HomeMy WebLinkAbout03-05-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at
(509) 886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 43.20)
5.CONSENT ITEMS
a.Trask Insurance/Bell Insurance Agency Consultant Service Agreement.
Vouchers:
b.Date: 03-05-2024 Checks: 59779-59840 in the amount of $189,572.27.
Minutes:
c.02-20-2024 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.2024 American Red Cross Month Proclamation. – Mayor Crawford.
b.Link Transit. – Nick Covey, CEO.
8.DEPARTMENT REPORTS
a.December 2023 Financial Report. – Josh Delay, Finance Director.
Tuesday, March 05, 2024 6:00 PM Council Chambers
pg. 3
pg. 10
pg. 32
pg. 36
pg. 37
03-05-2024 City Council Agenda Packet
Page 1 of 183
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City
Clerk at (509) 886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
9.ACTION ITEMS
a.Resolution 2024-19, Rock Island Road Overlay Project Contract Award; City Project No. 2023-01.
–Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-19, authorizing the Mayor to execute a
contract between the City of East Wenatchee and Pipkin Construction, for an amount not to
exceed of $1,020,750.75, for the Rock Island Road Overlay Project; City Project No. 2023-01.
b.Resolution 2024-20, Biennial Stormwater Capacity Grant (2023-2025). – Garren Melton, Public
Works Manager.
Motion by City Council to approve Resolution 2024-20, authorizing the Mayor to execute an
agreement between the City of East Wenatchee and the Washington State Department of
Transportation for the 2023-2025 Biennial Stormwater Capacity Grant (Agreement No.
WQSWCAP-2325-Ewena-00114).
c.Resolution 2024-21, 2023 Transportation Improvement Board (TIB) Complete Streets
Construction Award; City Project No. 2022-03. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-21, authorizing the Mayor to execute a
contract between the City of East Wenatchee and Rudnick and Sons Excavation, for an amount
not to exceed of $328,289.00, for the 2023 TIB Complete Streets Project; City Project No. 2022-
03.
d.Resolution 2024-22, 9th Street NE and Eastmont Ave Signal Modification Contract Award; City
Project No. 2023-04. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-22, authorizing the Mayor to execute a
contract between the City of East Wenatchee and Midland Electric, LLC, for an amount not to
exceed of $87,786.00, for the 9th Street NE and Eastmont Ave Signal Modification Project; City
Project No. 2023-04.
e.Resolution 2024-23, 5th Street NE Improvements Consultant Selection; City Project No. 2024-01.
–Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-19, authorizing the Mayor to execute a
design contract between the City of East Wenatchee and KPG Psomas, for an amount not to
exceed of $459,981.00, for the 5th Street NE Improvement Project; City Project No. 2024-01.
10.MAYORS REPORT
a.Special Meeting/Workshop date and time.
b.Mayor Pro Tempore.
c.Annex Building.
11.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees.
12.ADJOURNMENT
pg. 71
pg. 83
pg. 108
pg. 118
pg. 126
03-05-2024 City Council Agenda Packet
Page 2 of 183
Trask Service Agreement
Page 1 of 5
CONSULTANT SERVICE AGREEMENT
This agreement (this “Agreement”) is made by and between The City of East
Wenatchee (“City”) and Bell-Anderson Insurance Agency, Inc. dba Trask Insurance
(“Consultant”).
SECTION 1 – SERVICES
1.1 Services. Consultant is being retained pursuant to this Agreement for
purposes of assisting in the acquisition of and management of insurance services. Consultant is not
being retained as an employee of City. Consultant shall perform its services for City is a good and
competent manner and shall provide all services in full compliance with the terms and conditions
of this Agreement, exercising that Consultant skill and care which is consistent with customary
practice of insurance brokers.
1.2 Scope of Services. Subject to Section 10 of this Agreement, Consultant’s
services shall consist of providing that scope of work as identified in the services description
attached as Exhibit “A”.
1.3 Time of Performance. Consultant’s Services shall commence on execution
of this agreement.
SECTION 2 – COMPENSATION
2.1 Compensation. City will pay to Consultant, for services furnished in
compliance with the terms of this agreement, a fixed fee of $5000 for calendar year 2024.
Consultant shall submit an invoice to City for this amount which will be paid as a single by City
within 45 calendar days following receipt of the invoice by the City. Consultant will not be
receiving any commissions, overrides, or other contingent compensation derived from the
Services. If additional services are requested of Consultant, the parties shall either amend this
Agreement or enter into a new agreement, at which time, Consultant may receive commissions,
overrides, or other contingent compensation derived from such services. In any event and to the
extent legally required of Consultant, City will receive a compensation disclosure from Consultant.
The fixed fee, may not be waived under any circumstances, unless otherwise agreed to in writing
by Consultant.
2.2 Taxes and Withholdings. Consultant shall be exclusively liable for the
payment to the appropriate governmental authority of all required contributions and taxes,
including taxes imposed under the provisions of any unemployment insurance, Social Security or
pension plan insofar as the taxes pertain to the work performed by Consultant under this
Agreement. City shall not be responsible for any of Consultant’s employer required tax payments
or withholdings.
SECTION 3 – TERM AND TERMINATION
3.1 Normal Term. This agreement shall be effective from the date of the last
signature to be applied and shall terminate December 31, 2024.
03-05-2024 City Council Agenda Packet
Page 3 of 183
Trask Service Agreement
Page 2 of 5
3.2 Failure to Perform. The failure of Consultant or City to fully conform with
all the terms and conditions of this Agreement shall constitute a default. If Consultant or City have
failed to cure any default within ten (10) business days
After receipt of a notice specifying the default, Consultant or City, in addition to all
other remedies available to it, may terminate this Agreement. In the event of termination for
default of Consultant, City may have the work taken over and completed by another consultant of
its choosing. In the event of a default, Consultant shall deliver to City upon five (5) days written
notice all finished or unfinished documents, data, studies, reports and the like prepared by the
Consultant. Upon termination or default by City, Consultant may suspend performance of services
under this Agreement. In the event of this suspension of services, Consultant shall have no liability
to City for delay or damage caused City because of such suspension of services and subject to
Section 2.1 Consultant shall be compensated for services properly performed prior to termination.
SECTION 4 – OWNERSHIP OF DOCUMENTS
4.1 Ownership of Documents. Consultant grants City a nonrevocable,
worldwide, nonexclusive license to use all information, reports, charts, documents, data, programs,
information, concepts, and the like generated and delivered to City by Consultant in the course of
performing services for City, to the extent used for their intended purpose. The City shall retain
ownership of all information, reports, charts, documents, data, programs, information, concepts,
and the like made available to Consultant by City. Nothing in this Agreement is intended to or
shall be construed as to transfer any intellectual property from one party to the other.
4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1
(including City information used in the generation of documents and other materials prepared by
Consultant) above shall be considered confidential and shall not be disclosed to any third person
or entity by Consultant except with the prior written approval of City, or to the extent that such
party has a need to know such Confidential Information and is subject to confidentiality restrictions
no less rigorous than those of this Agreement. In addition, information may be provided to
Consultant that would otherwise be considered confidential and not subject to disclosure.
Consultant agrees to maintain such information confidential without the express written approval
of City or lawful subpoena or court order. In the event that Consultant receives an lawful subpoena
or court order for production of information that would be considered confidential, Consultant
shall promptly notify City to the extent not prohibited by law or regulation so that City will have
the opportunity to seek a protective order if appropriate; provided, however, that no such notice
shall be required if Consultant is requested or required to disclose Confidential Information in the
course of routine supervisory examinations or regulatory oversight by regulatory authorities with
jurisdiction over Consultant. If, after providing such notice and protective order or other remedy,
Consultant remains subject to the legal order to disclose any Confidential Information, Consultant
shall disclose no more than that portion of the Confidential information which, on the advice of
Consultant’s legal counsel, such legal order specifically requires Consultant to disclose.
03-05-2024 City Council Agenda Packet
Page 4 of 183
Trask Service Agreement
Page 3 of 5
At any time during or after the term of this Agreement, at City’s written request,
Consultant shall promptly return to City all copies, whether in written, electronic or other form or
media, of City’s Confidential Information, or destroy all such copies and certify in writing to City
that such Confidential Information has been destroyed; provided, however, that Consultant may
retain copies of Confidential Information (i) in order to comply with applicable law or regulation,
(ii) to comply with Consultant’s records management or similar policy, or (iii) that are stored on
the Consultant’s IT backup and disaster recovery systems until the ordinary course deletion
thereof. Consultant shall continue to be bound by the terms and conditions of this Agreement with
respect to such retained Confidential Information. This Section shall survive any expiration or
termination of this Agreement.
4.3 Production of Relevant Information. City shall furnish to Consultant all
applicable information available to City reasonably required for the proper performance of the
Services. Consultant shall be entitled to reasonably rely upon the information provided by City.
City shall promptly review coverage documents concerning any programs delivered by Consultant
for consistency with City’s specifications.
SECTION 5 – NOTICES
Any notice provided for or concerning this Agreement shall be in writing. Notice
shall be considered given either when delivered in person to the recipient or upon receipt by
registered U.S. Mail or nationally recognized overnight courier, to the following address:
NOTICE TO CITY:
Attn: Finance Department
271 9th St. NE
East Wenatchee, WA 98802
Attn: Finance Director
NOTICE TO CONSULTANT:
Attn: Mr. Shane Heston
Trask Insurance
108 W Broadway Ave,
PO Box 1075,
Moses Lake WA 98837
509-881-5616
COPY TO:
Attn: Legal Department
Bell-Anderson Insurance Agency, Inc. dba Trask Insurance
100 Ottawa Ave. SW.
Grand Rapids, MI 49503
03-05-2024 City Council Agenda Packet
Page 5 of 183
Trask Service Agreement
Page 4 of 5
SECTION 6 – ASSIGNMENT OF RIGHTS
The rights and obligations of each party under this Agreement may not be assigned
or transferred to any other person, firm, corporation, or other entity without the prior, express, and
written consent of the other party, which may be denied for any reason in the sole discretion of the
party requested to approve assignment, except to an affiliate entity or wholly owned subsidiary of
such assigning party.
SECTION 7 – LAW, VENUE, AND ATTORNEY FEES
In the event of a dispute, the parties agree to resolve the dispute by binding
arbitration conducted pursuant to RCW 7.04A. This Agreement shall be governed by, construed,
and enforced in accordance with the laws of the state of Washington. Venue shall be in Douglas
County, state of Washington. The substantially prevailing party shall be entitled to recover all costs
of suit and collection, including but not limited to, reasonable attorneys’ fees, lodging and meals,
and travel.
SECTION 8 – NO WAIVER
The failure of either party to this Agreement to insist upon performance of any of
the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and
conditions of this Agreement, shall not be construed as thereafter waiving any such terms and
conditions, but the same shall continue and remain in full force and effect as if no such forbearance
or waiver had occurred.
SECTION 9 – EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this Agreement may not and shall not be deemed
to affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full
force and effect as if they had been executed by both parties subsequent to the removal of the
invalid provision.
SECTION 10 – NOFIDUCIARY RESPONSIBILITY; NO LEGAL OR
TAX ADVICE
10.1 Disclaimer of Fiduciary Responsibility. To the extent any law or regulation
incurs any fiduciary responsibility, Consultant and City acknowledge and agree that: (a)
Consultant shall have no discretionary authority or discretionary control with respect to the
management and administration of any employee benefit plan sponsored by City or coverages
selected by City; (b) Consultant shall exercise no authority or control with respect to the
management or disposition of the assets of City, including any assets of any employee benefit plan
sponsored by City; and, (c) Company shall perform Services pursuant to this Agreement in a non-
fiduciary capacity.
03-05-2024 City Council Agenda Packet
Page 6 of 183
Trask Service Agreement
Page 5 of 5
10.2 No Legal or Tax Advice. City acknowledges that Consultant does not and
cannot provide legal or tax services and that City is advised to consult an attorney and/or tax
professional to ensure compliance with applicable law.
SECTION 10 – MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either
party in connection with this Agreement shall be binding only if placed in writing and signed by
an authorized representative of each party.
SECTION 11 – ENTIRE AGREEMENT
This Agreement shall constitute the entire Agreement between the parties and any
prior understanding or representation of any kind preceding the date of this Agreement shall not
be binding upon either party except to the extent incorporated in this Agreement. The undersigned
represent that they each are authorized to execute this agreement respectively on behalf of City
and Consultant.
City of East Wenatchee
___________________________________
Jerrilea Crawford
Mayor
Dated: _____________________________
Bell-Anderson Insurance Agency, Inc.
dba Trask Insurance
___________________________________
Ryan G. Foley
Executive Vice President
Dated: _____________________________
03-05-2024 City Council Agenda Packet
Page 7 of 183
Trask Service Agreement
Exhibit A
Exhibit A
Service Description
1. Historical insurance questions (including for public records requests)
2. Determining and providing Building and vehicle values
3. Updates to our insurance schedule(s) – adding/deleting vehicles, determining what should
be replacement value, etc.
4. Renewal, upon request with CIAW. This action on to be performed upon request by the
City.
5. Resolution of Claims questions
6. Provide general insurance expertise on questions that arise
7. Generate and provide Builder’s risk quotes
8. Add or subtract vehicles to/from our City Asset list for coverage
9. Generate and provide certificates of coverage for events
10. Resolve questions of liability pertaining to events. For example, having inflatables at our
events, people walking next to cars in our Classy Chassis Parade, requiring car insurance
for Classy Chassis participants, etc.
11. Applications and Renewals
a. In person meetings via a prearranged, scheduled appointment.
b. Assistance with all aspects of City’s policy renewal and application documents.
12. Property Valuations
a. Assistance with property scheduling and property values, helping City determine
the level of insurance and protecting City property.
13. Review of Insurance Schedules & Deductibles
a. A detailed review of City’s auto, equipment, and personal property schedules and
then assist City in determining the level of insurance needed. Offer
recommendations regarding scheduling of statement of values and deductibles
03-05-2024 City Council Agenda Packet
Page 8 of 183
Trask Service Agreement
Exhibit A
14. Claims
a. Support through the entire claims process. Once a claim has been received by the
insurance company, Trask will continue to monitor that such claim is being
handled properly. In addition, Trask will provide the City Finance Director with a
claims review and analysis on no less than a quarterly basis.
15. Representation
a. When requested by City, represent the City at Council meetings and trainings.
b. Placement of other non-program business, IE builders’ risk, bonds, surety, special
projects, etc.
c. Assist in the placement of insurance coverage that may not be standard coverage.
Examples would be: underground storage tanks, builders risk, supplemental
accident and disability coverages.
16. Monitoring
a. Monitoring of the insurance program by reviewing the annual report, annual audit
reports, and risk management audits and providing annual summaries and
recommendations to City’s Finance Director.
17. Market Placement
a. Active assessment of current and applicable insurance markets. Upon request by
City, Trask will obtain quotes on City’s behalf and present the various options to
City.
18. Contact Information
a. Trask will provide a contact/resource list will be provided to City’s Finance Director.
19. Educational Services
a. Trask will analyze and identify educational service needs for City’s HR team and City’s
Finance Director and will coordinate and recommend proactive risk management
solutions.
20. Loss Control
a. Trask will assist with identifying potential risk(s), work collectively with City’s Finance
Director to develop risk management strategies, and assist City’s Finance Director with
coordination of risk management personnel.
21. Pre-Litigation Solutions
a. Trask will provide on-going monitoring and feedback to promote early detection of
potential claims. Once a potential claim is identified, Trask will assist with the
coordination between City and the Pre-Litigation Program Team.
22. Account Service Plan
a. As your insurance/risk representative, Trask will work with City’s Finance Director and
the CIAW program to customize a 12 month insurance and risk management plan,
designed to mitigate risk and optimize insurance goals. This plan will be reviewed and
updated annually.
03-05-2024 City Council Agenda Packet
Page 9 of 183
CHECKS: 59779-59840
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $68,423.61
Rainy Day Fund 002 $0.00
Street Fund 101 $2,202.89
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $195.27
SWAT Fund 107 $15,547.17
Library Fund 112 $168.78
Hotel/Motel Tax Fund 113 $8,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $1,683.30
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $25,287.69
Capital Improvements Fund 314 $14,318.48
Stormwater Fund 401 $49,680.94
Equipment R&R Fund 501 $3,804.14
Cafeteria Plan 634 $0.00
Custodial Activities 635 $198.00
Grand Total All Funds $189,572.27
CITY OF EAST WENATCHEE
CHECK REGISTER
March 5th, 2024 Account Payables
03-05-2024 City Council Agenda Packet Page 10 of 183
Fund Number Description Amount
001 General Fund $68,423.61
101 Street Fund $2,202.89
105 Transportation Benefit District Fund $195.27
107 SWAT Fund $15,547.17
112 Library Fund $168.78
113 Hotel/Motel Tax Fund $8,062.00
117 Events Board Fund $1,683.30
301 Street Improvements Fund $25,287.69
314 Capital Improvements Fund $14,318.48
401 Stormwater Fund $49,680.94
501 Equipment Purchase, Repair & Replacement Fund $3,804.14
635 Custodial Activities Fund $198.00
Count: 12 $189,572.27
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - March 2024 - March 2024 1st Council
Printed by COEW\DSanchez on 2/28/2024 1:38:12 PM Page 1 of 1
East Wenatchee - Fund Transaction Summary
03-05-2024 City Council Agenda Packet
Page 11 of 183
Vendor Number Reference Account Number Description Amount
911 Supply Inc
59779 2024 - March 2024 - March 2024 1st Council
INV-2-35604
107-000-000-521-10-30-00 Supplies & Equipment $15,547.17
Total INV-2-35604 $15,547.17
INV-2-36023
001-000-210-521-10-35-00 Small Tools & Equipment $192.58
Total INV-2-36023 $192.58
Total 59779 $15,739.75
Total 911 Supply Inc $15,739.75
A WorkSafe Service
59780 2024 - March 2024 - March 2024 1st Council
2024-796
Shockley, Jesus
101-000-430-543-30-30-00 Supplies - General Services $60.00
Total 2024-796 $60.00
Total 59780 $60.00
Total A WorkSafe Service $60.00
Ag Supply Company - 4953
59781 2024 - March 2024 - March 2024 1st Council
Invoice - 2/20/2024 1:35:51 PM
01/2024 4953 pmt
101-000-430-543-30-30-00 Supplies - General Services $4.53
401-000-008-531-00-30-06 Irrigation Supplies $107.00
Total Invoice - 2/20/2024 1:35:51 PM $111.53
Total 59781 $111.53
Total Ag Supply Company - 4953 $111.53
Voucher Directory
Fiscal: : 2024 - March 2024
Council Date: : 2024 - March 2024 - March 2024 1st Council
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 1 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 12 of 183
Vendor Number Reference Account Number Description Amount
Alan J. Key dba: CWPI LLC.
59782 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 1:14:55 PM
02/2024 services
001-000-210-521-10-41-00 Professional Services $638.00
Total Invoice - 2/28/2024 1:14:55 PM $638.00
Total 59782 $638.00
Total Alan J. Key dba: CWPI LLC.$638.00
Alignment Pros and Express Lube
59783 2024 - March 2024 - March 2024 1st Council
54246
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $87.46
Total 54246 $87.46
54255
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $106.97
Total 54255 $106.97
Total 59783 $194.43
Total Alignment Pros and Express Lube $194.43
American Building Maintenance CO
59784 2024 - March 2024 - March 2024 1st Council
18930066
02/2024 services
001-000-180-518-30-41-01 Contracted Custodial Services $4,170.08
Total 18930066 $4,170.08
Total 59784 $4,170.08
Total American Building Maintenance CO $4,170.08
ARC Architects, Inc.
59785 2024 - March 2024 - March 2024 1st Council
0000000043
East Wenatchee Public Works Building
314-000-000-594-18-60-00 Maintenance Facilities Construction $5,195.00
Total 0000000043 $5,195.00
Total 59785 $5,195.00
Total ARC Architects, Inc.$5,195.00
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 2 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 13 of 183
Vendor Number Reference Account Number Description Amount
Ballard Rental Properties LLC
59786 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:07:10 AM
right of way acquisition
401-000-011-594-31-60-04 19th Stormwater Facility Design $8,280.00
Total Invoice - 2/28/2024 11:07:10 AM $8,280.00
Total 59786 $8,280.00
Total Ballard Rental Properties LLC $8,280.00
Blades Consulting
59787 2024 - March 2024 - March 2024 1st Council
2799
Permit
001-000-590-558-50-41-00 Professional Services $13,011.86
Total 2799 $13,011.86
2839
Permit
001-000-590-558-50-41-00 Professional Services $130.78
Total 2839 $130.78
2853
Permit
001-000-590-558-50-41-00 Professional Services $81.02
Total 2853 $81.02
2854
Permit
001-000-590-558-50-41-00 Professional Services $81.02
Total 2854 $81.02
2859
Permit
001-000-590-558-50-41-00 Professional Services $117.00
Total 2859 $117.00
2862
Permit
001-000-590-558-50-41-00 Professional Services $682.29
Total 2862 $682.29
2864
Permit
001-000-590-558-50-41-00 Professional Services $753.19
Total 2864 $753.19
2865
Permit
001-000-590-558-50-41-00 Professional Services $182.00
Total 2865 $182.00
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 3 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 14 of 183
Vendor Number Reference Account Number Description Amount
2867
Permit
001-000-590-558-50-41-00 Professional Services $117.00
Total 2867 $117.00
2869
Permit
001-000-590-558-50-41-00 Professional Services $526.50
Total 2869 $526.50
Total 59787 $15,682.66
Total Blades Consulting $15,682.66
Canyon Creek Condos Homeowners Association C/O Sandra Morrison
59788 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 7:46:48 AM
Refund for Stormwater
401-000-001-531-00-40-04 Miscellaneous $810.00
Total Invoice - 2/28/2024 7:46:48 AM $810.00
Total 59788 $810.00
Total Canyon Creek Condos Homeowners Association C/O Sandra Morrison $810.00
Cascade Natural Gas Corp
59789 2024 - March 2024 - March 2024 1st Council
Invoice - 2/23/2024 9:56:30 AM
101-000-430-543-50-47-00 Utilities - Facilities $347.63
Total Invoice - 2/23/2024 9:56:30 AM $347.63
Invoice - 2/23/2024 9:57:06 AM
101-000-430-543-50-47-00 Utilities - Facilities $431.87
Total Invoice - 2/23/2024 9:57:06 AM $431.87
Total 59789 $779.50
Total Cascade Natural Gas Corp $779.50
Cdw Government, Inc
59790 2024 - March 2024 - March 2024 1st Council
PL84612
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $106.06
Total PL84612 $106.06
Total 59790 $106.06
Total Cdw Government, Inc $106.06
Cintas Corporation 607
59791 2024 - March 2024 - March 2024 1st Council
4183288182
001-000-180-518-30-41-00 Professional Services $97.77
101-000-430-543-30-30-00 Supplies - General Services $111.17
112-000-000-572-50-47-00 Facilities - Utilities $97.78
Total 4183288182 $306.72
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 4 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 15 of 183
Vendor Number Reference Account Number Description Amount
4184727504
001-000-210-521-10-48-00 Repairs & Maintenance $103.48
Total 4184727504 $103.48
Total 59791 $410.20
Total Cintas Corporation 607 $410.20
Cleverbridge
59792 2024 - March 2024 - March 2024 1st Council
BKD-73648235259
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $813.75
Total BKD-73648235259 $813.75
Total 59792 $813.75
Total Cleverbridge $813.75
CMRS-FP
59793 2024 - March 2024 - March 2024 1st Council
Invoice - 2/15/2024 8:50:43 AM
Postage
001-000-141-514-20-42-03 Postage $5,000.00
Total Invoice - 2/15/2024 8:50:43 AM $5,000.00
Total 59793 $5,000.00
Total CMRS-FP $5,000.00
Column Software PBC
59794 2024 - March 2024 - March 2024 1st Council
ED560366-0022
Advertising
105-000-000-543-10-40-00 TBD Advertising $195.27
Total ED560366-0022 $195.27
Total 59794 $195.27
Total Column Software PBC $195.27
Compunet, Inc
59795 2024 - March 2024 - March 2024 1st Council
247850
001-000-145-591-18-70-00 PC Software Admin (SBITA)$2,132.93
Total 247850 $2,132.93
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 5 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 16 of 183
Vendor Number Reference Account Number Description Amount
248068
314-000-000-594-18-60-00 Maintenance Facilities Construction $8,614.15
Total 248068 $8,614.15
Total 59795 $10,747.08
Total Compunet, Inc $10,747.08
Consolidated Electrical Distributors Inc
59796 2024 - March 2024 - March 2024 1st Council
9360-1074825
001-000-180-518-30-48-00 Repairs & Maintenance $383.27
Total 9360-1074825 $383.27
9360-1075240
001-000-180-518-30-48-00 Repairs & Maintenance $553.29
Total 9360-1075240 $553.29
9360-1075320
001-000-180-518-30-48-00 Repairs & Maintenance $56.58
Total 9360-1075320 $56.58
9360-1075397
001-000-180-518-30-48-00 Repairs & Maintenance $1,199.63
Total 9360-1075397 $1,199.63
9360-1075398
001-000-180-518-30-48-00 Repairs & Maintenance $51.26
Total 9360-1075398 $51.26
9360-1075407
001-000-180-518-30-48-00 Repairs & Maintenance $284.10
Total 9360-1075407 $284.10
9360-1075718
001-000-180-518-30-48-00 Repairs & Maintenance $60.44
Total 9360-1075718 $60.44
9360-1075762
001-000-180-518-30-48-00 Repairs & Maintenance $15.94
Total 9360-1075762 $15.94
Total 59796 $2,604.51
Total Consolidated Electrical Distributors Inc $2,604.51
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 6 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 17 of 183
Vendor Number Reference Account Number Description Amount
Copiers Northwest
59797 2024 - March 2024 - March 2024 1st Council
INV2780499
001-000-140-514-20-31-01 Central Stores $552.10
Total INV2780499 $552.10
Total 59797 $552.10
Total Copiers Northwest $552.10
Danny B Cronin
59798 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:08:03 AM
right of way acquisition
401-000-011-594-31-60-04 19th Stormwater Facility Design $23,000.00
Total Invoice - 2/28/2024 11:08:03 AM $23,000.00
Total 59798 $23,000.00
Total Danny B Cronin $23,000.00
Douglas County Auditor-Recording
59799 2024 - March 2024 - March 2024 1st Council
118071
Recording
001-000-140-514-20-40-01 Records Services $308.50
Total 118071 $308.50
118171
Recording
001-000-140-514-20-40-01 Records Services $314.50
Total 118171 $314.50
Total 59799 $623.00
Total Douglas County Auditor-Recording $623.00
Douglas County PUD
59800 2024 - March 2024 - March 2024 1st Council
631 12/28/23-01/24/24
101-000-420-542-63-47-00 Utilities - Street Lighting $69.00
Total 631 12/28/23-01/24/24 $69.00
Total 59800 $69.00
Total Douglas County PUD $69.00
Douglas County Sewer District
59801 2024 - March 2024 - March 2024 1st Council
Invoice - 2/23/2024 10:03:00 AM
001-000-180-518-30-47-00 Utilities $52.50
Total Invoice - 2/23/2024 10:03:00 AM $52.50
Invoice - 2/26/2024 1:38:05 PM
006195-000
001-000-180-518-30-47-00 Utilities $26.25
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 7 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 18 of 183
Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $26.25
Total Invoice - 2/26/2024 1:38:05 PM $52.50
Invoice - 2/26/2024 1:38:37 PM
021646-000
101-000-430-543-50-47-00 Utilities - Facilities $95.05
Total Invoice - 2/26/2024 1:38:37 PM $95.05
Invoice - 2/28/2024 1:15:31 PM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$273.53
Total Invoice - 2/28/2024 1:15:31 PM $273.53
Total 59801 $473.58
Total Douglas County Sewer District $473.58
Douglas County Treasurer
59802 2024 - March 2024 - March 2024 1st Council
Invoice - 2/20/2024 1:36:37 PM
2024-03 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $891.00
Total Invoice - 2/20/2024 1:36:37 PM $891.00
Total 59802 $891.00
Total Douglas County Treasurer $891.00
East Wenatchee Water Disttrict
59803 2024 - March 2024 - March 2024 1st Council
Invoice - 2/23/2024 10:03:43 AM
000525-000
001-000-180-518-30-47-00 Utilities $56.00
Total Invoice - 2/23/2024 10:03:43 AM $56.00
Invoice - 2/23/2024 10:04:34 AM
031543-000
001-000-180-518-30-47-01 Utilities - Simon St.$43.00
Total Invoice - 2/23/2024 10:04:34 AM $43.00
Invoice - 2/23/2024 10:05:06 AM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 2/23/2024 10:05:06 AM $43.00
Invoice - 2/23/2024 10:05:29 AM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $47.00
Total Invoice - 2/23/2024 10:05:29 AM $47.00
Invoice - 2/23/2024 10:05:57 AM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 2/23/2024 10:05:57 AM $43.00
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 8 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 19 of 183
Vendor Number Reference Account Number Description Amount
Invoice - 2/23/2024 10:06:28 AM
032745-000
401-000-008-531-00-40-06 Utilities $43.00
Total Invoice - 2/23/2024 10:06:28 AM $43.00
Invoice - 2/23/2024 10:06:55 AM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $48.00
Total Invoice - 2/23/2024 10:06:55 AM $48.00
Invoice - 2/23/2024 10:07:13 AM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 2/23/2024 10:07:13 AM $43.00
Invoice - 2/23/2024 10:08:28 AM
022920-000
001-000-180-518-30-47-00 Utilities $335.80
Total Invoice - 2/23/2024 10:08:28 AM $335.80
Invoice - 2/26/2024 1:39:15 PM
039100-000
101-000-420-542-75-47-00 Utilities - City Parks $13.10
Total Invoice - 2/26/2024 1:39:15 PM $13.10
Invoice - 2/26/2024 1:39:34 PM
039099-000
101-000-420-542-75-47-00 Utilities - City Parks $5.00
Total Invoice - 2/26/2024 1:39:34 PM $5.00
Invoice - 2/26/2024 1:39:47 PM
000526-000
001-000-180-518-30-47-00 Utilities $44.75
112-000-000-572-50-47-00 Facilities - Utilities $44.75
Total Invoice - 2/26/2024 1:39:47 PM $89.50
Invoice - 2/26/2024 1:40:20 PM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $56.00
Total Invoice - 2/26/2024 1:40:20 PM $56.00
Invoice - 2/28/2024 1:18:15 PM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$73.90
Total Invoice - 2/28/2024 1:18:15 PM $73.90
Total 59803 $939.30
Total East Wenatchee Water Disttrict $939.30
Fastenal Company
59804 2024 - March 2024 - March 2024 1st Council
WAWEN270545
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $3.77
Total WAWEN270545 $3.77
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 9 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 20 of 183
Vendor Number Reference Account Number Description Amount
WAWEN270857
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $15.10
Total WAWEN270857 $15.10
WAWEN270994
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $255.29
Total WAWEN270994 $255.29
Total 59804 $274.16
Total Fastenal Company $274.16
FileOnQ
59805 2024 - March 2024 - March 2024 1st Council
11761
03/24 sub fee
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $571.27
Total 11761 $571.27
Total 59805 $571.27
Total FileOnQ $571.27
Haglund's Trophies
59806 2024 - March 2024 - March 2024 1st Council
73945
001-000-210-521-10-31-00 Office Supplies $32.31
Total 73945 $32.31
Total 59806 $32.31
Total Haglund's Trophies $32.31
In-Print
59807 2024 - March 2024 - March 2024 1st Council
6107
CC registration forms
117-000-300-557-30-41-12 CC - Professional Services $1,683.30
Total 6107 $1,683.30
Total 59807 $1,683.30
Total In-Print $1,683.30
Kelley Connect
59808 2024 - March 2024 - March 2024 1st Council
35903428
001-000-210-591-21-70-00 Copy Machine Lease $552.35
Total 35903428 $552.35
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 10 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 21 of 183
Vendor Number Reference Account Number Description Amount
35947908
001-000-120-591-12-70-00 Copy Machine Lease $167.16
Total 35947908 $167.16
Total 59808 $719.51
Total Kelley Connect $719.51
Keyhole Security Center Inc
59809 2024 - March 2024 - March 2024 1st Council
362274
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$11.29
Total 362274 $11.29
362325
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$447.73
Total 362325 $447.73
Total 59809 $459.02
Total Keyhole Security Center Inc $459.02
Kottkamp, Yedinak, & Esworthy PLLC
59810 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:08:56 AM
03/2024 per contract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 2/28/2024 11:08:56 AM $7,342.03
Total 59810 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
Les Schwab Tire Center Inc
59811 2024 - March 2024 - March 2024 1st Council
343014743242
501-000-000-548-30-48-30 Street Equipment Repairs $57.86
Total 343014743242 $57.86
Total 59811 $57.86
Total Les Schwab Tire Center Inc $57.86
Moon Security
59812 2024 - March 2024 - March 2024 1st Council
1229324
001-000-210-521-10-41-00 Professional Services $47.78
Total 1229324 $47.78
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 11 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 22 of 183
Vendor Number Reference Account Number Description Amount
1230290
001-000-210-521-10-41-00 Professional Services $83.94
Total 1230290 $83.94
Total 59812 $131.72
Total Moon Security $131.72
North Cascades Heating & Air Conditioning, Inc
59813 2024 - March 2024 - March 2024 1st Council
32918
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$836.17
Total 32918 $836.17
33527
001-000-180-518-30-48-00 Repairs & Maintenance $369.24
Total 33527 $369.24
Total 59813 $1,205.41
Total North Cascades Heating & Air Conditioning, Inc $1,205.41
One Call Concepts, Inc
59814 2024 - March 2024 - March 2024 1st Council
4019073
401-000-008-531-00-40-06 Utilities $24.57
Total 4019073 $24.57
Total 59814 $24.57
Total One Call Concepts, Inc $24.57
O'Reilly
59815 2024 - March 2024 - March 2024 1st Council
2521-424378
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $32.56
Total 2521-424378 $32.56
2521-424453
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $29.31
Total 2521-424453 $29.31
2521-425521
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $33.86
Total 2521-425521 $33.86
2521-425630
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,058.23
Total 2521-425630 $1,058.23
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 12 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 23 of 183
Vendor Number Reference Account Number Description Amount
2521-425719
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,781.61
Total 2521-425719 $1,781.61
Total 59815 $2,935.57
Total O'Reilly $2,935.57
Pape Machinery, Inc
59816 2024 - March 2024 - March 2024 1st Council
15079610
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $250.61
Total 15079610 $250.61
15081028
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $24.02
Total 15081028 $24.02
Total 59816 $274.63
Total Pape Machinery, Inc $274.63
Patrick McMahon
59817 2024 - March 2024 - March 2024 1st Council
Invoice - 2/20/2024 7:59:49 AM
001-000-120-512-51-40-05 Judge Protems $225.00
Total Invoice - 2/20/2024 7:59:49 AM $225.00
Total 59817 $225.00
Total Patrick McMahon $225.00
Randall Grams
59818 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:05:43 AM
right of way acquisition
401-000-011-594-31-60-04 19th Stormwater Facility Design $10,500.00
Total Invoice - 2/28/2024 11:05:43 AM $10,500.00
Total 59818 $10,500.00
Total Randall Grams $10,500.00
Randy's Auto Parts & Towing
59819 2024 - March 2024 - March 2024 1st Council
19420
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19420 $194.94
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 13 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 24 of 183
Vendor Number Reference Account Number Description Amount
19440
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19440 $194.94
19443
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19443 $194.94
Total 59819 $584.82
Total Randy's Auto Parts & Towing $584.82
Rh2 Engineering, Inc.
59820 2024 - March 2024 - March 2024 1st Council
94742
Grant Rd National Hwy Prjt
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $15,216.43
Total 94742 $15,216.43
94744
Grant Rd National Hwy Prjt
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$6,151.82
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $2,654.98
Total 94744 $8,806.80
94800
Sttormwater Plan Update
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $3,477.31
Total 94800 $3,477.31
94801
Engineering Services
001-000-315-544-20-45-00 Engineering Support Services $1,405.28
Total 94801 $1,405.28
94802
9th St NE & Eastmont Signal
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal Upgrade -
CVCH Impact Fees
$1,264.46
Total 94802 $1,264.46
Total 59820 $30,170.28
Total Rh2 Engineering, Inc.$30,170.28
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 14 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 25 of 183
Vendor Number Reference Account Number Description Amount
Rhett Carpenter dba: Safety, Health, & Environmental Services LLC
59821 2024 - March 2024 - March 2024 1st Council
3145
Trenching & Excation Certification
401-000-008-531-00-40-02 Training - NPDES PPGH $1,750.00
Total 3145 $1,750.00
Total 59821 $1,750.00
Total Rhett Carpenter dba: Safety, Health, & Environmental Services LLC $1,750.00
Ridgeline Graphics Inc
59822 2024 - March 2024 - March 2024 1st Council
29119
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $71.26
Total 29119 $71.26
Total 59822 $71.26
Total Ridgeline Graphics Inc $71.26
Saddlerock Plumbing & Mechanical LLC
59823 2024 - March 2024 - March 2024 1st Council
WO-4945
001-000-180-518-30-48-00 Repairs & Maintenance $625.20
Total WO-4945 $625.20
Total 59823 $625.20
Total Saddlerock Plumbing & Mechanical LLC $625.20
Sherwin-Williams
59824 2024 - March 2024 - March 2024 1st Council
6155-7
001-000-180-518-30-48-00 Repairs & Maintenance $99.63
Total 6155-7 $99.63
Total 59824 $99.63
Total Sherwin-Williams $99.63
Smarsh, Inc.
59825 2024 - March 2024 - March 2024 1st Council
INV-130889
001-000-145-514-20-40-51 Annual License - Electronic Archive (Smarsh &
Archive Social)
$2.33
Total INV-130889 $2.33
INV-137018
001-000-145-514-20-40-51 Annual License - Electronic Archive (Smarsh &
Archive Social)
$2.33
Total INV-137018 $2.33
Total 59825 $4.66
Total Smarsh, Inc.$4.66
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 15 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 26 of 183
Vendor Number Reference Account Number Description Amount
Spirit of Wenatchee Project
59826 2024 - March 2024 - March 2024 1st Council
Invoice - 2/20/2024 2:12:39 PM
2024 per contract contributions
113-000-000-557-30-41-10 Contributions to Other Entities $3,000.00
Total Invoice - 2/20/2024 2:12:39 PM $3,000.00
Total 59826 $3,000.00
Total Spirit of Wenatchee Project $3,000.00
SWS Equipment
59827 2024 - March 2024 - March 2024 1st Council
0165716-IN
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $273.38
Total 0165716-IN $273.38
0165717-IN
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $346.71
Total 0165717-IN $346.71
Total 59827 $620.09
Total SWS Equipment $620.09
Tony Ditommaso PS
59828 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:08:31 AM
03/2024 per contract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 2/28/2024 11:08:31 AM $7,342.03
Total 59828 $7,342.03
Total Tony Ditommaso PS $7,342.03
Traffic Safety Supply
59829 2024 - March 2024 - March 2024 1st Council
INV067252
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $612.45
Total INV067252 $612.45
INV067363
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $172.85
Total INV067363 $172.85
Total 59829 $785.30
Total Traffic Safety Supply $785.30
UPS
59830 2024 - March 2024 - March 2024 1st Council
0000E4975C064
001-000-210-521-10-42-03 Postage $19.86
Total 0000E4975C064 $19.86
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 16 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 27 of 183
Vendor Number Reference Account Number Description Amount
0000E4975C074
001-000-210-521-10-42-03 Postage $35.60
Total 0000E4975C074 $35.60
Total 59830 $55.46
Total UPS $55.46
Washington Assocation of Sheriffs & Police Officers
59831 2024 - March 2024 - March 2024 1st Council
DUES 2024-00202
Johnson Dues
001-000-210-521-10-41-02 Membership Dues $245.00
Total DUES 2024-00202 $245.00
Total 59831 $245.00
Total Washington Assocation of Sheriffs & Police Officers $245.00
Washington State Department of Licensing
59832 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 1:29:50 PM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003345
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003346
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003353
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003347
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003350
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003342
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003352
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003344
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003351
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003349
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 17 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 28 of 183
Vendor Number Reference Account Number Description Amount
EWP003348
Total Invoice - 2/28/2024 1:29:50 PM $198.00
Total 59832 $198.00
Total Washington State Department of Licensing $198.00
Waxie Sanitary Supply
59833 2024 - March 2024 - March 2024 1st Council
82194915
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $109.60
Total 82194915 $109.60
82295573
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$127.36
Total 82295573 $127.36
Total 59833 $236.96
Total Waxie Sanitary Supply $236.96
Wells And Wade Mechanical
59834 2024 - March 2024 - March 2024 1st Council
48772
314-000-000-594-18-60-00 Maintenance Facilities Construction $509.33
Total 48772 $509.33
Total 59834 $509.33
Total Wells And Wade Mechanical $509.33
Wenatchee Reclamation District
59835 2024 - March 2024 - March 2024 1st Council
Invoice - 2/27/2024 7:56:15 AM
792000 000000 1
401-000-008-531-00-40-06 Utilities $174.20
Total Invoice - 2/27/2024 7:56:15 AM $174.20
Invoice - 2/28/2024 1:23:39 PM
82000 000430 1
001-000-180-518-30-47-01 Utilities - Simon St.$137.80
Total Invoice - 2/28/2024 1:23:39 PM $137.80
Total 59835 $312.00
Total Wenatchee Reclamation District $312.00
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 18 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 29 of 183
Vendor Number Reference Account Number Description Amount
Wenatchee Valley Humane Society
59836 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 11:09:25 AM
03/2024 per contract
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 2/28/2024 11:09:25 AM $7,623.71
Total 59836 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
59837 2024 - March 2024 - March 2024 1st Council
Invoice - 2/28/2024 1:22:56 PM
03/2024 per contract
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 2/28/2024 1:22:56 PM $10,124.00
Total 59837 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Woods, Brangwin, & Bratton, PLLC
59838 2024 - March 2024 - March 2024 1st Council
Invoice - 2/20/2024 1:39:08 PM
01/2024 public defender conflicts
001-000-110-511-60-30-00 Public Defender Conflicts $279.00
Total Invoice - 2/20/2024 1:39:08 PM $279.00
Total 59838 $279.00
Total Woods, Brangwin, & Bratton, PLLC $279.00
Xerox Corporation
59839 2024 - March 2024 - March 2024 1st Council
020741467
Postage
001-000-210-521-10-31-05 Office Machine Costs $139.01
001-000-210-591-21-70-00 Copy Machine Lease $212.89
Total 020741467 $351.90
Total 59839 $351.90
Total Xerox Corporation $351.90
Ziply Fiber
59840 2024 - March 2024 - March 2024 1st Council
Invoice - 2/16/2024 1:38:49 PM
509-884-5447-062597-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $0.12
Total Invoice - 2/16/2024 1:38:49 PM $0.12
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 19 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 30 of 183
Vendor Number Reference Account Number Description Amount
Invoice - 2/16/2024 1:39:04 PM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $0.12
Total Invoice - 2/16/2024 1:39:04 PM $0.12
Invoice - 2/27/2024 1:45:49 PM
509-884-1524-100703-5
001-000-210-521-10-42-01 Telephone $61.24
Total Invoice - 2/27/2024 1:45:49 PM $61.24
Total 59840 $61.48
Total Ziply Fiber $61.48
Grand Total Vendor Count 62 $189,572.27
Printed by COEW\DSanchez on 2/28/2024 1:37:30 PM Page 20 of 20
East Wenatchee - Voucher Directory
03-05-2024 City Council Agenda Packet
Page 31 of 183
CITY COUNCIL REGULAR MEETING
Tuesday, February 20, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Meeting Minutes 02-06-2024
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Magdoff led the Pledge of Allegiance.
