HomeMy WebLinkAbout04-02-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
COUNCIL MEETING
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 43.20)
5.CONSENT ITEMS
a.Vouchers:
Date: 04-02-2024 Checks: 59901-59979, in the amount of $297,884.00.
Minutes:
b.03-19-2024 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if there are
any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state your name and if
you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.Arbor Day Proclamation – Mayor Crawford.
b.National Library Week 2024 Proclamation. – Mayor Crawford.
8.ACTION ITEMS
a.Resolution 2024-29, authorizing the Mayor to execute a contract between the City of East Wenatchee
and RH2 Engineering for design of the North Kentucky Avenue Improvements Project; City Project No.
2023-05. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-29 authorizing the Mayor to execute a contract
with RH2 Engineering, for an amount not to exceed of $679,077.33, for design of the North Kentucky
Avenue Improvements Project; City Project No. 2023-05.
Tuesday, April 02, 2024 Council Chambers
pg. 3
pg. 32
pg. 36
pg. 37
pg. 38
04-02-2024 City Council Agenda Packet
Page 1 of 91
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
b.Resolution 2024-30, Interagency Agreement with Commerce Growth Management Services for grant
fund to support he development of GMA climate change and resiliency element and municipal code
amendment to implement ESSHB 1181.
Motion by City Council to authorize the Mayor to execute an Interagency agreement with Commerce
Growth Management Services, Contract # 24-63610-117, for a Climate Planning Grant.
9.MAYOR’S REPORT
a.Legislative District Update
b.Flywheel Conference April 17-19, 2024
10.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees
11.ADJOURNMENT
pg. 72
04-02-2024 City Council Agenda Packet
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CHECKS: 59901-59979
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $82,584.73
Rainy Day Fund 002 $0.00
Street Fund 101 $7,960.30
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $0.00
Library Fund 112 $1,758.06
Hotel/Motel Tax Fund 113 $15,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $750.00
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $61,893.50
Capital Improvements Fund 314 $42,339.51
Stormwater Fund 401 $26,866.31
Equipment R&R Fund 501 $46,573.80
Cafeteria Plan 634 $0.00
Custodial Activities 635 $12,095.79
Grand Total All Funds $297,884.00
CITY OF EAST WENATCHEE
CHECK REGISTER
April 2nd, 2024 Account Payables
04-02-2024 City Council Agenda Packet
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Fund Number Description Amount
001 General Fund $82,584.73
101 Street Fund $7,960.30
112 Library Fund $1,758.06
113 Hotel/Motel Tax Fund $15,062.00
117 Events Board Fund $750.00
301 Street Improvements Fund $61,893.50
314 Capital Improvements Fund $42,339.51
401 Stormwater Fund $26,866.31
501 Equipment Purchase, Repair & Replacement Fund $46,573.80
635 Custodial Activities Fund $12,095.79
Count: 10 $297,884.00
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - April 2024 - April 2024 1st Council
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East Wenatchee - Fund Transaction Summary
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
59901 2024 - April 2024 - April 2024 1st Council
INV-2-36425
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $121.92
Total INV-2-36425 $121.92
Total 59901 $121.92
Total 911 Supply Inc $121.92
ABC Forms
59902 2024 - April 2024 - April 2024 1st Council
868
Forms
001-000-120-512-51-30-00 Supplies $497.56
Total 868 $497.56
Total 59902 $497.56
Total ABC Forms $497.56
Ag Supply Company - 4953
59903 2024 - April 2024 - April 2024 1st Council
Invoice - 3/15/2024 7:53:39 AM
02/2024 4953 pmt
401-000-008-531-00-30-07 Fuel $111.53
Total Invoice - 3/15/2024 7:53:39 AM $111.53
Total 59903 $111.53
Total Ag Supply Company - 4953 $111.53
Alignment Pros and Express Lube
59904 2024 - April 2024 - April 2024 1st Council
54776
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $106.98
Total 54776 $106.98
Total 59904 $106.98
Total Alignment Pros and Express Lube $106.98
Voucher Directory
Fiscal: : 2024 - April 2024
Council Date: : 2024 - April 2024 - April 2024 1st Council
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
American Rock Products
59905 2024 - April 2024 - April 2024 1st Council
948857
Supplies
101-000-420-542-70-30-00 Supplies - Roadside $161.25
Total 948857 $161.25
Total 59905 $161.25
Total American Rock Products $161.25
Apple Land Pest Control & Home Inspections
59906 2024 - April 2024 - April 2024 1st Council
79895
General Pest Control
001-000-180-518-30-41-00 Professional Services $292.63
Total 79895 $292.63
Total 59906 $292.63
Total Apple Land Pest Control & Home Inspections $292.63
ARC Architects, Inc.
59907 2024 - April 2024 - April 2024 1st Council
0000000044
East Wenatchee Public Works Building
314-000-000-594-18-60-00 Maintenance Facilities Construction $9,735.00
Total 0000000044 $9,735.00
Total 59907 $9,735.00
Total ARC Architects, Inc.$9,735.00
ArmorerLink
59908 2024 - April 2024 - April 2024 1st Council
1804659
03/01/2024-02/28/25 subscription
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $3,600.00
Total 1804659 $3,600.00
Total 59908 $3,600.00
Total ArmorerLink $3,600.00
Asbestos Central
59909 2024 - April 2024 - April 2024 1st Council
1206
Inspections
314-000-000-594-48-60-00 General Capital Expenditures $1,200.00
Total 1206 $1,200.00
Total 59909 $1,200.00
Total Asbestos Central $1,200.00
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Axon Enterprises, Inc.
59910 2024 - April 2024 - April 2024 1st Council
INUS227944
Axon Evidence storage
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $7,355.55
Total INUS227944 $7,355.55
SI-1727861
Taser Instructor
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $337.50
Total SI-1727861 $337.50
Total 59910 $7,693.05
Total Axon Enterprises, Inc.$7,693.05
Baker Psychological Services, PLLC
59911 2024 - April 2024 - April 2024 1st Council
164
Pre-employment evaluation - gagner
001-000-210-521-10-41-00 Professional Services $725.00
Total 164 $725.00
Total 59911 $725.00
Total Baker Psychological Services, PLLC $725.00
Ballard Services, Inc.
59912 2024 - April 2024 - April 2024 1st Council
BA25147
001-000-210-521-10-41-00 Professional Services $100.00
Total BA25147 $100.00
BA25325
001-000-210-521-10-41-00 Professional Services $100.00
Total BA25325 $100.00
BA25351
001-000-210-521-10-41-00 Professional Services $100.00
Total BA25351 $100.00
BA25617
001-000-210-521-10-41-00 Professional Services $100.00
Total BA25617 $100.00
BA25778
001-000-210-521-10-41-00 Professional Services $100.00
Total BA25778 $100.00
BA26562
001-000-210-521-10-41-00 Professional Services $100.00
Total BA26562 $100.00
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
BA27591
001-000-210-521-10-41-00 Professional Services $100.00
Total BA27591 $100.00
Total 59912 $700.00
Total Ballard Services, Inc.$700.00
Bud Clary Chevrolet Cad Inc
59913 2024 - April 2024 - April 2024 1st Council
3RX960X960
2024 ford maverick
501-000-000-594-42-60-30 Capital - Street Equipment $32,368.81
Total 3RX960X960 $32,368.81
Total 59913 $32,368.81
Total Bud Clary Chevrolet Cad Inc $32,368.81
Cascade Natural Gas Corp
59914 2024 - April 2024 - April 2024 1st Council
Invoice - 3/27/2024 9:38:57 AM
939 002 0000 2
101-000-430-543-50-47-00 Utilities - Facilities $13.70
Total Invoice - 3/27/2024 9:38:57 AM $13.70
Invoice - 3/27/2024 9:39:26 AM
839 002 0000 3
101-000-430-543-50-47-00 Utilities - Facilities $228.98
Total Invoice - 3/27/2024 9:39:26 AM $228.98
Total 59914 $242.68
Total Cascade Natural Gas Corp $242.68
Cdw Government, Inc
59915 2024 - April 2024 - April 2024 1st Council
PZ49453
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $513.62
Total PZ49453 $513.62
PZ98722
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $259.78
Total PZ98722 $259.78
Total 59915 $773.40
Total Cdw Government, Inc $773.40
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 8 of 91
Vendor Number Reference Account Number Description Amount
Cintas Corporation 607
59916 2024 - April 2024 - April 2024 1st Council
4186168439
001-000-180-518-30-47-00 Utilities $209.60
101-000-430-543-30-30-00 Supplies - General Services $97.12
Total 4186168439 $306.72
Total 59916 $306.72
Total Cintas Corporation 607 $306.72
Classic One East
59917 2024 - April 2024 - April 2024 1st Council
Invoice - 3/19/2024 2:54:04 PM
02/2024 johnson services
001-000-210-521-10-49-02 Dry Cleaning Services $30.35
Total Invoice - 3/19/2024 2:54:04 PM $30.35
Invoice - 3/19/2024 2:54:23 PM
02/2024 Hampton services
001-000-210-521-10-49-02 Dry Cleaning Services $49.97
Total Invoice - 3/19/2024 2:54:23 PM $49.97
Total 59917 $80.32
Total Classic One East $80.32
Columbia River Steel dba: Moses Lake Steel Supply, Inc
59918 2024 - April 2024 - April 2024 1st Council
Invoice - 3/21/2024 9:56:34 AM
Supplies
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $17.70
Total Invoice - 3/21/2024 9:56:34 AM $17.70
Invoice - 3/21/2024 9:56:53 AM
Supplies
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $217.13
Total Invoice - 3/21/2024 9:56:53 AM $217.13
Total 59918 $234.83
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $234.83
Compunet, Inc
59919 2024 - April 2024 - April 2024 1st Council
250747
02/2024 office 365 subscription
001-000-145-591-18-70-00 PC Software Admin (SBITA)$2,132.93
Total 250747 $2,132.93
Total 59919 $2,132.93
Total Compunet, Inc $2,132.93
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Confluence Health
59920 2024 - April 2024 - April 2024 1st Council
90095636
Shockley & Makena CDL exam & collection
101-000-430-543-30-30-00 Supplies - General Services $290.00
Total 90095636 $290.00
Total 59920 $290.00
Total Confluence Health $290.00
Consolidated Electrical Distributors Inc
59921 2024 - April 2024 - April 2024 1st Council
9360-1075922
Supplies
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$19.18
Total 9360-1075922 $19.18
9360-1076886
Supplies
001-000-180-518-30-48-00 Repairs & Maintenance $38.73
Total 9360-1076886 $38.73
Total 59921 $57.91
Total Consolidated Electrical Distributors Inc $57.91
Copiers Northwest
59922 2024 - April 2024 - April 2024 1st Council
INV2788829
Supplies
001-000-210-521-10-31-00 Office Supplies $108.22
Total INV2788829 $108.22
Total 59922 $108.22
Total Copiers Northwest $108.22
Criminal Justice Training Commission DES-Criminal Justice
59923 2024 - April 2024 - April 2024 1st Council
201139302
Training for ofc Hernandez & ofc Conley
001-000-210-521-40-40-01 Training - Officers $190.00
Total 201139302 $190.00
201139310
Training for ofc Jensen and ofc Sheats
001-000-210-521-40-40-01 Training - Officers $600.00
Total 201139310 $600.00
Total 59923 $790.00
Total Criminal Justice Training Commission DES-Criminal Justice $790.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
DMCMA
59924 2024 - April 2024 - April 2024 1st Council
Invoice - 3/25/2024 2:45:59 PM
2024 DMCMA Spring Program
001-000-120-512-51-40-00 Training $200.00
Total Invoice - 3/25/2024 2:45:59 PM $200.00
Total 59924 $200.00
Total DMCMA $200.00
Don Sangster Motors, Inc
59925 2024 - April 2024 - April 2024 1st Council
Invoice - 3/26/2024 10:52:18 AM
03/22/2024 service on 2019 tahoe
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $3,377.25
Total Invoice - 3/26/2024 10:52:18 AM $3,377.25
Total 59925 $3,377.25
Total Don Sangster Motors, Inc $3,377.25
Douglas County Auditor-Recording
59926 2024 - April 2024 - April 2024 1st Council
118325
001-000-180-518-30-41-00 Professional Services $623.00
Total 118325 $623.00
118341
001-000-180-518-30-41-00 Professional Services $312.50
Total 118341 $312.50
Total 59926 $935.50
Total Douglas County Auditor-Recording $935.50
Douglas County PUD
59927 2024 - April 2024 - April 2024 1st Council
631 01/24/24-02/22/24
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $68.00
Total 631 01/24/24-02/22/24 $68.00
69 02/09/24-03/11/24
Utilities
001-000-180-518-30-47-00 Utilities $1,428.50
101-000-420-542-63-47-00 Utilities - Street Lighting $261.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $82.00
101-000-420-542-75-47-00 Utilities - City Parks $50.00
101-000-430-543-50-47-00 Utilities - Facilities $80.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $733.50
Total 69 02/09/24-03/11/24 $2,635.00
Total 59927 $2,703.00
Total Douglas County PUD $2,703.00
Douglas County Sewer District
59928 2024 - April 2024 - April 2024 1st Council
Invoice - 3/19/2024 3:13:30 PM
021646-000
101-000-430-543-50-47-00 Utilities - Facilities $52.50
Total Invoice - 3/19/2024 3:13:30 PM $52.50
Invoice - 3/19/2024 3:13:48 PM
006197-000
001-000-180-518-30-47-00 Utilities $52.50
Total Invoice - 3/19/2024 3:13:48 PM $52.50
Invoice - 3/19/2024 3:14:09 PM
006195-000
001-000-180-518-30-47-00 Utilities $26.25
112-000-000-572-50-47-00 Facilities - Utilities $26.25
Total Invoice - 3/19/2024 3:14:09 PM $52.50
Invoice - 3/21/2024 1:13:18 PM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$273.53
Total Invoice - 3/21/2024 1:13:18 PM $273.53
Total 59928 $431.03
Total Douglas County Sewer District $431.03
Douglas County Treasurer
59929 2024 - April 2024 - April 2024 1st Council
Invoice - 3/19/2024 3:10:05 PM
401-000-011-594-31-60-04 19th Stormwater Facility Design $40.00
Total Invoice - 3/19/2024 3:10:05 PM $40.00
Total 59929 $40.00
Total Douglas County Treasurer $40.00
Douglas County Treasurer
59930 2024 - April 2024 - April 2024 1st Council
478
City Portion of the 2024 billing and collection fee
401-000-001-531-00-40-01 Fee Collection - Douglas Co.$7,744.80
Total 478 $7,744.80
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East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Invoice - 3/15/2024 8:07:14 AM
Parcel Number: 03800001102
001-000-001-531-00-40-00 Annual SWU Charge $659.10
Total Invoice - 3/15/2024 8:07:14 AM $659.10
Invoice - 3/15/2024 8:08:20 AM
Parcel Number: 03800001109
101-000-315-531-00-40-00 Annual SWU Charge $145.00
Total Invoice - 3/15/2024 8:08:20 AM $145.00
Invoice - 3/15/2024 8:08:57 AM
Parcel Number: 03800001203
001-000-001-531-00-40-00 Annual SWU Charge $130.00
Total Invoice - 3/15/2024 8:08:57 AM $130.00
Invoice - 3/15/2024 8:09:26 AM
Parcel Number: 03800001206
001-000-001-531-00-40-00 Annual SWU Charge $130.00
Total Invoice - 3/15/2024 8:09:26 AM $130.00
Invoice - 3/15/2024 8:09:52 AM
Parcel Number: 03800001304
401-000-008-531-00-40-06 Utilities $162.50
Total Invoice - 3/15/2024 8:09:52 AM $162.50
Invoice - 3/15/2024 8:10:24 AM
Parcel Number: 40100001507
101-000-315-531-00-40-00 Annual SWU Charge $217.10
Total Invoice - 3/15/2024 8:10:24 AM $217.10
Invoice - 3/15/2024 8:11:20 AM
Parcel Number: 40100003517
401-000-008-531-00-40-06 Utilities $209.30
Total Invoice - 3/15/2024 8:11:20 AM $209.30
Invoice - 3/15/2024 8:13:35 AM
