HomeMy WebLinkAboutSupplement to the Consultant Agreement with RH2 Engineering for Grant Road Rehabilitation ProjectExhibit A
Basic
Agreement
Supplement
#1
Supplement
#2
Supplement
#3 Total
Direct Salary Cost $75,828.00 $29,445.00 $59,203.00 $35,098.00 $199,574.00
Overhead
(Including Payroll
Additives)
$147,939.44 $57,448.26 $125,373.76 $74,327.76 $405,089.22
Direct Non-Salary
Costs $39,816.37 $83,354.94 $13,262.34 $28,544.84 $164,978.49
Fixed Fee $26,539.80 $10,305.75 $17,760.90 $10,529.40 $65,135.85
Total $290,123.61 $180,553.95 $215,600.00 $148,500.00 $834,777.56
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EXHIBIT B
Scope of Work
Supplemental Agreement No. 3
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
January 2024
Background
RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to assist with
intersection improvement and roadway preservation projects on Grant Road in East Wenatchee,
Washington. The City has received three federal grants for the construction of the project and those
federal grants are separated into individual tasks as follows.
Task 1 –National Highway Performance Program (NHPP)-5908(011)-Grant Road and Highline
Drive Roadway Rehabilitation.
Task 2 –NHPP-5908(010)-Grant Road Preservation.
Task 3 –NHFP-5908(013)-Grant Road Preservation Phase 2.
The City recently received supplemental federal funds under the Grant Road and Highline Drive
Roadway Rehabilitation and the Grant Road Preservation projects to upgrade deficient Americans
with Disabilities Act (ADA) ramps along the corridor to meet current ADA standards and acquire
right-of-way to achieve compliance. The City also received project funding to complete the Valley
Mall Parkway to N Georgia Avenue portion of the project.
RH2 will rely upon the accuracy and completeness of information, data, and materials generated or
produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing
such information to RH2 is either the owner of such information or has obtained written authorization
from the owner to distribute said information.
Task 1 and Task 3 are expected to be completed prior to Task 2.
RH2 will perform services during construction up to the level included in the attached Exhibit D –Fee
Estimate. Additional effort, if requested, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or for
determining means and methods.
RH2 deliverables will be provided in electronic PDF unless otherwise specified.
Original Page 3 of 14 PagesOriginal Page 3 of 14 Pages
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
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Task 1 –Services During Construction (NHPP)-5908(010)
Objective:Provide construction contract administration and observation services for the roadway
improvements project in accordance with WSDOT LAG Manual. Construction contract administration
services include time before and after construction is complete.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Materials Testing with Qualified Testers per LAG 52.32 –Coordinate with a materials
testing laboratory to facilitate testing of the concrete, asphalt, and earthwork items in
accordance with the Washington State Department of Transportation (WSDOT)Standard
Specifications for Road, Bridge, and Municipal Construction.Materials testing services will be
provided by AAR Testing and Inspection, Inc. (AAR) as a subconsultant to RH2.
Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews.
Review certified payrolls. Review submittals for up to ten (10) materials (Qualified Product Lists
(QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance,
mix designs, and shop drawings) in accordance with the project plans and specifications.
Maintain the ROM on a weekly basis during construction.
Provide Construction Observation Services –Provide one (1)project observer for an average of
ten (10) hours per day throughout construction. Provide supplemental observation as
requested to observe the contractor’s activities. Observation duties will include the following:
a.Monitoring and documenting the construction contractor’s daily operations through daily
reports and photographs of the construction progress.
b.Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing
the pay estimates.
c.Documenting and verifying contractor’s materials are approved for use per RAM/QPL’s.
d.Addressing technical issues and questions onsite.
e.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
f.Complete DBE (Disadvantaged Business Enterprise) Onsite Reviews
g.On-site coordination with utility purveyors.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
Original Page 4 of 14 PagesOriginal Page 4 of 14 Pages
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
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and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare three (3) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and WSDOT
approval.
Provide Project Closeout per LAG Chapter 52 and 53 –Organize and maintain project records
for closeout. Prepare letters for substantial completion, physical completion, and project
completion.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with City on a monthly basis. Coordinate with staff and contractor, and administer request for
sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files. Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor, WSDOT,Douglas County
Public Utility District No. 1, Ziply, Charter, Cascade Natural Gas, Link Transit,and Douglas County
Fire District. Assist City staff with public outreach and business coordination by responding to
questions during construction.It is anticipated RH2 will respond to questions from the business
community by phone or email.