3. ROLL CALL
Councilmembers Present: Councilmembers Absent:
Mayor Crawford Councilmember Rob Tidd
Councilmember Mark Botello
Councilmember Ken Arnold
Councilmember Shayne Magdoff
Councilmember Christine Johnson
Councilmember Mathew Hepner (Zoom)
Councilmember Sasha Sleiman (Zoom)
Motion by Councilmember Johnson to excuse Councilmember Tidd from the meeting.
Councilmember Magdoff seconded the motion. Motion passed unanimously.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 42.23)
No Councilmembers indicated conflicts with any of the items on the agenda.
5. CONSENT AGENDA
a. Voucher Report, 02-20-2024 Checks 59709-59778: in the amount of $450,954.75.
b. Approval of Minutes of the 02-06-2024 City Council.
Motion by Councilmember Botello to approve consent items as presented.
Councilmember Arnold seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
Both public comment and written comment was given/submitted by:
• Rick Edwards, East Wenatchee resident
• Kris Cameron, Wenatchee resident.
• Cindy Volyn, Wenatchee resident.
Written public comment was submitted by:
• Marren Gillette, Wenatchee resident.
7. PRESENTATIONS
a. Mayor Crawford and Assistant Chief Eric Hampton recognized Officer Jonathan Knutson
for 5 Years of Public Service to the City of East Wenatchee. Officer Knutson was present
for the recognition.
03-05-2024 City Council Agenda Packet
Page 32 of 183
City of East Wenatchee Council Meeting Minutes 02-20-2024
8. ACTION ITEMS
a. Community Development Director Curtis Lillquist presented Resolution 2024-15,
reappointing East Wenatchee members to the Columbia River Homeless Housing
Task Force.
Comments provided by Councilmember Johnson
Motion by Councilmember Johnson to approve Resolution 2024-15,
reappointing three members to the Columbia River Homeless Housing Task
Force: East Wenatchee resident/Councilmember Shayne Magdoff, Douglas
County resident Jackie Weber, and the Executive Director of the Housing
Authority of Chelan County and the City of Wenatchee. Councilmember Hepner
seconded the motion. Motion passed unanimously.
b. Community Development Director Curtis Lillquist presented Resolution 2024-16,
expanding the authority of the Housing Authority of Chelan County and the City
of Wenatchee to operate throughout the City of East Wenatchee.
Motion by Councilmember Magdoff to approve Resolution 2024-16, declaring a
need for the Housing Authority of Chelan County and The City of Wenatchee to
operate withing the city limits and repealing Resolution 2002-05.
Councilmember Sleiman seconded the motion. Motion passed unanimously.
c. Events Director/PIO Trina Elmes presented Resolution 2024-17, appointing
members to the East Wenatchee Events Board.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Johnson to approve Resolution 2024-17, appointing
members to the East Wenatchee Events Board for the 2024 Fiscal year.
Councilmember Arnold seconded the motion. Motion passed unanimously.
d. Public Works Manager Garren Melton presented Resolution 2024-18, Interlocal
Agreement between the City of East Wenatchee and Link Transit associated with
the Grant Road Water Quality Project; City Project Number 2022-05.
Comments provided by Councilmember Arnold, and Councilmember Johnson.
Motion by Councilmember Botello to approve Resolution 2024-18, authorizing
Mayor Crawford to execute an Interlocal Agreement with Link Transit for transit
improvements associated with the Grant Road Water Quality Project; City
Project No. 2022-05. Councilmember Johnson seconded the motion. Motion
passed unanimously.
e. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
recommendation for Lodging Tax funds to the Greater Wenatchee Girls Softball
Association for the Sterling Invite, May 25-27, 2024.
03-05-2024 City Council Agenda Packet
Page 33 of 183
City of East Wenatchee Council Meeting Minutes 02-20-2024
Motion by Councilmember Sleiman authorizing Mayor Crawford to execute an
agreement with the Greater Wenatchee Girls Softball Association for an
amount not to exceed of $10,000.00 for the Sterling Invite. Councilmember
Magdoff seconded the motion. Motion passed unanimously.
f. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
recommendation for Lodging Tax funds for the Wenatchee Super Oval for the
Wenatchee 200, May 31 - June 1, 2024.
Comments provided by Councilmember Arnold, Councilmember Johnson, and
Councilmember Magdoff.
Motion by Councilmember Johnson to authorize Mayor Crawford to execute an
agreement with Wenatchee Super Oval, for an amount not to exceed of
$15,000.00, for the Wenatchee 200 event. Councilmember Magdoff seconded
the motion. Motion passed unanimously.
g. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
Funding recommendation for Lodging Tax to the City of East Wenatchee for
Message Boards.
Comments provided by Councilmember Magdoff, Councilmember Hepner, and
Councilmember Arnold.
Motion by Councilmember Magdoff to grant $37,500 of lodging tax funds to the
City of East Wenatchee for variable Message Boards. Councilmember Sleiman
seconded the motion. Motion passed unanimously.
9. MAYOR’S REPORT
a. Mayor Crawford invited the City Council to attend and/or volunteer for the Winter
Special Olympics being held on the weekend of March 1 – 3rd, 2024.
b. As the City Representative, Mayor Crawford provided an update on the Opioid
Abatement Council.
c. Mayor Crawford announced that a Council Workshop would not be held until Thursday,
March 21st, 2024.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Botello provided a brief update on items discussed at the Finance
Committee.
b. Councilmember Magdoff provided an update on the AARP Foundation Free Tax-Aide
Program.
c. Councilmember Sleiman, as City Representative for the Wenatchee Valley Chamber of
Commerce, reported the organization’s Annual Banquet would be held on Thursday
March 14, 2024.
d. Councilmember Sleiman announced she would be resigning from her City Council
position after Tuesday, March 5, 2024.
03-05-2024 City Council Agenda Packet
Page 34 of 183
City of East Wenatchee Council Meeting Minutes 02-20-2024
11. ADJOURNMENT
With no further business, the meeting adjourned at 07:02 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
03-05-2024 City Council Agenda Packet
Page 35 of 183
P R O C L A M A T I O N
CITY OF EAST WENATCHEE
MARCH 2024
AMERICAN RED CROSS MONTH
WHEREAS, During American Red Cross Month in March, we celebrate the humanitarian spirit
of East Wenatchee and reaffirm our commitment to help ensure no one faces a
crisis alone.
WHEREAS, Caring for one another is at the heart of our community and exemplified by the
people of East Wenatchee, whose simple acts of kindness through the Red Cross
provide help and hope in people’s most difficult moments — continuing the
lifesaving legacy of Clara Barton, who founded the organization more than 140
years ago to prevent and alleviate human suffering.
WHEREAS, Every day, these ordinary individuals lend a helping hand to make an extraordinary
difference for neighbors in need — whether it’s providing emergency shelter, food
and comfort for families displaced by home fires and other disasters; donating
lifesaving blood for cancer patients, accident victims, and people with sickle cell
disease and other life-threatening conditions; supporting military members and
veterans, along with their families and caregivers, through the unique challenges of
service; or delivering international humanitarian aid and reconnecting loved ones
separated by crises around the world.
WHEREAS, Their support, volunteerism and generous donations are critical to our community’s
resilience. We hereby recognize this month of March in honor of all those who fulfill
Clara Barton’s noble words, “You must never think of anything except the need and
how to meet it,” and ask everyone to join in this commitment.
NOW THEREFORE, I, Mayor Jerrilea Crawford of East Wenatchee, by virtue of the authority vested in
me by the laws of the City of East Wenatchee and Washington State, do hereby
proclaim March 2024 as Red Cross Month. I encourage all citizens of East
Wenatchee to reach out and support its humanitarian mission.
IN WITNESS
WHEREOF,
I have caused the seal of the City of East Wenatchee to be affixed on this 5th day of
March 2024.
Mayor Jerrilea Crawford
City of East Wenatchee
03-05-2024 City Council Agenda Packet
Page 36 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Date: March 5, 2024
To: Councilmembers, Mayor Crawford & Department Heads
From: Josh DeLay, Finance Director
Subject: December 2023 Financial Report
This report provides a summary of the City’s overall financial operations through December 31, 2023.
It offers a comparison of total overall revenues and expenditures between the current fiscal year and
the same point in time as the last fiscal year.
For the purposes of this report, operating funds are funds that receive general local tax support
and/or expend wages and other steady expenses to support the day-to-day operations of the City.
Non-operating funds are funds that are supported through special revenues and/or include non-wage
and varying expenses (i.e., capital, grant projects, etc.).
Table 1 below shows the City’s revenue collections through December 31, 2023, compared to
revenue collections through December 31, 2022, along with the respective dollar and percentage
variances for its operating funds.
Table 1
December 31, 2023 December 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 9,450,328 10,244,319 (793,991) (7.75%)
Rainy Day Fund - 002 52,068 750,000 (697,933) (93.06%)
Street Fund - 101 1,348,342 1,365,436 (17,094) (1.25%)
Events Board Fund - 117 190,855 145,104 45,751 31.53%
Equipment R&R Fund - 501 595,066 877,659 (282,594) (32.20%)
Total Revenues - Operating Funds 11,636,658 13,382,519 (1,745,861) (13.05%)
Revenues - Operating Funds
CITY OF EAST WENATCHEE
Finance Department
271 9th Street NE * East Wenatchee, WA 98802
P: (509) 886-6101 * F: (509) 884-6233
Email: jdelay@eastwenatcheewa.gov
03-05-2024 City Council Agenda Packet
Page 37 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Chart 1 is a graphical representation of year over year revenue comparisons for the City’s operating
funds.
Chart 1
Table 2 below shows the City’s revenue collections through December 31, 2023, compared to
revenue collections through December 31, 2022, along with the respective dollar and percentage
variances for its non-operating funds.
03-05-2024 City Council Agenda Packet
Page 38 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Table 2
December 31, 2023 December 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 263,103 192,304 70,798 36.82%
Affordable Housing Tax Fund - 103 34,613 33,470 1,143 3.41%
Housing & Related Services Fund - 104 602,526 575,237 27,290 4.74%
Trans Benefit District Fund - 105 515,675 260,622 255,053 97.86%
SWAT Fund - 107 171,055 58,500 112,555 192.40%
Library Fund - 112 7,568 7,536 32 0.43%
Hotel/Motel Tax Fund - 113 440,628 418,196 22,432 5.36%
Drug Fund - 114 32 779 (748) (95.96%)
Criminal Justice Fund - 116 23,245 22,160 1,085 4.90%
Bond Redemption Fund - 202 605,133 326,051 279,082 85.59%
Street Improvements Fund - 301 7,313,037 3,521,345 3,791,692 107.68%
Capital Improvements Fund - 314 415,628 6,566,182 (6,150,554) (93.67%)
Storm Water Fund - 401 831,565 723,602 107,963 14.92%
Total Revenues - Non-Operating Funds 11,223,808 12,705,984 (1,482,176) (11.67%)
Revenues - Non-Operating Funds
Chart 2 is a graphical representation of year-over-year revenue comparisons for the City’s non-
operating funds.
Chart 2
03-05-2024 City Council Agenda Packet
Page 39 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Revenue Highlights:
General Fund revenues finished down $793,991, or 7.75%, year over year primarily due to a:
$1,528,693 decrease in American Rescue Plan funds;
$116,106 decrease in phone/cellular utility tax; and a
$74,591 decrease in criminal justice sales tax
The above decreases are slightly offset by increases in sales tax ($245,630), interest earnings
($195,050), and reimbursements from Eastmont School District for their portion of the school
resource officer’s ($135,604).
Rainy Day Fund revenues finished down $697,933, or 93.06%, year over year because we made a
large transfer of $750,000 into the fund in 2022 to establish emergency savings.
Events Fund revenues finished up $45,751, or 31.53%, year over year due to more transfers from
the Hotel/Motel Fund as approved by the East Wenatchee Events Board and City Council.
Equipment R&R Fund revenues finished down $282,594, or 32.20%, year over year due to less
rental costs from the other departments for targeted budget savings in the General Fund and Street
Fund.
Community Development Grants Fund revenues finished up $70,798, or 36.82%, year over year
due to reimbursements related to the Hamilton St. project.
Transportation Benefit District Fund revenues finished up $255,053, or 97.86%, year over year
because the City now receives a .1% sales tax revenue instead of the car tab fee revenue.
Bond Redemption Fund revenues finished up $279,082, or 85.59%, year over year because of its
increased obligations to pay off the $10MM Banner Bank LTGO bond.
Street Improvements Fund revenues finished up $3,791,692, or 107.68%, year over year primarily
due to reimbursements for the Safe Routes to School (SRTS), and Grant Road projects.
Capital Improvements Fund revenues finished down $6,150,554, or 93.67%, year over year
because in 2022 we received the final $6MM of our Banner Bank bond proceeds. Additionally, real
estate excise tax (REET) collections are down $159,554 year over year presumably due to less real
estate transactions.
Storm Water Fund revenues finished up $107,963, or 14.92%, year over year for various reasons,
but primarily because of a Department of Ecology grant for the 19th St. stormwater project.
03-05-2024 City Council Agenda Packet
Page 40 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Table 3 below shows the City’s expenditures through December 31, 2023, compared to expenditures
through December 31, 2022, along with respective dollar and percentage variances for its operating
funds.
Table 3
December 31, 2023 December 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 9,973,386 9,788,972 184,414 1.88%
Rainy Day Fund - 002 - - - -
Street Fund - 101 1,359,787 1,318,973 40,814 3.09%
Events Board Fund - 117 199,129 141,652 57,477 40.58%
Equipment R&R Fund - 501 408,719 631,201 (222,482) (35.25%)
Total Expenditures - Operating Funds 11,941,021 11,880,798 60,223 0.51%
Expenditures - Operating Funds
Chart 3 is a graphical representation of year over year expenditure comparisons for the City’s
operating funds.
Chart 3
03-05-2024 City Council Agenda Packet
Page 41 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Table 4 below shows the City’s expenditures through December 31, 2023, compared to expenditures
through December 31, 2022, along with respective dollar and percentage variances for its non-
operating funds.
Table 4
December 31, 2023 December 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 476 192,084 (191,608) (99.75%)
Affordable Housing Tax Fund - 103 - - - -
Housing & Related Services Fund - 104 602,499 575,218 27,281 4.74%
Trans Benefit District Fund - 105 601,902 204,724 397,178 194.01%
SWAT Fund - 107 20,083 26,903 (6,820) (25.35%)
Library Fund - 112 7,435 2,118 5,317 251.02%
Hotel/Motel Tax Fund - 113 363,943 264,044 99,899 37.83%
Drug Fund - 114 1,174 221 952 430.37%
Criminal Justice Fund - 116 20,000 20,000 - -
Bond Redemption Fund - 202 649,066 844,125 (195,058) (23.11%)
Street Improvements Fund - 301 7,322,737 3,685,483 3,637,254 98.69%
Capital Improvements Fund - 314 3,963,017 3,773,654 189,363 5.02%
Storm Water Fund - 401 1,119,889 963,664 156,226 16.21%
Total Expenditures - Non-Operating Funds 14,672,221 10,552,238 4,119,983 39.04%
Expenditures - Non-Operating Funds
Chart 4 is a graphical representation of year-over-year expenditure comparisons for the City’s non-
operating funds.
Chart 4
03-05-2024 City Council Agenda Packet
Page 42 of 183
City of East Wenatchee
December 2023 Financial Report
March 5, 2024, City Council Meeting
Expenditure Highlights:
General Fund expenditures finished up $184,414, or 1.88%, year over year for various reasons, but
the primary drivers of this increase were salaries, benefits and insurance.
Street Fund expenditures finished up $40,814, or 3.09%, year over year primarily due to salaries,
benefits and insurance.
Events Board Fund expenditures finished up $57,477, or 40.58%, year over year due to salaries,
benefits and insurance. Additionally, the cost to put on Pangborn’s Festival of Flight increased from
2022.
Equipment R&R Fund expenditures finished down $222,482, or 35.25%, year over year due to less
police and street vehicle purchases.
Transportation Benefit District Fund expenditures finished up $397,178, or 194.01%, year over
year due to a larger transfer to the Street Improvements Fund to assist in funding the large projects
associated with that fund.
Hotel/Motel Tax Fund expenditures finished up $99,899, or 37.83%, year over year due to an
increase in approval of these funds by the East Wenatchee Events Board and East Wenatchee City
Council.
Street Improvements Fund expenditures finished up $3,637,254, or 98.69%, year over year due to
the Safe Routes to School (SRTS), Grant Road, and 3rd & Rock Island Road projects.
Capital Improvements Fund expenditures finished up $189,363, or 5.02%, year over year due to
most of the new maintenance facilities construction expenditures occurring in 2023.
Storm Water Fund expenditures finished up $156,226, or 16.21%, year over year primarily due to
the emergency repair of Baker Street and the 19th Street Stormwater facility design.
The reports presented in the following pages represent accounting system generated line-item details
of revenues, expenditures, budgets, and cash balances for each fund through December 31, 2023.
03-05-2024 City Council Agenda Packet
Page 43 of 183
Account Number Title Period Fiscal Budget % of Total Balance
General Fund
Taxes
001-000-000-311-10-00-00 Real & Personal Property Tax $72,038.02 $1,343,553.64 $1,340,000.00 100.27 %($3,553.64)
001-000-000-313-11-00-00 Local Retail Sales & Use Tax $419,271.40 $4,586,227.06 $4,600,000.00 99.70 %$13,772.94
001-000-000-313-71-00-00 Criminal Justice Sales Tax $46,092.89 $458,820.29 $450,000.00 101.96 %($8,820.29)
001-000-000-316-40-00-00 Electric Utility Tax $28,670.49 $391,290.08 $370,000.00 105.75 %($21,290.08)
001-000-000-316-45-00-00 Natural Gas Utility Tax $5,264.51 $69,382.42 $45,000.00 154.18 %($24,382.42)
001-000-000-316-84-00-00 Gambling Tax $0.00 $564,974.97 $565,000.00 100.00 %$25.03
Total Taxes $571,337.31 $7,414,248.46 $7,370,000.00 100.60 %($44,248.46)
Licenses and Permits
001-000-000-321-30-01-00 Fireworks Permits $0.00 $100.00 $0.00 ($100.00)
001-000-000-321-60-00-00 Taxicab Licenses & Permits $297.00 $781.00 $1,000.00 78.10 %$219.00
001-000-000-321-91-00-50 Franchise Fees - Cable $0.00 $84,764.40 $85,000.00 99.72 %$235.60
001-000-000-321-91-00-60 Franchise Fees - Fiber Optics $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-000-321-99-00-00 Business Licenses & Permits $14,390.41 $153,182.54 $165,000.00 92.84 %$11,817.46
001-000-000-321-99-05-00 Other Business Lic & Permits $0.00 $0.00 $660.00 0.00 %$660.00
001-000-000-322-10-00-00 Building & Structure Permits $6,116.85 $128,601.94 $120,000.00 107.17 %($8,601.94)
001-000-000-322-90-01-00 Gun Permits $836.25 $7,255.00 $6,000.00 120.92 %($1,255.00)
001-000-000-322-90-02-00 Sign Permits $0.00 $0.00 $125.00 0.00 %$125.00
Total Licenses and Permits $21,640.51 $374,684.88 $381,785.00 98.14 %$7,100.12
Intergovernmental Revenues
001-000-000-331-16-60-00 Bulletproof Vest Grant $0.00 $2,800.00 $0.00 ($2,800.00)
001-000-000-332-92-10-00 IRS Refund $0.00 $188.06 $0.00 ($188.06)
001-000-000-334-01-10-00 CJTC Police Grant - Watches $0.00 $11,023.52 $0.00 ($11,023.52)
001-000-000-334-01-20-00 WaState Court Equip Reimb $0.00 $20,000.00 $18,000.00 111.11 %($2,000.00)
001-000-000-334-03-51-03 TSC - Seatbelt Emphasis Patrols $0.00 $4,864.28 $1,000.00 486.43 %($3,864.28)
001-000-000-334-03-51-04 TSC - Speed Limit Emphasis $0.00 $1,555.60 $0.00 ($1,555.60)
001-000-000-334-03-51-10 Distracted Driving Enforcement Patrol $0.00 $2,839.73 $3,000.00 94.66 %$160.27
001-000-000-334-03-51-12 TSC - DUI Emphasis Patrol $0.00 $1,148.08 $3,000.00 38.27 %$1,851.92
001-000-000-334-06-95-00 RIVERCOM 911 Funding Assistance $0.00 $0.00 $11,000.00 0.00 %$11,000.00
001-000-000-335-00-91-00 PUD Privilege Tax $0.00 $47,521.26 $44,000.00 108.00 %($3,521.26)
001-000-000-336-00-98-03 City Assistance $22,532.68 $89,496.42 $120,000.00 74.58 %$30,503.58
001-000-000-336-06-42-00 Marijuana Excise Tax Distribution $12,483.99 $47,362.56 $30,000.00 157.88 %($17,362.56)
001-000-000-336-06-51-00 DUI - Cities Allocation $0.00 $981.22 $2,000.00 49.06 %$1,018.78
001-000-000-336-06-94-00 Liquor Excise Tax $0.00 $99,422.50 $97,000.00 102.50 %($2,422.50)
001-000-000-336-06-95-00 Liquor Board Profits $27,105.00 $108,418.23 $108,000.00 100.39 %($418.23)
001-000-000-337-00-00-01 ESD SRO Reimbursement $45,353.48 $178,060.35 $160,000.00 111.29 %($18,060.35)
Revenue
Starting Account Number: 001-000-000-308-00-00-00 Beginning Net Cash & Invest
Ending Account Number: 501-000-000-397-00-00-02 Transfer-In - Criminal Justice Fund
Period: 2023 - December 2023
03-05-2024 City Council Agenda Packet
Page 44 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-000-337-00-00-02 Chelan County PUD Trail Patrol $0.00 $20,789.47 $25,000.00 83.16 %$4,210.53
Total Intergovernmental Revenues $107,475.15 $636,471.28 $622,000.00 102.33 %($14,471.28)
Charges for Goods and Services
001-000-000-341-26-00-00 Recording Surcharge - Affordable
Housing
$99.36 $458.73 $0.00 ($458.73)
001-000-000-341-33-10-00 Background Check Fees $0.00 $0.00 $90.00 0.00 %$90.00
001-000-000-341-35-30-00 Duplicating Services - Court & Police $0.00 $0.00 $100.00 0.00 %$100.00
001-000-000-341-35-31-00 Copy and Duplication Fees - Admin $0.00 $0.00 $70.00 0.00 %$70.00
001-000-000-341-35-33-00 Recording and Filing Fees $0.00 $0.00 $60.00 0.00 %$60.00
001-000-000-341-35-35-00 Waste Management Admin fee $8,166.12 $96,156.06 $80,000.00 120.20 %($16,156.06)
001-000-000-341-91-00-00 Election Candidate Filing Fees $0.00 $1,271.89 $0.00 ($1,271.89)
001-000-000-342-10-00-00 Patrol Reimbursement $0.00 $3,157.08 $0.00 ($3,157.08)
001-000-000-342-33-00-00 Adult Probation Services $3,183.17 $35,000.93 $35,000.00 100.00 %($0.93)
001-000-000-342-36-00-00 Housing of Prisoners $391.07 $3,575.24 $4,000.00 89.38 %$424.76
001-000-000-342-40-00-01 Fire Marshall Inspection Services $0.00 $3,707.00 $3,000.00 123.57 %($707.00)
001-000-000-345-83-00-00 Plan Checking Fees $322.56 $1,734.00 $45,000.00 3.85 %$43,266.00
001-000-000-345-83-41-00 Engineering Review Fees $3,113.66 $58,157.46 $53,000.00 109.73 %($5,157.46)
001-000-000-345-86-00-00 Sepa Permits $0.00 $844.00 $1,200.00 70.33 %$356.00
001-000-000-345-89-00-00 Planning & Development Fees $469.00 $7,040.75 $10,000.00 70.41 %$2,959.25
001-000-000-345-89-00-01 Re-Inspection Fee $0.00 $750.00 $0.00 ($750.00)
Total Charges for Goods and Services $15,744.94 $211,853.14 $231,520.00 91.51 %$19,666.86
Fines and Penalties
001-000-000-356-50-00-00 Fines And Penalties $12,568.86 $131,770.29 $120,000.00 109.81 %($11,770.29)
001-000-000-357-33-00-00 Public Defender Costs $758.78 $7,371.94 $6,500.00 113.41 %($871.94)
001-000-000-357-35-00-00 Restitution $0.00 $0.00 $400.00 0.00 %$400.00
Total Fines and Penalties $13,327.64 $139,142.23 $126,900.00 109.65 %($12,242.23)
Miscellaneous Revenues
001-000-000-361-10-00-00 Interest Earnings $34,350.36 $298,369.13 $255,000.00 117.01 %($43,369.13)
001-000-000-361-30-00-00 Gains on Sale of Investments $6,188.56 $6,188.56 $0.00 ($6,188.56)
001-000-000-361-40-00-00 Sales Tax Interest $1,945.52 $18,673.50 $19,000.00 98.28 %$326.50
001-000-000-362-00-00-00 Rental Income - 311 9th St NE $1,501.22 $13,608.53 $12,000.00 113.40 %($1,608.53)
001-000-000-362-00-00-01 Rental Income - 50 Simon Street $0.00 $1,500.00 $48,000.00 3.13 %$46,500.00
001-000-000-362-00-00-03 Rental Income - Chelan County CRDTF
/ 50 Simon Street
$750.00 $46,843.23 $0.00 ($46,843.23)
001-000-000-367-00-00-00 Contributions from Nongovernmental
Sources
$0.00 $13,116.46 $0.00 ($13,116.46)
001-000-000-367-00-00-01 Contributions - Shop with a Cop $0.00 $600.00 $0.00 ($600.00)
001-000-000-367-00-00-02 K-9 Contributions $7,900.00 $7,900.00 $0.00 ($7,900.00)
001-000-000-367-01-00-00 Donations - National Night Out $0.00 $2,600.00 $0.00 ($2,600.00)
001-000-000-369-10-00-00 Sales of Surplus Property $662.00 $846.72 $0.00 ($846.72)
001-000-000-369-20-00-00 Unclaimed Property $0.00 $106.00 $0.00 ($106.00)
001-000-000-369-40-00-00 Opiod Settlement $0.00 $19,379.76 $20,000.00 96.90 %$620.24
001-000-000-369-91-50-00 Miscellaneous Revenue $4,959.17 $30,628.02 $27,000.00 113.44 %($3,628.02)
Total Miscellaneous Revenues $58,256.83 $460,359.91 $381,000.00 120.83 %($79,359.91)
Other Financing Sources
03-05-2024 City Council Agenda Packet
Page 45 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-000-395-10-00-00 Proceeds - Disposition of Assets $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-000-395-20-00-00 Insurance Recoveries - Capital Assets $0.00 $0.00 $100.00 0.00 %$100.00
001-000-000-397-95-00-25 Transfer In - Street Imp Fund $0.00 $200,000.00 $500,000.00 40.00 %$300,000.00
001-000-000-398-10-00-00 Insurance Recoveries $0.00 $13,567.98 $0.00 ($13,567.98)
Total Other Financing Sources $0.00 $213,567.98 $501,100.00 42.62 %$287,532.02
Total General Fund $787,782.38 $9,450,327.88 $9,614,305.00 98.29 %$163,977.12
Rainy Day Fund
002-000-000-361-10-00-00 Interest Earnings $1,026.75 $2,067.50 $0.00 ($2,067.50)
002-000-000-397-00-00-00 Transfer In - General Fund $50,000.00 $50,000.00 $50,000.00 100.00 %$0.00
Total Rainy Day Fund $51,026.75 $52,067.50 $50,000.00 104.14 %($2,067.50)
Street Fund
101-000-000-311-10-00-00 Property Taxes - Street Dept $0.00 $500,000.00 $500,000.00 100.00 %$0.00
101-000-000-313-11-00-00 Sales & Use Tax $0.00 $550,000.00 $550,000.00 100.00 %$0.00
101-000-000-322-40-00-00 Street Permits $70.00 $2,362.00 $2,000.00 118.10 %($362.00)
101-000-000-336-00-71-00 Multi-Modal Distribution $4,603.11 $18,412.14 $18,000.00 102.29 %($412.14)
101-000-000-336-00-87-00 Gas Tax $20,259.94 $246,449.24 $258,000.00 95.52 %$11,550.76
101-000-000-336-00-87-05 Increased Gas Tax $4,027.76 $16,110.79 $16,000.00 100.69 %($110.79)
101-000-000-341-96-00-00 SkillSource CDL Reimbursement $0.00 $4,059.50 $0.00 ($4,059.50)
101-000-000-361-10-00-00 Interest Earnings $425.42 $857.64 $300.00 285.88 %($557.64)
101-000-000-369-10-01-00 Sale of Surplus Property $0.00 $2,948.00 $0.00 ($2,948.00)
101-000-000-369-91-01-05 Miscellaneous Revenue $0.00 $181.09 $500.00 36.22 %$318.91
101-000-000-395-20-00-00 Insurance Recoveries - Capital Assets $0.00 $6,962.06 $0.00 ($6,962.06)
Total Street Fund $29,386.23 $1,348,342.46 $1,344,800.00 100.26 %($3,542.46)
Community Development Grants Fund
102-000-000-331-14-00-00 HUD CD Block Grant $0.00 $262,775.12 $263,589.00 99.69 %$813.88
102-000-000-361-10-00-00 Interest Earnings $162.40 $327.39 $0.00 ($327.39)
Total Community Development Grants Fund $162.40 $263,102.51 $263,589.00 99.82 %$486.49
Affordable Housing Sales Tax Fund
103-000-000-313-27-00-00 Affordable & Supportive Housing
Sales/Use Tax
$3,573.93 $34,368.25 $32,000.00 107.40 %($2,368.25)
103-000-000-361-10-00-00 Interest Earnings $121.51 $244.95 $100.00 244.95 %($144.95)
Total Affordable Housing Sales Tax Fund $3,695.44 $34,613.20 $32,100.00 107.83 %($2,513.20)
Housing & Related Services Fund
104-000-000-313-25-00-00 Housing & Related Services Sales/Use
Tax
$49,855.65 $602,498.89 $550,000.00 109.55 %($52,498.89)
104-000-000-361-10-00-00 Interest Earnings $13.68 $27.57 $0.00 ($27.57)
Total Housing & Related Services Fund $49,869.33 $602,526.46 $550,000.00 109.55 %($52,526.46)
Transportation Benefit District Fund
105-000-000-313-21-00-00 Transportation Benefit District Sales Tax $49,177.18 $487,722.09 $400,000.00 121.93 %($87,722.09)
105-000-000-317-60-00-00 Car Tab Fees $79.20 $26,403.30 $30,000.00 88.01 %$3,596.70
105-000-000-361-10-00-00 Interest Earnings $768.73 $1,549.76 $1,000.00 154.98 %($549.76)
Total Transportation Benefit District Fund $50,025.11 $515,675.15 $431,000.00 119.65 %($84,675.15)
SWAT Fund
03-05-2024 City Council Agenda Packet
Page 46 of 183
Account Number Title Period Fiscal Budget % of Total Balance
107-000-000-337-00-00-01 CCSO SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-337-00-00-02 City of Wenatchee SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-337-00-00-03 DCSO SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-337-00-00-04 CCSO BearCat Contribution $0.00 $112,467.62 $113,000.00 99.53 %$532.38
107-000-000-361-10-00-00 Interest Earnings $43.16 $87.03 $0.00 ($87.03)
107-000-000-397-00-00-00 Transfer-In - General Fund EWPD
SWAT Fee
$0.00 $13,500.00 $13,500.00 100.00 %$0.00
Total SWAT Fund $43.16 $171,054.65 $171,500.00 99.74 %$445.35
Library Fund
112-000-000-347-20-00-00 Library Services $3,750.00 $7,500.00 $7,500.00 100.00 %$0.00
112-000-000-361-10-00-00 Interest Earnings $33.94 $68.42 $25.00 273.68 %($43.42)
Total Library Fund $3,783.94 $7,568.42 $7,525.00 100.58 %($43.42)
Hotel/Motel Tax Fund
113-000-000-313-31-02-00 Hotel/Motel Tax $38,436.77 $439,327.38 $410,000.00 107.15 %($29,327.38)
113-000-000-361-10-00-00 Interest Earnings $645.13 $1,300.58 $500.00 260.12 %($800.58)
Total Hotel/Motel Tax Fund $39,081.90 $440,627.96 $410,500.00 107.34 %($30,127.96)
Drug Fund
114-000-000-356-50-03-00 Drug Investigation $2.41 $24.92 $100.00 24.92 %$75.08
114-000-000-361-10-00-00 Interest Earnings $3.27 $6.59 $0.00 ($6.59)
Total Drug Fund $5.68 $31.51 $100.00 31.51 %$68.49
Criminal Justice Fund
116-000-000-336-06-21-00 Criminal Justice - Population $0.00 $5,128.49 $4,500.00 113.97 %($628.49)
116-000-000-336-06-26-00 Criminal Justice - Special Programs $0.00 $18,100.69 $16,000.00 113.13 %($2,100.69)
116-000-000-361-10-00-00 Interest Earnings $7.85 $15.83 $0.00 ($15.83)
Total Criminal Justice Fund $7.85 $23,245.01 $20,500.00 113.39 %($2,745.01)
Events Board Fund
117-000-100-361-10-00-00 Interest Earnings $34.41 $69.37 $0.00 ($69.37)
117-000-100-397-00-00-00 Transfer-In from Fund 113 $0.00 $161,000.00 $166,500.00 96.70 %$5,500.00
117-000-300-347-40-12-02 Classy Chassis Parade/Car Show $0.00 $12,417.69 $9,000.00 137.97 %($3,417.69)
117-000-300-347-40-12-03 Classy Chassis Vendor Fees $0.00 $750.00 $150.00 500.00 %($600.00)
117-000-300-347-90-00-12 Classy Chassis Sponsorships $0.00 $8,800.00 $7,600.00 115.79 %($1,200.00)
117-000-300-347-90-12-00 Classy Chassis Merchandise Sales $0.00 $1,745.81 $500.00 349.16 %($1,245.81)
117-000-500-367-19-00-01 Christmas Sponsorships $0.00 $2,000.00 $2,000.00 100.00 %$0.00
117-000-620-347-90-00-00 PFOF Vendor Fees $0.00 $50.00 $0.00 ($50.00)
117-000-620-367-00-00-00 PFOF Sponsorships $0.00 $0.00 $1,500.00 0.00 %$1,500.00
117-000-620-369-91-00-00 PFOF Miscellaneous Revenue $0.00 $1,467.56 $0.00 ($1,467.56)
117-000-621-347-00-00-00 Havana Nights Vehicle Registrations $0.00 $354.51 $0.00 ($354.51)
117-000-621-347-90-00-01 Havana Nights Vendor Fees $0.00 $273.40 $0.00 ($273.40)
117-000-621-367-00-00-00 Havana Nights Sponsorships $0.00 $1,911.69 $2,000.00 95.58 %$88.31
117-000-621-369-91-00-00 Havana Nights Miscellaneous $0.00 $15.00 $0.00 ($15.00)
Total Events Board Fund $34.41 $190,855.03 $189,250.00 100.85 %($1,605.03)
Bond Redemption Fund
202-000-000-361-10-00-00 Interest Earnings $65.97 $132.99 $1,000.00 13.30 %$867.01
202-000-000-397-00-00-01 Transfer-In - Fund 314 $605,000.00 $605,000.00 $680,000.00 88.97 %$75,000.00
03-05-2024 City Council Agenda Packet
Page 47 of 183
Account Number Title Period Fiscal Budget % of Total Balance
202-000-000-397-00-00-02 Transfer-In - Fund 001 $0.00 $0.00 $80,000.00 0.00 %$80,000.00
Total Bond Redemption Fund $605,065.97 $605,132.99 $761,000.00 79.52 %$155,867.01
Street Improvements Fund
301-000-000-330-00-00-04 County Sales/Use Tax - Hamilton St.
