HomeMy WebLinkAbout04-02-2024 RH2 Contract _N Kentucky Ave ImprovementsREV 2/2024
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PROFESSIONAL SERVICES AGREEMENT
RH2 Project Number: EW_________
THIS AGREEMENT, intended only for the benefit of the parties hereto, made and entered into on this 2nd day of
April 2024, by and between the City of East Wenatchee, A MUNICIPAL CORPORATION hereinafter called
the "CLIENT," and the consulting firm RH2 Engineering, Inc., whose address is, 300 Simon Street SE, Suite 5, East
Wenatchee, WA 98802, at which records will be available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: N Kentucky Avenue Improvements
WHEREAS, the Client deems it advisable to engage the professional services and assistance of a qualified
professional consulting firm to perform the necessary engineering services for the project.
WHEREAS, the Consultant operates in compliance with the statutes of the State of Washington for registration of
professional engineers, has a current valid corporate certificate from the State of Washington or has a valid
assumed name filing with the Secretary of State, and that personnel to be assigned to the work required under this
Agreement are qualified to perform the work to which they will be assigned, and that sufficient qualified
personnel are on staff or readily available to the Consultant to staff this Agreement.
WHEREAS, the Consultant will perform the work set forth in the Agreement upon the terms and conditions set forth
below and in the following Exhibits, attached hereto and incorporated into this Agreement:
Exhibit A:Scope of Work
Exhibit B:Fee Estimate
Exhibit C:Schedule of Rates and Charges
Exhibit D-1 Ardurra, Inc., Proposal Letter dated March 26, 2024
Exhibit D-2 Plateau Archaeological Investigations, LLC, Proposal Letter dated March 26, 2024
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
SCOPE OF WORK
The Consultant shall perform the services described in this Agreement.The Consultant is entitled to rely on the
accuracy and completeness of any data, information, or materials provided by the Client or others in relation to the
work contemplated by this Agreement.
STANDARD OF CARE
The Consultant shall perform its services in alignment with the degree of skill and diligence maintained by other
practicing professional engineers providing similar services under similar circumstances and in a similar time and
locale, for the work furnished under this Agreement. The Consultant makes no other warranty, expressed or
implied.
DESIGN CRITERIA
In collaboration with the Consultant, the Client will designate the basic premises and criteria for the work needed.
Reports and plans developed under this Agreement, to the extent feasible and reasonable, shall be developed in
accordance with the latest edition and amendments of applicable local and State regulations, guidelines, and
specifications.Data, materials, and information generated or produced by the Client will be provided to the
Consultant in a reliable and usable format.
OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The deliverables described in this Agreement shall be the property of the Client, provided that full payment has been
made to the Consultant per the terms of this Agreement.The Consultant shall retain ownership of the source files
and information developed by the Consultant in preparing the deliverables. The Consultant shall provide the Client
with electronic copies of the project documents, in accordance with this Agreement, in any of the following formats:
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Adobe Portable Document Format (PDF), AutoCAD® Drawing Web Format (DWF) or JPEG (JPG).Any unauthorized
reuse of deliverables that is beyond the scope of this Agreement, including use by any third party,is prohibited and
shall be without liability to the Consultant.
The Client acknowledges the Consultant’s plans and specifications are instruments of professional service.The Client
agrees to hold harmless and indemnify Consultant against all claims made against Consultant for damage or injury,
including defense costs arising out of any unauthorized reuse of such plans and specifications in a manner other than
as intended by this Agreement.
Methodology, materials, software, logic, and systems developed under or preexisting to this Agreement are the
property of the Consultant, and may be used as the Consultant sees fit, including the right to revise or publish the
same without limitation.
TIME OF BEGINNING AND COMPLETION
The services provided under this Agreement will be performed according to the Project Schedule.The Consultant
shall not begin work under the terms of this Agreement until authorized in writing by the Client.If, after receiving
Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control,
the Consultant shall notify the Client of the delay and shall prepare a revised estimate of the time and cost needed
to complete the Project and submit the revision to the Client for approval, which shall not be unreasonably withheld.
Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein.
PAYMENT
The Consultant shall be paid by the Client for services rendered under this Agreement as provided hereinafter and
as specified in Exhibit B and Exhibit C, subject to annual escalation.Such payment shall be full compensation for
services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to perform the services.
All billings will list actual time (days and/or hours) and dates during which the work was performed.Payment shall
not exceed $670,491.95 without a written amendment to this contract, agreed to and signed by both parties.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties in writing at the
time the extra work is authorized.(See "EXTRA WORK").
Finance charges, computed by a “Periodic Rate” of 1% per month, which is an annual percentage rate of 12% (applied
to the previous month’s balance after deducting payments and credits for the current month), will be charged on all
past-due amounts unless otherwise provided by law or by contract.Invoices not paid within thirty (30)days will be
considered past-due.
The Consultant shall keep available for inspection by the Client, for a period of three (3)years after final payment,
the cost records and accounts pertaining to this Agreement.If any litigation, claim or audit is started before the
expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings
involving the records have been resolved.The three-year retention period starts when the Consultant receives final
payment.
CHANGES IN WORK
When required by the Client, the Consultant shall make revisions and changes in the completed work of this
Agreement as are necessary to correct Consultant’s errors not caused by deficiencies in Client-provided information,
without additional compensation.
Should the Client find it desirable for its own purposes to have previously completed work or parts thereof revised,
the Consultant shall make revisions, if requested and as directed by the Client in writing. This work shall be
considered as “Extra Work” and will be paid for as provided in the Section “Extra Work.”
The Consultant shall make minor changes, amendments, or revisions in the detail of the work as may be required by
the Client and are consistent with the intent of the Scope of Work in this Agreement and do not require an
adjustment of the fee or schedule. If the Consultant believes that the proposed minor change will affect the fee or
schedule, the Consultant shall notify the Client and any dispute shall be mutually resolved by the parties before the
work is undertaken. A minor change is not considered an "Extra Work" item as provided in the Section “Extra Work”.
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EXTRA WORK
The Client may desire to have the Consultant perform work or render services in connection with the Agreement in
addition to or other than work provided for by the expressed intent of the Scope of Work.Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof.Work under a supplement shall not proceed until authorized in writing by the Client.Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be mutually resolved by the parties
before the work is undertaken.
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that the Consultant has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this contract.For breach or violation of this warranty, the Client shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the Client,and
any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,
while so engaged in the work or services provided or to be rendered herein, shall be the sole obligation and
responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the Client except regularly retired employees, without written consent of the Client.
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, gender, marital status, sexual orientation, age,or handicap except for
a bona fide occupational qualification with regard to, but not limited to the following:employment;promotions;
demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms
of compensation; selection for training;and rendition of services.The Consultant understands and agrees that if it
violates this Non-Discrimination provision, this Agreement may be terminated by the Client and further that the
Consultant shall be barred from performing any services for the Client now or in the future, unless a showing is made
satisfactory to the Client that discriminatory practices have terminated and that recurrence of such action is unlikely.
TERMINATION OF AGREEMENT
The parties reserve the right to terminate this Agreement at any time upon not less than ten (10) days written notice
to the other party, subject to the Client's obligation to pay Consultant in accordance with the subparagraphs below.
A.In the event this Agreement is terminated by the Client other than for default on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work completed at the time of the
termination of the Agreement. In addition, the Consultant shall be paid on the same basis as above for any
authorized extra work completed.No payment shall be made for any work completed after ten (10) days
following receipt by the Consultant of the Notice to Terminate unless otherwise agreed. If the accumulated
payment made to the Consultant prior to the Notice of Termination exceeds the total amount that would be due
as set forth herein above,including any and all extra work,then no final payment shall be due and the Consultant
shall immediately reimburse the Client for any excess paid.