Parcel Number: 40200002402
101-000-315-531-00-40-00 Annual SWU Charge $447.20
Total Invoice - 3/15/2024 8:13:35 AM $447.20
Invoice - 3/15/2024 8:15:09 AM
Parcel Number: 67100401000
101-000-315-531-00-40-00 Annual SWU Charge $400.00
Total Invoice - 3/15/2024 8:15:09 AM $400.00
Invoice - 3/15/2024 8:15:47 AM
Parcel Number: 03800000408
001-000-001-531-00-40-00 Annual SWU Charge $130.00
Total Invoice - 3/15/2024 8:15:47 AM $130.00
Invoice - 3/15/2024 8:16:41 AM
Parcel Number: 03700002003
001-000-001-531-00-40-00 Annual SWU Charge $130.00
Total Invoice - 3/15/2024 8:16:41 AM $130.00
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Vendor Number Reference Account Number Description Amount
Invoice - 3/15/2024 8:17:12 AM
Parcel Number: 22200310006
101-000-315-531-00-40-00 Annual SWU Charge $234.00
Total Invoice - 3/15/2024 8:17:12 AM $234.00
Invoice - 3/15/2024 8:17:53 AM
Parcel Number: 03800001202
001-000-001-531-00-40-00 Annual SWU Charge $175.50
Total Invoice - 3/15/2024 8:17:53 AM $175.50
Invoice - 3/15/2024 8:18:27 AM
Parcel Number: 03700002216
101-000-315-531-00-40-00 Annual SWU Charge $130.00
Total Invoice - 3/15/2024 8:18:27 AM $130.00
Invoice - 3/15/2024 8:18:58 AM
Parcel Number: 22200140003
101-000-315-531-00-40-00 Annual SWU Charge $400.00
Total Invoice - 3/15/2024 8:18:58 AM $400.00
Invoice - 3/15/2024 8:19:30 AM
Parcel Number: 03700001904
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:19:30 AM $80.40
Invoice - 3/15/2024 8:20:22 AM
Parcel Number: 03700001905
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:20:22 AM $80.40
Invoice - 3/15/2024 8:20:51 AM
Parcel Number: 03700001911
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:20:51 AM $80.40
Invoice - 3/15/2024 8:21:19 AM
Parcel Number: 03700001926
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:21:19 AM $80.40
Invoice - 3/15/2024 8:21:48 AM
Parcel Number: 03700001927
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:21:48 AM $80.40
Invoice - 3/15/2024 8:22:21 AM
Parcel Number: 03700002216
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:22:21 AM $80.40
Invoice - 3/15/2024 8:22:53 AM
Parcel Number: 03800001102
001-000-001-531-00-40-00 Annual SWU Charge $3,859.20
Total Invoice - 3/15/2024 8:22:53 AM $3,859.20
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Vendor Number Reference Account Number Description Amount
Invoice - 3/15/2024 8:23:44 AM
Parcel Number: 03800001203
001-000-001-531-00-40-00 Annual SWU Charge $402.00
Total Invoice - 3/15/2024 8:23:44 AM $402.00
Invoice - 3/15/2024 8:24:11 AM
Parcel Number: 03800001206
001-000-001-531-00-40-00 Annual SWU Charge $321.60
Total Invoice - 3/15/2024 8:24:11 AM $321.60
Invoice - 3/15/2024 8:24:49 AM
Parcel Number: 40100003501
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:24:49 AM $80.40
Invoice - 3/15/2024 8:25:20 AM
Parcel Number: 40100003507
101-000-315-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:25:20 AM $80.40
Invoice - 3/15/2024 8:25:50 AM
Parcel Number: 03800001202
001-000-001-531-00-40-00 Annual SWU Charge $402.00
Total Invoice - 3/15/2024 8:25:50 AM $402.00
Invoice - 3/15/2024 8:26:17 AM
Parcel Number: 03800000408
001-000-001-531-00-40-00 Annual SWU Charge $80.40
Total Invoice - 3/15/2024 8:26:17 AM $80.40
Invoice - 3/15/2024 8:26:51 AM
Parcel Number: 03700002003
001-000-001-531-00-40-00 Annual SWU Charge $402.00
Total Invoice - 3/15/2024 8:26:51 AM $402.00
Invoice - 3/15/2024 8:27:19 AM
Parcel Number: 08200000043
001-000-001-531-00-40-00 Annual SWU Charge $482.40
Total Invoice - 3/15/2024 8:27:19 AM $482.40
Invoice - 3/20/2024 8:16:37 AM
Armada 2024-04
401-000-001-582-30-00-00 Non-Fiduciary Remittance $1,467.00
Total Invoice - 3/20/2024 8:16:37 AM $1,467.00
Total 59930 $19,504.30
Total Douglas County Treasurer $19,504.30
East Wenatchee Water Disttrict
59931 2024 - April 2024 - April 2024 1st Council
Invoice - 3/19/2024 3:14:58 PM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $160.00
Total Invoice - 3/19/2024 3:14:58 PM $160.00
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 11 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 15 of 91
Vendor Number Reference Account Number Description Amount
Invoice - 3/19/2024 3:15:29 PM
039100-000
101-000-430-543-50-47-00 Utilities - Facilities $59.70
Total Invoice - 3/19/2024 3:15:29 PM $59.70
Invoice - 3/19/2024 3:16:37 PM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 3/19/2024 3:16:37 PM $43.00
Invoice - 3/19/2024 3:17:05 PM
000526-000
001-000-180-518-30-47-00 Utilities $44.75
112-000-000-572-50-47-00 Facilities - Utilities $44.75
Total Invoice - 3/19/2024 3:17:05 PM $89.50
Invoice - 3/19/2024 3:17:43 PM
022920-000
001-000-180-518-30-47-00 Utilities $43.00
Total Invoice - 3/19/2024 3:17:43 PM $43.00
Invoice - 3/19/2024 3:18:14 PM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $56.00
Total Invoice - 3/19/2024 3:18:14 PM $56.00
Invoice - 3/19/2024 3:18:30 PM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $48.00
Total Invoice - 3/19/2024 3:18:30 PM $48.00
Invoice - 3/19/2024 3:18:45 PM
032745-000
401-000-008-531-00-40-06 Utilities $43.00
Total Invoice - 3/19/2024 3:18:45 PM $43.00
Invoice - 3/19/2024 3:19:09 PM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 3/19/2024 3:19:09 PM $43.00
Invoice - 3/19/2024 3:19:27 PM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 3/19/2024 3:19:27 PM $43.00
Invoice - 3/19/2024 3:19:44 PM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $45.00
Total Invoice - 3/19/2024 3:19:44 PM $45.00
Invoice - 3/19/2024 3:20:05 PM
000525-000
001-000-180-518-30-47-00 Utilities $56.00
Total Invoice - 3/19/2024 3:20:05 PM $56.00
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 12 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 16 of 91
Vendor Number Reference Account Number Description Amount
Invoice - 3/21/2024 1:13:57 PM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$70.20
Total Invoice - 3/21/2024 1:13:57 PM $70.20
Total 59931 $799.40
Total East Wenatchee Water Disttrict $799.40
Eastmont Metropolitan Park District
59932 2024 - April 2024 - April 2024 1st Council
2024-10
2024 estmont winter classic
113-000-000-557-30-41-10 Contributions to Other Entities $10,000.00
Total 2024-10 $10,000.00
Total 59932 $10,000.00
Total Eastmont Metropolitan Park District $10,000.00
Faith Presbyterian Church
59933 2024 - April 2024 - April 2024 1st Council
Invoice - 3/27/2024 12:32:59 PM
Refund
401-000-001-531-00-40-04 Miscellaneous $321.60
Total Invoice - 3/27/2024 12:32:59 PM $321.60
Total 59933 $321.60
Total Faith Presbyterian Church $321.60
Fastenal Company
59934 2024 - April 2024 - April 2024 1st Council
WAWEN271748
Supplies
314-000-000-594-18-60-00 Maintenance Facilities Construction $3,556.95
Total WAWEN271748 $3,556.95
WAWEN271751
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $216.07
Total WAWEN271751 $216.07
Total 59934 $3,773.02
Total Fastenal Company $3,773.02
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 13 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 17 of 91
Vendor Number Reference Account Number Description Amount
First Net
59935 2024 - April 2024 - April 2024 1st Council
287293799226X03132024
February 2024 phone bill
001-000-210-521-10-42-01 Telephone $553.81
Total 287293799226X03132024 $553.81
Total 59935 $553.81
Total First Net $553.81
FSi Engineers
59936 2024 - April 2024 - April 2024 1st Council
20608
02/2024 Professional services
314-000-000-594-48-60-01 City Hall Paving $6,240.50
Total 20608 $6,240.50
Total 59936 $6,240.50
Total FSi Engineers $6,240.50
GO Usa/Hamilton & Assoc
59937 2024 - April 2024 - April 2024 1st Council
77993-1
001-000-210-521-10-35-00 Small Tools & Equipment $9.03
Total 77993-1 $9.03
Total 59937 $9.03
Total GO Usa/Hamilton & Assoc $9.03
Haglund's Trophies
59938 2024 - April 2024 - April 2024 1st Council
73711
Name plates
001-000-210-521-10-31-00 Office Supplies $12.02
Total 73711 $12.02
73888
Name plates
001-000-210-521-10-31-00 Office Supplies $31.50
Total 73888 $31.50
74325
Name Badge
001-000-210-521-10-35-00 Small Tools & Equipment $36.88
Total 74325 $36.88
Total 59938 $80.40
Total Haglund's Trophies $80.40
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 14 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 18 of 91
Vendor Number Reference Account Number Description Amount
Hiway Towing
59939 2024 - April 2024 - April 2024 1st Council
P-86067
Towing services
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $231.88
Total P-86067 $231.88
Total 59939 $231.88
Total Hiway Towing $231.88
In-Print
59940 2024 - April 2024 - April 2024 1st Council
6235
DV Victims Right Forms
001-000-210-521-10-41-00 Professional Services $271.50
Total 6235 $271.50
Total 59940 $271.50
Total In-Print $271.50
Ivy Jurgensen
59941 2024 - April 2024 - April 2024 1st Council
Invoice - 3/21/2024 1:15:11 PM
2024 clothing allowance reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 3/21/2024 1:15:11 PM $700.00
Total 59941 $700.00
Total Ivy Jurgensen $700.00
Japan Creative Arts
59942 2024 - April 2024 - April 2024 1st Council
Invoice - 3/20/2024 8:17:15 AM
Taiko deposit
117-000-620-557-30-40-02 PFOF Entertainment $750.00
Total Invoice - 3/20/2024 8:17:15 AM $750.00
Total 59942 $750.00
Total Japan Creative Arts $750.00
Justin Titus
59943 2024 - April 2024 - April 2024 1st Council
Invoice - 3/21/2024 9:57:22 AM
03/06/24 protem
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 3/21/2024 9:57:22 AM $150.00
Total 59943 $150.00
Total Justin Titus $150.00
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 15 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 19 of 91
Vendor Number Reference Account Number Description Amount
Kelley Connect
59944 2024 - April 2024 - April 2024 1st Council
36148740
001-000-120-594-12-60-00 Capital Outlay $401.73
Total 36148740 $401.73
Total 59944 $401.73
Total Kelley Connect $401.73
Keyhole Security Center Inc
59945 2024 - April 2024 - April 2024 1st Council
362730
Supplies
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$233.44
Total 362730 $233.44
363036
Supplies
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$498.42
Total 363036 $498.42
Total 59945 $731.86
Total Keyhole Security Center Inc $731.86
Kottkamp, Yedinak, & Esworthy PLLC
59946 2024 - April 2024 - April 2024 1st Council
Invoice - 3/13/2024 2:18:00 PM
04/2024 per contract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 3/13/2024 2:18:00 PM $7,342.03
Total 59946 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
KPG, P.S.
59947 2024 - April 2024 - April 2024 1st Council
205128
SRTS Kenroy
301-000-000-595-61-60-04 Construction - SRTS Kenroy $11,660.50
Total 205128 $11,660.50
205129
SRTS Sterling
301-000-000-595-61-60-05 Construction - SRTS Sterling $7,864.25
Total 205129 $7,864.25
Total 59947 $19,524.75
Total KPG, P.S.$19,524.75
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 16 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 20 of 91
Vendor Number Reference Account Number Description Amount
Les Schwab Tire Center Inc
59948 2024 - April 2024 - April 2024 1st Council
34301479428
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $121.55
Total 34301479428 $121.55
Total 59948 $121.55
Total Les Schwab Tire Center Inc $121.55
Makena Albert
59949 2024 - April 2024 - April 2024 1st Council
Invoice - 3/15/2024 7:54:22 AM
2024 Clothing Allowance Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $50.00
Total Invoice - 3/15/2024 7:54:22 AM $50.00
Total 59949 $50.00
Total Makena Albert $50.00
Mason Roofing & Construction
59950 2024 - April 2024 - April 2024 1st Council
Invoice - 3/27/2024 12:35:21 PM
Roofing Repairs
314-000-000-594-48-60-00 General Capital Expenditures $21,607.06
Total Invoice - 3/27/2024 12:35:21 PM $21,607.06
Total 59950 $21,607.06
Total Mason Roofing & Construction $21,607.06
Moon Security
59951 2024 - April 2024 - April 2024 1st Council
1234762
04/2024 services
001-000-210-521-10-41-00 Professional Services $83.94
Total 1234762 $83.94
Total 59951 $83.94
Total Moon Security $83.94
Nichole Perry
59952 2024 - April 2024 - April 2024 1st Council
Invoice - 3/20/2024 8:18:26 AM
04/25 meals per diem
001-000-580-558-60-43-00 Travel $41.00
Total Invoice - 3/20/2024 8:18:26 AM $41.00
Total 59952 $41.00
Total Nichole Perry $41.00
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 17 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 21 of 91
Vendor Number Reference Account Number Description Amount
North Cascades Heating & Air Conditioning, Inc
59953 2024 - April 2024 - April 2024 1st Council
33683
Qrt 1 2024 HVAC payment
001-000-180-518-30-41-00 Professional Services $2,644.69
Total 33683 $2,644.69
33720
10/26/23 court room & police wing unit
001-000-180-518-30-48-00 Repairs & Maintenance $1,358.96
Total 33720 $1,358.96
33721
11/02/23 finance unit
001-000-180-518-30-41-00 Professional Services $135.63
Total 33721 $135.63
33722
12/12/23 courtoom unit
001-000-180-518-30-48-00 Repairs & Maintenance $3,559.71
Total 33722 $3,559.71
Total 59953 $7,698.99
Total North Cascades Heating & Air Conditioning, Inc $7,698.99
One Call Concepts, Inc
59954 2024 - April 2024 - April 2024 1st Council
4029076
101-000-420-542-63-47-00 Utilities - Street Lighting $17.55
401-000-008-531-00-40-06 Utilities $17.55
Total 4029076 $35.10
Total 59954 $35.10
Total One Call Concepts, Inc $35.10
O'Reilly
59955 2024 - April 2024 - April 2024 1st Council
2521-429887
Supplies
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $96.06
Total 2521-429887 $96.06
2521-431248
Supplies
501-000-000-548-30-48-30 Street Equipment Repairs $154.53
Total 2521-431248 $154.53
2521-431354
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $42.77
Total 2521-431354 $42.77
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 18 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 22 of 91
Vendor Number Reference Account Number Description Amount
2521-431383
Supplies
501-000-000-548-30-48-30 Street Equipment Repairs $15.81
Total 2521-431383 $15.81
2521-431407
Supplies
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $96.06
Total 2521-431407 $96.06
2521-432868
Supplies
101-000-430-543-30-30-00 Supplies - General Services $14.11
Total 2521-432868 $14.11
Total 59955 $419.34
Total O'Reilly $419.34
Pacific Engineering & Design, PLLC
59956 2024 - April 2024 - April 2024 1st Council
6113
19th stormwater facility design
401-000-011-594-31-60-04 19th Stormwater Facility Design $230.00
Total 6113 $230.00
6125
19th stormwater facility design
401-000-011-594-31-60-04 19th Stormwater Facility Design $1,037.50
Total 6125 $1,037.50
6126
19th stormwater facility design
401-000-011-594-31-60-04 19th Stormwater Facility Design $8,364.75
Total 6126 $8,364.75
6186
19th stormwater facility design
401-000-011-594-31-60-04 19th Stormwater Facility Design $4,521.00
Total 6186 $4,521.00
Total 59956 $14,153.25
Total Pacific Engineering & Design, PLLC $14,153.25
Pat Armstrong Ford Inc.
