HomeMy WebLinkAbout05-16-2023 Council Meeting Agenda PacketIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-16-2023 Council Meeting Agenda Page 1 of 3
East Wenatchee City Council Meeting
Tuesday, May 16, 2023
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person or via zoom:
https://us02web.zoom.us/j/81547715231
Phone-in option for the meeting: 253 215 8782,
Meeting ID: 815 4771 5231
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
Vouchers:
a.Date: 05-16-2023, Checks: 58535-58613, in the amount of $656,576.86.
b.Payroll Certification for April 2023.
Minutes:
c.05-02-2023 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2.Citizen Requests/Comments.
The Citizen Comments” period is to provide the opportunity for members of the public to address the Council. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and
mailing address, and state the matter of your interest. Citizen comments will be limited to three minutes.
3. Presentations.
a.Certificate of Recognition to Sergeant James Marshall for 15 Years of Public Service
to the City of East Wenatchee Police Department. – Mayor Crawford.
b.2023 Peace Officer Proclamation.
4.Department Report.
a.March 2023 Financial Report. – Josh DeLay, Finance Director.
b.2023 Classy Chassis Event Report. – Trina Elmes, Events Director/ PIO.
pg. 4pg. 33
pg. 49
pg. 53
pg. 54
pg. 55
pg. 83
05-16-2023 City Council Agenda Packet
Page 1 of 173
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-16-2023 Council Meeting Agenda Page 2 of 3
5.Action Items.
a.Resolution 2023-28, RH2 Task Authorization for design of the 9th Street NE and
Eastmont Avenue Signal Upgrade. – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2023-28, authorizing Mayor
Crawford to sign the Task Authorization with RH2 Engineering for the 9th Street NE
and Eastmont Avenue Signal Upgrade design.
b.Resolution 2023-29, Safe Routes to School Projects Construction Contract Award,
(City Project Number 2019-08 and 2019-09). – Garren Melton, Public Works
Manager.
Motion by City Council to approve Resolution 2023-29, authorizing Mayor
Crawford to execute a contract between the City of East Wenatchee and Active
Construction Inc. for the 5th Street Safe Routes to School project, (City Project No.
2019-08 and 2019-09).
c.Resolution 2023-30, Consultant Agreement Supplement with KPG Psomas for
Services during construction on the Kenroy Safe Routes to School Projects, (City
Project No. 2019-08). – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2023-30, authorizing the Mayor to
execute the supplemental agreement with KPG Psomas for Services During
Construction on the Kenroy Safe Routes to School Project, (City Project No. 2019-
08).
d.Resolution 2023-31, Consultant Agreement Supplement with KPG Psomas
for Services During Construction on the Sterling Intermediate Safe Routes to
School Project, (City Project Number 2019-09). – Garren Melton, Public Works
Manager.
Motion by City Council to approve Resolution 2023-31, authorizing the Mayor to
execute the supplemental agreement with KPG Psomas for Services during
Construction on the Sterling Intermediate Safe Routes to School Project, (City
Project Number 2019-09).
e.Resolution 2023-35, adopting a revised Banner Display Policy. – Sean Lewis,
Assistant City Attorney.
Motion by City Council to approve Resolution 2023-35, adopting the revised
Banner Display Policy presented in Exhibit A.
f.East Wenatchee Events Board Funding Recommendation for Lodging Tax for the
Wenatchee Valley Super Oval’s Wenatchee 200. – Trina Elmes, Event Director / PIO.
Motion by City Council to authorize Mayor Crawford to execute an agreement with
Wenatchee Valley Super Oval for an amount not to exceed $10,000 for the
Wenatchee 200, taking place June 2-3, 2023.
pg. 84
pg. 91
pg. 101
pg. 118
pg. 135
pg. 142
05-16-2023 City Council Agenda Packet
Page 2 of 173
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-16-2023 Council Meeting Agenda Page 3 of 3
g.East Wenatchee Events Board Funding Recommendation for Lodging Tax for
Wenatchee FC Youth’s Apple Cup 2023. – Trina Elmes, Event Director / PIO.
Motion by City Council to authorize Mayor Crawford to execute an agreement with
Wenatchee FC Youth, for an amount not to exceed $15,000 for the 2023 Apple Cup
soccer tournament, taking place August 4-6, 2023.
6.Mayor’s Report.
7.Council Reports & Announcements.
a.Reports/New Business of Council Committees
8. Adjournment.
pg. 158
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CHECKS: 58535-58613
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $143,563.38
Rainy Day Fund 002 $0.00
Street Fund 101 $17,584.58
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $110.00
Library Fund 112 $877.00
Hotel/Motel Tax Fund 113 $8,000.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $6,749.92
Bond Redemption Fund 202 $5,856.84
Street Improvements Fund 301 $7,473.39
Capital Improvements Fund 314 $442,766.81
Stormwater Fund 401 $16,455.40
Equipment R&R Fund 501 $6,661.04
Cafeteria Plan 634 $0.00
Custodial Activities 635 $478.50
Grand Total All Funds $656,576.86
CITY OF EAST WENATCHEE
CHECK REGISTER
May 16th, 2023 Payables
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Fund Number Description Amount
001 General Fund $143,563.38
101 Street Fund $17,584.58
107 SWAT Fund $110.00
112 Library Fund $877.00
113 Hotel/Motel Tax Fund $8,000.00
117 Events Board Fund $6,749.92
202 Bond Redemption Fund $5,856.84
301 Street Improvements Fund $7,473.39
314 Capital Improvements Fund $442,766.81
401 Stormwater Fund $16,455.40
501 Equipment Purchase, Repair & Replacement Fund $6,661.04
635 Custodial Activities Fund $478.50
Count: 12 $656,576.86
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2023 - May 2023 - May 2023 2nd Council
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East Wenatchee - Fund Transaction Summary
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Vendor Number Reference Account Number Description Amount
Ag Supply Company - 233955
58535 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/1/2023 8:29:32 AM
04/2023 payment
001-000-210-521-10-32-00 Fuel Consumed $5,467.17
Total Invoice - 5/1/2023 8:29:32 AM $5,467.17
Total 58535 $5,467.17
Total Ag Supply Company - 233955 $5,467.17
AG Supply Company - 234034
58536 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/2/2023 8:04:26 AM
04/2023 payment
001-000-180-518-30-35-00 Small Tools & Equipment $23.85
001-000-180-518-30-35-00 Small Tools & Equipment $42.92
001-000-180-518-30-48-00 Repairs & Maintenance $27.10
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $13.01
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $4.84
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $28.79
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $35.75
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $18.64
101-000-420-542-70-30-00 Supplies - Roadside $98.57
101-000-420-542-75-30-00 Supplies - City Parks $21.69
101-000-420-542-75-30-00 Supplies - City Parks $11.92
101-000-420-542-75-30-00 Supplies - City Parks $28.20
101-000-430-543-30-30-01 Fuel $1,237.83
Total Invoice - 5/2/2023 8:04:26 AM $1,593.11
Total 58536 $1,593.11
Total AG Supply Company - 234034 $1,593.11
Voucher Directory
Fiscal: : 2023 - May 2023
Council Date: : 2023 - May 2023 - May 2023 2nd Council
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Ag Supply Company - 4953
58537 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/4/2023 11:06:29 AM
04/2023 payment
401-000-008-531-00-30-07 Fuel $279.00
Total Invoice - 5/4/2023 11:06:29 AM $279.00
Total 58537 $279.00
Total Ag Supply Company - 4953 $279.00
Al's Auto Repair
58538 2023 - May 2023 - May 2023 2nd Council
0009034
Repairs
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $290.78
Total 0009034 $290.78
Total 58538 $290.78
Total Al's Auto Repair $290.78
Anelva Thompson
58539 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 12:10:53 PM
Travel Reimbursement
001-000-120-512-51-40-09 Travel $595.97
Total Invoice - 4/28/2023 12:10:53 PM $595.97
Total 58539 $595.97
Total Anelva Thompson $595.97
Apple Valley Pumping Service
58540 2023 - May 2023 - May 2023 2nd Council
CRO60920
Rental fee
107-000-000-521-10-30-00 Supplies & Equipment $110.00
Total CRO60920 $110.00
Total 58540 $110.00
Total Apple Valley Pumping Service $110.00
Banner Bank
58541 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/8/2023 2:01:41 PM
04/2023 payment
001-000-001-518-91-30-00 Wellness $10.82
Total Invoice - 5/8/2023 2:01:41 PM $10.82
Total 58541 $10.82
Total Banner Bank $10.82
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Bear Signs & Embroidery LLC
58542 2023 - May 2023 - May 2023 2nd Council
7509
Supplies
117-000-300-557-30-44-12 CC - Advertising $570.68
Total 7509 $570.68
Total 58542 $570.68
Total Bear Signs & Embroidery LLC $570.68
Ben Fauconnier
58543 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/2/2023 8:55:33 AM
Reimbursement on outstanding checks - Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $2,386.62
Total Invoice - 5/2/2023 8:55:33 AM $2,386.62
Total 58543 $2,386.62
Total Ben Fauconnier $2,386.62
Bi-Mart Corporation
58544 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/8/2023 8:17:33 AM
04/2023 payment
001-000-210-521-10-35-00 Small Tools & Equipment $42.81
001-000-210-521-10-49-00 Miscellaneous $16.78
Total Invoice - 5/8/2023 8:17:33 AM $59.59
Total 58544 $59.59
Total Bi-Mart Corporation $59.59
Blades Consulting
58545 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/27/2023 2:01:43 PM
Permit 2773
001-000-590-558-50-41-00 Professional Services $87.75
Total Invoice - 4/27/2023 2:01:43 PM $87.75
Invoice - 4/27/2023 2:02:27 PM
Permit 2770
001-000-590-558-50-41-00 Professional Services $130.16
Total Invoice - 4/27/2023 2:02:27 PM $130.16
Invoice - 4/27/2023 2:02:58 PM
Permit 2769
001-000-590-558-50-41-00 Professional Services $794.14
Total Invoice - 4/27/2023 2:02:58 PM $794.14
Invoice - 4/27/2023 2:03:15 PM
Permit 2767
001-000-590-558-50-41-00 Professional Services $21.78
Total Invoice - 4/27/2023 2:03:15 PM $21.78
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Vendor Number Reference Account Number Description Amount
Invoice - 4/27/2023 2:03:30 PM
Permit 2766
001-000-590-558-50-41-00 Professional Services $587.75
Total Invoice - 4/27/2023 2:03:30 PM $587.75
Invoice - 4/27/2023 2:03:50 PM
Permit 2765
001-000-590-558-50-41-00 Professional Services $117.00
Total Invoice - 4/27/2023 2:03:50 PM $117.00
Invoice - 4/27/2023 2:04:00 PM
Permit 2761
001-000-590-558-50-41-00 Professional Services $777.76
Total Invoice - 4/27/2023 2:04:00 PM $777.76
Invoice - 4/27/2023 2:04:12 PM
Permit 2760
001-000-590-558-50-41-00 Professional Services $412.59
Total Invoice - 4/27/2023 2:04:12 PM $412.59
Invoice - 4/27/2023 2:04:30 PM
Permit 2753
001-000-590-558-50-41-00 Professional Services $162.92
Total Invoice - 4/27/2023 2:04:30 PM $162.92
Invoice - 4/27/2023 2:04:40 PM
Permit 2749
001-000-590-558-50-41-00 Professional Services $293.96
Total Invoice - 4/27/2023 2:04:40 PM $293.96
Invoice - 4/27/2023 2:04:51 PM
Permit 2747
001-000-590-558-50-41-00 Professional Services $1,021.52
Total Invoice - 4/27/2023 2:04:51 PM $1,021.52
Invoice - 4/27/2023 2:05:06 PM
Permit 2716
001-000-590-558-50-41-00 Professional Services $87.75
Total Invoice - 4/27/2023 2:05:06 PM $87.75
Total 58545 $4,495.08
Total Blades Consulting $4,495.08
Carl Mohns
58546 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/27/2023 2:07:18 PM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $700.00
Total Invoice - 4/27/2023 2:07:18 PM $700.00
Total 58546 $700.00
Total Carl Mohns $700.00
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Cascade Natural Gas Corp
58547 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 9:21:45 AM
AN 839 002 0000 3
101-000-430-543-50-47-00 Utilities - Facilities $4.44
Total Invoice - 4/28/2023 9:21:45 AM $4.44
Total 58547 $4.44
Total Cascade Natural Gas Corp $4.44
Cascade Quality Water
58548 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/4/2023 11:10:18 AM
Water
001-000-001-518-91-30-00 Wellness $26.09
Total Invoice - 5/4/2023 11:10:18 AM $26.09
Invoice - 5/4/2023 2:22:03 PM
Water
001-000-210-521-10-35-00 Small Tools & Equipment $25.77
Total Invoice - 5/4/2023 2:22:03 PM $25.77
Total 58548 $51.86
Total Cascade Quality Water $51.86
Chelan County Treasurer
58549 2023 - May 2023 - May 2023 2nd Council
1500001-01817
05/2023 inmates
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $41,921.48
Total 1500001-01817 $41,921.48
Total 58549 $41,921.48
Total Chelan County Treasurer $41,921.48
Cintas Corporation 607
58550 2023 - May 2023 - May 2023 2nd Council
4153586138
Supplies
101-000-430-543-30-30-00 Supplies - General Services $76.15
Total 4153586138 $76.15
4154287206
Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $16.65
101-000-430-543-30-30-00 Supplies - General Services $41.68
Total 4154287206 $58.33
Total 58550 $134.48
Total Cintas Corporation 607 $134.48
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East Wenatchee - Voucher Directory
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Vendor Number Reference Account Number Description Amount
Cities Digital
58551 2023 - May 2023 - May 2023 2nd Council
57117
Annual Laserfiche
001-000-145-514-20-40-55 Annual Support & Maintenance - Laserfiche $10,220.70
Total 57117 $10,220.70
Total 58551 $10,220.70
Total Cities Digital $10,220.70
Classic One East
58552 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/10/2023 12:31:18 PM
Sheats - dry cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $26.04
Total Invoice - 5/10/2023 12:31:18 PM $26.04
Invoice - 5/10/2023 12:31:35 PM
Hampton - dry cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $83.56
Total Invoice - 5/10/2023 12:31:35 PM $83.56
Total 58552 $109.60
Total Classic One East $109.60
Compunet, Inc
58553 2023 - May 2023 - May 2023 2nd Council
222641
001-000-145-514-20-40-05 Disaster Backup System Support $2,959.09
Total 222641 $2,959.09
222723
001-000-145-514-20-40-05 Disaster Backup System Support $4,082.82
Total 222723 $4,082.82
Total 58553 $7,041.91
Total Compunet, Inc $7,041.91
Daily Journal of Commerce
58554 2023 - May 2023 - May 2023 2nd Council
3388406
Safety Routes
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $741.60
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $741.60
Total 3388406 $1,483.20
Total 58554 $1,483.20
Total Daily Journal of Commerce $1,483.20
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Vendor Number Reference Account Number Description Amount
Darling Productions LLC
58555 2023 - May 2023 - May 2023 2nd Council
000137
2023 Classy Chassis - sound set up
117-000-300-557-30-41-12 CC - Professional Services $1,000.00
Total 000137 $1,000.00
Total 58555 $1,000.00
Total Darling Productions LLC $1,000.00
Department of Commerce
58556 2023 - May 2023 - May 2023 2nd Council
PWTFNT-412076
10th St NE Improvements
001-000-141-591-18-70-00 Postage Meter Lease $23,464.92
202-000-000-592-95-80-00 Interest - PWTFL 10th St. NE $5,856.84
Total PWTFNT-412076 $29,321.76
Total 58556 $29,321.76
Total Department of Commerce $29,321.76
DeVries Business Records Management Inc
58557 2023 - May 2023 - May 2023 2nd Council
0164809
Record Destruction
001-000-210-521-10-41-00 Professional Services $70.99
Total 0164809 $70.99
Total 58557 $70.99
Total DeVries Business Records Management Inc $70.99
Diana Sanchez
58558 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/9/2023 2:21:11 PM
Bank Deposits Reimbursement
001-000-142-514-20-43-00 Travel $37.73
Total Invoice - 5/9/2023 2:21:11 PM $37.73
Total 58558 $37.73
Total Diana Sanchez $37.73
Door-Tech Inc
58559 2023 - May 2023 - May 2023 2nd Council
28480
Repairs
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $474.69
Total 28480 $474.69
Total 58559 $474.69
Total Door-Tech Inc $474.69
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Vendor Number Reference Account Number Description Amount
Douglas County PUD
58560 2023 - May 2023 - May 2023 2nd Council
69 03/10/23-04/10/23
Utilities
001-000-180-518-30-47-00 Utilities $1,102.50
101-000-420-542-63-47-00 Utilities - Street Lighting $216.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $86.00
101-000-420-542-75-47-00 Utilities - City Parks $47.00
101-000-430-543-50-47-00 Utilities - Facilities $92.00
112-000-000-572-50-47-00 Facilities - Utilities $833.50
Total 69 03/10/23-04/10/23 $2,377.00
70 03/21/23-04/21/23
Utilities
001-000-180-518-30-47-01 Utilities - Simon St.$436.00
101-000-420-542-63-47-00 Utilities - Street Lighting $1,523.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $186.00
Total 70 03/21/23-04/21/23 $2,145.00
Total 58560 $4,522.00
Total Douglas County PUD $4,522.00
Douglas County Sewer District
58561 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/8/2023 10:32:19 AM
311 NE 9th St
001-000-180-518-30-47-00 Utilities $49.30
Total Invoice - 5/8/2023 10:32:19 AM $49.30
Invoice - 5/8/2023 10:32:34 AM
311 NE 9th St
001-000-180-518-30-47-00 Utilities $25.90
Total Invoice - 5/8/2023 10:32:34 AM $25.90
Total 58561 $75.20
Total Douglas County Sewer District $75.20
East Wenatchee Rotary Club
58562 2023 - May 2023 - May 2023 2nd Council
2023-0512
Classy Chassis
117-000-300-557-30-41-12 CC - Professional Services $3,000.00
Total 2023-0512 $3,000.00
Total 58562 $3,000.00
Total East Wenatchee Rotary Club $3,000.00
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Vendor Number Reference Account Number Description Amount
East Wenatchee Water Disttrict
58563 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 9:25:28 AM
031543-000
001-000-180-518-30-47-01 Utilities - Simon St.$84.00
Total Invoice - 4/28/2023 9:25:28 AM $84.00
Invoice - 4/28/2023 9:26:02 AM
000525-000
101-000-420-542-75-47-00 Utilities - City Parks $108.00
Total Invoice - 4/28/2023 9:26:02 AM $108.00
Invoice - 4/28/2023 9:26:33 AM
036440-000