B.In the event the services of the Consultant are terminated by the Client for actual fault on the part of the
Consultant, the previously stated method to determine final payment shall not apply.In such an event the
amount to be paid shall be determined by the parties with reasonable consideration given to:the actual costs
incurred by the Consultant in performing the work to the date of termination;the amount of work originally
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required which was completed by the Consultant in accordance with the standard of care stated herein prior to
the date of termination;the cost to the Client of employing another firm to complete the remaining work
required and the time which may be required to do so;and other factors which affect the value of the work
performed at the time of termination.Under no circumstances shall payment made under this subsection
exceed the amount which would have been made if the formula set forth in subsection A had been applied.
C.The Consultant reserves the right to suspend performance of the work in the event of nonpayment by Client for
invoices furnished in accordance with the Payment provisions as listed herein. In the event that Consultant
suspends performance of the work, the Consultant and the Client shall make a good faith effort to resolve the
matter of nonpayment.Consultant shall resume work once such resolution is reached and payment is received
in full.
D.In the event this Agreement is terminated prior to completion of the work, the Consultant shall retain ownership
of the source files for all plans, reports, and documents prepared by the Consultant prior to termination.The
Client shall be provided with tangible and electronic copies of the documents in accordance with the “Ownership
of Products and Documents to be Furnished by the Consultant” section of the Agreement herein.
DISPUTES
The parties shall make a good faith effort to resolve disputes concerning questions of facts in connection with work
prior to initiating legal action in the form of nonbinding mediation.In the event that either party institutes legal
action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be
brought in the courts of the State of Washington, situated in Douglas County.
LEGAL RELATIONS
The Consultant shall comply with all federal, state and local laws and ordinances directly applicable to the services
to be performed under this Agreement. This contract shall be interpreted and construed in accordance with the laws
of Washington.
The Consultant agrees to indemnify and hold harmless the Client,its officers and employees from claims, demands,
or suits at law or equity directly resulting from Consultant's negligent acts, errors or omissions under this Agreement,
provided that nothing herein shall require the Consultant to indemnify the Client against and hold harmless the
Client from claims, demands,or suits resulting from the conduct of the Client, its officers, agents,or employees.
Provided further,if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant,
its agents,or employees,and (b) the Client, its agents, officers, or employees, this provision with respect to claims
or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's
negligence or the negligence of the Consultant's agents or employees except as limited below.
The Consultant shall maintain general liability, property damage, auto liability, and professional liability coverage in
the amount of $1.0 million, with a General Aggregate in the amount of $2 .0 million, unless waived or reduced by the
Client.If requested, the Consultant shall submit to the Client a completed Standard ACORD Certification Form as
proof of insurance.If requested,the Client will be named as an additional insured for Consultant’s applicable
insurance policies.
All coverages provided by the Consultant shall be in a form and underwritten by a company acceptable to the Client.
Consultant’s carriers will have a minimum A.M. Best rating of A VII. The Consultant shall keep all required coverages
in full force and effect during the life of this Agreement, and a minimum of thirty (30)days' notice shall be given to
the Client prior to the cancellation of any policy.
The Consultant's relation to the Client shall be at all times as an independent contractor.Any liability incurred by the
Consultant as a result of this Agreement is limited to the fee amount as stipulated within the Payment terms herein.
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the expressed written
consent of the Client, which shall not be unreasonably withheld.
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COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties.Any supplements to this Agreement will be mutually agreed upon in writing and will become part of this
Agreement.No agent or representative of either party has authority to make, and the parties shall not be bound by
or liable for, any statement, representations, promise, or agreement not set forth herein.No changes, amendments,
or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an
amendment or “Extra Work” authorization to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and
this agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect.The parties do hereby accept the Agreement and agree to all of the terms and
conditions thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year last written below.
RH2 Engineering, Inc.
300 Simon Street SE, Suite 5, East Wenatchee, WA 98802
City of East Wenatchee
271 9th Street NE, East Wenatchee, WA 98802
SIGNATURE DATE SIGNATURE DATE
PRINT NAME &TITLE PRINT NAME &TITLE
3/28/2024
Paul R. Cross, Executive Vice President Jerrilea Crawford, Mayor
04-02-2024Jerrilea Crawford (Apr 11, 2024 15:29 PDT)
Jerrilea Crawford
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EXHIBIT A
Scope of Work
City of East Wenatchee
N Kentucky Avenue Improvements
March 2024
BACKGROUND
This Scope of Work describes the tasks to provide engineering services for developing 90-percent
design plans, specifications, and an Engineer’s opinion of probable construction cost (OPCC)for
construction of improvements to approximately 2,700 linear feet of N Kentucky Avenue in East
Wenatchee, Washington.A survey of an additional 3,200 linear feet will be completed and a 30-
percent design will be prepared to plan for and identify stormwater impacts.The project begins at
Grant Road and continues east to the intersection of 10th Street NE and N Kansas Avenue. RH2
Engineering, Inc., (RH2) will work with the City of East Wenatchee (City) to perform the following
tasks.Effort provided by this Scope of Work will consider the procedure for the City to apply for federal
funding in the future.
Task 1 –Surveying
Task 2 –Environmental Permitting
Task 3 –Agency Coordination
Task 4 –Preliminary Roadway Design
Task 5 –Stormwater Design
Task 6 –Retaining Wall Design
Task 7 –60-Percent Roadway Design
Task 8 –90-Percent Plans, Specifications, and OPCC
Task 9 –Project Management Services
Future tasks may include Right-of-Way (ROW)acquisition,bid-ready plans,specifications, and OPCC,
services during bidding,and services during construction. These services can be provided under a
supplemental scope of work at the City’s request.
Work for Tasks 1 through 9 is authorized by the signing of this Agreement and issuance of notice to
proceed. All other tasks will be mutually negotiated and authorized by supplement to this
Agreement.
General Assumptions
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. RH2 assumes
that the entity providing such information to RH2 is either the owner of such information or
has obtained written authorization from the owner to distribute said information.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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This Scope of Work is limited to the services expressed herein and will be performed to the
level of effort identified in the Fee Estimate. If additional effort is required or additional
services are requested a supplement to the Agreement will be mutually determined.
Deliverables will be submitted in electronic format (PDF)unless otherwise noted.
Task 1 –Surveying
Objective:Obtain a topographic survey of the project area. This Task also will include establishing
existing ROW.
Approach:
Prepare a topographic survey of the project area,including existing ROW, two (2) potential
stormwater pond parcels, and driveway reconnection areas.Obtain rights of entry for
driveway connections outside existing ROW.This work will be performed by Ardurra Group,
Inc., (Ardurra)as a subconsultant to RH2 and further detailed in Exhibit D-1.
Review mapping of existing utilities.Coordinate with the East Wenatchee Water District
(EWWD), Douglas County Sewer District No. 1 (DCSD),Upper Columbia Irrigation District
(UCID), Douglas County Public Utility District (PUD), Cascade Natural Gas, Frontier
Communications, and Charter Communications to provide mapping and confirm existing
utilities.RH2 will rely on the accuracy and completeness of utilities’ representations as to
where their utilities are located.
Prepare a base map from survey data and utility information.Prepare a surface in Civil 3D for
the roadway design.
Establish existing ROW and property boundaries.This work will be performed by Ardurra as
a subconsultant to RH2 and further detailed in Exhibit D-1.
RH2 Deliverables:
Topographic survey in AutoCAD version 2005 or later.
Task 2 –Environmental Permitting
Objective:Submit applications and checklists required to obtain the environmental permits
necessary to construct the N Kentucky Avenue Improvements.
