Interwest Communications $420.83
Jillian Simmons
60734 2024 - October 2024 - October 2024 1st Council
Invoice - 9/23/2024 2:02:07 PM
Employee Recognition Reimbursement
001-000-210-521-10-49-00 Miscellaneous $132.47
Total Invoice - 9/23/2024 2:02:07 PM $132.47
Total 60734 $132.47
Total Jillian Simmons $132.47
Justin Titus
60735 2024 - October 2024 - October 2024 1st Council
Invoice - 9/19/2024 10:42:53 AM
9/11, 9/13
001-000-120-512-51-40-05 Judge Protems $300.00
Total Invoice - 9/19/2024 10:42:53 AM $300.00
Total 60735 $300.00
Total Justin Titus $300.00
Kelley Connect
60736 2024 - October 2024 - October 2024 1st Council
37409614
001-000-210-591-21-70-00 Copy Machine Lease $238.87
Total 37409614 $238.87
37448286
001-000-120-591-12-70-00 Copy Machine Lease $170.90
001-000-120-594-12-60-00 Capital Outlay $222.67
Total 37448286 $393.57
Total 60736 $632.44
Total Kelley Connect $632.44
Kenworth Sales Company Inc - Wenatchee
60737 2024 - October 2024 - October 2024 1st Council
023P36305
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $25.36
Total 023P36305 $25.36
Total 60737 $25.36
Total Kenworth Sales Company Inc - Wenatchee $25.36
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 11 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 46 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Keyhole Security Center Inc
60738 2024 - October 2024 - October 2024 1st Council
1025353
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $455.03
Total 1025353 $455.03
368788
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$233.44
Total 368788 $233.44
Total 60738 $688.47
Total Keyhole Security Center Inc $688.47
Kottkamp, Yedinak, & Esworthy PLLC
60739 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 7:58:46 AM
10/2024 pmt
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 9/16/2024 7:58:46 AM $7,342.03
Total 60739 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
KPG, P.S.
60740 2024 - October 2024 - October 2024 1st Council
213095
301-000-000-595-10-40-30 Design - 5th St. Improvements $1,735.00
Total 213095 $1,735.00
Total 60740 $1,735.00
Total KPG, P.S.$1,735.00
Leeon Leyde
60741 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 12:36:25 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $92.99
Total Invoice - 9/16/2024 12:36:25 PM $92.99
Total 60741 $92.99
Total Leeon Leyde $92.99
Let's Color Art Studio
60742 2024 - October 2024 - October 2024 1st Council
Invoice - 9/12/2024 9:36:23 AM
2024 Wings & Wishes Tree Lighting
117-000-500-557-30-41-01 Christmas - Professional Services $325.80
Total Invoice - 9/12/2024 9:36:23 AM $325.80
Total 60742 $325.80
Total Let's Color Art Studio $325.80
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 12 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 47 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Localtel Communications
60743 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 7:59:12 AM
001-000-180-518-30-47-00 Utilities $445.28
Total Invoice - 9/16/2024 7:59:12 AM $445.28
Total 60743 $445.28
Total Localtel Communications $445.28
Marson & Marson Lumber Inc
60744 2024 - October 2024 - October 2024 1st Council
6002-1852720
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $799.86
Total 6002-1852720 $799.86
6002-1859283
101-000-420-542-61-48-00 Repairs & Maintenance - Sidewalks $612.51
Total 6002-1859283 $612.51
6002-1859381
101-000-420-542-61-30-00 Supplies - Sidewalks $14.62
Total 6002-1859381 $14.62
6002-1860300
101-000-420-542-61-30-00 Supplies - Sidewalks $58.10
Total 6002-1860300 $58.10
6002-1872187
101-000-420-542-61-30-00 Supplies - Sidewalks $581.32
Total 6002-1872187 $581.32
Total 60744 $2,066.41
Total Marson & Marson Lumber Inc $2,066.41
Miguel Valdez
60745 2024 - October 2024 - October 2024 1st Council
Invoice - 9/18/2024 11:12:10 AM
2024 Internet Crimes Against Children Travel Advancement
001-000-210-521-10-43-00 Travel $700.30
Total Invoice - 9/18/2024 11:12:10 AM $700.30
Total 60745 $700.30
Total Miguel Valdez $700.30
Moon Security
60746 2024 - October 2024 - October 2024 1st Council
1259796
