HomeMy WebLinkAboutResolution 2024-18, Link ILACity of East Wenatchee Resolution 2024-18 with Exhibit A
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City of East Wenatchee, Washington
Resolution No. 2024-18
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an Interlocal Agreement between the City of East
Wenatchee and Link Transit for transit improvements associated with
the City’s Grant Road Water Quality Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute
an Interlocal Agreement that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
1
Filed for and Return to:
Laura Leon, City Clerk
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18
and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of
any warranty contained in the document itself.
Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and Link
Transit for Roadway improvements associated with the East Wenatchee Grant Road
Water Quality Project (2022-05)
Grantor(s): City of East Wenatchee and Link Transit
Grantee(s): City of East Wenatchee and Link Transit
Reference Number(s) of Document Related, Assigned or Released: N/A
Abbreviated Legal Description: N/A
Complete or Additional Legal Description on page of Document – N/A
Assessor’s Parcel Number: N/A
Filed with the Auditor pursuant to RCW 39.34.040
Interlocal Cooperation Agreement Between the City of East Wenatchee and Link Transit for
Transit Improvements Associated with the East Wenatchee Grant Road Water Quality
Project
THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is hereby entered into this
date by and between Link Transit (the "District"), and the CITY OF EAST WENATCHEE (the
"City"), collectively referred to as the "Parties."
RECITALS:
1. The City is engaged in a project involving Highline Drive, East Wenatchee, Douglas County,
Washington (the "Project"); and,
2. Link Transit has expressed an interest in relocating a Transit stop on Highline Drive to a
more suitable location that has the space for an ADA complaint shelter pad; and,
3. By contributing to this project Link is furthering its Vision 2020 goals of “providing
sidewalk and pathway improvements to improve access to transit stops” and “improving
safety and security features at bus stops”; and,
4. The City and Link desire to cooperate in the addition of these Transit improvements,
recognizing the savings to taxpayers through economies of scale.
NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as
follows:
1. Purpose. The purpose of this Agreement is to provide for the design and construction
of Link transit improvement as a part of larger City projects.
2. Scope of Work. Link will contribute an amount equal to the actual construction cost of
the transit related improvement on Highline Drive, currently estimated at $8,000. On Highline Drive
the City shall implement the improvements sketched in Exhibit A, or similar as approved by Link
Transit representatives. If the District desires to implement transit improvements on Highline Drive
Exhibit A
City of East Wenatchee
Resolution 2024-18
2
outside of the scope of the City’s project a subsequent agreement to pay for construction costs will
be required.
3. District's Obligations. The District shall:
3.1 Coordinate with City staff if changes to the proposed improvements relating to
the Project shown in Exhibit A are needed.
3.2 Review the engineering design on plan and profile sheets for the Project
provided by the City's consultant.
3.3 Provide the actual cost of the Transit related bid items in the Project to the City
upon completion of the improvements.
3.5 Be responsible for its staff coordination with the City and its consultant.
4. City's Obligations. The City shall:
4.1 Incorporate the engineering design and specifications for the District’s
improvements into the City's roadway construction plans for the Project.
4.2 Administer the bidding and contract award for the Project, including:
(a) Preparing bid documents
(b) Advertising for construction bids; and
(c) Awarding of the construction contract to the lowest responsible bidder
based on the lowest total submitted for all schedules of work.
4.3 Administer the construction contract for the Project, including:
(a) Preparation and delivery of Notice of Award and Notice to Proceed to
the contractor;
(b) Scheduling the construction work with the contractor;
(c) Disbursement of payments to the roadway contractor; and
(d) Administration of change orders, although the District shall have final
authority for review and approval of any change order that affects the
District’s improvements; and
(e) Contract closeout.
4.4 Be responsible for the administration, management, and budget for the Project.
4.5 The City agrees that the District reserves the right to inspect and approve all
work done on the District’s system prior to the District being obligated to pay
the City its costs for such work.
5. Unexpected Changes. The District and the City recognize that unanticipated or
unexpected changes to the project plans may be necessary as the project develops. The Distr ict and
the City will cooperate to address any unanticipated or unexpected circumstances that may require a
change in the design or construction of the project and/or that may require additional expenditures
beyond those budgeted. The District in the City will further cooperate in the allocation of any such
Exhibit A
City of East Wenatchee
Resolution 2024-18
3
additional costs with consideration of the party (if any) responsible for the cost and the extent to
which the changes benefit the District or the City.