001-000-180-518-30-47-01 Utilities - Simon St.$325.20
Total Invoice - 4/28/2023 9:26:33 AM $325.20
Invoice - 4/28/2023 9:26:53 AM
000520-000
101-000-420-542-75-47-00 Utilities - City Parks $108.00
Total Invoice - 4/28/2023 9:26:53 AM $108.00
Invoice - 4/28/2023 9:27:23 AM
030941-000
101-000-420-542-75-47-00 Utilities - City Parks $84.00
Total Invoice - 4/28/2023 9:27:23 AM $84.00
Invoice - 4/28/2023 9:30:04 AM
000524-000
101-000-430-543-50-47-00 Utilities - Facilities $93.50
Total Invoice - 4/28/2023 9:30:04 AM $93.50
Invoice - 4/28/2023 9:30:21 AM
022920-000
001-000-180-518-30-47-00 Utilities $85.90
Total Invoice - 4/28/2023 9:30:21 AM $85.90
Invoice - 4/28/2023 9:30:40 AM
000526-000
001-000-180-518-30-47-00 Utilities $141.30
112-000-000-572-50-47-00 Facilities - Utilities $43.50
Total Invoice - 4/28/2023 9:30:40 AM $184.80
Total 58563 $1,073.40
Total East Wenatchee Water Disttrict $1,073.40
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Vendor Number Reference Account Number Description Amount
Eastmont Metropolitan Park District
58564 2023 - May 2023 - May 2023 2nd Council
2023-23
2023 LTAC funds
113-000-000-557-30-41-01 EMPD Winter Classic AAU Tournament $8,000.00
Total 2023-23 $8,000.00
Total 58564 $8,000.00
Total Eastmont Metropolitan Park District $8,000.00
Fastenal Company
58565 2023 - May 2023 - May 2023 2nd Council
WAWEN259923
Supplies
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $5.63
Total WAWEN259923 $5.63
Total 58565 $5.63
Total Fastenal Company $5.63
First Net
58566 2023 - May 2023 - May 2023 2nd Council
287293799226X04132023
Phone
001-000-210-521-10-42-01 Telephone $2,173.44
Total 287293799226X04132023 $2,173.44
Total 58566 $2,173.44
Total First Net $2,173.44
GO Usa/Hamilton & Assoc
58567 2023 - May 2023 - May 2023 2nd Council
70962-1
Supplies
117-000-300-557-30-34-11 Classy Chassis Event Merch For Resale $298.64
Total 70962-1 $298.64
Total 58567 $298.64
Total GO Usa/Hamilton & Assoc $298.64
Graybeal Signs, Inc
58568 2023 - May 2023 - May 2023 2nd Council
42535
Name tag
001-000-140-514-20-31-00 Office Supplies $73.92
Total 42535 $73.92
Total 58568 $73.92
Total Graybeal Signs, Inc $73.92
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 10 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 15 of 173
Vendor Number Reference Account Number Description Amount
Greater Wenatchee Irrigation District
58569 2023 - May 2023 - May 2023 2nd Council
89949
5th St Prjt
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $1,741.15
Total 89949 $1,741.15
Total 58569 $1,741.15
Total Greater Wenatchee Irrigation District $1,741.15
Halme Builders Inc
58570 2023 - May 2023 - May 2023 2nd Council
839
Public Works Improvements
314-000-000-594-18-60-00 Maintenance Facilities Construction $442,766.81
Total 839 $442,766.81
Total 58570 $442,766.81
Total Halme Builders Inc $442,766.81
In-Print
58571 2023 - May 2023 - May 2023 2nd Council
5258
Cards
001-000-210-521-10-35-00 Small Tools & Equipment $168.18
Total 5258 $168.18
Total 58571 $168.18
Total In-Print $168.18
JDSA Law Firm
58572 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/4/2023 11:21:02 AM
04/2023 legal services
001-000-151-515-41-40-00 Legal Services $5,793.20
Total Invoice - 5/4/2023 11:21:02 AM $5,793.20
Total 58572 $5,793.20
Total JDSA Law Firm $5,793.20
Jet Pro Express Auto Wash, LLC
58573 2023 - May 2023 - May 2023 2nd Council
1310
Car wash tokens
001-000-210-521-10-49-00 Miscellaneous $651.00
Car wash Tokens
Total 1310 $651.00
Total 58573 $651.00
Total Jet Pro Express Auto Wash, LLC $651.00
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 11 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 16 of 173
Vendor Number Reference Account Number Description Amount
Joanna Figueroa
58574 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 9:33:56 AM
Phone Reimbursement
001-000-210-521-10-49-00 Miscellaneous $599.99
Total Invoice - 4/28/2023 9:33:56 AM $599.99
Total 58574 $599.99
Total Joanna Figueroa $599.99
Justin Titus
58575 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/1/2023 8:30:34 AM
Judge protems
001-000-120-512-51-40-05 Judge Protems $150.00
Total Invoice - 5/1/2023 8:30:34 AM $150.00
Total 58575 $150.00
Total Justin Titus $150.00
Kelley Connect
58576 2023 - May 2023 - May 2023 2nd Council
33952600
Machine Lease
001-000-141-591-18-70-01 Copy Machine Lease $319.51
Total 33952600 $319.51
Total 58576 $319.51
Total Kelley Connect $319.51
Kevin Hernandez
58577 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 9:34:43 AM
Sunglasses replacement reimbursement
001-000-210-521-10-20-01 Clothing Allowance $150.00
Total Invoice - 4/28/2023 9:34:43 AM $150.00
Total 58577 $150.00
Total Kevin Hernandez $150.00
Language Line Services, Inc
58578 2023 - May 2023 - May 2023 2nd Council
11001139
Interpretation
001-000-210-521-10-41-00 Professional Services $39.10
Total 11001139 $39.10
Total 58578 $39.10
Total Language Line Services, Inc $39.10
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 12 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 17 of 173
Vendor Number Reference Account Number Description Amount
Les Schwab Tire Center Inc
58579 2023 - May 2023 - May 2023 2nd Council
34301385522
Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $108.46
Total 34301385522 $108.46
Total 58579 $108.46
Total Les Schwab Tire Center Inc $108.46
Localtel Communications
58580 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/10/2023 12:32:57 PM
Line Charges
001-000-141-514-20-42-01 Telephone Line Charges $432.08
Total Invoice - 5/10/2023 12:32:57 PM $432.08
Total 58580 $432.08
Total Localtel Communications $432.08
North Cascades Heating & Air Conditioning, Inc
58581 2023 - May 2023 - May 2023 2nd Council
31796
Repairs
001-000-180-518-30-48-00 Repairs & Maintenance $1,947.58
Total 31796 $1,947.58
Total 58581 $1,947.58
Total North Cascades Heating & Air Conditioning, Inc $1,947.58
Numerica Credit Union
58582 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/8/2023 11:06:34 AM
04/2023 payment
001-000-001-518-91-30-00 Wellness $34.97
Safeway
001-000-001-518-91-30-00 Wellness $42.52
Amazon
001-000-001-518-91-30-00 Wellness $168.09
Amazon
001-000-001-518-91-30-00 Wellness $14.13
Marshall
001-000-110-511-60-31-00 Office Supplies $84.93
SF Sourdough
001-000-111-513-10-40-06 Miscellaneous $28.00
Apple Blossom
001-000-120-512-51-30-00 Supplies $38.15
Amazon
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 13 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 18 of 173
Vendor Number Reference Account Number Description Amount
001-000-120-512-51-40-03 Miscellaneous $38.55
Ag Supply
001-000-120-512-51-40-03 Miscellaneous $50.71
Ag Supply
001-000-139-518-10-40-07 Pre-Employment Services $11.05
Embark Safety
001-000-140-514-20-31-00 Office Supplies $130.31
Dropbox
001-000-140-514-20-31-01 Central Stores $41.24
Amazon
001-000-140-514-20-31-01 Central Stores $79.19
Amazon
001-000-140-514-20-31-01 Central Stores $53.61
Amazon
001-000-140-514-20-31-01 Central Stores $21.69
Amazon
001-000-140-514-20-31-01 Central Stores $16.77
Amazon
001-000-140-514-20-31-01 Central Stores $17.99
Costco
001-000-140-514-20-41-00 Membership Dues & Publications $100.00
Paypal
001-000-142-514-20-31-00 Office Supplies $126.83
Amazon
001-000-142-514-20-31-00 Office Supplies $97.39
Amazon
001-000-142-514-20-31-00 Office Supplies $227.73
Amazon
001-000-142-514-20-31-00 Office Supplies $161.65
Amazon
001-000-142-514-20-31-01 Central Stores $86.95
Target
001-000-142-514-20-40-02 Bank Charges & Fees $3.40
Bank Charges
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $170.00
Liquid files
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $71.34
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $10.80
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $19.80
UPS
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $75.94
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $20.54
Amazon
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 14 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 19 of 173
Vendor Number Reference Account Number Description Amount
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $650.99
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $36.88
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $75.92
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $32.47
Amazon
001-000-145-514-20-31-00 Supplies $2.56
Ag Supply
001-000-145-514-20-31-00 Supplies $21.57
Amazon
001-000-145-514-20-31-00 Supplies ($24.99)
Harbor Freight
001-000-145-514-20-31-00 Supplies $38.38
Amazon
001-000-145-514-20-31-00 Supplies $24.90
Amazon
001-000-145-514-20-31-00 Supplies $10.46
Platt
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$67.64
Amazon
001-000-180-518-30-35-00 Small Tools & Equipment $93.45
Home Depot
001-000-180-518-30-35-00 Small Tools & Equipment $10.65
Home Depot
001-000-180-518-30-35-00 Small Tools & Equipment $10.00
Home Depot
001-000-180-518-30-35-00 Small Tools & Equipment ($71.24)
Home Depot
001-000-180-518-30-48-00 Repairs & Maintenance $260.27
Home Depot
001-000-180-518-30-48-00 Repairs & Maintenance $285.37
Lowe's
001-000-180-518-30-48-00 Repairs & Maintenance $259.32
Amazon
001-000-180-518-30-49-00 Miscellaneous $7.58
Marshalls
001-000-180-518-30-49-00 Miscellaneous $8.84
Fred Meyer
001-000-180-518-30-49-00 Miscellaneous $5.00
Fred Meyer
001-000-180-518-30-49-00 Miscellaneous $25.00
Freddy's Kitchen
001-000-180-518-30-49-00 Miscellaneous $3.99
Grocery Outlet
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 15 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 20 of 173
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-20-01 Clothing Allowance $54.24
Amazon
001-000-210-521-10-25-00 Tuition Reimbursement $350.00
WSCPA
001-000-210-521-10-31-00 Office Supplies $156.44
Amazon
001-000-210-521-10-31-00 Office Supplies $88.77
Fred Meyer
001-000-210-521-10-31-00 Office Supplies $144.63
Amazon
001-000-210-521-10-31-00 Office Supplies $34.70
Amazon
001-000-210-521-10-31-00 Office Supplies $110.92
Amazon
001-000-210-521-10-31-00 Office Supplies $27.82
Bi-mart
001-000-210-521-10-31-00 Office Supplies $9.22
Amazon
001-000-210-521-10-31-00 Office Supplies $13.01
Amazon
001-000-210-521-10-31-00 Office Supplies $103.80
Office Depot
001-000-210-521-10-31-00 Office Supplies $39.47
Fred Meyer
001-000-210-521-10-31-00 Office Supplies $138.36
Amazon
001-000-210-521-10-31-00 Office Supplies $25.97
Amazon
001-000-210-521-10-31-00 Office Supplies $34.70
Hobby Lobby
001-000-210-521-10-31-00 Office Supplies $407.62
Hobby Lobby
001-000-210-521-10-31-01 Central Stores $18.46
Amazon
001-000-210-521-10-31-05 Office Machine Costs $26.03
Amazon
001-000-210-521-10-32-00 Fuel Consumed $55.41
Lakeside Food Mart
001-000-210-521-10-32-00 Fuel Consumed $64.00
Fastway Chevorn
001-000-210-521-10-32-00 Fuel Consumed $69.99
Warrior's
001-000-210-521-10-32-00 Fuel Consumed $38.76
Chevorn
001-000-210-521-10-32-00 Fuel Consumed $64.77
Pilot - fuel
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 16 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 21 of 173
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-35-00 Small Tools & Equipment $82.39
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $206.14
Ag Supply
001-000-210-521-10-35-00 Small Tools & Equipment $513.02
Domino's Pizza
001-000-210-521-10-35-00 Small Tools & Equipment $489.54
Presenta Plaque
001-000-210-521-10-35-00 Small Tools & Equipment $55.53
Shutterfly
001-000-210-521-10-35-00 Small Tools & Equipment $13.01
Ag Supply
001-000-210-521-10-35-00 Small Tools & Equipment $19.06
Ag Supply
001-000-210-521-10-35-00 Small Tools & Equipment $161.96
Lowe's
001-000-210-521-10-35-00 Small Tools & Equipment $49.34
Ag Supply
001-000-210-521-10-35-00 Small Tools & Equipment $3.90
Ag Supply
001-000-210-521-10-35-00 Small Tools & Equipment $14.83
Lowe's
001-000-210-521-10-35-00 Small Tools & Equipment $54.24
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $255.80
Intoximeters
001-000-210-521-10-35-00 Small Tools & Equipment $27.28
Amazon
001-000-210-521-10-35-00 Small Tools & Equipment $122.56
Haglund Trophies
001-000-210-521-10-35-00 Small Tools & Equipment $7.03
Amazon
001-000-210-521-10-41-00 Professional Services $1.10
USP
001-000-210-521-10-41-00 Professional Services $12.99
Canva
001-000-210-521-10-41-00 Professional Services $9.99
Browning Strike
001-000-210-521-10-48-00 Repairs & Maintenance $88.88
O'Reily
001-000-210-521-10-49-00 Miscellaneous $32.58
Walmart
001-000-210-521-10-49-00 Miscellaneous $16.45
Ag Supply
001-000-210-521-10-49-00 Miscellaneous $25.30
Baznai Teriyaki
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 17 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 22 of 173
Vendor Number Reference Account Number Description Amount
001-000-210-521-10-49-00 Miscellaneous $19.46
Grant Rd
001-000-210-594-21-60-00 Capital Outlay $187.07
Haglund's Trophies
001-000-315-542-10-48-00 Repairs & Maintenance $1,627.50
All Data
001-000-590-558-50-40-00 Training $290.00
Iccsafe
001-000-590-558-50-43-00 Travel $870.75
Embassy Suites
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $100.00
Fuel
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $12.62
Lowe's
101-000-420-542-69-30-00 Supplies - Flags/Banners $170.42
Amazon
101-000-420-542-75-30-00 Supplies - City Parks $100.00
Fuel
101-000-430-544-90-49-01 Training $37.25
DOL
117-000-115-557-30-31-05 Office Supplies $43.69
Amazon
117-000-300-557-30-31-12 Classy Chassis Office Supplies $17.72
Amazon
117-000-300-557-30-31-12 Classy Chassis Office Supplies $14.11
Marshall
117-000-300-557-30-44-12 CC - Advertising $42.81
Meta
117-000-300-557-30-44-12 CC - Advertising $775.19
Vista Print
117-000-300-557-30-44-12 CC - Advertising $50.00
Meta
117-000-300-557-30-44-12 CC - Advertising $50.00
Meta
117-000-300-557-30-44-12 CC - Advertising $36.76
Meta
401-000-001-531-00-40-05 Training - Stormwater Admin $140.00
Profed
401-000-002-531-00-40-00 Training - NPDES Admin $434.00
CWT
401-000-008-531-00-40-02 Training - NPDES PPGH $217.00
CWT Training Academy
501-000-000-594-21-60-00 Capital - Police Vehicles $2,027.16
DOL
Total Invoice - 5/8/2023 11:06:34 AM $15,482.80
Total 58582 $15,482.80
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 18 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 23 of 173
Vendor Number Reference Account Number Description Amount
Total Numerica Credit Union $15,482.80
Office Depot Credit Plan
58583 2023 - May 2023 - May 2023 2nd Council
31008903901
Office Supplies
001-000-210-521-10-31-00 Office Supplies $119.92
Total 31008903901 $119.92
310276783001
Office Supplies
001-000-210-521-10-31-00 Office Supplies $113.56
Total 310276783001 $113.56
311599685001
Office Supplies
001-000-210-521-10-31-00 Office Supplies $90.79
Total 311599685001 $90.79
Total 58583 $324.27
Total Office Depot Credit Plan $324.27
One Call Concepts, Inc
58584 2023 - May 2023 - May 2023 2nd Council
3049071
Utilities
101-000-420-542-63-47-00 Utilities - Street Lighting $19.80
401-000-008-531-00-40-06 Utilities $19.79
Total 3049071 $39.59
Total 58584 $39.59
Total One Call Concepts, Inc $39.59
OneBridge Benefits
58585 2023 - May 2023 - May 2023 2nd Council
INV-1710
05/2023 admin fees
001-000-142-514-20-40-01 FSA Administrative Fee $50.00
Total INV-1710 $50.00
Total 58585 $50.00
Total OneBridge Benefits $50.00
O'Reilly
58586 2023 - May 2023 - May 2023 2nd Council
2521-361770
501-000-000-548-30-48-30 Street Equipment Repairs $16.26
Total 2521-361770 $16.26
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 19 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 24 of 173
Vendor Number Reference Account Number Description Amount
2521-361879
Supplies
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $58.46
Total 2521-361879 $58.46
2521-362084
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $4.05
Total 2521-362084 $4.05
2521-365061
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $4.44
Total 2521-365061 $4.44
Total 58586 $83.21
Total O'Reilly $83.21
Paladin Background Screening
58587 2023 - May 2023 - May 2023 2nd Council
3936
001-000-139-518-10-40-07 Pre-Employment Services $26.00
Total 3936 $26.00
Total 58587 $26.00
Total Paladin Background Screening $26.00
Parker Corporation Services, INC DBA Merchant Patrol Security
58588 2023 - May 2023 - May 2023 2nd Council
46352
Security
001-000-120-512-51-40-08 Security $298.28
Total 46352 $298.28
Total 58588 $298.28
Total Parker Corporation Services, INC DBA Merchant Patrol Security $298.28
Pat Armstrong Ford Inc.
58589 2023 - May 2023 - May 2023 2nd Council
FOCS62181
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $3,744.01
Total FOCS62181 $3,744.01
Total 58589 $3,744.01
Total Pat Armstrong Ford Inc.$3,744.01
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 20 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 25 of 173
Vendor Number Reference Account Number Description Amount
Philip Amici
58590 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/10/2023 11:20:03 AM
Clothing Allowance Reimbursement
001-000-210-521-10-20-01 Clothing Allowance $98.72
Total Invoice - 5/10/2023 11:20:03 AM $98.72
Total 58590 $98.72
Total Philip Amici $98.72
Quality Control Services, Inc.
58591 2023 - May 2023 - May 2023 2nd Council
70849
Repairs
001-000-210-521-10-48-00 Repairs & Maintenance $385.00
Total 70849 $385.00
Total 58591 $385.00
Total Quality Control Services, Inc.$385.00
Randy's Auto Parts & Towing
58592 2023 - May 2023 - May 2023 2nd Council
17498
Towing
001-000-210-521-10-41-00 Professional Services $194.94
Total 17498 $194.94
Total 58592 $194.94
Total Randy's Auto Parts & Towing $194.94
Resort Radio Llc
58593 2023 - May 2023 - May 2023 2nd Council
CC-1230411523
Classy Chassis
117-000-300-557-30-49-12 CC - Miscellaneous $350.00
Total CC-1230411523 $350.00
Total 58593 $350.00
Total Resort Radio Llc $350.00
Rh2 Engineering, Inc.
