HomeMy WebLinkAbout08-06-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
5.CONSENT ITEMS
All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items.
If discussion is desired, a Council Member must request that specific item(s) be removed from the Consent Agenda prior to the time
Council votes on the motion to adopt the Consent Agenda.
a.Vouchers:
Date: 08-06-2024 Checks: 60435-60477, 60479-60517, including voided check 60478; in the
amount of $1,254,189.30.
b.Payroll Certifications:
November 2023 Payroll Certification.
December 2023 Payroll Certification.
c.Minutes:
07-16-2024 Council Meeting Minutes.
07-18-2024 Council Workshop Minutes.
Motion by City Council to approve agenda and all consent items.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.Wenatchee Valley Chamber of Commerce Annual Presentation. – Steven Wilkinson, Executive
Director.
b.Purple Heart City Proclamation. – Mayor Crawford.
Tuesday, August 06, 2024 6:00 PM Council Chambers
pg. 3
pg. 28
pg. 44
pg. 61
pg. 64
pg. 65
08-06-2024 City Council Agenda Packet
Page 1 of 115
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
8.ACTION ITEMS
a.Public meeting for consideration of the Fourth and Kentucky Ten Percent (10%) Annexation
Petition. – Curtis Lillquist, Community Development Director.
Motion by City Council to approve the annexation boundary as proposed in the Notice of Intent
to Commence Annexation Proceedings dated July 8, 2024, to require the adoption of the
proposed zoning regulations as set forth in Resolution 2023-45 as Residential Low Density and
Residential Medium Density, and to require the assumption of existing indebtedness of the city
in the area to be annexed.
b.Resolution 2024-10, an Amended and Restated Interlocal Agreement governing RiverCom. –
Mayor Crawford.
c.Resolution 2024-49, Department of Enterprise Services Energy Program Interagency Agreement.
–Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-49 authorizing the Mayor to execute an
Interagency Agreement between the City of East Wenatchee and the Department of Enterprise
Services.
9.MAYOR’S REPORT
a.WA-CELI Update.
b.National Night Out.
c.Douglas Co. Regional Council – Housing Program Application.
d.Joint Council Workshop.
10.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees.
11.ADJOURNMENT
pg. 66
pg. 75
pg. 115
08-06-2024 City Council Agenda Packet
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CHECKS: 60435-60477, 60479-60517
VOIDED CHECKS: 60478
DEPARTMENT/FUND AMOUNT
General Fund 001 $160,771.89
Rainy Day Fund 002 $0.00
Street Fund 101 $13,939.64
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $242,011.52
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $0.00
Library Fund 112 $573.75
Hotel/Motel Tax Fund 113 $5,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $2,671.76
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $461,414.07
Capital Improvements Fund 314 $16,935.70
Stormwater Fund 401 $349,865.69
Equipment R&R Fund 501 $148.49
Cafeteria Plan 634 $0.00
Custodial Activities 635 $794.79
Grand Total All Funds $1,254,189.30
CITY OF EAST WENATCHEE
CHECK REGISTER
August 6th, 2024 Account Payables
08-06-2024 City Council Agenda Packet
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Fund Number Description Amount
001 General Fund $160,771.89
101 Street Fund $13,939.64
104 Housing & Related Services Fund $242,011.52
112 Library Fund $573.75
113 Hotel/Motel Tax Fund $5,062.00
117 Events Board Fund $2,671.76
301 Street Improvements Fund $461,414.07
314 Capital Improvements Fund $16,935.70
401 Stormwater Fund $349,865.69
501 Equipment Purchase, Repair & Replacement Fund $148.49
635 Custodial Activities Fund $794.79
Count: 11 $1,254,189.30
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - August 2024 - August 2024 1st Council
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East Wenatchee - Fund Transaction Summary
08-06-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
60435 2024 - August 2024 - August 2024 1st Council
INV-2-39894
001-000-210-521-10-35-00 Small Tools & Equipment $308.57
Total INV-2-39894 $308.57
INV-2-39904
001-000-210-521-10-35-00 Small Tools & Equipment $587.86
Total INV-2-39904 $587.86
Total 60435 $896.43
Total 911 Supply Inc $896.43
Active Construction
60436 2024 - August 2024 - August 2024 1st Council
Invoice - 7/18/2024 8:27:26 AM
Pay Estimate 8
301-000-000-595-61-60-04 Construction - SRTS Kenroy $250,667.79
301-000-000-595-61-60-05 Construction - SRTS Sterling $81,748.53
Total Invoice - 7/18/2024 8:27:26 AM $332,416.32
Total 60436 $332,416.32
Total Active Construction $332,416.32
Ag Supply Company - 4953
60437 2024 - August 2024 - August 2024 1st Council
Invoice - 7/11/2024 9:07:25 AM
06/2024 4953 pmt
401-000-008-531-00-30-07 Fuel $65.07
Total Invoice - 7/11/2024 9:07:25 AM $65.07
Total 60437 $65.07
Total Ag Supply Company - 4953 $65.07
Voucher Directory
Fiscal: : 2024 - August 2024
Council Date: : 2024 - August 2024 - August 2024 1st Council
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Alan J. Key dba: CWPI LLC.
60438 2024 - August 2024 - August 2024 1st Council
Invoice - 7/11/2024 10:23:47 AM
06/2024 services
001-000-210-521-10-41-00 Professional Services $506.00
Total Invoice - 7/11/2024 10:23:47 AM $506.00
Total 60438 $506.00
Total Alan J. Key dba: CWPI LLC.$506.00
Alignment Pros and Express Lube
60439 2024 - August 2024 - August 2024 1st Council
58246
001-000-210-521-10-48-00 Repairs & Maintenance $87.46
Total 58246 $87.46
Total 60439 $87.46
Total Alignment Pros and Express Lube $87.46
American Building Maintenance CO
60440 2024 - August 2024 - August 2024 1st Council
19240604
001-000-180-518-30-41-01 Contracted Custodial Services $2,750.00
Total 19240604 $2,750.00
Total 60440 $2,750.00
Total American Building Maintenance CO $2,750.00
American Rock Products
60441 2024 - August 2024 - August 2024 1st Council
981360
401-000-012-594-31-60-05 Small Improvements Projects $1,071.77
Total 981360 $1,071.77
981867
401-000-012-594-31-60-05 Small Improvements Projects $1,992.25
Total 981867 $1,992.25
982159
401-000-012-594-31-60-05 Small Improvements Projects $801.50
Total 982159 $801.50
Total 60441 $3,865.52
Total American Rock Products $3,865.52
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Vendor Number Reference Account Number Description Amount
Axon Enterprises, Inc.
60442 2024 - August 2024 - August 2024 1st Council
INUS265351
001-000-210-521-10-35-00 Small Tools & Equipment $1,170.72
Total INUS265351 $1,170.72
Total 60442 $1,170.72
Total Axon Enterprises, Inc.$1,170.72
Ben Fauconnier
60443 2024 - August 2024 - August 2024 1st Council
8/11/24-8/15/24
Meal Advancement
001-000-210-521-10-43-00 Travel $310.50
Total 8/11/24-8/15/24 $310.50
Total 60443 $310.50
Total Ben Fauconnier $310.50
Ber Mac Towing
60444 2024 - August 2024 - August 2024 1st Council
0104
06/13/24 towing
001-000-210-521-10-41-00 Professional Services $600.00
Total 0104 $600.00
Total 60444 $600.00
Total Ber Mac Towing $600.00
Charter Communications
60445 2024 - August 2024 - August 2024 1st Council
24-268285
268285
001-000-210-521-10-35-00 Small Tools & Equipment $50.00
Total 24-268285 $50.00
Total 60445 $50.00
Total Charter Communications $50.00
Chelan County Treasurer
60446 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:29:47 PM
Q2 2024 liquor profits
001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$1,048.83
Total Invoice - 7/12/2024 1:29:47 PM $1,048.83
Total 60446 $1,048.83
Total Chelan County Treasurer $1,048.83
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Vendor Number Reference Account Number Description Amount
Chelan County Treasurer
60447 2024 - August 2024 - August 2024 1st Council
010085-02395
Qrt 2 2024: pre court beds
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $3,600.00
Total 010085-02395 $3,600.00
150001-02055
001-000-230-523-60-20-00 Medical Care - Prisoners $120.25
Total 150001-02055 $120.25
150001-02056
001-000-230-523-60-20-00 Medical Care - Prisoners $133.21
Total 150001-02056 $133.21
150001-02057
001-000-230-523-60-20-00 Medical Care - Prisoners $102.70
Total 150001-02057 $102.70
150001-02068
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $80,402.73
Total 150001-02068 $80,402.73
Total 60447 $84,358.89
Total Chelan County Treasurer $84,358.89
CIAW Clear Risk Solutions
60448 2024 - August 2024 - August 2024 1st Council
2024-34531-0901
401-000-001-531-00-40-02 Insurance $2,282.47
Total 2024-34531-0901 $2,282.47
INV-00810
001-000-210-521-10-46-00 Insurance $1,000.00
Total INV-00810 $1,000.00
Total 60448 $3,282.47
Total CIAW Clear Risk Solutions $3,282.47
Cintas Corporation 607
60449 2024 - August 2024 - August 2024 1st Council
4197709844
001-000-180-518-30-47-00 Utilities $153.36
112-000-000-572-50-47-00 Facilities - Utilities $153.36
Total 4197709844 $306.72
4198352228
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4198352228 $76.36
4199061079
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4199061079 $76.36
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Vendor Number Reference Account Number Description Amount
4199061172
001-000-210-521-10-48-00 Repairs & Maintenance $172.50
Total 4199061172 $172.50
4199771497
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4199771497 $76.36
Total 60449 $708.30
Total Cintas Corporation 607 $708.30
City of Wenatchee
60450 2024 - August 2024 - August 2024 1st Council
Invoice - 7/18/2024 1:44:36 PM
CRHTF 01/24-05/24
104-000-000-551-00-40-00 Transfer to City of Wenatchee - CRHTF $242,011.52
Total Invoice - 7/18/2024 1:44:36 PM $242,011.52
Total 60450 $242,011.52
Total City of Wenatchee $242,011.52
Compunet, Inc
60451 2024 - August 2024 - August 2024 1st Council
261298
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $62.49
Total 261298 $62.49
261687
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,346.32
Total 261687 $2,346.32
Total 60451 $2,408.81
Total Compunet, Inc $2,408.81
Consolidated Electrical Distributors Inc
60452 2024 - August 2024 - August 2024 1st Council
9360-1083812
101-000-430-543-50-30-00 Supplies - Facilities $52.79
Total 9360-1083812 $52.79
Total 60452 $52.79
Total Consolidated Electrical Distributors Inc $52.79
Consolidated Supply Co.
