Loading...
HomeMy WebLinkAboutSupplement to the Consultant Agreement with RH2 Engineering for Grant Road Rehabilitation ProjectExhibit A Basic Agreement Supplement #1 Supplement #2 Supplement #3 Total Direct Salary Cost $75,828.00 $29,445.00 $59,203.00 $35,098.00 $199,574.00 Overhead (Including Payroll Additives) $147,939.44 $57,448.26 $125,373.76 $74,327.76 $405,089.22 Direct Non-Salary Costs $39,816.37 $83,354.94 $13,262.34 $28,544.84 $164,978.49 Fixed Fee $26,539.80 $10,305.75 $17,760.90 $10,529.40 $65,135.85 Total $290,123.61 $180,553.95 $215,600.00 $148,500.00 $834,777.56 Original Page 2 of 14 PagesOriginal Page 2 of 14 Pages 1 1/31/2024 12:42:50 PM J:\DATA\EW\22-0069\00 CONTRACT\AMND NO. 3\AMND 3_SOW_GRANT RD ASSET MANAGEMENT PROGRAM SDC.DOCX EXHIBIT B Scope of Work Supplemental Agreement No. 3 City of East Wenatchee Grant Road National Highway System Asset Management Program Projects January 2024 Background RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to assist with intersection improvement and roadway preservation projects on Grant Road in East Wenatchee, Washington. The City has received three federal grants for the construction of the project and those federal grants are separated into individual tasks as follows. Task 1 –National Highway Performance Program (NHPP)-5908(011)-Grant Road and Highline Drive Roadway Rehabilitation. Task 2 –NHPP-5908(010)-Grant Road Preservation. Task 3 –NHFP-5908(013)-Grant Road Preservation Phase 2. The City recently received supplemental federal funds under the Grant Road and Highline Drive Roadway Rehabilitation and the Grant Road Preservation projects to upgrade deficient Americans with Disabilities Act (ADA) ramps along the corridor to meet current ADA standards and acquire right-of-way to achieve compliance. The City also received project funding to complete the Valley Mall Parkway to N Georgia Avenue portion of the project. RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. Task 1 and Task 3 are expected to be completed prior to Task 2. RH2 will perform services during construction up to the level included in the attached Exhibit D –Fee Estimate. Additional effort, if requested, will be mutually determined by the City and RH2. RH2 is not responsible for site safety, for directing the contractor or others in their work, or for determining means and methods. RH2 deliverables will be provided in electronic PDF unless otherwise specified. Original Page 3 of 14 PagesOriginal Page 3 of 14 Pages City of East Wenatchee Exhibit B Grant Road National Highway System Scope of Work Asset Management Program Projects Supplemental Agreement No. 3 2 1/31/2024 12:42:50 PM J:\DATA\EW\22-0069\00 CONTRACT\AMND NO. 3\AMND 3_SOW_GRANT RD ASSET MANAGEMENT PROGRAM SDC.DOCX Task 1 –Services During Construction (NHPP)-5908(010) Objective:Provide construction contract administration and observation services for the roadway improvements project in accordance with WSDOT LAG Manual. Construction contract administration services include time before and after construction is complete. Approach: Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes for the pre-construction conference. Attend the pre-construction conference, to be held at RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide additional copies of the plans and specifications in accordance with the construction contract documents. Coordinate Materials Testing with Qualified Testers per LAG 52.32 –Coordinate with a materials testing laboratory to facilitate testing of the concrete, asphalt, and earthwork items in accordance with the Washington State Department of Transportation (WSDOT)Standard Specifications for Road, Bridge, and Municipal Construction.Materials testing services will be provided by AAR Testing and Inspection, Inc. (AAR) as a subconsultant to RH2. Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews. Review certified payrolls. Review submittals for up to ten (10) materials (Qualified Product Lists (QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance, mix designs, and shop drawings) in accordance with the project plans and specifications. Maintain the ROM on a weekly basis during construction. Provide Construction Observation Services –Provide one (1)project observer for an average of ten (10) hours per day throughout construction. Provide supplemental observation as requested to observe the contractor’s activities. Observation duties will include the following: a.Monitoring and documenting the construction contractor’s daily operations through daily reports and photographs of the construction progress. b.Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing the pay estimates. c.Documenting and verifying contractor’s materials are approved for use per RAM/QPL’s. d.Addressing technical issues and questions onsite. e.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and traffic control items. Maintaining the project ledger for payment of construction contract items. f.Complete DBE (Disadvantaged Business Enterprise) Onsite Reviews g.On-site coordination with utility purveyors. Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project manager, or as requested, to participate in project meetings and/or address technical issues Original Page 4 of 14 PagesOriginal Page 4 of 14 Pages City of East Wenatchee Exhibit B Grant Road National Highway System Scope of Work Asset Management Program Projects Supplemental Agreement No. 3 3 1/31/2024 12:42:50 PM J:\DATA\EW\22-0069\00 CONTRACT\AMND NO. 3\AMND 3_SOW_GRANT RD ASSET MANAGEMENT PROGRAM SDC.DOCX and respond to construction contractor questions that cannot be addressed in the field by the observer. Prepare a weekly statement of working days. Prepare Progress Payments –Prepare three (3) pay estimates based on quantities provided by the observer. Review Change Orders –Review and prepare up to two (2) change orders for City and WSDOT approval. Provide Project Closeout per LAG Chapter 52 and 53 –Organize and maintain project records for closeout. Prepare letters for substantial completion, physical completion, and project completion. Provide Project Management Services –Review invoices and budget throughout the construction phase of the project. Communicate observed status of construction and budget with City on a monthly basis. Coordinate with staff and contractor, and administer request for sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s construction files. Track, assemble, file, and maintain construction documentation. Coordinate with outside utilities and agencies, including the City, the contractor, WSDOT,Douglas County Public Utility District No. 1, Ziply, Charter, Cascade Natural Gas, Link Transit,and Douglas County Fire District. Assist City staff with public outreach and business coordination by responding to questions during construction.It is anticipated RH2 will respond to questions from the business community by phone or email. Assumptions: The construction for this phase of work will last forty (40) working days. RH2 Deliverables: Pre-construction meeting agenda and minutes (fifteen (15) hard copies). Construction plans and specifications (five (5) half-size hard copies). Submittal reviews. ROM. DBE Onsite Reviews. Part-time construction observation. Construction observation reports and photos. Responses to technical questions. Weekly statement of working days. Three (3) pay estimates. Two (2) change orders. Original Page 5 of 14 PagesOriginal Page 5 of 14 Pages City of East Wenatchee Exhibit B Grant Road National Highway System Scope of Work Asset Management Program Projects Supplemental Agreement No. 3 4 1/31/2024 12:42:50 PM J:\DATA\EW\22-0069\00 CONTRACT\AMND NO. 3\AMND 3_SOW_GRANT RD