HomeMy WebLinkAbout02-20-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
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M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 43.20)
5.CONSENT ITEMS
a.Vouchers:
Date: 02-20-2024 Checks 59709-59778: in the amount of $450,954.75.
Minutes:
b.02-06-2024 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if there are
any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state your name and if
you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.Certificate of Recognition to John Knutson, Police Officer, for 5 Years of Public Service to the City of East
Wenatchee Police Department. – Chief of Police, Rick Johnson.
8.ACTION ITEMS
a.Resolution 2024-15, reappointing East Wenatchee members to the Columbia River Homeless Housing
Task Force. – Curtis Lillquist, Community Development Director.
Motion by City Council to approve Resolution 2024-15, reappointing three members to the Columbia
River Homeless Housing Task Force: East Wenatchee resident/Councilmember Shayne Magdoff,
Douglas County resident Jackie Weber, and the Executive Director of the Housing Authority of Chelan
County and the City of Wenatchee.
b.Resolution 2024-16, expanding the authority of the Housing Authority of Chelan County and the City of
Wenatchee to operate throughout the City of East Wenatchee. – Curtis Lillquist, Community
Development Director.
Tuesday, February 20, 2024 6:00 PM Council Chambers
pg. 3
pg. 27
pg. 32
pg. 33
pg. 37
02-20-2024 City Council Agenda Packet
Page 1 of 109
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
Motion by City Council to approve Resolution 2024-16, declaring a need for the Housing Authority of
Chelan County and The City of Wenatchee to operate withing the city limits and repealing Resolution
2002-05.
c.Resolution 2024-17, appointing members to the East Wenatchee Events Board. – Trina Elmes, Events
Director/PIO.
Motion by City Council to approve Resolution 2024-17, appointing members to the East Wenatchee
Events Board for the 2024 Fiscal year.
d.Resolution 2024-18, Interlocal Agreement between the City of East Wenatchee and Link Transit
associated with the Grant Road Water Quality Project; City Project Number 2022-05. – Garren Melton,
Public Works Manager.
Motion by City Council to approve Resolution 2024-18, authorizing Mayor Crawford to execute an
Interlocal Agreement with Link Transit for transit improvements associated with the Grant Road
Water Quality Project; City Project No. 2022-05.
e.East Wenatchee Events Board Funding recommendation for Lodging Tax to the Greater Wenatchee Girls
Softball Association for the Sterling Invite, May 25-27, 2024. – Trina Elmes, Events Director/PIO.
Motion by City Council to authorize Mayor Crawford to execute an agreement with the Greater
Wenatchee Girls Softball Association for an amount not to exceed of $10,000.00 for the Sterling Invite.
f.East Wenatchee Events Board Funding recommendation for Lodging Tax to the Wenatchee Super Oval
for the Wenatchee 200, May 31 - June 1, 2024. – Trina Elmes, Events Director/PIO.
Motion by City Council to authorize Mayor Crawford to execute an agreement with Wenatchee Super
Oval for an amount not to exceed of $15,000.00 for the Wenatchee 200 event.
g.East Wenatchee Events Board Funding recommendation for Lodging Tax to the City of East Wenatchee
for Message Boards. – Trina Elmes, Events Director/PIO.
Motion by City Council to grant $37,500 of lodging tax funds to the City of East Wenatchee for
Variable Message Boards.
9.MAYOR’S REPORT
a.Special Olympics, March 1-3.
b.Opioid Abatement Council.
10.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees.
11.ADJOURNMENT
pg. 41
pg. 49
pg. 62
pg. 77
pg. 93
02-20-2024 City Council Agenda Packet
Page 2 of 109
CHECKS: 59709-59778
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $110,082.73
Rainy Day Fund 002 $0.00
Street Fund 101 $29,136.14
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $98.82
Library Fund 112 $915.52
Hotel/Motel Tax Fund 113 $8,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $281.79
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $126,724.98
Capital Improvements Fund 314 $159,267.77
Stormwater Fund 401 $426.09
Equipment R&R Fund 501 $1,354.07
Cafeteria Plan 634 $0.00
Custodial Activities 635 $14,604.84
Grand Total All Funds $450,954.75
CITY OF EAST WENATCHEE
CHECK REGISTER
February 20th, 2024 Account Payables
02-20-2024 City Council Agenda Packet Page 3 of 109
Fund Number Description Amount
001 General Fund $110,082.73
101 Street Fund $29,136.14
107 SWAT Fund $98.82
112 Library Fund $915.52
113 Hotel/Motel Tax Fund $8,062.00
117 Events Board Fund $281.79
301 Street Improvements Fund $126,724.98
314 Capital Improvements Fund $159,267.77
401 Stormwater Fund $426.09
501 Equipment Purchase, Repair & Replacement Fund $1,354.07
635 Custodial Activities Fund $14,604.84
Count: 11 $450,954.75
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - February 2024 - February 2024 2nd Council
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East Wenatchee - Fund Transaction Summary
02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
59709 2024 - February 2024 - February 2024 2nd Council
INV-2-35371
Kynaston Uniform & Equipment
001-000-210-521-10-35-00 Small Tools & Equipment $257.67
Total INV-2-35371 $257.67
INV-2-35412
Kynaston light holder
001-000-210-521-10-35-00 Small Tools & Equipment $514.46
Total INV-2-35412 $514.46
Total 59709 $772.13
Total 911 Supply Inc $772.13
Advanced Traffic Products
59710 2024 - February 2024 - February 2024 2nd Council
0000037150
101-000-420-542-63-47-00 Utilities - Street Lighting $1,529.85
Total 0000037150 $1,529.85
Total 59710 $1,529.85
Total Advanced Traffic Products $1,529.85
Ag Supply Company - 233955
59711 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/1/2024 9:24:53 AM
01/2024 233955 pmt
001-000-210-521-10-31-00 Office Supplies $10.41
001-000-210-521-10-32-00 Fuel Consumed $4,427.78
Total Invoice - 2/1/2024 9:24:53 AM $4,438.19
Total 59711 $4,438.19
Total Ag Supply Company - 233955 $4,438.19
Voucher Directory
Fiscal: : 2024 - February 2024
Council Date: : 2024 - February 2024 - February 2024 2nd Council
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Ag Supply Company - 233956
59712 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/1/2024 9:23:58 AM
01/2024 233956 pmt
107-000-000-521-10-30-01 Fuel $98.82
Total Invoice - 2/1/2024 9:23:58 AM $98.82
Total 59712 $98.82
Total Ag Supply Company - 233956 $98.82
AG Supply Company - 234034
59713 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/2/2024 1:52:49 PM
01/2024 234034 payment
001-000-180-518-30-35-00 Small Tools & Equipment $110.75
001-000-180-518-30-35-00 Small Tools & Equipment $62.96
001-000-180-518-30-35-00 Small Tools & Equipment $7.80
101-000-420-542-30-30-00 Supplies - Roadway $32.93
101-000-420-542-30-30-00 Supplies - Roadway $18.11
101-000-430-543-30-30-00 Supplies - General Services $121.50
101-000-430-543-30-30-00 Supplies - General Services $9.33
101-000-430-543-30-30-00 Supplies - General Services $62.43
101-000-430-543-30-30-00 Supplies - General Services $12.67
101-000-430-543-30-30-00 Supplies - General Services $10.41
101-000-430-543-30-30-01 Fuel $4,688.82
101-000-430-543-50-30-00 Supplies - Facilities $17.37
101-000-430-543-50-30-00 Supplies - Facilities $12.48
Total Invoice - 2/2/2024 1:52:49 PM $5,167.56
Total 59713 $5,167.56
Total AG Supply Company - 234034 $5,167.56
American Building Maintenance CO
59714 2024 - February 2024 - February 2024 2nd Council
18879539
Services 01/2024
001-000-180-518-30-41-01 Contracted Custodial Services $3,926.62
Total 18879539 $3,926.62
Total 59714 $3,926.62
Total American Building Maintenance CO $3,926.62
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Assocation of Washington Cities
59715 2024 - February 2024 - February 2024 2nd Council
122021
2024 AWC Drug & Alcohol
101-000-430-543-30-49-00 Miscellaneous - General Services $1,080.00
Total 122021 $1,080.00
Total 59715 $1,080.00
Total Assocation of Washington Cities $1,080.00
AUCA Western First Aid & Safety Lockbox
59716 2024 - February 2024 - February 2024 2nd Council
GEG3-003781
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $287.88
Total GEG3-003781 $287.88
GEG3-003799
Supplies
001-000-210-521-10-41-00 Professional Services $153.19
Total GEG3-003799 $153.19
Total 59716 $441.07
Total AUCA Western First Aid & Safety Lockbox $441.07
Cascade Quality Water
59717 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/13/2024 9:27:27 AM
01/2024 police water
001-000-210-521-10-31-00 Office Supplies $16.27
Total Invoice - 2/13/2024 9:27:27 AM $16.27
Total 59717 $16.27
Total Cascade Quality Water $16.27
Cdw Government, Inc
59718 2024 - February 2024 - February 2024 2nd Council
NX30665
314-000-000-594-18-60-00 Maintenance Facilities Construction $611.35
Total NX30665 $611.35
NZ18399
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $308.16
Total NZ18399 $308.16
PC45831
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $359.78
Total PC45831 $359.78
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
PF52921
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $426.88
Total PF52921 $426.88
Total 59718 $1,706.17
Total Cdw Government, Inc $1,706.17
Ci Support LLC, dba: Ci Information Management
59719 2024 - February 2024 - February 2024 2nd Council
0162132
On site destruction
001-000-120-512-51-40-10 Professional Services $31.67
Total 0162132 $31.67
Total 59719 $31.67
Total Ci Support LLC, dba: Ci Information Management $31.67
Cintas Corporation 607
59720 2024 - February 2024 - February 2024 2nd Council
4181850458
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4181850458 $76.36
4182568805
001-000-210-521-10-48-00 Repairs & Maintenance $76.36
Total 4182568805 $76.36
Total 59720 $152.72
Total Cintas Corporation 607 $152.72
Classic One East
59721 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:24:46 PM
Viebrock Services
001-000-210-521-10-49-02 Dry Cleaning Services $33.12
Total Invoice - 2/7/2024 1:24:46 PM $33.12
Invoice - 2/7/2024 1:25:01 PM
Sheats Services
001-000-210-521-10-49-02 Dry Cleaning Services $10.90
Total Invoice - 2/7/2024 1:25:01 PM $10.90
Invoice - 2/7/2024 1:25:15 PM
Kynaston services
001-000-210-521-10-49-02 Dry Cleaning Services $6.52
Total Invoice - 2/7/2024 1:25:15 PM $6.52
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Invoice - 2/7/2024 1:25:29 PM
Hampton services
001-000-210-521-10-49-02 Dry Cleaning Services $44.64
Total Invoice - 2/7/2024 1:25:29 PM $44.64
Invoice - 2/7/2024 1:25:46 PM
Johnson, R services
001-000-210-521-10-49-02 Dry Cleaning Services $10.25
Total Invoice - 2/7/2024 1:25:46 PM $10.25
Invoice - 2/7/2024 1:26:02 PM
Garcia services
001-000-210-521-10-49-02 Dry Cleaning Services $48.83
Total Invoice - 2/7/2024 1:26:02 PM $48.83
Total 59721 $154.26
Total Classic One East $154.26
Columbia River Steel dba: Moses Lake Steel Supply, Inc
59722 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:27:25 PM
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $99.63
Total Invoice - 2/7/2024 1:27:25 PM $99.63
Total 59722 $99.63
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $99.63
Column Software PBC
59723 2024 - February 2024 - February 2024 2nd Council
DF57D57D-0011
Advertising
301-000-000-595-61-60-03 TIB 2022 Complete Streets $553.83
Total DF57D57D-0011 $553.83
ED560366-0017
Advertising
001-000-110-511-60-44-00 Advertising $117.57
Total ED560366-0017 $117.57
ED560366-0020
Advertising
301-000-000-595-10-40-28 Design - N Kentucky Ave Improvements $606.83
Total ED560366-0020 $606.83
Total 59723 $1,278.23
Total Column Software PBC $1,278.23
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Compunet, Inc
59724 2024 - February 2024 - February 2024 2nd Council
246701
Public Works Cabling Services
314-000-000-594-18-60-00 Maintenance Facilities Construction $7,330.50
Total 246701 $7,330.50
Total 59724 $7,330.50
Total Compunet, Inc $7,330.50
Consolidated Electrical Distributors Inc
59725 2024 - February 2024 - February 2024 2nd Council
9360-1074999
Supplies
101-000-430-543-50-30-00 Supplies - Facilities $1,045.77
Total 9360-1074999 $1,045.77
9360-1075095
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $1,241.83
Total 9360-1075095 $1,241.83
Total 59725 $2,287.60
Total Consolidated Electrical Distributors Inc $2,287.60
Copiers Northwest
59726 2024 - February 2024 - February 2024 2nd Council
INV2773665
001-000-140-514-20-31-01 Central Stores $405.18
Total INV2773665 $405.18
Total 59726 $405.18
Total Copiers Northwest $405.18
Daily Journal of Commerce
59727 2024 - February 2024 - February 2024 2nd Council
3396352
Advertising
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $281.30
Total 3396352 $281.30
Total 59727 $281.30
Total Daily Journal of Commerce $281.30
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02-20-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
DeVries Business Records Management Inc
59728 2024 - February 2024 - February 2024 2nd Council
0175645
On site destruction
001-000-210-521-10-41-00 Professional Services $198.49
Total 0175645 $198.49
Total 59728 $198.49
Total DeVries Business Records Management Inc $198.49
Douglas County PUD
59729 2024 - February 2024 - February 2024 2nd Council
69 12/11/23-01/10/24
001-000-180-518-30-47-00 Utilities $1,010.00
001-000-180-518-30-47-01 Utilities - Simon St.$6.00
101-000-420-542-63-47-00 Utilities - Street Lighting $274.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $53.00
101-000-420-542-75-47-00 Utilities - City Parks $50.00
101-000-430-543-50-47-00 Utilities - Facilities $94.00
112-000-000-572-50-47-00 Facilities - Utilities $736.00
Total 69 12/11/23-01/10/24 $2,223.00
70 12/21/23-01/22/24
101-000-420-542-63-47-00 Utilities - Street Lighting $1,685.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $1,081.00
Total 70 12/21/23-01/22/24 $2,766.00
Total 59729 $4,989.00
Total Douglas County PUD $4,989.00
Erik Hampton
59730 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:30:20 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 2/7/2024 1:30:20 PM $700.00
Total 59730 $700.00
Total Erik Hampton $700.00
Erika Rodriguez
59731 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/5/2024 12:19:53 PM
02/02/24 services
001-000-120-512-51-40-04 Interpreting $80.00
Total Invoice - 2/5/2024 12:19:53 PM $80.00
Total 59731 $80.00
Total Erika Rodriguez $80.00
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Vendor Number Reference Account Number Description Amount
Fastenal Company
59732 2024 - February 2024 - February 2024 2nd Council
WAWEN269986
314-000-000-594-18-60-00 Maintenance Facilities Construction $197.77
Total WAWEN269986 $197.77
WAWEN269989
001-000-590-558-50-35-00 Small Tools & Equipment $75.55
Total WAWEN269989 $75.55
Total 59732 $273.32
Total Fastenal Company $273.32
Halme Builders Inc
59733 2024 - February 2024 - February 2024 2nd Council
978
314-000-000-594-18-60-00 Maintenance Facilities Construction $149,634.35
Total 978 $149,634.35
Total 59733 $149,634.35
Total Halme Builders Inc $149,634.35
In-Print
59734 2024 - February 2024 - February 2024 2nd Council
6068
Ivy business cards
001-000-210-521-10-41-00 Professional Services $92.31
Total 6068 $92.31
Total 59734 $92.31
Total In-Print $92.31
JDSA Law Firm
59735 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:31:35 PM
01/2024 services
001-000-151-515-41-40-00 Legal Services $3,272.00
Total Invoice - 2/7/2024 1:31:35 PM $3,272.00
Total 59735 $3,272.00
Total JDSA Law Firm $3,272.00
Jet Pro Express Auto Wash, LLC
59736 2024 - February 2024 - February 2024 2nd Council
1342
Fleet Car Wash Tokens
001-000-210-521-10-49-00 Miscellaneous $651.60
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Vendor Number Reference Account Number Description Amount
Car wash Tokens
Total 1342 $651.60
Total 59736 $651.60
Total Jet Pro Express Auto Wash, LLC $651.60
Jordan Conley
59737 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:32:05 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 2/7/2024 1:32:05 PM $700.00
Total 59737 $700.00
Total Jordan Conley $700.00
Josh DeLay
59738 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:57:04 AM
Events Start Up Petty Cash
117-000-530-557-30-51-49 Miscellaneous $100.00
Total Invoice - 2/7/2024 7:57:04 AM $100.00
Total 59738 $100.00
Total Josh DeLay $100.00
Justin Titus
59739 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/1/2024 9:26:44 AM
01/19/24-conflict case
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 2/1/2024 9:26:44 AM $150.00
Total 59739 $150.00
Total Justin Titus $150.00
Kelley Connect
59740 2024 - February 2024 - February 2024 2nd Council
35832449
001-000-141-591-18-70-01 Copy Machine Lease $319.81
Total 35832449 $319.81
Total 59740 $319.81
Total Kelley Connect $319.81
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Vendor Number Reference Account Number Description Amount
Kevin Hernandez
59741 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:33:34 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 2/7/2024 1:33:34 PM $700.00
Total 59741 $700.00
Total Kevin Hernandez $700.00
Keyhole Security Center Inc
59742 2024 - February 2024 - February 2024 2nd Council
361894
112-000-000-572-50-47-00 Facilities - Utilities $179.52
Total 361894 $179.52
Total 59742 $179.52
Total Keyhole Security Center Inc $179.52
Kottkamp, Yedinak, & Esworthy PLLC
59743 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:57:40 AM
02/2024 per cotnract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 2/7/2024 7:57:40 AM $7,342.03
Total 59743 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
KPG, P.S.