60453 2024 - August 2024 - August 2024 1st Council
S011993887.001
401-000-012-594-31-60-05 Small Improvements Projects $248.50
Total S011993887.001 $248.50
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Vendor Number Reference Account Number Description Amount
S011993887.002
401-000-012-594-31-60-05 Small Improvements Projects $609.83
Total S011993887.002 $609.83
Total 60453 $858.33
Total Consolidated Supply Co.$858.33
Copiers Northwest
60454 2024 - August 2024 - August 2024 1st Council
INV2854913
001-000-140-514-20-31-01 Central Stores $539.09
Total INV2854913 $539.09
Total 60454 $539.09
Total Copiers Northwest $539.09
Daily Journal of Commerce
60455 2024 - August 2024 - August 2024 1st Council
3400857
301-000-000-595-61-60-02 TIB Complete Streets - 3rd St. Sidewalk $333.50
Total 3400857 $333.50
Total 60455 $333.50
Total Daily Journal of Commerce $333.50
Douglas County Auditor-Recording
60456 2024 - August 2024 - August 2024 1st Council
120170
001-000-110-511-60-41-00 Professional Services $307.50
Total 120170 $307.50
Total 60456 $307.50
Total Douglas County Auditor-Recording $307.50
Douglas County PUD
60457 2024 - August 2024 - August 2024 1st Council
631 06/07/24-07/05/24
101-000-420-542-63-47-00 Utilities - Street Lighting $51.00
Total 631 06/07/24-07/05/24 $51.00
69 06/10/24-07/10/24
001-000-180-518-30-47-00 Utilities $368.00
101-000-420-542-63-47-00 Utilities - Street Lighting $226.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $90.00
101-000-420-542-75-47-00 Utilities - City Parks $46.00
101-000-430-543-50-47-00 Utilities - Facilities $213.00
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Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $300.00
Total 69 06/10/24-07/10/24 $1,243.00
Total 60457 $1,294.00
Total Douglas County PUD $1,294.00
Douglas County Sewer District
60458 2024 - August 2024 - August 2024 1st Council
Invoice - 7/17/2024 12:14:12 PM
006195-000
001-000-180-518-30-47-00 Utilities $29.17
112-000-000-572-50-47-00 Facilities - Utilities $29.17
Total Invoice - 7/17/2024 12:14:12 PM $58.34
Invoice - 7/17/2024 12:14:39 PM
021646-000
001-000-180-518-30-47-01 Utilities - Simon St.$58.33
Total Invoice - 7/17/2024 12:14:39 PM $58.33
Invoice - 7/23/2024 12:01:57 PM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$303.92
Total Invoice - 7/23/2024 12:01:57 PM $303.92
Total 60458 $420.59
Total Douglas County Sewer District $420.59
Douglas County Treasurer
60459 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:34:08 PM
Q2 2024 victim witness
635-000-000-589-30-00-01 Crime Victim Assessment - Douglas Co. Remittance $632.79
Total Invoice - 7/12/2024 1:34:08 PM $632.79
Total 60459 $632.79
Total Douglas County Treasurer $632.79
Douglas County Treasurer - Armada
60460 2024 - August 2024 - August 2024 1st Council
Invoice - 7/25/2024 9:39:56 AM
2024-10 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $45.00
Total Invoice - 7/25/2024 9:39:56 AM $45.00
Total 60460 $45.00
Total Douglas County Treasurer - Armada $45.00
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Vendor Number Reference Account Number Description Amount
East Wenatchee Water Disttrict
60461 2024 - August 2024 - August 2024 1st Council
Invoice - 7/23/2024 12:02:39 PM
039100-000
101-000-420-542-75-47-00 Utilities - City Parks $66.33
Total Invoice - 7/23/2024 12:02:39 PM $66.33
Invoice - 7/23/2024 12:02:59 PM
039099-000
101-000-420-542-75-47-00 Utilities - City Parks $177.78
Total Invoice - 7/23/2024 12:02:59 PM $177.78
Invoice - 7/23/2024 12:03:20 PM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $296.55
Total Invoice - 7/23/2024 12:03:20 PM $296.55
Invoice - 7/23/2024 12:03:53 PM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $307.78
Total Invoice - 7/23/2024 12:03:53 PM $307.78
Invoice - 7/23/2024 12:04:20 PM
000526-000
001-000-180-518-30-47-00 Utilities $45.61
112-000-000-572-50-47-00 Facilities - Utilities $91.22
Total Invoice - 7/23/2024 12:04:20 PM $136.83
Invoice - 7/23/2024 12:05:01 PM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $61.11
Total Invoice - 7/23/2024 12:05:01 PM $61.11
Invoice - 7/23/2024 12:05:29 PM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $53.33
Total Invoice - 7/23/2024 12:05:29 PM $53.33
Invoice - 7/23/2024 12:05:58 PM
022920-000
001-000-180-518-30-47-00 Utilities $47.78
Total Invoice - 7/23/2024 12:05:58 PM $47.78
Invoice - 7/23/2024 12:06:25 PM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$608.33
Total Invoice - 7/23/2024 12:06:25 PM $608.33
Invoice - 7/23/2024 12:07:12 PM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $122.89
Total Invoice - 7/23/2024 12:07:12 PM $122.89
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Vendor Number Reference Account Number Description Amount
Invoice - 7/23/2024 12:07:35 PM
032745-000
401-000-008-531-00-40-06 Utilities $339.40
Total Invoice - 7/23/2024 12:07:35 PM $339.40
Invoice - 7/23/2024 12:08:07 PM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $47.78
Total Invoice - 7/23/2024 12:08:07 PM $47.78
Invoice - 7/23/2024 12:08:35 PM
000525-000
001-000-180-518-30-47-00 Utilities $79.55
Total Invoice - 7/23/2024 12:08:35 PM $79.55
Total 60461 $2,345.44
Total East Wenatchee Water Disttrict $2,345.44
Eastmont Metropolitan Park District
60462 2024 - August 2024 - August 2024 1st Council
0023917
Baseball Fields
117-000-300-557-30-43-12 CC - EMPD Facility Fee $1,000.00
Total 0023917 $1,000.00
Total 60462 $1,000.00
Total Eastmont Metropolitan Park District $1,000.00
Erika Rodriguez
60463 2024 - August 2024 - August 2024 1st Council
Invoice - 7/18/2024 10:05:42 AM
07/15 & 07/17/24
001-000-120-512-51-40-04 Interpreting $240.00
Total Invoice - 7/18/2024 10:05:42 AM $240.00
Total 60463 $240.00
Total Erika Rodriguez $240.00
Evergreen ITS
60464 2024 - August 2024 - August 2024 1st Council
1131
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $2,104.67
Total 1131 $2,104.67
Total 60464 $2,104.67
Total Evergreen ITS $2,104.67
Fastenal Company
60465 2024 - August 2024 - August 2024 1st Council
WAWEN275983
401-000-008-531-00-30-05 Supplies - NPDES PPGH $47.11
Total WAWEN275983 $47.11
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Vendor Number Reference Account Number Description Amount
WAWEN276733
001-000-210-521-10-35-00 Small Tools & Equipment $112.76
Total WAWEN276733 $112.76
Total 60465 $159.87
Total Fastenal Company $159.87
Ferguson Enterprises
60466 2024 - August 2024 - August 2024 1st Council
2781373
001-000-180-518-30-35-00 Small Tools & Equipment $292.87
Total 2781373 $292.87
Total 60466 $292.87
Total Ferguson Enterprises $292.87
FileOnQ
60467 2024 - August 2024 - August 2024 1st Council
12132
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $571.27
Total 12132 $571.27
Total 60467 $571.27
Total FileOnQ $571.27
First Net
60468 2024 - August 2024 - August 2024 1st Council
287293799226X07132024
001-000-210-521-10-42-01 Telephone $2,078.16
Total 287293799226X07132024 $2,078.16
Total 60468 $2,078.16
Total First Net $2,078.16
FSi Engineers
60469 2024 - August 2024 - August 2024 1st Council
21157
314-000-000-594-48-60-00 General Capital Expenditures $6,240.50
Total 21157 $6,240.50
Total 60469 $6,240.50
Total FSi Engineers $6,240.50
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Vendor Number Reference Account Number Description Amount
Gary Anderson DBA Dynamic Tents
60470 2024 - August 2024 - August 2024 1st Council
Invoice - 7/15/2024 2:00:17 PM
Festival of Flight services
117-000-620-557-30-30-01 PFOF Supplies & Equipment $1,057.88
Total Invoice - 7/15/2024 2:00:17 PM $1,057.88
Total 60470 $1,057.88
Total Gary Anderson DBA Dynamic Tents $1,057.88
Grant County Sheriff's Office
60471 2024 - August 2024 - August 2024 1st Council
3443
001-000-210-521-10-35-00 Small Tools & Equipment $952.68
Total 3443 $952.68
Total 60471 $952.68
Total Grant County Sheriff's Office $952.68
H2 Pre-Cast, Inc
60472 2024 - August 2024 - August 2024 1st Council
174066
401-000-012-594-31-60-05 Small Improvements Projects $758.80
Total 174066 $758.80
174104
401-000-012-594-31-60-05 Small Improvements Projects $352.30
Total 174104 $352.30
Total 60472 $1,111.10
Total H2 Pre-Cast, Inc $1,111.10
Haglund's Trophies
60473 2024 - August 2024 - August 2024 1st Council
75916
001-000-210-521-10-35-00 Small Tools & Equipment $12.02
Total 75916 $12.02
Total 60473 $12.02
Total Haglund's Trophies $12.02
HD Fowler Co
60474 2024 - August 2024 - August 2024 1st Council
I6754338
401-000-012-594-31-60-05 Small Improvements Projects $1,101.48
Total I6754338 $1,101.48
Total 60474 $1,101.48
Total HD Fowler Co $1,101.48
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East Wenatchee - Voucher Directory
08-06-2024 City Council Agenda Packet
Page 15 of 115
Vendor Number Reference Account Number Description Amount
Heier's Body & Repair Shop LLC
60475 2024 - August 2024 - August 2024 1st Council
6664
Towing Services
001-000-210-521-10-41-00 Professional Services $249.57
Total 6664 $249.57
Total 60475 $249.57
Total Heier's Body & Repair Shop LLC $249.57
Ivy Jurgensen
60476 2024 - August 2024 - August 2024 1st Council
Invoice - 7/25/2024 9:00:50 AM
2024 NASRO Training Reimbursement
001-000-210-521-10-43-00 Travel $863.77
Total Invoice - 7/25/2024 9:00:50 AM $863.77
Total 60476 $863.77
Total Ivy Jurgensen $863.77
Jesus Shockley
60477 2024 - August 2024 - August 2024 1st Council
Invoice - 7/30/2024 1:27:14 PM
Work Glasses Reimbursement
101-000-430-543-30-49-00 Miscellaneous - General Services $300.00
Total Invoice - 7/30/2024 1:27:14 PM $300.00
Total 60477 $300.00
Total Jesus Shockley $300.00
Jordan Conley
60478 2024 - August 2024 - August 2024 1st Council
9/1/24-9/5/24
Meal Advancement
Total 9/1/24-9/5/24
Total 60478
60517 2024 - August 2024 - August 2024 1st Council
9/1/24-9/5/24
Meal Advancement
001-000-210-521-23-01-00 K-9 Expenses $333.00
Total 9/1/24-9/5/24 $333.00
8/11/24-8/15/24
Meal Advancement
001-000-210-521-23-01-00 K-9 Expenses $333.00
Total 8/11/24-8/15/24 $333.00
8/18/24-8/22/24
Meal Advancement
001-000-210-521-23-01-00 K-9 Expenses $333.00
Total 8/18/24-8/22/24 $333.00
Printed by COEW\DSanchez on 7/31/2024 11:54:33 AM Page 12 of 23
East Wenatchee - Voucher Directory
08-06-2024 City Council Agenda Packet
Page 16 of 115
Vendor Number Reference Account Number Description Amount
8/4/24-8/8/24
Meal Advancement
001-000-210-521-23-01-00 K-9 Expenses $333.00
Total 8/4/24-8/8/24 $333.00
9/7/24-9/11/24
Meal Advancement
001-000-210-521-23-01-00 K-9 Expenses $333.00
Total 9/7/24-9/11/24 $333.00
Total 60517 $1,665.00
Total Jordan Conley $1,665.00
Justin Titus
60479 2024 - August 2024 - August 2024 1st Council
Invoice - 7/11/2024 10:53:23 AM
06/26, 07/03, 07/10/24 services
001-000-120-512-51-40-05 Judge Protems $450.00
Total Invoice - 7/11/2024 10:53:23 AM $450.00
Invoice - 7/31/2024 11:15:19 AM
07/24 - conflict cases
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 7/31/2024 11:15:19 AM $150.00
Total 60479 $600.00
Total Justin Titus $600.00
Kelley Connect
60480 2024 - August 2024 - August 2024 1st Council
36978765
001-000-210-521-10-31-05 Office Machine Costs $150.77
001-000-210-591-21-70-00 Copy Machine Lease $215.20
Total 36978765 $365.97
37024288
001-000-120-591-12-70-00 Copy Machine Lease $196.90
Total 37024288 $196.90
Total 60480 $562.87
Total Kelley Connect $562.87
Kottkamp, Yedinak, & Esworthy PLLC
60481 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:34:47 PM
08/2024 services
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 7/12/2024 1:34:47 PM $7,342.03
Total 60481 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
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East Wenatchee - Voucher Directory
08-06-2024 City Council Agenda Packet
Page 17 of 115
Vendor Number Reference Account Number Description Amount
KPG, P.S.
60482 2024 - August 2024 - August 2024 1st Council
210900
301-000-000-595-30-40-35 5th St NE Pedestrian Facilities - SRTS $6,937.44
Total 210900 $6,937.44
Total 60482 $6,937.44
Total KPG, P.S.$6,937.44
Kris Lahd
60483 2024 - August 2024 - August 2024 1st Council
Invoice - 7/15/2024 2:00:59 PM
Sound Services: Festival of Flgiht
117-000-620-557-30-30-00 PFOF Marketing Materials $500.00
Total Invoice - 7/15/2024 2:00:59 PM $500.00
Total 60483 $500.00
Total Kris Lahd $500.00
Localtel Communications
60484 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:35:14 PM
001-000-180-518-30-47-00 Utilities $433.28
Total Invoice - 7/12/2024 1:35:14 PM $433.28
Total 60484 $433.28
Total Localtel Communications $433.28
Makena Albert
60485 2024 - August 2024 - August 2024 1st Council
Invoice - 7/30/2024 7:26:44 AM
2024 Boot Allowance Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $124.62
Total Invoice - 7/30/2024 7:26:44 AM $124.62
Total 60485 $124.62
Total Makena Albert $124.62
Miguel Valdez
60486 2024 - August 2024 - August 2024 1st Council
Invoice - 7/23/2024 12:12:03 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $204.09
Total Invoice - 7/23/2024 12:12:03 PM $204.09
Total 60486 $204.09
Total Miguel Valdez $204.09
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East Wenatchee - Voucher Directory
08-06-2024 City Council Agenda Packet
Page 18 of 115
Vendor Number Reference Account Number Description Amount
Moon Security
60487 2024 - August 2024 - August 2024 1st Council
1250631
001-000-210-521-10-41-00 Professional Services $47.78
Total 1250631 $47.78
1251546
001-000-210-521-10-41-00 Professional Services $83.94
Total 1251546 $83.94
Total 60487 $131.72
Total Moon Security $131.72
Motorola Solutions
60488 2024 - August 2024 - August 2024 1st Council
8281907853
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $2,820.26
Total 8281907853 $2,820.26
Total 60488 $2,820.26
Total Motorola Solutions $2,820.26
North Cascades Heating & Air Conditioning, Inc
60489 2024 - August 2024 - August 2024 1st Council
34410
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$2,647.13
Total 34410 $2,647.13
Total 60489 $2,647.13
Total North Cascades Heating & Air Conditioning, Inc $2,647.13
One Call Concepts, Inc
60490 2024 - August 2024 - August 2024 1st Council
4069077
401-000-008-531-00-40-06 Utilities $64.35
Total 4069077 $64.35
Total 60490 $64.35
Total One Call Concepts, Inc $64.35
O'Reilly
60491 2024 - August 2024 - August 2024 1st Council
2521-453947
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $5.21
Total 2521-453947 $5.21
2521-458374
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $15.76
Total 2521-458374 $15.76
2521-458591
001-000-210-521-10-48-00 Repairs & Maintenance $840.59
Total 2521-458591 $840.59
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Page 19 of 115
Vendor Number Reference Account Number Description Amount
2521-460261
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $54.21
Total 2521-460261 $54.21
Total 60491 $915.77
Total O'Reilly $915.77
Pat Armstrong Ford Inc.
60492 2024 - August 2024 - August 2024 1st Council
Invoice - 7/18/2024 10:07:39 AM
07/17/24
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 7/18/2024 10:07:39 AM $150.00
Total 60492 $150.00
Total Pat Armstrong Ford Inc.$150.00
Pomp's Tire Service
60493 2024 - August 2024 - August 2024 1st Council
1940007157
001-000-210-521-10-48-00 Repairs & Maintenance $840.80
Total 1940007157 $840.80
Total 60493 $840.80
Total Pomp's Tire Service $840.80
PowerDMS Inc
60494 2024 - August 2024 - August 2024 1st Council
INV-54287
9/01/24-08/31/25 sub
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $2,988.35
Total INV-54287 $2,988.35
Total 60494 $2,988.35
Total PowerDMS Inc $2,988.35
Public Safety Testing
60495 2024 - August 2024 - August 2024 1st Council
2024-566
001-000-210-521-10-41-00 Professional Services $461.00
Total 2024-566 $461.00
Total 60495 $461.00
Total Public Safety Testing $461.00
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Page 20 of 115
Vendor Number Reference Account Number Description Amount
Rh2 Engineering, Inc.