Improvements
$0.00 $228,000.00 $228,000.00 100.00 %$0.00
301-000-000-333-20-00-13 STP 9th/VMP Intersection $0.00 $482,970.11 $475,000.00 101.68 %($7,970.11)
301-000-000-333-20-00-19 EWWD VMP Grant to 9th Overlay $0.00 $166,422.86 $0.00 ($166,422.86)
301-000-000-333-20-00-22 SRTS - 5th St NE: Sterling $215,789.12 $428,419.27 $2,847,000.00 15.05 %$2,418,580.73
301-000-000-333-20-00-23 SRTS - 5th St NE: Kenroy $0.00 $1,316,407.35 $3,058,000.00 43.05 %$1,741,592.65
301-000-000-333-20-00-24 NHS - Grant Rd. Overlay Grover to
Kentucky
$27,909.29 $129,297.58 $256,000.00 50.51 %$126,702.42
301-000-000-333-20-00-25 NHS - Grant/Highline PCCP Intersection $1,532,270.27 $1,668,398.43 $1,325,000.00 125.92 %($343,398.43)
301-000-000-333-20-00-26 NHFP Grant Road Overlay $0.00 $44,397.96 $0.00 ($44,397.96)
301-000-000-334-03-80-15 TIB 3rd/Rock Island Rd. Traffic Signal $0.00 $621,053.34 $714,000.00 86.98 %$92,946.66
301-000-000-334-03-80-23 TIB Grant Rd. Overlay Eastmont to
Grover
$0.00 $44,625.00 $758,500.00 5.88 %$713,875.00
301-000-000-334-03-80-26 TIB APP Overlay - RI Road $0.00 $8,925.00 $445,000.00 2.01 %$436,075.00
301-000-000-337-00-00-03 EWWD - Hamilton St. Improvements $0.00 $1,084.00 $0.00 ($1,084.00)
301-000-000-337-00-00-04 DCSD - Hamilton St. Improvements $0.00 $2,168.00 $0.00 ($2,168.00)
301-000-000-337-00-00-05 Link Transit - 3rd/Rock Island $0.00 $534,992.44 $535,000.00 100.00 %$7.56
301-000-000-344-10-96-10 5th St Sidewalks & SWU - EWWD $0.00 $198,953.20 $0.00 ($198,953.20)
301-000-000-345-85-00-00 Impact Fees - CVCH 9th & Baker $15,585.35 $15,585.35 $0.00 ($15,585.35)
301-000-000-345-85-00-01 Impact Fees - CVCH 5th & Eastmont $28,400.00 $28,400.00 $0.00 ($28,400.00)
301-000-000-345-85-00-02 Impact Fees - CVCH 9th & Eastmont $75,000.00 $75,000.00 $0.00 ($75,000.00)
301-000-000-345-85-00-03 Impact Fees - CVCH 11th & Eastmont $15,185.34 $15,185.34 $0.00 ($15,185.34)
301-000-000-361-10-00-00 Interest Earnings $18.90 $38.10 $0.00 ($38.10)
301-000-000-369-91-00-00 Miscellaneous Revenue $0.00 $6,914.00 $0.00 ($6,914.00)
301-000-000-397-00-00-00 Transfer-In - Fund 401 $200,000.00 $200,000.00 $200,000.00 100.00 %$0.00
301-000-000-397-41-10-05 Transfer-In from Fund 105 $0.00 $595,800.00 $600,000.00 99.30 %$4,200.00
301-000-000-397-95-00-25 Transfer In From General Fund $300,000.00 $500,000.00 $500,000.00 100.00 %$0.00
Total Street Improvements Fund $2,410,158.27 $7,313,037.33 $11,941,500.00 61.24 %$4,628,462.67
Capital Improvements Fund
314-000-000-318-34-00-00 Real Estate Excise Tax $34,127.70 $404,021.00 $400,000.00 101.01 %($4,021.00)
314-000-000-361-10-00-00 Interest Earnings $5,733.94 $11,606.89 $1,500.00 773.79 %($10,106.89)
Total Capital Improvements Fund $39,861.64 $415,627.89 $401,500.00 103.52 %($14,127.89)
Stormwater Fund
401-000-000-330-00-00-00 19th St. Douglas Co. Match $0.00 $30,888.37 $290,000.00 10.65 %$259,111.63
401-000-000-334-03-10-00 Dept. of Ecology Capacity Grant $0.00 $132,500.00 $50,000.00 265.00 %($82,500.00)
401-000-000-334-03-10-01 19th St. Ecology Grant $17,479.89 $75,527.81 $118,288.00 63.85 %$42,760.19
401-000-000-334-03-10-02 Stormwater Comp Plan Ecology Grant $10,357.61 $19,913.71 $0.00 ($19,913.71)
401-000-000-343-10-00-00 SWU Fee $2,844.00 $551,191.50 $525,000.00 104.99 %($26,191.50)
401-000-000-361-10-00-00 Interest Earnings $1,497.63 $3,241.19 $0.00 ($3,241.19)
401-000-000-369-91-00-00 Miscellaneous Revenue $0.00 $17,414.03 $0.00 ($17,414.03)
401-000-000-382-30-00-00 Non-Fiduciary Collections $0.00 $888.54 $0.00 ($888.54)
Total Stormwater Fund $32,179.13 $831,565.15 $983,288.00 84.57 %$151,722.85
03-05-2024 City Council Agenda Packet
Page 48 of 183
Account Number Title Period Fiscal Budget % of Total Balance
Equipment Purchase, Repair & Replacement Fund
501-000-000-348-00-00-01 Police - Fleet Maintenance Rentals $0.00 $100,000.00 $100,000.00 100.00 %$0.00
501-000-000-348-00-00-02 Street - Fleet Maintenance Rentals $0.00 $100,000.00 $100,000.00 100.00 %$0.00
501-000-000-348-00-00-03 Stormwater - Fleet Maintenance Rentals $0.00 $56,892.12 $57,000.00 99.81 %$107.88
501-000-000-361-10-00-00 Interest Earnings $768.83 $1,549.97 $0.00 ($1,549.97)
501-000-000-369-10-00-01 Surplus Vehicle Sales - Street $0.00 $13,400.00 $0.00 ($13,400.00)
501-000-000-395-20-00-00 Insurance Recoveries - Police $0.00 $3,223.42 $0.00 ($3,223.42)
501-000-000-397-00-00-00 Transfer In - General Fund $300,000.00 $300,000.00 $300,000.00 100.00 %$0.00
501-000-000-397-00-00-02 Transfer-In - Criminal Justice Fund $20,000.00 $20,000.00 $20,000.00 100.00 %$0.00
Total Equipment Purchase, Repair & Replacement Fund $320,768.83 $595,065.51 $577,000.00 103.13 %($18,065.51)
Grand Totals $4,422,938.42 $22,860,466.61 $27,749,457.00 82.38 %$4,888,990.39
03-05-2024 City Council Agenda Packet
Page 49 of 183
Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $787,782.38 $9,450,327.88 $9,614,305.00 98.29 %$163,977.12
002-000-000-000-00-00-00 Rainy Day Fund $51,026.75 $52,067.50 $50,000.00 104.14 %($2,067.50)
101-000-000-000-00-00-00 Street Fund $29,386.23 $1,348,342.46 $1,344,800.00 100.26 %($3,542.46)
102-000-000-000-00-00-00 Community Development Grants Fund $162.40 $263,102.51 $263,589.00 99.82 %$486.49
103-000-000-000-00-00-00 Affordable Housing Sales Tax Fund $3,695.44 $34,613.20 $32,100.00 107.83 %($2,513.20)
104-000-000-000-00-00-00 Housing & Related Services Fund $49,869.33 $602,526.46 $550,000.00 109.55 %($52,526.46)
105-000-000-000-00-00-00 Transportation Benefit District Fund $50,025.11 $515,675.15 $431,000.00 119.65 %($84,675.15)
107-000-000-000-00-00-00 SWAT Fund $43.16 $171,054.65 $171,500.00 99.74 %$445.35
112-000-000-000-00-00-00 Library Fund $3,783.94 $7,568.42 $7,525.00 100.58 %($43.42)
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $39,081.90 $440,627.96 $410,500.00 107.34 %($30,127.96)
114-000-000-000-00-00-00 Drug Fund $5.68 $31.51 $100.00 31.51 %$68.49
116-000-000-000-00-00-00 Criminal Justice Fund $7.85 $23,245.01 $20,500.00 113.39 %($2,745.01)
117-000-000-000-00-00-00 Events Board Fund $34.41 $190,855.03 $189,250.00 100.85 %($1,605.03)
202-000-000-000-00-00-00 Bond Redemption Fund $605,065.97 $605,132.99 $761,000.00 79.52 %$155,867.01
301-000-000-000-00-00-00 Street Improvements Fund $2,410,158.27 $7,313,037.33 $11,941,500.00 61.24 %$4,628,462.67
314-000-000-000-00-00-00 Capital Improvements Fund $39,861.64 $415,627.89 $401,500.00 103.52 %($14,127.89)
401-000-000-000-00-00-00 Stormwater Fund $32,179.13 $831,565.15 $983,288.00 84.57 %$151,722.85
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$320,768.83 $595,065.51 $577,000.00 103.13 %($18,065.51)
Grand Totals $4,422,938.42 $22,860,466.61 $27,749,457.00 82.38 %$4,888,990.39
03-05-2024 City Council Agenda Packet
Page 50 of 183
Account Number Title Period Fiscal Budget % of Total Balance
General Fund
General Government
001-000-001-518-63-40-00 Flywheel Conference $0.00 $5,000.00 $5,000.00 100.00 %$0.00
001-000-001-518-90-40-00 GWATA Membership $0.00 $0.00 $315.00 0.00 %$315.00
001-000-001-518-91-30-00 Wellness $1,273.09 $3,333.76 $3,000.00 111.13 %($333.76)
001-000-001-518-93-49-00 City Theme $0.00 $0.00 $750.00 0.00 %$750.00
001-000-001-521-10-29-00 LEOFF 1 Insurance Premiums $2,325.42 $26,827.90 $27,000.00 99.36 %$172.10
001-000-001-521-10-41-01 Emergency Management Contract $0.00 $44,766.36 $44,000.00 101.74 %($766.36)
001-000-001-528-70-40-00 River Com $14,670.13 $176,042.00 $261,251.00 67.38 %$85,209.00
001-000-001-531-00-40-00 Annual SWU Charge $0.00 $86,802.52 $87,000.00 99.77 %$197.48
001-000-001-539-30-40-00 Animal Control $7,401.66 $88,819.92 $89,000.00 99.80 %$180.08
001-000-001-553-70-40-00 Douglas County Solid Waste Removal $0.00 $20,000.00 $20,000.00 100.00 %$0.00
001-000-001-558-60-41-00 Chelan-Douglas Transportation Council $0.00 $17,552.00 $17,000.00 103.25 %($552.00)
001-000-001-558-70-40-00 Contributions - Region $0.00 $51,736.71 $40,000.00 129.34 %($11,736.71)
001-000-001-558-70-40-02 ARPA Contributions $0.00 $255,000.00 $255,000.00 100.00 %$0.00
001-000-001-558-70-41-00 NCW Economic Development District $0.00 $500.00 $1,250.00 40.00 %$750.00
001-000-001-558-70-41-05 NCWEDD Chelan/Douglas Trends $0.00 $1,600.00 $0.00 ($1,600.00)
001-000-001-558-70-41-07 Wenatchee Valley Chamber of
Commerce
$0.00 $900.00 $900.00 100.00 %$0.00
001-000-001-558-70-41-10 Spirit of Wenatchee Miss Veedol $0.00 $3,000.00 $3,000.00 100.00 %$0.00
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00 $60,744.00 $61,000.00 99.58 %$256.00
001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$0.00 $4,234.12 $3,600.00 117.61 %($634.12)
001-000-001-597-00-00-01 Transfer-Out - ER&R Fund $300,000.00 $300,000.00 $300,000.00 100.00 %$0.00
001-000-001-597-00-00-02 Transfer-Out - Rainy Day Fund $50,000.00 $50,000.00 $50,000.00 100.00 %$0.00
001-000-001-597-00-00-03 Transfer-Out - 202 Fund $0.00 $0.00 $80,000.00 0.00 %$80,000.00
001-000-001-597-95-00-25 Transfer Out to Street Impv Fund 301 $300,000.00 $500,000.00 $500,000.00 100.00 %$0.00
Total General Government $680,732.30 $1,696,859.29 $1,849,066.00 91.77 %$152,206.71
Legislative
001-000-110-511-60-10-00 Salaries $4,942.28 $57,960.00 $58,000.00 99.93 %$40.00
001-000-110-511-60-20-00 Benefits $369.53 $4,434.36 $4,500.00 98.54 %$65.64
001-000-110-511-60-21-50 Public Defender $13,248.96 $159,369.50 $158,000.00 100.87 %($1,369.50)
001-000-110-511-60-30-00 Public Defender Conflicts $1,629.00 $6,799.50 $2,000.00 339.98 %($4,799.50)
001-000-110-511-60-31-00 Office Supplies $569.10 $1,233.61 $650.00 189.79 %($583.61)
001-000-110-511-60-40-00 Training $190.00 $380.00 $1,500.00 25.33 %$1,120.00
001-000-110-511-60-41-00 Professional Services $0.00 $4,585.39 $22,000.00 20.84 %$17,414.61
001-000-110-511-60-41-20 AWC Annual Membership Fee $0.00 $11,084.00 $10,613.00 104.44 %($471.00)
001-000-110-511-60-43-00 Travel $0.00 $0.00 $1,250.00 0.00 %$1,250.00
001-000-110-511-60-43-01 Travel - Misawa $0.00 $4,600.00 $5,000.00 92.00 %$400.00
001-000-110-511-60-44-00 Advertising $348.28 $1,747.65 $1,000.00 174.77 %($747.65)
Expenditure
Starting Account Number: 001-000-001-518-20-40-00 Property Management - 311 9th St NE
Ending Account Number: 501-001-000-508-51-00-00 Assigned Cash and Investments - Ending
Period: 2023 - December 2023
03-05-2024 City Council Agenda Packet
Page 51 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-110-511-60-45-00 Election Costs - Registered Voters $0.00 $24,066.02 $25,000.00 96.26 %$933.98
001-000-110-511-60-46-00 Insurance $15,071.37 $15,177.32 $15,313.00 99.11 %$135.68
001-000-110-511-60-47-00 Background Check Costs $33.00 $92.34 $200.00 46.17 %$107.66
001-000-110-511-60-49-00 Miscellaneous $0.00 $177.18 $2,500.00 7.09 %$2,322.82
001-000-110-591-11-70-00 Lexipol - Police (SBITA)$0.00 $11,739.41 $0.00 ($11,739.41)
Total Legislative $36,401.52 $303,446.28 $307,526.00 98.67 %$4,079.72
Mayor's Office
001-000-111-513-10-10-00 Salaries $8,987.39 $105,692.63 $108,000.00 97.86 %$2,307.37
001-000-111-513-10-20-00 Benefits $3,437.20 $43,385.17 $44,000.00 98.60 %$614.83
001-000-111-513-10-30-00 Office Supplies $10.42 $39.90 $250.00 15.96 %$210.10
001-000-111-513-10-40-00 Publications $0.00 $0.00 $10,000.00 0.00 %$10,000.00
001-000-111-513-10-40-01 Training $0.00 $596.49 $2,000.00 29.82 %$1,403.51
001-000-111-513-10-40-02 Professional Services $0.00 $0.00 $15,000.00 0.00 %$15,000.00
001-000-111-513-10-40-03 Cell Phone $42.21 $418.32 $550.00 76.06 %$131.68
001-000-111-513-10-40-04 Travel $0.00 $564.19 $1,000.00 56.42 %$435.81
001-000-111-513-10-40-05 Insurance $15,071.37 $15,928.89 $14,250.00 111.78 %($1,678.89)
001-000-111-513-10-40-06 Miscellaneous $0.00 $115.88 $250.00 46.35 %$134.12
Total Mayor's Office $27,548.59 $166,741.47 $195,300.00 85.38 %$28,558.53
Municipal Court
001-000-120-512-51-10-00 Salaries $26,318.38 $317,262.62 $303,000.00 104.71 %($14,262.62)
001-000-120-512-51-10-01 Salaries - Probation $5,922.06 $66,990.96 $67,000.00 99.99 %$9.04
001-000-120-512-51-20-00 Benefits $9,392.42 $98,482.08 $118,000.00 83.46 %$19,517.92
001-000-120-512-51-20-01 Benefits - Probation $3,579.61 $40,102.45 $41,000.00 97.81 %$897.55
001-000-120-512-51-30-00 Supplies $162.64 $5,855.60 $4,500.00 130.12 %($1,355.60)
001-000-120-512-51-40-00 Training $250.00 $725.00 $1,500.00 48.33 %$775.00
001-000-120-512-51-40-01 IT Services $0.00 $0.00 $2,705.00 0.00 %$2,705.00
001-000-120-512-51-40-02 Insurance $25,118.94 $26,047.10 $25,250.00 103.16 %($797.10)
001-000-120-512-51-40-03 Miscellaneous $0.00 $875.31 $500.00 175.06 %($375.31)
001-000-120-512-51-40-04 Interpreting $240.00 $2,000.00 $5,000.00 40.00 %$3,000.00
001-000-120-512-51-40-05 Judge Protems $900.00 $5,850.00 $6,000.00 97.50 %$150.00
001-000-120-512-51-40-06 Witness Fees $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-120-512-51-40-07 Juror Fees $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-120-512-51-40-08 Security $1,011.23 $5,486.59 $6,000.00 91.44 %$513.41
001-000-120-512-51-40-09 Travel $391.69 $4,190.33 $6,000.00 69.84 %$1,809.67
001-000-120-591-12-70-00 Copy Machine Lease $167.01 $1,384.57 $0.00 ($1,384.57)
001-000-120-594-12-60-00 Capital Outlay $384.54 $2,825.88 $5,000.00 56.52 %$2,174.12
Total Municipal Court $73,838.52 $578,078.49 $594,955.00 97.16 %$16,876.51
Human Resources
001-000-139-518-10-10-00 Salaries $3,154.05 $38,222.67 $50,000.00 76.45 %$11,777.33
001-000-139-518-10-20-00 Benefits $1,185.18 $14,017.80 $21,000.00 66.75 %$6,982.20
001-000-139-518-10-30-00 Office Supplies $0.00 $82.86 $500.00 16.57 %$417.14
001-000-139-518-10-40-00 Training $0.00 $425.00 $1,300.00 32.69 %$875.00
001-000-139-518-10-40-01 Membership Dues & Publications $244.00 $244.00 $1,000.00 24.40 %$756.00
001-000-139-518-10-40-02 Travel $0.00 $497.33 $1,000.00 49.73 %$502.67
001-000-139-518-10-40-03 Advertising $0.00 $1,817.25 $5,000.00 36.35 %$3,182.75
03-05-2024 City Council Agenda Packet
Page 52 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-139-518-10-40-04 Insurance $5,023.79 $5,059.11 $6,250.00 80.95 %$1,190.89
001-000-139-518-10-40-05 Repairs & Maintenance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-139-518-10-40-06 Miscellaneous $151.88 $151.88 $250.00 60.75 %$98.12
001-000-139-518-10-40-07 Pre-Employment Services $26.00 $297.91 $700.00 42.56 %$402.09
001-000-139-518-10-40-08 Professional Services $378.15 $738.52 $1,000.00 73.85 %$261.48
Total Human Resources $10,163.05 $61,554.33 $88,250.00 69.75 %$26,695.67
City Clerk
001-000-140-514-20-10-00 Salaries $6,566.88 $73,669.44 $109,000.00 67.59 %$35,330.56
001-000-140-514-20-20-00 Benefits $2,537.95 $33,598.96 $44,000.00 76.36 %$10,401.04
001-000-140-514-20-31-00 Office Supplies $495.54 $3,267.00 $3,000.00 108.90 %($267.00)
001-000-140-514-20-31-01 Central Stores $1,544.27 $6,054.86 $7,500.00 80.73 %$1,445.14
001-000-140-514-20-40-00 Training $0.00 $1,225.00 $4,000.00 30.63 %$2,775.00
001-000-140-514-20-40-01 Records Services $309.50 $426.67 $5,000.00 8.53 %$4,573.33
001-000-140-514-20-40-02 Codification $0.00 $3,357.63 $10,000.00 33.58 %$6,642.37
001-000-140-514-20-41-00 Membership Dues & Publications $160.00 $784.60 $1,200.00 65.38 %$415.40
001-000-140-514-20-42-01 Telephone $52.38 $470.52 $0.00 ($470.52)
001-000-140-514-20-43-00 Travel $0.00 $1,375.60 $3,500.00 39.30 %$2,124.40
001-000-140-514-20-44-00 Advertising $0.00 $793.93 $2,000.00 39.70 %$1,206.07
001-000-140-514-20-45-00 Professional Services $5,798.07 $6,669.07 $20,000.00 33.35 %$13,330.93
001-000-140-514-20-46-00 Insurance $12,559.47 $13,399.33 $12,125.00 110.51 %($1,274.33)
001-000-140-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-140-514-20-48-01 Fireworks - DCFD Remittance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-140-514-20-49-00 Miscellaneous $176.81 $411.89 $500.00 82.38 %$88.11
001-000-140-514-26-40-00 Public Records Requests $0.00 $16.62 $500.00 3.32 %$483.38
001-000-140-514-81-40-00 Taxi License Background Fee $0.00 $0.00 $300.00 0.00 %$300.00
001-000-140-582-10-40-00 Fireworks - Deposit Refund $0.00 $0.00 $2,300.00 0.00 %$2,300.00
001-000-140-591-18-70-00 Gov QA (SBITA)$0.00 $18,263.63 $0.00 ($18,263.63)
001-000-140-594-20-60-00 Gov QA - Public Records $0.00 $770.81 $9,000.00 8.56 %$8,229.19
Total City Clerk $30,200.87 $164,555.56 $234,425.00 70.20 %$69,869.44
Internal Services
001-000-141-514-20-31-01 Office Machine Costs $829.60 $3,177.83 $12,500.00 25.42 %$9,322.17
001-000-141-514-20-42-01 Telephone Line Charges $1,873.72 $29,630.18 $20,000.00 148.15 %($9,630.18)
001-000-141-514-20-42-03 Postage $0.00 $597.82 $6,000.00 9.96 %$5,402.18
001-000-141-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-141-591-18-70-00 Postage Meter Lease $0.00 $1,793.48 $0.00 ($1,793.48)
001-000-141-591-18-70-01 Copy Machine Lease $644.32 $2,880.89 $0.00 ($2,880.89)
Total Internal Services $3,347.64 $38,080.20 $42,500.00 89.60 %$4,419.80
Finance
001-000-142-514-20-10-00 Salaries $18,003.98 $206,487.86 $205,000.00 100.73 %($1,487.86)
001-000-142-514-20-20-00 Benefits $5,804.94 $65,674.63 $67,000.00 98.02 %$1,325.37
001-000-142-514-20-31-00 Office Supplies $1,162.10 $3,126.70 $1,600.00 195.42 %($1,526.70)
001-000-142-514-20-40-00 State Audit $2,087.20 $43,271.35 $55,000.00 78.68 %$11,728.65
001-000-142-514-20-40-01 FSA Administrative Fee $0.00 $800.00 $600.00 133.33 %($200.00)
001-000-142-514-20-40-02 Bank Charges & Fees $296.45 $5,313.61 $5,500.00 96.61 %$186.39
001-000-142-514-20-40-03 Training $0.00 $140.00 $1,500.00 9.33 %$1,360.00
03-05-2024 City Council Agenda Packet
Page 53 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-142-514-20-43-00 Travel $62.18 $99.91 $500.00 19.98 %$400.09
001-000-142-514-20-46-00 Insurance $20,095.16 $21,738.51 $20,000.00 108.69 %($1,738.51)
001-000-142-594-14-60-00 Capital Outlay $0.00 $21,736.35 $19,450.00 111.76 %($2,286.35)
Total Finance $47,512.01 $368,388.92 $376,150.00 97.94 %$7,761.08
Information Technology
001-000-145-514-20-10-00 Salaries $10,453.96 $117,595.10 $122,000.00 96.39 %$4,404.90
001-000-145-514-20-20-00 Benefits $4,299.10 $52,002.16 $50,000.00 104.00 %($2,002.16)
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $0.00 $5,598.18 $8,200.00 68.27 %$2,601.82
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $2,245.67 $10,972.16 $4,000.00 274.30 %($6,972.16)
001-000-145-514-20-31-00 Supplies $128.25 $800.31 $1,000.00 80.03 %$199.69
001-000-145-514-20-40-01 Memberships $0.00 $75.00 $100.00 75.00 %$25.00
001-000-145-514-20-40-05 Disaster Backup System Support $0.00 $2,959.09 $17,500.00 16.91 %$14,540.91
001-000-145-514-20-40-10 Annual Fee - GIS Systems $0.00 $0.00 $6,500.00 0.00 %$6,500.00
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion &
Ragnasoft
$0.00 $2,040.83 $31,500.00 6.48 %$29,459.17
001-000-145-514-20-40-21 Annual License - HR Software $0.00 $0.00 $5,300.00 0.00 %$5,300.00
001-000-145-514-20-40-25 Annual License - Municipal Court $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-145-514-20-40-30 Annual Fee - Vision Financial Software $0.00 $0.00 $7,000.00 0.00 %$7,000.00
001-000-145-514-20-40-35 Annual License Fee - Evidence.com $0.00 $23,949.28 $26,500.00 90.37 %$2,550.72
001-000-145-514-20-40-40 Annual Subscription - Website $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-145-514-20-40-50 Annual License - FTR Recording
System
$0.00 $0.00 $800.00 0.00 %$800.00
001-000-145-514-20-40-51 Annual License - Electronic Archive
(Smarsh & Archive Social)
$2.33 $4.66 $7,500.00 0.06 %$7,495.34
001-000-145-514-20-40-55 Annual Support & Maintenance -
Laserfiche
$0.00 $0.00 $10,500.00 0.00 %$10,500.00
001-000-145-514-20-40-60 Service Package - Laserfiche (Legal,
Police, & Planning)
$0.00 $0.00 $8,000.00 0.00 %$8,000.00
001-000-145-514-20-41-00 Professional Services $625.26 $1,625.26 $6,000.00 27.09 %$4,374.74
001-000-145-514-20-42-00 Cell Phone $62.38 $621.49 $850.00 73.12 %$228.51
001-000-145-514-20-43-00 Training $0.00 $4,000.00 $3,000.00 133.33 %($1,000.00)
001-000-145-514-20-44-00 Travel $0.00 $1,502.40 $2,000.00 75.12 %$497.60
001-000-145-514-20-45-00 Insurance $5,023.79 $7,041.26 $6,625.00 106.28 %($416.26)
001-000-145-591-18-70-00 PC Software Admin (SBITA)$2,092.91 $27,687.91 $0.00 ($27,687.91)
001-000-145-591-18-70-01 Disaster Backup System (SBITA)$0.00 $17,351.69 $0.00 ($17,351.69)
001-000-145-591-18-70-02 GIS Systems (SBITA)$0.00 $2,095.14 $0.00 ($2,095.14)
001-000-145-591-18-70-03 Spillman, NetMotion & Ragnasoft
(SBITA)
$571.27 $27,561.62 $0.00 ($27,561.62)
001-000-145-591-18-70-04 HR Software (SBITA)$0.00 $5,843.69 $0.00 ($5,843.69)
001-000-145-591-18-70-05 Vision Financial Software (SBITA)$7,487.00 $7,487.00 $0.00 ($7,487.00)
001-000-145-591-18-70-06 Evidence.com (SBITA)$0.00 $19,929.89 $0.00 ($19,929.89)
001-000-145-591-18-70-07 Website (SBITA)$0.00 $6,255.71 $0.00 ($6,255.71)
001-000-145-591-18-70-08 FTR Recording System (SBITA)$0.00 $862.58 $0.00 ($862.58)
001-000-145-591-18-70-09 Electronic Archive (SBITA)$0.00 $4,670.22 $0.00 ($4,670.22)
001-000-145-591-18-70-10 Laserfiche (SBITA)$5,000.00 $15,220.70 $0.00 ($15,220.70)
001-000-145-591-18-70-11 ArmorLink (SBITA)$0.00 $4,422.03 $0.00 ($4,422.03)
03-05-2024 City Council Agenda Packet
Page 54 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-145-594-14-60-20 Capital - PC Software Admin $0.00 $13,601.14 $32,700.00 41.59 %$19,098.86
001-000-145-594-14-60-25 Capital - PC Hardware Admin $15,658.79 $32,243.05 $33,000.00 97.71 %$756.95
Total Information Technology $53,650.71 $416,019.55 $400,575.00 103.86 %($15,444.55)
Legal
001-000-151-515-31-10-00 Salaries $8,750.80 $102,624.48 $103,000.00 99.64 %$375.52
001-000-151-515-31-20-00 Benefits $3,059.74 $35,521.89 $37,000.00 96.01 %$1,478.11
001-000-151-515-31-31-00 Office Supplies $0.00 $0.00 $200.00 0.00 %$200.00
001-000-151-515-31-40-01 Legal Research $423.15 $423.15 $20,000.00 2.12 %$19,576.85
001-000-151-515-31-40-02 Membership Dues $0.00 $30.00 $100.00 30.00 %$70.00
001-000-151-515-31-40-03 Licensing $0.00 $100.00 $500.00 20.00 %$400.00
001-000-151-515-31-40-10 Training $0.00 $260.00 $2,000.00 13.00 %$1,740.00
001-000-151-515-31-42-01 Cell Phone $52.38 $310.29 $600.00 51.72 %$289.71
001-000-151-515-31-43-00 Travel $0.00 $703.53 $1,000.00 70.35 %$296.47
001-000-151-515-31-46-00 Insurance $25,118.94 $25,295.53 $21,250.00 119.04 %($4,045.53)
001-000-151-515-31-49-00 Miscellaneous $0.00 $318.06 $500.00 63.61 %$181.94
001-000-151-515-41-40-00 Legal Services $0.00 $60,958.42 $100,000.00 60.96 %$39,041.58
001-000-151-515-45-40-00 Professional Services $0.00 $0.00 $10,000.00 0.00 %$10,000.00
Total Legal $37,405.01 $226,545.35 $296,150.00 76.50 %$69,604.65
Civil Service
001-000-160-521-10-10-00 Salaries $425.00 $5,100.00 $5,600.00 91.07 %$500.00
001-000-160-521-10-46-00 Insurance $10,047.58 $10,118.21 $13,500.00 74.95 %$3,381.79
Total Civil Service $10,472.58 $15,218.21 $19,100.00 79.68 %$3,881.79
Central Services
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $86.88 $2,329.98 $3,000.00 77.67 %$670.02
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$486.30 $10,168.60 $0.00 ($10,168.60)
001-000-180-518-30-35-00 Small Tools & Equipment $1,482.97 $3,657.30 $7,000.00 52.25 %$3,342.70
001-000-180-518-30-41-00 Professional Services $3,871.54 $24,243.96 $15,000.00 161.63 %($9,243.96)
001-000-180-518-30-41-01 Contracted Custodial Services $3,926.62 $34,984.48 $36,000.00 97.18 %$1,015.52
001-000-180-518-30-46-00 Insurance $87,916.30 $88,534.37 $82,875.00 106.83 %($5,659.37)
001-000-180-518-30-47-00 Utilities $2,301.98 $18,027.39 $30,000.00 60.09 %$11,972.61
001-000-180-518-30-47-01 Utilities - Simon St.$1,154.05 $12,000.76 $8,000.00 150.01 %($4,000.76)
001-000-180-518-30-48-00 Repairs & Maintenance $201.48 $6,863.91 $15,000.00 45.76 %$8,136.09
001-000-180-518-30-49-00 Miscellaneous $822.96 $798.84 $1,000.00 79.88 %$201.16
001-000-180-518-30-49-01 Landscaping $393.10 $5,092.12 $4,000.00 127.30 %($1,092.12)
001-000-180-518-92-20-00 Ancillary (Interfund Maintenance)$224.28 $28,294.01 $29,000.00 97.57 %$705.99
001-000-180-594-18-60-00 Capital Outlay $0.00 $42,335.45 $45,000.00 94.08 %$2,664.55
Total Central Services $102,868.46 $277,331.17 $275,875.00 100.53 %($1,456.17)
Law Enforcement
001-000-210-521-10-10-00 Salaries $220,106.42 $2,620,177.40 $2,600,000.00 100.78 %($20,177.40)
001-000-210-521-10-10-02 Overtime - Shift Coverage $23,048.06 $226,193.05 $275,000.00 82.25 %$48,806.95
001-000-210-521-10-20-00 Benefits $96,745.63 $989,977.00 $950,000.00 104.21 %($39,977.00)
001-000-210-521-10-20-01 Clothing Allowance $5,139.72 $15,968.88 $17,500.00 91.25 %$1,531.12
001-000-210-521-10-25-00 Tuition Reimbursement $2,800.00 $3,150.00 $0.00 ($3,150.00)
001-000-210-521-10-31-00 Office Supplies $1,599.48 $11,023.37 $8,500.00 129.69 %($2,523.37)
001-000-210-521-10-31-01 Central Stores $0.00 $18.46 $0.00 ($18.46)
03-05-2024 City Council Agenda Packet
Page 55 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-210-521-10-31-02 SWAT - Uniforms & Clothing $0.00 $1,844.48 $2,000.00 92.22 %$155.52
001-000-210-521-10-31-03 SWAT - Operating Supplies $0.00 $336.35 $2,000.00 16.82 %$1,663.65
001-000-210-521-10-31-05 Office Machine Costs $2,145.92 $4,769.98 $5,000.00 95.40 %$230.02
001-000-210-521-10-32-00 Fuel Consumed $8,556.93 $62,432.47 $55,000.00 113.51 %($7,432.47)
001-000-210-521-10-35-00 Small Tools & Equipment $3,923.59 $30,549.97 $23,250.00 131.40 %($7,299.97)
001-000-210-521-10-35-05 Bulletproof Vests $0.00 $7,138.25 $4,000.00 178.46 %($3,138.25)
001-000-210-521-10-35-06 US Marshall Fugitive Task Force $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-210-521-10-41-00 Professional Services $3,212.35 $30,256.35 $17,500.00 172.89 %($12,756.35)
001-000-210-521-10-41-02 Membership Dues $0.00 $1,440.00 $600.00 240.00 %($840.00)
001-000-210-521-10-41-03 SWAT - Registration & Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-210-521-10-41-04 SWAT - Mileage/Per Diem/Lodging $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-210-521-10-42-01 Telephone $17,049.91 $52,066.76 $30,000.00 173.56 %($22,066.76)
001-000-210-521-10-42-03 Postage $296.75 $2,256.99 $1,175.00 192.08 %($1,081.99)
001-000-210-521-10-43-00 Travel $169.64 $6,528.99 $10,000.00 65.29 %$3,471.01
001-000-210-521-10-46-00 Insurance $105,499.56 $106,992.33 $107,250.00 99.76 %$257.67
001-000-210-521-10-48-00 Repairs & Maintenance $195.70 $6,810.77 $9,500.00 71.69 %$2,689.23
001-000-210-521-10-49-00 Miscellaneous $734.28 $4,048.20 $2,500.00 161.93 %($1,548.20)
001-000-210-521-10-49-02 Dry Cleaning Services $313.11 $1,086.10 $1,200.00 90.51 %$113.90
001-000-210-521-30-01-00 Kids'night Out $0.00 $2,957.05 $0.00 ($2,957.05)
001-000-210-521-30-40-00 Crime Prevention $143.16 $310.67 $850.00 36.55 %$539.33
001-000-210-521-40-40-00 Training - Police Chief $0.00 $700.00 $2,000.00 35.00 %$1,300.00
001-000-210-521-40-40-01 Training - Officers $0.00 $3,690.20 $4,500.00 82.00 %$809.80
001-000-210-521-40-40-02 Training - Office Staff $0.00 $250.00 $500.00 50.00 %$250.00
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle
Maintenance)
$0.00 $388.76 $2,400.00 16.20 %$2,011.24
001-000-210-548-60-40-00 Fleet Rentals - Police $0.00 $100,000.00 $100,000.00 100.00 %$0.00
001-000-210-591-21-70-00 Copy Machine Lease $212.89 $1,498.23 $0.00 ($1,498.23)
001-000-210-594-21-60-00 Capital Outlay $0.00 $30,564.13 $33,000.00 92.62 %$2,435.87
001-000-210-597-00-00-00 Transfer-Out - SWAT Fund $0.00 $13,500.00 $13,500.00 100.00 %$0.00
Total Law Enforcement $491,893.10 $4,338,925.19 $4,284,225.00 101.28 %($54,700.19)
Jail Services
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $41,921.48 $503,057.76 $503,100.00 99.99 %$42.24
001-000-230-523-60-20-00 Medical Care - Prisoners $150.55 $7,927.57 $9,500.00 83.45 %$1,572.43
001-000-230-527-60-30-00 Juvenile Detention $3,125.00 $13,250.00 $11,000.00 120.45 %($2,250.00)
Total Jail Services $45,197.03 $524,235.33 $523,600.00 100.12 %($635.33)
Public Works
001-000-315-542-10-10-00 Salaries $9,572.34 $112,223.30 $107,000.00 104.88 %($5,223.30)
001-000-315-542-10-20-00 Benefits $3,218.10 $37,751.43 $37,000.00 102.03 %($751.43)
001-000-315-542-10-31-00 Office Supplies $26.34 $26.34 $750.00 3.51 %$723.66
001-000-315-542-10-35-00 Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
001-000-315-542-10-40-00 Cell Phone $0.00 $0.00 $750.00 0.00 %$750.00
001-000-315-542-10-43-00 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-315-542-10-46-00 Insurance $20,095.16 $20,236.43 $21,000.00 96.36 %$763.57
001-000-315-542-10-48-00 Repairs & Maintenance $0.00 $298.38 $0.00 ($298.38)
001-000-315-542-10-49-00 Training $0.00 $675.00 $2,000.00 33.75 %$1,325.00
03-05-2024 City Council Agenda Packet
Page 56 of 183
Account Number Title Period Fiscal Budget % of Total Balance
001-000-315-542-10-49-01 Miscellaneous $457.00 $1,817.00 $1,000.00 181.70 %($817.00)
001-000-315-542-10-49-10 Memberships $254.00 $254.00 $500.00 50.80 %$246.00
001-000-315-544-20-45-00 Engineering Support Services $3,509.17 $20,909.30 $20,000.00 104.55 %($909.30)
Total Public Works $37,132.11 $194,191.18 $191,500.00 101.41 %($2,691.18)
Planning
001-000-580-558-60-10-00 Salaries $18,418.40 $213,236.31 $214,000.00 99.64 %$763.69
001-000-580-558-60-20-00 Benefits $7,272.63 $82,637.14 $78,000.00 105.95 %($4,637.14)
001-000-580-558-60-31-00 Office Supplies $285.51 $461.55 $1,500.00 30.77 %$1,038.45
001-000-580-558-60-32-00 Fuel Consumed $0.00 $38.13 $300.00 12.71 %$261.87
001-000-580-558-60-35-00 Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
001-000-580-558-60-40-00 Training $30.00 $650.00 $2,000.00 32.50 %$1,350.00
001-000-580-558-60-40-01 Dues & Subscriptions $150.00 $968.00 $1,700.00 56.94 %$732.00
001-000-580-558-60-41-00 Professional Services $25,000.00 $25,000.00 $25,000.00 100.00 %$0.00
001-000-580-558-60-41-01 Hearings Examiner $0.00 $600.00 $1,200.00 50.00 %$600.00
001-000-580-558-60-41-02 Engineer/Architect Services $0.00 $300.00 $3,000.00 10.00 %$2,700.00
001-000-580-558-60-43-00 Travel $0.00 $315.42 $3,500.00 9.01 %$3,184.58
001-000-580-558-60-44-00 Advertising $608.13 $2,655.03 $3,500.00 75.86 %$844.97
001-000-580-558-60-46-00 Insurance $20,095.16 $20,236.43 $22,120.00 91.48 %$1,883.57
001-000-580-558-60-48-00 Repairs & Maintenance $0.00 $35.97 $1,000.00 3.60 %$964.03
001-000-580-558-60-49-00 Miscellaneous $739.87 $739.87 $1,000.00 73.99 %$260.13
Total Planning $72,599.70 $347,873.85 $358,320.00 97.08 %$10,446.15
Building Department
001-000-590-558-50-10-00 Salaries $2,427.87 $28,818.00 $31,000.00 92.96 %$2,182.00
001-000-590-558-50-20-00 Benefits $1,226.68 $13,851.41 $15,000.00 92.34 %$1,148.59
001-000-590-558-50-31-00 Office Supplies $0.00 $2,137.52 $2,500.00 85.50 %$362.48
001-000-590-558-50-32-00 Fuel Consumed $0.00 $46.00 $750.00 6.13 %$704.00
001-000-590-558-50-35-00 Small Tools & Equipment $97.63 $97.63 $900.00 10.85 %$802.37
001-000-590-558-50-40-00 Training $0.00 $1,085.00 $5,000.00 21.70 %$3,915.00
001-000-590-558-50-40-01 Dues & Subscriptions $105.00 $299.00 $500.00 59.80 %$201.00
001-000-590-558-50-41-00 Professional Services $12,298.77 $177,795.11 $175,000.00 101.60 %($2,795.11)
001-000-590-558-50-41-01 Fire Marshal Services $0.00 $12,634.08 $25,000.00 50.54 %$12,365.92
001-000-590-558-50-42-00 Abatement $0.00 $0.00 $15,000.00 0.00 %$15,000.00
001-000-590-558-50-42-01 Cell Phone $0.00 $0.00 $800.00 0.00 %$800.00
001-000-590-558-50-43-00 Travel $0.00 $870.75 $4,500.00 19.35 %$3,629.25
001-000-590-558-50-46-00 Insurance $17,583.26 $17,706.87 $18,375.00 96.36 %$668.13
001-000-590-558-50-48-00 Repairs & Maintenance $0.00 $0.00 $500.00 0.00 %$500.00
001-000-590-558-50-49-00 Miscellaneous $0.00 $0.00 $300.00 0.00 %$300.00
Total Building Department $33,739.21 $255,341.37 $295,125.00 86.52 %$39,783.63
001-001-000-582-10-00-01 Fireworks - Deposit Refund $0.00 $0.00 $2,500.00 0.00 %$2,500.00
Other Expenditures
001-001-000-589-00-00-02 Fireworks - DCFD Remittance $0.00 $0.00 $250.00 0.00 %$250.00
Total Other Expenditures $0.00 $0.00 $250.00 0.00 %$250.00
Total General Fund $1,794,702.41 $9,973,385.74 $10,335,392.00 96.50 %$362,006.26
Street Fund
03-05-2024 City Council Agenda Packet
Page 57 of 183
Account Number Title Period Fiscal Budget % of Total Balance
Storm Water Utility Charge
101-000-315-531-00-40-00 Annual SWU Charge $0.00 $84,058.76 $84,500.00 99.48 %$441.24
Total Storm Water Utility Charge $0.00 $84,058.76 $84,500.00 99.48 %$441.24
101-000-420-542-30-10-00 Salaries - Roadway $3,424.49 $74,964.21 $60,000.00 124.94 %($14,964.21)
101-000-420-542-30-20-00 Benefits - Roadway $2,133.93 $43,660.95 $30,000.00 145.54 %($13,660.95)
101-000-420-542-30-30-00 Supplies - Roadway $1,980.76 $45,092.83 $35,000.00 128.84 %($10,092.83)
101-000-420-542-30-48-00 Repairs & Maintenance - Roadway $0.00 $288.74 $5,000.00 5.77 %$4,711.26
101-000-420-542-61-10-00 Salaries - Sidewalks $100.90 $3,333.72 $4,500.00 74.08 %$1,166.28
101-000-420-542-61-20-00 Benefits - Sidewalks $132.14 $2,313.99 $2,400.00 96.42 %$86.01
101-000-420-542-61-30-00 Supplies - Sidewalks $0.00 $208.12 $2,000.00 10.41 %$1,791.88
101-000-420-542-61-48-00 Repairs & Maintenance - Sidewalks $0.00 $33.15 $3,000.00 1.11 %$2,966.85
101-000-420-542-62-10-00 Salaries - Special Purpose Paths $0.00 $66.77 $5,000.00 1.34 %$4,933.23
101-000-420-542-62-20-00 Benefits - Special Purpose Paths $0.00 $35.23 $2,500.00 1.41 %$2,464.77
101-000-420-542-62-30-00 Supplies - Special Purpose Paths $0.00 $3.44 $1,000.00 0.34 %$996.56
101-000-420-542-63-10-00 Salaries - Street Lighting $5.24 $2,269.99 $4,000.00 56.75 %$1,730.01
101-000-420-542-63-20-00 Benefits - Street Lighting $36.06 $1,531.29 $3,000.00 51.04 %$1,468.71
101-000-420-542-63-30-00 Supplies - Street Lighting $0.00 $108.30 $2,000.00 5.42 %$1,891.70
101-000-420-542-63-47-00 Utilities - Street Lighting $37,603.97 $65,095.06 $56,000.00 116.24 %($9,095.06)
101-000-420-542-63-48-00 Repairs & Maintenance - Street Lighting $0.00 $6,759.07 $12,000.00 56.33 %$5,240.93
101-000-420-542-64-10-00 Salaries - Traffic Control Devices $28.35 $33,241.03 $45,000.00 73.87 %$11,758.97
101-000-420-542-64-20-00 Benefits - Traffic Control Devices $203.56 $17,420.73 $22,500.00 77.43 %$5,079.27
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $0.00 $33,098.29 $32,500.00 101.84 %($598.29)
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $2,241.27 $8,992.60 $9,000.00 99.92 %$7.40
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control
Devices
$0.00 $12,826.24 $14,000.00 91.62 %$1,173.76
101-000-420-542-65-10-00 Salaries - Parking Facilities $0.00 $587.12 $2,000.00 29.36 %$1,412.88
101-000-420-542-65-20-00 Benefits - Parking Facilities $0.00 $90.90 $1,000.00 9.09 %$909.10
101-000-420-542-65-47-00 Utilities - Parking Facilities $0.00 $0.00 $700.00 0.00 %$700.00
101-000-420-542-66-10-00 Salaries - Snow & Ice Control $1,600.52 $13,680.27 $70,000.00 19.54 %$56,319.73
101-000-420-542-66-20-00 Benefits - Snow & Ice Control $684.95 $4,510.56 $40,000.00 11.28 %$35,489.44
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $18,142.14 $80,419.66 $85,000.00 94.61 %$4,580.34
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice
Control
$2,611.68 $6,650.64 $5,000.00 133.01 %($1,650.64)
101-000-420-542-69-10-00 Salaries - Flags/Banners $7.85 $4,621.47 $5,000.00 92.43 %$378.53
101-000-420-542-69-20-00 Benefits - Flags/Banners $49.83 $1,713.77 $2,000.00 85.69 %$286.23
101-000-420-542-69-30-00 Supplies - Flags/Banners $0.00 $1,671.44 $2,000.00 83.57 %$328.56
101-000-420-542-70-10-00 Salaries - Roadside $29,044.50 $278,878.93 $250,000.00 111.55 %($28,878.93)
101-000-420-542-70-20-00 Benefits - Roadside $12,394.29 $121,654.57 $136,500.00 89.12 %$14,845.43
101-000-420-542-70-30-00 Supplies - Roadside $0.00 $668.02 $5,000.00 13.36 %$4,331.98
101-000-420-542-70-41-00 Professional Services - Roadside $0.00 $0.00 $3,000.00 0.00 %$3,000.00
101-000-420-542-70-47-00 Utilities - Roadside $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $0.00 $95.06 $1,000.00 9.51 %$904.94
101-000-420-542-75-10-00 Salaries - City Parks $2,647.56 $35,702.94 $55,000.00 64.91 %$19,297.06
101-000-420-542-75-20-00 Benefits - City Parks $958.12 $16,418.14 $23,000.00 71.38 %$6,581.86
101-000-420-542-75-30-00 Supplies - City Parks $78.72 $9,586.24 $14,500.00 66.11 %$4,913.76
101-000-420-542-75-47-00 Utilities - City Parks $1,163.20 $10,329.33 $5,000.00 206.59 %($5,329.33)
03-05-2024 City Council Agenda Packet
Page 58 of 183
Account Number Title Period Fiscal Budget % of Total Balance
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $0.00 $5,526.17 $4,000.00 138.15 %($1,526.17)
101-000-420-542-80-48-00 Japanese Garden Agreement $3,151.90 $12,151.90 $12,000.00 101.27 %($151.90)
101-000-420-542-90-20-00 Benefits - Maintenance Admin $0.00 $1,125.49 $0.00 ($1,125.49)
101-000-430-518-61-40-00 Judgments & Settlements $2,000.00 $2,000.00 $0.00 ($2,000.00)
101-000-430-543-30-10-00 Salaries - General Services $1,269.26 $15,451.28 $10,000.00 154.51 %($5,451.28)
101-000-430-543-30-20-00 Benefits - General Services $597.46 $7,341.96 $6,800.00 107.97 %($541.96)
101-000-430-543-30-30-00 Supplies - General Services $2,568.36 $10,384.03 $10,000.00 103.84 %($384.03)
101-000-430-543-30-30-01 Fuel $2,203.53 $16,631.65 $27,500.00 60.48 %$10,868.35