58594 2023 - May 2023 - May 2023 2nd Council
90398
Grant Rd/Highline Dr Inrsection Improvements
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$4,249.04
Total 90398 $4,249.04
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 21 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 26 of 173
Vendor Number Reference Account Number Description Amount
90419
Grant Rd Oil Treatment
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $14,919.50
Total 90419 $14,919.50
Total 58594 $19,168.54
Total Rh2 Engineering, Inc.$19,168.54
Rivercom
58595 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/10/2023 12:22:27 PM
001-000-001-528-70-40-00 River Com $14,670.17
Total Invoice - 5/10/2023 12:22:27 PM $14,670.17
Total 58595 $14,670.17
Total Rivercom $14,670.17
RWC International , Ltd. Accounts Receivable
58596 2023 - May 2023 - May 2023 2nd Council
RA104003619
Supplies
501-000-000-548-30-48-30 Street Equipment Repairs $407.42
Total RA104003619 $407.42
Total 58596 $407.42
Total RWC International , Ltd. Accounts Receivable $407.42
S&W Irrigation Supply
58597 2023 - May 2023 - May 2023 2nd Council
548227
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $30.64
Total 548227 $30.64
548425
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $67.51
Total 548425 $67.51
548672
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $79.48
Total 548672 $79.48
548877
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $270.22
Total 548877 $270.22
548943
Supplies
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $81.38
Total 548943 $81.38
Printed by COEW\DSanchez on 5/10/2023 12:45:05 PM Page 22 of 27
East Wenatchee - Voucher Directory
05-16-2023 City Council Agenda Packet
Page 27 of 173
Vendor Number Reference Account Number Description Amount
550015
Supplies
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $9.54
Total 550015 $9.54
550374
Supplies
101-000-420-542-75-30-00 Supplies - City Parks $11.62
Total 550374 $11.62
551804
Supplies
001-000-180-518-30-49-01 Landscaping $87.29
Total 551804 $87.29
Total 58597 $637.68
Total S&W Irrigation Supply $637.68
Sean Lewis
58598 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/27/2023 2:10:25 PM
Travel Reimbursement
001-000-151-515-31-43-00 Travel $703.53
Total Invoice - 4/27/2023 2:10:25 PM $703.53
Total 58598 $703.53
Total Sean Lewis $703.53
Sedgwick Claims Management Services, Inc
58599 2023 - May 2023 - May 2023 2nd Council
470004685469
04/01/23-06/30/23 washington state fund
001-000-110-511-60-46-00 Insurance $34.56
001-000-111-513-10-40-05 Insurance $34.56
001-000-120-512-51-40-02 Insurance $57.61
001-000-139-518-10-40-04 Insurance $11.52
001-000-140-514-20-46-00 Insurance $28.80
001-000-142-514-20-46-00 Insurance $46.08
001-000-145-514-20-45-00 Insurance $11.52
001-000-151-515-31-46-00 Insurance $57.61
001-000-160-521-10-46-00 Insurance $23.04
001-000-180-518-30-46-00 Insurance $201.62
001-000-210-521-10-46-00 Insurance $241.96
001-000-315-542-10-46-00 Insurance $46.08
001-000-580-558-60-46-00 Insurance $46.08
001-000-590-558-50-46-00 Insurance $40.32
101-000-430-543-30-46-00 Insurance $195.86
117-000-105-557-30-40-00 Insurance $40.32
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Vendor Number Reference Account Number Description Amount
401-000-001-531-00-40-02 Insurance $34.56
Total 470004685469 $1,152.10
Total 58599 $1,152.10
Total Sedgwick Claims Management Services, Inc $1,152.10
Summa Lux Eletric Co
58600 2023 - May 2023 - May 2023 2nd Council
409
Supplies
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control Devices $10,336.03
Total 409 $10,336.03
Total 58600 $10,336.03
Total Summa Lux Eletric Co $10,336.03
Tamara Gingerich
58601 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/4/2023 11:32:35 AM
Travel Reimbursement
001-000-139-518-10-40-02 Travel $134.50
Total Invoice - 5/4/2023 11:32:35 AM $134.50
Total 58601 $134.50
Total Tamara Gingerich $134.50
Tammy M Patterson
58602 2023 - May 2023 - May 2023 2nd Council
00024
05/2023 civil servcies
001-000-160-521-10-10-00 Salaries $425.00
Total 00024 $425.00
Total 58602 $425.00
Total Tammy M Patterson $425.00
The Wenatchee World
58603 2023 - May 2023 - May 2023 2nd Council
622768
Advertising
117-000-300-557-30-44-12 CC - Advertising $460.00
Total 622768 $460.00
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Vendor Number Reference Account Number Description Amount
625252
Advertising
001-000-110-511-60-44-00 Advertising $101.35
Total 625252 $101.35
Total 58603 $561.35
Total The Wenatchee World $561.35
TK Elevator
58604 2023 - May 2023 - May 2023 2nd Council
3007223231
Elevator maintenance
001-000-210-594-21-60-00 Capital Outlay $1,272.29
Total 3007223231 $1,272.29
Total 58604 $1,272.29
Total TK Elevator $1,272.29
Uline
58605 2023 - May 2023 - May 2023 2nd Council
162393435
Supplies
001-000-210-521-10-31-00 Office Supplies $82.75
Total 162393435 $82.75
Total 58605 $82.75
Total Uline $82.75
Washington State Department of Licensing
58606 2023 - May 2023 - May 2023 2nd Council
Invoice - 5/10/2023 7:33:02 AM
CPL'S
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003071
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003058
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003072
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003082
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003077
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003076
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003056
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003084
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Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003059
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003073
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP003074
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP003079
Total Invoice - 5/10/2023 7:33:02 AM $219.00
Total 58606 $219.00
Total Washington State Department of Licensing $219.00
Washington State Department of Transportation
58607 2023 - May 2023 - May 2023 2nd Council
RE 42 JB2234 L206
101-000-420-542-63-47-00 Utilities - Street Lighting $1,115.17
Total RE 42 JB2234 L206 $1,115.17
Total 58607 $1,115.17
Total Washington State Department of Transportation $1,115.17
Washington State Patrol
58608 2023 - May 2023 - May 2023 2nd Council
I23006380
CPLS
635-000-000-589-30-00-03 Gun Permit State Remittance $259.50
Total I23006380 $259.50
Total 58608 $259.50
Total Washington State Patrol $259.50
Waxie Sanitary Supply
58609 2023 - May 2023 - May 2023 2nd Council
81681499
Supplies
001-000-180-518-30-31-07 Cleaning Supplies - Simon St.$59.51
Total 81681499 $59.51
Total 58609 $59.51
Total Waxie Sanitary Supply $59.51
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Vendor Number Reference Account Number Description Amount
Wenatchee Protective Coatings
58610 2023 - May 2023 - May 2023 2nd Council
11153
Supplies
001-000-210-594-21-60-00 Capital Outlay $661.85
Total 11153 $661.85
Total 58610 $661.85
Total Wenatchee Protective Coatings $661.85
Wilbur-Ellis Company
58611 2023 - May 2023 - May 2023 2nd Council
15567649*
Supplies
001-000-180-518-30-49-01 Landscaping $92.05
101-000-420-542-75-30-00 Supplies - City Parks $92.05
401-000-008-531-00-30-05 Supplies - NPDES PPGH $411.55
Total 15567649*$595.65
Total 58611 $595.65
Total Wilbur-Ellis Company $595.65
Xerox Corporation
58612 2023 - May 2023 - May 2023 2nd Council
018788806
Machine Costs
001-000-210-521-10-31-05 Office Machine Costs $94.50
001-000-210-591-21-70-00 Copy Machine Lease $212.89
Total 018788806 $307.39
Total 58612 $307.39
Total Xerox Corporation $307.39
Ziply Fiber
58613 2023 - May 2023 - May 2023 2nd Council
Invoice - 4/28/2023 9:40:53 AM
509-884-4027-121506-5
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $209.66
Total Invoice - 4/28/2023 9:40:53 AM $209.66
Total 58613 $209.66
Total Ziply Fiber $209.66
Grand Total Vendor Count 79 $656,576.86
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-02-2023 Council Minutes Page 1 of 3
East Wenatchee City Council Meeting
Tuesday, May 2, 2023
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Curtis Lillquist, Community Development Director
Councilmember John Sterk Josh DeLay, Finance Director
Councilmember Harry Raab Erik Hampton, Assistant Police Chief
Councilmember Robert Tidd Rick Johnson, Police Chief
Councilmember Matthew Hepner Garren Melton, Public Works Manager
Councilmember Shayne Magdoff Trina Elmes, Event Director/ PIO
Councilmember Christine Johnson Anna Laura Leon, City Clerk
6:00 p.m. Regular Meeting.
1. Call to Order, Roll Call and Pledge of Allegiance.
Motion by Councilmember Tidd to excuse Councilmember Sleiman from the meeting.
Councilmember Hepner seconded the motion. Motion carried (6-0).
2. Consent Items:
Vouchers:
a. Date: 05-02-2023, Checks: 58473-58531, in the amount of $244,688.97.
Minutes:
b. 04-13-2023 Council Workshop Minutes.
c. 04-18-2023 Council Meeting Minutes.
Motion by Councilmember Tidd to approve consent items. Councilmember Johnson
seconded the motion. Motion Carried (6-0).
3. Citizen Requests/Comments.
Public comment was given by Resident Eric Barnes and Resident Nathan Scott. Please
see Attachment A.
4. Presentations.
a. Councilmember Tidd read a Proclamation declaring the month of May 2023 as Bike
Month.
i. Riley Shewak, member of the organization Bike Wenatchee Valley, was
present to accept the proclamation.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-02-2023 Council Minutes Page 2 of 3
5. Department Report.
a. Police Chief Rick Johnson presented the 2023 Police Department Annual Report.
Comments provided by Councilmember Tidd, Councilmember Hepner and
Councilmember Johnson.
6. Action Items.
a. Assistant Police Chief Erik Hampton presented Resolution 2023-27, authorizing the
Mayor to enter and execute an independent contractor agreement with Chelan
County PUD for Police Services.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Tidd to approve Resolution 2023-27, authorizing Mayor
Crawford to enter and execute an independent contractor agreement with Chelan
County PUD for Police Services on the Loop Trail as presented in Exhibit A.
Councilmember Magdoff seconded the motion. Motion carried (6-0).
b. Events Director/PIO Trina Elmes presented the East Wenatchee Events Board
Funding Recommendation for Lodging Tax for the Eastmont Winter Classic AAU
Basketball Tournament.
Comments provided by Councilmember Hepner and Councilmember Tidd.
Motion by Councilmember Sterk to authorize Mayor Crawford to execute an
agreement with Eastmont Parks and Recreation for an amount not to exceed
$8,000 for the Eastmont Winter Classic AAU Basketball Tournament that was held
on February 25-27, 2023. Councilmember Hepner seconded the motion. Motion
carried (6-0).
7. Mayor’s Report.
a. Mayor Crawford shared information on the City’s Classy Chassis Parade and Car
Show taking place on May 5th and 6th 2023.
b. Mayor Crawford shared information regarding the closure of a lane on the north
side of 9th Street (between Valley Mall Parkway and Sunset highway) during the
week of May 8th, 2023, to complete the sidewalk project in the area. She also
indicated the closure of that intersection would take place to install light poles for
the new traffic signals during the night of May 15th and into the morning of Tuesday
May 16th, 2023.
c. Mayor Crawford shared information on the Grant Street Rebuild Project and
postcards that were distributed to the businesses and residents in the area. Data is
being collected via an online survey to determine a work plan to execute the project
in a timely manner.
d. Mayor Crawford shared that Bill 5001, concerning public facility districts created
by at least two city or county legislative authorities, was passed by Washington
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
05-02-2023 Council Minutes Page 3 of 3
State Legislature . This bill would allow for a second public facility district in the
region. Mayor Crawford informed the Council that the Sportsplex Study Committee,
who will be conducting work to determine the needs of the region, would be
meeting for the first time on Friday May 5, 2023.
e. Councilmember Hepner informed the Council on Governor Inslee announcing a
special session that would begin May 16, 2023. The session will focus on passing a
new drug possession law.
8. Council Reports & Announcements.
a. Councilmember Magdoff shared information on the Arbor Day tree sale that took
place at City Hall on April 22, 2023.
b. Councilmember Magdoff, City representative for the Columbia River Task Force,
provided an update on the financial status of the organization and where the funds
were intended to be allocated.
c. Councilmember Magdoff shared she had attended the Chelan Douglas Homeless
Advisory Committee and indicated the committee was in the process of taking
applications for the next Biennium.
d. Councilmember Magdoff, City representative for the Housing Authority of Chelan
County and the City of Wenatchee, provided an update on the organization and the
work being completed.
9. Adjournment. With no further business, the meeting was adjourned at 6:51 p.m.
Jerrilea Crawford, Mayor
Attest:
Anna Laura Leon, City Clerk
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2023 PEACE OFFICER MEMORIAL DAY
P R O C L A M A T I O N
WHEREAS, The Congress and President of the United States have designated May 15 as
Peace Officers’ Memorial Day, and the week in which May 15 falls as National
Police Week; and
WHEREAS, the members of the law enforcement agency of East Wenatchee play an
essential role in safeguarding the rights and freedoms of our citizens; and
WHEREAS, it is important that all citizens know and understand the duties, responsibilities,
hazards, and sacrifices of their law enforcement agency, and that members of
our law enforcement agency recognize their duty to serve the people by
safeguarding life and property, by protecting them against violence and
disorder, and by protecting the innocent against deception and the weak
against oppression; and
WHEREAS, the men and women of the law enforcement agency of East Wenatchee
unceasingly provide a vital public service;
NOW THEREFORE, I, Mayor Jerrilea Crawford, Mayor of the City of East Wenatchee, call upon all
citizens of East Wenatchee and upon all patriotic, civic and educational
organizations to observe the week of May 14-20, 2023, as Police Week with
appropriate ceremonies and observances in which all of our citizens may join in
commemorating law enforcement officers, past and present, who, by their
faithful and loyal devotion to their responsibilities, have rendered a dedicated
service to their communities and, in so doing, have established for themselves
an enviable and enduring reputation for preserving the rights and security of all
citizens.
I further call upon all citizens of East Wenatchee to observe Wednesday, May
17th as Peace Officers’ Memorial Day in the City of East Wenatchee in honor of
those law enforcement officers who, through their courageous deeds, have
made the ultimate sacrifice in service to their community or have become
disabled in the performance of duty, and let us recognize and pay respect to the
survivors of our fallen heroes.
Mayor Jerrilea Crawford
City of East Wenatchee
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Date: May 16, 2023
To: Councilmembers, Mayor Crawford & Department Heads
From: Josh DeLay, Finance Director
Subject: March 2023 Financial Report
This report provides a summary of the City’s overall financial operations through March 31, 2023. It
offers a comparison of total overall revenues and expenditures between the current fiscal year and
the same point in time as the last fiscal year.
For the purposes of this report, operating funds are funds that receive general local tax support
and/or expend wages and other steady expenses to support the day-to-day operations of the City.
Non-operating funds are funds that are supported through special revenues and/or include non-wage
and varying expenses (i.e., capital, grant projects, etc.).
Table 1 below shows the City’s revenue collections through March 31, 2023, compared to revenue
collections through March 31, 2022, along with the respective dollar and percentage variances for its
operating funds.
Table 1
March 31, 2023 March 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 1,603,780 1,343,909 259,871 19.34%
Rainy Day Fund - 002 396 - 396 -
Street Fund - 101 622,113 629,356 (7,243) (1.15%)
Events Board Fund - 117 9,273 2,941 6,333 215.35%
Equipment R&R Fund - 501 273,813 128,984 144,829 112.28%
Total Revenues - Operating Funds 2,509,375 2,105,189 404,186 19.20%
Revenues - Operating Funds
CITY OF EAST WENATCHEE
Finance Department
271 9th Street NE * East Wenatchee, WA 98802
P: (509) 886-6101 * F: (509) 884-6233
Email: jdelay@eastwenatcheewa.gov
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Chart 1 is a graphical representation of year over year revenue comparisons for the City’s operating
funds.
Chart 1
Table 2 below shows the City’s revenue collections through March 31, 2023, compared to revenue
collections through March 31, 2022, along with the respective dollar and percentage variances for its
non-operating funds.
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Table 2
March 31, 2023 March 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 262,838 86 262,752 307061.28%
Affordable Housing Tax Fund - 103 10,864 10,239 625 6.10%
Housing & Related Services Fund - 104 146,101 141,147 4,954 3.51%
Trans Benefit District Fund - 105 61,033 49,252 11,782 23.92%
SWAT Fund - 107 58,517 58,500 17 0.03%
Library Fund - 112 13 14 (1) (6.35%)
Hotel/Motel Tax Fund - 113 85,082 82,128 2,954 3.60%
Drug Fund - 114 3 8 (4) (55.22%)
Criminal Justice Fund - 116 5,629 5,379 250 4.66%
Bond Redemption Fund - 202 26 408 (383) (93.75%)
Street Improvements Fund - 301 571,144 407,966 163,178 40.00%
Capital Improvements Fund - 314 117,501 114,812 2,689 2.34%
Storm Water Fund - 401 13,672 80,982 (67,311) (83.12%)
Total Revenues - Non-Operating Funds 1,332,422 950,921 381,502 40.12%
Revenues - Non-Operating Funds
Chart 2 is a graphical representation of year-over-year revenue comparisons for the City’s non-
operating funds.
Chart 2
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Revenue Highlights:
General Fund revenues are up $259,871, or 19.34%, year over year primarily due to a:
$80,651 increase in sales tax collections; a
$69,755 increase in interest earnings; and a
$43,544 increase in reimbursements from the Eastmont School District for the School
Resource Officers.
The above increases are slightly offset by decreases in phone/cellular utility tax ($35,816) and
criminal justice sales tax ($30,411).
Street Fund revenues are down $7,243, or 1.15%, year over year due to a decrease in gas tax
collections, and the timing difference of property tax allocations to this fund.
Equipment R&R Fund revenues are up $144,829, or 112.28%, year over year due to the timing of
rental rate transfers received from the departments paying into this fund.
Community Development Grants Fund revenues are up $262,752, or 307,061.28%, year over year
due to reimbursements related to the Hamilton St. project.
Transportation Benefit District Fund revenues are up $11,782, or 23.92%, year over year because
the City now receives .1% sales tax revenue instead of the car tab fee revenue.
Street Improvements Fund revenues are up $163,178, or 40.00%, year over year due to the timing
of grant reimbursements, and the size of projects planned in 2023.
Capital Improvements Fund revenues are down $49,694, or 79.31%, year over year because real
estate excise tax (REET) collections are lower presumable due to less home sales.
Storm Water Fund revenues are down $67,311, or 83.12%, year over year due to funds received for
the Stormwater Comp Plan Ecology grant in 2022 that the City is not receiving in 2023.
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Table 3 below shows the City’s expenditures through March 31, 2023, compared to expenditures
through March 31, 2022, along with respective dollar and percentage variances for its operating
funds.
Table 3
March 31, 2023 March 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
General Fund - 001 2,070,037 1,936,007 134,030 6.92%
Rainy Day Fund - 002 - - - -
Street Fund - 101 382,807 301,538 81,269 26.95%
Events Board Fund - 117 34,434 24,539 9,895 40.32%
Equipment R&R Fund - 501 68,481 28,766 39,715 138.06%
Total Expenditures - Operating Funds 2,555,758 2,290,849 264,909 11.56%
Expenditures - Operating Funds
Chart 3 is a graphical representation of year over year expenditure comparisons for the City’s
operating funds.
Chart 3
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Table 4 below shows the City’s expenditures through March 31, 2023, compared to expenditures
through March 31, 2022, along with respective dollar and percentage variances for its non-operating
funds.
Table 4
March 31, 2023 March 31, 2022
Variance -
Higher/(Lower)
Percentage
Increase/(Decrease)
Comm Dev Grants Fund - 102 - - - -
Affordable Housing Tax Fund - 103 - - - -
Housing & Related Services Fund - 104 - - - -
Trans Benefit District Fund - 105 182 - 182 -
SWAT Fund - 107 317 - 317 -
Library Fund - 112 380 212 168 79.23%
Hotel/Motel Tax Fund - 113 35,186 30,186 5,000 16.56%
Drug Fund - 114 229 221 8 3.59%
Criminal Justice Fund - 116 - - - -
Bond Redemption Fund - 202 - - - -
Street Improvements Fund - 301 125,662 120,491 5,171 4.29%
Capital Improvements Fund - 314 1,026,947 70,465 956,482 1357.39%
Storm Water Fund - 401 183,525 38,668 144,857 374.61%
Total Expenditures - Non-Operating Funds 1,372,429 260,243 1,112,186 427.36%
Expenditures - Non-Operating Funds
Chart 4 is a graphical representation of year-over-year expenditure comparisons for the City’s non-
operating funds.
Chart 4
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City of East Wenatchee
May 16, 2023, City Council Meeting
March 2023 Financial Report
Expenditure Highlights:
General Fund expenditures are up $134,030, or 6.92%, year over year primarily due to the timing of
interfund transfers along with the timing and payment of other annual invoices that the City receives
once a year. Salary and benefit increases are also contributing to this increase.
Street Fund expenditures are up $81,269, or 26.95%, year over year primarily due to the timing of
interfund transfers along with an increase in salaries and benefits.
Events Board Fund expenditures are up $9,895, or 40.32%, year over year due to the purchase of
two picnic tables for Gateway Park.
Equipment R&R Fund expenditures are up $39,715, or 138.06%, year over year due to the timing of
police vehicle purchases.
Hotel/Motel Tax Fund expenditures are up $5,000, or 16.56%, year over year due to the timing of
payments to entities that were approved for use of these funds.