6. Duration and Termination. This Agreement shall become effective upon the
filing of the executed Agreement with the Douglas County Auditor pursuant to RCW 39.34.040.
This agreement will terminate when the Project is completed and when the final payment for the
District’s portion of the Project is received by the City from the District.
7. Payment by District to City. The City shall request the full cost of the improvements,
estimated at $8,000 once improvements detailed in Exhibit A are completed to the satisfaction of
the District. In the event a change order requested by the District related specifically to work of
benefit to the District only occurs, the District shall pay all of the costs of any such change order.
The District shall make periodic progress payments to the City. Each progress payment, subject to
the terms of this agreement, and the final payment are due within 45 days of the date the payment
request is mailed by the City to the District. Any payment past due shall accrue interest at the rate of
twelve (12%) per cent per annum until the entire outstanding balance of the past due principal and
interest is paid.
8. Records. The City shall keep and maintain accurate and complete cost records
pertaining to the Project and this Agreement. The District shall have full access and the right to
examine any such records during the term of this Agreement. All records, books, documents and
other materials maintained, prepared, or issued by the District in the implementation of this
Agreement shall be the property of the District, which shall have the responsibility of the retention
and release of those materials.
9. Mutual Indemnity. The District shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, or any portion
thereof, arising from injury or death to persons or damage to property occasioned by any negligent
act, omission or failure of the District, its officers, agents, and employees, in connection with the
work described in this agreement, or arising out of the District's non-observance or non-
performance of any law, ordinance, or regulation applicable to the District’s portion of the Project.
The City shall indemnify, defend and hold harmless the District, its officers, agents and
employees, from and against any and all claims, losses or liability, or any portion thereof, arising
from injury or death to persons or damage to property occasioned by any negligent act, omission or
failure of the City, its officers, agents and employees, in connection with the work described in this
agreement, or arising out of the City's non-observance or non-performance of any law, ordinance or
regulation applicable to the District’s portion of the Project.
10. Severability. In the event that any provision of this Agreement shall be determined to
be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated
to the extent permitted by law. All other provisions of this Agreement are severable, and the
unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions.
11. Construction. This agreement contains the entire agreement between the Parties with
respect to the subject matter hereof and supersedes all prior agreements or understandings among
the Parties with respect thereto. This Agreement may be amended only by an agreement in writing
signed by the Parties.
12. Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by,
Exhibit A
City of East Wenatchee
Resolution 2024-18
4
the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according
