HomeMy WebLinkAbout01-02-2024 City Council Agenda PacketCITY OF EAST WENATCHEE
CITY COUNCIL
MEETING LOCATION:
EAST WENATCHEE CITY HALL
271 9th Street NE | East Wenatchee, WA
98802
TO WATCH LIVESTREAM, CLICK HERE:
https://us02web.zoom.us/j/84361291567
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 1 of 2
M EETING AGENDA
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CONSENT ITEMS
a.Vouchers:
Date: 01-02-2024 Checks: 59438-59520, in the amount of $1,012,806.96.
Minutes:
b.12-5-2023 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous meetings.
5.CITIZEN COMMENTS
The Council is providing opportunities for public comment in person, remotely, or by submitting written comment. The Mayor will ask if there are any citizens
wishing to address the Council. When recognized, please step up to the microphone (or unmute your screen), state your name and if you live within the East
Wenatchee city limits. Citizen comments will be limited to three minutes.
6.DEPARTMENT REPORTS
a.2023 Wings ‘N Wishes Report. – Trina Elmes, Events Director/PIO.
7.ACTION ITEMS
a.Resolution 2024-01, North Baker Ave Emergency Repair Public Works Board Loan/Grant; Project
Number 2023-10. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-01, authorizing Mayor Crawford to enter into an
agreement with the Public Works Board authorizing loan and grant funds to the City of East
Wenatchee for emergency stormwater repairs on North Baker Avenue.
b.Resolution 2024-02, Transportation Improvement Board (TIB) Fuel Tax Agreement: 5th Street NE
Safety and Multimodal Improvements. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2024-02, Authorizing Mayor Crawford to execute the
Transportation Improvement Board Fuel Tax Agreement awarding up to $2,500,000 for the 5th
Street NE safety and multimodal improvements from N Baker Ave to N. Kentucky Ave.
Tuesday, January 02, 2024 6:00 PM Council Chambers
pg. 3
pg. 34
pg. 38
pg. 39
pg. 65
01-02-2024 City Council Agenda Packet
Page 1 of 84
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509)
886-6104 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28 CFR 35.102-35.104 ADA Title 1.)
Page 2 of 2
8.MAYOR’S REPORT
a.Mayor Pro Tempore Nominations
b.Workshop Sessions
i.Meeting Day Change
ii.Facilitator
c.2024 City Council Committee Assignments
9.COUNCIL REPORTS & ANNOUNCEMENTS
a.Reports/New Business of Council Committees
10.ADJOURNMENT
01-02-2024 City Council Agenda Packet
Page 2 of 84
CHECKS: 59438-59520
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $73,918.53
Rainy Day Fund 002 $0.00
Street Fund 101 $26,814.53
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $5,920.00
SWAT Fund 107 $1,844.05
Library Fund 112 $932.52
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $5,757.08
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $744,100.34
Capital Improvements Fund 314 $4,189.94
Stormwater Fund 401 $3,666.61
Equipment R&R Fund 501 $131,178.67
Cafeteria Plan 634 $0.00
Custodial Activities 635 $14,484.69
Grand Total All Funds $1,012,806.96
CITY OF EAST WENATCHEE
CHECK REGISTER
January 2, 2024 Account Payables
01-02-2024 City Council Agenda Packet Page 3 of 84
Fund Number Description Amount
001 General Fund $73,918.53
101 Street Fund $26,814.53
105 Transportation Benefit District Fund $5,920.00
107 SWAT Fund $1,844.05
112 Library Fund $932.52
117 Events Board Fund $5,757.08
301 Street Improvements Fund $744,100.34
314 Capital Improvements Fund $4,189.94
401 Stormwater Fund $3,666.61
501 Equipment Purchase, Repair & Replacement Fund $131,178.67
635 Custodial Activities Fund $14,484.69
Count: 11 $1,012,806.96
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2023 - December 2023 - December 2023 2nd Council
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East Wenatchee - Fund Transaction Summary
01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
0 2023 - December 2023 - December 2023 2nd Council
INV-2-34435
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $55.01
Total INV-2-34435 $55.01
Total 0 $55.01
Total 911 Supply Inc $55.01
Active Construction
59438 2023 - December 2023 - December 2023 2nd Council
Pay Estimate 4
Safe Routes
301-000-000-595-61-60-04 Construction - SRTS Kenroy $571,772.68
301-000-000-595-61-60-05 Construction - SRTS Sterling $78,080.11
Total Pay Estimate 4 $649,852.79
Total 59438 $649,852.79
Total Active Construction $649,852.79
Ag Supply Company - 233955
59439 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/1/2023 8:20:47 AM
11/2023 233955 pmt
001-000-210-521-10-32-00 Fuel Consumed $4,404.56
Total Invoice - 12/1/2023 8:20:47 AM $4,404.56
Total 59439 $4,404.56
Total Ag Supply Company - 233955 $4,404.56
AG Supply Company - 234034
59440 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/5/2023 8:07:52 AM
11/2023 234034 pmt
001-000-180-518-30-35-00 Small Tools & Equipment $9.75
001-000-180-518-30-35-00 Small Tools & Equipment $15.18
001-000-180-518-30-35-00 Small Tools & Equipment $5.41
001-000-180-518-30-48-00 Repairs & Maintenance $44.65
001-000-180-518-30-49-01 Landscaping $2.50
001-000-210-521-10-48-00 Repairs & Maintenance $10.84
Voucher Directory
Fiscal: : 2023 - December 2023
Council Date: : 2023 - December 2023 - December 2023 2nd Council
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
101-000-420-542-30-30-00 Supplies - Roadway $13.16
101-000-420-542-30-30-00 Supplies - Roadway $31.66
101-000-430-543-30-10-00 Salaries - General Services $9.75
101-000-430-543-30-10-00 Salaries - General Services $8.18
101-000-430-543-30-10-00 Salaries - General Services $21.69
101-000-430-543-30-30-00 Supplies - General Services $65.09
101-000-430-543-30-30-01 Fuel $781.52
117-000-500-557-30-49-01 Christmas - Miscellaneous $17.34
117-000-500-557-30-49-01 Christmas - Miscellaneous $91.07
117-000-500-557-30-49-01 Christmas - Miscellaneous $15.60
Total Invoice - 12/5/2023 8:07:52 AM $1,143.39
Total 59440 $1,143.39
Total AG Supply Company - 234034 $1,143.39
Alan J. Key dba: CWPI LLC.
59441 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/4/2023 1:29:23 PM
10/2023-11/2023 services
001-000-210-521-10-41-00 Professional Services $614.00
Total Invoice - 12/4/2023 1:29:23 PM $614.00
Total 59441 $614.00
Total Alan J. Key dba: CWPI LLC.$614.00
Alignment Pros and Express Lube
59442 2023 - December 2023 - December 2023 2nd Council
52185
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $139.33
Total 52185 $139.33
Total 59442 $139.33
Total Alignment Pros and Express Lube $139.33
American Building Maintenance CO
59443 2023 - December 2023 - December 2023 2nd Council
18722045
12/2023 services
001-000-180-518-30-41-01 Contracted Custodial Services $3,926.62
Total 18722045 $3,926.62
18722688
Exterior Window Cleaning
001-000-180-518-30-41-00 Professional Services $582.69
Total 18722688 $582.69
Total 59443 $4,509.31
Total American Building Maintenance CO $4,509.31
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 6 of 84
Vendor Number Reference Account Number Description Amount
ARC Architects, Inc.
59444 2023 - December 2023 - December 2023 2nd Council
0000000042
Public Works Building
314-000-000-594-18-60-00 Maintenance Facilities Construction $3,919.50
Total 0000000042 $3,919.50
Total 59444 $3,919.50
Total ARC Architects, Inc.$3,919.50
AUCA Western First Aid & Safety Lockbox
59445 2023 - December 2023 - December 2023 2nd Council
GEG-003629
Medical Supplies
001-000-140-514-20-31-01 Central Stores $551.04
Total GEG-003629 $551.04
Total 59445 $551.04
Total AUCA Western First Aid & Safety Lockbox $551.04
Baker Psychological Services, PLLC
59446 2023 - December 2023 - December 2023 2nd Council
156
Pre-employment evaluation
001-000-210-521-10-41-00 Professional Services $725.00
Total 156 $725.00
Total 59446 $725.00
Total Baker Psychological Services, PLLC $725.00
Bill Lane
59447 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/4/2023 1:28:56 PM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 12/4/2023 1:28:56 PM $700.00
Total 59447 $700.00
Total Bill Lane $700.00
Brandi Darnell
59448 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/18/2023 11:49:45 AM
2023 Christmas Window Painting
117-000-500-557-30-40-05 Christmas - Events & Decorations $750.00
Total Invoice - 12/18/2023 11:49:45 AM $750.00
Total 59448 $750.00
Total Brandi Darnell $750.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Cascade Quality Water
59449 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/5/2023 8:12:26 AM
Water
001-000-001-518-91-30-00 Wellness $45.65
Total Invoice - 12/5/2023 8:12:26 AM $45.65
Invoice - 12/6/2023 1:52:45 PM
Water
001-000-210-521-10-31-00 Office Supplies $52.09
Total Invoice - 12/6/2023 1:52:45 PM $52.09
Total 59449 $97.74
Total Cascade Quality Water $97.74
Cdw Government, Inc
59450 2023 - December 2023 - December 2023 2nd Council
NH77708
Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $819.98
Total NH77708 $819.98
NH78753
Supplies
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $638.25
Total NH78753 $638.25
NJ70829
Supplies
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $34.88
Total NJ70829 $34.88
Total 59450 $1,493.11
Total Cdw Government, Inc $1,493.11
Chelan County Treasurer
59451 2023 - December 2023 - December 2023 2nd Council
150001-01930
12/2023 inmates housed
001-000-230-523-60-20-00 Medical Care - Prisoners $150.55
Total 150001-01930 $150.55
Total 59451 $150.55
Total Chelan County Treasurer $150.55
Cintas Corporation 607
59452 2023 - December 2023 - December 2023 2nd Council
4175382816
Supplies
101-000-430-543-30-30-00 Supplies - General Services $83.66
Total 4175382816 $83.66
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
4176108311
Supplies
112-000-000-572-50-47-00 Facilities - Utilities $130.84
Total 4176108311 $130.84
4176827302
Supplies
101-000-430-543-30-30-00 Supplies - General Services $84.20
Total 4176827302 $84.20
Total 59452 $298.70
Total Cintas Corporation 607 $298.70
Cities Digital
59453 2023 - December 2023 - December 2023 2nd Council
58762
Laserfiche
001-000-140-514-20-45-00 Professional Services $2,601.86
001-000-145-514-20-40-60 Service Package - Laserfiche (Legal, Police, &
Planning)
$5,000.00
Total 58762 $7,601.86
Total 59453 $7,601.86
Total Cities Digital $7,601.86
Classic One East
59454 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/14/2023 2:03:51 PM
Hampton Cleaning Services
001-000-210-521-10-49-02 Dry Cleaning Services $57.36
Total Invoice - 12/14/2023 2:03:51 PM $57.36
Invoice - 12/14/2023 2:04:19 PM
Sheats Cleaning Services
001-000-210-521-10-49-02 Dry Cleaning Services $53.22
Total Invoice - 12/14/2023 2:04:19 PM $53.22
Total 59454 $110.58
Total Classic One East $110.58
Column Software PBC
59455 2023 - December 2023 - December 2023 2nd Council
ED560366-0014
Advertising
001-000-110-511-60-44-00 Advertising $135.76
Total ED560366-0014 $135.76
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
ED560366-0015
Advertising
001-000-580-558-60-44-00 Advertising $147.82
Total ED560366-0015 $147.82
Total 59455 $283.58
Total Column Software PBC $283.58
Compunet, Inc
59456 2023 - December 2023 - December 2023 2nd Council
241021
314-000-000-594-18-60-00 Maintenance Facilities Construction $270.44
Total 241021 $270.44
Total 59456 $270.44
Total Compunet, Inc $270.44
Consolidated Electrical Distributors Inc
59457 2023 - December 2023 - December 2023 2nd Council
9360-1071201
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $38.15
Total 9360-1071201 $38.15
Total 59457 $38.15
Total Consolidated Electrical Distributors Inc $38.15
Consolidated Supply Co.
