HomeMy WebLinkAbout06-04-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CONSENT ITEMS
a.06-01-2024 Prosecution City Attorney Services Agreement: Kyle Hoffman Law PLLC.
b.Vouchers:
Date: 06-04-2024 Checks: 60199-60242, in the amount of $699,349.19.
c.Minutes:
05-21-2024 City Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
5.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
6.ACTION ITEMS
a.Resolution 2024-32, Professional Services Agreement with SCJ Alliance for climate resiliency
planning. – Curtis Lillquist, Community Development Director.
Motion by City Council to approve Resolution 2024-32, authorizing Mayor Crawford to execute
a consultant service agreement with SCJ Alliance for an amount not to exceed $150,000.00 for
climate resiliency planning.
b.Resolution 2024-33, RH2 Task Authorization for design of the 2024 TIB Complete Streets: 3rd
Street NE Project, City Project No. 2024-04. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-33, authorizing Mayor Crawford to execute
a Task Authorization with RH2 Engineering for design services associated with the City’s 2024
TIB Complete Streets Project; City Project No. 2024-04.
Tuesday, June 4, 2024 6:00 PM Council Chambers
pg. 3
pg. 8
pg. 25
pg. 27
pg. 41
06-04-2024 City Council Agenda Packet
Page 1 of 85
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
c.Resolution 2024-34, Transportation Improvement Board Complete Streets Grant Award: 3rd
Street Bike and Pedestrian Improvements. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-34, authorizing Mayor Crawford execute an
agreement between the City of East Wenatchee and the Transportation Improvement Board for
3rd Street Bike and Pedestrian Improvements from North Georgia Avenue to North Hanford
Avenue.
d.Resolution 2024-35, US Department of Transportation agreement for the Douglas County
Regional Multimodal Safety Action Plan. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-35, authorizing Mayor Crawford to execute
an agreement with the US Department of Transportation for the Douglas County Regional
Multimodal Safety Action Plan.
e.Resolution 2024-36, Interlocal Agreement Between the City of East Wenatchee and the East
Wenatchee Water District for Utility Work and Pavement Overlay Projects on Parkroy Place. –
Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-36, authorizing Mayor Crawford to execute
an Interlocal agreement with the East Wenatchee Water District for Utility Work and Pavement
Overlay Projects on Parkroy Place.
7.MAYOR’S REPORT
a.K-9 Fundraiser Update.
b.Eastmont Graduation.
c.Pangborn Festival of Flight.
d.Relay for Life.
8.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees.
9.ADJOURNMENT
pg. 45
pg. 55
pg. 73
06-04-2024 City Council Agenda Packet
Page 2 of 85
AGREEMENT FOR CITY ATTORNEY SERVICES
June 1, 2024 through December 31, 2024
THIS AGREEMENT is between the City of East Wenatchee (the "City") and Kyle
Hoffman Law PLLC (the “Law Firm”).
WHEREAS, RCW 35A.12.020 and EWC 2.16.010 authorizes the Mayor to appoint a City
Attorney; and
WHEREAS, the Mayor has appointed Kyle F. Hoffman, a member of the Law Firm, as an
Assistant City Attorney; and
WHEREAS, the Parties desire to document their agreements regarding the provision of
legal services by the Law Firm.
1.Provision of Attorney Services.
a. General. Beginning June 1, 2024, Law Firm will perform and act as
an attorney for the City to provide general criminal prosecution and related legal services to
the City. Without limiting the generality of the foregoing, such services will include,
without limitation, serving as attorney for the City at the municipal court level for the
prosecution of criminal and infraction cases within the jurisdiction of the East Wenatchee
Municipal Court. Law Firm will provide all necessary offices, equipment and support staff
needed to provide these services.
Law Firm shall report to the Mayor, or her/his designee, and shall provide other
services relating to prosecution as follows:
(i)Consulting with the City police department for consideration of appropriate
charging decisions and referrals to Superior Court;
(ii)Coordinating felony decline cases with the Douglas County Prosecutor’s
office to enable a handoff between entities.
(iii)Advising the City police department, as requested, on the conduct of
investigations, property seizures, warrants and other issues as may be
requested by City’s Police Department.
b.Special City Attorney. Nothing in this section prevents Law Firm
and the City Council from agreeing to retain and utilize the services of a special city attorney to
assist Law Firm or the City in in special or unique cases.
c.Standard of Performance. Law Firm and its employees, contractors
and agents, will provide the Attorney Services with the same skill and care ordinarily exercised by
members of Law Firm’s profession.
06-04-2024 City Council Agenda Packet
Page 3 of 85
d.Compliance with Laws. Law Firm will comply with all federal,
state and municipal laws, rule and regulations that apply to the providing of the Attorney Services.
e.Personnel Performing Attorney Services. While the Attorney
Services may be performed by any Washington licensed attorney employed or contracted by Law
Firm, it is intended that Kyle F. Hoffman be the primary attorney responsible for communicating
with the City and providing the Attorney Services. At the time of this agreement there is no
secondary contact. In the event that the Law Firm anticipates that will provide services under this
Agreement through attorneys other than Kyle Hoffman, Law Firm shall notify the Mayor and
obtain the Mayor's prior approval for use of the secondary attorney to provide services under this
Agreement.
F.Reporting. Law Firm shall provide information on the disposition
of specific cases upon request. Additionally, Law Firm shall provide the Mayor with general
information regarding the number of cases currently pending upon request.
2.Manner of Performance of Legal Services and Communications.
Transmission of Attorney Work Product may be by electronic e-mail. All attorney work product
for outside distribution will be provided to the City in a timely manner for review and approval
prior to distribution. Outside distribution shall mean any production to members of the public but
shall not include production of work product to the Court, defense attorneys or others in the normal
course of providing Attorney Services. Law Firm will promote and protect the public interest over
individual interests.
3.Compensation, Billing and Payment. The City will pay the Law Firm as
follows for providing the Attorney Services:
a. Fees. As compensation for providing criminal prosecution and
infraction prosecution City Attorney Services, the Law Firm will be paid $11,000.00 per month,
with services beginning June 1, 2024. Preparation for Jury trials that have been confirmed ready
for trial by both the City and Defense shall not be included in the $11,000.00. Additionally.
performance of a jury trial shall not be included in the flat rate amount. Jury trial preparation and
performance of a jury trial shall be at an hourly rate of $150. In the event the City requires appeal
work, the City and Law Firm shall negotiate an hourly or flat rate based fee for the work.
b.Reimbursement of Costs. Besides the payment for Attorney
Services, City will reimburse Law Firm for all out-of-pocket costs it incurs, including filing fees,
court costs, and related litigation expenses. Law Firm will not charge for routine and ordinary
telephone charges and postage charges.
c.Billing and Payment. The City shall pay Law Firm the flat rate
amount of $11,000 per month. Law Firm shall invoice City at the beginning of each month for
services to be rendered during that month. City shall process the invoice for payment mid-month.
Time spent by Law Firm in preparing for and attending jury trials will be separately itemized and
06-04-2024 City Council Agenda Packet
Page 4 of 85
billed monthly and submitted to City by the 15th day each month with City’s payment due within
30 days of the date that the billing is received.
d. Charge-through of Attorney’s standard rate. The attorneys in Law
Firm have standard rates for legal services higher than the rates in section 3(a). At those times
where the Attorney Services are incurred for third party’s benefit, or where the Municipal Code or
other law provides that City’s costs are to be reimbursed by a third party, or where a contract with
a third party provides that City’s costs are to be reimbursed by a third party, the rates will be at the
standard rate for the attorney performing those Attorney Services. The parties will determine the
best method of tracking, billing, collection and payment for Attorney Services provided under this
circumstance based on the Law Firm’s standard rates for legal services.
4.Conflicts of Interest. Law Firm has an independent law practice and
regularly performs legal services for clients other than City. Law Firm will not perform legal
services for clients which would constitute a conflict of interest or an ethical violation as defined
in the Rules of Professional Conduct established by the Washington State Supreme Court without
a written waiver from the City. If a conflict of interest arises where Law Firm cannot represent the
City on a matter, City may retain such other legal counsel the City deems appropriate.
5.Discrimination. Law Firm will not discriminate against any employee or
other applicant for employment or any other person in providing services required under this
agreement because of race, creed, color, national origin, marital status, sex, gender, age, or
physical, mental or sensory handicap, unless a bona fide occupational qualification exists.
6.Termination. Either party may terminate this Agreement without cause, by
providing written notice of 90 days to the other party.
7.Term. This Agreement is effective June 1, 2024 and expires on December
31, 2024. This Agreement will automatically renew for one-year period terms beginning upon the
expiration date of the then-current term unless either party notifies the other party in writing at
least 60 days prior to the expiration date of that term that the Agreement will not be extended. If
the Agreement is not extended, the Law Firm will complete work in progress under mutually
acceptable terms. If the parties cannot agree on terms for completing work in progress, the Law
Firm will provide all unfinished documents, reports, or other material to City and City will pay the
Law Firm for all work completed.
8.Professional Liability Insurance. Law Firm will secure and maintain a
policy of professional liability insurance with an insurance company licensed to do business in the
State of Washington with limits of no less than $1,000,000. Proof of insurance will be provided to
the City upon the City’s request.
9.Indemnification. For this paragraph a party will include their respective
officials, officers, employees and agents. The parties will indemnify one another as follows:
a.Mutual Indemnification. The parties will indemnify and hold each
other harmless from all claims, losses or liability, including attorneys’ fees, including claims
06-04-2024 City Council Agenda Packet
Page 5 of 85
arising by accident, injury or death caused to persons or property of any kind proximately caused
by the willful, reckless or negligent act of the other, including their respective officials, officers
and employees. To the extent any of the damages referred to in this paragraph were caused by or
resulted from the concurrent willful, reckless or negligence of the parties, the obligation to
indemnify will be limited for the willful, reckless or negligent act of the party. It is specifically
intended that if the alleged action of the Law Firm is not the sole alleged injury subjecting City to
a claim for damages, Law Firm’s obligation to indemnify will not include the obligation to defend,
but only to hold the City harmless from any judgment that may be entered against City for Law
Firm’s percentage of fault.
b.Indemnification for Acts in Official Capacity. City will indemnify
and hold Law Firm harmless from all claims, losses or liability, including reasonable attorney’s
fees, arising out of Law Firm’s performance of services required under this agreement, including
claims arising by accident, injury or death caused to persons or property of any kind, to the extent
the same are unrelated to any fault or neglect of Law Firm.
10.Independent Contractor. In providing Attorney Services, Law Firm works
independently and without City’s supervision or control. The parties agree that Law Firm is an
independent contractor and is not an employee of City, nor will any actions under this agreement
convert any employee of Law Firm into being an employee of City. City will not be liable for, nor
obligated to pay to Law Firm, contractor or any employee of Law Firm, sick leave, vacation pay,
overtime or any other benefit applicable to employees of City, nor to pay or deduct any social
security, income tax, or other tax from the payments made to Law Firm which may arise as an
incident of the Law Firm performing Attorney Services for City, nor will the City be obligated to
pay industrial insurance for the services rendered by the Law Firm.
11.Ownership of Work Product. All data, materials, reports, memoranda,
and other documents developed by the Law Firm under this Agreement are the property of City
and will be provided to City at its request at no charge to City.
12.Disclosure of Records under the Public Records Act. All of Law Firm’s
writings, as defined in the Public Records Act, RCW 42.56 (the “Act”), associated with this
Agreement and performing this Agreement, whether generated or received by Law Firm
(“Records”), may be public records subject to disclosure under the Act and may also be exempt
from disclosure as being subject to the attorney/client privilege or any other statutory exemption.
a.Maintenance of Records. The Law Firm will maintain all Records
in compliance with local retention schedules and will make the Records available to the City at no
extra charge so City can comply with the City’s obligations under the Act.
b.Potential Exemption of Records under the Attorney/Client privilege.
Upon receiving a request to disclose Records under the Act which Law Firm believes are exempt
from disclosure under the Act by reason of the attorney/client privilege or any statutory exemption,
Law Firm will notify City, who will determine whether City will exercise its right to maintain the
exemption, or waive the attorney/client privilege and/or exemption and disclose the Record.
06-04-2024 City Council Agenda Packet
Page 6 of 85
13.Administration. The administrative contact for the City will be the City
Clerk and for the Law Firm will be Kyle F. Hoffman. Any notices required under this Agreement
will be delivered to the respective party at the respective addresses set forth:
CITY: LAW FIRM:
City Clerk Kyle F. Hoffman
Laura Leon Kyle Hoffman Law PLLC
271 9th Street NE 1250 N. Wenatchee Ave., Ste H 175
East Wenatchee, WA 98802 Wenatchee WA 98801
cityclerk@eastwenatcheewa.gov Kyle@hoffmanlawpllc.org
509-886-6104 509-885-5901
14.Entire Agreement. This Agreement represents the Parties’ entire
integrated agreement and supersedes all prior oral or written negotiations, representations or
agreements. The Parties may modify this Agreement only by a written instrument.
