HomeMy WebLinkAbout02-06-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
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M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 43.20)
5.CONSENT ITEMS
a.Consultant Service Agreement – Trask Insurance.
b.Vouchers:
Checks: 59520, 59553-59631, 59556, and 59632-59708, in the amount of $2,153,179.88.
Minutes:
c.01-16-2024 City Council Minutes.
d.01-18-2024 Council Workshop Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
6.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state
your name and if you live within the East Wenatchee city limits. Citizen comments will be limited to three minutes.
7.PRESENTATIONS
a.Certificate of Recognition to Trina Elmes, Events Director/PIO, for 5 Years of Public Service to the
City of East Wenatchee. – Mayor Crawford.
b.Certificate of Recognition to Ike Lasswell, Information Systems Manager, for 5 Years of Public
Service to the City of East Wenatchee. – Mayor Crawford.
c.Wenatchee Valley Humane Society Annual Report. – James Pumphrey, Executive Director.
Tuesday, February 06, 2024 6:00 PM Council Chambers
pg. 4
pg. 61
pg. 11
pg. 64
pg. 65
pg. 66
pg. 67
02-06-2024 City Council Agenda Packet
Page 1 of 241
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 3
8.DEPARTMENT REPORTS
a.K9 Program Presentation. – Rick Johnson, Chief of Police.
b.State of the Court Report. – Clarke Tibbits, Municipal Judge.
c.2023 Transportation Benefit District Annual Report. – Garren Melton, Public Works Manager.
9.ACTION ITEMS
a.Ordinance 2024-01, authorizing the Mayor to execute a Developer Agreement with Wash Central
North LLC. – Garren Melton, Public Works Manager.
Motion by City Council to approve Ordinance 2024-01, authorizing Mayor Crawford to execute
a Developer Agreement with Wash Central North LLC.
b.Ordinance 2024-02, amending East Wenatchee Municipal Code 17.24.030(F) Pool Fencing,
17.72.190 Accessory Dwelling Units, and 19.11 Definitions. -- Curtis Lillquist, Community
Development Director.
Motion by City Council to approve Ordinance 2024-02, amending the East Wenatchee Municipal
Code 17.24.030(F) Pool Fencing, 17.72.190 Accessory Dwelling Units, and 19.11 Definitions, as
presented.
c.Resolution 2024-04, Interlocal Agreement with the East Wenatchee Water District for utility work
on the Rock Island Road Overlay Project; City Project No. 2023-01. – Garren Melton, Public Works
Manager.
Motion by City Council to approve Resolution 2024-04, authorizing Mayor Crawford to execute
an Interlocal Agreement with the East Wenatchee Water District for utility work associated with
the Rock Island Road Overlay Project; City Project No. 2023-01.
d.Resolution 2024-06, declaring certain Street Department tools and appliances as surplus to the
needs of the City. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-06, declaring all items listed in Exhibit A as
surplus to the needs of the City.
e.Resolution 2024-07, North Kentucky Ave Public Works Board Pre-Construction Loan and Grant
Agreement; City Project No. 2023-05. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-07, authorizing Mayor Crawford to enter
into an agreement with the Public Works Board for the North Kentucky Ave Improvements
Project; City Project No. 2023-05.
f.Resolution 2024-09, North Central Washington Library Contract Renewal. – Josh DeLay, Finance
Director.
Motion by City Council to approve Resolution 2024-09, renewing the Building and Maintenance
use Agreement with North Central Washington Libraries through December 31, 2026.
pg. 68
pg. 71
pg. 89
pg. 133
pg. 143
pg. 178
02-06-2024 City Council Agenda Packet
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 3 of 3
g.Resolution 2024-11, adopting the 2024-2029 Project List for the East Wenatchee Transportation
Benefit District. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-11, approving the 2024-2029 project list for
the East Wenatchee Transportation Benefit District and repealing Resolution 2023-14.
h.Resolution 2024-12, supplement to the Consultant Agreement with RH2 Engineering for the Grant
Road Rehabilitation Project; City Project No. 2021-06. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-12, authorizing Mayor Crawford to execute
the supplemental agreement with RH2 Engineering for Services during construction on the
Grant Road Rehabilitation Project; City Project No. 2021-06, for an amount not to exceed of
$148,500.00.
i.Resolution 2024-13, supplement to the Consultant Agreement with RH2 Engineering for Grant
Road Storm Water Project; City Project No. 2022-05. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-13, authorizing Mayor Crawford to execute
a supplemental agreement with RH2 Engineering for services during construction of the Grant
Road Storm Water Project; City Project No. 2022-05, for an amount not to exceed of $53,270.00.
j.Resolution 2024- 14, contract amendment with RH2 Engineering for services during construction
associated with the Rock Island Road Overlay Project; City Project No. 2023-01. – Garren Melton,
Public Works Manager.
Motion by City Council to approve Resolution 2024-14, authorizing Mayor Crawford to execute
a contract amendment with RH2 Engineering for services during construction associated with
the Rock Island Road Overlay Project; City Project No. 2023-01, for an amount not to exceed of
$45,000.00.
10.MAYOR’S REPORT
a.State of the Cities: Wednesday, February 14, 2024.
b.City Hall Campus Improvement Team
11.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees
12.ADJOURNMENT
pg. 196
pg. 202
pg. 219
pg. 231
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Trask Service Agreement
Page 1 of 4
CONSULTANT SERVICE AGREEMENT
This agreement is made by and between The City of East Wenatchee (‘City’) and
Trask Insurance (“Consultant”).
SECTION 1 – SERVICES
1.1 Services. Consultant is being retained pursuant to this Agreement for
purposes of assisting in the acquisition of and management of insurance services. Consultant is
not being retained as an employee of City. Consultant shall perform its services for City is a
good and competent manner and shall provide all services in full compliance with the terms
and conditions of this Agreement, exercising that Consultant skill and care which is consistent
with customary practice.
1.2 Scope of Services. Consultant’s services shall consist of providing that
scope of work as identified in the services description attached as Exhibit “A”.
1.3 Time of Performance. Consultant’s Services shall commence on
execution of this agreement.
SECTION 2 – COMPENSATION
2.1 Compensation. City will pay to Consultant, for services furnished in
compliance with the terms of this agreement, a fixed fee of $5000 for calendar year
2024. Consultant shall submit an invoice to City for this amount which will be paid as a
single by City within 45 calendar days following receipt of the invoice by the City.
2.2 Taxes and Withholdings. Consultant shall be exclusively liable for
the payment to the appropriate governmental authority of all required contributions
and taxes, including taxes imposed under the provisions of any unemployment
insurance, Social Security or pension plan insofar as the taxes pertain to the work
performed under this Agreement. City shall not be responsible for any employer required tax
payments or withholdings.
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Trask Service Agreement
Page 2 of 4
SECTION 3 – TERM AND TERMINATION
3.1 Normal Term. This agreement shall be effective from the date of
the last signature to be applied and shall terminate December 31, 2024.
3.2 Failure to perform. The failure of Consultant or City to fully conform
with all the terms and conditions of this Agreement shall constitute a default. If
Consultant or City have failed to cure any default within five (5) business days
after receipt of a notice specifying the default, Consultant or City, in
addition to all other remedies available to it, may terminate this Agreement. In the event of
termination for default of Consultant, City may have the work taken over and completed by a
Consultant of its choosing. In the event of a default, Consultant shall deliver to City upon five
(5) days written notice all finished or unfinished documents, data, studies, reports and the like
prepared by the Consultant. Upon termination or default by City, Consultant may suspend
performance of services under this Agreement. In the event of this suspension of services,
Consultant shall have no liability to City for delay or damage caused City because of such
suspension of services and Consultant shall be compensated for services properly performed
prior to termination.
SECTION 4 – OWNERSHIP OF DOCUMENTS
4.1 Ownership of Documents. All information, reports, charts, documents,
data, programs, information, concepts, and the like made available to Consultant by City or
generated and delivered in the course of performing services for City are the exclusive property
of City.
4.2 Confidentiality/Nondisclosure. All documents identified in Section 4.1
above shall be considered confidential and shall not be disclosed to any third person or entity
by Consultant except with the prior written approval of City. In addition, information may be
provided to Consultant that would otherwise be considered confidential and not subject to
disclosure. Consultant agrees to maintain such information confidential without the express
written approval of City or lawful subpoena or court order. In the event that Consultant
receives an lawful subpoena or court order for production of information that would be
considered confidential, Consultant shall immediately notify City so that City will have the
opportunity to seek a protective order if appropriate.
4.3 Production of Relevant Information. City shall furnish to Consultant all
applicable information available to City reasonably required for the proper performance of the
Services. Consultant shall be entitled to reasonably rely upon the information provided by City.
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Trask Service Agreement
Page 3 of 4
SECTION 5 – NOTICES
Any notice provided for or concerning this Agreement shall be in writing. Notice
shall be considered given either when delivered in person to the recipient or upon receipt by
registered U.S. Mail or by email to the following address:
NOTICE TO CITY:
Finance Department
271 9th St. NE
East Wenatchee, WA 98802
Attn: Finance Director
NOTICE TO CONSULTANT:
Mr. Shane Heston
Trask Insurance
108 W Broadway Ave,
PO Box 1075,
Moses Lake WA 98837
509-881-5616
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Trask Service Agreement
Page 4 of 4
SECTION 6 – ASSIGNMENT OF RIGHTS
The rights and obligations of each party under this Agreement may not be
assigned or transferred to any other person, firm, corporation, or other entity without the
prior, express, and written consent of the other party, which may be denied for any reason in
the sole discretion of the party requested to approve assignment.
SECTION 7 – LAW, VENUE, AND ATTORNEY FEES
In the event of a dispute, the parties agree to resolve the dispute by binding
arbitration conducted pursuant to RCW 7.04A. This Agreement shall be governed by,
construed, and enforced in accordance with the laws of the state of Washington. Venue shall
be in Douglas County, state of Washington. The substantially prevailing party shall be entitled
to recover all costs of suit and collection, including but not limited to, reasonable attorney fees,
lodging and meals, and travel.
SECTION 8 – NO WAIVER
The failure of either party to this Agreement to insist upon performance of any
of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms
and conditions of this Agreement, shall not be construed as thereafter waiving any such terms
and conditions, but the same shall continue and remain in full force and effect as if no such
forbearance or waiver had occurred.
SECTION 9 – EFFECT OF PARTIAL INVALIDITY
The invalidity of any portion of this Agreement may not and shall not be deemed
to affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full
force and effect as if they had been executed by both parties subsequent to the removal of the
invalid provision.
SECTION 10 – MODIFICATION OF AGREEMENT
Any modification of this Agreement or additional obligation assumed by either
party in connection with this Agreement shall be binding only if placed in writing and signed by
an authorized representative of each party.
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Trask Service Agreement
Page 5 of 4
SECTION 11 – ENTIRE AGREEMENT
This Agreement shall constitute the entire Agreement between the parties and
any prior understanding or representation of any kind preceding the date of this Agreement
shall not be binding upon either party except to the extent incorporated in this Agreement. The
undersigned represent that they each are authorized to execute this agreement respectively on
behalf of City and Consultant.
City of East Wenatchee
___________________________________
Jerrilea Crawford
Mayor
Dated: _____________________________
Trask Insurance
___________________________________
Shane Heston
Dated: _____________________________
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Trask Service Agreement
Exhibit A
Exhibit A
Service Description
1. Historical insurance questions (including for public records requests)
2. Determining and providing Building and vehicle values
3. Updates to our insurance schedule(s) – adding/deleting vehicles, determining what should be
replacement value, etc.
4. Renewal, upon request with CIAW. This action on to be performed upon request by the City.
5. Resolution of Claims questions
6. Provide general insurance expertise on questions that arise
7. Generate and provide Builder’s risk quotes
8. Add or subtract vehicles to/from our City Asset list for coverage
9. Generate and provide certificates of coverage for events
10. Resolve questions of liability pertaining to events. For example, having inflatables at our events,
people walking next to cars in our Classy Chassis Parade, requiring car insurance for Classy
Chassis participants, etc.
11. Applications and Renewals
a. In person meetings via a prearranged, scheduled appointment.
b. Assistance with all aspects of City’s policy renewal and application documents.
12. Property Valuations
a. Assistance with property scheduling and property values, helping City determine the
level of insurance and protecting City property.
13. Review of Insurance Schedules & Deductibles
a. A detailed review of City’s auto, equipment, and personal property schedules and then
assist City in determining the level of insurance needed. Offer recommendations
regarding scheduling of statement of values and deductibles
14. Claims
a. Support through the entire claims process. Once a claim has been received by the
insurance company, Trask will continue to monitor and ensure the City’s claim is being
handled properly. In addition, Trask will provide the City Finance Director with a claims
review and analysis on no less than a quarterly basis.
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Trask Service Agreement
Exhibit A
15. Representation
a. When requested by City, represent the City at Council meetings and trainings.
b. Placement of other non-program business, IE builders’ risk, bonds, surety, special
projects, etc.
c. Assist in the placement of insurance coverage that may not be standard coverage.
Examples would be: underground storage tanks, builders risk, supplemental accident
and disability coverages.
16. Monitoring
a. Monitoring of the insurance program by reviewing the annual report, annual audit
reports, and risk management audits and providing annual summaries and
recommendations to City’s Finance Director.
17. Market Placement
a. Active assessment of current and applicable insurance markets. Upon request by City,
Trask will obtain quotes on City’s behalf and present the various options to City.
18. Contact Information
a. Trask will provide a contact/resource list will be provided to City’s Finance Director.
19. Educational Services
a. Trask will analyze and identify educational service needs for City’s HR team and City’s
Finance Director and will coordinate and recommend proactive risk management
solutions.
20. Loss Control
a. Trask will assist with identifying potential risk(s), work collectively with City’s Finance
Director to develop risk management strategies, and assist City’s Finance Director with
coordination of risk management personnel.
21. Pre-Litigation Solutions
a. Trask will provide on-going monitoring and feedback to promote early detection of
potential claims. Once a potential claim is identified, Trask will assist with the
coordination between City and the Pre-Litigation Program Team.
22. Account Service Plan
a. As your insurance/risk representative, Trask will work with City’s Finance Director and
the CIAW program to customize a 12-month insurance and risk management plan,
designed to mitigate risk and optimize insurance goals. This plan will be reviewed and
updated annually.
02-06-2024 City Council Agenda Packet
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CHECKS: 59520, 59553-59631, 59556, 59632-59708
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $251,059.80
Rainy Day Fund 002 $0.00
Street Fund 101 $68,852.04
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $366,907.41
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $12.78
Library Fund 112 $530.32
Hotel/Motel Tax Fund 113 $5,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $1,354.09
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $1,256,088.03
Capital Improvements Fund 314 $26,462.90
Stormwater Fund 401 $18,304.67
Equipment R&R Fund 501 $131,171.80
Cafeteria Plan 634 $0.00
Custodial Activities 635 $27,374.04
Grand Total All Funds $2,153,179.88
CITY OF EAST WENATCHEE
CHECK REGISTER
February 6th, 2024 Account Payables
02-06-2024 City Council Agenda Packet Page 11 of 241
Fund Number Description Amount
001 General Fund $251,059.80
101 Street Fund $68,852.04
104 Housing & Related Services Fund $366,907.41
107 SWAT Fund $12.78
112 Library Fund $530.32
113 Hotel/Motel Tax Fund $5,062.00
117 Events Board Fund $1,354.09
301 Street Improvements Fund $1,256,088.03
314 Capital Improvements Fund $26,462.90
401 Stormwater Fund $18,304.67
501 Equipment Purchase, Repair & Replacement Fund $131,171.80
635 Custodial Activities Fund $27,374.04
Count: 12 $2,153,179.88
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2024 - February 2024 - February 2024 1st Council, 2023 - December 2023 - December
2023 3rd Council
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East Wenatchee - Fund Transaction Summary
02-06-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
59557 2023 - December 2023 - December 2023 3rd Council
INV-2-34435
Sgt Chevrons
001-000-210-521-10-35-00 Small Tools & Equipment $55.01
Total INV-2-34435 $55.01
INV-2-34698
Belt Buckle
001-000-210-521-10-35-00 Small Tools & Equipment $61.82
Total INV-2-34698 $61.82
Total 59557 $116.83
59632 2024 - February 2024 - February 2024 1st Council
INV-2-34866
Kynaston - new uniform
001-000-210-521-10-35-00 Small Tools & Equipment $1,225.25
Total INV-2-34866 $1,225.25
INV-2-34897
Kynaston - new uniform
001-000-210-521-10-35-00 Small Tools & Equipment $221.55
Total INV-2-34897 $221.55
INV-2-34938
Kynaston - new uniform
001-000-210-521-10-35-00 Small Tools & Equipment $431.64
Total INV-2-34938 $431.64
INV-2-35179
Kynaston - new uniform
001-000-210-521-10-35-00 Small Tools & Equipment $84.90
Total INV-2-35179 $84.90
Total 59632 $1,963.34
Total 911 Supply Inc $2,080.17
Active Construction
59633 2024 - February 2024 - February 2024 1st Council
Invoice - 1/24/2024 11:30:46 AM
Pay Estimate 5
301-000-000-595-61-60-04 Construction - SRTS Kenroy $740,715.13
Voucher Directory
Fiscal: : 2024 - February 2024, 2023 - December 2023
Council Date: : 2024 - February 2024 - February 2024 1st Council, 2023 - December 2023 - December 2023 3rd Council
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East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
301-000-000-595-61-60-05 Construction - SRTS Sterling $248,251.14
Total Invoice - 1/24/2024 11:30:46 AM $988,966.27
Total 59633 $988,966.27
Total Active Construction $988,966.27
Ag Supply Company - 233955
59558 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:21:00 AM
12/2023 233955 pmt
001-000-210-521-10-32-00 Fuel Consumed $4,044.90
001-000-210-521-10-35-00 Small Tools & Equipment $21.69
Total Invoice - 1/5/2024 10:21:00 AM $4,066.59
Total 59558 $4,066.59
Total Ag Supply Company - 233955 $4,066.59
AG Supply Company - 234034
59559 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/8/2024 9:55:14 AM
12/2023 234034 pmt
101-000-420-542-30-30-00 Supplies - Roadway $58.89
101-000-420-542-75-30-00 Supplies - City Parks $31.44
101-000-420-542-75-30-00 Supplies - City Parks $36.87
101-000-430-543-30-30-00 Supplies - General Services $21.69
101-000-430-543-30-30-00 Supplies - General Services $9.75
101-000-430-543-30-30-01 Fuel $1,422.01
117-000-500-557-30-49-01 Christmas - Miscellaneous $77.60
401-000-005-531-00-30-04 Supplies - NPDES IDDE $17.35
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $21.39
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $46.63
Total Invoice - 1/8/2024 9:55:14 AM $1,743.62
Total 59559 $1,743.62
Total AG Supply Company - 234034 $1,743.62
Ag Supply Company - 4953
59560 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:19:45 AM
12/2023 4953 pmt
101-000-420-542-75-30-00 Supplies - City Parks $10.41
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
401-000-008-531-00-30-07 Fuel $435.25
Total Invoice - 1/5/2024 10:19:45 AM $445.66
Total 59560 $445.66
Total Ag Supply Company - 4953 $445.66
Alignment Pros and Express Lube
59634 2024 - February 2024 - February 2024 1st Council
53422
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $97.21
Total 53422 $97.21
53716
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $233.24
Total 53716 $233.24
Total 59634 $330.45
Total Alignment Pros and Express Lube $330.45
American Rock Products
59635 2024 - February 2024 - February 2024 1st Council
938613
Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $429.27
Total 938613 $429.27
Total 59635 $429.27
Total American Rock Products $429.27
Anelva Thompson
59561 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:22:00 AM
2023 travel reimbursement
001-000-120-512-51-40-09 Travel $112.66
Total Invoice - 1/5/2024 10:22:00 AM $112.66
Total 59561 $112.66
Total Anelva Thompson $112.66
Ballard Services, Inc.
59636 2024 - February 2024 - February 2024 1st Council
BA19524
001-000-210-521-10-41-00 Professional Services $100.00
Total BA19524 $100.00
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Vendor Number Reference Account Number Description Amount
BA19726
001-000-210-521-10-41-00 Professional Services $100.00
Total BA19726 $100.00
BA19815
001-000-210-521-10-41-00 Professional Services $100.00
Total BA19815 $100.00
BA20697
001-000-210-521-10-41-00 Professional Services $100.00
Total BA20697 $100.00
BA20713
001-000-210-521-10-41-00 Professional Services $100.00
Total BA20713 $100.00
BA21249
001-000-210-521-10-41-00 Professional Services $100.00
Total BA21249 $100.00
BA21271
001-000-210-521-10-41-00 Professional Services $100.00
Total BA21271 $100.00
BA21273
001-000-210-521-10-41-00 Professional Services $100.00
Total BA21273 $100.00
BA21301
001-000-210-521-10-41-00 Professional Services $100.00
Total BA21301 $100.00
BA22033
001-000-210-521-10-41-00 Professional Services $100.00
Total BA22033 $100.00
BA22666
001-000-210-521-10-41-00 Professional Services $100.00
Total BA22666 $100.00
BA22851
001-000-210-521-10-41-00 Professional Services $100.00
Total BA22851 $100.00
BA22993
001-000-210-521-10-41-00 Professional Services $100.00
Total BA22993 $100.00
BA23200
001-000-210-521-10-41-00 Professional Services $100.00
Total BA23200 $100.00
BA24015
001-000-210-521-10-41-00 Professional Services $100.00
Total BA24015 $100.00
BA24501
001-000-210-521-10-41-00 Professional Services $100.00
Total BA24501 $100.00
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Vendor Number Reference Account Number Description Amount
BA24652
001-000-210-521-10-41-00 Professional Services $100.00
Total BA24652 $100.00
BS23112
001-000-210-521-10-41-00 Professional Services $100.00
Total BS23112 $100.00
Total 59636 $1,800.00
Total Ballard Services, Inc.$1,800.00
Ben Fauconnier
59562 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/10/2024 8:14:09 AM
2023 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 1/10/2024 8:14:09 AM $700.00
Total 59562 $700.00
Total Ben Fauconnier $700.00
Blades Consulting
59563 2023 - December 2023 - December 2023 3rd Council
2814
Permit
001-000-590-558-50-41-00 Professional Services $1,575.47
Total 2814 $1,575.47
2832
Permit
001-000-590-558-50-41-00 Professional Services $179.30
Total 2832 $179.30
2788
Permit
001-000-590-558-50-41-00 Professional Services $97.40
Total 2788 $97.40
2831
Permit
001-000-590-558-50-41-00 Professional Services $526.50
Total 2831 $526.50
2835
Permit
001-000-590-558-50-41-00 Professional Services $509.38
Total 2835 $509.38
2837
Permit
001-000-590-558-50-41-00 Professional Services $957.94
Total 2837 $957.94
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 5 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 17 of 241
Vendor Number Reference Account Number Description Amount
2840
Permit
001-000-590-558-50-41-00 Professional Services $117.00
Total 2840 $117.00
2841
Permit
001-000-590-558-50-41-00 Professional Services $182.00
Total 2841 $182.00
2842
Permit
001-000-590-558-50-41-00 Professional Services $247.00
Total 2842 $247.00
2845
Permit
001-000-590-558-50-41-00 Professional Services $2,728.62
Total 2845 $2,728.62
2846
Permit
001-000-590-558-50-41-00 Professional Services $244.82
Total 2846 $244.82
2851
Permit
001-000-590-558-50-41-00 Professional Services $28.15
Total 2851 $28.15
2852
Permit
001-000-590-558-50-41-00 Professional Services $564.12
Total 2852 $564.12
Total 59563 $7,957.70
59637 2024 - February 2024 - February 2024 1st Council
2756
Permit fees
001-000-590-558-50-41-00 Professional Services $326.72
Total 2756 $326.72
2849
Permit fees
001-000-590-558-50-41-00 Professional Services $2,060.31
Total 2849 $2,060.31
2850
Permit fees
001-000-590-558-50-41-00 Professional Services $38.20
Total 2850 $38.20
Total 59637 $2,425.23
Total Blades Consulting $10,382.93
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 6 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 18 of 241
Vendor Number Reference Account Number Description Amount
Cascade Natural Gas Corp
59638 2024 - February 2024 - February 2024 1st Council
Invoice - 1/31/2024 12:54:46 PM
939 002 0000 2
101-000-430-543-50-47-00 Utilities - Facilities $123.62
Total Invoice - 1/31/2024 12:54:46 PM $123.62
Invoice - 1/31/2024 12:55:15 PM
839 002 0000 3
101-000-430-543-50-47-00 Utilities - Facilities $117.20
Total Invoice - 1/31/2024 12:55:15 PM $117.20
Total 59638 $240.82
Total Cascade Natural Gas Corp $240.82
Cascade Quality Water
59564 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:27:17 AM
12/2023 water
001-000-001-518-91-30-00 Wellness $91.30
Total Invoice - 1/5/2024 10:27:17 AM $91.30
Invoice - 1/5/2024 10:27:36 AM
12/2023 water
001-000-210-521-10-31-00 Office Supplies $136.73
Total Invoice - 1/5/2024 10:27:36 AM $136.73
Total 59564 $228.03
Total Cascade Quality Water $228.03
Cdw Government, Inc
59565 2023 - December 2023 - December 2023 3rd Council
NT13128
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $22.87
Total NT13128 $22.87
NT90294
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $32.47
Total NT90294 $32.47
Total 59565 $55.34
59639 2024 - February 2024 - February 2024 1st Council
NW55173
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $924.44
Total NW55173 $924.44
NZ22850
001-000-145-594-14-60-20 Capital - PC Software Admin $3,332.37
Total NZ22850 $3,332.37
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 7 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 19 of 241
Vendor Number Reference Account Number Description Amount
NZ23340
001-000-145-594-14-60-25 Capital - PC Hardware Admin $1,286.21
Total NZ23340 $1,286.21
Total 59639 $5,543.02
Total Cdw Government, Inc $5,598.36
Chelan County Treasurer
59566 2023 - December 2023 - December 2023 3rd Council
010085-02349
Qrt 4 2023 pre court bed
001-000-230-527-60-30-00 Juvenile Detention $3,125.00
Total 010085-02349 $3,125.00
Total 59566 $3,125.00
59641 2024 - February 2024 - February 2024 1st Council
150001-01967
02/2024 inmates
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $80,402.73
Total 150001-01967 $80,402.73
Total 59641 $80,402.73
Total Chelan County Treasurer $83,527.73
Chelan County Treasurer
59640 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 10:40:11 AM
Qrt 4 2023 liqour profits
001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$1,010.10
Total Invoice - 1/30/2024 10:40:11 AM $1,010.10
Total 59640 $1,010.10
Total Chelan County Treasurer $1,010.10
Chelan Douglas Regional Port Authority
59642 2024 - February 2024 - February 2024 1st Council
7677
Qrt 4 2023 regioanl sports complex
001-000-001-558-70-40-00 Contributions - Region $6,571.22
Total 7677 $6,571.22
Total 59642 $6,571.22
Total Chelan Douglas Regional Port Authority $6,571.22
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 8 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 20 of 241
Vendor Number Reference Account Number Description Amount
Chelan Douglas Transportation Council c/o Douglas County Auditor Attn: Karen
Goodwin
59643 2024 - February 2024 - February 2024 1st Council
cdtc - 24
2024 member dues
001-000-001-558-60-41-00 Chelan-Douglas Transportation Council $18,342.00
Total cdtc - 24 $18,342.00
Total 59643 $18,342.00
Total Chelan Douglas Transportation Council c/o Douglas County Auditor Attn: Karen
Goodwin
$18,342.00
Chelan-Douglas Utilities Council
59644 2024 - February 2024 - February 2024 1st Council
6264
2024 yearly dues
401-000-008-531-00-40-06 Utilities $150.00
Total 6264 $150.00
Total 59644 $150.00
Total Chelan-Douglas Utilities Council $150.00
Ci Support LLC, dba: Ci Information Management
59567 2023 - December 2023 - December 2023 3rd Council
0160816
Onsite Destruction
001-000-120-594-12-60-00 Capital Outlay $31.67
Total 0160816 $31.67
Total 59567 $31.67
Total Ci Support LLC, dba: Ci Information Management $31.67
CIAW Clear Risk Solutions
59568 2023 - December 2023 - December 2023 3rd Council
2024-34531-0012-1
Line of coverage
101-000-430-543-30-46-00 Insurance $2,408.03
Total 2024-34531-0012-1 $2,408.03
Total 59568 $2,408.03
Total CIAW Clear Risk Solutions $2,408.03
Cintas Corporation 607
59569 2023 - December 2023 - December 2023 3rd Council
4170401571
Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $96.53
101-000-430-543-30-30-00 Supplies - General Services $59.50
Total 4170401571 $156.03
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 9 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 21 of 241
Vendor Number Reference Account Number Description Amount
4171102620
Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $16.63
101-000-430-543-30-30-00 Supplies - General Services $41.70
Total 4171102620 $58.33
4177556378
Supplies
001-000-180-518-30-41-00 Professional Services $112.19
112-000-000-572-50-47-00 Facilities - Utilities $112.19
Total 4177556378 $224.38
4177556388
Supplies
101-000-430-543-30-30-00 Supplies - General Services $84.20
Total 4177556388 $84.20
4178346993
Supplies
101-000-430-543-30-30-00 Supplies - General Services $84.20
Total 4178346993 $84.20
4179046654
Supplies
101-000-430-543-30-30-00 Supplies - General Services $130.96
Total 4179046654 $130.96
Total 59569 $738.10
59645 2024 - February 2024 - February 2024 1st Council
4179694219
Supplies
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4179694219 $76.36
4180415147
Supplies
001-000-180-518-30-41-00 Professional Services $102.02
101-000-430-543-30-30-00 Supplies - General Services $103.69
112-000-000-572-50-47-00 Facilities - Utilities $101.01
Total 4180415147 $306.72
4181135197
Supplies
101-000-430-543-30-30-00 Supplies - General Services $76.36
Total 4181135197 $76.36
4181850502
Supplies
001-000-210-521-10-41-00 Professional Services $103.48
Total 4181850502 $103.48
Total 59645 $562.92
Total Cintas Corporation 607 $1,301.02
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 10 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 22 of 241
Vendor Number Reference Account Number Description Amount
City of Wenatchee
59570 2023 - December 2023 - December 2023 3rd Council
019315
Decant Facility Qrt 4 2023
401-000-008-531-00-40-07 Decant Facility Tipping Fee $720.00
Total 019315 $720.00
019316
ADU Project Reimbursement
001-000-580-558-60-41-00 Professional Services $25,000.00
Total 019316 $25,000.00
Invoice - 1/8/2024 10:21:56 AM
Housing & Related Housing Services
104-000-000-551-00-40-00 Transfer to City of Wenatchee - CRHTF $366,907.41
Total Invoice - 1/8/2024 10:21:56 AM $366,907.41
Total 59570 $392,627.41
Total City of Wenatchee $392,627.41
Classic One East
59571 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/10/2024 8:16:06 AM
Amici services
001-000-210-521-10-49-02 Dry Cleaning Services $121.52
Total Invoice - 1/10/2024 8:16:06 AM $121.52
Invoice - 1/10/2024 8:16:33 AM
Hamtpon services
001-000-210-521-10-49-02 Dry Cleaning Services $23.88
Total Invoice - 1/10/2024 8:16:33 AM $23.88
Invoice - 1/10/2024 8:16:49 AM
Johnson, B services
001-000-210-521-10-49-02 Dry Cleaning Services $43.40
Total Invoice - 1/10/2024 8:16:49 AM $43.40
Invoice - 1/10/2024 8:17:04 AM
Johnson, R services
001-000-210-521-10-49-02 Dry Cleaning Services $13.73
Total Invoice - 1/10/2024 8:17:04 AM $13.73
Total 59571 $202.53
Total Classic One East $202.53
Code Publishing CO
59646 2024 - February 2024 - February 2024 1st Council
GCI0013090
001-000-140-514-20-40-02 Codification $399.11
Total GCI0013090 $399.11
Total 59646 $399.11
Total Code Publishing CO $399.11
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 11 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 23 of 241
Vendor Number Reference Account Number Description Amount
Columbia River Steel dba: Moses Lake Steel Supply, Inc
59572 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 1:02:14 PM
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $968.61
Total Invoice - 1/5/2024 1:02:14 PM $968.61
Total 59572 $968.61
59647 2024 - February 2024 - February 2024 1st Council
Invoice - 1/23/2024 12:04:08 PM
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $99.63
Total Invoice - 1/23/2024 12:04:08 PM $99.63
Total 59647 $99.63
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $1,068.24
Column Software PBC
59573 2023 - December 2023 - December 2023 3rd Council
DF57D57D-0007
Advertising
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $494.82
Total DF57D57D-0007 $494.82
ED560366-0016
Advertising
001-000-110-511-60-44-00 Advertising $117.57
Total ED560366-0016 $117.57
Total 59573 $612.39
59630 2023 - December 2023 - December 2023 3rd Council
ED560366-0012
Advertising
001-000-110-511-60-44-00 Advertising $94.95
Total ED560366-0012 $94.95
Total 59630 $94.95
59648 2024 - February 2024 - February 2024 1st Council
DF57D57D-0008
Advertising
301-000-000-595-64-60-02 Design - TIB 3rd/Rock Island Rd. Traffic Signal $542.30
Total DF57D57D-0008 $542.30
DF57D57D-0010
Advertising
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal Upgrade -
CVCH Impact Fees
$554.29
Total DF57D57D-0010 $554.29
DF57D57D-0011
Total DF57D57D-0011
Total 59648 $1,096.59
Total Column Software PBC $1,803.93
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 12 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 24 of 241
Vendor Number Reference Account Number Description Amount
Compunet, Inc
59574 2023 - December 2023 - December 2023 3rd Council
244395
11/2023 subscription
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,092.91
Total 244395 $2,092.91
Total 59574 $2,092.91
59649 2024 - February 2024 - February 2024 1st Council
244845
314-000-000-594-48-60-00 City Hall Paving $1,859.76
Total 244845 $1,859.76
245082
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $2,115.89
Total 245082 $2,115.89
Total 59649 $3,975.65
Total Compunet, Inc $6,068.56
Confluence Health
59650 2024 - February 2024 - February 2024 1st Council
90094976
Health Assessment Exam for Kynaston
001-000-210-521-10-41-00 Professional Services $125.00
Total 90094976 $125.00
Total 59650 $125.00
Total Confluence Health $125.00
Consolidated Electrical Distributors Inc
59651 2024 - February 2024 - February 2024 1st Council
9360-1073405
Supplies
101-000-430-543-30-30-00 Supplies - General Services $11.96
Total 9360-1073405 $11.96
9360-1074164
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $34.86
Total 9360-1074164 $34.86
Total 59651 $46.82
Total Consolidated Electrical Distributors Inc $46.82
Copiers Northwest
59652 2024 - February 2024 - February 2024 1st Council
INV2760370
001-000-210-521-10-31-00 Office Supplies $551.41
Total INV2760370 $551.41
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 13 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 25 of 241
Vendor Number Reference Account Number Description Amount
INV2767870
001-000-210-521-10-31-00 Office Supplies $1,078.18
Total INV2767870 $1,078.18
Total 59652 $1,629.59
Total Copiers Northwest $1,629.59
Daily Journal of Commerce
59653 2024 - February 2024 - February 2024 1st Council
3395806
Advertising
301-000-000-595-30-60-13 TIB APP Overlay - RI Road $333.50
Total 3395806 $333.50
3396013
Advertising
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $290.00
Total 3396013 $290.00
3396014
Advertising
301-000-000-595-63-60-00 9th St NE and Eastmont Ave Signal Upgrade -
CVCH Impact Fees
$336.40
Total 3396014 $336.40
3396015
Advertising
301-000-000-595-61-60-03 TIB 2022 Complete Streets $327.70
Total 3396015 $327.70
Total 59653 $1,287.60
Total Daily Journal of Commerce $1,287.60
DeVries Business Records Management Inc
59575 2023 - December 2023 - December 2023 3rd Council
0174639
On site destruction
001-000-210-521-10-41-00 Professional Services $121.99
Total 0174639 $121.99
Total 59575 $121.99
Total DeVries Business Records Management Inc $121.99
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 14 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 26 of 241
Vendor Number Reference Account Number Description Amount
Diana Sanchez
59576 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/9/2024 10:34:44 AM
05/09/23-12/29/23 travelbank reimbursement
001-000-142-514-20-43-00 Travel $62.18
Total Invoice - 1/9/2024 10:34:44 AM $62.18
Total 59576 $62.18
Total Diana Sanchez $62.18
Douglas County Auditor-Recording
59577 2023 - December 2023 - December 2023 3rd Council
117677
001-000-140-514-20-40-01 Records Services $309.50
Total 117677 $309.50
Total 59577 $309.50
59654 2024 - February 2024 - February 2024 1st Council
117788
Recording
001-000-140-514-20-40-01 Records Services $308.50
Total 117788 $308.50
Total 59654 $308.50
Total Douglas County Auditor-Recording $618.00
Douglas County PUD
59553 2023 - December 2023 - December 2023 3rd Council
69 11/09/23-12/11/23
Utilities
001-000-180-518-30-47-00 Utilities $508.00
101-000-420-542-63-47-00 Utilities - Street Lighting $399.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $392.00
101-000-420-542-75-47-00 Utilities - City Parks $365.00
101-000-430-543-50-47-00 Utilities - Facilities $505.00
Total 69 11/09/23-12/11/23 $2,169.00
70 11/21/23-12/21/23
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $1,673.80
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $804.20
Total 70 11/21/23-12/21/23 $2,478.00
Total 59553 $4,647.00
59655 2024 - February 2024 - February 2024 1st Council
631 11/27/23-12/28/23
101-000-420-542-63-47-00 Utilities - Street Lighting $75.00
Total 631 11/27/23-12/28/23 $75.00
Total 59655 $75.00
Total Douglas County PUD $4,722.00
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 15 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 27 of 241
Vendor Number Reference Account Number Description Amount
Douglas County Sewer District
59656 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 10:45:03 AM
020956-000
001-000-180-518-30-47-01 Utilities - Simon St.$256.08
Total Invoice - 1/30/2024 10:45:03 AM $256.08
Total 59656 $256.08
Total Douglas County Sewer District $256.08
Douglas County Treasurer
59578 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:35:35 AM
2023-19 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $576.00
Total Invoice - 1/5/2024 10:35:35 AM $576.00
Invoice - 1/8/2024 1:15:00 PM
2024-01 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $90.00
Total Invoice - 1/8/2024 1:15:00 PM $90.00
Total 59578 $666.00
59657 2024 - February 2024 - February 2024 1st Council
Invoice - 1/23/2024 9:06:36 AM
2024-02 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $540.00
Total Invoice - 1/23/2024 9:06:36 AM $540.00
Invoice - 1/30/2024 10:45:53 AM
Q4 20223 victim/witness
635-000-000-589-30-00-01 Crime Victim Assessment - Douglas Co. Remittance $601.03
Total Invoice - 1/30/2024 10:45:53 AM $601.03
Total 59657 $1,141.03
Total Douglas County Treasurer $1,807.03
Doug's Diesel Repair Inc
59579 2023 - December 2023 - December 2023 3rd Council
53711
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $4,680.06
Total 53711 $4,680.06
Total 59579 $4,680.06
Total Doug's Diesel Repair Inc $4,680.06
East Wenatchee Water Disttrict
59554 2023 - December 2023 - December 2023 3rd Council
9114618
1 1/2 commercial mtr
314-000-000-594-18-60-00 Maintenance Facilities Construction $1,435.54
Total 9114618 $1,435.54
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 16 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 28 of 241
Vendor Number Reference Account Number Description Amount
Invoice - 1/5/2024 10:37:13 AM
039100-000
101-000-430-543-50-47-00 Utilities - Facilities $54.00
Total Invoice - 1/5/2024 10:37:13 AM $54.00
Invoice - 1/5/2024 10:37:34 AM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $155.00
Total Invoice - 1/5/2024 10:37:34 AM $155.00
Total 59554 $1,644.54
59658 2024 - February 2024 - February 2024 1st Council
Invoice - 1/23/2024 12:04:38 PM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 1/23/2024 12:04:38 PM $43.00
Invoice - 1/23/2024 12:04:53 PM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $48.00
Total Invoice - 1/23/2024 12:04:53 PM $48.00
Invoice - 1/23/2024 12:05:11 PM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$70.20
Total Invoice - 1/23/2024 12:05:11 PM $70.20
Invoice - 1/23/2024 12:05:45 PM
000526-000
001-000-180-518-30-47-00 Utilities $42.90
112-000-000-572-50-47-00 Facilities - Utilities $42.90
Total Invoice - 1/23/2024 12:05:45 PM $85.80
Invoice - 1/23/2024 12:06:22 PM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 1/23/2024 12:06:22 PM $43.00
Invoice - 1/23/2024 12:06:37 PM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $43.00
Total Invoice - 1/23/2024 12:06:37 PM $43.00
Invoice - 1/23/2024 12:06:51 PM
000520-000
001-000-180-518-30-47-00 Utilities $56.00
Total Invoice - 1/23/2024 12:06:51 PM $56.00
Invoice - 1/23/2024 12:07:09 PM
032745-000
401-000-008-531-00-40-06 Utilities $43.00
Total Invoice - 1/23/2024 12:07:09 PM $43.00
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 17 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 29 of 241
Vendor Number Reference Account Number Description Amount
Invoice - 1/23/2024 12:07:34 PM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $47.00
Total Invoice - 1/23/2024 12:07:34 PM $47.00
Invoice - 1/23/2024 12:07:52 PM
022920-000
001-000-180-518-30-47-00 Utilities $43.00
Total Invoice - 1/23/2024 12:07:52 PM $43.00
Invoice - 1/23/2024 9:07:34 AM
000525-000
001-000-180-518-30-47-00 Utilities $56.00
Total Invoice - 1/23/2024 9:07:34 AM $56.00
Invoice - 1/23/2024 9:07:47 AM
031543-000
001-000-180-518-30-47-01 Utilities - Simon St.$43.00
Total Invoice - 1/23/2024 9:07:47 AM $43.00
Invoice - 1/30/2024 10:46:52 AM
039100-000
001-000-180-518-30-47-01 Utilities - Simon St.$110.00
Total Invoice - 1/30/2024 10:46:52 AM $110.00
Invoice - 1/30/2024 10:48:24 AM
039099-000
001-000-180-518-30-47-01 Utilities - Simon St.$315.00
Total Invoice - 1/30/2024 10:48:24 AM $315.00
Total 59658 $1,046.00
Total East Wenatchee Water Disttrict $2,690.54
Fastenal Company
59580 2023 - December 2023 - December 2023 3rd Council
WAWEN269026
Supplies
314-000-000-594-18-60-00 Maintenance Facilities Construction $4,736.27
Total WAWEN269026 $4,736.27
WAWEN269170
Supplies
101-000-430-543-30-30-00 Supplies - General Services $632.51
Total WAWEN269170 $632.51
WAWEN269171
Supplies
101-000-430-543-30-30-00 Supplies - General Services $96.77
Total WAWEN269171 $96.77
Total 59580 $5,465.55
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 18 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 30 of 241
Vendor Number Reference Account Number Description Amount
59659 2024 - February 2024 - February 2024 1st Council
WAWEN269454
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $34.77
Total WAWEN269454 $34.77
WAWEN269796
Supplies
401-000-008-531-00-30-05 Supplies - NPDES PPGH $46.09
Total WAWEN269796 $46.09
WAWEN269811
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $423.89
Total WAWEN269811 $423.89
WAWEN269979
Supplies
101-000-430-543-30-30-00 Supplies - General Services $81.88
Total WAWEN269979 $81.88
WAWEN270026
Supplies
101-000-430-543-30-30-00 Supplies - General Services $3.01
Total WAWEN270026 $3.01
Total 59659 $589.64
Total Fastenal Company $6,055.19
FileOnQ
59660 2024 - February 2024 - February 2024 1st Council
11693
02/2024 subscription
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $571.27
Total 11693 $571.27
Total 59660 $571.27
Total FileOnQ $571.27
Fisher's Landscape and Construction LLC
59581 2023 - December 2023 - December 2023 3rd Council
3120
11/2023 landscape
001-000-180-518-30-49-01 Landscaping $390.60
Total 3120 $390.60
3121
11/2023 landscape
101-000-420-542-80-48-00 Japanese Garden Agreement $151.90
Total 3121 $151.90
Total 59581 $542.50
Total Fisher's Landscape and Construction LLC $542.50
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 19 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 31 of 241
Vendor Number Reference Account Number Description Amount
FSi Engineers
59661 2024 - February 2024 - February 2024 1st Council
20420
Fundamental Commissioning
314-000-000-594-48-60-00 City Hall Paving $11,232.90
Total 20420 $11,232.90
Total 59661 $11,232.90
Total FSi Engineers $11,232.90
GO Usa/Hamilton & Assoc
59582 2023 - December 2023 - December 2023 3rd Council
76027-1
Beanies
001-000-210-521-10-35-00 Small Tools & Equipment $725.03
Total 76027-1 $725.03
Total 59582 $725.03
59662 2024 - February 2024 - February 2024 1st Council
74002-1
Aer charges for 2024 classy chassis
117-000-300-557-30-41-12 CC - Professional Services $244.35
Total 74002-1 $244.35
Total 59662 $244.35
Total GO Usa/Hamilton & Assoc $969.38
Gunarama Wholesale, Inc.