ASSET MANAGEMENT PROGRAM SDC.DOCX Letters of substantial, physical, and project completion. Project records and items per LAG 52.8. Monthly invoices. Project Schedule Construction of the projects is scheduled to begin in the spring of 2024 and continue for forty (40) working days. Closeout of the project currently is anticipated in the fall/winter of 2024. Original Page 6 of 14 PagesOriginal Page 6 of 14 Pages EXHIBIT D Fee Estimate Supplemental Agreement No. 3 City of East Wenatchee Grant Road National Highway System Asset Management Program Projects Jan-24 Description Principal Project Manager Project Engineer Staff Engineer Project Accounting Administrative Support Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 1 Grant Road Preservation 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$ 1.1 Attend pre-construction conference 10 10 7 -2 2 31 7,693.26$ -$ 1,446.73$ 9,139.99$ 1.2 Coordinate materials testing -7 10 --2 19 3,520.23$ 25,057.08$ 27.50$ 28,604.81$ 1.3 Review submittals 3 30 45 20 --98 18,014.73$ -$ 247.50$ 18,262.23$ 1.4 Provide construction observation 10 18 240 40 --308 50,158.96$ -$ 1,436.03$ 51,594.99$ 1.5 Respond to questions and attend meetings -16 10 40 --66 10,806.72$ -$ 247.50$ 11,054.22$ 1.6 Prepare pay estimates -20 10 ---30 6,459.40$ -$ 27.50$ 6,486.90$ 1.7 Review change orders 5 10 10 4 --29 6,274.91$ -$ 55.00$ 6,329.91$ 1.8 Provide project closeout 5 10 ---2 17 4,463.49$ -$ -$ 4,463.49$ 1.9 Provide project management services 20 20 --2 2 44 12,563.46$ -$ -$ 12,563.46$ PROJECT TOTAL 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$ J:\data\EW\22-0069\00 Contract\Amnd No. 3\Amnd 3_FEE_Grant Rd Asset Management Program SDC.xlsm 1/31/2024 2:28 PM Original Page 7 of 14 Pages Supplemental Agreement No. 3 City of East Wenatchee Classification / Job Title Hourly Overhead @ Profit @ Rate x Labor =Cost Rate 211.77%30.00%Per Hour Hours Professional I 45.00$ 95.30$ 13.50$ 153.80$ 332.0 51,061.60$ Professional II 48.25$ 102.18$ 14.48$ 164.91$ 0.0 -$ Professional III 53.00$ 112.24$ 15.90$ 181.14$ 0.0 -$ Professional IV 65.25$ 138.18$ 19.58$ 223.01$ 0.0 -$ Professional V 72.00$ 152.47$ 21.60$ 246.07$ 141.0 34,695.87$ Professional VI 84.00$ 177.89$ 25.20$ 287.09$ 0.0 -$ Professional VII 102.00$ 216.01$ 30.60$ 348.61$ 53.0 18,476.33$ Professional VIII 116.00$ 245.65$ 34.80$ 396.45$ 0.0 -$ Professional IX 145.00$ 307.07$ 43.50$ 495.57$ 0.0 -$ Technician I 26.50$ 56.12$ 7.95$ 90.57$ 0.0 -$ Technician II 27.00$ 57.18$ 8.10$ 92.28$ 0.0 -$ Technician III 27.50$ 58.24$ 8.25$ 93.99$ 0.0 -$ Technician IV 38.50$ 81.53$ 11.55$ 131.58$ 0.0 -$ Technician V 39.00$ 82.59$ 11.70$ 133.29$ 104.0 13,862.16$ Administrative I 28.75$ 60.88$ 8.63$ 98.26$ 0.0 -$ Administrative II 29.75$ 63.00$ 8.93$ 101.68$ 0.0 -$ Administrative III 38.00$ 80.47$ 11.40$ 129.87$ 8.0 1,038.96$ Administrative IV 40.00$ 84.71$ 12.00$ 136.71$ 0.0 -$ Administrative V 60.00$ 127.06$ 18.00$ 205.06$ 4.0 820.24$ 119,955.16$ Reimbursables Rate Qty CAD System Per Hour $27.50 55 1,512.50$ GIS System Per Hour $27.50 0 -$ CAD Plots Half Size $2.50 300 750.00$ CAD Plots Full Size $10.00 76 760.00$ CAD Plots Large $25.00 0 -$ In-house copies (each)8.5" X 11" B&W $0.09 2795 251.55$ In-house copies (each)8.5" X 14" B&W $0.14 0 -$ In-house copies (each)11" X 17" B&W $0.20 107 21.40$ In-house copies (color) (each)8.5" X 11" Color $0.90 204 183.60$ In-house copies (color) (each)8.5" X 14" Color $1.20 0 -$ In-house copies (color) (each)11 X 17" Color $2.00 0 -$ Mileage $0.670 13 8.71$ 3,487.76$ Subconsultant Costs:25,057.08$ Subconsultant Markup:-$ Total Subconsultant:25,057.08$ Grand Total:148,500.00$ Prepared by: D. Petit Exhibit D Continued Consultant Fee Determination - Negotiated Hourly Rate Consultant Agreement Original Page 8 of 14 Pages April 6, 2023 RH2 Engineering, Inc. 22722 29th Drive SE, Suite 210 Bothell, WA 98021 