Assumptions:
The construction for this phase of work will last forty (40) working days.
RH2 Deliverables:
Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
Construction plans and specifications (five (5) half-size hard copies).
Submittal reviews.
ROM.
DBE Onsite Reviews.
Part-time construction observation.
Construction observation reports and photos.
Responses to technical questions.
Weekly statement of working days.
Three (3) pay estimates.
Two (2) change orders.
Original Page 5 of 14 PagesOriginal Page 5 of 14 Pages
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
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Letters of substantial, physical, and project completion.
Project records and items per LAG 52.8.
Monthly invoices.
Project Schedule
Construction of the projects is scheduled to begin in the spring of 2024 and continue for forty (40)
working days. Closeout of the project currently is anticipated in the fall/winter of 2024.
Original Page 6 of 14 PagesOriginal Page 6 of 14 Pages
EXHIBIT D
Fee Estimate
Supplemental Agreement No. 3
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Jan-24
Description
Principal Project Manager Project Engineer Staff Engineer Project
Accounting
Administrative
Support
Total
Hours
Total Labor Total
Subconsultant
Total Expense Total Cost
Task 1 Grant Road Preservation 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$
1.1 Attend pre-construction conference 10 10 7 -2 2 31 7,693.26$ -$ 1,446.73$ 9,139.99$
1.2 Coordinate materials testing -7 10 --2 19 3,520.23$ 25,057.08$ 27.50$ 28,604.81$
1.3 Review submittals 3 30 45 20 --98 18,014.73$ -$ 247.50$ 18,262.23$
1.4 Provide construction observation 10 18 240 40 --308 50,158.96$ -$ 1,436.03$ 51,594.99$
1.5 Respond to questions and attend meetings -16 10 40 --66 10,806.72$ -$ 247.50$ 11,054.22$
1.6 Prepare pay estimates -20 10 ---30 6,459.40$ -$ 27.50$ 6,486.90$
1.7 Review change orders 5 10 10 4 --29 6,274.91$ -$ 55.00$ 6,329.91$
1.8 Provide project closeout 5 10 ---2 17 4,463.49$ -$ -$ 4,463.49$
1.9 Provide project management services 20 20 --2 2 44 12,563.46$ -$ -$ 12,563.46$
PROJECT TOTAL 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$
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Original Page 7 of 14 Pages
Supplemental Agreement No. 3
City of East Wenatchee
Classification / Job Title Hourly Overhead @ Profit @ Rate x Labor =Cost
Rate 211.77%30.00%Per Hour Hours
Professional I 45.00$ 95.30$ 13.50$ 153.80$ 332.0 51,061.60$
Professional II 48.25$ 102.18$ 14.48$ 164.91$ 0.0 -$
Professional III 53.00$ 112.24$ 15.90$ 181.14$ 0.0 -$
Professional IV 65.25$ 138.18$ 19.58$ 223.01$ 0.0 -$
Professional V 72.00$ 152.47$ 21.60$ 246.07$ 141.0 34,695.87$
Professional VI 84.00$ 177.89$ 25.20$ 287.09$ 0.0 -$
Professional VII 102.00$ 216.01$ 30.60$ 348.61$ 53.0 18,476.33$
Professional VIII 116.00$ 245.65$ 34.80$ 396.45$ 0.0 -$
Professional IX 145.00$ 307.07$ 43.50$ 495.57$ 0.0 -$
Technician I 26.50$ 56.12$ 7.95$ 90.57$ 0.0 -$
Technician II 27.00$ 57.18$ 8.10$ 92.28$ 0.0 -$
Technician III 27.50$ 58.24$ 8.25$ 93.99$ 0.0 -$
Technician IV 38.50$ 81.53$ 11.55$ 131.58$ 0.0 -$
Technician V 39.00$ 82.59$ 11.70$ 133.29$ 104.0 13,862.16$
Administrative I 28.75$ 60.88$ 8.63$ 98.26$ 0.0 -$
Administrative II 29.75$ 63.00$ 8.93$ 101.68$ 0.0 -$
Administrative III 38.00$ 80.47$ 11.40$ 129.87$ 8.0 1,038.96$
Administrative IV 40.00$ 84.71$ 12.00$ 136.71$ 0.0 -$
Administrative V 60.00$ 127.06$ 18.00$ 205.06$ 4.0 820.24$
119,955.16$
Reimbursables Rate Qty
CAD System Per Hour $27.50 55 1,512.50$
GIS System Per Hour $27.50 0 -$
CAD Plots Half Size $2.50 300 750.00$
CAD Plots Full Size $10.00 76 760.00$
CAD Plots Large $25.00 0 -$
In-house copies (each)8.5" X 11" B&W $0.09 2795 251.55$
In-house copies (each)8.5" X 14" B&W $0.14 0 -$
In-house copies (each)11" X 17" B&W $0.20 107 21.40$
In-house copies (color) (each)8.5" X 11" Color $0.90 204 183.60$
In-house copies (color) (each)8.5" X 14" Color $1.20 0 -$
In-house copies (color) (each)11 X 17" Color $2.00 0 -$
Mileage $0.670 13 8.71$
3,487.76$
Subconsultant Costs:25,057.08$
Subconsultant Markup:-$
Total Subconsultant:25,057.08$
Grand Total:148,500.00$
Prepared by:
D. Petit
Exhibit D Continued
Consultant Fee Determination - Negotiated Hourly Rate Consultant Agreement
Original Page 8 of 14 Pages
April 6, 2023
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2022 ICR Audit Office Review
Dear Thad Vesely:
22 Indirect Cost Rate (ICR) of 211.77% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:mya
Original Page 9 of 14 Pages
Exhibit D continued
Original Page 9 of 14 Pages
AAR TESTING AND INSPECTION, INC.
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
January 17, 2024
Devon Petit
RH2 Engineering
300 Simon St SE, Suite 5
East Wenatchee, WA 98802
Subject: Proposal to Provide Material Testing for Grant Road Preservation
City of East Wenatchee - Grant Road & Georgia Ave. through Grant Road & Kentucky Ave.
Dear Mr. Petit:
AAR Testing and Inspection, Inc. is pleased to provide you with our services for the above -mentioned project. For your
information and review, we have included our proposal, scope of work and cost estimate. We are prepared to commit the
resources, staffing and expertise necessary for quality-oriented services. We are available to immediately start this
project.
PROJECT SUMMARY
Mill and fill asphalt on Grant Road including approximately 1,320 LF of curb and gutter replacement and 28 upgraded
sidewalk ramps to meet current ADA standards.
SCOPE OF SERVICES
We understand that the following services will be required.
Concrete
Asphalt (HMA) Compaction
Soil Compaction
COSTS
AAR Testing and Inspection proposes to provide our services on a time and materials basis. All inspections are based on
four hours minimum portal to portal per site visit. See the attached proposal for estimated quantities and costs.
Overtime/Minimum/Rush Charges; if required, hours worked on any project in excess of eight hours per day, before
06:00 or after 18:00 hours or on weekends, will be charged at 150% of the regular hourly rate. Our cost estimates are
based on time and materials for the project. Final total cost for our scope of work is dependent upon contractors work
scheduling. We have based our estimates on our experiences with similar projects. We will keep client informed of our
budget as the project progresses.
REPORTING
Our field personnel will provide verbal results to the project superintendent after completion of each inspection and will
submit an electronic inspection report prior to leaving the site. If a deficiency exists, our inspector will notify the onsit e
project personnel.
Original Page 10 of 14 PagesEXHIBIT E-4 Original Page 10 of 14 Pages
AAR TESTING AND INSPECTION, INC.
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
STAFFING
Our level of involvement is expected to be full -time/periodic depending upon the actual schedule and sequencing of
construction activities. We request that services be scheduled 24 hours in advance of the time our personnel are needed
at the project site. Requests made less than 24 hours in advance may require an additional fee. We are prepared to
commit the resources, staffing and expertise necessary for a quality -oriented inspection program. Inspectors for this
project will be certified by the Washington Association of Building Officials (WABO), International Code Council (ICC),
American Welding Society (AWS), and the American Concrete Institute (ACI). These certifications ensure the highest
construction quality will be achieved by providing experienced and qualified Special Inspectors. Our staff members take
pride in the work they do and are pro-active when conducting their inspections. This pro-active approach ensures that
construction schedules are met and that costly delays are not incurred. We are proud of the fact that we work as a project
team member and continuously work with the project team to solve any conflicts that may arise during the project.
CLOSURE
We appreciate your consideration and look forward to working with you on this project. Authorization to proceed can be
indicated by signing below and returning it to our office. If you have questions or wish to discuss any aspect of our
proposal, please call (509) 393-3226 or email the undersigned.
Sincerely,
AAR TESTING AND INSPECTION, INC.