59663 2024 - February 2024 - February 2024 1st Council
12446841
001-000-210-521-10-35-00 Small Tools & Equipment $1,435.69
Total 12446841 $1,435.69
Total 59663 $1,435.69
Total Gunarama Wholesale, Inc.$1,435.69
Haglund's Trophies
59583 2023 - December 2023 - December 2023 3rd Council
73548
Name Plates
001-000-140-514-20-31-01 Central Stores $296.53
Total 73548 $296.53
Total 59583 $296.53
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 20 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 32 of 241
Vendor Number Reference Account Number Description Amount
59664 2024 - February 2024 - February 2024 1st Council
73439
Plates
001-000-110-511-60-31-00 Office Supplies $14.89
Total 73439 $14.89
Total 59664 $14.89
Total Haglund's Trophies $311.42
In-Print
59584 2023 - December 2023 - December 2023 3rd Council
5940
Event banner
117-000-500-557-30-40-05 Christmas - Events & Decorations $364.56
Total 5940 $364.56
Total 59584 $364.56
59665 2024 - February 2024 - February 2024 1st Council
6015
Business Cards
001-000-210-521-10-41-00 Professional Services $406.88
Total 6015 $406.88
Total 59665 $406.88
Total In-Print $771.44
Interwest Communications
59585 2023 - December 2023 - December 2023 3rd Council
23725
Phone System Updates
001-000-141-514-20-42-01 Telephone Line Charges $73.31
Total 23725 $73.31
Total 59585 $73.31
59666 2024 - February 2024 - February 2024 1st Council
23812
001-000-141-514-20-42-01 Telephone Line Charges $73.31
Total 23812 $73.31
Total 59666 $73.31
Total Interwest Communications $146.62
Ivy Jurgensen
59586 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:45:08 AM
Poster Donation Box Reimbursement
001-000-210-521-10-35-00 Small Tools & Equipment $270.74
Total Invoice - 1/5/2024 10:45:08 AM $270.74
Total 59586 $270.74
Total Ivy Jurgensen $270.74
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 21 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 33 of 241
Vendor Number Reference Account Number Description Amount
Jeremy Lovold
59667 2024 - February 2024 - February 2024 1st Council
Invoice - 1/16/2024 10:51:34 AM
Gas Reimbursement
101-000-430-543-30-30-01 Fuel $100.00
Total Invoice - 1/16/2024 10:51:34 AM $100.00
Total 59667 $100.00
Total Jeremy Lovold $100.00
Jerry's Auto Supply
59668 2024 - February 2024 - February 2024 1st Council
130956
101-000-430-543-30-30-00 Supplies - General Services $69.37
Total 130956 $69.37
Total 59668 $69.37
Total Jerry's Auto Supply $69.37
Jesus Shockley
59669 2024 - February 2024 - February 2024 1st Council
Invoice - 1/16/2024 10:52:11 AM
Confluence Health Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $133.00
Total Invoice - 1/16/2024 10:52:11 AM $133.00
Total 59669 $133.00
Total Jesus Shockley $133.00
Josh DeLlay
59587 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:45:45 AM
Planning Petty Cash
001-000-580-558-60-31-00 Office Supplies $100.00
Total Invoice - 1/5/2024 10:45:45 AM $100.00
Total 59587 $100.00
Total Josh DeLlay $100.00
Joshua Virnig
59588 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:46:10 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $503.21
Total Invoice - 1/5/2024 10:46:10 AM $503.21
Total 59588 $503.21
Total Joshua Virnig $503.21
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 22 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 34 of 241
Vendor Number Reference Account Number Description Amount
Justin Titus
59589 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/12/2024 1:17:34 PM
01/10/2024
001-000-120-512-51-40-05 Judge Protems $375.00
Total Invoice - 1/12/2024 1:17:34 PM $375.00
Total 59589 $375.00
59670 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 10:53:53 AM
01/24/24-conflict cases
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 1/30/2024 10:53:53 AM $150.00
Total 59670 $150.00
Total Justin Titus $525.00
Kelley Connect
59590 2023 - December 2023 - December 2023 3rd Council
35616820
001-000-141-591-18-70-01 Copy Machine Lease $319.81
Total 35616820 $319.81
Total 59590 $319.81
59671 2024 - February 2024 - February 2024 1st Council
35692509
001-000-210-591-21-70-00 Copy Machine Lease $337.15
Total 35692509 $337.15
35738281
001-000-120-591-12-70-00 Copy Machine Lease $167.16
Total 35738281 $167.16
Total 59671 $504.31
Total Kelley Connect $824.12
Keyhole Security Center Inc
59672 2024 - February 2024 - February 2024 1st Council
1022356
Filing fees
001-000-180-518-30-48-01 Repairs & Maintenance - Simon St.$487.71
Total 1022356 $487.71
Total 59672 $487.71
Total Keyhole Security Center Inc $487.71
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 23 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 35 of 241
Vendor Number Reference Account Number Description Amount
Kottkamp, Yedinak, & Esworthy PLLC
59673 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 10:55:44 AM
01/2024 payment
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 1/30/2024 10:55:44 AM $7,342.03
Total 59673 $7,342.03
Total Kottkamp, Yedinak, & Esworthy PLLC $7,342.03
Landon Jensen
59591 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:52:18 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $443.36
Total Invoice - 1/5/2024 10:52:18 AM $443.36
Total 59591 $443.36
Total Landon Jensen $443.36
Language Line Services, Inc
59592 2023 - December 2023 - December 2023 3rd Council
11190307
Over the phone interpretation
001-000-210-521-10-41-00 Professional Services $40.48
Total 11190307 $40.48
Total 59592 $40.48
Total Language Line Services, Inc $40.48
Lawncrafters
59674 2024 - February 2024 - February 2024 1st Council
10087
Class on pruning trees
101-000-430-544-90-49-01 Training $280.00
Total 10087 $280.00
Total 59674 $280.00
Total Lawncrafters $280.00
Leeon Leyde
59593 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:54:20 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $38.13
Total Invoice - 1/5/2024 10:54:20 AM $38.13
Invoice - 1/5/2024 10:54:36 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $112.65
Total Invoice - 1/5/2024 10:54:36 AM $112.65
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 24 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 36 of 241
Vendor Number Reference Account Number Description Amount
Invoice - 1/5/2024 10:54:56 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $194.21
Total Invoice - 1/5/2024 10:54:56 AM $194.21
Invoice - 1/5/2024 10:55:09 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $214.67
Total Invoice - 1/5/2024 10:55:09 AM $214.67
Total 59593 $559.66
Total Leeon Leyde $559.66
Les Schwab Tire Center Inc
59594 2023 - December 2023 - December 2023 3rd Council
34301459878
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $117.10
Total 34301459878 $117.10
Total 59594 $117.10
59675 2024 - February 2024 - February 2024 1st Council
34301466032
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $108.56
Total 34301466032 $108.56
Total 59675 $108.56
Total Les Schwab Tire Center Inc $225.66
Lift Technologies
59676 2024 - February 2024 - February 2024 1st Council
1138
314-000-000-594-48-60-00 City Hall Paving $1,301.03
Total 1138 $1,301.03
Total 59676 $1,301.03
Total Lift Technologies $1,301.03
Localtel Communications
59677 2024 - February 2024 - February 2024 1st Council
Invoice - 1/17/2024 12:49:00 PM
Phone bill
001-000-180-518-30-47-00 Utilities $433.32
Total Invoice - 1/17/2024 12:49:00 PM $433.32
Total 59677 $433.32
Total Localtel Communications $433.32
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 25 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 37 of 241
Vendor Number Reference Account Number Description Amount
Master Gardener Foundation of Chelan County
59595 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 10:56:42 AM
Q4 2023 pmt
101-000-420-542-80-48-00 Japanese Garden Agreement $3,000.00
Total Invoice - 1/5/2024 10:56:42 AM $3,000.00
Total 59595 $3,000.00
Total Master Gardener Foundation of Chelan County $3,000.00
MG Consulting Services
59555 2023 - December 2023 - December 2023 3rd Council
300-02
Per diem
001-000-140-514-20-45-00 Professional Services $496.21
Total 300-02 $496.21
300-04
Consulting services
001-000-140-514-20-45-00 Professional Services $1,800.00
Total 300-04 $1,800.00
300-05
Weekly work
001-000-140-514-20-45-00 Professional Services $300.00
Total 300-05 $300.00
Total 59555 $2,596.21
59678 2024 - February 2024 - February 2024 1st Council
300-06
01/01-01/15/24 services
001-000-140-514-20-45-00 Professional Services $6,112.96
Total 300-06 $6,112.96
Total 59678 $6,112.96
Total MG Consulting Services $8,709.17
Miguel Valdez
59596 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/10/2024 8:17:31 AM
2023 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $261.05
Total Invoice - 1/10/2024 8:17:31 AM $261.05
Total 59596 $261.05
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 26 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 38 of 241
Vendor Number Reference Account Number Description Amount
59679 2024 - February 2024 - February 2024 1st Council
Invoice - 1/31/2024 12:57:31 PM
Detecetive Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $212.70
Total Invoice - 1/31/2024 12:57:31 PM $212.70
Total 59679 $212.70
Total Miguel Valdez $473.75
Mindy Breiner, MPA Treasurer Tukwila Municipal Court
59680 2024 - February 2024 - February 2024 1st Council
Invoice - 1/19/2024 12:03:05 PM
Thompson renewal
001-000-120-512-51-40-00 Training $40.00
Total Invoice - 1/19/2024 12:03:05 PM $40.00
Total 59680 $40.00
Total Mindy Breiner, MPA Treasurer Tukwila Municipal Court $40.00
Moon Security
59681 2024 - February 2024 - February 2024 1st Council
1224818
02/2024 services
001-000-210-521-10-41-00 Professional Services $47.78
Total 1224818 $47.78
1225783
02/2024 services
001-000-210-521-10-41-00 Professional Services $83.94
Total 1225783 $83.94
Total 59681 $131.72
Total Moon Security $131.72
Mph Industries, Inc
59597 2023 - December 2023 - December 2023 3rd Council
6022332
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $2,148.30
Total 6022332 $2,148.30
Total 59597 $2,148.30
Total Mph Industries, Inc $2,148.30
Norco Enterprise, Inc.
59598 2023 - December 2023 - December 2023 3rd Council
39435978
314-000-000-594-48-60-00 City Hall Paving $4,789.13
Total 39435978 $4,789.13
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 27 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 39 of 241
Vendor Number Reference Account Number Description Amount
39455661
314-000-000-594-48-60-00 City Hall Paving $377.97
Total 39455661 $377.97
39459997
314-000-000-594-48-60-00 City Hall Paving $78.27
Total 39459997 $78.27
Total 59598 $5,245.37
59682 2024 - February 2024 - February 2024 1st Council
40553919145
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $232.91
Total 40553919145 $232.91
Total 59682 $232.91
Total Norco Enterprise, Inc.$5,478.28
North Cascades Heating & Air Conditioning, Inc
59683 2024 - February 2024 - February 2024 1st Council
33455
01/19/2024 services
112-000-000-572-50-47-00 Facilities - Utilities $274.22
Total 33455 $274.22
Total 59683 $274.22
Total North Cascades Heating & Air Conditioning, Inc $274.22
Numerica Credit Union
59599 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/11/2024 10:00:32 AM
12/2023 cc payment
001-000-110-511-60-40-00 Training $95.00
AWC
001-000-110-511-60-47-00 Background Check Costs $11.00
WSP
001-000-111-513-10-30-00 Office Supplies $10.42
Office Depot
001-000-139-518-10-40-01 Membership Dues & Publications $244.00
SHRM
001-000-139-518-10-40-08 Professional Services $289.50
Embark Safety
001-000-140-514-20-31-00 Office Supplies $57.51
Musicians
001-000-140-514-20-31-00 Office Supplies $15.98
Safeway
001-000-140-514-20-31-01 Central Stores $46.46
Amazon
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 28 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 40 of 241
Vendor Number Reference Account Number Description Amount
001-000-140-514-20-31-01 Central Stores $32.70
Amazon
001-000-140-514-20-31-01 Central Stores $23.90
Office Depot
001-000-142-514-20-31-00 Office Supplies $10.19
Amazon
001-000-142-514-20-31-00 Office Supplies $44.66
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $119.34
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $89.43
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $156.23
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $14.09
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $21.15
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $53.70
Lenovo
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $891.90
Lenovo
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $92.17
Amazon
001-000-145-514-20-31-00 Supplies $119.38
Amazon
001-000-145-594-14-60-25 Capital - PC Hardware Admin $1,602.54
Lenovo
001-000-145-594-14-60-25 Capital - PC Hardware Admin $2,163.95
Lenovo
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$105.64
Amazon
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$21.15
Costco
001-000-180-518-30-49-00 Miscellaneous $89.86
Fred Meyer
001-000-180-518-30-49-00 Miscellaneous $70.84
Fred Meyer
001-000-180-518-30-49-00 Miscellaneous $519.15
001-000-180-518-30-49-00 Miscellaneous $99.09
Costco
001-000-210-521-10-31-00 Office Supplies $62.49
Amazon
001-000-210-521-10-31-00 Office Supplies $26.03
Ag
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 29 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 41 of 241
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-31-00 Office Supplies $68.65
Safeway
001-000-210-521-10-31-00 Office Supplies $81.36
Amazon
001-000-210-521-10-31-00 Office Supplies $14.09
Amazon
001-000-210-521-10-31-00 Office Supplies $52.68
Amazon
001-000-210-521-10-31-00 Office Supplies $101.99
Amazon
001-000-210-521-10-31-00 Office Supplies $31.14
Amazon
001-000-210-521-10-31-00 Office Supplies $24.89
Amazon
001-000-210-521-10-31-00 Office Supplies $161.49
Amazon
001-000-210-521-10-31-00 Office Supplies $51.92
Amazon
001-000-210-521-10-32-00 Fuel Consumed $40.00
Exxon
001-000-210-521-10-35-00 Small Tools & Equipment $40.16
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $369.70
Office Supply
001-000-210-521-10-35-00 Small Tools & Equipment $70.48
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $9.99
Browning Strike
001-000-210-521-30-40-00 Crime Prevention $111.99
Prints of love
001-000-315-542-10-49-10 Memberships $254.00
APWA
001-000-580-558-60-31-00 Office Supplies $39.01
Amazon
001-000-580-558-60-31-00 Office Supplies $14.04
Amazon
001-000-580-558-60-31-00 Office Supplies $36.58
Amazon
101-000-430-543-30-30-00 Supplies - General Services $27.15
Lowe's
101-000-430-543-30-30-00 Supplies - General Services $146.70
Stan's
101-000-430-543-30-30-00 Supplies - General Services $229.55
Harbor Freight
101-000-430-543-30-30-00 Supplies - General Services $11.35
Lowe's
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 30 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 42 of 241
Vendor Number Reference Account Number Description Amount
107-000-000-521-10-30-00 Supplies & Equipment $12.78
Wenatchee Valley Quick
117-000-100-557-30-25-00 Marketing - Regional Tourism $2.55
Hobby Lobby
117-000-500-557-30-40-05 Christmas - Events & Decorations $29.51
Cosstco
117-000-500-557-30-40-05 Christmas - Events & Decorations $21.68
Hobby Lobby
117-000-500-557-30-40-05 Christmas - Events & Decorations $87.84
Hobby Lobby
117-000-500-557-30-40-05 Christmas - Events & Decorations $34.41
Office Depot
117-000-500-557-30-41-01 Christmas - Professional Services $38.97
Walgreens
117-000-500-557-30-44-01 Christmas - Advertising $59.91
Meta
117-000-500-557-30-49-01 Christmas - Miscellaneous $100.00
Meta
117-000-500-557-30-49-01 Christmas - Miscellaneous $26.82
UPS
314-000-000-594-48-60-00 City Hall Paving $116.30
Lowe's
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $16.31
Jet Pro
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $31.91
TPR
501-000-000-548-30-48-30 Street Equipment Repairs $51.03
TRP
Total Invoice - 1/11/2024 10:00:32 AM $9,818.38
Total 59599 $9,818.38
Total Numerica Credit Union $9,818.38
Office Depot Credit Plan
59600 2023 - December 2023 - December 2023 3rd Council
345596425001
Office Supplies
001-000-140-514-20-31-01 Central Stores $298.70
Total 345596425001 $298.70
345597345001
Office Supplies
001-000-140-514-20-31-01 Central Stores $10.43
Total 345597345001 $10.43
Total 59600 $309.13
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 31 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 43 of 241
Vendor Number Reference Account Number Description Amount
59684 2024 - February 2024 - February 2024 1st Council
350461497001
Office Supplies
001-000-140-514-20-31-01 Central Stores $49.17
Total 350461497001 $49.17
350461683001
Office Supplies
001-000-140-514-20-31-01 Central Stores $35.83
Total 350461683001 $35.83
350461685001
Office Supplies
001-000-140-514-20-31-01 Central Stores $42.07
Total 350461685001 $42.07
Total 59684 $127.07
Total Office Depot Credit Plan $436.20
One Call Concepts, Inc
59685 2024 - February 2024 - February 2024 1st Council
3129072
Excavation
101-000-420-542-63-47-00 Utilities - Street Lighting $6.42
401-000-008-531-00-40-06 Utilities $6.42
Total 3129072 $12.84
Total 59685 $12.84
Total One Call Concepts, Inc $12.84
O'Reilly
59601 2023 - December 2023 - December 2023 3rd Council
2521-411638
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $104.11
Total 2521-411638 $104.11
2521-411649
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $296.83
Total 2521-411649 $296.83
2521-411807
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $510.23
Total 2521-411807 $510.23
2521-412078
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $16.44
Total 2521-412078 $16.44
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 32 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 44 of 241
Vendor Number Reference Account Number Description Amount
2521-414096
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $103.61
Total 2521-414096 $103.61
2521-414125
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $50.50
Total 2521-414125 $50.50
2521-414273
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $406.82
Total 2521-414273 $406.82
2521-414323
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $107.09
Total 2521-414323 $107.09
2521-415155
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $210.66
Total 2521-415155 $210.66
2521-417041
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $11.92
Total 2521-417041 $11.92
Total 59601 $1,818.21
59686 2024 - February 2024 - February 2024 1st Council
2521-417470
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $255.89
Total 2521-417470 $255.89
2521-418628
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $434.38
Total 2521-418628 $434.38
2521-418630
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $53.74
Total 2521-418630 $53.74
2521-418844
Supplies
101-000-430-543-30-30-00 Supplies - General Services $202.94
Total 2521-418844 $202.94
2521-418978
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $15.18
Total 2521-418978 $15.18
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 33 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 45 of 241
Vendor Number Reference Account Number Description Amount
2521-419132
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $81.44
Total 2521-419132 $81.44
2521-419963
Supplies
101-000-430-543-30-30-00 Supplies - General Services $201.25
Total 2521-419963 $201.25
2521-420277
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $145.00
Total 2521-420277 $145.00
2521-420326
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $99.87
Total 2521-420326 $99.87
2521-420430
Supplies
101-000-430-543-30-30-00 Supplies - General Services $4.88
Total 2521-420430 $4.88
2521-421462
Supplies
101-000-430-543-30-30-00 Supplies - General Services $60.88
Total 2521-421462 $60.88
Total 59686 $1,555.45
Total O'Reilly $3,373.66
Pacific Engineering & Design, PLLC
59602 2023 - December 2023 - December 2023 3rd Council
6013
19th Cascade Stormwater
401-000-011-594-31-60-04 19th Stormwater Facility Design $2,243.65
Total 6013 $2,243.65
5933
19th Cascade Stormwater
401-000-011-594-31-60-04 19th Stormwater Facility Design $1,963.63
Total 5933 $1,963.63
Total 59602 $4,207.28
59687 2024 - February 2024 - February 2024 1st Council
5934
19th Cascade Stormwater
401-000-011-594-31-60-04 19th Stormwater Facility Design $1,075.24
Total 5934 $1,075.24
Total 59687 $1,075.24
Total Pacific Engineering & Design, PLLC $5,282.52
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 34 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 46 of 241
Vendor Number Reference Account Number Description Amount
Paladin Background Screening
59603 2023 - December 2023 - December 2023 3rd Council
5513
Shockley pre-empoyment services
001-000-139-518-10-40-07 Pre-Employment Services $26.00
Total 5513 $26.00
Total 59603 $26.00
Total Paladin Background Screening $26.00
Pape Machinery, Inc
59604 2023 - December 2023 - December 2023 3rd Council
14976740
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $738.46
Total 14976740 $738.46
Total 59604 $738.46
Total Pape Machinery, Inc $738.46
Parker Corporation Services, INC DBA Merchant Patrol Security
59605 2023 - December 2023 - December 2023 3rd Council
49580
12/2023 security
001-000-120-512-51-40-08 Security $472.88
Total 49580 $472.88
Total 59605 $472.88
Total Parker Corporation Services, INC DBA Merchant Patrol Security $472.88
Pat Armstrong Ford Inc.
59606 2023 - December 2023 - December 2023 3rd Council
FOCS70461
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $445.79
Total FOCS70461 $445.79
Total 59606 $445.79
59688 2024 - February 2024 - February 2024 1st Council
FOCS71071
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $2,631.53
Total FOCS71071 $2,631.53
Total 59688 $2,631.53
Total Pat Armstrong Ford Inc.$3,077.32
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 35 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 47 of 241
Vendor Number Reference Account Number Description Amount
Perteet Engineering, Inc
59607 2023 - December 2023 - December 2023 3rd Council
20210312.001-11
3rd/RI Road Signal
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $2,071.39
Total 20210312.001-11 $2,071.39
Total 59607 $2,071.39
Total Perteet Engineering, Inc $2,071.39
Poltz Fire Protection
59608 2023 - December 2023 - December 2023 3rd Council
127170
101-000-430-543-50-30-00 Supplies - Facilities $112.74
Total 127170 $112.74
127382
001-000-180-518-30-41-00 Professional Services $300.00
101-000-430-543-50-30-00 Supplies - Facilities $476.14
Total 127382 $776.14
Total 59608 $888.88
Total Poltz Fire Protection $888.88
Pomp's Tire Service
59609 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 11:04:57 AM
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,032.82
Total Invoice - 1/5/2024 11:04:57 AM $1,032.82
Total 59609 $1,032.82
Total Pomp's Tire Service $1,032.82
Puget Sound Truck Sales Inc
59520 2023 - December 2023 - December 2023 3rd Council
5189
Axle Truck
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $119,223.75
Total 5189 $119,223.75
Total 59520 $119,223.75
Total Puget Sound Truck Sales Inc $119,223.75
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 36 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 48 of 241
Vendor Number Reference Account Number Description Amount
Quality Chain Corp
59689 2024 - February 2024 - February 2024 1st Council
0314202-IN
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $1,257.59
Total 0314202-IN $1,257.59
Total 59689 $1,257.59
Total Quality Chain Corp $1,257.59
Randy's Auto Parts & Towing
59610 2023 - December 2023 - December 2023 3rd Council
19067
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19067 $194.94
19079
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19079 $194.94
19096
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19096 $194.94
19099
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19099 $194.94
Total 59610 $779.76
59690 2024 - February 2024 - February 2024 1st Council
19264
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19264 $194.94
19304
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19304 $194.94
19307
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19307 $194.94
19312
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19312 $194.94
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 37 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 49 of 241
Vendor Number Reference Account Number Description Amount
19325
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19325 $194.94
19356
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 19356 $194.94
Total 59690 $1,169.64
Total Randy's Auto Parts & Towing $1,949.40
Rh2 Engineering, Inc.
59611 2023 - December 2023 - December 2023 3rd Council
92512
Grant Rd National
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$2,387.64
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $9,901.15
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $1,445.53
Total 92512 $13,734.32
93838-1
Grant Rd National
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$17,148.70
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $12,470.51
Total 93838-1 $29,619.21
Total 59611 $43,353.53
59631 2023 - December 2023 - December 2023 3rd Council
94446
Eng Services
001-000-315-544-20-45-00 Engineering Support Services $2,354.17
Total 94446 $2,354.17
94447
TIB Complete Streets
301-000-000-595-61-60-03 TIB 2022 Complete Streets $5,073.63
Total 94447 $5,073.63
Total 59631 $7,427.80
59691 2024 - February 2024 - February 2024 1st Council
94508
Grant Rd Project
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$13,039.21
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $2,387.71
Total 94508 $15,426.92
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 38 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 50 of 241
Vendor Number Reference Account Number Description Amount
94509
Grant Rd Project
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $16,762.66
Total 94509 $16,762.66
Total 59691 $32,189.58
Total Rh2 Engineering, Inc.$82,970.91
Ridgeline Graphics Inc
59612 2023 - December 2023 - December 2023 3rd Council
29032
Graphics
001-000-210-521-10-48-00 Repairs & Maintenance $71.70
Total 29032 $71.70
Total 59612 $71.70
Total Ridgeline Graphics Inc $71.70
Rivercom
59692 2024 - February 2024 - February 2024 1st Council
Invoice - 1/18/2024 9:18:55 AM
01/2024 contributions
001-000-001-528-70-40-00 River Com $14,642.64
Total Invoice - 1/18/2024 9:18:55 AM $14,642.64
Total 59692 $14,642.64
Total Rivercom $14,642.64
Salt Distributors
59613 2023 - December 2023 - December 2023 3rd Council
5690
Salt
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $18,142.14
Total 5690 $18,142.14
Total 59613 $18,142.14
59693 2024 - February 2024 - February 2024 1st Council
5779
Ice Kickers
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $27,108.08
Total 5779 $27,108.08
Total 59693 $27,108.08
Total Salt Distributors $45,250.22
Sedgwick Claims Management Services, Inc
59694 2024 - February 2024 - February 2024 1st Council
480004772301
01/2024-03/2024 insurance
001-000-110-511-60-46-00 Insurance $35.05
001-000-111-513-10-40-05 Insurance $35.05
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 39 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 51 of 241
Vendor Number Reference Account Number Description Amount
001-000-120-512-51-40-02 Insurance $58.42
001-000-139-518-10-40-04 Insurance $11.68
001-000-140-514-20-46-00 Insurance $29.21
001-000-142-514-20-46-00 Insurance $46.73
001-000-145-514-20-45-00 Insurance $11.68
001-000-151-515-31-46-00 Insurance $58.42
001-000-160-521-10-46-00 Insurance $23.37
001-000-180-518-30-46-00 Insurance $204.46
001-000-210-521-10-46-00 Insurance $251.19
001-000-315-542-10-46-00 Insurance $46.73
001-000-580-558-60-46-00 Insurance $40.89
001-000-590-558-50-46-00 Insurance $198.62
101-000-430-543-30-46-00 Insurance $40.89
117-000-105-557-30-40-00 Insurance $40.89
401-000-001-531-00-40-02 Insurance $35.05
Total 480004772301 $1,168.33
Total 59694 $1,168.33
Total Sedgwick Claims Management Services, Inc $1,168.33
Selland Construction, Inc
59614 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/9/2024 8:31:04 AM
Pay Estimate 2 - Grant Rehab
301-000-000-595-30-60-11 Construction - NHS PCCP Intersection $79,556.67
401-000-016-594-31-60-01 Construction - Pace Pond Ecology Grant $4,696.50
Total Invoice - 1/9/2024 8:31:04 AM $84,253.17
Total 59614 $84,253.17
59695 2024 - February 2024 - February 2024 1st Council
Invoice - 1/31/2024 9:56:45 AM
Pay Estimate 5
301-000-000-595-64-60-01 Construction - 9th/VMP Intersection $96,152.08
Total Invoice - 1/31/2024 9:56:45 AM $96,152.08
Total 59695 $96,152.08
Total Selland Construction, Inc $180,405.25
Sergio Martinez
59615 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 11:09:14 AM
Travel Reimbursement
001-000-120-512-51-40-09 Travel $279.03
Total Invoice - 1/5/2024 11:09:14 AM $279.03
Total 59615 $279.03
Total Sergio Martinez $279.03
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 40 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 52 of 241
Vendor Number Reference Account Number Description Amount
Smarsh, Inc.