60496 2024 - August 2024 - August 2024 1st Council
96861
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $5,130.75
Total 96861 $5,130.75
96906
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $69,049.89
Total 96906 $69,049.89
96907
314-000-000-594-21-60-01 Simon St. Improvements $10,695.20
Total 96907 $10,695.20
96908
301-000-000-595-61-60-02 TIB Complete Streets - 3rd St. Sidewalk $18,617.46
Total 96908 $18,617.46
96910
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $4,889.17
Total 96910 $4,889.17
96969
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $17,301.48
Total 96969 $17,301.48
97099
301-000-000-595-30-60-13 TIB APP Overlay - RI Road $8,000.00
Total 97099 $8,000.00
Total 60496 $133,683.95
Total Rh2 Engineering, Inc.$133,683.95
Ridgeline Graphics Inc
60497 2024 - August 2024 - August 2024 1st Council
29440
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $73.31
Total 29440 $73.31
Total 60497 $73.31
Total Ridgeline Graphics Inc $73.31
Rowe's Tractor
60498 2024 - August 2024 - August 2024 1st Council
Invoice - 7/24/2024 12:03:32 PM
07/15/24-07/22/24 excavators
401-000-012-594-31-60-05 Small Improvements Projects $944.82
Total Invoice - 7/24/2024 12:03:32 PM $944.82
Total 60498 $944.82
Total Rowe's Tractor $944.82
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East Wenatchee - Voucher Directory
08-06-2024 City Council Agenda Packet
Page 21 of 115
Vendor Number Reference Account Number Description Amount
SealMaster Portland
60499 2024 - August 2024 - August 2024 1st Council
50696
101-000-420-542-30-30-00 Supplies - Roadway $7,602.00
Total 50696 $7,602.00
Total 60499 $7,602.00
Total SealMaster Portland $7,602.00
Sedgwick Claims Management Services, Inc
60500 2024 - August 2024 - August 2024 1st Council
430005339208
07/01/24-09/30/24
001-000-110-511-60-46-00 Insurance $44.13
001-000-111-513-10-40-05 Insurance $44.13
001-000-120-512-51-40-02 Insurance $73.55
001-000-139-518-10-40-04 Insurance $14.71
001-000-140-514-20-46-00 Insurance $36.78
001-000-142-514-20-46-00 Insurance $58.84
001-000-145-514-20-45-00 Insurance $14.71
001-000-151-515-31-46-00 Insurance $73.55
001-000-160-521-10-46-00 Insurance $29.42
001-000-180-518-30-46-00 Insurance $257.44
001-000-210-521-10-46-00 Insurance $308.95
001-000-315-542-10-46-00 Insurance $58.84
001-000-580-558-60-46-00 Insurance $58.84
001-000-590-558-50-46-00 Insurance $51.49
101-000-430-543-30-46-00 Insurance $250.09
117-000-105-557-30-40-00 Insurance $51.49
401-000-001-531-00-40-02 Insurance $44.13
Total 430005339208 $1,471.09
Total 60500 $1,471.09
Total Sedgwick Claims Management Services, Inc $1,471.09
Smith Excavation Inc.
60501 2024 - August 2024 - August 2024 1st Council
9539
Pay 1
401-000-016-594-31-60-01 Construction - Pace Pond Ecology Grant $333,828.11
Total 9539 $333,828.11
Total 60501 $333,828.11
Total Smith Excavation Inc.$333,828.11
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08-06-2024 City Council Agenda Packet
Page 22 of 115
Vendor Number Reference Account Number Description Amount
Tacoma Screw Products, Inc.
60502 2024 - August 2024 - August 2024 1st Council
280109479-00
401-000-012-594-31-60-05 Small Improvements Projects $33.27
Total 280109479-00 $33.27
Total 60502 $33.27
Total Tacoma Screw Products, Inc.$33.27
The Establishment LLC DBA NuClear Building Maintenance
60503 2024 - August 2024 - August 2024 1st Council
39482
07/26/24 window cleaning
001-000-180-518-30-41-00 Professional Services $825.87
Total 39482 $825.87
Total 60503 $825.87
Total The Establishment LLC DBA NuClear Building Maintenance $825.87
The Print Guys Inc.
60504 2024 - August 2024 - August 2024 1st Council
270363
001-000-590-558-50-31-00 Office Supplies $12,686.00
Total 270363 $12,686.00
Total 60504 $12,686.00
Total The Print Guys Inc.$12,686.00
Tony Ditommaso PS
60505 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:30:39 PM
08/2024 services
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 7/12/2024 1:30:39 PM $7,342.03
Total 60505 $7,342.03
Total Tony Ditommaso PS $7,342.03
Upper Columbia Irrigation
60506 2024 - August 2024 - August 2024 1st Council
95175-95485
301-000-000-595-61-60-04 Construction - SRTS Kenroy $1,764.14
Total 95175-95485 $1,764.14
Total 60506 $1,764.14
Total Upper Columbia Irrigation $1,764.14
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08-06-2024 City Council Agenda Packet
Page 23 of 115
Vendor Number Reference Account Number Description Amount
UPS
60507 2024 - August 2024 - August 2024 1st Council
0000E4975C274
001-000-210-521-10-42-03 Postage $44.57
Total 0000E4975C274 $44.57
0000E4975C284
001-000-211-521-10-42-03 Postage $42.23
Total 0000E4975C284 $42.23
0000W4975C294
001-000-210-521-10-42-03 Postage $94.15
Total 0000W4975C294 $94.15
Total 60507 $180.95
Total UPS $180.95
Valley Tractor And
60508 2024 - August 2024 - August 2024 1st Council
C952077
101-000-420-542-75-30-00 Supplies - City Parks $206.87
Total C952077 $206.87
C952254
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $27.08
Total C952254 $27.08
Total 60508 $233.95
Total Valley Tractor And $233.95
Verizon Wireless
60509 2024 - August 2024 - August 2024 1st Council
9968175977
001-000-111-513-10-40-03 Cell Phone $42.22
001-000-140-514-20-42-01 Telephone $52.39
001-000-145-514-20-42-00 Cell Phone $62.39
001-000-151-515-31-42-01 Cell Phone $52.39
101-000-430-543-50-42-01 Cell Phone $40.01
101-000-430-543-50-42-01 Cell Phone $52.39
101-000-430-543-50-42-01 Cell Phone $52.39
101-000-430-543-50-42-01 Cell Phone $52.39
117-000-100-557-30-42-00 Cell Phone $62.39
401-000-001-531-00-40-00 Cell Phone $52.39
401-000-001-531-00-40-00 Cell Phone $52.39
Total 9968175977 $573.74
Total 60509 $573.74
Total Verizon Wireless $573.74
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08-06-2024 City Council Agenda Packet
Page 24 of 115
Vendor Number Reference Account Number Description Amount
Washington State Department of Licensing
60510 2024 - August 2024 - August 2024 1st Council
Invoice - 7/31/2024 8:31:48 AM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003492
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003494
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003490
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003495
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003487
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003493
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003491
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003488
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003489
Total Invoice - 7/31/2024 8:31:48 AM $162.00
Total 60510 $162.00
Total Washington State Department of Licensing $162.00
Washington State Department of Transportation
60511 2024 - August 2024 - August 2024 1st Council
RE 42 JB2234 L221
101-000-420-542-63-47-00 Utilities - Street Lighting $3,123.40
Total RE 42 JB2234 L221 $3,123.40
Total 60511 $3,123.40
Total Washington State Department of Transportation $3,123.40
Waxie Sanitary Supply
60512 2024 - August 2024 - August 2024 1st Council
82600523
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$228.93
Total 82600523 $228.93
Total 60512 $228.93
Total Waxie Sanitary Supply $228.93
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Page 25 of 115
Vendor Number Reference Account Number Description Amount
Wenatchee Valley Humane Society
60513 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:36:20 PM
08/2024 services
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 7/12/2024 1:36:20 PM $7,623.71
Total 60513 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
60514 2024 - August 2024 - August 2024 1st Council
Invoice - 7/12/2024 1:36:47 PM
08/2024 services
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 7/12/2024 1:36:47 PM $10,124.00
Total 60514 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Woods, Brangwin, & Bratton, PLLC
60515 2024 - August 2024 - August 2024 1st Council
Invoice - 7/15/2024 8:37:01 AM
06/2024 services
001-000-110-511-60-30-00 Public Defender Conflicts $324.00
Total Invoice - 7/15/2024 8:37:01 AM $324.00
Total 60515 $324.00
Total Woods, Brangwin, & Bratton, PLLC $324.00
Ziply Fiber
60516 2024 - August 2024 - August 2024 1st Council
Invoice - 7/17/2024 12:22:00 PM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $66.98
Total Invoice - 7/17/2024 12:22:00 PM $66.98
Invoice - 7/23/2024 12:15:34 PM
509-884-1524-100703-5
001-000-180-518-30-47-01 Utilities - Simon St.$123.03
Total Invoice - 7/23/2024 12:15:34 PM $123.03
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Page 26 of 115
Vendor Number Reference Account Number Description Amount
Invoice - 7/29/2024 10:25:40 AM
509-884-4027-121506-5
001-000-180-518-30-47-01 Utilities - Simon St.$79.60
Total Invoice - 7/29/2024 10:25:40 AM $79.60
Total 60516 $269.61
Total Ziply Fiber $269.61
Grand Total Vendor Count 82 $1,254,189.30
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MINUTES
CITY COUNCIL REGULAR MEETING
Tuesday, July 16, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Johnson led the Pledge of Allegiance.
3. ROLL CALL
Present: Councilmember Botello, Councilmember Arnold, Councilmember Johnson,
Councilmember Tidd, Councilmember Stockton (Zoom), and Councilmember Magdoff (Zoom).
Motion by Councilmember Tidd to excuse Councilmember Hepner from the meeting.
Councilmember Botello seconded the motion. Motion passed unanimously.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST
No Councilmembers declared a conflict of interest with any of the agenda items.
5. CONSENT AGENDA
a. Regional Sports Complex Feasibility Interlocal Agreement.
b. Approval of Voucher Report, Checks: 60364, 60367-60434, in the amount of $1,343,644.76.
c. September 2023 Payroll Certification
d. October 2023 Payroll Certification
e. Approval of Minutes of the June 20, 2024, City Council Workshop Minutes.
f. Approval of Minutes of the July 02, 2024, City Council Meeting Minutes.
Motion by Councilmember Botello to approve the consent items as presented.
Councilmember Johnson seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
• Kris Cameron, Wenatchee.
• Lee Ally, Wenatchee.
Public Comment was also submitted via email and mail by:
Please see Attachment A.
7. ACTION ITEMS
a. Mayor Crawford presented Ordinance 2024-03, amending Title 6 of the East Wenatchee
Municipal Code to restrict the use and possession of exotic and wild animals.
Comments by Councilmember Johnson and Councilmember Magdoff.
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Motion by Councilmember Botello to approve Ordinance 2024-03 amending Title 6 of the
East Wenatchee Municipal Code to restrict the use and possession of exotic and wild
animals as presented in Exhibit A. Councilmember Magdoff seconded the motion. Motion
passed (4 in favor, 2 Opposed, 0 Abstentions).
b. Public Works Manager Garren Melton presented Resolution 2024-42, an Interlocal
Agreement with Link Transit associated with the 5th Street Improvements Project;
City Project No. 2019-02, and 19th Street NW & NW Cascade Ave Improvements
Project; City Project No. 2024-01.
Motion by Councilmember Tidd to approve Resolution 2024-42 authorizing Mayor
Crawford to execute an Interlocal Agreement with Link Transit as presented, associated
with the 5th Street Improvement Project; City Project No. 2019-02, and the 19th Street
NW & NW Cascade Ave Improvements Project; City Project No. 2024-01.
Councilmember Arnold seconded the motion. Motion passed unanimously.
c. Public Works Manager Garren Melton presented Resolution 2024-43; an Interlocal
Agreement with Charter Communications associated with 19th Street NW & NW
Cascade Ave Improvements Project; City Project No. 2019-02.
Motion by Councilmember Tidd to approve Resolution 2024-43, to approve Resolution
2024-43 authorizing the Mayor Crawford to execute an Interlocal Agreement with
Charter Communications as presented; associated with the 19th Street NW & NW
Cascade Ave Improvements Project; City Project No. 2019-02. Councilmember Johnson
seconded the motion. Motion passed unanimously.
d. Public Works Manager Garren Melton presented Resolution 2024-44, Sole Source
Declaration for CompuNet.
Comments by Councilmember Tidd and Councilmember Magdoff.
Motion by Councilmember Botello to approve Resolution 2024-44 establishing
CompuNet as a sole source provider for security equipment and installation of security
hardware. Councilmember Magdoff seconded the motion. Motion passed unanimously.
e. Public Works Manager Garren Melton presented Resolution 2024-45, authorizing the
purchase and installation of security systems and access control devices from CompuNet.
Motion by Councilmember Tidd to approve Resolution 2024-45 approving the purchase
of access control equipment and installation services from CompuNet Inc for an amount
not to exceed $17,300.00. Councilmember Johnson seconded the motion. Motion
passed unanimously.
f. Public Works Manager Garren Melton presented Resolution 2024-46, Contract Award to
Forte Architects for Preliminary Space Planning at East Wenatchee City Hall; City Project
No. 2024-09.
Comments by Councilmember Botello.
Motion by Councilmember Johnson to approve Resolution 2024-46 authorizing Mayor
Crawford to execute an agreement with Forte Architects for Space Planning at East
Wenatchee City Hall for an amount not to exceed $20,000.00. Councilmember Tidd
seconded the motion. Motion passed unanimously.
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g. Finance Director Josh DeLay presented Resolution 2024-47, designating the public
entities for wage and salary setting purposes that are comparable to the City.
Comments by Councilmember Botello, Councilmember Tidd, and Councilmember Johnson.
Motion by Councilmember Tidd to approve Resolution 2024-47 designating the public
entities that are most comparable to the city as presented in Exhibit A. Councilmember
Johnson seconded the motion. Motion passed unanimously.
h. Public Works Manager Garren Melton presented Resolution 2024-48, 3rd Street NE
Complete Streets Project Construction Contract Award; City Project No. 2024-04.
Comments by Councilmember Johnson.
Motion by Councilmember Tidd to approve Resolution 2024-48 authorizing Mayor
Crawford to execute a contract between the City of East Wenatchee and Central
Washington Asphalt for the 3rd Street NE Complete the Streets Project as presented and
contingent upon TIB approval. Councilmember Botello seconded the motion. Motion
passed unanimously.
8. MAYOR’S REPORT
a. Mayor Crawford congratulated Public Works Manager Garren Melton for being recognized
as one of the recipients of 30 under 35 by the Wenatchee World, and his 5th year
anniversary working for the City of East Wenatchee. Mayor Crawford indicated School
Resource Officer Ivy Jorgenson, from the East Wenatchee Police Department was also
nominated and received the distinction by the Wenatchee World. Mayor Crawford thanked
them both for their hard work and dedication to the community.
b. Mayor Crawford invited both the City Council and public to National Night Out hosted by the
East Wenatchee Police Department in collaboration with other local agencies. The event is
scheduled to take place at Eastmont Park on Wednesday, July 31, 2024, from 6-8pm.
c. Mayor Crawford provided statistics on phone calls/complaints received on 4th of July, as it
was the second year where fireworks have been banned in the city.
9. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Tidd, as City representative for Link Transit, provided an update on the
organization.
10. ADJOURNMENT
With no further business, the meeting adjourned at 7:00 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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MINUTES
CITY COUNCIL WORKSHOP SESSION
Thursday, July 18, 2024
Zoom and City Hall Council Chambers, 271 9th St NE, East Wenatchee, WA
07-18-2024 Council Workshop Meeting Minutes Page 1 of 1
Present: Mayor Crawford, Councilmember Shayne Magdoff, Councilmember Ken Arnold, Councilmember Matthew
Hepner, Councilmember Christine Johnson, Councilmember Robert Tidd, and Councilmember Lacy
Stockton (Zoom).
Absent: Councilmember Mark Botello.
WORKSHOP SESSION
Councilmember Shayne Magdoff called the East Wenatchee City Council Workshop to order at
5:30 p.m.
1. FLOCK SAFETY
Chief of Police Rick Johnson provided an overview of the product and how the Police Department
could benefit from the safety platform. Sales Representative Kristen MacLeod provided a
presentation on the technology and answered questions as needed.
Comments provided by Councilmembers present.
No action was taken by the Council.
2. STORM WATER COMPREHENSIVE PLAN
Public Works Manager Garren Melton requested comments or changes to the proposed
Stormwater Comp Plan that was introduced to the council on the June 20, 2024, Workshop.
Comments provided by Councilmember Magdoff and Councilmember Tidd.
No action was taken by the Council.
3. EAST WENATCHEE EVENTS BOARD PROCEDURES
Events Director/PIO Trina Elmes provided an overview of the East Wenatchee Events Board
procedures, including the Lodging Tax Advisory Committee’s application and award process, use
of revenues, and reporting requirements.
Comments provided by all present Councilmembers.
No action was taken by the Council.
4. ADJOURNMENT
With no further business, the meeting was adjourned at 7:25 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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CITY OF EAST WENATCHEE
P R O C L A M A T I O N
Purple Heart Recipient Recognition Day
WHEREAS, our nation and its principles have been defended throughout history by brave and
patriotic men and women who sacrificed their own well-being for the cause of freedom
and democracy; and
WHEREAS, the Purple Heart is the oldest decoration in present use and was initially created as the
Badge of Military merit by General George Washington in 1782; and
WHEREAS, in 1932, on the 200th anniversary of George Washington’s birth, the Badge of Military
Merit was renamed the Order of the Purple Heart; and
WHEREAS, the Purple Heart was the first American Service award of decoration made available to
the common soldier and is specifically awarded to members of the United States
Armed Forces who have been wounded or paid the ultimate sacrifice in combat with a
declared enemy of the United States of America; and
WHEREAS, the 1991 Washington State Legislature passed Senate Bill 5718 recognizing the seventh
day of August as a day to pay tribute to those who hold the distinction of having been
awarded the Purple Heart; and
WHEREAS, in 2024 as a collective effort Chelan County, Douglas County, City of Wenatchee and
City of East Wenatchee became Purple Heart Counties and Cities to show appreciation
and support for Purple Heart Recipients living in the region; and
WHEREAS, the residents of City of East Wenatchee have great admiration and the utmost
gratitude for all the men and women who have selflessly served their country and this
community in the Armed Forces; and
WHEREAS, the City of East Wenatchee pledges its ongoing commitment to and support for the
men and women who so honorably serve our nation.
NOW THEREFORE, I Jerrilea Crawford, Mayor of the City of East Wenatchee, do hereby proclaim East
Wenatchee a Purple Heart City and recognize the 7th of August as Purple Heart
Recipient Recognition Day and encourage the citizens of East Wenatchee to show their
appreciation for the sacrifices of the Purple Heart recipients have made in defending
our freedoms, to acknowledge their courage, and to show them honor and support
they have earned.
Mayor Jerrilea Crawford
City of East Wenatchee
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: Public meeting for consideration of the Fourth and Kentucky Ten
Percent (10%) Annexation Petition.
Date: July 23, 2024
I. Summary Title: Public meeting for consideration of a Notice of
Intention to Commence Annexation Proceedings signed by the
owners of 10% of the value of 62 acres of land for an annexation to
be known as the Fourth and Kentucky Annexation.
II. Background/History: This annexation is proposed using the Direct
Petition Method. In accordance with RCW 35A.14.120, prior to the
circulation of a petition for annexation, the initiating party or parties,
who are the owners of not less than 10% of the assessed valuation of
the property for which annexation is sought, are required to notify the
legislative body of their intention to commence annexation
proceedings.
The City Council must hold a public meeting with the proponent(s) of
a petition style annexation within 60-days of submittal of a Notice of
Intention to Commence Annexation Proceedings. The Notice of
Intention was submitted by Sutton Apartments LLC on July 8, 2024.
The adjacent portion of the South Kentucky Ave right-of-way and the
Wenatchee Reclamation District canal have been included in the
boundary. The total area of the boundary is 62 acres and the current
zoning is Residential Low Density and Residential Medium Density.
The signature on the 10% petition represents 32% of the assessed
value of the proposed annexation area.
The proposed area is eligible for annexation since it is within the
City’s urban growth area and is contiguous with the existing city
limits. The process and standards for the particular annexation
method being utilized are defined in RCW 35A.14.120-150.
The City Council must decide whether to: accept, reject or
geographically modify the proposed annexation; require the
simultaneous adoption of a proposed zoning regulation; and require
the assumption of all or any portion of existing city indebtedness by
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the area to be annexed. The minutes of the meeting must record the
decision and the 60% petition must state these decisions.
Council acceptance is a condition precedent to circulation of the 60%
petition. There is no appeal from the council decision.
A general summary of the process going forward is outlined below:
If the council chooses to allow this annexation to move forward,
staff will create the 60% petition and provide it to the proponent
for circulation.
Once staff receives the 60% petition back from the proponent, it
will be transmitted to the Douglas County Assessor’s office for a
determination of sufficiency.
If the Assessor’s office certifies the petition as sufficient then
staff will bring a resolution to the city council setting a public
hearing date and directing staff to provide appropriate notice to
the public.
A public hearing will be held and after that the council will
decide whether or not to pass a resolution notifying the
Washington State Boundary Review Board for Douglas County
(BRB) of the city’s intent to annex the specified area.
Staff would transmit the signed resolution in a packet to the
BRB.
The BRB has 45 days from the official date of filing to invoke
jurisdiction. If jurisdiction is invoked, the board has 120 days to
hold a hearing and decide whether to accept, reject or modify
the boundary.
After the BRB either approves the boundary or the 45 days
closes without any action, the council may pass an ordinance.
The effective date described in the ordinance and is either a
date specific or being 60 days after publication of the ordinance
and notification of the required agencies and utility providers
III. Recommended Action:
Motion to approve the annexation boundary as proposed in the
Notice of Intent to Commence Annexation Proceedings dated July 8,
2024, to require the adoption of the proposed zoning regulations as
set forth in Resolution 2023-45 as Residential Low Density and
Residential Medium Density, and to require the assumption of
existing indebtedness of the city in the area to be annexed.
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IV. Exhibits: - Fourth and Kentucky Notice of Intent to Commence
Annexation Proceedings
Financial Data:
Expenditure Required
Amount Budgeted
Appropriation Required
$0 $0 $ 0
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East Wenatchee
Council Agenda Bill
To: City Council
From: Jerrilea Crawford, Mayor
Subject: Resolution 2024-10, an Amended and Restated Interlocal Agreement governing
RiverCom
Date: August 6, 2024
I. Summary Title:
Resolution 2024-10, authorizing the Mayor to execute an Amended and Restated Interlocal
Agreement between Chelan County, Douglas County, the City of Wenatchee and the City of
East Wenatchee to operate a consolidated 911 emergency dispatch facility and organization
(e.g. RiverCom).
II. Background/History:
RiverCom was formed through an interlocal agreement in 2004 between Chelan County,
Douglas County, the City of Wenatchee, and the City of East Wenatchee. The current
agreement, amended in 2007, states in Article XII (“AMENDMENTS”), “This agreement may
be amended, supplemented, or modified at any time by action of the Administrative Board,
subject to ratification by a majority of the legislative bodies of all Parties to this Agreement.”
The interlocal agreement update process commenced in 2023 with an Administrative Board
workshop to discuss changes and draft an updated Amended and Restated Interlocal
Cooperative Agreement (ICA). While many non-substantive changes were made, two main
substantive issues were addressed and are reflected in the attached proposed 2024 ICA
update:
1. Article V – Technical Advisory Committees: The 2007 Amended Agreement
established three Technical Advisory Committees (TACs) for Police Services, Fire
Services, and Emergency Medical Services. These committees eventually disbanded,
and user agencies began meeting regularly during the RiverCom Operations Group
(ROG) meetings, which include representatives from police, fire, and EMS. The ROG
has effectively taken over the functions of the original TACs, fostering collaboration
and information sharing among the three emergency service entities. The attached
proposed 2024 RiverCom Amended and Restated ICA reflects the replacement of the
TACs with the ROG, aligning with current operations and preferred by user groups.
The RiverCom Administrative Board unanimously endorses this change.
2. Article IV – Administrative Board: The 2007 Amended ICA delineated the
Administrative Board composition as five voting members and eight ex-officio
members:
City of
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Voting Members:
1. A County Commissioner from Chelan County.
2. A County Commissioner from Douglas County.
3. An elected official chosen by the City of Wenatchee.
4. An elected official chosen by the City of East Wenatchee.
5. A member selected from the ex-officio group.
Ex-Officio Members:
1. The Sheriff of Chelan County.
2. The Sheriff of Douglas County.
3. The Police Chief of the City of Wenatchee.
4. The Police Chief of the City of East Wenatchee.
5. A Mayor representing the regional smaller cities.
6. A representative from the NCW Fire Chiefs and Commissioners Association.
7. A representative from the Chelan-Douglas EMD Council.
8. A representative from the EMS User Transport Agencies.
On October 9th, 2022, the RiverCom Board unanimously voted to expand the voting members to
seven, adding permanent positions for each elected Sheriff and a rotating Fire and EMS representative
board member. However, this expansion was not ratified by the four governing bodies. Subsequently,
in the December 20th, 2023, board meeting, the board unanimously voted to rescind the previous
expansion in favor of maintaining the five-member voting structure.
In February 2024, the proposed Amended Restated ICA was sent to the four legislative bodies for legal
review and board/council approval.
In April 2024, Chelan County Board Commissioner and RiverCom Administrative Board member
Tiffany Gering informed the RiverCom Executive Director that her board had concerns regarding the
five-member voting structure and requested a review at the next board meeting.
During the June 12th, 2024, meeting, the board reconsidered the voting structure and evaluated four
options presented by the Executive Director:
Option A (Current Structure):
1. Chelan County Commissioner
2. Douglas County Commissioner
3. City of Wenatchee elected official
4. City of East Wenatchee elected official
5. Ex-officio member (rotating annually from fire, police, and EMS)
Option B (5-Member, No Law Enforcement Rotation as Ex-Officio):
1. Chelan County Commissioner
2. Douglas County Commissioner
3. City of Wenatchee elected official
4. City of East Wenatchee elected official
5. Ex-officio member (rotating annually from fire and EMS)
Option C (7-Member, Representing Governing Bodies and Major User Groups):
1. Chelan County Commissioner
2. Douglas County Commissioner
3. City of Wenatchee elected official
4. City of East Wenatchee elected official
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5. Law Enforcement user agencies representative (selected annually)
6. Fire user agencies representative (selected annually)
7. EMS (Chelan-Douglas EMS Council representative)
Option D (7-Member, Adding Sheriff Voting Members and Fire/EMS
Representative):
1. Chelan County Commissioner
2. Douglas County Commissioner
3. City of Wenatchee elected official
4. City of East Wenatchee elected official
5. The Sheriff of Chelan County
6. The Sheriff of Douglas County
7. Fire/EMS representative (rotating between Fire and EMS)
After deliberation, the board favored Option C with a vote of three to two (3-2):
In Favor:
• Chelan County Commissioner Tiffany Gering
• Douglas County Commissioner Dan Sutton
• Wenatchee Police Chief Steve Crown (ex-officio voting member)
Opposed:
• Wenatchee Mayor Mike Poirier
• East Wenatchee Mayor Jerrilea Crawford
The attached proposed 2024 RiverCom Amended and Restated ICA now includes the
approved Option C, establishing a board consisting of seven voting members and five Ex-
officio members.
III. Next Steps:
The Restated Interlocal Agreement would need ratification by a majority of the legislative
bodies of all parties to the agreement. The two Counties have approved the new
agreement. The City of Wenatchee has not approved the agreement. If the City of East
Wenatchee approves the Interlocal Agreement, it will be officially adopted as the Amended
and Restated Interlocal Agreement. If the City of East Wenatchee does not approve, it will
go back to the RiverCom Board for further review and potential modification.
IV. Exhibits:
Resolution 2024-10, an Amended and Restated Interlocal Cooperative Agreement governing
Rivercom with Exhibit A.
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City of East Wenatchee Resolution 2024-10 with Exhibit A
Page 1 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington
Resolution No. 2024-10
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute
an Amended and Restated Interlocal Agreement between Chelan County, Douglas County,
the City of Wenatchee and the City of East Wenatchee to operate a consolidated 911
emergency dispatch facility and organization (e.g. Rivercom).
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase
en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al
(509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please
contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and
regulate its internal affairs and to define the powers, functions and duties of its officers
and employees.
2.2. RCW 39.34.030 authorizes the City to enter into an agreement with another public agency.
For an Interlocal Agreement to enter into force, the participating public agencies must take
action by ordinance, resolution or otherwise pursuant to law of the governing bodies of
the participating public agencies.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
3. Interlocal Agreement. A true and correct copy of the Amended and Restated Interlocal
Agreement between Chelan County, Douglas County, the City of Wenatchee and the City of
East Wenatchee to operate a consolidated 911 emergency dispatch facility and organization is
attached as Exhibit A.
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City of East Wenatchee Resolution 2024-10 with Exhibit A
Page 2 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
4. Authorization. The City Council authorizes the Mayor to execute an Amended and Restated
Interlocal Agreement in the form of attached Exhibit-A.
5.Recording and/or publication. Once the Interlocal Agreement is signed by all necessary
parties, the City Council directs the City Clerk to either file it with the Douglas County
Auditor or publish it on the City’s website, or both, in accordance with RCW 39.34.040.
