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HomeMy WebLinkAboutResolution 2024-13, RH2 Grant Road WQ SDCCity of East Wenatchee Resolution 2024-13 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2024-13 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a supplement to the consultant agreement between the City of East Wenatchee and RH2 Engineering for the Grant Road Stormwater project. 1.Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2.Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3.Authorization. The City Council authorizes the Mayor to execute a contract supplement that conforms to the terms set forth in Exhibit A. 4.Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5.Effective date. This Resolution becomes effective immediately. 01/16/24 1:53 PM J:\data\EW\22-0134\00 Contract\Amnd 1\Amnd No. 1_AGMT_Grant Rd Oil Treatment & Bioretention SDC.docx City of East Wenatchee Contract Amendment No. 1 Grant Road Oil Treatment and Bioretention Services During Construction RH2 Project No. EW 0220134.00 In accordance with our Professional Services Agreement for the Grant Road Oil Treatment and Bioretention, dated August 2, 2022, this is an authorization to revise the project parameters as described below. The work will be performed and invoiced using the terms and conditions listed in the original agreement, plus previous amendments. This Amendment incorporates the following elements of the Scope of Work, Fee Estimate, and Schedule of Rates and Charges: Reference attached Exhibit A – Scope of Work, Exhibit B – Fee Schedule, and Exhibit C – Schedule of Rates and Charges. The engineering fee authorization will increase by $53,270 for a total authorization amount of $140,000. Please sign this authorization in the space provided below and return to RH2 Engineering, Inc., by mail at the address below, or by email to dpetit@rh2.com. RH2 Engineering, Inc. City of East Wenatchee Signature Signature Print Name/Title Print Name/Title Date Date RH2 Engineering, Inc., 300 Simon Street SE, Suite 5, East Wenatchee, WA 98802 City of East Wenatchee, 271 9th Street NE, East Wenatchee, WA 98802 Original Page 1 of 8 Pages 1/17/2024 Paul R. Cross, Executive Vice President Exhibit A City of East Wenatchee Resolution 2024-13 1 1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX EXHIBIT A Scope of Work Amendment No.1 City of East Wenatchee Grant Road Oil Treatment and Bioretention Services During Bidding and Construction January 2024 Background RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to provide engineering services for the Grant Road Oil Treatment and Bioretention project funded in part by the Washington State Department of Ecology (Ecology). This project included the design of a stormwater treatment facility at the northeast corner of Highline Drive and South Pace Drive in East Wenatchee, Washington. This Scope of Work includes services during bidding and construction phase services for the completed design. General Assumptions RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. RH2 deliverables will be provided in electronic format (PDF)unless otherwise specified. This Scope of Work is limited to the services expressed herein and will be performed to the level of effort identified in the Fee Estimate. RH2 is not responsible for the site safety or direction of those outside of the RH2 project team. Task 10 –Services During Bidding Objective:Provide assistance during the bidding phase. Approach: Respond to Questions –Respond to bidders’questions during the bidding phase. Provide Assistance and Clarification –Provide assistance in obtaining Bid Authorization through Ecology, and provide clarification and interpretation to the City as needed during the advertisement period. Prepare Addenda –Prepare up to two (2) addenda if modifications to the construction contract documents are deemed warranted by the City and Ecology during the advertisement period. Attend Bid Opening –Attend the bid opening. Original Page 2 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 City of East Wenatchee Exhibit A Grant Road Oil Treatment and Bioretention Scope of Work Services During Construction Amendment No. 1 2 1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX Prepare Bid Tabulation and Award Letters –Check bids and prepare a bid summary tabulation. Recommend the lowest qualified bidder based upon the bids received. Provide a notice of award letter to the lowest qualified bidder. Assumptions: The City will send the advertisement to the various publications and pay the publication costs directly. In addition, the City will reproduce and distribute the bid sets and addenda and maintain the plan holders list. Provided by City: Advertisement placement and payment of publication costs. RH2 Deliverables: Advertisement for Bid. Up to two (2) addenda. Attendance at bid opening. Bid tabulation and recommendation of award letter. One (1) hardcopy of notice of award letter to the lowest qualified bidder, City, and Ecology. Task 11 –Services During Construction Objective:Provide construction contract administration and observation services for the stormwater improvements project. Construction contract administration services include time before and after construction is complete. Approach: Prepare Construction Quality Assurance Plan –Prepare a plan describing how the City and RH2 will provide adequate and competent construction oversight in accordance with the requirements outlined in the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction. Attend Pre-Construction Conference –Prepare for and provide an agenda for the pre-construction conference. Attend the pre-construction conference, to be held at RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide additional copies of the plans and specifications in accordance with the construction contract documents. Prepare pre-construction conference minutes. Coordinate Materials Testing –Coordinate with a materials testing laboratory to facilitate testing of the concrete, asphalt, and earthwork items in accordance with the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction.Materials testing services will be provided by Construction Special Inspection as a subconsultant to RH2. Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews. Review certified payrolls. Review submittals for up to ten (10) materials (Qualified Product Lists Original Page 3 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 City of East Wenatchee Exhibit A Grant Road Oil Treatment and Bioretention Scope of Work Services During Construction Amendment No. 1 3 1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX (QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance, mix designs, and shop drawings) in accordance with the project plans and specifications. Maintain the ROM on a weekly basis during construction. Provide Construction Observation Services –Provide one (1) part-time project observer for an average of four (4) hours per day throughout construction. Provide supplemental observation as requested to observe the contractor’s activities. Observation duties will include the following: a.Observe and document the construction contractor’s daily operations through daily reports and photographs of the construction progress. b.Collect item quantity tickets (IQTs) and measurements of items to be used in preparing the pay estimates. c.Address technical issues and questions onsite. d.Collect and maintain records for utilities, earthwork, surfacing, concrete, asphalt, and traffic control items. Maintain the project ledger for payment of construction contract items. e.Coordinate with utility purveyors onsite. Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project manager, or as requested, to participate in project meetings and/or address technical issues and respond to construction contractor questions that cannot be addressed in the field by the observer. Prepare a weekly statement of working days. Prepare Progress Payments –Prepare three (3) pay estimates based on quantities provided by the observer. Review Change Orders –Review and prepare up to two (2) change orders for City and Ecology approval. Provide Project Closeout –Organize and maintain project records for closeout. Prepare letters for substantial completion, physical completion, and project completion. Provide Declaration of Construction Completion –Complete and submit the completion form to Ecology in accordance with Washington Administrative Code (WAC)173-240-090 upon completion of the project. Prepare Operation and Maintenance Manual –Assemble an operation and maintenance (O&M)manual for the stormwater treatment devices constructed and include any applicable stormwater Best Management Practices for the stormwater collection system. Collect GIS Data –Utilize the contractor-provided survey information to compile GIS shapefiles and provide to the City for transmittal to Ecology. Provide Project Management Services –Review invoices and budget throughout the construction phase of the project. Communicate observed status of construction and budget with the City on a monthly basis. Coordinate with staff and contractor, and administer request Original Page 4 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 City of East Wenatchee Exhibit A Grant Road Oil Treatment and Bioretention Scope of Work Services During Construction Amendment No. 1 4 1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX for sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s construction files. Track, assemble, file, and maintain construction documentation. Coordinate with outside utilities and agencies, including the City, the contractor,Ecology,Douglas County Public Utility District No. 1, Ziply, Charter, Cascade Natural Gas, Link Transit, and Douglas County Fire District. Assist City staff with public outreach and business coordination by responding to questions during construction.It is anticipated RH2 will respond to questions from the business community by phone or email. Assumptions: The construction phase will last thirty (30) working days. Provided by City: Two-page outcome summary as required by Ecology funding handbook. RH2 Deliverables: Construction Quality Assurance Plan. Pre-construction conference agenda and minutes (fifteen (15) hard copies). Construction plans and specifications (five (5)half-size hard copies). Materials testing. Submittal reviews. ROM. Certified payroll reviews. Part-time construction observation. Construction observation reports and photos. Responses to technical questions. Attendance at weekly construction meetings. Weekly statement of working days. Three (3) pay estimates. Two (2) change orders. Letters of substantial, physical, and project completion. Declaration of construction completion form. O&M manual. GIS data transfer provided in Shapefile format. Project records. Original Page 5 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 City of East Wenatchee Exhibit A Grant Road Oil Treatment and Bioretention Scope of Work Services During Construction Amendment No. 1 5 1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX Monthly invoices. Project Schedule Construction of the project is scheduled to begin in the spring of 2024 and continue for thirty (30) working days. Closeout of the project currently is anticipated in the fall/winter of 2024. Original Page 6 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 EXHIBIT B Fee Estimate Amendment No. 1 City of East Wenatchee Grant Road Oil Treatment and Bioretention Services During Construction Jan-24 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 10 Services During Bidding 19 4,244$ -$ 138$ 4,382$ Task 11 Services During Construction 203 41,039$ 6,325$ 1,524$ 48,888$ PROJECT TOTAL 222 45,283$ 6,325$ 1,662$ 53,270$ J:\data\EW\22-0134\00 Contract\Amnd 1\Amnd No. 1_FEE_Grant Rd Oil Treatment & Bioretention SDC.xlsm 1/16/2024 2:06 PM Original Page 7 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13 RATE LIST RATE UNIT Professional I $166 $/hr Professional II $182 $/hr Professional III $202 $/hr Professional IV $223 $/hr Professional V $237 $/hr Professional VI $256 $/hr Professional VII $274 $/hr Professional VIII $285 $/hr Professional IX $303 $/hr Technician I $129 $/hr Technician II $142 $/hr Technician III $160 $/hr Technician IV $174 $/hr Technician V $191 $/hr Technician VI $209 $/hr Technician VII $227 $/hr Technician VIII $237 $/hr Administrative I $86 $/hr Administrative II $101 $/hr Administrative III $118 $/hr Administrative IV $141 $/hr Administrative V $166 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.6700 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2024 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. Original Page 8 of 8 Pages Exhibit A City of East Wenatchee Resolution 2024-13