59616 2023 - December 2023 - December 2023 3rd Council
INV-142911
001-000-145-514-20-40-51 Annual License - Electronic Archive (Smarsh &
Archive Social)
$2.33
Total INV-142911 $2.33
Total 59616 $2.33
Total Smarsh, Inc.$2.33
State Auditor's Office
59617 2023 - December 2023 - December 2023 3rd Council
L158499
001-000-142-514-20-40-00 State Audit $371.49
Total L158499 $371.49
Total 59617 $371.49
Total State Auditor's Office $371.49
Summa Lux Eletric Co
59696 2024 - February 2024 - February 2024 1st Council
731
314-000-000-594-48-60-00 City Hall Paving $535.73
Total 731 $535.73
Total 59696 $535.73
Total Summa Lux Eletric Co $535.73
SWS Equipment
59618 2023 - December 2023 - December 2023 3rd Council
0163500-IN
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $2,451.24
Total 0163500-IN $2,451.24
0163679-IN
401-000-001-531-00-40-05 Training - Stormwater Admin $860.00
401-000-008-531-00-30-05 Supplies - NPDES PPGH $200.57
401-000-008-531-00-40-02 Training - NPDES PPGH $1,783.00
Total 0163679-IN $2,843.57
Total 59618 $5,294.81
Total SWS Equipment $5,294.81
The Print Guys Inc.
59619 2023 - December 2023 - December 2023 3rd Council
161992
Nichole cards
001-000-580-558-60-31-00 Office Supplies $95.88
Total 161992 $95.88
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 41 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 53 of 241
Vendor Number Reference Account Number Description Amount
161995
Anglea cards
401-000-001-531-00-30-00 Supplies - Stormwater Admin $81.68
Total 161995 $81.68
Total 59619 $177.56
Total The Print Guys Inc.$177.56
The Wenatchee World
59620 2023 - December 2023 - December 2023 3rd Council
679530
Advertising
117-000-500-557-30-49-01 Christmas - Miscellaneous $225.00
Total 679530 $225.00
Total 59620 $225.00
Total The Wenatchee World $225.00
Tony Ditommaso PS
59697 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 10:43:24 AM
01/2023 payment
001-000-110-511-60-21-50 Public Defender $7,342.03
Total Invoice - 1/30/2024 10:43:24 AM $7,342.03
Total 59697 $7,342.03
Total Tony Ditommaso PS $7,342.03
U.S. Bank St. Paul
12/23 US Bank bank charges 2023 - December 2023 - December 2023 3rd Council
12/23 US Bank bank charges
001-000-142-514-20-40-02 Bank Charges & Fees $41.00
Total 12/23 US Bank bank charges $41.00
Total 12/23 US Bank bank charges $41.00
Total U.S. Bank St. Paul $41.00
Upper Columbia Irrigation
59698 2024 - February 2024 - February 2024 1st Council
12122023
301-000-000-595-61-60-04 Construction - SRTS Kenroy $5,913.17
Total 12122023 $5,913.17
Total 59698 $5,913.17
Total Upper Columbia Irrigation $5,913.17
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 42 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 54 of 241
Vendor Number Reference Account Number Description Amount
UPS
59621 2023 - December 2023 - December 2023 3rd Council
0000E4975C503
Postage
001-000-210-521-10-42-03 Postage $16.42
Total 0000E4975C503 $16.42
0000E4975C513
Postage
001-000-210-521-10-42-03 Postage $20.23
Total 0000E4975C513 $20.23
0000E4975C523
Postage
001-000-210-521-10-42-03 Postage $94.56
Total 0000E4975C523 $94.56
Total 59621 $131.21
59699 2024 - February 2024 - February 2024 1st Council
0000E4975C014
Postage
001-000-210-521-10-42-03 Postage $13.85
Total 0000E4975C014 $13.85
0000E4975C024
Postage
001-000-210-521-10-42-03 Postage $43.74
Total 0000E4975C024 $43.74
0000E7975C034
Postage
001-000-210-521-10-42-03 Postage $40.72
Total 0000E7975C034 $40.72
Total 59699 $98.31
Total UPS $229.52
Washington State Department of Licensing
59622 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 11:17:20 AM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003264
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003275
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003271
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003273
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003277
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 43 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 55 of 241
Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003276
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
CPL003270
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003274
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003265
Total Invoice - 1/5/2024 11:17:20 AM $162.00
Total 59622 $162.00
59700 2024 - February 2024 - February 2024 1st Council
Invoice - 1/31/2024 10:02:19 AM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003320
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003315
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003318
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003311
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003324
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003325
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003308
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003322
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003323
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003309
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003326
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003317
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003313
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003316
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003312
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003327
Printed by COEW\DSanchez on 1/31/2024 1:10:54 PM Page 44 of 48
East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 56 of 241
Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003306
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003314
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003310
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003304
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003305
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003307
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003321
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003330
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003331
Total Invoice - 1/31/2024 10:02:19 AM $459.00
Total 59700 $459.00
Total Washington State Department of Licensing $621.00
Washington State Department of Transportation
59623 2023 - December 2023 - December 2023 3rd Council
RE-313-ATB30515122
301-000-000-595-64-60-00 SDC - 9th/VMP Intersection $55.08
Total RE-313-ATB30515122 $55.08
RE 42 JB2234 L214
101-000-420-542-63-47-00 Utilities - Street Lighting $1,729.73
Total RE 42 JB2234 L214 $1,729.73
RE-313-ATB21213113
301-000-000-595-64-60-00 SDC - 9th/VMP Intersection $121.60
Total RE-313-ATB21213113 $121.60
Total 59623 $1,906.41
Total Washington State Department of Transportation $1,906.41
Washington State Department of Transportation
59701 2024 - February 2024 - February 2024 1st Council
RE 42 JB2234 L210
101-000-420-542-63-47-00 Utilities - Street Lighting $793.94
Total RE 42 JB2234 L210 $793.94
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East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
RE-313-ATB40116133
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $46.02
Total RE-313-ATB40116133 $46.02
Total 59701 $839.96
Total Washington State Department of Transportation $839.96
Washington State Patrol
59624 2023 - December 2023 - December 2023 3rd Council
I2403374
635-000-000-589-30-00-03 Gun Permit State Remittance $206.50
Total I2403374 $206.50
Total 59624 $206.50
Total Washington State Patrol $206.50
Washington State Treasurer
59625 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 11:14:22 AM
11/2023 deposits
635-000-000-586-00-00-01 Court Remittance $13,959.69
635-000-000-589-30-00-02 Building Code Remittance $101.00
Total Invoice - 1/5/2024 11:14:22 AM $14,060.69
Total 59625 $14,060.69
59702 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 11:01:40 AM
12/2023 cash receipts
635-000-000-586-00-00-01 Court Remittance $11,702.32
635-000-000-589-30-00-02 Building Code Remittance $182.50
Total Invoice - 1/30/2024 11:01:40 AM $11,884.82
Total 59702 $11,884.82
Total Washington State Treasurer $25,945.51
Washington State University - Conference Management Attn: NW Clerks
59703 2024 - February 2024 - February 2024 1st Council
Invoice - 1/23/2024 10:46:03 AM
Laura Leon / PDII Overnight Package
001-000-140-514-20-40-00 Training $1,400.00
Total Invoice - 1/23/2024 10:46:03 AM $1,400.00
Total 59703 $1,400.00
Total Washington State University - Conference Management Attn: NW Clerks $1,400.00
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East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 58 of 241
Vendor Number Reference Account Number Description Amount
Waxie Sanitary Supply
59626 2023 - December 2023 - December 2023 3rd Council
82194937
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $86.88
Total 82194937 $86.88
82203091
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$73.65
Total 82203091 $73.65
Total 59626 $160.53
59704 2024 - February 2024 - February 2024 1st Council
82246930
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $160.63
Total 82246930 $160.63
Total 59704 $160.63
Total Waxie Sanitary Supply $321.16
Wells And Wade Mechanical
59556 2024 - February 2024 - February 2024 1st Council
Invoice - 1/12/2024 2:41:32 PM
101-000-420-542-70-30-00 Supplies - Roadside $1,078.21
Work Benches
Total Invoice - 1/12/2024 2:41:32 PM $1,078.21
Total 59556 $1,078.21
Total Wells And Wade Mechanical $1,078.21
Wenatchee Valley Humane Society
59705 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 11:02:14 AM
01/2024 payment
001-000-001-539-30-40-00 Animal Control $7,623.71
Total Invoice - 1/30/2024 11:02:14 AM $7,623.71
Total 59705 $7,623.71
Total Wenatchee Valley Humane Society $7,623.71
Wenatchee Valley Museum & Cultural Center
59706 2024 - February 2024 - February 2024 1st Council
Invoice - 1/30/2024 11:02:50 AM
01/2024 payment
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 1/30/2024 11:02:50 AM $10,124.00
Total 59706 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
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East Wenatchee - Voucher Directory
02-06-2024 City Council Agenda Packet
Page 59 of 241
Vendor Number Reference Account Number Description Amount
Woods, Brangwin, & Bratton, PLLC
59627 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/12/2024 1:18:50 PM
12/2023 public defender
001-000-110-511-60-30-00 Public Defender Conflicts $949.50
Total Invoice - 1/12/2024 1:18:50 PM $949.50
Total 59627 $949.50
Total Woods, Brangwin, & Bratton, PLLC $949.50
Xerox Corporation
59628 2023 - December 2023 - December 2023 3rd Council
020350125
001-000-210-521-10-31-05 Office Machine Costs $112.58
001-000-210-591-21-70-00 Copy Machine Lease $212.89
Total 020350125 $325.47
Total 59628 $325.47
59707 2024 - February 2024 - February 2024 1st Council
020538332
001-000-210-521-10-31-05 Office Machine Costs $175.36
001-000-210-591-21-70-00 Copy Machine Lease $212.89
Total 020538332 $388.25
Total 59707 $388.25
Total Xerox Corporation $713.72
Ziply Fiber
59629 2023 - December 2023 - December 2023 3rd Council
Invoice - 1/5/2024 11:16:31 AM
509-884-4027-121506-5 utilities
001-000-180-518-30-47-01 Utilities - Simon St.$137.86
Total Invoice - 1/5/2024 11:16:31 AM $137.86
Total 59629 $137.86
59708 2024 - February 2024 - February 2024 1st Council
Invoice - 1/23/2024 2:09:34 PM
509-884-1524-100703-5 utilities
001-000-180-518-30-47-01 Utilities - Simon St.$115.72
Total Invoice - 1/23/2024 2:09:34 PM $115.72
Total 59708 $115.72
Total Ziply Fiber $253.58
Grand Total Vendor Count 119 $2,153,179.88
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MINUTES
CITY COUNCIL REGULAR MEETING
Tuesday, January 16, 2024
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
1. CALL TO ORDER
Mayor Pro Tempore Sasha Sleiman called the East Wenatchee City Council meeting to
order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Councilmember Tidd led the Pledge of Allegiance.
3. ROLL CALL
Councilmembers Present: Councilmembers Absent:
Mayor Pro Tempore Sasha Sleiman Mayor Crawford
Councilmember Mark Botello Councilmember Matthew Hepner
Councilmember Ken Arnold
Councilmember Rob Tidd
Councilmember Shayne Magdoff
Councilmember Christine Johnson
Motion by Councilmember Tidd to excuse Councilmember Hepner from the meeting.
Councilmember Johnson seconded the motion. Motion passed unanimously.
4. COUNCILMEMBER DECLARATION OF CONFLICT OF INTEREST (RCW 42.23)
No Councilmembers declared a conflict of interest with any agenda items.
5. CONSENT AGENDA
a. Amendment to Interlocal Cooperative Agreement Columbia River Drug Task Force.
b. Approval of Voucher Report, Checks: 59523-59552, in the amount of $171,900.05.
c. October 2023 Payroll Certification.
d. November 2023 Payroll Certification.
e. December 2023 Payroll Certification.
f. Approval of Minutes of the January 02, 2024, City Council Workshop Meeting.
Motion by Councilmember Tidd to approve consent items as presented.
Councilmember Magdoff seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
None provided.
7. DEPARTMENT REPORTS
a. Community Development Director Curtis Lillquist presented the 2023 Annual Report for
the Community Development Department.
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8. ACTION ITEMS
a. Public Works Manager Garren Melton presented Resolution 2024-03, authorizing the Mayor
to execute a contract with Central Washington Asphalt for the Grant Road Preservation
Project #: 2022-06.
Motion by Councilmember Tidd to approve Resolution 2024-03, authorizing Mayor Pro
Tempore Sleiman to execute a contract between the City of East Wenatchee and Central
Washington Asphalt for the Grant Road Preservation project for an amount not to exceed
of $1,523,000.00. Councilmember Arnold seconded the motion. Motion passed
unanimously.
b. Community Development Director Curtis Lillquist presented Resolution 2024-05, City of East
Wenatchee 2050 Public Participation Plan.
Comments by Councilmember Magdoff.
Motion by Councilmember Magdoff to approve Resolution 2024-05, adopting the East
Wenatchee 2050 Public Participation Plan. Councilmember Johnson seconded the motion.
Motion passed unanimously.
c. City Attorney Bob Siderius presented Resolution 2024-08, Public Defenders Contract.
Comments by Councilmember Magdoff.
Motion by Councilmember Tidd to approve Resolution 2024-08, authorizing Mayor
Crawford to execute and agreement between the City of East Wenatchee with the Law
Office of Tony DiTommaso, and the Law firm of Kottcamp, Yedinak and Esworthy for Public
Defender Services. Councilmember Arnold seconded the motion. Motion passed
unanimously.
d. Community Development Director Curtis Lillquist presented the Consideration to
Withdrawal from the Community Development Block Grant Entitlement Community
Program.
Comments by Councilmember Magdoff.
Motion by Councilmember Johnson to discontinue being an Entitlement Community for
Community Development Block Grant funds and to authorize Mayor Crawford to execute a
letter withdrawing from the program. Councilmember Magdoff seconded the motion.
Motion passed unanimously.
e. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board Funding
recommendation for Lodging Tax funds for the Eastmont Metro Park District’s Eastmont
Winter Classic AAU Basketball Tournament, February 23-25, 2024.
Motion by Councilmember Tidd to authorize Mayor Crawford to execute an agreement
with Eastmont Metro Park District for an amount not to exceed $10,000.00 for the
Eastmont Winter Classic AAU Basketball Tournament. Councilmember Botello seconded
the motion. Motion passed unanimously.
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f. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board Funding
recommendation for Lodging Tax funds for the Wenatchee Valley Sports Foundation’s
Special Olympics WA State Winter Games, March 1-3, 2024.
Comments by Councilmember Arnold and Councilmember Botello.
Motion by Councilmember Botello to authorize Mayor Crawford to sign an agreement
with Wenatchee Valley Sports Foundation for an amount not to exceed $10,000.00 for the
Special Olympics WA State Winter Games. Councilmember Johnson seconded the motion.
Motion passed unanimously.
9. MAYOR’S REPORT
a. Mayor Pro Tempore Sleiman invited the Council to Peoples Bank Ribbon Cutting event
at their recently opened branch in East Wenatchee. The event is to take place on Feb. 1st
from 5-7pm.
b. Mayor Pro Tempore Sleiman announced the Chelan Douglas Regional Port Authority
had published the Phase 1 Report of the Regional Sports Complex Feasibility Study and
indicated the analysis could be accessed on the organization’s website.
c. Clarification on date(s) and time(s) the City Council Workshops/Work Sessions were
scheduled were discussed by the Councilmembers present.
Councilmember Magdoff moved to schedule the 2024 fiscal year Workshops/Work
Sessions every Thursday after 2nd Council Meeting of the month at 5:30pm.
Councilmember Arnold seconded the motion. Motion passed unanimously.
d. Mayor Pro Tempore Sleiman reminded Councilmembers of the Workshop/Work session
scheduled for Thursday, January 18, 2024, at 5:30pm.
10. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Magdoff, as City representative for the Housing Authority of Chelan
County and the City of Wenatchee, provided an update on the organization.
b. Councilmember Magdoff shared information on the AARP Foundation Free Tax Aide
Service scheduled to commence February 1, 2024, at the Eastmont Community Center.
11. ADJOURNMENT
With no further business, the meeting adjourned at 6:50 p.m.
Sasha Sleiman, Mayor Pro Tempore
Attest:
Anna Laura Leon, City Clerk
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MINUTES
CITY COUNCIL WORKSHOP SESSION
Thursday, January 18, 2024
Zoom and City Hall Council Chambers, 271 9th St NE, East Wenatchee, WA
01-18-2024 Council Workshop Meeting Minutes Page 1 of 1
Present: Councilmember Shayne Magdoff, Councilmember Ken Arnold, Councilmember Mark Botello, Councilmember
Christine Johnson, and Councilmember Sasha Sleiman.
WORKSHOP SESSION
Councilmember Shayne Magdoff called the East Wenatchee City Council Workshop to order at 5:30 p.m.
1. ANNUAL CYBER SECURITY TRAINING
Information Systems Manager Ike Lasswell facilitated the Annual Cyber Security Training and Assessment.
Comments provided by all Councilmembers present.
No action was taken by the Council.
2. Information Systems Annual Report
Information Systems Manager Ike Lasswell provided the Information Systems Annual Report detailing the work
accomplished by the department in the 2023 fiscal year.
Comments provided by all Councilmembers present.
No action was taken by the Council.
3. Our Valley Our Future Housing Data
Community Development Director Curtis Lillquist shared information on data that the Our Valley Our Future
organization released on affordable housing in both Chelan and Douglas County. The information shared included
key findings from the 2022 Regional Housing Survey conducted by the organization.
Comments provided by all Councilmembers present.
No action was taken by the Council.
4. Comprehensive Plan Update
Community Development Director Curtis Lillquist shared the East Wenatchee Comprehensive Plan’s Schedule
and discussion took place on the proposed Public Participation and Outreach plans.
Comments provided by all Councilmembers present.
No action was taken by the Council.
5. ADJOURNMENT
With no further business, the meeting adjourned at 7:09 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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Wenatchee Valley Animal Care & Control
1474 S Wenatchee Avenue
Wenatchee WA 98801
509-888-7283
Fax: 509-662-7612
City of East Wenatchee - Quarterly Reports
4th Quarter - 2023
Number of Investigated Cases
Total 499 Registered Potentially Dangerous Dog 3
Registered Dangerous Dog 1
Number of Phone Calls Received: 1,938 Registered Dangerous Exotic Animal 2
MIA POTD/DAND 0
Investigations of Interest/ Reports Licensing
Citations Issued 36 Current Altered Dogs 414
Lost & Found Reports 475 Current Unaltered Dogs 58
Aggressive Dog 33 Expired 25
Animal Neglect 61
Animal Bites 19
Number of Animals Received
Intake/Outcome Dogs Cats Others
Owner Surrender 58 61 4
Stray 168 218 7
Adoption 96 167 6
Return to Owner 89 3 2
Trap Neuter Release 15
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2023 Transportation Benefit District Annual Report
The City of East Wenatchee (City) formed the Transportation Benefit District (TBD) in November
2012 and ratified a Residential Street Preservation Program in January 2013. Initially, the TBD was
formed as a separate legal entity; however, in 2015 the TBD transitioned to a Special Revenue Fund.
Last year (2023) was the tenth full year of operating the TBD. This year the City utilized TBD funds to
leverage Federal Grants by funding a portion of the required matches and completed annual pavement
rating updates.
Project Name From To 2023
Budget
2023
Expenditure
Pavement Ratings NA NA $15,000 $5,920
SRTS - 5th Street NE N Grover Ave N Kentucky Ave $450,000 $450,000
NHFP - Grant Road Valley Mall Parkway N Georgia Ave $100,000 $100,000
TIB - Rock Island Road McGee St SE Grant Road $50,000 $45,800
Advertisements NA NA NA $182
Total $615,000 $ 601,902
The projects that were not completed in 2023 are planned to be completed in 2024. The $595,800 in
TBD funds used in 2023 were leveraged to fund an estimate total of $4,255,536 of total improvements
to East Wenatchee’s transportation system.
Cash resources at the beginning of 2023 were $562,833. After receiving $514,125 in sales tax and car
tab revenues, $781 in interest earnings, and expending $601,902, ending 2023 cash resources were
$476,605.
The 2024 Transportation Benefit District Program includes four budgeted items:
1. 2024 Pavement Ratings - $15,000
2. Safe Streets for All Grant Match - $60,000
3. Parkroy Place Overlay – S Iowa Ave to S Jarvis Ave - $124,800
4. N Kentucky Ave Loan Contribution - $5,000
The estimated cost for these projects is $204,800. The 2024 program is intentionally scaled back in
anticipation of a large year in 2025, pending adoption of the updated project schedule.
Respectfully,
Garren Melton
Public Works Manager
Attached: Map of 2014-2023 Completed Projects, Proposed 2024-2029 Project List
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
gmelton@eastwenatcheewa.gov
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¯0 0.5 10.25 Miles
City of East Wenatchee
2014-2023 TBD Projects
This map is for general purposes only. The City of East Wenatchee makes no
representation as to the accuracy or current condition of the data shown on this map.
Legend
HIGHLINE DR5TH ST NE
N KENTUCKY AVEEASTMONT AVE9TH ST
N
E
15TH ST NE
N BAKER AVES KENTUCKY AVE4TH ST SE
3RD ST NE
MISA
WA
WA
Y 8TH ST NE
3RD ST SE
5TH
ST NESUNSETHWY(SR28)10TH ST NE
SR 28S R 285
19TH ST NE
GRANT RD GRANT RD
Created 1/31/2024
Legend
Completed TBD
Projects
Year_Done
2014
2016
2017
2018
2019
2020
2021
2022
2023
<all other values>
City Limits
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Transportation Benefit District
Project List and Schedule
Construction Annual
Year Project Name From To Year Cost Program Cost
2024 Pavement Ratings NA NA 15,000$ 15,000$
2024 Safe Streets for All NA NA 60,000$ 60,000$
2024 Parkroy Place S Iowa Ave S Jarvis Ave 124,800$ 124,800$
2024 N Kentucky Ave Loan Grant Rd 10th St NE 5,000$ 5,000$ 204,800$
2025 Pavement Ratings NA NA 15,000$ 15,000$
2025 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 87,360$
2025 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$
2025 5th St NE N Baker Ave N Kentucky Ave 500,000$ 520,000$
2025 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 1,010,360$
2026 Pavement Ratings NA NA 15,000$ 15,000$
2026 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 243,360$
2026 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 65,978$
2026 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 504,338$
2027 Pavement Ratings NA NA 15,000$ 15,000$
2027 N Colorado Ave 3rd St NE Colby Ct 240,000$ 269,967$
2027 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 464,967$
2028 Pavement Ratings NA NA 15,000$ 15,000$
2028 N Ashland Ave 13th St NE 15th St NE 75,000$ 87,739$
2028 14th St NE Arbor Terrace N Baker Ave 165,000$ 193,027$
2028 N Aurora Ave 14th St NE 15th St NE 78,000$ 91,249$
2028 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 567,015$
2029 Pavement Ratings NA NA 15,000$ 15,000$
2029 Citywide Overlay Projects Varies Varies 420,000$ 510,994$ 525,994$
2024 Cost
Estimate
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Ordinance 2024-01: Developer Agreement with Wash Central North LLC
Date: February 6, 2024
I. Summary Title:
An Ordinance of the City of East Wenatchee authorizing the Mayor to execute a
Developer Agreement with Wash Central North LLC.
II. Background/History:
In 2022 the City received funding from the Department of Ecology to install a
stormwater treatment and retention facility in right of way to the northwest of the
intersection of Highline Drive and Pace Drive. This property used to be occupied by
Pace Drive until it was realigned to have a safer intersection at Highline Drive.
The property is mostly vacant but does have an existing driveway previously used by
a mini storage facility. This mini storage facility recently sold and is now in the
process of being developed into a car wash by Wash Central North LLC. Part of the
City’s initial design for the stormwater facility called for relocating this driveway to
Pace Drive. This change would have been in conformance with the City’s driveway
code, which mandates that driveways access from the lowest volume roadway.
During the car washes permitting process, they expressed a strong desire to maintain
the driveway as an exit only point to improve internal circulation. Staff reached a
compromise that the developer would pay for the modifications necessary for the
future pond to accommodate a slightly relocated driveway if the City incorporated
the change to their design at the cost of the City.
The City estimated an additional $5,000 in design to accommodate the changes. The
developer has agreed to cover the actual construction costs of the following items:
• Retaining Wall - $10,000
• Paving/Surfacing - $5,000
• Curbing - $4,000
• Driveway Approach - $2,000
• Contingency - $4,000
• Total - $25,000
City of
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The City will be reimbursed by the developer for the actual costs of these
improvements once construction is completed.
III. Recommended Action: Approve Ordinance 2024-01 authorizing the Mayor to
execute a developer agreement with Wash Central North LLC.
IV. Exhibits: 1. Ordinance 2024-01
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City of East Wenatchee Ordinance 2024-01
Page 1 of 3
City of East Wenatchee, Washington
Ordinance No. 2024-01
An Ordinance of the City of East Wenatchee authorizing the Mayor to
execute a Developer Agreement with Wash Central North LLC.
Una ordenanza de la ciudad de East Wenatchee que autoriza al alcalde
a ejecutar un acuerdo de desarrollo con Wash Central North LLC.
1.Alternate format.
1.1. Para leer este documento en otro formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con la administradora municipal al
alternatformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2.Recitals.
2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly
incorporated and operating under the laws of the State of Washington.
3.Authority.
3.1. RCW 36.70B.170 authorizes development agreements between the City of
East Wenatchee and persons having ownership or control of real property
in order to establish development standards to govern and vest the
development, use, and mitigation of real properties.
3.2. East Wenatchee Municipal Code (EWMC) Chapter 19.08 establishes the
guidelines and procedures for executing development agreements.
3.3. Chapter 17.80 EWMC establishes the procedure for Site Plan Review.
4.Purpose. The purpose of this ordinance is to authorize the execution of a
Development Agreement between the City and Wash Central North LLC. The
agreement is attached in Exhibit A.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
5.Amendments. The City Council hereby authorizes the Mayor to execute the
Development Agreement between the City and Wash Central North LLC as
provided in Exhibit A.
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6.Findings of Fact. The City Council adopts as its findings of fact the recitals
set forth above.
7.Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity
of the other provisions of this Ordinance.
8.Publication. The City Council directs the City Clerk to publish a summary of
this Ordinance. The summary shall consist of the title of this Ordinance. The
City Council directs the City Clerk to publish a copy of this Ordinance on the
City’s website.
9.Effective Date. This Ordinance becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
6th day of February 2024.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Authenticated:
_____________________________________ Anna Laura Leon, City Clerk
Approved as to form only:
_____________________________________
Sean Lewis, Asst. City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
City of East Wenatchee Ordinance 2024-01
Page 2 of 3
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City of East Wenatchee Ordinance 2024-01
Page 3 of 3
Summary of
City of East Wenatchee, Washington
Ordinance No. 2022-29
On the 6th day of February 2024, the City Council of the City of East Wenatchee,
Washington approved Ordinance No. 2024-01, the main point of which may be
summarized by its title as follows:
An Ordinance of the City of East Wenatchee authorizing the Mayor to
execute a Developer Agreement with Wash Central North LLC.
The full text of this Ordinance will be mailed upon request.
Dated this 6th day of February 2024.
_____________________________
Anna Laura Leon, City Clerk
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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After Recording, Please Return to:
Laura Leon, City Clerk
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18 and RCW 65.04, is not to be relied
upon for any other purposes, and shall not affect the intent of any warranty contained in the document itself.
Document Title: Development Agreement Between the City of East Wenatchee and WASH CENTRAL NORTH LLC
Reference Number(s) of Related documents: N/A
Grantor: WASH CENTRAL NORTH LLC
Grantee: City of East Wenatchee
Legal Description: TAX 247 IN SECT 13; AKA PCL B OF BLA 3260985; Additional Legal description found on Exhibit A
of document
Parcel Number(s): 04000000804
Development Agreement Between the City of East Wenatchee,
And Wash Central North LLC
1. RECITALS
1.1. Authority.
a. RCW 36.70B.170 authorizes development agreements between the City of East
Wenatchee and persons having ownership or control of real property in order to
establish development standards to govern and vest the development, use, and
mitigation of real properties.
b. East Wenatchee Municipal Code (EWMC) Chapter 19.07 establishes the guidelines
and procedures for executing development agreements.
c. Chapter 17.80 EWMC establishes the procedure for Site Plan Review.
1.2. Parties. This Development Agreement (“Agreement”) is made by and between the City
of East Wenatchee, a Washington municipal corporation ("City") and WASH
CENTRAL NORTH LLC (“Wash Central”), a Washington limited liability company.
Wash Central may be referenced as “Developer” or “Developers”.
1.3. Location of Property and Ownership. Wash Central owns certain real property
(“Property”) containing approximately 1.33 acres, located at 111 Pace Drive, East
Wenatchee, WA, Assessor’s Parcel No. 04000000804, the legal description of which is
attached and incorporated in full as Exhibit A. The Property has frontage on Pace
Drive, and Highline Drive.
1.4. Zoning. The Property is located within the boundaries of the City of East Wenatchee, in
the General Commercial District (G-C). Development regulations applicable in the G-C
are contained in Chapter 17.42 EWMC.
1.5. Project Summary.
a. Wash Central currently has storage units on site, with one access point off Highline
Drive. The proposed project includes a 5,200 square foot car wash tunnel with space
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
Page 2 of 11
for staff, and a 3,510 square foot 3 bay self-service car wash. Vaccums will also be
provided on site, with associated parking spaces.
1.6. Site Plan Review. The Developer submitted a building permit application to the City
dated 6/21/2023. The existing driveway accessing Highline Drive was not in compliance
with East Wenatchee Municipal Code 12.53.010, which states the property should be
accessed by the lower volume street. Through a Traffic Impact Analysis, the Developer
demonstrated a benefit to the City’s transportation system by allowing egress from this
driveway location. By this time, a planned City project had already assumed the removal
of the driveway associated with the planned development. This agreement constitutes a
compromise between the City and Developer to construct the necessary improvements to
slightly relocate the driveway, but maintain it as an egress point from the property.
1.7. Declarations.
a. The City and the Developers agree that each has entered into this Agreement
knowingly and voluntarily and agree to be bound by the terms and conditions of this
Agreement.
b. The City and the Developers agree that the foregoing terms and recitals are material
to this Agreement, and that each party has relied on the material nature of such
terms and recitals in entering into this Agreement.
1.8. Purpose. This Agreement is entered into pursuant to RCW 36.70.B.170 for the purpose
of vesting Wash Central to the maximum extent possible to the development standards
set forth in this Agreement and to the City development regulations in effect as of the
Effective Date for a period of ten years from the Effective Date, or as agreed to in an
amendment by the parties. Vesting is limited to the specific topics and subjects
referenced in this Agreement. Any development requirement of the City not addressed
in this Agreement shall apply based on the date of vesting determined in accordance
with City ordinances and state law.
NOW THEREFORE, in consideration of the mutual benefits, the Recitals above which are
incorporated into the below Agreement as binding commitments of the Parties, and of the
Development Agreement and the actions and promises set forth herein, including without
limitation the approval of the Site Plan and in accordance with the authority granted by RCW
36.70B.170 through 210; the City and the Developers enter into the following agreement to
promote the development of the Property, upon the following terms and conditions:
2. DEVELOPMENT CONDITIONS.
2.1. City approval. As a part of the City’s Grant Road Water Quality Project, the City will
construct the necessary improvements to relocate the driveway slightly to the north to
function as a future egress point to the proposed development.
2.2. Access from Public Rights of Way.
a. The Property has ±140 feet of frontage on Pace Drive, and ±160’ of frontage on
Highline Drive through a large piece of City property.
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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i. The above-mentioned access point on Highline Drive will be permitted as an
egress only point. If conflicts with traffic are observed once the development is
completed, the City reserves the right to limit the egress to a “Right Out”. U-
Turns would be available approximately 250’ north at the Simon Street
Roundabout. A larger version of this driveway is shown in the preliminary site
plan, and is slightly further south than the final location.
ii. The main access point to the property will be located on Pace Drive, as shown
in the preliminary site plan.
2.3. Construction. The City of East Wenatchee will include all necessary improvements for
the construction of the new driveway accessing Highline Drive. The driveway will meet
elevations provided by the Developer to ensure a smooth tie into the future development.
The final construction plans will be sent to the Developer once available to ensure the
planned improvements align.
2.4. Cost of Construction. The Developer will reimburse the City actual costs of the
construction of these improvements. Approximate costs include:
• Retaining Wall - $10,000
• Paving/Surfacing - $5,000
• Curbing – $4,000
• Driveway Approach - $2,000
• Contingency - $4,000
The Developer understands that these are estimated costs, and may be more, or less
depending upon bids received by the City. The City shall seek reimbursement from the
developer once improvements are substantially completed, and the developer has had the
opportunity to inspect the improvements.
The City will pay all design costs associated with these improvements, estimated at
approximately $5,000.
2.5. Utility Connections. All extensions of, or connection to, utilities shall be made in
accordance with the standards and specifications of the utility provider. The Developer
shall arrange for construction inspection and tests to be performed by the utility as
required by that agency or district.
2.6. Construction Plan Approval Process. The review and approval of the construction plans
shall comply with the process set forth in Chapters 12.50 - 12.60, including without
limitation, the following:
a. Prior to construction of any Project improvements, a complete set of preliminary
construction plans must be provided to the City (2 copies), and all utility purveyors
for review and approval. Said plans shall show all proposed Project improvements
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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including retaining walls, driveways, stormwater systems, sanitary sewer, domestic
water, irrigation water, power, and telecommunications systems.
b. Prior to the commencement of construction activities, all construction plans shall be
prepared in final form and presented to the East Wenatchee City Engineer,
Community Development Director, Wenatchee Valley Fire Department, and all
utility purveyors with infrastructure within the Project area for their signatory
approval (the “Final Construction Plans”). The Developer is responsible for
supplying two paper copies of the approved and signed Final Construction Plans to
the City of East Wenatchee and a set to and all utility purveyors prior to
construction of the improvements.
2.7. Benefits. The City recognizes the public benefits which will accrue from the permanent
development of the property as proposed by Wash Central
2.8. Council Approval. Pursuant to RCW 36.70B.200, a public hearing has been held before
the City Council and the Council has enacted Ordinance No. 2024-01 authorizing the
Mayor to enter into this Agreement.
3. DISPUTE RESOLUTION
3.1. Party Consultation. In event of any dispute as to interpretation or application of the terms
or conditions of this Agreement, the Developers and the Mayor shall meet within ten
business days after request from any party for the purpose of attempting, in good faith, to
resolve the dispute. The meeting may, by mutual agreement, be continued to a date
certain in order to include other parties or persons, or to obtain additional information.
3.2. Judicial Appeal. Any aggrieved party may appeal the decision of the Mayor to the
Douglas County Superior Court, as may be allowed by law and court rules.
4. GENERAL PROVISIONS
4.1. Hold harmless. Wash Central shall keep and save the City harmless from any and all
claims, liabilities judgments, costs, damages, and expenses arising from any negligent or
intentional acts or omissions that may be done or suffered to be done under this
Agreement by Wash Central, by any of their agents, servants, contractors, or employees,
and shall keep and save the City harmless from any and all claims, liabilities,
judgments, damages, costs or expenses, which may arise from any negligence of
Wash Central, by any of their agents, contractors, or employees in obstructing, or in any
manner disturbing any municipal improvement and shall keep and save the City
harmless from any and all costs, damage, or expense arising from any obstruction of any
city streets or from any disturbance of any existing municipal improvement due to the
construction of the access points set forth in this Agreement.
4.2. Hold harmless. The City shall keep and save Wash Central harmless from any and all
claims, liabilities judgments, costs, damages, and expenses arising from any acts or
omissions that may be done or suffered to be done under this Agreement by the City, by
any of their agents, servants, contractors, or employees, and shall keep and save Wash
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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Central harmless from any and all claims, liabilities, judgments, damages, costs or
expenses, which may arise from any negligence of the City, by any of their agents,
contractors, or employees in obstructing, or in any manner disturbing any municipal
improvement and shall keep and save Wash Central harmless from any and all costs,
damage, or expense arising from any obstruction of any city streets or from any
disturbance of any existing municipal improvement due to the construction of the access
points set forth in this Agreement.
4.3. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the
successors and assigns of each party hereto. The parties acknowledge that Wash Central
shall have the right to assign or transfer all or any portion of the interests, rights and
obligations under this Agreement to other parties acquiring an interest or estate in the
property. Consent by the City shall not be required for any transfer or rights pursuant to
this Agreement. It is the intent to have this Agreement, so long as it is in force, to be
considered, interpreted, and regarded as a covenant running with the land as to Wash
Central’s Property.