6.Severability. If a court of competent jurisdiction declares any provision in this resolution to
be contrary to law, such declaration shall not affect the validity of the other provisions of this
Resolution.
7.Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 6th day of
August 2024.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon
City Clerk
Approved as to form only:
___________________________
Bob Siderius, City Attorney
Filed with the City Clerk: 08/01/2024
Passed by the City Council:
Effective Date:
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 1
Final
2024 AMENDED AND RESTATED
INTERLOCAL COOPERATIVE AGREEMENT
RE: THE CREATION AND ADMINISTRATION OF A MULTI-
JURISDICTIONAL PUBLIC SAFETY ANSWERING POINT
This Amended and Restated Interlocal Cooperative Agreement
(“Agreement”) is made this day by and between Chelan County, Washington;
Douglas County, Washington; the City of Wenatchee, Washington and the City
of East Wenatchee, Washington;
WHEREAS, Chelan County is a municipal corporation organized and
existing under the Washington State Constitution and the laws of the State of
Washington, and particularly those set forth at RCW Title 36;
WHEREAS, Douglas County is a municipal corporation organized and
existing under the Washington State Constitution and the laws of the State of
Washington, and particularly those set forth at RCW Title 36;
WHEREAS, The City of Wenatchee is a municipal corporation organized
and existing under the Washington State Constitution and the laws of the State
of Washington, and particularly those set forth at RCW Title 35A;
WHEREAS, the City of East Wenatchee is a municipal corporation
organized and existing under the Washington State Constitution and the laws of
the State of Washington, and particularly those set forth at RCW Title 35A;
WHEREAS, the entities named above, hereinafter "Parties" have formed
a Multi-Jurisdictional Public Safety Answering Point (PSAP), hereinafter
"RiverCom";
WHEREAS, the Parties enter into this Agreement under the authority of
RCW Chapter 39.34 in order to provide for the joint and/or cooperative exercise
of their powers, privileges and authorities to operate a consolidated 911
emergency dispatch facility and organization;
WHEREAS, the Chelan County Board of County Commissioners
authorized the execution of the formation documents for RiverCom at a regular
meeting held on October 7th, 2002, and have authorized execution of this
Agreement at a regular meeting held on__________________, 2024;
WHEREAS, the Douglas County Board of County Commissioners
authorized the execution of the formation documents for RiverCom at a regular
meeting held on November 18th, 2002, and have authorized execution of this
Agreement at a regular meeting held on_________________, 2024;
WHEREAS, the City of Wenatchee City Council authorized the execution
of the formation documents for RiverCom at a regular meeting held on October
10, 2002, and have authorized execution of this Agreement at a regular meeting
held on __________________, 2024;
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
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Final
WHEREAS, the City of East Wenatchee City Council authorized the
execution of the formation documents for RiverCom at a regular meeting held on
October 22, 2002, and have authorized execution of this Agreement at a regular
meeting held on___________________, 2024; and
WHEREAS, the Parties intend this Agreement to supersede any prior
agreements between the Parties addressing Rivercom operations, including but
not limited to the 2007 Amended Interlocal Agreement. The Parties do not
intend this Agreement to replace any other agreements between the Parties that
are not inconsistent with the terms of this Agreement.
NOW, THEREFORE, in consideration of the premises and promises,
terms and conditions set forth below, it is hereby agreed as follows:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to set forth the terms and conditions
under, which the Parties will jointly and cooperatively form and administer a
regional PSAP that receives calls for emergency assistance from the public, and
dispatches, the appropriate public safety responder(s).
ARTICLE II
CREATION
2.01 By agreement originally dated in October/November 2004 the Parties
created “Rivercom”. The Parties each assigned RiverCom the responsibility for
public safety communications for the purpose of communication and
dispatching for public safety and emergencies in those participating
incorporated and unincorporated areas of Central Washington State which are
under jurisdiction of any Party to this Agreement, or other agencies, entities or
jurisdictions that choose to contract for services with RiverCom (the private or
public entities or agencies other than the Parties to this Agreement and for
which RiverCom provides emergency call receiving and/or dispatch services
are referred to as “Customer Agencies”). RiverCom is a municipal corporation
and a separate legal entity as authorized by RCW 39.34.030(3)b.
2.02 The Treasurer of Douglas County has acted and will continue to act as
Treasurer of RiverCom. There is a special pooled fund, administered by the
Treasurer, which is known as the "RiverCom Fund" into which are deposited all
funds received for the account of RiverCom and from which shall be paid all
proper claims as allowed by the RiverCom Administrative Board in accordance
with the provisions of RCW Chapter 36.22 and any other applicable statutes.
RiverCom employees shall be paid on Douglas County's payroll schedule as
part of Douglas County's function as Treasurer. RiverCom shall provide to
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 3
Final
Douglas County an amount agreeable to RiverCom and Douglas County as
compensation for Douglas County's services to RiverCom by Douglas County.
RiverCom employees are not employees of Douglas County.
2.03 RiverCom is a separate entity answerable only to the RiverCom
Administrative Board. It is separate from any existing emergency response
agency for operational control. Any and all operational and/or procedural
matters not otherwise delegated to the Executive Director shall be decided by
the Administrative Board.
2.04 Each Party is an equal equity partner in RiverCom.
ARTICLE III
SERVICES PROVIDED
3.01 RiverCom shall provide emergency answering, monitoring and dispatch
services for the Parties, customer law enforcement agencies, fire districts and
departments, and public or private ambulance services.
3.02 RiverCom shall provide information from the Washington State Patrol Law
Enforcement Data Communications System to participating law enforcement
agencies.
3.03 RiverCom shall provide answering, monitoring and dispatch services to
assist Customer Agencies in responding to public safety emergencies and
other calls for assistance.
ARTICLE IV
ADMINISTRATIVE BOARD
4.01 Administrative Board Established. There is hereby established an
Administrative Board consisting of the following seven (7) voting members:
1. One County Commissioner from Chelan County.
2. One County Commissioner from Douglas County.
3. One elected official to be chosen by the City of
Wenatchee.
4. One elected official to be chosen by the City of East
Wenatchee.
5. One member representing the law enforcement agencies
served by RiverCom;
6. One member representing the fire agencies served by
RiverCom;
7. One member representing the emergency medical
services providers served by RiverCom.
EXHIBIT A
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4.02A Ex-Officio Members. In addition to voting members, the following
persons are non-voting ex-officio members of the RiverCom Administrative
Board:
1. The Sheriff of Chelan County.
2. The Sheriff of Douglas County.
3. The Police Chief of the City of Wenatchee.
4. The Police Chief of the City of East Wenatchee.
5. A Mayor representing the regional smaller cities.
In the event the Sheriff of Chelan or Douglas County, or the Police Chief of the
City of Wenatchee or the City of East Wenatchee, is selected to be a voting
member, they will serve as the representative of their agency, and their
department will not have a non-voting ex-officio member of the Administrative
Board.
4.02.B Selection of Voting Members from Law Enforcement, Fire and
EMS. The law enforcement agencies identified in section 4.02(1)-(4) above
shall designate the person to be the voting representative of the law
enforcement agencies. The Fire Chiefs and Commissioners of the North
Central Washington Fire Chiefs and Commissioners Association shall
designate the person to be the voting representative the fire services. The
Chelan-Douglas EMS Council shall designate the person to be the voting
representative the EMS providers.
4.03 Quorum. A quorum for the Administrative Board shall consist of any
four (4) voting members. The Chairperson of the Board, or Chairperson pro
tem, shall vote on all issues unless abstaining.
4.04 Alternates. Each agency or group represented by a voting
Administrative Board member, as provided above, shall designate an alternate
for each voting Administrative Board position. Each agency or group
represented by an ex-officio Administrative Board member, as provided above,
shall designate an alternate for each Administrative Board ex-officio position
(the alternate ex-officio member need not be an elected official). The names of
all Administrative Board members and alternates shall be sent to RiverCom in
writing to be filed, and shall be updated in writing by each board, council, or
commission whenever the designees are changed, whose name shall be filed
with RiverCom. The alternate Administrative Board member shall attend all of
the Administrative Board meetings in lieu of the Administrative Board member
for whom such person is to act as an alternate at such times as the duly
designated member is not otherwise available to attend the meetings. Alternates
for voting Administrative Board members shall have full powers to vote and act
as an Administrative Board member at all such meetings that such alternate
attends in lieu of the regularly designated voting Administrative Board member.
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4.05 Chairperson. The members of the Administrative Board shall elect a
chairperson of the Administrative Board to a one-year term who shall preside at
all meetings of the Administrative Board. The members of the Administrative
Board shall elect a Chairperson Pro Tem for a one-year term who shall preside
at meetings of the Administrative Board when the Chairperson is absent. An
election shall be held during the last regularly scheduled Administrative Board
meeting of each calendar year to elect the Administrative Board's Chairperson
and Chairperson Pro Tem for the following calendar year.
4.06 Board Secretary. The Executive Director of RiverCom or their designee
shall act as Secretary of the Administrative Board.
4.07 Role and Functions. The Administrative Board shall adopt, and when
necessary, amend, the definitional, operational, and procedural parameters and
functions of RiverCom. The functions of the Administrative Board shall be as
follows:
1. Budget formation, approval and submission to the legislative
bodies of the parties to this agreement as well as to
Customer Agencies.
2. Development of operational priorities, policies and
procedures for systems development, programming,
operational and personnel policies, and equipment usage.
3. Review of the administrative policies of RiverCom as needed.
4. Establishment of policies for expenditures of budgeted items
for RiverCom.
5. Supervision, negotiation and approval of all labor agreements
and amendments to same.
6. Employment, termination and supervision of the Executive
Director of RiverCom.
7. Approval of the Executive Director's proposals for new
equipment.
8. Approval of payment for all accounts payable.
9. Contract for services such as legal advice, technical
consulting, etc.
4.08 Insurance. RiverCom shall obtain and maintain liability insurance and
replacement value insurance covering all equipment owned by RiverCom. The
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insurance carrier(s), level of coverage, deductible, and other significant
coverage issues shall be as agreed to by the Administrative Board. Each
Administrative Board member and the Executive Director shall be named as
additional insureds on the liability coverage. RiverCom shall additionally obtain
and maintain other insurance policies as may be required by applicable law or
as necessary as determined by the Administrative Board.
4.09 Contracting for Services. The Administrative Board may contract with
nonmember public and private organizations or agencies for emergency
communications, alarm systems, and other communication services. Such
organizations or agencies shall be charged a standard rate for these services
as established annually by the Administrative Board.
4.10 Technical Expertise. RiverCom may provide to the Administrative Board
or any Party to this Agreement technical expertise as may be required for
proper operations of their systems and for procurement of their
communications equipment and otherwise in furtherance of the purposes of
RiverCom.
4.11 Board Positions Unpaid. No member of the RiverCom Administrative
Board shall be paid for their services thereon.
4.12 Vote Allocation. Each voting member of the Administrative Board shall
have an equal vote in Administrative Board decisions. Ex-officio members and
the Executive Director of RiverCom will not vote on any matters.
4.13 Additional Vote Requirements. All decisions, actions, resolutions and
motions made by the Administrative Board must be made and passed by not
less than a majority of the voting members of the Administrative Board.
ARTICLE V
RIVERCOM OPERATIONS GROUP
ADVISORY COMMITTEE
5.01 Formation. The Rivercom Operations Group (ROG), consisting of
representatives from any Customer Agency, shall be the sole technical advisory
committee to the Administrative Board and Executive Director. The ROG’s
mission is to support and advise the Administrative Board and the Executive
Director on matters involving 911 call taking and emergency services dispatching
operations; radio communications infrastructure development and maintenance;
subscriber equipment acquisition, maintenance, and replacement; capital facility
planning; Shared Funding distribution; and other matters as deemed appropriate
by the Executive Director. The above ROG duties and responsibilities will be
overseen and managed by the ROG Chair and the Executive Director, and are
advisory in nature and not agency policy setting or controlling.
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5.02 RiverCom Operations Group (ROG). The ROG shall be comprised of
representatives from the Chelan/Douglas County Regions law enforcement, fire,
EMS and emergency management agencies. Each Customer Agency may
designate one representative, who is employed by that Customer Agency, to
attend regularly scheduled meetings, and participate on ROG Chair approved
working groups and/or sub-committees. Only RiverCom Customer Agencies may
be members of the ROG.
5.02.A Chairperson of the ROG. The ROG Chairperson shall be elected by the
ROG membership and serve a one-year term. The Chairperson’s role shall rotate
annually between fire service and law enforcement. The Chairperson shall be the
official spokesperson of the ROG, and shall preside at all meetings of the ROG.
The Chairperson may appoint a designee to act in their place when unavailable to
attend ROG meetings. If the ROG membership are unable to select a ROG
Chairperson, then the Administrative Board shall select a ROG Chairperson.
5.02.B Secretary to the ROG. The Executive Director, or their designee, shall
serve as Secretary to the ROG, and may assign RiverCom staff to support ROG
working groups, sub-committees, or other related activities.
5.03 Authority. The ROG, with the Executive Director’s approval, shall have
the authority to:
1. Recommend operational changes;
2. Provide input on radio communications infrastructure and subscriber
equipment implementation, purchases, and maintenance processes;
3. Recommend updates and/or changes to related information technology
and geographical information systems;
4. Manage and recommend allocations for Shared Funding requests;
5. Provide input regarding capital facility planning;
6. Facilitate the formation of working groups and sub-committees to
accomplish the above tasks; and
7. Conduct other tasks as assigned by the ROG Chair, the Executive
Director. and/or the Administrative Board.
5.04 Roles and Responsibilities. The following outlines the ROG’s roles and
responsibilities for supporting RiverCom’s Executive Director, the Administrative
Board, and the achievement of the agency’s 911 call taking and emergency
services dispatching Core Mission.
1. Shall meet at least every other month, or as deemed necessary by the
ROG Chairperson or the Executive Director, to perform the tasks outlined
in 5.03 above, and receive updates from the Executive Director and
RiverCom staff on issues related to 911 call taking and emergency
services dispatching operations, including, but not limited to, Radio
Communications; Information Technology; Geographical Information
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Services; and Administrative Services.
2. Discuss matters, and make recommendations to the Administrative Board
related to 911 call taking and emergency services dispatching coordination
with the region’s First Responder agencies, and their respective
emergency response roles and responsibilities.
3. Annually conduct the review and evaluation of Customer Agency Shared
Funding applications, and make annual funding recommendations to the
Executive Director.
4. Establish working groups and/or sub-committees to facilitate and complete
specific tasks as determined by the ROG Chairperson, the Executive
Director, and/or the Administrative Board.