001-000-210-521-10-41-00 Professional Services $83.94
Total 1259796 $83.94
Total 60746 $83.94
Total Moon Security $83.94
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 13 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 48 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Natalie Daggett
60747 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 1:03:40 PM
2024 WFEA Annual Conference Travel Advancement
117-000-100-557-30-43-00 Travel $629.52
Total Invoice - 9/17/2024 1:03:40 PM $629.52
Total 60747 $629.52
Total Natalie Daggett $629.52
One Call Concepts, Inc
60748 2024 - October 2024 - October 2024 1st Council
4059076
401-000-008-531-00-40-06 Utilities $94.77
Total 4059076 $94.77
4089077
401-000-008-531-00-40-06 Utilities $50.31
Total 4089077 $50.31
Total 60748 $145.08
Total One Call Concepts, Inc $145.08
O'Reilly
60749 2024 - October 2024 - October 2024 1st Council
2521-472692
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $1,388.14
Total 2521-472692 $1,388.14
2521-472811
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $45.07
Total 2521-472811 $45.07
2521-473014
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $16.89
Total 2521-473014 $16.89
2521-474477
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $17.37
Total 2521-474477 $17.37
2521-474990
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $44.48
Total 2521-474990 $44.48
2521-475160
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $3.57
Total 2521-475160 $3.57
2521-476108
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $108.59
Total 2521-476108 $108.59
Total 60749 $1,624.11
Total O'Reilly $1,624.11
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 14 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 49 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Owen Equipment Company
60750 2024 - October 2024 - October 2024 1st Council
00130520
401-000-001-531-00-40-07 Fleet Rentals - Stormwater $15,806.32
Total 00130520 $15,806.32
00130610
401-000-001-531-00-40-07 Fleet Rentals - Stormwater $15,263.32
Total 00130610 $15,263.32
Total 60750 $31,069.64
Total Owen Equipment Company $31,069.64
Parker Corporation Services, INC DBA Merchant Patrol Security
60751 2024 - October 2024 - October 2024 1st Council
52725
001-000-120-512-51-40-08 Security $449.55
Total 52725 $449.55
Total 60751 $449.55
Total Parker Corporation Services, INC DBA Merchant Patrol Security $449.55
Pat Armstrong Ford Inc.
60752 2024 - October 2024 - October 2024 1st Council
FOCS79386
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $368.96
Total FOCS79386 $368.96
Total 60752 $368.96
Total Pat Armstrong Ford Inc.$368.96
Patrick McMahon
60753 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 8:00:31 AM
09/06 case
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 9/16/2024 8:00:31 AM $150.00
Total 60753 $150.00
Total Patrick McMahon $150.00
Pins & Needles
60754 2024 - October 2024 - October 2024 1st Council
2023.10.1300
001-000-210-521-10-20-01 Clothing Allowance $64.19
Total 2023.10.1300 $64.19
Total 60754 $64.19
Total Pins & Needles $64.19
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 15 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 50 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Pomp's Tire Service
60755 2024 - October 2024 - October 2024 1st Council
1940007835
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $639.39
Total 1940007835 $639.39
Total 60755 $639.39
Total Pomp's Tire Service $639.39
Quality Chain Corp
60756 2024 - October 2024 - October 2024 1st Council
0319897-IN
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $3,001.08
Total 0319897-IN $3,001.08
0320223-CM
Return
101-000-420-542-66-30-00 Supplies - Snow & Ice Control ($943.19)
Total 0320223-CM ($943.19)
Total 60756 $2,057.89
Total Quality Chain Corp $2,057.89
Randy's Auto Parts & Towing
60757 2024 - October 2024 - October 2024 1st Council
20728
001-000-210-521-10-41-00 Professional Services $195.17
Total 20728 $195.17
Total 60757 $195.17
Total Randy's Auto Parts & Towing $195.17
Rh2 Engineering, Inc.