CITY:
________________________
By Jerrilea Crawford, Mayor
KYLE HOFFMAN LAW, PLLC:
_________________________________
Kyle F. Hoffman, Attorney
06-04-2024 City Council Agenda Packet
Page 7 of 85
CHECKS: 60199-60242
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $137,329.07
Rainy Day Fund 002 $0.00
Street Fund 101 $5,714.40
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $18,385.00
Library Fund 112 $374.84
Hotel/Motel Tax Fund 113 $5,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $62.60
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $527,540.20
Capital Improvements Fund 314 $0.00
Stormwater Fund 401 $1,671.15
Equipment R&R Fund 501 $3,083.93
Cafeteria Plan 634 $0.00
Custodial Activities 635 $126.00
Grand Total All Funds $699,349.19
CITY OF EAST WENATCHEE
CHECK REGISTER
June 4th, 2024 Account Payables
06-04-2024 City Council Agenda Packet
Page 8 of 85
Fund Number Description Amount
001 General Fund $137,329.07
101 Street Fund $5,714.40
107 SWAT Fund $18,385.00
112 Library Fund $374.84
113 Hotel/Motel Tax Fund $5,062.00
117 Events Board Fund $62.60
301 Street Improvements Fund $527,540.20
401 Stormwater Fund $1,671.15
501 Equipment Purchase, Repair & Replacement Fund $3,083.93
635 Custodial Activities Fund $126.00
Count: 10 $699,349.19
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - June 2024 - June 2024 1st Council
Printed by COEW\DSanchez on 5/29/2024 12:23:06 PM Page 1 of 1
East Wenatchee - Fund Transaction Summary
06-04-2024 City Council Agenda Packet
Page 9 of 85
Vendor Number Reference Account Number Description Amount
Ag Supply Company - 4953
60199 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 11:26:35 AM
04/2024 4953 pmt
401-000-008-531-00-30-07 Fuel $249.69
Total Invoice - 5/28/2024 11:26:35 AM $249.69
Total 60199 $249.69
Total Ag Supply Company - 4953 $249.69
Aps Inc
60200 2024 - June 2024 - June 2024 1st Council
91998
001-000-141-514-20-31-01 Office Machine Costs $427.79
Total 91998 $427.79
Total 60200 $427.79
Total Aps Inc $427.79
Blades Consulting
60201 2024 - June 2024 - June 2024 1st Council
2807
Permits
001-000-590-558-50-41-00 Professional Services $2,944.83
Total 2807 $2,944.83
2874
Permits
001-000-590-558-50-41-00 Professional Services $3,549.23
Total 2874 $3,549.23
2888
Permits
001-000-590-558-50-41-00 Professional Services $97.40
Total 2888 $97.40
2889
Permits
001-000-590-558-50-41-00 Professional Services $77.77
Total 2889 $77.77
Voucher Directory
Fiscal: : 2024 - June 2024
Council Date: : 2024 - June 2024 - June 2024 1st Council
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 1 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 10 of 85
Vendor Number Reference Account Number Description Amount
2873
Permits
001-000-590-558-50-41-00 Professional Services $9,212.11
Total 2873 $9,212.11
2885
Permits
001-000-590-558-50-41-00 Professional Services $182.00
Total 2885 $182.00
2886
Permits
001-000-590-558-50-41-00 Professional Services $802.33
Total 2886 $802.33
2891
Permits
001-000-590-558-50-41-00 Professional Services $182.00
Total 2891 $182.00
2892
Permits
001-000-590-558-50-41-00 Professional Services $769.57
Total 2892 $769.57
Total 60201 $17,817.24
Total Blades Consulting $17,817.24
Cascade Natural Gas Corp
60202 2024 - June 2024 - June 2024 1st Council
Invoice - 5/29/2024 11:55:48 AM
939 002 0000 2
101-000-430-543-50-47-00 Utilities - Facilities $84.14
Total Invoice - 5/29/2024 11:55:48 AM $84.14
Invoice - 5/29/2024 11:56:14 AM
839 002 0000 3
101-000-430-543-50-47-00 Utilities - Facilities $31.59
Total Invoice - 5/29/2024 11:56:14 AM $31.59
Total 60202 $115.73
Total Cascade Natural Gas Corp $115.73
Chelan County Treasurer
60203 2024 - June 2024 - June 2024 1st Council
150001-02025
06/2024 pmt
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $80,402.73
Total 150001-02025 $80,402.73
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 2 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 11 of 85
Vendor Number Reference Account Number Description Amount
150001-02027
05/2024 pmt
001-000-230-523-60-20-00 Medical Care - Prisoners $129.99
Total 150001-02027 $129.99
Total 60203 $80,532.72
Total Chelan County Treasurer $80,532.72
Cintas Corporation 607
60204 2024 - June 2024 - June 2024 1st Council
4192641914
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4192641914 $76.36
4193363535
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4193363535 $76.36
4193363579
001-000-210-521-10-48-00 Repairs & Maintenance $172.50
Total 4193363579 $172.50
Total 60204 $325.22
Total Cintas Corporation 607 $325.22
Classic One East
60205 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:08:47 PM
Leeon, Ledye - dry cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $15.20
Total Invoice - 5/28/2024 1:08:47 PM $15.20
Invoice - 5/28/2024 1:09:09 PM
Johnson, Rick - dry cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $20.90
Total Invoice - 5/28/2024 1:09:09 PM $20.90
Invoice - 5/28/2024 1:09:34 PM
Hampton, Erik - dry cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $66.24
Total Invoice - 5/28/2024 1:09:34 PM $66.24
Total 60205 $102.34
Total Classic One East $102.34
Compunet, Inc
60206 2024 - June 2024 - June 2024 1st Council
255892
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,180.75
Total 255892 $2,180.75
Total 60206 $2,180.75
Total Compunet, Inc $2,180.75
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 3 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 12 of 85
Vendor Number Reference Account Number Description Amount
Consolidated Supply Co.
60207 2024 - June 2024 - June 2024 1st Council
S011843347.001
Supplies
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $217.70
Total S011843347.001 $217.70
Total 60207 $217.70
Total Consolidated Supply Co.$217.70
Douglas County PUD
60208 2024 - June 2024 - June 2024 1st Council
631 04/05/24-05/09/24
101-000-420-542-63-47-00 Utilities - Street Lighting $61.00
Total 631 04/05/24-05/09/24 $61.00
69 04/10/24-05/10/24
001-000-180-518-30-47-00 Utilities $721.00
101-000-420-542-63-47-00 Utilities - Street Lighting $236.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $68.00
101-000-420-542-75-47-00 Utilities - City Parks $54.00
101-000-430-543-50-47-00 Utilities - Facilities $328.00
112-000-000-572-50-47-00 Facilities - Utilities $298.00
Total 69 04/10/24-05/10/24 $1,705.00
Invoice - 5/28/2024 1:11:10 PM
702389 pmt
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $14.00
Total Invoice - 5/28/2024 1:11:10 PM $14.00
Total 60208 $1,780.00
Total Douglas County PUD $1,780.00
Douglas County Sewer District
60209 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:12:19 PM
020956-000 utilities
001-000-180-518-30-47-01 Utilities - Simon St.$303.92
Total Invoice - 5/28/2024 1:12:19 PM $303.92
Invoice - 5/28/2024 1:12:57 PM
021646-000 utilities
001-000-180-518-30-47-00 Utilities $58.33
Total Invoice - 5/28/2024 1:12:57 PM $58.33
Invoice - 5/28/2024 1:13:19 PM
006195-000 utilities
001-000-180-518-30-47-00 Utilities $29.16
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 4 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 13 of 85
Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $29.17
Total Invoice - 5/28/2024 1:13:19 PM $58.33
Total 60209 $420.58
Total Douglas County Sewer District $420.58
Douglas County Treasurer
60210 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:14:01 PM
2024-08 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $747.00
Total Invoice - 5/28/2024 1:14:01 PM $747.00
Total 60210 $747.00
Total Douglas County Treasurer $747.00
East Wenatchee Water Disttrict
60211 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:14:24 PM
000525-000
001-000-180-518-30-47-00 Utilities $62.22
Total Invoice - 5/28/2024 1:14:24 PM $62.22
Invoice - 5/28/2024 1:14:44 PM
039100-000
101-000-430-543-30-30-00 Supplies - General Services $70.44
Total Invoice - 5/28/2024 1:14:44 PM $70.44
Invoice - 5/28/2024 1:15:35 PM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $177.78
Total Invoice - 5/28/2024 1:15:35 PM $177.78
Invoice - 5/28/2024 1:16:26 PM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$608.33
Total Invoice - 5/28/2024 1:16:26 PM $608.33
Invoice - 5/28/2024 1:17:08 PM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $47.78
Total Invoice - 5/28/2024 1:17:08 PM $47.78
Invoice - 5/28/2024 1:17:22 PM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $47.78
Total Invoice - 5/28/2024 1:17:22 PM $47.78
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 5 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 14 of 85
Vendor Number Reference Account Number Description Amount
Invoice - 5/28/2024 1:17:36 PM
000526-000
001-000-180-518-30-47-00 Utilities $47.66
112-000-000-572-50-47-00 Facilities - Utilities $47.67
Total Invoice - 5/28/2024 1:17:36 PM $95.33
Invoice - 5/28/2024 1:18:49 PM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $215.34
Total Invoice - 5/28/2024 1:18:49 PM $215.34
Invoice - 5/28/2024 1:19:05 PM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $53.33
Total Invoice - 5/28/2024 1:19:05 PM $53.33
Invoice - 5/28/2024 1:19:20 PM
022920-000
001-000-180-518-30-47-00 Utilities $47.78
Total Invoice - 5/28/2024 1:19:20 PM $47.78
Invoice - 5/28/2024 1:19:40 PM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $62.22
Total Invoice - 5/28/2024 1:19:40 PM $62.22
Invoice - 5/28/2024 1:19:55 PM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $50.00
Total Invoice - 5/28/2024 1:19:55 PM $50.00
Invoice - 5/28/2024 1:20:16 PM
032745-000
401-000-008-531-00-40-06 Utilities $152.20
Total Invoice - 5/28/2024 1:20:16 PM $152.20
Total 60211 $1,690.53
Total East Wenatchee Water Disttrict $1,690.53
Fastenal Company
60212 2024 - June 2024 - June 2024 1st Council
WAWEN274449
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $2.43
Total WAWEN274449 $2.43
Total 60212 $2.43
Total Fastenal Company $2.43
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 6 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 15 of 85
Vendor Number Reference Account Number Description Amount
FileOnQ
60213 2024 - June 2024 - June 2024 1st Council
11952
06/24 sub
001-000-145-591-18-70-03 Spillman, NetMotion & Ragnasoft (SBITA)$571.27
Total 11952 $571.27
Total 60213 $571.27
Total FileOnQ $571.27
First Net
60214 2024 - June 2024 - June 2024 1st Council
287293799226X05132024
Telephone
001-000-210-521-10-42-01 Telephone $2,076.31
Total 287293799226X05132024 $2,076.31
Total 60214 $2,076.31
Total First Net $2,076.31
FP Mailing Solutions
60215 2024 - June 2024 - June 2024 1st Council
RI106214128
001-000-141-514-20-31-01 Office Machine Costs $900.00
Total RI106214128 $900.00
Total 60215 $900.00
Total FP Mailing Solutions $900.00
Heilander Eletric
60216 2024 - June 2024 - June 2024 1st Council
1085
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$304.36
Total 1085 $304.36
Total 60216 $304.36
Total Heilander Eletric $304.36
Jerrilea Crawford
60217 2024 - June 2024 - June 2024 1st Council
Invoice - 5/17/2024 9:03:55 AM
Decorations Reimbursement
001-000-111-513-10-40-06 Miscellaneous $32.45
Total Invoice - 5/17/2024 9:03:55 AM $32.45
Total 60217 $32.45
Total Jerrilea Crawford $32.45
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 7 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 16 of 85
Vendor Number Reference Account Number Description Amount
Justin Titus
60218 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:22:52 PM
05/15, 05/17 & 05/22 services
001-000-120-512-51-40-05 Judge Protems $750.00
Total Invoice - 5/28/2024 1:22:52 PM $750.00
Total 60218 $750.00
Total Justin Titus $750.00
Kelley Connect
60219 2024 - June 2024 - June 2024 1st Council
36538662
Copier
001-000-210-591-21-70-00 Copy Machine Lease $243.53
Total 36538662 $243.53
36583417
Copier
001-000-120-591-12-70-00 Copy Machine Lease $334.32
Total 36583417 $334.32
Total 60219 $577.85
Total Kelley Connect $577.85
Kottkamp, Yedinak, & Esworthy PLLC
60220 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:24:17 PM
06/2024 pmt
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 5/28/2024 1:24:17 PM $7,342.03
Total 60220 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
Les Schwab Tire Center Inc
60221 2024 - June 2024 - June 2024 1st Council
34301499423
Repairs
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $907.85
Total 34301499423 $907.85
34301499690
Repairs
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $217.20
Total 34301499690 $217.20
Total 60221 $1,125.05
Total Les Schwab Tire Center Inc $1,125.05
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 8 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 17 of 85
Vendor Number Reference Account Number Description Amount
Master Gardener Foundation of Chelan County
60222 2024 - June 2024 - June 2024 1st Council
Invoice - 5/29/2024 9:46:25 AM
Q1 2024
101-000-420-542-80-48-00 Japanese Garden Agreement $2,500.00
Total Invoice - 5/29/2024 9:46:25 AM $2,500.00
Total 60222 $2,500.00
Total Master Gardener Foundation of Chelan County $2,500.00
Moon Security
60223 2024 - June 2024 - June 2024 1st Council
1243140
06/2024 services
001-000-210-521-10-41-00 Professional Services $83.94
Total 1243140 $83.94
Total 60223 $83.94
Total Moon Security $83.94
Office Depot Credit Plan
60224 2024 - June 2024 - June 2024 1st Council
367449288001
001-000-140-514-20-31-01 Central Stores $74.66
Total 367449288001 $74.66
Total 60224 $74.66
Total Office Depot Credit Plan $74.66
One Call Concepts, Inc
60225 2024 - June 2024 - June 2024 1st Council
4049076
Excavation
401-000-008-531-00-40-06 Utilities $109.98
Total 4049076 $109.98
Total 60225 $109.98
Total One Call Concepts, Inc $109.98
O'Reilly
60226 2024 - June 2024 - June 2024 1st Council
2521-442832
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $270.32
Total 2521-442832 $270.32
2521-444155
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $98.25
Total 2521-444155 $98.25
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 9 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 18 of 85
Vendor Number Reference Account Number Description Amount
2521-444178
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $531.07
Total 2521-444178 $531.07
2521-444251
Supplies
101-000-430-543-30-30-00 Supplies - General Services $20.46
Total 2521-444251 $20.46
2521-447060
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $50.60
Total 2521-447060 $50.60
2521-447156
Supplies
101-000-430-543-30-30-00 Supplies - General Services $146.57
Total 2521-447156 $146.57
Total 60226 $1,117.27
Total O'Reilly $1,117.27
Pat Armstrong Ford Inc.