Subject: Acceptance FYE 2022 ICR Audit Office Review Dear Thad Vesely: 22 Indirect Cost Rate (ICR) of 211.77% of direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; SCHATZIE HARVEY, CPA Contract Services Manager SH:mya Original Page 9 of 14 Pages Exhibit D continued Original Page 9 of 14 Pages AAR TESTING AND INSPECTION, INC. 112 Olds Station Road, Suite 100 Wenatchee, Washington 98801 www.aartesting.com 509-888-4457 | O January 17, 2024 Devon Petit RH2 Engineering 300 Simon St SE, Suite 5 East Wenatchee, WA 98802 Subject: Proposal to Provide Material Testing for Grant Road Preservation City of East Wenatchee - Grant Road & Georgia Ave. through Grant Road & Kentucky Ave. Dear Mr. Petit: AAR Testing and Inspection, Inc. is pleased to provide you with our services for the above -mentioned project. For your information and review, we have included our proposal, scope of work and cost estimate. We are prepared to commit the resources, staffing and expertise necessary for quality-oriented services. We are available to immediately start this project. PROJECT SUMMARY Mill and fill asphalt on Grant Road including approximately 1,320 LF of curb and gutter replacement and 28 upgraded sidewalk ramps to meet current ADA standards. SCOPE OF SERVICES We understand that the following services will be required. Concrete Asphalt (HMA) Compaction Soil Compaction COSTS AAR Testing and Inspection proposes to provide our services on a time and materials basis. All inspections are based on four hours minimum portal to portal per site visit. See the attached proposal for estimated quantities and costs. Overtime/Minimum/Rush Charges; if required, hours worked on any project in excess of eight hours per day, before 06:00 or after 18:00 hours or on weekends, will be charged at 150% of the regular hourly rate. Our cost estimates are based on time and materials for the project. Final total cost for our scope of work is dependent upon contractors work scheduling. We have based our estimates on our experiences with similar projects. We will keep client informed of our budget as the project progresses. REPORTING Our field personnel will provide verbal results to the project superintendent after completion of each inspection and will submit an electronic inspection report prior to leaving the site. If a deficiency exists, our inspector will notify the onsit e project personnel. Original Page 10 of 14 PagesEXHIBIT E-4 Original Page 10 of 14 Pages AAR TESTING AND INSPECTION, INC. 112 Olds Station Road, Suite 100 Wenatchee, Washington 98801 www.aartesting.com 509-888-4457 | O STAFFING Our level of involvement is expected to be full -time/periodic depending upon the actual schedule and sequencing of construction activities. We request that services be scheduled 24 hours in advance of the time our personnel are needed at the project site. Requests made less than 24 hours in advance may require an additional fee. We are prepared to commit the resources, staffing and expertise necessary for a quality -oriented inspection program. Inspectors for this project will be certified by the Washington Association of Building Officials (WABO), International Code Council (ICC), American Welding Society (AWS), and the American Concrete Institute (ACI). These certifications ensure the highest construction quality will be achieved by providing experienced and qualified Special Inspectors. Our staff members take pride in the work they do and are pro-active when conducting their inspections. This pro-active approach ensures that construction schedules are met and that costly delays are not incurred. We are proud of the fact that we work as a project team member and continuously work with the project team to solve any conflicts that may arise during the project. CLOSURE We appreciate your consideration and look forward to working with you