5. Participate in and support the Executive Director at regularly scheduled
Administrative Board meetings on ROG related matters, initiatives, and
funding recommendations.
5.05 Subcommittee Structure. As determined by the ROG Chairperson or the
Executive Director, the below listed subcommittees shall convene as necessary
for discipline specific discussion, to complete assigned tasks, and provide input
and recommendations to the Executive Director. The lead for each subcommittee
will be determined by subcommittee members.
1. Law Enforcement Services Subcommittee
2. Fire Protection Services Subcommittee
3. Emergency Medical Services Subcommittee
4. Shared Funding Application Committee
5. Technical Advisory Committee
5.06 ROG Reporting. The ROG Chairperson and the Executive Director, or
their designees, shall advise the Administrative Board at its regularly scheduled
meetings of recommendations developed by ROG members and/or
subcommittees of how RiverCom can best meet the operational needs of the
departments they serve.
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ARTICLE VI
EXECUTIVE DIRECTOR
6.01 Position Created. There shall be an Executive Director of RiverCom
appointed by the Administrative Board. The Executive Director shall be selected
on the basis of administrative and technical competence and experience.
6.02 Confidential Employee. The Executive Director will be a confidential
employee of RiverCom and will be a part of management's bargaining team
during labor negotiations. The Executive Director will also be responsible for
administering any existing labor agreements covering RiverCom personnel
under their supervision.
6.03 Responsibilities. The Executive Director shall be responsible for
administration, budget, personnel, dispatching, records, communications, and
other Communications Center functions in conformance with the policies of the
Administrative Board. These responsibilities include the operation, maintenance
and sustainment of the regions Emergency Communications Radio Network.
6.04 Authority. The Executive Director shall have authority and responsibility
to schedule, hire, train and discipline, up to and including termination, all
RiverCom personnel within the documented personnel policy guidelines
established by the Administrative Board, and any existing labor agreements.
ARTICLE VII
FINANCES
7.01 Budget. The Executive Director of RiverCom, with the assistance of the
Administrative Board, shall each year prepare a proposed work and project plan
and a preliminary Budget of revenue and expenditures for the operation of
RiverCom for the next calendar year on or before the date of the first
Administrative Board meeting in August. The Administrative Board shall approve
the preliminary RiverCom Budget on or before the first Administrative Board
meeting in October, and submit said Budget to each jurisdiction served by
RiverCom (Parties and Customer Agencies). The Administrative Board shall
also submit to such bodies an explanation for the adopted RiverCom Budget.
Said budget shall include a provision for a contingency fund with monies set
aside as specified by the RiverCom Administrative Board, or there shall be a
mechanism for access to a like amount of funding from other recognized
sources such as a pre-approved line of credit. Said Budget shall be consistent
with the budgeting, accounting, and reporting system (BARS) as detailed by the
Office of the Washington State Auditor and Douglas County's budget
procedures. Said Budget may be subject to amendment by the Administrative
Board as to detail in accordance with RiverCom's and Douglas County's budget
procedures and laws.
7.02 Equipment Replacement and Capital Account. RiverCom's Budget will
include an account entitled "Capital Account”. Each year the Administrative
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Board will insure said Account has adequate monies to purchase, replace, or
improve RiverdCom equipment which has failed or becomes unreliable. All
interest income which is realized as a result of investing monies in said Account
will remain in the Account. The Administrative Board may, by Resolution,
expend funds in the Account for capital improvements.
7.03 Enhanced 9-1-1 Equipment Replacement Fund. RiverCom's Budget will
include an account entitled "Enhanced 9-1-1 Equipment Replacement". The
Administrative Board must place funds into this Fund for the replacement of
equipment eligible for Enhanced 9-1-1 grant funds per the applicable
Washington Administrative Code (WAC). All interest income which is realized as
a result of investing monies in the Fund will remain in the Fund. The
Administrative Board may, by Resolution, expend funds in the Fund for
equipment replacement of eligible enhanced 911 equipment.
7.04 Cost Distribution. In conjunction with the development of the annual
budget, the Administrative Board shall prepare a formula-based methodology
that distributes RiverCom's operational costs among all Parties to this
Agreement and all of RiverCom's Customer Agencies. Operational costs are
salaries and wages, personnel benefits and taxes, utilities, leases, insurance,
communications services, professional services, maintenance, supplies, debt
service and other non-capital costs expended entirely within one budget year.
Said formula shall distribute costs proportionally among the Parties to this
Agreement and RiverCom's Customer Agencies based on each entity's actual
usage. of RiverCom services as evidenced by either the number of radio logs
and/or dispatched events, (which will not include traffic stops made by law
enforcement officers), generated by each Party or Customer Agency. In July of
each year a total count shall be made to determine the number of radio logs and
dispatched events each participating agency generated between July 1st of the
year previous to the year in which the budget is being formulated and June 30th
of the year in which the budget is being formulated.
7.05 Billing and Non-payment. Each Party to this Agreement, and each
Customer Agency contracting for RiverCom services, shall be billed by
December 15th for the upcoming year. Parties and Customer Agencies may
choose to make an annual payment in full by January 10th of the budget year, or
twelve equal monthly payments, which shall be due by the 10th of each month.
Any Party or Customer Agency falling two (2) months in arrears shall be
considered delinquent, and in that event, the Administrative Board shall have
authority to terminate all services to such Party or Customer Agency and all
participation of such Party to the functions of RiverCom. However, said Party or
Customer Agency shall be liable for its contributions to RiverCom's budget
through December 31St of the year following the termination of the delinquent
Party or Customer Agencies services. The Administrative Board will then
redistribute the costs to the remaining Parties and Customer Agencies
contracting for RiverCom services.
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7.06 Other Funding. RiverCom may accept donations, grants, or loans of
money, equipment, or services from any lawful source. RiverCom shall also
cooperate in all ways with local, state, and federal government agencies and
any private funding sources to maximize the use of grants or donations for
equipment and operations.
7.07 Enhanced 911 Grants and Taxes Received by Chelan County. Chelan
County agrees to assign and forward all tax and/or grant monies designated by
law for the support of enhanced 911 operations collected by Chelan County to
RiverCom for administration by the RiverCom Administrative Board.
7.08 Enhanced 911 Grants and Taxes Received by Douglas County.
Douglas County agrees to assign and forward all tax and/or grant monies
designated by law for the support of enhanced 911 operations collected by
Douglas County to RiverCom for administration by the RiverCom
Administrative Board.
7.09 Bond Payments. Any bonds issued by the Parties for RiverCom capital
projects, maintenance or operations shall be re-paid from the RiverCom
operations budget, however, each Party's organization is ultimately
responsible to assure its bond payments are made.
7.10 Assets. Assets transferred by any Party to this Agreement to RiverCom
shall be appropriately documented by the Party and RiverCom, and shall
become RiverCom assets. Assets shall be transferred without compensation to
the transferring Party. RiverCom shall be responsible for the operation and
maintenance of said asset(s) after they are transferred to RiverCom. The
acceptance of a Party's asset(s) by RiverCom shall be at RiverCom
Administrative Board's sole discretion.
ARTICLE VIII
FACILITIES AND EQUIPMENT
8.01 Primary Public Safety Answering Point (PSAP). RiverCom shall be the
primary PSAP for Chelan County and for Douglas County.
8.02 Enhanced 911 Telecommunications Equipment. RiverCom shall own,
operate and fund all emergency telecommunications equipment, networks and
databases necessary to provide enhanced 911 service. In cooperation with
telecommunications service providers, the Administrative Board shall approve
the continuing administration of the Enhanced 911 Emergency Telephone
System insofar as practical for use within the area served by RiverCom. The
Executive Director, under direction of the Administrative Board, shall
administer the Enhanced 911 Emergency Telephone System as an operational
function of RiverCom in accordance with Referendum 42 regarding 911
Emergency Phone Service Tax Measure (1991). All eligible costs of the
operation and administration of the E911 system as defined by the Revised
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Code of Washington (RCW) or by the Washington Administrative Code (WAC)
shall be paid with dedicated Enhanced 911 (E911) tax revenues or State E911
funds.
8.03 Other Equipment. RiverCom shall own and maintain all equipment
procured for purposes of establishing and maintaining operations. This includes
all office furniture as well as office, radio, data, telephone equipment, etc.
RiverCom shall own all future equipment acquired for expansion of operations
including any remote radio equipment deemed necessary.
8.04 Responsibilities of the Parties. The Parties shall be individually
responsible for the provision of equipment for communicating with RiverCom or
between their personnel. Each Party shall retain the responsibility and authority
for its operational departments and for such equipment and services as required
at its place of operations to connect to RiverCom's operations. Interconnecting
equipment may or may not be included in RiverCom's budget as the
Administrative Board shall determine. Each Party shall be responsible for
purchasing, maintaining, and repairing their own base, mobile, and portable
communications equipment including pagers and computers, unless otherwise
provided by RiverCom as approved by the Administrative Board.
8.05 Radio Frequency Licenses. RiverCom shall be responsible for holding,
maintaining and renewing all Federal Communications Commission (FCC)
Radio Frequency Licenses necessary for operations on RiverCom's primary
dispatch channels. In consideration of having access to RiverCom's radio
channels; RiverCom's maintenance of said radio channels and their supporting
infrastructure; RiverCom's support of interagency interoperability; RiverCom's
improvements to the region's overall radio infrastructure; as well as the
assurance that a future terminating Party would not be able to negatively affect
the remaining Parties by legally operating on RiverCom's licensed radio
channels, each Party to this Agreement has transferred its public safety FCC
Radio Frequency Licenses for its primary dispatch channel(s) to RiverCom.
RiverCom shall ensure all FCC Radio Frequency Licenses include authorization
so each Party can use RiverCom's primary dispatch channels.
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ARTICLE IX
ADMISSION OF NEW PARTNERS
9.01 Conditions for Admission. Public entities that are not signators to this
Agreement may be added as parties to this Agreement upon such terms and
conditions as agreed upon by the existing Parties to this Agreement. The
admission of additional parties shall be by written addendum to this Agreement
after approval by the Administrative Board and the subsequent ratification by a
majority of the legislative bodies of all Parties to this Agreement at the time the
additional party is to be added.
ARTICLE X
WASHINGTON STATE PATROL LAW
ENFORCEMENT DATA COMMUNICATIONS SYSTEM
10.01 Provisions for Use. The Advisory Council on Criminal Justice Services
and the Washington State Patrol have requested that all participating
communications centers, such as RiverCom, which are terminal users of the
Washington State Patrol Law Enforcement Data Communications Systems
have certain provisions in their regulations and enabling Interlocal Agreements
concerning responsibility for such communication, therefore, Section 10.02 is
specifically agreed.
10.02 Responsibility. RiverCom shall bear full responsibility for insuring that
the law enforcement data communications network and any Criminal History.
Records Information received by means of such network shall be used solely
for the purposes of the due administration of the criminal laws or for the
purposes enumerated in RCW 43.43.760(3) as now exists or may hereafter be
amended. RiverCom shall establish rules and regulations governing access to,
security for, and operation of the data communications network for any
Criminal Justice Records Information received by means of such network.
ARTICLE XI
DURATION AND TERMINATION OF AGREEMENT
11.01 Duration. This Agreement shall continue until the Parties hereto
unanimously agree to dissolve RiverCom.
11.02 Withdrawal. Except as otherwise specifically provided herein, the
parties to this agreement may not withdraw from RiverCom until after July 1,
2024. Also, prior to July 1, 2024, the parties to this Agreement cannot change
their methods of dispatch services; for example, the Parties may not setup
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internal dispatching services within their own agency. Thereafter, any Party to
this Agreement may withdraw from RiverCom upon at least one (1) year's
written notice to the Administrative Board. Said termination notice must be
received by December 31st of the year prior to termination to be effective on
December 31st of the following year. RiverCom will assist the terminating Party
with the acquisition of FCC radio frequency licenses for its dispatch operations,
but RiverCom is not required to surrender any of its FCC licenses nor is
RiverCom obligated to agree to co-license the terminating Party on any of
RiverCom's licensed frequencies.
11.03 Distribution of Assets. All equipment purchased or acquired by
RiverCom and used in common for RiverCom purposes shall be retained by
RiverCom upon the withdrawal of any Party to this Agreement. Provided,
however, if this Agreement is terminated and RiverCom is dissolved, the
Administrative Board shall divide the assets of RiverCom according to each
Party's equity position. Frequencies held by RiverCom shall be transferred to the
Party or Customer Agency that held said frequencies prior to RiverCom's
formation.
11.04 RiverCom Obligations at Termination. All legal and financial obligations
incurred by RiverCom prior to termination shall remain RiverCom's.
ARTICLE XII
AMENDMENTS
12.01 Conditions for Amendments. This Agreement may be amended,
supplemented or modified at any time by action of the Administrative Board and
ratification by a majority of the legislative bodies of all Parties to this Agreement.
ARTICLE XIII
PERFORMANCE OF AGREEMENT
13.01 Compliance with All Laws. RiverCom and each Party to this Agreement
shall comply with all federal, state and local laws, rules, regulations and
ordinances applicable to the performance of this Agreement, including without
limitation all those pertaining to wages and hours, confidentiality, disabilities and
discrimination.
13.02 Maintenance and Audit of Records. RiverCom shall maintain books,
records, documents and other materials relevant to its performance under this
Agreement which sufficiently and accurately reflect any and all direct and
indirect costs and expenses incurred or paid in the course of performing this
Agreement. These records shall be subject to inspection, review and audit by a
Party or its designee, the Washington State Auditor's Office, and authorized
federal agencies. Each Party shall retain all such books, records, documents
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and other materials for five (5) years following the termination of this Agreement,
or such longer timeframe as required under the state public document retention
schedule.
13.03 Improper Influence. Each Party to this Agreement agrees, warrants and
represents that it did not and will not employ, retain or contract with any person
or entity on a contingent compensation basis for the purpose of seeking,
obtaining, maintaining or extending this Agreement. Each Party agrees,
warrants and represents that no gratuity whatsoever has been or will be offered
or conferred with a view towards obtaining, maintaining or extending this
Agreement.
13.04 Conflict of Interest. The elected and appointed officials and employees
of the Parties shall not have any personal interest, direct or indirect, in
Rivercom or its assests and shall be or become an employee of Rivercom
which gives rise to a conflict of interest.
ARTICLE XIV
DISPUTES
14.01 Time. Time is of the essence of this Agreement.
14.02 Conflict. In the event of conflict among the terms and conditions of this
Agreement and federal, state or local law, the inconsistency shall be resolved
by giving precedence of interpretation in the following order:
1. Applicable federal case law, statutes and regulations; then
2. Applicable Washington case law, statutes and regulations; then
3. The specific terms and conditions of any appendix attached hereto;
then
4. The terms and conditions of this Agreement.
14.03 Waiver Limited. A waiver of any term or condition of this Agreement
must be in writing and signed by the waiving Party. Any waiver of a term or
condition of this Agreement shall apply only to the specific act, occurrence or
omission and shall not constitute a waiver as to any other term or condition or
future act, occurrence or omission.