to its fair meaning and not strictly for or against either Party.
13. Governing Law; Venue. This Agreement is governed by the laws of the state of
Washington, without regard to its conflict of law provisions. The jurisdiction of any action
hereunder shall be in the Superior Court, Douglas County, Washington.
INWITNESS WHEREOF, the parties hereto have executed this Agreement o n this
__________ day of ________________ , 2024.
Link Transit CITY OF EAST WENATCHEE
___________________________________ _____________________________
Jerrilea Crawford, Mayor
Attest:
______________________________
Laura Leon, City Clerk
Exhibit A
City of East Wenatchee
Resolution 2024-18
5
EXHIBIT A
See attached plan set.
Exhibit A
City of East Wenatchee
Resolution 2024-18
Exhibit A
City of East Wenatchee
Resolution 2024-18
Exhibit A
City of East Wenatchee
Resolution 2024-18
Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostSCHEDULE A WQC-2023-Ewena-00168 Tax Schedule - See specification section1-07.2(1)PREPARATIONA-1 1-09.7 1 L.S.MOBILIZATIONL.S. 59,000.00$ 59,000.00$ A-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. 2,000.00$ 2,000.00$ DRAINAGEA-3 7-04.5 40 L.F.CORRUGATED POLYETHYLENE STORM SEWER PIPE 12 IN. DIAM.40 100.00$ 4,000.00$ A-4 7-04.5 620 L.F.HIGH-DENSITY POLYETHYLENE (HDPE) PIPE 14 IN. DIAM.620 200.00$ 124,000.00$ A-5 7-05.5 1 EA.CONNECTION TO EXISTING 14 IN. DIAM. STORMWATER PIPING1 2,500.00$ 2,500.00$ A-6 7-05.5 1 EA.STORMWATER PRETREATMENT STRUCTURE1 50,000.00$ 50,000.00$ A-7 7-05.5 1 EA.OIL WATER SEPARATOR 1 75,000.00$ 75,000.00$ A-8 8-26.5 1 L.S.STORMWATER INFILTRATION POND1 150,000.00$ 150,000.00$ A-9 7-05.5 1 EA.FLOAT VALVE VAULT1 30,000.00$ 30,000.00$ A-10 7-12.5 1 EA.GATE VALVE 8 IN.1 7,500.00$ 7,500.00$ A-11 7-08.5 20 C.Y.ROCK EXCAVATION20 150.00$ 3,000.00$ A-12 7-08.5 8 EA.POTHOLE8 500.00$ 4,000.00$ SURFACING/PAVINGA-13 4-04.5 170 TONCRUSHED SURFACING BASE COURSE170 35.00$ 5,950.00$ A-14 4-04.5 80 TONCRUSHED SURFACING TOP COURSE80 40.00$ 3,200.00$ A-15 5-04.5 160 TONHMA CL. 3/8" PG 64H-28160 250.00$ 40,000.00$ GRADINGA-16 2-03.5 220 C.Y.ROADWAY EXCAVATION INCL. HAUL220 50.00$ 11,000.00$ A-17 2-03.5 20 C.Y.EMBANKMENT COMPACTION20 5.00$ 100.00$ EROSION CONTROL AND PLANTINGA-18 8-01.5 1 L.S.EROSION CONTROL AND WATER POLLUTION PREVENTIONL.S. 5,000.00$ 5,000.00$ A-19 8-01.5 9 EA.INLET PROTECTION9 100.00$ 900.00$ TRAFFICA-20 8-04.5 80 L.F.CEMENT CONC. TRAFFIC CURB AND GUTTER80 45.00$ 3,600.00$ A-21 8-22.5 700 L.F.PAINT LINE700 1.00$ 700.00$ A-22 8-22.5 2 EA.PLASTIC TRAFFIC ARROW2 300.00$ 600.00$ A-23 8-22.5 2 EA.PLASTIC BICYCLE LANE SYMBOL2 500.00$ 1,000.00$ A-24 8-22.5 3 EA.PLASTIC YIELD LINE SYMBOL3 100.00$ 300.00$ A-25 1-10.5 1 L.S.PROJECT TEMPORARY TRAFFIC CONTROLL.S. 60,000.00$ 60,000.00$ OTHER ITEMSA-26 8-14.5 50 S.Y.CEMENT CONC. SIDEWALK50 150.00$ 7,500.00$ A-27 8-06.5 50 S.Y.CEMENT CONC. DRIVEWAY ENTRANCE TYPE 350 180.00$ 9,000.00$ A-28 8-12.5 430 L.F.CHAIN LINK FENCING430 75.00$ 32,250.00$ A-29 8-12.5 1 EA.DOUBLE 14 FT. CHAIN LINK GATE1 7,500.00$ 7,500.00$ A-30 8-24.5 300 S.F.GRAVITY BLOCK WALL300 100.00$ 30,000.00$ A-31 7-12.5 3 EA.LOWER VALVE BOX3 250.00$ 750.00$ A-32 7-05.5 1 EA.LOWER MANHOLE1 300.00$ 300.00$ A-33 7-12.5 3 EA.RAISE VALVE BOX3 500.00$ 1,500.00$ A-34 7-05.5 1 EA.RAISE MANHOLE1 650.00$ 650.00$ A-35 1-05.4 1 L.S.ROADWAY SURVEYINGL.S. 6,800.00$ 6,800.00$ A-36 2-09.5 1 L.S.SHORING OR EXTRA EXCAVATION CLASS BL.S. 10,000.00$ 10,000.00$ Department of Ecology - Grant Road Water QualityExhibit ACity of East WenatcheeResolution 2024-18
Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostDepartment of Ecology - Grant Road Water QualityA-37 1-05.18 1 L.S.RECORD DRAWINGS (MINIMUM BID $1,000)L.S. 5,000.00$ 5,000.00$ A-38 1-09.6 25000 DOLUNKNOWN UTILITY REPAIR25000 1.00$ 25,000.00$ A-39 1-09.6 5000 DOLROADSIDE CLEANUP5000 1.00$ 5,000.00$ Schedule A Construction Total784,600.00$ Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule BEWWDBid Schedule BUnit CostBid Schedule BExtended CostSCHEDULE B EWWD Tax Schedule - See specification section1-07.2(2)PREPARATIONB-1 1-09.7 1 L.S.MOBILIZATIONL.S. 8,000.00$ 8,000.00$ B-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. -$ -$ WATERMAINB-3 7-09.5 150 L.F.DUCTILE IRON PIPE FOR WATERMAIN 12 IN. DIAM.150 175.00$ 26,250.00$ B-4 7-09.5 2 EA.GATE VALVE 12 IN.2 5,000.00$ 10,000.00$ B-5 7-09.5 1 L.S.ABANDOMENT/REMOVAL OF TERMINATED WATER FACILITIESL.S. 3,000.00$ 3,000.00$ B-6 7-09.5 1 L.S.CONNECTION TO EXISTING WATERMAIN - HIGHLINE DRIVEL.S. 2,500.00$ 2,500.00$ B-7 7-12.5 1 L.S.CONNECTION TO EXISTING WATERMAIN - PACE DRIVEL.S. 2,500.00$ 2,500.00$ SURFACING/PAVINGB-8 4-04.5 110 TONCRUSHED SURFACING BASE COURSE110 40.00$ 4,400.00$ B-9 4-04.5 40 TONCRUSHED SURFACING TOP COURSE40 40.00$ 1,600.00$ B-10 5-04.5 50 TONHMA CL. 3/8" PG 64H-2850 350.00$ 17,500.00$ TRAFFICB-11 1-10.5 1 L.S.PROJECT TEMPORARY TRAFFIC CONTROLL.S. 10,000.00$ 10,000.00$ B-12 8-22.5 16 S.F.PLASTIC CROSSWALK LINE16 20.00$ 320.00$ OTHER ITEMSB-13 1-05.4 1 L.S.ROADWAY SURVEYINGL.S. 1,000.00$ 1,000.00$ B-14 2-09.5 1 L.S.SHORING OR EXTRA EXCAVATION CLASS BL.S. 5,000.00$ 5,000.00$ B-15 1-05.18 1 L.S.RECORD DRAWINGS (MINIMUM BID $1,000)L.S. 1,000.00$ 1,000.00$ B-16 1-09.6 5000 DOLUNKNOWN UTILITY REPAIR5000 1.00$ 5,000.00$ B-17 1-09.6 5000 DOLROADSIDE CLEANUP5000 1.00$ 5,000.00$ Schedule B Construction Subtotal103,070.00$ Washington State Sales Tax 8.5%8,760.95$ Schedule B Construction Total111,830.95$ Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule CCityBid Schedule CUnit CostBid Schedule CExtended CostSCHEDULE C City Tax Schedule - See specification section1-07.2(1)PREPARATIONC-1 1-09.7 1 L.S.MOBILIZATIONL.S. 6,000.00$ 6,000.00$ C-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. 2,000.00$ 2,000.00$ SURFACINGC-3 4-04.5 100 TONCRUSHED SURFACING BASE COURSE100 35.00$ 3,500.00$ C-4 4-04.5 40 TONCRUSHED SURFACING TOP COURSE40 45.00$ 1,800.00$ Exhibit ACity of East WenatcheeResolution 2024-18
Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostDepartment of Ecology - Grant Road Water QualityC-5 5-04.5 100 TONHMA CL. 3/8" PG 64H-28100 250.00$ 25,000.00$ C-6 4-04.5 60 TONMODIFIED PERMEABLE BALLAST60 50.00$ 3,000.00$ EROSION CONTROL AND PLANTINGC-7 4-04.5 9 EA.THREE MAN LANDSCAPING ROCK9 300.00$ 2,700.00$ C-8 4-04.5 3 EA.SIX MAN LANDSCAPING ROCK3 500.00$ 1,500.00$ TRAFFICC-9 8-04.5 330 L.F.CEMENT CONC. TRAFFIC CURB AND GUTTER330 50.00$ 16,500.00$ C-10 8-22.5 200 L.F.PAINT LINE200 1.00$ 200.00$ C-11 8-22.5 35 L.F.PAINTED WIDE LANE LINE35 4.00$ 140.00$ C-12 8-22.5 3 EA.PLASTIC TRAFFIC ARROW3 300.00$ 900.00$ C-13 8-22.5 1 EA.PLASTIC BICYCLE LANE SYMBOL1 500.00$ 500.00$ OTHER ITEMSC-14 8-14.5 12 S.Y.CEMENT CONC. SIDEWALK12 65.00$ 780.00$ C-15 8-06.5 60 S.Y.CEMENT CONC. DRIVEWAY ENTRANCE TYPE 360 85.00$ 5,100.00$ C-16 8-14.5 1 L.S.TRANSIT STOP PAD1 8,000.00$ 8,000.00$ Schedule C Construction Total77,620.00$ 974,050.95$ Construction TotalExhibit ACity of East WenatcheeResolution 2024-18