59744 2024 - February 2024 - February 2024 2nd Council
204702
SRTS Kenroy
301-000-000-595-61-60-04 Construction - SRTS Kenroy $76,023.67
Total 204702 $76,023.67
204704
SRTS Sterling
301-000-000-595-61-60-05 Construction - SRTS Sterling $49,402.79
Total 204704 $49,402.79
Total 59744 $125,426.46
Total KPG, P.S.$125,426.46
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Vendor Number Reference Account Number Description Amount
Language Line Services, Inc
59745 2024 - February 2024 - February 2024 2nd Council
11220033
Over the phone interpretation
001-000-210-521-10-41-00 Professional Services $27.05
Total 11220033 $27.05
Total 59745 $27.05
Total Language Line Services, Inc $27.05
LB# 1086 Lakeside Industries Inc
59746 2024 - February 2024 - February 2024 2nd Council
259443
101-000-420-542-30-30-00 Supplies - Roadway $933.96
Total 259443 $933.96
Total 59746 $933.96
Total LB# 1086 Lakeside Industries Inc $933.96
Lexipol, LLC
59747 2024 - February 2024 - February 2024 2nd Council
INVLEX1232412
Annual Law Enforcement Training
001-000-110-511-60-41-00 Professional Services $12,443.77
Total INVLEX1232412 $12,443.77
Total 59747 $12,443.77
Total Lexipol, LLC $12,443.77
Localtel Communications
59748 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/13/2024 8:08:24 AM
Internet
001-000-180-518-30-47-00 Utilities $433.32
Total Invoice - 2/13/2024 8:08:24 AM $433.32
Total 59748 $433.32
Total Localtel Communications $433.32
MG Consulting Services
59749 2024 - February 2024 - February 2024 2nd Council
300-07
001-000-140-514-20-45-00 Professional Services $675.00
Total 300-07 $675.00
Total 59749 $675.00
Total MG Consulting Services $675.00
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 15 of 109
Vendor Number Reference Account Number Description Amount
Miguel Valdez
59750 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:39:04 PM
2024 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $192.52
Total Invoice - 2/7/2024 1:39:04 PM $192.52
Total 59750 $192.52
Total Miguel Valdez $192.52
Mindy Breiner, MPA Treasurer Tukwila Municipal Court
59751 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/12/2024 8:22:26 AM
2024 annual conference
001-000-120-512-51-40-00 Training $225.00
Total Invoice - 2/12/2024 8:22:26 AM $225.00
Total 59751 $225.00
Total Mindy Breiner, MPA Treasurer Tukwila Municipal Court $225.00
Numerica Credit Union
59752 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:46:36 PM
01/2024 credit card payment
001-000-001-518-91-30-00 Wellness $30.88
Safeway
001-000-110-511-60-31-00 Office Supplies $96.69
Olive Garden
001-000-110-511-60-47-00 Background Check Costs $55.00
WSP
001-000-111-513-10-40-06 Miscellaneous $70.00
Chamber
001-000-139-518-10-30-00 Office Supplies $73.36
Amazon
001-000-139-518-10-30-00 Office Supplies $10.09
Amazon
001-000-139-518-10-40-06 Miscellaneous $72.00
Embark
001-000-139-518-10-40-07 Pre-Employment Services $6.25
Embark
001-000-140-514-20-31-00 Office Supplies $25.36
Amazon
001-000-140-514-20-31-00 Office Supplies $29.37
Office Depot
001-000-140-514-20-31-00 Office Supplies $55.46
Office Depot
001-000-140-514-20-31-01 Central Stores $78.19
AED
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 16 of 109
Vendor Number Reference Account Number Description Amount
001-000-140-514-20-31-01 Central Stores $29.44
Costco
001-000-140-514-20-40-00 Training $450.00
Paypal
001-000-140-514-20-43-00 Travel $495.10
Alaska Air
001-000-140-514-20-49-00 Miscellaneous $29.68
Office Depot
001-000-142-514-20-31-00 Office Supplies $5.10
Tax1099
001-000-142-514-20-31-00 Office Supplies ($29.48)
Amazon
001-000-142-514-20-31-00 Office Supplies $14.13
Target
001-000-142-514-20-31-00 Office Supplies $31.48
Amazon
001-000-142-514-20-31-00 Office Supplies $145.94
Amazon
001-000-142-514-20-31-00 Office Supplies $87.02
Office Depot
001-000-142-514-20-31-00 Office Supplies $37.13
Amazon
001-000-142-514-20-31-00 Office Supplies $20.42
Tax1099
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin ($15.82)
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $10.85
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $36.53
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $537.57
eBay
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $101.50
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $168.32
eBay
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $261.71
Amazon
001-000-145-594-14-60-25 Capital - PC Hardware Admin $3,591.87
Rugged Depot
001-000-151-515-31-40-02 Membership Dues $11.63
WSBA
001-000-151-515-31-40-02 Membership Dues $465.00
WSBA
001-000-151-515-31-40-02 Membership Dues $31.20
WSMA
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 17 of 109
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-31-00 Office Supplies $214.86
VistaPrint
001-000-210-521-10-31-00 Office Supplies $103.12
Amazon
001-000-210-521-10-31-00 Office Supplies $490.75
Amazon
001-000-210-521-10-31-00 Office Supplies $215.02
Forensics
001-000-210-521-10-31-00 Office Supplies $64.24
Amazon
001-000-210-521-10-31-00 Office Supplies $21.71
Amazon
001-000-210-521-10-31-00 Office Supplies $48.37
Amazon
001-000-210-521-10-31-00 Office Supplies $149.74
Blue to Gold
001-000-210-521-10-31-00 Office Supplies $232.18
Amazon
001-000-210-521-10-31-00 Office Supplies $42.18
Amazon
001-000-210-521-10-31-00 Office Supplies $47.77
B&H Photo
001-000-210-521-10-31-00 Office Supplies $218.89
Tri Tech Forensics
001-000-210-521-10-31-00 Office Supplies $70.60
Amazon
001-000-210-521-10-31-00 Office Supplies $96.64
Amazon
001-000-210-521-10-31-00 Office Supplies $105.90
Amazon
001-000-210-521-10-31-00 Office Supplies $128.84
Amazon
001-000-210-521-10-31-00 Office Supplies $116.34
Peavey
001-000-210-521-10-31-00 Office Supplies $15.15
Amazon
001-000-210-521-10-31-00 Office Supplies $190.80
VistaPrint
001-000-210-521-10-31-00 Office Supplies $119.40
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $349.90
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $43.36
Coastal
001-000-210-521-10-35-00 Small Tools & Equipment $650.68
Amazon
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 18 of 109
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-35-00 Small Tools & Equipment $46.88
Galls
001-000-210-521-10-35-00 Small Tools & Equipment $50.35
Mill Pond
001-000-210-521-10-35-00 Small Tools & Equipment $1,075.11
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $9.99
Browning Strike
001-000-210-521-10-35-00 Small Tools & Equipment $155.82
Safarlind
001-000-210-521-10-35-00 Small Tools & Equipment $32.54
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $126.57
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $912.11
Walmart
001-000-210-521-10-41-02 Membership Dues $120.00
FBINA
001-000-210-521-10-43-00 Travel $256.98
Southwest
001-000-210-521-10-43-00 Travel $43.76
Alaska Travel Insurance
001-000-210-521-10-43-00 Travel $265.69
Alaska Airlines
001-000-210-521-10-43-00 Travel $265.69
Alaska Airlines
001-000-210-521-10-43-00 Travel $51.99
Alaska Travel Insurance
001-000-210-521-10-43-00 Travel $51.99
Alaska Travel Insurance
001-000-210-521-10-49-00 Miscellaneous $78.23
Jimmy John's
001-000-210-521-40-40-01 Training - Officers $550.00
National Association
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $1,667.60
OSW Equipment
101-000-430-543-30-30-00 Supplies - General Services $70.58
Hobby Lobby
101-000-430-543-30-30-00 Supplies - General Services $79.41
Platt
101-000-430-543-30-30-00 Supplies - General Services $29.29
FredMeyer
117-000-100-557-30-41-00 Professional Services $119.40
Canva
314-000-000-594-18-60-00 Maintenance Facilities Construction $320.70
Amazon
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 19 of 109
Vendor Number Reference Account Number Description Amount
314-000-000-594-18-60-00 Maintenance Facilities Construction ($38.30)
Amazon
314-000-000-594-48-60-00 City Hall Paving $55.46
Stan's
314-000-000-594-48-60-00 City Hall Paving $280.12
Home Depot
314-000-000-594-48-60-00 City Hall Paving $466.97
Costco
314-000-000-594-48-60-00 City Hall Paving $39.61
FredMeyer
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $315.23
Custom Muffler
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $221.36
TRP
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $806.69
TRP
Total Invoice - 2/7/2024 1:46:36 PM $19,383.23
Total 59752 $19,383.23
Total Numerica Credit Union $19,383.23
Office Depot Credit Plan
59753 2024 - February 2024 - February 2024 2nd Council
352438389001
Office Supplies
001-000-140-514-20-31-01 Central Stores $1,337.20
Total 352438389001 $1,337.20
Total 59753 $1,337.20
Total Office Depot Credit Plan $1,337.20
OneBridge Benefits
59754 2024 - February 2024 - February 2024 2nd Council
INV-2482
02/24 admin fees
001-000-142-514-20-40-01 FSA Administrative Fee $150.00
Total INV-2482 $150.00
Total 59754 $150.00
Total OneBridge Benefits $150.00
O'Reilly
59755 2024 - February 2024 - February 2024 2nd Council
2521-421691
Supplies
101-000-430-543-30-30-00 Supplies - General Services $10.85
Total 2521-421691 $10.85
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 20 of 109
Vendor Number Reference Account Number Description Amount
2521-423239
Supplies
101-000-430-543-30-30-00 Supplies - General Services $186.90
Total 2521-423239 $186.90
Total 59755 $197.75
Total O'Reilly $197.75
Overhead Innovations
59756 2024 - February 2024 - February 2024 2nd Council
1819
314-000-000-594-18-60-00 Maintenance Facilities Construction $369.24
Total 1819 $369.24
Total 59756 $369.24
Total Overhead Innovations $369.24
Parker Corporation Services, INC DBA Merchant Patrol Security
59757 2024 - February 2024 - February 2024 2nd Council
49955
Security
001-000-120-512-51-40-08 Security $567.45
Total 49955 $567.45
Total 59757 $567.45
Total Parker Corporation Services, INC DBA Merchant Patrol Security $567.45
Pat Armstrong Ford Inc.