60227 2024 - June 2024 - June 2024 1st Council
FOCS74784
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,059.24
Total FOCS74784 $1,059.24
Total 60227 $1,059.24
Total Pat Armstrong Ford Inc.$1,059.24
Randy's Auto Parts & Towing
60228 2024 - June 2024 - June 2024 1st Council
19793
Towing
001-000-210-521-10-41-00 Professional Services $195.12
Total 19793 $195.12
19827
Towing
001-000-210-521-10-41-00 Professional Services $195.12
Total 19827 $195.12
Total 60228 $390.24
Total Randy's Auto Parts & Towing $390.24
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 10 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 19 of 85
Vendor Number Reference Account Number Description Amount
Recon Robotics
60229 2024 - June 2024 - June 2024 1st Council
76768
107-000-000-521-10-30-00 Supplies & Equipment $18,385.00
Total 76768 $18,385.00
Total 60229 $18,385.00
Total Recon Robotics $18,385.00
S&W Irrigation Supply
60230 2024 - June 2024 - June 2024 1st Council
580424
Supplies
401-000-008-531-00-30-06 Irrigation Supplies $49.85
Total 580424 $49.85
581809
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $36.75
Total 581809 $36.75
582159
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $23.47
Total 582159 $23.47
583171
Supplies
001-000-180-518-30-49-01 Landscaping $102.04
Total 583171 $102.04
583219
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $18.78
Total 583219 $18.78
583362
Supplies
001-000-180-518-30-49-01 Landscaping $104.02
Total 583362 $104.02
583363
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $183.18
Total 583363 $183.18
583565
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $149.28
Total 583565 $149.28
Total 60230 $667.37
Total S&W Irrigation Supply $667.37
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 11 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 20 of 85
Vendor Number Reference Account Number Description Amount
Selland Construction, Inc
60231 2024 - June 2024 - June 2024 1st Council
Invoice - 5/16/2024 7:37:00 AM
Pay Estimate 3
301-000-000-595-30-60-10 Construction - NHFP Grant Road Overlay $465,434.15
301-000-000-595-30-60-11 Construction - NHS PCCP Intersection $62,106.05
Total Invoice - 5/16/2024 7:37:00 AM $527,540.20
Total 60231 $527,540.20
Total Selland Construction, Inc $527,540.20
Sew Rite Alterations
60232 2024 - June 2024 - June 2024 1st Council
43998
Services - Marshall
001-000-210-521-10-35-00 Small Tools & Equipment $10.88
Total 43998 $10.88
Total 60232 $10.88
Total Sew Rite Alterations $10.88
Tamara Gingerich
60233 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:34:17 PM
Dinner Reimbursement
001-000-139-518-10-40-00 Training $26.82
Total Invoice - 5/28/2024 1:34:17 PM $26.82
Total 60233 $26.82
Total Tamara Gingerich $26.82
The Wenatchee World
60234 2024 - June 2024 - June 2024 1st Council
721226
Advertising
001-000-139-518-10-40-03 Advertising $303.35
Total 721226 $303.35
Total 60234 $303.35
Total The Wenatchee World $303.35
Tony Ditommaso PS
60235 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:10:39 PM
06/2024 pmt
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 5/28/2024 1:10:39 PM $7,342.03
Total 60235 $7,342.03
Total Tony Ditommaso PS $7,342.03
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 12 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 21 of 85
Vendor Number Reference Account Number Description Amount
UPS
60236 2024 - June 2024 - June 2024 1st Council
000E4975C194
Postage
001-000-210-521-10-42-03 Postage $95.54
Total 000E4975C194 $95.54
Total 60236 $95.54
Total UPS $95.54
Verizon Wireless
60237 2024 - June 2024 - June 2024 1st Council
9963230082
Phone pmt
001-000-111-513-10-40-03 Cell Phone $42.20
001-000-140-514-20-42-01 Telephone $52.36
001-000-145-514-20-42-00 Cell Phone $62.36
001-000-151-515-31-42-01 Cell Phone $52.36
101-000-430-543-50-42-01 Cell Phone $52.36
101-000-430-543-50-42-01 Cell Phone $52.36
101-000-430-543-50-42-01 Cell Phone $52.36
117-000-100-557-30-42-00 Cell Phone $62.60
401-000-001-531-00-40-00 Cell Phone $40.01
401-000-001-531-00-40-00 Cell Phone $52.36
401-000-001-531-00-40-00 Cell Phone $52.36
Total 9963230082 $573.69
Total 60237 $573.69
Total Verizon Wireless $573.69
Washington State Department of Licensing
60238 2024 - June 2024 - June 2024 1st Council
Invoice - 5/29/2024 12:02:59 PM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003453
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003452
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003451
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003446
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003449
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003447
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 13 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 22 of 85
Vendor Number Reference Account Number Description Amount
EWP003448
Total Invoice - 5/29/2024 12:02:59 PM $126.00
Total 60238 $126.00
Total Washington State Department of Licensing $126.00
Waxie Sanitary Supply
60239 2024 - June 2024 - June 2024 1st Council
82499288
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$183.95
Total 82499288 $183.95
Total 60239 $183.95
Total Waxie Sanitary Supply $183.95
Wenatchee Valley Humane Society
60240 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:37:47 PM
06/2024 pmt
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 5/28/2024 1:37:47 PM $7,623.71
Total 60240 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
60241 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:38:10 PM
06/2024 pmt
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 5/28/2024 1:38:10 PM $10,124.00
Total 60241 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Ziply Fiber
60242 2024 - June 2024 - June 2024 1st Council
Invoice - 5/28/2024 1:39:02 PM
509-884-5447-062597-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $0.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $201.47
Total Invoice - 5/28/2024 1:39:02 PM $201.47
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 14 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 23 of 85
Vendor Number Reference Account Number Description Amount
Invoice - 5/28/2024 1:39:23 PM
509-884-5308041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $167.54
Total Invoice - 5/28/2024 1:39:23 PM $167.54
Invoice - 5/28/2024 1:39:43 PM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $158.16
Total Invoice - 5/28/2024 1:39:43 PM $158.16
Invoice - 5/28/2024 1:40:01 PM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $134.04
Total Invoice - 5/28/2024 1:40:01 PM $134.04
Invoice - 5/29/2024 11:59:26 AM
509-884-1524-100703-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $61.07
Total Invoice - 5/29/2024 11:59:26 AM $61.07
Total 60242 $722.28
Total Ziply Fiber $722.28
Grand Total Vendor Count 44 $699,349.19
Printed by COEW\DSanchez on 5/29/2024 12:22:32 PM Page 15 of 15
East Wenatchee - Voucher Directory
06-04-2024 City Council Agenda Packet
Page 24 of 85
MINUTES
CITY COUNCIL REGULAR MEETING
Tuesday, May 21, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Stockton led the Pledge of Allegiance.
3. ROLL CALL
Present: Councilmember Botello, Councilmember Arnold, Councilmember Johnson,
Councilmember Tidd, Councilmember Stockton, Councilmember Magdoff, and Councilmember
Hepner.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 43.20)
No Councilmembers declared a conflict of interest with any agenda items.
5. CONSENT AGENDA
a. Approval of Voucher Report, Checks: 60121-60198, in the amount of $1,014,961.79.
b. Approval of Minutes of the May 7, 2024, City Council Minutes.
Motion by Councilmember Johnson to approve consent items as presented.
Councilmember Hepner seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
Nathan Scott, resident of East Wenatchee.
7. PRESENTATIONS
a. Mayor Crawford read the 2024 Memorial Day Proclamation and invited the council to
attend the festivities taking place in the valley to commemorate the holiday.
8. DEPARTMENT REPORTS
a. Finance Director Josh DeLay presented the April 2024 Financial Report.
Comments by Councilmember Botello, Councilmember Stockton, Councilmember Hepner
and Councilmember Stockton.
b. Events Director/PIO Trina Elmes presented the 2024 Classy Chassis Event Report.
Comments by Councilmember Magdoff, Councilmember Johnson, and Councilmember
Arnold.
9. MAYOR’S REPORT
a. Mayor Crawford reported the Chelan Douglas Health District Board had hired Dr. Kristen
Hosey as the new Health District Administrator to lead the two-county agency.
b. Mayor Crawford announced the resignation of Assistant City Attorney Sean Lewis and
reported a Prosecuting Attorney six-month short-term contract was being considered.
06-04-2024 City Council Agenda Packet
Page 25 of 85
Mayor Crawford indicated the City continues to contract with JDSA Law for general
attorney services.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Magdoff, City Representative for the Housing Authority of Chelan County
and The City of Wenatchee, provided an update on the organization.
b. Councilmember Magdoff announced she would not be able to attend the June 4, 2024,
City Council meeting.
c. Councilmember Stockton, City Representative for the Wenatchee Valley Chamber of
Commerce, provided an update on the organization.
d. Councilmember Tidd announced he would be traveling and would not be able to attend
the June 4, 2024, City Council meeting.
11. ADJOURNMENT
With no further business, the meeting adjourned at 6:39 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
06-04-2024 City Council Agenda Packet
Page 26 of 85
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: Resolution 2024-32, Consultant service agreement with SCJ
Alliance.
Date: May 31, 2024
I. Summary Title: Resolution 2024-32, authorizing the Mayor to
execute a consultant service agreement with SCJ Alliance for an
amount not to exceed $150,000 for climate resiliency planning.
II. Background/History:
In 2023 the state Legislature passed ESSHB 1181 requiring
jurisdictions to add climate planning as a new element to their
comprehensive plans and update regulations as necessary to
implement the element. Commerce awarded the city a $150,000
grant to address the activities included in the bill. The primary focus
of the work will be to develop a climate change and resiliency
element to the Greater East Wenatchee Area Comprehensive Plan;
however, climate related amendments will also be necessary to the
land use, transportation, open space, capital facilities elements and
municipal code. Outreach efforts will be necessary to understand the
effects of climate changes on all segments of our community and
avoid creating or worsening environmental health disparities.
The council selected SCJ Alliance for the climate resiliency planning
process at their May 7th meeting.
III. Recommended Action: Motion to approve Resolution 2024-32
authorizing the Mayor to execute a consultant service agreement with
SCJ Alliance for an amount not to exceed $150,000 for climate
resiliency planning.
IV.Exhibits: Consultant Services Agreement with SCJ Alliance for
climate resiliency planning.
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$150,000 $150,000 $ 0
06-04-2024 City Council Agenda Packet
Page 27 of 85
City of East Wenatchee Resolution No. 2024-32 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-32
A Resolution of the City of East Wenatchee, Washington, authorizing
the Mayor to execute a consultant services agreement with SCJ Alliance
for climate resiliency planning.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con la administradora municipal al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov,
at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. The City of East Wenatchee is a non-charter code City duly incorporated and
operating under the laws of the State of Washington.
2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee
(“City Council”) to organize and regulate its internal affairs.
3.Recitals.
3.1. During its 2023 regular session, the Washington State Legislature passed
Engrossed Second Substitute House Bill 1181 requiring climate change
planning.
3.2. At their April 2, 2024, meeting, the City Council approved an interagency
agreement with the Washington State Department of Commerce to receive
grant funds to support the development of a GMA climate change and
resiliency element and municipal code amendments to implement ESSHB
1181.
3.3. At their May 7, 2024, meeting, the City Council approved SCJ Alliance as
the consultant for the City’s climate resiliency planning process.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
Section 1: Purpose. To authorize the Mayor to execute a Consultant Services
Agreement with SCJ Alliance for climate resiliency planning as set
forth in Exhibit A.
06-04-2024 City Council Agenda Packet
Page 28 of 85
City of East Wenatchee Resolution No. 2024-32 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 2 of 2
Section 2: Severability. If a court of competent jurisdiction declares any provision
in this resolution to be contrary to law, such declaration shall not
affect the validity of the other provisions of this Resolution.
Section 3: Effective Date. This resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
4th day of June 2024.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius City Attorney
FILED WITH THE CITY CLERK: 05-31-2024
PASSED BY THE CITY COUNCIL: __________
EFFECTIVE DATE: __________
06-04-2024 City Council Agenda Packet
Page 29 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 1
CONSULTANT SERVICE AGREEMENT
This agreement is made, effective as of June 4, 2024, by and between The City of
East Wenatchee (“City”) and Shea, Carr & Jewell, Inc (dba SCJ Alliance) (“Consultant”).
City and Consultant agree as follows:
SECTION 1 – SERVICES
1.1 Services. Consultant is being retained pursuant to this Agreement for
purposes of creating Climate Element and resiliency sub-element for the Greater East Wenatchee
Area Comprehensive Plan. Consultant is not being retained as an employee of City and the
parties agree that nothing in this agreement and no performance under this agreement will cause
Consultant to become an employee of City. Consultant shall perform its services for City in a
good and competent manner and shall provide all services in full compliance with the terms and
conditions of this Agreement, exercising that Consultant skill and care which is consistent with
customary practice.