60758 2024 - October 2024 - October 2024 1st Council
97521
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $25,712.03
Total 97521 $25,712.03
Total 60758 $25,712.03
Total Rh2 Engineering, Inc.$25,712.03
Richard Johnson
60759 2024 - October 2024 - October 2024 1st Council
Invoice - 9/23/2024 2:04:34 PM
Dutch Bros Reimbursement
001-000-210-521-10-49-00 Miscellaneous $19.49
Total Invoice - 9/23/2024 2:04:34 PM $19.49
Total 60759 $19.49
Total Richard Johnson $19.49
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 16 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 51 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
SealMaster Portland
60760 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 10:58:23 AM
Invoice 3: Crack Sealant
101-000-420-542-30-30-00 Supplies - Roadway $21,302.44
Total Invoice - 9/17/2024 10:58:23 AM $21,302.44
Total 60760 $21,302.44
Total SealMaster Portland $21,302.44
Selland Construction, Inc
60761 2024 - October 2024 - October 2024 1st Council
Invoice - 9/18/2024 11:09:33 AM
Payment 7 final
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $9,131.72
Total Invoice - 9/18/2024 11:09:33 AM $9,131.72
Total 60761 $9,131.72
Total Selland Construction, Inc $9,131.72
State Auditor's Office
60762 2024 - October 2024 - October 2024 1st Council
L163164
08/2024 audit
001-000-142-514-20-40-00 State Audit $12,532.91
Total L163164 $12,532.91
Total 60762 $12,532.91
Total State Auditor's Office $12,532.91
Tony Ditommaso PS
60763 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 7:55:16 AM
10/2024 pmt
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 9/16/2024 7:55:16 AM $7,342.03
Total 60763 $7,342.03
Total Tony Ditommaso PS $7,342.03
Traffic Safety Supply
60764 2024 - October 2024 - October 2024 1st Council
INV073814
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $390.51
Total INV073814 $390.51
Total 60764 $390.51
Total Traffic Safety Supply $390.51
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 17 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 52 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
Trina Elmes
60765 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 1:01:16 PM
2024 WFEA Annual Conference Travel Advancement
117-000-100-557-30-43-00 Travel $823.82
Total Invoice - 9/17/2024 1:01:16 PM $823.82
Total 60765 $823.82
Total Trina Elmes $823.82
UPS
60766 2024 - October 2024 - October 2024 1st Council
0000E4975C364
001-000-210-521-10-42-03 Postage $30.71
Total 0000E4975C364 $30.71
Total 60766 $30.71
Total UPS $30.71
Verizon Wireless
60767 2024 - October 2024 - October 2024 1st Council
9972994177
Phone payment
001-000-111-513-10-40-03 Cell Phone $42.25
001-000-140-514-20-42-01 Telephone $52.43
001-000-145-514-20-42-00 Cell Phone $62.43
001-000-151-515-31-42-01 Cell Phone $52.43
101-000-430-543-50-42-01 Cell Phone $52.43
101-000-430-543-50-42-01 Cell Phone $52.43
101-000-430-543-50-42-01 Cell Phone $52.43
117-000-100-557-30-42-00 Cell Phone $62.43
401-000-001-531-00-40-00 Cell Phone $40.01
401-000-001-531-00-40-00 Cell Phone $52.43
401-000-001-531-00-40-00 Cell Phone $52.43
Total 9972994177 $574.13
Total 60767 $574.13
Total Verizon Wireless $574.13
Washington State Department of Licensing
60768 2024 - October 2024 - October 2024 1st Council
Invoice - 9/25/2024 7:50:06 AM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003527
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003524
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003522
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 18 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 53 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003526
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003523
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003525
Total Invoice - 9/25/2024 7:50:06 AM $111.00
Total 60768 $111.00
Total Washington State Department of Licensing $111.00
Waxie Sanitary Supply
60769 2024 - October 2024 - October 2024 1st Council
82737420
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $496.02
Total 82737420 $496.02
82748929
001-000-180-518-30-41-01 Contracted Custodial Services $86.88
Total 82748929 $86.88
Total 60769 $582.90
Total Waxie Sanitary Supply $582.90
Wenatchee FC Youth
60770 2024 - October 2024 - October 2024 1st Council
Invoice - 9/23/2024 9:25:56 AM
Contribution for Youth Soccer
113-000-000-557-30-41-10 Contributions to Other Entities $15,000.00
Total Invoice - 9/23/2024 9:25:56 AM $15,000.00
Total 60770 $15,000.00
Total Wenatchee FC Youth $15,000.00
Wenatchee Valley Humane Society
60771 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 8:01:05 AM
10/2024 pmt
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 9/16/2024 8:01:05 AM $7,623.71
Total 60771 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
60772 2024 - October 2024 - October 2024 1st Council
Invoice - 9/16/2024 8:01:53 AM
10/2024 pmt
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 19 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 54 of 94
Revised 09-27-2024
Vendor Number Reference Account Number Description Amount
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 9/16/2024 8:01:53 AM $10,124.00
Total 60772 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Ziply Fiber
60773 2024 - October 2024 - October 2024 1st Council
Invoice - 9/17/2024 10:58:54 AM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $159.40
Total Invoice - 9/17/2024 10:58:54 AM $159.40
Invoice - 9/17/2024 10:59:13 AM
509-884-5308-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $98.09
Total Invoice - 9/17/2024 10:59:13 AM $98.09
Invoice - 9/17/2024 10:59:32 AM
509-884-5447-062597-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.71
Total Invoice - 9/17/2024 10:59:32 AM $68.71
Invoice - 9/17/2024 10:59:53 AM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.71
Total Invoice - 9/17/2024 10:59:53 AM $68.71
Invoice - 9/18/2024 12:51:49 PM
509-884-1524-100703-5
001-000-180-518-30-47-01 Utilities - Simon St.$61.96
Total Invoice - 9/18/2024 12:51:49 PM $61.96
Total 60773 $456.87
Total Ziply Fiber $456.87
Grand Total Vendor Count 77 $1,023,545.04
Printed by COEW\DSanchez on 9/25/2024 1:03:41 PM Page 20 of 20
East Wenatchee - Voucher Directory
10-01-2024 City Council Agenda Packet
Page 55 of 94
Revised 09-27-2024
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10-01-2024 City Council Agenda Packet
Page 86 of 94
Revised 09-27-2024
MINUTES
CITY COUNCIL REGULAR MEETING
Tuesday, September 17, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Magdoff led the Pledge of Allegiance.