59758 2024 - February 2024 - February 2024 2nd Council
43007
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $10.79
Total 43007 $10.79
Total 59758 $10.79
Total Pat Armstrong Ford Inc.$10.79
Richard Johnson
59759 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/13/2024 12:56:24 PM
Uber Reimbursement
001-000-210-521-10-43-00 Travel $21.13
Total Invoice - 2/13/2024 12:56:24 PM $21.13
Total 59759 $21.13
Total Richard Johnson $21.13
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 21 of 109
Vendor Number Reference Account Number Description Amount
Rivercom
59760 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/8/2024 1:11:18 PM
02/2024 pmt
001-000-001-528-70-40-00 River Com $14,642.64
Total Invoice - 2/8/2024 1:11:18 PM $14,642.64
Total 59760 $14,642.64
Total Rivercom $14,642.64
Salt Distributors
59761 2024 - February 2024 - February 2024 2nd Council
5821
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $13,945.72
Total 5821 $13,945.72
Total 59761 $13,945.72
Total Salt Distributors $13,945.72
Sherwin-Williams
59762 2024 - February 2024 - February 2024 2nd Council
69155-7
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $99.63
Total 69155-7 $99.63
Total 59762 $99.63
Total Sherwin-Williams $99.63
Smarsh, Inc.
59763 2024 - February 2024 - February 2024 2nd Council
INV-148803
01/2024 adjustments
001-000-145-514-20-40-51 Annual License - Electronic Archive (Smarsh &
Archive Social)
$2.33
Total INV-148803 $2.33
Total 59763 $2.33
Total Smarsh, Inc.$2.33
Spirit of Wenatchee Project
59764 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/2/2024 2:02:30 PM
2024 contributions
113-000-000-557-30-41-06 Miss Veedol $3,000.00
Total Invoice - 2/2/2024 2:02:30 PM $3,000.00
Total 59764 $3,000.00
Total Spirit of Wenatchee Project $3,000.00
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 22 of 109
Vendor Number Reference Account Number Description Amount
State Auditor's Office
59765 2024 - February 2024 - February 2024 2nd Council
L159145
01/2024 audit
001-000-142-514-20-40-00 State Audit $525.58
Total L159145 $525.58
Total 59765 $525.58
Total State Auditor's Office $525.58
Tammy M Patterson
59766 2024 - February 2024 - February 2024 2nd Council
00033
02/2024 civil services
001-000-160-521-10-10-00 Salaries $425.00
Total 00033 $425.00
Total 59766 $425.00
Total Tammy M Patterson $425.00
TK Elevator
59767 2024 - February 2024 - February 2024 2nd Council
3007711648
Elevator maintenance
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$1,337.02
Total 3007711648 $1,337.02
Total 59767 $1,337.02
Total TK Elevator $1,337.02
Tony Ditommaso PS
59768 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:56:21 AM
02/2024 per contract
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 2/7/2024 7:56:21 AM $7,342.03
Total 59768 $7,342.03
Total Tony Ditommaso PS $7,342.03
Upper Columbia Irrigation
59769 2024 - February 2024 - February 2024 2nd Council
0000010
301-000-000-595-61-60-04 Construction - SRTS Kenroy $137.86
Total 0000010 $137.86
Total 59769 $137.86
Total Upper Columbia Irrigation $137.86
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 23 of 109
Vendor Number Reference Account Number Description Amount
UPS
59770 2024 - February 2024 - February 2024 2nd Council
000E4975C044
001-000-210-521-10-42-03 Postage $30.06
Total 000E4975C044 $30.06
000E4975C054
001-000-210-521-10-42-03 Postage $65.57
Total 000E4975C054 $65.57
Total 59770 $95.63
Total UPS $95.63
Verizon Wireless
59771 2024 - February 2024 - February 2024 2nd Council
9955780176
Telephone
001-000-111-513-10-40-03 Cell Phone $42.22
001-000-140-514-20-42-01 Telephone $52.39
001-000-145-514-20-42-00 Cell Phone $62.39
001-000-151-515-31-42-01 Cell Phone $52.39
101-000-430-543-50-42-01 Cell Phone $157.17
117-000-100-557-30-42-00 Cell Phone $62.39
401-000-001-531-00-40-00 Cell Phone $52.39
401-000-001-531-00-40-00 Cell Phone $52.39
401-000-008-531-00-30-05 Supplies - NPDES PPGH $40.01
Total 9955780176 $573.74
Total 59771 $573.74
Total Verizon Wireless $573.74
Washington State Department of Licensing
59772 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/13/2024 12:59:50 PM
CPL'S
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003337
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003336
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003341
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003334
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003332
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003339
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003333
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 24 of 109
Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003335
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003340
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003338
Total Invoice - 2/13/2024 12:59:50 PM $183.00
Total 59772 $183.00
Total Washington State Department of Licensing $183.00
Washington State Patrol
59773 2024 - February 2024 - February 2024 2nd Council
I2404204
635-000-000-589-30-00-03 Gun Permit State Remittance $212.00
Total I2404204 $212.00
Total 59773 $212.00
Total Washington State Patrol $212.00
Washington State Treasurer
59774 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:58:09 AM
01/2024 journal summary
635-000-000-586-00-00-01 Court Remittance $14,171.84
635-000-000-589-30-00-02 Building Code Remittance $38.00
Total Invoice - 2/7/2024 7:58:09 AM $14,209.84
Total 59774 $14,209.84
Total Washington State Treasurer $14,209.84
Wenatchee Valley Fire Department
59775 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/6/2024 1:51:00 PM
2024 Fire Protection
001-000-001-522-20-40-00 Fire District Contract $13,470.38
Total Invoice - 2/6/2024 1:51:00 PM $13,470.38
Total 59775 $13,470.38
Total Wenatchee Valley Fire Department $13,470.38
Wenatchee Valley Humane Society
59776 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:58:44 AM
02/2024 per contract
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 2/7/2024 7:58:44 AM $7,623.71
Total 59776 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 25 of 109
Vendor Number Reference Account Number Description Amount
Wenatchee Valley Museum & Cultural Center
59777 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 7:59:19 AM
02/2024 per contract
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 2/7/2024 7:59:19 AM $10,124.00
Total 59777 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Ziply Fiber
59778 2024 - February 2024 - February 2024 2nd Council
Invoice - 2/7/2024 1:39:25 PM
509-884-4027-121506-5
001-000-210-521-10-42-01 Telephone $30.57
Total Invoice - 2/7/2024 1:39:25 PM $30.57
Total 59778 $30.57
Total Ziply Fiber $30.57
Grand Total Vendor Count 70 $450,954.75
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East Wenatchee - Voucher Directory
02-20-2024 City Council Agenda Packet
Page 26 of 109
CITY COUNCIL REGULAR MEETING
Tuesday, February 06, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
City of East Wenatchee Council Meeting Minutes 02-06-2024
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Johnson led the Pledge of Allegiance.
3. ROLL CALL
Councilmembers Present: Councilmembers Absent:
Mayor Crawford Councilmember Sasha Sleiman
Councilmember Mark Botello
Councilmember Ken Arnold
Councilmember Rob Tidd
Councilmember Shayne Magdoff
Councilmember Christine Johnson
Councilmember Mathew Hepner
Motion by Councilmember Tidd to excuse Councilmember Sleiman from the meeting.
Councilmember Magdoff seconded the motion. Motion passed unanimously.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 42.23)
No Councilmembers indicated conflicts with any of the items on the agenda.
5. CONSENT AGENDA
a. Approval of Consultant Service Agreement with Trask Insurance.
b. Voucher Report, Checks: 59520, 59553-59631, 59556, and 59632-59708, in the amount
of $2,153,179.88.
c. Approval of Minutes of the 01-16-2024 City Council Minutes.
d. Approval of Minutes of the 01-18-2024 City Council Workshop.
Motion by Councilmember Botello to approve consent items as presented.
Councilmember Arnold seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
None provided.
7. PRESENTATIONS
a. Mayor Crawford recognized Trina Elmes for 5 Years of Public Service to the City of East
Wenatchee. Mrs. Elmes was present for the recognition.
b. Mayor Crawford recognized Ike Lasswell for 5 Years of Public Service to the City of East
Wenatchee. Mr. Lasswell was present for the recognition.
02-20-2024 City Council Agenda Packet
Page 27 of 109
City of East Wenatchee Council Meeting Minutes 02-06-2024
c. Executive Director James Humphrey provided data on work conducted by the
Wenatchee Valley Humane Society in the City of East Wenatchee during the 2023 year.
Comments provided by Councilmember Tidd and Councilmember Magdoff.
8. DEPARTMENT REPORTS
a. Chief of Police Rick Johnson reported that after successfully securing funds from the
community, the Police Department would be moving forward in applying to become
certified for a Narcotics K-9 Program/Unit. Chief Johnson provided data, statistics and
detailed how the program would enhance the Department’s mission.
Comments provided by all Councilmembers present.
b. Municipal Judge Clarke Tibbits provided a State of the Court Report providing and
comparing data for fiscal years 2022 and 2023.
c. Public Works Manager Garren Melton provided the 2023 Transportation Benefit District
Annual Report.
9. ACTION ITEMS
a. Public Works Manager Garren Melton presented Ordinance 2024-01, authorizing
the Mayor to execute a Developer Agreement with Wash Central North LLC.
Comments provided by Councilmember Tidd.
Motion by Councilmember Tidd to approve Ordinance 2024-01, authorizing
Mayor Crawford to execute a Developer Agreement with Wash Central North
LLC. Councilmember Johnson seconded the motion. Motion passed
unanimously.
b. Community Development Director Curtis Lillquist presented Ordinance 2024-02,
amending East Wenatchee Municipal Code 17.24.030(F) Pool Fencing, 17.72.190
Accessory Dwelling Units, and 19.11 Definitions.
Comments provided by Councilmember Magdoff and Councilmember Botello.
Motion by Councilmember Tidd to approve Ordinance 2024-02, amending the
East Wenatchee Municipal Code 17.24.030(F) Pool Fencing, 17.72.190 Accessory
Dwelling Units, and 19.11 Definitions, as presented. Councilmember Botello
seconded the motion. Motion passed unanimously.
c. Public Works Manager Garren Melton presented Resolution 2024-04, Interlocal
Agreement with the East Wenatchee Water District for utility work on the Rock
Island Road Overlay Project; City Project No. 2023-01.
Comments provided by Councilmember Botello, Councilmember Tidd, and
Councilmember Johnson.
Motion by Councilmember Magdoff to approve Resolution 2024-04, authorizing
Mayor Crawford to execute an Interlocal Agreement with the East Wenatchee
Water District for utility work associated with the Rock Island Road Overlay
Project; City Project No. 2023-01. Councilmember Johnson seconded the motion.
Motion passed unanimously.
02-20-2024 City Council Agenda Packet
Page 28 of 109
City of East Wenatchee Council Meeting Minutes 02-06-2024
d. Public Works Manager Garren Melton presented Resolution 2024-06, declaring
certain Street Department tools and appliances as surplus to the needs of the
City.
Comments provided by Councilmember Johnson.
Motion by Councilmember Tidd to approve Resolution 2024-06, declaring all
items listed in Exhibit A as surplus to the needs of the City. Councilmember
Arnold seconded the motion. Motion passed unanimously.
e. Public Works Manager Garren Melton presented Resolution 2024-07, North
Kentucky Ave Public Works Board Pre-Construction Loan and Grant Agreement;
City Project No. 2023-05. – Garren Melton, Public Works Manager.
Comments provided by Councilmember Botello.
Motion by Councilmember Botello to approve Resolution 2024-07, authorizing
Mayor Crawford to enter into an agreement with the Public Works Board for
the North Kentucky Ave Improvements Project; City Project No. 2023-05.
Councilmember Tidd seconded the motion. Motion passed unanimously.
f. Finance Director Josh DeLay presented Resolution 2024-09, North Central
Washington Library Contract Renewal.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Johnson to approve Resolution 2024-09, renewing
the Building and Maintenance use Agreement with North Central Washington
Libraries through December 31, 2026. Councilmember Magdoff seconded the
motion. Motion passed unanimously.
g. Public Works Manager Garren Melton presented Resolution 2024-11, adopting
the 2024-2029 Project List for the East Wenatchee Transportation Benefit
District.
Motion by Councilmember Tidd to approve Resolution 2024-11, approving the
2024-2029 project list for the East Wenatchee Transportation Benefit District
and repealing Resolution 2023-14. Councilmember Arnold seconded the motion.
Motion passed unanimously.
h. Public Works Manager Garren Melton presented Resolution 2024-12,
supplement to the Consultant Agreement with RH2 Engineering for the Grant
Road Rehabilitation Project; City Project No. 2021-06.
Motion by Councilmember Tidd to approve Resolution 2024-12, authorizing
Mayor Crawford to execute the supplemental agreement with RH2 Engineering
for Services during construction on the Grant Road Rehabilitation Project; City
Project No. 2021-06, for an amount not to exceed of $148,500.00.
Councilmember Johnson seconded the motion. Motion passed unanimously.
02-20-2024 City Council Agenda Packet
Page 29 of 109
City of East Wenatchee Council Meeting Minutes 02-06-2024
i. Public Works Manager Garren Melton presented Resolution 2024-13,
supplement to the Consultant Agreement with RH2 Engineering for Grant Road
Storm Water Project; City Project No. 2022-05.
Motion by Councilmember Magdoff to approve Resolution 2024-13, authorizing
Mayor Crawford to execute a supplemental agreement with RH2 Engineering
for services during construction of the Grant Road Storm Water Project; City
Project No. 2022-05, for an amount not to exceed of $53,270.00. Councilmember
Johnson seconded the motion. Motion passed unanimously.
j. Public Works Manager Garren Melton presented Resolution 2024- 14, contract
amendment with RH2 Engineering for services during construction associated
with the Rock Island Road Overlay Project; City Project No. 2023-01.
Motion by Councilmember Tidd to approve Resolution 2024-14, authorizing
Mayor Crawford to execute a contract amendment with RH2 Engineering for
services during construction associated with the Rock Island Road Overlay
Project; City Project No. 2023-01, for an amount not to exceed of $45,000.00.
Councilmember Botello seconded the motion. Motion passed unanimously.