4.4. Reservation of Authority to Impose New Regulations. Notwithstanding the vesting
described in Section 1.8 above, the City specifically reserves authority, pursuant to RCW
36.70B.180(4), to impose new or different regulations to the extent required by a serious
threat to public health and safety.
4.5. Transfer of Ownership. The Developer’s right to sell, transfer, mortgage, convey or take
any other similar action regarding the title to or financing for the Property shall not be
infringed by this Agreement, provided however that any such transfer, sale, etc. shall be
expressly subject to the terms and conditions, rights and obligations of this Agreement
and the Site Plan. In any proposed transfer, the Developers (and any subsequent
transferor) shall give actual notice to the interested party of the existence of this
Agreement.
4.6. Obligations of Successors. This Agreement and the Site Plan shall be binding on all
subsequent purchasers, lessees or lessors, and transferors of every nature.
4.7. Authority. The Parties warrant and represent to each other that the execution of this
Agreement by their respective officers or agents has been duly authorized and that this
Agreement, when fully executed, constitutes a valid, binding and legally enforceable
obligation of itself.
4.8. Modification. This Agreement shall not be modified or amended except by mutual
written agreement executed by the City Council and by the Developers or their
respective successors in interest.
4.9. Entire Agreement. This Agreement contains all the terms and conditions agreed upon by
the parties. No other understanding, oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind either of the parties hereto.
4.10. Enforcement Authority. Nothing in this Agreement shall alter or change the City’s
enforcement authority under the City code or state law.
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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4.11. Duty of Good Faith. Each party hereto shall cooperate with the other in good faith to
achieve the objectives of this Agreement. The parties shall not unreasonably withhold
requests for information, approvals or consents provided for, or implicit, in this
Agreement.
4.12. No Presumption Against Drafter. This Agreement has been reviewed and revised by
legal counsel for all parties and no presumption or rule that ambiguity shall be construed
against the party drafting the document shall apply to the interpretation or enforcement
of this Agreement.
4.13. Execution by all Parties and Counter Parts. This Agreement shall not become
effective and binding until executed by all parties. This Agreement may be executed in
two (2) or more counterparts, each of which shall be deemed an original and all of which
shall constitute a single instrument, and the signature of any party to any counterpart
shall be deemed a signature to and may be appended to any other counterpart.
4.14. Notices. All communications, notices and demands of any kind which a party under
this Agreement is required or desires to give to any other party shall be in writing and be
either (1) delivered personally, (2) sent by facsimile transmission with an additional
copy mailed first class, or (3) deposited in the U.S. mail, certified mail postage prepaid,
return receipt requested, and addressed as follows:
City of East Wenatchee
Public Works Manager
271 9th Street NE
East Wenatchee, WA 98802
Wash Central North LLC
416 S 72nd Ave
Yakima, WA 98908
Notice by hand delivery or facsimile shall be effective upon receipt. If deposited in the
mail, notice shall be deemed received 48 hours after deposit. Any party at any time by
notice to the other party may designate a different address or person to which such notice
shall be given. Following the closing of any action transferring ownership of the
property, the new owner shall notify the City in writing to remove a party from the
notification list.
4.15. Effective Date and Recording. This Development Agreement, when approved by the
City Council and executed by the parties hereto, shall be effective when recorded by the
Douglas County Auditor in accordance with the provisions of RCW 36.70B.190 (the
“Effective Date”). All costs of recording shall be borne by the Developers.
4.16. Severability. If any provision of this Agreement is determined to be unenforceable or
invalid by a court of law, then this Agreement shall thereafter be modified to implement
the intent of the parties to the maximum extent allowable under law.
Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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4.17. No Joint Venture. This Agreement is for the purpose of establishing development
standards to govern and vest the development, use, and mitigation of the Wash Central
Property. By entering into this Agreement, the Parties do not engage in any form of
partnership or joint venture. Neither the Developer nor the District has authority to act
on behalf of the other.
IN WITNESS WHEREOF, the undersigned have set their hands the day and date set out next to
their signatures.
CITY OF EAST WENATCHEE
By: Attest:
Jerrilea Crawford, Mayor City Clerk Laura Leon
Date: ______________________ Date: ______________________
Approved as to form only:
___________________________
Robert R Siderius, City Attorney
Wash Central North LLC
By:
Name:
Title:
Signature:
Date:
Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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State of
ss.
County of
I certify that I know or have satisfactory evidence that
_______________________________________ is the person who appeared before me and he/she
acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to
execute the instrument and acknowledged it as the ______________________, for Wash Central
North LLC to be the free and voluntary act for the uses and purposes mentioned in this instrument.
Dated: This ______ day of _________________, 2023.
Signature of Notary
Print Name
NOTARY PUBLIC in and for the State of
Washington residing at
My Appointment Expires:
State of
ss.
County of
Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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I certify that I know or have satisfactory evidence that
_______________________________________ is the person who appeared before me and he/she
acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to
execute the instrument and acknowledged it as the ______________________, for Wash Central
North LLC to be the free and voluntary act for the uses and purposes mentioned in this instrument.
Dated: This ______ day of _________________, 2023.
Signature of Notary
Print Name
NOTARY PUBLIC in and for the State of
Washington residing at
My Appointment Expires:
Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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Exhibit A
Legal Description
Per BLA 2023-01, AFN 3260985
Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Development Agreement Between the City of East Wenatchee, and Wash Central North LLC
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Exhibit B
Site Plan
Exhibit A
City of East Wenatchee
Ordinance 2024-01
02-06-2024 City Council Agenda Packet
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Exhibit A
City of East Wenatchee
Ordinance 2024-01
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Exhibit A
City of East Wenatchee
Ordinance 2024-01
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City of
East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Curtis Lillquist, AICP, Director
Subject: Ord. 2024-02 amending EWMC 17.24.030(F) Pool Fencing, 17.72.190
Accessory Dwelling Units, and 19.11 Definitions
Date: January 31, 2024
I. Summary Title:
Ordinance 2024-02. An Ordinance of the City of East Wenatchee amending EWMC
17.24.030(F) Pool Fencing, 17.72.190 Accessory Dwelling Units, and 19.11
Definitions, containing a severability clause, and establishing an effective date.
II. Background/History:
After a workshop with Council on August 10, 2023, staff initiated the code amendment
review process for these proposed amendments. RCW 36.70A.106 requires that local
agencies submit a notice of intent to the Washington State Department of Commerce for all
proposed amendments to comprehensive plans and development regulations. As a minor
amendment, expedited review was requested in lieu of the standard 60-day comment
period. The Notice of Intent to Adopt and request for Expedited Review was submitted to
Commerce on October 9, 2023. Commerce granted Expedited Review on November 8,
2023. No comment from state agencies was received. Two public comments were received
during the comment period and are attached to the staff report to the planning commission
which is included with this packet.
At its December 13, 2023, meeting, the East Wenatchee Planning Commission held a public
hearing and deliberated the proposed amendments. The commission took action to
recommend approval of the proposed pool fencing code amendments with a vote of 5 – 0.
At this meeting the commission could not reach consensus regarding the language of the
proposed ADU code and voted to table the issue to their next meeting when all members
could attend. The focus of the discussion was whether or not to keep the proposed
regulation that if an ADU was to be used for a short-term rental then the owner of the
property must live on site. Commissioners felt that this requirement is a short-term rental
requirement and should not be placed in the ADU code. (East Wenatchee has no rules
currently regarding short term rentals).
On January 24, 2024, the commission continued to discuss the issue of the ADU
amendments. The action resulting from this discussion was to remove the requirement that
in circumstances where a dwelling located on a property with a ADU is to be used as a
short-term rental then the owner of the property must reside in one of the dwellings. The
section removed by the planning commission is 17.72.190(E)(2). The original proposed text
is found in the staff report included in this packet. The revised text is found attached to the
ordinance included in this packet. The motion to forward this recommendation for approval
passed with a vote of 4 to 2.
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III. Recommended Action:
Motion to approve Ordinance 2024-02.
IV. Exhibits:
1. Ordinance 2024-02 and Exhibit A
2. December 1, 2024, Staff Report with Exhibits
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
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City of East Wenatchee Ordinance 2024-02 and Exhibit A
Page 1 of 6
City of East Wenatchee, Washington
Ordinance No. 2024-02
An Ordinance of the City of East Wenatchee amending EWMC Section
17.24.030(F) Pool fencing, 17.72.190 Accessory Dwelling Units, and
19.11 Definitions, containing a severability clause, and establishing an
effective date.
Una ordenanza de la ciudad de East Wenatchee que modifica las cercas
de la sección 17.24.030(F) de EWMC, las unidades de vivienda
accesorias 17.72.190 y las definiciones 19.11, que contiene una cláusula
de divisibilidad y establece una fecha de vigencia.
1.Alternate format.
1.1. Para leer este documento en otro formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con la administradora municipal al
alternatformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2.Recitals.
2.1. The City of East Wenatchee (“City”) is a non-charter code city, duly
incorporated and operating under the laws of the State of Washington.
2.2. On October 9, 2022, the proposed amendments were transmitted to the
Washington State Department of Commerce for 60-day review as required
by RCW 36.70A.106. As a minor amendment, expedited review was
requested in lieu of the standard 60-day comment period. Expedited
review was granted by the WA Department of Commerce in November 8,
2023. No comments from state agencies were received.
2.3. On December 13, 2023, the East Wenatchee Planning Commission held an
open-record public hearing and deliberated the merits of the proposal.
The planning commission voted unanimously (5-0) to recommend that the
City Council adopt the proposed amendments to EWMC 17.24.030
removing the mandatory pool fence requirements. The planning
commission voted unanimously (5-0) to table the matter of Accessory
Dwelling amendments to the next meeting so that Commissioner Jessup
can attend.
2.4. On January 24, 2024, the East Wenatchee Planning Commission took up
the discussion regarding proposed amendments for accessory dwellings
(EWMC 17.72.190 and EWMC 19.11 Definitions). The planning
commission forwarded a recommendation of approval with a vote of 4-2.
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City of East Wenatchee Ordinance 2024-02 and Exhibit A
Page 2 of 6
3. Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council
to adopt ordinances of all kinds to regulate its municipal affairs and
appropriate to the good government of the City.
4. Purpose. The purpose of this ordinance is to amend EWMC Section
17.24.030(F) Fences, 17.72.190 Accessory Dwelling Units, and 19.11
Definitions.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
5. Amendments. The City Council amends EWMC Section 17.24.030(F) Fences,
17.72.190 Accessory Dwelling Units, and 19.11 Definitions as set forth in
Exhibit A.
6. Findings of Fact and Conclusions of Law. The City Council adopts the
Recitals stated above as well as the findings of fact and conclusion of law as
set forth below.
6.1. FINDINGS OF FACT
6.1.1. Amendments are proposed to three sections of the East Wenatchee
Municipal Code; 17.24.030(F) Fences, 17.72.190 Accessory Dwelling
Units (ADU), and 19.11 Definitions. The proposed fencing
amendment would remove the mandatory zoning requirement for
fences around a swimming pool. The proposed amendments to the
ADU and Definitions section of the code revise how ADU’s are
regulated in order to be consistent with new state legislation
(Engrossed House Bill 1337).
6.1.2. The proposal will be applicable to properties within the city of East
Wenatchee.
6.1.3. The City of East Wenatchee and Douglas County have adopted the
Greater East Wenatchee Area Comprehensive Plan pursuant to the
Growth Management Act (GMA) and RCW 36.70A which covers the
City and Douglas County unincorporated areas within the East
Wenatchee Urban Growth Area.
6.1.4. RCW Chapters 36.70 and 36.70A authorize the adoption of
amendments to city’s development regulations.
6.1.5. The proposed amendments were reviewed by the city council at a
public workshop on August 10, 2023, and by the planning commission
at a public workshop on October 25, 2023.
6.1.6. Public comment was received from the following individuals:
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City of East Wenatchee Ordinance 2024-02 and Exhibit A
Page 3 of 6
6.1.6.1. Shane Sanders: Mr. Sanders provided comment that he would
like the ADU regulations to not require an off-street parking
space.
6.1.6.2. Chris and Ashlee Davis: Mr. and Mrs. Davis have provided
comment in support of removing the mandatory pool fencing
requirement in the zoning code.
6.1.7. A threshold determination and environmental review pursuant to
RCW 43.21C the State Environmental Policy Act was completed, and
a Determination of Non-significance (DNS) was issued on October 6,
2023. The comment period ended on October 20, 2023.
6.1.8. The City of East Wenatchee initiated a 60-day comment period as
required by RCW 36.70A.106 and requested expedited review on
October 9, 2022. The WA Department of Commerce granted
expedited review on November 8, 2023.
6.1.9. The planning commission is responsible for long-range planning
matters and providing implementation recommendations to assure
compliance with the GMA
6.1.10. Notice of the planning commission’s public hearing was posted
on the City’s website and distributed through the City’s social media.
6.1.11. Advertisement of the planning commission’s public hearing was
published in the Wenatchee World on December 2, 2023.
6.1.12. The East Wenatchee Planning Commission held a duly
advertised open-record public hearing on December 13, 2023.
6.1.13. Any Finding of Fact that is more correctly a Conclusion of Law
is hereby incorporated by this reference.
6.2. CONCLUSIONS
6.2.1. The proposal is consistent with and implements the goals and
policies in the Greater East Wenatchee Area Comprehensive Plan.
6.2.2. Approval of the proposal will not be detrimental to the public health,
safety, and general welfare.
6.2.3. Proper legal requirements of RCW 36.70A.106 and Title 19 EWMC
were met and the community and state agencies were given the
opportunity to comment on the proposal during the public comment
period and at a public hearing.
6.2.4. It is the determination of the lead agency that no more than a
moderate effect on the environment is a reasonable probability as a
result of the proposed action. The proper exercise of the threshold
determination process as required by WAC 197-11 is that an
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environmental impact statement is not required to be prepared for
this project.
6.2.5. The proposed amendments have been processed in a manner
consistent with the requirements of the Revised Code of Washington
and the Washington Administrative Code.
6.2.6. The planning commission has reviewed the entire record including
the requirements of the Growth Management Act, the goals and
policies of the comprehensive plan and public testimony as it relates
to the proposed amendments to the city’s development regulations.
6.2.7. Any Conclusion of Law that is more correctly a Finding of Fact is
hereby incorporated by this reference.
7.Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity
of the other provisions of this Ordinance.
8.Publication. The City Council directs the City Clerk to publish a summary of
this Ordinance. The summary shall consist of the title of this Ordinance. The
City Council directs the City Clerk to publish a copy of this Ordinance on the
City’s website.
9.Submittal of Notice of Adoption. In accordance with RCW 36.70A.106, this
Ordinance shall be transmitted by the Community Development Director to
the Washington State Department of Commerce within 10 days of adoption.
10. Effective Date. This Ordinance becomes effective immediately.
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City of East Wenatchee Ordinance 2024-02 and Exhibit A
Page 5 of 6
__________
__________
__________
Sean Lewis, Asst. City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date: __________
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
__________ day of ___________________, 2024
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Authenticated:
_____________________________________
Anna Laura Leon, City Clerk
Approved as to form only:
_____________________________________
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City of East Wenatchee Ordinance 2024-02 and Exhibit A
Page 6 of 6
Summary of
City of East Wenatchee, Washington
Ordinance No. 2024-02
On the __________ day of ___________________________, 2024, the City Council of
the City of East Wenatchee, Washington approved Ordinance No. 2024-02, the main
point of which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee amending EWMC Section
17.24.030(F) Fences, 17.72.190 Accessory Dwelling Units, and 19.11
Definitions, containing a severability clause, and establishing an
effective date.
The full text of this Ordinance will be mailed upon request.
Dated this __________ day of ____________________________, 2024.
_____________________________
Anna Laura Leon, City Clerk
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17.24.030 Accessory uses.
Subject to the dimensional standards set forth in EWMC 17.24.050, the following uses
shall be accessory uses in the R-L district:
A. Attached or detached accessory buildings and structures clearly incidental to the
residential use of the lot, such as the storage of personal property, including private
garages;
B. Family day care home as defined in EWMC 19.11.040(B);
C. Not more than a total of eight cars, trucks, or recreational vehicles per dwelling unit
may be parked outside of a building on any lot. Said vehicles shall be parked to the rear
of the front yard setback line, except when parked in the driveway. For purposes of this
section, “recreational vehicles” shall mean any travel trailers, truck campers, tent
trailers, motor homes, snowmobiles, boats or jet skis, utility trailers for hauling materials
or recreational vehicles, and similar equipment;
D. Fences as provided for in EWMC 17.72.160;
E. Covered Patios.
1. A freestanding covered patio must meet the standards of this title. If the cover
over the patio is attached to a dwelling or within six feet of the dwelling it is to be
considered as part of that dwelling for the purposes of determining the setback for
the dwelling;
2. Height limit: 10 feet for a detached structure with a flat roof; provided, however,
that a fireplace flue may extend beyond the maximum height limit to a height of not
over 13 feet; in all other cases the roof height shall not exceed the provisions of
EWMC 17.24.050(D);
3. Area limit: Must not exceed the provisions of EWMC 17.24.050(E);
F. Swimming Pools: .
1.All pools must be located behind the front yard setback line and maintain at least a
five-foot setback from all side and rear property lines;
2. All pools and the yard or area around them must be enclosed by a fence/barrier
of not less than 48 inches in height meeting the requirements established in the
Uniform Building Code for Barriers for Swimming Pools, Spas and Hot Tubs, as the
same now exists or may be amended as adopted in Chapter 15.04 EWMC and the
following general provisions:
a. Such fence/barrier shall be constructed and maintained as to prevent, within
reason, any person from gaining access beneath, over, or through said
fence/barrier;
b. Gates or doors to the pool area shall be of the same height as the
fence/barrier and substantial in construction;
Exhibit A
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c. All gates or doors shall be equipped with self-closing mechanisms and
devices for locking, and shall be kept locked at all times the pool is unguarded,
unattended or not in use;
G. Large satellite dish, amateur radio tower, or attached wireless communication facility
subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may
hereafter be amended;
H. Accessory dwelling units pursuant to the provisions of EWMC 17.72.190, as the
same exists now or may hereafter be amended;
I. The keeping and raising of farm animals, livestock and poultry, as specified in EWMC
17.72.200; provided, that no commercial structure shall be constructed or maintained on
the premises;
J. Home occupations as specified in Chapter 17.66 EWMC.
Exhibit A
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17.72.190 Accessory Dwelling Units
Accessory dwelling units are permitted within residential zoning districts. Accessory
dwelling units shall be on the same lot as the primary residence and shall meet the
following provisions:
A. Only one accessory dwelling unit shall be permitted per lot;
B. The owner of the property on which the accessory dwelling unit is located shall reside
in either the primary unit or the accessory unit. “Owner” shall include title holders and
contract purchasers;
C. One off-street parking space in addition to off-street parking spaces required for the
primary dwelling shall be provided for use by the accessory dwelling;
D. The accessory dwelling unit shall comply with the minimum requirements of
applicable city zoning and construction codes, health district, and all other local, state
and federal agencies;
E. The city may require the recording of title notices as appropriate to disclose the
circumstances and conditions of an authorized accessory dwelling use;
F. An accessory dwelling may be established in either an existing or a new residence;
G. Only one home occupation permit shall be permitted on any lot containing an
accessory dwelling;
H. Attached accessory dwelling units shall meet the following provisions:
1. The accessory dwelling unit size shall not exceed the gross floor area of the
primary dwelling unit and shall not exceed 1,200 square feet in area;
2. The minimum lot area shall be 8,000 square feet;
3. An outside exit for the accessory dwelling must be provided; and
4. Exterior alterations or additions for the accessory dwelling shall be consistent
with the design of the primary residence including matching materials, colors,
window style, and existing facade.
I. Detached accessory dwelling units shall meet the following provisions:
1. The minimum lot area shall be equal to or greater than 10,000 square feet;
2. The accessory dwelling unit shall not exceed 1,200 square feet in area
excluding any related garage or carport area;
3. The accessory dwelling shall meet the minimum provisions set forth in EWMC
15.38.030, except EWMC 15.38.030(F), unless the property is divided in
accordance with EWMC Title 16; and
4. The location, design and construction of the accessory dwelling shall be
completed in a manner that will facilitate the eventual division of the property into
two or more lots. General provisions that apply include access, building setbacks,
lot coverage, and road improvements. Separate title to the accessory dwelling site
shall be transferred only after the lot is divided in conformance with the provisions
of EWMC Title 16 for land divisions. (Ord. 16-12 § 9, 2017; Ord. 07-05 § 7, 2007;
Ord. 05-07 § 4, 2005)
A. The purposes of this section are to: (1) provide homeowners with flexibility in
establishing separate living quarters within or adjacent to their homes for caring for
seniors, providing housing for their children or obtaining rental income; (2) increase the
range of housing choices and the supply of accessible and affordable housing.
Exhibit A
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B. Applicability: Detached, attached, and interior accessory dwelling units (ADUs) shall
be permitted within all residential and mixed-use zoning districts.
C. Development Standards: ADUs shall comply with the following standards:
1. Two ADU’s are permitted on a lot in addition to the primary dwelling unit. ADUs
are exempt from the density requirements of the underlying zone.
2. Minimum lot size: ADUs may be established on any legally established lot or
parcel provided the standards of this section are met.
3. Maximum unit size: 1,200 square feet.
4. Minimum unit size: The gross floor area of an ADU shall not be less than the
requirements of the Washington State Building Code.
5. One off-street parking space per accessory dwelling shall be provided in addition
to the off-street parking spaces for the primary dwelling shall be provided.
6. ADU’s shall meet the maximum building height, maximum land coverage and
minimum setback standards of the zoning district for the property with the
following exception:
a) Detached ADU’s may be built on a property line if that property line abuts a
public alley unless the city routinely plows snow in that alley.
D. Only one home occupation permit shall be permitted on any lot containing an
accessory dwelling.
E. ADUs used as short-term rentals.
1. A short-term rental shall not be operated on any property where an ADU has
been constructed using the City’s pre-approved ADU plans program.
Exhibit A
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19.11.020 A definitions.
“Accessory dwelling” means a second dwelling unit that is subordinate to and located on
the same lot as a primary dwelling unitresidence and with provisions for independent
cooking, living, sanitation, and sleeping. Accessory dwellings may be incorporated
within or detached from a primary single-family residence.
“Accessory dwelling – attached” means an accessory dwelling that is physically
attached to the primary dwelling.
“Accessory dwelling – detached” means an accessory dwelling that is not physically
attached to the primary dwelling. A detached accessory dwelling may be attached to a
accessory building such as a garage.
Accessory dwelling – interior” means an accessory dwelling that is constructed within
the existing building envelope of the primary dwelling. An interior accessory dwelling
may or may not have a separate exterior entrance. If a separate exterior entrance is not
provided then the accessory dwelling must have a interior entrance capable of being
secured.
19.11.200 S definitions
“Short Term Rental” means temporary lodging for charge or a fee at a dwelling for a
rental period of less than one month, or less than thirty continuous days if the rental
period does not begin on the first day of the month.
Exhibit A
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CITY OF EAST
WENATCHEE
COMMUNITY DEVELOPMENT DEPARTMENT
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-5396 * Fax (509) 884-6233
STAFF REPORT
TO: East Wenatchee Planning Commission
FROM: East Wenatchee Community Development Department
DATE: December 1, 2023
SUBJECT: ZTA 2023-01 Amending EWMC 17.24.030(F) Fences, 17.72.190
Accessory Dwelling Units, 19.11 Definitions
I. GENERAL INFORMATION
Applicant: City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
Project Planner: Curtis M Lillquist, AICP
509-884-5396
A. Proposal: The proposal under consideration is to amend three sections of
the East Wenatchee Municipal Code; 17.24.030(F) Fences, 17.72.190
Accessory Dwelling Units (ADU), and 19.11 Definitions. The proposed
fencing amendment would remove the mandatory zoning requirement for
fences around a swimming pool. The proposed amendments to the ADU
and Definitions section of the code revise how ADU’s are regulated in
order to be consistent with new state legislation (Engrossed House Bill
1337). Proposed amendment text has been included as Exhibit A.
B. Location: The proposal will be applicable to properties in the City of East
Wenatchee where swimming pools and/or accessory dwelling units are
authorized.
II. PROPOSAL ANALYSIS
A. Comprehensive Plan: The Greater East Wenatchee Area
Comprehensive Plan (2021) is the guidance document for land uses within
the community and urban area. The following goals and policies are
applicable to the proposal under consideration:
Housing Goal 3: To provide for a variety of housing types and
densities to ensure a range of affordable housing options for
all segments of the community.
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Staff Report - ZTA 2023-01
December 1, 2023
Page 2
Policy H-2: Provide flexibility in the development regulations to
encourage infill development that is compatible with the character
of the existing neighborhood and is adequately served by public
facilities and services.
Policy H-11: Provide incentives and opportunities for choices of
housing types, styles, quantities and innovative design including
accessory dwellings and cottage style housing in residential
neighborhoods.
The proposed amendments will expand the options and availability for
more variety of housing within residential zoning districts. The proposed
amendments are consistent with the Greater East Wenatchee Area
Comprehensive Plan.
B. State Review: RCW 36.70A.106 requires local agencies to submit a
notice of intent to the Washington State Department of Commerce
(Commerce) for all proposed amendments to comprehensive plans and
development regulations. As a minor amendment, expedited review was
requested in lieu of the standard 60-day comment period. The Notice of
Intent to Adopt and request for Expedited Review was submitted to
Commerce on October 9, 2023. Commerce granted Expedited Review on
November 8, 2023. No comments from state agencies were received.
C. Environmental Review: An Environmental Checklist was prepared on
October 5, 2023. A threshold determination and environmental review
pursuant to RCW 43.21C the State Environmental Policy Act was
completed, and a Determination of Non-significance was issued on
October 6, 2023, with a comment period ending on February 10, 2023. No
comments were submitted indicating that the proposal would have a
detrimental impact on the environment. SEPA documents have been
included as Exhibit B.
D. Public Comments:
Two comments regarding the proposed amendments were received
during the public comment period. Public comments have been included
as Exhibit C.
Shane Sanders: Mr. Sanders has provided comment that he would like
the ADU regulations to not require an off-street parking space.
Chris & Ashlee Davis: Mr. and Mrs. Davis have provided comments in
support of removing the mandatory pool fencing requirement in the zoning
code.
E. Proposal Analysis
EWMC 17.24.030(F)
Currently Title 17 Zoning mandates that a fence be installed around all
residential pools regardless of type or location. The International
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Staff Report - ZTA 2023-01
December 1, 2023
Page 3
Swimming Pool and Spa Code allows for certain types of structures or
mechanisms to act as a barrier in lieu of a fence. For example:
Above ground pools where the pool wall is at least 48 inches above
grade and the access ladder is lockable or removable.
Pools or spas with approved safety covers.
A wall of a dwelling or structure meeting specific requirements
found in the code.
Natural barriers or topography that prohibit direct access to the pool
or spa.
The code change, as proposed, will eliminate the mandatory fence
requirement and allow the International Swimming Pool and Spa Code to
govern the type of barrier to be used around a pool or spa.
EWMC 17.72.190 and 19.11
The amendments related to Accessory Dwelling Units are an entire rework
of EWMC 17.72.190 and Definitions. They have been initiated in
response to two items: recent legislation (ESB 1337) passed by the state
legislature and the work developing a pre-approved ADU plan program by
East Wenatchee and Wenatchee.
ESB 1337 was adopted this past legislative session in order to expand
housing options by easing barriers to the construction and use of
accessory dwelling units. The proposed amendment language addresses
the requirements in the legislation. Two ADUs in addition to the primary
dwelling will be authorized on a residential lot provided the normal
dimensional and health/safety requirements applicable to the primary
dwelling can be met. The proposed language retains a requirement that
one off-street parking space be provided for each ADU. Public transit in
our community is still developing in coverage, duration and frequency and
many residents must still rely on personal automobiles. Removing the
requirement for off-street parking will shift that impact to the street and
increase congestion and on street conflicts.
The requirement that the property owner live in either the primary dwelling
or the ADU has been removed in the proposed language with the
exception of situations where either unit is used as a short-term rental.
During the workshop, the city council expressed concern that short term
rentals can be disruptive to a neighborhood and that maintaining this
requirement would help with oversight of the short-term rental and mitigate
impacts.
The intent of the city’s developing pre-approved ADU program is to
facilitate the easier development of long-term infill housing. Based on this
intent, the amendments are crafted to not allow ADU’s built through the
pre-approved program to be used as short-term rentals.
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Staff Report - ZTA 2023-01
December 1, 2023
Page 4
The proposed amendments were reviewed at a city council workshop on
August 10, 2023, and at a planning commission workshop on October 25,
2023.
III. SUMMARY
Planning Staff Comments:
Staff recommends that the planning commission forward a recommendation of
approval to the city council for the proposed amendments to the East Wenatchee
Municipal Code and offers Findings of Fact and Conclusions of Law in Section IV
of this report for consideration by the Planning Commission. The findings and
conclusions may be modified as appropriate to support the decision on the
proposal.
IV. SUGGESTED FINDINGS AND CONCLUSIONS
A. FINDINGS OF FACT
1. Amendments are proposed to three sections of the East Wenatchee
Municipal Code; 17.24.030(F) Fences, 17.72.190 Accessory Dwelling
Units (ADU), and 19.11 Definitions. The proposed fencing amendment
would remove the mandatory zoning requirement for fences around a
swimming pool. The proposed amendments to the ADU and Definitions
section of the code revise how ADU’s are regulated in order to be
consistent with new state legislation (Engrossed House Bill 1337).
2. The proposal will be applicable to properties within the city of East
Wenatchee.
3. The City of East Wenatchee and Douglas County have adopted the
Greater East Wenatchee Area Comprehensive Plan pursuant to the
Growth Management Act (GMA) and RCW 36.70A which covers the City
and Douglas County unincorporated areas within the East Wenatchee
Urban Growth Area.
4. RCW Chapters 36.70 and 36.70A authorize the adoption of amendments
to city’s development regulations.
5. The proposed amendments were reviewed by the city council at a public
workshop on August 10, 2023, and by the planning commission at a public
workshop on October 25, 2023.
6. Public comment was received from the following individuals:
5.1 – Shane Sanders Mr. Sanders provided comment that he would like
the ADU regulations to not require an off-street parking space.
5.2 - Chris and Ashlee Davis: Mr. and Mrs. Davis have provided comment
in support of removing the mandatory pool fencing requirement in the
zoning code.
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Staff Report - ZTA 2023-01
December 1, 2023
Page 5
7. A threshold determination and environmental review pursuant to RCW
43.21C the State Environmental Policy Act was completed, and a
Determination of Non-significance (DNS) was issued on October 6, 2023.
The comment period ended on October 20, 2023.
8. The City of East Wenatchee initiated a 60-day comment period as
required by RCW 36.70A.106 and requested expedited review on October
9, 2022. The WA Department of Commerce granted expedited review on
November 8, 2023.
9. The planning commission is responsible for long-range planning matters
and providing implementation recommendations to assure compliance
with the GMA.
10. Notice of the planning commission’s public hearing was posted on the
City’s website and distributed through the City’s social media.
11. Advertisement of the planning commission’s public hearing was published
in the Wenatchee World on December 2, 2023.
12. The East Wenatchee Planning Commission held a duly advertised open-
record public hearing on December 13, 2023.
13. Any Finding of Fact that is more correctly a Conclusion of Law is hereby
incorporated by this reference.
B. CONCLUSIONS
1. The proposal is consistent with and implements the goals and policies in
the Greater East Wenatchee Area Comprehensive Plan.
2. Approval of the proposal will not be detrimental to the public health, safety,
and general welfare.
3. Proper legal requirements of RCW 36.70A.106 and Title 19 EWMC were
met and the community and state agencies were given the opportunity to
comment on the proposal during the public comment period and at a public
hearing.
4. It is the determination of the lead agency that no more than a moderate
effect on the environment is a reasonable probability as a result of the
proposed action. The proper exercise of the threshold determination
process as required by WAC 197-11 is that an environmental impact
statement is not required to be prepared for this project.
5. The proposed amendments have been processed in a manner consistent
with the requirements of the Revised Code of Washington and the
Washington Administrative Code.
6. The planning commission has reviewed the entire record including the
requirements of the Growth Management Act, the goals and policies of the
comprehensive plan and public testimony as it relates to the proposed
amendments to the city’s development regulations.
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Staff Report - ZTA 2023-01
December 1, 2023
Page 6
7. Any Conclusion of Law that is more correctly a Finding of Fact is hereby
incorporated by this reference.
Exhibits:
A. Proposed EWMC Amendements
B. SEPA DNS and Checklist
C. Public Comments
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17.24.030 Accessory uses.
Subject to the dimensional standards set forth in EWMC 17.24.050, the following uses
shall be accessory uses in the R-L district:
A. Attached or detached accessory buildings and structures clearly incidental to the
residential use of the lot, such as the storage of personal property, including private
garages;
B. Family day care home as defined in EWMC 19.11.040(B);
C. Not more than a total of eight cars, trucks, or recreational vehicles per dwelling unit
may be parked outside of a building on any lot. Said vehicles shall be parked to the rear
of the front yard setback line, except when parked in the driveway. For purposes of this
section, “recreational vehicles” shall mean any travel trailers, truck campers, tent
trailers, motor homes, snowmobiles, boats or jet skis, utility trailers for hauling materials
or recreational vehicles, and similar equipment;
D. Fences as provided for in EWMC 17.72.160;
E. Covered Patios.
1. A freestanding covered patio must meet the standards of this title. If the cover
over the patio is attached to a dwelling or within six feet of the dwelling it is to be
considered as part of that dwelling for the purposes of determining the setback for
the dwelling;
2. Height limit: 10 feet for a detached structure with a flat roof; provided, however,
that a fireplace flue may extend beyond the maximum height limit to a height of not
over 13 feet; in all other cases the roof height shall not exceed the provisions of
EWMC 17.24.050(D);
3. Area limit: Must not exceed the provisions of EWMC 17.24.050(E);
F. Swimming Pools: .
1.All pools must be located behind the front yard setback line and maintain at least a
five-foot setback from all side and rear property lines;
2. All pools and the yard or area around them must be enclosed by a fence/barrier
of not less than 48 inches in height meeting the requirements established in the
Uniform Building Code for Barriers for Swimming Pools, Spas and Hot Tubs, as the
same now exists or may be amended as adopted in Chapter 15.04 EWMC and the
following general provisions:
a. Such fence/barrier shall be constructed and maintained as to prevent, within
reason, any person from gaining access beneath, over, or through said
fence/barrier;
b. Gates or doors to the pool area shall be of the same height as the
fence/barrier and substantial in construction;
Exhibit A
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c. All gates or doors shall be equipped with self-closing mechanisms and
devices for locking, and shall be kept locked at all times the pool is unguarded,
unattended or not in use;
G. Large satellite dish, amateur radio tower, or attached wireless communication facility
subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may
hereafter be amended;
H. Accessory dwelling units pursuant to the provisions of EWMC 17.72.190, as the
same exists now or may hereafter be amended;
I. The keeping and raising of farm animals, livestock and poultry, as specified in EWMC
17.72.200; provided, that no commercial structure shall be constructed or maintained on
the premises;
J. Home occupations as specified in Chapter 17.66 EWMC.
Exhibit A
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17.72.190 Accessory Dwelling Units
Accessory dwelling units are permitted within residential zoning districts. Accessory
dwelling units shall be on the same lot as the primary residence and shall meet the
following provisions:
A. Only one accessory dwelling unit shall be permitted per lot;
B. The owner of the property on which the accessory dwelling unit is located shall reside
in either the primary unit or the accessory unit. “Owner” shall include title holders and
contract purchasers;
C. One off-street parking space in addition to off-street parking spaces required for the
primary dwelling shall be provided for use by the accessory dwelling;
D. The accessory dwelling unit shall comply with the minimum requirements of
applicable city zoning and construction codes, health district, and all other local, state
and federal agencies;
E. The city may require the recording of title notices as appropriate to disclose the
circumstances and conditions of an authorized accessory dwelling use;
F. An accessory dwelling may be established in either an existing or a new residence;
G. Only one home occupation permit shall be permitted on any lot containing an
accessory dwelling;
H. Attached accessory dwelling units shall meet the following provisions:
1. The accessory dwelling unit size shall not exceed the gross floor area of the
primary dwelling unit and shall not exceed 1,200 square feet in area;
2. The minimum lot area shall be 8,000 square feet;
3. An outside exit for the accessory dwelling must be provided; and
4. Exterior alterations or additions for the accessory dwelling shall be consistent
with the design of the primary residence including matching materials, colors,
window style, and existing facade.