101-000-430-543-30-46-00 Insurance $87,812.44 $88,412.85 $86,750.00 101.92 %($1,662.85)
101-000-430-543-30-49-00 Miscellaneous - General Services $0.00 $955.00 $3,000.00 31.83 %$2,045.00
101-000-430-543-50-10-00 Salaries - Facilities $9,179.15 $27,578.70 $4,000.00 689.47 %($23,578.70)
101-000-430-543-50-20-00 Benefits - Facilities $6,444.76 $14,889.50 $1,800.00 827.19 %($13,089.50)
101-000-430-543-50-30-00 Supplies - Facilities $588.88 $773.47 $2,000.00 38.67 %$1,226.53
101-000-430-543-50-42-01 Cell Phone $157.14 $884.76 $750.00 117.97 %($134.76)
101-000-430-543-50-47-00 Utilities - Facilities $959.40 $6,662.65 $6,500.00 102.50 %($162.65)
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $0.00 $852.28 $2,500.00 34.09 %$1,647.72
101-000-430-544-90-10-00 Salaries - Training $352.53 $10,557.51 $10,500.00 100.55 %($57.51)
101-000-430-544-90-20-00 Benefits - Training $306.88 $6,376.18 $3,500.00 182.18 %($2,876.18)
101-000-430-544-90-30-00 Supplies - Training $0.00 $0.00 $500.00 0.00 %$500.00
101-000-430-544-90-35-00 Travel $0.00 $60.00 $4,000.00 1.50 %$3,940.00
101-000-430-544-90-40-00 Fleet Rentals - Streets $0.00 $100,000.00 $100,000.00 100.00 %$0.00
101-000-430-544-90-49-01 Training $280.00 $8,489.88 $10,000.00 84.90 %$1,510.12
Total Street Fund $235,145.72 $1,359,786.83 $1,447,700.00 93.93 %$87,913.17
Community Development Grants Fund
102-000-000-518-63-40-00 CDBG Micro Enterprise Grant $0.00 $0.00 $83,927.00 0.00 %$83,927.00
102-000-000-518-63-40-02 CDBG Emergency Income Payments
Program
$0.00 $0.00 $94,862.00 0.00 %$94,862.00
102-000-000-558-70-44-00 CDBG Advertising $0.00 $476.06 $1,800.00 26.45 %$1,323.94
Total Community Development Grants Fund $0.00 $476.06 $180,589.00 0.26 %$180,112.94
Affordable Housing Sales Tax Fund
103-000-000-551-00-40-00 Homeless Shelter Assistance $0.00 $0.00 $45,000.00 0.00 %$45,000.00
Total Affordable Housing Sales Tax Fund $0.00 $0.00 $45,000.00 0.00 %$45,000.00
Housing & Related Services Fund
104-000-000-551-00-40-00 Transfer to City of Wenatchee - CRHTF $366,907.41 $602,498.89 $640,000.00 94.14 %$37,501.11
Total Housing & Related Services Fund $366,907.41 $602,498.89 $640,000.00 94.14 %$37,501.11
Transportation Benefit District Fund
105-000-000-543-10-40-00 TBD Advertising $0.00 $182.43 $2,000.00 9.12 %$1,817.57
105-000-000-595-90-61-00 Pavement Ratings $5,920.00 $5,920.00 $0.00 ($5,920.00)
105-000-000-597-91-00-00 Transfer-Out to Fund 301 $0.00 $595,800.00 $600,000.00 99.30 %$4,200.00
Total Transportation Benefit District Fund $5,920.00 $601,902.43 $602,000.00 99.98 %$97.57
SWAT Fund
107-000-000-521-10-30-00 Supplies & Equipment $1,856.83 $16,099.59 $15,000.00 107.33 %($1,099.59)
107-000-000-521-10-30-01 Fuel $0.00 $72.34 $0.00 ($72.34)
107-000-000-521-40-40-00 Training $0.00 $3,910.98 $15,000.00 26.07 %$11,089.02
03-05-2024 City Council Agenda Packet
Page 59 of 183
Account Number Title Period Fiscal Budget % of Total Balance
Total SWAT Fund $1,856.83 $20,082.91 $30,000.00 66.94 %$9,917.09
Library Fund
112-000-000-572-50-47-00 Facilities - Utilities $1,247.10 $7,434.84 $8,500.00 87.47 %$1,065.16
Total Library Fund $1,247.10 $7,434.84 $8,500.00 87.47 %$1,065.16
Hotel/Motel Tax Fund
113-000-000-557-30-41-00 Sports Foundation - Special Olympics $0.00 $29,333.00 $30,000.00 97.78 %$667.00
113-000-000-557-30-41-01 EMPD Winter Classic AAU Tournament $0.00 $8,000.00 $8,000.00 100.00 %$0.00
113-000-000-557-30-41-05 Wenatchee Valley Chamber $0.00 $0.00 $45,000.00 0.00 %$45,000.00
113-000-000-557-30-41-10 Contributions to Other Entities $0.00 $104,866.00 $105,000.00 99.87 %$134.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00 $60,744.00 $61,000.00 99.58 %$256.00
113-001-000-597-00-00-01 Transfer-Out to Fund 117 $0.00 $161,000.00 $166,500.00 96.70 %$5,500.00
Total Hotel/Motel Tax Fund $5,062.00 $363,943.00 $415,500.00 87.59 %$51,557.00
Drug Fund
114-000-000-521-10-35-00 Small Tools & Equipment $0.00 $1,173.70 $2,000.00 58.69 %$826.30
Total Drug Fund $0.00 $1,173.70 $2,000.00 58.69 %$826.30
Criminal Justice Fund
116-000-000-597-21-00-20 Transfer Out - ER&R Fund $20,000.00 $20,000.00 $20,000.00 100.00 %$0.00
Total Criminal Justice Fund $20,000.00 $20,000.00 $20,000.00 100.00 %$0.00
Events Board Fund
117-000-050-557-30-10-00 Salaries $7,823.39 $89,474.52 $92,000.00 97.25 %$2,525.48
117-000-050-557-30-20-00 Benefits $2,849.05 $33,307.37 $31,000.00 107.44 %($2,307.37)
117-000-100-557-30-25-00 Marketing - Regional Tourism $2.55 $2,810.77 $3,000.00 93.69 %$189.23
117-000-100-557-30-32-00 Fuel $0.00 $0.00 $200.00 0.00 %$200.00
117-000-100-557-30-40-00 Training $0.00 $1,660.12 $2,000.00 83.01 %$339.88
117-000-100-557-30-41-00 Professional Services $0.00 $561.90 $10,600.00 5.30 %$10,038.10
117-000-100-557-30-42-00 Cell Phone $62.38 $570.52 $760.00 75.07 %$189.48
117-000-100-557-30-43-00 Travel $0.00 $983.51 $1,000.00 98.35 %$16.49
117-000-100-557-30-44-00 Advertising $1,837.82 $1,837.82 $5,000.00 36.76 %$3,162.18
117-000-100-594-58-64-00 EWEB Capital Outlay $1,170.75 $11,144.09 $5,000.00 222.88 %($6,144.09)
117-000-105-557-30-40-00 Insurance $17,583.26 $17,706.87 $16,375.00 108.13 %($1,331.87)
117-000-115-557-30-31-05 Office Supplies $0.00 $587.68 $500.00 117.54 %($87.68)
117-000-300-557-30-31-12 Classy Chassis Office Supplies $0.00 $1,578.03 $2,000.00 78.90 %$421.97
117-000-300-557-30-34-11 Classy Chassis Event Merch For Resale $0.00 $3,608.28 $2,500.00 144.33 %($1,108.28)
117-000-300-557-30-41-12 CC - Professional Services $0.00 $6,500.04 $5,000.00 130.00 %($1,500.04)
117-000-300-557-30-42-14 CC - Postage $0.00 $884.66 $825.00 107.23 %($59.66)
117-000-300-557-30-43-12 CC - EMPD Facility Fee $0.00 $0.00 $1,500.00 0.00 %$1,500.00
117-000-300-557-30-44-12 CC - Advertising $0.00 $2,674.98 $3,000.00 89.17 %$325.02
117-000-300-557-30-49-12 CC - Miscellaneous $0.00 $459.09 $500.00 91.82 %$40.91
117-000-500-557-30-31-01 Christmas Office Supplies $0.00 $0.00 $500.00 0.00 %$500.00
117-000-500-557-30-40-05 Christmas - Events & Decorations $3,162.50 $3,219.71 $5,000.00 64.39 %$1,780.29
117-000-500-557-30-41-01 Christmas - Professional Services $38.97 $195.21 $300.00 65.07 %$104.79
117-000-500-557-30-44-01 Christmas - Advertising $59.91 $231.66 $750.00 30.89 %$518.34
117-000-500-557-30-49-01 Christmas - Miscellaneous $581.39 $653.39 $500.00 130.68 %($153.39)
117-000-620-557-30-30-00 PFOF Marketing Materials $0.00 $5,024.66 $500.00 1,004.93 %($4,524.66)
03-05-2024 City Council Agenda Packet
Page 60 of 183
Account Number Title Period Fiscal Budget % of Total Balance
117-000-620-557-30-30-01 PFOF Supplies & Equipment $0.00 $1,147.75 $850.00 135.03 %($297.75)
117-000-620-557-30-40-00 PFOF Professional Services $0.00 $6,149.44 $6,200.00 99.18 %$50.56
117-000-620-557-30-40-01 PFOF Advertising $0.00 $871.75 $700.00 124.54 %($171.75)
117-000-620-557-30-40-02 PFOF Entertainment $0.00 $3,246.85 $2,500.00 129.87 %($746.85)
117-000-621-557-30-30-01 Havana Nights Supplies & Equipment $0.00 $0.00 $0.00 $0.00
117-000-621-557-30-40-00 Havana Nights Professional Services $0.00 $1,633.75 $1,750.00 93.36 %$116.25
117-000-621-557-30-40-02 Havana Nights Advertising $0.00 $404.76 $0.00 ($404.76)
Total Events Board Fund $35,171.97 $199,129.18 $202,310.00 98.43 %$3,180.82
Bond Redemption Fund
202-000-000-591-18-70-00 Principal - 2021 LTGO Bond $394,451.56 $394,451.56 $515,000.00 76.59 %$120,548.44
202-000-000-591-95-70-00 Principal - PWTFL 10th St. NE $0.00 $23,464.92 $30,000.00 78.22 %$6,535.08
202-000-000-592-14-80-00 Interest - 2021 LTGO Bond $225,293.04 $225,293.04 $230,000.00 97.95 %$4,706.96
202-000-000-592-95-80-00 Interest - PWTFL 10th St. NE $0.00 $5,856.84 $8,000.00 73.21 %$2,143.16
Total Bond Redemption Fund $619,744.60 $649,066.36 $783,000.00 82.89 %$133,933.64
Street Improvements Fund
301-000-000-595-10-40-01 Design 2020 TBD Paving $0.00 $164.08 $0.00 ($164.08)
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr
Intersection Improvements
$80,280.32 $171,046.70 $95,000.00 180.05 %($76,046.70)
301-000-000-595-10-40-13 Design - TIB Grant Road/Eastmont Ave
Intersection
$0.00 $0.00 $27,500.00 0.00 %$27,500.00
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $0.00 $4,199.91 $5,000.00 84.00 %$800.09
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $0.00 $40,085.60 $0.00 ($40,085.60)
301-000-000-595-10-60-00 Design - NHS Overlay Grover to
Kentucky
$84,855.31 $162,469.63 $109,000.00 149.05 %($53,469.63)
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to
Grover
$7,894.92 $89,197.80 $85,000.00 104.94 %($4,197.80)
301-000-000-595-20-60-02 ROW - SRTS - 5th St. Kenroy $0.00 $3,922.65 $0.00 ($3,922.65)
301-000-000-595-20-60-03 ROW - SRTS - 5th St. Sterling $0.00 $6,018.60 $0.00 ($6,018.60)
301-000-000-595-20-60-04 ROW - NHS PCCP Intersection $0.00 $0.00 $25,000.00 0.00 %$25,000.00
301-000-000-595-20-60-05 ROW - NHS Grant Rd. Overlay $0.00 $0.00 $227,000.00 0.00 %$227,000.00
301-000-000-595-30-60-08 Construction - Hamilton St. Rebuild $0.00 $38,710.56 $40,000.00 96.78 %$1,289.44
301-000-000-595-30-60-11 Construction - NHS PCCP Intersection $1,540,504.67 $1,563,246.36 $1,275,000.00 122.61 %($288,246.36)
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $92,591.51 $1,358,601.21 $870,000.00 156.16 %($488,601.21)
301-000-000-595-30-60-13 TIB APP Overlay - RI Road $0.00 $67,200.00 $525,000.00 12.80 %$457,800.00
301-000-000-595-61-60-03 TIB 2022 Complete Streets $9,568.11 $36,000.00 $280,000.00 12.86 %$244,000.00
301-000-000-595-61-60-04 Construction - SRTS Kenroy $674,275.56 $2,489,472.50 $3,521,000.00 70.70 %$1,031,527.50
301-000-000-595-61-60-05 Construction - SRTS Sterling $148,478.49 $652,372.03 $3,277,000.00 19.91 %$2,624,627.97
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal
Upgrade - CVCH Impact Fees
$1,210.01 $6,882.81 $0.00 ($6,882.81)
301-000-000-595-64-60-00 SDC - 9th/VMP Intersection $176.68 $29,373.35 $14,000.00 209.81 %($15,373.35)
301-000-000-595-64-60-01 Construction - 9th/VMP Intersection $0.00 $403,437.94 $130,000.00 310.34 %($273,437.94)
301-000-000-595-64-60-02 Design - TIB 3rd/Rock Island Rd. Traffic
Signal
$0.00 $334.99 $10,000.00 3.35 %$9,665.01
301-000-000-595-90-10-00 Street Improvements Staff Salaries $0.00 $0.00 $22,300.00 0.00 %$22,300.00
301-000-000-595-90-20-00 Street Improvements Staff Benefits $0.00 $0.00 $11,000.00 0.00 %$11,000.00
301-000-000-597-95-00-25 Transfer Out to General Fund $0.00 $200,000.00 $500,000.00 40.00 %$300,000.00
03-05-2024 City Council Agenda Packet
Page 61 of 183
Account Number Title Period Fiscal Budget % of Total Balance
Total Street Improvements Fund $2,639,835.58 $7,322,736.72 $11,048,800.00 66.28 %$3,726,063.28
Capital Improvements Fund
314-000-000-594-18-60-00 Maintenance Facilities Construction $14,556.21 $3,103,783.07 $3,650,000.00 85.04 %$546,216.93
314-000-000-594-21-60-01 Simon St. Improvements $0.00 $248,872.35 $250,000.00 99.55 %$1,127.65
314-000-000-594-48-60-00 City Hall Paving $5,361.67 $5,361.67 $0.00 ($5,361.67)
314-001-000-597-00-00-02 Transfer-Out to 202 Fund $605,000.00 $605,000.00 $680,000.00 88.97 %$75,000.00
Total Capital Improvements Fund $624,917.88 $3,963,017.09 $4,580,000.00 86.53 %$616,982.91
Stormwater Fund
401-000-000-597-00-00-00 Transfer-Out - Fund 301 $200,000.00 $200,000.00 $200,000.00 100.00 %$0.00
Stormwater Utility Admin
401-000-001-522-10-40-00 B&O Tax on SWU Revenue $0.00 $9,310.58 $20,000.00 46.55 %$10,689.42
401-000-001-531-00-10-00 Salaries - Stormwater Admin $3,038.81 $33,110.03 $30,000.00 110.37 %($3,110.03)
401-000-001-531-00-20-00 Benefits - Stormwater Admin $1,106.20 $11,196.49 $13,200.00 84.82 %$2,003.51
401-000-001-531-00-30-00 Supplies - Stormwater Admin $81.68 $111.29 $500.00 22.26 %$388.71
401-000-001-531-00-30-01 Small Tools & Equipment $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-001-531-00-40-00 Cell Phone $104.76 $1,044.28 $750.00 139.24 %($294.28)
401-000-001-531-00-40-01 Fee Collection - Douglas Co.$0.00 $7,508.97 $8,500.00 88.34 %$991.03
401-000-001-531-00-40-02 Insurance $15,071.37 $15,177.32 $11,062.50 137.20 %($4,114.82)
401-000-001-531-00-40-04 Miscellaneous $0.00 $110.59 $500.00 22.12 %$389.41
401-000-001-531-00-40-05 Training - Stormwater Admin $860.00 $1,000.00 $1,000.00 100.00 %$0.00
401-000-001-531-00-40-06 Travel - Stormwater Admin $0.00 $0.00 $500.00 0.00 %$500.00
401-000-001-531-00-40-07 Fleet Rentals - Stormwater $0.00 $77,976.54 $70,000.00 111.40 %($7,976.54)
401-000-001-582-30-00-00 Non-Fiduciary Remittance $785.15 $3,615.63 $2,000.00 180.78 %($1,615.63)
Total Stormwater Utility Admin $21,047.97 $160,161.72 $159,012.50 100.72 %($1,149.22)
NPDES Admin
401-000-002-531-00-10-01 Salaries - NPDES Admin $2,815.57 $28,289.61 $25,000.00 113.16 %($3,289.61)
401-000-002-531-00-20-01 Benefits - NPDES Admin $1,066.66 $10,052.93 $11,000.00 91.39 %$947.07
401-000-002-531-00-40-00 Training - NPDES Admin $0.00 $434.00 $500.00 86.80 %$66.00
401-000-002-531-00-40-02 Repairs & Maint. - NPDES Admin $0.00 $39.03 $1,000.00 3.90 %$960.97
401-000-002-531-00-40-03 Aerial Pictometry - NPDES Admin $0.00 $2,011.44 $4,000.00 50.29 %$1,988.56
401-000-002-531-00-40-04 Municipal Stormwater Permit Fee $0.00 $7,346.11 $8,000.00 91.83 %$653.89
Total NPDES Admin $3,882.23 $48,173.12 $49,500.00 97.32 %$1,326.88
NPDES Outreach
401-000-003-531-00-10-02 Salaries - NPDES Outreach $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-003-531-00-20-02 Benefits - NPDES Outreach $0.00 $0.00 $600.00 0.00 %$600.00
401-000-003-531-00-30-02 Supplies - NPDES Outreach $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total NPDES Outreach $0.00 $0.00 $3,100.00 0.00 %$3,100.00
NPDES Public Involvement
401-000-004-531-00-10-03 Salaries - NPDES Public Involvement $0.00 $66.87 $500.00 13.37 %$433.13
401-000-004-531-00-20-03 Benefits - NPDES Public Involvement $0.00 $12.86 $200.00 6.43 %$187.14
401-000-004-531-00-30-03 Supplies - NPDES Public Involvement $0.00 $0.00 $8,000.00 0.00 %$8,000.00
Total NPDES Public Involvement $0.00 $79.73 $8,700.00 0.92 %$8,620.27
NPDES IDDE
401-000-005-531-00-10-04 Salaries - NPDES IDDE $0.00 $0.00 $3,000.00 0.00 %$3,000.00
03-05-2024 City Council Agenda Packet
Page 62 of 183
Account Number Title Period Fiscal Budget % of Total Balance
401-000-005-531-00-20-04 Benefits - NPDES IDDE $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-005-531-00-30-04 Supplies - NPDES IDDE $17.35 $17.35 $4,000.00 0.43 %$3,982.65
401-000-005-531-00-40-00 Training - NPDES IDDE $0.00 $0.00 $2,000.00 0.00 %$2,000.00
Total NPDES IDDE $17.35 $17.35 $10,000.00 0.17 %$9,982.65
NPDES Construction
401-000-006-531-00-10-05 Salaries - NPDES Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-006-531-00-20-05 Benefits - NPDES Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES Post Construction
401-000-007-531-00-10-06 Salaries - NPDES Post Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-007-531-00-20-06 Benefits - NPDES Post Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Post Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES PPGH
401-000-008-531-00-10-07 Salaries - NPDES PPGH $665.03 $43,290.41 $73,000.00 59.30 %$29,709.59
401-000-008-531-00-10-08 Salaries - Sweeping $142.15 $17,255.30 $22,000.00 78.43 %$4,744.70
401-000-008-531-00-20-07 Benefits - NPDES PPGH $327.31 $20,846.80 $29,200.00 71.39 %$8,353.20
401-000-008-531-00-20-08 Benefits - Sweeping $168.43 $7,807.40 $11,000.00 70.98 %$3,192.60
401-000-008-531-00-30-05 Supplies - NPDES PPGH $405.86 $16,611.56 $20,000.00 83.06 %$3,388.44
401-000-008-531-00-30-06 Irrigation Supplies $0.00 $457.53 $3,000.00 15.25 %$2,542.47
401-000-008-531-00-30-07 Fuel $435.25 $6,522.47 $7,000.00 93.18 %$477.53
401-000-008-531-00-40-02 Training - NPDES PPGH $1,783.00 $2,000.00 $0.00 ($2,000.00)
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $2,683.16 $6,136.87 $5,000.00 122.74 %($1,136.87)
401-000-008-531-00-40-05 Rental Equipment $0.00 $943.95 $25,000.00 3.78 %$24,056.05
401-000-008-531-00-40-06 Utilities $163.45 $4,730.13 $5,000.00 94.60 %$269.87
401-000-008-531-00-40-07 Decant Facility Tipping Fee $720.00 $11,912.11 $75,000.00 15.88 %$63,087.89
401-000-008-591-31-70-00 Decant Facility Admin. Charge $0.00 $2,400.00 $2,400.00 100.00 %$0.00
Total NPDES PPGH $7,493.64 $140,914.53 $277,600.00 50.76 %$136,685.47
NPDES Monitoring
401-000-009-531-00-10-09 Salaries - NPDES Monitoring $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-009-531-00-20-09 Benefits - NPDES Monitoring $0.00 $0.00 $400.00 0.00 %$400.00
401-000-009-531-00-30-06 Supplies - NPDES Monitoring $0.00 $0.00 $100.00 0.00 %$100.00
Total NPDES Monitoring $0.00 $0.00 $1,500.00 0.00 %$1,500.00
Capital Outlay
401-000-010-594-31-60-02 Baker St. Emergency Repair $141,472.61 $141,472.61 $0.00 ($141,472.61)
401-000-010-594-31-60-03 Devon Pond $0.00 $0.00 $10,000.00 0.00 %$10,000.00
Total Capital Outlay $141,472.61 $141,472.61 $10,000.00 1,414.73 %($131,472.61)
401-000-011-594-31-60-04 19th Stormwater Facility Design $30,470.73 $181,361.65 $155,000.00 117.01 %($26,361.65)
401-000-011-594-31-60-05 Construction - 19th St. Stormwater $0.00 $0.00 $212,635.00 0.00 %$212,635.00
401-000-012-594-31-60-05 Small Improvements Projects $0.00 $5,451.97 $25,000.00 21.81 %$19,548.03
401-000-013-531-00-40-08 Payment to Douglas Co. for PWTFL $0.00 $74,666.11 $76,000.00 98.24 %$1,333.89
401-000-014-531-00-40-07 Stormwater Comp Plan Update $26.17 $26,370.52 $0.00 ($26,370.52)
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $0.00 $56,872.41 $75,000.00 75.83 %$18,127.59
401-000-016-594-31-60-01 Construction - Pace Pond Ecology
Grant
$84,347.50 $84,347.50 $20,000.00 421.74 %($64,347.50)
03-05-2024 City Council Agenda Packet
Page 63 of 183
Account Number Title Period Fiscal Budget % of Total Balance
Total Stormwater Fund $488,758.20 $1,119,889.22 $1,287,247.50 87.00 %$167,358.28
Equipment Purchase, Repair & Replacement Fund
501-000-000-521-10-10-00 Police Vehicle Repair Labor $1,930.97 $8,757.07 $7,500.00 116.76 %($1,257.07)
501-000-000-521-10-20-00 Police Vehicle Repair Benefits $465.43 $3,655.62 $4,500.00 81.24 %$844.38
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $7,884.60 $52,064.22 $35,000.00 148.75 %($17,064.22)
501-000-000-548-30-10-00 Street Vehicle Repair Labor $1,666.61 $23,130.88 $24,000.00 96.38 %$869.12
501-000-000-548-30-20-00 Street Vehicle Repair Benefits $1,683.61 $14,606.38 $12,000.00 121.72 %($2,606.38)
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $868.12 $3,507.03 $5,000.00 70.14 %$1,492.97
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $7,106.49 $18,362.62 $23,000.00 79.84 %$4,637.38
501-000-000-548-30-48-30 Street Equipment Repairs $51.03 $1,361.56 $1,500.00 90.77 %$138.44
501-000-000-548-60-10-00 Stormwater Vehicle R & M Labor $0.00 $0.00 $2,000.00 0.00 %$2,000.00
501-000-000-548-60-20-00 Stormwater Vehicle R & M Benefits $0.00 $0.00 $1,000.00 0.00 %$1,000.00
501-000-000-548-60-30-00 Stormwater Vehicle R & M $0.00 $0.00 $1,500.00 0.00 %$1,500.00
501-000-000-594-21-60-00 Capital - Police Vehicles $0.00 $128,479.93 $140,000.00 91.77 %$11,520.07
501-000-000-594-44-60-20 Capital Outlay - Admin Vehicles $0.00 $0.00 $50,000.00 0.00 %$50,000.00
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $122,368.72 $154,793.75 $140,000.00 110.57 %($14,793.75)
Total Equipment Purchase, Repair & Replacement Fund $144,025.58 $408,719.06 $447,000.00 91.44 %$38,280.94
Grand Totals $6,983,295.28 $26,613,242.03 $32,075,038.50 82.97 %$5,461,796.47
03-05-2024 City Council Agenda Packet
Page 64 of 183
Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $1,794,702.41 $9,973,385.74 $10,335,392.00 96.50 %$362,006.26
101-000-000-000-00-00-00 Street Fund $235,145.72 $1,359,786.83 $1,447,700.00 93.93 %$87,913.17
102-000-000-000-00-00-00 Community Development Grants Fund $0.00 $476.06 $180,589.00 0.26 %$180,112.94
103-000-000-000-00-00-00 Affordable Housing Sales Tax Fund $0.00 $0.00 $45,000.00 0.00 %$45,000.00
104-000-000-000-00-00-00 Housing & Related Services Fund $366,907.41 $602,498.89 $640,000.00 94.14 %$37,501.11
105-000-000-000-00-00-00 Transportation Benefit District Fund $5,920.00 $601,902.43 $602,000.00 99.98 %$97.57
107-000-000-000-00-00-00 SWAT Fund $1,856.83 $20,082.91 $30,000.00 66.94 %$9,917.09
112-000-000-000-00-00-00 Library Fund $1,247.10 $7,434.84 $8,500.00 87.47 %$1,065.16
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $5,062.00 $363,943.00 $415,500.00 87.59 %$51,557.00
114-000-000-000-00-00-00 Drug Fund $0.00 $1,173.70 $2,000.00 58.69 %$826.30
116-000-000-000-00-00-00 Criminal Justice Fund $20,000.00 $20,000.00 $20,000.00 100.00 %$0.00
117-000-000-000-00-00-00 Events Board Fund $35,171.97 $199,129.18 $202,310.00 98.43 %$3,180.82
202-000-000-000-00-00-00 Bond Redemption Fund $619,744.60 $649,066.36 $783,000.00 82.89 %$133,933.64
301-000-000-000-00-00-00 Street Improvements Fund $2,639,835.58 $7,322,736.72 $11,048,800.00 66.28 %$3,726,063.28
314-000-000-000-00-00-00 Capital Improvements Fund $624,917.88 $3,963,017.09 $4,580,000.00 86.53 %$616,982.91
401-000-000-000-00-00-00 Stormwater Fund $488,758.20 $1,119,889.22 $1,287,247.50 87.00 %$167,358.28
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$144,025.58 $408,719.06 $447,000.00 91.44 %$38,280.94
Grand Totals $6,983,295.28 $26,613,242.03 $32,075,038.50 82.97 %$5,461,796.47
03-05-2024 City Council Agenda Packet
Page 65 of 183
Beginning ActivityEnding December 2022 VarianceCashInCash Ending Cash(Decrease)/Increase001$5,243,874.00 $9,449,381.18$4,714,632.36 $5,379,674.56($665,042.20)002$750,000.00 $52,065.12$802,065.12 $750,000.00$52,065.12101$290,870.00 $1,348,609.30$279,425.63 $307,159.29($27,733.66)102$118,902.00 $263,102.51$381,528.45 $118,903.31$262,625.14103$88,963.00 $34,613.20$123,576.20 $88,962.10$34,614.10104$10,019.00 $602,526.46$10,046.57 $10,018.54$28.03105$562,833.00 $515,675.15$476,605.72 $562,832.57($86,226.85)107$31,597.00 $171,054.65$182,568.74 $31,596.67$150,972.07112$24,847.00 $7,568.42$24,980.58 $24,846.93$133.65113$472,334.00 $440,627.96$549,018.96 $472,333.26$76,685.70114$2,394.00$31.51$1,251.81 $2,394.23($1,142.42)116$5,749.00 $23,245.01$8,994.01 $5,748.36$3,245.65117$22,751.00 $192,355.03$14,476.85 $25,192.10($10,715.25)202$48,297.00 $605,132.99$4,363.63 $48,296.96($43,933.33)301$13,838.00 $7,313,037.33$4,138.61 $13,840.49($9,701.88)314$4,198,147.00 $417,487.93$650,757.80 $4,198,146.92 ($3,547,389.12)401$1,093,433.00 $834,413.52$805,108.93 $1,096,151.93($291,043.00)501$562,648.00 $595,065.51$748,994.45 $562,903.27$186,091.18$13,541,496.00 $22,865,992.78$9,782,534.42 $13,699,001.49 ($3,916,467.07)$26,624,954.36Stormwater Fund$1,122,737.59Equipment Purchase, Repair & Replacement Fund$408,719.06Street Improvements Fund$7,322,736.72Capital Improvements Fund$3,964,877.13Events Board Fund$200,629.18Bond Redemption Fund$649,066.36Drug Fund$1,173.70Criminal Justice Fund$20,000.00Library Fund$7,434.84Hotel/Motel Tax Fund$363,943.00Transportation Benefit District Fund$601,902.43SWAT Fund$20,082.91Affordable Housing Sales Tax Fund$0.00Housing & Related Services Fund$602,498.89Street Fund$1,360,053.67Community Development Grants Fund$476.06Rainy Day Fund$0.00Cash and Investment ActivityOutGeneral Fund$9,978,622.82Period: 2023 - December 2023Fiscal TotalsFund Activity03-05-2024 City Council Agenda Packet Page 66 of 183
3,117,469 3,338,908 4,929,283 5,379,675 4,714,632 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,0002019 2020 2021 2022 2023General Fund Year‐End Cash Balances47.63%7.10%9.14%‐3.32%03-05-2024 City Council Agenda Packet Page 67 of 183
4,109,474 4,079,985 4,859,641 4,890,597 5,136,227 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,0002019 2020 2021 2022 2023Sales & Use Tax Revenue19.11%‐0.72%0.64%5.02%03-05-2024 City Council Agenda Packet Page 68 of 183
358,007 336,126 457,966 533,411 458,820 ‐ 100,000 200,000 300,000 400,000 500,000 600,0002019 2020 2021 2022 2023Criminal Justice Sales Tax ‐6.11%36.25%16.47%‐13.98%03-05-2024 City Council Agenda Packet Page 69 of 183
7,081,396 7,796,869 10,434,631 10,298,406 9,450,328 7,188,565 7,546,205 8,844,255 9,840,392 9,973,386 6,000,000 6,300,000 6,600,000 6,900,000 7,200,000 7,500,000 7,800,000 8,100,000 8,400,000 8,700,000 9,000,000 9,300,000 9,600,000 9,900,000 10,200,000 10,500,0002019 2020 2021 2022 2023General Fund Rev‐Exp Yearly Comparison Revenue Expenditure03-05-2024 City Council Agenda Packet Page 70 of 183
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-19, Rock Island Road Overlay Project Contract Award,
City Project Number 2023-01
Date: March 5, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and Pipkin Construction for the
Rock Island Road Overlay project.
II.Background/History:
The City of East Wenatchee received funding to overlay a portion of Rock Island
Road from McGee St SE to Grant Road . The project will also upgrade five non-
compliant ADA ramps along the corridor. The East Wenatchee Water District is
partnering with the City to replace an aging steel water main, and upgrade service
connections during construction.
Construction is currently planned to begin later this month as weather allows. The
project is estimated to take approximately eight weeks to complete.
The City advertised the project and conducted a public bid opening on February 15,
2024. Bids were separated into two separate schedules, Schedule A for the City’s
portion, and Schedule B for the Water Districts. Six bids were received:
Contractor: City EWWD Total Bid Price
Engineers Estimate $410,000.00 $647,516.64 $1,057,516.64
Pipkin Construction $384,017.00 $636,733.75 $1,020,750.75
Selland Construction $384,099.12 $697,813.67 $1,081,912.79
Smith Excavation $416,128.00 $666,019.91 $1,082,147.91
KRCI $448,500.00 $797,238.03 $1,245,738.03
Granite Construction 510,152.00 $907,404.04 $1,417,556.04
Hurst Construction $589,668.00 $951,553.20 $1,541,221.20
City of
03-05-2024 City Council Agenda Packet
Page 71 of 183
The low bid received was from Pipkin Construction with a total project cost of
$1,020,750.75, which was approximately 3.6% below the engineers estimate.
The City’s TIB Grant will contribute $325,254 towards the City’s portion of
construction. In addition, the East Wenatchee Water District is contributing $49,700
towards the City’s schedule to split the savings from the roadway being repaved . This
savings exists due to the efficiencies of combining the projects that prevent the
District from needing to patch the pavement disturbed during their mainline
replacement.
III. Recommended Action:
Approve Resolution 2024-19 authorizing the Mayor to execute a contract between
the City of East Wenatchee and Pipkin Construction for the Rock Island Road
overlay in the amount of $1,020,750.75.
IV. Exhibits:
1.Recommendation of Award 2. Resolution 2024-19
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$1,020,750.75 $963,000 Yes
03-05-2024 City Council Agenda Packet
Page 72 of 183
RH2 ENGINEERING
East Wenatchee
300 Simon Street SE, Suite 5
East Wenatchee, WA 98802
1.800.720.8052 / rh2.com
02/21/24 8:52 AM J:\DATA\EW\23-0042\50 SDB\20230216-LTR-CITYEW-RECOFAWARD.DOCX
WASHINGTON
LOCATIONS
Bellingham
Bellevue
Bothell (Corporate)
East Wenatchee
Richland
Tacoma
OREGON
LOCATIONS
Medford
Portland
IDAHO
LOCATIONS
Nampa
February 21, 2024
Garren Melton
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
Sent via: Email
Subject: Evaluation of Bids and Recommendation of Award
Rock Island Road Overlay
TIB Project 3-E-161(004)-1
Dear City of East Wenatchee:
This letter summarizes our review of the six bids received for the Rock Island Road
Overlay and presents our recommendation for award. Presented below is our
evaluation and review of the bids based on the attached summary of the bid
tabulation for the project.
The City of East Wenatchee (City) received 6 proposals at the time of the bid
opening at 3:00 p.m. on Thursday, February 15, 2024. Of the bidders, Pipkin Inc.,
dba Pipkin Construction of East Wenatchee, Washington was the apparent low
bidder at $1,020,750.75. This number includes applicable sales tax. The low bid is
approximately 3 percent under the Engineer’s opinion of probable construction
cost.
There were two separate groups for the work. Bid Schedule A included all City and
TIB funded work, and Bid Schedule B included the East Wenatchee Water
District (EWWD) work coordinated during the design and construction of the
project.
•Bid Schedule A (City/TIB Total Bid): $384,017.00
•Bid Schedule B (EWWD Total Bid): $636,733.75
We find the apparent low bidder to be qualified to perform the work. Contingent
on TIB approval, we recommend the award of the project to Pipkin Construction.
Exhibit A
03-05-2024 City Council Agenda Packet
Page 73 of 183
02/21/24 8:52 AM J:\DATA\EW\23-0042\50 SDB\20230216-LTR-CITYEW-RECOFAWARD.DOCX
MELTON
February 16, 2024
Page 2
If you have any questions, please call me at (509) 679-4002 or contact me via email at
dpetit@rh2.com. Thank you for the opportunity to assist you with this project.
Sincerely,
Devon Petit, PE
Project Manager
DEP/aa
Enclosures: Bid Tab – One (1) copy
Signed: 02/21/24
Exhibit A
03-05-2024 City Council Agenda Packet
Page 74 of 183
City of East Wenatchee TIB PROJECT #3-E-161(004)-1
Rock Island Road Overlay CITY PROJECT #2023-01 Apparent Low
Bid Tabs RH2 PROJECT #23-0042
Item No.Description Total
Quantity Unit Unit Price Extended Unit Price Extended
A-1 MOBILIZATION 1 L.S. $ 28,000.00 $ 28,000.00 $ 30,000.00 $ 30,000.00
A-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $ 6,000.00 $ 6,000.00 $ 5,800.00 $ 5,800.00
A-3 REMOVING CEMENT CONCRETE ROADWAY 10 S.Y. $ 100.00 $ 1,000.00 $ 150.00 $ 1,500.00
A-4 PLANING BITUMINOUS PAVEMENT 6400 S.Y. $ 6.00 $ 38,400.00 $ 4.00 $ 25,600.00
A-5 SOLID WALL PVC STORM SEWER PIPE 8 IN. DIAM 4 L.F. $ 70.00 $ 280.00 $ 180.00 $ 720.00
A-6 CATCH BASIN TYPE 1 1 EA. $ 3,000.00 $ 3,000.00 $ 2,000.00 $ 2,000.00
A-7 CRUSHED SURFACING BASE COURSE 120 TON $ 60.00 $ 7,200.00 $ 70.00 $ 8,400.00
A-8 CRUSHED SURFACING TOP COURSE 60 TON $ 80.00 $ 4,800.00 $ 200.00 $ 12,000.00
A-9 HMA CL. 3/8" PG 64H-28 790 TON $ 150.00 $ 118,500.00 $ 140.00 $ 110,600.00
A-10 COMMERCIAL HMA 20 TON $ 350.00 $ 7,000.00 $ 215.00 $ 4,300.00
A-11 PERMEABLE BALLAST 40 TON $ 100.00 $ 4,000.00 $ 50.00 $ 2,000.00
A-12 ROADWAY EXCAVATION INCL. HAUL 120 C.Y. $ 45.00 $ 5,400.00 $ 90.00 $ 10,800.00
A-13 EMBANKMENT COMPACTION 10 C.Y. $ 25.00 $ 250.00 $ 10.00 $ 100.00
A-14 ROCK EXCAVATION 5 C.Y. $ 100.00 $ 500.00 $ 250.00 $ 1,250.00
A-15 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. $ 2,500.00 $ 2,500.00 $ 4,000.00 $ 4,000.00
A-16 INLET PROTECTION 14 EA. $ 100.00 $ 1,400.00 $ 125.00 $ 1,750.00
A-17 CEMENT CONC. TRAFFIC CURB AND GUTTER 350 L.F. $ 40.00 $ 14,000.00 $ 38.00 $ 13,300.00
A-18 PLASTIC STOP LINE 60 L.F. $ 35.00 $ 2,100.00 $ 20.00 $ 1,200.00
A-19 PLASTIC CROSSWALK LINE 352 S.F. $ 30.00 $ 10,560.00 $ 13.00 $ 4,576.00
A-20 PAINT LINE 3450 L.F. $ 2.00 $ 6,900.00 $ 0.38 $ 1,311.00
A-21 PAINTED WIDE LANE LINE 380 L.F. $ 4.00 $ 1,520.00 $ 0.50 $ 190.00
A-22 PLASTIC TRAFFIC ARROW 22 EA. $ 300.00 $ 6,600.00 $ 260.00 $ 5,720.00
A-23 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $ 66,000.00 $ 66,000.00 $ 60,000.00 $ 60,000.00
A-24 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 4 EA. $ 4,500.00 $ 18,000.00 $ 2,900.00 $ 11,600.00
A-25 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 1 EA. $ 4,950.00 $ 4,950.00 $ 3,200.00 $ 3,200.00
A-26 CEMENT CONC. SIDEWALK 120 S.Y. $ 55.00 $ 6,600.00 $ 80.00 $ 9,600.00
A-27 LOWER WATER VALVE BOX 2 EA. $ 250.00 $ 500.00 $ 300.00 $ 600.00
A-28 LOWER MANHOLE 8 EA. $ 300.00 $ 2,400.00 $ 300.00 $ 2,400.00
A-29 LOWER MONUMENT CASE AND COVER 4 EA. $ 750.00 $ 3,000.00 $ 300.00 $ 1,200.00
A-30 LOWER CLEANOUT 3 EA. $ 300.00 $ 900.00 $ 300.00 $ 900.00
A-31 RAISE WATER VALVE BOX 2 EA. $ 1,270.00 $ 2,540.00 $ 1,000.00 $ 2,000.00
A-32 ADJUST CATCH BASIN 4 EA. $ 650.00 $ 2,600.00 $ 750.00 $ 3,000.00
A-33 RAISE MANHOLE 8 EA. $ 650.00 $ 5,200.00 $ 1,000.00 $ 8,000.00
A-34 RAISE MONUMENT CASE AND COVER 4 EA. $ 750.00 $ 3,000.00 $ 1,500.00 $ 6,000.00
A-35 RAISE CLEANOUT 3 EA. $ 500.00 $ 1,500.00 $ 1,000.00 $ 3,000.00
A-36 ROADWAY SURVEYING 1 L.S. $ 5,000.00 $ 5,000.00 $ 8,000.00 $ 8,000.00
A-37 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 400 DOL $ 1.00 $ 400.00 $ 1.00 $ 400.00
A-38 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. $ 1,000.00 $ 1,000.00 $ 500.00 $ 500.00
A-39 UNKNOWN UTILITY REPAIR 12000 DOL $ 1.00 $ 12,000.00 $ 1.00 $ 12,000.00
A-40 ROADSIDE CLEANUP 4500 DOL $ 1.00 $ 4,500.00 $ 1.00 $ 4,500.00
Bid Schedule A
(City/TIB) Total 410,000.00$
Bid Schedule A
(City/TIB) Total 384,017.00$
B-1 MOBILIZATION 1 L.S. $ 43,000.00 $ 43,000.00 $ 7,000.00 $ 7,000.00
B-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00
B-3 REMOVING CEMENT CONCRETE ROADWAY 100 S.Y. $ 150.00 $ 15,000.00 $ 150.00 $ 15,000.00
B-4 UTILITY POTHOLE 40 EA. $ 600.00 $ 24,000.00 $ 750.00 $ 30,000.00
B-5 HYDRANT ASSEMBLY 2 EA. $ 5,000.00 $ 10,000.00 $ 9,700.00 $ 19,400.00
B-6 DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.34 L.F. $ 70.00 $ 2,380.00 $ 40.00 $ 1,360.00
B-7 DUCTILE IRON PIPE FOR WATER MAIN 8 IN. DIAM.87 L.F. $ 70.00 $ 6,090.00 $ 108.00 $ 9,396.00
B-8 DUCTILE IRON PIPE FOR WATER MAIN 10 IN. DIAM.21 L.F. $ 80.00 $ 1,680.00 $ 100.00 $ 2,100.00
B-9 DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM.1176 L.F. $ 90.00 $ 105,840.00 $ 145.00 $ 170,520.00
B-10 CASING SLEEVE FOR 12 IN. WATER MAIN 80 L.F. $ 100.00 $ 8,000.00 $ 190.00 $ 15,200.00
B-11 COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN.1 EA. $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 7,000.00
B-12 GATE VALVE 8 IN. DIAM.1 EA. $ 2,000.00 $ 2,000.00 $ 3,200.00 $ 3,200.00
B-13 GATE VALVE 12 IN. DIAM.9 EA. $ 3,000.00 $ 27,000.00 $ 4,800.00 $ 43,200.00
B-14 CONNECTION TO EXISTING - GRANT ROAD 1 L.S. $ 2,750.00 $ 2,750.00 $ 9,000.00 $ 9,000.00
B-15 CONNECTION TO EXISTING - SIMON ST SE NORTH 1 L.S. $ 2,000.00 $ 2,000.00 $ 6,000.00 $ 6,000.00
B-16 CONNECTION TO EXISTING - 1ST ST SE 1 L.S. $ 3,000.00 $ 3,000.00 $ 6,000.00 $ 6,000.00
B-17 CONNECTION TO EXISTING - 10" DI WATER MAIN 1 L.S. $ 2,000.00 $ 2,000.00 $ 8,000.00 $ 8,000.00
B-18 CONNECTION TO EXISTING - MCGEE STREET 1 L.S. $ 2,000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00
B-19 CONNECTION TO EXISTING - WALKERS FIRE LINE 1 L.S. $ 2,000.00 $ 2,000.00 $ 3,000.00 $ 3,000.00
B-20 SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTER 6 EA. $ 4,500.00 $ 27,000.00 $ 4,200.00 $ 25,200.00
B-21 SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTER 1 EA. $ 4,500.00 $ 4,500.00 $ 6,000.00 $ 6,000.00
B-22 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTERS 1 EA. $ 4,500.00 $ 4,500.00 $ 4,800.00 $ 4,800.00
B-23 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTERS 1 EA. $ 4,500.00 $ 4,500.00 $ 7,000.00 $ 7,000.00
B-24 BACKFLOW PREVENTION ASSEMBLY 1 L.S. $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 10,000.00
B-25 RECONNECT EXISTING SERVICE CONNECTION 1 EA. $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00
B-26 REPAIR EXISTING SIDE SEWER 2 EA. $ 1,000.00 $ 2,000.00 $ 750.00 $ 1,500.00
B-27 BANK RUN GRAVEL FOR TRENCH BACKFILL 1700 TON $ 50.00 $ 85,000.00 $ 23.00 $ 39,100.00
B-28 ABANDONMENT / REMOVAL OF TERMINATED WATER FACILITIES 1 L.S. $ 2,500.00 $ 2,500.00 $ 12,000.00 $ 12,000.00
B-29 CRUSHED SURFACING BASE COURSE 630 TON $ 100.00 $ 63,000.00 $ 28.00 $ 17,640.00
B-30 CRUSHED SURFACING TOP COURSE 130 TON $ 120.00 $ 15,600.00 $ 200.00 $ 26,000.00
B-31 COMMERCIAL HMA 130 TON $ 350.00 $ 45,500.00 $ 215.00 $ 27,950.00
B-32 ROCK EXCAVATION 20 C.Y. $ 500.00 $ 10,000.00 $ 250.00 $ 5,000.00
B-33 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. $ 500.00 $ 500.00 $ 2,500.00 $ 2,500.00
B-34 CEMENT CONC. TRAFFIC CURB AND GUTTER 140 L.F. $ 100.00 $ 14,000.00 $ 38.00 $ 5,320.00
B-35 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 17 S.Y. $ 200.00 $ 3,400.00 $ 125.00 $ 2,125.00
B-36 CEMENT CONC. SIDEWALK 60 S.Y. $ 100.00 $ 6,000.00 $ 80.00 $ 4,800.00
B-37 ROADWAY SURVEYING 1 L.S. $ 8,000.00 $ 8,000.00 $ 4,000.00 $ 4,000.00
B-38 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 1000 DOL $ 1.00 $ 1,000.00 $ 1.00 $ 1,000.00
B-39 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00
B-40 RECORD DRAWINGS (MINIMUM BID $1,000)1 L.S. $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00
B-41 UNKNOWN UTILITY REPAIR 10000 DOL $ 1.00 $ 10,000.00 $ 1.00 $ 10,000.00
Bid Schedule B
(EWWD) Subtotal 596,240.00$
Bid Schedule B
(EWWD) Subtotal 586,311.00$
Sales Tax 8.6%Sales Tax 8.6%
Bid Schedule B
(EWWD) Total 647,516.64$
Bid Schedule B
(EWWD) Total 636,733.75$
City/TIB Schedule A Total 410,000.00$ Schedule A Total 384,017.00$
EWWD Schedule B Total 647,516.64$ Schedule B Total 636,733.75$
Total Estimate 1,057,516.64$ Total Bid 1,020,750.75$
Engineer's Estimate Pipkin Construction
Exhibit A
03-05-2024 City Council Agenda Packet
Page 75 of 183
City of East Wenatchee TIB PROJECT #3-E-161(004)-1
Rock Island Road Overlay CITY PROJECT #2023-01
Bid Tabs RH2 PROJECT #23-0042
Item No.Description Total
Quantity Unit
A-1 MOBILIZATION 1 L.S.