10. MAYOR’S REPORT
a. Mayor Crawford invited the Council to the 2024 State of the Cities event hosted by the
Wenatchee Valley Chamber of Commerce on Wednesday, February 14, 2024.
b. Mayor Crawford announced a City Hall Campus Improvement Team had been recently
formed and is composed of appointed Councilmembers and staff members to review
the needs of the City. The team has not met and will meet in the upcoming months.
c. Community Development Director Curtis Lillquist reported the webpage for public
comment on the Greater East Wenatchee Comprehensive Plan is live on the city’s
webpage. He provided informational fliers to Councilmembers to help distribute the
information to the community.
d. Mayor Crawford reported data from the Point in Time count collected in late January of
2024; highlighting an increase in unsheltered people (in comparison to 2023) and cited
the age range of the survey participants.
11. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Christine Johnson, City representative for the Douglas County Solid
Waste Advisory Council, noted she was not in attendance for the meeting but reported
the draft Solid Waste and Moderate Risk Management Plan was adopted and
b. Councilmember Shayne Magdoff, City representative for the Columbia River Task Force,
provided an update on the organization.
c. Councilmember Shayne Magdoff, City representative for the Chelan County and City of
Wenatchee Housing Authority, provided an update on the organization.
d. Mayor Crawford, as City Representative and Chelan and Douglas Health District Chair,
reported the Executive Director of the organization had resigned and efforts to recruit
for the position would be taking place in the coming weeks.
02-20-2024 City Council Agenda Packet
Page 30 of 109
City of East Wenatchee Council Meeting Minutes 02-06-2024
12. ADJOURNMENT
With no further business, the meeting adjourned at 07:51 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
02-20-2024 City Council Agenda Packet
Page 31 of 109
02-20-2024 City Council Agenda Packet Page 32 of 109
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: Resolution 2024-15 reappointing East Wenatchee members to
the Columbia River Homeless Housing Task Force.
Date: February 14, 2024
I. Summary Title: A Resolution of the City of East Wenatchee,
Washington reappointing three members to the Columbia River
Homeless Housing Task Force for two-year terms.
II. Background/History: On March 16, 2021, the East Wenatchee City
Council approved Ordinance 2021-04 to authorize collection of the
tax provided in RCW 82.14.530. The City of Wenatchee also adopted
the tax. The cities of East Wenatchee and Wenatchee entered into
an interlocal agreement to administer the funds with Wenatchee
acting as lead agency. One of the requirements of the interlocal
agreement is the creation of a task force to oversee the process.
The Columbia River Homeless Housing Task Force is a voluntary
local committee that advises the cities on updating, maintaining and
implementing the local homeless housing plan and makes
recommendations regarding funding local homeless housing
programs. The task force consists of seven voting members. Other
nonvoting members are included to provide additional valuable
expertise and discourse on program development.
The East Wenatchee City Council has the responsibility to appoint
three task force members.
• One member who resides within the City of East Wenatchee
• One member who is a representative of a non-profit
organization with experience in low-income housing.
• One member who resides within Douglas County.
Additionally, the mayors of both cities are working jointly to appoint
one member who is homeless or formerly homeless.
The City of Wenatchee has the same responsibility for appointments
under the interlocal agreement.
02-20-2024 City Council Agenda Packet
Page 33 of 109
At their January 30th meeting, the members indicated their willingness
to continue to serve on the task force.
III. Recommended Action: Approval of Resolution 2024-15
reappointing three members to the Columbia River Homeless
Housing Task Force, Shayne Magdoff, Jackie Weber, and the
Executive Director of the Housing Authority of Chelan County and the
City of Wenatchee.
IV. Exhibits:
Resolution 2024-15
Financial Data:
Expenditure Required
Amount Budgeted
Appropriation Required
$ 0 $ 0 $ 0
02-20-2024 City Council Agenda Packet
Page 34 of 109
City of East Wenatchee Resolution No. 2024-15
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-15
A Resolution of the City of East Wenatchee, Washington, reappointing
three members to the Columbia River Homeless Housing Task Force for
a two-year term.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con la administradora municipal al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. The City of East Wenatchee is a non-charter code City duly incorporated and
operating under the laws of the State of Washington.
2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee
(“City Council”) to organize and regulate its internal affairs.
2.3. Resolution 2021-26 approved the execution of an interlocal agreement
between the cities of Wenatchee and East Wenatchee, recorded under
Auditor File Number 3249560, creating the Columbia River Homeless
Housing Task Force. Section 3.2 of the interlocal agreement specifies the
process for appointment of members to the Task Force.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
3.Appointment. The City Council makes the following appointments to the
Columbia River Homeless Housing Task Force for the terms noted:
Shayne Magdoff
City of East Wenatchee Councilmember December 31, 2025
Executive Director
Housing Authority of Chelan County
& the City of Wenatchee
1555 S. Methow St
Wenatchee WA 98801-9417 December 31, 2025
02-20-2024 City Council Agenda Packet
Page 35 of 109
Jackie Weber
1150 New Penfold Court
East Wenatchee WA 98802 December 31, 2025
4. Effective Date. This resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
20th day of February 2024.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
FILED WITH THE CITY CLERK: 02-13-2024
PASSED BY THE CITY COUNCIL: __________
EFFECTIVE DATE: __________
City of East Wenatchee Resolution No. 2024-15
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 2 of 2
02-20-2024 City Council Agenda Packet
Page 36 of 109
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Curtis Lillquist, AICP, Community Development Director
Subject: Resolution 2024-16 expanding the authority of the Housing
Authority of Chelan County and the City of Wenatchee to operate
throughout the city.
Date: February 14, 2024
I.Summary Title: A Resolution of the City of East Wenatchee,
Washington declaring that there is a need for the Housing Authority of
Chelan County and the City of Wenatchee to operate within the city
limits and repealing Resolution 2002-05.
II.Background/History: .
In 2002, the city council entered into a interlocal agreement and
adopted a resolution authorizing the Housing Authority of Chelan
County and the City of Wenatchee to operate on a limited basis ( 2
properties) within the city limits. One property was to operate and
facilitate the closure of a mobile home park that was located at the
intersection of Valley Mall Parkway and 4th Street NE. The second
property is Heritage Glen which is located on 3rd Street NE and is still
operated by the housing authority.
Over the past year, council and staff have discussed the state of
available housing. There is a shortage of safe and/or sanitary
dwelling accommodations available at rents which persons of low
income can afford within the city limits.
At the August 2023 council workshop, the housing authority gave a
presentation regarding operations within the Wenatchee Valley. At
the end of that discussion, staff was instructed to bring a resolution to
council amending the current operation agreement to allow the
housing authority to operate throughout the city.
III.Recommended Action: Approval of Resolution 2024-16 declaring
that there is a need for the Housing Authority of Chelan County and
the City of Wenatchee to operate within the city limits and repealing
Resolution 2002-05.
02-20-2024 City Council Agenda Packet
Page 37 of 109
IV. Exhibits:
Resolution 2024-16
Financial Data:
Expenditure Required
Amount Budgeted
Appropriation Required
$ 0 $ 0 $ 0
02-20-2024 City Council Agenda Packet
Page 38 of 109
City of East Wenatchee Resolution No. 2024-16
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-16
A Resolution of the City of East Wenatchee, Washington, declaring that
there is a need for the Housing Authority of Chelan County and the City
of Wenatchee to operate within the city limits and repealing Resolution
2002-05.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con el vendedor de la ciudad al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov,
at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. The City of East Wenatchee is a non-charter code City duly incorporated and
operating under the laws of the State of Washington.
2.2. RCW 35.11.020 and RCW 35A.12.190 authorize the City of East Wenatchee
(“City Council”) to organize and regulate its internal affairs.
3.Recitals.
3.1. The Housing Authority of Chelan County and the City of Wenatchee (the
Housing Authority) is a municipal corporation formed pursuant to RCW
35.82 and having all the powers necessary or convenient to carry out and
effectuate the purposes and provision of RCW 35.82.
3.2. The Housing Authority currently is not authorized to function within the
boundaries of the City of East Wenatchee, except as provided in Resolution
2002-05.
3.3. There is, within the City of East Wenatchee, a shortage of safe and/or
sanitary dwelling accommodations available at rents which persons of low
income can afford.
3.4. The City of East Wenatchee does not currently have an established housing
authority.
3.5. There is a need for the Housing Authority to function within the boundaries
of the City of East Wenatchee.
02-20-2024 City Council Agenda Packet
Page 39 of 109
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS
FOLLOWS:
Section 1: Purpose. To allow the Housing Authority of Chelan County and the
City of Wenatchee to operate in all areas within the city limits of the
City of East Wenatchee.
Section 2: Repeal. Resolution 2002-05 is hereby repealed.
Section 3: Authorization. The Housing Authority is hereby authorized to
function within the boundaries of the City of East Wenatchee and to
exercise the powers granted in RCW 35.82.
Section 4: Severability. If a court of competent jurisdiction declares any provision
in this resolution to be contrary to law, such declaration shall not
affect the validity of the other provisions of this Resolution.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
20th day of February 2024.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
FILED WITH THE CITY CLERK: 02-14-2024
PASSED BY THE CITY COUNCIL: __________
EFFECTIVE DATE: __________
City of East Wenatchee Resolution No. 2024-16
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1).
Page 2 of 2
02-20-2024 City Council Agenda Packet
Page 40 of 109
East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Members, Resolution No. 2024-17
Date: February 20, 2024
I. Summary Title:
Adjusting the Events Board members for 2024.
II. Background/History:
The East Wenatchee Events Board is the City’s Lodging Tax Advisory Committee and
is subject to RCW 67.28.1817, which outlines the committee membership
requirements. Membership is for three calendar years and the position year ranges
rotate, so only 1/3 of the positions expire at the same time.
III. Recommended Action:
Motion to approve Resolution 2024-17
IV. Exhibits:
1. Resolution 2024-17
2. January 3, 2024 EWEB Minutes
3. February 7, 2024 EWEB Minutes
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
City of
02-20-2024 City Council Agenda Packet
Page 41 of 109
City of East Wenatchee Resolution 2024-17 Page 1 of 3
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington
Resolution No. 2024-17
A Resolution of the City of East Wenatchee, Washington appointing members to the East Wenatchee Events Board.
1.Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille, leer en voz alta, etc.), comuníquese con la secretaria de la Ciudad en alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
2.2. Section 2.44.020 East Wenatchee Municipal Code requires the membership of the East Wenatchee Event’s Board to consist of not less than five members and no more than 15 members. One member must be an elected official of the city, at least two members must be representatives of businesses required to collect the lodging tax; and at least two members must be persons involved in activities authorized to be funded by revenue received from the tax.
2.3. State law (RCW 67.28.1817) requires the City Council to annually review the membership of the Board and to make changes as appropriate.
2.4. Section 2.44.030 of the East Wenatchee Municipal Code requires the City Council to appoint members of the Board.
Exhibit 1 02-20-2024 City Council Agenda Packet
Page 42 of 109
City of East Wenatchee Resolution 2024-17 Page 2 of 3
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3.Appointment. The City Council appoints the following individuals toserve as members of the East Wenatchee Events Board: CodyBeeson to position 2, Supattra Winger to position 3, Mat Heinz toposition 4, Alejandro Cruz to position 7, Michael Machado to position9 and Ken Arnold as an alternate to position 1.
A member’s appoint begins on January 1 of the year indicated andends on December 31 of the year indicated.
4.Board Roster. With the addition of these new board member, theEast Wenatchee Events Board consists of the following members:
Position # Position Board Member Term Begins Term Ends 1 City Elected Official Rob Tidd 2023 2025 2 Business Rep Cody Beeson 2022 2024 3 Business Rep Supattra Winger 2024 2026 4 Activity Rep Mat Heinz 2024 2026 5 Activity Rep Jason Heinz 2023 2025 6 Restaurant Rep Brent Schmitten 2022 2024 7 Retail Rep. Alejandro Cruz 2024 2026 8 Citizen at large Vickie Sullivan 2023 2025 9 Citizen at large Michael Machado 2023 2025 10 Citizen at large Vacant 2024 2026 11 Citizen at large Vacant 2022 2024 12 Citizen at large Vacant 2023 2025 13 Citizen at large Vacant 2024 2026 14 Citizen at large Vacant 2022 2024 15 Citizen at large Vacant 2023 2025
5.Effective date. This Resolution becomes effective immediately.
02-20-2024 City Council Agenda Packet
Page 43 of 109
City of East Wenatchee Resolution 2024-17 Page 3 of 3
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2024.
The City of East Wenatchee, Washington
By _________________________________ Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________ Sean Lewis, Deputy Prosecuting Attorney
Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
02-20-2024 City Council Agenda Packet
Page 44 of 109
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 3, 2024 | 3:00PM
Attendees Councilmember Rob Tidd, Supattra Winger, Brent Schmitten, Mat Heinz, Vickie Sullivan,
Jason Heinz and Events Director/PIO Trina Elmes.
Guests Caryl Andre (WVSF), Charlie Brown (EMPD), Ashley Sinner and Jason Grover (WVCC)
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Vote in Members
Positions 3, 4, 7 and 10 are up for reelection. Supattra Winger (Cedars Inn), Mat Heinz
(Eastmont Metro Park District), Alejandro Cruz (at-Large) and Michael Machado (at-large)
all expressed interest in staying on the East Wenatchee Events Board. Position 9, an at-
large position, has been vacant, so the Board is moving Michael Machado from Position 10
to Position 9.
Jason Heinz motioned to appoint:
Position #3 – Supattra Winger (hotel representative), 2024-2026 term
Position #4 – Mat Heinz (activity representative), 2024-2026 term
Position #7 – Alehandro Cruz (at-large representative), 2024-2026 term
Position #9 – Michael Machado (at-large representative), 2023-2025 term
Brent Schmitten seconded the motion. Motion carried (3-0, Supattra Winger
and Mat Heinz recused themselves)
Public Comment None
Minutes The November 1, 2023 minutes were reviewed.
Jason Heinz motioned to accept the minutes and Brent Schmitten seconded the
motion. Motion carried (5-0).
Financials The 2023 financial documents were reviewed. The 2023 year-end financial documents will
be reviewed at the February meeting.
Event Update Events Director/PIO Elmes recapped the Wings ‘n Wishes events from December 7 and
December 9.
Tourism Wenatchee Valley Sports Foundation – Winter Special Olympics Requests
Grants The Wenatchee Valley Sports Foundation is requesting a total of $10,000 for the Winter
Special Olympics, March 1-3, 2024. Caryl Andre presented the application and supporting
information, which was reviewed by the Board.