Street Improvements Fund expenditures are up $15,900, or 3,381.80%, year over year due to some
Hamilton St. project invoices that came in after the City closed 2022 out.
Capital Improvements Fund expenditures are up $956,482, or 1,357.39%, year over year due to the
new maintenance facilities construction.
Storm Water Fund expenditures are up $144,857, or 374.61%, year over year primarily because of
the timing of interfund transfers for vehicle/equipment rental rates in addition to expenses related to
various grant funded projects.
The reports presented in the following pages represent accounting system generated line-item details
of revenues, expenditures, budgets, and cash balances for each fund through March 31, 2023.
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Account Number Title Period Fiscal Budget % of Total Balance
General Fund
Taxes
001-000-000-311-10-00-00 Real & Personal Property Tax $30,306.91 $44,724.84 $1,340,000.00 3.34 %$1,295,275.16
001-000-000-313-11-00-00 Local Retail Sales & Use Tax $336,013.01 $712,417.38 $4,200,000.00 16.96 %$3,487,582.62
001-000-000-313-71-00-00 Criminal Justice Sales Tax $26,159.61 $105,907.00 $450,000.00 23.53 %$344,093.00
001-000-000-316-40-00-00 Electric Utility Tax $43,028.73 $134,865.02 $370,000.00 36.45 %$235,134.98
001-000-000-316-45-00-00 Natural Gas Utility Tax $18,505.33 $32,716.89 $45,000.00 72.70 %$12,283.11
001-000-000-316-84-00-00 Gambling Tax $0.00 $139,125.17 $500,000.00 27.83 %$360,874.83
Total Taxes $454,013.59 $1,169,756.30 $6,905,000.00 16.94 %$5,735,243.70
Licenses and Permits
001-000-000-321-60-00-00 Taxicab Licenses & Permits $0.00 $286.00 $1,000.00 28.60 %$714.00
001-000-000-321-91-00-50 Franchise Fees - Cable $0.00 $22,128.27 $85,000.00 26.03 %$62,871.73
001-000-000-321-91-00-60 Franchise Fees - Fiber Optics $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-000-321-99-00-00 Business Licenses & Permits $17,004.68 $41,799.01 $165,000.00 25.33 %$123,200.99
001-000-000-321-99-05-00 Other Business Lic & Permits $0.00 $0.00 $660.00 0.00 %$660.00
001-000-000-322-10-00-00 Building & Structure Permits $4,508.80 $14,982.51 $100,000.00 14.98 %$85,017.49
001-000-000-322-90-01-00 Gun Permits $624.00 $1,847.25 $6,000.00 30.79 %$4,152.75
001-000-000-322-90-02-00 Sign Permits $0.00 $0.00 $125.00 0.00 %$125.00
Total Licenses and Permits $22,137.48 $81,043.04 $361,785.00 22.40 %$280,741.96
Intergovernmental Revenues
001-000-000-334-01-20-00 WaState Court Equip Reimb $0.00 $18,000.00 $18,000.00 100.00 %$0.00
001-000-000-334-03-51-03 TSC - Seatbelt Emphasis Patrols $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-000-334-03-51-10 Distracted Driving Enforcement Patrol $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-000-334-03-51-12 TSC - DUI Emphasis Patrol $0.00 $724.48 $3,000.00 24.15 %$2,275.52
001-000-000-334-06-95-00 RIVERCOM 911 Funding Assistance $0.00 $0.00 $11,000.00 0.00 %$11,000.00
001-000-000-335-00-91-00 PUD Privilege Tax $0.00 $0.00 $44,000.00 0.00 %$44,000.00
001-000-000-336-00-98-03 City Assistance $19,371.60 $19,371.60 $120,000.00 16.14 %$100,628.40
001-000-000-336-06-42-00 Marijuana Excise Tax Distribution $11,364.19 $11,364.19 $30,000.00 37.88 %$18,635.81
001-000-000-336-06-51-00 DUI - Cities Allocation $0.00 $17.32 $2,000.00 0.87 %$1,982.68
001-000-000-336-06-94-00 Liquor Excise Tax $0.00 $23,498.00 $97,000.00 24.22 %$73,502.00
001-000-000-336-06-95-00 Liquor Board Profits $27,102.69 $27,102.69 $108,000.00 25.10 %$80,897.31
001-000-000-337-00-00-01 ESD SRO Reimbursement $43,544.29 $43,544.29 $160,000.00 27.22 %$116,455.71
001-000-000-338-21-01-00 Eastmont School District - Sro $0.00 $2,839.00 $0.00 ($2,839.00)
Total Intergovernmental Revenues $101,382.77 $146,461.57 $597,000.00 24.53 %$450,538.43
Charges for Goods and Services
001-000-000-341-33-10-00 Background Check Fees $0.00 $0.00 $90.00 0.00 %$90.00
Revenue
Starting Account Number: 001-000-000-308-00-00-00 Beginning Net Cash & Invest
Ending Account Number: 501-000-000-397-00-00-05 Stormwater - Fleet Maintenance Rentals
Period: 2023 - March 2023
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-000-341-35-30-00 Duplicating Services - Court & Police $0.00 $0.00 $100.00 0.00 %$100.00
001-000-000-341-35-31-00 Copy and Duplication Fees - Admin $0.00 $0.00 $70.00 0.00 %$70.00
001-000-000-341-35-33-00 Recording and Filing Fees $0.00 $0.00 $60.00 0.00 %$60.00
001-000-000-341-35-35-00 Waste Management Admin fee $7,693.38 $22,651.29 $80,000.00 28.31 %$57,348.71
001-000-000-342-10-00-00 Patrol Reimbursement $0.00 $3,157.08 $0.00 ($3,157.08)
001-000-000-342-33-00-00 Adult Probation Services $3,860.73 $6,368.77 $35,000.00 18.20 %$28,631.23
001-000-000-342-36-00-00 Housing of Prisoners $331.35 $589.20 $4,000.00 14.73 %$3,410.80
001-000-000-342-40-00-01 Fire Marshall Inspection Services $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-000-345-83-00-00 Plan Checking Fees $921.12 $1,038.93 $45,000.00 2.31 %$43,961.07
001-000-000-345-83-41-00 Engineering Review Fees $1,839.63 $8,277.18 $1,000.00 827.72 %($7,277.18)
001-000-000-345-86-00-00 Sepa Permits $0.00 $0.00 $1,200.00 0.00 %$1,200.00
001-000-000-345-89-00-00 Planning & Development Fees $0.00 $498.00 $10,000.00 4.98 %$9,502.00
001-000-000-345-89-00-01 Re-Inspection Fee $750.00 $750.00 $0.00 ($750.00)
Total Charges for Goods and Services $15,396.21 $43,330.45 $179,520.00 24.14 %$136,189.55
Fines and Penalties
001-000-000-356-50-00-00 Fines And Penalties $11,001.39 $22,775.80 $70,000.00 32.54 %$47,224.20
001-000-000-357-33-00-00 Public Defender Costs $972.62 $1,342.63 $6,500.00 20.66 %$5,157.37
001-000-000-357-35-00-00 Restitution $0.00 $0.00 $400.00 0.00 %$400.00
Total Fines and Penalties $11,974.01 $24,118.43 $76,900.00 31.36 %$52,781.57
Miscellaneous Revenues
001-000-000-361-10-00-00 Interest Earnings $28,018.16 $74,950.97 $55,000.00 136.27 %($19,950.97)
001-000-000-361-40-00-00 Sales Tax Interest $1,131.64 $3,451.21 $4,000.00 86.28 %$548.79
001-000-000-362-00-00-00 Rental Income - 311 9th St NE $1,101.22 $1,101.22 $12,000.00 9.18 %$10,898.78
001-000-000-362-00-00-01 Rental Income - 50 Simon Street $0.00 $0.00 $48,000.00 0.00 %$48,000.00
001-000-000-362-00-00-03 Rental Income - Chelan County CRDTF
/ 50 Simon Street
$3,300.00 $15,450.00 $0.00 ($15,450.00)
001-000-000-367-00-00-00 Contributions from Nongovernmental
Sources
$16,394.84 $16,394.84 $0.00 ($16,394.84)
001-000-000-369-10-00-00 Sales of Surplus Property $184.72 $184.72 $0.00 ($184.72)
001-000-000-369-40-00-00 Opiod Settlement $0.00 $12,813.73 $0.00 ($12,813.73)
001-000-000-369-91-50-00 Miscellaneous Revenue $1,035.50 $1,124.07 $7,000.00 16.06 %$5,875.93
Total Miscellaneous Revenues $51,166.08 $125,470.76 $126,000.00 99.58 %$529.24
Other Increases in Fund Resources
001-000-000-389-30-40-00 Engineering Reimbursements $6.50 $31.50 $0.00 ($31.50)
Total Other Increases in Fund Resources $6.50 $31.50 $0.00 ($31.50)
Other Financing Sources
001-000-000-395-10-00-00 Proceeds - Disposition of Assets $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-000-395-20-00-00 Insurance Recoveries - Capital Assets $0.00 $0.00 $100.00 0.00 %$100.00
001-000-000-398-10-00-00 Insurance Recoveries $0.00 $13,567.98 $0.00 ($13,567.98)
Total Other Financing Sources $0.00 $13,567.98 $1,100.00 1,233.45 %($12,467.98)
Total General Fund $656,076.64 $1,603,780.03 $8,247,305.00 19.45 %$6,643,524.97
Rainy Day Fund
002-000-000-361-10-00-00 Interest Earnings $396.09 $396.09 $0.00 ($396.09)
002-000-000-397-00-00-00 Transfer In - General Fund $0.00 $0.00 $50,000.00 0.00 %$50,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
Total Rainy Day Fund $396.09 $396.09 $50,000.00 0.79 %$49,603.91
Street Fund
101-000-000-311-10-00-00 Property Taxes - Street Dept $0.00 $0.00 $500,000.00 0.00 %$500,000.00
101-000-000-313-11-00-00 Sales & Use Tax $0.00 $550,000.00 $550,000.00 100.00 %$0.00
101-000-000-322-40-00-00 Street Permits $0.00 $250.00 $2,000.00 12.50 %$1,750.00
101-000-000-336-00-71-00 Multi-Modal Distribution $4,602.72 $4,602.72 $18,000.00 25.57 %$13,397.28
101-000-000-336-00-87-00 Gas Tax $18,233.82 $56,105.83 $258,000.00 21.75 %$201,894.17
101-000-000-336-00-87-05 Increased Gas Tax $4,027.42 $4,027.42 $16,000.00 25.17 %$11,972.58
101-000-000-361-10-00-00 Interest Earnings $164.49 $164.49 $300.00 54.83 %$135.51
101-000-000-369-91-01-05 Miscellaneous Revenue $0.00 $0.00 $500.00 0.00 %$500.00
101-000-000-395-20-00-00 Insurance Recoveries - Capital Assets $6,724.96 $6,962.06 $0.00 ($6,962.06)
Total Street Fund $33,753.41 $622,112.52 $1,344,800.00 46.26 %$722,687.48
Community Development Grants Fund
102-000-000-331-14-00-00 HUD CD Block Grant $0.00 $262,775.12 $180,589.00 145.51 %($82,186.12)
102-000-000-361-10-00-00 Interest Earnings $62.79 $62.79 $0.00 ($62.79)
Total Community Development Grants Fund $62.79 $262,837.91 $180,589.00 145.54 %($82,248.91)
Affordable Housing Sales Tax Fund
103-000-000-313-27-00-00 Affordable & Supportive Housing
Sales/Use Tax
$2,982.38 $10,817.05 $32,000.00 33.80 %$21,182.95
103-000-000-361-10-00-00 Interest Earnings $46.98 $46.98 $100.00 46.98 %$53.02
Total Affordable Housing Sales Tax Fund $3,029.36 $10,864.03 $32,100.00 33.84 %$21,235.97
Housing & Related Services Fund
104-000-000-313-25-00-00 Housing & Related Services Sales/Use
Tax
$39,478.72 $146,095.78 $440,000.00 33.20 %$293,904.22
104-000-000-361-10-00-00 Interest Earnings $5.29 $5.29 $0.00 ($5.29)
Total Housing & Related Services Fund $39,484.01 $146,101.07 $440,000.00 33.20 %$293,898.93
Transportation Benefit District Fund
105-000-000-313-21-00-00 Transportation Benefit District Sales Tax $39,417.89 $39,787.60 $400,000.00 9.95 %$360,212.40
105-000-000-317-60-00-00 Car Tab Fees $2,336.40 $20,948.40 $0.00 ($20,948.40)
105-000-000-361-10-00-00 Interest Earnings $297.24 $297.24 $1,000.00 29.72 %$702.76
Total Transportation Benefit District Fund $42,051.53 $61,033.24 $401,000.00 15.22 %$339,966.76
SWAT Fund
107-000-000-337-00-00-01 CCSO SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-337-00-00-02 City of Wenatchee SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-337-00-00-03 DCSO SWAT Fee $0.00 $15,000.00 $15,000.00 100.00 %$0.00
107-000-000-361-10-00-00 Interest Earnings $16.70 $16.70 $0.00 ($16.70)
107-000-000-397-00-00-00 Transfer-In - General Fund EWPD
SWAT Fee
$0.00 $13,500.00 $13,500.00 100.00 %$0.00
Total SWAT Fund $16.70 $58,516.70 $58,500.00 100.03 %($16.70)
Library Fund
112-000-000-347-20-00-00 Library Services $0.00 $0.00 $7,500.00 0.00 %$7,500.00
112-000-000-361-10-00-00 Interest Earnings $13.12 $13.12 $25.00 52.48 %$11.88
Total Library Fund $13.12 $13.12 $7,525.00 0.17 %$7,511.88
Hotel/Motel Tax Fund
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Account Number Title Period Fiscal Budget % of Total Balance
113-000-000-313-31-02-00 Hotel/Motel Tax $25,834.10 $84,832.38 $300,000.00 28.28 %$215,167.62
113-000-000-361-10-00-00 Interest Earnings $249.45 $249.45 $500.00 49.89 %$250.55
Total Hotel/Motel Tax Fund $26,083.55 $85,081.83 $300,500.00 28.31 %$215,418.17
Drug Fund
114-000-000-356-50-03-00 Drug Investigation $0.00 $2.13 $100.00 2.13 %$97.87
114-000-000-361-10-00-00 Interest Earnings $1.26 $1.26 $0.00 ($1.26)
Total Drug Fund $1.26 $3.39 $100.00 3.39 %$96.61
Criminal Justice Fund
116-000-000-336-06-21-00 Criminal Justice - Population $0.00 $1,239.81 $4,500.00 27.55 %$3,260.19
116-000-000-336-06-26-00 Criminal Justice - Special Programs $0.00 $4,386.11 $16,000.00 27.41 %$11,613.89
116-000-000-361-10-00-00 Interest Earnings $3.04 $3.04 $0.00 ($3.04)
Total Criminal Justice Fund $3.04 $5,628.96 $20,500.00 27.46 %$14,871.04
Events Board Fund
117-000-100-361-10-00-00 Interest Earnings $13.31 $13.31 $0.00 ($13.31)
117-000-100-397-00-00-00 Transfer-In from Fund 113 $0.00 $0.00 $136,000.00 0.00 %$136,000.00
117-000-300-347-40-12-02 Classy Chassis Parade/Car Show $1,715.00 $1,985.00 $9,000.00 22.06 %$7,015.00
117-000-300-347-40-12-03 Classy Chassis Vendor Fees $75.00 $75.00 $150.00 50.00 %$75.00
117-000-300-347-90-00-12 Classy Chassis Sponsorships $6,000.00 $7,200.00 $7,600.00 94.74 %$400.00
117-000-300-347-90-12-00 Classy Chassis Merchandise Sales $0.00 $0.00 $500.00 0.00 %$500.00
117-000-500-367-19-00-01 Christmas Sponsorships $0.00 $0.00 $2,000.00 0.00 %$2,000.00
117-000-620-367-00-00-00 PFOF Sponsorships $0.00 $0.00 $1,500.00 0.00 %$1,500.00
Total Events Board Fund $7,803.31 $9,273.31 $156,750.00 5.92 %$147,476.69
Bond Redemption Fund
202-000-000-361-10-00-00 Interest Earnings $25.51 $25.51 $1,000.00 2.55 %$974.49
202-000-000-397-00-00-01 Transfer-In - Fund 314 $0.00 $0.00 $680,000.00 0.00 %$680,000.00
202-000-000-397-00-00-02 Transfer-In - Fund 001 $0.00 $0.00 $80,000.00 0.00 %$80,000.00
Total Bond Redemption Fund $25.51 $25.51 $761,000.00 0.00 %$760,974.49
Street Improvements Fund
301-000-000-330-00-00-04 County Sales/Use Tax - Hamilton St.