Approach:
Prepare a State Environmental Policy Act (SEPA) Checklist for the City.This work will be
performed by Ardurra, as a subconsultant to RH2, with coordination efforts by RH2.
Prepare an Environmental Classification Summary (ECS) for the project as required to fulfill
National Environmental Policy Act (NEPA) requirements through the Washington State
Department of Transportation (WSDOT).This work will be performed by Ardurra, as a
subconsultant to RH2, with coordination efforts by RH2.It is assumed that the ECS will fulfill
Federal Highway Administration (FHWA) NEPA requirements without the need for additional
reports.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Prepare a National Pollutant Discharge Elimination System (NPDES) Construction Stormwater
General Permit application.City to submit application and pay permit fees at a later date prior
to bidding authorization.
Prepare a Stormwater Pollution Prevention Plan (SWPPP) as required by the NPDES
Construction Stormwater General Permit.
Prepare a cultural resources survey report and inadvertent discovery plan (IDP) to be
submitted to the Washington State Department of Archaeology and Historic Preservation
(DAHP). This work will be performed by Plateau Archaeological Investigations, as a
subconsultant to RH2,and further detailed in Exhibit D-2 with coordination efforts by RH2.
Assumptions:
The City will act as the lead agency. All costs of advertisements will be paid directly by the
City.
It is assumed the NPDES permit will be transferred to the contractor after project award. It is
assumed the City will pay the advertisement and permit fees directly until permit transfer is
complete.
No date is warranted or implied for agency response or approvals.
RH2 Deliverables:
SEPA Checklist.
ECS for NEPA.
NPDES Stormwater Construction General Permit application.
SWPPP.
Cultural Resources Survey Report and IDP.
Task 3 –Agency Coordination
Objective:Coordinate the roadway improvements with utility purveyors and potentially affected
agencies.Improvements will be designed to reduce impacts to known existing utilities.
Approach:
Coordinate with EWWD staff to determine impacts to EWWD facilities and, if necessary,
provide information to help with the relocation of interfering utilities within the
reconstruction corridor.It is assumed that EWWD will replace water services and impacted
fire hydrants will be relocated or replaced.
Coordinate with DCSD staff to determine impacts to DCSD facilities and, if necessary, provide
information to help with the relocation of interfering utilities within the reconstruction
corridor.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Coordinate with UCID staff to determine impacts to UCID facilities and, if necessary, provide
information to help with the relocation of interfering utilities within the reconstruction
corridor.
Coordinate with the PUD, Frontier Communications, Charter Communications, and Cascade
Natural Gas to determine impacts to their facilities and, if necessary, provide information to
help with the relocation of interfering utilities within the reconstruction corridor.
Attend two (2) on-site meetings with each utility. To the extent feasible, these meetings will
be combined and include as many utility purveyors as possible. The purpose of the first
meeting will be to discuss the overall project and potential impacts. The second meeting will
take place further into the design process to discuss specific impacts and proposed locations
for each of the facilities requiring relocation.
Coordinate improvements with Link Transit (Link)staff to determine impacts to Link facilities
and, if necessary, provide information to help with the relocation and/or improvements to
Link facilities within the reconstruction corridor.
Submit one (1) set of roadway plans (half-size) and discuss improvements with each utility at
the 30-percent and 90-percent design stages.
Assumptions:
Dry utility and gas relocations will be completed prior to project construction and will not be
incorporated in the project bid package.
Private irrigation lines will be relocated during construction as a bid item if encountered.
RH2 Deliverables:
One (1) half-size plan set at 30-percent and 90-percent design for each utility.
Task 4 –Preliminary Roadway Design
Objective:Prepare preliminary design concepts for the project corridor on N Kentucky Avenue from
Grant Road to 10th Street.
Approach:
Conduct a field review to collect additional field data.
Establish a horizontal and vertical alignment that reduces impacts to adjacent properties and
existing landscape features.
Obtain roadway cores and prepare a technical memorandum summarizing the findings.
Develop proposed roadway section(s).The final recommended section will be based on
current City standards,historical practices,and roadway cores.Construction Special
Inspection will perform roadway coring as a subconsultant to RH2.
Prepare exhibits for two (2)roadway width alternatives. The first will be a continuous left
turn lane through the length of the project,and the second will be left turn channelization at
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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major intersections.Both alternatives will include sidewalks and bike lanes.Exhibits will show
impacts in plan view;no profiles will be provided.
Prepare and present plans at the 30-percent design stage for City review.The purpose of the
30-percent review is to determine the footprint of the roadway improvements from back of
walk to back of walk. These plans will show the proposed alignment and profile. In addition,
these plans will include locations of retaining walls and cut/fill limits to help determine
impacts to adjacent properties.
Prepare six (6)overview exhibits for one (1)open house meeting.
Attend one (1) open house meeting to discuss the exhibits developed in subtask 4.6.
Prepare a report to document design section, widths, and other design decisions.
Provide an information sheet to each residence along N Kentucky Avenue within the project
limits to discuss the exhibits developed in subtask 4.6.Due to the unknown nature of this
subtask, a total of eighty (80) staff hours have been estimated for this work.
Prepare roadway OPCC at the 30-percent design stage.
Provided by City:
Direction on roadway widths and channelization.
Schedule the open house and provide a room for the meeting.
RH2 Deliverables:
Roadway cores technical memorandum.
Two (2) roadway width alternative exhibits.
30-percent design plans.
Six (6)overview exhibits.
Hardcopy information sheet hand delivered to each resident along Kentucky Avenue.
Attendance at one (1)open house.
Design decision report.
Roadway OPCC at the 30-percent design stage.
Task 5 –Stormwater Design
Objective:Prepare stormwater design for the proposed improvements, including collection,
conveyance, and treatment facilities.
Approach:
Perform hydrologic modeling for proposed and existing impervious surfaces within the
drainage area. This will include off-site drainage from above N Kentucky Avenue adjacent to
the project but within the project limits.Perform a field review of the off-site drainage to
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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determine precautions that could be taken to account for off-site water outside the City’s
ROW.
Establish water quality flow rate and volume based on current Washington State Department
of Ecology Stormwater Management Manual for Eastern Washington standards. Design the
water quality treatment system and storm system conveyance.It is anticipated that the
roadway stormwater will convey to a new pond located on the north side of Kentucky Avenue
near Grant Road. Property acquisition for the pond will be included in a future task if deemed
feasible. Water quality treatments may include underground infiltration,StormFilter catch
basins,and/or StormFilter vaults.
Prepare preliminary pond siting exhibit and conduct an infiltration rate test at the rough
location of the proposed pond to determine the design infiltration rate.Ardurra will provide
assistance with landscaping the pond.
Prepare a stormwater report.The report will address the hydraulic modeling results, as well
as system design and capacity.
Prepare plan and profile stormwater elements to incorporate into the roadway plan sheets.
Prepare a temporary erosion and sediment control (TESC) plan.
Prepare and update the stormwater OPCC at the 30-and 60-percent design stages.
Provided by City:
Right of access to private property to conduct stormwater infiltration testing.
Water truck, backhoe,and operator to complete infiltration rate test.
RH2 Deliverables:
Stormwater Report.
Stormwater and TESC plans (half-size) at 30-and 60-percent design stages.
Stormwater OPCC at 30-and 60-percent design stages.
Task 6 –Retaining Wall Design
Objective:Design retaining walls to reduce impacts to adjacent properties.
Approach:
Determine retaining wall locations for construction of roadway improvements within City
ROW or proposed acquisition areas.