59957 2024 - April 2024 - April 2024 1st Council
FOCS69481
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $621.78
Total FOCS69481 $621.78
FOCS72607
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $4,850.36
Total FOCS72607 $4,850.36
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 19 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 23 of 91
Vendor Number Reference Account Number Description Amount
FOCS72617
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $462.82
Total FOCS72617 $462.82
FOCS73094
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,356.36
Total FOCS73094 $1,356.36
FOCS73249
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2,646.83
Total FOCS73249 $2,646.83
Total 59957 $9,938.15
Total Pat Armstrong Ford Inc.$9,938.15
Perteet Engineering, Inc
59958 2024 - April 2024 - April 2024 1st Council
20210312.001-12
3rd/RI Road
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $1,137.61
Total 20210312.001-12 $1,137.61
Total 59958 $1,137.61
Total Perteet Engineering, Inc $1,137.61
Philip Amici
59959 2024 - April 2024 - April 2024 1st Council
Invoice - 3/20/2024 8:24:31 AM
2024 clothing allowance reimbursement
001-000-210-521-10-20-01 Clothing Allowance $327.37
Total Invoice - 3/20/2024 8:24:31 AM $327.37
Invoice - 3/21/2024 1:18:08 PM
03/03/2024-03/08/2024 travel reimbursement
001-000-210-521-10-43-00 Travel $1,153.62
Total Invoice - 3/21/2024 1:18:08 PM $1,153.62
Total 59959 $1,480.99
Total Philip Amici $1,480.99
Poltz Fire Protection
59960 2024 - April 2024 - April 2024 1st Council
127507
001-000-180-518-30-41-00 Professional Services $488.61
Total 127507 $488.61
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 20 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 24 of 91
Vendor Number Reference Account Number Description Amount
127508
001-000-180-518-30-41-00 Professional Services $95.11
Total 127508 $95.11
Total 59960 $583.72
Total Poltz Fire Protection $583.72
Positive Concepts/ATPI
59961 2024 - April 2024 - April 2024 1st Council
0249574-IN
citations rolls
001-000-210-521-10-31-00 Office Supplies $260.00
Total 0249574-IN $260.00
Total 59961 $260.00
Total Positive Concepts/ATPI $260.00
Public Safety Testing
59962 2024 - April 2024 - April 2024 1st Council
PSTAC23-77
Police Sergeant Promotional
001-000-210-521-10-41-00 Professional Services $9,952.51
Total PSTAC23-77 $9,952.51
Total 59962 $9,952.51
Total Public Safety Testing $9,952.51
Randy's Auto Parts & Towing
59963 2024 - April 2024 - April 2024 1st Council
18798
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 18798 $194.94
19134
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19134 $194.94
19482
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19482 $194.94
19497
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19497 $194.94
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 21 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 25 of 91
Vendor Number Reference Account Number Description Amount
19499
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19499 $194.94
19506
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19506 $194.94
19552
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19552 $194.94
Total 59963 $1,364.58
Total Randy's Auto Parts & Towing $1,364.58
Rh2 Engineering, Inc.
59964 2024 - April 2024 - April 2024 1st Council
93839
Rock Island Overlay
301-000-000-595-30-60-13 TIB APP Overlay - RI Road $2,800.00
Total 93839 $2,800.00
95201
9th St NE & Eastmont
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal Upgrade -
CVCH Impact Fees
$303.91
Total 95201 $303.91
95251
General Engineering Support Services
001-000-315-544-20-45-00 Engineering Support Services $1,874.82
Total 95251 $1,874.82
95264
Grant Rd National Hwy System Special Prjts
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$1,825.16
Total 95264 $1,825.16
95273
Grant Rd National Hwy System
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $2,399.18
Total 95273 $2,399.18
95375
Rock Island Overlay
301-000-000-595-30-60-13 TIB APP Overlay - RI Road $9,000.00
Total 95375 $9,000.00
Total 59964 $18,203.07
Total Rh2 Engineering, Inc.$18,203.07
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 22 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 26 of 91
Vendor Number Reference Account Number Description Amount
Selland Construction, Inc
59965 2024 - April 2024 - April 2024 1st Council
06
3rd/RI Road
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $24,806.78
Total 06 $24,806.78
Total 59965 $24,806.78
Total Selland Construction, Inc $24,806.78
The Wenatchee World
59966 2024 - April 2024 - April 2024 1st Council
694701
Advertising
001-000-210-521-10-44-00 Advertising $41.00
Total 694701 $41.00
Total 59966 $41.00
Total The Wenatchee World $41.00
Thermo Fluids
59967 2024 - April 2024 - April 2024 1st Council
93930103
Oil charge
001-000-210-521-10-48-00 Repairs & Maintenance $139.20
101-000-430-543-30-30-00 Supplies - General Services $139.20
Total 93930103 $278.40
Total 59967 $278.40
Total Thermo Fluids $278.40
Tony Ditommaso PS
59968 2024 - April 2024 - April 2024 1st Council
Invoice - 3/13/2024 2:17:33 PM
04/2024 per contract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 3/13/2024 2:17:33 PM $7,342.03
Total 59968 $7,342.03
Total Tony Ditommaso PS $7,342.03
Upper Columbia Irrigation
59969 2024 - April 2024 - April 2024 1st Council
0000019
5th st NE prjt
301-000-000-595-61-60-04 Construction - SRTS Kenroy $96.11
Total 0000019 $96.11
Total 59969 $96.11
Total Upper Columbia Irrigation $96.11
Printed by COEW\DSanchez on 3/27/2024 1:34:24 PM Page 23 of 27
East Wenatchee - Voucher Directory
04-02-2024 City Council Agenda Packet
Page 27 of 91
Vendor Number Reference Account Number Description Amount
UPS
59970 2024 - April 2024 - April 2024 1st Council
0000E4975C094
Postage
001-000-210-521-10-42-03 Postage $30.67
Total 0000E4975C094 $30.67
0000E4975C104
Postage
001-000-210-521-10-42-03 Postage $2.85
Total 0000E4975C104 $2.85
0000E4975C114
Postage
001-000-210-521-10-42-03 Postage $233.63
Total 0000E4975C114 $233.63
Total 59970 $267.15
Total UPS $267.15
Washington State Department of Licensing
59971 2024 - April 2024 - April 2024 1st Council
Invoice - 3/27/2024 12:43:49 PM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003387
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003388
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003383
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003382
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003389
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003378
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003381
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003391
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003379
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003390
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003385
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003386
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Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003380
Total Invoice - 3/27/2024 12:43:49 PM $237.00
Total 59971 $237.00
Total Washington State Department of Licensing $237.00
Washington State Treasurer
59972 2024 - April 2024 - April 2024 1st Council
Invoice - 3/13/2024 2:18:26 PM
02/2024
635-000-000-586-00-00-01 Court Remittance $11,689.29
635-000-000-589-30-00-02 Building Code Remittance $169.50
Total Invoice - 3/13/2024 2:18:26 PM $11,858.79
Total 59972 $11,858.79
Total Washington State Treasurer $11,858.79
Waxie Sanitary Supply
59973 2024 - April 2024 - April 2024 1st Council
82344283
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$160.63
Total 82344283 $160.63
Total 59973 $160.63
Total Waxie Sanitary Supply $160.63
Wenatchee Sand & Gravel Inc
59974 2024 - April 2024 - April 2024 1st Council
3745764
001-000-180-518-30-48-00 Repairs & Maintenance $25.13
Total 3745764 $25.13
Total 59974 $25.13
Total Wenatchee Sand & Gravel Inc $25.13
Wenatchee Valley Humane Society
59975 2024 - April 2024 - April 2024 1st Council
Invoice - 3/13/2024 2:19:13 PM
04/2024 per contract
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 3/13/2024 2:19:13 PM $7,623.71
Total 59975 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
59976 2024 - April 2024 - April 2024 1st Council
Invoice - 3/13/2024 2:19:44 PM
04/2024 per contract
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
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Vendor Number Reference Account Number Description Amount
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 3/13/2024 2:19:44 PM $10,124.00
Total 59976 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Wilbur-Ellis Company
59977 2024 - April 2024 - April 2024 1st Council
16250673
101-000-420-542-70-30-00 Supplies - Roadside $164.23
401-000-008-531-00-30-05 Supplies - NPDES PPGH $164.22
Total 16250673 $328.45
16256684
101-000-420-542-70-30-00 Supplies - Roadside $2,431.56
401-000-008-531-00-30-05 Supplies - NPDES PPGH $2,431.56
Total 16256684 $4,863.12
Total 59977 $5,191.57
Total Wilbur-Ellis Company $5,191.57
Woods, Brangwin, & Bratton, PLLC
59978 2024 - April 2024 - April 2024 1st Council
Invoice - 3/15/2024 7:58:17 AM
02/2024 services
001-000-110-511-60-30-00 Public Defender Conflicts $126.00
Total Invoice - 3/15/2024 7:58:17 AM $126.00
Total 59978 $126.00
Total Woods, Brangwin, & Bratton, PLLC $126.00
Ziply Fiber
59979 2024 - April 2024 - April 2024 1st Council
Invoice - 3/26/2024 10:54:46 AM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $43.43
Total Invoice - 3/26/2024 10:54:46 AM $43.43
Invoice - 3/26/2024 10:55:04 AM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $67.43
Total Invoice - 3/26/2024 10:55:04 AM $67.43
Invoice - 3/26/2024 10:55:22 AM
509-884-5308-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $45.85
Total Invoice - 3/26/2024 10:55:22 AM $45.85
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Vendor Number Reference Account Number Description Amount
Invoice - 3/26/2024 10:55:42 AM
509-884-0489-090294-5
112-000-000-572-50-47-00 Facilities - Utilities $953.56
Total Invoice - 3/26/2024 10:55:42 AM $953.56
Invoice - 3/27/2024 9:41:25 AM
509-884-1524-100703-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $61.24
Total Invoice - 3/27/2024 9:41:25 AM $61.24
Total 59979 $1,171.51
Total Ziply Fiber $1,171.51
Grand Total Vendor Count 79 $297,884.00
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CITY COUNCIL REGULAR MEETING
Tuesday, March 19, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Meeting Minutes 03-19-2024
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Johnson led the Pledge of Allegiance.
3. ROLL CALL
Councilmembers Present: Councilmembers Absent:
Mayor Crawford
Councilmember Mark Botello
Councilmember Ken Arnold
Councilmember Rob Tidd
Councilmember Shayne Magdoff
Councilmember Christine Johnson
Councilmember Mathew Hepner
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 42.23)
No Councilmembers indicated conflicts with any of the items on the agenda.
5. CONSENT AGENDA
a. Voucher Report, Checks: 59841-59900, in the amount of $205,711.57.
b. Approval of Minutes of the 03-05-2024 City Council Minutes.
c. Approval of Minutes of the 03-13-2024 City Council Special Meeting.
Motion by Councilmember Botello to approve consent items as presented.
Councilmember Hepner seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
Public comment was given by City of East Wenatchee residents Smith,
Strausbaugh, and Scott.
7. DEPARTMENT REPORTS
a. Chief of Police Rick Johnson presented the 2023 East Wenatchee Police Department
Annual Report.
Comments provided by Councilmember Hepner, Councilmember Magdoff,
Councilmember Arnold and Councilmember Johnson.
b. Public Works Manager Garren Melton presented the 2023 Public Works Annual Report.
Comments provided by Councilmember Hepner.
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City of East Wenatchee Council Meeting Minutes 03-19-2024
8. ACTION ITEMS
a. Public Works Manager Garren Melton presented Resolution 2024-24, Bid Award
for the Grant Road Oil Treatment and Bioretention; City Project No. 2022-05.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Tidd to approve Resolution 2024-24 authorizing
Mayor Crawford to execute a contract between the City of East Wenatchee and
Smith Excavation, for an amount not to exceed of $883,193.39, for the Grant
Road Oil Treatment and Bioretention Project; City Project No. 2022-05.
Councilmember Magdoff seconded the motion. Motion passed unanimously.
b. City Clerk Laura Leon presented Resolution 2024-25, amending City of East
Wenatchee City Council Rules of Procedure.
Comments provided by Councilmember Arnold, Councilmember Johnson, and
Councilmember Magdoff.
Motion by Councilmember Tidd to approve Resolution 2024-25, amending the
City of East Wenatchee City Council Rules of Procedure as presented in Exhibit
A. Councilmember Hepner seconded the motion. Motion passed with 5 votes in
favor and 1 against.
c. City Clerk Laura Leon presented Resolution 2024-26, Electronic Signature Policy.
Motion by Councilmember Hepner to approve Resolution 2024-26, authorizing
the use of Electronic and Digital Signatures; and adopting and Electronic and
Digital Signature Policy as presented in Exhibit A. Councilmember Johnson
seconded the motion. Motion passed unanimously.
d. Public Works Manager Garren Melton presented Resolution 2024-27, City Hall
Annex Demolition; City Project No. 2024-05.
Motion by Councilmember Tidd to approve Resolution 2024-27 authorizing
Mayor Crawford to execute a contract between the City of East Wenatchee and
Pipkin Construction, for an amount not to exceed of $52,084.56, for the
demolition of the City Hall Annex. Councilmember Botello seconded the motion.
Motion passed unanimously.
e. Public Works Manager Garren Melton presented Resolution 2024-28, East
Wenatchee Pedestrian Bridge JARPA Application; City Project No. 2024-06.
Comments provided by Councilmember Arnold.
Motion by Councilmember Botello to approve Resolution 2024-28, authorizing
Mayor Crawford to sign the Joint Aquatic Resources Permit Application (JARPA)
on behalf of the City of East Wenatchee. Councilmember Magdoff seconded the
motion. Motion passed unanimously.
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City of East Wenatchee Council Meeting Minutes 03-19-2024
f. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
recommendation for Lodging Tax funds to Eastmont Youth Baseball to help
support the WCP Northwest Baseball Tournament’s Wenatchee Valley Summer
Kick-off; June 8-9, 2024.
Comments provided by Councilmember Johnson, Councilmember Tidd and
Councilmember Hepner.
Motion by Councilmember Arnold to authorize Mayor Crawford to execute an
agreement with Eastmont Youth Baseball for an amount not to exceed of
$5,000.00 for the Wenatchee Valley Summer Kick-Off Tournament.
Councilmember Hepner seconded the motion. Motion passed unanimously.
g. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
recommendation for Lodging Tax funds to the City of East Wenatchee Events
Department’s event for the programming software, Eventeny.
Comments provided by Councilmember Arnold, Councilmember Johnson, and
Councilmember Botello.
Motion by Councilmember Magdoff to grant $6,000.00 of lodging tax funds to
the City of East Wenatchee Events Department for the event programming
software, Eventeny. Councilmember Johnson seconded the motion. Motion
passed unanimously.
9. MAYOR’S REPORT
a. Mayor Pro Tempore Nominations:
Mayor Crawford opened the floor to consider nominations for the position of Mayor Pro
Tempore for the remainder of the 2024 term.
Councilmember Tidd nominated Councilmember Johnson to fulfill the Mayor Pro
Tempore position for the rest of the 2024 term.
Legal Counsel Sean Lewis provided clarification regarding procedures regarding
nominations and elections for the position.