Improvements
$0.00 $228,000.00 $0.00 ($228,000.00)
301-000-000-333-20-00-13 STP 9th/VMP Intersection $118,470.20 $118,470.20 $100,000.00 118.47 %($18,470.20)
301-000-000-333-20-00-19 EWWD VMP Grant to 9th Overlay $0.00 $153,061.88 $0.00 ($153,061.88)
301-000-000-333-20-00-22 SRTS - 5th St NE: Sterling $0.00 $0.00 $2,847,000.00 0.00 %$2,847,000.00
301-000-000-333-20-00-23 SRTS - 5th St NE: Kenroy $0.00 $0.00 $3,058,000.00 0.00 %$3,058,000.00
301-000-000-333-20-00-24 NHS - Grant Rd. Overlay Grover to
Kentucky
$0.00 $13,274.23 $256,000.00 5.19 %$242,725.77
301-000-000-333-20-00-25 NHS - Grant/Highline PCCP Intersection $0.00 $33,192.39 $1,325,000.00 2.51 %$1,291,807.61
301-000-000-333-20-00-26 NHFP Grant Road Overlay $0.00 $6,625.58 $0.00 ($6,625.58)
301-000-000-334-03-80-15 TIB 3rd/Rock Island Rd. Traffic Signal $0.00 $16,344.22 $714,000.00 2.29 %$697,655.78
301-000-000-334-03-80-23 TIB Grant Rd. Overlay Eastmont to
Grover
$0.00 $0.00 $758,500.00 0.00 %$758,500.00
301-000-000-334-03-80-26 TIB APP Overlay - RI Road $0.00 $0.00 $445,000.00 0.00 %$445,000.00
301-000-000-337-00-00-03 EWWD - Hamilton St. Improvements $0.00 $1,084.00 $0.00 ($1,084.00)
301-000-000-337-00-00-04 DCSD - Hamilton St. Improvements $0.00 $1,084.00 $0.00 ($1,084.00)
301-000-000-361-10-00-00 Interest Earnings $7.31 $7.31 $0.00 ($7.31)
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Account Number Title Period Fiscal Budget % of Total Balance
301-000-000-397-00-00-00 Transfer-In - Fund 401 $0.00 $0.00 $200,000.00 0.00 %$200,000.00
301-000-000-397-41-10-05 Transfer-In from Fund 105 $0.00 $0.00 $600,000.00 0.00 %$600,000.00
Total Street Improvements Fund $118,477.51 $571,143.81 $10,303,500.00 5.54 %$9,732,356.19
Capital Improvements Fund
314-000-000-318-34-00-00 Real Estate Excise Tax $28,784.72 $115,236.50 $600,000.00 19.21 %$484,763.50
314-000-000-361-10-00-00 Interest Earnings $2,264.37 $2,264.37 $1,500.00 150.96 %($764.37)
Total Capital Improvements Fund $31,049.09 $117,500.87 $601,500.00 19.53 %$483,999.13
Stormwater Fund
401-000-000-330-00-00-00 19th St. Douglas Co. Match $0.00 $0.00 $290,000.00 0.00 %$290,000.00
401-000-000-334-03-10-00 Dept. of Ecology Capacity Grant $0.00 $0.00 $50,000.00 0.00 %$50,000.00
401-000-000-334-03-10-01 19th St. Ecology Grant $0.00 $0.00 $2,118,288.00 0.00 %$2,118,288.00
401-000-000-334-03-10-03 Pace Pond Ecology Grant $0.00 $0.00 $808,500.00 0.00 %$808,500.00
401-000-000-334-03-80-00 19th St. TIB Grant $0.00 $0.00 $2,000,000.00 0.00 %$2,000,000.00
401-000-000-343-10-00-00 SWU Fee $11,079.00 $12,204.00 $525,000.00 2.32 %$512,796.00
401-000-000-361-10-00-00 Interest Earnings $579.09 $579.09 $0.00 ($579.09)
401-000-000-382-30-00-00 Non-Fiduciary Collections $90.00 $888.54 $0.00 ($888.54)
Total Stormwater Fund $11,748.09 $13,671.63 $5,791,788.00 0.24 %$5,778,116.37
Equipment Purchase, Repair & Replacement Fund
501-000-000-361-10-00-00 Interest Earnings $297.28 $297.28 $0.00 ($297.28)
501-000-000-369-10-00-01 Surplus Vehicle Sales - Street $0.00 $13,400.00 $0.00 ($13,400.00)
501-000-000-395-20-00-00 Insurance Recoveries - Police $3,223.42 $3,223.42 $0.00 ($3,223.42)
501-000-000-397-00-00-00 Transfer In - General Fund $0.00 $0.00 $300,000.00 0.00 %$300,000.00
501-000-000-397-00-00-02 Transfer-In - Criminal Justice Fund $0.00 $0.00 $20,000.00 0.00 %$20,000.00
501-000-000-397-00-00-03 Police - Fleet Maintenance Rentals $0.00 $100,000.00 $100,000.00 100.00 %$0.00
501-000-000-397-00-00-04 Street - Fleet Maintenance Rentals $0.00 $100,000.00 $100,000.00 100.00 %$0.00
501-000-000-397-00-00-05 Stormwater - Fleet Maintenance Rentals $0.00 $56,892.12 $57,000.00 99.81 %$107.88
Total Equipment Purchase, Repair & Replacement Fund $3,520.70 $273,812.82 $577,000.00 47.45 %$303,187.18
Grand Totals $973,595.71 $3,841,796.84 $29,274,457.00 13.12 %$25,432,660.16
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Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $656,076.64 $1,603,780.03 $8,247,305.00 19.45 %$6,643,524.97
002-000-000-000-00-00-00 Rainy Day Fund $396.09 $396.09 $50,000.00 0.79 %$49,603.91
101-000-000-000-00-00-00 Street Fund $33,753.41 $622,112.52 $1,344,800.00 46.26 %$722,687.48
102-000-000-000-00-00-00 Community Development Grants Fund $62.79 $262,837.91 $180,589.00 145.54 %($82,248.91)
103-000-000-000-00-00-00 Affordable Housing Sales Tax Fund $3,029.36 $10,864.03 $32,100.00 33.84 %$21,235.97
104-000-000-000-00-00-00 Housing & Related Services Fund $39,484.01 $146,101.07 $440,000.00 33.20 %$293,898.93
105-000-000-000-00-00-00 Transportation Benefit District Fund $42,051.53 $61,033.24 $401,000.00 15.22 %$339,966.76
107-000-000-000-00-00-00 SWAT Fund $16.70 $58,516.70 $58,500.00 100.03 %($16.70)
112-000-000-000-00-00-00 Library Fund $13.12 $13.12 $7,525.00 0.17 %$7,511.88
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $26,083.55 $85,081.83 $300,500.00 28.31 %$215,418.17
114-000-000-000-00-00-00 Drug Fund $1.26 $3.39 $100.00 3.39 %$96.61
116-000-000-000-00-00-00 Criminal Justice Fund $3.04 $5,628.96 $20,500.00 27.46 %$14,871.04
117-000-000-000-00-00-00 Events Board Fund $7,803.31 $9,273.31 $156,750.00 5.92 %$147,476.69
202-000-000-000-00-00-00 Bond Redemption Fund $25.51 $25.51 $761,000.00 0.00 %$760,974.49
301-000-000-000-00-00-00 Street Improvements Fund $118,477.51 $571,143.81 $10,303,500.00 5.54 %$9,732,356.19
314-000-000-000-00-00-00 Capital Improvements Fund $31,049.09 $117,500.87 $601,500.00 19.53 %$483,999.13
401-000-000-000-00-00-00 Stormwater Fund $11,748.09 $13,671.63 $5,791,788.00 0.24 %$5,778,116.37
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$3,520.70 $273,812.82 $577,000.00 47.45 %$303,187.18
Grand Totals $973,595.71 $3,841,796.84 $29,274,457.00 13.12 %$25,432,660.16
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Account Number Title Period Fiscal Budget % of Total Balance
General Fund
General Government
001-000-001-518-63-40-00 Flywheel Conference $5,000.00 $5,000.00 $5,000.00 100.00 %$0.00
001-000-001-518-90-40-00 GWATA Membership $0.00 $0.00 $315.00 0.00 %$315.00
001-000-001-518-91-30-00 Wellness $199.79 $272.62 $3,000.00 9.09 %$2,727.38
001-000-001-518-93-49-00 City Theme $0.00 $0.00 $750.00 0.00 %$750.00
001-000-001-521-10-29-00 LEOFF 1 Insurance Premiums $4,455.00 $6,682.50 $27,000.00 24.75 %$20,317.50
001-000-001-521-10-41-01 Emergency Management Contract $0.00 $11,191.59 $44,000.00 25.44 %$32,808.41
001-000-001-528-70-40-00 River Com $14,670.17 $44,010.51 $261,251.00 16.85 %$217,240.49
001-000-001-531-00-40-00 Annual SWU Charge $4,632.52 $4,632.52 $87,000.00 5.32 %$82,367.48
001-000-001-539-30-40-00 Animal Control $0.00 $22,204.98 $89,000.00 24.95 %$66,795.02
001-000-001-553-70-40-00 Douglas County Solid Waste Removal $0.00 $0.00 $20,000.00 0.00 %$20,000.00
001-000-001-558-60-41-00 Chelan-Douglas Transportation Council $0.00 $17,552.00 $17,000.00 103.25 %($552.00)
001-000-001-558-70-40-00 Contributions - Region $0.00 $25,000.00 $40,000.00 62.50 %$15,000.00
001-000-001-558-70-41-00 NCW Economic Development District $0.00 $3,000.00 $1,250.00 240.00 %($1,750.00)
001-000-001-558-70-41-07 Wenatchee Valley Chamber of
Commerce
$0.00 $900.00 $900.00 100.00 %$0.00
001-000-001-558-70-41-10 Spirit of Wenatchee Miss Veedol $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-001-558-70-41-15 Wenatchee Valley Museum $0.00 $15,186.00 $61,000.00 24.90 %$45,814.00
001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$0.00 $1,087.40 $3,600.00 30.21 %$2,512.60
001-000-001-597-00-00-01 Transfer-Out - ER&R Fund $0.00 $0.00 $300,000.00 0.00 %$300,000.00
001-000-001-597-00-00-02 Transfer-Out - Rainy Day Fund $0.00 $0.00 $50,000.00 0.00 %$50,000.00
001-000-001-597-00-00-03 Transfer-Out - 202 Fund $0.00 $0.00 $80,000.00 0.00 %$80,000.00
Total General Government $28,957.48 $156,720.12 $1,094,066.00 14.32 %$937,345.88
Legislative
001-000-110-511-60-10-00 Salaries $4,801.86 $14,405.58 $58,000.00 24.84 %$43,594.42
001-000-110-511-60-20-00 Benefits $369.53 $1,108.59 $4,500.00 24.64 %$3,391.41
001-000-110-511-60-21-50 Public Defender $0.00 $39,746.88 $158,000.00 25.16 %$118,253.12
001-000-110-511-60-30-00 Public Defender Conflicts $0.00 $162.00 $2,000.00 8.10 %$1,838.00
001-000-110-511-60-31-00 Office Supplies $48.49 $144.35 $650.00 22.21 %$505.65
001-000-110-511-60-40-00 Training $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-110-511-60-41-00 Professional Services $0.00 $13,548.91 $12,000.00 112.91 %($1,548.91)
001-000-110-511-60-41-20 AWC Annual Membership Fee $0.00 $11,084.00 $10,613.00 104.44 %($471.00)
001-000-110-511-60-43-00 Travel $0.00 $0.00 $1,250.00 0.00 %$1,250.00
001-000-110-511-60-43-01 Travel - Misawa $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-110-511-60-44-00 Advertising $106.54 $532.99 $1,000.00 53.30 %$467.01
001-000-110-511-60-45-00 Election Costs - Registered Voters $0.00 $24,066.02 $25,000.00 96.26 %$933.98
001-000-110-511-60-46-00 Insurance $0.00 $36.36 $11,563.00 0.31 %$11,526.64
001-000-110-511-60-47-00 Background Check Costs $0.00 $37.34 $200.00 18.67 %$162.66
Expenditure
Starting Account Number: 001-000-001-518-20-40-00 Property Management - 311 9th St NE
Ending Account Number: 501-001-000-508-51-00-00 Assigned Cash and Investments - Ending
Period: 2023 - March 2023
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-110-511-60-49-00 Miscellaneous $0.00 $0.00 $2,500.00 0.00 %$2,500.00
Total Legislative $5,326.42 $104,873.02 $293,776.00 35.70 %$188,902.98
Mayor's Office
001-000-111-513-10-10-00 Salaries $8,831.62 $26,266.02 $108,000.00 24.32 %$81,733.98
001-000-111-513-10-20-00 Benefits $3,993.88 $12,636.83 $34,000.00 37.17 %$21,363.17
001-000-111-513-10-30-00 Office Supplies $0.00 $16.29 $250.00 6.52 %$233.71
001-000-111-513-10-40-00 Publications $0.00 $0.00 $10,000.00 0.00 %$10,000.00
001-000-111-513-10-40-01 Training $41.49 $321.49 $2,000.00 16.07 %$1,678.51
001-000-111-513-10-40-02 Professional Services $0.00 $0.00 $15,000.00 0.00 %$15,000.00
001-000-111-513-10-40-03 Cell Phone $40.06 $81.96 $550.00 14.90 %$468.04
001-000-111-513-10-40-04 Travel $564.19 $564.19 $1,000.00 56.42 %$435.81
001-000-111-513-10-40-05 Insurance $751.57 $787.93 $10,500.00 7.50 %$9,712.07
001-000-111-513-10-40-06 Miscellaneous $70.00 $79.25 $250.00 31.70 %$170.75
Total Mayor's Office $14,292.81 $40,753.96 $181,550.00 22.45 %$140,796.04
Municipal Court
001-000-120-512-50-20-00 Benefits $0.00 $3,252.44 $0.00 ($3,252.44)
001-000-120-512-50-31-00 Office Supplies $43.89 $43.89 $0.00 ($43.89)
001-000-120-512-51-10-00 Salaries $24,800.61 $74,628.42 $303,000.00 24.63 %$228,371.58
001-000-120-512-51-10-01 Salaries - Probation $5,998.70 $16,672.74 $67,000.00 24.88 %$50,327.26
001-000-120-512-51-20-00 Benefits $14,925.94 $28,667.37 $118,000.00 24.29 %$89,332.63
001-000-120-512-51-20-01 Benefits - Probation $5,580.41 $9,857.73 $41,000.00 24.04 %$31,142.27
001-000-120-512-51-30-00 Supplies $1,629.39 $1,872.72 $4,500.00 41.62 %$2,627.28
001-000-120-512-51-40-00 Training $0.00 $175.00 $1,500.00 11.67 %$1,325.00
001-000-120-512-51-40-01 IT Services $0.00 $0.00 $2,705.00 0.00 %$2,705.00
001-000-120-512-51-40-02 Insurance $751.57 $812.17 $19,000.00 4.27 %$18,187.83
001-000-120-512-51-40-03 Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
001-000-120-512-51-40-04 Interpreting $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-120-512-51-40-05 Judge Protems $150.00 $675.00 $6,000.00 11.25 %$5,325.00
001-000-120-512-51-40-06 Witness Fees $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-120-512-51-40-07 Juror Fees $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-120-512-51-40-08 Security $360.19 $685.07 $6,000.00 11.42 %$5,314.93
001-000-120-512-51-40-09 Travel $0.00 $0.00 $6,000.00 0.00 %$6,000.00
001-000-120-591-12-70-00 Copy Machine Lease $215.25 $215.25 $0.00 ($215.25)
001-000-120-594-12-60-00 Capital Outlay $95.85 $695.97 $5,000.00 13.92 %$4,304.03
Total Municipal Court $54,551.80 $138,253.77 $588,705.00 23.48 %$450,451.23
Human Resources
001-000-139-518-10-10-00 Salaries $3,456.36 $9,992.48 $50,000.00 19.98 %$40,007.52
001-000-139-518-10-20-00 Benefits $1,211.91 $3,562.93 $21,000.00 16.97 %$17,437.07
001-000-139-518-10-30-00 Office Supplies $28.78 $28.78 $500.00 5.76 %$471.22
001-000-139-518-10-40-00 Training $0.00 $0.00 $1,300.00 0.00 %$1,300.00
001-000-139-518-10-40-01 Membership Dues & Publications $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-139-518-10-40-02 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-139-518-10-40-03 Advertising $0.00 $195.94 $5,000.00 3.92 %$4,804.06
001-000-139-518-10-40-04 Insurance $0.00 $12.12 $5,000.00 0.24 %$4,987.88
001-000-139-518-10-40-05 Repairs & Maintenance $0.00 $0.00 $250.00 0.00 %$250.00
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-139-518-10-40-06 Miscellaneous $0.00 $0.00 $250.00 0.00 %$250.00
001-000-139-518-10-40-07 Pre-Employment Services $73.05 $103.71 $700.00 14.82 %$596.29
001-000-139-518-10-40-08 Professional Services $0.00 $212.22 $1,000.00 21.22 %$787.78
Total Human Resources $4,770.10 $14,108.18 $87,000.00 16.22 %$72,891.82
City Clerk
001-000-140-514-20-10-00 Salaries $6,075.86 $18,227.58 $109,000.00 16.72 %$90,772.42
001-000-140-514-20-20-00 Benefits $3,306.35 $12,433.45 $44,000.00 28.26 %$31,566.55
001-000-140-514-20-31-00 Office Supplies $89.74 $997.73 $3,000.00 33.26 %$2,002.27
001-000-140-514-20-31-01 Central Stores $287.71 $287.71 $7,500.00 3.84 %$7,212.29
001-000-140-514-20-40-00 Training $675.00 $675.00 $4,000.00 16.88 %$3,325.00
001-000-140-514-20-40-01 Records Services $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-140-514-20-40-02 Codification $0.00 $505.07 $10,000.00 5.05 %$9,494.93
001-000-140-514-20-41-00 Membership Dues & Publications $185.00 $185.00 $1,200.00 15.42 %$1,015.00
001-000-140-514-20-42-01 Telephone $52.27 $52.27 $0.00 ($52.27)
001-000-140-514-20-43-00 Travel $547.40 $806.40 $3,500.00 23.04 %$2,693.60
001-000-140-514-20-44-00 Advertising $0.00 $649.76 $2,000.00 32.49 %$1,350.24
001-000-140-514-20-45-00 Professional Services $0.00 $0.00 $20,000.00 0.00 %$20,000.00
001-000-140-514-20-46-00 Insurance $751.57 $781.87 $9,000.00 8.69 %$8,218.13
001-000-140-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-140-514-20-48-01 Fireworks - DCFD Remittance $0.00 $0.00 $250.00 0.00 %$250.00
001-000-140-514-20-49-00 Miscellaneous $0.00 $67.00 $500.00 13.40 %$433.00
001-000-140-514-26-40-00 Public Records Requests $0.00 $0.00 $500.00 0.00 %$500.00
001-000-140-514-81-40-00 Taxi License Background Fee $0.00 $0.00 $300.00 0.00 %$300.00
001-000-140-582-10-40-00 Fireworks - Deposit Refund $0.00 $0.00 $2,300.00 0.00 %$2,300.00
001-000-140-594-20-60-00 Gov QA - Public Records $9,195.38 $9,195.38 $9,000.00 102.17 %($195.38)
Total City Clerk $21,166.28 $44,864.22 $231,300.00 19.40 %$186,435.78
Internal Services
001-000-141-514-20-31-01 Office Machine Costs $1,039.32 $1,039.32 $12,500.00 8.31 %$11,460.68
001-000-141-514-20-42-01 Telephone Line Charges $2,162.34 $11,194.89 $20,000.00 55.97 %$8,805.11
001-000-141-514-20-42-03 Postage $0.00 $0.00 $6,000.00 0.00 %$6,000.00
001-000-141-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $4,000.00 0.00 %$4,000.00
Total Internal Services $3,201.66 $12,234.21 $42,500.00 28.79 %$30,265.79
Finance
001-000-142-514-20-10-00 Salaries $17,085.91 $51,140.95 $205,000.00 24.95 %$153,859.05
001-000-142-514-20-20-00 Benefits $6,510.50 $16,190.64 $67,000.00 24.17 %$50,809.36
001-000-142-514-20-31-00 Office Supplies $16.26 $595.06 $1,600.00 37.19 %$1,004.94
001-000-142-514-20-31-01 Central Stores $0.00 $60.05 $0.00 ($60.05)
001-000-142-514-20-40-00 State Audit $0.00 $0.00 $30,000.00 0.00 %$30,000.00
001-000-142-514-20-40-01 FSA Administrative Fee $50.00 $150.00 $600.00 25.00 %$450.00
001-000-142-514-20-40-02 Bank Charges & Fees $410.78 $1,109.04 $5,500.00 20.16 %$4,390.96
001-000-142-514-20-40-03 Training $140.00 $140.00 $1,500.00 9.33 %$1,360.00
001-000-142-514-20-43-00 Travel $0.00 $0.00 $500.00 0.00 %$500.00
001-000-142-514-20-46-00 Insurance $1,502.08 $1,550.56 $15,000.00 10.34 %$13,449.44
001-000-142-594-14-60-00 Capital Outlay $0.00 $0.00 $19,450.00 0.00 %$19,450.00
Total Finance $25,715.53 $70,936.30 $346,150.00 20.49 %$275,213.70
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Account Number Title Period Fiscal Budget % of Total Balance
Information Technology
001-000-145-514-20-10-00 Salaries $9,766.84 $27,977.16 $122,000.00 22.93 %$94,022.84
001-000-145-514-20-20-00 Benefits $6,315.03 $15,111.59 $50,000.00 30.22 %$34,888.41