A-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
A-3 REMOVING CEMENT CONCRETE ROADWAY 10 S.Y.
A-4 PLANING BITUMINOUS PAVEMENT 6400 S.Y.
A-5 SOLID WALL PVC STORM SEWER PIPE 8 IN. DIAM 4 L.F.
A-6 CATCH BASIN TYPE 1 1 EA.
A-7 CRUSHED SURFACING BASE COURSE 120 TON
A-8 CRUSHED SURFACING TOP COURSE 60 TON
A-9 HMA CL. 3/8" PG 64H-28 790 TON
A-10 COMMERCIAL HMA 20 TON
A-11 PERMEABLE BALLAST 40 TON
A-12 ROADWAY EXCAVATION INCL. HAUL 120 C.Y.
A-13 EMBANKMENT COMPACTION 10 C.Y.
A-14 ROCK EXCAVATION 5 C.Y.
A-15 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
A-16 INLET PROTECTION 14 EA.
A-17 CEMENT CONC. TRAFFIC CURB AND GUTTER 350 L.F.
A-18 PLASTIC STOP LINE 60 L.F.
A-19 PLASTIC CROSSWALK LINE 352 S.F.
A-20 PAINT LINE 3450 L.F.
A-21 PAINTED WIDE LANE LINE 380 L.F.
A-22 PLASTIC TRAFFIC ARROW 22 EA.
A-23 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S.
A-24 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 4 EA.
A-25 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 1 EA.
A-26 CEMENT CONC. SIDEWALK 120 S.Y.
A-27 LOWER WATER VALVE BOX 2 EA.
A-28 LOWER MANHOLE 8 EA.
A-29 LOWER MONUMENT CASE AND COVER 4 EA.
A-30 LOWER CLEANOUT 3 EA.
A-31 RAISE WATER VALVE BOX 2 EA.
A-32 ADJUST CATCH BASIN 4 EA.
A-33 RAISE MANHOLE 8 EA.
A-34 RAISE MONUMENT CASE AND COVER 4 EA.
A-35 RAISE CLEANOUT 3 EA.
A-36 ROADWAY SURVEYING 1 L.S.
A-37 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 400 DOL
A-38 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
A-39 UNKNOWN UTILITY REPAIR 12000 DOL
A-40 ROADSIDE CLEANUP 4500 DOL
B-1 MOBILIZATION 1 L.S.
B-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
B-3 REMOVING CEMENT CONCRETE ROADWAY 100 S.Y.
B-4 UTILITY POTHOLE 40 EA.
B-5 HYDRANT ASSEMBLY 2 EA.
B-6 DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.34 L.F.
B-7 DUCTILE IRON PIPE FOR WATER MAIN 8 IN. DIAM.87 L.F.
B-8 DUCTILE IRON PIPE FOR WATER MAIN 10 IN. DIAM.21 L.F.
B-9 DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM.1176 L.F.
B-10 CASING SLEEVE FOR 12 IN. WATER MAIN 80 L.F.
B-11 COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN.1 EA.
B-12 GATE VALVE 8 IN. DIAM.1 EA.
B-13 GATE VALVE 12 IN. DIAM.9 EA.
B-14 CONNECTION TO EXISTING - GRANT ROAD 1 L.S.
B-15 CONNECTION TO EXISTING - SIMON ST SE NORTH 1 L.S.
B-16 CONNECTION TO EXISTING - 1ST ST SE 1 L.S.
B-17 CONNECTION TO EXISTING - 10" DI WATER MAIN 1 L.S.
B-18 CONNECTION TO EXISTING - MCGEE STREET 1 L.S.
B-19 CONNECTION TO EXISTING - WALKERS FIRE LINE 1 L.S.
B-20 SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTER 6 EA.
B-21 SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTER 1 EA.
B-22 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTERS 1 EA.
B-23 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTERS 1 EA.
B-24 BACKFLOW PREVENTION ASSEMBLY 1 L.S.
B-25 RECONNECT EXISTING SERVICE CONNECTION 1 EA.
B-26 REPAIR EXISTING SIDE SEWER 2 EA.
B-27 BANK RUN GRAVEL FOR TRENCH BACKFILL 1700 TON
B-28 ABANDONMENT / REMOVAL OF TERMINATED WATER FACILITIES 1 L.S.
B-29 CRUSHED SURFACING BASE COURSE 630 TON
B-30 CRUSHED SURFACING TOP COURSE 130 TON
B-31 COMMERCIAL HMA 130 TON
B-32 ROCK EXCAVATION 20 C.Y.
B-33 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
B-34 CEMENT CONC. TRAFFIC CURB AND GUTTER 140 L.F.
B-35 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 17 S.Y.
B-36 CEMENT CONC. SIDEWALK 60 S.Y.
B-37 ROADWAY SURVEYING 1 L.S.
B-38 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 1000 DOL
B-39 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
B-40 RECORD DRAWINGS (MINIMUM BID $1,000)1 L.S.
B-41 UNKNOWN UTILITY REPAIR 10000 DOL
City/TIB
EWWD
Other Bidders Other Bidders
Unit Price Extended Unit Price Extended
37,500.00$ 37,500.00$ 35,000.00$ 35,000.00$
10,000.00$ 10,000.00$ 30,000.00$ 30,000.00$
180.00$ 1,800.00$ 50.00$ 500.00$
2.75$ 17,600.00$ 2.00$ 12,800.00$
145.00$ 580.00$ 475.00$ 1,900.00$
2,000.00$ 2,000.00$ 3,600.00$ 3,600.00$
275.00$ 33,000.00$ 65.00$ 7,800.00$
350.00$ 21,000.00$ 65.00$ 3,900.00$
145.00$ 114,550.00$ 152.00$ 120,080.00$
225.00$ 4,500.00$ 225.00$ 4,500.00$
110.00$ 4,400.00$ 125.00$ 5,000.00$
47.50$ 5,700.00$ 41.00$ 4,920.00$
0.01$ 0.10$ 15.00$ 150.00$
40.00$ 200.00$ 200.00$ 1,000.00$
0.01$ 0.01$ 2,100.00$ 2,100.00$
35.00$ 490.00$ 200.00$ 2,800.00$
62.00$ 21,700.00$ 67.00$ 23,450.00$
19.00$ 1,140.00$ 20.00$ 1,200.00$
14.00$ 4,928.00$ 14.00$ 4,928.00$
0.40$ 1,380.00$ 0.50$ 1,725.00$
0.45$ 171.00$ 0.50$ 190.00$
250.00$ 5,500.00$ 280.00$ 6,160.00$
25,000.00$ 25,000.00$ 50,000.00$ 50,000.00$
4,250.00$ 17,000.00$ 3,600.00$ 14,400.00$
4,250.00$ 4,250.00$ 3,800.00$ 3,800.00$
135.00$ 16,200.00$ 150.00$ 18,000.00$
330.00$ 660.00$ 200.00$ 400.00$
525.00$ 4,200.00$ 200.00$ 1,600.00$
275.00$ 1,100.00$ 200.00$ 800.00$
220.00$ 660.00$ 200.00$ 600.00$
275.00$ 550.00$ 975.00$ 1,950.00$
250.00$ 1,000.00$ 900.00$ 3,600.00$
335.00$ 2,680.00$ 1,000.00$ 8,000.00$
275.00$ 1,100.00$ 2,200.00$ 8,800.00$
220.00$ 660.00$ 975.00$ 2,925.00$
4,000.00$ 4,000.00$ 10,000.00$ 10,000.00$
1.00$ 400.00$ 1.00$ 400.00$
0.01$ 0.01$ 650.00$ 650.00$
1.00$ 12,000.00$ 1.00$ 12,000.00$
1.00$ 4,500.00$ 1.00$ 4,500.00$
Bid Schedule A
(City/TIB) Total 384,099.12$
Bid Schedule A
(City/TIB) Total 416,128.00$
37,500.00$ 37,500.00$ 11,000.00$ 11,000.00$
50,000.00$ 50,000.00$ 4,000.00$ 4,000.00$
110.00$ 11,000.00$ 50.00$ 5,000.00$
225.00$ 9,000.00$ 415.00$ 16,600.00$
8,500.00$ 17,000.00$ 11,000.00$ 22,000.00$
95.00$ 3,230.00$ 92.00$ 3,128.00$
110.00$ 9,570.00$ 130.00$ 11,310.00$
180.00$ 3,780.00$ 235.00$ 4,935.00$
130.00$ 152,880.00$ 150.00$ 176,400.00$
125.00$ 10,000.00$ 170.00$ 13,600.00$
7,000.00$ 7,000.00$ 7,000.00$ 7,000.00$
3,000.00$ 3,000.00$ 3,500.00$ 3,500.00$
5,000.00$ 45,000.00$ 5,500.00$ 49,500.00$
9,000.00$ 9,000.00$ 9,250.00$ 9,250.00$
5,800.00$ 5,800.00$ 4,500.00$ 4,500.00$
5,900.00$ 5,900.00$ 4,500.00$ 4,500.00$
5,300.00$ 5,300.00$ 7,000.00$ 7,000.00$
5,000.00$ 5,000.00$ 5,750.00$ 5,750.00$
5,400.00$ 5,400.00$ 7,750.00$ 7,750.00$
3,000.00$ 18,000.00$ 4,500.00$ 27,000.00$
4,800.00$ 4,800.00$ 6,000.00$ 6,000.00$
3,800.00$ 3,800.00$ 5,300.00$ 5,300.00$
4,400.00$ 4,400.00$ 7,250.00$ 7,250.00$
13,000.00$ 13,000.00$ 17,000.00$ 17,000.00$
1,350.00$ 1,350.00$ 960.00$ 960.00$
650.00$ 1,300.00$ 2,500.00$ 5,000.00$
16.50$ 28,050.00$ 32.00$ 54,400.00$
10,000.00$ 10,000.00$ 22,500.00$ 22,500.00$
124.00$ 78,120.00$ 38.00$ 23,940.00$
120.00$ 15,600.00$ 38.00$ 4,940.00$
225.00$ 29,250.00$ 230.00$ 29,900.00$
40.00$ 800.00$ 200.00$ 4,000.00$
0.01$ 0.01$ 1,700.00$ 1,700.00$
86.00$ 12,040.00$ 63.00$ 8,820.00$
152.00$ 2,584.00$ 135.00$ 2,295.00$
135.00$ 8,100.00$ 135.00$ 8,100.00$
4,000.00$ 4,000.00$ 5,300.00$ 5,300.00$
1.00$ 1,000.00$ 1.00$ 1,000.00$
0.01$ 0.01$ 600.00$ 600.00$
1,000.00$ 1,000.00$ 550.00$ 550.00$
1.00$ 10,000.00$ 1.00$ 10,000.00$
Bid Schedule B
(EWWD) Subtotal 642,554.02$
Bid Schedule B
(EWWD) Subtotal 613,278.00$
Sales Tax 8.6%Sales Tax 8.6%
Bid Schedule B
(EWWD) Total 697,813.67$
Bid Schedule B
(EWWD) Total 666,019.91$
Schedule A Total 384,099.12$ Schedule A Total 416,128.00$
Schedule B Total 697,813.67$ Schedule B Total 666,019.91$
Total Bid 1,081,912.79$ Total Bid 1,082,147.91$
Selland Construction Smith Excavation
Exhibit A
03-05-2024 City Council Agenda Packet
Page 76 of 183
City of East Wenatchee TIB PROJECT #3-E-161(004)-1
Rock Island Road Overlay CITY PROJECT #2023-01
Bid Tabs RH2 PROJECT #23-0042
Item No.Description Total
Quantity Unit
A-1 MOBILIZATION 1 L.S.
A-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
A-3 REMOVING CEMENT CONCRETE ROADWAY 10 S.Y.
A-4 PLANING BITUMINOUS PAVEMENT 6400 S.Y.
A-5 SOLID WALL PVC STORM SEWER PIPE 8 IN. DIAM 4 L.F.
A-6 CATCH BASIN TYPE 1 1 EA.
A-7 CRUSHED SURFACING BASE COURSE 120 TON
A-8 CRUSHED SURFACING TOP COURSE 60 TON
A-9 HMA CL. 3/8" PG 64H-28 790 TON
A-10 COMMERCIAL HMA 20 TON
A-11 PERMEABLE BALLAST 40 TON
A-12 ROADWAY EXCAVATION INCL. HAUL 120 C.Y.
A-13 EMBANKMENT COMPACTION 10 C.Y.
A-14 ROCK EXCAVATION 5 C.Y.
A-15 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
A-16 INLET PROTECTION 14 EA.
A-17 CEMENT CONC. TRAFFIC CURB AND GUTTER 350 L.F.
A-18 PLASTIC STOP LINE 60 L.F.
A-19 PLASTIC CROSSWALK LINE 352 S.F.
A-20 PAINT LINE 3450 L.F.
A-21 PAINTED WIDE LANE LINE 380 L.F.
A-22 PLASTIC TRAFFIC ARROW 22 EA.
A-23 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S.
A-24 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 4 EA.
A-25 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 1 EA.
A-26 CEMENT CONC. SIDEWALK 120 S.Y.
A-27 LOWER WATER VALVE BOX 2 EA.
A-28 LOWER MANHOLE 8 EA.
A-29 LOWER MONUMENT CASE AND COVER 4 EA.
A-30 LOWER CLEANOUT 3 EA.
A-31 RAISE WATER VALVE BOX 2 EA.
A-32 ADJUST CATCH BASIN 4 EA.
A-33 RAISE MANHOLE 8 EA.
A-34 RAISE MONUMENT CASE AND COVER 4 EA.
A-35 RAISE CLEANOUT 3 EA.
A-36 ROADWAY SURVEYING 1 L.S.
A-37 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 400 DOL
A-38 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
A-39 UNKNOWN UTILITY REPAIR 12000 DOL
A-40 ROADSIDE CLEANUP 4500 DOL
B-1 MOBILIZATION 1 L.S.
B-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
B-3 REMOVING CEMENT CONCRETE ROADWAY 100 S.Y.
B-4 UTILITY POTHOLE 40 EA.
B-5 HYDRANT ASSEMBLY 2 EA.
B-6 DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.34 L.F.
B-7 DUCTILE IRON PIPE FOR WATER MAIN 8 IN. DIAM.87 L.F.
B-8 DUCTILE IRON PIPE FOR WATER MAIN 10 IN. DIAM.21 L.F.
B-9 DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM.1176 L.F.
B-10 CASING SLEEVE FOR 12 IN. WATER MAIN 80 L.F.
B-11 COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN.1 EA.
B-12 GATE VALVE 8 IN. DIAM.1 EA.
B-13 GATE VALVE 12 IN. DIAM.9 EA.
B-14 CONNECTION TO EXISTING - GRANT ROAD 1 L.S.
B-15 CONNECTION TO EXISTING - SIMON ST SE NORTH 1 L.S.
B-16 CONNECTION TO EXISTING - 1ST ST SE 1 L.S.
B-17 CONNECTION TO EXISTING - 10" DI WATER MAIN 1 L.S.
B-18 CONNECTION TO EXISTING - MCGEE STREET 1 L.S.
B-19 CONNECTION TO EXISTING - WALKERS FIRE LINE 1 L.S.
B-20 SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTER 6 EA.
B-21 SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTER 1 EA.
B-22 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTERS 1 EA.
B-23 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTERS 1 EA.
B-24 BACKFLOW PREVENTION ASSEMBLY 1 L.S.
B-25 RECONNECT EXISTING SERVICE CONNECTION 1 EA.
B-26 REPAIR EXISTING SIDE SEWER 2 EA.
B-27 BANK RUN GRAVEL FOR TRENCH BACKFILL 1700 TON
B-28 ABANDONMENT / REMOVAL OF TERMINATED WATER FACILITIES 1 L.S.
B-29 CRUSHED SURFACING BASE COURSE 630 TON
B-30 CRUSHED SURFACING TOP COURSE 130 TON
B-31 COMMERCIAL HMA 130 TON
B-32 ROCK EXCAVATION 20 C.Y.
B-33 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
B-34 CEMENT CONC. TRAFFIC CURB AND GUTTER 140 L.F.
B-35 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 17 S.Y.
B-36 CEMENT CONC. SIDEWALK 60 S.Y.
B-37 ROADWAY SURVEYING 1 L.S.
B-38 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 1000 DOL
B-39 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
B-40 RECORD DRAWINGS (MINIMUM BID $1,000)1 L.S.
B-41 UNKNOWN UTILITY REPAIR 10000 DOL
City/TIB
EWWD
Other Bidders Other Bidders
Unit Price Extended Unit Price Extended
15,000.00$ 15,000.00$ 50,000.00$ 50,000.00$
8,000.00$ 8,000.00$ 40,000.00$ 40,000.00$
300.00$ 3,000.00$ 350.00$ 3,500.00$
3.80$ 24,320.00$ 2.90$ 18,560.00$
600.00$ 2,400.00$ 180.00$ 720.00$
3,800.00$ 3,800.00$ 2,100.00$ 2,100.00$
75.00$ 9,000.00$ 82.00$ 9,840.00$
150.00$ 9,000.00$ 200.00$ 12,000.00$
160.00$ 126,400.00$ 140.00$ 110,600.00$
625.00$ 12,500.00$ 310.00$ 6,200.00$
120.00$ 4,800.00$ 140.00$ 5,600.00$
35.00$ 4,200.00$ 75.00$ 9,000.00$
100.00$ 1,000.00$ 51.25$ 512.50$
500.00$ 2,500.00$ 310.00$ 1,550.00$
250.00$ 250.00$ 6,500.00$ 6,500.00$
50.00$ 700.00$ 120.00$ 1,680.00$
67.00$ 23,450.00$ 35.00$ 12,250.00$
21.00$ 1,260.00$ 18.00$ 1,080.00$
15.00$ 5,280.00$ 12.50$ 4,400.00$
0.50$ 1,725.00$ 0.35$ 1,207.50$
0.50$ 190.00$ 0.40$ 152.00$
280.00$ 6,160.00$ 245.00$ 5,390.00$
100,000.00$ 100,000.00$ 140,000.00$ 140,000.00$
3,300.00$ 13,200.00$ 2,700.00$ 10,800.00$
3,700.00$ 3,700.00$ 3,000.00$ 3,000.00$
175.00$ 21,000.00$ 75.00$ 9,000.00$
425.00$ 850.00$ 375.00$ 750.00$
425.00$ 3,400.00$ 465.00$ 3,720.00$
425.00$ 1,700.00$ 375.00$ 1,500.00$
425.00$ 1,275.00$ 375.00$ 1,125.00$
600.00$ 1,200.00$ 465.00$ 930.00$
625.00$ 2,500.00$ 650.00$ 2,600.00$
740.00$ 5,920.00$ 650.00$ 5,200.00$
440.00$ 1,760.00$ 465.00$ 1,860.00$
720.00$ 2,160.00$ 465.00$ 1,395.00$
7,500.00$ 7,500.00$ 6,450.00$ 6,450.00$
1.00$ 400.00$ 1.00$ 400.00$
500.00$ 500.00$ 2,080.00$ 2,080.00$
1.00$ 12,000.00$ 1.00$ 12,000.00$
1.00$ 4,500.00$ 1.00$ 4,500.00$
Bid Schedule A
(City/TIB) Total 448,500.00$
Bid Schedule A
(City/TIB) Total 510,152.00$
18,000.00$ 18,000.00$ 80,600.00$ 80,600.00$
10,000.00$ 10,000.00$ 63,500.00$ 63,500.00$
200.00$ 20,000.00$ 100.00$ 10,000.00$
350.00$ 14,000.00$ 420.00$ 16,800.00$
12,000.00$ 24,000.00$ 9,500.00$ 19,000.00$
145.00$ 4,930.00$ 153.00$ 5,202.00$
225.00$ 19,575.00$ 180.00$ 15,660.00$
230.00$ 4,830.00$ 210.00$ 4,410.00$
215.00$ 252,840.00$ 200.00$ 235,200.00$
130.00$ 10,400.00$ 97.00$ 7,760.00$
9,400.00$ 9,400.00$ 8,200.00$ 8,200.00$
3,500.00$ 3,500.00$ 2,300.00$ 2,300.00$
5,000.00$ 45,000.00$ 4,000.00$ 36,000.00$
10,000.00$ 10,000.00$ 9,000.00$ 9,000.00$
7,500.00$ 7,500.00$ 5,700.00$ 5,700.00$
7,000.00$ 7,000.00$ 5,700.00$ 5,700.00$
12,000.00$ 12,000.00$ 4,900.00$ 4,900.00$
7,500.00$ 7,500.00$ 5,000.00$ 5,000.00$
6,500.00$ 6,500.00$ 5,500.00$ 5,500.00$
5,400.00$ 32,400.00$ 3,700.00$ 22,200.00$
7,000.00$ 7,000.00$ 5,500.00$ 5,500.00$
7,000.00$ 7,000.00$ 4,500.00$ 4,500.00$
7,600.00$ 7,600.00$ 5,200.00$ 5,200.00$
9,000.00$ 9,000.00$ 17,000.00$ 17,000.00$
3,500.00$ 3,500.00$ 2,700.00$ 2,700.00$
1,500.00$ 3,000.00$ 1,200.00$ 2,400.00$
25.00$ 42,500.00$ 31.00$ 52,700.00$
4,000.00$ 4,000.00$ 21,000.00$ 21,000.00$
25.00$ 15,750.00$ 82.00$ 51,660.00$
75.00$ 9,750.00$ 140.00$ 18,200.00$
360.00$ 46,800.00$ 310.00$ 40,300.00$
550.00$ 11,000.00$ 450.00$ 9,000.00$
250.00$ 250.00$ 6,000.00$ 6,000.00$
71.00$ 9,940.00$ 35.00$ 4,900.00$
220.00$ 3,740.00$ 115.00$ 1,955.00$
165.00$ 9,900.00$ 75.00$ 4,500.00$
7,000.00$ 7,000.00$ 6,500.00$ 6,500.00$
1.00$ 1,000.00$ 1.00$ 1,000.00$
5,000.00$ 5,000.00$ 6,900.00$ 6,900.00$
1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$
1.00$ 10,000.00$ 1.00$ 10,000.00$
Bid Schedule B
(EWWD) Subtotal 734,105.00$
Bid Schedule B
(EWWD) Subtotal 835,547.00$
Sales Tax 8.6%Sales Tax 8.6%
Bid Schedule B
(EWWD) Total 797,238.03$
Bid Schedule B
(EWWD) Total 907,404.04$
Schedule A Total 448,500.00$ Schedule A Total 510,152.00$
Schedule B Total 797,238.03$ Schedule B Total 907,404.04$
Total Bid 1,245,738.03$ Total Bid 1,417,556.04$
Granite ConstructionKRCI
Exhibit A
03-05-2024 City Council Agenda Packet
Page 77 of 183
City of East Wenatchee TIB PROJECT #3-E-161(004)-1
Rock Island Road Overlay CITY PROJECT #2023-01
Bid Tabs RH2 PROJECT #23-0042
Item No.Description Total
Quantity Unit
A-1 MOBILIZATION 1 L.S.
A-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
A-3 REMOVING CEMENT CONCRETE ROADWAY 10 S.Y.
A-4 PLANING BITUMINOUS PAVEMENT 6400 S.Y.
A-5 SOLID WALL PVC STORM SEWER PIPE 8 IN. DIAM 4 L.F.
A-6 CATCH BASIN TYPE 1 1 EA.
A-7 CRUSHED SURFACING BASE COURSE 120 TON
A-8 CRUSHED SURFACING TOP COURSE 60 TON
A-9 HMA CL. 3/8" PG 64H-28 790 TON
A-10 COMMERCIAL HMA 20 TON
A-11 PERMEABLE BALLAST 40 TON
A-12 ROADWAY EXCAVATION INCL. HAUL 120 C.Y.
A-13 EMBANKMENT COMPACTION 10 C.Y.
A-14 ROCK EXCAVATION 5 C.Y.
A-15 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
A-16 INLET PROTECTION 14 EA.
A-17 CEMENT CONC. TRAFFIC CURB AND GUTTER 350 L.F.
A-18 PLASTIC STOP LINE 60 L.F.
A-19 PLASTIC CROSSWALK LINE 352 S.F.
A-20 PAINT LINE 3450 L.F.
A-21 PAINTED WIDE LANE LINE 380 L.F.
A-22 PLASTIC TRAFFIC ARROW 22 EA.
A-23 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S.
A-24 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 4 EA.
A-25 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 1 EA.
A-26 CEMENT CONC. SIDEWALK 120 S.Y.
A-27 LOWER WATER VALVE BOX 2 EA.
A-28 LOWER MANHOLE 8 EA.
A-29 LOWER MONUMENT CASE AND COVER 4 EA.
A-30 LOWER CLEANOUT 3 EA.
A-31 RAISE WATER VALVE BOX 2 EA.
A-32 ADJUST CATCH BASIN 4 EA.
A-33 RAISE MANHOLE 8 EA.
A-34 RAISE MONUMENT CASE AND COVER 4 EA.
A-35 RAISE CLEANOUT 3 EA.
A-36 ROADWAY SURVEYING 1 L.S.
A-37 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 400 DOL
A-38 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
A-39 UNKNOWN UTILITY REPAIR 12000 DOL
A-40 ROADSIDE CLEANUP 4500 DOL
B-1 MOBILIZATION 1 L.S.
B-2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
B-3 REMOVING CEMENT CONCRETE ROADWAY 100 S.Y.
B-4 UTILITY POTHOLE 40 EA.
B-5 HYDRANT ASSEMBLY 2 EA.
B-6 DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.34 L.F.
B-7 DUCTILE IRON PIPE FOR WATER MAIN 8 IN. DIAM.87 L.F.
B-8 DUCTILE IRON PIPE FOR WATER MAIN 10 IN. DIAM.21 L.F.
B-9 DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM.1176 L.F.
B-10 CASING SLEEVE FOR 12 IN. WATER MAIN 80 L.F.
B-11 COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN.1 EA.
B-12 GATE VALVE 8 IN. DIAM.1 EA.
B-13 GATE VALVE 12 IN. DIAM.9 EA.
B-14 CONNECTION TO EXISTING - GRANT ROAD 1 L.S.
B-15 CONNECTION TO EXISTING - SIMON ST SE NORTH 1 L.S.
B-16 CONNECTION TO EXISTING - 1ST ST SE 1 L.S.
B-17 CONNECTION TO EXISTING - 10" DI WATER MAIN 1 L.S.
B-18 CONNECTION TO EXISTING - MCGEE STREET 1 L.S.
B-19 CONNECTION TO EXISTING - WALKERS FIRE LINE 1 L.S.
B-20 SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTER 6 EA.
B-21 SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTER 1 EA.
B-22 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTERS 1 EA.
B-23 DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTERS 1 EA.
B-24 BACKFLOW PREVENTION ASSEMBLY 1 L.S.
B-25 RECONNECT EXISTING SERVICE CONNECTION 1 EA.
B-26 REPAIR EXISTING SIDE SEWER 2 EA.
B-27 BANK RUN GRAVEL FOR TRENCH BACKFILL 1700 TON
B-28 ABANDONMENT / REMOVAL OF TERMINATED WATER FACILITIES 1 L.S.
B-29 CRUSHED SURFACING BASE COURSE 630 TON
B-30 CRUSHED SURFACING TOP COURSE 130 TON
B-31 COMMERCIAL HMA 130 TON
B-32 ROCK EXCAVATION 20 C.Y.
B-33 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
B-34 CEMENT CONC. TRAFFIC CURB AND GUTTER 140 L.F.
B-35 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 17 S.Y.
B-36 CEMENT CONC. SIDEWALK 60 S.Y.
B-37 ROADWAY SURVEYING 1 L.S.
B-38 ARCHAEOLOGICAL AND HISTORICAL SALVAGE 1000 DOL
B-39 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
B-40 RECORD DRAWINGS (MINIMUM BID $1,000)1 L.S.
B-41 UNKNOWN UTILITY REPAIR 10000 DOL
City/TIB
EWWD
Other Bidders
Unit Price Extended
125,000.00$ 125,000.00$
25,000.00$ 25,000.00$
340.00$ 3,400.00$
3.90$ 24,960.00$
314.00$ 1,256.00$
2,500.00$ 2,500.00$
75.00$ 9,000.00$
75.00$ 4,500.00$
150.00$ 118,500.00$
230.00$ 4,600.00$
106.00$ 4,240.00$
72.00$ 8,640.00$
35.00$ 350.00$
220.00$ 1,100.00$
1.00$ 1.00$
60.00$ 840.00$
54.00$ 18,900.00$
21.00$ 1,260.00$
15.00$ 5,280.00$
0.40$ 1,380.00$
0.50$ 190.00$
280.00$ 6,160.00$
141,000.00$ 141,000.00$
2,800.00$ 11,200.00$
3,300.00$ 3,300.00$
177.00$ 21,240.00$
442.00$ 884.00$
442.00$ 3,536.00$
300.00$ 1,200.00$
210.00$ 630.00$
660.00$ 1,320.00$
500.00$ 2,000.00$
600.00$ 4,800.00$
400.00$ 1,600.00$
500.00$ 1,500.00$
11,500.00$ 11,500.00$
1.00$ 400.00$
1.00$ 1.00$
1.00$ 12,000.00$
1.00$ 4,500.00$
Bid Schedule A
(City/TIB) Total 589,668.00$
16,500.00$ 16,500.00$
11,000.00$ 11,000.00$
262.00$ 26,200.00$
900.00$ 36,000.00$
12,400.00$ 24,800.00$
144.00$ 4,896.00$
240.00$ 20,880.00$
295.00$ 6,195.00$
278.00$ 326,928.00$
270.00$ 21,600.00$
8,500.00$ 8,500.00$
3,000.00$ 3,000.00$
5,200.00$ 46,800.00$
13,500.00$ 13,500.00$
9,600.00$ 9,600.00$
9,600.00$ 9,600.00$
14,200.00$ 14,200.00$
8,800.00$ 8,800.00$
9,000.00$ 9,000.00$
6,800.00$ 40,800.00$
9,000.00$ 9,000.00$
13,200.00$ 13,200.00$
11,800.00$ 11,800.00$
19,000.00$ 19,000.00$
2,500.00$ 2,500.00$
1,000.00$ 2,000.00$
19.00$ 32,300.00$
17,000.00$ 17,000.00$
54.00$ 34,020.00$
54.00$ 7,020.00$
231.00$ 30,030.00$
180.00$ 3,600.00$
1.00$ 1.00$
54.00$ 7,560.00$
200.00$ 3,400.00$
162.00$ 9,720.00$
550.00$ 550.00$
1.00$ 1,000.00$
2,700.00$ 2,700.00$
1,000.00$ 1,000.00$
1.00$ 10,000.00$
Bid Schedule B
(EWWD) Subtotal 876,200.00$
Sales Tax 8.6%
Bid Schedule B
(EWWD) Total 951,553.20$
Schedule A Total 589,668.00$
Schedule B Total 951,553.20$
Total Bid 1,541,221.20$
Hurst Construction
Exhibit A
03-05-2024 City Council Agenda Packet
Page 78 of 183
City of East Wenatchee Resolution 2024-19 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024 -19
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and Pipkin Construction for the Rock Island Road Overlay project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el v endedor de la
ciudad al alternateformat @eastwenatcheewa.gov, al (509) 884 -
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
03-05-2024 City Council Agenda Packet
Page 79 of 183
City of East Wenatchee Resolution 2024-19 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regul ar meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
03-05-2024 City Council Agenda Packet
Page 80 of 183
City of East Wenatchee Spring 2024
Rock Island Road Overlay Contract Documents
CF-1
2/21/2024 3:54 PM J:\Data\EW\23-0042\30 Specs\10 Non Techs\14 - Contract document.docx
C O N T R A C T
THIS AGREEMENT, made and entered into this day of March, 2024, between the
CITY OF EAST WENATCHEE, a Municipal Corporation of the State of Washington, and
Pipkin Inc., dba Pipkin Construction hereinafter called the Contractor; WITNESSETH:
That in consideration of the payments, covenants, and agreements hereinafter
mentioned and attached and made a part of this agreement to be made and performed by the
parties hereto, the parties hereto covenant and agree as follows:
1. The contractor shall do all work and furnish all tools, materials, and
equipment for CITY OF EAST WENATCHEE – Rock Island Road
Overlay project, in the amount of $1,020,750.75 (including applicable
sales tax) in accordance with and as described in the attached plans and
specifications and in full compliance with the terms, conditions, and
stipulations herein set forth and attached, now referred to and by such
reference incorporated herein and made a part hereof as fully for all
purposes as if set forth at length, and shall perform any alterations in, or
additions to, the work covered by this contract and every part thereof and
any force account work which may be ordered as provided in this contract
and every part thereof.
The Contractor shall provide and be at the expense of all materials, labor,
carriage, tools, implements and conveniences, and things of every
description that may be requisite for the transfer of materials and for
constructing and completing the work provided for in this contract and
every part thereof, except such as mentioned in the specifications to be
furnished by the City of East Wenatchee.
2. The City of East Wenatchee hereby promises and agrees with the
Contractor to employ, and does employ the Contractor to provide the
materials and to do and cause to be done the above described work and to
complete and finish the same according to the attached plans and
specifications and the terms and conditions herein contained, and hereby
contracts to pay for the same according to the attached specifications and
the schedule of unit or itemized prices hereto attached, at the time and in
the manner and upon the conditions provided for in this contract and every
part thereof. The City further agrees to employ the Contractor to perform
any alterations or additions to the work covered by this contract and every
part thereof and any force account work that may be ordered and to pay
for the same under the terms of this contract and the attached plans and
specifications.
Exhibit A
03-05-2024 City Council Agenda Packet
Page 81 of 183
City of East Wenatchee Spring 2024
Rock Island Road Overlay Contract Documents
CF-2
2/21/2024 3:54 PM J:\Data\EW\23-0042\30 Specs\10 Non Techs\14 - Contract document.docx
3. The Contractor for himself, and for his heirs, executors, administrators,
successors, and assigns, does hereby agree to the full performance of all
the covenants herein contained upon the part of the Contractor.
4. It is further provided that no liability shall attach to the City by reason of
entering into this contract, except as expressly provided for herein.
5. Contractor agrees that he shall actively solicit the employment of minority
group members. Contractor further agrees that he shall actively solicit
bids for the subcontracting of goods or services from qualified minority
businesses. Contractor shall furnish evidence of his compliance with these
requirements of minority employment and solicitation. Contractor further
agrees to consider the grant of subcontracts to said minority bidders on the
basis of substantially equal proposals in the light most favorable to said
minority businesses. The contractor shall be required to submit evidence
of compliance with this section as part of the bid.
IN WITNESS WHEREOF the said parties and each of them have caused these presents
to be duly executed by its proper officers and in the proper person or persons, the day and year
first above written.
ATTEST:CITY OF EAST WENATCHEE
A Municipal Corporation
__________________________________________________
City Clerk Mayor
___________________________
Contractor
By___________________________
___________________________
Printed Name/Title
Exhibit A
03-05-2024 City Council Agenda Packet
Page 82 of 183
East Wenatchee
Agenda Bill
To: Mayor Crawford and City Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-20: 2023-2025 Biennial Stormwater Capacity Grant
Date: March 5, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute
an agreement between the City of East Wenatchee and the Washington State Department of
Transportation for the 2023-2025 Biennial Stormwater Capacity Grant (Agreement No.
WQSWCAP-2325-Ewena-00114).
II. Background/History:
Washington State Department of Ecology (Ecology) Stormwater Capacity Grants are non -
competitive and awarded to Phase I and Phase II National Pollutant Discharge Elimination
System (NPDES) municipal permitees for activities and equipment necessary for stormwater
permit implementation.
The City of East Wenatchee (City) is a Phase II NPDES municipal permitee that is eligible
for a Stormwater Capacity Grant. These grant funds will provide financial assistance for
implementing the City’s stormwater management and NPDES programs. For the 2023 –
2025 biennium, the City is eligible to receive $130,000 of Ecology funding. This grant is
100% funded by Ecology with no local match requirement.
III. Recommended Action:
Motion to approve Resolution 2024-20 authorizing the Mayor to execute the Washington
State Department of Ecology Water Quality Stormwater Capacity Grant Agreement
(Agreement No. WQSWCAP-2325-Ewena-00114).
IV. Exhibits:
1. Resolution 2024-20
City of
03-05-2024 City Council Agenda Packet
Page 83 of 183
City of East Wenatchee Resolution 2024-20 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024 -20
A Resolution of the City of East Wenatchee, Washington authorizing
Mayor Crawford to execute an agreement between the City of East
Wenatchee and the Department of Ecology for the 2023 – 2025 Biennial
Stormwater Capacity Grant.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatchee wa.gov, al (509) 884 -
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatchee wa.gov, at (509) 884 -9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
03-05-2024 City Council Agenda Packet
Page 84 of 183
City of East Wenatchee Resolution 2024-20 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
03-05-2024 City Council Agenda Packet
Page 85 of 183
Agreement No. WQSWCAP-2325-Ewena-00114
WATER QUALITY STORMWATER CAPACITY AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF EAST WENATCHEE
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter
referred to as “ECOLOGY,” and City of East Wenatchee, hereinafter referred to as the “RECIPIENT,” to carry out with the
provided funds activities described herein.
2023-2025 Biennial Stormwater Capacity Grants
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs.
Project Long Description:
N/A
Overall Goal:
This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state
water bodies.
$130,000.00
$130,000.00
$130,000.00
$0.00
07/01/2023
03/31/2025
Capacity Grant
Exhibit A
03-05-2024 City Council Agenda Packet
Page 86 of 183
Page 2 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
UEI Number: NC8LD6NKQZL5
Mailing Address:
Physical Address:
Contacts
Organization Email:
Organization Fax:
City of East Wenatchee
91-6009051
271 9th St NE
East Wenatchee, WA 98802
271 9th St NE
East Wenatchee, WA 98802
gmelton@eastwenatcheewa.gov
(509) 884-6233
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 87 of 183
Page 3 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
Angela Bishop
Engineering Technician
271 9th St NE
East Wenatchee, WA 98802
East Wenatchee, Washington 98802
Email: abishop@eastwenatcheewa.gov
Phone: (509) 886-6111
Authorized
Signatory
Josh DeLay
Finance Director
271 9th St NE
East Wenatchee, WA 98802
East Wenatchee, Washington 98802
Email: jdelay@eastwenatcheewa.gov
Phone: (509) 886-4507
Billing Contact
Project Manager
Authorized
Signatory
Garren L Melton
Public Works Manager
CO Garren Melton
271 9th St NE
East Wenatchee, Washington 98802
Email: gmelton@eastwenatcheewa.gov
Phone: (509) 884-8126
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 88 of 183
Page 4 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
Contacts
Project
Manager
Financial
Manager
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 628-3890
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 628-3890
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 89 of 183
Page 5 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Water Quality
Date Date
City of East Wenatchee
Vincent McGowan, P.E.
Public Works Manager
Garren L Melton
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 90 of 183
Page 6 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
Mayor Date
Jerrilea Crawford
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 91 of 183
Page 7 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
SCOPE OF WORK
Task Number: 1 Task Cost: $5,000.00
Task Title: Project Administration/Management
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and the EAGL (Ecology Administration of Grants and Loans)
recipient closeout report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to
complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding
agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, and Recipient Closeout Report.
* Properly maintained project documentation.
Deliverables
Project Administration/Management
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished, project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2 Recipient Closeout Report (EAGL Form).
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 92 of 183
Page 8 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
SCOPE OF WORK
Task Number: 2 Task Cost: $125,000.00
Task Title: Permit Implementation
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the Municipal Stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will use funds to attain compliance where applicable. The following is a
list of elements projects may include:
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges.
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including:
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort.
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater
pollution prevention plans at municipal properties or facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (Total Maximum Daily Load
(TMDL)). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP)
that ECOLOGY approves prior to awarding funding for monitoring. Monitoring must directly meet a Phase I or II permit
requirement.
9) Structural stormwater controls program activities (Phase I permit requirement).
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement.
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
purchases over $5,000.00 must be pre-approved by ECOLOGY.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 93 of 183
Page 9 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
Documentation of all tasks completed is required. Documentation may include field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance.
Ineligible expenses include capital construction projects, incentives or give-a-ways, grant application preparation, Technology
Assessment Protocol - Ecology (TAPE) review for proprietary treatment systems, or tasks that do not support Municipal
Stormwater Permit implementation.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTs will implement measures required by Phase I and II NPDES permits.
Deliverables
Permit Implementation
Number Description Due Date
2.1 Documentation of tasks completed
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 94 of 183
Page 10 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
BUDGET
Funding Distribution EG240252
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
Model Toxics Control Stormwater Account (MTCSA)
100%
MTCSA
Type:
Funding Source %:
Description:
FDFund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 30%
0%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
2023-25 Stormwater Capacity Grant
07/01/2023 03/31/2025
Grant
2023-25 Stormwater Capacity Grant Task Total
Grant and Loan Administration 5,000.00$
Permit Implementation 125,000.00$
130,000.00$Total:
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 95 of 183
Page 11 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%130,000.00 130,000.000.000.002023-25 Stormwater Capacity
Grant
Total $$0.00 130,000.00 $130,000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 96 of 183
Page 12 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
· Receives more than $30,000 in federal funds under this award.
· Receives more than 80 percent of its annual gross revenues from federal funds.
· Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is
required to report the FFATA information for federally funded agreements, including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 97 of 183
Page 13 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 98 of 183
Page 14 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement, providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 99 of 183
Page 15 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site.
c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as
appropriate, or upon completion of an audit as specified herein.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 100 of 183
Page 16 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 101 of 183
Page 17 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 102 of 183
Page 18 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 103 of 183
Page 19 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 104 of 183
Page 20 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 105 of 183
Page 21 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable, rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement.
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 106 of 183
Page 22 of 22State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2325-Ewena-00114
2023-2025 Biennial Stormwater Capacity Grants
City of East Wenatchee
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
Exhibit A
03-05-2024 City Council Agenda Packet
Page 107 of 183
East Wenatchee
Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-21: 2023 Transportation Improvement Board (TIB)
Complete Streets Construction Award
Date: March 5, 2024
I. Summary:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and Rudnick and Sons Excavation
for the 2023 TIB Complete Streets project.