Councilmember Hepner motioned to elect Councilmember Johnson as Mayor
Pro Tempore for the remainder of the 2024 term. Councilmember Tidd seconded
the motion. Motion passed unanimously.
b. Mayor Crawford reported on the Wenatchee Valley-Misawa Sister City Association, and
indicated the organization was seeking host families for the students who would be
visiting the Wenatchee Valley from May 1 through May 6, 2024.Mayor Crawford also
informed the Council on the opportunity for a representative from the Council to form
part of the Wenatchee Valley delegation this fall.
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City of East Wenatchee Council Meeting Minutes 03-19-2024
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Tidd, as City Representative for Link Transit, provided an update on the
Board’s decision to not repeal the sales tax approved by voters in 2019.
b. Councilmember Magdoff, as City Representative for the Housing Authority of Chelan
County and City of Wenatchee, provided an update on the executive search for a new
director of the organization.
c. Councilmember Arnold provided comment regarding his recent tour of the City of East
Wenatchee’s Police Department.
d. Mayor Crawford reminded Council of the Workshop Meeting being held on Thursday,
March 19, 2024 at 5:30pm in the Council Chambers.
11. ADJOURNMENT
With no further business, the meeting adjourned at 7:15 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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P R O C L A M A T I O N
CITY OF EAST WENATCHEE
ARBOR DAY 2024
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture
that a special day be set aside for the planting of trees, and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska, and
WHEREAS, Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce
life-giving oxygen, and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for
our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic vitality of
business areas, and beautify our community, and
WHEREAS, in celebration of Arbor Day, the distribution of seedlings will occur on
Saturday, April 13th at East Wenatchee City Hall.
NOW THEREFORE, I, Jerrilea Crawford, Mayor of East Wenatchee, hereby proclaim that April 26,
2024 as ARBOR DAY in the City of East Wenatchee, and I urge all citizens to
celebrate Arbor Day and to support efforts to protect our community
forestry resources, and further, I urge all citizens to plant trees to gladden
the heart and promote the well-being of this and future generations.
Mayor Jerrilea Crawford
City of East Wenatchee
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P R O C L A M A T I O N
CITY OF EAST WENATCHEE
2024 NATIONAL LIBRARY WEEK
WHEREAS, libraries offer the opportunity for everyone to connect with others, learn new skills, and
pursue their passions, no matter where they are on life’s journey;
WHEREAS, libraries have long served as trusted institutions, striving to ensure equitable access to
information and services for all members of the community regardless of race,
ethnicity, creed, ability, sexual orientation, gender identity, or socio-economic status;
WHEREAS, libraries adapt to the ever-changing needs of their communities, developing and
expanding collections, programs, and services that are as diverse as the populations
they serve;
WHEREAS, libraries are accessible and inclusive places that promote a sense of local connection,
advancing understanding, civic engagement, and shared community goals;
WHEREAS, libraries play a pivotal role in economic development by providing resources and
support for job seekers, entrepreneurs, and small businesses, thus contributing to local
prosperity and growth;
WHEREAS, libraries make choices that are good for the environment and make sense
economically, creating thriving communities for a better tomorrow;
WHEREAS, libraries are treasured institutions that preserve our collective heritage and knowledge,
safeguarding both physical and digital resources for present and future generations;
WHEREAS, libraries are an essential public good and fundamental institutions in democratic
societies, working to improve society, protect the right to education and literacy, and
promote the free exchange of information and ideas for all;
WHEREAS, libraries, librarians, and library workers are joining library supporters and advocates
across the nation to celebrate National Library Week;
NOW THEREFORE, be it resolved that I Jerrilea Crawford, Mayor, proclaim National Library Week, April 7-
13, 2024. During this week, I encourage all residents to visit their library and celebrate
the adventures and opportunities they unlock for us every day. Ready, Set, Library!
IN WITNESS
WHEREOF,
I have caused the seal of the City of East Wenatchee to be affixed on this 2nd day of
April 2024.
Mayor Jerrilea Crawford
City of East Wenatchee
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter : Garren Melton, Public Works Manager
Subject: Resolution 2024-29 – N Kentucky Ave Improvements Consultant Selection –
City Project Number 2023-05
Date: April 2, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and RH 2 Engineering for design
of the N Kentucky Ave Improvements Project.
II. Background/History:
The City has been selected to receive an $850,000 loan, and $150,000 grant by the
Public Works Board for design and right of way work associated with the N Kentucky
Ave rehabilitation project. This is a similar approach that the City took to eventually
fund the 10th Street NE Improvements. By completing Design and Right of Way
work, the City will be much more competitive for construction funds from other
agencies. N Kentucky Ave is featured on the City’s 6-year Transportation
Improvement Plan, and as a priority level 2 project in the Draft Stormwater
Comprehensive Plan.
The City sent out a request for proposals on February 7th, 2024, and received two
responses from local firms. The City conducted interviews with the submitting firms
in collaboration with the Douglas County Sewer District, and Eastmo nt School
District. The selection committee deemed RH2 Engine ering as the most qualified
consultant.
This contract includes design work for N Kentucky Ave from Grant Road to 10th
Street NE. Phase 1 of the project from Grant Road to 5th Street NE will be designed to
90% plans. 5th Street NE to 10th Street NE will be designed to 30% plans, which will
allow the City to identify the long-term stormwater needs for the entire corridor and
allow stormwater facilities to be adequately sized.
This contract has a total cost of $679,077.33. The remaining $330,000 of the City ’s
grant/loan will be reserved for a contract supplement if it is determined that right of
way acquisitions are required for the project.
City of
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III. Recommended Action:
Approve Resolution 2024-29 authorizing the Mayor to execute a contract
between the City of East Wenatchee and RH2 for the North Kentucky Avenue
Improvements Project.
IV. Exhibits:
1.Resolution 2024-29
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$679,077.33 $500,000 Yes
*The design of this project is anticipated to ta ke multiple years to complete. We will likely remain under
the $500,000 budget at the end of 2024.
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City of East Wenatchee Resolution 2024-29 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024 -29
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and RH2 Engineering for design of the N Kentucky Ave Improvements
Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el v endedor de la
ciudad al alternateformat @eastwenatcheewa.gov, al (509) 884 -
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2024-29 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regul ar meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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PROFESSIONAL SERVICES AGREEMENT
RH2 Project Number:EW_________
THIS AGREEMENT,intended only for the benefit of the parties hereto,made and entered into on this _______day
of _______________,20_____, by and between the City of East Wenatchee,A MUNICIPAL CORPORATION
hereinafter called the "CLIENT," and the consulting firm RH2 Engineering, Inc.,whose address is,300 Simon Street
SE, Suite 5, East Wenatchee, WA 98802,at which records will be available for inspection, hereinafter called the
"CONSULTANT."
PROJECT NAME:N Kentucky Avenue Improvements
WHEREAS, the Client deems it advisable to engage the professional services and assistance of a qualified professional
consulting firm to perform the necessary engineering services for the project.
WHEREAS, the Consultant operates in compliance with the statutes of the State of Washington for registration of
professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed
name filing with the Secretary of State, and that personnel to be assigned to the work required under this Agreement
are qualified to perform the work to which they will be assigned, and that sufficient qualified personnel are on staff
or readily available to the Consultant to staff this Agreement.
WHEREAS, the Consultant will perform the work set forth in the Agreement upon the terms and conditions set forth
below and in the following Exhibits, attached hereto and incorporated into this Agreement:
Exhibit A:Scope of Work
Exhibit B:Fee Estimate
Exhibit C:Schedule of Rates and Charges
Exhibit D-1 Ardurra, Inc., Proposal Letter dated March 26, 2024
Exhibit D-2 Plateau Archaeological Investigations, LLC, Proposal Letter dated March 26, 2024
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
SCOPE OF WORK
The Consultant shall perform the services described in this Agreement.The Consultant is entitled to rely on the
accuracy and completeness of any data, information, or materials provided by the Client or others in relation to the
work contemplated by this Agreement.
STANDARD OF CARE
The Consultant shall perform its services in alignment with the degree of skill and diligence maintained by other
practicing professional engineers providing similar services under similar circumstances and in a similar time and
locale, for the work furnished under this Agreement. The Consultant makes no other warranty, expressed or
implied.
DESIGN CRITERIA
In collaboration with the Consultant, the Client will designate the basic premises and criteria for the work needed.
Reports and plans developed under this Agreement, to the extent feasible and reasonable, shall be developed in
accordance with the latest edition and amendments of applicable local and State regulations, guidelines, and
specifications.Data, materials, and information generated or produced by the Client will be provided to the
Consultant in a reliable and usable format.
OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The deliverables described in this Agreement shall be the property of the Client, provided that full payment has been
made to the Consultant per the terms of this Agreement.The Consultant shall retain ownership of the source files
and information developed by the Consultant in preparing the deliverables. The Consultant shall provide the Client
with electronic copies of the project documents, in accordance with this Agreement, in any of the following formats:
Exhibit A
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Adobe Portable Document Format (PDF), AutoCAD® Drawing Web Format (DWF) or JPEG (JPG).Any unauthorized
reuse of deliverables that is beyond the scope of this Agreement, including use by any third party,is prohibited and
shall be without liability to the Consultant.
The Client acknowledges the Consultant’s plans and specifications are instruments of professional service.The Client
agrees to hold harmless and indemnify Consultant against all claims made against Consultant for damage or injury,
including defense costs arising out of any unauthorized reuse of such plans and specifications in a manner other than
as intended by this Agreement.
Methodology, materials, software, logic, and systems developed under or preexisting to this Agreement are the
property of the Consultant, and may be used as the Consultant sees fit, including the right to revise or publish the
same without limitation.
TIME OF BEGINNING AND COMPLETION
The services provided under this Agreement will be performed according to the Project Schedule.The Consultant
shall not begin work under the terms of this Agreement until authorized in writing by the Client.If, after receiving
Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control,
the Consultant shall notify the Client of the delay and shall prepare a revised estimate of the time and cost needed
to complete the Project and submit the revision to the Client for approval, which shall not be unreasonably withheld.
Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein.
PAYMENT
The Consultant shall be paid by the Client for services rendered under this Agreement as provided hereinafter and
as specified in Exhibit B and Exhibit C, subject to annual escalation.Such payment shall be full compensation for
services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to perform the services.
All billings will list actual time (days and/or hours) and dates during which the work was performed.Payment shall
not exceed $670,491.95 without a written amendment to this contract, agreed to and signed by both parties.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties in writing at the
time the extra work is authorized.(See "EXTRA WORK").
Finance charges, computed by a “Periodic Rate” of 1% per month, which is an annual percentage rate of 12% (applied
to the previous month’s balance after deducting payments and credits for the current month), will be charged on all
past-due amounts unless otherwise provided by law or by contract.Invoices not paid within thirty (30)days will be
considered past-due.
The Consultant shall keep available for inspection by the Client, for a period of three (3)years after final payment,
the cost records and accounts pertaining to this Agreement.If any litigation, claim or audit is started before the
expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings
involving the records have been resolved.The three-year retention period starts when the Consultant receives final
payment.
CHANGES IN WORK
When required by the Client, the Consultant shall make revisions and changes in the completed work of this
Agreement as are necessary to correct Consultant’s errors not caused by deficiencies in Client-provided information,
without additional compensation.
Should the Client find it desirable for its own purposes to have previously completed work or parts thereof revised,
the Consultant shall make revisions, if requested and as directed by the Client in writing. This work shall be
considered as “Extra Work” and will be paid for as provided in the Section “Extra Work.”
The Consultant shall make minor changes, amendments, or revisions in the detail of the work as may be required by
the Client and are consistent with the intent of the Scope of Work in this Agreement and do not require an
adjustment of the fee or schedule. If the Consultant believes that the proposed minor change will affect the fee or
schedule, the Consultant shall notify the Client and any dispute shall be mutually resolved by the parties before the
work is undertaken. A minor change is not considered an "Extra Work" item as provided in the Section “Extra Work”.
Exhibit A
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EXTRA WORK
The Client may desire to have the Consultant perform work or render services in connection with the Agreement in
addition to or other than work provided for by the expressed intent of the Scope of Work.Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof.Work under a supplement shall not proceed until authorized in writing by the Client.Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be mutually resolved by the parties
before the work is undertaken.
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that the Consultant has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this contract.For breach or violation of this warranty, the Client shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the Client,and
any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,
while so engaged in the work or services provided or to be rendered herein, shall be the sole obligation and
responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the Client except regularly retired employees, without written consent of the Client.
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, gender, marital status, sexual orientation, age,or handicap except for
a bona fide occupational qualification with regard to, but not limited to the following:employment;promotions;
demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms
of compensation; selection for training;and rendition of services.The Consultant understands and agrees that if it
violates this Non-Discrimination provision, this Agreement may be terminated by the Client and further that the
Consultant shall be barred from performing any services for the Client now or in the future, unless a showing is made
satisfactory to the Client that discriminatory practices have terminated and that recurrence of such action is unlikely.
TERMINATION OF AGREEMENT
The parties reserve the right to terminate this Agreement at any time upon not less than ten (10) days written notice
to the other party, subject to the Client's obligation to pay Consultant in accordance with the subparagraphs below.
A.In the event this Agreement is terminated by the Client other than for default on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work completed at the time of the
termination of the Agreement. In addition, the Consultant shall be paid on the same basis as above for any
authorized extra work completed.No payment shall be made for any work completed after ten (10) days
following receipt by the Consultant of the Notice to Terminate unless otherwise agreed. If the accumulated
payment made to the Consultant prior to the Notice of Termination exceeds the total amount that would be due
as set forth herein above,including any and all extra work,then no final payment shall be due and the Consultant
shall immediately reimburse the Client for any excess paid.
B.In the event the services of the Consultant are terminated by the Client for actual fault on the part of the
Consultant, the previously stated method to determine final payment shall not apply.In such an event the
amount to be paid shall be determined by the parties with reasonable consideration given to:the actual costs
incurred by the Consultant in performing the work to the date of termination;the amount of work originally
Exhibit A
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required which was completed by the Consultant in accordance with the standard of care stated herein prior to
the date of termination;the cost to the Client of employing another firm to complete the remaining work
required and the time which may be required to do so;and other factors which affect the value of the work
performed at the time of termination.Under no circumstances shall payment made under this subsection
exceed the amount which would have been made if the formula set forth in subsection A had been applied.
C.The Consultant reserves the right to suspend performance of the work in the event of nonpayment by Client for
invoices furnished in accordance with the Payment provisions as listed herein. In the event that Consultant
suspends performance of the work, the Consultant and the Client shall make a good faith effort to resolve the
matter of nonpayment.Consultant shall resume work once such resolution is reached and payment is received
in full.
D.In the event this Agreement is terminated prior to completion of the work, the Consultant shall retain ownership
of the source files for all plans, reports, and documents prepared by the Consultant prior to termination.The
Client shall be provided with tangible and electronic copies of the documents in accordance with the “Ownership
of Products and Documents to be Furnished by the Consultant” section of the Agreement herein.
DISPUTES
The parties shall make a good faith effort to resolve disputes concerning questions of facts in connection with work
prior to initiating legal action in the form of nonbinding mediation.In the event that either party institutes legal
action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be
brought in the courts of the State of Washington, situated in Douglas County.
LEGAL RELATIONS
The Consultant shall comply with all federal, state and local laws and ordinances directly applicable to the services
to be performed under this Agreement. This contract shall be interpreted and construed in accordance with the laws
of Washington.
The Consultant agrees to indemnify and hold harmless the Client,its officers and employees from claims, demands,
or suits at law or equity directly resulting from Consultant's negligent acts, errors or omissions under this Agreement,
provided that nothing herein shall require the Consultant to indemnify the Client against and hold harmless the
Client from claims, demands,or suits resulting from the conduct of the Client, its officers, agents,or employees.
Provided further,if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant,
its agents,or employees,and (b) the Client, its agents, officers, or employees, this provision with respect to claims
or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's
negligence or the negligence of the Consultant's agents or employees except as limited below.