1.2 Scope of Services. Consultant’s services shall consist of providing that
scope of work as identified in the Contracted Services & Scope of Work proposal, attached as
Exhibit “A”, under the direction of the mayor or her designee, in a manner consistent with
accepted professional practices for other similar services. Consultant will provide progress
briefings to City’s Community Development Director as necessary, however, no less frequently
than one a month.
1.3 Climate Commitment Act Funding Acknowledgements and Branding.
The Climate Commitment Act acknowledgement and logos shall be utilized in accordance with
the Office of the Governor’s Directive 24-01.
1.4 Time of Performance. Consultant’s Services shall commence on June 4,
2024 and continue until work in Exhibit A is complete or June 15, 2025 unless earlier terminated
in accordance with Section 3 below.
SECTION 2 – COMPENSATION
2.1 Compensation. Consultant is expected to complete the Scope of
Services at a cost not to exceed $150,000.00. The proposed budget and Consultant
billing rates are attached to this Agreement as Exhibit B.
2.1.1 City will pay Consultant, for invoiced services furnished in
compliance with the terms of this agreement, a total cost not to exceed the amount
set forth in section 2.1 above. Consultant will submit invoices to City no more
frequently than once per month. City will pay consultant within 45 calendar days
following its receipt of each invoice. The Consultant will also submit a final invoice
upon completing all services.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 30 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 2
2.2 Taxes and Withholdings. Consultant shall be exclusively liable for
the payment to the appropriate governmental authority of all required contributions and
taxes, including taxes imposed under the provisions of any unemployment insurance,
Social Security or pension plan insofar as the taxes pertain to the work performed under
this Agreement. City shall not be responsible for any Consultant/employer required tax
payments or withholdings relating to Consultant’s performance of work.
SECTION 3 – TERMINATION
3.1 Termination. The failure of Consultant or City to fully conform with
all the terms and conditions of this Agreement shall constitute a default. If Consultant or
City have failed to cure any default within five (5) business days after receipt of written
notice specifying the default, Consultant or City, in addition to all other remedies available
to it, may terminate this Agreement. In the event of termination for default of Consultant, City
may have the work taken over and completed by a Consultant of its choosing. In the event of a
default, Consultant shall deliver to City upon five (5) days written notice all finished or
unfinished documents, data, studies, reports and the like prepared by the Consultant. Upon
termination or default by City, Consultant may suspend performance of services under this
Agreement. In the event of this suspension of services, Consultant shall have no liability to City
for delay or damage caused City because of such suspension of services and Consultant shall be
compensated for services properly performed prior to termination. Upon termination for cause,
Consultant shall only be paid for the reasonable value of services rendered to the point of
termination.
3.2 Termination for Convenience. City may terminate this Agreement without
cause upon thirty (30) days written notice. Upon receipt of notice of termination, Consultant
shall immediately cease performing services. In the event of termination of this Agreement in
accordance with this paragraph, Consultant’s sole compensation shall be for services performed
to the date of the receipt of notice of termination.
SECTION 4 – OWNERSHIP OF DOCUMENTS
4.1 Ownership of Documents. All information, reports, charts, documents,
data, programs, information, concepts, and the like made available to Consultant by City or
generated and delivered in the course of performing services for City are the exclusive property
of City.
4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1
above shall be considered proprietary and confidential and shall not be disclosed to any third
person or entity by Consultant except with the prior written approval of City. In addition,
information may be provided to Consultant that would otherwise be considered proprietary
confidential and not subject to disclosure. Consultant agrees to maintain such information
confidential without the express written approval of City or lawful subpoena or court order. In
the event that Consultant receives a lawful subpoena or court order for production of information
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 31 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 3
that would be considered proprietary or confidential, Consultant shall immediately notify City so
that City will have the opportunity to seek a protective order if appropriate.
4.3 Production of Relevant Information. City shall furnish to Consultant all
applicable information available to City reasonably required for the proper performance of the
Services. Consultant shall be entitled to reasonably rely upon the information provided by City.
SECTION 5 – NOTICES
Any notice provided for or concerning this Agreement shall be in writing. Notice
shall be considered given either when delivered in person to the recipient or upon receipt by
registered U.S. Mail or by email to the following address:
NOTICE TO CITY:
Curtis Lillquist, AICP
City of East Wenatchee
271 9th St NE
East Wenatchee WA 98802
509-884-5396
clillquist@eastwenatcheewa.gov
NOTICE TO CONSULTANT:
Alicia Ayars, AICP
Shea, Carr & Jewell, Inc (dba SCJ Alliance)
108 N Washington, Suite 300
Spokane WA 99201
509-835-3770
Alicia.ayars@scjalliance.com
or to such other address, phone number or email as directed by City or Consultant.
SECTION 6 – ASSIGNMENT OF RIGHTS
The rights and obligations of each party under this Agreement may not be
assigned or transferred to any other person, firm, corporation, or other entity without the prior,
express, and written consent of the other party, Assignment and/or transfer of rights under this
agreement may be denied for any reason in the sole discretion of the party requested to approve
assignment.
SECTION 7 – GENERAL PROVISIONS
7.1 Dispute Resolution. In the event of a dispute, the parties agree to resolve the
dispute by binding arbitration conducted pursuant to RCW 7.04A. This Agreement shall be
governed by, construed, and enforced in accordance with the laws of the state of Washington.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 32 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 4
Venue shall be in Douglas County, state of Washington. The substantially prevailing party shall
be entitled to recover all costs of suit and collection, including but not limited to, reasonable
attorney fees, lodging and meals, and travel.
7.2 Indemnification.
7.2.1 Contractor Indemnification. Contractor agrees to release, indemnify,
defend, and hold the City, its elected officials, officers, and employees harmless from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties expenses, attorney’s fees, costs, and/or litigation expenses arising from,
resulting from, or in connection with negligent acts, errors or omissions of Contractor in
performance of this Agreement, except for that portion of the claims caused by the City's
sole negligence. In the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
Contractor and the City, Contractor's liability, including the duty and cost to defend,
hereunder is only to the extent of Contractor's negligence. Contractor must ensure that
each sub-contractor agrees to defend and indemnify the City, its elected officials,
officers, employees, agents, representatives, insurers, attorneys, and volunteers to the
extent and on the same terms and conditions as Contractor pursuant to this paragraph.
The City's inspection or acceptance of any of Contractor’s work when completed is not
grounds to avoid any of these covenants of indemnification.
7.2.2 City Indemnification. The City agrees to release, indemnify, defend and
hold Contractor, its officers, directors, shareholders, partners, employees, and sub-
contractors harmless from any and all claims, demands, actions, suits, causes of action,
arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities,
losses, fines, fees, penalties expenses, attorney’s fees, costs, and/or litigation expenses
arising from, resulting from or connected with this Agreement to the extent solely caused
by the negligent acts, errors, or omissions of the City.
7.2.3 Insurance. Contractor must carry insurance for liability which may arise
from or in connection with the performance of the Services or work by Contractor, its
agents, representatives, employees or subcontractors for the duration of the Agreement
and thereafter with respect to any event occurring prior to such expiration or termination.
Contractor agrees to carry as a minimum, the following insurance, in such forms and with
such carriers who have a rating that is satisfactory to the City:
7.2.3.1 Commercial general liability insurance covering liability arising
from premises, operations, independent contractors, products-completed operations, stop
gap liability, personal injury, bodily injury, death, property damage, products liability,
advertising injury, and liability assumed under an insured contract with limits no less than
$1,000,000 for each occurrence and $1,000,000 general aggregate.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 33 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 5
7.2.3.2 Workers’ compensation and employer’s liability insurance in
amounts sufficient pursuant to the laws of the State of Washington.
7.2.3.3 Automobile liability insurance covering all owned, non-owned,
hired and leased vehicles with a minimum-combined-single limits in the minimum
amounts required to drive under Washington State law per accident for bodily injury,
including personal injury or death, and property damage.
7.2.3.4 Professional liability insurance with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate for damages sustained by reason of or in the
course of operation under this Agreement, whether occurring by reason of acts, errors or
omissions of Contractor.
SECTION 8 – NO WAIVER
The failure of either party to this Agreement to insist upon performance of any of
the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and
conditions of this Agreement, shall not be construed as thereafter waiving any such terms and
conditions, but the same shall continue and remain in full force and effect as if no such
forbearance or waiver had occurred.
SECTION 9 – EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this Agreement may not and shall not be deemed
to affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full
force and effect as if they had been executed by both parties subsequent to the removal of the
invalid provision.
SECTION 10 – MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either
party in connection with this Agreement shall be binding only if placed in writing and signed by
an authorized representative of each party.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 34 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 6
SECTION 11 – ENTIRE AGREEMENT
This Agreement shall constitute the entire Agreement between the parties and any
prior understanding or representation of any kind preceding the date of this Agreement shall not
be binding upon either party except to the extent incorporated in this Agreement. The
undersigned represent that they each are authorized to execute this agreement respectively on
behalf of City and Consultant.
CITY
___________________________________
By Jerrilea Crawford,
Mayor, City of East Wenatchee
Dated: _____________________________
CONSULTANT
___________________________________
By: Alicia Ayars, AICP
Project Manager, Shea, Carr & Jewell, Inc
(dba SCJ Alliance)
Dated: _____________________________
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 35 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 7
Exhibit A
Scope of Work
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 36 of 85
East Wenatchee Comprehensive Plan | Climate Planning Element 9
We fully anticipate the scope of work provided in Attachment
A may need to be more inclusive of the components of this
planning effort and that the Department of Commerce’s
Climate Element Guidance books will be utilized in the
approach and final draft of the element and sub-element.
We will work with the City at the onset of this project to
determine if additional tasks may be needed to fulfill this
effort under the Department of Commerce grant funding.
Furthermore, we anticipate a high level of coordination
between the City of East Wenatchee and the City of
Wenatchee up to Deliverable #2 of this scope of work. Like
many planning processes, resiliency and climate change do
not stop at a jurisdiction’s borders. These impacts cover
large regions, like the Wenatchee Valley. Therefore, planning
components identified within this scope of work, such as
climate impacts, community assets, and climate hazards,
are likely to be common to both jurisdictions. However, we
anticipate how a jurisdiction defines its goals, policies, and
implementation strategies can vary widely due to budget
allocations, East Wenatchee’s geographic area, natural areas
within and around the city limits, and many other factors.
We understand Douglas County is also updating its Climate
Element and resiliency sub-element. For consistency between
these two planning efforts and approach to climate planning,
we anticipate holding coordination meetings and collaborative
sessions with the County at predetermined checkpoints.
The scope of work aligns with the steps and deliverables
specified in Appendix A of the RFP and Department of
Commerce Grant application. This comprehensive approach,
guided by the resilience guidance documents provided by
Commerce, offers jurisdictions a structured yet adaptable
method to examine climate science, evaluate impacts on local
sectors and assets, and contemplate policy interventions.
Utilizing the Climate Element Workbook, each corresponding
tab will facilitate each task. Any additional steps or climate
analysis may be identified later in the process, particularly in
Task 2.2.2, to determine the next steps. At this step, we will
determine whether the information to develop goals and
policies is sufficient or if additional analysis is needed to assess
community assets relative to vulnerability or risk. Further
negotiation regarding the budget may need to be adjusted to
accommodate an expanded scope of work.
Section 1 – Initialize Project
In this phase we will establish the internal city and consultant
Climate Resiliency Team, the external Climate Planning
Advisory Team (CPAT), and the engagement strategy for the
project. This phase includes coordination with neighboring
jurisdictions, as necessary, to identify members of the CPAT.
In this phase, we will explore opportunities to coordinate
with other city projects and integrate when necessary. This
scope of work assumes the City of East Wenatchee will
provide an initial list of CPAT members and may correspond
with neighboring cities or counties for additional members if
necessary.
Form a Climate Policy Advisory Team (CPAT)
Establish engagement strategy that supports
environmental justice
Section 2, Step 1 – Explore Climate Impacts
This phase focuses on identifying community assets as
they relate to the 11 priority sectors (agriculture 7 food
systems, buildings & energy, cultural resources & practices,
economic development, emergency management, zoning,
water resources, to name a few). The second area of focus
is exploring hazards and climate changes directly impacting
East Wenatchee and the Wenatchee Valley. Bringing these
two areas together we will begin to prioritize ways to address
these challenges.
Identify community assets
Explore hazards and changes in the climate
Pair assets and hazards and describe exposure
and consequences
Identify priority climate hazards
Scope of Work
Deliverable #1:
»Memo summarizing completion of the CPAT and
Engagement Strategy
Deliverable #2:
»Memo summarizing completion of exploration of
climate impacts
([OLNLP $
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 37 of 85
East Wenatchee Comprehensive Plan | Climate Planning Element 10
Section 2, Step 2 – Audit Plans and Policies
In this phase, we will audit the current Comprehensive Plan,
policies, and other related planning documents to identify
areas that address climate change currently and ways to
address climate change in the future.
Review existing plans for climate gaps and opportunities
Determine next steps – determine whether sufficient
information is collected to draft goals and policies or if
additional analysis is needed to assess community assets
relative to vulnerability and/or risk
Section 2, Step 3 – Assess Vulnerability and Risk
This phase we will assess East Wenatchee’s vulnerability and
risk when it comes to our changing climate. Determining
the degree of sensitivity an asset, system, population, or
resource will be affected by a particular hazard. The assets will
be prioritized based on whether it could sustain a negative
impact from a hazard.
Assess sensitivity
Assess adaptive capacity
Characterize vulnerability
Characterize risk
Meet with partners, stakeholders and decision makers to
decide course of action
Section 2, Step 4 – Pursue Pathways
In this phase, we will utilize all of the information gathered in
the previous phases to craft goals and policies that help East
Wenatchee build resilience to climate hazards and impacts.
We will review the cities Comprehensive Plan, Shoreline
Master Plan, Critical Areas, policies, and other planning
documents to conduct the audit.