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $521.22 $1,390.69 $8,200.00 16.96 %$6,809.31
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $424.75 $1,908.34 $4,000.00 47.71 %$2,091.66
001-000-145-514-20-31-00 Supplies $27.22 $49.22 $1,000.00 4.92 %$950.78
001-000-145-514-20-40-01 Memberships $0.00 $0.00 $100.00 0.00 %$100.00
001-000-145-514-20-40-05 Disaster Backup System Support $0.00 $2,020.58 $17,500.00 11.55 %$15,479.42
001-000-145-514-20-40-10 Annual Fee - GIS Systems $2,095.14 $2,095.14 $6,500.00 32.23 %$4,404.86
001-000-145-514-20-40-20 Annual License - Spillman, NetMotion &
Ragnasoft
$0.00 $1,980.47 $31,500.00 6.29 %$29,519.53
001-000-145-514-20-40-21 Annual License - HR Software $0.00 $1,261.75 $5,300.00 23.81 %$4,038.25
001-000-145-514-20-40-25 Annual License - Municipal Court $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-145-514-20-40-30 Annual Fee - Vision Financial Software $0.00 $0.00 $7,000.00 0.00 %$7,000.00
001-000-145-514-20-40-35 Annual License Fee - Evidence.com $0.00 $0.00 $26,500.00 0.00 %$26,500.00
001-000-145-514-20-40-40 Annual Subscription - Website $0.00 $0.00 $5,000.00 0.00 %$5,000.00
001-000-145-514-20-40-50 Annual License - FTR Recording
System
$0.00 $0.00 $800.00 0.00 %$800.00
001-000-145-514-20-40-51 Annual License - Electronic Archive
(Smarsh & Archive Social)
$0.00 $0.00 $7,500.00 0.00 %$7,500.00
001-000-145-514-20-40-55 Annual Support & Maintenance -
Laserfiche
$0.00 $0.00 $10,500.00 0.00 %$10,500.00
001-000-145-514-20-40-60 Service Package - Laserfiche (Legal,
Police, & Planning)
$0.00 $0.00 $8,000.00 0.00 %$8,000.00
001-000-145-514-20-41-00 Professional Services $0.00 $0.00 $6,000.00 0.00 %$6,000.00
001-000-145-514-20-42-00 Cell Phone $62.01 $124.02 $850.00 14.59 %$725.98
001-000-145-514-20-43-00 Training $0.00 $0.00 $3,000.00 0.00 %$3,000.00
001-000-145-514-20-44-00 Travel $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-145-514-20-45-00 Insurance $751.57 $763.69 $5,375.00 14.21 %$4,611.31
001-000-145-594-14-60-20 Capital - PC Software Admin $0.00 $7,094.93 $32,700.00 21.70 %$25,605.07
001-000-145-594-14-60-25 Capital - PC Hardware Admin $0.00 $1,950.14 $33,000.00 5.91 %$31,049.86
Total Information Technology $19,963.78 $63,727.72 $399,325.00 15.96 %$335,597.28
Legal
001-000-151-515-31-10-00 Salaries $8,502.26 $25,506.78 $103,000.00 24.76 %$77,493.22
001-000-151-515-31-20-00 Benefits $3,935.09 $8,830.41 $37,000.00 23.87 %$28,169.59
001-000-151-515-31-31-00 Office Supplies $0.00 $0.00 $200.00 0.00 %$200.00
001-000-151-515-31-40-01 Legal Research $0.00 $0.00 $20,000.00 0.00 %$20,000.00
001-000-151-515-31-40-02 Membership Dues $0.00 $30.00 $100.00 30.00 %$70.00
001-000-151-515-31-40-03 Licensing $0.00 $0.00 $500.00 0.00 %$500.00
001-000-151-515-31-40-10 Training $260.00 $260.00 $2,000.00 13.00 %$1,740.00
001-000-151-515-31-42-01 Cell Phone $0.00 $52.01 $600.00 8.67 %$547.99
001-000-151-515-31-43-00 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-151-515-31-46-00 Insurance $0.00 $60.60 $15,000.00 0.40 %$14,939.40
001-000-151-515-31-49-00 Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
001-000-151-515-41-40-00 Legal Services $2,502.50 $10,590.50 $100,000.00 10.59 %$89,409.50
001-000-151-515-45-40-00 Professional Services $0.00 $0.00 $10,000.00 0.00 %$10,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
Total Legal $15,199.85 $45,330.30 $289,900.00 15.64 %$244,569.70
Civil Service
001-000-160-521-10-10-00 Salaries $425.00 $1,275.00 $5,600.00 22.77 %$4,325.00
001-000-160-521-10-46-00 Insurance $0.00 $24.24 $11,000.00 0.22 %$10,975.76
Total Civil Service $425.00 $1,299.24 $16,600.00 7.83 %$15,300.76
Central Services
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $0.00 $348.69 $3,000.00 11.62 %$2,651.31
001-000-180-518-30-35-00 Small Tools & Equipment $0.00 $29.76 $7,000.00 0.43 %$6,970.24
001-000-180-518-30-41-00 Professional Services $5,168.50 $6,132.95 $15,000.00 40.89 %$8,867.05
001-000-180-518-30-41-01 Contracted Custodial Services $0.00 $5,047.62 $36,000.00 14.02 %$30,952.38
001-000-180-518-30-46-00 Insurance $0.00 $212.11 $61,000.00 0.35 %$60,787.89
001-000-180-518-30-47-00 Utilities $0.00 $5,397.68 $30,000.00 17.99 %$24,602.32
001-000-180-518-30-47-01 Utilities - Simon St.$1,093.00 $2,540.66 $8,000.00 31.76 %$5,459.34
001-000-180-518-30-48-00 Repairs & Maintenance $146.42 $2,475.11 $15,000.00 16.50 %$12,524.89
001-000-180-518-30-49-00 Miscellaneous $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-180-518-30-49-01 Landscaping $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-180-518-92-20-00 Ancillary (Interfund Maintenance)$2,704.77 $10,352.68 $9,000.00 115.03 %($1,352.68)
001-000-180-594-18-60-00 Capital Outlay $0.00 $6,861.49 $5,000.00 137.23 %($1,861.49)
Total Central Services $9,112.69 $39,398.75 $194,000.00 20.31 %$154,601.25
Law Enforcement
001-000-210-521-10-10-00 Salaries $217,269.37 $649,268.27 $2,600,000.00 24.97 %$1,950,731.73
001-000-210-521-10-10-02 Overtime - Shift Coverage $31,102.26 $50,071.66 $275,000.00 18.21 %$224,928.34
001-000-210-521-10-20-00 Benefits $109,831.82 $229,013.73 $950,000.00 24.11 %$720,986.27
001-000-210-521-10-20-01 Clothing Allowance $0.00 $4,786.20 $17,500.00 27.35 %$12,713.80
001-000-210-521-10-31-00 Office Supplies $1,015.29 $1,058.69 $8,500.00 12.46 %$7,441.31
001-000-210-521-10-31-02 SWAT - Uniforms & Clothing $0.00 $54.24 $2,000.00 2.71 %$1,945.76
001-000-210-521-10-31-03 SWAT - Operating Supplies $97.73 $336.35 $2,000.00 16.82 %$1,663.65
001-000-210-521-10-31-05 Office Machine Costs $212.89 $212.89 $5,000.00 4.26 %$4,787.11
001-000-210-521-10-32-00 Fuel Consumed $0.00 $9,168.63 $55,000.00 16.67 %$45,831.37
001-000-210-521-10-35-00 Small Tools & Equipment $2,439.94 $7,835.00 $23,250.00 33.70 %$15,415.00
001-000-210-521-10-35-05 Bulletproof Vests $0.00 $0.00 $4,000.00 0.00 %$4,000.00
001-000-210-521-10-35-06 US Marshall Fugitive Task Force $0.00 $0.00 $1,500.00 0.00 %$1,500.00
001-000-210-521-10-41-00 Professional Services $443.10 $3,673.42 $17,500.00 20.99 %$13,826.58
001-000-210-521-10-41-02 Membership Dues $0.00 $390.00 $600.00 65.00 %$210.00
001-000-210-521-10-41-03 SWAT - Registration & Training $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-210-521-10-41-04 SWAT - Mileage/Per Diem/Lodging $0.00 $0.00 $2,000.00 0.00 %$2,000.00
001-000-210-521-10-42-01 Telephone $0.00 $1,086.72 $30,000.00 3.62 %$28,913.28
001-000-210-521-10-42-03 Postage $0.00 $0.00 $1,175.00 0.00 %$1,175.00
001-000-210-521-10-43-00 Travel $0.00 $1,977.19 $10,000.00 19.77 %$8,022.81
001-000-210-521-10-46-00 Insurance $751.04 $1,005.60 $81,000.00 1.24 %$79,994.40
001-000-210-521-10-48-00 Repairs & Maintenance $772.11 $1,488.33 $9,500.00 15.67 %$8,011.67
001-000-210-521-10-49-00 Miscellaneous $105.57 $609.86 $2,500.00 24.39 %$1,890.14
001-000-210-521-10-49-02 Dry Cleaning Services $39.38 $58.48 $1,200.00 4.87 %$1,141.52
001-000-210-521-30-40-00 Crime Prevention $29.25 $29.25 $850.00 3.44 %$820.75
001-000-210-521-40-40-00 Training - Police Chief $0.00 $0.00 $2,000.00 0.00 %$2,000.00
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-210-521-40-40-01 Training - Officers $0.00 $2,390.00 $4,500.00 53.11 %$2,110.00
001-000-210-521-40-40-02 Training - Office Staff $0.00 $0.00 $500.00 0.00 %$500.00
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle
Maintenance)
$0.00 $388.76 $2,400.00 16.20 %$2,011.24
001-000-210-591-21-70-00 Copy Machine Lease $0.00 $729.02 $0.00 ($729.02)
001-000-210-594-21-60-00 Capital Outlay $0.00 $2,148.30 $33,000.00 6.51 %$30,851.70
001-000-210-597-00-00-00 Transfer-Out - SWAT Fund $0.00 $13,500.00 $13,500.00 100.00 %$0.00
001-000-210-597-00-00-01 Fleet Rentals - Police $0.00 $100,000.00 $100,000.00 100.00 %$0.00
Total Law Enforcement $364,109.75 $1,081,280.59 $4,257,975.00 25.39 %$3,176,694.41
Jail Services
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $0.00 $83,842.96 $503,100.00 16.67 %$419,257.04
001-000-230-523-60-20-00 Medical Care - Prisoners $0.00 $0.00 $4,500.00 0.00 %$4,500.00
001-000-230-527-60-30-00 Juvenile Detention $0.00 $0.00 $6,000.00 0.00 %$6,000.00
Total Jail Services $0.00 $83,842.96 $513,600.00 16.32 %$429,757.04
Public Works
001-000-315-542-10-10-00 Salaries $8,906.47 $28,190.79 $107,000.00 26.35 %$78,809.21
001-000-315-542-10-20-00 Benefits $4,330.70 $9,639.66 $37,000.00 26.05 %$27,360.34
001-000-315-542-10-31-00 Office Supplies $0.00 $0.00 $750.00 0.00 %$750.00
001-000-315-542-10-35-00 Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
001-000-315-542-10-40-00 Cell Phone $0.00 $0.00 $750.00 0.00 %$750.00
001-000-315-542-10-43-00 Travel $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-315-542-10-46-00 Insurance $0.00 $48.48 $16,000.00 0.30 %$15,951.52
001-000-315-542-10-49-00 Training $0.00 $400.00 $2,000.00 20.00 %$1,600.00
001-000-315-542-10-49-01 Miscellaneous $0.00 $1,360.00 $1,000.00 136.00 %($360.00)
001-000-315-542-10-49-10 Memberships $0.00 $0.00 $500.00 0.00 %$500.00
001-000-315-544-20-45-00 Engineering Support Services $0.00 $0.00 $20,000.00 0.00 %$20,000.00
Total Public Works $13,237.17 $39,638.93 $186,500.00 21.25 %$146,861.07
Planning
001-000-580-558-60-10-00 Salaries $18,181.04 $53,219.76 $214,000.00 24.87 %$160,780.24
001-000-580-558-60-20-00 Benefits $10,440.71 $20,517.36 $78,000.00 26.30 %$57,482.64
001-000-580-558-60-31-00 Office Supplies $0.00 $16.14 $1,500.00 1.08 %$1,483.86
001-000-580-558-60-32-00 Fuel Consumed $0.00 $0.00 $300.00 0.00 %$300.00
001-000-580-558-60-35-00 Small Tools & Equipment $0.00 $0.00 $500.00 0.00 %$500.00
001-000-580-558-60-40-00 Training $300.00 $300.00 $2,000.00 15.00 %$1,700.00
001-000-580-558-60-40-01 Dues & Subscriptions $75.00 $150.00 $1,700.00 8.82 %$1,550.00
001-000-580-558-60-41-00 Professional Services $0.00 $0.00 $25,000.00 0.00 %$25,000.00
001-000-580-558-60-41-01 Hearings Examiner $0.00 $600.00 $1,200.00 50.00 %$600.00
001-000-580-558-60-41-02 Engineer/Architect Services $0.00 $300.00 $3,000.00 10.00 %$2,700.00
001-000-580-558-60-43-00 Travel $0.00 $0.00 $3,500.00 0.00 %$3,500.00
001-000-580-558-60-44-00 Advertising $0.00 $159.00 $3,500.00 4.54 %$3,341.00
001-000-580-558-60-46-00 Insurance $0.00 $48.48 $17,120.00 0.28 %$17,071.52
001-000-580-558-60-48-00 Repairs & Maintenance $0.00 $0.00 $1,000.00 0.00 %$1,000.00
001-000-580-558-60-49-00 Miscellaneous $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total Planning $28,996.75 $75,310.74 $353,320.00 21.32 %$278,009.26
Building Department
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Account Number Title Period Fiscal Budget % of Total Balance
001-000-590-558-50-10-00 Salaries $2,399.92 $7,199.76 $116,000.00 6.21 %$108,800.24
001-000-590-558-50-20-00 Benefits $1,625.63 $3,389.46 $55,000.00 6.16 %$51,610.54
001-000-590-558-50-31-00 Office Supplies $0.00 $17.89 $2,500.00 0.72 %$2,482.11
001-000-590-558-50-32-00 Fuel Consumed $0.00 $46.00 $750.00 6.13 %$704.00
001-000-590-558-50-35-00 Small Tools & Equipment $0.00 $0.00 $900.00 0.00 %$900.00
001-000-590-558-50-40-00 Training $795.00 $795.00 $5,000.00 15.90 %$4,205.00
001-000-590-558-50-40-01 Dues & Subscriptions $99.00 $194.00 $500.00 38.80 %$306.00
001-000-590-558-50-41-00 Professional Services $0.00 $39,462.23 $100,000.00 39.46 %$60,537.77
001-000-590-558-50-41-01 Fire Marshal Services $0.00 $6,317.04 $25,000.00 25.27 %$18,682.96
001-000-590-558-50-42-00 Abatement $0.00 $0.00 $15,000.00 0.00 %$15,000.00
001-000-590-558-50-42-01 Cell Phone $0.00 $0.00 $800.00 0.00 %$800.00
001-000-590-558-50-43-00 Travel $0.00 $0.00 $4,500.00 0.00 %$4,500.00
001-000-590-558-50-46-00 Insurance $0.00 $42.42 $14,000.00 0.30 %$13,957.58
001-000-590-558-50-48-00 Repairs & Maintenance $0.00 $0.00 $500.00 0.00 %$500.00
001-000-590-558-50-49-00 Miscellaneous $0.00 $0.00 $300.00 0.00 %$300.00
Total Building Department $4,919.55 $57,463.80 $340,750.00 16.86 %$283,286.20
001-001-000-582-10-00-01 Fireworks - Deposit Refund $0.00 $0.00 $2,500.00 0.00 %$2,500.00
Other Expenditures
001-001-000-589-00-00-02 Fireworks - DCFD Remittance $0.00 $0.00 $250.00 0.00 %$250.00
Total Other Expenditures $0.00 $0.00 $250.00 0.00 %$250.00
Total General Fund $613,946.62 $2,070,036.81 $9,419,767.00 21.98 %$7,349,730.19
Street Fund
Storm Water Utility Charge
101-000-315-531-00-40-00 Annual SWU Charge $1,888.76 $1,888.76 $84,500.00 2.24 %$82,611.24
Total Storm Water Utility Charge $1,888.76 $1,888.76 $84,500.00 2.24 %$82,611.24
101-000-420-542-30-10-00 Salaries - Roadway $4,472.86 $15,984.64 $60,000.00 26.64 %$44,015.36
101-000-420-542-30-20-00 Benefits - Roadway $2,794.82 $7,695.28 $30,000.00 25.65 %$22,304.72
101-000-420-542-30-30-00 Supplies - Roadway $2,682.52 $6,514.32 $35,000.00 18.61 %$28,485.68
101-000-420-542-30-48-00 Repairs & Maintenance - Roadway $0.00 $0.00 $5,000.00 0.00 %$5,000.00
101-000-420-542-61-10-00 Salaries - Sidewalks $0.00 $0.00 $4,500.00 0.00 %$4,500.00
101-000-420-542-61-20-00 Benefits - Sidewalks $0.00 $0.00 $2,400.00 0.00 %$2,400.00
101-000-420-542-61-30-00 Supplies - Sidewalks $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-420-542-61-48-00 Repairs & Maintenance - Sidewalks $0.00 $0.00 $3,000.00 0.00 %$3,000.00
101-000-420-542-62-10-00 Salaries - Special Purpose Paths $0.00 $0.00 $5,000.00 0.00 %$5,000.00
101-000-420-542-62-20-00 Benefits - Special Purpose Paths $0.00 $0.00 $2,500.00 0.00 %$2,500.00
101-000-420-542-62-30-00 Supplies - Special Purpose Paths $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-63-10-00 Salaries - Street Lighting $33.37 $119.83 $4,000.00 3.00 %$3,880.17
101-000-420-542-63-20-00 Benefits - Street Lighting $16.70 $88.83 $3,000.00 2.96 %$2,911.17
101-000-420-542-63-30-00 Supplies - Street Lighting $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-420-542-63-47-00 Utilities - Street Lighting $1,741.77 $3,769.48 $56,000.00 6.73 %$52,230.52
101-000-420-542-63-48-00 Repairs & Maintenance - Street Lighting $0.00 $6,170.57 $12,000.00 51.42 %$5,829.43
101-000-420-542-64-10-00 Salaries - Traffic Control Devices $1,745.89 $3,868.35 $45,000.00 8.60 %$41,131.65
101-000-420-542-64-20-00 Benefits - Traffic Control Devices $1,130.85 $1,848.39 $22,500.00 8.22 %$20,651.61
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $23,291.05 $23,291.05 $32,500.00 71.66 %$9,208.95
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $0.00 $1,571.85 $9,000.00 17.47 %$7,428.15
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Account Number Title Period Fiscal Budget % of Total Balance
101-000-420-542-64-48-00 Repairs & Maintenance - Traffic Control
Devices
$39.34 $321.50 $14,000.00 2.30 %$13,678.50
101-000-420-542-65-10-00 Salaries - Parking Facilities $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-420-542-65-20-00 Benefits - Parking Facilities $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-65-47-00 Utilities - Parking Facilities $0.00 $0.00 $700.00 0.00 %$700.00
101-000-420-542-66-10-00 Salaries - Snow & Ice Control $1,405.31 $9,881.52 $70,000.00 14.12 %$60,118.48
101-000-420-542-66-20-00 Benefits - Snow & Ice Control $1,057.90 $2,784.63 $40,000.00 6.96 %$37,215.37
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $0.00 $40,992.81 $85,000.00 48.23 %$44,007.19
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice
Control
$16.74 $2,376.35 $5,000.00 47.53 %$2,623.65
101-000-420-542-69-10-00 Salaries - Flags/Banners $648.79 $1,025.17 $5,000.00 20.50 %$3,974.83
101-000-420-542-69-20-00 Benefits - Flags/Banners $585.63 $653.53 $2,000.00 32.68 %$1,346.47
101-000-420-542-69-30-00 Supplies - Flags/Banners $998.08 $998.08 $2,000.00 49.90 %$1,001.92
101-000-420-542-70-10-00 Salaries - Roadside $24,483.55 $69,082.37 $250,000.00 27.63 %$180,917.63
101-000-420-542-70-20-00 Benefits - Roadside $14,779.22 $34,164.03 $136,500.00 25.03 %$102,335.97
101-000-420-542-70-30-00 Supplies - Roadside $11.92 $11.92 $5,000.00 0.24 %$4,988.08
101-000-420-542-70-41-00 Professional Services - Roadside $0.00 $0.00 $3,000.00 0.00 %$3,000.00
101-000-420-542-70-47-00 Utilities - Roadside $0.00 $0.00 $1,000.00 0.00 %$1,000.00
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $38.50 $38.50 $1,000.00 3.85 %$961.50
101-000-420-542-75-10-00 Salaries - City Parks $2,578.54 $4,616.48 $55,000.00 8.39 %$50,383.52
101-000-420-542-75-20-00 Benefits - City Parks $1,766.95 $2,325.81 $23,000.00 10.11 %$20,674.19
101-000-420-542-75-30-00 Supplies - City Parks $106.81 $131.74 $14,500.00 0.91 %$14,368.26
101-000-420-542-75-47-00 Utilities - City Parks $0.00 $281.52 $5,000.00 5.63 %$4,718.48
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $0.00 $0.00 $4,000.00 0.00 %$4,000.00
