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HomeMy WebLinkAboutResolution 2024-21, TIB Complete StreetsCity of East Wenatchee Resolution 2024-21 with Exhibit A and Exhibit B Retain Resolution until no longer needed for City -business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2024-21 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a contract between the City of East Wenatchee and Rudnick and Sons Excavation for the 2023 TIB Complete Streets project. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3.Authorization. The City Council authorizes the Mayor to execute a contract that conforms to the language set forth in Exhibit A. 4.Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5.Effective date. This Resolution becomes effective immediately. J:\DATA\EW\21-0133\03 2023 TIB COMPLETE STREETS\50 SDB\20240226-LTR-GMELTON-RECOFAWARD.DOCX RH2 ENGINEERING EAST WENATCHEE 300 Simon Street SE, Suite 5 East Wenatchee, WA 98802 1.800.720.8052 /rh2.com WASHINGTON LOCATIONS Bellingham Bothell (Corporate) East Wenatchee Issaquah Richland Tacoma OREGON LOCATIONS Medford Portland February 26, 2024 Mr.Garren Melton City of East Wenatchee 271 9th Street N.E. East Wenatchee, WA 98802 Sent Via:Email Subject:Evaluation of Bids and Recommendation of Award 2023 TIB Complete Streets Project Dear Garren: This letter summarizes our review of the bids received for the subject project and presents our recommendation for award. Presented below is our evaluation and review of the bids based on the attached summary of the bid tabulation for the project. The City received seven proposals at the time of the bid opening at 11:00 AM on Thursday,February 22, 2024. Of the bidders,Rudnick and Sons Excavation of Okanogan, WA was the apparent low bidder at $328,289.00. This number includes applicable sales tax. The low bid is approximately 3.7% under the Engineer’s estimate. We find the apparent low bidder to be qualified to perform the work. Contingent on City approval, we recommend award of the project to Rudnick and Sons Excavation. Please do not hesitate to contact me with any questions you may have. Sincerely, RH2 ENGINEERING, INC. Erik Howe, P.E. Associate Director EH/ Enclosure:Bid Tab –one (1) copy City of East Wenatchee 2023 Complete Streets Apparent Low Bid Tabs Item No. Description Total Quantity Unit Unit Price Extended Unit Price Extended 1 MOBILIZATION 1 L.S. $ 25,000.00 $ 25,000.00 $ 16,000.00 $ 16,000.00 2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $ 8,000.00 $ 8,000.00 $ 6,000.00 $ 6,000.00 3 PLANING BITUMINOUS PAVEMENT 710 S.Y. $ 6.00 $ 4,260.00 $ 16.00 $ 11,360.00 4 CATCH BASIN RELOCATION 2 EA. $ 3,000.00 $ 6,000.00 $ 2,400.00 $ 4,800.00 5 CATCH BASIN TYPE 1 1 EA. $ 2,400.00 $ 2,400.00 $ 2,800.00 $ 2,800.00 6 CRUSHED SURFACING BASE COURSE 280 TON $ 35.00 $ 9,800.00 $ 65.00 $ 18,200.00 7 CRUSHED SURFACING TOP COURSE 130 TON $ 55.00 $ 7,150.00 $ 110.00 $ 14,300.00 8 HMA CL. 3/8" PG 64H-28 115 TON $ 200.00 $ 23,000.00 $ 215.00 $ 24,725.00 9 COMMERCIAL HMA 35 TON $ 350.00 $ 12,250.00 $ 260.00 $ 9,100.00 10 STREAMBED COBBLES 40 S.Y. $ 40.00 $ 1,600.00 $ 23.90 $ 956.00 11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y. $ 40.00 $ 8,400.00 $ 