The Consultant shall maintain general liability, property damage, auto liability, and professional liability coverage in
the amount of $1.0 million, with a General Aggregate in the amount of $2 .0 million, unless waived or reduced by the
Client.If requested, the Consultant shall submit to the Client a completed Standard ACORD Certification Form as
proof of insurance.If requested,the Client will be named as an additional insured for Consultant’s applicable
insurance policies.
All coverages provided by the Consultant shall be in a form and underwritten by a company acceptable to the Client.
Consultant’s carriers will have a minimum A.M. Best rating of A VII. The Consultant shall keep all required coverages
in full force and effect during the life of this Agreement, and a minimum of thirty (30)days' notice shall be given to
the Client prior to the cancellation of any policy.
The Consultant's relation to the Client shall be at all times as an independent contractor.Any liability incurred by the
Consultant as a result of this Agreement is limited to the fee amount as stipulated within the Payment terms herein.
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the expressed written
consent of the Client, which shall not be unreasonably withheld.
Exhibit A
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COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties.Any supplements to this Agreement will be mutually agreed upon in writing and will become part of this
Agreement.No agent or representative of either party has authority to make, and the parties shall not be bound by
or liable for, any statement, representations, promise, or agreement not set forth herein.No changes, amendments,
or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an
amendment or “Extra Work” authorization to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and
this agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect.The parties do hereby accept the Agreement and agree to all of the terms and
conditions thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year last written below.
RH2 Engineering, Inc.
300 Simon Street SE, Suite 5, East Wenatchee, WA 98802
City of East Wenatchee
271 9th Street NE, East Wenatchee, WA 98802
SIGNATURE DATE SIGNATURE DATE
PRINT NAME &TITLE PRINT NAME &TITLE
3/28/2024
Paul R. Cross, Executive Vice President
Exhibit A
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EXHIBIT A
Scope of Work
City of East Wenatchee
N Kentucky Avenue Improvements
March 2024
BACKGROUND
This Scope of Work describes the tasks to provide engineering services for developing 90-percent
design plans, specifications, and an Engineer’s opinion of probable construction cost (OPCC)for
construction of improvements to approximately 2,700 linear feet of N Kentucky Avenue in East
Wenatchee, Washington.A survey of an additional 3,200 linear feet will be completed and a 30-
percent design will be prepared to plan for and identify stormwater impacts.The project begins at
Grant Road and continues east to the intersection of 10th Street NE and N Kansas Avenue. RH2
Engineering, Inc., (RH2) will work with the City of East Wenatchee (City) to perform the following
tasks.Effort provided by this Scope of Work will consider the procedure for the City to apply for federal
funding in the future.
Task 1 –Surveying
Task 2 –Environmental Permitting
Task 3 –Agency Coordination
Task 4 –Preliminary Roadway Design
Task 5 –Stormwater Design
Task 6 –Retaining Wall Design
Task 7 –60-Percent Roadway Design
Task 8 –90-Percent Plans, Specifications, and OPCC
Task 9 –Project Management Services
Future tasks may include Right-of-Way (ROW)acquisition,bid-ready plans,specifications, and OPCC,
services during bidding,and services during construction. These services can be provided under a
supplemental scope of work at the City’s request.
Work for Tasks 1 through 9 is authorized by the signing of this Agreement and issuance of notice to
proceed. All other tasks will be mutually negotiated and authorized by supplement to this
Agreement.
General Assumptions
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. RH2 assumes
that the entity providing such information to RH2 is either the owner of such information or
has obtained written authorization from the owner to distribute said information.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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This Scope of Work is limited to the services expressed herein and will be performed to the
level of effort identified in the Fee Estimate. If additional effort is required or additional
services are requested a supplement to the Agreement will be mutually determined.
Deliverables will be submitted in electronic format (PDF)unless otherwise noted.
Task 1 –Surveying
Objective:Obtain a topographic survey of the project area. This Task also will include establishing
existing ROW.
Approach:
Prepare a topographic survey of the project area,including existing ROW, two (2) potential
stormwater pond parcels, and driveway reconnection areas.Obtain rights of entry for
driveway connections outside existing ROW.This work will be performed by Ardurra Group,
Inc., (Ardurra)as a subconsultant to RH2 and further detailed in Exhibit D-1.
Review mapping of existing utilities.Coordinate with the East Wenatchee Water District
(EWWD), Douglas County Sewer District No. 1 (DCSD),Upper Columbia Irrigation District
(UCID), Douglas County Public Utility District (PUD), Cascade Natural Gas, Frontier
Communications, and Charter Communications to provide mapping and confirm existing
utilities.RH2 will rely on the accuracy and completeness of utilities’ representations as to
where their utilities are located.
Prepare a base map from survey data and utility information.Prepare a surface in Civil 3D for
the roadway design.
Establish existing ROW and property boundaries.This work will be performed by Ardurra as
a subconsultant to RH2 and further detailed in Exhibit D-1.
RH2 Deliverables:
Topographic survey in AutoCAD version 2005 or later.
Task 2 –Environmental Permitting
Objective:Submit applications and checklists required to obtain the environmental permits
necessary to construct the N Kentucky Avenue Improvements.
Approach:
Prepare a State Environmental Policy Act (SEPA) Checklist for the City.This work will be
performed by Ardurra, as a subconsultant to RH2, with coordination efforts by RH2.
Prepare an Environmental Classification Summary (ECS) for the project as required to fulfill
National Environmental Policy Act (NEPA) requirements through the Washington State
Department of Transportation (WSDOT).This work will be performed by Ardurra, as a
subconsultant to RH2, with coordination efforts by RH2.It is assumed that the ECS will fulfill
Federal Highway Administration (FHWA) NEPA requirements without the need for additional
reports.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Prepare a National Pollutant Discharge Elimination System (NPDES) Construction Stormwater
General Permit application.City to submit application and pay permit fees at a later date prior
to bidding authorization.
Prepare a Stormwater Pollution Prevention Plan (SWPPP) as required by the NPDES
Construction Stormwater General Permit.
Prepare a cultural resources survey report and inadvertent discovery plan (IDP) to be
submitted to the Washington State Department of Archaeology and Historic Preservation
(DAHP). This work will be performed by Plateau Archaeological Investigations, as a
subconsultant to RH2,and further detailed in Exhibit D-2 with coordination efforts by RH2.
Assumptions:
The City will act as the lead agency. All costs of advertisements will be paid directly by the
City.
It is assumed the NPDES permit will be transferred to the contractor after project award. It is
assumed the City will pay the advertisement and permit fees directly until permit transfer is
complete.
No date is warranted or implied for agency response or approvals.
RH2 Deliverables:
SEPA Checklist.
ECS for NEPA.
NPDES Stormwater Construction General Permit application.
SWPPP.
Cultural Resources Survey Report and IDP.
Task 3 –Agency Coordination
Objective:Coordinate the roadway improvements with utility purveyors and potentially affected
agencies.Improvements will be designed to reduce impacts to known existing utilities.
Approach:
Coordinate with EWWD staff to determine impacts to EWWD facilities and, if necessary,
provide information to help with the relocation of interfering utilities within the
reconstruction corridor.It is assumed that EWWD will replace water services and impacted
fire hydrants will be relocated or replaced.
Coordinate with DCSD staff to determine impacts to DCSD facilities and, if necessary, provide
information to help with the relocation of interfering utilities within the reconstruction
corridor.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Coordinate with UCID staff to determine impacts to UCID facilities and, if necessary, provide
information to help with the relocation of interfering utilities within the reconstruction
corridor.
Coordinate with the PUD, Frontier Communications, Charter Communications, and Cascade
Natural Gas to determine impacts to their facilities and, if necessary, provide information to
help with the relocation of interfering utilities within the reconstruction corridor.
Attend two (2) on-site meetings with each utility. To the extent feasible, these meetings will
be combined and include as many utility purveyors as possible. The purpose of the first
meeting will be to discuss the overall project and potential impacts. The second meeting will
take place further into the design process to discuss specific impacts and proposed locations
for each of the facilities requiring relocation.
Coordinate improvements with Link Transit (Link)staff to determine impacts to Link facilities
and, if necessary, provide information to help with the relocation and/or improvements to
Link facilities within the reconstruction corridor.
Submit one (1) set of roadway plans (half-size) and discuss improvements with each utility at
the 30-percent and 90-percent design stages.
Assumptions:
Dry utility and gas relocations will be completed prior to project construction and will not be
incorporated in the project bid package.
Private irrigation lines will be relocated during construction as a bid item if encountered.
RH2 Deliverables:
One (1) half-size plan set at 30-percent and 90-percent design for each utility.
Task 4 –Preliminary Roadway Design
Objective:Prepare preliminary design concepts for the project corridor on N Kentucky Avenue from
Grant Road to 10th Street.
Approach:
Conduct a field review to collect additional field data.
Establish a horizontal and vertical alignment that reduces impacts to adjacent properties and
existing landscape features.
Obtain roadway cores and prepare a technical memorandum summarizing the findings.
Develop proposed roadway section(s).The final recommended section will be based on
current City standards,historical practices,and roadway cores.Construction Special
Inspection will perform roadway coring as a subconsultant to RH2.
Prepare exhibits for two (2)roadway width alternatives. The first will be a continuous left
turn lane through the length of the project,and the second will be left turn channelization at
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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major intersections.Both alternatives will include sidewalks and bike lanes.Exhibits will show
impacts in plan view;no profiles will be provided.
Prepare and present plans at the 30-percent design stage for City review.The purpose of the
30-percent review is to determine the footprint of the roadway improvements from back of
walk to back of walk. These plans will show the proposed alignment and profile. In addition,
these plans will include locations of retaining walls and cut/fill limits to help determine
impacts to adjacent properties.
Prepare six (6)overview exhibits for one (1)open house meeting.
Attend one (1) open house meeting to discuss the exhibits developed in subtask 4.6.
Prepare a report to document design section, widths, and other design decisions.
Provide an information sheet to each residence along N Kentucky Avenue within the project
limits to discuss the exhibits developed in subtask 4.6.Due to the unknown nature of this
subtask, a total of eighty (80) staff hours have been estimated for this work.
Prepare roadway OPCC at the 30-percent design stage.
Provided by City:
Direction on roadway widths and channelization.
Schedule the open house and provide a room for the meeting.
RH2 Deliverables:
Roadway cores technical memorandum.
Two (2) roadway width alternative exhibits.
30-percent design plans.
Six (6)overview exhibits.
Hardcopy information sheet hand delivered to each resident along Kentucky Avenue.
Attendance at one (1)open house.
Design decision report.
Roadway OPCC at the 30-percent design stage.
Task 5 –Stormwater Design
Objective:Prepare stormwater design for the proposed improvements, including collection,
conveyance, and treatment facilities.
Approach:
Perform hydrologic modeling for proposed and existing impervious surfaces within the
drainage area. This will include off-site drainage from above N Kentucky Avenue adjacent to
the project but within the project limits.Perform a field review of the off-site drainage to
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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determine precautions that could be taken to account for off-site water outside the City’s
ROW.
Establish water quality flow rate and volume based on current Washington State Department
of Ecology Stormwater Management Manual for Eastern Washington standards. Design the
water quality treatment system and storm system conveyance.It is anticipated that the
roadway stormwater will convey to a new pond located on the north side of Kentucky Avenue
near Grant Road. Property acquisition for the pond will be included in a future task if deemed
feasible. Water quality treatments may include underground infiltration,StormFilter catch
basins,and/or StormFilter vaults.
Prepare preliminary pond siting exhibit and conduct an infiltration rate test at the rough
location of the proposed pond to determine the design infiltration rate.Ardurra will provide
assistance with landscaping the pond.
Prepare a stormwater report.The report will address the hydraulic modeling results, as well
as system design and capacity.
Prepare plan and profile stormwater elements to incorporate into the roadway plan sheets.
Prepare a temporary erosion and sediment control (TESC) plan.
Prepare and update the stormwater OPCC at the 30-and 60-percent design stages.
Provided by City:
Right of access to private property to conduct stormwater infiltration testing.
Water truck, backhoe,and operator to complete infiltration rate test.
RH2 Deliverables:
Stormwater Report.
Stormwater and TESC plans (half-size) at 30-and 60-percent design stages.
Stormwater OPCC at 30-and 60-percent design stages.
Task 6 –Retaining Wall Design
Objective:Design retaining walls to reduce impacts to adjacent properties.
Approach:
Determine retaining wall locations for construction of roadway improvements within City
ROW or proposed acquisition areas.
Prepare and present retaining wall plans at the 30-percent design stage for City review.The
purpose of the 30-percent review is to determine the locations and heights of each wall. These
plans will include a plan and profile view of each wall location with the horizontal alignment
and vertical profile of both the top and bottom of each wall.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Design retaining walls.This subtask will include geotechnical calculations and the design of
pedestrian railing or fencing adjacent to the proposed retaining walls.
Prepare and present retaining wall plans at the 60-percent design stage for City review.The
purpose of the 60-percent review is to show the interaction of each wall with the surrounding
features. Additional details will be developed to further convey the proposed wall
improvements as they relate to driveway and road approaches, utilities, and construction
impacts to adjacent properties.
Prepare and update the retaining wall OPCC at the 30-and 60-percent design stages.
Assumptions:
Retaining walls under four (4) feet in height will be a segmental block style, and retaining
walls over four (4) feet in height will be mechanically stabilized earth walls. Should site
conditions warrant different types of retaining walls, additional design effort may be needed.
Given the anticipated soil conditions, it is assumed that retaining walls will be over-excavated
and shoring will not be needed.
RH2 Deliverables:
Two (2) sets of retaining wall sheets (half-size) at the 30-and 60-percent design stages.
Retaining wall OPCC at the 30-and 60-percent design stages.
Task 7 –60-Percent Roadway Design
Objective:Finalize the design elements, including the road reconstruction, sidewalk construction,
and illumination system.
Approach:
Refine horizontal and vertical alignment to reduce impacts to adjacent properties and existing
landscape features.
Refine roadway sections and prepare additional roadway section details.
Design curb, gutter, sidewalk,pedestrian ramps,and tie-ins.
Design driveways and provide details for complex tie-ins and those outside ROW.
Design roadway channelization and signing.
Prepare the illumination design per City standards for luminaire type and spacing.This work
also includes conductor, conduit, and junction box sizing.
Prepare and present plans at the 60-percent design stage for City review.The purpose of the
60-percent review is to show the major design components of the roadway and stormwater
design. Intersections and curb returns will be shown and include elevation data. Tie-ins for
each driveway and road approach will be shown, as well as the illumination system and site
preparation for the proposed work.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Prepare traffic control plans.
Update roadway OPCC at the 60-percent design stage.
RH2 Deliverables:
Two (2) sets of roadway plan and profile sheets (half-size) at the 60-percent design stage.
Roadway OPCC at the 60-percent design stage.
Task 8 –90-Percent Plans, Specifications, and OPCC
Objective:Develop a set of construction contract plans,specifications, and updated OPCC based
upon comments received at the 60-percent design stage. This Task will combine each of the previous
tasks into one (1) set of plans for review by the City at the 90-percent design stage.
Approach:
Prepare 90-percent design plans. Each of the following plan sheets will expand upon the
60-percent design to include additional plan clarity, call-outs, and detailing, and match
condition information. The 90-percent plan set will include:
Cover sheet and legend sheet;
Summary of quantities sheet;
Site preparation, survey control, and TESC sheets for the roadway corridor improvements at
1-inch equals 20 feet plan scale;
Plan and profile sheets for the roadway corridor and stormwater improvements at 1-inch
equals 20 feet plan scale and 1-inch equals 5 feet vertical profile scale;
Retaining wall profile sheets at 1-inch equals 5 feet vertical profile scale;
Detail sheets required to support construction of the corridor improvements. Design details
will include roadway sections, stormwater, retaining walls, driveway/road approaches, utility
adjustments, illumination, and other unique or unusual details not contained in existing
standards;
Striping and signing sheets at 1-inch equals 20 feet plan scale; and
Construction signing and detour sheets.
Prepare construction contract documents, including schedule of prices and front-end bid
documents using RH2 and WSDOT forms.