59458 2023 - December 2023 - December 2023 2nd Council
S011679640.001
Supplies
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $231.92
Total S011679640.001 $231.92
Total 59458 $231.92
Total Consolidated Supply Co.$231.92
Daily Journal of Commerce
59459 2023 - December 2023 - December 2023 2nd Council
3394322
Grant Rd Ad
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $291.50
Total 3394322 $291.50
Total 59459 $291.50
Total Daily Journal of Commerce $291.50
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 10 of 84
Vendor Number Reference Account Number Description Amount
DeVries Business Records Management Inc
59460 2023 - December 2023 - December 2023 2nd Council
0173635
001-000-210-521-10-41-00 Professional Services $70.99
Total 0173635 $70.99
Total 59460 $70.99
Total DeVries Business Records Management Inc $70.99
Douglas County Auditor-Recording
59461 2023 - December 2023 - December 2023 2nd Council
117228
Recording
001-000-315-542-10-49-01 Miscellaneous $228.50
Total 117228 $228.50
Total 59461 $228.50
Total Douglas County Auditor-Recording $228.50
Douglas County PUD
59462 2023 - December 2023 - December 2023 2nd Council
631 11/09/23-11/27/23
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $69.00
Total 631 11/09/23-11/27/23 $69.00
69 10/10/23-11/09/23
Utilities
001-000-180-518-30-47-00 Utilities $532.00
101-000-420-542-63-47-00 Utilities - Street Lighting $251.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $55.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $88.00
101-000-430-543-50-47-00 Utilities - Facilities $66.00
112-000-000-572-50-47-00 Facilities - Utilities $294.00
Total 69 10/10/23-11/09/23 $1,286.00
70 10/23/23-11/21/23
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $2,096.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $187.00
Total 70 10/23/23-11/21/23 $2,283.00
Invoice - 12/19/2023 11:09:51 AM
76212 late charge
001-000-180-518-30-47-01 Utilities - Simon St.$10.00
Total Invoice - 12/19/2023 11:09:51 AM $10.00
Invoice - 12/19/2023 11:10:25 AM
762667 late charge
001-000-180-518-30-47-00 Utilities $26.00
Total Invoice - 12/19/2023 11:10:25 AM $26.00
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01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Invoice - 12/4/2023 1:29:52 PM
Fees
301-000-000-595-61-60-05 Construction - SRTS Sterling $2,356.00
Total Invoice - 12/4/2023 1:29:52 PM $2,356.00
Invoice - 12/4/2023 1:32:09 PM
Fees
301-000-000-595-61-60-04 Construction - SRTS Kenroy $2,356.00
Total Invoice - 12/4/2023 1:32:09 PM $2,356.00
Invoice - 12/4/2023 1:32:30 PM
Fees
301-000-000-595-61-60-05 Construction - SRTS Sterling $2,356.00
Total Invoice - 12/4/2023 1:32:30 PM $2,356.00
Invoice - 12/4/2023 1:32:45 PM
Fees
301-000-000-595-61-60-05 Construction - SRTS Sterling $2,356.00
Total Invoice - 12/4/2023 1:32:45 PM $2,356.00
Total 59462 $13,098.00
Total Douglas County PUD $13,098.00
Douglas County Sewer District
59463 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/13/2023 11:20:54 AM
Refund
101-000-000-322-40-00-00 Street Permits $250.00
Total Invoice - 12/13/2023 11:20:54 AM $250.00
Total 59463 $250.00
Total Douglas County Sewer District $250.00
Douglas County Treasurer
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 8:30:26 AM
2023-19 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $576.00
Total Invoice - 12/22/2023 8:30:26 AM $576.00
Total 0 $576.00
59464 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/19/2023 11:00:41 AM
2023-18 armada
401-000-001-582-30-00-00 Non-Fiduciary Remittance $315.00
Total Invoice - 12/19/2023 11:00:41 AM $315.00
Total 59464 $315.00
Total Douglas County Treasurer $891.00
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Vendor Number Reference Account Number Description Amount
East Wenatchee Water Disttrict
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 8:30:57 AM
039100-000
101-000-430-543-50-47-00 Utilities - Facilities $54.00
Total Invoice - 12/22/2023 8:30:57 AM $54.00
Invoice - 12/22/2023 8:31:22 AM
039099-000
101-000-430-543-50-47-00 Utilities - Facilities $155.00
Total Invoice - 12/22/2023 8:31:22 AM $155.00
Total 0 $209.00
59465 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/19/2023 11:11:00 AM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$68.60
Total Invoice - 12/19/2023 11:11:00 AM $68.60
Invoice - 12/19/2023 11:11:19 AM
022920-000
001-000-180-518-30-47-00 Utilities $42.00
Total Invoice - 12/19/2023 11:11:19 AM $42.00
Invoice - 12/19/2023 11:11:41 AM
000520-001
101-000-420-542-75-47-00 Utilities - City Parks $47.00
Total Invoice - 12/19/2023 11:11:41 AM $47.00
Invoice - 12/19/2023 11:12:04 AM
000526-000
001-000-180-518-30-47-00 Utilities $43.50
112-000-000-572-50-47-00 Facilities - Utilities $43.50
Total Invoice - 12/19/2023 11:12:04 AM $87.00
Invoice - 12/19/2023 11:12:35 AM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $43.90
Total Invoice - 12/19/2023 11:12:35 AM $43.90
Invoice - 12/19/2023 11:12:55 AM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $54.00
Total Invoice - 12/19/2023 11:12:55 AM $54.00
Invoice - 12/19/2023 11:13:11 AM
013966-000
101-000-420-542-75-47-00 Utilities - City Parks $42.00
Total Invoice - 12/19/2023 11:13:11 AM $42.00
Invoice - 12/19/2023 11:13:28 AM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $42.00
Total Invoice - 12/19/2023 11:13:28 AM $42.00
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Vendor Number Reference Account Number Description Amount
Invoice - 12/19/2023 11:13:43 AM
030620-000
101-000-420-542-75-47-00 Utilities - City Parks $42.00
Total Invoice - 12/19/2023 11:13:43 AM $42.00
Invoice - 12/19/2023 11:13:56 AM
032745-000
401-000-008-531-00-40-06 Utilities $42.00
Total Invoice - 12/19/2023 11:13:56 AM $42.00
Invoice - 12/20/2023 9:39:32 AM
000525-000
101-000-420-542-75-47-00 Utilities - City Parks $54.00
Total Invoice - 12/20/2023 9:39:32 AM $54.00
Invoice - 12/20/2023 9:39:50 AM
031543-000
001-000-180-518-30-47-01 Utilities - Simon St.$42.00
Total Invoice - 12/20/2023 9:39:50 AM $42.00
Total 59465 $606.50
Total East Wenatchee Water Disttrict $815.50
Fastenal Company
59466 2023 - December 2023 - December 2023 2nd Council
WAWEN268238
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $93.20
Total WAWEN268238 $93.20
WAWEN268307
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $2.64
Total WAWEN268307 $2.64
Total 59466 $95.84
Total Fastenal Company $95.84
First Net
59467 2023 - December 2023 - December 2023 2nd Council
287293799226X12132023
Phone bill
001-000-210-521-10-42-01 Telephone $8,976.42
Total 287293799226X12132023 $8,976.42
Total 59467 $8,976.42
Total First Net $8,976.42
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Vendor Number Reference Account Number Description Amount
Hans C Andersen
59468 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/19/2023 12:14:51 PM
Overpayment refund
401-000-001-582-30-00-00 Non-Fiduciary Remittance $36.00
Total Invoice - 12/19/2023 12:14:51 PM $36.00
Total 59468 $36.00
Total Hans C Andersen $36.00
Interwest Communications
59469 2023 - December 2023 - December 2023 2nd Council
23662
001-000-145-514-20-41-00 Professional Services $625.26
Total 23662 $625.26
Total 59469 $625.26
Total Interwest Communications $625.26
Isaac Fleshman-Cooper
59470 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/6/2023 1:53:39 PM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 12/6/2023 1:53:39 PM $700.00
Total 59470 $700.00
Total Isaac Fleshman-Cooper $700.00
Ivy Jurgensen
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 8:53:56 AM
Donation Box Reimbursement
001-000-210-521-10-35-00 Small Tools & Equipment $270.74
Total Invoice - 12/22/2023 8:53:56 AM $270.74
Total 0 $270.74
59471 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/13/2023 11:21:24 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $340.27
Total Invoice - 12/13/2023 11:21:24 AM $340.27
Invoice - 12/6/2023 1:54:10 PM
Event Reimbursement
001-000-210-521-30-40-00 Crime Prevention $31.17
Total Invoice - 12/6/2023 1:54:10 PM $31.17
Total 59471 $371.44
Total Ivy Jurgensen $642.18
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 11 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 15 of 84
Vendor Number Reference Account Number Description Amount
Jerrilea Crawford
59472 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/15/2023 8:56:42 AM
Staff Recognition Reimbursement
001-000-180-518-30-49-00 Miscellaneous $44.02
Total Invoice - 12/15/2023 8:56:42 AM $44.02
Total 59472 $44.02
Total Jerrilea Crawford $44.02
Josh Delay
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 8:32:04 AM
Planning - Petty Cash
001-000-580-558-60-31-00 Office Supplies $100.00
Total Invoice - 12/22/2023 8:32:04 AM $100.00
Total 0 $100.00
Total Josh Delay $100.00
JP Portrait Studio
59473 2023 - December 2023 - December 2023 2nd Council
4355
Business Headshots
001-000-110-511-60-31-00 Office Supplies $569.10
Total 4355 $569.10
Total 59473 $569.10
Total JP Portrait Studio $569.10
Justin Titus
59474 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/1/2023 12:57:50 PM
11/01-11/15 conflict cases
001-000-120-512-51-40-05 Judge Protems $375.00
Total Invoice - 12/1/2023 12:57:50 PM $375.00
Total 59474 $375.00
Total Justin Titus $375.00
Karsten Garcia
59475 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/12/2023 8:13:31 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $523.57
Total Invoice - 12/12/2023 8:13:31 AM $523.57
Total 59475 $523.57
Total Karsten Garcia $523.57
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 12 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 16 of 84
Vendor Number Reference Account Number Description Amount
Kelley Connect
59476 2023 - December 2023 - December 2023 2nd Council
35410055
001-000-141-514-20-31-01 Office Machine Costs $401.81
001-000-141-591-18-70-01 Copy Machine Lease $324.51
Total 35410055 $726.32
35516519
001-000-120-591-12-70-00 Copy Machine Lease $167.01
001-000-120-594-12-60-00 Capital Outlay $185.86
Total 35516519 $352.87
Total 59476 $1,079.19
Total Kelley Connect $1,079.19
Kevin Hernandez
59477 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/4/2023 1:33:08 PM
Clothing Allowance Reimnbursement
001-000-210-521-10-20-01 Clothing Allowance $408.60
Total Invoice - 12/4/2023 1:33:08 PM $408.60
Total 59477 $408.60
Total Kevin Hernandez $408.60
Keyhole Security Center Inc
59478 2023 - December 2023 - December 2023 2nd Council
360549
Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $11.28
Total 360549 $11.28
Total 59478 $11.28
Total Keyhole Security Center Inc $11.28
Landon Jensen
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 8:38:01 AM
2023 Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $443.36
Total Invoice - 12/22/2023 8:38:01 AM $443.36
Total 0 $443.36
Total Landon Jensen $443.36
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 13 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 17 of 84
Vendor Number Reference Account Number Description Amount
Language Line Services, Inc
59479 2023 - December 2023 - December 2023 2nd Council
11166102
Over the phone services
001-000-210-521-10-41-00 Professional Services $21.85
Total 11166102 $21.85
Total 59479 $21.85
Total Language Line Services, Inc $21.85
Les Schwab Tire Center Inc
0 2023 - December 2023 - December 2023 2nd Council
34301459878
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $117.10
Total 34301459878 $117.10
Total 0 $117.10
Total Les Schwab Tire Center Inc $117.10
Let's Color Art Studio
59480 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/11/2023 8:04:23 AM
Wings & Wishes
117-000-500-557-30-40-05 Christmas - Events & Decorations $184.45
Total Invoice - 12/11/2023 8:04:23 AM $184.45
Total 59480 $184.45
Total Let's Color Art Studio $184.45
Localtel Communications
59481 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/12/2023 12:54:20 PM
Services
001-000-180-518-30-47-00 Utilities $433.20
Total Invoice - 12/12/2023 12:54:20 PM $433.20
Total 59481 $433.20
Total Localtel Communications $433.20
MG Consulting Services
59482 2023 - December 2023 - December 2023 2nd Council
300-03
Project Work
001-000-140-514-20-45-00 Professional Services $600.00
Total 300-03 $600.00
Total 59482 $600.00
Total MG Consulting Services $600.00
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 14 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 18 of 84
Vendor Number Reference Account Number Description Amount
Moon Security
0 2023 - December 2023 - December 2023 2nd Council
1221578
Security
001-000-210-521-10-41-00 Professional Services $83.94
Total 1221578 $83.94
Total 0 $83.94
59483 2023 - December 2023 - December 2023 2nd Council
1216280
Security
001-000-210-521-10-41-00 Professional Services $47.74
Total 1216280 $47.74
Total 59483 $47.74
Total Moon Security $131.68
North Cascades Heating & Air Conditioning, Inc
59484 2023 - December 2023 - December 2023 2nd Council
33230
2023 4th qrt
001-000-180-518-30-41-00 Professional Services $2,644.69
Total 33230 $2,644.69
Total 59484 $2,644.69
Total North Cascades Heating & Air Conditioning, Inc $2,644.69
Numerica Credit Union
59485 2023 - December 2023 - December 2023 2nd Council
11/2023 payment
CC pmt
001-000-001-518-91-30-00 Wellness $45.95
Costco
001-000-001-518-91-30-00 Wellness $140.11
Costco
001-000-001-518-91-30-00 Wellness $200.08
Costco
001-000-110-511-60-40-00 Training $95.00
AWC
001-000-110-511-60-47-00 Background Check Costs $11.00
WSP
001-000-110-511-60-47-00 Background Check Costs $11.00
WSP
001-000-120-512-51-30-00 Supplies $162.64
Zoom
001-000-139-518-10-40-06 Miscellaneous $151.88
Costco
001-000-139-518-10-40-08 Professional Services $88.65
Embark Safety
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 15 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 19 of 84
Vendor Number Reference Account Number Description Amount
001-000-140-514-20-31-00 Office Supplies $86.73
Costco
001-000-140-514-20-31-01 Central Stores $39.75
Amazon
001-000-140-514-20-41-00 Membership Dues & Publications $135.00
MRSC
001-000-140-514-20-49-00 Miscellaneous $39.86
Office Depot
001-000-140-514-20-49-00 Miscellaneous $136.95
Office Depot
001-000-142-514-20-31-00 Office Supplies $43.39
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $79.19
Amazon
001-000-145-514-20-31-00 Supplies $51.83
Amazon
001-000-145-514-20-31-00 Supplies ($42.96)
Amazon
001-000-151-515-31-40-01 Legal Research $423.15
Casetext
001-000-180-518-30-35-00 Small Tools & Equipment $21.17
Lowe's
001-000-180-518-30-48-00 Repairs & Maintenance $156.83
Lowe's
001-000-210-521-10-31-00 Office Supplies $97.10
Forensics
001-000-210-521-10-31-00 Office Supplies $269.70
Glaze
001-000-210-521-10-31-00 Office Supplies $34.00
Evident
001-000-210-521-10-31-00 Office Supplies $134.04
Amazon
001-000-210-521-10-31-00 Office Supplies $78.78
Amazon
001-000-210-521-10-31-00 Office Supplies $29.13
Amazon
001-000-210-521-10-31-00 Office Supplies $15.18
Amazon
001-000-210-521-10-31-00 Office Supplies $18.00
Evident
001-000-210-521-10-31-00 Office Supplies $58.00
Amazon
001-000-210-521-10-32-00 Fuel Consumed $67.47
Jackpot
001-000-210-521-10-35-00 Small Tools & Equipment $9.99
Browning Strike
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 16 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 20 of 84
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-35-00 Small Tools & Equipment $79.50
Centrifuge Training
001-000-210-521-10-35-00 Small Tools & Equipment $49.26
Cheaper than dirt
001-000-210-521-10-41-00 Professional Services $14.85
Glaze
001-000-210-521-10-42-03 Postage $14.41
UPS
001-000-210-521-10-42-03 Postage $15.15
UPS
001-000-210-521-10-43-00 Travel $24.17
Subway
001-000-210-521-10-43-00 Travel $24.17
Subway
001-000-210-521-10-43-00 Travel $24.17
Subway
001-000-210-521-10-43-00 Travel $24.17
Subway
001-000-210-521-10-43-00 Travel $24.17
Subway
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-210-521-10-49-00 Miscellaneous $122.38
Fairfield
001-000-315-542-10-31-00 Office Supplies $26.34
Amazon
001-000-580-558-60-40-00 Training $30.00
APA
001-000-590-558-50-35-00 Small Tools & Equipment $97.63
Amazon
101-000-430-543-30-30-00 Supplies - General Services $516.34
Costco
107-000-000-521-10-30-00 Supplies & Equipment $1,137.50
Viktos
107-000-000-521-10-30-00 Supplies & Equipment $706.55
Go USA
117-000-100-557-30-44-00 Advertising $1,837.82
Displays2go
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 17 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 21 of 84
Vendor Number Reference Account Number Description Amount
117-000-100-594-58-64-00 EWEB Capital Outlay $1,170.75
Full Compass Systems
117-000-500-557-30-40-05 Christmas - Events & Decorations $24.87
FredMeyer
117-000-500-557-30-40-05 Christmas - Events & Decorations $32.91
Hobby Lobby
117-000-500-557-30-40-05 Christmas - Events & Decorations $11.37
Hobby Lobby
117-000-500-557-30-40-05 Christmas - Events & Decorations $855.12
LiteSource
117-000-500-557-30-40-05 Christmas - Events & Decorations $765.78
Litesource
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $14.22
TRP
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $181.98
Finditparts
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $2,705.00
Total 11/2023 payment $14,031.07
Total 59485 $14,031.07
Total Numerica Credit Union $14,031.07
Office Depot Credit Plan
59486 2023 - December 2023 - December 2023 2nd Council
342159219001
Supplies
001-000-140-514-20-31-01 Central Stores $111.86
Total 342159219001 $111.86
342245815001
Supplies
001-000-140-514-20-31-01 Central Stores $78.24
Total 342245815001 $78.24
342245817001
Supplies
001-000-140-514-20-31-01 Central Stores $54.66
Total 342245817001 $54.66
Total 59486 $244.76
Total Office Depot Credit Plan $244.76
One Call Concepts, Inc
59487 2023 - December 2023 - December 2023 2nd Council
3119072
Supplies
101-000-420-542-63-47-00 Utilities - Street Lighting $14.44
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 18 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 22 of 84
Vendor Number Reference Account Number Description Amount
401-000-008-531-00-40-06 Utilities $14.45
Total 3119072 $28.89
Total 59487 $28.89
Total One Call Concepts, Inc $28.89
OneBridge Benefits
59488 2023 - December 2023 - December 2023 2nd Council
INV-2288
001-000-142-514-20-40-00 State Audit $550.00
Total INV-2288 $550.00
Total 59488 $550.00
Total OneBridge Benefits $550.00
O'Reilly
0 2023 - December 2023 - December 2023 2nd Council
2521-411638
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $104.11
Total 2521-411638 $104.11
2521-411649
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $296.83
Total 2521-411649 $296.83
2521-411807
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $510.23
Total 2521-411807 $510.23
2521-412078
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $16.44
Total 2521-412078 $16.44
2521-414096
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $103.61
Total 2521-414096 $103.61
Total 0 $1,031.22
59489 2023 - December 2023 - December 2023 2nd Council
2521-409808
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $141.04
Total 2521-409808 $141.04
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 19 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 23 of 84
Vendor Number Reference Account Number Description Amount
2521-410107
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $89.50
Total 2521-410107 $89.50
2521-410238
Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $187.16
Total 2521-410238 $187.16
2521-411201
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $494.46
Total 2521-411201 $494.46
2521-412451
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $4.26
Total 2521-412451 $4.26
2521-412980
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $10.13
Total 2521-412980 $10.13
Total 59489 $926.55
Total O'Reilly $1,957.77
Pape Machinery, Inc
59490 2023 - December 2023 - December 2023 2nd Council
14943147
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $257.49
Total 14943147 $257.49
Total 59490 $257.49
Total Pape Machinery, Inc $257.49
Parker Corporation Services, INC DBA Merchant Patrol Security
59491 2023 - December 2023 - December 2023 2nd Council
49287
Seucirty
001-000-120-512-51-40-08 Security $538.35
Total 49287 $538.35
Total 59491 $538.35
Total Parker Corporation Services, INC DBA Merchant Patrol Security $538.35
Pat Armstrong Ford Inc.