101-000-420-542-80-48-00 Japanese Garden Agreement $0.00 $0.00 $12,000.00 0.00 %$12,000.00
101-000-420-542-90-20-00 Benefits - Maintenance Admin $0.00 $1,125.49 $0.00 ($1,125.49)
101-000-430-543-30-10-00 Salaries - General Services $1,199.90 $4,536.03 $10,000.00 45.36 %$5,463.97
101-000-430-543-30-20-00 Benefits - General Services $822.75 $2,137.76 $6,800.00 31.44 %$4,662.24
101-000-430-543-30-30-00 Supplies - General Services $205.38 $1,644.98 $10,000.00 16.45 %$8,355.02
101-000-430-543-30-30-01 Fuel $1,302.73 $4,104.47 $27,500.00 14.93 %$23,395.53
101-000-430-543-30-46-00 Insurance $0.00 $206.05 $65,500.00 0.31 %$65,293.95
101-000-430-543-30-49-00 Miscellaneous - General Services $0.00 $955.00 $3,000.00 31.83 %$2,045.00
101-000-430-543-50-10-00 Salaries - Facilities $938.95 $11,405.48 $4,000.00 285.14 %($7,405.48)
101-000-430-543-50-20-00 Benefits - Facilities $1,171.09 $4,785.77 $1,800.00 265.88 %($2,985.77)
101-000-430-543-50-30-00 Supplies - Facilities $0.00 $0.00 $2,000.00 0.00 %$2,000.00
101-000-430-543-50-42-01 Cell Phone $52.01 $104.02 $750.00 13.87 %$645.98
101-000-430-543-50-47-00 Utilities - Facilities $0.00 $3,155.55 $6,500.00 48.55 %$3,344.45
101-000-430-543-50-48-00 Repairs & Maintenance - Facilities $0.00 $0.00 $2,500.00 0.00 %$2,500.00
101-000-430-544-90-10-00 Salaries - Training $831.39 $3,561.99 $10,500.00 33.92 %$6,938.01
101-000-430-544-90-20-00 Benefits - Training $1,444.21 $1,953.93 $3,500.00 55.83 %$1,546.07
101-000-430-544-90-30-00 Supplies - Training $0.00 $0.00 $500.00 0.00 %$500.00
101-000-430-544-90-35-00 Travel $0.00 $0.00 $4,000.00 0.00 %$4,000.00
101-000-430-544-90-49-01 Training $150.00 $633.13 $10,000.00 6.33 %$9,366.87
101-000-430-597-00-00-00 Fleet Rentals - Streets $0.00 $100,000.00 $100,000.00 100.00 %$0.00
Total Street Fund $96,434.28 $382,806.96 $1,426,450.00 26.84 %$1,043,643.04
Community Development Grants Fund
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Account Number Title Period Fiscal Budget % of Total Balance
102-000-000-518-63-40-00 CDBG Micro Enterprise Grant $0.00 $0.00 $83,927.00 0.00 %$83,927.00
102-000-000-518-63-40-02 CDBG Emergency Income Payments
Program
$0.00 $0.00 $94,862.00 0.00 %$94,862.00
102-000-000-558-70-44-00 CDBG Advertising $0.00 $0.00 $1,800.00 0.00 %$1,800.00
Total Community Development Grants Fund $0.00 $0.00 $180,589.00 0.00 %$180,589.00
Affordable Housing Sales Tax Fund
103-000-000-551-00-40-00 Homeless Shelter Assistance $0.00 $0.00 $45,000.00 0.00 %$45,000.00
Total Affordable Housing Sales Tax Fund $0.00 $0.00 $45,000.00 0.00 %$45,000.00
Housing & Related Services Fund
104-000-000-551-00-40-00 Transfer to City of Wenatchee - CRHTF $0.00 $0.00 $440,000.00 0.00 %$440,000.00
Total Housing & Related Services Fund $0.00 $0.00 $440,000.00 0.00 %$440,000.00
Transportation Benefit District Fund
105-000-000-543-10-40-00 TBD Advertising $0.00 $182.43 $0.00 ($182.43)
105-000-000-597-91-00-00 Transfer-Out to Fund 301 $0.00 $0.00 $600,000.00 0.00 %$600,000.00
Total Transportation Benefit District Fund $0.00 $182.43 $600,000.00 0.03 %$599,817.57
SWAT Fund
107-000-000-521-10-30-00 Supplies & Equipment $110.00 $245.00 $15,000.00 1.63 %$14,755.00
107-000-000-521-10-30-01 Fuel $0.00 $72.34 $0.00 ($72.34)
107-000-000-521-40-40-00 Training $0.00 $0.00 $15,000.00 0.00 %$15,000.00
Total SWAT Fund $110.00 $317.34 $30,000.00 1.06 %$29,682.66
Library Fund
112-000-000-572-50-47-00 Facilities - Utilities $0.00 $379.80 $6,500.00 5.84 %$6,120.20
Total Library Fund $0.00 $379.80 $6,500.00 5.84 %$6,120.20
Hotel/Motel Tax Fund
113-000-000-557-30-41-05 Wenatchee Valley Chamber $0.00 $0.00 $45,000.00 0.00 %$45,000.00
113-000-000-557-30-41-10 Contributions to Other Entities $10,000.00 $20,000.00 $50,000.00 40.00 %$30,000.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $0.00 $15,186.00 $61,000.00 24.90 %$45,814.00
113-001-000-597-00-00-01 Transfer-Out to Fund 117 $0.00 $0.00 $136,000.00 0.00 %$136,000.00
Total Hotel/Motel Tax Fund $10,000.00 $35,186.00 $292,000.00 12.05 %$256,814.00
Drug Fund
114-000-000-521-10-35-00 Small Tools & Equipment $0.00 $229.25 $0.00 ($229.25)
Total Drug Fund $0.00 $229.25 $0.00 ($229.25)
Criminal Justice Fund
116-000-000-597-21-00-20 Transfer Out - ER&R Fund $0.00 $0.00 $20,000.00 0.00 %$20,000.00
Total Criminal Justice Fund $0.00 $0.00 $20,000.00 0.00 %$20,000.00
Events Board Fund
117-000-050-557-30-10-00 Salaries $5,787.34 $17,300.38 $62,000.00 27.90 %$44,699.62
117-000-050-557-30-20-00 Benefits $3,832.21 $8,079.53 $28,000.00 28.86 %$19,920.47
117-000-100-557-30-25-00 Marketing - Regional Tourism $0.00 $0.00 $3,000.00 0.00 %$3,000.00
117-000-100-557-30-32-00 Fuel $0.00 $0.00 $200.00 0.00 %$200.00
117-000-100-557-30-40-00 Training $658.12 $1,077.12 $2,000.00 53.86 %$922.88
117-000-100-557-30-41-00 Professional Services $0.00 $539.40 $10,600.00 5.09 %$10,060.60
117-000-100-557-30-42-00 Cell Phone $52.01 $104.02 $760.00 13.69 %$655.98
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Account Number Title Period Fiscal Budget % of Total Balance
117-000-100-557-30-43-00 Travel $983.51 $983.51 $1,000.00 98.35 %$16.49
117-000-100-557-30-44-00 Advertising $0.00 $0.00 $5,000.00 0.00 %$5,000.00
117-000-100-594-58-64-00 EWEB Capital Outlay $4,070.35 $4,070.35 $5,000.00 81.41 %$929.65
117-000-105-557-30-40-00 Insurance $0.00 $42.42 $12,000.00 0.35 %$11,957.58
117-000-115-557-30-31-05 Office Supplies $0.00 $0.00 $500.00 0.00 %$500.00
117-000-300-557-30-31-12 Classy Chassis Office Supplies $15.01 $15.01 $2,000.00 0.75 %$1,984.99
117-000-300-557-30-34-11 Classy Chassis Event Merch For Resale $0.00 $0.00 $2,500.00 0.00 %$2,500.00
117-000-300-557-30-41-12 CC - Professional Services $0.00 $1,177.23 $5,000.00 23.54 %$3,822.77
117-000-300-557-30-42-14 CC - Postage $0.00 $884.66 $825.00 107.23 %($59.66)
117-000-300-557-30-43-12 CC - EMPD Facility Fee $0.00 $0.00 $1,500.00 0.00 %$1,500.00
117-000-300-557-30-44-12 CC - Advertising $16.39 $16.39 $3,000.00 0.55 %$2,983.61
117-000-300-557-30-49-12 CC - Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
117-000-500-557-30-31-01 Christmas Office Supplies $0.00 $0.00 $500.00 0.00 %$500.00
117-000-500-557-30-40-05 Christmas - Events & Decorations $0.00 $0.00 $5,000.00 0.00 %$5,000.00
117-000-500-557-30-41-01 Christmas - Professional Services $144.00 $144.00 $300.00 48.00 %$156.00
117-000-500-557-30-44-01 Christmas - Advertising $0.00 $0.00 $750.00 0.00 %$750.00
117-000-500-557-30-49-01 Christmas - Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
117-000-620-557-30-30-00 PFOF Marketing Materials $0.00 $0.00 $500.00 0.00 %$500.00
117-000-620-557-30-30-01 PFOF Supplies & Equipment $0.00 $0.00 $850.00 0.00 %$850.00
117-000-620-557-30-40-00 PFOF Professional Services $0.00 $0.00 $3,000.00 0.00 %$3,000.00
117-000-620-557-30-40-01 PFOF Advertising $0.00 $0.00 $700.00 0.00 %$700.00
117-000-620-557-30-40-02 PFOF Entertainment $0.00 $0.00 $2,500.00 0.00 %$2,500.00
Total Events Board Fund $15,558.94 $34,434.02 $159,985.00 21.52 %$125,550.98
Bond Redemption Fund
202-000-000-591-18-70-00 Principal - 2021 LTGO Bond $0.00 $0.00 $515,000.00 0.00 %$515,000.00
202-000-000-591-95-70-00 Principal - PWTFL 10th St. NE $0.00 $0.00 $30,000.00 0.00 %$30,000.00
202-000-000-592-14-80-00 Interest - 2021 LTGO Bond $0.00 $0.00 $230,000.00 0.00 %$230,000.00
202-000-000-592-95-80-00 Interest - PWTFL 10th St. NE $0.00 $0.00 $8,000.00 0.00 %$8,000.00
Total Bond Redemption Fund $0.00 $0.00 $783,000.00 0.00 %$783,000.00
Street Improvements Fund
301-000-000-595-10-40-01 Design 2020 TBD Paving $0.00 $164.08 $0.00 ($164.08)
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr
Intersection Improvements
$0.00 $7,489.74 $25,000.00 29.96 %$17,510.26
301-000-000-595-10-40-13 Design - TIB Grant Road/Eastmont Ave
Intersection
$0.00 $0.00 $27,500.00 0.00 %$27,500.00
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $0.00 $434.00 $0.00 ($434.00)
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $0.00 $31,838.74 $0.00 ($31,838.74)
301-000-000-595-10-60-00 Design - NHS Overlay Grover to
Kentucky
$0.00 $2,155.56 $29,000.00 7.43 %$26,844.44
301-000-000-595-10-60-01 NHFP Grant Road Overlay - VMP to
Grover
$0.00 $12,327.41 $0.00 ($12,327.41)
301-000-000-595-20-60-02 ROW - SRTS - 5th St. Kenroy $0.00 $3,922.65 $0.00 ($3,922.65)
301-000-000-595-20-60-03 ROW - SRTS - 5th St. Sterling $0.00 $5,269.10 $0.00 ($5,269.10)
301-000-000-595-20-60-04 ROW - NHS PCCP Intersection $0.00 $0.00 $25,000.00 0.00 %$25,000.00
301-000-000-595-20-60-05 ROW - NHS Grant Rd. Overlay $0.00 $0.00 $227,000.00 0.00 %$227,000.00
301-000-000-595-30-60-08 Construction - Hamilton St. Rebuild $0.00 $16,954.92 $0.00 ($16,954.92)
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Account Number Title Period Fiscal Budget % of Total Balance
301-000-000-595-30-60-10 Construction - NHFP Grant Road
Overlay
$0.00 $0.00 $850,000.00 0.00 %$850,000.00
301-000-000-595-30-60-11 Construction - NHS PCCP Intersection $0.00 $22,741.69 $1,275,000.00 1.78 %$1,252,258.31
301-000-000-595-30-60-12 Construction - TIB 3rd/RI Road Signal $0.00 $0.00 $870,000.00 0.00 %$870,000.00
301-000-000-595-30-60-13 TIP APP Overlay - RI Road $0.00 $0.00 $525,000.00 0.00 %$525,000.00
301-000-000-595-61-60-03 TIB 2022 Complete Streets $0.00 $0.00 $280,000.00 0.00 %$280,000.00
301-000-000-595-61-60-04 Construction - SRTS Kenroy $0.00 $0.00 $3,521,000.00 0.00 %$3,521,000.00
301-000-000-595-61-60-05 Construction - SRTS Sterling $0.00 $0.00 $3,277,000.00 0.00 %$3,277,000.00
301-000-000-595-64-60-00 SDC - 9th/VMP Intersection $0.00 $3,391.98 $14,000.00 24.23 %$10,608.02
301-000-000-595-64-60-01 Construction - 9th/VMP Intersection $18,636.98 $18,636.98 $130,000.00 14.34 %$111,363.02
301-000-000-595-64-60-02 Design - TIB 3rd/Rock Island Rd. Traffic
Signal
$0.00 $334.99 $10,000.00 3.35 %$9,665.01
301-000-000-595-90-10-00 Street Improvements Staff Salaries $0.00 $0.00 $22,300.00 0.00 %$22,300.00
301-000-000-595-90-20-00 Street Improvements Staff Benefits $0.00 $0.00 $11,000.00 0.00 %$11,000.00
Total Street Improvements Fund $18,636.98 $125,661.84 $11,118,800.00 1.13 %$10,993,138.16
Capital Improvements Fund
314-000-000-594-18-60-00 Maintenance Facilities Construction $550,746.41 $960,566.25 $3,150,000.00 30.49 %$2,189,433.75
314-000-000-594-21-60-01 Simon St. Improvements $2,962.49 $66,381.08 $0.00 ($66,381.08)
314-001-000-597-00-00-02 Transfer-Out to 202 Fund $0.00 $0.00 $680,000.00 0.00 %$680,000.00
Total Capital Improvements Fund $553,708.90 $1,026,947.33 $3,830,000.00 26.81 %$2,803,052.67
Stormwater Fund
401-000-000-597-00-00-00 Transfer-Out - Fund 301 $0.00 $0.00 $200,000.00 0.00 %$200,000.00
Stormwater Utility Admin
401-000-001-522-10-40-00 B&O Tax on SWU Revenue $0.00 $0.00 $20,000.00 0.00 %$20,000.00
401-000-001-531-00-10-00 Salaries - Stormwater Admin $3,930.81 $8,599.57 $30,000.00 28.67 %$21,400.43
401-000-001-531-00-20-00 Benefits - Stormwater Admin $1,525.23 $2,707.84 $13,200.00 20.51 %$10,492.16
401-000-001-531-00-30-00 Supplies - Stormwater Admin $0.00 $9.19 $500.00 1.84 %$490.81
401-000-001-531-00-30-01 Small Tools & Equipment $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-001-531-00-40-00 Cell Phone $104.28 $208.56 $750.00 27.81 %$541.44
401-000-001-531-00-40-01 Fee Collection - Douglas Co.$7,508.97 $7,508.97 $8,500.00 88.34 %$991.03
401-000-001-531-00-40-02 Insurance $0.00 $36.36 $7,312.50 0.50 %$7,276.14
401-000-001-531-00-40-04 Miscellaneous $0.00 $0.00 $500.00 0.00 %$500.00
401-000-001-531-00-40-05 Training - Stormwater Admin $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-001-531-00-40-06 Travel - Stormwater Admin $0.00 $0.00 $500.00 0.00 %$500.00
401-000-001-582-30-00-00 Non-Fiduciary Remittance $722.00 $2,108.00 $2,000.00 105.40 %($108.00)
401-000-001-597-00-00-00 Fleet Rentals - Stormwater $0.00 $56,892.12 $70,000.00 81.27 %$13,107.88
Total Stormwater Utility Admin $13,791.29 $78,070.61 $155,262.50 50.28 %$77,191.89
NPDES Admin
401-000-002-531-00-10-01 Salaries - NPDES Admin $2,897.95 $6,319.87 $25,000.00 25.28 %$18,680.13
401-000-002-531-00-20-01 Benefits - NPDES Admin $1,270.81 $1,896.70 $11,000.00 17.24 %$9,103.30
401-000-002-531-00-40-00 Training - NPDES Admin $0.00 $0.00 $500.00 0.00 %$500.00
401-000-002-531-00-40-02 Repairs & Maint. - NPDES Admin $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-002-531-00-40-03 Aerial Pictometry - NPDES Admin $0.00 $0.00 $4,000.00 0.00 %$4,000.00
401-000-002-531-00-40-04 Municipal Stormwater Permit Fee $2,689.61 $2,689.61 $8,000.00 33.62 %$5,310.39
Total NPDES Admin $6,858.37 $10,906.18 $49,500.00 22.03 %$38,593.82
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Account Number Title Period Fiscal Budget % of Total Balance
NPDES Outreach
401-000-003-531-00-10-02 Salaries - NPDES Outreach $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-003-531-00-20-02 Benefits - NPDES Outreach $0.00 $0.00 $600.00 0.00 %$600.00
401-000-003-531-00-30-02 Supplies - NPDES Outreach $0.00 $0.00 $1,000.00 0.00 %$1,000.00
Total NPDES Outreach $0.00 $0.00 $3,100.00 0.00 %$3,100.00
NPDES Public Involvement
401-000-004-531-00-10-03 Salaries - NPDES Public Involvement $0.00 $66.87 $500.00 13.37 %$433.13
401-000-004-531-00-20-03 Benefits - NPDES Public Involvement $0.00 $12.07 $200.00 6.04 %$187.93
401-000-004-531-00-30-03 Supplies - NPDES Public Involvement $0.00 $0.00 $8,000.00 0.00 %$8,000.00
Total NPDES Public Involvement $0.00 $78.94 $8,700.00 0.91 %$8,621.06
NPDES IDDE
401-000-005-531-00-10-04 Salaries - NPDES IDDE $0.00 $0.00 $3,000.00 0.00 %$3,000.00
401-000-005-531-00-20-04 Benefits - NPDES IDDE $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-005-531-00-30-04 Supplies - NPDES IDDE $0.00 $0.00 $4,000.00 0.00 %$4,000.00
401-000-005-531-00-40-00 Training - NPDES IDDE $0.00 $0.00 $2,000.00 0.00 %$2,000.00
Total NPDES IDDE $0.00 $0.00 $10,000.00 0.00 %$10,000.00
NPDES Construction
401-000-006-531-00-10-05 Salaries - NPDES Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-006-531-00-20-05 Benefits - NPDES Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES Post Construction
401-000-007-531-00-10-06 Salaries - NPDES Post Construction $0.00 $0.00 $1,500.00 0.00 %$1,500.00
401-000-007-531-00-20-06 Benefits - NPDES Post Construction $0.00 $0.00 $600.00 0.00 %$600.00
Total NPDES Post Construction $0.00 $0.00 $2,100.00 0.00 %$2,100.00
NPDES PPGH
401-000-008-531-00-10-07 Salaries - NPDES PPGH $4,017.92 $6,075.98 $73,000.00 8.32 %$66,924.02
401-000-008-531-00-10-08 Salaries - Sweeping $5,606.02 $7,688.94 $22,000.00 34.95 %$14,311.06
401-000-008-531-00-20-07 Benefits - NPDES PPGH $2,115.19 $2,936.45 $29,200.00 10.06 %$26,263.55
401-000-008-531-00-20-08 Benefits - Sweeping $2,147.43 $2,646.30 $11,000.00 24.06 %$8,353.70
401-000-008-531-00-30-05 Supplies - NPDES PPGH $0.00 $0.00 $20,000.00 0.00 %$20,000.00
401-000-008-531-00-30-06 Irrigation Supplies $0.00 $0.00 $3,000.00 0.00 %$3,000.00
401-000-008-531-00-30-07 Fuel $436.17 $436.17 $7,000.00 6.23 %$6,563.83
401-000-008-531-00-40-04 Repairs & Maint. - NPDES PPGH $1,514.29 $1,514.29 $5,000.00 30.29 %$3,485.71
401-000-008-531-00-40-05 Rental Equipment $0.00 $0.00 $25,000.00 0.00 %$25,000.00
401-000-008-531-00-40-06 Utilities $369.29 $522.50 $5,000.00 10.45 %$4,477.50
401-000-008-531-00-40-07 Decant Facility Tipping Fee $294.65 $294.65 $75,000.00 0.39 %$74,705.35
401-000-008-591-31-70-00 Decant Facility Admin. Charge $0.00 $0.00 $2,400.00 0.00 %$2,400.00
Total NPDES PPGH $16,500.96 $22,115.28 $277,600.00 7.97 %$255,484.72
NPDES Monitoring
401-000-009-531-00-10-09 Salaries - NPDES Monitoring $0.00 $0.00 $1,000.00 0.00 %$1,000.00
401-000-009-531-00-20-09 Benefits - NPDES Monitoring $0.00 $0.00 $400.00 0.00 %$400.00
401-000-009-531-00-30-06 Supplies - NPDES Monitoring $0.00 $0.00 $100.00 0.00 %$100.00
Total NPDES Monitoring $0.00 $0.00 $1,500.00 0.00 %$1,500.00
Capital Outlay
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Account Number Title Period Fiscal Budget % of Total Balance
401-000-010-594-31-60-03 Devon Pond $0.00 $0.00 $10,000.00 0.00 %$10,000.00
Total Capital Outlay $0.00 $0.00 $10,000.00 0.00 %$10,000.00
401-000-011-594-31-60-04 19th Stormwater Facility Design $0.00 $40,293.24 $100,000.00 40.29 %$59,706.76
401-000-011-594-31-60-05 Construction - 19th St. Stormwater $0.00 $0.00 $4,712,635.00 0.00 %$4,712,635.00
401-000-012-594-31-60-05 Small Improvements Projects $0.00 $0.00 $25,000.00 0.00 %$25,000.00
401-000-013-531-00-40-08 Payment to Douglas Co. for PWTFL $0.00 $0.00 $76,000.00 0.00 %$76,000.00