82.00 $ 17,220.00 12 EMBANKMENT COMPACTION 20 C.Y. $ 5.00 $ 100.00 $ 40.00 $ 800.00 13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. $ 5,000.00 $ 5,000.00 $ 900.00 $ 900.00 14 INLET PROTECTION 9 EA. $ 100.00 $ 900.00 $ 67.00 $ 603.00 15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F. $ 40.00 $ 28,000.00 $ 43.00 $ 30,100.00 16 PLASTIC STOP LINE 55 L.F. $ 25.00 $ 1,375.00 $ 25.00 $ 1,375.00 17 PLASTIC CROSSWALK LINE 480 S.F. $ 15.00 $ 7,200.00 $ 19.00 $ 9,120.00 18 PEDESTRIAN CROSSING SYSTEM 4 EA. $ 15,000.00 $ 60,000.00 $ 10,500.00 $ 42,000.00 19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $ 15,000.00 $ 15,000.00 $ 20,000.00 $ 20,000.00 20 PERMANENT SIGNING 1 L.S. $ 3,000.00 $ 3,000.00 $ 2,600.00 $ 2,600.00 21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA. $ 4,000.00 $ 16,000.00 $ 3,000.00 $ 12,000.00 22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA. $ 4,000.00 $ 4,000.00 $ 3,000.00 $ 3,000.00 23 DETECTABLE WARNING SURFACE 14 S.F. $ 55.00 $ 770.00 $ 35.00 $ 490.00 24 CEMENT CONC. SIDEWALK 470 S.Y. $ 100.00 $ 47,000.00 $ 77.00 $ 36,190.00 25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y. $ 150.00 $ 7,500.00 $ 125.00 $ 6,250.00 26 RELOCATE FENCE 200 L.F. $ 30.00 $ 6,000.00 $ 20.00 $ 4,000.00 27 RELOCATE MAILBOX 2 EA. $ 500.00 $ 1,000.00 $ 600.00 $ 1,200.00 28 RELOCATE LUMINAIRE 1 EA. $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 29 RELOCATE WALL 80 L.F. $ 45.00 $ 3,600.00 $ 30.00 $ 2,400.00 30 ADJUST WATER VALVE 9 EA. $ 500.00 $ 4,500.00 $ 500.00 $ 4,500.00 31 ADJUST ELECTRICAL VAULT 1 EA. $ 600.00 $ 600.00 $ 1,200.00 $ 1,200.00 32 ROADWAY SURVEYING 1 L.S. $ 4,600.00 $ 4,600.00 $ 8,000.00 $ 8,000.00 33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. $ 1,000.00 $ 1,000.00 $ 400.00 $ 400.00 34 RECORD DRAWINGS 1 L.S. $ 1,000.00 $ 1,000.00 $ 700.00 $ 700.00 35 UNKNOWN UTILITY REPAIR 5000 DOL $ 1.00 $ 5,000.00 $ 1.00 $ 5,000.00 36 ROADSIDE CLEANUP 5000 DOL $ 1.00 $ 5,000.00 $ 1.00 $ 5,000.00 Bid Total 341,005.00$ Bid Total 328,289.00$ Engineer's Estimate Rudnick City of East Wenatchee 2023 Complete Streets Bid Tabs Item No. Description Total Quantity Unit 1 MOBILIZATION 1 L.S. 2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. 3 PLANING BITUMINOUS PAVEMENT 710 S.Y. 4 CATCH BASIN RELOCATION 2 EA. 5 CATCH BASIN TYPE 1 1 EA. 6 CRUSHED SURFACING BASE COURSE 280 TON 7 CRUSHED SURFACING TOP COURSE 130 TON 8 HMA CL. 3/8" PG 64H-28 115 TON 9 COMMERCIAL HMA 35 TON 10 STREAMBED COBBLES 40 S.Y. 11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y. 12 EMBANKMENT COMPACTION 20 C.Y. 13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. 14 INLET PROTECTION 9 EA. 15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F. 16 PLASTIC STOP LINE 55 L.F. 17 PLASTIC CROSSWALK LINE 480 S.F. 18 PEDESTRIAN CROSSING SYSTEM 4 EA. 19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. 20 PERMANENT SIGNING 1 L.S. 21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA. 22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA. 23 DETECTABLE WARNING SURFACE 14 S.F. 24 CEMENT CONC. SIDEWALK 470 S.Y. 25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y. 26 RELOCATE FENCE 200 L.F. 27 RELOCATE MAILBOX 2 EA. 28 RELOCATE LUMINAIRE 1 EA. 29 RELOCATE WALL 80 L.F. 30 ADJUST WATER VALVE 9 EA. 31 ADJUST ELECTRICAL VAULT 1 EA. 32 ROADWAY SURVEYING 1 L.S. 33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. 