I. Detached accessory dwelling units shall meet the following provisions:
1. The minimum lot area shall be equal to or greater than 10,000 square feet;
2. The accessory dwelling unit shall not exceed 1,200 square feet in area
excluding any related garage or carport area;
3. The accessory dwelling shall meet the minimum provisions set forth in EWMC
15.38.030, except EWMC 15.38.030(F), unless the property is divided in
accordance with EWMC Title 16; and
4. The location, design and construction of the accessory dwelling shall be
completed in a manner that will facilitate the eventual division of the property into
two or more lots. General provisions that apply include access, building setbacks,
lot coverage, and road improvements. Separate title to the accessory dwelling site
shall be transferred only after the lot is divided in conformance with the provisions
of EWMC Title 16 for land divisions. (Ord. 16-12 § 9, 2017; Ord. 07-05 § 7, 2007;
Ord. 05-07 § 4, 2005)
A. The purposes of this section are to: (1) provide homeowners with flexibility in
establishing separate living quarters within or adjacent to their homes for caring for
seniors, providing housing for their children or obtaining rental income; (2) increase the
range of housing choices and the supply of accessible and affordable housing.
Exhibit A
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Page 110 of 241
B. Applicability: Detached, attached, and interior accessory dwelling units (ADUs) shall
be permitted within all residential and mixed-use zoning districts.
C. Development Standards: ADUs shall comply with the following standards:
1. Two ADU’s are permitted on a lot in addition to the primary dwelling unit. ADUs
are exempt from the density requirements of the underlying zone.
2. Minimum lot size: ADUs may be established on any legally established lot or
parcel provided the standards of this section are met.
3. Maximum unit size: 1,200 square feet.
4. Minimum unit size: The gross floor area of an ADU shall not be less than the
requirements of the Washington State Building Code.
5. One off-street parking space per accessory dwelling shall be provided in addition
to the off-street parking spaces for the primary dwelling shall be provided.
6. ADU’s shall meet the maximum building height, maximum land coverage and
minimum setback standards of the zoning district for the property with the
following exception:
a) Detached ADU’s may be built on a property line if that property line abuts a
public alley unless the city routinely plows snow in that alley.
D. Only one home occupation permit shall be permitted on any lot containing an
accessory dwelling.
E. ADUs used as short-term rentals.
1. A short-term rental shall not be operated on any property where an ADU has
been constructed using the City’s pre-approved ADU plans program.
2. If an ADU or the primary dwelling unit are to be used as a short-term rental, the
owner of the property on which the units are located shall reside in either the
primary or accessory dwelling unit.
Exhibit A
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19.11.020 A definitions.
“Accessory dwelling” means a second dwelling unit that is subordinate to and located on
the same lot as a primary dwelling unitresidence and with provisions for independent
cooking, living, sanitation, and sleeping. Accessory dwellings may be incorporated
within or detached from a primary single-family residence.
“Accessory dwelling – attached” means an accessory dwelling that is physically
attached to the primary dwelling.
“Accessory dwelling – detached” means an accessory dwelling that is not physically
attached to the primary dwelling. A detached accessory dwelling may be attached to a
accessory building such as a garage.
Accessory dwelling – interior” means an accessory dwelling that is constructed within
the existing building envelope of the primary dwelling. An interior accessory dwelling
may or may not have a separate exterior entrance. If a separate exterior entrance is not
provided then the accessory dwelling must have a interior entrance capable of being
secured.
19.11.200 S definitions
“Short Term Rental” means temporary lodging for charge or a fee at a dwelling for a
rental period of less than one month, or less than thirty continuous days if the rental
period does not begin on the first day of the month.
Exhibit A
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Exhibit B02-06-2024 City Council Agenda Packet Page 113 of 241
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Exhibit C
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Exhibit C
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Exhibit C
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-04 Interlocal Agreement between the City of East Wenatchee
and the East Wenatchee Water District for utility work on the Rock Island
Road Overlay project – Project Number 2023-01
Date: February 6, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an Interlocal Agreement between the City of East Wenatchee and the East
Wenatchee Water District for utility work on the Rock Island Road Overlay project.
II. Background/History:
The City and Water District often partner on projects to reduce costs and limit
disruptions to the traveling public. On the City’s Rock Island Road Overlay project
the Water District identified utility upgrades in the project area and coordinated
with the City to incorporate their design into the final project. The proposed
agreement outlines terms and conditions for project management, change orders,
and progress payments.
Based on the current engineers estimate, the Water District will complete around
$630,000 in upgrades to their system. They will also contribute approximately
$56,500 to the City’s overlay project. This number represents half of the cost savings
the District is enjoying through economies of scale, and not needing to patch the
pavement above their water line replacement.
III. Recommended Action:
Approve Resolution 2024-04 authorizing the Mayor to execute an Interlocal
Agreement with the East Wenatchee Water District associated with the Rock Island
Road Overlay project.
City of
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IV. Exhibits:
1. Resolution 2024-04
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
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City of East Wenatchee Resolution 2024-04 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-04
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an Interlocal Agreement between the City of East
Wenatchee and the East Wenatchee Water District for utility work on
the Rock Island Road Overlay Project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute
an Interlocal Agreement that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2024-04 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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1
Filed for and Return to:
Laura Leon, City Clerk
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18
and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of
any warranty contained in the document itself.
Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and the East
Wenatchee Water District for Utility Work, and Roadway improvements associated
with the East Wenatchee Rock Island Road Overlay Project (2023-01)
Grantor(s): City of East Wenatchee and East Wenatchee Water District
Grantee(s): City of East Wenatchee and East Wenatchee Water District
Reference Number(s) of Document Related, Assigned or Released: N/A
Abbreviated Legal Description: N/A
Complete or Additional Legal Description on page of Document – N/A
Assessor’s Parcel Number: N/A
Filed with the Auditor pursuant to RCW 39.34.040
Interlocal Cooperation Agreement Between the City of East Wenatchee and the East
Wenatchee Water District for Utility Work, and Roadway Improvements Associated with the
East Wenatchee Rock Island Road Overlay Project (2023-01)
THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is hereby entered into this
date by and between EAST WENATCHEE WATER DISTRICT (the "District"), and the CITY
OF EAST WENATCHEE (the "City"), collectively referred to as the "Parties."
RECITALS:
1. The City is engaged in a road improvement project involving Rock Island Road, East
Wenatchee, Douglas County, Washington (the "Project"); and,
2. In order to continue providing water service to a portion of its service area, the District
desires to replace the water main and service connections within the Project; and,
3. The City and the District desire to cooperate in the replacement and adjustment of utilities
during the construction of the Project;
NOW, THEREFORE, in consideration of the foregoing, the City and the District agree as
follows:
1. Purpose. The purpose of this Agreement is to provide for the construction of the water
main, and services in the Project concurrent with other construction improvements.
2. Scope of Work. A cost estimate containing a preliminary list of construction bid items
associated with the Water District work is set forth in Exhibit A. The estimate contains approximate
contributions from the EWWD, but the final contribution amount will be based on final bid prices.
3. District's Obligations. The District shall:
3.1 Provide design services for the District’s portion of the work and coordinate
with the City’s consulting engineer to incorporate the design into the Project’s
bid documents.
Exhibit A
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2
3.2 Review the engineering design on plan and profile sheets provided by the City's
consultant.
3.3 Review Special Provisions of the bid documents for the District’s facilities within
the Project, also to be furnished by the City's consultant.
3.4 Approve 100% Plans, Specifications and Estimate (PS & E) package for bid
advertisement.
3.5 Provide any additional field engineering, including survey control and
construction staking for the construction of the District’s improvements, except
for services that are provided for by the contractor in the contract.
3.6 Provide construction observation, material testing, and field testing services, for
the construction of the District’s improvements.
3.7 Provide for reimbursement of any and all costs approved by the District and
incurred by the City associated with the construction of the District’s
improvements, including:
(a) Construction of all of the District’s related improvements,
(b) Processing of change orders requested by the District.
(c) All District work described in approved PS&E package. Associated
costs are described in Exhibit A
3.8 Be responsible for its staff coordination with the City and its consultant.
4. City's Obligations. The City shall:
4.1 Incorporate the engineering design and specifications for the District’s
improvements in the City's roadway construction plans for the Project.
4.2 Administer the bidding and contract award for the Project, including:
(a) Preparing bid documents to require that costs associated with the
District’s portion of the Project be separately itemized in the bid
submittal;
(b) Advertising for construction bids; and
(c) Awarding of the construction contract to the lowest responsible bidder
based on the lowest total submitted for all schedules of work.
4.3 Administer the construction contract, including:
(a) Preparation and delivery of Notice of Award and Notice to Proceed to
the contractor;
(b) Scheduling the construction work with the contractor;
(c) Disbursement of payments to the roadway contractor; and
(d) Administration of change orders, although the District shall have final
authority for review and approval of any change order that affects the
District’s improvements; and
Exhibit A
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3
(e) Contract closeout.
4.4 Be responsible for the administration, management, and budget for this Project.
4.5 The City agrees that the District reserves the right to inspect and approve all
work done on the District’s system prior to the District being obligated to pay
the City its costs for such work.
5. Unexpected Changes. The District and the City recognize that unanticipated or
unexpected changes to the project plans may be necessary as the project develops. The District and
the City will cooperate to address any unanticipated or unexpected circumstances that may require a
change in the design or construction of the Project and/or that may require additional expenditures
beyond those budgeted. The District in the City will further cooperate in the allocation of any such
additional costs with consideration of the party (if any) responsible for the cost and the extent to
which the changes benefit the District or the City.
6. Duration and Termination. This Agreement shall become effective upon the
filing of the executed Agreement with the Douglas County Auditor pursuant to RCW 39.34.040.
This agreement will terminate when the Project is completed and when the final payment for the
District’s portion of the Project is received by the City from the District.
7. Payment by District to City. The District shall pay the City for the District’s related
portion of the project. As set forth in Exhibit A, the District shall pay the City 100% of the amount
of the actual cost to construct the items shown in the District’s portion of the bid schedule, \
including Washington State Sales Tax. In the event a change order requested by the District related
specifically to work of benefit to the District only occurs, the District shall pay all of the costs of any
such change order. The District shall make periodic progress payments to the City. Each progress
payment, subject to the terms of this agreement, and the final payment are due within 45 days of the
date the payment request is mailed by the City to the District. Any payment past due shall accrue
interest at the rate of twelve (12%) per cent per annum until the entire outstanding balance of the
past due principal and interest is paid.
8. Records. The City shall keep and maintain accurate and complete cost records
pertaining to the Project and this Agreement. The District shall have full access and the right to
examine any such records during the term of this Agreement. All records, books, documents and
other materials maintained, prepared, or issued by the District in the implementation of this
Agreement shall be the property of the District, which shall have the responsibility of the retention
and release of those materials.
9. Mutual Indemnity. The District shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability, or any portion
thereof, arising from injury or death to persons or damage to property occasioned by a ny negligent
act, omission or failure of the District, its officers, agents, and employees, in connection with the
work described in this agreement, or arising out of the District's non-observance or non-
performance of any law, ordinance, or regulation applicable to the District’s portion of the Project.
The City shall indemnify, defend and hold harmless the District, its officers, agents and
employees, from and against any and all claims, losses or liability, or any portion thereof, arising
from injury or death to persons or damage to property occasioned by any negligent act, omission or
failure of the City, its officers, agents and employees, in connection with the work described in this
Exhibit A
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4
agreement, or arising out of the City's non-observance or non-performance of any law, ordinance or
regulation applicable to the District’s portion of the Project.
10. Severability. In the event that any provision of this Agreement shall be determined to
be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated
to the extent permitted by law. All other provisions of this Agreement are severable, and the
unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions.
11. Construction. This agreement contains the entire agreement between the Parties with
respect to the subject matter hereof and supersedes all prior agreements or understandings among
the Parties with respect thereto. This Agreement may be amended only by an agreemen t in writing
signed by the Parties.
12. Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by,
the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according
to its fair meaning and not strictly for or against either Party.
13. Governing Law; Venue. This Agreement is governed by the laws of the state of
Washington, without regard to its conflict of law provisions. The jurisdiction of any action
hereunder shall be in the Superior Court, Douglas County, Washington.
INWITNESS WHEREOF, the parties hereto have executed this Agreement on this
__________ day of ________________ , 2023.
EAST WENATCHEE WATER DISTRICT CITY OF EAST WENATCHEE
___________________________________ _____________________________
Vince Johnston, Manager Jerrilea Crawford, Mayor
Attest:
______________________________
Laura Leon, City Clerk
Exhibit A
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5
EXHIBIT A – Cost Estimate
See attached Bid Tabulations.
Exhibit A
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Item
Number
Spec.
Reference
Total
Quantity Unit Item Bid Schedule A
City/TIB
Bid Schedule B
EWWD
Bid Schedule A
Unit Cost
Bid Schedule B
Unit Cost
Bid Schedule A
Extended Cost
Bid Schedule B
Extended Cost
1-07.2(1)1-07.2(2)
PREPARATION
1 1-09.7 1 L.S.MOBILIZATION L.S.L.S.28,000.00$ 42,000.00$ 28,000.00$ 42,000.00$
2 2-02.5 1 L.S.REMOVAL OF STRUCTURES AND OBSTRUCTION L.S.L.S.6,000.00$ 5,000.00$ 6,000.00$ 5,000.00$
3 2-02.5 110 S.Y.REMOVING CEMENT CONCRETE ROADWAY 10 100 100.00$ 150.00$ 1,000.00$ 15,000.00$
4 5-04.5 6400 S.Y.PLANING BITUMINOUS PAVEMENT 6400 6.00$ -$ 38,400.00$ -$ 9,600.00$
5 7-08.5 40 EA.UTILITY POTHOLE 40 -$ 600.00$ -$ 24,000.00$
DRAINAGE
6 7-04.5 4 L.F.SOLID WALL PVC STORM SEWER PIPE 8 IN. DIAM 4 70.00$ 280.00$ -$
7 7-05.5 1 EA.CATCH BASIN TYPE 1 1 3,000.00$ 3,000.00$ -$
WATER
8 7-14.5 2 EA.HYDRANT ASSEMBLY 2 -$ 5,000.00$ -$ 10,000.00$
9 7-09.5 34 L.F.DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.34 -$ 70.00$ -$ 2,380.00$
10 7-09.5 87 L.F.DUCTILE IRON PIPE FOR WATER MAIN 8 IN. DIAM.87 -$ 70.00$ -$ 6,090.00$
11 7-09.5 21 L.F.DUCTILE IRON PIPE FOR WATER MAIN 10 IN. DIAM.21 -$ 80.00$ -$ 1,680.00$
12 7-09.5 1176 L.F.DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM.1176 -$ 90.00$ -$ 105,840.00$
13 7-08.5 80 L.F.CASING SLEEVE FOR 12 IN. WATER MAIN 80 -$ 100.00$ -$ 8,000.00$
14 7-12.5 1 EA.COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN.1 -$ 7,000.00$ -$ 7,000.00$
15 7-12.5 1 EA.GATE VALVE 8 IN. DIAM.1 -$ 2,000.00$ -$ 2,000.00$
16 7-12.5 9 EA.GATE VALVE 12 IN. DIAM.9 -$ 3,000.00$ -$ 27,000.00$
17 7-09.5 1 L.S.CONNECTION TO EXISTING - GRANT ROAD L.S.-$ 2,750.00$ -$ 2,750.00$
18 7-09.5 1 L.S.CONNECTION TO EXISTING - SIMON ST SE NORTH L.S.-$ 2,000.00$ -$ 2,000.00$
19 7-09.5 1 L.S.CONNECTION TO EXISTING - 1ST ST SE L.S.-$ 3,000.00$ -$ 3,000.00$
20 7-09.5 1 L.S.CONNECTION TO EXISTING - 10" DI WATER MAIN L.S.-$ 2,000.00$ -$ 2,000.00$
21 7-09.5 1 L.S.CONNECTION TO EXISTING - MCGEE STREET L.S.-$ 2,000.00$ -$ 2,000.00$
22 7-15.5 6 EA.SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTER 6 -$ 4,500.00$ -$ 27,000.00$
23 7-15.5 1 EA.SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTER 1 -$ 4,500.00$ -$ 4,500.00$
24 7-15.5 1 EA.DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 5/8 X 3/4 IN. SETTERS 1 -$ 4,500.00$ -$ 4,500.00$
25 7-15.5 1 EA.DOUBLE SERVICE CONNECTION 2 IN. DIAM. WITH 2 IN. SETTERS 1 -$ 4,500.00$ -$ 4,500.00$
26 7-12.5 1 L.S.BACKFLOW PREVENTION ASSEMBLY 1 -$ 15,000.00$ -$ 15,000.00$
27 7-15.5 1 EA.RECONNECT EXISTING SERVICE CONNECTION 1 -$ 1,500.00$ -$ 1,500.00$
28 7-08.5 2 EA.REPAIR EXISTING SIDE SEWER 2 -$ 1,000.00$ -$ 2,000.00$
29 7-09.5 1700 TON BANK RUN GRAVEL FOR TRENCH BACKFILL 1700 -$ 50.00$ -$ 85,000.00$
30 7-09.5 1 L.S.ABANDONMENT / REMOVAL OF TERMINATED WATER FACILITIES L.S.-$ 2,500.00$ -$ 2,500.00$
SURFACING/PAVING
31 4-04.5 650 TON CRUSHED SURFACING BASE COURSE 120 530 60.00$ 100.00$ 7,200.00$ 53,000.00$
32 4-04.5 190 TON CRUSHED SURFACING TOP COURSE 60 130 80.00$ 120.00$ 4,800.00$ 15,600.00$
33 5-04.5 790 TON HMA CL. 3/8" PG 64H-28 790 150.00$ -$ 118,500.00$ -$ 29,625.00$
34 5-04.5 150 TON COMMERCIAL HMA 20 130 350.00$ 350.00$ 7,000.00$ 45,500.00$
35 4-04.5 40 TON PERMEABLE BALLAST 40 100.00$ 500.00$ 4,000.00$
GRADING
36 2-03.5 120 C.Y.ROADWAY EXCAVATION INCL. HAUL 120 45.00$ -$ 5,400.00$ -$
37 2-03.5 10 C.Y.EMBANKMENT COMPACTION 10 25.00$ -$ 250.00$ -$
38 7-09.5 25 C.Y.ROCK EXCAVATION 5 20 100.00$ 500.00$ 500.00$ 10,000.00$
EROSION CONTROL AND PLANTING
39 8-01.5 1 L.S.EROSION CONTROL AND WATER POLLUTION PREVENTION L.S.L.S.2,500.00$ 500.00$ 2,500.00$ 500.00$
40 8-01.5 14 EA.INLET PROTECTION 14 100.00$ -$ 1,400.00$ -$
TRAFFIC
41 8-04.5 490 L.F.CEMENT CONC. TRAFFIC CURB AND GUTTER 350 140 40.00$ 100.00$ 14,000.00$ 14,000.00$
42 8-22.5 60 L.F.PLASTIC STOP LINE 60 35.00$ -$ 2,100.00$ -$
43 8-22.5 352 S.F.PLASTIC CROSSWALK LINE 352 30.00$ -$ 10,560.00$ -$
44 8-22.5 3450 L.F.PAINT LINE 3450 2.00$ -$ 6,900.00$ -$
45 8-22.5 380 L.F.PAINTED WIDE LANE LINE 380 4.00$ -$ 1,520.00$ -$
46 8-22.5 22 EA.PLASTIC TRAFFIC ARROW 22 300.00$ -$ 6,600.00$ -$
47 1-10.5 1 L.S.PROJECT TEMPORARY TRAFFIC CONTROL L.S.66,000.00$ -$ 66,000.00$ -$ 16,500.00$
OTHER ITEMS
48 8-14.5 4 EA.CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 4 4,500.00$ -$ 18,000.00$ -$
49 8-14.5 1 EA.CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION B 1 4,950.00$ -$ 4,950.00$ -$
50 8-06.5 18 S.Y.CEMENT CONC. DRIVEWAY ENTRANCE TYPE 1 18 -$ 200.00$ -$ 3,600.00$
51 8-14.5 180 S.Y.CEMENT CONC. SIDEWALK 120 60 55.00$ 100.00$ 6,600.00$ 6,000.00$
52 7-12.5 2 EA.LOWER WATER VALVE BOX 2 250.00$ -$ 500.00$ -$ 125.00$
53 7-05.5 8 EA.LOWER MANHOLE 8 300.00$ -$ 2,400.00$ -$
54 8-13.5 4 EA.LOWER MONUMENT CASE AND COVER 4 750.00$ -$ 3,000.00$ -$
55 7-05.5 3 EA.LOWER CLEANOUT 3 300.00$ -$ 900.00$ -$
56 7-12.5 2 EA.RAISE WATER VALVE BOX 2 1,270.00$ -$ 2,540.00$ -$ 635.00$
57 7-05.5 4 EA.ADJUST CATCH BASIN 4 650.00$ -$ 2,600.00$ -$
58 7-05.5 8 EA.RAISE MANHOLE 8 650.00$ -$ 5,200.00$ -$
59 8-13.5 4 EA.RAISE MONUMENT CASE AND COVER 4 750.00$ -$ 3,000.00$ -$
60 7-05.5 3 EA.RAISE CLEANOUT 3 500.00$ -$ 1,500.00$ -$
61 1-05.4 1 L.S.ROADWAY SURVEYING L.S.L.S.5,000.00$ 8,000.00$ 5,000.00$ 8,000.00$
62 1-07.16(4)1400 DOL ARCHAEOLOGICAL AND HISTORICAL SALVAGE 400 1000 1.00$ 1.00$ 400.00$ 1,000.00$
63 2-09.5 1 L.S.SHORING OR EXTRA EXCAVATION CLASS B L.S.L.S.1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$
64 1-05.18 1 L.S.RECORD DRAWINGS (MINIMUM BID $1,000)L.S.1,000.00$ -$ 1,000.00$
65 1-09.6 22000 DOL UNKNOWN UTILITY REPAIR 12000 10000 1.00$ 1.00$ 12,000.00$ 10,000.00$
66 1-09.6 4500 DOL ROADSIDE CLEANUP 4500 1.00$ -$ 4,500.00$ -$
410,000.00$ 583,440.00$ 56,485.00$
EWWD Overlay Contribution
49,592.40$
410,000.00$ 633,032.40$
Construction Subtotal
WA State Sales Tax
Tax Schedule - See specification section
Rock Island Road Overlay 2023
Extended Construction Cost
Exhibit A
02-06-2024 City Council Agenda Packet
Page 142 of 241
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-06 Declaring Certain Street Department Tools and
Appliances as Surplus to the Needs of the City
Date: February 6, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington declaring certain property
owned by the City as surplus to the needs of the City.
II.Background/History:
The Street Department has identified a surplus of old appliances, furniture and tools
that are no longer needed to accomplish City related tasks. A full list of items is
attached in Exhibit A to Resolution 2024-06. Notable items include:
1.Refrigerators, stove, microwave and dishwasher. Salvaged from 50 Simon
Street and the Annex to accommodate newly donated appliances.
2.Miscellaneous hand tools.
3.Miscellaneous power tools that have exceeded their useful lives.
Once declared surplus the City will put all items up for auction. Revenue from the
auction will be put towards future equipment purchases.
III. Recommended Action:
Approve Resolution 2024-06 declaring the attached list of tools and equipment as
surplus to the needs of the City.
IV.Exhibits:
1.Resolution 2024-06 with Exhibit A
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
City of
02-06-2024 City Council Agenda Packet
Page 143 of 241
City of East Wenatchee Resolution 2024-06 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 3
City of East Wenatchee, Washington
Resolution No. 2024-06
A Resolution of the City of East Wenatchee, Washington declaring
certain property owned by the City as surplus to the needs of the City.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
1.Declaration. The City Council declares the assets listed in Exhibit A as
surplus to the City’s needs.
2.Public Hearing. Because the City Council estimates that none of the
assets to be sold exceed $50,000 in value and because it will not
transfer any property to another governmental agency at below
market value, it will not hold a public hearing.
3.Sale of Property. The City Council instructs the Mayor or her
designee to sell the assets listed on Exhibit A using such other means
of marketing and as the Mayor or her designee reasonably determines
to maximize the net return to the City on the sale.
Exhibit A
02-06-2024 City Council Agenda Packet
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City of East Wenatchee Resolution 2024-06 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 3
4.Conflict of Interest. The City Council declares that it is a conflict-
of-interest for a member of the City Council, the Mayor, or a city
employee to purchase surplus property of the City.
5.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
6.Effective Date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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City of East Wenatchee Resolution 2024-06 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 3 of 3
Exhibit A
Tools:
1 two foot metal ruler
1 bit set
2 torque wrench
1 double flange kit
1 multi tool
57 standard and Philips mixed screwdrivers
25 pliers
20 misc. sockets
1 tap and dye set
10 wrenches
3 hammers
1 battery tester
1 prybar
2 levels
6 allen sets
3 dewalt drills
1 dewalt miter saw
1 hilti miter saw
2 dewalt 18v batteries
2 dewalt chargers
2 cpc hilti batteries
2 hilti batteries
1 dewalt sawzal
1 6” black and decker orbital sander
1 Jump Box
1 Small vice
Misc. sockets
1 Hydraulic Jack
Misc. C-clamps
1 Craftsman Router
Socket organizers
Misc. Drill bits
1 Battery tester
1 Skill saw
1 Battery Charger
1 Dewalt corded drill
1 Craftsman car buffer
1 Oil pump
1 Timing light
1 Rivet Gun
Furniture:
2 Desks
2 Book Cases
1 File Cabinet
7 Steel Frame Event Tents
Appliances:
1 General Electric Refrigerator
1 General Electric Dishwasher
1 General Electric Spectra Range
1 Amana Refrigerator
1 Emerson Microwave
Exhibit A
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-07: North Kentucky Ave Public Works Board Pre-
Construction Loan and Grant Agreement, Project Number 2023-05.
Date: February 6, 2024
I.Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing Mayor
Crawford to enter into an agreement with the Public Works Board authorizing loan
and Grant funds to the City of East Wenatchee for design and right of way activities
related to the North Kentucky Ave Improvements Project.
II.Background/History:
The City has been selected to receive an $850,000 loan, and $150,000 grant by the
Public Works Board for design and right of way work associated with the N Kentucky
Ave rehabilitation project. This is a similar approach that the City took to eventually
fund the 10th Street NE Improvements. By completing Design and Right of Way
work, the City will be much more competitive for construction funds from other
agencies. N Kentucky Ave is featured on the City’s 6-year Transportation
Improvement Plan, and as a priority level 2 project in the Draft Stormwater
Comprehensive Plan.
The scope of this loan agreement includes preparing 90% construction documents,
and Right of Way procurement as needed for phase 1 of the N Kentucky Ave
Improvements, which is from Grant Road to 5th Street NE. In addition, the City will
complete a 30% design for phase 2, which would connect phase 1 to the 10th Street
NE improvements. This design work on phase 2 will allow the City to size the phase 1
stormwater facilities to sufficiently accommodate the runoff generated by phase 2.
Phase 2 includes steeper grades that would make the cost to treat and retain
stormwater significantly more expensive.
This loan is offered as a 5-year loan, with a 0.69% interest rate. Once the project has
raised 30% of the funds needed for construction, the loan may be converted to a 20-
year term, with a 1.38% interest rate. Staff would recommend exercising that option
as soon as it becomes available, although the Transportation Benefit District (TBD)
and Stormwater Funds are able to absorb the debt service payments in the 5-year
term if necessary. The first loan payment will be due in June 2024, but will likely be
City of
02-06-2024 City Council Agenda Packet
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minimal due to the relatively small amount of funds that can be expended and
reimbursed by then. Future payments will be due annually in June.
As mentioned above, this project would be jointly funded by the East Wenatchee
Transportation Benefit District and the Stormwater Utility. Contributions will be
separated based on actual costs, but are estimated to be approximately 70% TBD,
and 30% Stormwater Utility. An estimated 5 year, and 20-year amortization table is
included in Exhibit A. The estimated annual payments fluctuate slightly over the life
of the loans, but would be approximately:
5 Year Loan 20 Year Loan
Stormwater TBD Stormwater TBD
$ 65,069.63 $151,829.13 $ 19,520.89 $45,548.74
III. Recommended Action:
Approve Resolution 2024-07, authorizing Mayor Crawford to enter into an
agreement with the Public Works Board for the North Kentucky Ave Improvements
Project.
IV. Exhibits:
1. Amortization Tables
2. Resolution 2024-07
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $1,000,000 No
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Exhibit A – Amortization Tables:
20 Year Payment Schedule:
Year Due Draws Interest Principal Payment Balance
1 6/1/2024 150,000.00 379.50 379.50 150,000.00
2 6/1/2025 700,000.00 4,358.50 44,736.84 49,095.34 805,263.16
3 6/1/2026 11,112.63 44,736.84 55,849.47 760,526.32
4 6/1/2027 10,495.26 44,736.85 55,232.11 715,789.47
5 6/1/2028 9,877.90 44,736.84 54,614.74 671,052.63
6 6/1/2029 9,260.53 44,736.84 53,997.37 626,315.79
7 6/1/2030 8,643.15 44,736.84 53,379.99 581,578.95
8 6/1/2031 8,025.79 44,736.84 52,762.63 536,842.11
9 6/1/2032 7,408.42 44,736.85 52,145.27 492,105.26
10 6/1/2033 6,791.06 44,736.84 51,527.90 447,368.42
11 6/1/2034 6,173.68 44,736.84 50,910.52 402,631.58
12 6/1/2035 5,556.32 44,736.84 50,293.16 357,894.74
13 6/1/2036 4,938.94 44,736.85 49,675.79 313,157.89
14 6/1/2037 4,321.58 44,736.84 49,058.42 268,421.05
15 6/1/2038 3,704.21 44,736.84 48,441.05 223,684.21
16 6/1/2039 3,086.85 44,736.84 47,823.69 178,947.37
17 6/1/2040 2,469.47 44,736.84 47,206.31 134,210.53
18 6/1/2041 1,852.10 44,736.85 46,588.95 89,473.68
19 6/1/2042 1,234.74 44,736.84 45,971.58 44,736.84
20 6/1/2043 617.37 44,736.84 45,354.21 0.00
5 Year Payment Schedule:
Year Due Draws Interest Principal Payment Balance
1 6/1/2024 150,000.00 189.75 189.75 150,000.00
2 6/1/2025 700,000.00 2,179.25 212,500.00 214,679.25 637,500.00
3 6/1/2026 4,398.75 212,500.00 216,898.75 425,000.00
4 6/1/2027 2,932.50 212,500.00 215,432.50 212,500.00
5 6/1/2028 1,466.25 212,500.00 213,966.25 0.00
02-06-2024 City Council Agenda Packet
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City of East Wenatchee Resolution 2024-07 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-07
A Resolution of the City of East Wenatchee, Washington authorizing
Mayor Crawford to enter into an agreement with the Public Works
Board authorizing loan and Grant funds to the City of East Wenatchee
for design and right of way activities related to the North Kentucky Ave
Improvements Project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit B
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City of East Wenatchee Resolution 2024-07 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit B
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CONTRACT FACE SHEET
Contract Number: PR24-96103-002
PUBLIC WORKS BOARD
PRE-CONSTRUCTION FUNDING CONTRACT
1. Contractor
City of East Wenatchee
271 9th St NE
East Wenatchee, WA 98802-4438
2. Contractor Doing Business As (optional)
N/A
3. Contractor Representative
N/A
4. Public Works Board Representative
N/A
5. Contract Amount
$ 1,000,000
6. Funding Source:
Federal: State:
Other: N/A:
7. Contract Start Date
Contract Execution Date
8. Contract End Date:
June 1, 2028
9. Federal Funds (as applicable)Federal Agency CFDA Number
N/A N/A N/A
10. Tax ID #
N/A
11. SWV #
SWV0003756-00
12.UBI #
601-140-637
13. UEI #
N/A
14. Contract Purpose
Fund a project of a local government for Pre-Construction activities that include, but are not limited to,
design engineering, bid-document preparation, environmental studies, right-of-way acquisition, value
planning, permits, cultural and historic resources, and public notification.
The BOARD, defined as the Washington State Public Works Board,and the Contractor acknowledge and accept
the terms of this Contract and attachments and have executed this Contract on the date below to start as of
the date and year last written below. The rights and obligations of both parties to this Contract are governed
by this Contract and the following documents that are incorporated by reference: Contract Terms and
Conditions including Declarations Page; the BOARD Traditional Program Policy Handbook; and Attachment I:
Attorney’s Certification.
FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD
Signature Kathryn A. Gardow, Public Works Board Chair
Print Name Date
Title APPROVED AS TO FORM ONLY
November 15, 2023
Date
Signature on File
Dawn C. Cortez
Assistant Attorney General
Exhibit B
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This page is intentionally blank
Exhibit B
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DECLARATIONS
CLIENT INFORMATION
Legal Name:City of East Wenatchee
Contract Number:PR24-96103-002
PROJECT INFORMATION
Project Title:N Kentucky Ave Corridor Improvements
Project City: East Wenatchee
Project State:Washington
Project Zip Code: 98802
Project Area:East Wenatchee
FUNDING INFORMATION
LOAN FUNDING:
Loan Amount:$850,000
Loan Term, if applicable:5 years
Interest Rate: 0.69%
Payment Month:June 1
GRANT FUNDING:
Grant Amount:
% of Funding as Grant:
$150,000
15%
PROJECT TOTALS:
Match Amount:n/a
Total Funding:$1,000,000
Total Estimated Project Cost:$1,000,000
Earliest Date for Cost Reimbursement: 08/04/2023
Time of Performance:24 months from the Execution Date of this Contract to
Project Completion.
ADDITIONAL SPECIAL TERMS AND CONDITIONS GOVERNING THIS CONTRACT
N/A
LOAN SECURITY CONDITION GOVERNING THIS CONTRACT
This loan is a general obligation of the LOCAL GOVERNMENT
SCOPE OF WORK
This project will complete not less than 30% of the design for phase 2 of the North Kentucky Ave
project, and develop 90% Plans for the portion between Grant Road and 5th Street NE (phase 1). The
work will include design and corresponding reviews, studies, and reports for both road and stormwater
components. Right of Way acquisitions may be completed as necessary for phase 1. The project costs
may include but are not limited to: engineering, cultural and historical resources, environmental
documentation, review, permits, public involvement, and bid documents. The project needs to meet all
applicable Local, State, and/or Federal standards.