14.04 Dispute Resolution. Disputes, other than those which relate to non-
payment, shall be arbitrated by the Parties pursuant to the rules of arbitration
contained in RCW 7.04A. The arbitrator shall be selected by agreement
between the disputing parties. In the event that an arbitrator cannot be agreed
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upon, the presiding judge of the Grant County Superior Court shall appoint an
arbitrator.
14.05 Governing Law. This Agreement shall be governed exclusively by the
laws of the State of Washington.
14.06 Venue. The venue for legal action brought by any Party to this
Agreement over the terms and conditions of this Agreement shall be the
Superior Court of Grant County, Washington.
ARTICLE VX
GENERAL PROVISIONS
15.01 Assignment. The Parties may not assign any rights or delegate any
duties under this Agreement, whether by assignment, subcontract or other
means. Any such attempted assignment or delegation shall be void and shall
constitute a material breach of this Agreement.
15.02 Entire Agreement. This Agreement constitutes the entire agreement
between the Parties, and supersedes any and all previous agreements relating to
the creation, funding, operation or maintenance of a regional emergency dispatch
and communications center. This Agreement does not supersede any other
agreements among the Parties relating to Rivercom, unless the other agreements
are inconsistent with or contrary to the terms of this Agreement. In that case, this
Agreement supersedes any other inconsistent agreement, but only to the extent
of the inconsistency. There are no understandings or agreements between the
Parties other than those set forth in this Agreement. No other statement,
representation or promise has been made to induce the Parties to enter into this
Agreement.
15.03 Invalid Provisions. The invalidity or unenforceability of any particular term
or provision of this Agreement shall not affect the validity or enforceability of any
other term or provision and this Agreement shall be construed in all respects as if
such invalid or unenforceable term or provision was omitted.
15.04 Counterparts. This Agreement may be executed by the Parties using
duplicate counterparts.
15.05 Filing. Pursuant to RCW 39.34.040, this Agreement shall be filed with the
Auditor of each County and the City Clerk of each City prior to its entry into force
or, alternatively, listed by subject on a Party’s website or other electronically
retrievable public source.
15.06 Legal Assistance. This Agreement has been amended and restated with
the assistance of RiverCom’s legal counsel, Robert R. Siderius of the law firm of
Jeffers, Danielson, Sonn & Aylward, PS. The modifications have been made to
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reflect the operations of RiverCom as they have developed since execution of the
original interlocal Agreement. Robert Siderius also provides legal representation
to the City of East Wenatchee and to Chelan County. Rober Siderius is not
representing either the City of East Wenatchee or Chelan County for purposes of
drafting the modifications contained in this Agreement. The City of East
Wenatchee and Chelan County acknowledge that Robert Siderius is providing
drafting this this Agreement to reflect the intent of all parties, and not representing
either individually. All Parties are encouraged to have this Agreement reviewed
by their own counsel.
ARTICLE XVI
INDEMNIFICATION
16.01 Indemnification Clause. Each Party agrees to defend, indemnify and to
hold harmless RiverCom and the other Parties to this Agreement from all claims,
loss or damage, including costs and reasonable attorney fees, resulting from any
Party's sole negligence and from actions or omissions that are solely attributable
to any employee, official, or agent of any Party, including but not limited to the
loss or damage of any nature arising from provision of law enforcement, fire, or
emergency medical services. In addition to and notwithstanding the foregoing,
RiverCom is solely responsible for any liability or claim of liability which arises out
of the exercise or alleged exercise of authority by any employee of RiverCom, and
shall defend, indemnify and hold harmless the Parties from all claims, loss or
damage, including costs and reasonable attorney fees, sustained by any person
or property resulting from the acts or omissions of RiverCom, its employees,
officers, agents, or volunteers, in connection with the performance of this
Agreement.
ARTICLE XVII
EXECUTION OF AGREEMENT
17.01 Process for Execution of Agreement. Each Party to this Agreement may
bind itself with all other Parties to this Agreement to form RiverCom by signing a
duplicate original of this Agreement and submitting such signed duplicate original to
RiverCom. It is understood that such execution shall not require that one original
Agreement be signed by all Parties to this Agreement, but that there will be several
duplicate originals signed by each Party to this Agreement. The purpose of this
provision is to facilitate the signing of the Agreement and to avoid undue delay in
the execution of the Agreement. This Agreement, however, shall be executed on
behalf of each Party by its authorized representative and pursuant to the
appropriate motion, resolution or ordinance of each local government or other entity
as the case may be. Each Party to this Agreement shall be bound to it as of the
date it is signed by that Party.
[Signatures begin on the next page.]
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 18
Final
Adopted DOUGLAS COUNTY, WASHINGTON
BOARD OF COUNTY COMMISSIONERS
CHAIR
VICE CHAIR
COMMISSIONER
ATTEST:
CLERK OF THE BOARD
APPROVED AS TO FORM:
PROSECUTING ATTORNEY
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 19
Final
Adopted CHELAN COUNTY, WASHINGTON
BOARD OF COUNTY COMMISSIONERS
CHAIR
COMMISSIONER
COMMISSIONER
ATTEST:
CLERK OF THE BOARD
APPROVED AS TO FORM:
PROSECUTING ATTORNEY
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 20
Final
Adopted CITY OF WENATCHEE, WASHINGTON
CITY COUNCIL
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
EXHIBIT A
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2024 Amended and Restated Interlocal Cooperative Agreement
Page 21
Final
Adopted CITY OF EAST WENATCHEE,
WASHINGTON CITY COUNCIL
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
EXHIBIT A
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter : Garren Melton, Public Works Manager
Subject: Resolution 2024-49 – Department of Enterprise Services Energy Program
Interagency Agreement
Date: August 6, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to enter
into an Interagency Agreement with the Department of Enterprise Services for
participation in the Departments Energy Program.
II. Background/History:
The City’s campus facilities committee has identified City Hall’s three aging HVAC
systems as the City ’s top priority for replacement. City Staff were made aware of the
Department of Enterprise Service s (DES) Energy Program while researching funding
options for energy improvements to public buildings.
The Energy Program through DES offers two key benefits to the City – the expertise
of a DES engineer that specialized in energy efficiency contracting, and access to
Energy Savings Performance Contracting (ESPC). ESPC allows the City to select a
prequalified company from a list of firms pre-selected by DES. These firms specialize
in these projects and take the project from the preliminary energy audit to identify
potential savings, through design, and eventually to construction.
Once the City selects a firm, the firm will perform a preliminary audit to ensure that
the City has a project that meets the criteria of the program. Assuming a p otential
project is identified, the firm will conduct a more in-depth investment grade audit.
The City will work with the DES project manager to come up with “cost effective ness
criteria.” These criteria can include minimum savings on utility bills, maximum
allowable budgets, and even required assistance to find grant funds for the work.
If a firm can meet all cost effectiveness criteria, the City will be presented with a
contract for the work. This contract represents the maximum dollar amount the City
will pay for the project, even if actual pro ject costs end up exceeding the agreement
amount.
The cost of being able to use this program, and for all DES support throughout the
project (as listed in Exhibit A) is dependent on the overall project cost. Assuming a
City of
08-06-2024 City Council Agenda Packet
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rough cost of $900,000 to replace all three HVAC units, the expected cost to the City
would be $43,800. This is a very reasonable cost for the benefits of the program, and
to have a professional engineer familiar with energy system upgrades essentially
acting as a representative for the City th roughout the project. The City only pays this
fee if a project is completed. If the abovementioned cost effectiveness criteria are not
met, there is no fee due to DES.
III. Recommended Action:
Approve Resolution 2024-49 authorizing the Mayor to execute an Interagency
Agreement between the City of East Wenatchee and the Department of Enterprise
Services.
IV. Exhibits:
1. Resolution 2024-49
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
08-06-2024 City Council Agenda Packet
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City of East Wenatchee Resolution 2024-49 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024 -49
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a n interagency agreement between the City of
East Wenatchee and the Department of Enterprise Services.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute
an agreement that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2024-49 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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State of Washington
ENERGY PROGRAM
Department of Enterprise Services
P.O. Box 41476
Olympia, WA 98504-1476
INTERAGENCY AGREEMENT
IAA No.: K9205
City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
Date: July 12, 2024
INTERAGENCY AGREEMENT
BETWEEN
CITY OF EAST WENATCHEE
AND
WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES
Pursuant to RCW chapter 39.34 and RCW chapter 39.35C, this Interagency Agreement (Agreement) is
made and entered into by and between the State of Washington acting by and through the Energy
Program of the Department of Enterprise Services, a Washington State governmental agency (“Enterprise
Services”) and City of East Wenatchee, a Washington State governmental agency (“Client Agency”) and is
dated and effective as of the date of the last signature.
R E C I T A L S
A.Enterprise Services, through its Energy Program (“Energy Program”), helps owners of public facilities
reduce energy and operational costs. The Energy Program is a national leader in developing and
managing energy savings performance contracts that help reduce energy and operational costs in
publicly-owned facilities.
B.Upgrading to energy efficient infrastructure helps reduce long-term operations and maintenance
costs. This allows owners to be better financial stewards while achieving their mission, so that
Washington is a better place to live, learn, and work.
C.Acting as the owner’s advocate, the Energy Program delivers professional expertise and contract
management services. By leveraging capital investments, owners can achieve efficiencies, improve
facilities, and reduce carbon emissions in their publicly-owned facilities. Energy Program also creates
value to owners by managing risk through guaranteed total project costs, equipment performance,
and energy savings.
D.Client Agency, an owner of a public facility, desires to contract with Energy Program to access and
obtain certain Energy Program Services.
E.The purpose of this Agreement is to establish a vehicle for Energy Program to provide future
energy/utility conservation project management services to Client Agency and to authorize the
development of the energy services proposal in a cost-effective, efficient manner.
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 2
Effective March 14, 2024
A G R E E M E N T
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties
agree as follows:
1. TERM. The term of this Agreement commences on the date of the last signature and ends December
31, 2028.
2. STATEMENT OF WORK.
A. ENERGY PROGRAM. Energy Program agrees to provide the following Services:
i. Upon request by Client Agency for energy services for a specific Energy/Utility
Conservation Project(s), the Parties shall execute an amendment to this
Agreement to specify the project and associated project management fees as set
forth by Attachment B. Enterprise Services shall furnish necessary personnel and
services as specified and set forth in Attachment A, Project Management Services
Scope of Work.
ii. Assist in Dispute Resolution. Dispute resolution is an ongoing process throughout
the project. However, this assistance does not include formal dispute resolution,
arbitration or legal advice or representation in any legal action, and does not
include legal fees and costs related to any dispute. Formal dispute resolution
begins when a written claim is received demanding arbitration or other legal
process is received. All formal dispute fees and costs will be borne separately by
Client Agency. The Attorney General cannot and will not represent or advise a
non-state agency.
B. CLIENT AGENCY. Client Agency agrees to the following:
i. Will conform to the protocols of this Agreement, including Enterprise Services’
General Conditions for Washington State Energy Savings Performance
Contracting (“General Conditions”), and as supplemented.
ii. Will conform to the requirements of the General Conditions for timely processing
and approval of agreed upon changes to construction contracts involving cost,
and for payment.
iii. Will conform to the following guidelines for communications between Client
Agency, Enterprise Services and ESCOs (Energy Services Company) through the
design, construction and post-construction phases as outlined below:
a) Communications between Client Agency, Energy Program Project
Manager (“PM”) and ESCO shall go through the PM. The PM may
authorize exceptions for specific projects or situations. The PM may
authorize the ESCO to communicate directly with Client Agency
personnel to expedite the design and to avoid communication delays.
This action does not authorize additional work, change in scope, or
exclude copying all communications between ESCO and Client
Agency to the PM.
b) All drawings, specifications, reports, and project correspondence
must contain the State Project Number and suffix.
The State Project Number consists of the fiscal year and a
numerical sequence number, for example 2018-024, followed
by an alphabetical suffix.
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 3
Effective March 14, 2024
Professional services agreements have suffixes A through F,
for example 2018-024 A.
Construction contracts have suffixes G through Z, for example
2018-024 G.
iv. All identification and monitoring of documentation required by the funding
source shall remain the responsibility of Client Agency.
3. COMPENSATION AND REQUIREMENTS.
A. COMPENSATION. Compensation under this Agreement shall be by amendment to this Agreement
for each authorized project. Each amendment shall include a payment schedule for the specific
project.
i. Project Management Services Scope of Work (Attachment A): For project
management services provided by Energy Program, Client Agency shall pay
Enterprise Services a Project Management Fee for services based on the total
project value (including Washington state sales tax) per the Project Management
Fee Schedule set forth in Attachment B.
ii. Termination Fee: If Client Agency, after authorizing an investment grade audit
and energy services proposal, decides not to proceed with an energy/utility
conservation project that meets Client Agency’s cost effective criteria, then the
Client Agency will be charged a termination fee as set forth in Project
Management Fee Schedule. The termination fee shall be based on the estimated
total project value outlined in the energy services proposal prepared by the ESCO
as set forth in Attachment B.
iii. Measurement & Verification Services (“M&V”) Scope of Work (Attachment C): If
M&V are requested by Client Agency beyond the first three years following the
notice of commencement of energy cost savings, Client Agency shall pay
Enterprise Services $2,000.00 annually for each year that such M&V are provided.
B. PAYMENT FOR ESCO SERVICES. In the event that Client Agency enters into a contract with an Energy
Program pre-qualified ESCO, pursuant to an Enterprise Services Main Energy Services Agreement
for ESCO Services, Client Agency shall make payment for such contracted services directly to the
ESCO, after Energy Program has reviewed and sent such invoices to Client Agency for payment.
C. FURTHER ASSURANCES. Client Agency shall provide the ESCO with any additional necessary or desired
contract language to comply with Client Agency’s obligations pertaining to its use of federal, state,
or other grants, funding restrictions, or unique contract/entity requirements. The ESCO and their
subcontractors are required to comply with all applicable federal regulations and reporting
procedures.