Prepare technical specifications, including WSDOT Amendments and WSDOT General Special
Provisions. Prepare project-specific special provisions to be used for bidding the proposed
improvements.Technical specifications will be based on WSDOT/American Public Works
Association format.
Prepare the 90-percent OPCC for the proposed improvements based on historical costs of
similar projects in the vicinity.
Exhibit A
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City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Perform internal quality assurance and quality control (QA/QC) review on the 90-percent
design plans and specifications.
Prepare and present 90-percent design plans, front-end and technical specifications, and
OPCC for City review and approval.
RH2 Deliverables:
Two (2) sets of 90-percent construction contract plans (half-size), specifications, and OPCC.
Task 9 –Project Management Services
Objective:Monitor RH2’s Scope of Work and Fee Estimate,maintain RH2 project files and records,
and coordinate the project tasks listed in this Scope of Work.
Approach:
Prepare project schedule and update on a monthly basis.
Prepare invoices. Review for consistency and monitor RH2 budget spent. Review
subconsultant invoices for accuracy. Provide the City with monthly budget updates.
Prepare monthly progress reports as requested by the City.Each report will include an update
on work performed per the Scope of Work, schedule, and Fee Estimate. Identify authorized
out-of-scope effort in progress reports.Out-of-scope tasks and associated fees will be
discussed with the City prior to execution as a supplement.
Maintain RH2 project records.
RH2 Deliverables:
Monthly invoices and progress reports.
Future Tasks –ROW Acquisition,Bid-Ready Plans, Specifications, and OPCC,
Services During Bidding,and Services During Construction
A subsequent scope of work and fee estimate for the acquisition of ROW,preparation of the
bid-ready documents, services during bidding, and services during construction phases may be
negotiated at the end of the 90-percent design phase.
Project Schedule
Preliminary design (30-percent), 60-percent design,agency coordination,and environmental
permitting are anticipated to be complete in 2025,with the goal of beginning ROW acquisition under
a separate task in early 2025.
Exhibit A
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EXHIBIT B - Preliminary
Fee Estimate
City of East Wenatchee
N Kentucky Avenue Improvements
Mar-24
Description
Principal Project Manager Project Engineer Project Engineer Staff Engineer Geologist Geologist Project Accounting Administrative
Support
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
Task 1 Surveying 1 13 2 8 24 ----48 8,856.94$ 104,254$ 872.50$ 113,983.36$
1.1 Prepare topographic survey 1 2 2 ------5 1,289.44$ 31,204$ 27.50$ 32,521.17$
1.2 Review existing utilities mapping -8 --8 ----16 2,682.24$ -$ 330.00$ 3,012.24$
1.3 Prepare base map -1 -8 16 ----25 4,506.02$ -$ 487.50$ 4,993.52$
1.4 Establish ROW and property boundaries -2 -------2 379.24$ 73,050$ 27.50$ 73,456.43$
Task 2 Environmental Permitting 1 12 28 -24 ----65 14,211.34$ 45,755$ 848.40$ 60,814.79$
2.1 Prepare SEPA Checklist -2 4 ------6 1,537.68$ -$ 29.30$ 1,566.98$
2.2 Prepare an ECS for NEPA 1 2 4 ------7 1,868.66$ 35,012$ 29.30$ 36,909.66$
2.3 Prepare NPDES Construction Stormwater General Permit -2 8 -8 ----18 3,861.40$ -$ 249.30$ 4,110.70$
2.4 Prepare SWPPP -2 4 -16 ----22 3,868.24$ -$ 476.50$ 4,344.74$
2.5 Prepare cultural resources survey report and IDP -4 8 ------12 3,075.36$ 10,743$ 64.00$ 13,882.71$
Task 3 Agency Coordination 6 80 -8 12 ----106 20,889.24$ -$ 1,984.50$ 22,873.74$
3.1 Coordinate with EWWD -16 -------16 3,033.92$ -$ 266.70$ 3,300.62$
3.2 Coordinate with DCSD -8 -------8 1,516.96$ -$ 156.70$ 1,673.66$
3.3 Coordinate with UCID -16 -------16 3,033.92$ -$ 266.70$ 3,300.62$
3.4 Coordinate with dry utilities -8 -------8 1,516.96$ -$ 236.70$ 1,753.66$
3.5 Attend on-site meetings with each utility 4 16 -8 4 ----32 6,926.32$ -$ 511.00$ 7,437.32$
3.6 Coordinate improvements with Link Transit -8 -------8 1,516.96$ -$ 136.70$ 1,653.66$
3.7 Submit roadway plans for utility review 2 8 --8 ----18 3,344.20$ -$ 410.00$ 3,754.20$
Task 4 Preliminary Roadway Design 28 194 28 28 268 -40 -16 602 112,175.48$ 5,750$ 10,969.10$ 128,894.58$
4.1 Conduct field review -8 --8 ----16 2,682.24$ -$ 376.70$ 3,058.94$
4.2 Establish horizontal and vertical alignment 4 40 4 20 40 ----108 20,858.16$ -$ 1,745.00$ 22,603.16$
4.3 Obtain roadway cores and prepare technical memorandum -16 --8 -40 -8 72 15,176.48$ 5,750$ 585.70$ 21,512.18$
4.4 Prepare alternative exhibits 4 20 4 -40 ----68 12,101.16$ -$ 1,415.00$ 13,516.16$
4.5 Prepare and present 30-percent design plans 8 40 8 8 80 ----144 26,188.16$ -$ 2,817.50$ 29,005.66$
4.6 Prepare overview exhibits for open house meeting 4 16 2 -20 ----42 7,850.26$ -$ 860.00$ 8,710.26$
4.7 Attend open house meeting 4 4 --4 ----12 2,665.04$ -$ 211.70$ 2,876.74$
4.8 Prepare report to document design decisions 2 8 8 -20 ---8 46 8,457.08$ -$ 860.00$ 9,317.08$
4.9 Provide information sheet to residents -40 --40 ----80 13,411.20$ -$ 1,850.00$ 15,261.20$
4.10 Prepare roadway OPCC 2 2 2 -8 ----14 2,785.70$ -$ 247.50$ 3,033.20$
Task 5 Stormwater Design 2 98 28 -252 -40 -16 436 76,085.48$ 9,325$ 8,423.20$ 93,833.39$
5.1 Perform hydrologic modeling -16 4 -80 ----100 15,845.16$ -$ 2,420.00$ 18,265.16$
5.2 Establish water quality flow rate and volume -8 4 -16 ----28 5,005.96$ -$ 570.00$ 5,575.96$
5.3 Prepare pond siting exhibit and conduct infiltration test 2 8 4 -16 -40 -8 78 16,645.20$ 9,325$ 666.70$ 26,636.61$
5.4 Prepare stormwater report -8 8 -40 ---8 64 10,708.32$ -$ 1,219.00$ 11,927.32$
5.5 Prepare plan and profile stormwater elements -40 4 -40 ----84 14,569.64$ -$ 1,650.00$ 16,219.64$
5.6 Prepare TESC plan -2 2 -20 ----24 3,871.66$ -$ 577.50$ 4,449.16$
5.7 Prepare and update stormwater OPCC -16 2 -40 ----58 9,439.54$ -$ 1,320.00$ 10,759.54$
Task 6 Retaining Wall Design 4 54 4 16 92 48 40 --258 55,910.48$ -$ 3,587.50$ 59,497.98$
6.1 Determine retaining wall locations -8 -8 8 ----24 4,668.08$ -$ 357.50$ 5,025.58$
6.2 Prepare and present 30-percent plans 2 4 2 4 40 ----52 8,818.98$ -$ 1,175.00$ 9,993.98$
6.3 Design retaining walls -40 ---40 40 --120 30,753.20$ -$ 770.00$ 31,523.20$
6.4 Prepare and present 60-percent plans 2 -2 4 40 ----48 8,060.50$ -$ 1,120.00$ 9,180.50$
6.5 Prepare and update retaining wall OPCC -2 --4 8 ---14 3,609.72$ -$ 165.00$ 3,774.72$
Task 7 60-Percent Roadway Design 16 60 8 12 288 ----384 63,918.60$ -$ 8,972.50$ 72,891.10$
7.1 Refine horizontal and vertical alignment -8 2 8 40 ----58 9,908.42$ -$ 1,277.50$ 11,185.92$
7.2 Refine roadway sections -8 --24 ----32 5,012.80$ -$ 790.00$ 5,802.80$
7.3 Design curb, gutter, sidewalk, pedestrian ramps, and tie-ins 4 8 --40 ----52 8,667.28$ -$ 1,210.00$ 9,877.28$
7.4 Design driveways and details for complex tie-ins 4 8 -4 40 ----56 9,660.20$ -$ 1,230.00$ 10,890.20$
7.5 Design roadway channelization and signing -4 --16 ----20 3,089.04$ -$ 515.00$ 3,604.04$
7.6 Prepare illumination design 4 4 --40 ----48 7,908.80$ -$ 1,155.00$ 9,063.80$
7.7 Prepare and present 60-percent plans 4 8 4 -40 ----56 9,825.72$ -$ 1,290.00$ 11,115.72$
7.8 Prepare traffic control plans -8 --40 ----48 7,343.36$ -$ 1,230.00$ 8,573.36$
7.9 Update roadway OPCC at 60-percent design -4 2 -8 ----14 2,502.98$ -$ 275.00$ 2,777.98$
Task 8 90-Percent Plans, Specifications, and OPCC 18 68 100 16 130 ---12 344 72,292.40$ -$ 4,946.00$ 77,238.40$
8.1 Prepare 90-percent plans 8 40 8 8 80 ----144 26,188.16$ -$ 2,877.50$ 29,065.66$
8.2 Prepare construction contract documents -4 40 -----8 52 13,390.96$ -$ 64.00$ 13,454.96$
8.3 Prepare technical specifications -4 40 ------44 12,342.88$ -$ 73.00$ 12,415.88$
8.4 Prepare 90-percent OPCC 2 8 4 -8 ----22 4,502.64$ -$ 330.00$ 4,832.64$
J:\data\EW\_BusDev\20240305_EW_M240026_N Kentucky Ave Improvements\Contract\PSA_FEE_N Kentucky Ave Improvements.xlsm 3/27/2024 4:33 PM
Exhibit A
04-02-2024 City Council Agenda Packet
Page 56 of 91
Description
Principal Project Manager Project Engineer Project Engineer Staff Engineer Geologist Geologist Project Accounting Administrative
Support
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
8.5 Perform QA/QC review 8 4 -8 2 ----22 5,683.48$ -$ 264.50$ 5,947.98$
8.6 Prepare and present 90-percent design documents -8 8 -40 ---4 60 10,184.28$ -$ 1,337.00$ 11,521.28$
Task 9 Project Management Services 4 124 12 -8 --40 20 208 40,372.00$ 6,708$ 1,970.00$ 49,050.00$
9.1 Prepare project schedule and update -24 4 -----28 5,709.32$ -$ 330.00$ 6,039.32$
9.2 Prepare invoices/monthly budget updates -40 -----40 -80 15,859.20$ 6,708$ 550.00$ 23,117.20$
9.3 Prepare monthly progress reports 4 20 ------24 5,116.32$ -$ 275.00$ 5,391.32$
9.4 Maintain RH2 project records -40 8 -8 --20 76 13,687.16$ -$ 815.00$ 14,502.16$
PROJECT TOTAL 80 703 210 88 1098 48 120 40 64 2451 464,711.96$ 171,792$ 42,573.70$ 679,077.33$
J:\data\EW\_BusDev\20240305_EW_M240026_N Kentucky Ave Improvements\Contract\PSA_FEE_N Kentucky Ave Improvements.xlsm 3/27/2024 4:33 PM
Exhibit A
04-02-2024 City Council Agenda Packet
Page 57 of 91
Consultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee
Multiplier
211.77%33.00%
Professional I $38.00 $80.47 $12.54 $131.01
Professional II $49.00 $103.77 $16.17 $168.94
Professional III $55.00 $116.47 $18.15 $189.62
Professional IV $67.00 $141.89 $22.11 $231.00
Professional V $72.00 $152.47 $23.76 $248.23
Professional VI $84.00 $177.89 $27.72 $289.61
Professional VII $96.00 $203.30 $31.68 $330.98
Professional VIII $116.00 $245.65 $38.28 $399.93
Professional IX $144.00 $304.95 $47.52 $496.47
Technician I $24.00 $50.82 $7.92 $82.74
Technician II $28.00 $59.30 $9.24 $96.54
Technician III $31.00 $65.65 $10.23 $106.88
Technician IV $38.50 $81.53 $12.71 $132.74
Technician V $39.50 $83.65 $13.04 $136.19
Technician VI $42.25 $89.47 $13.94 $145.66
Administrative I $27.50 $58.24 $9.08 $94.82
Administrative II $32.00 $67.77 $10.56 $110.33
Administrative III $38.00 $80.47 $12.54 $131.01
Administrative IV $42.50 $90.00 $14.03 $146.53
Administrative V $60.00 $127.06 $19.80 $206.86
In-House Copies B/W - 8.5x11 $0.09
In-House Copies B/W - 8.5x14 $0.14
In-House Copies B/W - 11x17 $0.20
In-House Copies Color - 8.5x11 $0.90
In-House Copies Color - 8.5x14 $1.20
In-House Copies Color - 11x17 $2.00
CAD Plots Large $25.00
CAD Plots Full $10.00
CAD Plots Half $2.50
CAD/GIS System Per Hour $27.50
Mileage Current IRS Rate
Subconsultants 15%
Outside Services 0%At Cost
Exhibit C
(Negotiated Hourly Rates of Pay)
Fee Schedule
Staff Classification Negotiated
Hourly Rate
Negotiated
Rate Per
Hour
Exhibit A
04-02-2024 City Council Agenda Packet
Page 58 of 91
Page 1 of 5
Ardurra, Inc.
15. N Chelan Avenue
Wenatchee, WA 98801
Exhibit A
Scope of Work
City of East Wenatchee
North Kentucky Avenue Improvements
Subconsultant to RH2 Engineering
Survey, Environmental, and Landscape Design
Ardurra Project No. 240120
March 26, 2024
Background and Introduction
RH2 is the prime consultant for the N Kentucky Improvements Project in the City of East
Wenatchee. Ardurra will provide services related to survey, environmental, and landscaping as
a subconsultant to RH2.
The City’s RFQ includes the following partial project description: The project extends along N
Kentucky Avenue from Grant Road to the east end of the recent improvements on 10th Street.
The project is divided into two distinct phases. Phase 1 includes improvements from Grant
Road to 5th Street NE, and will reach a 90% design, with the option to acquire right of way.
Phase 2 includes developing 30% designs from 5th Street NE to the existing improvements on
10th Street NE.
Below is a detailed scope of work for survey, environmental, and landscape services:
Scope of Services
Task 1.0 Project Management
Ardurra will manage internal resources, invoicing, project delivery schedule, and project related
coordination. Specific tasks include:
Task 1.1: Project Coordination and Management
General coordination, communication, scheduling of work, and meetings with RH2.
General project management of internal resources, project delivery schedule, invoicing,
progress reporting, and coordination.
Exhibit D-1Exhibit A
04-02-2024 City Council Agenda Packet
Page 59 of 91
N Kentucky Avenue Improvements Scope of Work Ardurra
Task 2.0 Topographic Survey Field Work
Ardurra will complete Topographic Survey along the full project corridor from Grant Road to the
project end on 10th Street (it is assumed that no distinction made for the project phases with
regard to level of effort for survey). The project length is approximately 5900 feet long and the
right of way width is approximately 60 feet. It is anticipated that topographic survey will extend
up to 100 feet beyond the right of way width at each leg of intersections. The survey area will
also include two vacant private parcels near Grant Road (Parcel No. 75100000101 and
75100003401). Additionally, there are approximately 110 individual parcels adjacent to the
survey area, and it is anticipated that a right of entry and survey for driveways, fences, walls,
and other limited private property features will be needed for at least 80% of the adjacent
parcels. Specific tasks are listed below:
Task 2.1 Coordination: Coordinate with the RH2 to schedule and complete field work
and survey deliverables as needed.