34 RECORD DRAWINGS 1 L.S. 35 UNKNOWN UTILITY REPAIR 5000 DOL 36 ROADSIDE CLEANUP 5000 DOL Other Bidders Other Bidders Other Bidders Other Bidders Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended 20,000.00$ 20,000.00$ 14,000.00$ 14,000.00$ 35,000.00$ 35,000.00$ 26,000.00$ 26,000.00$ 12,500.00$ 12,500.00$ 9,000.00$ 9,000.00$ 22,000.00$ 22,000.00$ 3,800.00$ 3,800.00$ 12.00$ 8,520.00$ 9.00$ 6,390.00$ 10.00$ 7,100.00$ 12.00$ 8,520.00$ 3,000.00$ 6,000.00$ 3,800.00$ 7,600.00$ 2,250.00$ 4,500.00$ 2,450.00$ 4,900.00$ 2,850.00$ 2,850.00$ 2,900.00$ 2,900.00$ 2,250.00$ 2,250.00$ 3,500.00$ 3,500.00$ 50.00$ 14,000.00$ 35.00$ 9,800.00$ 63.00$ 17,640.00$ 100.00$ 28,000.00$ 50.00$ 6,500.00$ 35.00$ 4,550.00$ 230.00$ 29,900.00$ 100.00$ 13,000.00$ 160.00$ 18,400.00$ 198.00$ 22,770.00$ 195.00$ 22,425.00$ 195.00$ 22,425.00$ 185.00$ 6,475.00$ 310.00$ 10,850.00$ 270.00$ 9,450.00$ 269.00$ 9,415.00$ 40.00$ 1,600.00$ 90.00$ 3,600.00$ 65.00$ 2,600.00$ 132.00$ 5,280.00$ 50.00$ 10,500.00$ 28.00$ 5,880.00$ 50.00$ 10,500.00$ 200.00$ 42,000.00$ 10.00$ 200.00$ 38.00$ 760.00$ 0.01$ 0.20$ 50.00$ 1,000.00$ 2,000.00$ 2,000.00$ 600.00$ 600.00$ 0.01$ 0.01$ 500.00$ 500.00$ 100.00$ 900.00$ 100.00$ 900.00$ 35.00$ 315.00$ 110.00$ 990.00$ 50.00$ 35,000.00$ 55.00$ 38,500.00$ 50.00$ 35,000.00$ 60.00$ 42,000.00$ 25.00$ 1,375.00$ 23.00$ 1,265.00$ 22.00$ 1,210.00$ 23.00$ 1,265.00$ 19.00$ 9,120.00$ 17.00$ 8,160.00$ 16.00$ 7,680.00$ 28.00$ 13,440.00$ 10,000.00$ 40,000.00$ 12,250.00$ 49,000.00$ 11,250.00$ 45,000.00$ 11,350.00$ 45,400.00$ 17,500.00$ 17,500.00$ 27,000.00$ 27,000.00$ 20,000.00$ 20,000.00$ 14,000.00$ 14,000.00$ 4,500.00$ 4,500.00$ 4,300.00$ 4,300.00$ 4,000.00$ 4,000.00$ 9,800.00$ 9,800.00$ 3,300.00$ 13,200.00$ 2,000.00$ 8,000.00$ 5,800.00$ 23,200.00$ 3,300.00$ 13,200.00$ 3,800.00$ 3,800.00$ 1,800.00$ 1,800.00$ 5,800.00$ 5,800.00$ 3,100.00$ 3,100.00$ 65.00$ 910.00$ 28.00$ 392.00$ 50.00$ 700.00$ 28.00$ 392.00$ 90.00$ 42,300.00$ 121.00$ 56,870.00$ 119.00$ 55,930.00$ 100.00$ 47,000.00$ 145.00$ 7,250.00$ 172.00$ 8,600.00$ 150.00$ 7,500.00$ 110.00$ 5,500.00$ 65.00$ 13,000.00$ 72.00$ 14,400.00$ 37.50$ 7,500.00$ 67.00$ 13,400.00$ 350.00$ 700.00$ 400.00$ 800.00$ 700.00$ 1,400.00$ 380.00$ 760.00$ 2,800.00$ 2,800.00$ 4,800.00$ 4,800.00$ 2,900.00$ 2,900.00$ 4,000.00$ 4,000.00$ 50.00$ 4,000.00$ 28.00$ 2,240.00$ 45.00$ 3,600.00$ 21.00$ 1,680.00$ 500.00$ 4,500.00$ 900.00$ 8,100.00$ 580.00$ 5,220.00$ 1,000.00$ 9,000.00$ 1,000.00$ 1,000.00$ 400.00$ 400.00$ 1,250.00$ 1,250.00$ 600.00$ 600.00$ 6,500.00$ 6,500.00$ 9,000.00$ 9,000.00$ 5,000.00$ 5,000.00$ 7,000.00$ 7,000.00$ 250.00$ 250.00$ 300.00$ 300.00$ 0.01$ 0.01$ 500.00$ 500.00$ 2,500.00$ 2,500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ Bid Total 330,650.00$ Bid Total 354,027.00$ Bid Total 407,070.22$ Bid Total 411,867.00$ J.M. Pacific Smith Excavation HurstSelland City of East Wenatchee 2023 Complete Streets Bid Tabs Item No. Description Total Quantity Unit 1 MOBILIZATION 1 L.S. 2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. 