Exhibit B
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Exhibit B
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Table of Contents
PART 1. SPECIAL TERMS AND CONDITIONS ................................................................................................... 8
1.1 DEFINITIONS ............................................................................................................................................... 8
1.2 AUTHORITY ................................................................................................................................................. 8
1.3 PURPOSE ..................................................................................................................................................... 8
1.4 ORDER of PRECEDENCE .............................................................................................................................. 8
1.5 COMPETITIVE BIDDING REQUIREMENTS .................................................................................................... 8
1.6 DEFAULT in REPAYMENT ............................................................................................................................ 9
1.7 SUB-CONTRACTOR DATA COLLECTION ...................................................................................................... 9
1.8 ELIGIBLE PROJECT COSTS ............................................................................................................................ 9
1.9 HISTORICAL and CULTURAL RESOURCES .................................................................................................... 9
1.10 PROJECT COMPLETION AMENDMENT and CERTIFIED PROJECT COMPLETION REPORT ......................... 10
1.11 RATE and TERM of LOAN .......................................................................................................................... 10
1.12 RECAPTURE ............................................................................................................................................... 11
1.13 REIMBURSEMENT PROCEDURES and PAYMENT ...................................................................................... 11
1.14 REPAYMENT .............................................................................................................................................. 12
1.15 REPORTS ................................................................................................................................................... 12
1.16 TERMINATION for CAUSE ......................................................................................................................... 12
1.17 TERMINATION for CONVENIENCE ............................................................................................................ 13
1.18 TIME of PERFORMANCE ........................................................................................................................... 13
1.19 CONTRACT SUSPENSION .......................................................................................................................... 13
1.20 SPECIAL CONDITIONS ............................................................................................................................... 13
1.21 LOAN SECURITY ........................................................................................................................................ 13
PART 2. GENERAL TERMS AND CONDITIONS ............................................................................................... 13
2.1 DEFINITIONS ............................................................................................................................................. 13
2.2 ALLOWABLE COSTS ................................................................................................................................... 14
2.3 ALL WRITINGS CONTAINED HEREIN ......................................................................................................... 14
2.4 AMENDMENTS .......................................................................................................................................... 14
2.5 AMERICANS WITH DISABILITIES ACT (ADA) .............................................................................................. 14
2.6 APPROVAL ................................................................................................................................................. 14
2.7 ASSIGNMENT ............................................................................................................................................ 15
2.8 ATTORNEYS’ FEES ..................................................................................................................................... 15
2.9 AUDIT ........................................................................................................................................................ 15
2.10 CODE REQUIREMENTS .............................................................................................................................. 15
2.11 CONFIDENTIALITY/SAFEGUARDING OF INFORMATION ........................................................................... 16
Exhibit B
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2.12 CONFORMANCE ........................................................................................................................................ 16
2.13 COPYRIGHT PROVISIONS .......................................................................................................................... 16
2.14 DISALLOWED COSTS ................................................................................................................................. 17
2.15 DISPUTES .................................................................................................................................................. 17
2.16 DUPLICATE PAYMENT ............................................................................................................................... 18
2.17 ETHICS/CONFLICTS OF INTEREST .............................................................................................................. 18
2.18 GOVERNING LAW AND VENUE ................................................................................................................. 18
2.19 INDEMNIFICATION .................................................................................................................................... 18
2.20 INDEPENDENT CAPACITY OF THE CONTRACTOR ...................................................................................... 19
2.21 INDUSTRIAL INSURANCE COVERAGE ........................................................................................................ 19
2.22 LAWS ......................................................................................................................................................... 19
2.23 LICENSING, ACCREDITATION AND REGISTRATION ................................................................................... 20
2.24 LIMITATION OF AUTHORITY ..................................................................................................................... 20
2.25 LOCAL PUBLIC TRANSPORTATION COORDINATION ................................................................................. 20
2.26 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS............................................................................ 20
2.27 PAY EQUITY ............................................................................................................................................... 20
2.28 POLITICAL ACTIVITIES ............................................................................................................................... 21
2.29 PREVAILING WAGE LAW ........................................................................................................................... 21
2.30 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION ............................................................. 21
2.31 PUBLICITY .................................................................................................................................................. 21
2.32 RECAPTURE ............................................................................................................................................... 22
2.33 RECORDS MAINTENANCE ......................................................................................................................... 22
2.34 REGISTRATION WITH DEPARTMENT OF REVENUE ................................................................................... 22
2.35 RIGHT OF INSPECTION .............................................................................................................................. 22
2.36 SAVINGS .................................................................................................................................................... 22
2.37 SEVERABILITY ............................................................................................................................................ 22
2.38 SUBCONTRACTING .................................................................................................................................... 23
2.39 SURVIVAL .................................................................................................................................................. 23
2.40 TAXES ........................................................................................................................................................ 23
2.41 TERMINATION FOR CAUSE ....................................................................................................................... 23
2.42 TERMINATION FOR CONVENIENCE .......................................................................................................... 24
2.43 TERMINATION PROCEDURES .................................................................................................................... 24
2.44 TREATMENT OF ASSETS ............................................................................................................................ 25
2.45 WAIVER ..................................................................................................................................................... 25
ATTACHMENT I: ATTORNEY CERTIFICATION.............................................................................................. 26
Exhibit B
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Exhibit B
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CONTRACT TERMS AND CONDITIONS
PUBLIC WORKS BOARD PRE-CONSTRUCTION FUNDING PROGRAM
PART 1. SPECIAL TERMS AND CONDITIONS
1.1 DEFINITIONS
As used throughout this Pre-Construction Funding Contract the following terms shall have the meaning
set forth below:
A. “The BOARD” shall mean the Washington State Public Works Board created in Revised Code of
Washington (RCW) 43.155.030, and who is a Party to the Contract.
B. “Contract” shall mean this Pre-Construction Funding Contract.
C. “Contractor” shall mean the local government identified on the Contract Face Sheet receiving funding
to complete the project described in the scope of work described in this Contract and who is a
Party to the Contract, and shall include all employees and agents of the Contractor.
D. "Declarations " and "Declared" shall refer to the project information, loan terms and conditions as
stated on the Declarations Page of this Funding Contract, displayed within the Contract in THIS STYLE
for easier identification.
E. The BOARD Traditional Program Policy Handbook shall mean the handbook found on the PWB website
or available upon request in PDF.
1.2 AUTHORITY
Acting under the authority of RCW 43.155, the BOARD has awarded the Contractor a Public Works
Board pre-construction funding for an approved public works project.
1.3 PURPOSE
The BOARD and the Contractor have entered into this Contract to provide funds to enable the Contractor
to undertake a local public works project that furthers the goals and objectives of the Washington State
Public Works Program. The project will be undertaken by the Contractor and will include the activities
described in the SCOPE OF WORK shown on the Declarations page. The project must be undertaken in
accordance with the Contract terms and conditions, and all applicable federal, state and local laws and
ordinances, which are incorporated by reference.
1.4 ORDER of PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
A. Applicable federal and state of Washington statutes and regulations.
B. Special Terms and Conditions, including attachments.
C. General Terms and Conditions.
1.5 COMPETITIVE BIDDING REQUIREMENTS
The Contractor shall comply with the provisions of RCW 43.155.060 regarding competitive bidding
requirements for projects assisted in whole or in part with money from the Public Works Program.
Exhibit B
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1.6 DEFAULT in REPAYMENT
If the funding under this Contract constitutes a loan, loan repayments shall be made on the loan in
accordance with Section 1.14 of this Contract. A payment not received within thirty (30) days of the due
date shall be declared delinquent. Delinquent payments shall be assessed a monthly penalty beginning
on the first (1st) day past the due date. The penalty will be assessed on the entire payment amount. The
penalty will be one percent (1%) per month or twelve percent (12%) per annum. The same penalty terms
shall apply at project completion if the repayment of loan funds in excess of eligible costs are not repaid
at the time the Project Completion Amendment is submitted, as provided for in Section 1.13.
The Contractor acknowledges and agrees to the BOARD’s right, upon delinquency in the payment of
any annual installment, to notify any other entity, creditors, or potential creditors of the Contractor of
such delinquency.
The Contractor shall be responsible for all legal fees incurred by the BOARD in any action undertaken to
enforce its rights under this section.
1.7 SUB-CONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by the BOARD and at intervals as
agreed by the parties, regarding work under this Contract performed by sub-contractors and the
portion of the Contract funds expended for work performed by sub-contractors, including but not
necessarily limited to minority-owned, women-owned, and veteran-owned business sub-contractors.
“Sub-Contractors” shall mean sub-contractors of any tier.
1.8 ELIGIBLE PROJECT COSTS
The Eligible project costs must consist of expenditures eligible under Washington Administrative Code
(WAC) 399-30-030 and be related only to project activities described in the declared SCOPE OF
WORK. Eligible costs for reimbursement shall be construed to mean expenditures incurred and paid,
or incurred and payable within thirty (30) days of the reimbursement request. Only costs that have
been incurred on or after the Start Date shown in the Declarations are eligible for reimbursement
under this Contract.
The Contractor assures compliance with WAC 399-30-030, which identifies eligible costs for projects
assisted with BOARD funding.
These terms supersede the terms in Section 2.2. Allowable Costs.
1.9 HISTORICAL and CULTURAL RESOURCES
Prior to approval and disbursement of any funds awarded under this Contract, the Contractor shall
cooperate with the BOARD to complete the requirements of Governor’s Executive Order 21-02 or the
Contractor shall complete a review under Section 106 of the National Historic Preservation Act, if
applicable. Contractor agrees that the Contractor is legally and financially responsible for compliance
with all laws, regulations, and agreements related to the preservation of historical or cultural resources
and agrees to hold harmless the BOARD and the state of Washington in relation to any claim related
to such historical or cultural resources discovered, disturbed, or damaged as a result of the project
funded by this Contract.
In addition to the requirements set forth in this Contract, the Contractor shall, in accordance with
Governor’s Executive Order 21-02 as applicable, coordinate with the BOARD and the Washington
State Department of Archaeology and Historic Preservation (“DAHP”), including any recommendation
consultation with any affected tribe(s), during Project design and prior to construction to determine
the existence of any tribal cultural resources affected by the Project. Contractor agrees to avoid,
minimize, or mitigate impacts to the cultural resource as a continuing prerequisite to receipt of funds
under this Contract.
Exhibit B
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The Contractor agrees that, unless the Contractor is proceeding under an approved historical and
cultural monitoring plan or other memoranda of agreement, if historical or cultural artifacts found
during the construction, the Contractor shall immediately stop construction and notify the local
historical preservation officer and the state’s historical preservation officer at DAHP, and the BOARD
Representative identified on the Face Sheet. If human remains are uncovered, the Contractor shall
report the presence and location of the remains to the coroner and local enforcement immediately,
then contact DAHP and the concerned tribe’s cultural staff or committee.
The Contract shall require this provision to be contained in all subcontracts for work or services
related to the Scope of Work attached hereto.
In addition to the requirements set forth in the Contract, the Contractor agrees to comply with RCW
27.44 regarding Indian Graves and Records. RCW 27.53 regarding Archaeological Sites and Resources;
RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48
regarding Archaeological Excavation and Removal Permits.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall
substitute for completion of Governor’s Executive Order 21-02.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contract may be
required to re-comply with Governor’s Executive Order 21-02 or Section 106 of the National Historic
Preservation Act.
1.10 PROJECT COMPLETION AMENDMENT and CERTIFIED PROJECT COMPLETION REPORT
The Contractor shall complete a Certified Project Completion Report when all activities identified in
the SCOPE OF WORK are complete. The BOARD will supply the Contractor with the Certified Project
Completion Report form, which shall include:
A. A certified statement that the project, as described in the declared SCOPE OF WORK, is
complete and, if applicable, meets required standards.
B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing
the project as described in the SCOPE OF WORK.
C. Certification that all costs associated with the project have been incurred and have been accounted
for. Costs are incurred when goods and services are received and/or contract work is performed.
D. A final voucher for the remaining eligible funds.
E. Pictures of Completed Project, as appropriate.
The Contractor will submit the Certified Project Completion Report together with the last Invoice
Voucher for a sum not to exceed the balance of the loan amount. The final Invoice Voucher payment
shall not occur prior to the completion of all project activities identified in the SCOPE OF WORK and
the BOARD's receipt and acceptance of the Certified Project Completion Report.
The Project Completion Amendment shall serve as an amendment to this Contract determining
the final loan amount, local share, term, and interest rate.
1.11 RATE and TERM of LOAN
If the Contractor is awarded a loan, the BOARD shall fund the Contractor a sum not to exceed the LOAN
AMOUNT shown on the Contract Face Sheet and declared on the Contract Declarations Page. The
interest rate shall be the declared INTEREST RATE per annum on the outstanding principal balance. The
length of the loan shall not exceed the declared LOAN TERM in years, with the final payment due by the
CONTRACT END DATE as shown on the Contract Face Sheet.
The loan forgiveness shall be applied at project completion and shall apply to the lesser of the loan
amount or the actual eligible costs and that declared percent on any accrued interest. The percent of
Exhibit B
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loan forgiveness and interest rate shall not be changed, regardless of the actual cost of the project
and the Affordability Index at project completion.
The BOARD may extend the term limit of the Pre-Construction project to twenty years when the
jurisdiction demonstrates that 30% of the funding necessary for construction of the project has
been secured. The BORROWER must provide written documentation of construction funding
commitment before the first principal payment is due.
1.12 RECAPTURE
In addition to the recapture provisions in Section 2.32, the right to recapture, shall exist for a period
not to exceed six (6) years following Contract termination. In the event that the BOARD is required to
institute legal proceedings to enforce the recapture provision, the BOARD shall be entitled to its costs
thereof, including attorney’s fees.
1.13 REIMBURSEMENT PROCEDURES and PAYMENT
If funding or appropriation is not available at the time the invoice is submitted, or when this Contract is
executed, the issuance of warrants will be delayed or suspended until such time as funds or
appropriation become available. Therefore, subject to the availability of funds, warrants shall be issued
to the Contractor for reimbursement of allowable expenses incurred by the Contractor while
undertaking and administering approved project activities in accordance with the declared SCOPE OF
WORK.
The BOARD shall reimburse the Contractor for eligible project expenditures up to the maximum loan
amount under this Contract, as identified in Section 1.10.
The CONTRACTOR shall submit all Invoice Vouchers and all required documentation per guidance in
the BOARD Traditional Program Policy Handbook, which is incorporated by reference.
When requesting reimbursement for expenditures made, the Contractor shall submit all Invoice
Vouchers and any required documentation electronically through the Department of Commerce’s
(COMMERCE) Contracts Management System (CMS), which is available through the Secure Access
Washington (SAW) portal. If the Contractor has constraints preventing access to COMMERCE’s online
A19 portal, a hard copy A-19 form may be provided by the BOARD Project Manager upon request.
Requests for reimbursements for costs related to ground-disturbing or land acquisition
activities will not be accepted until the Contractor provides and the PWB approves proof of
compliance with Governor’s Executive Order 21-02 or Section 106 of the National Historic
Preservation Act, as Described in Section 1.9 of this Contract.
If the Contractor receives funding in the form of both a grant and a loan, the Contractor shall bill
to the loan and grant proportionally until and if funds are exhausted.
The BOARD will pay the Contractor upon acceptance of the work performed and receipt of
properly completed invoices. Invoices shall be submitted to the BOARD not more often than
monthly nor less than quarterly.
Payment shall be considered timely if made by the BOARD within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
The BOARD may, at its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Contract
shall be made by the BOARD.
Exhibit B
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Duplication of Billed Costs. If the Contractor is entitled to payment or has been or will be paid by
another source for an eligible project cost, then the Contractor shall not be reimbursed by the Board
for that cost.
Disallowed Costs. The Contractor is responsible for any audit exceptions or disallowed costs incurred
by its own organization or that of its subcontractors.
At the time of project completion, the Contractor shall submit to the BOARD a Project Completion
Amendment certifying the total actual project costs and local share. The final BOARD funding
disbursement shall bring the total funding to the lesser of 100% of the eligible project costs or the
total declared funding under this CONTRACT. The Project Completion Amendment shall serve as an
amendment to this Contract determining the final funding amount, local share, and interest rate.
In the event that the final costs identified in the Project Completion Amendment indicate that the
Contractor has received BOARD monies in excess of 100.00% of eligible costs, all funds in excess of
100.00% shall be repaid to the BOARD by payment to the Department of Commerce, or its successor,
together with the submission of the Project Completion Amendment.
1.14 REPAYMENT
If the Contract is a loan, then repayment installments are due on the day and month identified under
the term: PAYMENT MONTH on the Declarations Page. Payments are due each year during the term of
the loan beginning one year from the date of Contract execution. Interest only will be charged for this
payment if a warrant is issued prior to this date. All subsequent payments shall consist of principal and
accrued interest due on the specified PAYMENT MONTH date of each year during the remaining term
of the loan.
Repayment of a loan under this Contract shall include the declared INTEREST RATE per annum based on
a three hundred and sixty (360) day year of twelve (12) thirty (30) day months. Interest will begin to
accrue from the date each warrant is issued to the Contractor. The final payment shall be on or before
the CONTRACT END DATE shown on the Declarations page, of an amount sufficient to bring the loan
balance to zero.
The Contractor will repay the loan in accordance with the preceding conditions through the use of a
check, money order, or equivalent means made payable to the Washington State Department of
Commerce, or its successor.
1.15 REPORTS
The Contractor shall furnish the BOARD with:
A. Project progress reports per guidance in the BOARD Traditional Program Policy Handbook;
B. Estimated Quarterly Expenditures Report;
C. Certified Project Completion Report at project completion (as described in Section 1.13);
D. Pictures and short videos of various stages of the project; and
E. Other reports as the BOARD may require.
1.16 TERMINATION for CAUSE
If the Contractor fails to comply with the terms of this Contract, or fails to use the funds only for those
activities identified in the SCOPE OF WORK, the BOARD may terminate the Contract in whole or in part
at any time. The BOARD shall notify the Contractor in writing of its determination to terminate, the
reason for such termination, and the effective date of the termination. Nothing in this section shall
affect the Contractor's obligation to repay the unpaid balance of a loan.
These terms supersede the terms in Section 2.41 Termination for Cause/Suspension.
Exhibit B
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1.17 TERMINATION for CONVENIENCE
Notwithstanding anything in Section 2.42 Termination for Convenience, the BOARD may suspend or
terminate this Contract in the event that funds are no longer available to the BOARD, or are not
appropriated for the purpose of meeting the BOARD’s obligations under this Contract. Termination will be
effective when the BOARD sends written notice of termination to the Contractor. Nothing in this section
shall affect the Contractor’s obligation to repay the unpaid balance of the loan.
1.18 TIME of PERFORMANCE
No later than twenty-four (24) months after the date of Contract execution, the Contractor must
reach project completion.
Failure to meet Time of Performance shall constitute default of this Contract. In the event of extenuating
circumstances, the Contractor may request, in writing, that the BOARD extend the deadline for project
completion. The BOARD may extend the deadline.
The term of this Contract shall be for the entire term stated in Section 8 of the Contract Face Sheet,
regardless of actual project completion, unless terminated in writing sooner.
1.19 CONTRACT SUSPENSION
In the event that the Washington State Legislature fails to pass and the Governor does not authorize a
Capital Budget by June 30 of each biennium, the Washington State Constitution Article 8 and RCW
43.88.130 and RCW 43.88.290 prohibit expenditures or commitments of state funds in the absence of
appropriation.
In such event, all work under this Contract will be suspended effective July 1. The Contractor shall
immediately suspend work under this Contract and take all reasonable steps necessary to minimize the
cost of performance directly attributable to such suspension until the suspension is cancelled.
The BOARD shall notify the Contractor immediately upon lifting of the Contract suspension.
1.20 SPECIAL CONDITIONS
If SPECIAL CONDITIONS are listed on the Contract Declarations Page then these conditions are
herein incorporated as part of the terms and requirements of this Contract.
1.21 LOAN SECURITY
Loan Security payments shall be made as stated on the attached Declarations Page, and identified as
LOAN SECURITY.
PART 2. GENERAL TERMS AND CONDITIONS
2.1 DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Public Works Board Chair and/or the designee
authorized in writing to act on the Chair’s behalf.
B. "Contractor" shall mean the entity identified on the face sheet performing service(s) under
this Contract, and shall include all employees and agents of the Contractor.
Exhibit B
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C. “BOARD” shall mean the Washington State Public Works Board created in Revised Code
of Washington (RCW) 43.155.030, and which is a Party to the Contract
D. “Personal Information” shall mean information identifiable to any person, including, but
not limited to, information that relates to a person’s name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses,
telephone numbers, social security numbers, driver license numbers, other identifying
numbers, and any financial identifiers.
E. ”State” shall mean the state of Washington.
F. "Subcontractor" shall mean one not in the employment of the Contractor who is
performing all or part of those services under this Contract under a separate contract
with the Contractor. The terms “subcontractor” and “subcontractors” mean
subcontractor(s) in any tier.
2.2 ALLOWABLE COSTS
Costs allowable under this Contract are actual expenditures according to an approved budget
up to the maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3 ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
2.4 AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of
the parties.
2.5 AMERICANS WITH DISABILITIES ACT (ADA)
The Contractor must comply with the ADA, which provides comprehensive civil rights
protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunications.
2.6 APPROVAL
This contract shall be subject to the written approval of the BOARD’s Authorized
Representative and shall not be binding until so approved. The contract may be altered,
amended, or waived only by a written amendment executed by both parties.
Exhibit B
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2.7 ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned
by the Contractor without prior written consent of the BOARD.
2.8 ATTORNEYS’ FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or
other action brought to enforce Contract terms, each party agrees to bear its own attorney’s
fees and costs.
2.9 AUDIT
A. General Requirements
o If requested by the Board at any time during the contract period and six (6) years
following termination of the Contract, Contractor will obtain an audit, at its own
expense.
o Contractors are to procure audit services based on the following guidelines.
o The Contractor shall maintain its records and accounts so as to facilitate the audit
requirement and shall ensure that Subcontractors also maintain auditable records.
o The Contractor is responsible for any audit exceptions incurred by its own organization
or that of its Subcontractors.
o The BOARD reserves the right to recover from the Contractor all disallowed costs
resulting from the audit.
o Responses to any unresolved management findings and disallowed or questioned
costs shall be included with the audit report. The Contractor must respond to the
BOARD’s request for information or corrective action concerning audit issues within
thirty (30) days of the date of request.
B. State Funds Requirements
o In the event an audit is required, if the Contractor is a local government entity, the
Office of the State Auditor shall conduct the audit.
o Audits of non-profit organizations are to be conducted by a certified public
accountant selected by the Contractor.
o The Contractor shall include the above audit requirements in any subcontracts.
o In any case, the Contractor’s financial records must be available for review by the
BOARD.
2.10 CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable
local, state, and federal building, mechanical, plumbing, fire, energy and barrier-free codes.
Compliance with the Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be
required, as specified by the local building Department.
Exhibit B
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2.11 CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
1. All material provided to the Contractor by the BOARD that is designated as “confidential” by the
BOARD;
2. All material produced by the Contractor that is designated as “confidential” by the BOARD; and
3. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law. “Personal information” includes but is not limited to information related
to a person’s name, health, finances, education, business, use of government services,
addresses, telephone numbers, social security number, driver’s license number and other
identifying numbers, and “Protected Health Information” under the federal Health Insurance
Portability and Accountability Act of 1996 (HIPAA).
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of the BOARD
or as may be required by law. The Contractor shall take all necessary steps to assure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Contractor shall provide the BOARD with its policies and procedures on
confidentiality. The BOARD may require changes to such policies and procedures as they apply
to this Contract whenever the BOARD reasonably determines that changes are necessary to
prevent unauthorized disclosures. The Contractor shall make the changes within the time period
specified by the BOARD. Upon request, the Contractor shall immediately return to the BOARD
any Confidential Information that the BOARD reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify the BOARD within five (5)
working days of any unauthorized use or disclosure of any confidential information, and
shall take necessary steps to mitigate the harmful effects of such use or disclosure.
2.12 CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of
Washington, it is considered modified to conform to that statute or rule of law.
2.13 COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Contract shall be considered
"works for hire" as defined by the U.S. Copyright Act and shall be owned by the BOARD. The
BOARD shall be considered the author of such Materials. In the event the Materials are not
considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably
assigns all right, title, and interest in all Materials, including all intellectual property rights,
moral rights, and rights of publicity to the BOARD effective from the moment of creation of
such Materials.
Exhibit B
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“Materials” means all items in any format and includes, but is not limited to, data, reports,
documents, pamphlets, advertisements, books, magazines, surveys, studies, computer
programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to
copyright, patent, register and the ability to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials
not produced under the Contract, the Contractor hereby grants to the BOARD a nonexclusive,
royalty-free, irrevocable license (with rights to sublicense to others) in such Materials to
translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display.
The Contractor warrants and represents that the Contractor has all rights and permissions,
including intellectual property rights, moral rights and rights of publicity, necessary to grant
such a license to the BOARD.
The Contractor shall exert all reasonable effort to advise the BOARD, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance of
this Contract. The Contractor shall provide the BOARD with prompt written notice of each
notice or claim of infringement received by the Contractor with respect to any Materials
delivered under this Contract. The BOARD shall have the right to modify or remove any
restrictive markings placed upon the Materials by the Contractor.
2.14 DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
2.15 DISPUTES
Except as otherwise provided in this Contract, when a dispute arises between the parties and it
cannot be resolved by direct negotiation, either party may request a dispute hearing with the
Chair of the BOARD, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
be in writing;
state the disputed issues;
state the relative positions of the parties;
state the Contractor's name, address, and Contract number; and
be mailed to the BOARD Chair and the other party’s (respondent’s) Representative within
three (3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor’s statement to both the Chair or
the Chair’s designee and the requestor within five (5) working days.
The Chair or designee shall review the written statements and reply in writing to both parties
within ten (10) working days. The Chair or designee may extend this period if necessary by
notifying the parties.
Exhibit B
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The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Contract shall be construed to limit the parties’ choice of a mutually
acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing
procedure outlined above.
2.16 DUPLICATE PAYMENT
The Contractor certifies that work to be performed under this contract does not duplicate any work
to be charged against any other contract, subcontract, or other source.
2.17 ETHICS/CONFLICTS OF INTEREST
In performing under this Contract, the Contractor shall assure compliance with the Ethics in Public Service
Act, RCW 42.52 and any other applicable local, state or federal law related to ethics or conflicts of interests.
2.18 GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court
for Thurston County.
2.19 INDEMNIFICATION
To the fullest extent permitted by law, the GRANTEE shall indemnify, defend, and hold
harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents
and employees of the state, from and against all claims for injuries or death arising out of or
resulting from the performance of the contract. “Claim” as used in this contract, means any
financial loss, claim, suit, action, damage, or expense, including but not limited to attorneys’
fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of
tangible property including loss of use resulting therefrom.
The GRANTEE’s obligation to indemnify, defend, and hold harmless includes any claim by
GRANTEE’s agents, employees, representatives, or any subgrantee/subcontractor or its
employees.
The Contractor’s obligation shall not include such claims that may be caused by the sole
negligence of the State and its agencies, officials, agents, and employees. If the claims or
damages are caused by or result from the concurrent negligence of (a) the State, its agents or
employees and (b) the Contractor, its subcontractors, agents, or employees, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of the Contractor
or its subcontractors, agents, or employees.
The GRANTEE waives its immunity under Title 51 RCW to the extent it is required to
indemnify, defend and hold harmless the state and its agencies, officers, agents or
employees.
Exhibit B
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2.20 INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract.
The Contractor and its employees or agents performing under this Contract are not employees or
agents of the state of Washington or the BOARD. The Contractor will not hold itself out as or
claim to be an officer or employee of the BOARD or of the state of Washington by reason hereof,
nor will the Contractor make any claim of right, privilege or benefit which would accrue to such
officer or employee under law. Conduct and control of the work will be solely with the Contractor.
2.21 INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance.
If the Contractor fails to provide industrial insurance coverage or fails to pay premiums or
penalties on behalf of its employees as may be required by law, the BOARD may collect from
the Contractor the full amount payable to the Industrial Insurance Accident Fund. The BOARD
may deduct the amount owed by the Contractor to the accident fund from the amount
payable to the Contractor by the BOARD under this Contract, and transmit the deducted
amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This
provision does not waive any of L&I’s rights to collect from the Contractor.
2.22 LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations and
policies of local and state and federal governments, as now or hereafter amended including,
but not limited to:
Washington State Laws and Regulations
A. Affirmative Action, RCW 41.06.020 (11).
B. Boards of Directors or Officers of Non-profit Corporations – Liability – Limitations, RCW
4.24.264.
C. Contracts for Architectural and Engineering Services. RCW 39.80
D. Disclosure-Campaign Finances-Lobbying, RCW 42.17.
E. Discrimination-Human Rights Commission, RCW 49.60.
F. Ethics in Public Service, RCW 42.52
G. Growth Management, RCW 36.70A
H. Housing Assistance Program, RCW 43.185.
I. Interlocal Cooperation Act, RCW 39.34.
J. Noise Control, RCW 70.107.
K. Office of Minority and Women’s Business Enterprises, RCW 39.19 and WAC 326-02.
L. Open Public Meetings Act, RCW 42.30.
M. Prevailing Wages on Public Works, RCW 39.12.
N. Public Records Act. RCW 42.56.
O. Public Works Projects, RCW 43.155
P. Relocation Assistance – Real Property Acquisition Policy, RCW 8.26.
Q. Shoreline Management Act of 1971, RCW 90.58.
R. State Budgeting, Accounting, and Reporting System, RCW 43.88
Exhibit B
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S. State Building Code, RCW 19.27 and Energy-related building standards, RCW 19.27A, and
Provisions in buildings for aged and handicapped persons, RCW 70.92.
T. State Coastal Zone Management Program, Publication 01-06-003, Shorelands and
Environmental Assistance Program, Washington State Department of Ecology.
U. State Environmental Policy, RCW 43.21C.
V. State Executive Order 21-02 Archeological and Cultural Resources.
2.23 LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing,
accreditation and registration requirements or standards necessary for the performance of
this Contract.
2.24 LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative’s designee by writing
(designation to be made prior to action) shall have the express, implied, or apparent authority to
alter, amend, modify, or waive any clause or condition of this Contract.
2.25 LOCAL PUBLIC TRANSPORTATION COORDINATION
Where applicable, Contractor shall participate in local public transportation forums and
implement strategies designed to ensure access to services.
2.26 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and
local nondiscrimination laws, regulations and policies. In the event of the Contractor’s non-
compliance or refusal to comply with any nondiscrimination law, regulation or policy, this
contract may be rescinded, canceled or terminated in whole or in part, and the Contractor may
be declared ineligible for further contracts with the BOARD. The Contractor shall, however, be
given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in
accordance with the “Disputes” procedure set forth herein.
2.27 PAY EQUITY
The Contractor agrees to ensure that “similarly employed” individuals in its workforce are
compensated as equals, consistent with the following:
A. Employees are “similarly employed” if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of
whether employees are similarly employed;
B. Contractor may allow differentials in compensation for its workers if the differentials are
based in good faith and on any of the following:
Exhibit B
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1. A seniority system; a merit system; a system that measures earnings by quantity or
quality of production; a bona fide job-related factor or factors; or a bona fide
regional difference in compensation levels.
2. A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or
derived from a gender-based differential; and accounts for the entire differential.
3. A bona fide regional difference in compensation level must be: Consistent with
business necessity; not based on or derived from a gender-based differential; and
account for the entire differential.
This Contract may be terminated by the BOARD, if the BOARD, the Department of
Commerce, or the Department of Enterprise Services determines that the Contractor is not in
compliance with this provision.
2.28 POLITICAL ACTIVITIES
Political activity of Contractor employees and officers are limited by the State Campaign
Finances and Lobbying provisions of Chapter 42.17 RCW and the Federal Hatch Act, 5 USC
1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the
candidacy of any person for public office.
2.29 PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project
shall comply with state Prevailing Wages on Public Works, RCW 39.12 as applicable to the
Project funded by this contract, including but not limited to the filing of the “Statement of
Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040.
The Contractor shall maintain records sufficient to evidence compliance with RCW 39.12 , and
shall make such records available for the BOARD’s review upon request.
2.30 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or
commission for the purpose of obtaining approval of the application for such funds or any other
approval or concurrence under this Contract provided, however, that reasonable fees or bona
fide technical consultant, managerial, or other such services, other than actual solicitation, are
not hereby prohibited if otherwise eligible as project costs.
2.31 PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the
state of Washington or the BOARD’S name is mentioned, or language used from which the
connection with the state of Washington’s or the BOARD’S’s name may reasonably be inferred
or implied, without the prior written consent of the BOARD.
Exhibit B
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2.32 RECAPTURE
In the event that the Contractor fails to perform this contract in accordance with state laws,
federal laws, and/or the provisions of this contract, the BOARD reserves the right to recapture
funds in an amount to compensate the BOARD for the noncompliance in addition to any other
remedies available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the
time period specified by the BOARD. In the alternative, the BOARD may recapture such funds
from payments due under this contract.
2.33 RECORDS MAINTENANCE
The Contractor shall maintain all books, records, documents, data and other evidence relating to
this Contract and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Contract. Contractor shall retain such
records for a period of six years following the date of final payment.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been finally resolved.
2.34 REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State
Department of Revenue.
2.35 RIGHT OF INSPECTION
At no additional cost all records relating to the Contractor’s performance under this Contract
shall be subject at all reasonable times to inspection, review, and audit by the BOARD, the Office
of the State Auditor, and federal and state officials so authorized by law, in order to monitor and
evaluate performance, compliance, and quality assurance under this Contract. The Contractor
shall provide access to its facilities for this purpose.
2.36 SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in
any way after the effective date of this Contract and prior to normal completion, the BOARD
may terminate the Contract under the "Termination for Convenience" clause, without the ten
business day notice requirement. In lieu of termination, the Contract may be amended to
reflect the new funding limitations and conditions.
2.37 SEVERABILITY
If any provision of this Contract or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Contract that
Exhibit B
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can be given effect without the invalid provision, if such remainder conforms to the
requirements of law and the fundamental purpose of this Contract and to this end the
provisions of this Contract are declared to be severable.
2.38 SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the
prior written approval of the BOARD.
If the BOARD approves subcontracting, the Contractor shall maintain written procedures related
to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For
cause, the BOARD in writing may: (a) require the Contractor to amend its subcontracting
procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a
particular person or entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract.
The Contractor is responsible to the BOARD if the Subcontractor fails to comply with any
applicable term or condition of this Contract. The Contractor shall appropriately monitor the
activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the
existence of a subcontract operate to release or reduce the liability of the Contractor to the
BOARD for any breach in the performance of the Contractor’s duties.
Every subcontract shall include a term that the BOARD and the State of Washington are
not liable for claims or damages arising from a Subcontractor’s performance of the
subcontract.
2.39 SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and
context are intended to survive the completion of the performance, cancellation or
termination of this Contract shall so survive.
2.40 TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the
Contractor’s income or gross receipts, any other taxes, insurance or expenses for the
Contractor or its staff shall be the sole responsibility of the Contractor.
2.41 TERMINATION FOR CAUSE
In the event the BOARD determines the Contractor has failed to comply with the conditions of
this contract in a timely manner, the BOARD has the right to suspend or terminate this contract.
Before suspending or terminating the contract, the BOARD shall notify the Contractor in writing
of the need to take corrective action. If corrective action is not taken within 30 calendar days, the
contract may be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law.
Exhibit B
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The BOARD reserves the right to suspend all or part of the contract, withhold further
payments, or prohibit the Contractor from incurring additional obligations of funds during
investigation of the alleged compliance breach and pending corrective action by the
Contractor or a decision by the BOARD to terminate the contract. A termination shall be
deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in
default; or (2) failure to perform was outside of his or her control, fault or negligence.
The rights and remedies of the BOARD provided in this contract are not exclusive and are,
in addition to any other rights and remedies, provided by law.
2.42 TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract the BOARD may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in
part. If this Contract is so terminated, the BOARD shall be liable only for payment required under
the terms of this Contract for services rendered or goods delivered prior to the effective date of
termination.
2.43 TERMINATION PROCEDURES
Upon termination of this contract, the BOARD, in addition to any other rights provided in this
contract.
The rights and remedies of the BOARD provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as
may be necessary for completion of such portion of the work under the contract that is
not terminated;
C. Assign to the BOARD, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the
orders and subcontracts so terminated, in which case the BOARD has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to the BOARD and deliver in the manner, at the times, and to the extent
directed by the Authorized Representative any property which, if the contract had been
completed, would have been required to be furnished to the BOARD;
Exhibit B
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F. Complete performance of such part of the work as shall not have been
terminated by the Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which the BOARD has or may acquire an interest.
2.44 TREATMENT OF ASSETS
Title to all property furnished by the BOARD shall remain with the BOARD. Title to all
property furnished by the Contractor, for the cost of which the Contractor is entitled to
be reimbursed as a direct item of cost under this contract, shall pass to, and vest in the
Contractor.
2.45 WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent
default or breach. Any waiver shall not be construed to be a modification of the terms of this
Contract unless stated to be such in writing and signed by Authorized Representative of the
BOARD.
Exhibit B
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ATTACHMENT I: ATTORNEY CERTIFICATION
PUBLIC WORKS BOARD
PRE-CONSTRUCTION PROGRAM
CONTRACTOR: City of East Wenatchee
CONTRACT Number: PR24-96103-002
I, ________________________________________________, hereby certify:
I am an attorney at law admitted to practice in the State of Washington and the duly appointed
attorney of the City of East Wenatchee (the CONTRACTOR); and
I have also examined any and all documents and records which are pertinent to the CONTRACT,
including the application requesting this financial assistance.
Based on the foregoing, it is my opinion that:
1. The CONTRACTOR is properly constituted and operating under the laws of the State of
Washington, empowered to receive and expend federal, state and local funds, to CONTRACT
with the State of Washington, and to receive and expend the funds involved to accomplish the
objectives set forth in their application.
2. The CONTRACTOR is empowered to accept the BOARD’s financial assistance and to provide
for repayment of the loan as set forth in the CONTRACT.
3. There is currently no litigation in existence seeking to enjoin the commencement or
completion of the above-described public facilities project or to enjoin the CONTRACTOR
from repaying the loan extended by the BOARD with respect to such project. The
CONTRACTOR is not a party to litigation which will materially affect its ability to repay such
loan on the terms contained in the CONTRACT.
4. Assumption of this obligation would not exceed statutory and administrative rule, debt
limitations applicable to the CONTRACTOR.
__________________________________ _____________________________
Signature of Attorney Date
__________________________________
Name
Exhibit B
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Councilmembers
From: Josh DeLay, Finance Director
Subject: Resolution 2024-09 – Library Contract Renewal
Date: February 6, 2024
I. Summary Title: A Resolution of the City of East Wenatchee, Washington,
renewing the building use and maintenance agreement with North Central
Washington Libraries.
II. Background/History: Our current agreement with the Library expired on
December 31, 2023. The terms of this new agreement are retroactive to January 1,
2024, and run through December 31, 2026.