II. Background/History:
The City of East Wenatchee received $300,000 in Complete Streets funding for installing
sidewalk on N Grover Ave between 10th Street NE and 12th Street NE, installing
signalized pedestrian crossing at 15th Street NE and Eastmont Ave, and 15th Street NE
and N Baker Ave.
The City advertised the project and conducted a public bid opening on February 22, 2024.
Seven bids were received:
Contractor: Bid Price:
Engineers Estimate $341,005.00
Rudnick and Sons Excavation $328,289.00
J.M. Pacific $330,650.00
Smith Excavation $354,027.00
Selland $407,070.22
Hurst $411,867.00
Pipkin $420,016.00
KRCI $495,624.00
The lowest bid received was from Rudnick and Sons Excavation with a total project cost
of $328,289, which is approximately 3.7% below the engineer’s estimate.
City of
03-05-2024 City Council Agenda Packet
Page 108 of 183
III. Recommended Action:
Approve Resolution 2024-21 authorizing the Mayor to execute a contract between the
City of East Wenatchee and Rudnick and Sons Excavation for the 2023 TIB Complete
Streets project in the amount of $328,289.00.
IV. Exhibits:
1. RH2 Recommendation of Award – Exhibit A
2. Contract Document – 2023 TIB Complete Streets – Exhibit B
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$328,289 $290,000 Yes
03-05-2024 City Council Agenda Packet
Page 109 of 183
City of East Wenatchee Resolution 2024-21 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-21
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and Rudnick and Sons Excavation for the 2023 TIB Complete Streets
project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
03-05-2024 City Council Agenda Packet
Page 110 of 183
City of East Wenatchee Resolution 2024-21 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
03-05-2024 City Council Agenda Packet
Page 111 of 183
J:\DATA\EW\21-0133\03 2023 TIB COMPLETE STREETS\50 SDB\20240226-LTR-GMELTON-RECOFAWARD.DOCX
RH2 ENGINEERING
EAST WENATCHEE
300 Simon Street SE, Suite 5
East Wenatchee, WA 98802
1.800.720.8052 /rh2.com
WASHINGTON
LOCATIONS
Bellingham
Bothell (Corporate)
East Wenatchee
Issaquah
Richland
Tacoma
OREGON
LOCATIONS
Medford
Portland
February 26, 2024
Mr.Garren Melton
City of East Wenatchee
271 9th Street N.E.
East Wenatchee, WA 98802
Sent Via:Email
Subject:Evaluation of Bids and Recommendation of Award
2023 TIB Complete Streets Project
Dear Garren:
This letter summarizes our review of the bids received for the subject project and
presents our recommendation for award. Presented below is our evaluation and
review of the bids based on the attached summary of the bid tabulation for the
project.
The City received seven proposals at the time of the bid opening at 11:00 AM on
Thursday,February 22, 2024. Of the bidders,Rudnick and Sons Excavation of
Okanogan, WA was the apparent low bidder at $328,289.00. This number includes
applicable sales tax. The low bid is approximately 3.7% under the Engineer’s
estimate.
We find the apparent low bidder to be qualified to perform the work. Contingent
on City approval, we recommend award of the project to Rudnick and Sons
Excavation.
Please do not hesitate to contact me with any questions you may have.
Sincerely,
RH2 ENGINEERING, INC.
Erik Howe, P.E.
Associate Director
EH/
Enclosure:Bid Tab –one (1) copy
03-05-2024 City Council Agenda Packet
Page 112 of 183
City of East Wenatchee
2023 Complete Streets Apparent Low
Bid Tabs
Item No.Description Total
Quantity Unit Unit Price Extended Unit Price Extended
1 MOBILIZATION 1 L.S. $ 25,000.00 $ 25,000.00 $ 16,000.00 $ 16,000.00
2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $ 8,000.00 $ 8,000.00 $ 6,000.00 $ 6,000.00
3 PLANING BITUMINOUS PAVEMENT 710 S.Y. $ 6.00 $ 4,260.00 $ 16.00 $ 11,360.00
4 CATCH BASIN RELOCATION 2 EA. $ 3,000.00 $ 6,000.00 $ 2,400.00 $ 4,800.00
5 CATCH BASIN TYPE 1 1 EA. $ 2,400.00 $ 2,400.00 $ 2,800.00 $ 2,800.00
6 CRUSHED SURFACING BASE COURSE 280 TON $ 35.00 $ 9,800.00 $ 65.00 $ 18,200.00
7 CRUSHED SURFACING TOP COURSE 130 TON $ 55.00 $ 7,150.00 $ 110.00 $ 14,300.00
8 HMA CL. 3/8" PG 64H-28 115 TON $ 200.00 $ 23,000.00 $ 215.00 $ 24,725.00
9 COMMERCIAL HMA 35 TON $ 350.00 $ 12,250.00 $ 260.00 $ 9,100.00
10 STREAMBED COBBLES 40 S.Y. $ 40.00 $ 1,600.00 $ 23.90 $ 956.00
11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y. $ 40.00 $ 8,400.00 $ 82.00 $ 17,220.00
12 EMBANKMENT COMPACTION 20 C.Y. $ 5.00 $ 100.00 $ 40.00 $ 800.00
13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S. $ 5,000.00 $ 5,000.00 $ 900.00 $ 900.00
14 INLET PROTECTION 9 EA. $ 100.00 $ 900.00 $ 67.00 $ 603.00
15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F. $ 40.00 $ 28,000.00 $ 43.00 $ 30,100.00
16 PLASTIC STOP LINE 55 L.F. $ 25.00 $ 1,375.00 $ 25.00 $ 1,375.00
17 PLASTIC CROSSWALK LINE 480 S.F. $ 15.00 $ 7,200.00 $ 19.00 $ 9,120.00
18 PEDESTRIAN CROSSING SYSTEM 4 EA. $ 15,000.00 $ 60,000.00 $ 10,500.00 $ 42,000.00
19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $ 15,000.00 $ 15,000.00 $ 20,000.00 $ 20,000.00
20 PERMANENT SIGNING 1 L.S. $ 3,000.00 $ 3,000.00 $ 2,600.00 $ 2,600.00
21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA. $ 4,000.00 $ 16,000.00 $ 3,000.00 $ 12,000.00
22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA. $ 4,000.00 $ 4,000.00 $ 3,000.00 $ 3,000.00
23 DETECTABLE WARNING SURFACE 14 S.F. $ 55.00 $ 770.00 $ 35.00 $ 490.00
24 CEMENT CONC. SIDEWALK 470 S.Y. $ 100.00 $ 47,000.00 $ 77.00 $ 36,190.00
25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y. $ 150.00 $ 7,500.00 $ 125.00 $ 6,250.00
26 RELOCATE FENCE 200 L.F. $ 30.00 $ 6,000.00 $ 20.00 $ 4,000.00
27 RELOCATE MAILBOX 2 EA. $ 500.00 $ 1,000.00 $ 600.00 $ 1,200.00
28 RELOCATE LUMINAIRE 1 EA. $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00
29 RELOCATE WALL 80 L.F. $ 45.00 $ 3,600.00 $ 30.00 $ 2,400.00
30 ADJUST WATER VALVE 9 EA. $ 500.00 $ 4,500.00 $ 500.00 $ 4,500.00
31 ADJUST ELECTRICAL VAULT 1 EA. $ 600.00 $ 600.00 $ 1,200.00 $ 1,200.00
32 ROADWAY SURVEYING 1 L.S. $ 4,600.00 $ 4,600.00 $ 8,000.00 $ 8,000.00
33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S. $ 1,000.00 $ 1,000.00 $ 400.00 $ 400.00
34 RECORD DRAWINGS 1 L.S. $ 1,000.00 $ 1,000.00 $ 700.00 $ 700.00
35 UNKNOWN UTILITY REPAIR 5000 DOL $ 1.00 $ 5,000.00 $ 1.00 $ 5,000.00
36 ROADSIDE CLEANUP 5000 DOL $ 1.00 $ 5,000.00 $ 1.00 $ 5,000.00
Bid Total 341,005.00$ Bid Total 328,289.00$
Engineer's Estimate Rudnick
03-05-2024 City Council Agenda Packet
Page 113 of 183
City of East Wenatchee
2023 Complete Streets
Bid Tabs
Item No.Description Total
Quantity Unit
1 MOBILIZATION 1 L.S.
2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
3 PLANING BITUMINOUS PAVEMENT 710 S.Y.
4 CATCH BASIN RELOCATION 2 EA.
5 CATCH BASIN TYPE 1 1 EA.
6 CRUSHED SURFACING BASE COURSE 280 TON
7 CRUSHED SURFACING TOP COURSE 130 TON
8 HMA CL. 3/8" PG 64H-28 115 TON
9 COMMERCIAL HMA 35 TON
10 STREAMBED COBBLES 40 S.Y.
11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y.
12 EMBANKMENT COMPACTION 20 C.Y.
13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
14 INLET PROTECTION 9 EA.
15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F.
16 PLASTIC STOP LINE 55 L.F.
17 PLASTIC CROSSWALK LINE 480 S.F.
18 PEDESTRIAN CROSSING SYSTEM 4 EA.
19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S.
20 PERMANENT SIGNING 1 L.S.
21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA.
22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA.
23 DETECTABLE WARNING SURFACE 14 S.F.
24 CEMENT CONC. SIDEWALK 470 S.Y.
25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y.
26 RELOCATE FENCE 200 L.F.
27 RELOCATE MAILBOX 2 EA.
28 RELOCATE LUMINAIRE 1 EA.
29 RELOCATE WALL 80 L.F.
30 ADJUST WATER VALVE 9 EA.
31 ADJUST ELECTRICAL VAULT 1 EA.
32 ROADWAY SURVEYING 1 L.S.
33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
34 RECORD DRAWINGS 1 L.S.
35 UNKNOWN UTILITY REPAIR 5000 DOL
36 ROADSIDE CLEANUP 5000 DOL
Other Bidders Other Bidders Other Bidders Other Bidders
Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended
20,000.00$ 20,000.00$ 14,000.00$ 14,000.00$ 35,000.00$ 35,000.00$ 26,000.00$ 26,000.00$
12,500.00$ 12,500.00$ 9,000.00$ 9,000.00$ 22,000.00$ 22,000.00$ 3,800.00$ 3,800.00$
12.00$ 8,520.00$ 9.00$ 6,390.00$ 10.00$ 7,100.00$ 12.00$ 8,520.00$
3,000.00$ 6,000.00$ 3,800.00$ 7,600.00$ 2,250.00$ 4,500.00$ 2,450.00$ 4,900.00$
2,850.00$ 2,850.00$ 2,900.00$ 2,900.00$ 2,250.00$ 2,250.00$ 3,500.00$ 3,500.00$
50.00$ 14,000.00$ 35.00$ 9,800.00$ 63.00$ 17,640.00$ 100.00$ 28,000.00$
50.00$ 6,500.00$ 35.00$ 4,550.00$ 230.00$ 29,900.00$ 100.00$ 13,000.00$
160.00$ 18,400.00$ 198.00$ 22,770.00$ 195.00$ 22,425.00$ 195.00$ 22,425.00$
185.00$ 6,475.00$ 310.00$ 10,850.00$ 270.00$ 9,450.00$ 269.00$ 9,415.00$
40.00$ 1,600.00$ 90.00$ 3,600.00$ 65.00$ 2,600.00$ 132.00$ 5,280.00$
50.00$ 10,500.00$ 28.00$ 5,880.00$ 50.00$ 10,500.00$ 200.00$ 42,000.00$
10.00$ 200.00$ 38.00$ 760.00$ 0.01$ 0.20$ 50.00$ 1,000.00$
2,000.00$ 2,000.00$ 600.00$ 600.00$ 0.01$ 0.01$ 500.00$ 500.00$
100.00$ 900.00$ 100.00$ 900.00$ 35.00$ 315.00$ 110.00$ 990.00$
50.00$ 35,000.00$ 55.00$ 38,500.00$ 50.00$ 35,000.00$ 60.00$ 42,000.00$
25.00$ 1,375.00$ 23.00$ 1,265.00$ 22.00$ 1,210.00$ 23.00$ 1,265.00$
19.00$ 9,120.00$ 17.00$ 8,160.00$ 16.00$ 7,680.00$ 28.00$ 13,440.00$
10,000.00$ 40,000.00$ 12,250.00$ 49,000.00$ 11,250.00$ 45,000.00$ 11,350.00$ 45,400.00$
17,500.00$ 17,500.00$ 27,000.00$ 27,000.00$ 20,000.00$ 20,000.00$ 14,000.00$ 14,000.00$
4,500.00$ 4,500.00$ 4,300.00$ 4,300.00$ 4,000.00$ 4,000.00$ 9,800.00$ 9,800.00$
3,300.00$ 13,200.00$ 2,000.00$ 8,000.00$ 5,800.00$ 23,200.00$ 3,300.00$ 13,200.00$
3,800.00$ 3,800.00$ 1,800.00$ 1,800.00$ 5,800.00$ 5,800.00$ 3,100.00$ 3,100.00$
65.00$ 910.00$ 28.00$ 392.00$ 50.00$ 700.00$ 28.00$ 392.00$
90.00$ 42,300.00$ 121.00$ 56,870.00$ 119.00$ 55,930.00$ 100.00$ 47,000.00$
145.00$ 7,250.00$ 172.00$ 8,600.00$ 150.00$ 7,500.00$ 110.00$ 5,500.00$
65.00$ 13,000.00$ 72.00$ 14,400.00$ 37.50$ 7,500.00$ 67.00$ 13,400.00$
350.00$ 700.00$ 400.00$ 800.00$ 700.00$ 1,400.00$ 380.00$ 760.00$
2,800.00$ 2,800.00$ 4,800.00$ 4,800.00$ 2,900.00$ 2,900.00$ 4,000.00$ 4,000.00$
50.00$ 4,000.00$ 28.00$ 2,240.00$ 45.00$ 3,600.00$ 21.00$ 1,680.00$
500.00$ 4,500.00$ 900.00$ 8,100.00$ 580.00$ 5,220.00$ 1,000.00$ 9,000.00$
1,000.00$ 1,000.00$ 400.00$ 400.00$ 1,250.00$ 1,250.00$ 600.00$ 600.00$
6,500.00$ 6,500.00$ 9,000.00$ 9,000.00$ 5,000.00$ 5,000.00$ 7,000.00$ 7,000.00$
250.00$ 250.00$ 300.00$ 300.00$ 0.01$ 0.01$ 500.00$ 500.00$
2,500.00$ 2,500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$
1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$
1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$
Bid Total 330,650.00$ Bid Total 354,027.00$ Bid Total 407,070.22$ Bid Total 411,867.00$
J.M. Pacific Smith Excavation HurstSelland
03-05-2024 City Council Agenda Packet
Page 114 of 183
City of East Wenatchee
2023 Complete Streets
Bid Tabs
Item No.Description Total
Quantity Unit
1 MOBILIZATION 1 L.S.
2 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S.
3 PLANING BITUMINOUS PAVEMENT 710 S.Y.
4 CATCH BASIN RELOCATION 2 EA.
5 CATCH BASIN TYPE 1 1 EA.
6 CRUSHED SURFACING BASE COURSE 280 TON
7 CRUSHED SURFACING TOP COURSE 130 TON
8 HMA CL. 3/8" PG 64H-28 115 TON
9 COMMERCIAL HMA 35 TON
10 STREAMBED COBBLES 40 S.Y.
11 ROADWAY EXCAVATION INCL. HAUL 210 C.Y.
12 EMBANKMENT COMPACTION 20 C.Y.
13 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 L.S.
14 INLET PROTECTION 9 EA.
15 CEMENT CONC. TRAFFIC CURB AND GUTTER 700 L.F.
16 PLASTIC STOP LINE 55 L.F.
17 PLASTIC CROSSWALK LINE 480 S.F.
18 PEDESTRIAN CROSSING SYSTEM 4 EA.
19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S.
20 PERMANENT SIGNING 1 L.S.
21 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 4 EA.
22 CEMENT CONC. CURB RAMP TYPE PARALLEL B MODIFIED 1 EA.
23 DETECTABLE WARNING SURFACE 14 S.F.
24 CEMENT CONC. SIDEWALK 470 S.Y.
25 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 50 S.Y.
26 RELOCATE FENCE 200 L.F.
27 RELOCATE MAILBOX 2 EA.
28 RELOCATE LUMINAIRE 1 EA.
29 RELOCATE WALL 80 L.F.
30 ADJUST WATER VALVE 9 EA.
31 ADJUST ELECTRICAL VAULT 1 EA.
32 ROADWAY SURVEYING 1 L.S.
33 SHORING OR EXTRA EXCAVATION CLASS B 1 L.S.
34 RECORD DRAWINGS 1 L.S.
35 UNKNOWN UTILITY REPAIR 5000 DOL
36 ROADSIDE CLEANUP 5000 DOL
Other Bidders Other Bidders
Unit Price Extended Unit Price Extended
36,000.00$ 36,000.00$ 14,000.00$ 14,000.00$
15,000.00$ 15,000.00$ 13,300.00$ 13,300.00$
21.00$ 14,910.00$ 14.80$ 10,508.00$
4,000.00$ 8,000.00$ 3,200.00$ 6,400.00$
4,200.00$ 4,200.00$ 5,800.00$ 5,800.00$
50.00$ 14,000.00$ 30.00$ 8,400.00$
150.00$ 19,500.00$ 32.00$ 4,160.00$
200.00$ 23,000.00$ 290.00$ 33,350.00$
260.00$ 9,100.00$ 290.00$ 10,150.00$
30.00$ 1,200.00$ 70.00$ 2,800.00$
175.00$ 36,750.00$ 87.00$ 18,270.00$
10.00$ 200.00$ 44.00$ 880.00$
1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$
100.00$ 900.00$ 73.00$ 657.00$
50.00$ 35,000.00$ 68.00$ 47,600.00$
24.00$ 1,320.00$ 26.00$ 1,430.00$
17.00$ 8,160.00$ 19.00$ 9,120.00$
11,750.00$ 47,000.00$ 12,600.00$ 50,400.00$
35,000.00$ 35,000.00$ 99,800.00$ 99,800.00$
4,000.00$ 4,000.00$ 4,600.00$ 4,600.00$
2,800.00$ 11,200.00$ 5,000.00$ 20,000.00$
3,200.00$ 3,200.00$ 6,550.00$ 6,550.00$
34.00$ 476.00$ 37.00$ 518.00$
70.00$ 32,900.00$ 119.00$ 55,930.00$
128.00$ 6,400.00$ 240.00$ 12,000.00$
60.00$ 12,000.00$ 58.00$ 11,600.00$
750.00$ 1,500.00$ 2,600.00$ 5,200.00$
5,000.00$ 5,000.00$ 4,280.00$ 4,280.00$
20.00$ 1,600.00$ 95.00$ 7,600.00$
1,000.00$ 9,000.00$ 780.00$ 7,020.00$
1,500.00$ 1,500.00$ 1,750.00$ 1,750.00$
8,000.00$ 8,000.00$ 9,400.00$ 9,400.00$
500.00$ 500.00$ 1.00$ 1.00$
2,000.00$ 2,000.00$ 650.00$ 650.00$
1.00$ 5,000.00$ 1.00$ 5,000.00$
1.00$ 5,000.00$ 1.00$ 5,000.00$
Bid Total 420,016.00$ Bid Total 495,624.00$
Pipkin KRCI
03-05-2024 City Council Agenda Packet
Page 115 of 183
City of East Wenatchee January 2024
2023 TIB Complete Streets Contract Documents
CF-1
2/28/2024 4:35 PM S:\Public Works\Engineering Projects\2022 Projects\2022-03 TIB Complete Streets\New folder\14 - Contract document - TIB Complete Streets.docx
C O N T R A C T
THIS AGREEMENT, made and entered into this day of _____, 2024, between the
CITY OF EAST WENATCHEE, a Municipal Corporation of the State of Washington, and
Rudnick and Sons Excavation, hereinafter called the Contractor; WITNESSETH:
That in consideration of the payments, covenants, and agreements hereinafter mentioned
and attached and made a part of this agreement to be made and performed by the parties hereto,
the parties hereto covenant and agree as follows:
1. The contractor shall do all work and furnish all tools, materials, and
equipment for CITY OF EAST WENATCHEE – 2023 TIB Complete
Streets project, in the amount of $328,289.00 (this includes applicable sales
tax) in accordance with and as described in the attached plans and
specifications and in full compliance with the terms, conditions, and
stipulations herein set forth and attached, now referred to and by such
reference incorporated herein and made a part hereof as fully for all
purposes as if set forth at length, and shall perform any alterations in, or
additions to, the work covered by this contract and every part thereof and
any force account work which may be ordered as provided in this contract
and every part thereof.
The Contractor shall provide and be at the expense of all materials, labor,
carriage, tools, implements and conveniences, and things of every
description that may be requisite for the transfer of materials and for
constructing and completing the work provided for in this contract and
every part thereof, except such as mentioned in the specifications to be
furnished by the City of East Wenatchee.
2. The City of East Wenatchee hereby promises and agrees with the Contractor
to employ, and does employ the Contractor to provide the materials and to
do and cause to be done the above described work and to complete and
finish the same according to the attached plans and specifications and the
terms and conditions herein contained, and hereby contracts to pay for the
same according to the attached specifications and the schedule of unit or
itemized prices hereto attached, at the time and in the manner and upon the
conditions provided for in this contract and every part thereof. The City
further agrees to employ the Contractor to perform any alterations or
additions to the work covered by this contract and every part thereof and
any force account work that may be ordered and to pay for the same under
the terms of this contract and the attached plans and specifications.
03-05-2024 City Council Agenda Packet
Page 116 of 183
City of East Wenatchee January 2024
2023 TIB Complete Streets Contract Documents
CF-2
2/28/2024 4:35 PM S:\Public Works\Engineering Projects\2022 Projects\2022-03 TIB Complete Streets\New folder\14 - Contract document - TIB Complete Streets.docx
3. The Contractor for himself, and for his heirs, executors, administrators,
successors, and assigns, does hereby agree to the full performance of all the
covenants herein contained upon the part of the Contractor.
4. It is further provided that no liability shall attach to the City by reason of
entering into this contract, except as expressly provided for herein.
5. Contractor agrees that he shall actively solicit the employment of minority
group members. Contractor further agrees that he shall actively solicit bids
for the subcontracting of goods or services from qualified minority
businesses. Contractor shall furnish evidence of his compliance with these
requirements of minority employment and solicitation. Contractor further
agrees to consider the grant of subcontracts to said minority bidders on the
basis of substantially equal proposals in the light most favorable to said
minority businesses. The contractor shall be required to submit evidence of
compliance with this section as part of the bid.
IN WITNESS WHEREOF the said parties and each of them have caused these presents to
be duly executed by its proper officers and in the proper person or persons, the day and year first
above written.
ATTEST: CITY OF EAST WENATCHEE
A Municipal Corporation
_______________________ ___________________________
City Clerk Mayor
___________________________
Contractor
By___________________________
___________________________
Printed Name/Title
03-05-2024 City Council Agenda Packet
Page 117 of 183
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter : Garren Melton, Public Works Manager
Subject: Resolution 2024-22 – 9th Street NE & Eastmont Ave Signal Modification
Contract Award – City Project 2023-04
Date: March 5, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and Midland Electric, LLC for
the 9th Street NE & Eastmont Ave Signal Modification project.
II. Background/History:
During the permitting process for the new East Wenatchee Columbia Valley
Community Health Clinic, the signal at 9 th Street NE & Eastmont Ave was identified
as needing modifications to accommodate increased traffic due to the clinic. In a
Developer Agreement adopted by Ordinance 2022-29, CVCH agreed to pay all costs
associated with the modifications. These modifications include adding a new
controller, adding flashing yellow left hand turn phases, and adding/replacing wiring
to accommodate the new phase.
The City advertised the project and conducted a public bid opening on February 22,
2024. Three bids were received:
Contractor: Bid Price
Engineers Estimate $88,931.17
Midland Electric, LLC $87,786.00
Neppel Electrical $119,800.00
Colvico Inc. $96,900.00
The low bid received was from Midland Electric, with a total bid p rice of $87,786.00.
This was 1.3% below the Engineers Estimate of $88,931.
Per the abovementioned developer agreement, CVCH will reimburse the City all
costs associated with this project.
City of
03-05-2024 City Council Agenda Packet
Page 118 of 183
III. Recommended Action:
Approve Resolution 2024-22 authorizing the Mayor to execute a contract between
the City of East Wenatchee and Midland Electric, LLC for the 9th Street NE &
Eastmont Ave Signal Modification Project.
IV. Exhibits:
1. Recommendation of Award 2. Resolution 2024-22
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$87,786.00 $75,000 Yes
03-05-2024 City Council Agenda Packet
Page 119 of 183
J:\DATA\EW\21-0133\04 9TH ST NE AND EASTMONT AVE SIGNAL UPGRADE\50 SDB\20240226-LTR-GMELTON-RECOFAWARD.DOCX
RH2 ENGINEERING
EAST WENATCHEE
300 Simon Street SE, Suite 5
East Wenatchee, WA 98802
1.800.720.8052 /rh2.com
WASHINGTON
LOCATIONS
Bellingham
Bothell (Corporate)
East Wenatchee
Issaquah
Richland
Tacoma
OREGON
LOCATIONS
Medford
Portland
February 26, 2024
Mr.Garren Melton
City of East Wenatchee
271 9th Street N.E.
East Wenatchee, WA 98802
Sent Via:Email
Subject:Evaluation of Bids and Recommendation of Award
9th Street NE and Eastmont Avenue Signal Modifications
Dear Garren:
This letter summarizes our review of the bids received for the subject project and
presents our recommendation for award. Presented below is our evaluation and
review of the bids based on the attached summary of the bid tabulation for the
project.
The City received three proposals at the time of the bid opening at 11:15 AM on
Thursday,February 22, 2024. Of the bidders,Midland Electric, Inc.of Davenport,
WA was the apparent low bidder at $87,786.00. This number includes applicable
sales tax. The low bid is approximately 1.3% under the Engineer’s estimate.
We find the apparent low bidder to be qualified to perform the work. Contingent
on City approval, we recommend award of the project to Midland Electric, Inc.
Please do not hesitate to contact me with any questions you may have.
Sincerely,
RH2 ENGINEERING, INC.
Erik Howe, P.E.
Associate Director
EH/
Enclosure:Bid Tab –one (1) copy
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 120 of 183
PROJECT NO. 21-0133 BID RESULTS
PROJECT NAME:9th Street NE and Eastmont Avenue Signal Modifications
AGENCY:City of East Wenatchee
ENGINEER:RH2 ENGINEERING, INC.
BID OPENING DATE:2/22/2024
ENGR'S ESTIMATE:88,931.17$ Lump Sum
COMPANY AMOUNT
LOW BIDDER:Midland Electric, Inc.87,786.00$
2nd BIDDER:Colvico, Inc.96,900.00$
3rd BIDDER:Neppel Electrical & Controls, LLC 119,800.00$
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 121 of 183
City of East Wenatchee Resolution 2024-22 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024 -22
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and Midland Electric, LLC for work associated with the 9 th St NE &
Eastmont Ave Signal Modifica tion project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el v endedor de la
ciudad al alternateformat @eastwenatcheewa.gov, al (509) 884 -
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884 -9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 122 of 183
City of East Wenatchee Resolution 2024-22 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regul ar meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 123 of 183
1
2/28/2024 2:38 PM S:\Public Works\Engineering Projects\2023 Projects\2023-04 9th and Eastmont Signal Upgrade\Contractor Docs\10 Contract document - 9th Signal Mods.docx
C O N T R A C T
THIS AGREEMENT, made and entered into this day of ______, 2024, between the
CITY OF EAST WENATCHEE, a Municipal Corporation of the State of Washington, and
Midland Electric, LLC, hereinafter called the Contractor; WITNESSETH:
That in consideration of the payments, covenants, and agreements hereinafter
mentioned and attached and made a part of this agreement to be made and performed by the
parties hereto, the parties hereto covenant and agree as follows:
1. The contractor shall do all work and furnish all tools, materials, and
equipment for CITY OF EAST WENATCHEE – 9th Street NE and
Eastmont Avenue Signal Modifications project, in the amount of
$87,786.00 (this includes applicable sales tax) in accordance with and as
described in the attached plans and specifications and in full compliance
with the terms, conditions, and stipulations herein set forth and attached,
now referred to and by such reference incorporated herein and made a part
hereof as fully for all purposes as if set forth at length, and shall perform
any alterations in, or additions to, the work covered by this contract and
every part thereof and any force account work which may be ordered as
provided in this contract and every part thereof.
The Contractor shall provide and be at the expense of all materials, labor,
carriage, tools, implements and conveniences, and things of every
description that may be requisite for the transfer of materials and for
constructing and completing the work provided for in this contract and
every part thereof, except such as mentioned in the specifications to be
furnished by the City of East Wenatchee.
2. The City of East Wenatchee hereby promises and agrees with the
Contractor to employ, and does employ the Contractor to provide the
materials and to do and cause to be done the above described work and to
complete and finish the same according to the attached plans and
specifications and the terms and conditions herein contained, and hereby
contracts to pay for the same according to the attached specifications and
the schedule of unit or itemized prices hereto attached, at the time and in
the manner and upon the conditions provided for in this contract and every
part thereof. The City further agrees to employ the Contractor to perform
any alterations or additions to the work covered by this contract and every
part thereof and any force account work that may be ordered and to pay
for the same under the terms of this contract and the attached plans and
specifications.
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 124 of 183
City of East Wenatchee
9th Street NE and Eastmont Avenue Signal Modifications Contract Documents
2
2/28/2024 2:38 PM S:\Public Works\Engineering Projects\2023 Projects\2023-04 9th and Eastmont Signal Upgrade\Contractor Docs\10 Contract document - 9th Signal Mods.docx
3. The Contractor for himself, and for his heirs, executors, administrators,
successors, and assigns, does hereby agree to the full performance of all
the covenants herein contained upon the part of the Contractor.
4. It is further provided that no liability shall attach to the City by reason of
entering into this contract, except as expressly provided for herein.
5. Contractor agrees that he shall actively solicit the employment of minority
group members. Contractor further agrees that he shall actively solicit
bids for the subcontracting of goods or services from qualified minority
businesses. Contractor shall furnish evidence of his compliance with these
requirements of minority employment and solicitation. Contractor further
agrees to consider the grant of subcontracts to said minority bidders on the
basis of substantially equal proposals in the light most favorable to said
minority businesses. The contractor shall be required to submit evidence
of compliance with this section as part of the bid.
IN WITNESS WHEREOF the said parties and each of them have caused these presents
to be duly executed by its proper officers and in the proper person or persons, the day and year
first above written.
ATTEST: CITY OF EAST WENATCHEE
A Municipal Corporation
_______________________ ___________________________
City Clerk Mayor
___________________________
Contractor
By___________________________
___________________________
Printed Name/Title
Exhibit A
City of East Wenatchee
Resolution 2024-22
03-05-2024 City Council Agenda Packet
Page 125 of 183
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-23 – 5th Street NE Improvements Consultant Selection – City
Project Number 2024-01
Date: March 5, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and KPG Psomas for design of
the 5th Street Improvements Project.
II. Background/History:
The City of East Wenatchee received $2,500,000 in funding from the Transportation
Improvement Board for improvements to 5th Street NE. Improvements include a
signal at the intersection of 5th Street NE & Eastmont Ave, curb gutter and sidewalk
between Eastmont Ave and N Grover Ave and from N James Ave to N Jonathan Ave.
This project will complete the 5th Street NE corridor, and provide a safe, contiguous
access for vehicles, bikes, transit, and pedestrians.
The City sent out a request for proposals on January 4th, 2024. A selection
committee composed of City and Eastmont School District staff reviewed the
proposals, and selected KPG Psomas as the most qualified firm.
The design contract is for $459,981 which does exceed the 2024 budget but is within
the amount approved for design from the City’s TIB Grant ($460,800). The
discrepancy was caused by project not being awarded until after the 2024 budget
had been finalized.
III. Recommended Action:
Approve Resolution 2024-19 authorizing the Mayor to execute a design contract
between the City of East Wenatchee and KPG Psomas for the 5th Street NE
Improvement Project.
City of
03-05-2024 City Council Agenda Packet
Page 126 of 183
IV. Exhibits:
1. Resolution 2024-23
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$459,981 $450,000 Yes
03-05-2024 City Council Agenda Packet
Page 127 of 183
City of East Wenatchee Resolution 2024-23 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-23
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and KPG Psomas for design of the 5th Street Improvements Project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 128 of 183
City of East Wenatchee Resolution 2024-23 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 129 of 183
Form 190-016
Revised Oct 2001 Page 1 of 22 TIB
Transportation Improvement Board (TIB)
Consultant Agreement
TIB PROJECT NUMBER PROJECT PHASE (check one) Design Construction
PROJECT TITLE & WORK DESCRIPTION
CONSULTANT NAME & ADDRESS
AGREEMENT TYPE (check one)
LUMP SUM $________________________________
COST PLUS FIXED FEE OVERHEAD PROGRESS PAYMENT RATE _________ %
OVERHEAD COST METHOD
Actual Cost
Actual Cost Not To Exceed _________ %
Fixed Rate _________ %
FIXED FEE $________________________________________
SPECIFIC RATES OF PAY Negotiated Hourly Rate
Provisional Hourly Rate
COST PER UNIT WORK
DBE PARTICIPATION
Yes No _______________%
WBE PARTICIPATION
Yes No _______________%
COMPLETION DATE MAXIMUM AMOUNT PAYABLE
THIS AGREEMENT, made and entered into this _____________________ day of _______________________________________, ____________________, between
the City/County of _________________________________________________________________________, Washington, hereinafter called the AGENCY, and the
above organization hereinafter called the CONSULTANT. The Transportation Improvement Board hereinafter called the TIB, administers the following accounts: Urban
Arterial Trust Account funds, Transportation Improvement Account funds, Small City Account funds, and City Hardship Assistance Account funds.
WITNESSETH THAT:
WHEREAS, the AGENCY desires to accomplish the above referenced project, with the aid of TIB funds in conformance with the rules and regulations promulgated by
the TIB; and
WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary services for the PROJECT; and
WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has
signified a willingness to furnish Consulting services to the AGENCY,
NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the
parties hereto agree as follows:
I
GENERAL DESCRIPTION OF WORK
The work under this AGREEMENT shall consist of the above described work and
services as herein defined and necessary to accomplish the completed work for
this PROJECT. The CONSULTANT shall furnish all services, labor and related
equipment necessary to conduct and complete the work as designated
elsewhere in this AGREEMENT.
II
SCOPE OF WORK
The Scope of Work and project level of effort for this project is detailed in Exhibit
B attached hereto, and by this reference made a part of this AGREEMENT.
KPG Psomas Inc. - 23 South Wenatchee Avenue, Suite 223, Wenatchee, WA 98801
5th Street NE Safety & Multimodal Improvements: KPG Psomas and its subconsultants will
complete survey, design, environmental permitting, and construction contract administration tasks for
the project.
29th February 2024East Wenatchee
x
x x
x x
$459,981.00March 31, 2026
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 130 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 2 of 22 TIB
III
GENERAL REQUIREMENTS
All aspects of coordination of the work of this AGREEMENT, with outside
agencies, groups or individuals shall receive advance approval by the AGENCY.
Necessary contacts and meetings with agencies, groups or individuals shall be
coordinated through the AGENCY.
The CONSULTANT shall attend coordination, progress and presentation
meetings with the AGENCY or such Federal, Community, State, City or County
officials, groups or individuals as may be requested by the AGENCY. The
AGENCY will provide the CONSULTANT sufficient notice prior to meetings
requiring CONSULTANT participation. The minimum number of hours or days
notice required shall be agreed to between the AGENCY and the CONSULTANT
and shown in Exhibit B attached hereto and made part of this AGREEMENT. The
CONSULTANT shall prepare a monthly progress report, in a form approved by
the AGENCY, that will outline in written and graphical form the various phases
and the order of performance of the work in sufficient detail so that the progress
of the work can easily be evaluated. Goals for Disadvantaged Business
Enterprises (DBE), Minority Business Enterprises (MBE), and Women-owned
Business Enterprises (WBE) if required shall be shown in the heading of this
Agreement.
The original copies of all reports, PS&E, and other data furnished to the
CONSULTANT by the AGENCY shall be returned. All designs, drawings,
specifications, documents, and other work products prepared by the
CONSULTANT prior to completion or termination of this AGREEMENT are
instruments of service for the PROJECT and are property of the AGENCY.
Reuse by the AGENCY or by others acting through or on behalf of the AGENCY
of any such instruments of service, not occurring as a part of this PROJECT,
shall be without liability of legal exposure to the CONSULTANT.
IV
TIME FOR BEGINNING AND COMPLETION
The CONSULTANT shall not begin any work under the terms of this
AGREEMENT until authorized in writing by the AGENCY. All work under this
AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT under completion date.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the AGENCY, in the
event of a delay attributable to the AGENCY, or because of unavoidable delays
caused by an act of GOD or governmental actions or other conditions beyond the
control of the CONSULTANT. A prior supplemental agreement issued by the
AGENCY is required to extend the established completion time.
V
PAYMENT
The CONSULTANT shall be paid by the AGENCY for completed work and
services rendered under this AGREEMENT as provided in Exhibit C attached
hereto, and by this reference made part of this AGREEMENT. Such payment
shall be full compensation for work performed or services rendered and for all
labor, materials, supplies, equipment, and incidentals necessary to complete the
work specified in Section II, Scope of Work.
VI
SUBCONTRACTING
The AGENCY permits subcontracts for those items of work as shown in Exhibit G
to this Agreement. Compensation for this subconsultant work shall be based on
the cost factors shown on Exhibit G, attached hereto and by this reference made
a part of this AGREEMENT.
The work of the subconsultant shall not exceed its maximum amount payable
unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, overhead, direct non-salary costs and fixed fee
costs for the subconsultant shall be substantiated in the same manner as
outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the AGENCY. No
permission for subcontracting shall create, between the AGENCY and
subcontractor, any contract or any other relationship.
VII
EMPLOYMENT
The CONSULTANT warrants that he/she has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working
solely for the CONSULTANT, any fee, commission, percentage, brokerage fee,
gift, or any other consideration, contingent upon or resulting from the award or
making of this contract. For breach or violation of this warrant, the AGENCY shall
have the right to annul this AGREEMENT without liability, or in its discretion, to
deduct from the AGREEMENT price or consideration or otherwise recover the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
Any and all employees of the CONSULTANT or other persons while engaged in
the performance of any work or services required of the CONSULTANT under
this AGREEMENT, shall be considered employees of the CONSULTANT only
and not of the AGENCY, and any and all claims that may or might arise under
any Worker's Compensation Act on behalf of said employees or other persons
while so engaged, and any and all claims made by a third party as a
consequence of any act or omission on the part of the CONSULTANTs
employees or other persons while so engaged on any of the work or services
provided to be rendered herein, shall be the sole obligation and responsibility of
the CONSULTANT.
The CONSULTANT shall not engage, on a full or part time basis, or other basis,
during the period of the contract, any professional or technical personnel who
are, or have been, at any time during the period of the contract, in the employ of
the STATE, or the AGENCY, except regularly retired employees, without written
consent of the public employer of such person.
VIII
NONDISCRIMINATION
The CONSULTANT agrees not to discriminate against any client, employee or
applicant for employment or for services because of race, creed, color, national
origin, marital status, sex, age or handicap except for a bona fide occupational
qualification with regard to, but not limited to the following: employment
upgrading, demotion or transfer, recruitment or any recruitment advertising,
layoffs or terminations, rates of pay or other forms of compensation, selection for
training, rendition of services. The CONSULTANT understands and agrees that if
it violates this provision, this AGREEMENT may be terminated by the AGENCY
and further that the CONSULTANT shall be barred from performing any services
for the AGENCY now or in the future unless a showing is made satisfactory to
the AGENCY that discriminatory practices have terminated and that recurrence
of such action is unlikely.
During the performance of this AGREEMENT, the CONSULTANT, for itself, its
assignees, and successors in interest agrees as follows:
A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply
with the Regulations relative to nondiscrimination in the same manner as in
Federally-assisted programs of the Department of Transportation, Title 49,
Code of Federal Regulations, Part 21, as they may be amended from time
to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this AGREEMENT.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 131 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 3 of 22 TIB
B. NONDISCRIMINATION: The CONSULTANT, with regard to the work
performed by it during the AGREEMENT, shall not discriminate on the
grounds of race, creed, color, sex, age, marital status, national origin or
handicap except for a bona fide occupational qualification in the selection
and retention of subconsultants, including procurements of materials and
leases of equipment. The CONSULTANT shall not participate either
directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract covers a
program set forth in Appendix II of the Regulations.
C. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING
PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations
either by competitive bidding or negotiation made by the CONSULTANT for
work to be performed under a subcontract, including procurements of
materials or leases of equipment, each potential subconsultant or supplier
shall be notified by the CONSULTANT of the CONSULTANTs obligations
under this AGREEMENT and the Regulations relative to nondiscrimination
on the grounds of race, creed, color, sex, age, marital status, national origin
and handicap.
D. INFORMATION AND REPORTS: The CONSULTANT shall provide all
information and reports required by the Regulations, or directives issued
pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the
AGENCY or TIB to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of the
CONSULTANT is in the exclusive possession of another who fails or
refuses to furnish this information the CONSULTANT shall so certify to the
AGENCY, or the TIB as appropriate, and shall set forth what efforts it has
made to obtain the information.
E. SANCTIONS FOR NONCOMPLIANCE: In the event of the
CONSULTANTs noncompliance with the nondiscrimination provisions of
this AGREEMENT, the AGENCY shall impose such sanctions as it or the
Transportation Improvement Board may determine to be appropriate,
including, but not limited to:
1. Withholding of payments to the CONSULTANT under the
AGREEMENT until the CONSULTANT complies, and/or
2. Cancellation, termination or suspension of the AGREEMENT, in
whole or in part.
F. INCORPORATION OF PROVISIONS: The CONSULTANT shall include
the provisions of paragraphs (A) through (G) in every subcontract, including
procurements of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The CONSULTANT
shall take such action with respect to any subconsultant or procurement as
the AGENCY or the Transportation Improvement Board may direct as a
means of enforcing such provisions including sanctions for noncompliance;
provided, however, that, in the event a CONSULTANT becomes involved
in, or is threatened with, litigation with a subconsultant or supplier as a
result of such direction, the CONSULTANT may request the AGENCY to
enter into such litigation to protect the interests of the AGENCY, and in
addition, the CONSULTANT may request the TIB to enter into such
litigation to protect the interests of the TIB.
G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply
with RCW 49.60.180 prohibiting unfair employment practices and the
Executive Orders numbered E.O.70-01 and E.O.66-03 of the Governor of
the State of Washington.
IX
TERMINATION OF AGREEMENT
The right is reserved by the AGENCY to terminate this AGREEMENT at any time
upon ten days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for fault
on the part of the CONSULTANT, a final payment shall be made to the
CONSULTANT as shown in Exhibit F for the type of AGREEMENT used.
No payment shall be made for any work completed after ten days following
receipt by the CONSULTANT of the Notice of Termination. If the accumulated
payment made to the CONSULTANT prior to Notice of Termination exceeds the
total amount that would be due computed as set forth herein above, then no final
payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
In the event the services of the CONSULTANT are terminated by the AGENCY
for fault on the part of the CONSULTANT, the above formula for payment shall
not apply. In such an event, the amount to be paid shall be determined by the
AGENCY with consideration given to the actual costs incurred by the
CONSULTANT in performing the work to the date of termination, the amount of
work originally required which was satisfactorily completed to date of termination,
whether that work is in a form or a type which is usable to the AGENCY at the
time of termination; the cost to the AGENCY of employing another firm to
complete the work required and the time which maybe required to do so, and
other factors which affect the value to the AGENCY of the work performed at the
time of termination. Under no circumstances shall payment made under this
subsection exceed the amount which would have been made using the formula
set forth in the previous paragraph.