D. MANAGING COMPLIANCE WITH STATE AND FEDERAL LAW. In all ESCO project agreements and contracts
pertaining to this Agreement, Energy Program will require ESCO’s compliance with applicable
federal and state laws and state policies including, but not limited to, the following:
1. RCW Title 39 and 43
2. ADA Requirements
3. Buy America
4. Davis-Bacon
5. Prevailing Wage
6. DBE Participation
7. Apprentice Participation
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 4
Effective March 14, 2024
Upon request by Client Agency, Energy Program will collect and provide the weekly-certified
payroll to Client Agency. Client Agency, however, shall remain responsible for any documentation
required by Client Agency’s funding source. All federal verification, investigation, survey,
reporting and enforcement requirements when there is a possible violation shall remain the
responsibility of the federal grant recipient (Client Agency) unless negotiated by Energy Program
and added by amendment to this Agreement. In the event that Energy Program becomes aware
of a possible violation, it will notify Client Agency.
4. INVOICES AND BILLING.
A. BILLING PROCEDURE. Enterprise Services shall submit invoices to Client Agency upon substantial
completion and notice of commencement of energy cost savings of each authorized project,
unless an amendment specifies special billing conditions and timeline. Substantial completion of
the project will include the delivery and acceptance of the notice of commencement of energy
cost savings issued by the ESCO. Each invoice will clearly indicate that it is for the services
rendered in performance under this Agreement and shall reflect this Agreement and Amendment
number. Energy Program will invoice for any provided services within sixty (60) days of the
expiration or termination of this Agreement.
B. PAYMENT PROCEDURE. Client Agency shall pay all invoices received from Enterprise Services within
thirty (30) days of receipt of properly executed invoice vouchers.
C. BILLING DETAIL. Each invoice submitted to Client Agency by Enterprise Services shall include
information as is necessary for Client Agency to determine the exact nature of all expenditures.
At a minimum, the invoice shall reference this Agreement and include the following:
Amendment number and project
The date(s) such services were provided
Brief description of the services provided
Total invoice amount
D. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically to:
Email: gmelton@eastwenatcheewa.gov
5. AGREEMENT MANAGEMENT. The parties hereby designate the following Agreement administrators as the
respective single points of contact for purposes of this Agreement, each of whom shall be the principal
contact for business activities under this Agreement. The parties may change administrators by
written notice as set forth below. Any notices required or desired shall be in writing and sent by U.S.
mail, postage prepaid, or sent via email, and shall be sent to the respective addressee at the respective
address or email address set forth below or to such other address or email address as the parties may
specify in writing:
Enterprise Services Client Agency
Attn: Alysa Wiyrick
Energy Project Manager
Energy Program
Washington Dept. of Enterprise Services
PO Box 41476
Olympia, WA 98504-1476
Tel: (509) 279-5024
Email: alysa.wiyrick@des.wa.gov
Attn: Garren Melton
Public Works Manager
City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
Tel: (509) 884-1829
Email: gmelton@eastwenatcheewa.gov
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 5
Effective March 14, 2024
Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon
transmission to the designated email address of said addressee.
The Client Agency representative shall be responsible for working with Energy Program, approving
billings and expenses submitted by Energy Program, and accepting any reports from Energy Program
or ESCO.
The Energy Program representative shall be the contact person for all communications regarding the
conduct of work under this Agreement.
6. RECORDS.
A. AGREEMENT AVAILABILITY. Prior to its entry into force, this Agreement shall be posted on the parties’
websites or other electronically retrievable public source as required by RCW 39.34.040.
B. RECORDS RETENTION. Each party shall maintain records and other evidence that sufficiently and
properly reflect all direct and indirect costs expended by either party in the performance and
payment of the services. These records shall be subject to inspection, review, or audit by
personnel of both parties, other personnel duly authorized by either party, the Office of the State
Auditor, and officials authorized by law. Such records shall be retained for a period of six (6) years
following expiration or termination of this Agreement or final payment for any service placed
against this Agreement, whichever is later; Provided, however, that if any litigation, claim, or audit
is commenced prior to the expiration of this period, such period shall extend until all such
litigation, claims, or audits have been resolved.
C. OWNERSHIP. Records and other information, in any medium, furnished by one party to this
Agreement to the other party, will remain the property of the furnishing party, unless otherwise
agreed. The receiving party will not disclose or make available this material to any third party
without first providing notice to the other party and allowing ten (10) business days in which to
file, at its sole expense, a motion seeking a protective order, or other legal action. Each party will
utilize reasonable security procedures and protections to assure that records and information
provided by the other party are not erroneously disclosed to third parties.
D. PUBLIC RECORDS. This Agreement and all related records are subject to public disclosure as required
by RCW 42.56, the Public Records Act (PRA).
7. RESPONSIBILITY OF THE PARTIES. Each party to this Agreement assumes responsibility for claims and/or
damages to persons and/or property resulting from any act or omission on the part of itself, its
employees, or its agents. Neither party assumes any responsibility to the other party for any third
party claims.
8. DISPUTE RESOLUTION. The parties shall use their best, good faith efforts cooperatively and
collaboratively to resolve any dispute that may arise in connection with this Agreement as efficiently
as practicable, and at the lowest possible level with authority to resolve such dispute. The parties shall
make a good faith effort to continue without delay to carry out their respective responsibilities under
this Agreement while attempting to resolve any such dispute. If, however, a dispute persists regarding
this Agreement and cannot be resolved, it may be escalated within each organization. In such
situation, upon notice by either party, each party, within five (5) business days shall produce its
description of the dispute in writing and deliver it to the other party. The receiving party then shall
have three (3) business days to review and respond in writing. In the event that the parties cannot
then agree on a resolution of the dispute, the parties shall schedule a conference between the
respective senior managers of each organization to attempt to resolve the dispute. In the event the
parties cannot agree on a mutual resolution within fifteen (15) business days, the parties shall abide
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 6
Effective March 14, 2024
by the Governor’s dispute resolution process (RCW 43.17.330), if applicable, or collectively shall
appoint a third party to evaluate and resolve the dispute and such dispute resolution shall be final
and binding on the parties.
9. TERMINATION FOR CONVENIENCE. Except as otherwise provided in this Agreement, either party may
terminate this Agreement upon thirty (30) calendar days prior written notification. Upon such
termination, the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of such termination.
10. GENERAL PROVISIONS.
A. COMPLIANCE WITH LAW. The Parties shall comply with all applicable law.
B. INTEGRATED AGREEMENT. This Agreement constitutes the entire agreement and understanding of
the parties with respect to the subject matter and supersedes all prior negotiations,
representations, and understandings between them. There are no representations or
understandings of any kind not set forth herein.
C. AMENDMENT OR MODIFICATION. Except as set forth herein, this Agreement may not be amended or
modified except in writing and signed by a duly authorized representative of each party.
D. AUTHORITY. Each party to this Agreement, and each individual signing on behalf of each party,
hereby represents and warrants to the other that it has full power and authority to enter into this
Agreement and that its execution, delivery, and performance of this Agreement has been fully
authorized and approved, and that no further approvals or consents are required to bind such
party.
E. NO AGENCY. The parties agree that no agency, partnership, or joint venture of any kind shall be or
is intended to be created by or under this Agreement. Neither party is an agent of the other party
nor authorized to obligate it.
F. GOVERNING LAW. The validity, construction, performance, and enforcement of this Agreement shall
be governed by and construed in accordance with the laws of the State of Washington, without
regard to its choice of law rules.
G. JURISDICTION & VENUE. In the event that any action is brought to enforce any provision of this
Agreement, the parties agree to exclusive jurisdiction in Thurston County Superior Court for the
State of Washington and agree that in any such action venue shall lie exclusively at Olympia,
Washington.
H. EXHIBITS. All exhibits referred to herein are deemed to be incorporated in this Agreement in their
entirety.
I. CAPTIONS & HEADINGS. The captions and headings in this Agreement are for convenience only and
are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of
this Agreement nor the meaning of any provisions hereof.
J. ELECTRONIC SIGNATURES. A signed copy of this Agreement or any other ancillary agreement
transmitted by facsimile, email, or other means of electronic transmission shall be deemed to
have the same legal effect as delivery of an original executed copy of this Agreement or such other
ancillary agreement for all purposes.
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 7
Effective March 14, 2024
K. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which
shall be deemed an original and all of which counterparts together shall constitute the same
instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement
at different times and places by the parties shall not affect the validity thereof so long as all the
parties hereto execute a counterpart of this Agreement.
11. CIVIL RIGHTS. Contractor represents and warrants that Contractor complies with all applicable
requirements regarding civil rights. Such requirements prohibit discrimination against individuals
based on their status as protected veterans or individuals with disabilities and prohibit discrimination
against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or
national origin.
12. NON-DISCRIMINATION.
1. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any
subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition,
Contractor, including any subcontractor, shall give written notice of this nondiscrimination
requirement to any labor organizations with which Contractor, or subcontractor, has a collective
bargaining or other agreement.
2. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply
with any Washington state agency investigation regarding any allegation that Contractor,
including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant
to RCW 49.60.530(3).
3. Default. Notwithstanding any provision to the contrary, Agency may suspend Contractor,
including any subcontractor, upon notice of a failure to participate and cooperate with any state
agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW
49.60.530(3). Any such suspension will remain in place until Agency receives notification that
Contractor, including any subcontractor, is cooperating with the investigating state agency. In the
event Contractor, or subcontractor, is determined to have engaged in discrimination identified at
RCW 49.60.530(3), Agency may terminate this Contract in whole or in part, and Contractor,
subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor
or subcontractor may be given a reasonable time in which to cure this noncompliance, including
implementing conditions consistent with any court-ordered injunctive relief or settlement
agreement.
4. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract
termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall
be liable for contract damages as authorized by law including, but not limited to, any cost
difference between the original contract and the replacement or cover contract and all
administrative costs directly related to the replacement contract, which damages are distinct
from any penalties imposed under Chapter 49.60, RCW. Agency shall have the right to deduct
from any monies due to Contractor or subcontractor, or that thereafter become due, an amount
for damages Contractor or subcontractor will owe Agency for default under this provision.
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 8
Effective March 14, 2024
EXECUTED AND EFFECTIVE as of the date of the last signature.
City of East Wenatchee
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
By: By:
Name: Name: Kirsten G. Wilson, PE
Title: Title: Energy Program Manager
Date: Date:
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 9
Effective March 14, 2024
ATTACHMENT A
PROJECT MANAGEMENT SERVICES SCOPE OF WORK
Energy/Utility Conservation Projects
Statewide Energy Performance Contracting Program
Energy Program will provide the following project management services for each specific project for the
Client Agency. Each individual project shall be authorized by an amendment to this Agreement.
1. Assist the Client Agency in the selection of an Energy Service Company (ESCO) consistent with the
requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost savings.
3. Assist in negotiating scope of work and fee for an ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project funding.
5. Assist in negotiating the technical, financial and legal issues associated with ESCO’s Energy Services
Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review ESCO invoice voucher(s) received for reasonableness and forward to Client Agency for review
and payment.
9. Assist with final project acceptance.
10. Assist in resolution of disputes with the ESCO that arise during this Agreement, not to include formal
disputes.
11. Review up to the first three years of the ESCO’s annual Measurement and Verification (M&V) reports
for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve
differences, if needed. Review and forward ESCO invoice vouchers for payment by the Client Agency.
Exhibit A
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INTERAGENCY AGREEMENT NO. K9205 Page 10
Effective March 14, 2024
ATTACHMENT B
PROJECT MANAGEMENT FEE SCHEDULE
2023-25 Interagency Reimbursement Costs
for Project Management Fees to Administer Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION FEE
5,000,001….. ....... 6,000,000 ..................................... $68,800 .................................... 25,700
4,000,001... ........ 5,000,000 ....................................... 67,700 .................................... 25,400
3,000,001…. ........ 4,000,000 ....................................... 66,700 .................................... 25,000
2,000,001…. ........ 3,000,000 ....................................... 62,500 .................................... 23,400
1,500,001…. ........ 2,000,000 ....................................... 58,300 .................................... 21,800
1,000,001…. ........ 1,500,000 ....................................... 51,600 .................................... 19,300
900,001. … ....... 1,000,000 ....................................... 43,800 .................................... 16,400
800,001…… .......... 900,000 ....................................... 41,300 .................................... 15,400
700,001……. ......... 800,000 ....................................... 38,300 .................................... 14,400
600,001……. ......... 700,000 ....................................... 36,500 .................................... 13,700
500,001……. ......... 600,000 ....................................... 33,800 .................................... 12,600
400,001…… .......... 500,000 ....................................... 30,200 .................................... 11,300
300,001……. ......... 400,000 ....................................... 25,800 ..................................... 9,700
200,001……. ......... 300,000 ....................................... 20,700 ..................................... 7,700
100,001……. ......... 200,000 ....................................... 14,400 ..................................... 5,400
50,001……. .......... 100,000 ......................................... 7,800 ..................................... 3,500
20,001…….. ........... 50,000 ......................................... 4,200 ..................................... 2,000
The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum
Energy Program termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed by
Enterprise Services’ Energy Program.
2. Termination fees cover the selection and project management costs associated with managing an
ESCO's investment grade audit and energy services proposal. No termination fee will be charged
unless Client Agency decided not to proceed to construction based on an energy services proposal
that identifies projects that met Client Agency’s cost effectiveness criteria.
3. If the project meets Client Agency’s cost effectiveness criteria and Client Agency decides not to move
forward with a project, then Client Agency will be invoiced per the above listed Termination Fee or
$25,700 whichever is less. If Client Agency decides to proceed with the project then the Agreement
will be amended to include the Project Management Fee listed above.
4. If the audit fails to produce a project that meets Client Agency’s established cost effectiveness criteria,
then there is no cost to Client Agency and no further obligation by Client Agency.
Exhibit A
08-06-2024 City Council Agenda Packet
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INTERAGENCY AGREEMENT NO. K9205 Page 11
Effective March 14, 2024
ATTACHMENT C
MEASUREMENT & VERIFICATION SERVICES SCOPE OF WORK
Energy/Utility Conservation Projects
Statewide Energy Performance Contracting Program
If requested, Energy Program will provide the following measurement and verification services for each
year beyond the first three years following the Notice of Commencement of Energy Cost Savings by the
ESCO for the specific Client Agency project:
1. Review the ESCO’s annual Measurement and Verification report for completeness and accuracy.
Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review
and forward any ESCO invoice vouchers for payment by the Client Agency.
2. Where necessary, review Client Agency facility operations including any changes in operating hours,
changes in square footage, additional energy consuming equipment and negotiate changes in baseline
energy use with the ESCO and Client Agency that may impact achieved energy savings.
3. Attend a meeting or meetings with Client Agency and ESCO to review and discuss the annual
Measurement and Verification report.
Exhibit A
08-06-2024 City Council Agenda Packet
Page 115 of 115