Develop goals
Develop policies
Identify policy co-benefits
Section 2, Step 5 – Integrate Goals and Policies
The last phase of the project includes integrating the newly
crafted goals and policies into the comprehensive plan
and giving specific focus to particulate elements of the
Comprehensive Plan.
Review and finalize resilience goals and policies
Consult with climate advisory committee, planning
commission, stakeholders and decision makers
Deliverable #3:
»Memo summarizing completion of the plan and
policy audit
Deliverable #4:
»Memo summarizing completion of the vulnerability
and risk assessment
Deliverables #5:
»Memo summarizing the pathways the City will pursue
»Completed copy of the Climate Element workbook
Deliverable #6:
»Adopt the Climate Element and Resilience Sub-Element
Exhibit A
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 38 of 85
CONSULTANT SERVICE AGREEMENT – CLIMATE RESILIENCY PLANNING
SCJ ALLIANCE
Page 8
Exhibit B
Rate and Cost Breakdown
Note: The individual section and step costs may be adjusted by agreement
between the City and the Consultant provided the contract amount in Section 2 of
this Agreement is not exceeded.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 39 of 85
East Wenatchee Comprehensive Plan | Climate Planning Element 12
Proposed Budget
Billable Hours Total Costs
Section 1 – Initialize Project 58 $9,202
Section 2, Step 1 – Explore Climate Impacts 140 $20,570
Section 2, Step 2 – Audit Plans and Policies 47 $7,142
Section 2, Step 3 – Assess Vulnerability and Risk 60 $10,740
Section 2, Step 4 – Pursue Pathways 84 $15,134
Section 2, Step 5 – Integrate Goals and Policies 29 $5,202
Subtotal 418 $67,990
Cascadia 511 $74,130
Subconsultant Markup $7,413
Subconsultant Total $81,543
Reimbursable Expenses (printing, mileage, etc.)$422
Total Estimated Budget $149,955
Firm Team Member Hourly Rate
SCJ Alicia Ayars $228
Bill Grimes $244
Jair Verduzco $92
Liam Taylor $130
Mike Manning $120
Rachel Granrath $227
Cascadia Abigail Lambert $125
Megan Lee $160
Nicole Gutierrez $160
Team Billing Rates
We understand Commerce grants must be billed based on complete deliverables and must match exact funding as provided in
the grant application. The budget below reflects the split between SCJ and Cascadia’s work. However, if selected, our contract
with the City will match what is provided in the grant application for this work. We will ensure that the phases line up with
the grant deliverables and cost so that the City can be fully reimbursed. The table below indicates an expected level of work,
billable hours, and costs to execute the scope of work. Our desire to be project partners with our clients includes being open and
transparent about the project costs and setup.
Exhibit B
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 40 of 85
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-33: RH2 Task Authorization for design of the 2024 TIB
Complete Streets 3rd Street NE project, Project Number 2024-04.
Date: June 4, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an agreement between the City of East Wenatchee and RH2 Engineering for
design services associated with the City’s 2024 TIB Complete Streets project.
II. Background/History:
The City of East Wenatchee received a nomination from the Washington State
Department of Transportation for a Complete Street award from the Transportation
Improvement Board (TIB). These awards are available to agencies that have adopted
a Complete Streets Ordinance. A Complete Street is a street designed to enable safe
use and mobility for all users, such as bikes, pedestrians, persons with disabilities,
and public transit.
The projects selected for funding include:
1. Upgrade all 3 crossings on 3rd Street NE.
2. Create protected bike lanes along both sides of the street.
These projects are anticipated to be completed in 2024. The total estimated cost for
this project is $186,250, which should be covered entirely by the Complete Streets
Grant award.
III. Recommended Action:
Approve Resolution 2024-33 and authorize Mayor Crawford to sign the Task
Authorization with RH2 Engineering for the 2024 Complete Streets Project.
IV. Exhibits:
1. Resolution 2024-33
City of
06-04-2024 City Council Agenda Packet
Page 41 of 85
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$36,500 $186,250 No
06-04-2024 City Council Agenda Packet
Page 42 of 85
City of East Wenatchee, Washington
Resolution No. 2024-33
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an agreement between the City of East Wenatchee
and RH2 Engineering for design services associated with the 2024
Complete Streets 3rd Street NE project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al
711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2024-33 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
06-04-2024 City Council Agenda Packet
Page 43 of 85
City of East Wenatchee Resolution 2024-33 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: 05-30-2024
Passed by the City Council:
Effective Date:
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 6th day of June, 2024.
06-04-2024 City Council Agenda Packet
Page 44 of 85
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-34: Transportation Improvement Board Complete Streets
Grant Award
Date: June 4, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an agreement between the City of East Wenatchee and the Transportation
Improvement Board for 3rd Street Bike and Ped Improvements from N Georgia
Avenue to N Hanford Avenue.
II.Background/History:
This project was initiated in response to safety concerns expressed by the Eastmont
School District Administration regarding the lack of a safe crossing at the driveway
of Eastmont High School. Upon Evaluating the corridor of 3rd St NE between North
George Ave. and North Hanford Ave., several key issues were identified, including
insufficient pedestrian crossings and lack of dedicated bike lanes.
To address these concerns, the City of East Wenatchee applied for funding from the
Transportation Improvement Board (TIB) under the Complete Streets program.
The City received notice of award from TIB on May 17, 2024.
Successfully completing this project will position the City for future grant
opportunities to upgrade the rest of the corridor.
The current project schedule aims to have the improvements completed before the
start of the 2024-2024 school year.
This grant will cover 85% of eligible project costs, up to a maximum of $428,250.
III. Recommended Action:
Approve Resolution 2024-34 and authorize Mayor Crawford to sign the Complete
Streets Grant Agreement with the Transportation Improvement Board.
IV.Exhibits:
City of
06-04-2024 City Council Agenda Packet
Page 45 of 85
1.Resolution 2024-34
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
06-04-2024 City Council Agenda Packet
Page 46 of 85
City of East Wenatchee, Washington
Resolution No. 2024-34
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an agreement between the City of East Wenatchee
and the Transportation Improvement Board for 3rd Street Bike and Ped
Improvements from N Georgia Avenue to N Hanford Avenue.
1.Alternate format.
1.1.Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2.To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1.RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization.The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4.Severability.If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law,such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date.This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2024-34 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
06-04-2024 City Council Agenda Packet
Page 47 of 85
City of East Wenatchee Resolution 2024-34 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: 05-30-2024
Passed by the City Council: __________
Effective Date: __________
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this 6th day of June, 2024.
06-04-2024 City Council Agenda Packet
Page 48 of 85
City of East Wenatchee
C-E-161(003)-1
3rd Avenue Bike and Ped improvements
N Georgia Ave to N Hanford Ave
STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND
City of East Wenatchee
AGREEMENT
THIS GRANT AGREEMENT (hereinafter “Agreement”) for the 3rd Avenue Bike and Ped
improvements, N Georgia Ave to N Hanford Ave (hereinafter “Project”) is entered into by the
WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter “TIB”) and
City of EAST WENATCHEE, a political subdivision of the State of Washington (hereinafter
“RECIPIENT”).
1.0 PURPOSE
For the project specified above, TIB shall pay 85.0000% percent of approved eligible project
costs up to the amount of $429,250, pursuant to terms contained in the RECIPIENT’S Grant
Application, supporting documentation, chapter 47.26 RCW and/or chapter 47.04 RCW, title 479
WAC, and the terms and conditions listed below.
2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT’s Grant Application and
incorporated by reference into this Agreement. Scope and Budget will be further developed and
refined, but not substantially altered during the Design, Bid Authorization and Construction
Phases. Any material alterations to the original Project Scope or Budget as initially described in
the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to the following:
a)Project Funding Status Form
b)Bid Authorization Form with plans and engineers estimate
c)Award Updated Cost Estimate
d)Bid Tabulations
e)Contract Completion Updated Cost Estimate with final summary of quantities
f)Project Accounting History
4.0 BILLING AND PAYMENT
The local agency shall submit progress billings as project costs are incurred to enable TIB to
maintain accurate budgeting and fund management. Payment requests may be submitted as
06-04-2024 City Council Agenda Packet
Page 49 of 85
often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable
amounts are greater than $50,000. If progress billings are not submitted, large payments may
be delayed or scheduled in a payment plan.
5.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through closeout of
the grant or until terminated as provided herein, but shall not exceed April 1, 2025 unless
amended by the Parties.
6.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT’s other rights under this Agreement.
8.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT,
in writing, of the non-compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB’s notice of non-compliance, which should include either a
detailed plan to correct the non-compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and
may withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
RECIPIENT may be considered in default if TIB determines, in its sole discretion, that:
06-04-2024 City Council Agenda Packet
Page 50 of 85
a) RECIPIENT is not making reasonable progress toward correction and
compliance.
b) TIB denies the RECIPIENT’s request to amend the Project.
c) After investigation TIB confirms RECIPIENT’S non-compliance.
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TIB may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2,
TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified letter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may
be liable for damages as authorized by law including, but not limited to, repayment of
grant funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive
and are in addition to any other rights and remedies provided by law.
9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no longer available for the purpose of meeting TIB’s obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.0 USE OF TIB GRANT FUNDS
TIB grant funds come from Motor Vehicle Fuel Tax revenue and other revenue sources. Any
use of these funds for anything other than highway or roadway system improvements is
prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in
Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is
subsequently sold, proceeds from the sale must be deposited into the RECIPIENT’s motor
vehicle fund and used for a motor vehicle purpose. The obligations of this Section shall survive
termination of this Agreement.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum
payable TIB funds for the specific project. Requests must be made in writing and will be
considered by TIB and awarded at the sole discretion of TIB. All increase requests must be
made pursuant to WAC 479-05-202 and/or WAC 479-01-060 and/or WAC 479-10-575. If an
increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum
amount payable by TIB. In the event that final costs related to the specific project are less than
the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that
06-04-2024 City Council Agenda Packet
Page 51 of 85
maintains the intended ratio between TIB funds and total project costs, as described in Section
1.0 of this Agreement.
12.0 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
13.0 INDEMNIFICATION AND HOLD HARMLESS
The PARTIES agree to the following:
Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its
officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in
any way resulting from, that PARTY’s own negligent acts or omissions which may arise in
connection with its performance under this Agreement. No PARTY will be required to
indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the other PARTY. Where such claims,
suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of a PARTY’s own negligence.
Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim,
demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For
this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the
other PARTY only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions
of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney’s fees
and costs incurred from the other PARTY. The obligations of this Section shall survive
termination of this Agreement.
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this AGREEMENT.
b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non-binding mediation facilitated by a mutually agreed upon
mediator. The PARTIES shall share equally in the cost of the mediator.
d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute
in order to avoid delays or additional incurred cost to the Project.
e) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
06-04-2024 City Council Agenda Packet
Page 52 of 85
15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT’S Grant Application, the provisions of chapter
47.26 Revised Code of Washington and/or 47.04 Revised Code of Washington, the provisions
of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement
between the PARTIES and supersedes all previous written or oral agreements between the
PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shall be subject at all
reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement. The obligations of this Section shall survive termination of this Agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Approved as to Form
Attorney General
By:
Signature on file
Guy Bowman
Assistant Attorney General
Lead Agency Transportation Improvement Board
Chief Executive Officer Date Executive Director Date
Print Name Print Name
06-04-2024 City Council Agenda Packet
Page 53 of 85
TIB Members
Chair
Councilmember Sam Low
Snohomish County
Vice Chair
Mayor Hilda González
City of Granger
Amy Asher
Mason Transit Authority
Aaron Butters
HW Lochner Inc.
Susan Carter
Hopelink
Kent Cash
Port of Vancouver
Barbara Chamberlain
WSDOT
Elizabeth Chamberlain
City of Walla Walla
Dongho Chang
WSDOT
Scott Chesney
Spokane County
Vicky Clarke
Cascade Bicycle Club and Washington Bikes
Andrew Denham
Town of Twisp
Commissioner Al French
Spokane County
Commissioner Scott Hutsell
Lincoln County
Councilmember Jon Pascal
City of Kirkland
Les Reardanz
Whatcom Transportation Authority
Mayor Kim Roscoe
City of Fife
Maria Thomas
Office of Financial Management
John Vicente
City of Kenmore
Jennifer Walker
Thurston County
Jane Wall
County Road Administration Board
Ashley Probart
Executive Director
P.O. Box 40901
Olympia, WA 98504-0901
Phone: 360-586-1140
www.tib.wa.gov
Washington State
Transportation Improvement Board
Investing in your local community
May 17, 2024
The Honorable Jerrilea Crawford, Mayor
City of East Wenatchee
271 Ninth Street NE
East Wenatchee, WA 98802
Dear Mayor Jerrilea Crawford:
Congratulations! The Transportation Improvement Board (TIB) is pleased to
announce the selection of your early opportunity Complete Streets project, 3rd
Avenue Bike and Ped improvements, N Georgia Ave to N Hanford Ave, TIB
project number C-E-161(003)-1.
TIB is awarding 85.0000% of approved eligible project costs with a maximum
grant of $429,250.
This project is supported with funding from Washington’s Climate Commitment
Act (CCA). The CCA supports Washington’s climate action efforts by putting
cap-and-invest dollars to work reducing climate pollution, creating jobs, and
improving public health. Information about the CCA is available at
www.climate.wa.gov.
Before any reimbursable work is permitted on this project, you must email a
signed copy of the below documents and receive approval from TIB:
•Project Funding Status Form (verify the information is correct)
•Grant Agreement
All early opportunity Complete Streets projects must be constructed by
December 31, 2024, and closeout paperwork must be completed by April 1,
2025.