CALL TO ORDER 3:13 PM
Exhibit 2 02-20-2024 City Council Agenda Packet
Page 45 of 109
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Jason Heinz motioned to approve the Wenatchee Valley Sports Foundation’s
Grant Applications in the amount of $10,000 for the Winter Special Olympics.
Brent Schmitten seconded the motion. Motion carried (5-0).
Eastmont Metro Park District – Eastmont Winter Classic AAU Tournament
The Eastmont Metro Park District is requesting a total of $10,000 for the Eastmont Winter
Classic AAU Tournament, February 23-25, 2024. Charlie Brown presented the application
and supporting information, which was reviewed by the Board.
Jason Heinz motioned to approve the Eastmont Metro Park District’s Grant
Applications in the amount of $10,000 for the Eastmont Winter Classic AAU
Tournament. Brent Schmitten seconded the motion. Motion carried (5-0).
WVCC Update Ashley Sinner, gave an update on the Wenatchee Valley Chamber of Commerce and
Jason Grover gave an update on sports tourism.
Hotelier Supattra Winger talked about the Cedar’s Inn occupancy numbers and would like to see
Update more East Wenatchee Events to bring in more tourism to the hotels.
Other Discussions were had on whether or not to promote the hotel/motel funds being available
to local events and also promoting it outside of the area to try and attract more events to
East Wenatchee.
Next Meeting February 7, 3:00pm
Eastmont Parks & Recreation’s Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 4:05 PM
02-20-2024 City Council Agenda Packet
Page 46 of 109
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
February 7, 2024 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Vickie Sullivan, Alex Cruz and Events
Director/PIO Trina Elmes.
Guests Jason Grover & Jill Sheets (WVCC), Garren Melton (COEW) and Events Assistant Natalie
Daggett.
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Vote in Members
Position 2 was vacated by Lindsey Morrow, who represented the SureStay Hotel. Cody
Beeson has served on other LTAC committees in the area and is the new manager of the
Fairfield Inn & Suites. Mr. Beeson was unable to attend the meeting, but would like to join
the Board.
Brent Schmitten motioned to appoint:
Position #2 – Cody Beeson (hotel representative), 2022-2024 term
Alex Cruz seconded the motion. Motion carried (4-0)
Public Comment None
Minutes The January 3, 2024 minutes were reviewed.
Alex Cruz motioned to accept the minutes and Brent Schmitten seconded the
motion. Motion carried (4-0).
Financials The 2023 year-end financial documents were reviewed.
Event Update Events Director/PIO Elmes gave event updates for the Classy Chassis Parade & Car Show
and Pangborn’s Festival of Flight.
Tourism Greater Wenatchee Girls Softball Association – Sterling Invite
Grants The Greater Wenatchee Girls Softball Association (GWGSA) is requesting a total of $10,000
for the Sterling Invite, May 25-27, 2024. Trina Elmes presented the application and
supporting information, which was reviewed by the Board.
Brent Schmitten motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Vickie Sullivan seconded the motion. Motion carried (4-0).
Wenatchee Valley’s Super Oval – Wenatchee 200
CALL TO ORDER 3:08 PM
Exhibit 3 02-20-2024 City Council Agenda Packet
Page 47 of 109
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Wenatchee Valley’s Super Oval is requesting a total of $15,000 for the Wenatchee 200,
May 31 – June 1, 2024. Trina Elmes presented the application and supporting information,
which was reviewed by the Board.
Alex Cruz motioned to approve the Wenatchee Valley’s Super Oval Grant
Application in the amount of $15,000 for the Wenatchee 200. Vickie Sullivan
seconded the motion. Motion carried (4-0).
City of East Wenatchee – Variable Message Boards
The City of East Wenatchee is requesting a total of $37,500 for variable message boards
to be used when shutting down the roads for events. Garren Melton presented the
application and supporting information, which was reviewed by the Board.
Alex Cruz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $37,500 for Variable Message Boards. Vickie Sullivan seconded
the motion. Motion carried (4-0).
WVCC Update Jill Sheets, gave an update on the Wenatchee Valley Chamber of Commerce and Jason
Grover gave an update on sports tourism.
Hotelier None
Update
Other None
Next Meeting March 6, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 3:42 PM
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-18 Interlocal Agreement between the City of East Wenatchee
and Link Transit associated with the City’s Grant Road Water Quality Project
– City Project Number 2022-05
Date: February 20, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an Interlocal Agreement between the City of East Wenatchee and Link
Transit for transit improvements associated with the City’s Grant Road Water
Quality Project.
II. Background/History:
During design of the Grant Road Water Quality Project the City worked with Link to
identify a new location for a transit stop on Highline Drive. The new location would
allow a shelter pad to be installed in coordination with the City’s project and bring
the stop into ADA compliance. Link requested that these improvements be included
in the City’s project to capitalize on economies of scale. Link will install the shelter in
the new stop location at a later date.
This agreement authorizes Link to reimburse the City the actual cost of moving the
stop and installing the shelter pad. The estimated cost of the work is $8,000.
III. Recommended Action:
Approve Resolution 2024-18 authorizing the Mayor to execute an Interlocal
Agreement with Link Transit for transit improvements associated with the Grant
Road Water Quality project.
IV. Exhibits:
Resolution 2024-18
City of
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City of East Wenatchee Resolution 2024-18 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-18
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an Interlocal Agreement between the City of East
Wenatchee and Link Transit for transit improvements associated with
the City’s Grant Road Water Quality Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute
an Interlocal Agreement that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2024-18 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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1
Filed for and Return to:
Laura Leon, City Clerk
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18
and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of
any warranty contained in the document itself.
Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and Link
Transit for Roadway improvements associated with the East Wenatchee Grant Road
Water Quality Project (2022-05)
Grantor(s): City of East Wenatchee and Link Transit
Grantee(s): City of East Wenatchee and Link Transit
Reference Number(s) of Document Related, Assigned or Released: N/A
Abbreviated Legal Description: N/A
Complete or Additional Legal Description on page of Document – N/A
Assessor’s Parcel Number: N/A
Filed with the Auditor pursuant to RCW 39.34.040
Interlocal Cooperation Agreement Between the City of East Wenatchee and Link Transit for
Transit Improvements Associated with the East Wenatchee Grant Road Water Quality
Project
THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is hereby entered into this
date by and between Link Transit (the "District"), and the CITY OF EAST WENATCHEE (the
"City"), collectively referred to as the "Parties."
RECITALS:
1. The City is engaged in a project involving Highline Drive, East Wenatchee, Douglas County,
Washington (the "Project"); and,
2. Link Transit has expressed an interest in relocating a Transit stop on Highline Drive to a
more suitable location that has the space for an ADA complaint shelter pad; and,
3. By contributing to this project Link is furthering its Vision 2020 goals of “providing
sidewalk and pathway improvements to improve access to transit stops” and “improving
safety and security features at bus stops”; and,
4. The City and Link desire to cooperate in the addition of these Transit improvements,
recognizing the savings to taxpayers through economies of scale.
NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as
follows:
1. Purpose. The purpose of this Agreement is to provide for the design and construction
of Link transit improvement as a part of larger City projects.
2. Scope of Work. Link will contribute an amount equal to the actual construction cost of
the transit related improvement on Highline Drive, currently estimated at $8,000. On Highline Drive
the City shall implement the improvements sketched in Exhibit A, or similar as approved by Link
Transit representatives. If the District desires to implement transit improvements on Highline Drive
Exhibit A
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2
outside of the scope of the City’s project a subsequent agreement to pay for construction costs will
be required.
3. District's Obligations. The District shall:
3.1 Coordinate with City staff if changes to the proposed improvements relating to
the Project shown in Exhibit A are needed.
3.2 Review the engineering design on plan and profile sheets for the Project
provided by the City's consultant.
3.3 Provide the actual cost of the Transit related bid items in the Project to the City
upon completion of the improvements.
3.5 Be responsible for its staff coordination with the City and its consultant.
4. City's Obligations. The City shall:
4.1 Incorporate the engineering design and specifications for the District’s
improvements into the City's roadway construction plans for the Project.
4.2 Administer the bidding and contract award for the Project, including:
(a) Preparing bid documents
(b) Advertising for construction bids; and
(c) Awarding of the construction contract to the lowest responsible bidder
based on the lowest total submitted for all schedules of work.
4.3 Administer the construction contract for the Project, including:
(a) Preparation and delivery of Notice of Award and Notice to Proceed to
the contractor;
(b) Scheduling the construction work with the contractor;
(c) Disbursement of payments to the roadway contractor; and
(d) Administration of change orders, although the District shall have final
authority for review and approval of any change order that affects the
District’s improvements; and
(e) Contract closeout.
4.4 Be responsible for the administration, management, and budget for the Project.
4.5 The City agrees that the District reserves the right to inspect and approve all
work done on the District’s system prior to the District being obligated to pay
the City its costs for such work.
5. Unexpected Changes. The District and the City recognize that unanticipated or
unexpected changes to the project plans may be necessary as the project develops. The Distr ict and
the City will cooperate to address any unanticipated or unexpected circumstances that may require a
change in the design or construction of the project and/or that may require additional expenditures
beyond those budgeted. The District in the City will further cooperate in the allocation of any such
Exhibit A
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3
additional costs with consideration of the party (if any) responsible for the cost and the extent to
which the changes benefit the District or the City.
6. Duration and Termination. This Agreement shall become effective upon the
filing of the executed Agreement with the Douglas County Auditor pursuant to RCW 39.34.040.
This agreement will terminate when the Project is completed and when the final payment for the
District’s portion of the Project is received by the City from the District.
7. Payment by District to City. The City shall request the full cost of the improvements,
estimated at $8,000 once improvements detailed in Exhibit A are completed to the satisfaction of
the District. In the event a change order requested by the District related specifically to work of
benefit to the District only occurs, the District shall pay all of the costs of any such change order.
The District shall make periodic progress payments to the City. Each progress payment, subject to
the terms of this agreement, and the final payment are due within 45 days of the date the payment
request is mailed by the City to the District. Any payment past due shall accrue interest at the rate of
twelve (12%) per cent per annum until the entire outstanding balance of the past due principal and
interest is paid.
8. Records. The City shall keep and maintain accurate and complete cost records
pertaining to the Project and this Agreement. The District shall have full access and the right to
examine any such records during the term of this Agreement. All records, books, documents and
other materials maintained, prepared, or issued by the District in the implementation of this
Agreement shall be the property of the District, which shall have the responsibility of the retention
and release of those materials.
9. Mutual Indemnity. The District shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, or any portion
thereof, arising from injury or death to persons or damage to property occasioned by any negligent
act, omission or failure of the District, its officers, agents, and employees, in connection with the
work described in this agreement, or arising out of the District's non-observance or non-
performance of any law, ordinance, or regulation applicable to the District’s portion of the Project.
The City shall indemnify, defend and hold harmless the District, its officers, agents and
employees, from and against any and all claims, losses or liability, or any portion thereof, arising
from injury or death to persons or damage to property occasioned by any negligent act, omission or
failure of the City, its officers, agents and employees, in connection with the work described in this
agreement, or arising out of the City's non-observance or non-performance of any law, ordinance or
regulation applicable to the District’s portion of the Project.
10. Severability. In the event that any provision of this Agreement shall be determined to
be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated
to the extent permitted by law. All other provisions of this Agreement are severable, and the
unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions.
11. Construction. This agreement contains the entire agreement between the Parties with
respect to the subject matter hereof and supersedes all prior agreements or understandings among
the Parties with respect thereto. This Agreement may be amended only by an agreement in writing
signed by the Parties.
12. Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by,
Exhibit A
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the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according
to its fair meaning and not strictly for or against either Party.
13. Governing Law; Venue. This Agreement is governed by the laws of the state of
Washington, without regard to its conflict of law provisions. The jurisdiction of any action
hereunder shall be in the Superior Court, Douglas County, Washington.
INWITNESS WHEREOF, the parties hereto have executed this Agreement o n this
__________ day of ________________ , 2024.
Link Transit CITY OF EAST WENATCHEE
___________________________________ _____________________________
Jerrilea Crawford, Mayor
Attest:
______________________________
Laura Leon, City Clerk
Exhibit A
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5
EXHIBIT A
See attached plan set.