0 2023 - December 2023 - December 2023 2nd Council
FOCS70461
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $445.79
Total FOCS70461 $445.79
Total 0 $445.79
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 20 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 24 of 84
Vendor Number Reference Account Number Description Amount
59492 2023 - December 2023 - December 2023 2nd Council
41925
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $56.16
Total 41925 $56.16
FOCS67269
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $142.96
Total FOCS67269 $142.96
FOCS69696
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,978.43
Total FOCS69696 $1,978.43
FOCS69832
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,964.30
Total FOCS69832 $1,964.30
FOCS70076
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $92.93
Total FOCS70076 $92.93
Total 59492 $4,234.78
Total Pat Armstrong Ford Inc.$4,680.57
Patrick McMahon
59493 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/1/2023 12:59:16 PM
12/01/2023 conflict case
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 12/1/2023 12:59:16 PM $150.00
Total 59493 $150.00
Total Patrick McMahon $150.00
Perteet Engineering, Inc
59494 2023 - December 2023 - December 2023 2nd Council
20210312.0001-10
4rd/RI Road Signal
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $2,500.97
Total 20210312.0001-10 $2,500.97
Total 59494 $2,500.97
Total Perteet Engineering, Inc $2,500.97
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 21 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 25 of 84
Vendor Number Reference Account Number Description Amount
Planning Association of Washington
59495 2023 - December 2023 - December 2023 2nd Council
2768
Perry membership
001-000-580-558-60-40-01 Dues & Subscriptions $75.00
Total 2768 $75.00
2739
Curtis membership
001-000-580-558-60-40-01 Dues & Subscriptions $75.00
Total 2739 $75.00
Total 59495 $150.00
Total Planning Association of Washington $150.00
Pomp's Tire Service
0 2023 - December 2023 - December 2023 2nd Council
1940004823
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,032.82
Total 1940004823 $1,032.82
Total 0 $1,032.82
59496 2023 - December 2023 - December 2023 2nd Council
1940004822
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $780.12
Total 1940004822 $780.12
Total 59496 $780.12
Total Pomp's Tire Service $1,812.94
Puget Sound Truck Sales Inc
59520 2023 - December 2023 - December 2023 2nd Council
5189
Axle Truck
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $119,223.75
Total 5189 $119,223.75
Total 59520 $119,223.75
Total Puget Sound Truck Sales Inc $119,223.75
QCL
59497 2023 - December 2023 - December 2023 2nd Council
55756
11/16/23 testing
101-000-430-544-90-49-01 Training $280.00
Total 55756 $280.00
Total 59497 $280.00
Total QCL $280.00
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 22 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 26 of 84
Vendor Number Reference Account Number Description Amount
Randy's Auto Parts & Towing
59498 2023 - December 2023 - December 2023 2nd Council
18934
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 18934 $194.94
Total 59498 $194.94
Total Randy's Auto Parts & Towing $194.94
Rh2 Engineering, Inc.
59499 2023 - December 2023 - December 2023 2nd Council
93832
Grant Rd National Hwy
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $1,501.96
Total 93832 $1,501.96
93837
Grant Rd National Hwy
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $22,483.13
Total 93837 $22,483.13
93838
Grant Rd National Hwy
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $14,820.63
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to Grover $475.35
Total 93838 $15,295.98
94073
General Eng Services
001-000-315-544-20-45-00 Engineering Support Services $176.30
Total 94073 $176.30
Total 59499 $39,457.37
Total Rh2 Engineering, Inc.$39,457.37
Rivercom
59500 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/6/2023 1:57:42 PM
12/2023 pmt
001-000-001-528-70-40-00 River Com $14,670.13
Total Invoice - 12/6/2023 1:57:42 PM $14,670.13
Total 59500 $14,670.13
Total Rivercom $14,670.13
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 23 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 27 of 84
Vendor Number Reference Account Number Description Amount
Salt Distributors
0 2023 - December 2023 - December 2023 2nd Council
5690
Salt
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $18,142.14
Total 5690 $18,142.14
Total 0 $18,142.14
Total Salt Distributors $18,142.14
Selland Construction, Inc
59502 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/18/2023 12:22:25 PM
Pay Estimate 5
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $42,750.01
Total Invoice - 12/18/2023 12:22:25 PM $42,750.01
Total 59502 $42,750.01
Total Selland Construction, Inc $42,750.01
Sew Rite Alterations
59503 2023 - December 2023 - December 2023 2nd Council
43846
Amici
001-000-210-521-10-41-00 Professional Services $27.18
Total 43846 $27.18
47228
Cooper
001-000-210-521-10-41-00 Professional Services $21.74
Total 47228 $21.74
47463
Jensen
001-000-210-521-10-41-00 Professional Services $65.22
Total 47463 $65.22
Total 59503 $114.14
Total Sew Rite Alterations $114.14
State Auditor's Office
59504 2023 - December 2023 - December 2023 2nd Council
L157912
11/2023 audit
001-000-142-514-20-40-00 State Audit $1,165.71
Total L157912 $1,165.71
Total 59504 $1,165.71
Total State Auditor's Office $1,165.71
Printed by COEW\DSanchez on 12/28/2023 1:47:47 PM Page 24 of 29
East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 28 of 84
Vendor Number Reference Account Number Description Amount
SWS Equipment
0 2023 - December 2023 - December 2023 2nd Council
0163500-IN
Supplies
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $2,451.24
Total 0163500-IN $2,451.24
Total 0 $2,451.24
Total SWS Equipment $2,451.24
Tammy M Patterson
59505 2023 - December 2023 - December 2023 2nd Council
00031
12/2023 civil services
001-000-160-521-10-10-00 Salaries $425.00
Total 00031 $425.00
Total 59505 $425.00
Total Tammy M Patterson $425.00
Thompson Towing
59506 2023 - December 2023 - December 2023 2nd Council
11028
Towing
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $439.97
Total 11028 $439.97
Total 59506 $439.97
Total Thompson Towing $439.97
UPS
59507 2023 - December 2023 - December 2023 2nd Council
0000E4975C473
Postage
001-000-210-521-10-42-03 Postage $11.62
Total 0000E4975C473 $11.62
0000E4975C483
Postage
001-000-210-521-10-42-03 Postage $57.96
Total 0000E4975C483 $57.96
0000E4975C493
Postage
001-000-210-521-10-42-03 Postage $4.92
Total 0000E4975C493 $4.92
Total 59507 $74.50
Total UPS $74.50
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 29 of 84
Vendor Number Reference Account Number Description Amount
Verizon Wireless
59508 2023 - December 2023 - December 2023 2nd Council
9950838651
Phone bill
001-000-210-521-10-42-01 Telephone $1,312.56
Total 9950838651 $1,312.56
Total 59508 $1,312.56
Total Verizon Wireless $1,312.56
Vision Municipal Solutions, Llc
59509 2023 - December 2023 - December 2023 2nd Council
09-13650
Vision Software
001-000-145-514-20-40-30 Annual Fee - Vision Financial Software $7,487.00
Total 09-13650 $7,487.00
Total 59509 $7,487.00
Total Vision Municipal Solutions, Llc $7,487.00
VPR Services, LLC
59510 2023 - December 2023 - December 2023 2nd Council
2023004
2023 Pavement Condition Survey
105-000-000-595-90-61-00 Pavement Ratings $5,920.00
Total 2023004 $5,920.00
Total 59510 $5,920.00
Total VPR Services, LLC $5,920.00
Washington Association
59511 2023 - December 2023 - December 2023 2nd Council
14627
Membership Renewal 2024
001-000-590-558-50-40-01 Dues & Subscriptions $105.00
Total 14627 $105.00
Total 59511 $105.00
Total Washington Association $105.00
Washington State Department of Licensing
59512 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/13/2023 12:23:54 PM
CPL's
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003254
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003256
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003269
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 30 of 84
Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003257
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003255
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003252
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003268
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003258
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003266
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003260
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003267
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003262
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003263
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003253
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003261
Total Invoice - 12/13/2023 12:23:54 PM $276.00
Total 59512 $276.00
Total Washington State Department of Licensing $276.00
Washington State Department of Transportation
0 2023 - December 2023 - December 2023 2nd Council
RE 42 JB2234 L214
101-000-420-542-63-47-00 Utilities - Street Lighting $1,729.73
Total RE 42 JB2234 L214 $1,729.73
Total 0 $1,729.73
Total Washington State Department of Transportation $1,729.73
Washington State Patrol
59513 2023 - December 2023 - December 2023 2nd Council
I2403094
635-000-000-589-30-00-03 Gun Permit State Remittance $148.00
Total I2403094 $148.00
Total 59513 $148.00
Total Washington State Patrol $148.00
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 31 of 84
Vendor Number Reference Account Number Description Amount
Washington State Transportation Improvement Board
59514 2023 - December 2023 - December 2023 2nd Council
RE 42 JB2234 L210
101-000-420-542-63-47-00 Utilities - Street Lighting $739.94
Total RE 42 JB2234 L210 $739.94
Total 59514 $739.94
Total Washington State Transportation Improvement Board $739.94
Washington State Treasurer
0 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/22/2023 10:36:05 AM
11/30/2023 deposits
635-000-000-586-00-00-01 Court Remittance $13,959.69
635-000-000-589-30-00-02 Building Code Remittance $101.00
Total Invoice - 12/22/2023 10:36:05 AM $14,060.69
Total 0 $14,060.69
Total Washington State Treasurer $14,060.69
Waxie Sanitary Supply
59515 2023 - December 2023 - December 2023 2nd Council
82144292
Supplies
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$285.86
Total 82144292 $285.86
Total 59515 $285.86
Total Waxie Sanitary Supply $285.86
Woods, Brangwin, & Bratton, PLLC
59516 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/7/2023 1:33:33 PM
11/2023 pmt
001-000-110-511-60-30-00 Public Defender Conflicts $657.00
Total Invoice - 12/7/2023 1:33:33 PM $657.00
Invoice - 12/7/2023 8:50:17 AM
10/2023 adjustments
001-000-110-511-60-30-00 Public Defender Conflicts $22.50
Total Invoice - 12/7/2023 8:50:17 AM $22.50
Total 59516 $679.50
Total Woods, Brangwin, & Bratton, PLLC $679.50
Ziply Fiber
59517 2023 - December 2023 - December 2023 2nd Council
Invoice - 12/15/2023 12:44:58 PM
509-884-5447-062597-5
001-000-180-518-30-47-01 Utilities - Simon St.$66.27
Total Invoice - 12/15/2023 12:44:58 PM $66.27
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
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Vendor Number Reference Account Number Description Amount
Invoice - 12/6/2023 1:59:13 PM
509-884-4027-121506-5
001-000-210-521-10-42-01 Telephone $177.66
Total Invoice - 12/6/2023 1:59:13 PM $177.66
Invoice - 12/7/2023 8:51:08 AM
509-884-0489-090294-5
001-000-180-518-30-47-00 Utilities $464.18
112-000-000-572-50-47-00 Facilities - Utilities $464.18
Total Invoice - 12/7/2023 8:51:08 AM $928.36
Invoice - 12/7/2023 8:51:51 AM
509-884-5308-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $94.78
Total Invoice - 12/7/2023 8:51:51 AM $94.78
Invoice - 12/7/2023 8:52:20 AM
509-884-3132-110891-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $65.53
Total Invoice - 12/7/2023 8:52:20 AM $65.53
Invoice - 12/7/2023 8:52:41 AM
509-884-5236-041394-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $89.53
Total Invoice - 12/7/2023 8:52:41 AM $89.53
Total 59517 $1,422.13
Total Ziply Fiber $1,422.13
Grand Total Vendor Count 88 $1,012,806.96
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East Wenatchee - Voucher Directory
01-02-2024 City Council Agenda Packet
Page 33 of 84
MINUTES
CITY COUNCIL REGULAR MEETING
Tuesday, December 05, 2023
Zoom and City Hall, 271 9th St NE, East Wenatchee, WA
1. CALL TO ORDER
Mayor Crawford called the East Wenatchee City Council meeting to order at 6:00 p.m.
2. PLEDGE OF ALLEGIANCE
Members of the local Girl Scout Troops led the Pledge of Allegiance.