Prepare and present retaining wall plans at the 30-percent design stage for City review.The
purpose of the 30-percent review is to determine the locations and heights of each wall. These
plans will include a plan and profile view of each wall location with the horizontal alignment
and vertical profile of both the top and bottom of each wall.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
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Design retaining walls.This subtask will include geotechnical calculations and the design of
pedestrian railing or fencing adjacent to the proposed retaining walls.
Prepare and present retaining wall plans at the 60-percent design stage for City review.The
purpose of the 60-percent review is to show the interaction of each wall with the surrounding
features. Additional details will be developed to further convey the proposed wall
improvements as they relate to driveway and road approaches, utilities, and construction
impacts to adjacent properties.
Prepare and update the retaining wall OPCC at the 30-and 60-percent design stages.
Assumptions:
Retaining walls under four (4) feet in height will be a segmental block style, and retaining
walls over four (4) feet in height will be mechanically stabilized earth walls. Should site
conditions warrant different types of retaining walls, additional design effort may be needed.
Given the anticipated soil conditions, it is assumed that retaining walls will be over-excavated
and shoring will not be needed.
RH2 Deliverables:
Two (2) sets of retaining wall sheets (half-size) at the 30-and 60-percent design stages.
Retaining wall OPCC at the 30-and 60-percent design stages.
Task 7 –60-Percent Roadway Design
Objective:Finalize the design elements, including the road reconstruction, sidewalk construction,
and illumination system.
Approach:
Refine horizontal and vertical alignment to reduce impacts to adjacent properties and existing
landscape features.
Refine roadway sections and prepare additional roadway section details.
Design curb, gutter, sidewalk,pedestrian ramps,and tie-ins.
Design driveways and provide details for complex tie-ins and those outside ROW.
Design roadway channelization and signing.
Prepare the illumination design per City standards for luminaire type and spacing.This work
also includes conductor, conduit, and junction box sizing.
Prepare and present plans at the 60-percent design stage for City review.The purpose of the
60-percent review is to show the major design components of the roadway and stormwater
design. Intersections and curb returns will be shown and include elevation data. Tie-ins for
each driveway and road approach will be shown, as well as the illumination system and site
preparation for the proposed work.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
8
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Prepare traffic control plans.
Update roadway OPCC at the 60-percent design stage.
RH2 Deliverables:
Two (2) sets of roadway plan and profile sheets (half-size) at the 60-percent design stage.
Roadway OPCC at the 60-percent design stage.
Task 8 –90-Percent Plans, Specifications, and OPCC
Objective:Develop a set of construction contract plans,specifications, and updated OPCC based
upon comments received at the 60-percent design stage. This Task will combine each of the previous
tasks into one (1) set of plans for review by the City at the 90-percent design stage.
Approach:
Prepare 90-percent design plans. Each of the following plan sheets will expand upon the
60-percent design to include additional plan clarity, call-outs, and detailing, and match
condition information. The 90-percent plan set will include:
Cover sheet and legend sheet;
Summary of quantities sheet;
Site preparation, survey control, and TESC sheets for the roadway corridor improvements at
1-inch equals 20 feet plan scale;
Plan and profile sheets for the roadway corridor and stormwater improvements at 1-inch
equals 20 feet plan scale and 1-inch equals 5 feet vertical profile scale;
Retaining wall profile sheets at 1-inch equals 5 feet vertical profile scale;
Detail sheets required to support construction of the corridor improvements. Design details
will include roadway sections, stormwater, retaining walls, driveway/road approaches, utility
adjustments, illumination, and other unique or unusual details not contained in existing
standards;
Striping and signing sheets at 1-inch equals 20 feet plan scale; and
Construction signing and detour sheets.
Prepare construction contract documents, including schedule of prices and front-end bid
documents using RH2 and WSDOT forms.
Prepare technical specifications, including WSDOT Amendments and WSDOT General Special
Provisions. Prepare project-specific special provisions to be used for bidding the proposed
improvements.Technical specifications will be based on WSDOT/American Public Works
Association format.
Prepare the 90-percent OPCC for the proposed improvements based on historical costs of
similar projects in the vicinity.
City of East Wenatchee Exhibit A
N Kentucky Avenue Improvements Scope of Work
9
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Perform internal quality assurance and quality control (QA/QC) review on the 90-percent
design plans and specifications.
Prepare and present 90-percent design plans, front-end and technical specifications, and
OPCC for City review and approval.
RH2 Deliverables:
Two (2) sets of 90-percent construction contract plans (half-size), specifications, and OPCC.
Task 9 –Project Management Services
Objective:Monitor RH2’s Scope of Work and Fee Estimate,maintain RH2 project files and records,
and coordinate the project tasks listed in this Scope of Work.
Approach:
Prepare project schedule and update on a monthly basis.
Prepare invoices. Review for consistency and monitor RH2 budget spent. Review
subconsultant invoices for accuracy. Provide the City with monthly budget updates.
Prepare monthly progress reports as requested by the City.Each report will include an update
on work performed per the Scope of Work, schedule, and Fee Estimate. Identify authorized
out-of-scope effort in progress reports.Out-of-scope tasks and associated fees will be
discussed with the City prior to execution as a supplement.
Maintain RH2 project records.
RH2 Deliverables:
Monthly invoices and progress reports.
Future Tasks –ROW Acquisition,Bid-Ready Plans, Specifications, and OPCC,
Services During Bidding,and Services During Construction
A subsequent scope of work and fee estimate for the acquisition of ROW,preparation of the
bid-ready documents, services during bidding, and services during construction phases may be
negotiated at the end of the 90-percent design phase.
Project Schedule
Preliminary design (30-percent), 60-percent design,agency coordination,and environmental
permitting are anticipated to be complete in 2025,with the goal of beginning ROW acquisition under
a separate task in early 2025.