If you have any questions or concerns about the above requirements, please
contact your region engineer, Andrew Beagle, at AndrewB@tib.wa.gov.
Sincerely,
Ashley Probart
Executive Director
06-04-2024 City Council Agenda Packet
Page 54 of 85
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-35, US Department of Transportation agreement for the
Douglas County Regional Multimodal Safety Action Plan
Date: June 4, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an Agreement with the US Department of Transportation for the Douglas
County Regional Multimodal Safety Action Plan.
II. Background/History:
As a part of the one trillion-dollar transportation package that President Biden
signed into law in 2021, money was allocated to the Safe Streets for All grant
program. This program awards a billion dollars per year from 2022-2026 to funding
planning, demonstration, and implementation projects that will help communities
work towards the goal eliminating all serious injury and fatality accidents.
In 2023, FHWA earmarked $577,000,000 for planning grants. City and County staff
submitted a Grant application for $500,000 to create a Safe Streets for All Action
Plan. This plan would make the City and County eligible for a share of the remaining
2 billion dollars available in 2025-2026 through the Safe Streets for All program and
serve as a very compelling support to projects on future grant applications.
This Action Plan will evaluate the safety needs of all roads operated by the City and
County, and prioritize projects by budget needs, and into short-, medium-, and long-
term goals. In addition to the Action Plan, the City and County will be able to use this
funding to update their safety plans, and the transportation chapters of their ADA
Transition plans. This plan will likely serve as a steppingstone for other City
planning efforts, such as working towards a pedestrian plan.
Earlier this Winter, staff were notified that USDOT had selected the City’s
application for funding. Once the Grant Agreement is finalized City and County staff
will select a consultant to begin work on a joint action plan. The project includes a
20% match, which the City and County will be able to mostly cover with existing staff
costs.
City of
06-04-2024 City Council Agenda Packet
Page 55 of 85
III. Recommended Action:
Approve Resolution 2024-35 authorizing the Mayor to execute an Agreement with
the US Department of Transportation for the Douglas County Regional Multimodal
Safety Action Plan.
IV. Exhibits:
A. Resolution 2024-35
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
06-04-2024 City Council Agenda Packet
Page 56 of 85
City of East Wenatchee Resolution 2024-35 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-35
A Resolution of the City of East Wenatchee, Washington authorizing Mayor Crawford to execute an agreement with the US Department of Transportation for the Douglas County Regional Multimodal Safety Action Plan.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute the agreement set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this
Resolution.
5.Effective date. This Resolution becomes effective immediately.
06-04-2024 City Council Agenda Packet
Page 57 of 85
City of East Wenatchee Resolution 2024-35 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular
meeting thereof on this 4th day of June, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: 05-30-2024
Passed by the City Council: __________
Effective Date: __________
06-04-2024 City Council Agenda Packet
Page 58 of 85
1 of 14
1.Federal Award No.
693JJ32440341
2.Effective Date
See No. 16 Below
3.Assistance Listings
No.
20.939
4.Award To
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
Unique Entity Id.: NC8LD6NKQZL5
TIN No.: 91-6009051
5.Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6.Period of Performance
Effective Date of Award –
24 Months from effective
date of award
7.Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$400,000
$100,000
$0
$0
$500,000
8.Type of Agreement
Grant
9.Authority
Section 24112 of the Infrastructure Investment and
Jobs Act (Pub. L. 117–58, November 15, 2021; also
referred to as the “Bipartisan Infrastructure Law” or
“BIL”)
10.Procurement Request No.
HSA240573PR
11.Federal Funds Obligated
$400,000
12.Submit Payment Requests To
See Article 5.
14.Description of the Project
13.Accounting and Appropriations Data
15X0174E50.0000.055SR30500.5592000000.41010
.610066
This project will develop an Action Plan for East Wenatchee and Douglas County. An addition, this project will
complete the transportation chapter of each agencies ADA Transition Plans and update the Local/County Road Safety
Plans.
RECIPIENT
15.Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Jerrilea Crawford
Title: Mayor, City of East Wenatchee
FEDERAL HIGHWAY ADMINISTRATION
16.Signature of Agreement Officer
______________________________________
Signature Date
Name: Okpemitoritse U. Onuwaje
Title: Agreement Officer
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 59 of 85
2 of 14
U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal
Highway Administration (the “FHWA”) and the City of East Wenatchee (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”)
Grant for the Douglas County Regional Multimodal Safety Action Plan.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a)In this agreement, “General Terms and Conditions” means the content of the document titled
“General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”)
Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements
under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms
and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient
also states that it is required to comply with all applicable Federal laws and regulations including, but
not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et
seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27).
(c)The Recipient acknowledges that the General Terms and Conditions impose obligations on the
Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result
in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring
the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the
Federal-government-wide integrity and performance system.
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 60 of 85
3 of 14
ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Douglas County Regional Multimodal Safety Action Plan.
Application Date: 7/6/2023
2.2 Award Amount.
SS4A Grant Amount: $400,000
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The project will be completed in one phase as follows:
Base Phase: Pre-NEPA: All work will be completed in one phase. The City and County will form a
joint implementation group to oversee the selection of a consultant for development of the plan. In
addition to development of the Action Plan, this Grant will also contribute to completing/updating the
County/City Local Road Safety Plans, and completing the transportation chapters of the City and
County ADA Transition Plans.
3.2 Project’s Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned NEPA Completion Date: 10/1/2024
Planned Draft Plan Completion Date: 10/1/2025
Planned Final Plan Completion Date: 4/1/2025
Planned Final Plan Adoption Date: 6/1/2026
Planned SS4A Final Report Date: 6/30/2026
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 61 of 85
4 of 14
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $400,000
Other Federal Funds: $0.00
State Funds: $0.00
Local Funds: $100,000
In-Kind Match: $0.00
Other Funds: $0.00
Total Eligible Project Cost: $500,000
(b)Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s
approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify
FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost
provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s
indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient Contact(s).
Garren Melton
Public Works Manager
City of East Wenatchee
271 9th Street NE,
East Wenatchee, WA 98802
(509)423-5212
gmelton@eastwenatcheewa.gov
4.2 Recipient Key Personnel.
Name Title or Position
Garren Melton Public Works Manager
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 62 of 85
5 of 14
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
SS4A.FHWA@dot.gov
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
HCFASS4A@dot.gov
and
Division Administrator – Washington
Agreement Officer’s Representative (AOR)
711 Capitol Way S. Suite 501
Olympia, WA 98501
(360)753-9480
hdawa@dot.gov
and
Joel Barnett
Washington Division Office Lead Point of Contact
Safety/Design Engineer
711 Capitol Way S. Suite 501
Olympia, WA 98501
(360) 534-9323
Joel.Barnett@dot.gov
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 63 of 85
6 of 14
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants
Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient
(who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by
the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317
through 200.327. Note: This clause is only applicable to grants that do not include construction.
In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved
award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or
contracting out of any work under this award above the Simplified Acquisition Threshold. This
provision does not apply to the acquisition of supplies, material, equipment, or general support services.
Approval will be issued through written notification from the AO or a formal amendment to the
Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This
list does not include supplies, material, equipment, or general support services which are exempt from
the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a)The Recipient may request reimbursement of costs incurred within the budget period of this
agreement if those costs do not exceed the amount of funds obligated and are allowable under the
applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request
reimbursement more frequently than monthly.
(b)The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the
payment office. When requesting reimbursement of costs incurred or credit for cost share incurred,
the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for
Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for
Construction Programs) to clearly document all costs incurred.
(c)The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred,
including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify
the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient
detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may
withhold processing that request until the Recipient provides sufficient detail.
(d)The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that
progress on this agreement is sufficient to substantiate payment.
(e)In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by
EFT would impose a hardship on the Recipient because of their inability to manage an account at a
financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit
their requests for disbursement, the FHWA may waive the requirement that the Recipient use the
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 64 of 85
7 of 14
DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact
for instructions on and requirements related to pursuing a waiver.
(f)The requirements set forth in these terms and conditions supersede previous financial invoicing
requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT
obligates the funds, which is the budget period end date in section 10.3 of the Terms and
Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws,
including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and
Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal
transportation funding will also be required to comply fully with regulations and guidance for the
ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and
all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance
with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will
be made publicly available and agrees that it will publish the final Action Plan on a publicly
available website.
6.5 There are no other special grant requirements.
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 65 of 85
8 of 14
ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City limits of East Wenatchee, Unincorporated Douglas County
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Equity Percent of Funds to Underserved
Communities: Funding amount (of total
project amount) benefitting underserved
communities, as defined by USDOT
Within 120 days
after the end of the
period of
performance
Costs Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 66 of 85
9 of 14
ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope,
schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any
differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See
Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in
Section 3.3 of the table.
Scope: No changes, intentionally left blank.
Schedule: No changes, intentionally left blank
Budget: No changes, intentionally left blank
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs N/A N/A N/A N/A
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 67 of 85
10 of 14
ATTACHMENT C
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1.Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Recipient states that rows marked with “X” in the following table align with the application:
A racial equity impact analysis has been completed for the Project. (Identify a
report on that analysis or, if no report was produced, describe the analysis and
its results in the supporting narrative below.)
The Recipient or a project partner has adopted an equity and inclusion
program/plan or has otherwise instituted equity-focused policies related to
project procurement, material sourcing, construction, inspection, hiring, or
other activities designed to ensure racial equity in the overall delivery and
implementation of the Project. (Identify the relevant programs, plans, or
policies in the supporting narrative below.)
The Project includes physical-barrier-mitigating land bridges, caps, lids, linear
parks, and multimodal mobility investments that either redress past barriers to
opportunity or that proactively create new connections and opportunities for
underserved communities that are underserved by transportation. (Identify the
relevant investments in the supporting narrative below.)
The Project includes new or improved walking, biking, and rolling access for
individuals with disabilities, especially access that reverses the disproportional
impacts of crashes on people of color and mitigates neighborhood bifurcation.
(Identify the new or improved access in the supporting narrative below.)
The Project includes new or improved freight access to underserved
communities to increase access to goods and job opportunities for those
underserved communities. (Identify the new or improved access in the
supporting narrative below.)
The Recipient has taken other actions related to the Project to improve racial
equity and reduce barriers to opportunity, as described in the supporting
narrative below.
X The Recipient has not yet taken actions related to the Project to improve racial
equity and reduce barriers to opportunity but intends to take relevant actions
described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improve racial
equity and reduce barriers to opportunity and will not take those actions under
this award.
2.Supporting Narrative.
The City and County intend for outreach to historically underserved communities to be a focal point of
the development of the Action Plan. This is highlighted by the specific attention being dedicated to
engaging these communities, and to finalize Transportation Chapters of the ADA Transition plans
prior to completing a final project list. One of the goals of this Action Plan is to generate a project list
that weighs the needs of these communities when establishing project priorities.
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 68 of 85
11 of 14
ATTACHMENT D
CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS
1. Consideration of Climate Change and Environmental Justice Impacts.
The Recipient states that rows marked with “X” in the following table align with the application:
The Project directly supports a Local/Regional/State Climate Action Plan that
results in lower greenhouse gas emissions. (Identify the plan in the supporting
narrative below.)
The Project directly supports a Local/Regional/State Equitable Development
Plan that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study
that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below.)
The Recipient or a project partner used environmental justice tools, such as the
EJScreen, to minimize adverse impacts of the Project on environmental justice
communities. (Identify the tool(s) in the supporting narrative below.)
The Project supports a modal shift in freight or passenger movement to reduce
emissions or reduce induced travel demand. (Describe that shift in the
supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion,
induced travel demand, and greenhouse gas emissions. (Describe those
strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero-emission vehicle
infrastructure, or both. (Describe the incorporated infrastructure in the
supporting narrative below.)
The Project supports the installation of electric vehicle charging stations.
(Describe that support in the supporting narrative below.)
The Project promotes energy efficiency. (Describe how in the supporting
narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the
supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the
supporting narrative below.)
The Project avoids adverse environmental impacts to air or water quality,
wetlands, and endangered species, such as through reduction in Clean Air Act
criteria pollutants and greenhouse gases, improved stormwater management, or
improved habitat connectivity. (Describe how in the supporting narrative
below.)
The Project repairs existing dilapidated or idle infrastructure that is currently
causing environmental harm. (Describe that infrastructure in the supporting
narrative below.)
The Project supports or incorporates the construction of energy- and location-
efficient buildings. (Describe how in the supporting narrative below.)
The Project includes recycling of materials, use of materials known to reduce
or reverse carbon emissions, or both. (Describe the materials in the supporting
narrative below.)
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 69 of 85
12 of 14
The Recipient has taken other actions to consider climate change and
environmental justice impacts of the Project, as described in the supporting
narrative below.
X The Recipient has not yet taken actions to consider climate change and
environmental justice impacts of the Project but will take relevant actions
described in the supporting narrative below.
The Recipient has not taken actions to consider climate change and
environmental justice impacts of the Project and will not take those actions
under this award.
2.Supporting Narrative.
This is a non-project action. We will evaluate impacts as individual projects are awarded.
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 70 of 85
13 of 14
ATTACHMENT E
LABOR AND WORKFORCE
1.Efforts to Support Good-Paying Jobs and Strong Labor Standards
The Recipient states that rows marked with “X” in the following table align with the application:
The Recipient demonstrate, to the full extent possible consistent with the law, an
effort to create good-paying jobs with the free and fair choice to join a union and
incorporation of high labor standards. (Identify the relevant agreements and
describe the scope of activities they cover in the supporting narrative below.)
The Recipient or a project partner has adopted the use of local and economic
hiring preferences in the overall delivery and implementation of the Project.
(Describe the relevant provisions in the supporting narrative below.)