3. ROLL CALL
Councilmembers Present:
Mayor Crawford
Councilmember Harry Raab
Councilmember Sasha Sleiman
Councilmember John Sterk
Councilmember Christine Johnson
Councilmember Shayne Magdoff
Councilmember Matt Hepner (Via Zoom)
Councilmember Rob Tidd
4. OATH OF OFFICE CEREMONY
a. City Clerk Anna Laura Leon administered the ceremonial Oath of Office to Mayor Jerrilea
Crawford.
Mayor Crawford administered the ceremonial Oath of Office to the newly elected and
reelected Councilmembers:
• City Council Position I, Mark Botello.
• City Council Position II, Ken Arnold.
• City Council Position V, Shayne Magdoff.
• City Council Position VI, Christine Johnson.
As a full quorum was present, and per The City of East Wenatchee Council Rules of Procedure 8.1(d):
Councilmember Rob Tidd moved to take Ordinance 2023-19, Parking; off the table allowing the matter
to be placed on the agenda. Councilmember Magdoff seconded the motion. Motion passed
unanimously.
5. CONSENT AGENDA
a. OMNIA Partners - Cyber Security Solutions and Associated Products & Services
Agreement.
b. Approval of Voucher Report, 59385-59435, in the amount of $2,680,916.33.
c. Approval of Minutes of the November 16, 2023, City Council Workshop.
d. Approval of Minutes of the November 21, 2023, City Council Meeting.
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Page 34 of 84
Motion by Councilmember Tidd to approve consent items as amended; to
include Ordinance 2023-19, Parking, on the agenda as action item 9c.
Councilmember Johnson seconded the motion. Motion passed unanimously.
6. CITIZEN COMMENTS
None.
7. PRESENTATIONS
a. Mayor Crawford recognized Councilmember Sterk and Councilmember Raab for their
respective years of service as City Councilmembers for the City of East Wenatchee.
8. PUBLIC HEARING
a. Mayor Crawford opened the public hearing at 6:24 p.m. to obtain comment on the “City
of East Wenatchee 2022 Consolidated Annual Performance & Evaluation Report (2022
CAPER).
Community Development Director Curtis Lillquist provided the Staff Report.
Mayor Crawford asked for public comment.
No comments were received from the public.
Comments provided by Councilmember Magdoff.
Mayor Crawford closed the public hearing at 6:26 p.m.
Motion by Councilmember Tidd to approve Resolution 2023-57, adopting the City of
East Wenatchee 2022 Consolidated Annual Performance and Evaluation Report and
authorizing Mayor Crawford to sign all required HUD certifications. Councilmember
Sleiman seconded the motion. Motion passed unanimously.
9. ACTION ITEMS
a. Finance Manager Josh DeLay presented Ordinance 2023-17, amending Ordinance 2022-
28, which set the City of East Wenatchee 2023 Budget.
Comments by Councilmember Johnson.
Motion by Councilmember Johnson to approve Ordinance 2023-17, amending
Ordinance No. 2022-28, which set the City of East Wenatchee 2023 budget as
presented. Councilmember Magdoff seconded the motion. Motion passed
unanimously.
b. Finance Manager Josh DeLay presented Ordinance 2023-18, Garbage, Sewer, and Water
Utility Tax Additions.
Comment by Councilmember Magdoff.
Motion by Councilmember Tidd to approve Ordinance 2023-18, amending Chapter
4.32 of the East Wenatchee Municipal Code to add garbage, sewer, and water as
occupations subject to the City’s Utility Tax. Councilmember Magdoff seconded the
motion. Motion passed unanimously. (5-1) Sterk.
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Page 35 of 84
c. Assistant City Attorney Sean Lewis presented Ordinance 2023-19, amending East
Wenatchee Municipal Code Section 10.08, Parking.
Comments by Councilmember Tidd, Councilmember Magdoff, Councilmember Sterk,
Councilmember Raab, and Councilmember Hepner.
Motion by Councilmember Sleiman to approve Ordinance 2023-19, amending East
Wenatchee Municipal Code Chapter as presented, except for 10.08.100 Pleasure
Vehicles. Councilmember Magdoff seconded the motion. (4-3) (Sterk, Tidd, Rabb).
Motion carried.
d. Finance Manager Josh DeLay presented Resolution 2023-58, Chelan County Regional
Justice Center Interlocal Agreement.
Comments by Councilmember Sterk.
Motion by Councilmember Sleiman to approve Resolution 2023-58, authorizing Mayor
Crawford to execute an Interlocal Agreement with Chelan County Regional Justice
Center as presented in Exhibit A. Councilmember Tidd seconded the motion. Motion
passed unanimously.
e. City Clerk Anna Laura León presented the Review of a Street Banner Application.
Motion by Councilmember Tidd to approve the Street Banner Application presented in
Exhibit A. Councilmember Sleiman seconded the motion. Motion passed unanimously.
10. MAYOR’S REPORT
a. Public Works Manager Garren Melton shared the City had been awarded a grant from
the Transportation Improvement Board for $2.5 Million that would fund improvements
on 5th Street from N Baker Ave to N. Kentucky Ave.
b. Mayor Crawford shared she would not be able to attend the Clean Energy Expo hosted
by the Douglas County PUD on Thursday December 14th and requested Councilmembers
attend in her absence.
c. Mayor Crawford shared the annual Employee Holiday Luncheon would take place on
Thursday December 14th from 12 pm to 1:30pm and invited Councilmembers to attend.
d. Mayor Crawford shared information on the Wings N Wishes Tree Lighting Holiday Event
taking place on Thursday, December 7th from 6-8pm, and Santa’s Ride around town
event being held on Saturday, December 9th from 1-3pm.
11. COUNCIL REPORTS & ANNOUNCEMENTS
a. Councilmember Tidd inquired if the Council Meeting scheduled for Tuesday, January 2nd
would be canceled or if it would be held on the respective date.
b. Councilmember Magdoff provided an update on the Housing Authority of Chelan
County and the City of Wenatchee.
c. Councilmember Sleiman shared the Wenatchee Chamber of Commerce would be
hosting ‘Coffee and Commerce - Legislative Preview’ on Tuesday, December 12th at 8
a.m. and the State Legislators representing the Wenatchee Valley were expected to
attend.
d. Both Councilmember Raab and Councilmember Sterk shared their appreciation for
serving as Councilmembers.
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Page 36 of 84
12. ADJOURNMENT
With no further business, the meeting adjourned at 7:20 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
01-02-2024 City Council Agenda Packet
Page 37 of 84
CHRISTMAS T REE LIGHTING
WINGS 'N WISHES
Approximate Statistics:
8 Volunteers | 7 Organizations | 40 Children sang Christmas carol s
300 Candy Canes | 130 Letters to Santa | 163 Stickers handed out
300+ People saw Santa | Santa, the Grinch & Buddy The Elf
Letters to Santa were mailed to the North Pole
and children should receive letters back from Santa.
R E C A P O F D E C E M B E R 7 & 9 E V E N T S
01-02-2024 City Council Agenda Packet Page 38 of 84
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-01: North Baker Ave Emergency Repair Public Works
Board Loan/Grant – Project Number 2023-10
Date: January 2, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing Mayor Crawford to
enter into an agreement with the Public Works Board authorizing loan and Grant funds to
the City of East Wenatchee for stormwater repairs on N Baker Ave.
II. Background/History:
In Fall, 2023 City staff noted settling occurring in the 1100 block of North Baker Ave.
Investigation indicated a corroded corrugated metal stormwater line was likely the cause of
the settling.
• In September 2023, significant sinking of the road surface was observed at the
1100th block of North Baker Avenue, leading to an urgent investigation by City staff.
Upon gathering camera footage of the stormwater line directly underneath the
sinkage, it was discovered that the underlying stormwater line was compromised,
evident by its unexpected fullness of water. The situation was made worse by a
constant flow of a natural spring directly into the line. Emergency intervention was
implemented. Redirection of the natural spring into an undamaged parallel storm
line on North Baker, 600ft of the damaged pipe was sectioned off and extracted.
This emergency response was crucial due to the escalating sinkage and the
substantial water flow that was posing threats of road collapse.
• Final cost from KRCI came in under budget at $141,472.61.
• The City filed an emergency funding request with the Public Works Board, seeking
$175,000 for the cost of the repairs. This measure aimed to alleviate the financial
strain on the stormwater account.
• From the Public Works Board, the City received a grant of $26,250 and a loan of
$148,750. The loan, carrying a 1.38% interest rate, is structured to be repayable over
a 20-year period.
City of
01-02-2024 City Council Agenda Packet
Page 39 of 84
III. Recommended Action:
Approve Resolution 2024-01, authorizing Mayor Crawford to enter into an agreement with
the Public Works Board, authorizing loan and grant funds to the City of East Wenatchee for
emergency stormwater repairs on North Baker Avenue.
IV. Exhibits:
a. Public Works Board Emergency Funding Contract – PE24-96103-004
b. KRCI Invoice P410-01
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
Estimate: $141,472.61 $170,000 Yes
01-02-2024 City Council Agenda Packet
Page 40 of 84
City of East Wenatchee Resolution 2024-01 with Exhibit A and Exhibit B Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-01
A Resolution of the City of East Wenatchee, Washington authorizing Mayor Crawford to enter
into an agreement with the Public Works Board authorizing loan and grant funds to the City of
East Wenatchee for stormwater repairs on North Baker Avenue.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.),
póngase en contacto con la administradora municipal al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please
contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or
at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and
regulate its internal affairs and to define the powers, functions and duties of its officers
and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the declaration of emergency and the emergency
contract between the Public Works Board and the City of East Wenatchee.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to
be contrary to law, such declaration shall not affect the validity of the other provisions of
this Resolution.
5. Effective date. This Resolution becomes effective immediately.
01-02-2024 City Council Agenda Packet
Page 41 of 84
City of East Wenatchee Resolution 2024-01 with Exhibit A and Exhibit B Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of
_______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
Filed with the City Clerk: 12-21-2023
Passed by the City Council: __________
Effective Date: __________
01-02-2024 City Council Agenda Packet
Page 42 of 84
CONTRACT FACE SHEET
Contract Number: PE24-96103-004
PUBLIC WORKS BOARD
EMERGENCY FUNDING CONTRACT
1. Contractor 2. Contractor Doing Business As (optional)
City of East Wenatchee
271 9th St NE
East Wenatchee, WA 98802-4438
N/A
3. Contractor Representative 4. Public Works Board Representative
N/A N/A
5. Contract Amount 6. Funding Source 7. Contract Start Date 8. Contract End Date
$175,000.00 Federal:State:
Other: N/A:
Contract Execution Date June 1, 2043
9. Federal Funds (as applicable)
N/A
Federal Agency
N/A
CFDA Number
N/A
10. Tax ID #11. SWV #12. UBI #13. UEI #
N/A SWV0003756-00 601-140-637 N/A
14. Contract Purpose
Fund a project of a local government for the planning, acquisition, construction, repair, reconstruction,
replacement, rehabilitation, or improvement of streets, roads, bridges, drinking water systems, stormwater
systems, sanitary sewage systems, or solid waste facilities, including recycling facilities.
The Board, defined as the Washington State Public Works Board and Contractor acknowledge and accept the
terms of this Contract and attachments and have executed this Contract on the date below to start as of the
date and year last written below. The rights and obligations of both parties to this Contract are governed by
this Contract and the following other documents incorporated by reference: Contract Terms and Conditions
including Declarations Page, and Attachment I: Attorney’s Certification.
FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD
Signature
Print Name
Title
Date
Kathryn A. Gardow, Public Works Board Chair
Date
APPROVED AS TO FORM ONLY
09-14-2023
Dawn Cortez
Assistant Attorney General
Signature on file
EXHIBIT A
01-02-2024 City Council Agenda Packet
Page 43 of 84
2
DECLARATIONS
CLIENT INFORMATION
Legal Name: City of East Wenatchee
Contract Number:PC24-96103-004
PROJECT INFORMATION
Project Title: N Baker Ave Emergency Stormwater Repairs
Project City: East Wenatchee
Project State: Washington
Project Zip Code: 98802
Project Area: 900-1500 Block of N Baker Ave
FUNDING INFORMATION
LOAN FUNDING
Loan Amount: $148,750.00
Loan Term, if applicable: 20 years
Interest Rate: 1.38%
Payment Month: June 1
GRANT FUNDING
Grant Amount: $26,250.00
PROJECT TOTALS
Total Estimated Funding:$175,000.00
Total Estimated Cost:$175,000.00
Contract Earliest Date for Construction
Reimbursement: October 2, 2023
Contract Time of Performance: 12 months from Execution Date of this Contract to Project
Completion.
ADDITIONAL SPECIAL TERMS AND CONDITIONS GOVERNING THIS CONTRACT
n/a
LOAN SECURITY CONDITION GOVERNING THIS CONTRACT
This loan is a general obligation of the CONTRACTOR.
SCOPE OF WORK
The project will remove 600 linear feet of failed stormwater pipe, replace an existing brick manhole, reroute the
water flow to another storm line that runs parallel to the failed pipe, backfill and compact the trench, and repave
the street.
The project costs may include but are not limited to: engineering, cultural and historical resources, environmental
documentation, review, permits, public involvement, bid documents and construction. The project needs to meet
all applicable Local, State, and/or Federal standards.