3. ROLL CALL
Present: Councilmember Botello, Councilmember Arnold, Councilmember Johnson,
Councilmember Stockton, Councilmember Tidd, Councilmember Magdoff and Councilmember
Hepner.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
No Councilmembers declared a conflict of interest with any agenda items.
5. CONSENT AGENDA
Contracts:
Consultant Service Agreement: Maria Holman.
Washington State, Office of Secretary of State, Archives and Records Agreement.
RH2 Engineering: Contract Amendment No. 2, Grant Road Oil Treatment and Bioretention,
additional Services during construction.
Vouchers:
Date: 09-17-2024 Checks: 60645-60696, in the amount of $195,597.49.
Payroll Certifications:
March and April 2024 Payroll Certifications.
Minutes:
09-03-2024 Council Meeting Minutes.
Motion by Councilmember Botello to approve consent items as presented.
Councilmember Magdoff seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
None.
7. PRESENTATIONS
a. Councilmember Tidd read the National Recovery Month Proclamation. Victor Estrada, from
Central Washington Recovery Coalition, invited both the public and councilmembers to The
Hands Across the Bridge event, celebrating National Recovery Month, on Saturday
September 21, 2024, on the Wenatchee Pedestrian Bridge.
10-01-2024 City Council Agenda Packet
Page 87 of 94
Revised 09-27-2024
b. CEO Manuel Navarro of Columbia Valley Community Health provided an update on the
organization, its service sites and services offered in North Central Washington.
8. ACTION ITEMS
a. Chief of Police Rick Johnson presented Resolution 2024-57, Sole Source Declaration
for Flock Group Inc.
Motion by Councilmember Tidd to approve Resolution 2024-57, establishing Flock Group
Inc. as a sole source provider for license plate reader technology, equipment and
installation. Seconded by Councilmember Stockton. Motion passed unanimously.
b. Chief of Police Rick Johnson presented Resolution 2024-58, authorizing the Mayor
to execute a contract between the City of East Wenatchee and Flock Group Inc.
Comments by Councilmember Johnson, Councilmember Stockton, and
Councilmember Arnold.
Motion by Councilmember Hepner to approve Resolution 2024-58 authorizing Mayor
Crawford to execute an agreement between the City of East Wenatchee and Flock Group
Inc., for an amount not to exceed of $31,500.00, for the installation and maintenance of 10
Flock cameras for one year. Councilmember Johnson seconded the motion. Motion passed
unanimously.
c. Chief of Police Rick Johnson presented Resolution 2024-59, an Interlocal Agreement
between the City of East Wenatchee and Douglas County associated with the Flock
Group Inc. Camera Project.
Comments by Councilmember Johnson.
Motion by Councilmember Stockton to approve Resolution 2024-59 authorizing
Mayor Crawford to execute an Interlocal Agreement between the City of East
Wenatchee and Douglas County associated with the Flock Group Inc. Camera
Project. Councilmember Magdoff seconded the motion. Motion passed
unanimously.
9. MAYOR’S REPORT
a. Mayor Crawford reported and congratulated Chief of Police Rick Johnson on his recruitment
efforts as he has hired two new Police Officers.
b. Chief of Police Rick Johnson reported on the completion and upcoming graduation of Officer
Conley and K9 Maverick, from six-week narcotics detection training.
c. Mayor Crawford announced the cancellation of the September Workshop and reminded
Council of the October Budget Workshop.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Tidd, City Representative for the Link Transit, reported that the organization
would be attending the October 15th City Council meeting to provide redesign scenarios for
East Wenatchee routes.