EXHIBIT B - Preliminary
Fee Estimate
City of East Wenatchee
N Kentucky Avenue Improvements
Mar-24
Description
Principal Project Manager Project Engineer Project Engineer Staff Engineer Geologist Geologist Project Accounting Administrative
Support
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
Task 1 Surveying 1 13 2 8 24 ----48 8,856.94$ 104,254$ 872.50$ 113,983.36$
1.1 Prepare topographic survey 1 2 2 ------5 1,289.44$ 31,204$ 27.50$ 32,521.17$
1.2 Review existing utilities mapping -8 --8 ----16 2,682.24$ -$ 330.00$ 3,012.24$
1.3 Prepare base map -1 -8 16 ----25 4,506.02$ -$ 487.50$ 4,993.52$
1.4 Establish ROW and property boundaries -2 -------2 379.24$ 73,050$ 27.50$ 73,456.43$
Task 2 Environmental Permitting 1 12 28 -24 ----65 14,211.34$ 45,755$ 848.40$ 60,814.79$
2.1 Prepare SEPA Checklist -2 4 ------6 1,537.68$ -$ 29.30$ 1,566.98$
2.2 Prepare an ECS for NEPA 1 2 4 ------7 1,868.66$ 35,012$ 29.30$ 36,909.66$
2.3 Prepare NPDES Construction Stormwater General Permit -2 8 -8 ----18 3,861.40$ -$ 249.30$ 4,110.70$
2.4 Prepare SWPPP -2 4 -16 ----22 3,868.24$ -$ 476.50$ 4,344.74$
2.5 Prepare cultural resources survey report and IDP -4 8 ------12 3,075.36$ 10,743$ 64.00$ 13,882.71$
Task 3 Agency Coordination 6 80 -8 12 ----106 20,889.24$ -$ 1,984.50$ 22,873.74$
3.1 Coordinate with EWWD -16 -------16 3,033.92$ -$ 266.70$ 3,300.62$
3.2 Coordinate with DCSD -8 -------8 1,516.96$ -$ 156.70$ 1,673.66$
3.3 Coordinate with UCID -16 -------16 3,033.92$ -$ 266.70$ 3,300.62$
3.4 Coordinate with dry utilities -8 -------8 1,516.96$ -$ 236.70$ 1,753.66$
3.5 Attend on-site meetings with each utility 4 16 -8 4 ----32 6,926.32$ -$ 511.00$ 7,437.32$
3.6 Coordinate improvements with Link Transit -8 -------8 1,516.96$ -$ 136.70$ 1,653.66$
3.7 Submit roadway plans for utility review 2 8 --8 ----18 3,344.20$ -$ 410.00$ 3,754.20$
Task 4 Preliminary Roadway Design 28 194 28 28 268 -40 -16 602 112,175.48$ 5,750$ 10,969.10$ 128,894.58$
4.1 Conduct field review -8 --8 ----16 2,682.24$ -$ 376.70$ 3,058.94$
4.2 Establish horizontal and vertical alignment 4 40 4 20 40 ----108 20,858.16$ -$ 1,745.00$ 22,603.16$
4.3 Obtain roadway cores and prepare technical memorandum -16 --8 -40 -8 72 15,176.48$ 5,750$ 585.70$ 21,512.18$
4.4 Prepare alternative exhibits 4 20 4 -40 ----68 12,101.16$ -$ 1,415.00$ 13,516.16$
4.5 Prepare and present 30-percent design plans 8 40 8 8 80 ----144 26,188.16$ -$ 2,817.50$ 29,005.66$
4.6 Prepare overview exhibits for open house meeting 4 16 2 -20 ----42 7,850.26$ -$ 860.00$ 8,710.26$
4.7 Attend open house meeting 4 4 --4 ----12 2,665.04$ -$ 211.70$ 2,876.74$
4.8 Prepare report to document design decisions 2 8 8 -20 ---8 46 8,457.08$ -$ 860.00$ 9,317.08$
4.9 Provide information sheet to residents -40 --40 ----80 13,411.20$ -$ 1,850.00$ 15,261.20$
4.10 Prepare roadway OPCC 2 2 2 -8 ----14 2,785.70$ -$ 247.50$ 3,033.20$
Task 5 Stormwater Design 2 98 28 -252 -40 -16 436 76,085.48$ 9,325$ 8,423.20$ 93,833.39$
5.1 Perform hydrologic modeling -16 4 -80 ----100 15,845.16$ -$ 2,420.00$ 18,265.16$
5.2 Establish water quality flow rate and volume -8 4 -16 ----28 5,005.96$ -$ 570.00$ 5,575.96$
5.3 Prepare pond siting exhibit and conduct infiltration test 2 8 4 -16 -40 -8 78 16,645.20$ 9,325$ 666.70$ 26,636.61$
5.4 Prepare stormwater report -8 8 -40 ---8 64 10,708.32$ -$ 1,219.00$ 11,927.32$
5.5 Prepare plan and profile stormwater elements -40 4 -40 ----84 14,569.64$ -$ 1,650.00$ 16,219.64$
5.6 Prepare TESC plan -2 2 -20 ----24 3,871.66$ -$ 577.50$ 4,449.16$
5.7 Prepare and update stormwater OPCC -16 2 -40 ----58 9,439.54$ -$ 1,320.00$ 10,759.54$
Task 6 Retaining Wall Design 4 54 4 16 92 48 40 --258 55,910.48$ -$ 3,587.50$ 59,497.98$
6.1 Determine retaining wall locations -8 -8 8 ----24 4,668.08$ -$ 357.50$ 5,025.58$
6.2 Prepare and present 30-percent plans 2 4 2 4 40 ----52 8,818.98$ -$ 1,175.00$ 9,993.98$
6.3 Design retaining walls -40 ---40 40 --120 30,753.20$ -$ 770.00$ 31,523.20$
6.4 Prepare and present 60-percent plans 2 -2 4 40 ----48 8,060.50$ -$ 1,120.00$ 9,180.50$
6.5 Prepare and update retaining wall OPCC -2 --4 8 ---14 3,609.72$ -$ 165.00$ 3,774.72$
Task 7 60-Percent Roadway Design 16 60 8 12 288 ----384 63,918.60$ -$ 8,972.50$ 72,891.10$
7.1 Refine horizontal and vertical alignment -8 2 8 40 ----58 9,908.42$ -$ 1,277.50$ 11,185.92$
7.2 Refine roadway sections -8 --24 ----32 5,012.80$ -$ 790.00$ 5,802.80$
7.3 Design curb, gutter, sidewalk, pedestrian ramps, and tie-ins 4 8 --40 ----52 8,667.28$ -$ 1,210.00$ 9,877.28$
7.4 Design driveways and details for complex tie-ins 4 8 -4 40 ----56 9,660.20$ -$ 1,230.00$ 10,890.20$
7.5 Design roadway channelization and signing -4 --16 ----20 3,089.04$ -$ 515.00$ 3,604.04$
7.6 Prepare illumination design 4 4 --40 ----48 7,908.80$ -$ 1,155.00$ 9,063.80$
7.7 Prepare and present 60-percent plans 4 8 4 -40 ----56 9,825.72$ -$ 1,290.00$ 11,115.72$
7.8 Prepare traffic control plans -8 --40 ----48 7,343.36$ -$ 1,230.00$ 8,573.36$
7.9 Update roadway OPCC at 60-percent design -4 2 -8 ----14 2,502.98$ -$ 275.00$ 2,777.98$
Task 8 90-Percent Plans, Specifications, and OPCC 18 68 100 16 130 ---12 344 72,292.40$ -$ 4,946.00$ 77,238.40$
8.1 Prepare 90-percent plans 8 40 8 8 80 ----144 26,188.16$ -$ 2,877.50$ 29,065.66$
8.2 Prepare construction contract documents -4 40 -----8 52 13,390.96$ -$ 64.00$ 13,454.96$
8.3 Prepare technical specifications -4 40 ------44 12,342.88$ -$ 73.00$ 12,415.88$
8.4 Prepare 90-percent OPCC 2 8 4 -8 ----22 4,502.64$ -$ 330.00$ 4,832.64$
J:\data\EW\_BusDev\20240305_EW_M240026_N Kentucky Ave Improvements\Contract\PSA_FEE_N Kentucky Ave Improvements.xlsm 3/27/2024 4:33 PM
Description
Principal Project Manager Project Engineer Project Engineer Staff Engineer Geologist Geologist Project Accounting Administrative
Support
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
8.5 Perform QA/QC review 8 4 -8 2 ----22 5,683.48$ -$ 264.50$ 5,947.98$
8.6 Prepare and present 90-percent design documents -8 8 -40 ---4 60 10,184.28$ -$ 1,337.00$ 11,521.28$
Task 9 Project Management Services 4 124 12 -8 --40 20 208 40,372.00$ 6,708$ 1,970.00$ 49,050.00$
9.1 Prepare project schedule and update -24 4 -----28 5,709.32$ -$ 330.00$ 6,039.32$
9.2 Prepare invoices/monthly budget updates -40 -----40 -80 15,859.20$ 6,708$ 550.00$ 23,117.20$
9.3 Prepare monthly progress reports 4 20 ------24 5,116.32$ -$ 275.00$ 5,391.32$
9.4 Maintain RH2 project records -40 8 -8 --20 76 13,687.16$ -$ 815.00$ 14,502.16$
PROJECT TOTAL 80 703 210 88 1098 48 120 40 64 2451 464,711.96$ 171,792$ 42,573.70$ 679,077.33$
J:\data\EW\_BusDev\20240305_EW_M240026_N Kentucky Ave Improvements\Contract\PSA_FEE_N Kentucky Ave Improvements.xlsm 3/27/2024 4:33 PM
Consultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee
Multiplier
211.77%33.00%
Professional I $38.00 $80.47 $12.54 $131.01
Professional II $49.00 $103.77 $16.17 $168.94
Professional III $55.00 $116.47 $18.15 $189.62
Professional IV $67.00 $141.89 $22.11 $231.00
Professional V $72.00 $152.47 $23.76 $248.23
Professional VI $84.00 $177.89 $27.72 $289.61
Professional VII $96.00 $203.30 $31.68 $330.98
Professional VIII $116.00 $245.65 $38.28 $399.93
Professional IX $144.00 $304.95 $47.52 $496.47
Technician I $24.00 $50.82 $7.92 $82.74
Technician II $28.00 $59.30 $9.24 $96.54
Technician III $31.00 $65.65 $10.23 $106.88
Technician IV $38.50 $81.53 $12.71 $132.74
Technician V $39.50 $83.65 $13.04 $136.19
Technician VI $42.25 $89.47 $13.94 $145.66
Administrative I $27.50 $58.24 $9.08 $94.82
Administrative II $32.00 $67.77 $10.56 $110.33
Administrative III $38.00 $80.47 $12.54 $131.01
Administrative IV $42.50 $90.00 $14.03 $146.53
Administrative V $60.00 $127.06 $19.80 $206.86
In-House Copies B/W - 8.5x11 $0.09
In-House Copies B/W - 8.5x14 $0.14
In-House Copies B/W - 11x17 $0.20
In-House Copies Color - 8.5x11 $0.90
In-House Copies Color - 8.5x14 $1.20
In-House Copies Color - 11x17 $2.00
CAD Plots Large $25.00
CAD Plots Full $10.00
CAD Plots Half $2.50
CAD/GIS System Per Hour $27.50
Mileage Current IRS Rate
Subconsultants 15%
Outside Services 0%At Cost
Exhibit C
(Negotiated Hourly Rates of Pay)
Fee Schedule
Staff Classification Negotiated
Hourly Rate
Negotiated
Rate Per
Hour
Page 1 of 5
Ardurra, Inc.