Highlights of the contractual changes include:
Decrease in size of library quarters from 2,000 square feet to 1,491 square
feet, which includes the entirety of the library, 100 square feet of the
rotunda, and approximately 322 square feet of half the public restrooms,
staff breakroom and staff conference room
Increase in reimbursement rate from $3.50 to $4.00 per square foot
Additional charges on a fee schedule for use of supplies, Council chambers
or other areas outside of the areas outlined in this agreement
III. Recommended Action: Review and approval of Resolution 2024-09
IV. Exhibits: Resolution No. 2024-09, and the building use and maintenance
agreement
Financial Data:
Expenditure Estimated Amount Budgeted Appropriation Required
$0 $0 $0
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City of East Wenatchee Resolution 2024-09
Page 1 of 2
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington
Resolution No. 2024-09
A Resolution of the City of East Wenatchee, Washington, renewing the
building use and maintenance agreement with North Central Washington
Libraries.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta,
etc.), póngase en contacto con la administradora municipal
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers, functions
and duties of its officers and employees.
3.Recitals.
3.1. The City Council of the City of East Wenatchee recognizes the
importance of library service availability within its city limits.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
4.Authorization. The City Council adopts the attached building use and
maintenance agreement with North Central Washington Libraries.
5.Severability. If a court of competent jurisdiction declares any provision in this
resolution to be contrary to law, such declaration shall not affect the validity of
the other provisions of this Resolution.
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6.Effective date. This Resolution becomes effective retroactively to January 1,
2024.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
_____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea A. Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Bob Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
City of East Wenatchee Resolution 2024-09
Page 2 of 2
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
02-06-2024 City Council Agenda Packet
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BUILDING USE AND MAINTENANCE AGREEMENT
THIS AGREEMENT, entered into as of the ______ day of February 2024, and retroactive and
effective as of January 1, 2024, between North Central Washington Libraries, an intercounty rural
library district (hereinafter referred to as “NCW Libraries”) and East Wenatchee, Washington, a
Washington municipal corporation (hereinafter referred to as the “Building Provider”).
I. RECITALS
WHEREAS, the community of East Wenatchee is located within NCW Libraries’ service
area on unincorporated land, is annexed into the district, or is under an active contract with the
library district for service; and
WHEREAS, it is the desire of the Building Provider that library services be available in the
community through a branch library facility (“Library Quarters”); and
WHEREAS, the Building Provider is the owner or lessee of certain real property in East
Wenatchee and desires to make the property available to NCW Libraries for the purpose of
providing library service within the jurisdiction; and
WHEREAS, the Building Provider is also willing to provide such janitorial services,
maintenance, and repair to said property as will be reasonably necessary for its continuing
operation as a branch library; and
WHEREAS, both parties agree that NCW Libraries is not responsible for paying rent or
other charges for use of the property except as set forth herein; and
WHEREAS, NCW Libraries shall pay for use of supplies, the Council Chambers, or other
areas outside the Library Quarters in accordance with any rate and fee schedule adopted by the
City Council; and
WHEREAS, NCW Libraries recognizes that the use of the Library Quarters by county
residents living outside the Building Provider’s immediate jurisdiction may create additional
janitorial expenses for the Building Provider; and
WHEREAS, NCW Libraries will agree to partially compensate the Building Provider for
janitorial services rendered to the property; and
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WHEREAS, the day-to-day management and operation of library services is the
responsibility of NCW Libraries’ Executive Director or their designee, and will be subject to the
policies and procedures of NCW Libraries;
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the parties agree as follows:
II. AGREEMENT
1) Purpose. NCW Libraries (formerly North Central Regional Library District) was
formed pursuant to Chapter 27.12 RCW, as an Intercounty Rural Library District in
1961 to serve Chelan, Douglas, Ferry, Grant, and Okanogan Counties. Beginning in
1982, incorporated cities and towns were given the opportunity to annex into NCW
Libraries or contract with NCW Libraries for library services within their
jurisdictions. The resulting “Building Use and Maintenance Agreements”
(“Maintenance Agreement”) outlined each party’s role in the provision of library
service to these jurisdictions. Under the Maintenance Agreement, NCW Libraries
has maintained responsibility for providing staffing, materials, programming, and
related items that make a space a “library.” Likewise, the Building Provider has
been responsible for providing NCW Libraries with use of a building, or space within
a building, that is suitable for use as a branch library in the respective jurisdiction.
This agreement outlines the respective responsibilities of each party and the terms
for NCW Libraries partial reimbursement of Library Quarter expenses incurred by
the Building Provider.
2) Designation and Use of Library Quarters. The Building Provider is the owner, lessee,
or otherwise has legal authority to provide certain real property located at 271 9th
Street NE, East Wenatchee, WA 98802 (“Property”). The Building Provider shall
provide, during the term of this Agreement, a building or space within a building at
the Property suitable for use by NCW Libraries as a branch library (“Library
Quarters”), and shall maintain such Library Quarters in good repair and
maintenance for library purposes in compliance with NCW Libraries’ Siting, Relocation,
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and Acquisition Guidelines (as existing or amended) for the type of building, and as
specifically set forth in Exhibit A attached to this Agreement and incorporated
herein as if set forth in full. Such use shall be provided in consideration for NCW
Libraries’ staffing and operating a branch library facility within the Library Quarters,
and with the exception of payment by NCW Libraries as provided for in this
Agreement, shall be available to NCW Libraries free of rent or other charges. The
Building Provider acknowledges that NCW Libraries is not obligated to provide a
building, space in a building, or utilities and maintenance for any building from
which library services are provided except as in accordance with this Agreement.
3) Size of Library Quarters. As of the date of execution of this Agreement, the parties
specify that the Library Quarters consist of 1,491 square feet, including the entirety
of the library and 100 square feet of the rotunda, and further includes approximately
322 sq. ft. formed of half of the square footage of the public restrooms, the staff
breakroom, and the city staff conference room. The parties may mutually agree, in
writing, to a subsequent change, alteration, or modification of the size of the
Library Quarters, which new resulting square footage shall be used as the basis for
payment by NCW Libraries pursuant to Section 8 of this Agreement.
4) Maintenance and Operations.
A. NCW Libraries will make a good faith effort to provide reasonable oversight
and mitigation efforts to aid the Building Provider in fulfilling their obligations
for maintenance and operation services as set forth herewith. NCW Libraries
will provide security oversight in the regular course of operations and will
provide timely report to the Building Provider of any concerns or ongoing
issues.
B. NCW Libraries shall be responsible for all costs associated with providing the
following maintenance and operations for the Library Quarters:
I. Management, supervision, and hiring of all NCW Libraries personnel
II. Furniture, shelving, materials, equipment, technology, and other
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supplies necessary for the operation of a branch library
III.Exterior book drops
IV.Exterior signage
V.Any necessary modifications or changes to ensure security, including
door hardware and camera systems
VI.Telephone and Internet service
C.The Building Provider shall be responsible for all costs associated with
providing the following maintenance and operations services for the Library
Quarters:
i.All designated parking areas, sidewalks, driveways, fences, and stormdrains
ii.Utility services and meters including natural gas, electricity, water,
sewer, refuse collection, and recycling service where available
iii.Fire detection including smoke and carbon monoxide detectors, fire
extinguishers, and fire suppression systems where installed
iv.Landscaping, including but not limited to lawn care and all snow
removal that ensures access to the Library Quarters
v.Repairs and maintenance to the building envelope including but not
limited to the roof, doors, windows, exterior cladding, and
waterproofing
vi.All plumbing systems, including but not limited to interior drains,
valves, faucets, water heaters, and flush meters
vii.Repairs and maintenance to the heating and cooling equipment
viii.Janitorial and maintenance services to keep the Library Quarters in
neat and clean condition as further defined in Exhibit B to this
Agreement
ix.Abatement or prevention of conditions causing unpleasant odors (i.e.,
mold, sewage), or airborne hazardous materials that could pose a
health risk to staff or patrons including, but not limited to, exposed
asbestos, lead, and mold.
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x. Control and prevention of pest infestations including, but not limited to,
rodents or insects.
5) Furnishings and Equipment. The Library Quarters and all furnishings, fixtures, and
equipment provided by the Building Provider shall remain the property of the
Building Provider, subject only to NCW Libraries' right of use during the term of
this Agreement. NCW Libraries may also provide furnishings, fixtures, and
equipment within and to facilitate use of the Library Quarters, which furnishings
and equipment will remain the property of NCW Libraries.
6) Internet and Telephone Service. NCW Libraries, at its sole expense, shall provide
telephone service and 24/7 internet service to the Library Quarters using wi-fi and
wired ethernet connections. NCW Libraries shall be responsible for the installation
of internet service, telephone service, and wireless networking at or serving the
Library Quarters. NCW Libraries will utilize Internet Service Providers of their
choosing and will determine the range and quality of said service. Thereafter, NCW
Libraries shall be responsible for all coordination and costs of internet and
telephone repair and maintenance and all ongoing costs for providing internet and
telephone services including, but not limited to, monthly internet and telephone
usage fees.
7) Communication between Parties. Except in the case of an emergency requiring
immediate action by the Building Provider, the Parties agree to communicate in
advance to coordinate planned maintenance or improvement projects that may
impact public access and/or use of the Library Quarters.
8) Partial Compensation of Building Provider Expenses. NCW Libraries will pay the
Building Provider, as partial compensation for janitorial expenses provided to the
Library Quarters each year, per the table below:
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January 1, 2024, through December 31,
2026
$4.00 per Square Foot
NCW Libraries shall pay for use of supplies, the Council Chambers or other areas
outside the Library Quarters in accordance with any rate and fee schedule
adopted by the City Council.
9) Compensation Schedule. NCW Libraries shall pay the Building Provider as set forth
in Section 8 in two equal bi-annual payments due within 30 days following the
regular June and November meetings of the NCW Libraries’ Board of Trustees.
NCW Libraries shall pay the (undisputed portion of the) charges and/or notify the
Building Provider that a dispute exists concerning the charges within thirty (30)
days of the date the bi-annual payment is due.
In the event NCW Libraries notifies the Building Provider that a dispute exists
concerning any charges, authorized representatives from NCW Libraries and the
Building Provider will meet in an effort to resolve the dispute..
The Building Provider shall not assess a late payment penalty or charge regardless
of the date payment is received. In addition, interest charges shall not accrue on
disputed charges.
10) Indemnification. The Building Provider shall defend, indemnify, and hold
harmless NCW Libraries, its officers, officials, employees and volunteers from
and against any and all claims, suits, actions, or liabilities for injury or death of
any person, or for loss or damage to property, which arises out of the Building
Provider’s negligence in the maintenance and use of Library Quarters, or from
the negligent conduct of Building Provider's business, or from any negligent
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activity, work or thing done, permitted, or suffered by Building Provider in or
about the Library Quarters, except only such injury or damage as shall have been
occasioned by the negligence of NCW Libraries. The Building Provider’s
obligations to indemnify, defend and hold harmless for injuries, sickness, death
or damage caused by or resulting from the concurrent negligence or willful
misconduct of the Building Provider and NCW Libraries shall apply only to the
extent of the negligence or willful misconduct of the Building Provider. Building
Provider’s obligations to indemnify, defend and hold harmless for injuries,
sickness, death or damage caused by or resulting from the concurrent
negligence or willful misconduct of NCW Libraries and the Building Provider shall
apply only to the extent of the negligence or willful misconduct of Building
Provider.
NCW Libraries shall defend, indemnify, and hold harmless the Building Provider, its
officers, officials, employees and volunteers from and against any and all claims,
suits, actions, or liabilities for injury or death of any person, or for loss or damage
to property, which arises out of NCW Libraries’ use of the Library Quarters, or from
the negligent conduct of NCW Libraries’ business, or from any negligent activity,
work or thing done, permitted, or suffered by NCW Libraries in or about the Library
Quarters, except only such injury or damage as shall have been occasioned by the
negligence of the Building Provider. NCW Libraries agrees that the obligation to
indemnify, defend and hold harmless provided for herein includes any judgment,
award or costs thereof, including attorney's fees. NCW Libraries’ obligations to
indemnify, defend and hold harmless for injuries, sickness, death or damage caused
by or resulting from the concurrent negligence or willful misconduct of NCW
Libraries and the Building Provider shall apply only to the extent of the negligence
or willful misconduct of NCW Libraries.
11) Insurance. Each party shall secure and maintain during the term of this Agreement
such property insurance at levels appropriate for protection of its respective
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Library Quarters property. Each party shall also secure and maintain general
liability insurance covering personal injury and property damage applicable to its
operation and use of the Library Quarters with minimum limits of $1,000,000 per
occurrence. Either party may substitute a self-insurance program or plan for the
general liability insurance required under this agreement upon approval by the
other party. Either party may request verification of liability insurance at any time.
12) Term. Unless earlier terminated as set forth herein, this Agreement shall be
effective January 1, 2024, and shall remain in force and effect until December 31,
2026
13) Termination. This Agreement shall terminate upon the earlier of the following: (i)
upon the expiration of the Term; (ii) upon thirty (30) days advance written notice
given by one party to the other “for cause” stemming from breach of the
Agreement; (iii) at the end of any calendar year during the original term by written
notice of termination delivered to the other party by October 1 of such year; or
(iv) upon mutual agreement of the parties. If a notice of termination is provided
by NCW Libraries prior to expiration of the Term, the Building Provider shall be
paid for all services rendered up to the date of termination.
14) Nonwaiver. Any waiver at any time by either party of any right with respect to any
matter arising under this Agreement shall not be considered a waiver of any
subsequent default or matter.
15) Nondiscrimination. In the performance of this Agreement, the Parties shall, at all
times, comply with any and all federal, state, or local laws, ordinance rules, or
regulations with respect to nondiscrimination and equal employment
opportunity, which may at any time be applicable.
16) Notice. Notices pursuant to this Agreement shall be in writing and may be mailed
or delivered. If mailed such notices shall be sent postage prepaid, by certified or
registered mail. Notices delivered personally shall be deemed communicated as
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of actual receipt, mailed notices shall be deemed communicated three (3) dates
following the date of mailing. All notices shall be sent to the following addresses,
unless written notice of a different address or notice is provided by a Party to the
other Party:
City of East Wenatchee NCW Libraries
Attn: City Clerk-Treasurer Attn: Executive Director
271 9th Street NE 16 N. Columbia Street
East Wenatchee, WA 98802 Wenatchee, WA 98801
17) Prior Agreements. This agreement shall supersede any earlier agreement, written
or oral, between the parties pertaining to the subject matter of this agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this instrument in
duplicate the day and year first above written.
NCW LIBRARIES
By:
Board of Trustees Chair
Attested By:
Secretary
CITY OF EAST WENATCHEE, WASHINGTON
By:
Mayor
Attested By:
Clerk
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EXHIBIT A
Guidelines for Library Facility Siting, Relocation, or
Acquisition
NCW Libraries has established the following guidelines to be considered in siting library facilities.
NCW Libraries recognizes that buildings and spaces under current occupancy may not meet all the
established or desired minimum requirements as set forth in these guidelines. Building Owners are not
expected to make immediate upgrades to reach compliance with minimum requirements. However, NCW
Libraries does expect Building Owners to align with these requirements when they perform system and
building upgrades, and to be capable of meeting the requirements if or when the library is relocated into
a new space. Site selection should always consider the current long-range facility plan.
Legal Considerations:
• In accordance with 27.12 RCW, NCW Libraries policy will prevail in all matters related to NCW
Libraries facilities.
• No easements or other legal considerations that would unduly restrict use of the property or
impose financial or other liability on NCW Libraries.
• Zoning requirements for library use can be achieved within a reasonable time period.
• Existing buildings should be capable of passing a structural assessment for use as a public
library.
Site Selection:
• Define need for services based on distance from other locations, demographics of local area,
and other relevant criteria.
• Establish demand for services through metrics including but not limited to number of active
library cards, percentage of users versus non-users, and other output measures.
• Determine the service level needed including self-serve, remote or full service, open hours, and
staffing capacity.
• Establish financial value of site based on costs and availability of space, opportunity for donated
land or buildings, available capital funding and other factors.
• Determine equity of site for underserved populations, including identifying who is served,
accessibility of location, and how access to library resources impacts the community.
Site Capacity, Layout, and Infrastructure:
• Clear, legally compliant means of ingress/egress.
• Adequate parking or transit access onsite or nearby to support anticipated regular level of
patron usage.
• Free and clear access for emergency vehicles, materials deliveries, and waste removal.
• Space to place an exterior book drop, ideally drive up, sized adequately for anticipated branch
usage.
• Entryways that comply with applicable ADA requirements for the age of structure.
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Visibility and Neighborhood Suitability:
• Facility should be compatible in appearance with the neighborhood and its surroundings.
• Site should be easily visible from the street.
• Placement of the library on the site should have minimal adverse environmental impact and fit
with the historical context of the neighborhood.
Building Structure/Layout
• Building Envelope/Thermal/Acoustical
a. No active water leaks or visible signs of mold or mildew resulting from previous water
intrusion.
b. Secure, weather sealed, and lockable windows and doors. Energy efficient windows are
encouraged.
c. Cladding and waterproofing materials free from damage and in good working order.
• Systems
d. Mechanical
i. Functional heating and cooling system compliant with local codes (based on age
of building) and sized adequately for occupancy and includes mechanical
ventilation.
ii. Exhaust fans in all public restrooms that meet local codes.
e. Electrical
i. Electrical service that meets local codes and is adequate for occupancy type
based on age of building.
ii. Adequate interior lighting in good repair and maintenance. Ballasts, lamps, and
fixtures replaced as needed.
iii. Adequate exterior lighting for safety.
f. Low Voltage/Internet Service
i. One gigabyte Fiberoptic service to building.
ii. Ability for NCW Libraries to provide surface mounted infrastructure for security,
safety, and network systems.
iii. Ability for NCW Libraries to modify door hardware/frame to install card readers
as needed.
g. Plumbing
i. Water service compliant with local codes and sized adequately for occupancy.
ii. Sewer service compliant with local codes and sized adequately for occupancy.
iii. Functional water heater for public restrooms.
iv. Restroom facilities include at minimum a toilet and sink for handwashing.
v. No active leaks in plumbing systems.
h. Fire/Life Safety
i. Fire detection system.
ii. If a fire suppression system is in place or code required (based on age of
building), building owner to ensure proper function and ongoing annual
certification.
iii. Code compliant quantity of fire extinguishers. Fire extinguishers should be wall
mounted in a cabinet for staff and patron safety, for extinguishers that are
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accessible to the general public. Other wall mounts are acceptable for back of
house spaces like behind the service point, in a staff break room or work room,
etc. Fire extinguisher annual certification by building owner.
iv. Compliant emergency exit signage.
• Indoor Air Quality
i. Library space should be free from airborne hazardous materials that could pose a health
risk to staff or patrons including, but not limited to exposed asbestos, lead, and mold.
j. The space should be free from unpleasant orders at the time of library occupancy.
This includes, but is not limited to must, smoke, and sewage.
k. No evidence of frequent or ongoing pest infestations including, but not limited to
rodents or insects.
• Finishes
l. Wall finishes that are free from damage, neutrally colored, and cleanable.
m. Flooring that is free from damage, and neutrally colored.
n. Ceiling surfaces that are free from damage.
Preferred or Supplemental Features for Library Occupancy:
1. Building Structure/Layout
a. Space to include a moderate amount of storage in conditioned space.
b. Partitioned off room(s) for staff work and break space.
c. Interior spaces that meet or exceed applicable ADA requirements.
2. Building Envelope/Thermal/Acoustical
a. Double paned or better vinyl windows.
b. Acoustical batt insulation installed in interior partition walls, especially staff offices and
restrooms.
c. Insulation at all exterior walls, ceilings, and floor.
3. Systems (in addition to minimum code compliance)
a. Mechanical
b. Electrical
i. Additional room on electrical panel for future expansion.
ii. T-12 or better light fixtures, preferably LED.
iii. Occupancy sensors installed at infrequently used spaces such as restrooms,
offices, meeting spaces, and back of house spaces for energy efficiency.
iv. Code compliant emergency lighting.
c. Plumbing
i. Floor drains in all public restrooms to meet local codes.
ii. Low flow plumbing fixtures that meet current EPA standards.
d. Fire
i. Heat detectors installed in public restrooms in lieu of smoke detectors.
ii. A code-compliant fire suppression system.
4. Indoor Air Quality
a. For new construction projects and remodels, NCW Libraries prefers the use and
installation of low/no-VOC products such as paint, flooring adhesives, etc.
5. Exterior
02-06-2024 City Council Agenda Packet
Page 193 of 241
a. Bike racks
• Hardscapes free from obvious tripping hazards.
• Landscaping regularly maintained and not overgrown during library’s occupancy.
• Adequate drainage to prevent future water infiltration.
b.
6. Finishes
a. Walk off mat or other robust flooring solution at any building entrances.
7. Accessories
a. Public restrooms to include a baby changing station, mirror, hand dryer or paper towel
dispenser, waste disposal, and toilet seat cover dispenser.
02-06-2024 City Council Agenda Packet
Page 194 of 241
EXHIBIT B
Sample Janitorial Scope
Below is a sample janitorial scope by branch frequency need. Need levels have been determined based on historical
materials circulation and use data as well as size of population served. East Wenatchee is in the LOW need level.
The scope below seeks to right-size cleaning frequency given the factors listed above and provide more consistency across
the Library District. The scope listed below represents suggestions for minimum cleaning. NCW Libraries recognizes that
often a branch is not opened for a full eight hours or everyday. For further definitions of "daily" and "weekly," please see
definitions listed below the table.
Frequency Need: High Moderate Low
A Dust, wipe, spot clean to include:
1 Service points (EX: circulation desk) Daily Twice Weekly Once Weekly
2 Wipe table surfaces and bases Daily Twice Weekly Once Weekly
3 Chairs - including backs and seats Daily Twice Weekly Once Weekly
4 Dust high use horizontal surfaces Daily Twice Weekly Once Weekly
5 Interior handrails, if existing Daily Twice Weekly Once Weekly
6 Clean glass at entrances, if existing Daily Twice Weekly Once Weekly
7 Sanitize and wipe down drinking fountains Daily Twice Weekly Once Weekly
8 Sanitize staff breakroom surfaces Daily Twice Weekly Once Weekly
9 Window sills and bookshelves Monthly Monthly Monthly
10 Remove cobwebs inside library As-needed As-needed As-needed
11 Spot clean walls, switch plate covers, and doors As-needed As-needed As-needed
B Bathrooms (both public and staff) to include:
1 Sanitize toilets, wash basins and countertops Daily Twice Weekly Once Weekly
2 Sweep and mop floors Daily Twice Weekly Once Weekly
3 Empty trash receptacles and replace liners Daily Twice Weekly Once Weekly
4 Clean mirrors Daily Twice Weekly Once Weekly
5 Replenish supplies Daily Twice Weekly Once Weekly
6
Disinfect all high-touch areas including. door handles and
baby
changing tables
Daily
Twice Weekly
Once Weekly
C Floors to include:
1 Sweep and mop all solid surface floors, including stairs Daily Twice Weekly Once Weekly
2 Vacuum all carpeted floors Daily Twice Weekly Once Weekly
3 Spot clean stains on carpet As-needed As-needed As-needed
4 Sweep and detail stairs and treads, if existing As-needed As-needed As-needed
5 Full building carpet clean (where applicable) Twice
Annually
Annually Annually
5 Scrub solid surface floors in public area w/electric
scrubber
Monthly Quarterly Twice
Annually
D Waste removal to include:
1 Remove garbage from cans in public spaces and replace
liners
Daily Twice Weekly Once Weekly
2 Remove garbage from cans in staff spaces and replace
liners
Daily Twice Weekly Once Weekly
3 Remove recycling from public spaces and staff desks Daily Twice Weekly Once Weekly
Definitions:
Daily: once for every 8 hours of Library open hours. (EX: if a branch is open 6 hours on Friday and 4 on Saturday, the branch
should be cleaned once) Weekly: once per every 6 days open to the public.
High- WPL, MPL
Moderate- Cash, Eph, Leav, Omak, Quincy, Rep, Ton, Winthrop
Low- Brew, Bpt, Che, CC, Cur, Ent, EW, Geo, GC, Man, Matt, Oka, Oro, Pat, Pesh, RC, SL, War,Wat.
02-06-2024 City Council Agenda Packet
Page 195 of 241
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-11: Adopting the 2024-2029 Project List for the East
Wenatchee Transportation Benefit District
Date: February 7, 2023
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington adopting the 2024-2029
project list for the East Wenatchee Transportation Benefit District (TBD).
II. Background/History:
The City’s TBD Fund is used to fund a wide range of projects, and is generally
updated annually to address emerging needs, or if Grant funds were secured that
required restructuring the planned project list. The priority for the East Wenatchee
TBD is to leverage the most funds possible to improve East Wenatchee’s streets.
This year’s proposed schedule includes an estimated $204,800 towards roadway
improvement and planning projects. Specifically, 2024 projects include:
- Annual Pavement rating updates - $15,000
- Safe Streets for All Grant Match - $60,000
- Parkroy Place Overlay - $124,800
- N Kentucky Ave Loan - $5,000
Total: $204,800
This year’s program is intentionally restrained to accommodate a larger than usual
project year in 2025, which includes multiple overlays, a large grant match for 5th
Street NE improvements, and a sizeable contribution to the North Kentucky Ave
design project.
III. Recommended Action:
Repeal Resolution 2023-14 and approve Resolution 2024-11, approving the 2024-
2029 project list for the East Wenatchee Transportation Benefit District.
IV. Exhibits:
1. Resolution 2024-11 2. Previous Project List
City of
02-06-2024 City Council Agenda Packet
Page 196 of 241
City of East Wenatchee Resolution 2024-11 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 3
RESOLUTION NO. 2024-11
A RESOLUTION OF THE CITY OF EAST WENATCHEE, WASHINGTON
UPDATING THE CITY’S RESIDENTIAL STREET OVERLAY PROGRAM.
1.Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille, leer en
voz alta, etc.), comuníquese con la administradora municipal al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov,
at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1.RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council
to organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
3.Repeal Resolution 2023-14.
This resolution repeals the Transportation Benefit District Resolution
2023-14.
4.Designation of Transportation Improvement Projects.
The East Wenatchee City Council designates the transportation improvement
projects set forth in Exhibit A as the projects the City intends to finance with
the revenue generated by the 0.1% sales and use tax it imposed. The City
Council may update the improvement projects set forth in Exhibit A from time
to time. Allowable expenses of an improvement project include all necessary
expenses for: acquisition of property; inspection and testing; administration and
relocation; and all design, engineering, legal, financial, architectural, and
planning costs. The cost of replacing equipment is not an allowable expense.
Exhibit A
02-06-2024 City Council Agenda Packet
Page 197 of 241
City of East Wenatchee Resolution 2024-11 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 2 of 3
5.Cost of Improvement Projects.
The City Council estimates the cost of the improvement projects will be about
$3.28 Million.
6.Priority of Improvement Projects. Although Exhibit A sets
forth the anticipated order that the improvement projects will be
completed, the City Council retains discretion to determine the exact
location and specifications of an improvement project, as well as the
timing, order and manner of completing and improvement project.
If the City Council complies with its material change policy and if the
City Council complies with the notice, hearing, and other procedures
described in Chapter 36.73 (including RCW 36.73.050(2)(b), the
City Council may alter; make substitutions to and amend the description
of an improvement project as it determines is in the best interests
of the City.
7.Severability.
If a court of competent jurisdiction declares any provision in this Resolution to
be contrary to law, such declaration shall not affect the validity of the other
provisions of this Resolution.
8.Effective Date.
This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on
this 6th day of February, 2024.
Exhibit A
02-06-2024 City Council Agenda Packet
Page 198 of 241
City of East Wenatchee Resolution 2024-11 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 3 of 3
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
__________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
02-06-2024 City Council Agenda Packet
Page 199 of 241
Transportation Benefit District
Project List and Schedule
Construction Annual
Year Project Name From To Year Cost Program Cost
2024 Pavement Ratings NA NA 15,000$ 15,000$
2024 Safe Streets for All NA NA 60,000$ 60,000$
2024 Parkroy Place S Iowa Ave S Jarvis Ave 124,800$ 124,800$
2024 N Kentucky Ave Loan Grant Rd 10th St NE 5,000$ 5,000$ 204,800$
2025 Pavement Ratings NA NA 15,000$ 15,000$
2025 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 87,360$
2025 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$
2025 5th St NE N Baker Ave N Kentucky Ave 500,000$ 520,000$
2025 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 1,010,360$
2026 Pavement Ratings NA NA 15,000$ 15,000$
2026 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 243,360$
2026 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 65,978$
2026 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 504,338$
2027 Pavement Ratings NA NA 15,000$ 15,000$
2027 N Colorado Ave 3rd St NE Colby Ct 240,000$ 269,967$
2027 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 464,967$
2028 Pavement Ratings NA NA 15,000$ 15,000$
2028 N Ashland Ave 13th St NE 15th St NE 75,000$ 87,739$
2028 14th St NE Arbor Terrace N Baker Ave 165,000$ 193,027$
2028 N Aurora Ave 14th St NE 15th St NE 78,000$ 91,249$
2028 N Kentucky Ave Loan Grant Rd 10th St NE 180,000$ 180,000$ 567,015$
2029 Pavement Ratings NA NA 15,000$ 15,000$
2029 Citywide Overlay Projects Varies Varies 420,000$ 510,994$ 525,994$
2024 Cost
Estimate
Exhibit A
02-06-2024 City Council Agenda Packet
Page 200 of 241
Transportation Benefit District
Project List and Schedule
Construction Annual
Year Project Name From To 2023 Cost Estimate Year Cost Program Cost
2023 Pavement Ratings NA NA 15,000$ 15,000$
2023 SRTS - 5th Street NE Various Various 450,000$ 450,000$
2023 NHFP - Grant Road Valley Mall N Georgia Ave 100,000$ 100,000$
2023 TIB - Rock Island Road Grant Road McGee St SE 50,000$ 50,000$ 615,000$
2024 Parkroy Place S Iowa Ave S Jarvis Ave 120,000$ 124,800$
2024 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 208,000$
2024 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 63,440$ 396,240$
2025 N Ashland Ave 13th St NE 15th St NE 75,000$ 81,120$
2025 14th St NE Arbor Terrace N Baker Ave 165,000$ 178,464$
2025 N Aurora Ave 14th St NE 15th St NE 78,000$ 84,365$ 343,949$
2026 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 94,489$
2026 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 253,094$ 347,583$
2027 Citywide Overlays Various Various 400,000$ 467,943$ 467,943$
2028 Citywide Overlays Various Various 400,000$ 486,661$ 486,661$
Total:1,702,772$ Proposed to be repealedExhibit A
02-06-2024 City Council Agenda Packet
Page 201 of 241
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-12 - Grant Road Rehabilitation – RH2 Engineering Services
During Construction Agreement Project Number 2021-06
Date: February 6, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a supplement to the consultant agreement between the City of East
Wenatchee and RH2 Engineering for the Grant Road Rehabilitation project.
II. Background/History:
The City of East Wenatchee received funding to overlay a portion of Grant Road from
N Georgia Ave to N Kentucky Ave. This project will also replace several non-
compliant ADA ramps. This project is in addition to two other Grant Road projects,
including the installation of the concrete intersection at Eastmont Ave, and an
Overlay from Valley Mall Parkway to N Georgia Ave.
With this contract supplement RH2 Engineering will provide assistance with
administering the project, construction inspections, and project management. The
total for this supplement is $148,500.00.
III. Recommended Action:
Approve Resolution 2024-12 authorizing the Mayor to execute the supplemental
agreement with RH2 Engineering for Services During Construction on the Grant
Road Rehabilitation Project.
IV. Exhibits:
1. Resolution 2024-12
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$148,500 $1,925,000 No
City of
02-06-2024 City Council Agenda Packet
Page 202 of 241
City of East Wenatchee Resolution 2024-12 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-12
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a consultant agreement supplement between the
City of East Wenatchee and RH2 Engineering for the Grant Road
Rehabilitation project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A
02-06-2024 City Council Agenda Packet
Page 203 of 241
City of East Wenatchee Resolution 2024-12 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
02-06-2024 City Council Agenda Packet
Page 204 of 241
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
Original Page 1 of 14 Pages
City of East Wenatchee
RH2 Engineering, Inc.
4/13/2022
Refer to Exhibit B - Scope of Work.
See above.
Refer to Exhibit D - Fee Estimate.
Refer to Exhibit D continued - Negotiated Hourly Rates of Pay.
Refer to Exhibit E-4 Subcontractor AAR Testing Laboratories, Inc.
3
LA10200, LA10201, LA10433
RH2 Engineering, Inc., 300 Simon Street SE, Suite 5 East
Wenatchee, WA 98802
509-886-2900
December 31, 2024
Grant Road National Highway System $834,777.56
Asset Management Program Projects
Task 2 – NHPP-5908(010) - Grant Road Preservation.
Richard L. Ballard, DirectorRichard L. Ballard, DirectorRichard L. Ballard, Director
NHPP-5908(010), NHPP-5908(011), NHFP-5908(013)
Original Page 1 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 205 of 241
Exhibit A
Basic
Agreement
Supplement
#1
Supplement
#2
Supplement
#3 Total
Direct Salary Cost $75,828.00 $29,445.00 $59,203.00 $35,098.00 $199,574.00
Overhead
(Including Payroll
Additives)
$147,939.44 $57,448.26 $125,373.76 $74,327.76 $405,089.22
Direct Non-Salary
Costs $39,816.37 $83,354.94 $13,262.34 $28,544.84 $164,978.49
Fixed Fee $26,539.80 $10,305.75 $17,760.90 $10,529.40 $65,135.85
Total $290,123.61 $180,553.95 $215,600.00 $148,500.00 $834,777.56
Original Page 2 of 14 PagesOriginal Page 2 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 206 of 241
1
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EXHIBIT B
Scope of Work
Supplemental Agreement No. 3
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
January 2024
Background
RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to assist with
intersection improvement and roadway preservation projects on Grant Road in East Wenatchee,
Washington. The City has received three federal grants for the construction of the project and those
federal grants are separated into individual tasks as follows.
Task 1 –National Highway Performance Program (NHPP)-5908(011)-Grant Road and Highline
Drive Roadway Rehabilitation.
Task 2 –NHPP-5908(010)-Grant Road Preservation.
Task 3 –NHFP-5908(013)-Grant Road Preservation Phase 2.
The City recently received supplemental federal funds under the Grant Road and Highline Drive
Roadway Rehabilitation and the Grant Road Preservation projects to upgrade deficient Americans
with Disabilities Act (ADA) ramps along the corridor to meet current ADA standards and acquire
right-of-way to achieve compliance. The City also received project funding to complete the Valley
Mall Parkway to N Georgia Avenue portion of the project.
RH2 will rely upon the accuracy and completeness of information, data, and materials generated or
produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing
such information to RH2 is either the owner of such information or has obtained written authorization
from the owner to distribute said information.
Task 1 and Task 3 are expected to be completed prior to Task 2.
RH2 will perform services during construction up to the level included in the attached Exhibit D –Fee
Estimate. Additional effort, if requested, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or for
determining means and methods.
RH2 deliverables will be provided in electronic PDF unless otherwise specified.
Original Page 3 of 14 PagesOriginal Page 3 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 207 of 241
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
2
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Task 1 –Services During Construction (NHPP)-5908(010)
Objective:Provide construction contract administration and observation services for the roadway
improvements project in accordance with WSDOT LAG Manual. Construction contract administration
services include time before and after construction is complete.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Materials Testing with Qualified Testers per LAG 52.32 –Coordinate with a materials
testing laboratory to facilitate testing of the concrete, asphalt, and earthwork items in
accordance with the Washington State Department of Transportation (WSDOT)Standard
Specifications for Road, Bridge, and Municipal Construction.Materials testing services will be
provided by AAR Testing and Inspection, Inc. (AAR) as a subconsultant to RH2.
Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews.
Review certified payrolls. Review submittals for up to ten (10) materials (Qualified Product Lists
(QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance,
mix designs, and shop drawings) in accordance with the project plans and specifications.
Maintain the ROM on a weekly basis during construction.
Provide Construction Observation Services –Provide one (1)project observer for an average of
ten (10) hours per day throughout construction. Provide supplemental observation as
requested to observe the contractor’s activities. Observation duties will include the following:
a.Monitoring and documenting the construction contractor’s daily operations through daily
reports and photographs of the construction progress.
b.Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing
the pay estimates.
c.Documenting and verifying contractor’s materials are approved for use per RAM/QPL’s.
d.Addressing technical issues and questions onsite.
e.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
f.Complete DBE (Disadvantaged Business Enterprise) Onsite Reviews
g.On-site coordination with utility purveyors.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
Original Page 4 of 14 PagesOriginal Page 4 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 208 of 241
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
3
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and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare three (3) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and WSDOT
approval.