on this project. Authorization to proceed can be indicated by signing below and returning it to our office. If you have questions or wish to discuss any aspect of our proposal, please call (509) 393-3226 or email the undersigned. Sincerely, AAR TESTING AND INSPECTION, INC. Robin Radach Project Manager rradach@aartesting.com Teajalam (TJ) Gounden President tgounden@aartesting.com Attachments: Estimated Cost Breakdown Project Set Up Form Original Page 11 of 14 PagesOriginal Page 11 of 14 Pages EXHIBIT A PRIME CONSULTANT COST COMPUTATIONS Client: RH2 Project Name: City of East Wenatchee - Grant Road Preservation EW 22-0069 Federal Aid No. NHPP-5908(010) Date: Technician 1Technician 2Technician 3Technician 4Admin 1Admin 2Admin 3Project ManagerSenior Project ManagerLaboratory SurpervisorFiled Supervisor$30.00 $35.00 $40.00 $45.00 $20.00 $25.00 $35.00 $56.00 $67.31 $56.00 $56.00 Hours Totals Concrete Testing 72 72 2,520.00$ Asphalt (HMA) Compaction Testing 40 40 1,400.00$ Soil Compaction Testing 20 20 700.00$ Subgrade Evaluation 0 -$ Cylinder Pickup 20 20 600.00$ Sample Pickup 4 4 120.00$ 24 132 0 0 0 0 0 0 0 0 0 156 5,340.00$ 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 -$ Project Management 12 12 807.72$ Administrative 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 12 0 0 12 807.72$ 0 -$ 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 -$ Total Hours and Labor Cost Computations by Task RH2 Project Number: 1/15/2024 Task No.Task Description Labor Hour Estimate Task 1 - Materials Testing Task Total Task 2 - Inspection Task Total Task 3 - Project Management Task Total Task 4 Task Total Task 5 Task Total Original Page 12 of 14 PagesOriginal Page 12 of 14 Pages 0 -$ 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 -$ 24 132 0 0 0 0 0 0 12 0 0 168 6,147.72$ ICR Overhead @ 1.1799 =7,253.69$ Fixed Fee @ 30% =1,844.32$ Total (DL + OH + Fixed Fee) =15,245.73$ Subtotal -$ Administrative Charge (5%)-$ -$ Mileage at current IRS rate (25 trips @ 15 miles per trip@ $0.67/mile)271.35$ Vehicle Lease (27 days @ $40.00 per day)1,080.00$ Concrete Gear Rental ($20 per day for 18 days)360.00$ Nuke gauge rental ($40 per day for 9 days)360.00$ Concrete Compressive Strength (18 pours at 5 cylinders each at $25 each)2,250.00$ Maximum Density of Soil (Proctor) (3 each at $180.00)540.00$ Sieve Analysis (2 each at $90.00)180.00$ Asphalt (HMA) Oil Content by Ignition Oven (5 each at $160.00)800.00$ Asphalt (HMA) Rice Density (5 each at $85.00)425.00$ Asphalt (HMA) Extracted Aggregate Gradation (5 each at $100.00)500.00$ Gyratory Compaction Testing (5 each at $250.00)1,250.00$ HMA Oven Correction (1 at $320.00)320.00$ Sand Equivalent (7 each at $75.00)525.00$ Fracture Face (7 each at $75.00)525.00$ Uncompacted Voids (5 each at $50.00)250.00$ Technician Overtime (10 hours @ $17.50 per hour)175.00$ 9,811.35$ 25,057.08$ Task Total Task 6 Total Reimbursable Expense Total Estimated Budget Task 7 Task Total Total Labor Hours and Fee Subconsultants Total Subconsultant Expense Reimbursable Direct Non-Salary Costs Original Page 13 of 14 PagesOriginal Page 13 of 14 Pages Overhead NTEFixed Fee NTE117.99% 30.00%Technician 1$32.50$38.35$9.75$80.60Technician 2$37.50$44.25$11.25$93.00Technician 3$42.50$50.15$12.75$105.40Technician 4$47.50$56.05$14.25$117.80Admin 1$21.50$25.37$6.45$53.32Admin 2$27.00$31.86$8.10$66.96Admin 3$35.50$41.89$10.65$88.04Project Manager$60.00$70.79$18.00$148.79Senior Project Manager$85.00$100.29$25.50$210.79Laboratory Supervisor$60.00$70.79$18.00$148.79Field Supervisor$60.00$70.79$18.00$148.79$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Job ClassificationsDirect Labor Hourly Billing Rate NTEAll Inclusive Hourly Billing Rate NTEActuals Not To Exceed Table (ANTE)AAR Testing and Inspection7126 180th Ave NE #C101Redmond, WA 98052Original Page 14 of 14 PagesOriginal Page 14 of 14 Pages