15. N Chelan Avenue
Wenatchee, WA 98801
Exhibit A
Scope of Work
City of East Wenatchee
North Kentucky Avenue Improvements
Subconsultant to RH2 Engineering
Survey, Environmental, and Landscape Design
Ardurra Project No. 240120
March 26, 2024
Background and Introduction
RH2 is the prime consultant for the N Kentucky Improvements Project in the City of East
Wenatchee. Ardurra will provide services related to survey, environmental, and landscaping as
a subconsultant to RH2.
The City’s RFQ includes the following partial project description: The project extends along N
Kentucky Avenue from Grant Road to the east end of the recent improvements on 10th Street.
The project is divided into two distinct phases. Phase 1 includes improvements from Grant
Road to 5th Street NE, and will reach a 90% design, with the option to acquire right of way.
Phase 2 includes developing 30% designs from 5th Street NE to the existing improvements on
10th Street NE.
Below is a detailed scope of work for survey, environmental, and landscape services:
Scope of Services
Task 1.0 Project Management
Ardurra will manage internal resources, invoicing, project delivery schedule, and project related
coordination. Specific tasks include:
Task 1.1: Project Coordination and Management
General coordination, communication, scheduling of work, and meetings with RH2.
General project management of internal resources, project delivery schedule, invoicing,
progress reporting, and coordination.
Exhibit D-1
N Kentucky Avenue Improvements Scope of Work Ardurra
Task 2.0 Topographic Survey Field Work
Ardurra will complete Topographic Survey along the full project corridor from Grant Road to the
project end on 10th Street (it is assumed that no distinction made for the project phases with
regard to level of effort for survey). The project length is approximately 5900 feet long and the
right of way width is approximately 60 feet. It is anticipated that topographic survey will extend
up to 100 feet beyond the right of way width at each leg of intersections. The survey area will
also include two vacant private parcels near Grant Road (Parcel No. 75100000101 and
75100003401). Additionally, there are approximately 110 individual parcels adjacent to the
survey area, and it is anticipated that a right of entry and survey for driveways, fences, walls,
and other limited private property features will be needed for at least 80% of the adjacent
parcels. Specific tasks are listed below:
Task 2.1 Coordination: Coordinate with the RH2 to schedule and complete field work
and survey deliverables as needed.
Task 2.2 Project Control: All horizontal control will be based on the North American
Datum of 1983 (NAD 83) Washington Plane Coordinate System, North Zone and
projected to the ground. All vertical control will be on the North American Vertical Datum
of 1988 (NAVD 88). The horizontal coordinates and elevations will be primarily derived
using static GPS. At least three (3) primary control points will be set using a 3/8-inch
diameter rebar with a red plastic. Secondary control will be set where necessary. All
secondary control set will be a 3/8-inch diameter rebar and red plastic cap unless
conditions or permissions do not allow. Every attempt will be made to set primary control
points in an area that can be utilized during the construction phase of this project.
Task 2.3 Right of Entry: Right of entry Form letters will be prepared and sent out by
Ardurra. Ardurra will create a spreadsheet showing all known contact information of
property owners and to track letters sent and responses and conditions received. It is
estimated there will be approximately 110 parcels that will require right of entry.
Task 2.4 Topographic and Site Feature Survey: Ardurra will complete an 80-foot-wide
corridor topographic survey (40 feet each side of centerline) of the site along Kentucky
Avenue from Grant Rd. to the project end on 10th St., approximately 5,900 feet total. The
topographic survey will be surveyed in a manner capable of creating 1-foot contours with
spot elevations to 0.05-foot accuracy on hard surfaces and 0.20 accuracy on ground
surfaces. Key features will be picked up to include, utility features, pavement, trees,
sidewalks, structures, etc. Underground utilities will be located by utilizing Washington
States online utility locates website.
Task 3.0 Right of Way and Parcel Boundary Surveying
Ardurra will complete Right of Way delineation as part of the overall survey effort along the full
project corridor from Grant Road to the project end on 10th Street (it is assumed that no
distinction made for the project phases with regard to level of effort for survey). There are
approximately 110 individual parcels adjacent to the survey area. This scope of work does not
N Kentucky Avenue Improvements Scope of Work Ardurra
include title reports, title report review, right of way plans or right of way delineation. If that
works is needed, it will be performed as a supplement to this scope of work. Specific tasks are
listed below:
Task 3.1 Right of Way and Parcel Boundary Research:
Research existing roadway plans, plats, records of survey, and deeds, for the assistance
in determining right of way and property boundaries.
Task 3.2 Right of Way and Parcel Boundary Reconnaissance: Locate the existing
survey corners monuments and occupational features as necessary to determine the
right of way lines.
Task 3.3 Right of Way and Parcel Boundary Analysis: All field information and
observations will be reduced, analyzed, and adjusted. The resultant information will be
analyzed to determine existing roadway ROW lines and applicable property boundaries.
Task 3.4 Base Mapping: A model survey base map in civil 3d will be drafted to include
all right of way and applicable property boundaries. The base map will also include all
necessary topographic data.
Task 3.5 Map QC and submittal: Quality Control review of base map prior to submittal
of final base map.
