HomeMy WebLinkAbout02-06-2024 2023 Rock Island Road Overlay Consultant Supplemental Agreement1
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EXHIBIT B-1
Scope of Work
Amendment No. 1
City of East Wenatchee
2023 Rock Island Road Overlay
Services During Construction
January 2024
Background
The City of East Wenatchee (City) received funding from the Washington State Transportation
Improvement Board (TIB) to complete pavement improvements on Rock Island Road between
McGee Street SE and Grant Road. Through a competitive process, the City selected RH2 Engineering,
Inc., (RH2) to provide engineering services to design the proposed intersection.
Utilizing the design previously completed by RH2, this Scope of Work includes engineering services
during construction tasks for the Rock Island Road Overlay project in East Wenatchee, Washington.
It is assumed that no federal funds will be used in the design or construction of this project.
Deliverables will be submitted in electronic format (PDF) unless otherwise noted.
Task 5 –Services During Construction
Objective:Provide construction contract administration and limited observation services for the
Rock Island Road Overlay Improvements project. Construction contract administration services
include time before and after construction is complete.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1)RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Unanticipated Discovery Plan (UDP)–Coordinate with Plateau Archaeology
(Plateau) as a subconsultant to RH2 to prepare an UDP in accordance with the Washington State
Department of Archaeology and Historical Preservation requirements.
Coordinate Materials Testing –Coordinate with Construction Special Inspection (CSI) as a
subconsultant to RH2 to facilitate testing of the concrete, asphalt, and earthwork items in
accordance with the Washington State Department of Transportation (WSDOT)Standard
Specifications for Road, Bridge, and Municipal Construction.
Review Submittals –Prepare a Record of Materials (ROM) spreadsheet to track submittal
reviews.Review certified payrolls.Review submittals for up to thirty (30) materials (Qualified
Product Lists, Request(s) for Approval of Materials, manufacturer certificate of compliance, mix
Original Page 2 of 6 Pages
City of East Wenatchee Exhibit B-1 –Scope of Work
2023 Rock Island Road Overlay Amendment No. 1
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designs, and shop drawings) in accordance with the project plans and specifications. Maintain
the ROM on a weekly basis during construction.
Provide Construction Observation Services –Provide one (1) part-time project observer for an
average of two (2) hours per day throughout construction.Provide supplemental observation
as requested to observe the contractor’s activities. Observation duties will include the
following:
a.Monitoring and documenting the construction contractor’s operations through reports and
photographs of the construction progress.
b.Collecting item quantity tickets and measurements of items to be used in preparing the pay
estimates.
c.Addressing technical issues and questions onsite.
d.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
e.Provide on-site coordination with utility purveyors.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare two (2) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and TIB
approval.
Provide Project Closeout –Organize and maintain project records for closeout. Prepare letters
as required for substantial completion, physical completion, and project completion.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with City staff and contractor, and administer
request for sublets, lower tier subcontractor certification, and statements of intent. Set up
RH2’s construction files.Track, assemble, file, and maintain construction documentation.
Coordinate with outside utilities and agencies, including the City, the contractor,WSDOT,Public
Utility District of Chelan County,Ziply, Charter, Cascade Natural Gas, Link Transit, and Chelan
County Fire District. Assist City staff with public outreach and business coordination by
responding to questions during construction.It is anticipated RH2 will respond to questions from
the business community by phone or email.
Original Page 3 of 6 Pages
City of East Wenatchee Exhibit B-1 –Scope of Work
2023 Rock Island Road Overlay Amendment No. 1
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Assumptions:
The construction phase of the project will last thirty (30) working days. RH2 will perform
services during construction up the level included in the attached Fee Estimate. Additional
effort, if needed, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or
for determining means and methods.
RH2 Deliverables:
Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
Construction plans and specifications (three (3) hard copies of half-size plans and specifications).
UDP document.
Submittal reviews.
ROM tracking.
Part-time construction observation.
Construction observation reports and photos.
Responses to technical questions.
Weekly statement of working days.
Four (4) pay estimates.
Two (2) change orders.
Letters of substantial completion, physical completion, and project completion.
Project records.
Monthly invoices.
Project Schedule
Construction of the project is scheduled to begin in the spring of 2024 and continue for forty
(40)working days. Closeout of the project is currently anticipated in the summer of 2024.
Original Page 4 of 6 Pages
EXHIBIT D-1
Fee Estimate
City of East Wenatchee
2023 Rock Island Road Overlay
Jan-24
Description
Principal Project Manager Project Engineer Project Accounting Administrative
Support
Total
Hours
Total Labor Total
Subconsultant
Total Expense Total Cost
Task 5 Services During Construction 20 68 94 1 1 184 40,868$ 2,944$ 1,188$ 45,000$
5.1 Attend pre-construction conference 2 4 2 -8 1,900$ -$ 214$ 2,114$
5.2 Prepare Unanticipated Discovery Plan -1 --1 237$ 575$ 6$ 818$
5.3 Coordinate materials testing -2 --2 474$ 2,369$ 12$ 2,855$
5.4 Review submittals -5 14 -19 4,013$ -$ 100$ 4,113$
5.5 Provide construction observation 8 10 70 -88 18,702$ -$ 468$ 19,170$
5.6 Respond to questions and attend meetings 4 16 --20 4,888$ -$ 122$ 5,010$
5.7 Prepare pay estimates -8 --8 1,896$ -$ 47$ 1,943$
5.8 Review change orders 2 6 --8 1,970$ -$ 49$ 2,019$
5.9 Provide project closeout 2 8 8 -18 4,060$ -$ 102$ 4,162$
5.10 Provide project management services 2 8 -1 1 12 2,728$ -$ 68$ 2,796$
PROJECT TOTAL 20 68 94 1 1 184 40,868$ 2,944$ 1,188$ 45,000$
J:\data\EW\23-0042\00 Contract\Amnd No. 1\Amnd No. 1_FEE_2023 Rock Island Rd Ovelay SDC.xlsm 1/16/2024 11:37 AM Original Page 5 of 6 Pages
RATE LIST RATE UNIT
Professional I $166 $/hr
Professional II $182 $/hr
Professional III $202 $/hr
Professional IV $223 $/hr
Professional V $237 $/hr
Professional VI $256 $/hr
Professional VII $274 $/hr
Professional VIII $285 $/hr
Professional IX $303 $/hr
Technician I $129 $/hr
Technician II $142 $/hr
Technician III $160 $/hr
Technician IV $174 $/hr
Technician V $191 $/hr
Technician VI $209 $/hr
Technician VII $227 $/hr
Technician VIII $237 $/hr
Administrative I $86 $/hr
Administrative II $101 $/hr
Administrative III $118 $/hr
Administrative IV $141 $/hr
Administrative V $166 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.6700
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT D-1 continued
RH2 ENGINEERING, INC.
2024 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Original Page 6 of 6 Pages