Task 2.2 Project Control: All horizontal control will be based on the North American
Datum of 1983 (NAD 83) Washington Plane Coordinate System, North Zone and
projected to the ground. All vertical control will be on the North American Vertical Datum
of 1988 (NAVD 88). The horizontal coordinates and elevations will be primarily derived
using static GPS. At least three (3) primary control points will be set using a 3/8-inch
diameter rebar with a red plastic. Secondary control will be set where necessary. All
secondary control set will be a 3/8-inch diameter rebar and red plastic cap unless
conditions or permissions do not allow. Every attempt will be made to set primary control
points in an area that can be utilized during the construction phase of this project.
Task 2.3 Right of Entry: Right of entry Form letters will be prepared and sent out by
Ardurra. Ardurra will create a spreadsheet showing all known contact information of
property owners and to track letters sent and responses and conditions received. It is
estimated there will be approximately 110 parcels that will require right of entry.
Task 2.4 Topographic and Site Feature Survey: Ardurra will complete an 80-foot-wide
corridor topographic survey (40 feet each side of centerline) of the site along Kentucky
Avenue from Grant Rd. to the project end on 10th St., approximately 5,900 feet total. The
topographic survey will be surveyed in a manner capable of creating 1-foot contours with
spot elevations to 0.05-foot accuracy on hard surfaces and 0.20 accuracy on ground
surfaces. Key features will be picked up to include, utility features, pavement, trees,
sidewalks, structures, etc. Underground utilities will be located by utilizing Washington
States online utility locates website.
Task 3.0 Right of Way and Parcel Boundary Surveying
Ardurra will complete Right of Way delineation as part of the overall survey effort along the full
project corridor from Grant Road to the project end on 10th Street (it is assumed that no
distinction made for the project phases with regard to level of effort for survey). There are
approximately 110 individual parcels adjacent to the survey area. This scope of work does not
Exhibit A
04-02-2024 City Council Agenda Packet
Page 60 of 91
N Kentucky Avenue Improvements Scope of Work Ardurra
include title reports, title report review, right of way plans or right of way delineation. If that
works is needed, it will be performed as a supplement to this scope of work. Specific tasks are
listed below:
Task 3.1 Right of Way and Parcel Boundary Research:
Research existing roadway plans, plats, records of survey, and deeds, for the assistance
in determining right of way and property boundaries.
Task 3.2 Right of Way and Parcel Boundary Reconnaissance: Locate the existing
survey corners monuments and occupational features as necessary to determine the
right of way lines.
Task 3.3 Right of Way and Parcel Boundary Analysis: All field information and
observations will be reduced, analyzed, and adjusted. The resultant information will be
analyzed to determine existing roadway ROW lines and applicable property boundaries.
Task 3.4 Base Mapping: A model survey base map in civil 3d will be drafted to include
all right of way and applicable property boundaries. The base map will also include all
necessary topographic data.
Task 3.5 Map QC and submittal: Quality Control review of base map prior to submittal
of final base map.
Task 4.0 Environmental
Ardurra will lead development of the NEPA CE documentation to support the environmental
process. This scope of work assumes the project will receive a categorical exclusion, Section
106 cultural resource work will be provided by others, and additional tasks not specifically
identified below can be provided via a supplemental scope of work. Specific tasks for this scope
of work include:
Task 4.1: WSDOT NEPA CE and SEPA
Prepare a NEPA Categorical Exclusion (CE) document following the WSDOT CE form
(revised 10/2022). The document shall include the appropriate level of environmental
review and analysis, to include mitigation assessment where required. Maps will be
required for agency scoping and WSDOT coordination to determine the appropriate
Project Study Area and Area of Potential Effects (APE) for the project. One (1) draft
version of a CE will be submitted to the Owner and WSDOT for review. The Consultant
will revise the CE in accordance with the received comments from the Owner and
WSDOT. A final version of the CE will be submitted to WSDOT for signature and
approval. This task includes ongoing coordination with WSDOT throughout the NEPA
CE process. If WSDOT determines an Environmental Assessment (EA) or
Environmental Impact Statement (EIS) is the appropriate level of NEPA documentation,
then a contract amendment will be required.
Exhibit A
04-02-2024 City Council Agenda Packet
Page 61 of 91
N Kentucky Avenue Improvements Scope of Work Ardurra
SEPA compliance will be addressed through the adoption of the NEPA CE for a SEPA
determination of no significance in line with WAC 197-11-610(2).
Task 4.2: Phase I ESA Environmental Due Diligence Audit
A Phase I Environmental Site Assessment (ESA), also known as Environmental Due
Diligence Audit (EDDA), will be performed for the project area. The EDDA will be
completed in line with ASTM Standard E1527-21 (40 CFR 312) to determine if current or
historical property uses have impacted the soil or groundwater within the project area
and could pose a threat to the environment and/or human health.
Task 4.3: Habitat Management Plan
Prepare a Habitat Management Plan (HMP), with associated site visit, to access
baseline species and habitat conditions within the project footprint and immediate vicinity
(primarily related to the presence or absence of shrub-steppe habitat).
Task 5.0 On-Call Landscape Design
Ardurra will provide landscape design on an on-call basis. Landscape services for this scope of
work is limited to an advisory role to provide general guidance on incorporation of landscape
elements, plant selection, plant establishment, and development of specifications for landscape
elements. Hours have been provided under this task but there are no specific deliverables or
scope of work. If landscape plans, estimates, or specifications are needed, or if the on-call
landscape design needs exceed the hours allotted under this agreement, then this work will be
performed under a separate scope of work.
Task 5.1 Landscape Design
Landscape work to be completed upon request and not to exceed the hours established
in the fee estimate.
Assumptions and Exclusions
The following are a list of assumptions that apply to this scope of work and services that are
specifically excluded from this agreement, but may be added by written authorization of the
Client:
Ardurra Design:
Exclusions and/or Additional Services
Master Planning and/or Capital Improvement Planning.
Ordinance preparation.
Plans, specifications, or estimates
Contract documents or special provisions.
Assistance during bidding.
Construction management.
Right of way plan sheets
Exhibit A
04-02-2024 City Council Agenda Packet
Page 62 of 91
N Kentucky Avenue Improvements Scope of Work Ardurra
Legal descriptions for new easements or acquisitions.
Cultural Resources work
Right of Way acquisition.
Geotechnical work or subsurface investigation
Traffic control
Title reports
Legal services.
Agency submittal fees, review fees or permit fees.
Client inspired changes or unforeseen changes arising due to regulatory decisions.
Any services, product or professional responsibility not specifically described above.
Ardurra Survey:
Assumptions:
All boundary corner monuments of record are still existing.
Owners of neighboring parcels will be cooperative for entry onto their property.
Access to the property is readily available. No locked gates are present.
There are not ambiguities within the existing parcel description or overlaps or gaps in
the boundary lines of adjoining parcels.
Indirect traffic control will not be needed.
Title Reports are not required for right of way determination. If it is found a title report
is required, it will be listed as a direct expense.
Exclusions and/or Additional Services:
Fees for per diem and hotels
Additional surveying due to missing or disturbed corner monuments of record.
Record of Survey and setting monuments for right of way or property corners.
Monument preservation.
Additional work required from denied access to adjacent properties.
Costs to resolve boundary disputes, multiple corner monuments purporting to be the
same property corner or ambiguities in documents of record.
Court or deposition expert witness, testimony, or representation.
Costs to assist in adjudication of boundary lines where required.
Providing copies of research documents or project information gathered.
Acquiring title reports.
Marking and posting of the property lines between corner monuments.
Anything not specifically described above.
Exhibit A
04-02-2024 City Council Agenda Packet
Page 63 of 91
ITEM
NO.DESCRIPTION OF WORK Total Hours
by Task
Project
Manager/
Wenatchee
Office
Manager
Survey
Manager
Survey
Technician
Survey
Technician
Env. Services
Manager
Env. Services
Project
Manager
Landscape
Project
Manager
Landscape
Architect
Project
Accountant
Total Labor Cost
Computation by
Task
Anticipated Staff Member Josh Fedora Brian McCluer Derek Davis Jason Penner Vince Barthels Shane Slate Jamie Snyder Taylor Amanda Tabatha Mair
Direct Salary Rate 74.52$ 51.46$ 26.30$ 28.62$ 74.34$ 59.12$ 57.96$ 38.98$ 30.29$
1 Project Management/Administration/Coordination
1.1 General Coordination 32 8 8 8 4 4 $1,955.56
Subtotal Estimated Hours and Fee 32 8 8 0 0 8 0 4 0 4 $1,955.56
2 Topographic Survey Field Work
2.1 Coordination 12 8 4 $532.84
2.2 Project Control 20 10 10 $549.20
2.3 Right of Entry 43 4 4 35 $1,424.42
2.4 Topographic and Site Feature Survey 240 120 120 $6,590.40
Subtotal Estimated Hours and Fee 315 4 12 165 130 0 0 0 0 4 $9,096.86
3 Right of Way and Parcel Boundary Surveying
3.1 Right of Way and Parcel Boundary Research 30 30 $1,543.80
3.2 Right of Way and Parcel Boundary Reconnaissance 200 100 100 $5,492.00
3.3 Right of Way and Parcel Boundary Analysis 80 80 $4,116.80
3.4 Base Mapping 190 190 $9,777.40
3.5 Map QC and Submittal 12 2 10 $365.92
Subtotal Estimated Hours and Fee 512 0 302 110 100 0 0 0 0 0 $21,295.92
4 Environmental
4.1 WSDOT NEPA CE 90 4 6 80 $5,473.72
4.2 Phase I ESA Due Diligence Audit 34 4 30 $2,070.96
4.3 Habitat Management Plan 44 4 40 $2,662.16
Subtotal Estimated Hours and Fee 168 4 0 0 0 14 150 0 0 0 $10,206.84
5 On-Call Landscape Design
5.1 Landscape Design 60 20 40 $2,718.40
Subtotal Estimated Hours and Fee 60 0 0 0 0 0 0 20 40 0 $2,718.40
TOTAL OF ESTIMATED HOURS & FEE 1087 16 322 275 230 22 150 24 40 8 $45,273.58
$45,273.58
$76,186.38
$13,582.07
$135,042.03
-$
-$
-$
-$
2,000.00$
-$
2,000.00$
$137,042.03
-$
137,042.03$
Total Reimbursible Expense
Budget Summary
Subtotal Estimated Budget (Total Ardurra Group Fee + Total Subconsultant Expense + Total Reimbursible Expense)
Management Reserve
Total Estimated Project Budget
Total Subconsulant Expense
Reimbursable Direct No-Salary Costs
Mileage at Current IRS Rate
Printing and Copys
Subconsultants
None
Subtotal
Administrative Charge
ICR Overhead @ 168.28%
Fixed Fee @ 30%
Total Ardurra Group Fee (DL+OH+Fixed Fee)
Direct Labor Costs
Exhibit B
Project Budget
City of East Wenatchee
North Kentucky Avenue Improvements
Subconsultant to RH2 Engineering
Ardurra Project No 240120
Survey and Design Services - Hour Estimate
March 26, 2024
T-O Engineers, Inc.Page 1 of 1
Exhibit A
04-02-2024 City Council Agenda Packet
Page 64 of 91
Exhibit A
04-02-2024 City Council Agenda Packet
Page 65 of 91
March 26, 2024
Ms. Angi Waligorski
RH2 Engineering, Inc.
300 Simon St. SE Suite 5
East Wenatchee, WA 98802
Dear Angi,
Thank you for requesting a proposal from Plateau CRM for cultural resource survey of the North
Kentucky Avenue Improvements Project in Douglas County. Attached is a confidential project
price proposal that allows for 100% survey coverage and targeted subsurface probing of the
project area.
Once this agreement is executed, we will start the background review and will prepare for
fieldwork. If there will be any geotechnical work or utility potholing on this project, we would
appreciate the opportunity to coordinate our schedule with that work.
Feel free to contact me if you have any additional questions.
Sincerely,
David Harder
Enclosure: Project Price Proposal
Exhibit D-2Exhibit A
04-02-2024 City Council Agenda Packet
Page 66 of 91
PROJECT PRICE PROPOSAL
By
Plateau Archaeological Investigations, LLC
dba Plateau CRM
P.O. Box 714, Pullman, Washington 99163
To: RH2 Engineering, Inc.
Project: North Kentucky Avenue Improvements Project Cultural Resource
Survey, Douglas County, Washington
Date: March 26, 2024
Price: $9,342.04
Signatures:
Ms. Angi Waligorski Date
RH2 Engineering, Inc.
March 26, 2024
David A. Harder, Vice President Date
Plateau CRM
Exhibit A
04-02-2024 City Council Agenda Packet
Page 67 of 91
N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 2
RH2 is preparing to assist the city of East Wenatchee with improving a poirtion of North
Kentucky Avenue between 10th Street NE and Grant Road. The project area covers
approximately 15 acres and lies in Section 07 of Township 22 North, Range 21 East, and Sections
01 and 12 of Township 22 North, Range 20 East, Willamette Meridian. Please review the attached
map to verify the project location.
If any cultural resources are identified through the study, Plateau CRM will utilize a risk
management strategy in the field that will seek to determine the horizontal and vertical limits
within the project area and identify any potential effects. Plateau CRM will then utilize the
professional and timely identification of any known or previously unrecorded cultural resources
and then recommend viable management strategies or actions, thus, satisfying regulatory
oversight and helping reduce the impact and the risk of found artifacts upon a project’s timeline
and approval process.
This cultural resource investigation will include a review of the Washington Information System
for Architectural and Archaeological Records Data (WISAARD) database maintained by the
Department of Archaeology and Historic Preservation (DAHP) in Olympia, a background
literature review, informal contact with the interested tribe(s), a pedestrian ground survey, and
the preparation of a report. The fieldwork will be completed in a manner consistent with RCW
27.53.030 and will include inspection techniques to identify both surface and subsurface
archaeological resources. The proper field methods will be completed, at the archaeologist’s
discretion, depending upon information obtained during the background review and fieldwork.
An unmanned aerial vehicle may be deployed for project mapping. Subsurface inspections could
involve shovel excavations, or mechanical auger excavations, and screening of the fill to identify
the nature and extent of any potential archaeological resources.
1 This agreement is for a cultural resource investigation of the areas to be impacted during the
proposed N Kentucky Avenue Improvements Project, Douglas County, Washington. The
purpose of the investigation is to identify any cultural resources which may be adversely
affected by the project.
1.1 The area of potential effect to be investigated is the physical location of the proposed
disturbances required by the project.
2 Plateau CRM will conduct the cultural resource survey.
3 This project will consist of a background search, field investigation of the project area to
identify any cultural resources, research of public documents to help identify potential
traditional cultural properties, and preparation of a report.
3.1 The report will include an inadvertent discovery plan to meet the requirements of the
funding agency and DAHP.
Exhibit A
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N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 3
3.2 This proposal does not include interviewing tribal elders to help identify possible
Traditional Cultural Properties.
4 If cultural resources are located during this project, further work, investigation, or analysis
may be required to evaluate whether the resource(s) is/are eligible for inclusion on the
National Register of Historic Places; this survey could result in a recommendation for
professional archaeological monitoring during excavation activities at project execution or
other additional work; any such additional work, investigation, evaluation, or analysis is not
included in this price proposal.
4.1 This proposal does not include the inventory or formal National Register of Historic
Places (NRHP) evaluation of any buildings, bridges, or other structures near the
project area whose evaluation may be requested by interested or other parties.
5 An email describing the findings of the field investigation will be sent to Ms. Angi Waligorski
of RH2 Engineering, Inc. within five working days of completion of the fieldwork. The
correspondence will include preliminary recommendations regarding project monitoring or
any other suggestions for additional work.
5.1 An electronic draft copy of the report in Portable Document Format (PDF) will be
provided to RH2 Engineering, Inc. within twenty working days of completion of the
fieldwork.
5.2 Any review and comment upon the draft report will be provided to Plateau CRM
within thirty days of receiving the draft report.