Task 4.0 Environmental
Ardurra will lead development of the NEPA CE documentation to support the environmental
process. This scope of work assumes the project will receive a categorical exclusion, Section
106 cultural resource work will be provided by others, and additional tasks not specifically
identified below can be provided via a supplemental scope of work. Specific tasks for this scope
of work include:
Task 4.1: WSDOT NEPA CE and SEPA
Prepare a NEPA Categorical Exclusion (CE) document following the WSDOT CE form
(revised 10/2022). The document shall include the appropriate level of environmental
review and analysis, to include mitigation assessment where required. Maps will be
required for agency scoping and WSDOT coordination to determine the appropriate
Project Study Area and Area of Potential Effects (APE) for the project. One (1) draft
version of a CE will be submitted to the Owner and WSDOT for review. The Consultant
will revise the CE in accordance with the received comments from the Owner and
WSDOT. A final version of the CE will be submitted to WSDOT for signature and
approval. This task includes ongoing coordination with WSDOT throughout the NEPA
CE process. If WSDOT determines an Environmental Assessment (EA) or
Environmental Impact Statement (EIS) is the appropriate level of NEPA documentation,
then a contract amendment will be required.
N Kentucky Avenue Improvements Scope of Work Ardurra
SEPA compliance will be addressed through the adoption of the NEPA CE for a SEPA
determination of no significance in line with WAC 197-11-610(2).
Task 4.2: Phase I ESA Environmental Due Diligence Audit
A Phase I Environmental Site Assessment (ESA), also known as Environmental Due
Diligence Audit (EDDA), will be performed for the project area. The EDDA will be
completed in line with ASTM Standard E1527-21 (40 CFR 312) to determine if current or
historical property uses have impacted the soil or groundwater within the project area
and could pose a threat to the environment and/or human health.
Task 4.3: Habitat Management Plan
Prepare a Habitat Management Plan (HMP), with associated site visit, to access
baseline species and habitat conditions within the project footprint and immediate vicinity
(primarily related to the presence or absence of shrub-steppe habitat).
Task 5.0 On-Call Landscape Design
Ardurra will provide landscape design on an on-call basis. Landscape services for this scope of
work is limited to an advisory role to provide general guidance on incorporation of landscape
elements, plant selection, plant establishment, and development of specifications for landscape
elements. Hours have been provided under this task but there are no specific deliverables or
scope of work. If landscape plans, estimates, or specifications are needed, or if the on-call
landscape design needs exceed the hours allotted under this agreement, then this work will be
performed under a separate scope of work.
Task 5.1 Landscape Design
Landscape work to be completed upon request and not to exceed the hours established
in the fee estimate.
Assumptions and Exclusions
The following are a list of assumptions that apply to this scope of work and services that are
specifically excluded from this agreement, but may be added by written authorization of the
Client:
Ardurra Design:
Exclusions and/or Additional Services
Master Planning and/or Capital Improvement Planning.
Ordinance preparation.
Plans, specifications, or estimates
Contract documents or special provisions.
Assistance during bidding.
Construction management.
Right of way plan sheets
N Kentucky Avenue Improvements Scope of Work Ardurra
Legal descriptions for new easements or acquisitions.
Cultural Resources work
Right of Way acquisition.
Geotechnical work or subsurface investigation
Traffic control
Title reports
Legal services.
Agency submittal fees, review fees or permit fees.
Client inspired changes or unforeseen changes arising due to regulatory decisions.
Any services, product or professional responsibility not specifically described above.
Ardurra Survey:
Assumptions:
All boundary corner monuments of record are still existing.
Owners of neighboring parcels will be cooperative for entry onto their property.
Access to the property is readily available. No locked gates are present.
There are not ambiguities within the existing parcel description or overlaps or gaps in
the boundary lines of adjoining parcels.
Indirect traffic control will not be needed.
Title Reports are not required for right of way determination. If it is found a title report
is required, it will be listed as a direct expense.
Exclusions and/or Additional Services:
Fees for per diem and hotels
Additional surveying due to missing or disturbed corner monuments of record.
Record of Survey and setting monuments for right of way or property corners.
Monument preservation.
Additional work required from denied access to adjacent properties.
Costs to resolve boundary disputes, multiple corner monuments purporting to be the
same property corner or ambiguities in documents of record.
Court or deposition expert witness, testimony, or representation.
Costs to assist in adjudication of boundary lines where required.
Providing copies of research documents or project information gathered.
Acquiring title reports.
Marking and posting of the property lines between corner monuments.
Anything not specifically described above.
ITEM
NO.DESCRIPTION OF WORK Total Hours
by Task
Project
Manager/
Wenatchee
Office
Manager
Survey
Manager
Survey
Technician
Survey
Technician
Env. Services
Manager
Env. Services
Project
Manager
Landscape
Project
Manager
Landscape
Architect
Project
Accountant
Total Labor Cost
Computation by
Task
Anticipated Staff Member Josh Fedora Brian McCluer Derek Davis Jason Penner Vince Barthels Shane Slate Jamie Snyder Taylor Amanda Tabatha Mair
Direct Salary Rate 74.52$ 51.46$ 26.30$ 28.62$ 74.34$ 59.12$ 57.96$ 38.98$ 30.29$
1 Project Management/Administration/Coordination
1.1 General Coordination 32 8 8 8 4 4 $1,955.56
Subtotal Estimated Hours and Fee 32 8 8 0 0 8 0 4 0 4 $1,955.56
2 Topographic Survey Field Work
2.1 Coordination 12 8 4 $532.84
2.2 Project Control 20 10 10 $549.20
2.3 Right of Entry 43 4 4 35 $1,424.42
2.4 Topographic and Site Feature Survey 240 120 120 $6,590.40
Subtotal Estimated Hours and Fee 315 4 12 165 130 0 0 0 0 4 $9,096.86
3 Right of Way and Parcel Boundary Surveying
3.1 Right of Way and Parcel Boundary Research 30 30 $1,543.80
3.2 Right of Way and Parcel Boundary Reconnaissance 200 100 100 $5,492.00
3.3 Right of Way and Parcel Boundary Analysis 80 80 $4,116.80
3.4 Base Mapping 190 190 $9,777.40
3.5 Map QC and Submittal 12 2 10 $365.92
Subtotal Estimated Hours and Fee 512 0 302 110 100 0 0 0 0 0 $21,295.92
4 Environmental
4.1 WSDOT NEPA CE 90 4 6 80 $5,473.72
4.2 Phase I ESA Due Diligence Audit 34 4 30 $2,070.96
4.3 Habitat Management Plan 44 4 40 $2,662.16
Subtotal Estimated Hours and Fee 168 4 0 0 0 14 150 0 0 0 $10,206.84
5 On-Call Landscape Design
5.1 Landscape Design 60 20 40 $2,718.40
Subtotal Estimated Hours and Fee 60 0 0 0 0 0 0 20 40 0 $2,718.40
TOTAL OF ESTIMATED HOURS & FEE 1087 16 322 275 230 22 150 24 40 8 $45,273.58
$45,273.58
$76,186.38
$13,582.07
$135,042.03
-$
-$
-$
-$
2,000.00$
-$
2,000.00$
$137,042.03
-$
137,042.03$
Total Reimbursible Expense
Budget Summary
Subtotal Estimated Budget (Total Ardurra Group Fee + Total Subconsultant Expense + Total Reimbursible Expense)
Management Reserve
Total Estimated Project Budget
Total Subconsulant Expense
Reimbursable Direct No-Salary Costs
Mileage at Current IRS Rate
Printing and Copys
Subconsultants
None
Subtotal
Administrative Charge
ICR Overhead @ 168.28%
Fixed Fee @ 30%
Total Ardurra Group Fee (DL+OH+Fixed Fee)
Direct Labor Costs
Exhibit B
Project Budget
City of East Wenatchee
North Kentucky Avenue Improvements
Subconsultant to RH2 Engineering
Ardurra Project No 240120
Survey and Design Services - Hour Estimate
March 26, 2024
T-O Engineers, Inc.Page 1 of 1
March 26, 2024
Ms. Angi Waligorski
RH2 Engineering, Inc.