If it is determined for any reason that the CONSULTANT was not in default or
that the CONSULTANTs failure to perform is without it or its employees fault or
negligence, the termination shall be deemed to be a termination for the
convenience of the AGENCY in accordance with the provision of this
AGREEMENT.
In the event of the death of any member, partner or officer of the CONSULTANT
or any of its supervisory personnel assigned to the project, or, dissolution of the
partnership, termination of the corporation, or disaffiliation of the principally
involved employee, the surviving members of the CONSULTANT hereby agree
to complete the work under the terms of this AGREEMENT, if requested to do so
by the AGENCY. The subsection shall not be a bar to renegotiation of the
AGREEMENT between the surviving members of the CONSULTANT and the
AGENCY, if the AGENCY so chooses.
In the event of the death of any of the parties listed in the previous paragraph,
should the surviving members of the CONSULTANT, with the AGENCYs
concurrence, desire to terminate this AGREEMENT, payment shall be made as
set forth in the second paragraph of this section.
In the event this AGREEMENT is terminated prior to completion, the original
copies of all reports and other data, PS&E materials furnished to the
CONSULTANT by the AGENCY and documents prepared by the CONSULTANT
prior to said termination, shall become and remain the property of the AGENCY
and may be used by it without restriction. Such unrestricted use, not occurring as
a part of this PROJECT, shall be without liability or legal exposure to the
CONSULTANT.
Payment for any part of the work by the AGENCY shall not constitute a waiver by
the AGENCY of any remedies of any type it may have against the
CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or
for failure of the CONSULTANT to perform work required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of
entitlement to exercise those rights with respect to any future act or omission by
the CONSULTANT.
X
CHANGES OF WORK
The CONSULTANT shall make such changes and revisions in the complete work
of this AGREEMENT as necessary to correct errors appearing therein, when
required to do so by the AGENCY, without additional compensation thereof.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 132 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 4 of 22 TIB
Should the AGENCY find it desirable for its own purposes to have previously
satisfactorily completed work or parts thereof changed or revised, the
CONSULTANT shall make such revisions as directed by the AGENCY. This
work shall be considered as Extra Work and will be paid for as herein provided
under Section XIV.
XI
DISPUTES
Any dispute concerning questions of fact in connection with the work not
disposed of by AGREEMENT between the CONSULTANT and the AGENCY
shall be referred for determination to the Director of Public Works or AGENCY
Engineer, whose decision in the matter shall be final and binding on the parties of
this AGREEMENT, provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be
subject to the scope of judicial review provided under Washington Case Law.
XII
VENUE, APPLICABLE LAW AND
PERSONAL JURISDICTION
In the event that either party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this AGREEMENT, the
parties hereto agree that any such action shall be initiated in the Superior Court
of the State of Washington, situated in the county the AGENCY is located in. The
parties hereto agree that all questions shall be resolved by application of
Washington law and that the parties to such action shall have the right of appeal
from such decisions of the Superior court in accordance with the laws of the
State of Washington. The CONSULTANT hereby consents to the personal
jurisdiction of the Superior Court of the State of Washington, situated in the
county the AGENCY is located in.
XIII
LEGAL RELATIONS AND INSURANCE
The CONSULTANT shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this AGREEMENT. This
AGREEMENT shall be interpreted and construed in accord with the laws of
Washington.
The CONSULTANT shall indemnify and hold the AGENCY and the STATE of
Washington, and their officers and employees harmless from and shall process
and defend at its own expense all claims, demands, or suits at law or equity
arising in whole or in part from the CONSULTANT’s negligence or breach of any
of its obligations under this AGREEMENT; provided that nothing herein shall
require a CONSULTANT to indemnify the AGENCY and the STATE against and
hold harmless the AGENCY and the STATE from claims, demands or suits
based solely upon the conduct of the AGENCY and the STATE, their agents,
officers and employees and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT’s agents or
employees and (b) the AGENCY and the STATE, their agents, officers and
employees, this indemnity provision with respect to (1) claims or suits based
upon such negligence, (2) the costs to the AGENCY and the STATE of
defending such claims and suits, etc. shall be valid and enforceable only to the
extent of the CONSULTANT’s negligence or the negligence of the
CONSULTANT’s agents or employees.
The CONSULTANT’s relation to the AGENCY shall be at all times as an
independent contractor.
The CONSULTANT specifically assumes potential liability for actions brought by
the CONSULTANT’s own employees against the AGENCY and, solely for the
purpose of this indemnification and defense, the CONSULTANT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW. The
CONSULTANT recognizes that this waiver was specifically entered into pursuant
to the provisions of RCW 4.24.115 and was the subject of mutual negotiation.
Unless otherwise specified in the AGREEMENT, the AGENCY shall be
responsible for administration of construction contracts, if any, on the project.
Subject to the processing of an acceptable, supplemental agreement, the
CONSULTANT shall provide on-call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume
no responsibility for: proper construction techniques, job site safety, or any
construction contractor’s failure to perform Its work in accordance with the
contract documents.
The CONSULTANT shall obtain and keep in force during the terms of the
AGREEMENT, or as otherwise required, the following insurance with companies
or through sources approved by the State Insurance Commissioner pursuant to
RCW 48.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the
STATE.
B. General commercial liability insurance in an amount not less than a single limit
of one million and 00/100 Dollars ($1,000,000.00) for bodily injury, including
death and property damage per occurrence.
Excepting the Worker’s Compensation insurance and any professional liability
insurance secured by the CONSULTANT, the AGENCY will be named on all
certificates of insurance as an additional insured. The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by
this AGREEMENT. The AGENCY reserves the right to require complete, certified
copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. The CONSULTANT shall submit a
verification of insurance as outlined above within 14 days of the execution of this
AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be
effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY shall be limited to the
amount payable under this AGREEMENT or one million dollars, whichever is the
greater unless modified by Exhibit H. In no case shall the CONSULTANT’s
professional liability to third parties be limited in any way.
The AGENCY will pay no progress payments under Section V until the
CONSULTANT has fully complied with this section. This remedy is not exclusive;
and the AGENCY and the STATE may take such other action as is available to
them under other provisions of this AGREEMENT, or otherwise in law.
XIV
EXTRA WORK
A. The AGENCY may at any time, by written order, make changes within the
general scope of the AGREEMENT in the services to be performed.
B. If any such change causes an increase or decrease in the estimated cost
of, or the time required for, performance of any part of the work under this
AGREEMENT, whether or not changed by the order, or otherwise affects
any other terms and conditions of the AGREEMENT, the AGENCY shall
make an equitable adjustment in the (1) maximum amount payable; (2)
delivery or completion schedule, or both; and (3) other affected terms and
shall modify the AGREEMENT accordingly.
C. The CONSULTANT must submit any proposal for adjustment (hereafter
referred to as proposal) under this clause within 30 days from the date of
receipt of the written order. However, if the AGENCY decides that the facts
justify it, the AGENCY may receive and act upon a proposal submitted
before final payment of the AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the disputes
clause. However nothing in this clause shall excuse the CONSULTANT
from proceeding with the AGREEMENT as changed.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 133 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 5 of 22 TIB
E. Notwithstanding the terms and condition of paragraphs (a) and (b) above,
the maximum amount payable for this AGREEMENT, shall not be
increased or considered to be increased except by specific written
supplement to this AGREEMENT.
XV
ENDORSEMENT OF PLANS
The CONSULTANT shall place his endorsement on all plans, estimates or any
other engineering data furnished by him.
XVI
TIB AND AGENCY REVIEW
The AGENCY and TIB shall have the right to participate in the review or
examination of the work in progress.
XVII
CERTIFICATION OF THE
CONSULTANT AND THE AGENCY
Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the
Agency.
XVIII
COMPLETE AGREEMENT
This document and referenced attachments contains all covenants, stipulations
and provisions agreed upon by the parties. No agent, or representative of either
party has authority to make, and the parties shall not be bound by or be liable for,
any statement, representation, promise or agreement not set forth herein. No
changes, amendments, or modifications of the terms hereof shall be valid unless
reduced to writing and signed by the parties as an amendment to this
AGREEMENT.
XIX
EXECUTION AND ACCEPTANCE
This AGREEMENT may be simultaneously executed in several counterparts,
each of which shall be deemed to be an original having identical legal effect. The
CONSULTANT does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the proposal, and the
supporting materials submitted by the CONSULTANT, and does hereby accept
the AGREEMENT and agrees to all of the terms and conditions thereof.
In witness whereof the parties hereto have executed this AGREEMENT as of the day and year first above written.
By By
Consultant City/County of
Nandez Miller, Vice President
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 134 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 6 of 22 TIB
EXHIBIT A-1
Certification of Consultant
Project No. City/County
I hereby certify that I am ____________________________________________________________________________ a duly authorized
representative of the firm of __________________________________________________________________________ whose address is
________________________________________________________________________________________________________ and that
neither I nor the above firm I here represent has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a
bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract.
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of a firm or person in connection
with carrying out the contract.
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above
CONSULTANT) any fee, contribution, donation or consideration of any kind for, or in connection with procuring or carrying out the
contract; except as here expressly stated (if any):
I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is in full compliance
with requirements of the Board of Professional Registration.
I acknowledge that this certificate is to be available to the Transportation Improvement Board (TIB), in connection with this contract involving
participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil.
Date Signature
Certification of Agency Official
I hereby certify that I am the AGENCY Official of the City/County of ____________________________________________________,
Washington and that the above consulting firm or his/her representative has not been required, directly or indirectly as an express or implied
condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here
expressly stated (if any).
I acknowledge that this certificate is to be available to the TIB, in connection with this contract involving participation of TIB funds and is subject
to applicable State and Federal laws, both criminal and civil.
Date Signature
Nandez Miller
KPG Psomas Inc.
23 South Wenatchee Avenue, Suite 223, Wenatchee, WA 98801
2/29/2024
East Wenatchee
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 135 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 7 of 22 TIB
EXHIBIT B-1
Scope of Work
Project. No.
Describe the Scope of Work
Documents to be Furnished by the Consultant
See Exhibit B-1 for detailed Scope of Work
KPG Psomas and its subconsultants will complete survey, design, environmental permitting, and
construction contract administration tasks for the project.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 136 of 183
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Scope of Work
City of East Wenatchee
5th Street NE Corridor Improvements
KPG Psomas Project No. 9EAS01XXXX
February 29, 2024
Project Description/Background
The City of East Wenatchee (City) has received funding through the Washington State
Transportation Improvement Board (TIB), combined with local City match funds, to design and
construct new sidewalk on the north side of 5th Street NE, as well as a new traffic signal system at
the intersection of 5th Street NE and Eastmont Avenue. Project features include new curb & gutter,
concrete sidewalk, ADA-compliant curb ramps, traffic signals, storm drainage, street lighting,
channelization improvements, traffic calming elements, bus stops, and a modified or replaced
canal crossing. The project was initiated by the City to complete missing infrastructure and provide
a multimodal corridor to connect the various nearby schools, parks, and residential blocks. The
City anticipates the project design occurring throughout 2024, with construction commencing in
the spring of 2025.
Scope of Work
The City has selected KPG Psomas and its subconsultants (Consultant) to lead survey, design,
environmental permitting, and construction contract administration tasks for the project. Efforts
by the Consultant will include a corridor analysis and speed study, development of a complete
project design, production of bid ready construction documents, support during bidding, and
construction engineering and contract administration. Consultant services during construction will
be scoped at a later date and added as a supplemental agreement. The Consultant will perform
the following tasks:
· Task 1. Project Management
· Task 2. Site Survey
· Task 3. Geotechnical Exploration & Report (Aspect Consulting)
· Task 4. SEPA Exemption & Tribal Coordination
· Task 5. Utility Coordination & Potholing
· Task 6. Stakeholder Coordination & Public Outreach
· Task 7. Right of Use Agreements
· Task 8. Canal Crossing Design (DCI Engineers)
· Task 9. Corridor Analysis & Speed Study
· Task 10. Design (PS&E)
· Task 11. Bidding Support
· Task 12. Construction Administration (to be scoped at a later date)
Exhibit B-1Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 137 of 183
P a g e | 2
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
The specific scope of work is described in the following tasks:
TASK 1 – Project Management
The Consultant will provide project management and administrative services including:
1. Project set-up.
2. Execution of subconsultant agreements.
3. Preparation of monthly invoices with progress reports.
4. Schedule and budget monitoring.
5. Change management, including preparation of supplemental agreements.
6. Record keeping and project closeout.
Assumptions:
1. The project duration (design and bidding support) will be twelve (12) months.
2. No Federal funds will be involved in the project.
3. After execution of subconsultant agreements, KPG Psomas will coordinate with each
subconsultant under their respective tasks.
Deliverables:
1. Monthly invoice with progress reports (12 months).
2. Project schedule and updates using Microsoft Project (PDF).
TASK 2 – Site Survey
Task 2.1 – Survey Control
Establish horizontal and vertical control points within the project limits. Basis of control will be
NAD 83/2011 and NAVD88 for horizontal and vertical respectively. Approximately 10 control
points will be established at the site for continued use.
Task 2.2 – Topographic Mapping
Field mapping within the project limits will include topography, man-made surface features, limits
of vegetation, trees (6” DBH or larger), overhead utilities, and painted underground utilities.
Private irrigation systems will not be included. Perform measure-downs of existing storm drain and
sanitary sewer structures, indicating rim and pipe invert elevations. Document the approximate
size, type, material, and general condition of the structures. These observations will be made from
the surface. Any required pipe video inspection, potholing or smoke testing needed to verify the
condition or connectivity of drainage features is outside the scope of this task.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 138 of 183
P a g e | 3
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
The Consultant will prepare Right of Entry (ROE) letters based on its own template for permission
to enter private property for the topographic survey effort. After a brief review and comment
period by the City, the Consultant will mail the ROE letters to the affected parcels, and then will
follow-up with up to two in-person visits to each (as needed) to pursue the necessary signatures.
During the field work, the survey crews will carry copies of the ROE letters.
The limits of topographic mapping are limited to the area within the red dashed line boundaries,
as shown in Exhibit B-1A.
Assumptions:
1. The City will review and provide comments to the draft ROE letter within one (1) week.
2. The Consultant will make up to two (2) attempts to contact each property owner, but will
not be held liable for the successful signature of each ROE letter.
Deliverables:
1. Draft ROE letter (PDF).
2. Signed (as received) ROE letters (PDF).
Task 2.3 – Survey Paint Marks by Locator
The Consultant will coordinate for professional utility locating services to mark out the
approximate location of existing buried utilities with paint and/or flags. These locate marks will be
recorded by the Consultant during the topographic mapping survey. While every reasonable effort
will be made by the Consultant to depict the location of underground utilities based on utility
locates, the Consultant is not liable for errors or omissions by utility locators, or erroneous or
insufficient information shown on utility record drawings.
Task 2.4 – Base Map and DTM Preparation
Prepare 1”=20’ topographic base map and digital terrain model (DTM) in AutoCAD Civil3D format
version 2022 of the project to KPG Psomas CAD standards. The base map will include information
collected in the tasks above. One-foot contours will be generated from the DTM.
Deliverables:
1. One Autodesk Civil 3D electronic copy.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 139 of 183
P a g e | 4
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Task 2.5 – ROW and Parcel Lines
Road rights of way and property lines within the project limits will be determined from available
public records (i.e. records of survey, plats, state right-of-way plans, etc.) and found survey
monuments. Right-of-way and parcel information will be added to the base map provided with
Task 2.4.
TASK 3 – Geotechnical Exploration & Report (Aspect Consulting)
The Consultant will subcontract with Aspect Consulting to provide geotechnical exploration and
reporting in accordance with Exhibit G-2A.
TASK 4 – SEPA Exemption & Tribal Coordination
Task 4.1 – SEPA Exemption
As the project appears to qualify for a State Environmental Protection Act (SEPA) Categorical
Exemption under WAC 197-11-800(2)(ix), it is assumed that preparation of SEPA Checklist will not
be required. However, if the City Planning Department later determines that a SEPA Checklist is
required, a scope and budget amendment can be provided for this task. This task does include
time for SEPA exemption coordination.
Assumptions:
1. There are no critical areas (wetlands, streams, geologic hazards, buffers, etc.) within the
project vicinity and the project will not require preparation of a Critical Areas Report.
2. No other applications for environmental permits or approvals are included in this scope.
Deliverables:
1. SEPA Categorical Exemption documentation.
Task 4.2 – Tribal Coordination
As confirmed by TIB engineering staff in the design phase approval letter, Department of
Archaeology and Historic Preservation (DAHP) staff determined that a Cultural Resources
Assessment (CRA) is not required for this project. However, it is understood that minor
coordination with the tribes may be required, including notifications at least 30 days prior to any
field work. It is assumed that the City will deliver the necessary notifications to the tribes and be
the main point of contact. This task does include time for the Consultant to support the City with
this effort. If it is later determined that a CRA (or elements thereof) are required, a scope and
budget amendment can be provided for this task.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 140 of 183
P a g e | 5
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Assumptions:
1. The City will contact the affected tribes directly to provide the necessary notifications.
2. No other applications for cultural resources permits or approvals are included in this scope.
Deliverables:
1. None.
TASK 5 – Utility Coordination & Potholing
Task 5.1 – Utility Coordination
The Consultant will provide the following utility coordination tasks:
1. Coordinate with affected utilities on behalf of the City to obtain and review utility as-built
and system information, convey project design information, and identify locations where
proposed improvements are in conflict with existing utility infrastructure.
2. Document discussions and incorporate conflict solutions into the project design as
approved by the City. Known project utilities include: Douglas County Public Utility District
(DCPUD), Charter Communications, Ziply Fiber, Cascade Natural Gas, Douglas County Sewer
District No. 1, East Wenatchee Water District (EWWD), and the Upper Columbia Irrigation
District (UCID).
Assumptions:
1. The Consultant will communicate project information directly with utilities on behalf of the
City.
2. Stakeholder meetings may be held at the project site, at the Consultant’s office, or
virtually. Onsite meetings will be limited to one per utility.
3. Coordination with the Wenatchee Reclamation District for the proposed sidewalk canal
crossing will be done under Task 8.
Deliverables:
1. Notes from utility coordination meetings.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 141 of 183
P a g e | 6
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Task 5.2 – Utility Potholing
The purpose of potholing utilities is to attempt to verify actual utility locations, depth of burial,
and material type. The Consultant will prepare a list of recommended locations for utility
potholing during design. The Consultant will subcontract with a vactor services vendor to provide
potholing along the corridor. The Consultant will collect and review the vendor’s field findings,
coordinate with the affected utilities as needed, and modify the design to avoid known utilities,
and minimize impacts to those utilities where complete avoidance is not feasible.
Assumptions:
1. Potholing quantity will be limited to 20 potholes.
Deliverables:
1. Pothole data log (PDF).
TASK 6 – Stakeholder Coordination & Public Outreach
Task 6.1 – Stakeholder Coordination
The Consultant will provide the following stakeholder coordination services:
1. Coordinate with project stakeholders on behalf of the City to convey project information
and solicit feedback and concerns.
2. Document and incorporate stakeholder discussions into the project design as approved by
the City.
3. Project stakeholders are: Eastmont School District, Link Transit, the United States Postal
Service, Waste Management, and emergency services.
Assumptions:
1. The Consultant will communicate project information directly with stakeholders on behalf
of the City.
2. Stakeholder meetings may be held at the project site, at the Consultant’s office, or
virtually. Onsite meetings will be limited to one per stakeholder.
3. The City will make the final determination as to how stakeholder requests are incorporated
into the project.
Deliverables:
1. Notes from stakeholder meetings.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 142 of 183
P a g e | 7
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Task 6.2 – Public Outreach
The Consultant will provide the following public outreach services:
1. Provide project information to City for its use on the City website to keep the general
public informed about the project. Examples of information to be provided by Consultant
include: project descriptions, tentative schedules, and graphic representation of project
features.
2. Project information provided by the Consultant will generally be derived from information
otherwise available for the project and developed under other tasks, such as design
information and project schedule.
Assumptions:
1. The Consultant will not develop a project-specific website.
2. The Consultant will not draft, print, or mail flyers or postcards to community members.
3. The Consultant will not take part in public open house meetings or informational sessions.
4. The City will receive and respond to all public requests for information.
Deliverables:
1. Project information and graphics for City website.
TASK 7 – Right of Use Agreements
The Consultant will prepare, deliver, and pursue execution of “Right of Use” agreements to obtain
property owner permission for construction on private land. The “Right of Use” agreements will
consist of a form letter based on the City’s template and a conceptual exhibit prepared based on
the project design.
Assumptions:
1. No Temporary Construction Easements (TCEs) or permanent right of way acquisition will be
required.
2. The Consultant will make up to three (3) attempts to contact each property owner, but will
not be held liable for the successful execution of each agreement.
3. The total number of agreements will be approximately 12.
4. No custom graphics will be included with the agreements, just plan sheet excerpts.
5. The Consultant will communicate project information directly with private property owners
on behalf of the City.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 143 of 183
P a g e | 8
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Deliverables:
1. Draft “Right of Use” agreements.
2. Executed “Right of Use” agreements.
TASK 8 – Canal Crossing Design (DCI Engineers)
The Consultant will subcontract with DCI Engineers to provide structural engineering for the
proposed sidewalk canal crossing in accordance with Exhibit G-2B.
TASK 9 – Corridor Analysis & Speed Study
The Consultant will provide the following traffic engineering services:
1. The Consultant will recommend two locations along the 5th Street NE corridor and one on
Eastmont Avenue (south of 5th Street NE) for the City to collect vehicle speed and volume
data with their “speed trailer”. For one of the 5th Street NE corridor locations and the
Eastmont Avenue location, the City will collect data for a 5-day period from Wednesday-
Sunday. At the second 5th Street NE corridor location, the City will collect data for a 2-day
period from Monday-Tuesday. At the 5th Street NE and Eastmont Avenue intersection, the
Consultant will hire a transportation data collection company to collect weekday 2-hour
turning movement counts during AM peak, midday peak, and PM peak periods.
2. The Consultant will provide a summary description of existing conditions and funded
improvements along the 5th Street NE corridor between N Baker Avenue and N Kentucky
Avenue. The Consultant will evaluate five years of historical crash data along the corridor
including the number, type, severity, and location of crashes.
3. The Consultant will work with the City staff, emergency services, Eastmont School District,
Link Transit, and other key stakeholders to identify the appropriate traffic calming
treatments and safety improvements.
4. The Consultant will evaluate the appropriate speed limit for the 5th Street NE corridor
based on vehicle volumes and speed data, crash history, proximity to schools,
recommended improvements for the corridor, and the National Association of City
Transportation Officials (NACTO’s) “City Limits” guidelines.
5. The project will add a new traffic signal at the 5th Street NE and Eastmont Avenue
intersection. The Consultant will use Synchro/SimTraffic software and transportation data
collected for the project to determine the signal cycle length, signal phasing, and signal
timing. The Consultant will develop this information for up to five (5) time periods. The
time periods may be the AM peak, mid-day, PM peak, off peak, and weekend.
6. The Consultant will document the findings and recommendations in a brief draft technical
memorandum. The Consultant will incorporate City and TIB review comments to develop a
final technical memorandum.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 144 of 183
P a g e | 9
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Assumptions:
1. The City will setup the “speed trailer” and provide the obtained speed and volume data to
the Consultant.
2. The City will provide all previously obtained speed, volume, and crash data for the corridor.
3. It is anticipated that no intersection control analysis will be performed for any of the other
intersections on the 5th Street NE corridor.
4. The new traffic signal at the 5th Street NE and Eastmont Avenue intersection is assumed to
not be coordinated with other signals.
5. The Consultant will attend up to two (2) meetings with City and/or TIB staff for this task.
6. The TIB will limit their review period to two weeks and will provide consolidated comments
for use in the final technical memorandum.
Deliverables:
1. Draft Corridor Analysis Technical Memorandum (PDF).
2. Final Corridor Analysis Technical Memorandum (PDF).
TASK 10 – Design (PS&E)
For the purposes of this Scope of Work, it is assumed that the following plan sheets will be
prepared and incorporated into the Project at the milestone deliverables shown below.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 145 of 183
P a g e | 10
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Sheet Title Sheet
Count
30%-
level
60%-
level
90%-
level
100%-
level
Cover Sheet 1 (Scroll Plot – see Task 10.1) X X X
Legend & Abbreviations 1 X X X
Survey Control & Alignment 1 X X X
Typical Sections 2 X X X
Details 3 X X X
Site Preparation & TESC 7 X X X
Roadway Plan & Profile 7 X X X
Drainage Plan & Profile 8 X X X
Drainage Details 2 X X X
Curb Ramp Layout 2 X X X
Driveway Plan & Profile 6 X X X
Driveway Details 1 X X
Signing & Channelization Plans 5 X X X
Illumination Plans & Notes 7 X X X
Illumination Details 2 X X X
Signal Plans & Notes 2 X X X
Signal Pole Specifications Sheet 1 X X X
Signal Wiring Diagram 1 X X
Landscape & Restoration Plans 3 X X
Landscape & Restoration Details 1 X X
UCID Irrigation Plan & Details 2 X X
Temporary Traffic Control Detours 3 X X
Temporary Traffic Control Details 5 X X
Structural Plan & Profile 3 X X X
Structural Details 4 X X X
TOTAL SHEETS - 64 80 80
Task 10.1 – 30% Design
At the 30% design level, the Consultant will:
1. Prepare a 30% design-level scroll plot showing the preliminary design overlaid on the
topographic survey basemap. The design will incorporate selected recommendations from
the Corridor Analysis and Speed Study in Task 9, and will focus primarily on the roadway
alignment and traffic signal layout elements.
2. Prepare a 30% design-level opinion of probable construction cost.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 146 of 183
P a g e | 11
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Assumptions:
1. City & TIB staff will review the 30% design-level submittal and provide consolidated
comments.
2. The Consultant will use Synchro modeling software and the data from the traffic analysis to
develop a preliminary signal phasing operation model.
3. The Consultant will use AGI32 lighting analysis software to confirm that proposed lighting
meets the illumination design guidelines per most recent IES standards.
4. The Consultant will prepare an application for the City to submit to DCPUD to provide
electrical service to the traffic signal.
5. Traffic signal design will not include ITS infrastructure.
Deliverables:
1. 30% design-level scroll plot (one 22”x34” hard copy and PDF).
2. 30% design-level opinion of probable construction cost (8.5”x11” PDF).
Task 10.2 – 60% Design
The Consultant will incorporate City and TIB comments from the 30% design-level submittal review
to advance the project design to a 60% design-level and prepare a plan set that will include the
following:
· Horizontal and vertical layout of curbs and gutters, sidewalks, and curb ramps.
· Horizontal and vertical layout of driveway connections.
· Traffic calming device layout and details.
· Proposed stormwater system, including drywells.
· Signing and channelization plans.
· Illumination plans and details.
· Signal and equipment layout.
· Canal crossing layout and details.
Assumptions:
1. City staff will review 60% design-level submittal and provide consolidated comments.
2. Profile locations of existing utilities may be assumed until pothole data is obtained.
3. The Consultant will prepare a brief (not to exceed 4 pages) memo documenting the project
stormwater requirements in accordance with the Eastern Washington Stormwater Manual.
4. Retaining wall design in not anticipated and not included in this scope of work.
5. The proposed illumination improvements will involve a new illumination system between N
James Avenue and N Jonathan Avenue.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 147 of 183
P a g e | 12
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
6. To provide forward-compatibility for future improvements, a spare conduit system with
junction boxes only will be shown on the illumination plans for a future illumination system
installation between Eastmont Avenue and N Grover Place. No proposed luminaires will be
shown in this location as part of this project.
7. The Consultant will incorporate comments from the 30% design review into the Signal Pole
Specification sheet to support early procurement of signal poles. The Consultant will
coordinate with manufacturer and the City will handle contract administrative tasks for
material order.
Deliverables:
1. 60% design-level plan set (11”x17” PDF).
2. 60% design-level index of special provisions for Divisions 2 through 9 (8.5”x11” PDF).
3. 60% design-level opinion of probable construction cost (8.5”x11” PDF).
4. Draft Stormwater Technical Memorandum (PDF).
5. Draft Illumination Design Report (PDF).
6. Signal Pole Specification sheet (11”x17” PDF).
Task 10.3 – 90% Design
The Consultant will incorporate City comments from the 60% design-level submittal review to
advance the design to a 90% design-level and prepare a plan set that will include the following, in
addition to the items from the 60% design-level submittal:
· Driveway connection details.
· Signal and illumination details.
· Signal wiring diagram.
· Landscaping and restoration limits.
· UCID irrigation plan & details.
· Temporary traffic control plans, notes, and detours.
Assumptions:
1. City staff will review 90% design-level submittal and provide consolidated comments.
2. The City will submit 90% design level submittal package to TIB for review and approval.
Deliverables:
1. 90% design-level plan set (11”x17” PDF).
2. 90% design-level special provisions for Divisions 2 through 9 (8.5”x11” PDF).
3. 90% design-level opinion of probable construction cost (8.5”x11” PDF).
4. Final Stormwater Technical Memorandum (PDF).
5. Final Illumination Design Report (PDF).
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 148 of 183
P a g e | 13
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
Task 10.4 – 100% & Bid-Ready Design
The Consultant will incorporate City and TIB comments from the 90% design-level submittal review
to advance the design to a 100% design-level set of plans, specifications, and opinion of probable
construction cost. It is anticipated that the 100% design-level submittal will go to the City,
unstamped, for a final review and brief comment period. After addressing the City’s final
comments, the Consultant will prepare the stamped bid set of contract documents. The signal
timing plan will also be included with the 100% design-level submittal for City review and
comment.
Assumptions:
1. The City will provide standard front-end documents for specifications.
2. City staff will review 100% design-level submittal and provide limited comments.
3. City staff will submit the 100% design-level submittal to TIB for approval.
4. TIB will not provide additional comments at the 100% design-level review.
5. The Consultant will incorporate minor comments on the 100% design-level submittal and
produce a signed, bid-ready set of plans, specifications, and opinion of probable
construction cost.
Deliverables:
1. 100% design-level plan set (11”x17” PDF).
2. 100% design-level specifications, including City-provided front-end documents, and
Division 2 - 9 special provisions (8.5”x11” PDF).
3. 100% design-level opinion of probable construction cost (8.5”x11” PDF).
4. 100% design-level signal timing plan (8.5”x11” PDF).
5. Signed, Bid-Ready Final Plans, Specifications, and Opinion of Probable Construction Cost
(1 full-size hard copy of the plans, 2 half-size hard copies of the plans, and 2 hard copies of
the specifications).
TASK 11 – Bidding Support
The Consultant will support the City during the bidding period, from the start of construction bid
advertisement through bid tabulation and contract award. This task includes reviewing and
drafting responses to bidder questions, preparation of addenda, attending the bid opening,
tabulating bids, review of bidder qualifications, and drafting a letter of recommendation to award.
Assumptions:
1. The City will coordinate and pay for bid advertisements directly.
2. Bidder correspondence will be coordinated through the City.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 149 of 183
P a g e | 14
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.662.4076 www.kpg.com
3. The City will host and lead the bid opening.
Deliverables:
1. Up to three addenda (PDF).
2. Bid tabulation (PDF).
3. Letter of recommendation to award (PDF).
TASK 12 – Construction Administration (to be scoped at a later date)
The following construction administration services are not included in this scope of work but are
intended to be added at a later date by supplemental amendment, as mutually agreed upon by
the City and Consultant:
· Lead pre-con meeting
· Setup ROM
· Material submittal reviews
· Preparation of RFI responses, FWDs, and COs
· Lead weekly construction coordination meetings
· Stakeholder correspondence
· Daily inspection and reporting
· Material testing (Subconsultant - TBD)
· Monthly pay estimate preparation
· Punch list
· Closeout documentation
· Additional tasks, as required
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 150 of 183
5th St NE
Eastmont Ave0'25'100'50'150'
N
East Wenatchee - 5th St NE Safety & Multimodal Improvements
Topographical Survey Limits
1 / 3
66000300600
SOSA
500 EASTMONT AVE
22201230124
BULLOCK
503 5TH ST NE
22201230108
BULLOCK
555 5TH ST NE
22201230081
WATERSTONE I
ASSOCIATES LLC
5TH ST NE
22201230081
WATERSTONE I
ASSOCIATES LLC
5TH ST NE
22201230018
WATERSTONE I
ASSOCIATES LLC
659 5TH ST NE
22201230080
WATERSTONE II
ASSOCIATES LLC
5TH ST NE
22201230127
WATERSTONE II
ASSOCIATES LLC
5TH ST NE
66000300300
ZATO INVESTMENTS LLC
444 EASTMONT AVE
40100003402
CITY OF EAST WENATCHEE
5TH ST NE
66000300200
STRAMPHER
404 EASTMONT AVE
22201230102
HZS EXTENSIONS
655 4TH ST NE
66000300501
LOISEL
473 5TH ST NE
40100002606
BURNS
510 EASTMONT AVE
22201230095
CITY OF EAST WENATCHEE
EASTMONT AVE
22201230002
CITY OF EAST WENATCHEE
5TH ST NE
66000300502
CITY OF EAST WENATCHEE
5TH ST NE
LEGEND
Topo limits
Text Special items to shoot
Wood fence
Wall top
& bottom
Utility pole
Utility pole &
guy anchors
Utility pole
First row of
tree trunks
Wall top
& bottom
Utility pole & guy
anchors (typ)
Metal fence
Edge of pavement, edge of
shoulder, and toe of slope (typ)
Lid center (rim elev) & all IEs of (1) Storm CB and
(2) Sanitary Sewer MHs at 4th & Eastmont (off-page)
Lid center (rim elev) & all
IEs of (1) Storm CB and
(1) Sanitary Sewer MH
Exhibit B-1A
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 151 of 183
0'25'100'50'150'
N
5th St NEN Grover PlWRD
C
a
n
a
l
2 / 3
22201230081
WATERSTONE I
ASSOCIATES LLC
5TH ST NE
22201230018
WATERSTONE I
ASSOCIATES LLC
659 5TH ST NE
22201230016
WENATCHEE
CANAL CO
22201230016
WENATCHEE
CANAL CO
22201230080
WATERSTONE II
ASSOCIATES LLC
5TH ST NE
22201230105
EASTMONT COMMUNITY CHURCH
783 4TH ST NE
22201230120
EAST WENATCHEE
WATER DISTRICT
776 5TH ST NE
22201230119
SCHOOL DISTRICT #206
955 3RD ST NE
22201230085
SCHOOL DISTRICT #206
5TH ST NE
46500002002
LEWIS
775 5TH ST NE # A
46500002003
CITY OF EAST WENATCHEE
5TH ST NE
22201230002
CITY OF EAST WENATCHEE
5TH ST NE
46500002102
CITY OF EAST WENATCHEE
5TH ST NE
46500002106
BRANGWIN
578 N GROVER PL
57600000900
GARCIA
579 N GROVER PL
22201220021
CITY OF EAST WENATCHEE
5TH ST NE
46500001908
ENGLAND
578 GENESIS LN
Utility pole & guy
anchors (typ)
LEGEND
Topo limits
Text Special items to shoot
Tree trunks
Outer face
of rock wall
Pump building
perimeter fence
Irrigation structure
Edge of pavement, edge of
shoulder, and toe of slope (typ)
Chain gate posts
Irrigation
structures
Storm pipe inlet/outlet(?)
to/from(?) grassy swale and
sides & bottom of swale to
define its cross sectionStorm pipe outlet
(may be buried)
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 152 of 183
0'25'100'50'150'
N
5th St NEN James AveN Jonathon AveN Joseph AveN June Ave6th Pl NE
3 / 3
67100402000
WILLIAMS
501 N JAMES AVE
67100401900
RICH
1235 5TH ST NE
67100401800
KANE
1245 5TH ST NE
67100401700
STROTHER
1247 5TH ST NE
67100401600
GUTIERREZ
1301 5TH ST NE
67100401500
PIPPIN
1309 5TH ST NE
67100401400
MANZO
1311 5TH ST NE
67100401300
SUTTON
1315 5TH ST NE
67100401200
DARWOOD
1317 5TH ST NE
67100401000
CITY OF EAST WENATCHEE
N JONATHON AVE
22201210009
SCHOOL DISTRICT #206
N JAMES AVE
60100100202
GOFORTH
480 N JAMES AVE
60100200102
HENLEY
483 N JAMES AVE
60100200103
BRECKENRIDGE
1240 5TH ST NE
60100200202
ROJAS LOERA
1246 5TH ST NE
60100200201
ANAYA
1248 5TH ST NE
60100300102
VOGNILD
489 N JOSEPH AVE
60100300101
GOTO
1310 5TH ST NE
60100300200
FIRST SLAVIC CHURCH
EVANGELICAL
490 N JUNE AVE
60100200204
ANAYA
482 N JOSEPH AVE
60100300103
SLOAN
479 N JOSEPH AVE
60100400103
HASENYAGER
1430 5TH ST NE
Tree trunk
LEGEND
Topo limits
Text Special items to shoot
Bus stop
Utility pole, comm pedestal,
flashing beacon, & irrigation vault
(center, edges, and visible pipes)
Utility pole, comm pedestal, tree trunk, & irrigation
vault (center, edges, and visible pipes)
Utility pole & guy
anchors (typ)
Utility pole, comm pedestal,
& irrigation vault (center,
edges, and visible pipes)
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 153 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 8 of 22 TIB
EXHIBIT B-2
Scope of Work
(Task Order Agreement)
Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the
CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in
writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and
CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include, but are not limited to, the
following types of work:
A.
B.
C.
D.
E.
F.
G.
H.
I.
Task assignments made by the AGENCY shall be issued in writing using a Formal Task Assignment Document. The following page, showing
a Formal Task Assignment Document, may be copied and completed for each Task Assignment.
An assignment shall become effective when a formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except
that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed
up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or
organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and
acceptance by the AGENCY.
Not Applicable
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 154 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 9 of 22 TIB
FORMAL TASK ASSIGNMENT DOCUMENT
Task Number ______
The general provisions and clauses of Agreement _____________________ shall be in full force and effect for the Task Assignment.
Project Title
Location of Project
Maximum Amount Payable Per Task Assignment
Completion Date
Description of Work
(Note attachments and give brief description)
Agency Project Manager Signature Date
Oral Authorization Date See Letter Dated
Consultant Signature Date
Agency Approving Authority Date
Not Applicable
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 155 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 10 of 22 TIB
EXHIBIT C-1
Payment
(Lump Sum)
A. Lump Sum Agreement
Payment for all consulting services for this project shall be on the basis of a lump sum amount as shown in the heading of this
AGREEMENT.
The maximum amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall not exceed the amount
shown in the heading of this AGREEMENT as maximum amount payable unless a supplemental agreement has been negotiated
and executed by the AGENCY prior to incurring any costs in excess of the maximum amount payable.
B. Monthly Progress Payments
Partial payments may be made upon request of the CONSULTANT to cover the percentage of work completed and are not to be
more frequent that one (1) per month.
C. Final Payment
Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the
AGENCY after the completion of the work under this AGREEMENT contingent upon receipt of all PS&E, plans, maps notes, reports,
and other related documents which are required to be furnished under the AGREEMENT. Acceptance of such final payment by the
CONSULTANT shall constitute a release of all claims for payment which the CONSULTANT may have against the AGENCY unless
such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said
final payment shall not, however, be a bar to any claims the AGENCY may have against the CONSULTANT or to any remedies the
AGENCY may pursue with respect to such claims.
D. Inspection of Cost Records
The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY and/or the TIB
for a period of three years after final payment the cost records and accounts pertaining to this AGREEMENT and all items related to
or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related
to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such
litigation, claim or audit involving the records is completed.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 156 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 11 of 22 TIB
EXHIBIT C-2
Payment
(Cost Plus Fixed Fee)
The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided
hereinafter. Such payment shall be full compensation for all work performed or services rendered and for all labor, materials, equipment, and
incidentals necessary to complete the work specified in Section II, "Scope of Work."
A. Actual Costs
Payment for all consulting services for this project shall be on the basis of the CONSULTANTs actual cost plus a fixed fee. The actual
cost shall include direct salary cost, overhead, and direct nonsalary cost.
1. Direct Salary Costs
The direct salary cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged
in work necessary to fulfill the terms of this AGREEMENT.
2. Overhead Costs
Overhead costs are those costs other than direct costs which are included as such on the books of the CONSULTANT in the normal everyday
keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT, under "Overhead Progress Payment
Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The three options are explained as
follows:
a. Actual Cost: If this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT the actual
overhead costs verified by audit, up to maximum amount payable, authorized under this AGREEMENT, when accumulated with all other
actual costs.
b. Actual Cost Not To Exceed Maximum Percent: If this method is indicated in the heading of this AGREEMENT, the AGENCY agrees to
reimburse the CONSULTANT at the actual overhead rate verified by audit up to the maximum percentage shown in the space provided. Final
overhead payment when accumulated with all other actual costs shall not exceed the total maximum amount payable shown in the heading of
this AGREEMENT.
c. Fixed Rate: If this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT for
overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT.
A summary of the CONSULTANTs cost estimate and the overhead computation are attached hereto as Exhibits D and E and by this reference
made part of this AGREEMENT. When an actual cost overhead rate or actual cost not to exceed overhead rate is used, the actual overhead rate
determined at the end of each fiscal year shall be used for the computation of progress payments during the following year and for retroactively
adjusting the previous year's overhead cost to reflect the actual rate.
The CONSULTANT shall advise the AGENCY as soon as possible of the actual overhead rate for each fiscal year and of the actual rate incurred to
the date of completion of the work. The AGENCY and/or TIB may perform an audit of the CONSULTANT's books and records at any time during
regular business hours to determine the actual overhead rate, if they so desire.
3. Direct Nonsalary Cost
Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT applicable to this contract. These charges may include, but are
not limited to the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel
will only be reimbursed to economy class levels unless otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with
the Project, shall be an itemized listing of the charges supported by original bills or legible copies of invoices, expense accounts, and miscellaneous
supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be provided to the AGENCY upon request. All of
the above charges must be necessary for services to be provided under this AGREEMENT.
4. Fixed Fee
The fixed fee, which represents the CONSULTANT's profit, is shown in the heading of this AGREEMENT under Fixed Fee. This fee is based on the
scope of work defined in this AGREEMENT and the estimated man-months required to perform the stated scope of work. In the event a
supplemental agreement is entered into for additional work by the CONSULTANT, the supplemental agreement may include provision for the
added costs and appropriate additional fee. The fixed fee will be prorated and paid monthly in proportion to the percentage of work completed by
the CONSULTANT and reported in the monthly progress reports accompanying the invoices.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 157 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 12 of 22 TIB
Any portion of the fixed fee earned by not previously paid in the progress payments will be cover in the final payment, subject to the provisions of
Section IX, Termination of Agreement.
5. Maximum Total Amount Payable
The maximum total amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall not exceed the amount shown in the
heading of this AGREEMENT as maximum amount payable, which includes the Fixed Fee, unless a supplemental agreement has been negotiated
and executed by the AGENCY prior to incurring any costs in excess of the maximum amount payable.
B. Monthly Progress Payments
The CONSULTANT may submit invoices to the AGENCY for reimbursement of actual costs plus the calculated overhead and fee not more often than
once per month during the progress of the work. Such invoices shall be in a format approved by the AGENCY and accompanied by the monthly progress
reports required under Section III, General Requirements, of the AGREEMENT. The invoices will be supported by itemized listing and support document
for each item including direct salary, direct nonsalary, and allowable overhead costs to which will be added the prorated Fixed Fee.
C. Final Payment
Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the
completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which
are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of all claims of
any nature which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the
AGENCY by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have
against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims that the AGENCY may have against the
CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims.
D. Inspection of Cost Records
The CONSULTANT and his subconsultants shall keep available for inspection by representatives of the AGENCY and/or TIB, for a period of three years
after final payment, the cost records and accounts pertaining to this AGREEMENT. If any litigation, claim, or audit arising out of, in connection with, or
related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim,
or audit involving the records is completed.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 158 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 13 of 22 TIB
EXHIBIT C-3
Payment
(Negotiated Hourly Rate)
The CONSULTANT shall be paid by the AGENCY for completed work and services under this AGREEMENT as provided hereinafter. Such
payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the work.