EXHIBIT A
01-02-2024 City Council Agenda Packet
Page 44 of 84
3
This page is intentionally blank
EXHIBIT A
01-02-2024 City Council Agenda Packet
Page 45 of 84
TABLE OF CONTENTS
CONTRACT TERMS AND CONDITIONS ................................................................................. 1
Part 1. SPECIAL TERMS AND CONDITIONS ........................................................................ 1
1.1 Definitions .............................................................................................................................1
1.2 Authority ................................................................................................................................1
1.3 Purpose .................................................................................................................................1
1.4 Order of Precedence ............................................................................................................1
1.5 Competitive Bidding Requirements ...................................................................................1
1.6 Default in Repayment ...........................................................................................................2
1.7 Sub-Contractor Data Collection ..........................................................................................2
1.8 Eligible Project Costs ...........................................................................................................2
1.9 Historical and Cultural Resources ......................................................................................2
1.10 Project Completion Amendment and Certified Project Completion Report ...................3
1.11 Rate and Term of Loan .........................................................................................................3
1.12 Recapture ..............................................................................................................................3
1.13 Reimbursement Procedures and Payment ........................................................................3
1.14 Repayment ............................................................................................................................5
1.15 Reports ..................................................................................................................................5
1.16 Termination for Cause .........................................................................................................5
1.17 Termination for Convenience ..............................................................................................5
1.18 Time of Performance ............................................................................................................5
1.19 Contract Suspension ...........................................................................................................6
1.20 Special Conditions ...............................................................................................................6
1.21 Loan Security ........................................................................................................................6
Part 2. GENERAL TERMS AND CONDITIONS ...................................................................... 7
2.1 DEFINITIONS ..........................................................................................................................7
2.2 ALLOWABLE COSTS ............................................................................................................7
2.3 ALL WRITINGS CONTAINED HEREIN .................................................................................7
2.4 AMENDMENTS .......................................................................................................................7
2.5 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the “ADA” 28 CFR Part 35 .....................................................................................7
2.6 APPROVAL .............................................................................................................................7
2.7 ASSIGNMENT .........................................................................................................................7
2.8 ATTORNEYS’ FEES ...............................................................................................................8
2.9 AUDIT ......................................................................................................................................8
2.10 CODE REQUIREMENTS .......................................................................................................8
2.11 CONFIDENTIALITY/SAFEGUARDING OF INFORMATION ................................................8
2.12 CONFORMANCE ...................................................................................................................9
2.13 COPYRIGHT PROVISIONS ...................................................................................................9
2.14 DISALLOWED COSTS ..........................................................................................................9
2.15 DISPUTES ..............................................................................................................................9
2.16 DUPLICATE PAYMENT ..................................................................................................... 10
2.17 ETHICS/CONFLICTS OF INTEREST ................................................................................. 10
2.18 GOVERNING LAW AND VENUE ....................................................................................... 10
2.19 INDEMNIFICATION ............................................................................................................ 10
2.20 INDEPENDENT CAPACITY OF THE CONTRACTOR ...................................................... 10
2.21 INDUSTRIAL INSURANCE COVERAGE ........................................................................... 11
2.22 LAWS .................................................................................................................................. 11
2.23 LICENSING, ACCREDITATION AND REGISTRATION .................................................... 11
2.24 LIMITATION OF AUTHORITY ............................................................................................ 12
2.25 LOCAL PUBLIC TRANSPORTATION COORDINATION .................................................. 12
2.26 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ............................................... 12
EXHIBIT A
01-02-2024 City Council Agenda Packet
Page 46 of 84
2.27 PAY EQUITY ....................................................................................................................... 12
2.28 POLITICAL ACTIVITIES ..................................................................................................... 12
2.29 PREVAILING WAGE LAW ................................................................................................. 12
2.30 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION .............................. 13
2.31 PUBLICITY .......................................................................................................................... 13
2.32 RECAPTURE ...................................................................................................................... 13
2.33 RECORDS MAINTENANCE ............................................................................................... 13
2.34 REGISTRATION WITH DEPARTMENT OF REVENUE .................................................... 13
2.35 RIGHT OF INSPECTION .................................................................................................... 13
2.36 SAVINGS ............................................................................................................................ 13
2.37 SEVERABILITY .................................................................................................................. 14
2.38 SUBCONTRACTING .......................................................................................................... 14
2.39 SURVIVAL .......................................................................................................................... 14
2.40 TAXES ................................................................................................................................. 14
2.41 TERMINATION FOR CAUSE / SUSPENSION................................................................... 14
2.42 TERMINATION FOR CONVENIENCE ............................................................................... 15
2.43 TERMINATION PROCEDURES ......................................................................................... 15
2.44 WAIVER .............................................................................................................................. 15
ATTACHMENT I: ATTORNEY’S CERTIFICATION ................................................................ 18
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CONTRACT TERMS AND CONDITIONS
PUBLIC WORKS BOARD
EMERGENCY FUNDING PROGRAM
SPECIAL TERMS AND CONDITIONS
1.1 Definitions
As used throughout this Emergency Funding Contract the following terms shall have the meaning set forth
below:
A. “Contract” shall mean this Emergency Funding Contract.
B. “Contractor” shall mean the local government identified on the Contract Face Sheet receiving either a
loan or a grant of funds to complete the project described in the scope of work described in this Contract
and who is a Party to the Contract, and shall include all employees and agents of the Contractor.
C. “The Board” shall mean the Washington State Public Works Board created in Revised Code of
Washington (RCW) 43.155.030, and who is a Party to the Contract.
D. "Declarations " and "Declared" shall refer to the project information, loan terms and conditions as stated
on the Declarations Page of this Funding Contract, displayed within the Contract in THIS STYLE for easier
identification.
1.2 Authority
Acting under the authority of RCW 43.155, the Board has awarded the Contractor Public Works Board
emergency funding for an approved public works project.
1.3 Purpose
The Board and the Contractor have entered into this Contract to provide funds to enable the Contractor to
undertake a local public works project that furthers the goals and objectives of the Washington State Public
Works Program. The project will be undertaken by the Contractor and will include the activities described in
the SCOPE OF WORK shown on the Declarations page. The project must be undertaken in accordance
with the Contract terms and conditions, and all applicable federal, state and local laws and ordinances,
which by this reference are incorporated into this Contract as though set forth fully herein.
1.4 Order of Precedence
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
A. Applicable federal and state of Washington statutes and regulations.
B. Special Terms and Conditions including attachments.
C. General Terms and Conditions.
1.5 Competitive Bidding Requirements
The Contractor shall comply with the provisions of RCW 43.155.060 regarding competitive bidding
requirements for projects assisted in whole or in part with money from the Public Works Program.
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1.6 Default in Repayment
If the funding under this Contract constitutes a loan, loan repayments shall be made on the loan in accordance
with Section 1.18 of this Contract. A payment not received within thirty (30) days of the due date shall be
declared delinquent. Delinquent payments shall be assessed a monthly penalty beginning on the first (1st) day
past the due date. The penalty will be assessed on the entire payment amount. The penalty will be one percent
(1%) per month or twelve percent (12%) per annum. The same penalty terms shall apply at project completion
if the repayment of loan funds in excess of eligible costs are not repaid at the time the Project Completion
Amendment is submitted, as provided for in Section 1.13.
The Contractor acknowledges and agrees to the Board’s right, upon delinquency in the payment of any annual
installment, to notify any other entity, creditors, or potential creditors of the Contractor of such delinquency.
The Contractor shall be responsible for all legal fees incurred by the Board in any action undertaken to enforce
its rights under this section.
1.7 Sub-Contractor Data Collection
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Contract performed by sub-contractors and the portion of the
Contract funds expended for work performed by sub-contractors, including but not necessarily limited to
minority-owned, women-owned, and veteran-owned business sub-contractors. “Sub-Contractors” shall
mean sub-contractors of any tier.
1.8 Eligible Project Costs
The Eligible project costs must consist of expenditures eligible under Washington Administrative Code
(WAC) 399-30-030 and be related only to project activities described in declared SCOPE OF WORK.
Eligible costs for reimbursement shall be construed to mean expenditures incurred and paid, or incurred
and payable within thirty (30) days of the reimbursement request. Only costs that have been incurred on or
after the Start Date shown in the Declarations are eligible for reimbursement under this Contract.
The Contractor assures compliance with WAC 399-30-030, which identifies eligible costs for projects
assisted with Public Works Board loans.
These terms supersede the terms in Section 2.2. Allowable Costs.
1.9 Historical and Cultural Resources
Prior to approval and disbursement of any funds awarded under this Contract, Contractor shall cooperate
with COMMERCE to complete the requirements of Governor’s Executive Order 21-02 or Contractor shall
complete a review under Section 106 of the National Historic Preservation Act, if applicable. Contractor
agrees that the Contractor is legally and financially responsible for compliance with all laws, regulations,
and agreements related to the preservation of historical or cultural resources and agrees to hold harmless
COMMERCE and the state of Washington in relation to any claim related to such historical or cultural
resources discovered, disturbed, or damaged as a result of the project funded by this Contract.
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with Governor’s
Executive Order 21-02 as applicable, coordinate with Commerce and the Washington State Department of
Archaeology and Historic Preservation (“DAHP”), including any recommended consultation with any
affected tribe(s), during Project design and prior to construction to determine the existence of any tribal
cultural resources affected by Project. Contractor agrees to avoid, minimize, or mitigate impacts to the
cultural resource as a continuing prerequisite to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historical and cultural
monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during
construction, the Contractor shall immediately stop construction and notify the local historical preservation
officer and the state's historical preservation officer at DAHP, and the Commerce Representative identified
on the Face Sheet. If human remains are uncovered, the Contractor shall report the presence and location
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of the remains to the coroner and local enforcement immediately, then contact DAHP and the concerned
tribe's cultural staff or committee.
The Contractor shall require this provision to be contained in all subcontracts for work or services related to
the Scope of Work attached hereto.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW
68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48 regarding
Archaeological Excavation and Removal Permits.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute for
completion of Governor’s Executive Order 21-02.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contractor may be
required to re-comply with Governor's Executive Order 21-02 or Section 106 of the National Historic
Preservation Act.
1.10 Project Completion Amendment and Certified Project Completion Report
The Contractor shall complete a Certified Project Completion Report when all activities identified in the
SCOPE OF WORK are complete. The Board will supply the Contractor with the Certified Project Completion
Report form, which shall include:
A. A certified statement that the project, as described in the declared SCOPE OF WORK, is complete and,
if applicable, meets required standards.
B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the
project as described in the SCOPE OF WORK.
C. Certification that all costs associated with the project have been incurred and have been accounted for.
Costs are incurred when goods and services are received and/or contract work is performed.
D. A final voucher for the remaining eligible funds.
E. Pictures of Completed Project, as appropriate.
The Contractor will submit the Certified Project Completion Report together with the last Invoice Voucher for
a sum not to exceed the balance of the loan amount. The final Invoice Voucher payment shall not occur
prior to the completion of all project activities identified in the SCOPE OF WORK and the Board's receipt
and acceptance of the Certified Project Completion Report.
The Project Completion Amendment shall serve as an amendment to this Contract determining the final
loan amount, local share, term, and interest rate.
1.11 Rate and Term of Loan
If the Contractor is awarded a loan, the BOARD shall fund Contractor sum not to exceed the LOAN
AMOUNT shown on the Contract Face Sheet and declared on the Contract Declarations Page. The
interest rate shall be the declared INTEREST RATE per annum on the outstanding principal balance. The
length of the loan shall not exceed the declared LOAN TERM in years, with the final payment due by the
CONTRACT END DATE as shown on the Contract Face Sheet.
1.12 Recapture
The right of recapture Section 2.32. Recapture, shall exist for a period not to exceed six (6) years following
Contract termination. In the event that the Board is required to institute legal proceedings to enforce the
recapture provision, the Board shall be entitled to its costs thereof, including attorney’s fees.
1.13 Reimbursement Procedures and Payment
If funding or appropriation is not available at the time, the invoice is submitted, or when this Contract is
executed, the issuance of warrants will be delayed or suspended until such time as funds or appropriations
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become available. Therefore, subject to the availability of funds, warrants shall be issued to the Contractor
for reimbursement of allowable expenses incurred by the Contractor while undertaking and administering
approved project activities in accordance with the declared SCOPE OF WORK.
The Board shall reimburse the Contractor for eligible project expenditures up to the maximum loan amount
under this Contract, as identified in Section 1.10.
The CONTRACTOR shall submit all Invoice Vouchers and all required documentation per guidance in the
BOARD Traditional Program Policy Handbook.
When requesting reimbursement for expenditures made, CONTRACTOR shall submit all Invoice Vouchers
and any required documentation electronically through COMMERCE’s Contracts Management System
(CMS), which is available through the Secure Access Washington (SAW) portal. If the CONTRACTOR has
constraints preventing access to COMMERCE’s online A-19 portal, a hard copy A-19 form may be provided
by the BOARD Project Manager upon request.
The BOARD will pay the CONTRACTOR upon acceptance of the work performed and receipt of properly
completed invoices. Invoices shall be submitted to the BOARD.
Requests for reimbursements for costs related to construction activities will not be accepted until the
Contractor provides:
Proof of compliance with Governor’s Executive Order 21-02 or Section 106 of the National Historic
Preservation Act, as described in Section 1.9, and
Signed Public Works Board Notice of Contract Award and Notice to Proceed, which follows the
formal award of a construction contract.
If the CONTRACTOR receives funding in the form of both a grant and a loan, the CONTRACTOR shall bill
to the loan and grant proportionally until and if funds are exhausted.
The Board will pay the Contractor upon acceptance of the work performed and receipt of properly
completed invoices. Invoices shall be submitted to the Board not more often than monthly nor less than
quarterly.
Payment shall be considered timely if made by the Board within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Contractor.
The Board may, at its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Contract shall
be made by the Board.
Duplication of Billed Costs. If the Contractor is entitled to payment or has been or will be paid by another
source for an eligible project cost, then the Contractor shall not be reimbursed by the Board for that cost.
Disallowed Costs. The Contractor is responsible for any audit exceptions or disallowed costs incurred by its
own organization or that of its subcontractors.
In no event shall the total Public Works funding exceed 100% of the eligible actual project costs. At the
time of project completion, the Contractor shall submit to the Board a Project Completion Amendment
certifying the total actual project costs and local share. The final Public Works funding disbursement shall
bring the total funding to the lesser of 100% of the eligible project costs or the total declared funding under
this CONTRACT. The Project Completion Amendment shall serve as an amendment to this Contract
determining the final funding amount, local share, and interest rate.
In the event that the final costs identified in the Project Completion Amendment indicate that the Contractor
has received Public Works Board monies in excess of 100.00% of eligible costs, all funds in excess of
100.00% shall be repaid to the Public Works Board by payment to the Department of Commerce, or its
successor, together with the submission of the Project Completion Amendment.
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1.14 Repayment
If the Contract is for a loan, loan repayment installments are due on the day and month identified under the
term: PAYMENT MONTH on the Declarations Page. Payments are due each year during the term of the
loan beginning one year from the date of Contract execution. Interest only will be charged for this payment
if a warrant is issued prior to this date. All subsequent payments shall consist of principal and accrued
interest due on the specified PAYMENT MONTH date of each year during the remaining term of the loan.
Repayment of a loan under this Contract shall include the declared INTEREST RATE per annum based on a
three hundred and sixty (360) day year of twelve (12) thirty (30) day months. Interest will begin to accrue
from the date each warrant is issued to the Contractor. The final payment shall be on or before the
CONTRACT END DATE shown on the Declarations page, of an amount sufficient to bring the loan balance
to zero.
The Contractor will repay the loan in accordance with the preceding conditions through the use of a check,
money order, or equivalent means made payable to the Washington State Department of Commerce, or its
successor.
1.15 Reports
The Contractor shall furnish the Board with:
A. Project progress reports per guidance in the BOARD Traditional Program Policy Handbook;
B. Estimated Quarterly Expenditures Report;
C. Certified Project Completion Report at project completion (as described in Section 1.13);
D. Pictures and short videos of various stages of the project; and
E. Other reports as the Board may require.
1.16 Termination for Cause
If the Contractor fails to comply with the terms of this Contract, or fails to use the funds only for those
activities identified in the SCOPE OF WORK, the Board may terminate the Contract in whole or in part at
any time. The Board shall notify the Contractor in writing of its determination to terminate, the reason for
such termination, and the effective date of the termination. Nothing in this section shall affect the
Contractor's obligation to repay the unpaid balance of a loan.
These terms supersede the terms in Section 2.41 Termination for Cause/Suspension.
1.17 Termination for Convenience
Notwithstanding anything in, Section 2.42 Termination for Convenience the Board may suspend or
terminate this Contract in the event that federal or state funds are no longer available to the Board, or are
not appropriated for the purpose of meeting the Board’s obligations under this Contract. Termination will be
effective when the Board sends written notice of termination to the Contractor. Nothing in this section shall
affect the Contractor’s obligation to repay the unpaid balance of the loan.
1.18 Time of Performance
No later than twelve (12) months after the date of Contract execution, the Contractor must reach project
completion.
Failure to meet Time of Performance shall constitute default of this Contract. In the event of extenuating
circumstances, the Contractor may request, in writing, that the Board extend the deadline for project
completion. The Board may extend the deadline.