300 Simon St. SE Suite 5
East Wenatchee, WA 98802
Dear Angi,
Thank you for requesting a proposal from Plateau CRM for cultural resource survey of the North
Kentucky Avenue Improvements Project in Douglas County. Attached is a confidential project
price proposal that allows for 100% survey coverage and targeted subsurface probing of the
project area.
Once this agreement is executed, we will start the background review and will prepare for
fieldwork. If there will be any geotechnical work or utility potholing on this project, we would
appreciate the opportunity to coordinate our schedule with that work.
Feel free to contact me if you have any additional questions.
Sincerely,
David Harder
Enclosure: Project Price Proposal
Exhibit D-2
PROJECT PRICE PROPOSAL
By
Plateau Archaeological Investigations, LLC
dba Plateau CRM
P.O. Box 714, Pullman, Washington 99163
To: RH2 Engineering, Inc.
Project: North Kentucky Avenue Improvements Project Cultural Resource
Survey, Douglas County, Washington
Date: March 26, 2024
Price: $9,342.04
Signatures:
Ms. Angi Waligorski Date
RH2 Engineering, Inc.
March 26, 2024
David A. Harder, Vice President Date
Plateau CRM
N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 2
RH2 is preparing to assist the city of East Wenatchee with improving a poirtion of North
Kentucky Avenue between 10th Street NE and Grant Road. The project area covers
approximately 15 acres and lies in Section 07 of Township 22 North, Range 21 East, and Sections
01 and 12 of Township 22 North, Range 20 East, Willamette Meridian. Please review the attached
map to verify the project location.
If any cultural resources are identified through the study, Plateau CRM will utilize a risk
management strategy in the field that will seek to determine the horizontal and vertical limits
within the project area and identify any potential effects. Plateau CRM will then utilize the
professional and timely identification of any known or previously unrecorded cultural resources
and then recommend viable management strategies or actions, thus, satisfying regulatory
oversight and helping reduce the impact and the risk of found artifacts upon a project’s timeline
and approval process.
This cultural resource investigation will include a review of the Washington Information System
for Architectural and Archaeological Records Data (WISAARD) database maintained by the
Department of Archaeology and Historic Preservation (DAHP) in Olympia, a background
literature review, informal contact with the interested tribe(s), a pedestrian ground survey, and
the preparation of a report. The fieldwork will be completed in a manner consistent with RCW
27.53.030 and will include inspection techniques to identify both surface and subsurface
archaeological resources. The proper field methods will be completed, at the archaeologist’s
discretion, depending upon information obtained during the background review and fieldwork.
An unmanned aerial vehicle may be deployed for project mapping. Subsurface inspections could
involve shovel excavations, or mechanical auger excavations, and screening of the fill to identify
the nature and extent of any potential archaeological resources.
1 This agreement is for a cultural resource investigation of the areas to be impacted during the
proposed N Kentucky Avenue Improvements Project, Douglas County, Washington. The
purpose of the investigation is to identify any cultural resources which may be adversely
affected by the project.
1.1 The area of potential effect to be investigated is the physical location of the proposed
disturbances required by the project.
2 Plateau CRM will conduct the cultural resource survey.
3 This project will consist of a background search, field investigation of the project area to
identify any cultural resources, research of public documents to help identify potential
traditional cultural properties, and preparation of a report.
3.1 The report will include an inadvertent discovery plan to meet the requirements of the
funding agency and DAHP.
N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 3
3.2 This proposal does not include interviewing tribal elders to help identify possible
Traditional Cultural Properties.
4 If cultural resources are located during this project, further work, investigation, or analysis
may be required to evaluate whether the resource(s) is/are eligible for inclusion on the
National Register of Historic Places; this survey could result in a recommendation for
professional archaeological monitoring during excavation activities at project execution or
other additional work; any such additional work, investigation, evaluation, or analysis is not
included in this price proposal.
4.1 This proposal does not include the inventory or formal National Register of Historic
Places (NRHP) evaluation of any buildings, bridges, or other structures near the
project area whose evaluation may be requested by interested or other parties.
5 An email describing the findings of the field investigation will be sent to Ms. Angi Waligorski
of RH2 Engineering, Inc. within five working days of completion of the fieldwork. The
correspondence will include preliminary recommendations regarding project monitoring or
any other suggestions for additional work.
5.1 An electronic draft copy of the report in Portable Document Format (PDF) will be
provided to RH2 Engineering, Inc. within twenty working days of completion of the
fieldwork.
5.2 Any review and comment upon the draft report will be provided to Plateau CRM
within thirty days of receiving the draft report.
5.3 Plateau CRM will upload the final report to the DAHP's WISAARD portal and provide
contact information to request a review of the documentation. Since the submittal
process varies by funding and permitting agency, Plateau CRM will assist with
submissions and verify that the reports are submitted with all appropriate cover
sheets and/or exhibits.
6 RH2 Engineering, Inc. agrees to provide any of the following that are available or possible:
6.1 All available correspondence related to cultural resources from or to the funding or
permitting agency, DAHP, or any other interested parties.
6.2 The most current set of project plans, preferably in an electronic format.
6.3 Geographic Information System (GIS) data for the project.
6.4 Inclusion of Plateau CRM's logo on the construction sign for the project.
N Kentucky Avenue Improvements Project Cultural Resource Survey Price Proposal
Plateau CRM ~ 2024 4
Aerial map showing the N Kentucky Avenue Improvements Project.
Exhibit D
Prime Consultant Cost Computations
RH2 Kentucky Avenue
Direct Salary Cost (Composite)
Breakdown at Work Hours Rate of Pay Estimated Cost
Principal Investigator 4 50.00 200.00
Project Archaeologist/Project Manager 8 40.00 320.00
Project Archaeologist 40 28.00 1,120.00
Field Archaeologist 40 25.00 1,000.00
Historian/Architectural Historian 0 27.50 0.00
GIS 6 40.00 240.00
Technical Report Editor 8 25.00 200.00
Totals 3,080.00
Overhead Cost (Including payroll additives)110.2%3,395.08
Fixed Fee 31.2%960.96
Reimbursibles:
Lodging (at cost)480.00
M&IE (GSA rate)354.00
Mileage (0.655 / mile)1072.00
Postage (at cost)0.00
Field Supplies (at cost)0.00
Total 1906.00 1,906.00
Grand Total $9,342.04
Contract_PSA_N Kentucky Ave
Improvements_Signed by RH2(PRC)_20240328
Final Audit Report 2024-04-11
Created:2024-04-09
By:City Clerk (cityclerk@eastwenatcheewa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAALcw7-LUhokg-sTYjWM9rqaRXSNoBDqkt
"Contract_PSA_N Kentucky Ave Improvements_Signed by RH2(
PRC)_20240328" History
Document created by City Clerk (cityclerk@eastwenatcheewa.gov)
2024-04-09 - 11:21:28 PM GMT
Document emailed to jcrawford@eastwenatcheewa.gov for signature
2024-04-09 - 11:22:06 PM GMT
Email viewed by jcrawford@eastwenatcheewa.gov
2024-04-11 - 10:28:38 PM GMT
Signer jcrawford@eastwenatcheewa.gov entered name at signing as Jerrilea Crawford
2024-04-11 - 10:28:59 PM GMT
Document e-signed by Jerrilea Crawford (jcrawford@eastwenatcheewa.gov)
Signature Date: 2024-04-11 - 10:29:01 PM GMT - Time Source: server
Agreement completed.
2024-04-11 - 10:29:01 PM GMT