The Recipient or a project partner has adopted the use of registered
apprenticeships in the overall delivery and implementation of the Project.
(Describe the use of registered apprenticeship in the supporting narrative
below.)
The Recipient or a project partner will provide training and placement
programs for underrepresented workers in the overall delivery and
implementation of the Project. (Describe the training programs in the
supporting narrative below.)
The Recipient or a project partner will support free and fair choice to join a
union in the overall delivery and implementation of the Project by investing in
workforce development services offered by labor-management training
partnerships or setting expectations for contractors to develop labor-management
training programs. (Describe the workforce development services offered by
labor-management training partnerships in the supporting narrative below.)
The Recipient or a project partner will provide supportive services and cash
assistance to address systemic barriers to employment to be able to participate
and thrive in training and employment, including childcare, emergency cash
assistance for items such as tools, work clothing, application fees and other
costs of apprenticeship or required pre-employment training, transportation and
travel to training and work sites, and services aimed at helping to retain
underrepresented groups like mentoring, support groups, and peer networking.
(Describe the supportive services and/or cash assistance provided to trainees
and employees in the supporting narrative below.)
The Recipient or a project partner has documented agreements or ordinances in
place to hire from certain workforce programs that serve underrepresented
groups. (Identify the relevant agreements and describe the scope of activities
they cover in the supporting narrative below.)
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 71 of 85
14 of 14
The Recipient or a project partner participates in a State/Regional/Local
comprehensive plan to promote equal opportunity, including removing barriers
to hire and preventing harassment on work sites, and that plan demonstrates
action to create an inclusive environment with a commitment to equal
opportunity, including:
a.affirmative efforts to remove barriers to equal employment
opportunity above and beyond complying with Federal law;
b.proactive partnerships with the U.S. Department of Labor’s Office
of Federal Contract Compliance Programs to promote compliance
with EO 11246 Equal Employment Opportunity requirements and
meet the requirements as outlined in the Notice of Funding
Opportunity to make good faith efforts to meet the goals of 6.9
percent of construction project hours being performed by women
and goals that vary based on geography for construction work hours
and for work being performed by people of color;
c.no discriminatory use of criminal background screens and
affirmative steps to recruit and include those with former justice
involvement, in accordance with the Fair Chance Act and equal
opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex,
sexual orientation, gender identity, and national origin;
e.training on anti-harassment and third-party reporting procedures
covering employees and contractors; and
f. maintaining robust anti-retaliation measures covering employees
and contractors.
(Describe the equal opportunity plan in the supporting narrative below.)
The Recipient has taken other actions related to the Project to create good-
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards. (Describe those actions in the supporting narrative below.)
X
The Recipient has not yet taken actions related to the Project to create good-
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards but, before beginning construction of the project, will take
relevant actions described in the supporting narrative below.
The Recipient has not taken actions related to the Project to improving good-
paying jobs and strong labor standards and will not take those actions under
this award.
2.Supporting Narrative.
This is a non-project action. We will however evaluate impacts as individual projects are awarded. Once
funded, in hiring for contract work the following applies:
Douglas County, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to
2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 72 of 85
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From: Garren Melton, Public Works Manager
Subject: Resolution 2024-36 Interlocal Agreement between City of East
Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Projects on Parkroy Place.
Date: June 4, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute
an Interlocal Agreement between the City of East Wenatchee and the East Wenatchee
Water District for Utility Work and Pavement Overlay Projects on Parkroy Place.
II.Background/History:
The City of East Wenatchee’s Transportation Benefit District overlays several roads per year
within the City. In recent years the City has been working with the local utilities to complete
overlays on roads that also need major utility repairs, offering cost savings to both the
utility and the City. This year Council approved the selection of one road to be completed in
collaboration with the East Wenatchee Water District (District): Parkroy Place in Resolution
2024-11.
III.Recommended Action:
Approve Resolution 2024-36 authorizing the Mayor to enter into an Interlocal Agreement
with the East Wenatchee Water District authorizing the District for Utility Work and
Pavement Overlay Projects on Parkroy Place.
IV.Exhibits:
A.Transportation Benefit District Project List
B.Resolution 2024-36 with Exhibit A
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$115,775 $124,800 No
City of
06-04-2024 City Council Agenda Packet
Page 73 of 85
Transportation Benefit District
Project List and Schedule
Construction Annual
Year Project Name From To Year Cost Program Cost
2024 Pavement Ratings NA NA 15,000$ 15,000$
2024 Safe Streets for All NA NA 60,000$ 60,000$
2024 Parkroy Place S Iowa Ave S Jarvis Ave 124,800$ 124,800$
2024 N Kentucky Ave Loan Grant Rd 10th St NE 5,000$ 5,000$ 204,800$
2025 Pavement Ratings NA NA 15,000$ 15,000$
2025 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 87,360$
2025 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$
2025 5th St NE N Baker Ave N Kentucky Ave 500,000$ 520,000$
2025 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 1,010,360$
2026 Pavement Ratings NA NA 15,000$ 15,000$
2026 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 243,360$
2026 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 65,978$
2026 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 504,338$
2027 Pavement Ratings NA NA 15,000$ 15,000$
2027 N Colorado Ave 3rd St NE Colby Ct 240,000$ 269,967$
2027 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 464,967$
2028 Pavement Ratings NA NA 15,000$ 15,000$
2028 N Ashland Ave 13th St NE 15th St NE 75,000$ 87,739$
2028 14th St NE Arbor Terrace N Baker Ave 165,000$ 193,027$
2028 N Aurora Ave 14th St NE 15th St NE 78,000$ 91,249$
2028 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 567,015$
2029 Pavement Ratings NA NA 15,000$ 15,000$
2029 Citywide Overlay Projects Varies Varies 420,000$ 510,994$ 525,994$
2024 Cost
Estimate
EXHIBIT A 06-04-2024 City Council Agenda Packet
Page 74 of 85
City of East Wenatchee Resolution 2024-36 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-36
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an Interlocal Agreement between the City of East
Wenatchee and the East Wenatchee Water District For Utility Work and Pavement Overlay Projects on Parkroy Place.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute
an Interlocal Agreement that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
EXHIBIT B
06-04-2024 City Council Agenda Packet
Page 75 of 85
City of East Wenatchee Resolution 2024-36 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular
meeting thereof on this 4th day of June 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
06-04-2024 City Council Agenda Packet
Page 76 of 85
Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Project Page 1 of 5
Filed for and Return to:
Laura Leon, City Clerk
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18 and RCW
65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of any warranty contained in
the document itself.
Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and
the East Wenatchee Water District for Utility Work and Pavement Overlay
Projects on Parkroy Place.
Grantor(s): City of East Wenatchee and East Wenatchee Water District
Grantee(s): City of East Wenatchee and East Wenatchee Water District
Reference Number(s) of Document Related, Assigned or Released: Not applicable
Abbreviated Legal Description Not applicable
Complete or Additional Legal Description on page of Document – Not applicable
Assessor’s Parcel Number: Not applicable
Filed with the Auditor pursuant to RCW 39.34.040
Interlocal Cooperation Agreement Between the City of East Wenatchee and the East Wenatchee Water District for Utility Work and Pavement Overlay Projects on Parkroy Place
This Interlocal Cooperation Agreement ("Agreement") is hereby entered into by and between City of East Wenatchee ("City") and the East Wenatchee Water District ("District") sometimes collectively referred to as the "Parties”.
WHEREAS, the District desires to replace a portion of the water main within the Project and relocate meter boxes before final paving is installed;
WHEREAS, the City desires to complete an overlay of roadways withing the project area;
WHEREAS, the City and the District desire to cooperate in the replacement of utilities prior to and during the construction of the Project;
NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as follows:
1.Purpose. The purpose of this Agreement is to provide for the replacement of thewater main and meter relocations within the Project limit before the roadimprovement overlay occurs.
2.Scope of Work. The scope of work associated with the City’s Project is set out inExhibits A which is attached hereto and incorporated herein by this reference.The District has selected a contractor through the competitive bidding process.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 77 of 85
Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Project Page 2 of 5
3.City's Obligations. The City shall:
3.1. Provide the District with the conceptual engineering design on plan andprofile sheets provided by the City's consultant; and any special provisions for the overlay Project.
3.2. Assume all liability associated with City provided information for the design and specifications for the overlay Project being included within the Project limit as described in Exhibits A.
3.3. As provided for in paragraph 8 of this Agreement, reimburse the District for all costs associated with the construction of the overlay Project.
3.4. Be responsible for its engineers coordinating with the District and its consultant on all aspects of design and contract document preparation.
4.District's Obligations. The District shall:
4.1. Incorporate the engineering design and specifications of the City's roadwayconstruction plans for the Project in the water main replacement project, as described in Exhibits A.
4.2. Administer the construction contract, including:
4.2.1. Scheduling the construction work;
4.2.2. Disbursement of payments to the roadway contractor; and
4.2.3. Administration of change orders.
4.3. Provide field engineering, including survey control and construction staking.
4.4. Provide all construction inspection, including contractor supervision and field laboratory services.
4.5. Be responsible for the administration, management, and budget for this Project.
5.Reservation of Right to Inspect. The District agrees that the City reserves theright to inspect and approve all work done on the Project prior to the City beingobligated to pay the District its costs for such work.
6.Change Orders. No change orders for the City’s portion of the Project shall beapproved by the District without prior written authorization from the City.
7.Duration and Termination. This Agreement shall become effective upon thesigning of the Agreement by both Parties and recording with the Douglas CountyAuditor. This Agreement will terminate upon the completion of the Project, and
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 78 of 85
Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Project Page 3 of 5
the final payment for the street overlay portion of the Project is received by the District from the City.
8.Cost. The costs associated with City’s Project is set out in the lowest responsiblebid for the items in Exhibit A. The City shall reimburse the District an amountequal to the Total Cost, subject to the terms of this Agreement, as adjusted forchange orders as set forth herein. The estimated Total Cost is $115,775. TheCity shall make periodic progress payments to the District. Each progresspayment, subject to the terms of this Agreement, and the final payment are duewithin 30 days of the date the payment request is mailed by the District to theCity. The City must receive the payment requests by the 10th day of each monthin order to meet the 30-day requirement.
9.Records. The District shall keep and maintain accurate and complete costrecords pertaining to the Project and this Agreement. The City shall have fullaccess and the right to examine any such records during the term of thisAgreement. All records, books, documents and other materials maintained,prepared, or issued by the District in the implementation of this Agreementshall be the property of the District, which shall have the responsibility of theretention and release of those materials.
10. Indemnity. The District shall indemnify, defend and hold harmless the City, itsofficers, agents and employees, from and against any and all claims, losses orliability, or any portion thereof, arising from injury or death to persons ordamage to property occasioned by any negligent act, omission or failure of theDistrict, its officers, agents, and employees, in connection with the workdescribed in this agreement, or arising out of the District's non-observance ornon-performance of any law, ordinance, or regulation applicable to the domesticwater line portion of the Project.
11. Severability. In the event that any provision of this Agreement shall bedetermined to be unenforceable or otherwise invalid for any reason, suchprovision shall be enforced and validated to the extent permitted by law. Allother provisions of this Agreement are severable, and the unenforceability orinvalidity of any single provision hereof shall not affect the remainingprovisions.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 79 of 85
Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Project Page 4 of 5
12. Disputes. If a dispute arises under this Agreement, authorized representativesof each party shall meet and negotiate in good faith to attempt to resolve thedispute. A dispute arising out of this Agreement that is not resolved by good-faith negotiation shall be resolved by private arbitration. As part of thearbitration award, the substantially prevailing party shall be entitled, inaddition to other relief, to such reasonable attorneys' fees and costs asdetermined by the arbitrator.
13. Construction. This Agreement contains the entire agreement between theParties with respect to the subject matter hereof and supersedes all prioragreements or understandings among the Parties with respect thereto. ThisAgreement may be amended only by an agreement in writing signed by theParties.
14. Mutual Negotiation and Construction. This Agreement and each of the termsand provisions hereof are deemed to have been explicitly negotiated between,and; mutually drafted by, the Parties, and the language in all parts of thisAgreement shall, in all cases, be construed according to its fair meaning and notstrictly for or against either Party.
15. Governing Law; Venue. This Agreement is governed by the laws of the state ofWashington, without regard to its conflict of law provisions.
EXHIBIT A
06-04-2024 City Council Agenda Packet
Page 80 of 85
Interlocal Cooperation Agreement City of East Wenatchee and East Wenatchee Water District for Utility Work and
Pavement Overlay Project Page 5 of 5
CITY OF EAST WENATCHEE, WASHINGTON
By Jerrilea Crawford, Mayor
ATTEST:
Anna Laura Leon, City Clerk
APPROVED AS TO FORM:
Robert R. Siderius, City Attorney
EAST WENATCHEE WATER DISTRICT
Vince Johnston, Manager
EXHIBIT A
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the 4th day of June 2024.