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b. Councilmember Johnson, City Representative Douglas County Solid Waste Board, provided
an update for the organization.
c. Councilmember Stockton, City Representative for the NCW Equity Alliance, reported the
organization is recruiting for an Executive Director.
11. ADJOURNMENT
With no further business, the meeting adjourned at 7:17 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-61 – 50 Simon Street Security Fencing Construction Contract
–City Project Number 2024-11
Date: October 1, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and _________, the lowest
responsive bidder, for the construction of security fencing at 50 Simon Street.
II.Background/History:
In 2021 the City of East Wenatchee made the decision to purchase 50 Simon Street
to accommodate the Police Departments current and long-term space needs. The
building was formerly used as commercial office space for various government
agencies. The City hired Forte Architects to design a remodel for the space to convert
it into a functional police department. With a total budget of $1,000,000 for design,
remodel, and furniture costs, the City identified six “extra” items that would be
removed from the construction contract if required to remain under budget.
The City received excellent bids for construction and were able to accept five of the
six additional items. The only item that was not able to be included due to the
funding shortfall was a security fence around a portion of the parking lot. The 2021
bid price for the fencing was $181,800 from Apollo, Inc. and was rejected by the City.
The City of East Wenatchee has an agreement with one of its tenants to contribute
up to $50,000 towards the construction of this fence, which will offset some of the
cost.
Based on feedback from the last round of bidding, contractors were concerned with
the number of unknowns regarding the fence, which was reflected by higher bid
prices. To alleviate these concerns, the City utilized its General Engineering Contract
with RH2 Engineering to complete a design for the fence, including identifying the
opening mechanisms, and modifications necessary to the parking lot for it to
function. The importance of police response times cannot be understated, which led
to significant consideration into the type of gate selected for this project. The
selected style is not impacted by snow, operates quickly, has a battery backup, and in
City of
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the event of complete failure, can be manually opened much faster than other
designs.
The City sent an invitation to bid to six contractors on the City’s small works roster
to bid on this project. The City opened bids on Monday, September 30th. The City
received __ bids, from ___ contractors. The responsive low bid was submitted by
____________ with a total bid price of $__________.
III. Recommended Action:
Approve/Reject Resolution 2024-61 authorizing the Mayor to execute a construction
contract between the City of East Wenatchee and (contractor) for the construction of
security fencing at 50 Simon Street.
IV.Exhibits:
1.Resolution 2024-61 with Exhibit A
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$TBD $150,000 TBD
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City of East Wenatchee Resolution 2024-61 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-61
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and _________, the lowest responsive bidder, for the construction of
security fencing at 50 Simon Street.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
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City of East Wenatchee Resolution 2024-61 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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City of East Wenatchee Fall 2024
Police Station Fencing Contract Forms
CF-1
9/12/2024 12:56 PM J:\Data\EW\21-0133\09 Minor Service Requests\Police Station Fencing\30 Specs\10 Non Techs\15 - Agreement.docx
AGREEMENT
State of Washington )
) SS
County of Douglas )
THIS AGREEMENT AND CONTRACT, made and entered into at **_________** Washington, this
_____ day of _________________, 20__, by and between City of East Wenatchee, Washington, a
municipal corporation, hereinafter designated as the “Owner,” and
__________________________________ hereinafter designated as the “Contractor,”
WITNESSETH:
That WHEREAS the Owner has heretofore caused to be prepared certain Plans and Specifications
described as the Police Station Fencing and the Contractor did on ____________ day of
_______________, 20______, file with the Owner a proposal to construct said work and agreed to accept
as payment therefore the sum fully stated and set forth in the proposal, and
WHEREAS, the said Contract Documents fully and accurately described the terms and conditions
upon which the Contractor proposes to furnish said equipment, labor, materials, and appurtenances and
perform said work, together with the manner and time of furnishing same;
IT IS THEREFORE AGREED, first, that a copy of said Contract Documents filed with the Owner, as
aforesaid, do, in all particulars, become a part of the Agreement and Contract by and between the parties
hereto in all matters and things therein set forth and described; and further, that the Owner and the
Contractor hereby accept and agree to the terms and conditions of said Contract Documents as filed as
completely as if said terms and conditions and plans were herein set out in full.
IN FAITH WHEREOF, witness the hands and seals of both parties hereto on the day and year in
this Agreement first above written.
Contractor
By Printed Name:Title:
Signature
Attest (If Corporation)Witness (If Individual or Partnership)
Owner City of East Wenatchee
By Printed name:Title:
Signature
Exhibit A
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