Provide Project Closeout per LAG Chapter 52 and 53 –Organize and maintain project records
for closeout. Prepare letters for substantial completion, physical completion, and project
completion.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with City on a monthly basis. Coordinate with staff and contractor, and administer request for
sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files. Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor, WSDOT,Douglas County
Public Utility District No. 1, Ziply, Charter, Cascade Natural Gas, Link Transit,and Douglas County
Fire District. Assist City staff with public outreach and business coordination by responding to
questions during construction.It is anticipated RH2 will respond to questions from the business
community by phone or email.
Assumptions:
The construction for this phase of work will last forty (40) working days.
RH2 Deliverables:
Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
Construction plans and specifications (five (5) half-size hard copies).
Submittal reviews.
ROM.
DBE Onsite Reviews.
Part-time construction observation.
Construction observation reports and photos.
Responses to technical questions.
Weekly statement of working days.
Three (3) pay estimates.
Two (2) change orders.
Original Page 5 of 14 PagesOriginal Page 5 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 209 of 241
City of East Wenatchee Exhibit B
Grant Road National Highway System Scope of Work
Asset Management Program Projects Supplemental Agreement No. 3
4
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Letters of substantial, physical, and project completion.
Project records and items per LAG 52.8.
Monthly invoices.
Project Schedule
Construction of the projects is scheduled to begin in the spring of 2024 and continue for forty (40)
working days. Closeout of the project currently is anticipated in the fall/winter of 2024.
Original Page 6 of 14 PagesOriginal Page 6 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 210 of 241
EXHIBIT D
Fee Estimate
Supplemental Agreement No. 3
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Jan-24
Description
Principal Project Manager Project Engineer Staff Engineer Project
Accounting
Administrative
Support
Total
Hours
Total Labor Total
Subconsultant
Total Expense Total Cost
Task 1 Grant Road Preservation 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$
1.1 Attend pre-construction conference 10 10 7 -2 2 31 7,693.26$ -$ 1,446.73$ 9,139.99$
1.2 Coordinate materials testing -7 10 --2 19 3,520.23$ 25,057.08$ 27.50$ 28,604.81$
1.3 Review submittals 3 30 45 20 --98 18,014.73$ -$ 247.50$ 18,262.23$
1.4 Provide construction observation 10 18 240 40 --308 50,158.96$ -$ 1,436.03$ 51,594.99$
1.5 Respond to questions and attend meetings -16 10 40 --66 10,806.72$ -$ 247.50$ 11,054.22$
1.6 Prepare pay estimates -20 10 ---30 6,459.40$ -$ 27.50$ 6,486.90$
1.7 Review change orders 5 10 10 4 --29 6,274.91$ -$ 55.00$ 6,329.91$
1.8 Provide project closeout 5 10 ---2 17 4,463.49$ -$ -$ 4,463.49$
1.9 Provide project management services 20 20 --2 2 44 12,563.46$ -$ -$ 12,563.46$
PROJECT TOTAL 53 141 332 104 4 8 642 119,955.16$ 25,057.08$ 3,487.76$ 148,500.00$
J:\data\EW\22-0069\00 Contract\Amnd No. 3\Amnd 3_FEE_Grant Rd Asset Management Program SDC.xlsm 1/31/2024 2:28 PM
Original Page 7 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 211 of 241
Supplemental Agreement No. 3
City of East Wenatchee
Classification / Job Title Hourly Overhead @ Profit @ Rate x Labor =Cost
Rate 211.77%30.00%Per Hour Hours
Professional I 45.00$ 95.30$ 13.50$ 153.80$ 332.0 51,061.60$
Professional II 48.25$ 102.18$ 14.48$ 164.91$ 0.0 -$
Professional III 53.00$ 112.24$ 15.90$ 181.14$ 0.0 -$
Professional IV 65.25$ 138.18$ 19.58$ 223.01$ 0.0 -$
Professional V 72.00$ 152.47$ 21.60$ 246.07$ 141.0 34,695.87$
Professional VI 84.00$ 177.89$ 25.20$ 287.09$ 0.0 -$
Professional VII 102.00$ 216.01$ 30.60$ 348.61$ 53.0 18,476.33$
Professional VIII 116.00$ 245.65$ 34.80$ 396.45$ 0.0 -$
Professional IX 145.00$ 307.07$ 43.50$ 495.57$ 0.0 -$
Technician I 26.50$ 56.12$ 7.95$ 90.57$ 0.0 -$
Technician II 27.00$ 57.18$ 8.10$ 92.28$ 0.0 -$
Technician III 27.50$ 58.24$ 8.25$ 93.99$ 0.0 -$
Technician IV 38.50$ 81.53$ 11.55$ 131.58$ 0.0 -$
Technician V 39.00$ 82.59$ 11.70$ 133.29$ 104.0 13,862.16$
Administrative I 28.75$ 60.88$ 8.63$ 98.26$ 0.0 -$
Administrative II 29.75$ 63.00$ 8.93$ 101.68$ 0.0 -$
Administrative III 38.00$ 80.47$ 11.40$ 129.87$ 8.0 1,038.96$
Administrative IV 40.00$ 84.71$ 12.00$ 136.71$ 0.0 -$
Administrative V 60.00$ 127.06$ 18.00$ 205.06$ 4.0 820.24$
119,955.16$
Reimbursables Rate Qty
CAD System Per Hour $27.50 55 1,512.50$
GIS System Per Hour $27.50 0 -$
CAD Plots Half Size $2.50 300 750.00$
CAD Plots Full Size $10.00 76 760.00$
CAD Plots Large $25.00 0 -$
In-house copies (each)8.5" X 11" B&W $0.09 2795 251.55$
In-house copies (each)8.5" X 14" B&W $0.14 0 -$
In-house copies (each)11" X 17" B&W $0.20 107 21.40$
In-house copies (color) (each)8.5" X 11" Color $0.90 204 183.60$
In-house copies (color) (each)8.5" X 14" Color $1.20 0 -$
In-house copies (color) (each)11 X 17" Color $2.00 0 -$
Mileage $0.670 13 8.71$
3,487.76$
Subconsultant Costs:25,057.08$
Subconsultant Markup:-$
Total Subconsultant:25,057.08$
Grand Total:148,500.00$
Prepared by:
D. Petit
Exhibit D Continued
Consultant Fee Determination - Negotiated Hourly Rate Consultant Agreement
Original Page 8 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 212 of 241
April 6, 2023
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2022 ICR Audit Office Review
Dear Thad Vesely:
22 Indirect Cost Rate (ICR) of 211.77% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:mya
Original Page 9 of 14 Pages
Exhibit D continued
Original Page 9 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 213 of 241
AAR TESTING AND INSPECTION, INC.
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
January 17, 2024
Devon Petit
RH2 Engineering
300 Simon St SE, Suite 5
East Wenatchee, WA 98802
Subject: Proposal to Provide Material Testing for Grant Road Preservation
City of East Wenatchee - Grant Road & Georgia Ave. through Grant Road & Kentucky Ave.
Dear Mr. Petit:
AAR Testing and Inspection, Inc. is pleased to provide you with our services for the above -mentioned project. For your
information and review, we have included our proposal, scope of work and cost estimate. We are prepared to commit the
resources, staffing and expertise necessary for quality-oriented services. We are available to immediately start this
project.
PROJECT SUMMARY
Mill and fill asphalt on Grant Road including approximately 1,320 LF of curb and gutter replacement and 28 upgraded
sidewalk ramps to meet current ADA standards.
SCOPE OF SERVICES
We understand that the following services will be required.
Concrete
Asphalt (HMA) Compaction
Soil Compaction
COSTS
AAR Testing and Inspection proposes to provide our services on a time and materials basis. All inspections are based on
four hours minimum portal to portal per site visit. See the attached proposal for estimated quantities and costs.
Overtime/Minimum/Rush Charges; if required, hours worked on any project in excess of eight hours per day, before
06:00 or after 18:00 hours or on weekends, will be charged at 150% of the regular hourly rate. Our cost estimates are
based on time and materials for the project. Final total cost for our scope of work is dependent upon contractors work
scheduling. We have based our estimates on our experiences with similar projects. We will keep client informed of our
budget as the project progresses.
REPORTING
Our field personnel will provide verbal results to the project superintendent after completion of each inspection and will
submit an electronic inspection report prior to leaving the site. If a deficiency exists, our inspector will notify the onsit e
project personnel.
Original Page 10 of 14 PagesEXHIBIT E-4 Original Page 10 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 214 of 241
AAR TESTING AND INSPECTION, INC.
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
STAFFING
Our level of involvement is expected to be full -time/periodic depending upon the actual schedule and sequencing of
construction activities. We request that services be scheduled 24 hours in advance of the time our personnel are needed
at the project site. Requests made less than 24 hours in advance may require an additional fee. We are prepared to
commit the resources, staffing and expertise necessary for a quality -oriented inspection program. Inspectors for this
project will be certified by the Washington Association of Building Officials (WABO), International Code Council (ICC),
American Welding Society (AWS), and the American Concrete Institute (ACI). These certifications ensure the highest
construction quality will be achieved by providing experienced and qualified Special Inspectors. Our staff members take
pride in the work they do and are pro-active when conducting their inspections. This pro-active approach ensures that
construction schedules are met and that costly delays are not incurred. We are proud of the fact that we work as a project
team member and continuously work with the project team to solve any conflicts that may arise during the project.
CLOSURE
We appreciate your consideration and look forward to working with you on this project. Authorization to proceed can be
indicated by signing below and returning it to our office. If you have questions or wish to discuss any aspect of our
proposal, please call (509) 393-3226 or email the undersigned.
Sincerely,
AAR TESTING AND INSPECTION, INC.
Robin Radach
Project Manager
rradach@aartesting.com
Teajalam (TJ) Gounden
President
tgounden@aartesting.com
Attachments:
Estimated Cost Breakdown
Project Set Up Form
Original Page 11 of 14 PagesOriginal Page 11 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 215 of 241
EXHIBIT A
PRIME CONSULTANT COST COMPUTATIONS
Client: RH2
Project Name: City of East Wenatchee - Grant Road Preservation
EW 22-0069 Federal Aid No. NHPP-5908(010)
Date: Technician 1Technician 2Technician 3Technician 4Admin 1Admin 2Admin 3Project ManagerSenior Project ManagerLaboratory SurpervisorFiled Supervisor$30.00 $35.00 $40.00 $45.00 $20.00 $25.00 $35.00 $56.00 $67.31 $56.00 $56.00 Hours Totals
Concrete Testing 72 72 2,520.00$
Asphalt (HMA) Compaction Testing 40 40 1,400.00$
Soil Compaction Testing 20 20 700.00$
Subgrade Evaluation 0 -$
Cylinder Pickup 20 20 600.00$
Sample Pickup 4 4 120.00$
24 132 0 0 0 0 0 0 0 0 0 156 5,340.00$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
Project Management 12 12 807.72$
Administrative 0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 12 0 0 12 807.72$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
Total Hours and Labor
Cost Computations by Task
RH2 Project Number:
1/15/2024
Task
No.Task Description
Labor Hour Estimate
Task 1 - Materials Testing
Task Total
Task 2 - Inspection
Task Total
Task 3 - Project Management
Task Total
Task 4
Task Total
Task 5
Task Total
Original Page 12 of 14 PagesOriginal Page 12 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 216 of 241
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
0 -$
0 -$
0 -$
0 -$
0 0 0 0 0 0 0 0 0 0 0 0 -$
24 132 0 0 0 0 0 0 12 0 0 168 6,147.72$
ICR Overhead @ 1.1799 =7,253.69$
Fixed Fee @ 30% =1,844.32$
Total (DL + OH + Fixed Fee) =15,245.73$
Subtotal -$
Administrative Charge (5%)-$
-$
Mileage at current IRS rate (25 trips @ 15 miles per trip@ $0.67/mile)271.35$
Vehicle Lease (27 days @ $40.00 per day)1,080.00$
Concrete Gear Rental ($20 per day for 18 days)360.00$
Nuke gauge rental ($40 per day for 9 days)360.00$
Concrete Compressive Strength (18 pours at 5 cylinders each at $25 each)2,250.00$
Maximum Density of Soil (Proctor) (3 each at $180.00)540.00$
Sieve Analysis (2 each at $90.00)180.00$
Asphalt (HMA) Oil Content by Ignition Oven (5 each at $160.00)800.00$
Asphalt (HMA) Rice Density (5 each at $85.00)425.00$
Asphalt (HMA) Extracted Aggregate Gradation (5 each at $100.00)500.00$
Gyratory Compaction Testing (5 each at $250.00)1,250.00$
HMA Oven Correction (1 at $320.00)320.00$
Sand Equivalent (7 each at $75.00)525.00$
Fracture Face (7 each at $75.00)525.00$
Uncompacted Voids (5 each at $50.00)250.00$
Technician Overtime (10 hours @ $17.50 per hour)175.00$
9,811.35$
25,057.08$
Task Total
Task 6
Total Reimbursable Expense
Total Estimated Budget
Task 7
Task Total
Total Labor Hours and Fee
Subconsultants
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Original Page 13 of 14 PagesOriginal Page 13 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 217 of 241
Overhead NTEFixed Fee NTE117.99% 30.00%Technician 1$32.50$38.35$9.75$80.60Technician 2$37.50$44.25$11.25$93.00Technician 3$42.50$50.15$12.75$105.40Technician 4$47.50$56.05$14.25$117.80Admin 1$21.50$25.37$6.45$53.32Admin 2$27.00$31.86$8.10$66.96Admin 3$35.50$41.89$10.65$88.04Project Manager$60.00$70.79$18.00$148.79Senior Project Manager$85.00$100.29$25.50$210.79Laboratory Supervisor$60.00$70.79$18.00$148.79Field Supervisor$60.00$70.79$18.00$148.79$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Job Classifications Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing Rate NTEActuals Not To Exceed Table (ANTE)
AAR Testing and Inspection
7126 180th Ave NE #C101
Redmond, WA 98052
Original Page 14 of 14 PagesOriginal Page 14 of 14 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 218 of 241
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-13 Grant Road Storm Water project services during
construction contract supplement with RH2 Engineering, City Project Number
2022-05
Date: February 6, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a supplement to the consultant agreement between the City of East
Wenatchee and RH2 Engineering for the Grant Road Stormwater project.
II. Background/History:
The City of East Wenatchee’s draft comprehensive stormwater plan has identified
Grant Road as the City’s top priority for both stormwater flow control, and water
quality improvements. The plan revealed that in addition to the high pollutant
generation potential from the high traffic volumes on Grant Road, the stormwater
infrastructure is also undersized.
To combat these issues the comprehensive stormwater plan identified a vacant City
owned parcel on the corner of Highline Drive and Pace Drive to install a small
stormwater facility. The City received $1,010,000 from the Department of Ecology
for design and construction of the facility. With this contract supplement RH2
Engineering will provide assistance with administering the project, construction
inspections, and project management. The total for this supplement is $53,270.
In addition to the stormwater improvements, a portion of Highline Drive near the
Simon Street roundabout will have its channelization reworked by adding two new
splitter islands. These islands will slow traffic approaching the roundabout, which
will improve its function.
The project is scheduled to go out to bid on February 15th, with a proposed bid
opening on March 14th.
City of
02-06-2024 City Council Agenda Packet
Page 219 of 241
III. Recommended Action:
Approve Resolution 2024-13 authorizing the Mayor to execute a supplement to the
agreement between RH2 Engineering and the City of East Wenatchee.
IV. Exhibits:
1. Resolution 2024-13
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$53,270 $790,000 No
02-06-2024 City Council Agenda Packet
Page 220 of 241
City of East Wenatchee Resolution 2024-13 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-13
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a supplement to the consultant agreement
between the City of East Wenatchee and RH2 Engineering for the
Grant Road Stormwater project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract supplement that conforms to the terms set forth in Exhibit
A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
02-06-2024 City Council Agenda Packet
Page 221 of 241
City of East Wenatchee Resolution 2024-13 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
02-06-2024 City Council Agenda Packet
Page 222 of 241
01/16/24 1:53 PM J:\data\EW\22-0134\00 Contract\Amnd 1\Amnd No. 1_AGMT_Grant Rd Oil Treatment & Bioretention SDC.docx
City of East Wenatchee
Contract Amendment No. 1
Grant Road Oil Treatment and Bioretention
Services During Construction
RH2 Project No. EW 0220134.00
In accordance with our Professional Services Agreement for the Grant Road Oil Treatment and
Bioretention, dated August 2, 2022, this is an authorization to revise the project parameters as
described below. The work will be performed and invoiced using the terms and conditions listed in the
original agreement, plus previous amendments.
This Amendment incorporates the following elements of the Scope of Work, Fee Estimate, and
Schedule of Rates and Charges:
Reference attached Exhibit A – Scope of Work, Exhibit B – Fee Schedule, and Exhibit C – Schedule of
Rates and Charges.
The engineering fee authorization will increase by $53,270 for a total authorization amount of
$140,000.
Please sign this authorization in the space provided below and return to RH2 Engineering, Inc., by mail
at the address below, or by email to dpetit@rh2.com.
RH2 Engineering, Inc.
City of East Wenatchee
Signature Signature
Print Name/Title Print Name/Title
Date Date
RH2 Engineering, Inc., 300 Simon Street SE, Suite 5, East Wenatchee, WA
98802
City of East Wenatchee, 271 9th Street NE, East Wenatchee, WA
98802
Original Page 1 of 8 Pages
1/17/2024
Paul R. Cross, Executive Vice President
Exhibit A
02-06-2024 City Council Agenda Packet
Page 223 of 241
1
1/16/2024 2:05:16 PM J:\DATA\EW\22-0134\00 CONTRACT\AMND 1\AMND NO. 1_SOW_GRANT RD OIL TREATMENT & BIORETENTION SDC.DOCX
EXHIBIT A
Scope of Work
Amendment No.1
City of East Wenatchee
Grant Road Oil Treatment and Bioretention
Services During Bidding and Construction
January 2024
Background
RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to provide engineering
services for the Grant Road Oil Treatment and Bioretention project funded in part by the Washington
State Department of Ecology (Ecology). This project included the design of a stormwater treatment
facility at the northeast corner of Highline Drive and South Pace Drive in East Wenatchee,
Washington. This Scope of Work includes services during bidding and construction phase services for
the completed design.
General Assumptions
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work. RH2 assumes
that the entity providing such information to RH2 is either the owner of such information or
has obtained written authorization from the owner to distribute said information.
RH2 deliverables will be provided in electronic format (PDF)unless otherwise specified.
This Scope of Work is limited to the services expressed herein and will be performed to the
level of effort identified in the Fee Estimate.
RH2 is not responsible for the site safety or direction of those outside of the RH2 project team.
Task 10 –Services During Bidding
Objective:Provide assistance during the bidding phase.
Approach:
Respond to Questions –Respond to bidders’questions during the bidding phase.
Provide Assistance and Clarification –Provide assistance in obtaining Bid Authorization through
Ecology, and provide clarification and interpretation to the City as needed during the
advertisement period.
Prepare Addenda –Prepare up to two (2) addenda if modifications to the construction contract
documents are deemed warranted by the City and Ecology during the advertisement period.
Attend Bid Opening –Attend the bid opening.
Original Page 2 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 224 of 241
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
Services During Construction Amendment No. 1
2
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Prepare Bid Tabulation and Award Letters –Check bids and prepare a bid summary tabulation.
Recommend the lowest qualified bidder based upon the bids received. Provide a notice of
award letter to the lowest qualified bidder.
Assumptions:
The City will send the advertisement to the various publications and pay the publication costs
directly. In addition, the City will reproduce and distribute the bid sets and addenda and
maintain the plan holders list.
Provided by City:
Advertisement placement and payment of publication costs.
RH2 Deliverables:
Advertisement for Bid.
Up to two (2) addenda.
Attendance at bid opening.
Bid tabulation and recommendation of award letter.
One (1) hardcopy of notice of award letter to the lowest qualified bidder, City, and Ecology.
Task 11 –Services During Construction
Objective:Provide construction contract administration and observation services for the stormwater
improvements project. Construction contract administration services include time before and after
construction is complete.
Approach:
Prepare Construction Quality Assurance Plan –Prepare a plan describing how the City and RH2
will provide adequate and competent construction oversight in accordance with the
requirements outlined in the Washington State Department of Transportation (WSDOT)
Standard Specifications for Road, Bridge, and Municipal Construction.
Attend Pre-Construction Conference –Prepare for and provide an agenda for the
pre-construction conference. Attend the pre-construction conference, to be held at RH2’s East
Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide additional
copies of the plans and specifications in accordance with the construction contract documents.
Prepare pre-construction conference minutes.
Coordinate Materials Testing –Coordinate with a materials testing laboratory to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with the WSDOT Standard
Specifications for Road, Bridge, and Municipal Construction.Materials testing services will be
provided by Construction Special Inspection as a subconsultant to RH2.
Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews.
Review certified payrolls. Review submittals for up to ten (10) materials (Qualified Product Lists
Original Page 3 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 225 of 241
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
Services During Construction Amendment No. 1
3
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(QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of compliance,
mix designs, and shop drawings) in accordance with the project plans and specifications.
Maintain the ROM on a weekly basis during construction.
Provide Construction Observation Services –Provide one (1) part-time project observer for an
average of four (4) hours per day throughout construction. Provide supplemental observation
as requested to observe the contractor’s activities. Observation duties will include the
following:
a.Observe and document the construction contractor’s daily operations through daily reports
and photographs of the construction progress.
b.Collect item quantity tickets (IQTs) and measurements of items to be used in preparing the
pay estimates.
c.Address technical issues and questions onsite.
d.Collect and maintain records for utilities, earthwork, surfacing, concrete, asphalt, and traffic
control items. Maintain the project ledger for payment of construction contract items.
e.Coordinate with utility purveyors onsite.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare three (3) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and Ecology
approval.
Provide Project Closeout –Organize and maintain project records for closeout. Prepare letters
for substantial completion, physical completion, and project completion.
Provide Declaration of Construction Completion –Complete and submit the completion form
to Ecology in accordance with Washington Administrative Code (WAC)173-240-090 upon
completion of the project.
Prepare Operation and Maintenance Manual –Assemble an operation and maintenance
(O&M)manual for the stormwater treatment devices constructed and include any applicable
stormwater Best Management Practices for the stormwater collection system.
Collect GIS Data –Utilize the contractor-provided survey information to compile GIS
shapefiles and provide to the City for transmittal to Ecology.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with staff and contractor, and administer request
Original Page 4 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 226 of 241
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
Services During Construction Amendment No. 1
4
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for sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files. Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor,Ecology,Douglas County
Public Utility District No. 1, Ziply, Charter, Cascade Natural Gas, Link Transit, and Douglas County
Fire District. Assist City staff with public outreach and business coordination by responding to
questions during construction.It is anticipated RH2 will respond to questions from the business
community by phone or email.
Assumptions:
The construction phase will last thirty (30) working days.
Provided by City:
Two-page outcome summary as required by Ecology funding handbook.
RH2 Deliverables:
Construction Quality Assurance Plan.
Pre-construction conference agenda and minutes (fifteen (15) hard copies).
Construction plans and specifications (five (5)half-size hard copies).
Materials testing.
Submittal reviews.
ROM.
Certified payroll reviews.
Part-time construction observation.
Construction observation reports and photos.
Responses to technical questions.
Attendance at weekly construction meetings.
Weekly statement of working days.
Three (3) pay estimates.
Two (2) change orders.
Letters of substantial, physical, and project completion.
Declaration of construction completion form.
O&M manual.
GIS data transfer provided in Shapefile format.
Project records.
Original Page 5 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 227 of 241
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
Services During Construction Amendment No. 1
5
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Monthly invoices.
Project Schedule
Construction of the project is scheduled to begin in the spring of 2024 and continue for thirty (30)
working days. Closeout of the project currently is anticipated in the fall/winter of 2024.
Original Page 6 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 228 of 241
EXHIBIT B
Fee Estimate
Amendment No. 1
City of East Wenatchee
Grant Road Oil Treatment and Bioretention
Services During Construction
Jan-24
Description
Total
Hours
Total Labor Total
Subconsultant
Total Expense Total Cost
Task 10 Services During Bidding 19 4,244$ -$ 138$ 4,382$
Task 11 Services During Construction 203 41,039$ 6,325$ 1,524$ 48,888$
PROJECT TOTAL 222 45,283$ 6,325$ 1,662$ 53,270$
J:\data\EW\22-0134\00 Contract\Amnd 1\Amnd No. 1_FEE_Grant Rd Oil Treatment & Bioretention SDC.xlsm 1/16/2024 2:06 PM
Original Page 7 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 229 of 241
RATE LIST RATE UNIT
Professional I $166 $/hr
Professional II $182 $/hr
Professional III $202 $/hr
Professional IV $223 $/hr
Professional V $237 $/hr
Professional VI $256 $/hr
Professional VII $274 $/hr
Professional VIII $285 $/hr
Professional IX $303 $/hr
Technician I $129 $/hr
Technician II $142 $/hr
Technician III $160 $/hr
Technician IV $174 $/hr
Technician V $191 $/hr
Technician VI $209 $/hr
Technician VII $227 $/hr
Technician VIII $237 $/hr
Administrative I $86 $/hr
Administrative II $101 $/hr
Administrative III $118 $/hr
Administrative IV $141 $/hr
Administrative V $166 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.6700
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT C
RH2 ENGINEERING, INC.
2024 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Original Page 8 of 8 Pages
Exhibit A
02-06-2024 City Council Agenda Packet
Page 230 of 241
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-14: Contract Amendment with RH2 Engineering for Services
During Construction associated with the Rock Island Road Overlay Project –
City Project Number 2023-01
Date: February 6, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract amendment between the City of East Wenatchee and RH2
Engineering for the Rock Island Road Overlay project.
II. Background/History:
The Transportation Improvement Board (TIB) selected the City of East Wenatchee
to receive grant funds for an overlay of Rock Island Road from McGee St SE to Grant
Road as a part of its Arterial Preservation Program (APP). In addition to funding the
overlay, TIB will also supply funds to upgrade 5 deficient ADA ramps.
This Resolution amends RH2’s design contract to include services during
construction (SDC). The proposed fee for this work is $45,000, bringing the contract
total to $115,000. This is within the budgeted amount for design and SDC work
based on our grant from TIB.
The Rock Island Overlay project is currently out to bid, and is scheduled to begin in
Spring, 2024. The East Wenatchee Water District is also partnering with the City to
replace their steel water main in the project area. This project is estimated to take 40
working days to complete, or around 8 weeks.
III. Recommended Action:
Approve Resolution 2024-14 authorizing Mayor Crawford to execute the Consultant
Agreement Supplement with RH2 Engineering, not to exceed $45,000.
IV. Exhibits:
City of
02-06-2024 City Council Agenda Packet
Page 231 of 241
1. Resolution 2024-14
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$45,000 $963,000 No
02-06-2024 City Council Agenda Packet
Page 232 of 241
City of East Wenatchee Resolution 2024-14 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-14
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract amendment between the City of East
Wenatchee and RH2 Engineering for the Rock Island Road Overlay
project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov, al (509)
884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
02-06-2024 City Council Agenda Packet
Page 233 of 241
City of East Wenatchee Resolution 2024-14 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________ Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
02-06-2024 City Council Agenda Packet
Page 234 of 241
Original Page 1 of 6 Pages
1/17/2024
City of East Wenatchee 3-E-161(004)-1
2023 Rock Island Road Overlay
RH2 Engineering, Inc.
City of East Wenatchee
RH2 Engineering, Inc., February 7, 2023.
Refer to Exhibit B-1 - Scope of Work
$45,000.00$70,000.00 $115,000.00
$115,000.00
December 31, 2024
(Refer to Exhibit D-1 - Fee Schedule).
$2,944.00
$1,188.00
$3,587.32
$25,322.93
$11,957.75
$7,579.00
$5,140.00
$5,028.03
$35,492.87
$16,760.10
$10,523.00
$6,328.00
$8,615.36
$60,815.79
$28,717.85
Paul R. Cross, Executive Vice President
02-06-2024 City Council Agenda Packet
Page 235 of 241
1
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EXHIBIT B-1
Scope of Work
Amendment No. 1
City of East Wenatchee
2023 Rock Island Road Overlay
Services During Construction
January 2024
Background
The City of East Wenatchee (City) received funding from the Washington State Transportation
Improvement Board (TIB) to complete pavement improvements on Rock Island Road between
McGee Street SE and Grant Road. Through a competitive process, the City selected RH2 Engineering,
Inc., (RH2) to provide engineering services to design the proposed intersection.
Utilizing the design previously completed by RH2, this Scope of Work includes engineering services
during construction tasks for the Rock Island Road Overlay project in East Wenatchee, Washington.
It is assumed that no federal funds will be used in the design or construction of this project.
Deliverables will be submitted in electronic format (PDF) unless otherwise noted.
Task 5 –Services During Construction
Objective:Provide construction contract administration and limited observation services for the
Rock Island Road Overlay Improvements project. Construction contract administration services
include time before and after construction is complete.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1)RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Unanticipated Discovery Plan (UDP)–Coordinate with Plateau Archaeology
(Plateau) as a subconsultant to RH2 to prepare an UDP in accordance with the Washington State
Department of Archaeology and Historical Preservation requirements.
Coordinate Materials Testing –Coordinate with Construction Special Inspection (CSI) as a
subconsultant to RH2 to facilitate testing of the concrete, asphalt, and earthwork items in
accordance with the Washington State Department of Transportation (WSDOT)Standard
Specifications for Road, Bridge, and Municipal Construction.
Review Submittals –Prepare a Record of Materials (ROM) spreadsheet to track submittal
reviews.Review certified payrolls.Review submittals for up to thirty (30) materials (Qualified
Product Lists, Request(s) for Approval of Materials, manufacturer certificate of compliance, mix
Original Page 2 of 6 Pages02-06-2024 City Council Agenda Packet
Page 236 of 241
City of East Wenatchee Exhibit B-1 –Scope of Work
2023 Rock Island Road Overlay Amendment No. 1
2
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designs, and shop drawings) in accordance with the project plans and specifications. Maintain
the ROM on a weekly basis during construction.
Provide Construction Observation Services –Provide one (1) part-time project observer for an
average of two (2) hours per day throughout construction.Provide supplemental observation
as requested to observe the contractor’s activities. Observation duties will include the
following:
a.Monitoring and documenting the construction contractor’s operations through reports and
photographs of the construction progress.
b.Collecting item quantity tickets and measurements of items to be used in preparing the pay
estimates.
c.Addressing technical issues and questions onsite.
d.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
e.Provide on-site coordination with utility purveyors.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare two (2) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and TIB
approval.
Provide Project Closeout –Organize and maintain project records for closeout. Prepare letters
as required for substantial completion, physical completion, and project completion.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with City staff and contractor, and administer
request for sublets, lower tier subcontractor certification, and statements of intent. Set up
RH2’s construction files.Track, assemble, file, and maintain construction documentation.
Coordinate with outside utilities and agencies, including the City, the contractor,WSDOT,Public
Utility District of Chelan County,Ziply, Charter, Cascade Natural Gas, Link Transit, and Chelan
County Fire District. Assist City staff with public outreach and business coordination by
responding to questions during construction.It is anticipated RH2 will respond to questions from
the business community by phone or email.
Original Page 3 of 6 Pages02-06-2024 City Council Agenda Packet
Page 237 of 241
City of East Wenatchee Exhibit B-1 –Scope of Work
2023 Rock Island Road Overlay Amendment No. 1
3
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Assumptions:
The construction phase of the project will last thirty (30) working days. RH2 will perform
services during construction up the level included in the attached Fee Estimate. Additional
effort, if needed, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or
for determining means and methods.
RH2 Deliverables:
Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
Construction plans and specifications (three (3) hard copies of half-size plans and specifications).
UDP document.
Submittal reviews.
ROM tracking.
Part-time construction observation.
Construction observation reports and photos.
Responses to technical questions.
Weekly statement of working days.
Four (4) pay estimates.
Two (2) change orders.
Letters of substantial completion, physical completion, and project completion.
Project records.
Monthly invoices.
Project Schedule
Construction of the project is scheduled to begin in the spring of 2024 and continue for forty
(40)working days. Closeout of the project is currently anticipated in the summer of 2024.
Original Page 4 of 6 Pages02-06-2024 City Council Agenda Packet
Page 238 of 241
EXHIBIT D-1
Fee Estimate
City of East Wenatchee
2023 Rock Island Road Overlay
Jan-24
Description
Principal Project Manager Project Engineer Project Accounting Administrative
Support
Total
Hours
Total Labor Total
Subconsultant
Total Expense Total Cost
Task 5 Services During Construction 20 68 94 1 1 184 40,868$ 2,944$ 1,188$ 45,000$
5.1 Attend pre-construction conference 2 4 2 -8 1,900$ -$ 214$ 2,114$
5.2 Prepare Unanticipated Discovery Plan -1 --1 237$ 575$ 6$ 818$
5.3 Coordinate materials testing -2 --2 474$ 2,369$ 12$ 2,855$
5.4 Review submittals -5 14 -19 4,013$ -$ 100$ 4,113$
5.5 Provide construction observation 8 10 70 -88 18,702$ -$ 468$ 19,170$
5.6 Respond to questions and attend meetings 4 16 --20 4,888$ -$ 122$ 5,010$
5.7 Prepare pay estimates -8 --8 1,896$ -$ 47$ 1,943$
5.8 Review change orders 2 6 --8 1,970$ -$ 49$ 2,019$
5.9 Provide project closeout 2 8 8 -18 4,060$ -$ 102$ 4,162$
5.10 Provide project management services 2 8 -1 1 12 2,728$ -$ 68$ 2,796$
PROJECT TOTAL 20 68 94 1 1 184 40,868$ 2,944$ 1,188$ 45,000$
J:\data\EW\23-0042\00 Contract\Amnd No. 1\Amnd No. 1_FEE_2023 Rock Island Rd Ovelay SDC.xlsm 1/16/2024 11:37 AM Original Page 5 of 6 PagesExhibit A
02-06-2024 City Council Agenda Packet
Page 239 of 241
RATE LIST RATE UNIT
Professional I $166 $/hr
Professional II $182 $/hr
Professional III $202 $/hr
Professional IV $223 $/hr
Professional V $237 $/hr
Professional VI $256 $/hr
Professional VII $274 $/hr
Professional VIII $285 $/hr
Professional IX $303 $/hr
Technician I $129 $/hr
Technician II $142 $/hr
Technician III $160 $/hr
Technician IV $174 $/hr
Technician V $191 $/hr
Technician VI $209 $/hr
Technician VII $227 $/hr
Technician VIII $237 $/hr
Administrative I $86 $/hr
Administrative II $101 $/hr
Administrative III $118 $/hr
Administrative IV $141 $/hr
Administrative V $166 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.6700
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT D-1 continued
RH2 ENGINEERING, INC.
2024 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Original Page 6 of 6 Pages02-06-2024 City Council Agenda Packet
Page 240 of 241
From:Trautmann, Cara
Subject:Spectrum Pacific West LLC (SPECTRUM) Programming Update 01.30.2024
Date:Tuesday, January 30, 2024 4:00:48 PM
Attachments:image002.png
Spectrum Pacific West, LLC (“Spectrum”), is making its customers aware that on or around March 4,
2024, Spectrum received a request to drop KOMO 2 on channel 6 but customers can continue to
watch KOMO 2 on channel 189 on the channel lineup serving your community.
If you have any questions about this change, please feel free to contact me at 360.936.0522 or via
email at stafford.strong@charter.com.
Sincerely,
Stafford Strong | Senior Manager, State Government Affairs - Washington | C: 360-936-0522
222 NE Park Plaza Drive, #231| Vancouver, WA 98684
E-MAIL CONFIDENTIALITY NOTICE: The contents of this e-mail message and any attachments are
intended solely for the addressee(s) and may contain confidential and/or legally privileged
information. If you are not the intended recipient of this message or if this message has been
addressed to you in error, please immediately alert the sender by reply e-mail and then delete this
message and any attachments. If you are not the intended recipient, you are notified that any use,
dissemination, distribution, copying, or storage of this message or any attachment is strictly
prohibited.
The contents of this e-mail message and
any attachments are intended solely for the
addressee(s) and may contain confidential
and/or legally privileged information. If you
are not the intended recipient of this message
or if this message has been addressed to you
in error, please immediately alert the sender
by reply e-mail and then delete this message
and any attachments. If you are not the
intended recipient, you are notified that
any use, dissemination, distribution, copying,
or storage of this message or any attachment
is strictly prohibited.
02-06-2024 City Council Agenda Packet
Page 241 of 241