06-04-2024 City Council Agenda Packet
Page 81 of 85
06-04-2024 City Council Agenda Packet
Page 82 of 85
06-04-2024 City Council Agenda Packet
Page 83 of 85
06-04-2024 City Council Agenda Packet
Page 84 of 85
East Wenatchee Water District Bid Tabulation - bid opening 2:00 pm, Thursday April 24, 2024
2024 Steel Main Replacements
Schedule A
Item Description Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
A1 Mobilization 1 LS 114,660.00$ $114,660.00 $52,700.00 $52,700.00 $38,000.00 $38,000.00 $140,000.00 $140,000.00 $76,000.00 $76,000.00 $77,000.00 $77,000.00 $76,740.00 $76,740
A2 Record Drawings 1 LS 2,000.00$ $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000
A3 Force Account 50000 FA 1.00$ $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000.00 $1.00 $50,000
A4 Project Temporary Traffic Control 1 LS 30,000.00$ $30,000.00 $5,000.00 $5,000.00 $9,000.00 $9,000.00 $113,009.00 $113,009.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $39,401.80 $39,402
A5 Reset Existing Monument 4 EA 2,000.00$ $8,000.00 $1,000.00 $4,000.00 $4,725.00 $18,900.00 $425.00 $1,700.00 $3,500.00 $14,000.00 $1,650.00 $6,600.00 $2,260.00 $9,040
A6 Roadway Excavation Incl. Haul 1 LS 20,000.00$ $20,000.00 $80,000.00 $80,000.00 $23,000.00 $23,000.00 $27,000.00 $27,000.00 $40,000.00 $40,000.00 $28,000.00 $28,000.00 $39,600.00 $39,600
A7 Crushed Surfacing Base Course 1660 Ton 45.00$ $74,700.00 $33.50 $55,610.00 $22.00 $36,520.00 $32.00 $53,120.00 $50.00 $83,000.00 $35.00 $58,100.00 $34.50 $57,270
A8 Planing Bituminous Pavement 320 SY 5.00$ $1,600.00 $20.00 $6,400.00 $3.75 $1,200.00 $28.00 $8,960.00 $16.00 $5,120.00 $20.00 $6,400.00 $17.55 $5,616
A9 Commercial HMA CL 3/8-inch for Trench Patching and Meter Vault Aprons980 Ton 180.00$ $176,400.00 $165.00 $161,700.00 $235.00 $230,300.00 $157.00 $153,860.00 $150.00 $147,000.00 $156.00 $152,880.00 $172.60 $169,148
A10 HMA CL 3/8-inch PG 64H-28 for Overlay 210 Ton 150.00$ $31,500.00 $140.00 $29,400.00 $144.00 $30,240.00 $155.00 $32,550.00 $139.00 $29,190.00 $144.00 $30,240.00 $144.40 $30,324
A11 Pothole 113 EA 600.00$ $67,800.00 $175.00 $19,775.00 $420.00 $47,460.00 $426.00 $48,138.00 $1,000.00 $113,000.00 $750.00 $84,750.00 $554.20 $62,625
A12 Repair Existing Side Sewer 4 EA 1,000.00$ $4,000.00 $550.00 $2,200.00 $1,550.00 $6,200.00 $650.00 $2,600.00 $750.00 $3,000.00 $2,000.00 $8,000.00 $1,100.00 $4,400
A13 Repair Existing Irrigation Pipe 4 EA 1,000.00$ $4,000.00 $550.00 $2,200.00 $1,550.00 $6,200.00 $450.00 $1,800.00 $500.00 $2,000.00 $1,250.00 $5,000.00 $860.00 $3,440
A14 Sawcutting 15900 LF 2.00$ $31,800.00 $1.00 $15,900.00 $3.25 $51,675.00 $5.00 $79,500.00 $1.50 $23,850.00 $2.00 $31,800.00 $2.55 $40,545
A15 CDF Pipe Encasement 2 EA 200.00$ $400.00 $1,600.00 $3,200.00 $2,000.00 $4,000.00 $2,600.00 $5,200.00 $2,500.00 $5,000.00 $1,000.00 $2,000.00 $1,940.00 $3,880
A16 Casing Sleeve, 14 inch Diam 300 LF 120.00$ $36,000.00 $115.00 $34,500.00 $135.00 $40,500.00 $95.00 $28,500.00 $175.00 $52,500.00 $175.00 $52,500.00 $139.00 $41,700
A17 DI Pipe for Water Main, 4-In. Diam.35 LF 70.00$ $2,450.00 $120.00 $4,200.00 $96.00 $3,360.00 $135.00 $4,725.00 $130.00 $4,550.00 $120.00 $4,200.00 $120.20 $4,207
A18 DI Pipe for Water Main, 6-In. Diam.110 LF 85.00$ $9,350.00 $90.00 $9,900.00 $91.00 $10,010.00 $93.00 $10,230.00 $55.00 $6,050.00 $120.00 $13,200.00 $89.80 $9,878
A19 DI Pipe for Water Main, 8-In. Diam.3913 LF 100.00$ $391,300.00 $92.50 $361,952.50 $97.00 $379,561.00 $85.00 $332,605.00 $107.00 $418,691.00 $120.00 $469,560.00 $100.30 $392,474
A20 Shoring or Extra Trench Excavation 1 LS 5,000.00$ $5,000.00 $1.00 $1.00 $1,150.00 $1,150.00 $4,650.00 $4,650.00 $1,000.00 $1,000.00 $3,200.00 $3,200.00 $2,000.20 $2,000
A21 Bank Run Gravel for Trench Backfill 380 Ton 30.00$ $11,400.00 $16.00 $6,080.00 $27.50 $10,450.00 $26.00 $9,880.00 $12.00 $4,560.00 $16.00 $6,080.00 $19.50 $7,410
A22 Abandonment / Removal of Terminated Water Facilities 1 LS 15,000.00$ $15,000.00 $5,000.00 $5,000.00 $16,000.00 $16,000.00 $16,575.00 $16,575.00 $17,000.00 $17,000.00 $10,000.00 $10,000.00 $12,915.00 $12,915
A23 Connection to Existing at N. Kentucky & 3rd St NE 1 LS 6,000.00$ $6,000.00 $4,800.00 $4,800.00 $4,200.00 $4,200.00 $3,750.00 $3,750.00 $5,000.00 $5,000.00 $6,300.00 $6,300.00 $4,810.00 $4,810
A24 Connection to Existing at 3rd St NE 1 LS 6,000.00$ $6,000.00 $4,700.00 $4,700.00 $5,000.00 $5,000.00 $3,750.00 $3,750.00 $5,000.00 $5,000.00 $6,300.00 $6,300.00 $4,950.00 $4,950
A25 Connection to Existing at Gary St NE & Ladd Ct 1 LS 6,000.00$ $6,000.00 $3,900.00 $3,900.00 $3,900.00 $3,900.00 $4,100.00 $4,100.00 $5,000.00 $5,000.00 $6,300.00 $6,300.00 $4,640.00 $4,640
A26 Connection to Existing at Gary St NE & N Lander Pl 1 LS 6,000.00$ $6,000.00 $3,900.00 $3,900.00 $3,700.00 $3,700.00 $4,100.00 $4,100.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $4,540.00 $4,540
A27 Connection to Existing at Gary St NE & Larch Ave 1 LS 6,000.00$ $6,000.00 $6,500.00 $6,500.00 $6,500.00 $6,500.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 $8,700.00 $8,700.00 $6,440.00 $6,440
A28 Connection to Existing at N Larch Ave & 3rd St NE 1 LS 6,000.00$ $6,000.00 $14,500.00 $14,500.00 $6,500.00 $6,500.00 $12,000.00 $12,000.00 $7,000.00 $7,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000
A29 Connection to Existing at Rolfs Court 1 LS 6,000.00$ $6,000.00 $4,750.00 $4,750.00 $4,200.00 $4,200.00 $3,750.00 $3,750.00 $5,000.00 $5,000.00 $6,300.00 $6,300.00 $4,800.00 $4,800
A30 Connection to Existing at Rolfs Place 1 LS 6,000.00$ $6,000.00 $4,750.00 $4,750.00 $5,100.00 $5,100.00 $3,325.00 $3,325.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $5,635.00 $5,635
A31 Connection to Existing at Parkroy Pl SE 1 LS 6,000.00$ $6,000.00 $4,750.00 $4,750.00 $4,300.00 $4,300.00 $3,750.00 $3,750.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $5,160.00 $5,160
A32 Connection to Existing at 2nd St SE 1 LS 6,000.00$ $6,000.00 $4,250.00 $4,250.00 $3,900.00 $3,900.00 $3,325.00 $3,325.00 $5,000.00 $5,000.00 $8,400.00 $8,400.00 $4,975.00 $4,975
A33 Gate Valve, 4-In Diam.1 EA 2,500.00$ $2,500.00 $1,700.00 $1,700.00 $2,000.00 $2,000.00 $1,700.00 $1,700.00 $1,500.00 $1,500.00 $2,200.00 $2,200.00 $1,820.00 $1,820
A34 Gate Valve, 8-in. Diam.13 EA 4,000.00$ $52,000.00 $3,400.00 $44,200.00 $3,200.00 $41,600.00 $2,700.00 $35,100.00 $2,500.00 $32,500.00 $3,500.00 $45,500.00 $3,060.00 $39,780
A35 Comb. Air Release/Air Vacuum Valve Assembly, 1-in.3 EA 7,000.00$ $21,000.00 $6,150.00 $18,450.00 $6,000.00 $18,000.00 $6,500.00 $19,500.00 $7,000.00 $21,000.00 $7,700.00 $23,100.00 $6,670.00 $20,010
A36 Adjust Valve Box 22 EA 800.00$ $17,600.00 $650.00 $14,300.00 $875.00 $19,250.00 $450.00 $9,900.00 $1,500.00 $33,000.00 $800.00 $17,600.00 $855.00 $18,810
A37 Hydrant Assembly 5 EA 12,000.00$ $60,000.00 $9,000.00 $45,000.00 $10,000.00 $50,000.00 $10,000.00 $50,000.00 $10,000.00 $50,000.00 $9,000.00 $45,000.00 $9,600.00 $48,000
A38 Hydrant Guard Post 12 EA 500.00$ $6,000.00 $400.00 $4,800.00 $380.00 $4,560.00 $650.00 $7,800.00 $500.00 $6,000.00 $475.00 $5,700.00 $481.00 $5,772
A39 Service Connection 1-1/2 In. Diam w/ 5/8x3/4 In. Setter 5 EA 7,500.00$ $37,500.00 $3,400.00 $17,000.00 $4,100.00 $20,500.00 $4,000.00 $20,000.00 $5,500.00 $27,500.00 $5,400.00 $27,000.00 $4,480.00 $22,400
A40 Double Service Connection 1-1/2 In. Diam. w/ 5/8x3/4 in Setters 5 EA 8,000.00$ $40,000.00 $5,000.00 $25,000.00 $4,800.00 $24,000.00 $5,500.00 $27,500.00 $6,500.00 $32,500.00 $6,000.00 $30,000.00 $5,560.00 $27,800
A41 Reconnect Existing Service Connection 47 EA 3,000.00$ $141,000.00 $1,450.00 $68,150.00 $1,480.00 $69,560.00 $1,900.00 $89,300.00 $2,100.00 $98,700.00 $1,500.00 $70,500.00 $1,686.00 $79,242
A42 Service Line 700 LF 35.00$ $24,500.00 $40.00 $28,000.00 $37.00 $25,900.00 $25.00 $17,500.00 $10.00 $7,000.00 $37.00 $25,900.00 $29.80 $20,860
SUBTOTAL OF SCHEDULE A $1,549,460.00 $1,235,118.50 $1,338,396.00 $1,452,252.00 $1,494,211.00 $1,505,310.00 $1,405,057.50
Schdule B Quantity Unit Price Total Price
B1 Mobilization 1 LS 8,164.00$ $8,164.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $9,400.00 $9,400
B2 Force Account 5000 FA 1.00$ $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000
B3 Project Temporary Traffic Control 1 LS 5,000.00$ $5,000.00 $2,500.00 $2,500.00 $2,150.00 $2,150.00 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $4,000.00 $4,000.00 $4,130.00 $4,130
B4 Roadway Excavation Incl. Haul 1 LS 10,000.00$ $10,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $5,000.00 $5,000.00 $8,200.00 $8,200
B5 Crushed Surfacing Base Course 10 Ton 50.00$ $500.00 $50.00 $500.00 $75.00 $750.00 $43.00 $430.00 $20.00 $200.00 $35.00 $350.00 $44.60 $446
B6 Saw Cutting 750 LF 2.00$ $1,500.00 $2.00 $1,500.00 $2.50 $1,875.00 $6.00 $4,500.00 $1.50 $1,125.00 $2.00 $1,500.00 $2.80 $2,100
B7 Full Depth Reclamation 2180 SY 5.00$ $10,900.00 $2.50 $5,450.00 $2.00 $4,360.00 $8.00 $17,440.00 $2.00 $4,360.00 $10.75 $23,435.00 $5.05 $11,009
B8 HMA CL 3/8-inch PG 64H-28 for 2.5-inch overlay 375 Ton 150.00$ $56,250.00 $150.00 $56,250.00 $147.00 $55,125.00 $150.00 $56,250.00 $137.00 $51,375.00 $145.00 $54,375.00 $145.80 $54,675
B9 HMA CL 3/8-inch PG 64H-28 for Driveway approaches 55 Ton 175.00$ $9,625.00 $265.00 $14,575.00 $180.00 $9,900.00 $180.00 $9,900.00 $170.00 $9,350.00 $178.00 $9,790.00 $194.60 $10,703
B10 Adjust Manholes and Catch Basins 4 EA 800.00$ $3,200.00 $750.00 $3,000.00 $800.00 $3,200.00 $700.00 $2,800.00 $1,500.00 $6,000.00 $1,000.00 $4,000.00 $950.00 $3,800
SUBTOTAL OF SCHEDULE B $110,139.00 $115,775.00 $104,360.00 $120,320.00 $91,410.00 $115,450.00 $109,463
TOTAL AMOUNT BID w/o WSST $1,659,599.00 $1,350,893.50 $1,442,756.00 $1,572,572.00 $1,500,211.00 $1,620,760.00
ACI
AverageHurstEngineer's Estimate Selland PipkinSmithACI
Selland Smith ACI Pipkin
4/25/2024 J:\Data\EWW\22-0013-06\50 SDB\EWW 22-0013-06 2024 Bid tab Steel Main Replacements
06-04-2024 City Council Agenda Packet
Page 85 of 85