1. Hourly Rates
The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits D and E attached hereto and
by this reference made part of this AGREEMENT. The rates listed shall be applicable for the first 12-month period and shall be subject to negotiation for
the following 12-month period upon request of the CONSULTANT or the AGENCY. The rates are inclusive of direct salaries, payroll additives, overhead,
and fee.
In the event renegotiation of the hourly rates is conducted, the AGENCY reserves the right to audit for any change in the overhead rate currently in use by
the CONSULTANT and modify the hourly rates to be paid to the CONSULTANT subsequent to the renegotiation accordingly. Any changes in the
CONSULTANT's fixed hourly rates may include salary or overhead adjustments.
2. Direct Nonsalary Costs
Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items:
travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy
class levels unless otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with the PROJECT, shall be an itemized listing
of the charges supported by the original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of
the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under
this AGREEMENT.
3. Maximum Amount
The maximum amount payable for completion of work under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.
No minimum amount payable is guaranteed under this AGREEMENT. This does not include payment for extra work as stipulated in Section XIV, Extra
Work.
4. Monthly Progress Payments
Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly invoices shall be supported by detailed
statements for hours expended at the rates established in Exhibits D and E, including names and classifications of all employees, and invoices for all
direct expenses.
5. Inspection of Cost Records
The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three
years after final payment, the cost records and accounts pertaining to this AGREEMENT, and all items related to or bearing upon these records with the
following exception: if any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit
findings involving the records have been resolved. The three-year period begins when the CONSULTANT receives final payment.
6. Final Payment
Final payment of any balance due the CONSULTANT of the gross earned will be made promptly upon its verification by the AGENCY after the
completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which
are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of claims of any
nature which the CONSULTANT may have against the AGENCY, unless such claims are specifically reserved in writing and transmitted to the AGENCY
by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the
CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims.
The rates and total price of the original contract and any additions or changes thereto shall be adjusted to exclude any significant sums by which the
AGENCY determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or overhead rates, supplied to the
AGENCY by the CONSULTANT.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 159 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 14 of 22 TIB
EXHIBIT C-4
Payment
(Provisional Hourly Rate)
The CONSULTANT shall be paid by the AGENCY for completed work and services under this AGREEMENT as provided hereinafter. Such
payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the work.
1. Hourly Rates
The CONSULTANT shall be paid by the AGENCY for work done, based upon the provisional hourly rates shown in Exhibits D and E attached hereto and by this
reference made part of this AGREEMENT. The actual hourly rates will be determined by an audit of 19___ ___ and/or 19___ ___ cost data. The provisional rates
listed shall be utilized until the results of the audit are known and will be retroactively adjusted to reflect actual costs. The provisional and/or audited rates listed
shall be applicable for the first 12-month period and shall be subject to negotiation for the following 12-month period upon request of the CONSULTANT or the
AGENCY. The rates are inclusive of direct salaries, payroll additives, overhead, and fee.
In the event renegotiation of the hourly rates is conducted, the AGENCY reserves the right to audit for any change in the overhead rate currently in use by the
CONSULTANT and modify the hourly rates to be paid to the CONSULTANT subsequent to the renegotiation accordingly. Any changes in the CONSULTANT's
fixed hourly rates may include salary or overhead adjustments.
2. Direct Nonsalary Costs
Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items: travel,
printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless
otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with the PROJECT, shall be an itemized listing of the charges supported by
the original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents
shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT.
3. Maximum Amount
The maximum amount payable for completion of work under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. No
minimum amount payable is guaranteed under this AGREEMENT. This does not include payment for extra work as stipulated in Section XIV, Extra Work.
4. Monthly Progress Payments
Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly invoices shall be supported by detailed statements
for hours expended at the rates established in Exhibits D and E, including names and classifications of all employees, and invoices for all direct expenses.
5. Inspection of Cost Records
The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three years after
final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if
any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit findings involving the records
have been resolved. The three-year period begins when the CONSULTANT receives final payment.
6. Final Payment
Final payment of any balance due the CONSULTANT of the gross earned will be made promptly upon its verification by the AGENCY after the completion of the
work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to be furnished
under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of claims of any nature which the CONSULTANT
may have against the AGENCY, unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its
acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the
AGENCY may pursue with respect to such claims.
The rates and total price of the original contract and any additions or changes thereto shall be adjusted to exclude any significant sums by which the AGENCY
determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or overhead rates, supplied to the AGENCY by the
CONSULTANT.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 160 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 15 of 22 TIB
EXHIBIT C-5
Payment
(Cost per Unit of Work)
1. When the AGENCY requests that a project be undertaken, the CONSULTANT shall prepare a fee proposal based upon a typical
scope of work. Upon agreement by the AGENCY and the CONSULTANT upon a scope of work and related fee, a maximum
encumbrance, inclusive of expenses, will be established, to serve as a maximum amount payable for the project. For accounting
purposes, the CONSULTANT will be paid by the AGENCY for work done, based upon mutually agreed unit rates for work defined in
Exhibits D and E. The listed rates shall be applicable throughout the life of this AGREEMENT. The rates are inclusive of actual
salaries, overhead, profit, tools, materials, and equipment necessary or incidental for the completion of the AGREEMENT work.
Compensation for the following expenditures will be allowed when these costs are incurred directly in fulfilling the terms of this
AGREEMENT:
2. The maximum total amount payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount
shown on page 1 of this AGREEMENT, unless a supplemental AGREEMENT has been negotiated and executed by the AGENCY
prior to incurring any costs in excess of the maximum amount payable.
3. The CONSULTANT may submit invoices to the AGENCY not more often than once per month during the progress of the work for
partial payment of completed to date. The invoices will indicate the units of work completed each day during the invoice period in
addition to the previous total. Direct nonsalary costs, such as travel, reproduction, telephone, supplies, and computer costs, shall be
supported by an original or a copy of the invoice or billing instrument the CONSULTANT received for payment. For example, a copy
of the telephone company's itemized listing showing each call is necessary to verify the billing for long distance telephone calls.
Such invoices will be checked by the AGENCY and payment will be made in full for the amount thereof as has been found to
represent the value of the completed work, less the amounts previously paid.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 161 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 16 of 22 TIB
EXHIBIT D-1
Consultant Fee Determination Summary Sheet
(Lump Sum, Cost Plus Fixed Fee, Cost per Unit of Work)
Prepared by Date
Project
Direct Salary Cost (DSC)
Classification Man Hours Rate Cost
x =
x =
x =
x =
x =
x =
x =
x =
TOTAL DSC $
OVERHEAD (OH Cost including Salary Additives)
OH Rate x DSC or _____ % x $ _________________ $
FIXED FEE (FF)
FF Rate x DSC or _____ % x $ _________________ $
REIMBURSABLES
Itemized $
SUBCONSULTANT COST (See Exhibit G) $
GRAND TOTAL $
Kyle Burtis 2/29/24
5th Street NE Safety & Multimodal Improvements
SEE EXHIBIT D-1 FOR
DETAILED COST COMPUTATIONS
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 162 of 183
EXHIBIT D-1
PRIME CONSULTANT COST COMPUTATIONS
Client: City of East Wenatchee
Project Name: 5th St NE Corridor Improvements
KPG Psomas Inc. Project Number:9EAS010X00
Date: 2/29/2024
Task
No.Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computations by Task
EngineeringManager ISenior Engineer ISenior EngineerIIProject EngineerIDesign EngineerIISenior ProjectManager SurveySurvey Crew II(W/Equip)Project SurveyorIISurveyor IIIProjectLandscapeArchitect ISeniorTransportationPlannerTransportationPlannerEnvironmentalManagerConstructionObserver IISenior CADTechnicianBusinessManagerSenior AdminOffice Admin$226.00 $194.00 $205.00 $166.00 $139.00 $250.00 $270.00 $172.00 $143.00 $155.00 $204.00 $122.00 $226.00 $130.00 $139.00 $177.00 $139.00 $110.00 Hours Totals
Task 1 - Project Management
Task Total 14 24 0 0 0 0 0 0 0 0 0 0 0 0 0 6 12 6 62 $ 11,210.00
Task 2 - Site Survey
Task Total 0 4 0 0 0 8 56 24 70 0 0 0 0 6 0 0 0 0 168 $ 32,814.00
Task 3 - Geotechnical Exploration & Report
Task Total 2 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 $1,228.00
Task 4 - SEPA Exemption & Tribal Coordination
Task Total 0 4 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 14 $3,036.00
Task 5 - Utility Coordination & Potholing
Task Total 0 44 0 20 4 0 0 0 0 0 0 0 0 0 0 0 0 0 68 $ 12,412.00
Task 6 - Stakeholder Coordination & Public Outreach
Task Total 2 28 0 16 0 0 0 0 0 0 4 0 0 0 0 0 0 0 50 $9,356.00
Task 7 - Right of Use Agreements
Task Total 2 40 0 20 0 0 0 0 0 0 0 0 0 16 0 0 0 0 78 $ 13,612.00
Task 8 - Canal Crossing Design
Task Total 2 12 0 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18 $3,444.00
Task 9 - Corridor Analysis & Speed Study
Task Total 2 10 0 12 0 0 0 0 0 0 51 71 0 0 0 0 0 0 146 $ 23,450.00
Task 10 - Design (PS&E)
Task Total 128 280 56 510 376 0 0 0 0 26 4 8 0 12 230 0 0 0 1630 $ 271,004.00
Task 11 - Bidding Support
Task Total 2 16 0 8 6 0 0 0 0 0 0 0 0 0 0 0 0 0 32 $5,718.00
Task 12 - Construction Administration (to be scoped later)
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $-
Total Labor Hours and Fee 154 466 56 590 386 8 56 24 70 26 59 79 10 34 230 6 12 6 2,272 $ 387,284.00
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 163 of 183
Subconsultants
Aspect Consulting (Geotechnical)$ 31,817.00
DCI Engineers (Structural)$ 23,380.00
Subtotal $ 55,197.00
Administrative Charge (0%)$-
Total Subconsultant Expense $ 55,197.00
Reimbursable Direct Non-Salary Costs
Mileage at current IRS rate ($0.67/mile)$600.00
Reproduction Allowance $500.00
Intersection Counts (3 x $200)$600.00
Utility Locates $5,800.00
Utility Potholing $ 10,000.00
Total Reimbursable Expense $ 17,500.00
Management Reserve $-
Total Estimated Budget $ 459,981.00
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 164 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 17 of 22 TIB
EXHIBIT D-2
Consultant Fee Determination Summary Sheet
(Specific Rates of Pay)
FEE SCHEDULE
Discipline or Job Title Hourly Rate Overhead @
___________
Profit @
____________
Rate
Per Hour
SEE EXHIBIT D-2 FOR
DETAILED FEE SCHEDULE
(SPECIFIC RATES OF PAY)
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 165 of 183
KPG Psomas Inc.
Summary of Negotiated Costs
Effective January 1, 2024 through December 31, 2024
Est Direct Salary Office Overhead@171.93%Fee @ 30% of DL 2024 Inclusive Rate
Classification Costs (DSC)Of DSC of DSC (Rounded to $1)
Principal 96.00 165.05 28.80 290
Engineering Manager I 75.00 128.95 22.50 226
Engineering Manager II 86.75 149.15 26.03 262
Asst. Engineering Manager 71.25 122.50 21.38 215
Senior Engineer I 64.25 110.47 19.28 194
Senior Engineer II 68.00 116.91 20.40 205
Project Engineer I 55.00 94.56 16.50 166
Project Engineer II 62.00 106.60 18.60 187
Design Engineer I 44.00 75.65 13.20 133
Design Engineer II 46.00 79.09 13.80 139
Design Engineer III 50.00 85.97 15.00 151
Engineering Technician 37.69 64.80 11.31 114
Technician 33.60 57.77 10.08 101
Engineering Assistant 30.23 51.97 9.07 91
Senior Project Manager Survey 82.73 142.24 24.82 250
Survey Crew I (w/Equip)70.25 120.78 21.08 212
Survey Crew II (w/Equip)89.50 153.88 26.85 270
Field Surveyor I 34.00 58.46 10.20 103
Field Surveyor II 44.50 76.51 13.35 134
Field Surveyor III 50.00 85.97 15.00 151
Project Surveyor I 51.00 87.68 15.30 154
Project Surveyor II 57.00 98.00 17.10 172
Surveyor I 31.00 53.30 9.30 94
Surveyor II 42.50 73.07 12.75 128
Surveyor III 47.50 81.67 14.25 143
Urban Design Manager 73.00 125.51 21.90 220
Senior Landscape Architect I 60.00 103.16 18.00 181
Senior Landscape Architect II 66.25 113.90 19.88 200
Project Landscape Architect I 51.50 88.54 15.45 155
Project Landscape Architect II 55.00 94.56 16.50 166
Landscape Designer I 34.75 59.75 10.43 105
Landscape Designer II 38.50 66.19 11.55 116
Landscape Designer III 44.00 75.65 13.20 133
Landscape Assistant 29.75 51.15 8.93 90
Senior Transportation Planner 67.50 116.05 20.25 204
Transportation Planner 40.38 69.43 12.11 122
Environmental Manager 75.00 128.95 22.50 226
Senior Environmental Planner I 60.00 103.16 18.00 181
Senior Environmental Planner II 81.00 139.26 24.30 245
Managing Biologist I 60.00 103.16 18.00 181
Managing Biologist II 67.00 115.19 20.10 202
Managing Biologist III 76.00 130.67 22.80 229
Senior Archaeologist 55.46 95.35 16.64 167
GIS Manager 52.89 90.93 15.87 160
Senior Biologist I 45.00 77.37 13.50 136
Senior Biologist II 52.00 89.40 15.60 157
Word Processor 39.18 67.36 11.75 118
Biologist I 26.00 44.70 7.80 79
Biologist II 35.00 60.18 10.50 106
Biologist III 42.00 72.21 12.60 127
Environmental Planner 52.00 89.40 15.60 157
Editor 29.99 51.56 9.00 91
GIS Tech 28.85 49.60 8.66 87
Cultural Resource Specialist 27.00 46.42 8.10 82
Senior Construction Manager 80.76 138.85 24.23 244
Construction Manager 65.00 111.75 19.50 196
Senior Resident Engineer 62.18 106.91 18.65 188
Resident Engineer 51.00 87.68 15.30 154
Assistant Resident Engineer 45.00 77.37 13.50 136
Senior Construction Observer 63.00 108.32 18.90 190
Construction Observer I 35.00 60.18 10.50 106
Construction Observer II 43.00 73.93 12.90 130
Construction Observer III 47.00 80.81 14.10 142
Construction Technician 32.00 55.02 9.60 97
Document Control Specialist I 38.00 65.33 11.40 115
Document Control Specialist II 44.75 76.94 13.43 135
Document Control Specialist III 48.25 82.96 14.48 146
Document Control Admin 34.32 59.01 10.30 104
Construction Assistant 30.00 51.58 9.00 91
CAD Manager 59.39 102.11 17.82 179
Senior CAD Technician 46.00 79.09 13.80 139
CAD Technician 41.00 70.49 12.30 124
Business Manager 58.52 100.61 17.56 177
Senior Admin 46.15 79.35 13.85 139
Office Admin 36.50 62.75 10.95 110
Office Assistant 32.50 55.88 9.75 98
Subs billed at cost plus 5%.
Reimbursables billed at actual costs.
Mileage billed at the current approved IRS mileage rate.
Exhibit D-2
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 166 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 18 of 22 TIB
EXHIBIT E-1
Breakdown of Overhead Cost
(Sample Only - Actual line item and cost categories and percentage for firm should be submitted.)
FRINGE BENEFITS
FICA
Unemployment
Medical Aid and Industrial Insurance
Company Insurance and Medical
Vacation, Holiday, and Sick Leave
Commission, Bonuses/Pension Plan
TOTAL FRINGE BENEFITS
GENERAL OVERHEAD
State B&O Taxes
Insurance
Administration and Time Not Assignable
Printing, Stationery, and Supplies
Professional Services
Travel Not Assignable
Telephone and Telegraph Not Assignable
Fees, Dues, Professional Meetings
Utilities and Maintenance
Professional Development
Rent
Equipment Support
Office Miscellaneous, Postage
TOTAL GENERATED OVERHEAD
GRAND TOTAL
SEE EXHIBIT E-1 FOR
DETAILED BREAKDOWN
OF OVERHEAD COST
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 167 of 183
Exhibit E-1Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 168 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 19 of 22 TIB
EXHIBIT F-1
Payment Upon Termination of Agreement
by the Agency Other than for Fault of the Consultant
(Refer to Agreement, Section IX)
Lump Sum Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made
shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is
to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized
extra work completed.
Cost Plus Fixed Fee Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made,
shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of
termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any
authorized extra work completed.
Specific Rates of Pay Contracts
A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this
AGREEMENT plus and direct nonsalary costs incurred at the time of termination of this AGREEMENT.
Cost Per Unit of Work Contracts
A final payment shall be made to the CONSULTANT for actual units of work completed at the time of
termination of this AGREEMENT.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 169 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 20 of 22 TIB
EXHIBIT G-1
Subcontracted Work
The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT:
SEE EXHIBIT G-1A & G-1B
FOR DETAILED SUBCONCONTRACTOR
SCOPES
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 170 of 183
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
Exhibit G-1A
Scope of Work
TASK 3 – Geotechnical Exploration and Report (Aspect Consulting)
Aspect Consulting (Aspect) understands the goal of the geotechnical engineering design study for
the 5th Street NE Corridor Improvements project in East Wenatchee is to explore subsurface
conditions at/near the proposed signal pole and luminaire foundations and stormwater infiltration
drywells. Using the subsurface data, Aspect will provide pole foundation vertical and lateral design
parameters, stormwater infiltration feasibility and rates for dry well design, and earthwork
considerations.
Task 3.1 – Subsurface Explorations
We will review readily available data and mapping at and near the Site and coordinate and execute
a reconnaissance of the Site. During our reconnaissance, we will also mark the proposed 4 to 5 soil
boring locations in white paint for planning and utility locating along 5th Street NE between
Eastmont Avenue and N Grover Place, and N James Avenue and N Jonathan Avenue. We will use
the public one-call utility locating service and also subcontract with a private utility locating service
to clear the proposed areas of the borings. We should be provided with any drawings or other
information available on utility locations within the limits of the Site. Our fee does not include
utility repair costs. We will take reasonable precautions to reduce the potential for damage to
utilities; however, Aspect does not assume responsibility for the cost of repairing utilities that are
unmarked or incorrectly marked, such as irrigation lines/mains.
We will coordinate with KPG Psomas on the boring locations and mobilize a drilling subcontractor
to the Site to complete 4 to 5 exploratory borings during a one-and-a half-day exploration
program. We have assumed road passage will be restricted for up to several hours at a time with
traffic control consisting of one lane closure, or lane shift, with flaggers hired by Aspect operating
in general accordance with MUTCD guidelines.
The borings will be advanced with a truck- or track-mounted drill rig to depths of about 25 feet
each, or drilling refusal on bedrock. Disturbed samples will be obtained in accordance with
Standard Penetration Test (SPT) methods at 2.5- or 5-foot intervals. Drill soil cuttings will be
spread on-site in unpaved, bare soil areas of the road shoulder, or collect in a drum.
The drilled soil borings will be supervised and logged by an Aspect field representative and used to
directly observe subsurface soil and groundwater conditions. Samples of the encountered soils will
be collected for additional observation and laboratory testing. The borings will be backfilled with
bentonite chips per Washington State regulations and with cold patch asphalt or quick set cement
surface patching.
We assume the City and/or other Project stakeholders will coordinate and provide ready access
for the subsurface explorations, along with any required coordination with individual landowners
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 171 of 183
P a g e | 2
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
and the local jurisdictions regarding public notification of the field work. We assume any permits
other than standard drilling permits (such as right-of-way permits) will be led/signed by the City of
East Wenatchee input from Aspect.
Soil samples obtained from the borings will be placed in plastic containers and transported to
Aspect’s geotechnical laboratory for further examination. Selected samples will be submitted for
laboratory testing of index and engineering properties. Tests will include natural moisture content;
grain size distribution; organic content; Atterberg Limits (if fine-grained cohesive soils are
encountered); and cation exchange capacity (CEC).
Task 3.2 – Geotechnical Engineering Analyses and Reporting
We will prepare a draft geotechnical engineering report for the Project, summarizing the results of
our investigation, testing, geotechnical engineering analyses, and our conclusions and
recommendations. Our report will include the following:
· Project and Site description
· Results of the Site reconnaissance and boring explorations
· Exploration logs and a Site plan showing boring locations
· Laboratory test results
· Allowable lateral bearing pressures for signal and luminaire pole design per WSDOT
Standard Plans.
· Stormwater infiltration feasibility and rates via drywell element determined from the
borings and soil sample grain size testing correlations to the Stormwater Management
Manual for Eastern Washington.
· Earthwork considerations, including:
o temporary excavations
o imported structural fill and potential re-use of on-site soil as structural fill
o wet weather considerations
After our draft report has been submitted, we will communicate with KPG Psomas to review and
discuss geotechnical engineering considerations. We will address any of the KPG Psomas review
comments on our draft report and a final report will be issued.
Aspect will manage their work and that of their subcontractors and correspond with KPG Psomas
as needed to advance the above scope of work.
Assumptions and Exclusions:
1. Drill cuttings/soil will be spread on-site in unpaved areas, or collected in a drum if such an
area is not available/accessible.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 172 of 183
P a g e | 3
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
2. Road passage will be restricted for up to several hours at a time while the drill rig is
operating, and traffic control will consist of one-lane closure or lane with flaggers during
that time.
3. We assume a base map will be provided for our use. If one is not available, we will
generate a GIS-based base map using readily available public data for the purposes of our
analyses and reporting.
4. Soil samples collected during the investigation will be stored for a minimum of 60 days
after the completion of the subsurface exploration; however, storage beyond that date is
not guaranteed.
5. Environmental services are not included in this proposal. If environmental contamination is
encountered during the field work, KPG Psomas will be notified immediately. Aspect can
provide services to respond to these conditions, as requested.
6. Site access- or environmental-related permits are assumed to be either not required, or
will be obtained/signed by others at no expense to Aspect.
7. Stormwater infiltration rates will be determined from the borings and soil sample grain size
testing correlations to the SWMMEW.
8. Preparation of detailed PS&E documents for the Project and culvert replacement will be
completed by others and is not included in this scope of services and fees.
9. The above scope and cost do not include civil stormwater drainage design, stormwater
infiltration assessments, environmental engineering, surveying, structural engineering, or
services during construction.
Deliverables:
1. Draft Geotechnical Report (PDF).
2. Final Geotechnical Report (PDF).
Schedule:
We will work with KPG Psomas and our subcontractors to develop a schedule as soon as we have
authorization to proceed. Winter weather (snow, ice, etc.) might delay Site explorations and we
will work with KPG Psomas to provide updates and alternatives solutions if that occurs. We can
provide a summary of our preliminary findings within 1 week after completing the borings. Our
draft report will be submitted within 3 to 4 weeks after completing the borings. We can expedite
key findings and recommendations ahead of the report if needed to progress the design. Our final
stamped report will be submitted within 1 week of receiving review comments from the team.
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 173 of 183
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
Exhibit G-1B
Scope of Work
TASK 8 – Canal Crossing Design (DCI Engineers)
Objective: DCI has been tasked with providing structural design and consulting services as part of
the City of East Wenatchee – 2024 5th Street NE Safety & Multimodal Improvements Project. As
part of the effort to fill the remaining sidewalk gaps on one side of 5th Street NE from Eastmont
Avenue to N Grover Place, a pedestrian crossing will be required over an existing irrigation canal. It
is our understanding that as part of the project, a pedestrian sidewalk will be constructed above
an irrigation canal currently owned and operated by the Wenatchee Reclamation District. The
current crossing structure required will be on the order of 20’ long and 10’ wide.
Using preliminary civil design and the draft geotechnical report as a basis, DCI will provide a
Structural Technical Memo to be used as the basis for selection of a preferred bridge alternative.
Once a selection has been made, DCI will prepare a structural design including structural
calculations, plans, specifications, and construction cost estimates for each draft review submittal
and final bid documents. Also, DCI will provide limited support for bidding and construction. DCI’s
proposed scope of structural engineering services is described below.
Consultant Responsibilities:
Task 8.1 – Primary Structural Services
1. DCI will engage with all interested parties in the development of design criteria. This
preliminary coordination will require discussions with the Wenatchee Reclamation district
with regard to hydraulic clearances and the potential demolition and reconstruction of
existing structure at the site. Additionally, DCI will engage with the City of East Wenatchee
to identify structure type criteria and loading requirements.
2. DCI will perform preliminary design and engineering analysis to support the preparation of
a Structural Technical Memo (STM). The STM will contain discussion regarding all
reasonable and economical superstructure alternatives, to include the following structure
types: Pedestrian Bridge (all reasonable types). DCI will provide commentary on each
considered superstructure type, weighing pros and cons of each along with rough order of
magnitude cost estimate for each structure type. DCI will provide recommendations and a
“preferred” alternative and continue to engage, coordinate, and guide City of East
Wenatchee officials in their effort to make a final alternative decision.
3. As part of the STM, DCI will also perform preliminary design and engineering analysis to
provide recommendations on the preferred substructure type. The STM will contain
discussion regarding all reasonable and economical substructure alternatives. Currently
present at the site is an existing cast-in-place concrete abutment wall and wingwalls that
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 174 of 183
P a g e | 2
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
support the existing canal structure. DCI will investigate one of the two potential options
with regard to the existing substructure: 1. Selective demolition of the existing wingwalls
and construction of a new abutment system that structurally connects to the existing
substructure, and 2. Leaving all existing structural elements in place and designing the new
structure to span over the top of the existing wingwalls and bear on a new substructure
behind the existing wall. DCI will provide commentary on each considered substructure
type, weighing pros and cons of each along with rough order of magnitude cost estimate
for each structure type. DCI will provide recommendations and a “preferred” alternative
and continue to engage, coordinate and guide City of East Wenatchee officials in their
effort to make a final alternative decision.
4. Following the selection of a preferred structure type, DCI will coordinate and communicate
with the design team. This includes attending meetings, producing emails, and developing
documentation.
5. DCI will perform structural analysis and design on the selected superstructure and
substructure. The design will be in accordance with AASHTO Bridge Design Specifications
9th Edition and the WSDOT Bridge Design Manual. A calculations package will be
developed for submittal to the City of East Wenatchee. DCI will implement internal quality
control procedures and technical review. Design Documents will be submitted at the
following estimated milestones: 50% Draft, 100% Draft Bid PS&E, and Bid PS&E.
6. DCI will develop structural specifications in accordance with WSDOT standards.
Specifications will be submitted at the following estimated milestones: 50% Draft, 100%
Draft Bid PS&E, and Bid PS&E.
7. DCI will develop an Engineer’s Cost Estimate for selected crossing structure. This is a
detailed budget estimate based on the level of design. Engineer’s cost estimate will be
submitted at the following estimated milestones: 50% Draft, 100% Draft Bid PS&E, and Bid
PS&E.
8. Develop design drawings as required for the construction of the new crossing structure.
The Construction Documents will be prepared using Autodesk design software. Drawings
will be sent to the team at submittal phases as PDFs. Final stamped construction drawings
will be provided at the Bid PS&E phase. DCI can provide exported AutoCAD drawings for
the design team. Any digital files from DCI are not intended for use for construction
dimensioning, such as shop drawings, layouts, etc., but these digital files can be made
available to the contractor for informational purposes, provided that such use is at the
Exhibit A
City of East Wenatchee
Resolution 2024-23
03-05-2024 City Council Agenda Packet
Page 175 of 183
P a g e | 3
23 Wenatchee Ave, Suite 223, Wenatchee, WA 98801 P: 509.663.2711 www.kpg.com
contractor’s own risk and is subject to the execution of DCI’s standard digital media
agreement.
9. Provide support and document clarifications as required during the bidding process. It is
assumed that we will not provide a bid package, but we can assist on structural items as
requested.
Task 8.2 – Supplementary Structural Services (As Requested)
Provide Construction Administration, including the review of the fabricator’s submittals, review of
laboratory and field test reports, responding to RFIs, responding to minor field fixes, and providing
structural observation site visits as requested but only for the limited purpose of checking for
conformance with information given and the design concept expressed in the contract documents.
We have included one (1) structural observation site visits in the basic CA design fee; additional
visits will be billed on a time and materials basis. Our construction administration fees are not
intended to cover the engineering effort associated with the correction of “as constructed” field
conditions that deviate from the design concept, out-of-scope design changes, or structural
repairs. If significant engineering effort is required for these services, they will be performed as an
additional service to this contract.
Assumptions:
1. Items not specifically identified in this proposal are outside of the Scope of work for DCI
structural services.
City Responsibilities:
1. Provide input on the development design criteria and selection of a preferred alternative.
2. Provide review and feedback on draft review submittals.
Deliverables:
1. Structural Technical Memo (PDF)
2. 50% Draft Documents (PDF)
3. 100% Draft PS&E Documents (PDF)
4. Bid PS&E Documents (Hard copy and PDF)
03-05-2024 City Council Agenda Packet
Page 176 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 21 of 22 TIB
EXHIBIT G-2
Subconsultant Fee Determination Summary Sheet
Prepared by Date
Project
Direct Salary Cost (DSC)
Classification Man Hours Rate Cost
x =
x =
x =
x =
x =
x =
x =
x =
x =
TOTAL DSC $
OVERHEAD (OH Cost including Salary Additives)
OH Rate x DSC or _____ % x $ _________________ $
FIXED FEE (FF)
FF Rate x DSC or _____ % x $ _________________ $
REIMBURSABLES
Itemized $
GRAND TOTAL $
SEE EXHIBIT G-2A & G-2B
FOR DETAILED SUBCONCONTRACTOR
COST COMPUTATIONS
03-05-2024 City Council Agenda Packet
Page 177 of 183
Table 1 - Cost Estimate for 5th Street Cooridor Improvements - Aspect GeotechnicalGeotechnical ExplorationsResearch, Recon, Boring Layout, Utility Clearance, Coordination 23949$ 11$ 600$ 1,560$ Borings with traffic control3 163,139$ 220$ 16,000$ 19,359$ Sample Review, Laboratory Testing, and Boring Logs13698$ 1,500$ 2,198$ Task Subtotal6 224,786$ 231$ 18,100$ 23,117$ Geotechnical Engineering Analysis and ReportingSite Plan with Exploration Locations32755$ 755$ Geotechnical Analyses2 101,993$ 1,993$ Draft Geotechnical Report3 16 1 2 3,597$ 3,597$ Address Comments and Finalize Report142 1,152$ 1,152$ Project Management and Coordination321 1,203$ 1,203$ Task Subtotal9 35 1 5 8,700$ 8,700$ Total Hours15 57 1 5Hourly Rate250.76$ 149.18$ 153.68$ 152.21$ Total3,761.33$ 8,503.04$ 153.68$ 761.06$ 13,486$ 231$ 18,100$ 31,817$ Estimated CostsEstimated HoursWork ElementOther Direct Charges (ODC)PrincipalSr. StaffDesigner (CAD)Project AdministratorLaborSubs Total CostAspect Consulting2/27/2024K:\Projects\City of East Wenatchee\5th Street Grover and James\Contracts\Proposal Material\East Wenatchee 5th Street CPFFTable 1Page 1 of 1Exhibit G-2A03-05-2024 City Council Agenda Packet Page 178 of 183
5th Street Cooridor Improvements
Aspect Consulting OH Rate 218.95%
Profit 30.00%
Actuals Not To Exceed Table (ANTE)
Overhea
d NTE
Fixed Fee
NTE
218.95 30.00%
Senior Principal $80.38 $175.99 $24.11 $280.49
Senior Professional $67.31 $147.38 $20.19 $234.88
Principal $71.86 $157.34 $21.56 $250.76
Project Professional $55.71 $121.98 $16.71 $194.40
Senior Technical Editor $49.44 $108.25 $14.83 $172.52
Senior Designer $49.22 $107.77 $14.77 $171.75
Professional $48.32 $105.80 $14.50 $168.61
Designer $44.04 $96.43 $13.21 $153.68
Project Administrator $43.62 $95.51 $13.09 $152.21
Senior Staff Professional $42.75 $93.60 $12.83 $149.18
Technical Editor $38.50 $84.30 $11.55 $134.35
Staff Professional $38.40 $84.08 $11.52 $134.00
Clerical $35.42 $77.55 $10.63 $123.60
rates requested eff. 1/29/2024
Job Classifications
Direct
Labor
Hourly
All Inclusive
Hourly
Billing Rate
Exhibit G-2A
03-05-2024 City Council Agenda Packet
Page 179 of 183
CLIENT: KPG/Psomas
PROJECT: 5th Street Safety Improvements2/26/2024 DCI DIRECT LABOR:Principal Associate Project Project Senior
Engineer Manager Engineer Tech.DirectTask4210 4010 3110 3010 2110 Total Labor
No. Task (Scope of Work)220.00$ 180.00$ 140.00$ 120.00$ 120.00$ Hours Cost
East Wenatchee - 5th Street Safety Improvements1
Initial Planning and Criteria Development0.00-$ 2 Interested Parties Coordination4.004.00720$ 3 Internal Planning & Approach2.002.00360$ 4 Internal Document Review1.001.00180$ 5 Project Outline1.001.00180$ 7STM Report0.00-$ 8 Survey Review and Coordination2.002.00360$ 9 Preliminary Structural Analysis - All alternatives2.00 4.00 6.0012.001,640$ 10Rough Order of Magnitude Cost Estimate - All alternatives2.00 2.00 2.006.00880$ 11Review of Geotechnical Report/Coordination1.00 1.002.00320$ 12 Substructure analysis2.00 4.00 6.0012.001,640$ 13 Report Preparation and Write up2.00 4.00 6.0012.001,640$ 14 City Coordination and Guidance2.502.50450$ 15 QA/QC2.00 1.003.00620$ 1650% Draft Design0.00-$ 17 Demolition0.50 1.00 1.002.50350$ 18 Superstructure Design1.00 2.00 2.005.00700$ 19 Pedestrian Rail Design0.50 1.00 1.002.50350$ 20 Substructure Design1.00 2.00 2.005.00700$ 21 Backwall/Wingwall Design1.00 2.00 2.005.00700$ 22 Specifications Preparation0.50 1.00 1.002.50350$ 23 50% Cost Estimate1.00 2.00 2.005.00700$ 24 Drafting - Demo Plan1.50 1.50180$ 25 Drafting - Bridge Layout/Site Plan1.50 1.50180$ 26 Drafting - Plan & Elevation1.50 1.50180$ 27 Drafting - Superstructure Plan1.50 1.50180$ 28 Drafting - Substructure Plan1.50 1.50180$ 29 Drafting - Details - Including Pedestrian Railing1.50 1.50180$ 30 Weekly Meetings/Coordination4.004.00720$ 31 QA/QC2.002.00440$ 32100% Draft Design0.00-$ 33 Demolition0.50 1.00 1.002.50350$ 34 Superstructure Design0.50 1.00 1.002.50350$ 35 Pedestrian Rail Design0.50 1.00 1.002.50350$ 36 Substructure Design0.50 1.00 1.002.50350$ 37 Backwall/Wingwall Design0.50 1.00 1.002.50350$ 38 Specifications Preparation0.50 1.00 1.002.50350$ 39 90% Cost Estimate0.50 1.00 1.002.50350$ Exhibit G-2B 03-05-2024 City Council Agenda Packet
Page 180 of 183
40 Drafting - Demo Plan1.00 1.00120$ 41 Drafting - Bridge Layout/Site Plan1.00 1.00120$ 42 Drafting - Plan & Elevation1.00 1.00120$ 43 Drafting - Superstructure Plan1.00 1.00120$ 44 Drafting - Substructure Plan1.00 1.00120$ 45 Drafting - Details - Including Guardrail1.00 1.00120$ 46 Weekly Meetings/Coordination4.004.00720$ 47 QA/QC2.002.00440$ 48Bid PS&E0.00-$ 49 Demolition0.50 1.00 1.002.50350$ 50 Superstructure Design0.50 1.00 1.002.50350$ 51 Pedestrian Rail Design0.50 1.00 1.002.50350$ 52 Substructure Design0.50 1.00 1.002.50350$ 53 Backwall/Wingwall Design0.50 1.00 1.002.50350$ 54 Specifications Preparation0.50 1.00 1.002.50350$ 55 90% Cost Estimate0.50 1.00 1.002.50350$ 56 Drafting - Demo Plan1.00 1.00120$ 57 Drafting - Bridge Layout/Site Plan1.00 1.00120$ 58 Drafting - Plan & Elevation1.00 1.00120$ 59 Drafting - Superstructure Plan1.00 1.00120$ 60 Drafting - Substructure Plan1.00 1.00120$ 61 Drafting - Details - Including Guardrail1.00 1.00120$ 62 Weekly Meetings/Coordination2.002.00360$ 63 QA/QC2.00440$ Labor Hours Subtotal8 45 40 45 21 15723,380$ Subtotal 23,380$ 23,380$ INDIRECT EXPENSES: Cost Expenses
Item Quantity Unit per Unit Cost
Travel (Airfare), 1 trips, 1 engineers0 Each $1,100-$ Vehicle Rental + Fuel- 1 trips0 Day $150-$ Room, Board, Meals0 Day $200-$ Copies, Prints, Etc.0 Each $20-$ General Expenses0 All $100-$ TOTAL EXPENSES w/ 10% Admin Fee Subtotal-$ SUBCONSULTANTS: Cost Subconsultants
Item Quantity Unit per Unit Cost-0 Each $2,500-$ -0 Day $2,400-$ -0 Day $50-$ TOTAL EXPENSES w/ 10% Admin Fee Subtotal-$ Total - Direct Cost23,380$ Total - Indirect Costs-$ Total - Subconsultants-$ Total Fee Not To Exceed23,380$ Total Direct Expense Cost
03-05-2024 City Council Agenda Packet
Page 181 of 183
Est Direct Slary Office Overhead @ Fee @ 30% 2024 Inclusive Rate
Classification Costs (DCS)165.17% of DSC OF DSC (Rounded to $1)
Clerical and Administrative 1000 $27.10 $44.77 $8.13 $80/hr
Clerical and Administrative 1010 $33.88 $55.96 $10.16 $100/hr
Clerical and Administrative 1020 $40.65 $67.15 $12.20 $120/hr
Technical Designer 2000 $27.10 $44.77 $8.13 $80/hr
Technical Designer 2010 $30.49 $50.36 $9.15 $90/hr
Technical Designer 2020 $33.88 $55.96 $10.16 $100/hr
Technical Designer 2030 $40.65 $67.15 $12.20 $120/hr
Technical Designer 2040 $47.43 $78.34 $14.23 $140/hr
Senior Technical Designer 2100 $33.88 $55.96 $10.16 $100/hr
Senior Technical Designer 2110 $40.65 $67.15 $12.20 $120/hr
Senior Technical Designer 2120 $47.43 $78.34 $14.23 $140/hr
Senior Technical Designer 2130 $54.21 $89.53 $16.26 $160/hr
Senior Technical Designer 2140 $60.98 $100.72 $18.29 $180/hr
Senior Technical Designer 2150 $67.76 $111.92 $20.33 $200/hr
Project Designer 2200 $27.10 $44.77 $8.13 $80/hr
Project Designer 2210 $33.88 $55.96 $10.16 $100/hr
Project Designer 2220 $40.65 $67.15 $12.20 $120/hr
Project Designer 2230 $47.43 $78.34 $14.23 $140/hr
Project Designer 2240 $54.21 $89.53 $16.26 $160/hr
Project Designer 2250 $60.98 $100.72 $18.29 $180/hr
Project Designer 2260 $67.76 $111.92 $20.33 $200/hr
Project Engineer 3000 $33.88 $55.96 $10.16 $100/hr
Project Engineer 3010 $40.65 $67.15 $12.20 $120/hr
Project Engineer 3020 $47.43 $78.34 $14.23 $140/hr
Project Engineer 3030 $54.21 $89.53 $16.26 $160/hr
Project Engineer 3040 $60.98 $100.72 $18.29 $180/hr
Project Engineer 3050 $67.76 $111.92 $20.33 $200/hr
Senior Project Engineer 3300 $40.65 $67.15 $12.20 $120/hr
Senior Project Engineer 3310 $47.43 $78.34 $14.23 $140/hr
Senior Project Engineer 3320 $54.21 $89.53 $16.26 $160/hr
Senior Project Engineer 3330 $60.98 $100.72 $18.29 $180/hr
Project Manager 3100 $40.65 $67.15 $12.20 $120/hr
Project Manager 3110 $47.43 $78.34 $14.23 $140/hr
Project Manager 3120 $54.21 $89.53 $16.26 $160/hr
Project Manager 3130 $60.98 $100.72 $18.29 $180/hr
Project Manager 3140 $67.76 $111.92 $20.33 $200/hr
Project Manager 3150 $74.53 $123.11 $22.36 $220/hr
Project Manager 3160 $81.31 $134.30 $24.39 $240/hr
Project Manager 3170 $88.08 $145.49 $26.43 $260/hr
Senior Project Manager 3200 $47.43 $78.34 $14.23 $140/hr
Senior Project Manager 3210 $54.21 $89.53 $16.26 $160/hr
Senior Project Manager 3220 $60.98 $100.72 $18.29 $180/hr
Senior Project Manager 3230 $67.76 $111.92 $20.33 $200/hr
Senior Project Manager 3240 $74.53 $123.11 $22.36 $220/hr
Senior Project Manager 3250 $81.31 $134.30 $24.39 $240/hr
Associate 4000 $54.21 $89.53 $16.26 $160/hr
Associate 4010 $60.98 $100.72 $18.29 $180/hr
Associate 4020 $67.76 $111.92 $20.33 $200/hr
Associate 4030 $74.53 $123.11 $22.36 $220/hr
Associate Principal 4100 $60.98 $100.72 $18.29 $180/hr
Associate Principal 4110 $67.76 $111.92 $20.33 $200/hr
Associate Principal 4120 $74.53 $123.11 $22.36 $220/hr
Associate Principal 4130 $81.31 $134.30 $24.39 $240/hr
Associate Principal 4140 $88.08 $145.49 $26.43 $260/hr
Associate Principal 4150 $94.86 $156.68 $28.46 $280/hr
Associate Principal 4160 $101.64 $167.87 $30.49 $300/hr
Principal Engineer 4200 $67.76 $111.92 $20.33 $200/hr
Principal Engineer 4210 $74.53 $123.11 $22.36 $220/hr
Principal Engineer 4220 $84.70 $139.89 $25.41 $250/hr
Principal Engineer 4230 $101.64 $167.87 $30.49 $300/hr
Principal Engineer 4240 $118.58 $195.85 $35.57 $350/hr
DCI Engineers
Schedule of Expenses for Professional Services - 2024
Exhibit G-2B
03-05-2024 City Council Agenda Packet
Page 182 of 183
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 22 of 22 TIB
EXHIBIT G-3
Breakdown of Subconsultant's Overhead Cost
(Sample Only - Actual line item and cost categories and percentage for firm should be submitted.)
FRINGE BENEFITS
FICA
Unemployment
Medical Aid and Industrial Insurance
Company Insurance and Medical
Vacation, Holiday, and Sick Leave
Commission, Bonuses/Pension Plan
TOTAL FRINGE BENEFITS
GENERAL OVERHEAD
State B&O Taxes
Insurance
Administration and Time Not Assignable
Printing, Stationery, and Supplies
Professional Services
Travel Not Assignable
Telephone and Telegraph Not Assignable
Fees, Dues, Professional Meetings
Utilities and Maintenance
Professional Development
Rent
Equipment Support
Office Miscellaneous, Postage
TOTAL GENERATED OVERHEAD
GRAND TOTAL
03-05-2024 City Council Agenda Packet
Page 183 of 183