Exhibit A
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Exhibit A
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Exhibit A
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Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostSCHEDULE A WQC-2023-Ewena-00168 Tax Schedule - See specification section1-07.2(1)PREPARATIONA-1 1-09.7 1 L.S.MOBILIZATIONL.S. 59,000.00$ 59,000.00$ A-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. 2,000.00$ 2,000.00$ DRAINAGEA-3 7-04.5 40 L.F.CORRUGATED POLYETHYLENE STORM SEWER PIPE 12 IN. DIAM.40100.00$ 4,000.00$ A-4 7-04.5 620 L.F.HIGH-DENSITY POLYETHYLENE (HDPE) PIPE 14 IN. DIAM.620200.00$ 124,000.00$ A-5 7-05.5 1 EA.CONNECTION TO EXISTING 14 IN. DIAM. STORMWATER PIPING12,500.00$ 2,500.00$ A-6 7-05.5 1 EA.STORMWATER PRETREATMENT STRUCTURE150,000.00$ 50,000.00$ A-7 7-05.5 1 EA.OIL WATER SEPARATOR 175,000.00$ 75,000.00$ A-8 8-26.5 1 L.S.STORMWATER INFILTRATION POND1150,000.00$ 150,000.00$ A-9 7-05.5 1 EA.FLOAT VALVE VAULT130,000.00$ 30,000.00$ A-10 7-12.5 1 EA.GATE VALVE 8 IN.17,500.00$ 7,500.00$ A-11 7-08.5 20 C.Y.ROCK EXCAVATION20150.00$ 3,000.00$ A-12 7-08.5 8 EA.POTHOLE8500.00$ 4,000.00$ SURFACING/PAVINGA-13 4-04.5 170 TONCRUSHED SURFACING BASE COURSE170 35.00$ 5,950.00$ A-14 4-04.5 80 TONCRUSHED SURFACING TOP COURSE8040.00$ 3,200.00$ A-15 5-04.5 160 TONHMA CL. 3/8" PG 64H-28160250.00$ 40,000.00$ GRADINGA-16 2-03.5 220 C.Y.ROADWAY EXCAVATION INCL. HAUL220 50.00$ 11,000.00$ A-17 2-03.5 20 C.Y.EMBANKMENT COMPACTION205.00$ 100.00$ EROSION CONTROL AND PLANTINGA-18 8-01.5 1 L.S.EROSION CONTROL AND WATER POLLUTION PREVENTIONL.S. 5,000.00$ 5,000.00$ A-19 8-01.5 9 EA.INLET PROTECTION9 100.00$ 900.00$ TRAFFICA-20 8-04.5 80 L.F.CEMENT CONC. TRAFFIC CURB AND GUTTER80 45.00$ 3,600.00$ A-21 8-22.5 700 L.F.PAINT LINE7001.00$ 700.00$ A-22 8-22.5 2 EA.PLASTIC TRAFFIC ARROW2300.00$ 600.00$ A-23 8-22.5 2 EA.PLASTIC BICYCLE LANE SYMBOL2500.00$ 1,000.00$ A-24 8-22.5 3 EA.PLASTIC YIELD LINE SYMBOL3100.00$ 300.00$ A-25 1-10.5 1 L.S.PROJECT TEMPORARY TRAFFIC CONTROLL.S.60,000.00$ 60,000.00$ OTHER ITEMSA-26 8-14.5 50 S.Y.CEMENT CONC. SIDEWALK50 150.00$ 7,500.00$ A-27 8-06.5 50 S.Y.CEMENT CONC. DRIVEWAY ENTRANCE TYPE 350180.00$ 9,000.00$ A-28 8-12.5 430 L.F.CHAIN LINK FENCING43075.00$ 32,250.00$ A-29 8-12.5 1 EA.DOUBLE 14 FT. CHAIN LINK GATE17,500.00$ 7,500.00$ A-30 8-24.5 300 S.F.GRAVITY BLOCK WALL300100.00$ 30,000.00$ A-31 7-12.5 3 EA.LOWER VALVE BOX3250.00$ 750.00$ A-32 7-05.5 1 EA.LOWER MANHOLE1300.00$ 300.00$ A-33 7-12.5 3 EA.RAISE VALVE BOX3500.00$ 1,500.00$ A-34 7-05.5 1 EA.RAISE MANHOLE1650.00$ 650.00$ A-35 1-05.4 1 L.S.ROADWAY SURVEYINGL.S.6,800.00$ 6,800.00$ A-36 2-09.5 1 L.S.SHORING OR EXTRA EXCAVATION CLASS BL.S.10,000.00$ 10,000.00$ Department of Ecology - Grant Road Water QualityExhibit A02-20-2024 City Council Agenda Packet Page 59 of 109
Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostDepartment of Ecology - Grant Road Water QualityA-37 1-05.18 1 L.S.RECORD DRAWINGS (MINIMUM BID $1,000)L.S. 5,000.00$ 5,000.00$ A-38 1-09.6 25000 DOLUNKNOWN UTILITY REPAIR25000 1.00$ 25,000.00$ A-39 1-09.6 5000 DOLROADSIDE CLEANUP50001.00$ 5,000.00$ Schedule A Construction Total784,600.00$ Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule BEWWDBid Schedule BUnit CostBid Schedule BExtended CostSCHEDULE B EWWDTax Schedule - See specification section1-07.2(2)PREPARATIONB-1 1-09.7 1 L.S.MOBILIZATIONL.S. 8,000.00$ 8,000.00$ B-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. -$ -$ WATERMAINB-3 7-09.5 150 L.F.DUCTILE IRON PIPE FOR WATERMAIN 12 IN. DIAM.150 175.00$ 26,250.00$ B-4 7-09.5 2 EA.GATE VALVE 12 IN.25,000.00$ 10,000.00$ B-5 7-09.5 1 L.S.ABANDOMENT/REMOVAL OF TERMINATED WATER FACILITIESL.S.3,000.00$ 3,000.00$ B-6 7-09.5 1 L.S.CONNECTION TO EXISTING WATERMAIN - HIGHLINE DRIVEL.S.2,500.00$ 2,500.00$ B-7 7-12.5 1 L.S.CONNECTION TO EXISTING WATERMAIN - PACE DRIVEL.S.2,500.00$ 2,500.00$ SURFACING/PAVINGB-8 4-04.5 110 TONCRUSHED SURFACING BASE COURSE110 40.00$ 4,400.00$ B-9 4-04.5 40 TONCRUSHED SURFACING TOP COURSE4040.00$ 1,600.00$ B-10 5-04.5 50 TONHMA CL. 3/8" PG 64H-2850350.00$ 17,500.00$ TRAFFICB-11 1-10.5 1 L.S.PROJECT TEMPORARY TRAFFIC CONTROLL.S. 10,000.00$ 10,000.00$ B-12 8-22.5 16 S.F.PLASTIC CROSSWALK LINE16 20.00$ 320.00$ OTHER ITEMSB-13 1-05.4 1 L.S.ROADWAY SURVEYINGL.S. 1,000.00$ 1,000.00$ B-14 2-09.5 1 L.S.SHORING OR EXTRA EXCAVATION CLASS BL.S. 5,000.00$ 5,000.00$ B-15 1-05.18 1 L.S.RECORD DRAWINGS (MINIMUM BID $1,000)L.S. 1,000.00$ 1,000.00$ B-16 1-09.6 5000 DOLUNKNOWN UTILITY REPAIR5000 1.00$ 5,000.00$ B-17 1-09.6 5000 DOLROADSIDE CLEANUP50001.00$ 5,000.00$ Schedule B Construction Subtotal103,070.00$ Washington State Sales Tax 8.5%8,760.95$ Schedule B Construction Total111,830.95$ Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule CCityBid Schedule CUnit CostBid Schedule CExtended CostSCHEDULE C CityTax Schedule - See specification section1-07.2(1)PREPARATIONC-1 1-09.7 1 L.S.MOBILIZATIONL.S. 6,000.00$ 6,000.00$ C-2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTIONL.S. 2,000.00$ 2,000.00$ SURFACINGC-3 4-04.5 100 TONCRUSHED SURFACING BASE COURSE100 35.00$ 3,500.00$ C-4 4-04.5 40 TONCRUSHED SURFACING TOP COURSE4045.00$ 1,800.00$ Exhibit A02-20-2024 City Council Agenda Packet Page 60 of 109
Item NumberSpec. ReferenceTotal QuantityUnitItemBid Schedule AEcology WQC-2023-Ewena-00168Bid Schedule AUnit CostBid Schedule AExtended CostDepartment of Ecology - Grant Road Water QualityC-5 5-04.5 100 TONHMA CL. 3/8" PG 64H-28100 250.00$ 25,000.00$ C-6 4-04.5 60 TONMODIFIED PERMEABLE BALLAST6050.00$ 3,000.00$ EROSION CONTROL AND PLANTINGC-7 4-04.5 9 EA.THREE MAN LANDSCAPING ROCK9 300.00$ 2,700.00$ C-8 4-04.5 3 EA.SIX MAN LANDSCAPING ROCK3500.00$ 1,500.00$ TRAFFICC-9 8-04.5 330 L.F.CEMENT CONC. TRAFFIC CURB AND GUTTER330 50.00$ 16,500.00$ C-10 8-22.5 200 L.F.PAINT LINE2001.00$ 200.00$ C-11 8-22.5 35 L.F.PAINTED WIDE LANE LINE354.00$ 140.00$ C-12 8-22.5 3 EA.PLASTIC TRAFFIC ARROW3300.00$ 900.00$ C-13 8-22.5 1 EA.PLASTIC BICYCLE LANE SYMBOL1500.00$ 500.00$ OTHER ITEMSC-14 8-14.5 12 S.Y.CEMENT CONC. SIDEWALK12 65.00$ 780.00$ C-15 8-06.5 60 S.Y.CEMENT CONC. DRIVEWAY ENTRANCE TYPE 36085.00$ 5,100.00$ C-16 8-14.5 1 L.S.TRANSIT STOP PAD18,000.00$ 8,000.00$ Schedule C Construction Total77,620.00$ 974,050.95$ Construction TotalExhibit A02-20-2024 City Council Agenda Packet Page 61 of 109
East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 20, 2024
I.Summary Title:
Lodging Tax Request, $10,000, for Greater Wenatchee Girls Softball Association’s Sterling
Invite, May 25-27, 2024.
II.Background/History:
The Sterling Invite is a girls fastpitch tournament for 10U, 12U and 14U select softball teams
from across the northwest. This tournament has 54 fastpitch teams with 51 of those teams
coming from out of the area and some have come as far as Oregon, Canada, Alaska and
Idaho. Seven of the eleven softball fields used are in East Wenatchee.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Greater Wenatchee
Girls Softball Association receives $10,000 for the Sterling Invite and authorize the
Mayor to sign an agreement not to exceed the $10,000 recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, February 7, 2024, Meeting Minutes.
2.Greater Wenatchee Girls Softball Association’s Application for Tourism Promotion Grant
Application.
3.GWGSA Grant Agreement.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$10,000 $10,000 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
February 7, 2024 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Vickie Sullivan, Alex Cruz and Events
Director/PIO Trina Elmes.
Guests Jason Grover & Jill Sheets (WVCC), Garren Melton (COEW) and Events Assistant Natalie
Daggett.
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Vote in Members
Position 2 was vacated by Lindsey Morrow, who represented the SureStay Hotel. Cody
Beeson has served on other LTAC committees in the area and is the new manager of the
Fairfield Inn & Suites. Mr. Beeson was unable to attend the meeting, but would like to join
the Board.
Brent Schmitten motioned to appoint:
Position #2 – Cody Beeson (hotel representative), 2022-2024 term
Alex Cruz seconded the motion. Motion carried (4-0)
Public Comment None
Minutes The January 3, 2024 minutes were reviewed.
Alex Cruz motioned to accept the minutes and Brent Schmitten seconded the
motion. Motion carried (4-0).
Financials The 2023 year-end financial documents were reviewed.
Event Update Events Director/PIO Elmes gave event updates for the Classy Chassis Parade & Car Show
and Pangborn’s Festival of Flight.
Tourism Greater Wenatchee Girls Softball Association – Sterling Invite
Grants The Greater Wenatchee Girls Softball Association (GWGSA) is requesting a total of $10,000
for the Sterling Invite, May 25-27, 2024. Trina Elmes presented the application and
supporting information, which was reviewed by the Board.
Brent Schmitten motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Vickie Sullivan seconded the motion. Motion carried (4-0).
Wenatchee Valley’s Super Oval – Wenatchee 200
CALL TO ORDER 3:08 PM
Exhibit 1 02-20-2024 City Council Agenda Packet
Page 63 of 109
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Wenatchee Valley’s Super Oval is requesting a total of $15,000 for the Wenatchee 200,
May 31 – June 1, 2024. Trina Elmes presented the application and supporting information,
which was reviewed by the Board.
Alex Cruz motioned to approve the Wenatchee Valley’s Super Oval Grant
Application in the amount of $15,000 for the Wenatchee 200. Vickie Sullivan
seconded the motion. Motion carried (4-0).
City of East Wenatchee – Variable Message Boards
The City of East Wenatchee is requesting a total of $37,500 for variable message boards
to be used when shutting down the roads for events. Garren Melton presented the
application and supporting information, which was reviewed by the Board.
Alex Cruz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $37,500 for Variable Message Boards. Vickie Sullivan seconded
the motion. Motion carried (4-0).
WVCC Update Jill Sheets, gave an update on the Wenatchee Valley Chamber of Commerce and Jason
Grover gave an update on sports tourism.
Hotelier None
Update
Other None
Next Meeting March 6, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 3:42 PM
02-20-2024 City Council Agenda Packet
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1/25/24, 2:37 PM eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1693
https://www.eastwenatcheewa.gov/Admin/FormCenter/Submissions/Print/1693 1/6
Print
Amount of Lodging Tax Requested*
10,000
Federal Tax ID #*
91-1484089
Organization/Agency Name*
Greater Wenatchee Girls Softball Association C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Non-Profit Girls Fastpitch
Program
Activity Name*
Sterling Invite Fastpitch Tournament
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Jason
Last Name*
Heinz
Title*
GWGSA Board Member
Primary Phone*
509-630-5655
Cell Phone Email*
jheinz57_1999@yahoo.com
Mailing Address*
PO Box 351
Tourism Promotion Grant - Submission #1693
Date Submitted: 1/12/2024
5/25/2024 5/27/2024
Exhibit 2
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City*
Wenatchee
State*
WA
Zip Code*
98802
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
20
Proposed Location of Activity*
Wenatchee and East Wenatchee
Short Description of the Activity*
We strive to bring in 54 Fastpitch teams to the Wenatchee Valley. 7 out of the 11 fields are located in East Wenatchee, and we
fill most if not all the hotels during this weekend. Out of 54 teams only 4 teams are local so that means 50 teams are from out of
the area with an average 12 players per team
Describe the Prior Success of Your Activity*
Over the years we have had 48+ teams attending this event. The cap on # of teams with the amount of Fields we use is 54.
Describe Your Target Audience*
Girls aged 8-15 yrs old playing competitive fastpitch
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
We promote lodging and establishments through email and phone with coaches of the teams that are coming in to town. Most
hotels are full by the time the weekend begins.
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Budget for Activity*
Draft 2024 Sterling Budget.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Umpires - $6,000 Travel Costs - $2,000 Administration - $500 Fees - $500, Field
Use $1,000
What organization and staffing do you have to support this activity?*
We have our GWGSA Board that helps staff this event as well as Site directors at each of the 3 locations.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
This is a 54 team with 6 game guarantee making it one of the largest and longest Fastpitch tournaments any given year. We will
play at 11 fields around the community including Walla Walla Point Park, Sterling, and Hydro Park. Each team comes with 12
players and 2-3 coaches. This tournament is widely publicized on NSA Website. Teams have come from Alaska, Montana,
Oregon, Canada to play in this tournament.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
We advertise via Facebook, email, NSA Website
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
2500
Travel More Than 50 Miles*
2000
Travel from Another State/Country*
300
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
2000
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
1700
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Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
3 Nights per family
Lodging Impact*
500 Per Family
Explain How You Calculated the Previous Estimates*
We have just about 1000 athletes with coaches, and usually 2-3 family members per athlete since they can't drive themselves.
51 teams will get hotel accommodations or park passes to stay at our local state parks.