3 PLANING BITUMINOUS PAVEMENT 710 S.Y. 4 CATCH BASIN RELOCATION 2 EA. 5 CATCH BASIN TYPE 1 1 EA. 6 CRUSHED SURFACING BASE COURSE 280 TON 7 CRUSHED SURFACING TOP COURSE 130 TON 8 HMA CL. 3/8" PG 64H-28 115 TON 9 COMMERCIAL HMA 35 TON 10 STREAMBED COBBLES 40 S.Y. 11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y. 12 EMBANKMENT COMPACTION 20 C.Y. 13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. 14 INLET PROTECTION 9 EA. 15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F. 16 PLASTIC STOP LINE 55 L.F. 17 PLASTIC CROSSWALK LINE 480 S.F. 18 PEDESTRIAN CROSSING SYSTEM 4 EA. 19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. 20 PERMANENT SIGNING 1 L.S. 21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA. 22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA. 23 DETECTABLE WARNING SURFACE 14 S.F. 24 CEMENT CONC. SIDEWALK 470 S.Y. 25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y. 26 RELOCATE FENCE 200 L.F. 27 RELOCATE MAILBOX 2 EA. 28 RELOCATE LUMINAIRE 1 EA. 29 RELOCATE WALL 80 L.F. 30 ADJUST WATER VALVE 9 EA. 31 ADJUST ELECTRICAL VAULT 1 EA. 32 ROADWAY SURVEYING 1 L.S. 33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. 34 RECORD DRAWINGS 1 L.S. 35 UNKNOWN UTILITY REPAIR 5000 DOL 36 ROADSIDE CLEANUP 5000 DOL Other Bidders Other Bidders Unit Price Extended Unit Price Extended 36,000.00$ 36,000.00$ 14,000.00$ 14,000.00$ 15,000.00$ 15,000.00$ 13,300.00$ 13,300.00$ 21.00$ 14,910.00$ 14.80$ 10,508.00$ 4,000.00$ 8,000.00$ 3,200.00$ 6,400.00$ 4,200.00$ 4,200.00$ 5,800.00$ 5,800.00$ 50.00$ 14,000.00$ 30.00$ 8,400.00$ 150.00$ 19,500.00$ 32.00$ 4,160.00$ 200.00$ 23,000.00$ 290.00$ 33,350.00$ 260.00$ 9,100.00$ 290.00$ 10,150.00$ 30.00$ 1,200.00$ 70.00$ 2,800.00$ 175.00$ 36,750.00$ 87.00$ 18,270.00$ 10.00$ 200.00$ 44.00$ 880.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 100.00$ 900.00$ 73.00$ 657.00$ 50.00$ 35,000.00$ 68.00$ 47,600.00$ 24.00$ 1,320.00$ 26.00$ 1,430.00$ 17.00$ 8,160.00$ 19.00$ 9,120.00$ 11,750.00$ 47,000.00$ 12,600.00$ 50,400.00$ 35,000.00$ 35,000.00$ 99,800.00$ 99,800.00$ 4,000.00$ 4,000.00$ 4,600.00$ 4,600.00$ 2,800.00$ 11,200.00$ 5,000.00$ 20,000.00$ 3,200.00$ 3,200.00$ 6,550.00$ 6,550.00$ 34.00$ 476.00$ 37.00$ 518.00$ 70.00$ 32,900.00$ 119.00$ 55,930.00$ 128.00$ 6,400.00$ 240.00$ 12,000.00$ 60.00$ 12,000.00$ 58.00$ 11,600.00$ 750.00$ 1,500.00$ 2,600.00$ 5,200.00$ 5,000.00$ 5,000.00$ 4,280.00$ 4,280.00$ 20.00$ 1,600.00$ 95.00$ 7,600.00$ 1,000.00$ 9,000.00$ 780.00$ 7,020.00$ 1,500.00$ 1,500.00$ 1,750.00$ 1,750.00$ 8,000.00$ 8,000.00$ 9,400.00$ 9,400.00$ 500.00$ 500.00$ 1.00$ 1.00$ 2,000.00$ 2,000.00$ 650.00$ 650.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ Bid Total 420,016.00$ Bid Total 495,624.00$ Pipkin KRCI City of East Wenatchee January 2024 2023 TIB Complete Streets Contract Documents CF-1 2/28/2024 4:35 PM S:\Public Works\Engineering Projects\2022 Projects\2022-03 TIB Complete Streets\New folder\14 - Contract document - TIB Complete Streets.docx C O N T R A C T THIS AGREEMENT, made and entered into this day of _____, 2024, between the CITY OF EAST WENATCHEE, a Municipal Corporation of the State of Washington, and Rudnick and Sons Excavation, hereinafter called the Contractor; WITNESSETH: That in consideration of the