HomeMy WebLinkAboutResolution 2024-41, Pacific 19th St SDCCity of East Wenatchee Resolution 2024-41 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-41
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a supplement to the consultant agreement
between the City of East Wenatchee and Pacific Engineering and
Design for the 19th Street NW & NW Cascade Ave Improvements
Project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con
alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract supplement that conforms to the terms set forth in Exhibit
A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2024-41 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this day of , 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
City Attorney
Filed with the City Clerk:
Passed by the City Council:
Effective Date:
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
June 20, 2024
Garren Melton
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
PROJECT: 19
th Street and Cascade Avenue Corridor Green Retrofit and LID Stormwater
Facility Design Project, East Wenatchee, WA
Pacific Project No. 19025.1CAC Fee Proposal
SUBJECT: Civil Engineering Construction Engineering Fee Proposal
Dear Garren,
Per your request, we have prepared the following Civil Engineering Fee Proposal for services
during construction (Construction Engineering / CE) associated with the 19
th Street and
Cascade Avenue Corridor Green Retrofit and LID Stormwater Facility Project.
SCOPE OF WORK
TASK 1 ARCHEOLOGICAL SERVICES
Under this task, Pacific will provide the following archaeological related services:
Archaeological Permit Coordination through DAHP, Tribes and Ecology
Cultural Resources Field Monitoring
Monitoring Report Preparation
Supplemental Archeological Probing of site 45O01278 (requested by DAHP)
Cultural resource (archeological) services will be subcontracted to Plateau CRM.
TASK 2 CONSTRUCTION MANAGEMENT SERVICES AND PROJECT CLOSEOUT
The objective of this task is to assist with construction management including contract
administration and on-site observation of City and County Improvements (only) through duration
of construction. Additionally, objectives of this task include project closeout associated with
grant funding sources.
Pacific will provide the following construction management services:
-Review of request for approval of materials.
-.
-Assist with recommending construction changes.
-Attend pre-construction conference.
-Perform on-site construction observation (see assumptions below).
-Review and approve monthly contractor pay-requests.
-Perform punch list inspection and prepare punch list.
-Perform final inspection.
-Prepare recommendation for final acceptance.
-Prepare record drawings and closeout services.
June 20, 2024
Garren Melton
Civil Engineering Supplemental Fee Proposal
Project No. 19025.1CAC
Page 2 of 3
Additionally, Pacific will provide the following closeout services:
-Develop Facility Operation and Maintenance Plan.
-Prepare final as-constructed equivalent new/redevelopment area determination.
-Prepare final as-constructed project area shapefile.
DELIVERABLES
-Documented approval of materials
-Written RFI responses
-Documented construction change recommendations
-Daily inspection reports and photos
-As-built drawings
TASK 3 SUPPLEMENTAL CONTRACT ADMINISTRATION AND OWNER S ENGINEER
Under this task, Pacific will provide contract administration and on-engineer for non-
City/County improvements including East Wenatchee Water District Improvements (Schedule
B), Douglas County PUD Improvements (Bid Group 5), Charter Improvements (Bid Group 6)
and Link Transit Improvements (Bid Group 7). Services under this task include:
On-call on-site Owner representation when work under these bid schedules/groups are
occurring and on-site presence is needed.
Facilitating communication between contractor and various entities/utilities.
Facilitating contract-administration services associated with these groups including:
o Request for approval of materials.
o W .
o Assist with recommending construction changes.
o Review and approve monthly contractor pay-requests.
o Perform punch list inspection and prepare punch list.
o Perform final inspection.
o Prepare recommendation for final acceptance.
o Prepare record drawings and closeout services.
TASK 4 MANAGEMENT RESERVE
Under this task, Pacific will provide additional out-of-scope services on as-requested / as-
needed basis. Service under this task will not be performed without prior authorization from the
Owner.
ASSUMPTIONS
The following assumptions are stated as agreed upon by all parties, reflecting scoping and cost
determinations for the Fee Proposal for this project.
Individual utilities (e.g. EWWD and Douglas County PUD) will provide regular full time
inspection services of their proposed infrastructure to verify conformance to design.
Cultural resource monitoring is based on assumption of 100-days of cultural resource field
monitoring, 8-hour field days. Additional time beyond 8-hour days will be invoiced on a time
and materials basis. Additional days beyond 100-days will be invoiced at $1,880 per day.
Construction contract generally accounts for 40-hour work weeks. Should contractor request
(and be granted) regular working days schedule beyond 40-hour work week; additional
services will be provided on time and expenses basis in addition to estimated fees below.
June 20, 2024
Garren Melton
Civil Engineering Supplemental Fee Proposal
Project No. 19025.1CAC
Page 3 of 3
Level of service provided for on-site inspection under Task-2 has been estimated at 40
hours per week for a period of 28 weeks.
A preliminary estimate for services under task Task-3 has been prepared; however, fees
cannot be readily estimated. Service provided beyond estimates will be invoiced on a time
and expenses basis as incurred. Separate invoices for each utility will be provided for each
billing period.
EXCLUSIONS
The following are specifically excluded from this Scope of Work. If requested, these services
may be provided in accordance with a separate fee proposal.
Topographic Survey
Geotechnical Engineering
Construction Special-Inspection (e.g. materials testing, etc.)
June 20, 2024
Garren Melton
Civil Engineering Supplemental Fee Proposal
Project No. 19025.1CAC
Page 4 of 3
FEE PROPOSAL
Payments for services will be on a time and expense basis in accordance with the attached fee
schedule. We propose a budget of $611,000 to provide the engineering services described
above. Please refer to footnotes for clarification.
DESCRIPTION PROPOSED FEE
(1-5)
Task 1 Archeological Services $200,000
Task 2 Construction Management Services and Project Closeout $313,500
Task 3 Supplemental Contract Administration and Owner s Engineer
Task 3A EWWD (Schedule B) $40,000
Task 3B DCPUD (Group 5) $25,000
Task 3C Charter (Group 6) $5,000
Task 3D Link Transit (Group 7) $2,500
Task 4 Management Reserve $25,000
TOTAL $611,000
FOOTNOTES
1. The proposed fee is an estimate through construction services authorized. Significant changes in scope and/or additionally
requested items will be invoiced on a time and expense basis.
2.g
performed. A current fee schedule is attached.
3. Proposal assumes that an Authorization to Proceed will be given within 45 days. Authorization provided after this time frame,
may require adjustment to the Proposal.
4. Reimbursable expenses including but not limited to mileage and postage are in addition to the Fee Proposal above and will be
5. Services will be invoiced on a monthly basis based on actual hours worked. All invoices are due upon receipt and will be
assessed a late payment charge of 1% per month if not paid within 60 days of the invoice date. If Pacific is not paid when due,
Pacific may suspend or terminate services, and all copies of any reports, plans, specifications, and other documents prepared
by Pacific under this agreement will be returned to Pacific, and these documents will not be relied upon in any fashion. Pacific
retains all rights to claim against performance bonds, lien property, and other measures to receive payment for services
rendered.
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
J. Ryan Brownlee, PE
Principal, Senior Civil Engineer
Attachment: Fee Schedule
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2024 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR V $243
SENIOR IV $216
SENIOR III $206
SENIOR II $200
SENIOR I $195
PROJECT IV $190
PROJECT III $185
PROJECT II $174
PROJECT I $169
TECHNICIAN V $158
TECHNICIAN IV $148
TECHNICIAN III $142
TECHNICIAN II $137
TECHNICIAN I $127
STAFF V $100
STAFF IV $90
STAFF III $79
STAFF II $69
STAFF I $58
EXPENSES: COST +15%