5.3 Plateau CRM will upload the final report to the DAHP's WISAARD portal and provide
contact information to request a review of the documentation. Since the submittal
process varies by funding and permitting agency, Plateau CRM will assist with
submissions and verify that the reports are submitted with all appropriate cover
sheets and/or exhibits.
6 RH2 Engineering, Inc. agrees to provide any of the following that are available or possible:
6.1 All available correspondence related to cultural resources from or to the funding or
permitting agency, DAHP, or any other interested parties.
6.2 The most current set of project plans, preferably in an electronic format.
6.3 Geographic Information System (GIS) data for the project.
6.4 Inclusion of Plateau CRM's logo on the construction sign for the project.
Exhibit A
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N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 4
Aerial map showing the N Kentucky Avenue Improvements Project.
Exhibit A
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Exhibit D
Prime Consultant Cost Computations
RH2 Kentucky Avenue
Direct Salary Cost (Composite)
Breakdown at Work Hours Rate of Pay Estimated Cost
Principal Investigator 4 50.00 200.00
Project Archaeologist/Project Manager 8 40.00 320.00
Project Archaeologist 40 28.00 1,120.00
Field Archaeologist 40 25.00 1,000.00
Historian/Architectural Historian 0 27.50 0.00
GIS 6 40.00 240.00
Technical Report Editor 8 25.00 200.00
Totals 3,080.00
Overhead Cost (Including payroll additives)110.2%3,395.08
Fixed Fee 31.2%960.96
Reimbursibles:
Lodging (at cost)480.00
M&IE (GSA rate)354.00
Mileage (0.655 / mile)1072.00
Postage (at cost)0.00
Field Supplies (at cost)0.00
Total 1906.00 1,906.00
Grand Total $9,342.04
Exhibit A
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: Grant from Commerce Growth Management Services for Climate
Resiliency Planning.
Date: March 28, 2024
I. Summary Title: Interagency Agreement with Commerce Growth
Management Services for grant funds to support the development of
GMA climate change and resiliency element and municipal code
amendments to implement ESSHB 1181.
II. Background/History: In 2023 the state Legislature passed ESSHB
1181 requiring jurisdictions to add climate planning as a new goal of
the Growth Management Act. Commerce is providing grant funds for
cities and counties to address the activities included in the bill. The
primary focus of the work will be to develop a climate change and
resiliency element to the Greater East Wenatchee Area
Comprehensive Plan; however, climate related amendments will also
be necessary to the land use, transportation, open space, capital
facilities elements and municipal code. Outreach efforts will be
necessary to understand the effects of climate changes on all
segments of our community and avoid creating or worsening
environmental health disparities.
The City was awarded a $150,000, noncompetitive, no match grant
for planning work to develop the required plan and code changes.
The grant funds will allow the city to hire a consultant to help staff
perform comprehensive plan/code review, public outreach and
develop new comprehensive plan and code language. City funds will
be expended on city staff time on the project.
This project is included in the Community Development Department
budget anticipating receiving this grant.
III.Recommended Action: Motion to approve the Mayor’s signature on
the Interagency Agreement with Commerce Growth Management
Services Contract # 24-63610-117 for a Climate Planning Grant.
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IV. Exhibits: Interagency agreement with Commerce Growth
Management Services, Contract Number 24-63610-117
Financial Data:
Expenditure Required
Amount Budgeted
Appropriation Required
$0 $150,000 $ 0
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City of East Wenatchee Resolution No. 2024-30 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-30
A Resolution of the City of East Wenatchee, Washington, authorizing the Mayor
to sign an Interagency Agreement with Washington Department of Commerce
Growth Management Services for a Climate Planning Grant.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.),
póngase en contacto con la administradora municipal al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please
contact the City Clerk at alternateformat@eastwenatcheewa.gov at (509) 884-9515, or
at 711 (TTY).
2. Authority.
2.1. The City of East Wenatchee is a non-charter code City duly incorporated and operating
under the laws of the State of Washington.
2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee (“City
Council”) to organize and regulate its internal affairs.
3. Recitals.
3.1. During its 2023 regular session, the Washington State Legislature passes Engrossed
Second Substitute House Bill 1181 requiring climate change planning.
3.2. The Washington State Department of Commerce Growth Management Services is
offering grants for local jurisdictions to perform the planning process necessary to
implement E2SSHB 1181.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
Section 1: Purpose. To authorize the Mayor to sign an Interagency Agreement with
Washington Department of Commerce Growth Management Services for a
Climate Planning Grant.
Section 2: Severability. If a court of competent jurisdiction declares any provision in this
resolution to be contrary to law, such declaration shall not affect the validity of
the other provisions of this Resolution.
Section 3: Effective Date. This resolution becomes effective immediately.
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City of East Wenatchee Resolution No. 2024-30 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this 2nd day of
April 2024.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
FILED WITH THE CITY CLERK: __________
PASSED BY THE CITY COUNCIL: __________
EFFECTIVE DATE: __________
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Interagency Agreement with
City of East Wenatchee
through
Growth Management Services
Contract Number:
24-63610-117
For
2023-2025 Climate Planning Grant
Dated: Date of Execution
Exhibit A
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________________________________________________________________________________________________________
Page 2 of 15
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1. AUTHORITY ...................................................................................................................................................... 4
2. CONTRACT MANAGEMENT ............................................................................................................................. 4
3. COMPENSATION .............................................................................................................................................. 4
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 4
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 5
6. ENSURE COORDINATED CLIMATE COMMITMENT ACT BRANDING ................................................................. 5
7. INSURANCE ...................................................................................................................................................... 6
8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6
9. ORDER OF PRECEDENCE .................................................................................................................................. 6
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7
1. DEFINITIONS .................................................................................................................................................... 7
2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 7
3. AMENDMENTS ................................................................................................................................................ 7
4. ASSIGNMENT ................................................................................................................................................... 7
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ........................................................................... 7
6. COPYRIGHT ...................................................................................................................................................... 8
7. DISPUTES ......................................................................................................................................................... 8
8. GOVERNING LAW AND VENUE ........................................................................................................................ 9
9. INDEMNIFICATION .......................................................................................................................................... 9
10. LICENSING, ACCREDITATION AND REGISTRATION ........................................................................................... 9
11. RECAPTURE...................................................................................................................................................... 9
12. RECORDS MAINTENANCE ................................................................................................................................ 9
13. SAVINGS .......................................................................................................................................................... 9
14. SEVERABILITY ................................................................................................................................................... 9
15. SUBCONTRACTING ........................................................................................................................................ 10
16. SURVIVAL ....................................................................................................................................................... 10
17. TERMINATION FOR CAUSE............................................................................................................................. 10
18. TERMINATION FOR CONVENIENCE ................................................................................................................ 10
19. TERMINATION PROCEDURES ......................................................................................................................... 10
20. TREATMENT OF ASSETS ................................................................................................................................. 11
21. WAIVER ......................................................................................................................................................... 12
ATTACHMENT A: SCOPE OF WORK ....................................................................................................... 13
ATTACHMENT B: BUDGET .................................................................................................................................... 15
Exhibit A
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________________________________________________________________________________________________________
Page 3 of 15
Face Sheet
Contract Number: 24-63610-117
Local Government Division
Growth Management Services
2023-2025 Climate Planning Grant
1. Contractor 2. Contractor Doing Business As (as applicable)
City of East Wenatchee
271 Ninth St NE
East Wenatchee, WA 98802
N/A
3. Contractor Representative 4. COMMERCE Representative
Curtis Lillquist
Community Development Director
509-884-5396
clillquist@eastwenatcheewa.gov
Noelle Madera
Climate Operations Team Lead
509-818-1040
noelle.madera@commerce.wa.gov
PO Box 42525
1011 Plum St. SE
Olympia, WA 98504
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$150,000 Federal: State: Other: N/A: Date of Execution June 30, 2025
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
N/A SWV0003756-00 601-140-637 N/A
14. Contract Purpose
For the development of the Growth Management Act (GMA) climate change and resiliency element requirements related to the
implementation of HB 1181.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work and Attachment “B” – Budget.
FOR CONTRACTOR FOR COMMERCE
<insert name>, <insert title>
Signature
Date
<insert name>, <insert title>
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Exhibit A
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________________________________________________________________________________________________________
Page 4 of 15
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed one hundred and fifty thousand dollars
($150,000), for the performance of all things necessary for or incidental to the performance of work
under this Contract as set forth in the attached Scope of Work and Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly nor less than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 24-
63610-117. A receipt must accompany any single expenses in the amount of $50.00 or more in order
to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Grant Start Date
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and
deliverables described under this Agreement.
State Fiscal Year Payments
COMMERCE will reimburse Contractor for State Fiscal Year 2024 (July 1, 2023-June 30, 2024), and
State Fiscal Year 2025 (July 1, 2024-June 30, 2025), based on the expenses incurred under this
Contract.
Invoices and End of Fiscal Year
Invoices are due at a minimum of June 15, 2024 and 2025, if not submitted at more frequent intervals.
Exhibit A
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________________________________________________________________________________________________________
Page 5 of 15
Final invoices for a state fiscal year may be due sooner than the 15th of June and Commerce will
provide notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
Line Item Modification of Budget
A. Notwithstanding any other provision of this contract, the Contractor may, at its discretion, make
modifications to line items in the Budget, hereof, that will not increase the line item by more
than fifteen percent (15%).
B. The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing
any budget modification or modifications to a line item in the Budget (Attachments B) hereof,
that would increase the line item by more than fifteen percent (15%). Conversely, COMMERCE
may initiate the budget modification approval process if presented with a request for payment
under this contract that would cause one or more budget line items to exceed the 15 percent
(15%) threshold increase described above.
C. Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email or regular mail), and such written approval shall amend the
Project Budget. Each party to this contract will retain and make any and all documents related
to such budget modifications a part of their respective contract file.
D. Nothing in this section shall be construed to permit an increase in the amount of funds available
for the Project, as set forth in Section 3 of this contract, nor does this section allow any proposed
changes to the Scope of Work, include Tasks/Work Items and Deliverables under Attachment
A, without specific written approval from COMMERCE by amendment to this contract.
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by COMMERCE and at intervals
as agreed by the parties, regarding work under this Contract performed by subcontractors and the
portion of Contract funds expended for work performed by subcontractors, including but not
necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
6. ENSURE COORDINATED CLIMATE COMMITMENT ACT BRANDING
COMMERCE received funding from Washington’s Climate Commitment Act (CCA). To strengthen
public awareness of how CCA funding is used, the Office of the Governor is directing state agencies
that administer funding or manage a CCA-supported program to ensure consistent branding and
funding acknowledgments are used in all communications and included in funding agreements and
contracts. The “Climate Commitment Act” logo and funding acknowledgment make it easy for
consumers and the public to see how the state is using CCA funds to reduce climate pollution, create
jobs, and improve public health and the environment, particularly for low-income and overburdened
populations.
Exhibit A
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________________________________________________________________________________________________________
Page 6 of 15
The following provisions apply to all contractors, subcontractors, service providers and others who
assist CONTRACTOR in implementing the climate planning grant.
Logo requirements. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at climate.wa.gov/brandtoolkit.
Any WA Department of Commerce climate planning grant website or webpage that
includes logos from other funding partners.
Any WA Department of Commerce climate planning grant media or public
information materials that include logos from other funding partners.
Funding source acknowledgement. This standard funding language must be used on websites
and included in announcements, press releases and publications used for media-related
activities, publicity and public outreach.
“The WA Department of Commerce climate planning grant is supported with funding from
Washington’s Climate Commitment Act. The CCA supports Washington’s climate action efforts
by putting cap-and-invest dollars to work reducing climate pollution, creating jobs, and
improving public health. Information about the CCA is available at www.climate.wa.gov.”
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work
Attachment B – Budget
Exhibit A
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________________________________________________________________________________________________________
Page 7 of 15
General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
Exhibit A
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________________________________________________________________________________________________________
Page 8 of 15
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
Exhibit A
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________________________________________________________________________________________________________
Page 9 of 15
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
Exhibit A
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________________________________________________________________________________________________________
Page 10 of 15
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
Exhibit A
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COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
Exhibit A
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practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
Exhibit A
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Attachment A: Scope of Work
City of East Wenatchee Grant Scope of Work for Climate Resilience
Sub-element
Climate Guidance
(Section Steps,
Tasks and
Deliverables)
Description End Date
Section 1 Initialize Project 4/2024-8/2024
Task 1.1 Form Climate Policy Advisory Team
Task 1.2 Establish engagement strategy that supports
environmental justice
Deliverable 1 Submit a memo summarizing completion of this step.
8/15/2024
Section 2, Step 1 Explore Climate Impacts 4/2024-9/2024
Task 2.1.1 Identify community assets
Task 2.1.2 Explore hazards and changes in the climate
Task 2.1.3 Pair assets and hazards and describe exposure and
Consequences
Task 2.1.4 Identify priority climate hazards
Deliverable 2 Submit a memo summarizing completion of this step. 9/15/2024
Section 2, Step 2 Audit Plans & Policies 4/2024-9/2024
Task 2.2.1 Review existing plans for climate gaps and
Opportunities
Task 2.2.2 Determine next step [proceed to Step 3 or skip to Step 4]
Deliverable 3 Submit a memo summarizing completion of this step. 9/15/2024
Section 2, Step 3 Assess Vulnerability & Risk [if applicable] 4/2024-10/2024
Task 2.3.1 Assess sensitivity
Task 2.3.2 Assess adaptive capacity
Task 2.3.3 Characterize vulnerability
Exhibit A
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Climate Guidance
(Section Steps,
Tasks and
Deliverables)
Description End Date
Task 2.3.4 Characterize risk
Task 2.3.5 Meet with partners, stakeholders and decision makers
to decide course of action
Deliverable 4 Submit a memo summarizing completion of this step. 10/15/2024
Section 2, Step 4 Pursue Pathways 10/2024-3/2025
Task 2.4.1 Develop goals
Task 2.4.2 Develop policies
Task 2.4.3 Identify policy co-benefits
Deliverable 5 Submit a memo summarizing completion of this step or
submit a copy of completed Climate Element
Workbook
3/15/2025
Section 2, Step 5 Integrate Goals & Policies
10/2024-3/2025
Task 2.5.1 Review and finalize resilience goals and policies
Task 2.5.2 Consult with climate advisory committee, planning
commission, stakeholders and decision
Makers.
Deliverable 6 Adopt climate element and resilience sub-element.
6/15/2025
Scope of Work Narrative: The City of East Wenatchee has reviewed the Climate Element
Planning Guidance guidebook and plans to follow the steps and tasks as provided in the Resilience
Sub-element section. The city will be issuing a RFP for a consultant.
We anticipate that once a consultant has been selected there will be amendments to the grant
based on the consultant feedback on timing and funding prioritization. Ultimately, the City of East
Wenatchee will adopt our updated comprehensive plan including the required Climate Element
and Resilience Sub-element on or before June 15, 2025.
Exhibit A
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Attachment B: Budget
Deliverables
Commerce Grant Funds
Deliverable 1
$10,000
Deliverable 2
$40,000
Deliverable 3
$10,000
Deliverable 4
$55,000
Deliverable 5
$30,000
Deliverable 6
$5,000
Grant Total
$150,000
Exhibit A
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From:Merry Roy
To:cityclerk@wenatcheewa.gov; cityclerk
Subject:Animal Free Circuses
Date:Wednesday, March 27, 2024 10:23:47 AM
To Whom it may concern:
We would like to encourage the Wenatchee City Council and the Eastmont City
Council to make animal-free circuses the law for our towns. We know that confined
animals are not happy animals, and while they might not be abused, a traveling circus
cannot give them the freedom that they need.
We have ourselves seen circus animals leave the ring and lunge at people, in this case in
East Wenatchee years ago --a chimpanzee who had been riding a bicycle round and
round, ran at a child and the ringmaster had to stop the act and shout that these were
wild animals and not safe to be near.
Please make these laws to protect the animals and the people.
Sincerely,
Joseph and Merry Roy
932 Highland Drive
Wenatchee, WA 98801
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