payments, covenants, and agreements hereinafter mentioned and attached and made a part of this agreement to be made and performed by the parties hereto, the parties hereto covenant and agree as follows: 1. The contractor shall do all work and furnish all tools, materials, and equipment for CITY OF EAST WENATCHEE – 2023 TIB Complete Streets project, in the amount of $328,289.00 (this includes applicable sales tax) in accordance with and as described in the attached plans and specifications and in full compliance with the terms, conditions, and stipulations herein set forth and attached, now referred to and by such reference incorporated herein and made a part hereof as fully for all purposes as if set forth at length, and shall perform any alterations in, or additions to, the work covered by this contract and every part thereof and any force account work which may be ordered as provided in this contract and every part thereof. The Contractor shall provide and be at the expense of all materials, labor, carriage, tools, implements and conveniences, and things of every description that may be requisite for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as mentioned in the specifications to be furnished by the City of East Wenatchee. 2. The City of East Wenatchee hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained, and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract and every part thereof. The City further agrees to employ the Contractor to perform any alterations or additions to the work covered by this contract and every part thereof and any force account work that may be ordered and to pay for the same under the terms of this contract and the attached plans and specifications. City of East Wenatchee January 2024 2023 TIB Complete Streets Contract Documents CF-2 2/28/2024 4:35 PM S:\Public Works\Engineering Projects\2022 Projects\2022-03 TIB Complete Streets\New folder\14 - Contract document - TIB Complete Streets.docx 3. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. 4. It is further provided that no liability shall attach to the City by reason of entering into this contract, except as expressly provided for herein. 5. Contractor agrees that he shall actively solicit the employment of minority group members. Contractor further agrees that he shall actively solicit bids for the subcontracting of goods or services from qualified minority businesses. Contractor shall furnish evidence of his compliance with these requirements of minority employment and solicitation. Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of substantially equal proposals in the light most favorable to said minority businesses. The contractor shall be required to submit evidence of compliance with this section as part of the bid. IN WITNESS WHEREOF the said parties and each of them have caused these presents to be duly executed by its proper officers and in the proper person or persons, the day and year first above written. ATTEST: CITY OF EAST WENATCHEE A Municipal Corporation _______________________ ___________________________ City Clerk Mayor ___________________________ Contractor By___________________________ ___________________________ Printed Name/Title