The term of this Contract shall be for the entire term stated in Section 8 of the Contract Face Sheet,
regardless of actual project completion, unless terminated in writing sooner.
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1.19 Contract Suspension
In the event that the Washington State Legislature fails to pass and the Governor does not authorize a
Capital Budget by June 30 of each biennium, the Washington State Constitution Article 8 and RCW
43.88.130 and RCW 43.88.290 prohibit expenditures or commitments of state funds in the absence of
appropriation.
In such event, all work will be suspended effective July 1. The Contractor shall immediately suspend work
and take all reasonable steps necessary to minimize the cost of performance directly attributable to such
suspension until the suspension is cancelled.
THE BOARD shall notify the Contractor immediately upon lifting of the Contract suspension.
1.20 Special Conditions
If SPECIAL CONDITIONS are listed on, the Contract Declarations Page then these conditions are herein
incorporated as part of the terms and requirements of this Contract.
1.21 Loan Security
Loan Security payments shall be made as stated on the attached Declarations Page, and identified as
LOAN SECURITY.
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GENERAL TERMS AND CONDITIONS
2.1 DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Public Works Board Chair and/or the designee
authorized in writing to act on the Chair’s behalf.
B. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
C. “BOARD” shall mean the Washington State Public Works Board created in Revised Code of
Washington (RCW) 43.155.030, and which is a Party to the Contract
D. “Personal Information” shall mean information identifiable to any person, including, but not limited
to, information that relates to a person’s name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
E. ”State” shall mean the state of Washington.
F. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
“subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2.2 ALLOWABLE COSTS
Costs allowable under this Contract are actual expenditures according to an approved budget up to the
maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3 ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral
or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the
parties hereto.
2.4 AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as
the “ADA” 28 CFR Part 35
The Contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local government
services, and telecommunications.
2.6 APPROVAL
This Contract shall be subject to the written approval of the Board’s Authorized Representative and shall not
be binding until so approved. The Contract may be altered, amended, or waived only by a written
amendment executed by both parties.
2.7 ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by the
Contractor without prior written consent of the Board.
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2.8 ATTORNEYS’ FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or other action
brought to enforce Contract terms, each party agrees to bear its own attorney’s fees and costs.
2.9 AUDIT
A. General Requirements
Contractors are to procure audit services based on the following guidelines.
The Contractor shall maintain its records and accounts so as to facilitate the audit requirement and
shall ensure that Subcontractors also maintain auditable records.
The Contractor is responsible for any audit exceptions incurred by its own organization or that of its
Subcontractors.
The Board reserves the right to recover from the Contractor all disallowed costs resulting from the audit.
Responses to any unresolved management findings and disallowed or questioned costs shall be
included with the audit report. The Contractor must respond to the Board’s requests for information or
corrective action concerning audit issues within thirty (30) days of the date of request.
B. State Funds Requirements
In the event an audit is required, if the Contractor is a local government entity, the Office of the State
Auditor shall conduct the audit. Audits of non-profit organizations are to be conducted by a certified
public accountant selected by the Contractor.
The Contractor shall include the above audit requirements in any subcontracts.
In any case, the Contractor’s financial records must be available for review by the Board.
2.10 CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and
federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the Americans
with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local building
Department.
2.11 CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
1. All material provided to the Contractor by the Board that is designated as “confidential” by the Board;
2. All material produced by the Contractor that is designated as “confidential” by the Board; and
3. All personal information in the possession of the Contractor that may not be disclosed under state or
federal law. “Personal information” includes but is not limited to information related to a person’s
name, health, finances, education, business, use of government services, addresses, telephone
numbers, social security number, driver’s license number and other identifying numbers, and
“Protected Health Information” under the federal Health Insurance Portability and Accountability Act of
1996 (HIPAA).
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or
disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the
purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information
to any third party except with the prior written consent of the Board or as may be required by law. The
Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to
prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of
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any state or federal laws related thereto. Upon request, the Contractor shall provide the Board with its
policies and procedures on confidentiality. The Board may require changes to such policies and
procedures as they apply to this Contract whenever the Board reasonably determines that changes are
necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time
period specified by the Board. Upon request, the Contractor shall immediately return to the Board any
Confidential Information that the Board reasonably determines has not been adequately protected by
the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify the Board within five (5) working days of
any unauthorized use or disclosure of any confidential information, and shall take necessary steps to
mitigate the harmful effects of such use or disclosure.
2.12 CONFORMANCE
If any provision of this Contract violates any statute or rule of law of the state of Washington, it is considered
modified to conform to that statute or rule of law.
2.13 COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire"
as defined by the U.S. Copyright Act and shall be owned by the Board. The Board shall be considered the
author of such Materials. In the event the Materials are not considered “works for hire” under the U.S.
Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials,
including all intellectual property rights, moral rights, and rights of publicity to the Board effective from the
moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer
these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, the Contractor hereby grants to the Board a nonexclusive, royalty-free, irrevocable
license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare
derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the
Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of
publicity, necessary to grant such a license to the Board.
The Contractor shall exert all reasonable effort to advise the Board, at the time of delivery of Materials
furnished under this Contract, of all known or potential invasions of privacy contained therein and of any
portion of such document, which was not produced in the performance of this Contract. The Contractor
shall provide the Board with prompt written notice of each notice or claim of infringement received by the
Contractor with respect to any Materials delivered under this Contract. The Board shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Contractor.
2.14 DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its Subcontractors.
2.15 DISPUTES
Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot be
resolved by direct negotiation, either party may request a dispute hearing with the Chair of the Board, who
may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
be in writing;
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state the disputed issues;
state the relative positions of the parties;
state the Contractor's name, address, and Contract number; and
be mailed to the Chair and the other party’s (respondent’s) Representative within three (3)
working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor’s statement to both the Chair or the Chair’s
designee and the requestor within five (5) working days.
The Chair or designee shall review the written statements and reply in writing to both parties within ten (10)
working days. The Chair or designee may extend this period if necessary by notifying the parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this Contract shall be construed to limit the parties’ choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
2.16 DUPLICATE PAYMENT
The Contractor certifies that work to be performed under this Contract does not duplicate any work to be
charged against any other contract, subcontract, or other source.
2.17 ETHICS/CONFLICTS OF INTEREST
In performing under this Contract, the Contractor shall assure compliance with the Ethics in Public Service
Act, RCW 42.52 and any other applicable state or federal law related to ethics or conflicts of interest.
2.18 GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
2.19 INDEMNIFICATION
To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the state of
Washington, the Board, all other agencies of the state and all officers, agents and employees of the state,
from and against all claims or damages for injuries to persons or property or death arising out of or incident
to the Contractor’s performance or failure to perform the Contract. The Contractor’s obligation to indemnify,
defend, and hold harmless includes any claim by the Contractor’s agents, employees, representatives, or
any Subcontractor or its agents, employees, or representatives.
The Contractor’s obligation to indemnify, defend, and hold harmless shall not be eliminated by any actual or
alleged concurrent negligence of the state or its agents, agencies, employees and officers.
Subcontracts shall include a comprehensive indemnification clause holding harmless the Contractor, the
Board, the state of Washington, its officers, employees and authorized agents.
The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and
hold harmless the state and its agencies, officers, agents or employees.
2.20 INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents of the
state of Washington or the Board. The Contractor will not hold itself out as or claim to be an officer or
employee of the Board or of the state of Washington by reason hereof, nor will the Contractor make any
claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and
control of the work will be solely with the Contractor.
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2.21 INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of
its employees as may be required by law, the Board may collect from the Contractor the full amount
payable to the Industrial Insurance Accident Fund. The Board may deduct the amount owed by the
Contractor to the accident fund from the amount payable to the Contractor by the Board under this Contract,
and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance
Services. This provision does not waive any of L&I’s rights to collect from the Contractor.
2.22 LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations and policies of local
and state and federal governments, as now or hereafter amended including, but not limited to:
Washington State Laws and Regulations
A. Affirmative Action, RCW 41.06.020 (11).
B. Boards of Directors or Officers of Non-profit Corporations – Liability - Limitations, RCW 4.24.264.
C. Disclosure-Campaign Finances-Lobbying, RCW 42.17.
D. Discrimination-Human Rights Commission, RCW 49.60.
E. Ethics in Public Service, RCW 42.52.
F. Housing Assistance Program, RCW 43.185.
G. Interlocal Cooperation Act, RCW 39.34.
H. Noise Control, RCW 70.107.
I. Office of Minority and Women’s Business Enterprises, RCW 39.19 and WAC 326-02.
J. Open Public Meetings Act, RCW 42.30.
K. Prevailing Wages on Public Works, RCW 39.12.
L. Public Records Act, RCW 42.56.
M. Relocation Assistance - Real Property Acquisition Policy, RCW 8.26.
N. Shoreline Management Act of 1971, RCW 90.58.
O. State Budgeting, Accounting, and Reporting System, Chapter 43.88 RCW.
P. State Building Code, Chapter 19.27 RCW and Energy-related building standards, RCW 19.27A,
and Provisions in buildings for aged and handicapped persons, RCW 70.92.
Q. State Coastal Zone Management Program, Publication 01-06-003, Shorelands and
Environmental Assistance Program, Washington State Department of Ecology.
R. State Environmental Policy, RCW 43.21C.
S. State Executive Order 21-02 Archeological and Cultural Resources.
2.23 LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
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2.24 LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative’s designee by writing (designation to be
made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive
any clause or condition of this Contract.
2.25 LOCAL PUBLIC TRANSPORTATION COORDINATION
Where applicable, the Contractor shall participate in local public transportation forums and implement
strategies designed to ensure access to services.
2.26 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Contractor’s, non-compliance or refusal
to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded, canceled or
terminated in whole or in part, and the Contractor may be declared ineligible for further contracts with the
Board. The Contractor shall, however, be given a reasonable time in which to cure this noncompliance.
Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein.
2.27 PAY EQUITY
The Contractor agrees to ensure that “similarly employed” individuals in its workforce are compensated as
equals, consistent with the following:
A. Employees are “similarly employed” if the individuals work for the same employer, the performance of
the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar
working conditions. Job titles alone are not determinative of whether employees are similarly
employed;
B. Contractor may allow differentials in compensation for its workers if the differentials are based in good
faith and on any of the following:
1. A seniority system; a merit system; a system that measures earnings by quantity or quality of
production; a bona fide job-related factor or factors; or a bona fide regional difference in
compensation levels.
2. A bona fide job-related factor or factors may include, but not be limited to, education, training, or
experience that is: Consistent with business necessity; not based on or derived from a gender-based
differential; and accounts for the entire differential.
3. A bona fide regional difference in compensation level must be: Consistent with business necessity;
not based on or derived from a gender-based differential, and account for the entire differential.
This Contract may be terminated by the BOARD, if the Department of Commerce or the Department of
Enterprise Services determines that the Contractor is not in compliance with this provision.
2.28 POLITICAL ACTIVITIES
Political activity of Contractor employees and officers are limited by the State Campaign Finances and
Lobbying provisions of RCW 42.17 and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of any
person for public office.
2.29 PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall comply
with state Prevailing Wages on Public Works, RCW 39.12, as applicable to the Project funded by this
Contract, including but not limited to the filing of the “Statement of Intent to Pay Prevailing Wages” and
“Affidavit of Wages Paid” as required by RCW 39.12.040. The Contractor shall maintain records sufficient
EXHIBIT A
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to evidence compliance with RCW 39.12, and shall make such records available for the Board’s review
upon request.
2.30 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission for the
purpose of obtaining approval of the application for such funds or any other approval or concurrence under
this Contract provided, however, that reasonable fees or bona fide technical consultant, managerial, or
other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project
costs.
2.31 PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the state of
Washington or the Board’s name is mentioned, or language used from which the connection with the state
of Washington’s or the Board’s name may reasonably be inferred or implied, without the prior written
consent of the Board.
2.32 RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws,
and/or the provisions of this Contract, the Board reserves the right to recapture funds in an amount to
compensate the Board for the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by the Board. In the alternative, the Board may recapture such funds from payments due under
this Contract.
2.33 RECORDS MAINTENANCE
The Contractor shall maintain all books, records, documents, data and other evidence relating to this
Contract and performance of the services described herein, including but not limited to accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract. Contractor shall retain such records for a period of six years
following the date of final payment.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been finally resolved.
2.34 REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department of
Revenue.
2.35 RIGHT OF INSPECTION
At no additional cost, all records relating to the Contractor’s performance under this Contract shall be
subject at all reasonable times to inspection, review, and audit by the Board, the Office of the State Auditor,
and federal and state officials so authorized by law, in order to monitor and evaluate performance,
compliance, and quality assurance under this Contract. The Contractor shall provide access to its facilities
for this purpose.
2.36 SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Contract and prior to normal completion, the Board may terminate the Contract
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under the "Termination for Convenience" clause, without the ten-business day notice requirement. In lieu of
termination, the Contract may be amended to reflect the new funding limitations and conditions.
2.37 SEVERABILITY
If any provision of this Contract or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Contract that can be given effect without
the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose of
this Contract and to this end the provisions of this Contract are declared to be severable.
2.38 SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of the Board.
If the Board approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, the
Board in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to
this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require
the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor
is responsible to the Board if the Subcontractor fails to comply with any applicable term or condition of this
Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal
conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the
liability of the Contractor to the Board for any breach in the performance of the Contractor’s duties.
Every subcontract shall include a term that the Board and the State of Washington are not liable for claims
or damages arising from a Subcontractor’s performance of the subcontract.
2.39 SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall so
survive.
2.40 TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Contractor’s income or
gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall be the sole
responsibility of the Contractor.
2.41 TERMINATION FOR CAUSE / SUSPENSION
In event the Board determines that the Contractor failed to comply with any term or condition of this
Contract, the Board may terminate the Contract in whole or in part upon written notice to the Contractor.
Such termination shall be deemed “for cause.” Termination shall take effect on the date specified in the
notice.
In the alternative, the Board upon written notice may allow the Contractor a specific period of time in which
to correct the non-compliance. During the corrective-action time period, the Board may suspend further
payment to the Contractor in whole or in part, or may restrict the Contractor’s right to perform duties under
this Contract. Failure by the Contractor to take timely corrective action shall allow the Board to terminate
the Contract upon written notice to the Contractor.
“Termination for Cause” shall be deemed a “Termination for Convenience” when the Board determines that
the Contractor did not fail to comply with the terms of the Contract or when the Board determines the failure
was not caused by the Contractor’s actions or negligence.
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If the Contract is terminated for cause, the Contractor shall be liable for damages as authorized by law,
including, but not limited to, any cost difference between the original contract and the replacement contract,
as well as all costs associated with entering into the replacement contract (i.e., competitive bidding, mailing,
advertising, and staff time).
2.42 TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract the Board may, by ten (10) business days written notice,
beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is
so terminated, the Board shall be liable only for payment required under the terms of this Contract for
services rendered or goods delivered prior to the effective date of termination.
2.43 TERMINATION PROCEDURES
After receipt of a notice of termination, except as otherwise directed by the Board, the Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities related to the Contract;
C. Assign to the State all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case the Board has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and subcontracts. Any attempt by the
Contractor to settle such claims must have the prior written approval of the Board; and
D. Preserve and transfer any materials, Contract deliverables and/or the Board property in the Contractor’s
possession as directed by the Board.