How will you collect and verify the above information for your Activity?*
I have emails, registration forms, etc. Plus I can give you the list of teams that are planning on attending the event.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
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Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
East Wenatchee businesses will see an influx in hotel room reservation, they will be utilizing the dining in East Wenatchee and
the stores between games to purchase goods. This money will help continue to develop this tournament and continue to move it
as being a top tournament to play in year in and year out.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
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Digital Signature*
Jason Heinz
Signer Email*
jheinz57_1999@yahoo.com
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Income Expenses
Registrations Number Cost Total Item Yearly
10U 6 800.00$ 4,800.00$ Administration/Supplies 100.00$
12U 24 800.00$ 19,200.00$ Balls 1,260.00$ $60 per dozen - 21 dozen
14U 24 800.00$ 19,200.00$ Field Use - CCPUD 1,348.00$ $100 per field plus $12/team
54 43,200.00$ Field Use - EMPD 2,100.00$
Insurance - Team 540.00$ $12 per team
Shirt Sales Insurance to NSA for fields 405.00$ $135 per field owner
NSA National Fees 810.00$ $15 per team
Grant Plaques 700.00$
Prizes for Winners 900.00$ $10 each, 15 per team, 6 teams
Site Directors 3,000.00$ $750/weekend, 3 sites plus TD
Umpires 23,660.00$ $140 per game, 169 games
Umpire Hotels 5,400.00$ 18 rooms, 2 nights, $150 per night
Umpire Travel Expenses 1,500.00$
Total Income 43,200.00$ Total Expenses 41,723.00$
Difference 1,477.00$
DRAFT Sterling Invite 2024 Budget
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Page 1 of 5
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Greater Wenatchee Girls Softball Association
dba: Sterling Invite Fastpitch Tournament
PO Box 351
Wenatchee, WA 98807
c/o Jason Heinz (509) 630-5655
Exhibit 3
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1. Grantee’s Obligations. Grantee will:
a. Host an event on May 25-27, 2024, generally described as Sterling
Invite.
b. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
c. Acknowledge the City’s contribution on the Grantee’s website.
d. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
e. Submit a Post Event Report to the City within 14 days of the event’s
completion that contained all the information set forth in Exhibit A.
f. Submit an invoice to the City, within 14 days of the event, requesting
the agreed upon amount.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report, the
City will reimburse the Grantee in the amount of $10,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or
omissions, and liabilities (including costs and all attorney's fees) to or by any
and all persons and entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from, or
connected with this Agreement to the extent caused by the negligent acts,
errors or omissions of Grantee, its partners, shareholders, agents,
employees, or by the Grantee's breach of this Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required
by the State of Washington.
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Page 3 of 5
b. General commercial liability insurance in an amount not less than a
single limit of $1,000,000 for bodily injury, including death and
property damage per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the
City will be named on all certificates of insurance as an additional insured.
Grantee shall furnish the City with verification of insurance and
endorsements required by this agreement.
The City reserves the right to require complete, certified copies of all
required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to
do business in the State of Washington. Grantee shall submit a verification
of insurance as outlined above within 14 days of the execution of this
agreement to the City.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or
other applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act
which violates RCW 40.60.215 or other applicable law prohibiting
discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
Date:
ATTEST:
Anna Laura Leon
City Clerk
Greater Wenatchee Girls Softball
Association
Signature:
Jason Heinz
Board Member/Tournament Director
Date:
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Exhibit A
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Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who stayed
in paid accommodations:
Number of paid lodging room nights resulting from your event/activity:
At an average daily rate of $92, my paid room lodging impact was:
Please explain how your organization collected and verified the above
information:
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 20, 2024
I. Summary Title:
Lodging Tax Request, $15,000, for Wenatchee Valley Super Oval’s Wenatchee 200, May 31 –
June 1, 2024.
II. Background/History:
WVSO is going on their 53rd year of racing in the Wenatchee Valley and known as one of
the nicest and most premier tracks on the West Coast. The Wenatchee 200 is one of the
biggest racing events in the Northwest for the 2023 Season attracting race teams from
across the country to compete for the $25,000 winners check. There are 25+ teams from
across the county and into Canada with 65-70 total race teams expected that weekend.
There will also be a kick off part the Friday before the race in Downtown East Wenatchee.
WVSO also has an agreement with Cedars Inn as a place for racers to stay.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Wenatchee Valley
Super Oval receive $15,000 for the Wenatchee 200 and authorize the Mayor to sign
an agreement not to exceed the $15,000 recommended amount.
IV. Exhibits:
1. East Wenatchee Events Board, February 7, 2024, Meeting Minutes.
2. WVSO’s Application for Tourism Promotion Grant Application.
3. WVSO Grant Agreement.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$15,000 $15,000 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
February 7, 2024 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Vickie Sullivan, Alex Cruz and Events
Director/PIO Trina Elmes.
Guests Jason Grover & Jill Sheets (WVCC), Garren Melton (COEW) and Events Assistant Natalie
Daggett.
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Vote in Members
Position 2 was vacated by Lindsey Morrow, who represented the SureStay Hotel. Cody
Beeson has served on other LTAC committees in the area and is the new manager of the
Fairfield Inn & Suites. Mr. Beeson was unable to attend the meeting, but would like to join
the Board.
Brent Schmitten motioned to appoint:
Position #2 – Cody Beeson (hotel representative), 2022-2024 term
Alex Cruz seconded the motion. Motion carried (4-0)
Public Comment None
Minutes The January 3, 2024 minutes were reviewed.
Alex Cruz motioned to accept the minutes and Brent Schmitten seconded the
motion. Motion carried (4-0).
Financials The 2023 year-end financial documents were reviewed.
Event Update Events Director/PIO Elmes gave event updates for the Classy Chassis Parade & Car Show
and Pangborn’s Festival of Flight.
Tourism Greater Wenatchee Girls Softball Association – Sterling Invite
Grants The Greater Wenatchee Girls Softball Association (GWGSA) is requesting a total of $10,000
for the Sterling Invite, May 25-27, 2024. Trina Elmes presented the application and
supporting information, which was reviewed by the Board.
Brent Schmitten motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Vickie Sullivan seconded the motion. Motion carried (4-0).
Wenatchee Valley’s Super Oval – Wenatchee 200
CALL TO ORDER 3:08 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Wenatchee Valley’s Super Oval is requesting a total of $15,000 for the Wenatchee 200,
May 31 – June 1, 2024. Trina Elmes presented the application and supporting information,
which was reviewed by the Board.
Alex Cruz motioned to approve the Wenatchee Valley’s Super Oval Grant
Application in the amount of $15,000 for the Wenatchee 200. Vickie Sullivan
seconded the motion. Motion carried (4-0).
City of East Wenatchee – Variable Message Boards
The City of East Wenatchee is requesting a total of $37,500 for variable message boards
to be used when shutting down the roads for events. Garren Melton presented the
application and supporting information, which was reviewed by the Board.
Alex Cruz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $37,500 for Variable Message Boards. Vickie Sullivan seconded
the motion. Motion carried (4-0).
WVCC Update Jill Sheets, gave an update on the Wenatchee Valley Chamber of Commerce and Jason
Grover gave an update on sports tourism.
Hotelier None
Update
Other None
Next Meeting March 6, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 3:42 PM
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Print
Amount of Lodging Tax Requested*
15000
Federal Tax ID #*
91-19610104
Organization/Agency Name*
Wenatchee Valley's Super Oval C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Activity Name*
Wenatchee 200
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Jeremy
Last Name*
Anders
Title*
General Manager
Primary Phone*
5096999317
Cell Phone Email*
jeremy@wvso.com
Mailing Address*
1424 N Wenatchee Ave
Tourism Promotion Grant - Submission #1696
Date Submitted: 1/28/2024
5/31/2024 6/1/2024
Exhibit 2
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City*
Wenatchee
State*
Washington
Zip Code*
9881
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
2
Proposed Location of Activity*
Wenatchee Valley Super Oval
Short Description of the Activity*
The Wenatchee 200 event will be held for the second straight year May 31-June 1. This event in its first year was one of the
biggest race events on the West Coast attracting drivers from 7 different states and Canada. The event had a capacity crowd
and we look to grow it in 2024.
Describe the Prior Success of Your Activity*
The 2023 Event had over 80 race teams from across the West Coast and Canada. We had the biggest crowd that track had
seen in over 24 years. We sold out multiple hotels, Air BNBs and campers in the area.
Describe Your Target Audience*
We have two different target audiences that we go after. For the fans its pretty much all demographics as we provide family
affordable entertianment. For the race teams we're going after the premier race teams across the Western US and Canada,
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
All race teams will be sent area hotels to be with for the event. We will establish rates with these hotels for the event as well. We
will be listing these hotels on the Website for fans as well. We will be hosting a kickoff dinner/party in downtown East
Wenatchee with race cars on display to promote the event and area businesses.
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Budget for Activity*
Wenatchee 200 2024 Budget -
Sheet1.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
We will use the Tourism Promotion Money to cover the out of town officials cost
with air, lodging, meals. Also it will be used for Advertising the event in both local,
regional and national media outlets to attrack race teams and fans. We will also use
this for the Driver Gift Bags that were doing this year that will be Wenatchee Valley
themed that will be given out to the race teams
What organization and staffing do you have to support this activity?*
We have over 45 race day employees for the event that we will be using. For this event we will also bring in 8-10 out of area
officials for tech, flagging, announcing and more. We also partner with local business such as Ballard Ambulance, Randy's
Towing, Apple Valley Pumping and Pacific Security to use their staff and services during the weekend.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
We look to grow this event from the first year to even bigger in the second year. The econmic impact to the community in 2023
was huge with almost 40% fans and 75% of our race teams all being from outside the area. We're looking to make this event
not just an annual event for race fans but for our community to celebrate the 54 year history of racing in the Wenatchee Valley.
The race was covered nationally last year with attention from all over North America putting WVSO and East Wenatchee on the
map for short track racing.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
We will be advertising the event in two different sections. The first section will be promoting the event to race teams across the
country with national media outlets, email marketing, social media ads, digital targeted ads. The second section will be
advertising the race to the fans. We will be using email marketing, regional radio, print, event marketing, social media
advertising both locally and targeted around the NW.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
3200
Travel More Than 50 Miles*
1600
Travel from Another State/Country*
United States
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Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
1350
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
1130
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
640
Lodging Impact*
52000
Explain How You Calculated the Previous Estimates*
I used the data that we collected at our event in 2023. We hope that these numbers will grow as we collect the data for 2024
event
How will you collect and verify the above information for your Activity?*
We will do driver surveys to collect data for each race team for their hotel stays. We also have Ticket data for all zip codes of
tickets purchased.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
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Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
This event promotes East Wenatchee to race fans and teams from across the country to visit the area and come enjoy the race
weekend in a city supporting 54 years of racing. we have many local business partners that we're using for this event to help
promote the community and economic stimulus.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
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I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Jeremy Anders
Signer Email*
jeremy@wvso.com
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June 1 Wenatchee 200 Budget
Expenses Income
Haglunds Trophies $1,200.00 Tickets $40,000.00
Ballard Ambulance $1,500.00 Entries $27,000.00
parking $400.00 Tires $74,500.00
rent $2,000.00 Concessions $12,000.00
payroll $6,600.00 Beer $6,000.00
columbia $2,200.00 Sponsors $14,000.00
purse $86,000.00 Fuel $3,100.00
Concessions $4,500.00 Souviners $9,000.00
tires $64,000.00 Camping $1,300.00
fuel $2,265.00
insurance $2,800.00
Apple Valley Pumping $2,000.00
misc $1,000.00
Out of town Officials Travel $5,000.00
Utilities $500.00
Ad $4,000.00
Souiviners $4,500.00
Drivers Gift Bag $1,000.00
Secruity $350.00
CC Processing Fees $1,300.00
Total Expenses $193,115.00 Total Income $186,900.00
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Page 1 of 6
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Wenatchee Valley’s Super Oval
dba: Wenatchee 200
1424 N. Wenatchee Ave
Wenatchee, WA 98801
c/o Jeremy Anders (509) 699-9317
Exhibit 3
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Page 2 of 6
1. Grantee’s Obligations. Grantee will:
a. Submit a pre-event application for grant funds with the City Events
Director outlining expected statistics associated with each category
set forth in Exhibit A.
b. Host an event on May 31 – June 1, 2024, generally described as
Wenatchee 200.
c. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
d. Acknowledge the City’s contribution on the Grantee’s website.
e. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
f. Submit a Post Event Report to the City within 14 days of the event’s
completion that contains actual event results associated with each
category set forth in Exhibit A.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
conditional on the Grantee satisfying, at the City’s reasonable discretion, the
predicted event outcomes in Exhibit A, the City will reimburse the Grantee in
the amount of $15,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or
omissions, and liabilities (including costs and all attorney's fees) to or by any
and all persons and entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from, or
connected with this Agreement to the extent caused by the negligent acts,
errors or omissions of Grantee, its partners, shareholders, agents,
employees, or by the Grantee's breach of this Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
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Page 3 of 6
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required
by the State of Washington.
b. General commercial liability insurance in an amount not less than a
single limit of $1,000,000 for bodily injury, including death and
property damage per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the
City will be named on all certificates of insurance as an additional insured.
Grantee shall furnish the City with verification of insurance and
endorsements required by this agreement.
The City reserves the right to require complete, certified copies of all
required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to
do business in the State of Washington. Grantee shall submit a verification
of insurance as outlined above to the City prior to the event, but no later
than 14 days following execution of this agreement.
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Page 4 of 6
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or
other applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act
which violates RCW 40.60.215 or other applicable law prohibiting
discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
Date:
ATTEST:
Laura Leon
City Clerk
Wenatchee Valley’s Super Oval
Signature:
Jeremy Anders
General Manager
Date:
02-20-2024 City Council Agenda Packet
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Page 5 of 6
Exhibit A
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Page 6 of 6
Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who stayed
in paid accommodations:
Number of paid lodging room nights resulting from your event/activity:
Please explain how your organization collected and verified the above
information:
02-20-2024 City Council Agenda Packet
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: February 20, 2024
I. Summary Title:
Lodging Tax Request, $37,500, for the City of East Wenatchee’s Public Works and
Events Department for Variable Message Boards to help with traffic control for
closing streets during events.
II. Background/History:
These message boards will help direct traffic, keeping our road closure processes up
to industry standards. This will also help direct participants, promote events and
help the public navigate the events and road closures.
This request qualifies as a capital improvement, because our events do use our
roadways.
III. Recommended Action:
The East Wenatchee Events Board is recommending to fully fund the City of East
Wenatchee’s request of $37,500 for Variable Message boards.