Robin Radach
Project Manager
rradach@aartesting.com
Teajalam (TJ) Gounden
President
tgounden@aartesting.com
Attachments:
Estimated Cost Breakdown
Project Set Up Form
Original Page 11 of 14 PagesOriginal Page 11 of 14 Pages
EXHIBIT A
PRIME CONSULTANT COST COMPUTATIONS
Client: RH2
Project Name: City of East Wenatchee - Grant Road Preservation
EW 22-0069 Federal Aid No. NHPP-5908(010)
Date: Technician 1Technician 2Technician 3Technician 4Admin 1Admin 2Admin 3Project ManagerSenior Project ManagerLaboratory SurpervisorFiled Supervisor$30.00 $35.00 $40.00 $45.00 $20.00 $25.00 $35.00 $56.00 $67.31 $56.00 $56.00 Hours Totals
Concrete Testing 72 72 2,520.00$
Asphalt (HMA) Compaction Testing 40 40 1,400.00$
Soil Compaction Testing 20 20 700.00$
Subgrade Evaluation 0 -$
Cylinder Pickup 20 20 600.00$
Sample Pickup 4 4 120.00$
24 132 0 0 0 0 0 0 0 0 0 156 5,340.00$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
Project Management 12 12 807.72$
Administrative 0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 12 0 0 12 807.72$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
Total Hours and Labor
Cost Computations by Task
RH2 Project Number:
1/15/2024
Task
No.Task Description
Labor Hour Estimate
Task 1 - Materials Testing
Task Total
Task 2 - Inspection
Task Total
Task 3 - Project Management
Task Total
Task 4
Task Total
Task 5
Task Total
Original Page 12 of 14 PagesOriginal Page 12 of 14 Pages
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
24 132 0 0 0 0 0 0 12 0 0 168 6,147.72$
ICR Overhead @ 1.1799 =7,253.69$
Fixed Fee @ 30% =1,844.32$
Total (DL + OH + Fixed Fee) =15,245.73$
Subtotal -$
Administrative Charge (5%)-$
-$
Mileage at current IRS rate (25 trips @ 15 miles per trip@ $0.67/mile)271.35$
Vehicle Lease (27 days @ $40.00 per day)1,080.00$
Concrete Gear Rental ($20 per day for 18 days)360.00$
Nuke gauge rental ($40 per day for 9 days)360.00$
Concrete Compressive Strength (18 pours at 5 cylinders each at $25 each)2,250.00$
Maximum Density of Soil (Proctor) (3 each at $180.00)540.00$
Sieve Analysis (2 each at $90.00)180.00$
Asphalt (HMA) Oil Content by Ignition Oven (5 each at $160.00)800.00$
Asphalt (HMA) Rice Density (5 each at $85.00)425.00$
Asphalt (HMA) Extracted Aggregate Gradation (5 each at $100.00)500.00$
Gyratory Compaction Testing (5 each at $250.00)1,250.00$
HMA Oven Correction (1 at $320.00)320.00$
Sand Equivalent (7 each at $75.00)525.00$
Fracture Face (7 each at $75.00)525.00$
Uncompacted Voids (5 each at $50.00)250.00$
Technician Overtime (10 hours @ $17.50 per hour)175.00$
9,811.35$
25,057.08$
Task Total
Task 6
Total Reimbursable Expense
Total Estimated Budget
Task 7
Task Total
Total Labor Hours and Fee
Subconsultants
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Original Page 13 of 14 PagesOriginal Page 13 of 14 Pages
Overhead NTEFixed Fee NTE117.99% 30.00%Technician 1$32.50$38.35$9.75$80.60Technician 2$37.50$44.25$11.25$93.00Technician 3$42.50$50.15$12.75$105.40Technician 4$47.50$56.05$14.25$117.80Admin 1$21.50$25.37$6.45$53.32Admin 2$27.00$31.86$8.10$66.96Admin 3$35.50$41.89$10.65$88.04Project Manager$60.00$70.79$18.00$148.79Senior Project Manager$85.00$100.29$25.50$210.79Laboratory Supervisor$60.00$70.79$18.00$148.79Field Supervisor$60.00$70.79$18.00$148.79$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Job ClassificationsDirect Labor Hourly Billing Rate NTEAll Inclusive Hourly Billing Rate NTEActuals Not To Exceed Table (ANTE)AAR Testing and Inspection7126 180th Ave NE #C101Redmond, WA 98052Original Page 14 of 14 PagesOriginal Page 14 of 14 Pages