Upon termination of the Contract, the Board shall pay the Contractor for any service provided by the
Contractor under the Contract prior to the date of termination. The Board may withhold any amount due as
the Board reasonably determines is necessary to protect the Board against potential loss or liability
resulting from the termination. The Board shall pay any withheld amount to the Contractor if the Board later
determines that loss or liability will not occur.
The rights and remedies of the Board under this section are in addition to any other rights and remedies
provided under this Contract or otherwise provided under law.
2.44 WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such
in writing and signed by Authorized Representative of the Board.
EXHIBIT A
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ATTACHMENT I: ATTORNEY’S CERTIFICATION
PUBLIC WORKS BOARD
EMERGENCY PROGRAM
City of East Wenatchee
PE24-96103-004
I, ________________________________________________, hereby certify:
I am an attorney at law admitted to practice in the State of Washington and the duly appointed attorney of the
City of East Wenatchee (the Contractor); and
I have also examined any and all documents and records, which are pertinent to the Contract, including the
application requesting this financial assistance.
Based on the foregoing, it is my opinion that:
1. The Contractor is a public body, properly constituted and operating under the laws of the State of
Washington, empowered to receive and expend federal, state and local funds, to contract with the State of
Washington, and to receive and expend the funds involved to accomplish the objectives set forth in their
application.
2. The Contractor is empowered to accept the Public Works Board funding and to provide for any required
repayment of the loan as set forth in the Contract.
3. There is currently no litigation in existence seeking to enjoin the commencement or completion of the
above-described public facilities project or to enjoin the Contractor from and requirement to repay the loan
extended by the Public Works Board with respect to such project. The Contractor is not a party to litigation,
which will materially affect any requirement to repay such loan on the terms contained in the Contract.
4. Assumption of any obligation to repay would not exceed statutory and administrative rule debt limitations
applicable to the Contractor.
__________________________________ _____________________________
Signature of Attorney Date
__________________________________
Name
_______________________________________________________________________
Address
EXHIBIT A
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PROJECTOWNERINVOICE NUMBERINVOICE AMOUNTDATEBaker Street Storm Repair and RemovalCity of East WenatcheeP410-01141,472.61$ 11/21/2023ESTIMATED CONTRACT QUANTITIES PREV. APPROVEDTOTAL THIS REQUESTTOTAL TO DATEITEM ITEM BIDNO DESCRIPTION UNIT PRICE QTY AMOUNT QTY AMOUNTQTY AMOUNTQTY AMOUNT PERCENT1MobilizationLS 15,700.00$ 1.0015,700.00$ 1 15,700.00$ 1.00 15,700.00$ 100.00%2Demo AsphaltSF3.10$ 4,400.0013,640.00$ 4,400.00 13,640.00$ 4,400.00 13,640.00$ 100.00%3Install 72" ManholeEA 16,200.00$ 1.0016,200.00$ 1.00 16,200.00$ 1.00 16,200.00$ 100.00%4Install 48" ManholeEA 12,300.00$ 1.0012,300.00$ 1.00 12,300.00$ 1.00 12,300.00$ 100.00%5Install 18" PipeLF336.00$ 10.003,360.00$ 10.00 3,360.00$ 10.00 3,360.00$ 100.00%6Asphalt RestorationSF8.25$ 4,400.0036,300.00$ 4,400.00 36,300.00$ 4,400.00 36,300.00$ 100.00%7Plug Lateral LinesEA488.00$ 1.00488.00$ 1.00 488.00$ 1.00 488.00$ 100.00%8Remove CMP PipeLF43.60$ 600.0026,160.00$ 600.00 26,160.00$ 600.00 26,160.00$ 100.00%9Over Ex For Unsuitable Soils and Replace with Quarry Spalls CY145.50$ 90.0013,095.00$ 37.00 5,383.50$ 37.00 5,383.50$ 41.11%10Import Backfill Includes Removal of Unsuitable SoilsCY78.00$ 350.0027,300.00$ 11.00 858.00$ 11.00 858.00$ 3.14%BASE CONTRACT SUBTOTALS >164,543.00$ -$ 130,389.50$ 130,389.50$ 79.24%CHANGE ORDERS1-$ -$ - -$ #DIV/0!2-$ -$ - -$ #DIV/0!3-$ -$ - -$ #DIV/0!4-$ -$ - -$ #DIV/0!5-$ -$ - -$ #DIV/0!BILLING SUBTOTALS 164,543.00$ -$ 130,389.50$ 130,389.50$ 79.24%Retainage Rate:0%Retainage-$ -$ -$ -$ Sales Tax: 8.50%0902WSST 13,986.16$ -$ 11,083.11$ 11,083.11$ TOTAL 178,529.16$ -$ 141,472.61$ 141,472.61$ ..125 SE McGee St. East Wenatchee, WA 98802PH: (509) 884-5258FX: (509) 884-3625www.KRCI.netEXHIBIT B01-02-2024 City Council Agenda Packet Page 64 of 84
East Wenatchee
Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2024-02: Transportation Improvement Board (TIB) Fuel
Tax Agreement – 5th Street NE Safety and Multimodal
Improvements
Date: January 2, 2024
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing Mayor Crawford to
execute a Fuel Tax Agreement between the City of East Wenatchee and the Transportation
Improvement Board for the 5th Street NE Safety and Multimodal Improvements.
II. Background/History:
The Transportation Improvement Board (TIB) selected the City of East Wenatchee to receive
grant funds for 5th Street NE safety and multimodal improvements including installation of
a new signal and will have continuous sidewalk installed from N Baker to N Kentucky. This
was funded through the Urban Arterial Program (UAP).
III. Recommended Action:
Authorize Mayor Crawford to execute the Transportation Improvement Board Fuel Tax
Agreement awarding up to $2,500,000 for the 5th Street NE safety and multimodal
improvements from N Baker Ave to N. Kentucky Ave.
IV. Exhibits:
1. TIB Fuel Tax Grant Agreement – Exhibit A
2. TIB Application – Exhibit B
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$413,310 $2,500,000 No
City of
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City of East Wenatchee Resolution 2024-02 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2024-02
A Resolution of the City of East Wenatchee, Washington authorizing Mayor Crawford to enter
into a Fuel Tax Grant Agreement with the Washington State Transportation Improvement
Board (TIB) for the 5th Street NE Safety and Multimodal Improvements from N. Baker Ave to N.
Kentucky Ave.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.),
póngase en contacto con el vendedor de la ciudad al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please
contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or
at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and
regulate its internal affairs and to define the powers, functions and duties of its officers
and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the declaration of emergency and the emergency
contract between the City of East Wenatchee and Pipkin Construction. The City Council
authorizes Mayor Crawford to to enter into a Fuel Tax Grant Agreement with the
Washington State Transportation Improvement Board for the 5th Street NE Safety and
Multimodal Improvements from N. Baker Ave. to N. Kentucky Ave.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to
be contrary to law, such declaration shall not affect the validity of the other provisions of
this Resolution.
5. Effective date. This Resolution becomes effective immediately.
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City of East Wenatchee Resolution 2024-02 with Exhibit A and Exhibit B
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-
16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of
_______________, 2024.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Asst. City Attorney
Filed with the City Clerk: 12-21-2023
Passed by the City Council: __________
Effective Date: __________
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Washington State Transportation Improvement Board 8-3-161(016)-1
Fuel Tax Grant Agreement
Fuel Tax Agreement Page 1 of 5 November 2012
City of East Wenatchee
8-3-161(016)-1
5th Street NE Safety and Multimodal Improvements
N Baker Ave to N Kentucky Ave
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
City of East Wenatchee
AGREEMENT
THIS GRANT AGREEMENT (hereinafter “Agreement”) for the 5th Street NE Safety and
Multimodal Improvements, N Baker Ave to N Kentucky Ave (hereinafter “Project”) is entered into
by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter “TIB”)
and City of East Wenatchee, a political subdivision of the State of Washington (hereinafter
“RECIPIENT”).
1.0 PURPOSE
For the project specified above, TIB shall pay 83.4676 percent of approved eligible project costs
up to the amount of $2,500,000, pursuant to terms contained in the RECIPIENT’S Grant
Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and
conditions listed below.
2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT’s Grant Application and
incorporated by reference into this Agreement. Scope and Budget will be further developed and
refined, but not substantially altered during the Design, Bid Authorization and Construction
Phases. Any material alterations to the original Project Scope or Budget as initially described in
the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to the following:
a) Project Funding Status Form
b)Bid Authorization Form with plans and engineers estimate
c) Award Updated Cost Estimate
d)Bid Tabulations
e) Contract Completion Updated Cost Estimate with final summary of quantities
f)Project Accounting History
4.0 BILLING AND PAYMENT
Exhibit A 01-02-2024 City Council Agenda Packet
Page 68 of 84
Washington State Transportation Improvement Board 8-3-161(016)-1
Fuel Tax Grant Agreement
Fuel Tax Agreement Page 2 of 5 November 2012
The local agency shall submit progress billings as project costs are incurred to enable TIB to
maintain accurate budgeting and fund management. Payment requests may be submitted as
often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable
amounts are greater than $50,000. If progress billings are not submitted, large payments may
be delayed or scheduled in a payment plan.
5.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through closeout of
the grant or until terminated as provided herein, but shall not exceed 10 years unless amended
by the Parties.
6.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT’s other rights under this Agreement.
8.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT,
in writing, of the non-compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB’s notice of non-compliance, which should include either a
detailed plan to correct the non-compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and
may withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
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Washington State Transportation Improvement Board 8-3-161(016)-1
Fuel Tax Grant Agreement
Fuel Tax Agreement Page 3 of 5 November 2012
RECIPIENT may be considered in default if TIB determines, in its sole discretion, that:
a) RECIPIENT is not making reasonable progress toward correction and
compliance.
b) TIB denies the RECIPIENT’s request to amend the Project.
c) After investigation TIB confirms RECIPIENT’S non-compliance.
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TIB may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2,
TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified letter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may
be liable for damages as authorized by law including, but not limited to, repayment of
grant funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive
and are in addition to any other rights and remedies provided by law.
9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no longer available for the purpose of meeting TIB’s obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.0 USE OF TIB GRANT FUNDS
TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for
anything other than highway or roadway system improvements is prohibited and shall subject
the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is
purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds
from the sale must be deposited into the RECIPIENT’s motor vehicle fund and used for a motor
vehicle purpose.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum
payable TIB funds for the specific project. Requests must be made in writing and will be
considered by TIB and awarded at the sole discretion of TIB. All increase requests must be
made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the
recipient shall be liable for all costs incurred in excess of the maximum amount payable by TIB.
In the event that final costs related to the specific project are less than the initial grant award,
Exhibit A 01-02-2024 City Council Agenda Packet
Page 70 of 84
Washington State Transportation Improvement Board 8-3-161(016)-1
Fuel Tax Grant Agreement
Fuel Tax Agreement Page 4 of 5 November 2012
TIB funds will be decreased and/or refunded to TIB in a manner that maintains the intended
ratio between TIB funds and total project costs, as described in Section 1.0 of this Agreement.
12.0 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
13.0 INDEMNIFICATION AND HOLD HARMLESS
The PARTIES agree to the following:
Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its
officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in
any way resulting from, that PARTY’s own negligent acts or omissions which may arise in
connection with its performance under this Agreement. No PARTY will be required to
indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the other PARTY. Where such claims,
suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of a PARTY’s own negligence.
Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim,
demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For
this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the
other PARTY only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions
of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney’s fees
and costs incurred from the other PARTY. The obligations of this Section shall survive
termination of this Agreement.
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this AGREEMENT.
b)Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non-binding mediation facilitated by a mutually agreed upon
mediator. The PARTIES shall share equally in the cost of the mediator.
d)Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute
in order to avoid delays or additional incurred cost to the Project.
e) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
Exhibit A 01-02-2024 City Council Agenda Packet
Page 71 of 84
Washington State Transportation Improvement Board 8-3-161(016)-1
Fuel Tax Grant Agreement
Fuel Tax Agreement Page 5 of 5 November 2012
15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT’S Grant Application, the provisions of chapter
47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code,
and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all
previous written or oral agreements between the PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shall be subject at all
reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Approved as to Form
Attorney General
By:
Signature on file
Guy Bowman
Assistant Attorney General
Lead Agency Transportation Improvement Board
Chief Executive Officer Date Executive Director Date
Print Name Print Name
Exhibit A 01-02-2024 City Council Agenda Packet
Page 72 of 84
8/11/23, 1:50 PM TIB UAP Funding Application
www.tib.wa.gov/FundingApplications/Applications/Urban/printableApplication.cfm?AN=UAP_2025_W062 1/12
2023 UAP Funding Application
Urban Arterial Program (UAP)
Application Attachments
Include the following attachments with your application
Agency Contact
Garren Melton
Phone Number
(509) 423-5212
Email Address
gmelton@eastwenatcheewa.gov
Legislative District(s)
12
Congressional District(s)
4
Total Length in Miles
1.30
Average Annual Daily Tra c (AADT)
2,500
DAHP Location Information
12 22N 20E
Agency Name
City of East Wenatchee
Arterial Name
5th Street NE Safety and Multimodal Improvements
Project Limits
N Baker Ave to N Kentucky Ave
Functional Class
Urban Collector
Federal Route
5906
Truck Route
Not a Truck Route
Intersection ONLY?
No
Project Type
Reconstruction
Documentation
Excerpt from adopted Six-Year Transportation Improvement Program showing project
Detailed vicinity map clearly showing project limits
Detailed project cost estimate signed by a professional engineer registered in Washington State
Typical roadway section(s)
Funding commitment from all funding partners
Written concurrence from WSDOT if project is on or connects to a state highway
Adopted bicycle plan if project includes bicycle facilities
Signal Warrant with Engineering Study
Bridge Su ciency Rating Report
Department of Archaeology & Historic Preservation (DHAP) concurrency letter
Crash history documentation (Required for Safety band)
Tra c Study stamped by a Washington State professional engineer (Required for Mobility band)
Development map showing development site(s) (Required for Growth & Development band)
Comprehensive plan excerpt de ning the economic development project (Required for Growth & Development band)
Comprehensive plan excerpt de ning agency CBD & urban activity centers (Required for Growth & Development band)
Project Pictures (9 picture(s) attached.)
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
www.tib.wa.gov/FundingApplications/Applications/Urban/printableApplication.cfm?AN=UAP_2025_W062 2/12
Total Requested TIB Funds
$2,500,000
Maximum TIB Ratio
85%
Is this a construction ready project? NO
Are TIB funds distributed proportionally through all project phases? YES
Funding Partners Local funds are correct.
Project Funding
Justi cation for NOT distributing TIB funds proportionally across all phases.