IV. Exhibits:
1. East Wenatchee Events Board, February 7, 2024, Meeting Minutes.
2. City of East Wenatchee’s Tourism Promotion Grant Application.
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
City of
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
February 7, 2024 | 3:00PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Vickie Sullivan, Alex Cruz and Events
Director/PIO Trina Elmes.
Guests Jason Grover & Jill Sheets (WVCC), Garren Melton (COEW) and Events Assistant Natalie
Daggett.
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Vote in Members
Position 2 was vacated by Lindsey Morrow, who represented the SureStay Hotel. Cody
Beeson has served on other LTAC committees in the area and is the new manager of the
Fairfield Inn & Suites. Mr. Beeson was unable to attend the meeting, but would like to join
the Board.
Brent Schmitten motioned to appoint:
Position #2 – Cody Beeson (hotel representative), 2022-2024 term
Alex Cruz seconded the motion. Motion carried (4-0)
Public Comment None
Minutes The January 3, 2024 minutes were reviewed.
Alex Cruz motioned to accept the minutes and Brent Schmitten seconded the
motion. Motion carried (4-0).
Financials The 2023 year-end financial documents were reviewed.
Event Update Events Director/PIO Elmes gave event updates for the Classy Chassis Parade & Car Show
and Pangborn’s Festival of Flight.
Tourism Greater Wenatchee Girls Softball Association – Sterling Invite
Grants The Greater Wenatchee Girls Softball Association (GWGSA) is requesting a total of $10,000
for the Sterling Invite, May 25-27, 2024. Trina Elmes presented the application and
supporting information, which was reviewed by the Board.
Brent Schmitten motioned to approve the Greater Wenatchee Girls Softball
Association’s Grant Application in the amount of $10,000 for the Sterling Invite.
Vickie Sullivan seconded the motion. Motion carried (4-0).
Wenatchee Valley’s Super Oval – Wenatchee 200
CALL TO ORDER 3:08 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Wenatchee Valley’s Super Oval is requesting a total of $15,000 for the Wenatchee 200,
May 31 – June 1, 2024. Trina Elmes presented the application and supporting information,
which was reviewed by the Board.
Alex Cruz motioned to approve the Wenatchee Valley’s Super Oval Grant
Application in the amount of $15,000 for the Wenatchee 200. Vickie Sullivan
seconded the motion. Motion carried (4-0).
City of East Wenatchee – Variable Message Boards
The City of East Wenatchee is requesting a total of $37,500 for variable message boards
to be used when shutting down the roads for events. Garren Melton presented the
application and supporting information, which was reviewed by the Board.
Alex Cruz motioned to approve the City of East Wenatchee’s Grant Application
in the amount of $37,500 for Variable Message Boards. Vickie Sullivan seconded
the motion. Motion carried (4-0).
WVCC Update Jill Sheets, gave an update on the Wenatchee Valley Chamber of Commerce and Jason
Grover gave an update on sports tourism.
Hotelier None
Update
Other None
Next Meeting March 6, 3:00pm
Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 3:42 PM
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Print
Amount of Lodging Tax Requested*
$37,500
Federal Tax ID #*
91-6009051
Organization/Agency Name*
City of East Wenatchee C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Activity Name*
Variable Message Boards
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Garren
Last Name*
Melton
Title*
Public Works Manager
Primary Phone*
509-423-5212
Cell Phone Email*
gmelton@eastwenatcheewa.gov
Mailing Address*
271 9th Street NE
Tourism Promotion Grant - Submission #1695
Date Submitted: 1/24/2024
1/1/2024 12/31/2024
Exhibit 2
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City*
East Wenatchee
State*
WA
Zip Code*
98802
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
Proposed Location of Activity*
These reader boards will be used for traffic control and marketing of City events. This technically qualifies as operation of a
tourism-related facility.
Short Description of the Activity*
These readers boards qualify as an operation of a tourism-related facility, because we will use them for traffic control for all
events that require the roads to be shut down.
Describe the Prior Success of Your Activity*
We currently do not own anything like this, but for legal and safety purposes we should be using them for all road closures.
Describe Your Target Audience*
Anyone visiting or driving past our events.
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East Wenatchee*
This will help guide tourists to the correct driving route to get to lodging establishments, restaurants and other businesses.
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Budget for Activity*
City of East Wenatchee quote -
message boards.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
The grant will cover all of the costs.
What organization and staffing do you have to support this activity?*
Our Public Works Department will be the ones maintaining and setting them up at road closures.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
These message boards will help direct traffic, help direct participants, promote events and help the public navigate the events
and road closures.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
All of our events are advertised through PSA's, social media, ad buys, radio ads, local media, city website and this will add
another demographic of anyone driving by the signs. These signs will be placed a week prior to the event to help with
advertising.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
0
Travel More Than 50 Miles*
0
Travel from Another State/Country*
United States
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
0
Of the People Staying Overnight, the Number of People Who
Will Stay in Paid Accommodations*
0
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Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
0
Lodging Impact*
0
Explain How You Calculated the Previous Estimates*
This request does not bring in tourism, it helps facilitate the tourists that come for the events.
How will you collect and verify the above information for your Activity?*
If traffic runs smoothly around the events, than the message boards have done their job.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing
strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of special events
and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
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Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
It exhibits a degree of partnerships by allowing other events to shut down the city's streets for tourism opportunities and events.
It also helps with the safe operation of a tourism facility, which is the City's streets.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds is
subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to disclosure
under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings of the East
Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with the
City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an additional
insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of East
Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only occurs after
the service is rendered and after I submit a signed Request for Reimbursement form to the City of East Wenatchee. I will
include copies of invoices and payment documentation with the Request. My organization/agency will submit a report
documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Garren Melton
Signer Email*
gmelton@eastwenatcheewa.gov
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Traffic Safety Supply
2324 SE Umatilla Street
Portland, OR 97202
Phone: (503) 235-8531
Fax: (503) 235-5112
CSR: Amber Clowers
SALES QUOTE
Quote Number Date Customer Number
Quote valid for 30 days.
SQN00055427 C00063712-07-23
Bill To:
Project: DES #04616 - SMC4000 Freight Terms:Prepaid
Ship To:
City of East Wenatchee
271 Ninth St NE
East Wenatchee, WA 98802
Contact Name: Josh Toftness
Phone Number: (509) 884-3782
City of East Wenatchee
271 Ninth St NE
East Wenatchee, WA 98802
Product QuantityDescription Price Extended Price
DP06118 VARIABLE MESSAGE BOARD
SMC4000
MINI, WORK AREA PROTECTION,
FULL MATRIX, WITH MODEM
2.00 EA $16,995.00 $33,990.00
Total Before Tax $33,990.00
DES Fee $260.02
Tax $0.00
$34,250.02Order Total
Page 1 of 3
02-20-2024 City Council Agenda Packet
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Traffic Safety Supply
2324 SE Umatilla Street
Portland, OR 97202
Phone: (503) 235-8531
Fax: (503) 235-5112
CSR: Amber Clowers
SALES QUOTE
Quote Number Date Customer Number
Quote valid for 30 days.
SQN00055427 C00063712-07-23
Terms and Conditions
By confirming this Order Acknowledgment, Customer agrees to the following:
1. Customer confirms the above order and prices. Custom orders, which are customized products made specifically for the
Customer, are non-returnable and cannot be cancelled once placed. Non-custom orders for stock product may be canceled
not less than 2 days of scheduled shipment date, but are subject to a 20% restocking fee. Non-custom orders for non-stock
product, provided Seller’s vendor accepts the cancellation or return, may be canceled or returned not less than 10 days of
scheduled shipment date, but is subject to payment of Seller’s vendor’s restocking fee.
2. Terms of sale are Net 30 days from invoice date unless otherwise stated on the invoice. Customer agrees to pay all
invoices timely and to pay interest on past due balances at the rate of 18% per annum unless such interest rate is not
allowed by law and in that event at the highest rate allowed by law.
3. Customer agrees to pay on demand all of Seller’s costs and expenses, including without limitation reasonable
attorneys’ fees, legal expenses and/or collection agency fees, charges and expenses, incurred by Seller in connection with
collection of any amounts owed to Seller whether or not a lawsuit is filed, in any bankruptcy proceedings or in any appeal.
Customer also agrees to pay all attorneys’ fees, costs, expenses and collection agency fees, costs and expenses incurred by
Seller in any judgment enforcement proceedings or actions.
4. Customer agrees that venue and jurisdiction for any suit or legal action may be had in Multnomah County, Oregon.
5. Customer agrees that claims for shortages and/or non-conforming goods for any reason must be made in writing within
72 hours of delivery of the goods. Failure to timely notify Seller shall constitute a waiver of the shortage or non-conformity.
The sole and exclusive remedy for non-conforming goods shall be replacement or refund of payment at Seller’s option.
6. Customer agrees that if a carrier or transportation company delivers the goods, Customer will inspect the goods and
packaging upon receipt and notify Seller and carrier or transportation company immediately and in writing of any
packaging damage or damage to the goods. Failure of Customer to so notify Seller and carrier or transportation company
as required herein shall constitute Customer’s unqualified acceptance of such goods and packaging in the condition in
which they were delivered by carrier or transportation company.
7. Seller warrants that the good sold are free of defects. Goods not manufactured by Seller are not warranted by Seller
and carry only the warrant(ies) of the manufacturer. SELLER DISCLAIMS ANY AND ALL OTHER WARRANTIES (EXPRESS OR
IMPLIED) CONCERNING OR RELATING TO THE GOODS INCLUDING THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
8. Customer agrees that Seller’s liability to Customer under this Order Acknowledgment, any warranty obligation, or the
manufacture, delivery, installation, repair, or use of any good sold by Seller shall not exceed the price paid for such good.
Customer agrees that Seller shall not be liable for any incidental, special, or consequential damages.
9. Customer agrees that purchase orders and other documents issued by Applicant or any agent thereof that include terms
and conditions different from, or in addition to, the terms and conditions of this Order Acknowledgment will not be
enforceable and will not amend this Order Acknowledgment or constitute an agreement between Customer and Seller.
This Order Acknowledgment and the Credit Application/Sales Agreement (if executed) constitute the complete and
integrated agreement between Customer and Seller and cannot be amended unless in writing and signed by Seller and
Customer.
10. Any person confirming this Order Acknowledgment on behalf of Customer represents and warrants to Seller that he or
she has authority to bind Customer to the terms and conditions of this Order Acknowledgment.
Customer (as defined above) hereby confirms and agrees to the terms and conditions herein:
Name of person signing for Customer: ____________________________
Print Name: ________________________
Date: _____________________________
Page 2 of 3
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Traffic Safety Supply
2324 SE Umatilla Street
Portland, OR 97202
Phone: (503) 235-8531
Fax: (503) 235-5112
CSR: Amber Clowers
SALES QUOTE
Quote Number Date Customer Number
Quote valid for 30 days.
SQN00055427 C00063712-07-23
Terms and Conditions
By confirming this Order Acknowledgment, Customer agrees to the following:
1. Customer confirms the above order and prices. Custom orders, which are customized products made specifically for the
Customer, are non-returnable and cannot be cancelled once placed. Non-custom orders for stock product may be canceled
not less than 2 days of scheduled shipment date, but are subject to a 20% restocking fee. Non-custom orders for non-stock
product, provided Seller’s vendor accepts the cancellation or return, may be canceled or returned not less than 10 days of
scheduled shipment date, but is subject to payment of Seller’s vendor’s restocking fee.
2. Terms of sale are Net 30 days from invoice date unless otherwise stated on the invoice. Customer agrees to pay all
invoices timely and to pay interest on past due balances at the rate of 18% per annum unless such interest rate is not
allowed by law and in that event at the highest rate allowed by law.
3. Customer agrees to pay on demand all of Seller’s costs and expenses, including without limitation reasonable
attorneys’ fees, legal expenses and/or collection agency fees, charges and expenses, incurred by Seller in connection with
collection of any amounts owed to Seller whether or not a lawsuit is filed, in any bankruptcy proceedings or in any appeal.
Customer also agrees to pay all attorneys’ fees, costs, expenses and collection agency fees, costs and expenses incurred by
Seller in any judgment enforcement proceedings or actions.
4. Customer agrees that venue and jurisdiction for any suit or legal action may be had in Multnomah County, Oregon.
5. Customer agrees that claims for shortages and/or non-conforming goods for any reason must be made in writing within
72 hours of delivery of the goods. Failure to timely notify Seller shall constitute a waiver of the shortage or non-conformity.
The sole and exclusive remedy for non-conforming goods shall be replacement or refund of payment at Seller’s option.
6. Customer agrees that if a carrier or transportation company delivers the goods, Customer will inspect the goods and
packaging upon receipt and notify Seller and carrier or transportation company immediately and in writing of any
packaging damage or damage to the goods. Failure of Customer to so notify Seller and carrier or transportation company
as required herein shall constitute Customer’s unqualified acceptance of such goods and packaging in the condition in
which they were delivered by carrier or transportation company.
7. Seller warrants that the good sold are free of defects. Goods not manufactured by Seller are not warranted by Seller
and carry only the warrant(ies) of the manufacturer. SELLER DISCLAIMS ANY AND ALL OTHER WARRANTIES (EXPRESS OR
IMPLIED) CONCERNING OR RELATING TO THE GOODS INCLUDING THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
8. Customer agrees that Seller’s liability to Customer under this Order Acknowledgment, any warranty obligation, or the
manufacture, delivery, installation, repair, or use of any good sold by Seller shall not exceed the price paid for such good.
Customer agrees that Seller shall not be liable for any incidental, special, or consequential damages.
9. Customer agrees that purchase orders and other documents issued by Applicant or any agent thereof that include terms
and conditions different from, or in addition to, the terms and conditions of this Order Acknowledgment will not be
enforceable and will not amend this Order Acknowledgment or constitute an agreement between Customer and Seller.
This Order Acknowledgment and the Credit Application/Sales Agreement (if executed) constitute the complete and
integrated agreement between Customer and Seller and cannot be amended unless in writing and signed by Seller and
Customer.
10. Any person confirming this Order Acknowledgment on behalf of Customer represents and warrants to Seller that he or
she has authority to bind Customer to the terms and conditions of this Order Acknowledgment.
Customer (as defined above) hereby confirms and agrees to the terms and conditions herein:
Name of person signing for Customer: ____________________________
Print Name: ________________________
Date: _____________________________
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