Phase Total Project TIB Funds Local Funds
Design Engineering 460,796 384,615 76,181
Right of Way 0 0 0
Construction Engineering 230,398 192,308 38,090
Construction Other 0 0 0
Construction Contract 2,303,981 1,923,077 380,904
Total 2,995,175 2,500,000 495,175
Noneligible Engineering 0
Other Noneligible Costs 0
Total Eligible Cost 2,995,175
TIB Matching Ratio 84%
Source Public or Private Commitment Letter Amount
City of East Wenatchee Public In CIP 495,175
0
0
0
0
0
0
Funding Partner Total 495,175
Are additional funds, not listed above, still being sought?
List additional funding sourcesl being sought:
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
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Project Description
Identify the community's need for this project
Identify the solution to the need described above
Does this project need a sidewalk deviation? YES
Describe the needed sidewalk deviation
Describe Construction Other work
Describe Non-eligible work
What is the condition of storm water conveyance facilities?
Describe the existing storm water issues
Describe the proposed storm water solution
Describe any other work
5th Street NE is an Urban Major Collector that serves as a vital east-west connection for residents, connecting R-L and R-H zones to the Central Business District.
There are three schools (Sterling Junior High, Kenroy Elementary, and Eastmont High school all directly accessed by 5th Street NE. In addition, Eastmont Junior High,
Kenroy Park, Eastmont Community Park, and the Citys commercial business district are all within a three block radius of this corridor. Link Transit also relies on 5th
Street NE as one of their primary transit corridors in East Wenatchee. The City views 5th Street as a high priority for urban improvements to o er safe multimodal
connections to citizens in the residential areas to abovementioned points of interest. The City has made great progress on 5th Street NE by completing various
sidewalk projects. In the past ve years the City has built (or is currently building) 4650 lf of urban improvements on 5th St. Due to the two largest projects being
funded by Safe Routes to School, the projects were centered around the schools. This has left an 850ft and a 1300ft gap in an otherwise continuous corridor. In
addition to the corridor enhancements, the intersection of 5th Street NE and Eastmont Ave is failing. Both the northbound and southbound through movements (the
two highest volume movements) are currently classi ed as a LOS F. The intersection also has a higher rate of accidents and injury accidents than other comparable
intersections in the City.
Due to the high concentration of schools, parks, transit stops, and the connection of residential neighborhoods to the downtown, 5th Street is likely to have a large
amount of pedestrian and bike tra c. Existing projects have included tra c calming features such as raised intersections, raised crossings, RRFBs, and narrow
roadways to manage vehicle speeds. This project includes a tra c study to evaluate lowering the speed limit, lling in the remaining gaps in improvements, and
nishing the corridor with additional tra c calming elements to e ectively manage speeds. To address the failing intersection at Eastmont Ave, a signal is being
proposed. With a signal all movements would be improved to a LOS A or B. In 2043 the signal would still operate well, with most movements still a LOS A or B, with a
couple of LOS Cs. The signal is also expected to improve safety at the intersection.
The City is proposing a deviation between Eastmont Ave and N Grover, and from N James to N Jonathan on 5th St. Sidewalk will be installed on the north side of the
street. This provides a connection between improvements, and will have enhanced crossings at each end of the north side only sidewalk.
Most ow control issues on 5th Street are being addressed by the Citys SRTS projects. The remaining need will be installing a stormwater system where installing
curb gutter and sidewalk is proposed.
Due to the primary goal of this project being an active transportation project, stormwater facilities were limited to the minimum necessary improvements to control
and treat the stormwater generated by these improvements. CPEP will transport the water to four drywells along the corridor.
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
www.tib.wa.gov/FundingApplications/Applications/Urban/printableApplication.cfm?AN=UAP_2025_W062 4/12
Water Utilities No water utilities
Sewer Utilities No sewer utilities
Power Utilities No power utilities
Additional Utilities
Project Utilities
Describe utility relocations necessary for this project
Describe any other work related to the project.
Age of Utilities
- 11 to 20 years
Planned Work
- Leave Existing in Place
Utility Condition
- Excellent
Improvements Funded?
- Yes
Planned Water Improvements (funding, coordination, schedule)
Services between James Ave and Jonathan Ave may need upgraded. Costs associated with this would be entirely covered by the East
Wenatchee Water District.
Age of Utilities
- 31 years or older
Planned Work
- Leave Existing in Place
Utility Condition
- Good
Improvements Funded?
- Yes
Planned Sewer Improvements (funding, coordination, schedule)
The Sewer District has expressed an interest in running a carrier pipe across Eastmont Ave to accommodate future development on 5th
Street NE. All costs would be covered by the District if they choose to participate in the project.
Age of Utilities
- 31 years or older
Planned Work
- Leave Existing in Place
Utility Condition
- Good
Improvements Funded?
Planned Power Improvements (funding, coordination, schedule)
Age of Utilities
-
Planned Work
-
Utility Condition
-
Improvements Funded?
-
Planned Improvements (funding, coordination, schedule)
Age of Utilities
-
Planned Work
-
Utility Condition
-
Improvements Funded?
-
Planned Improvements (funding, coordination, schedule)
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
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Roadway Geometrics
Enter the parameters as they currently exist and after the project is constructed
Segment One Segment Two
Segment Termini Eastmont Ave to N Grover Ave N James Ave to N Jonathan Ave
Segment Length (in Feet)1,250 820
Average Daily Tra c Volume 2,500 2,500
Existing Proposed Existing Proposed
Pavement Width
Curb to curb or edge to edge
30 32 30 32
Number of General Purpose Lanes
Do NOT include Transit/HOV or Continuous LT Turn Lane
2 2 2 2
Travel Lane Width
Typical lane width
12 11 12 11
Continuous Left Turn Lane Width
Enter width of lane in feet
0 0 0 0
Speed Limit
Enter the posted speed limit
30 30 30 30
Shoulder or Parking Width
Enter average width per side in feet
3 0 3 0
Bicycle Lane Type No Facilities Bicycle Lane No Facilities Bicycle Lane
Bicycle Lane Width
Bicycle lane width in feet
0 5 6 6
Pedestrian Bu er
Width between curb and sidewalk in feet
0 5 6 6
Sidewalk Placement None One Side None One Side
Sidewalk Width
Enter the width of the sidewalk in feet
0 5 0 5
Is there a median?No No No No
Shoulder or Parking Placement Both Sides None Both Sides None
Shoulder or Parking Surfacing Surfaced None Surfaced None
Parking Type None None None None
Percent On Street Parking
Total % of segment (e.g. parking one side is 50%)
0%0%0%0%
Curb Placement None One Side None One Side
Storm Drainage Swale / Ditch Enclosed System None Enclosed System
Segment meets ADA standards No Yes No Yes
Is there any street lighting present?No Yes No Yes
How many xed objects are present?0 0 0 0
EXHIBIT B
01-02-2024 City Council Agenda Packet
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Intersection Geometrics
Enter the parameters as they currently exist and after the project is constructed
Project Schedule
Enter target dates
Segment One Segment Two
Intersection Location Eastmont Ave and 5th Street NE
Major Approach Average Daily Volume 10,000 0
Minor Approach Average Daily Volume 2,700 0
Existing Proposed Existing Proposed
Intersection Control All Way Stop Signalized
Intersection Type 4-Leg 4-Leg
Intersection meets ADA standards Yes Yes
Is there intersection lighting present?Yes Yes
Is there a dedicated left turn lane?Yes Yes
Is there a dedicated right turn lane?No No
Is there protected left turn phasing?No Yes
Milestone Date
Start Design 02/01/2024
Env. Documentation Complete & Permits Approved 06/01/2024
Right of Way Acquisition Complete 02/01/2025
Contract Advertisement 02/01/2025
Contract Award 03/04/2025
Contract Completion 09/01/2025
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
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Safety/Crash Analysis Consider this application in the Safety Band
Enter the total numbers for crash history within the project limits. Include crash history from the last three years. Crash documentation must be attached so TIB sta can analyze
the information. WSDOT does not provide pedestrian only incident information, this must be documented by your agency.
Property damage only incidents: 18 Incidents with injuries: 4 Incidents with fatalities: 0
Crash Location/Type PDO?Injuries Fatalities Primary Countermeasure
1300 Block of 5th Street NE
Vehicle non-driveway Yes 0 0 Speed Management
400 Block of 5th St NE
Vehicle non-driveway Yes 0 0 Speed Management
400 Block of 5th Street NE
Vehicle non-driveway Yes 0 0 Speed Management
400 Block of 5th Street NE
Vehicle non-driveway Yes 0 0 Speed Management
400 Block of 5th Street NE
Intersection No 1 0 Speed Management
5th St NE and N Grover Ave
Vehicle non-driveway Yes 0 0 Speed Management
900 Block of 5th St NE
Vehicle non-driveway Yes 0 0 Speed Management
Intersection of 5th St NE Dayton Ave
Vehicle non-driveway Yes 0 0 Speed Management
Intersection of 5th St NE and Fuller St
Intersection Yes 0 0 Increase sight distance
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection No 1 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection No 1 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Speed Management
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection No 1 0 Intersection control
Intersection of Eastmont 5th Street NE
Intersection Yes 0 0 Intersection control
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
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Mobility Consider this application in the Mobility Band
Congestion
Describe the congestion the project addresses.
Network Connectivity
Modal Access
Describe the non-motorized path.
Describe the bottleneck the project addresses and the proposed solution.
Central Business District/Urban Activity Center Access
Describe the CBD/Activity Center access improvements.
Signal Management
Project addresses congestion on the system or speci c adjacent route.
Eastmont Ave is an urban principal arterial, and averages approximately 10,000 vehicles per day. The current LOS for both through movements with the
current 4 way stop is a LOS F. The proposed signal would increase these movements to a LOS A, while all movements will operate at a LOS B or better in
2023, and LOS C in 2043. Eastmont Ave is being upgraded to a T-3 corridor (previously T-4).
Completes Corridor Corridor Termini:
Completes gap between existing improvements (Existing improvements must meet urban standards.)
Extends existing improvements (Existing improvements must meet urban standards.)
Project does NOT complete or extend any existing improvements
Project constructs a new road
Transit facility access provided by the project:Multiple bus stops within project limits
Non-motorized path access provided by the project.Access to designated paved path
Eastmont Ave is an urban principal arterial, and averages approximately 10,000 vehicles per day. The current LOS for both through movements with the
current 4 way stop is a LOS F. The proposed signal would increase these movements to a LOS A, while all movements will operate at a LOS B or better in
2023, and LOS C in 2043. Eastmont Ave is being upgraded to a T-3 corridor (previously T-4).
Freight facility access provided by the project:
No Freight Facility Access improvements
Select ALL freight carrying modes accessing the facility
Airplane Rail Ship Truck Trucks per day: 0
Project relieves a bottleneck
The proposed signal at 5th and Eastmont will relieve the bottleneck on Eastmont Ave. The LOS for through lanes on Eastmont Ave will improve from LOS F
to LOS A. All approach LOS will improve to a LOS B. Eastmont Ave is an Urban Principal Arterial.
CBD/Urban Activity Center access provided by the project:
Connects to Central Business District
This project provides a contiguous connection for the high density and low density residential zones to the CBD at the West side of the corridor.
Project adds signal interconnect
Project connects to Tra c Management Center (TMC)
EXHIBIT B
01-02-2024 City Council Agenda Packet
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Growth & Development Consider this application in the
Growth & Development Band
Describe the commercial economic development site the project supports.
Choose the description that best describes the status of the infrastructure tied to the economic development site.
Describe the development agreement, if one exists.
Provide the following information regarding the economic development site this project supports.
Project supports a speci c commercial economic development site
Development ful lls the comprehensive plan
Zoning is in place for this speci c commercial development
Water at development Sewer at development Power at development Percent of permits issued
0%
Number of dwelling units
0
Number of jobs created
0
Total development site acreage
0
Choose the development type.
Choose the description that best describes WHERE
the economic development site is located.
Choose the description that best describes the PROXIMITY
of the project to the economic development site.
EXHIBIT B
01-02-2024 City Council Agenda Packet
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8/11/23, 1:50 PM TIB UAP Funding Application
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Physical Condition
Structural De ciencies
Select any items from the list below that apply to this project. Explain how the project xes any structural issues.
Walls - No
If YES, brie y describe the de ciency and the corrective measures to address it.
Bridges - No Bridge Rating: --
If YES, brie y describe the de ciency and the corrective measures to address it.
Slope Stability - No
If YES, brie y describe the de ciency and the corrective measures to address it.
Stormwater Conveyance - No
If YES, brie y describe the de ciency and the corrective measures to address it.
Culverts - No
If YES, brie y describe the de ciency and the corrective measures to address it.
Subgrade - No
If YES, brie y describe the de ciency and the corrective measures to address it.
EXHIBIT B
01-02-2024 City Council Agenda Packet
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Physical De ciencies
Select the de ciency type and describe the existing de ciency within the project limits. Describe the project corrective measure(s) that eliminate or mitigate the de ciency.
De ciency 1 - none
Describe the de ciency and the corrective measures to address it.
De ciency 2 - none
Describe the de ciency and the corrective measures to address it.
De ciency 3 - none
Describe the de ciency and the corrective measures to address it.
De ciency 4 - none
Describe the de ciency and the corrective measures to address it.
De ciency 5 - none
Describe the de ciency and the corrective measures to address it.
De ciency 6 - none
Describe the de ciency and the corrective measures to address it.
EXHIBIT B
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Sustainability & Constructability
Agency Policies and Ordinances
Sustainability Measures
Select the sustainable elements that appear within the project limits
Construction Readiness & Ease of Implementation
Indicate where in the process the project is for each component at the time of application.
Accelerated Construction Methods
Describe below any other accelerated construction methods that will be used.
Ordinance Number
2018-16
Adoption Date
October 23, 2018
Policy Number
2010-09
Adoption Date
September 14, 2010
Ordinance Number
99-1
Adoption Date
January 04, 1999 Policy Number
2012-12
Adoption Date
November 13, 2012
Agency has adopted Complete Streets ordinance Agency has adopted Greenhouse Gas Emissions policy
Agency has adopted a "No Cut" ordinance Agency has adopted TBD or other locally dedicated
transportation funding by ordinance
Number of peak hour buses 4
Bicycle Facility Project COMPLETES GAP in bicycle lane or path
Adds queue jump or transit only lane (describe location below)
Incorporates low impact drainage or enhanced treatment stormwater controls
Incorporates Hardscaping or climate-appropriate planting and no permanent irrigation
Add Solar-powered signage
In-place pavement recycling or structural retro t
Describe the sustainability elements selected above
Possible landscape areas (bulb outs) will incorporate hardscape that does not require irrigation. Solar signage will be evaluated based on the results of the
speed study. Utilizing LID techniques and emerging treatment technologies will be evaluated during design.
This project is Construction Ready and will be advertised before June 1, 2024.
PSE % Complete 0%
Permits Not Started
Right of Way None Needed
Cultural Resources Not Started
Utilities Utility Work Needed and Fully Funded
Federal Permits Required for Project or WSDOT Involvement?No
Road will be closed during construction
Most work will be able to be completed on the shoulder, which will allow 2 way tra c to be maintained at all times. On past intersection projects the City
has allowed a full closure of major intersections for 2-3 weeks to allow for accelerated construction. This project is likely a good candidate, because the
closure of Eastmont and 5th would also allow for accelerated construction of the sidewalk and stormwater improvements on 5th St from Eastmont to
Grover.
EXHIBIT B
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