401-000-014-531-00-40-07 Stormwater Comp Plan Update $0.00 $18,111.35 $0.00 ($18,111.35)
401-000-016-594-31-60-00 Design - Pace Pond Ecology Grant $0.00 $13,949.13 $75,000.00 18.60 %$61,050.87
401-000-016-594-31-60-01 Construction - Pace Pond Ecology
Grant
$0.00 $0.00 $870,000.00 0.00 %$870,000.00
Total Stormwater Fund $37,150.62 $183,524.73 $6,578,497.50 2.79 %$6,394,972.77
Equipment Purchase, Repair & Replacement Fund
501-000-000-521-10-10-00 Police Vehicle Repair Labor $0.00 $1,957.39 $7,500.00 26.10 %$5,542.61
501-000-000-521-10-20-00 Police Vehicle Repair Benefits $0.00 $371.75 $4,500.00 8.26 %$4,128.25
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $6,962.89 $9,772.37 $35,000.00 27.92 %$25,227.63
501-000-000-548-30-10-00 Street Vehicle Repair Labor $1,803.81 $5,265.00 $24,000.00 21.94 %$18,735.00
501-000-000-548-30-20-00 Street Vehicle Repair Benefits $2,530.60 $4,501.53 $12,000.00 37.51 %$7,498.47
501-000-000-548-30-30-25 Street Vehicle Repair Supplies $200.39 $696.18 $5,000.00 13.92 %$4,303.82
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $2,142.82 $4,242.42 $23,000.00 18.45 %$18,757.58
501-000-000-548-30-48-30 Street Equipment Repairs $0.00 $0.00 $1,500.00 0.00 %$1,500.00
501-000-000-548-60-10-00 Stormwater Vehicle R & M Labor $0.00 $0.00 $2,000.00 0.00 %$2,000.00
501-000-000-548-60-20-00 Stormwater Vehicle R & M Benefits $0.00 $0.00 $1,000.00 0.00 %$1,000.00
501-000-000-548-60-30-00 Stormwater Vehicle R & M $0.00 $0.00 $1,500.00 0.00 %$1,500.00
501-000-000-594-21-60-00 Capital - Police Vehicles $41,674.00 $41,674.00 $140,000.00 29.77 %$98,326.00
501-000-000-594-44-60-20 Capital Outlay - Admin Vehicles $0.00 $0.00 $50,000.00 0.00 %$50,000.00
501-000-000-594-48-60-20 Capital Outlay - Street Vehicles $0.00 $0.00 $140,000.00 0.00 %$140,000.00
Total Equipment Purchase, Repair & Replacement Fund $55,314.51 $68,480.64 $447,000.00 15.32 %$378,519.36
Grand Totals $1,400,860.85 $3,928,187.15 $35,377,588.50 11.10 %$31,449,401.35
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Totals By Fund
Fund Number Title Period Fiscal Budget % of Total Balance
001-000-000-000-00-00-00 General Fund $613,946.62 $2,070,036.81 $9,419,767.00 21.98 %$7,349,730.19
101-000-000-000-00-00-00 Street Fund $96,434.28 $382,806.96 $1,426,450.00 26.84 %$1,043,643.04
102-000-000-000-00-00-00 Community Development Grants Fund $0.00 $0.00 $180,589.00 0.00 %$180,589.00
103-000-000-000-00-00-00 Affordable Housing Sales Tax Fund $0.00 $0.00 $45,000.00 0.00 %$45,000.00
104-000-000-000-00-00-00 Housing & Related Services Fund $0.00 $0.00 $440,000.00 0.00 %$440,000.00
105-000-000-000-00-00-00 Transportation Benefit District Fund $0.00 $182.43 $600,000.00 0.03 %$599,817.57
107-000-000-000-00-00-00 SWAT Fund $110.00 $317.34 $30,000.00 1.06 %$29,682.66
112-000-000-000-00-00-00 Library Fund $0.00 $379.80 $6,500.00 5.84 %$6,120.20
113-000-000-000-00-00-00 Hotel/Motel Tax Fund $10,000.00 $35,186.00 $292,000.00 12.05 %$256,814.00
114-000-000-000-00-00-00 Drug Fund $0.00 $229.25 $0.00 ($229.25)
116-000-000-000-00-00-00 Criminal Justice Fund $0.00 $0.00 $20,000.00 0.00 %$20,000.00
117-000-000-000-00-00-00 Events Board Fund $15,558.94 $34,434.02 $159,985.00 21.52 %$125,550.98
202-000-000-000-00-00-00 Bond Redemption Fund $0.00 $0.00 $783,000.00 0.00 %$783,000.00
301-000-000-000-00-00-00 Street Improvements Fund $18,636.98 $125,661.84 $11,118,800.00 1.13 %$10,993,138.16
314-000-000-000-00-00-00 Capital Improvements Fund $553,708.90 $1,026,947.33 $3,830,000.00 26.81 %$2,803,052.67
401-000-000-000-00-00-00 Stormwater Fund $37,150.62 $183,524.73 $6,578,497.50 2.79 %$6,394,972.77
501-000-000-000-00-00-00 Equipment Purchase, Repair &
Replacement Fund
$55,314.51 $68,480.64 $447,000.00 15.32 %$378,519.36
Grand Totals $1,400,860.85 $3,928,187.15 $35,377,588.50 11.10 %$31,449,401.35
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Beginning Activity Ending
Cash In Cash
001 $5,375,003.00 $1,603,780.03 $4,908,746.22
002 $750,000.00 $396.09 $750,396.09
101 $311,479.09 $622,112.52 $550,784.65
102 $118,903.31 $262,837.91 $381,741.22
103 $88,962.10 $10,864.03 $99,826.13
104 $10,018.54 $146,101.07 $156,119.61
105 $562,832.57 $61,033.24 $623,683.38
107 $31,596.67 $58,516.70 $89,796.03
112 $24,846.93 $13.12 $24,480.25
113 $472,333.26 $85,081.83 $522,229.09
114 $2,394.23 $3.39 $2,168.37
116 $5,748.36 $5,628.96 $11,377.32
117 $25,192.10 $9,273.31 $31.39
202 $48,296.96 $25.51 $48,322.47
301 $13,840.49 $571,143.81 $459,322.46
314 $4,198,146.92 $117,500.87 $3,288,700.46
401 $1,096,502.93 $13,761.63 $926,649.83
501 $562,903.27 $273,812.82 $768,235.45
$13,699,000.73 $3,841,886.84 $13,612,610.42
Cash and Investment Activity
Out
General Fund $2,070,036.81
Period: 2023 - March 2023
Fiscal Totals
Fund Activity
Street Fund $382,806.96
Community Development Grants Fund $0.00
Rainy Day Fund $0.00
Transportation Benefit District Fund $182.43
SWAT Fund $317.34
Affordable Housing Sales Tax Fund $0.00
Housing & Related Services Fund $0.00
Drug Fund $229.25
Criminal Justice Fund $0.00
Library Fund $379.80
Hotel/Motel Tax Fund $35,186.00
Street Improvements Fund $125,661.84
Capital Improvements Fund $1,026,947.33
Events Board Fund $34,434.02
Bond Redemption Fund $0.00
$3,928,277.15
Stormwater Fund $183,614.73
Equipment Purchase, Repair &
Replacement Fund
$68,480.64
05-16-2023 City Council Agenda Packet
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Best of Show
PHOTOS OF EVENT
P A G E 1
May 17, 2023
E VENT REPORT
441 vehicles registered
14 dignitaries in 14 vehicles
2 Fire Trucks, Mini Pumper & Hot Wheel
4 bands
1 Sheriff's vehicles
15 Commercial Vehicles
Lightning McQueen & Cruz Ramirez
Police Chief started and ended the
parade with his new Ford Hybrid Truck
441 total vehicles registered
416 total vehicles participated
201 Online registrations
240 Paper registrations
80 Registered the day of the event
325 Cars Participated in the parade
300+ Cars Participated in the Car
Show
27 Cars Registered for Dancing in
the Street's VIP Show & Shine
37 Different cities were represented
14 % were more than 50 miles
away
111 people associate with a car club
37 different clubs represented
22 Awards
DJ - Darling Productions
Parade Car Show
View of part of the park.1965 Pontiac GTO
Darrel Lewman, Manson, WA
One of the vehicles that
participated.
38 Volunteers | 2 Staff | 1 Mayor | 7 Street Crew | 24 Police Officers
05-16-2023 City Council Agenda Packet
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2023-28: RH2 Task Authorization for design of the 9th Street NE
and Eastmont Avenue Signal Upgrade
Date: May 16, 2023
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute an agreement between the City of East Wenatchee and RH2 Engineering to
create design plans to add flashing left turn signal displays to all four approaches at
9th Street NE and Eastmont Avenue.
II. Background/History:
Columbia Valley Community Health (CVCH) is currently in the process of
constructing a 31,500 sqft medical/dental clinic at 900 Eastmont Ave. During the
Building Permit and Conditional Use permit amendment process CVCH conducted a
Traffic Impact Analysis (TIA) to evaluate the impacts to City streets from the
proposed development. The TIA recommended several mitigation measures to ease
traffic impacts. One of the notable measures includes:
1. Install flashing left turn signal displays for all four approaches at 9th Street NE
and Eastmont Avenue.
CVCH will reimburse the City for all costs associated with this project. The estimated
total project cost is $75,000. These projects are anticipated to be completed in 2023.
III. Recommended Action:
Approve Resolution 2023-28 and authorize Mayor Crawford to sign the Task
Authorization with RH2 Engineering for the 9th Street NE and Eastmont Avenue
Signal Upgrade design.
IV. Exhibits:
1. Resolution 2023-28
City of
05-16-2023 City Council Agenda Packet
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Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$13,580 $0 No
05-16-2023 City Council Agenda Packet
Page 85 of 173
City of East Wenatchee Resolution 2023-28 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2023-28
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an agreement between the City of East Wenatchee
and RH2 Engineering for design of the 9th Street NE and Eastmont
Avenue Signal Upgrade.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
05-16-2023 City Council Agenda Packet
Page 86 of 173
City of East Wenatchee Resolution 2023-28 with Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2023.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
05-16-2023 City Council Agenda Packet
Page 87 of 173
1
4/26/2023 9:50:12 AM J:\Data\EW\21-0133\00 Contract\TA 4\TaskAuth No. 4_AGMT_9th St Signal Upgrade.docx
Task Authorization No.4
City of East Wenatchee
General Engineering Services
9th Street NE and Eastmont Ave nue Signal Upgrade
April 2023
RH2 Project No.EW 210133.04
In accordance with our Professional Services Agreement for 2021 General Engineering Services,
dated February 16, 2021, this Task Authorization outlines the Scope of Work for the 9th Street NE and
Eastmont Avenue Signal Upgrade. The work will be performed and invoiced in compliance with the
terms and conditions listed in the governing Agreement and any issued Contract Amendments.
Background
The City of East Wenatchee (City) has asked RH2 Engineering, Inc., (RH2) to create design plans to
add flashing left turn signal displays to all four approaches at 9th Street NE and Eastmont Avenue.
Scope of Work
Task 1 –Signal Design
Objective:Create design plans for flashing left turn signal displays to all four approaches at 9th Street
NE and Eastmont Avenue.
Approach:
Prepare one (1)plan sheet for the signal layout upgrade plan.
Prepare a one-line diagram for the signal upgrades.
Prepare specifications for a new signal controller.
Submit preliminary plans and specifications for City and Washington State Department of
Transportation (WSDOT)to review and comment. Attend one (1) review meeting with the
City and WSDOT.
Finalize plans based on agency reviews and in-house quality assurance and quality control
review comments.Provide bid-ready plans and specifications to the City.
Manage RH2 project staff and budget.
Assumptions:
·RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City, and others in relation to this Scope of Work, unless
otherwise noted.RH2 assumes that the entity providing such information to RH2 is either the
owner of such information or has obtained written authorization from the owner to distribute
said information.
·No right-of-way acquisition is required.
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City of East Wenatchee Task Authorization No. 2
General Engineering Services 9th Street NE and Eastmont Avenue Signal Upgrade
2
4/17/23 4:34 PM J:\data\EW\21-0133\00 Contract\TA 4\TaskAuth No. 4_AGMT_9th St Signal Upgrade.docx
No survey data will be obtained.All design will be based on as-built data provided by the City.
If supplemental survey information is needed, it will be authorized under a separate task
authorization.
This Scope of Work excludes services during construction.On-call off site construction contract
administration support services during construction can be negotiated via amendment to this
Task Authorization.
This project will be bid as a small works project by the City or by a developer. No bidding
services are included in this Scope of Work.
This project is categorically exempt from State Environmental Policy Act per Washington
Administrative Code 197-11-800(2)(i). No other permits are necessary.
Provided by City:
Review comments on preliminary plans and attendance at the review meeting.
RH2 Deliverables:
Preliminary plans and specifications in electronic PDF.
Attendance at one (1)City review meeting.
Bid-ready design plans and specifications in electronic PDF.
Fee for Services
The fee for services shall be on a time and expense basis and shall not exceed $13,58 0.00 as shown
on the attached Exhibit A –Fee Estimate,without prior written authorization of the City of East
Wenatchee.
RH2 Engineering, Inc.City of East Wenatchee
_______________________________________
Signature
_______________________________________
Signature
_______________________________________
Print Name/Title
_______________________________________
Print Name/Title
_______________________________________
Date
_______________________________________
Date
Original Page 2 of 3 Pages
Richard L. Ballard, Director
4/18/2023
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EXHIBIT A
Fee Estimate
Task Authorization No. 4
City of East Wenatchee
General Engineering Services
9th Street NE and Eastmont Avenue Signal Upgrade
Apr-23
Description
Total
Hours
Total Labor Total Expense Total Cost
Task 1 Signal Upgrade Plans and Specifications 60 12,176$ 1,404$ 13,580$
PROJECT TOTAL 60 12,176$ 1,404$ 13,580$
J:\data\EW\21-0133\00 Contract\TA 4\TaskAuth No. 4_FEE_9th St Signal Upgrade.xlsx 4/17/2023 4:34 PM
Original Page 3 of 3 Pages05-16-2023 City Council Agenda Packet
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2023-29 Safe Routes to School Projects Construction Contract
Award, City Project Number 2019-08 and 2019-09
Date: May 16, 2023
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a contract between the City of East Wenatchee and Active Construction, Inc
for the East Wenatchee Safe Routes to School projects.
II. Background/History:
The City of East Wenatchee received two grants to construct sidewalk, illumination,
stormwater upgrades, enhanced pedestrian crossings, and traffic calming features on
5th Street NE. The Sterling Intermediate School project received $3,233,249 in
federal funds, and will improve 5th Street NE between N Georgia Ave and N James
Ave. The Kenroy Elementary project received $3,560,363 in federal funds, and will
construct improvements on 5th Street NE between N Jonathan Ave and N Kentucky
Ave.
The City advertised the project and conducted a public bid opening on May 3rd,
2023. Bids received included:
The low bid received was from Active Construction Inc. with a total project cost of
$6,723,723. This figure is 5.2% below the engineers estimate of $7,072,016.37.
Contractor Schedule A
(City)
Schedule B
(City)
Schedule C (East
Wenatchee
Water District)
Schedule D
(City)Total
Active
Construction, Inc.3,598,473.06$ 2,171,328.00$ 808,911.44$ 145,010.50$ 6,723,723.00$
Johansen
Construction 3,180,638.25$ 2,643,485.75$ 1,108,926.80$ 139,119.75$ 7,072,170.55$
Pipkin
Construction 3,054,604.00$ 2,757,083.00$ 1,189,743.73$ 148,564.00$ 7,149,994.73$
Selland
Construction 3,045,672.33$ 2,926,618.00$ 1,120,749.67$ 115,601.00$ 7,208,641.00$
Hurst
Construction 3,918,240.00$ 2,734,598.00$ 463,381.80$ 170,406.00$ 7,286,625.80$
City of
05-16-2023 City Council Agenda Packet
Page 91 of 173
This figure includes $808,911.44 of work to be completed for the East Wenatchee
Water District, which will be fully reimbursed by the District.
The City has a 13.5% match on this project, which equates to $778,923 between
Schedules A and B. Schedule D is entirely funded with City funds and includes a bus
drop off, and lighting along N Kansas Ave for Kenroy Elementary School students.
III. Recommended Action:
Approve Resolution 2023-29 authorizing the Mayor to execute a contract between
the City of East Wenatchee and Active Construction Inc. for the Safe Routes to
School projects.
IV.Exhibits:
1.Recommendation of Award 2. Bid Tabulations 3. Resolution 2022-29
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
Total - $6,723,723
City - $5,914,812
EWWD - $808,911
$6,798,000 No
05-16-2023 City Council Agenda Packet
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Exhibit A
05-16-2023 City Council Agenda Packet
Page 93 of 173
City of East WenatcheeBid Opening: 1:00 PM, Friday, May 5, 2023Kenroy and Sterling SRTS Project - TA 6786Bid Tabulation Prepared: Monday, May 8, 2023BID TABULATIONNo. Sect.ItemQty Unit Unit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalA1 1-04 Minor Change1EST1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ A2 1-05 Roadway Surveying1 LS 30,000.00$ 30,000.00$ 42,500.00$ 42,500.00$ 38,500.00$ 38,500.00$ 42,250.00$ 42,250.00$ 43,000.00$ 43,000.00$ 51,500.00$ 51,500.00$ A3 1-05 ADA Features Surveying1 LS 15,000.00$ 15,000.00$ 3,800.00$ 3,800.00$ 9,430.00$ 9,430.00$ 6,420.00$ 6,420.00$ 7,500.00$ 7,500.00$ 8,250.00$ 8,250.00$ A4 1-05 Record Drawings (Minimum Bid $2000) 1 LS 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ A5 1-07 SPCC Plan1 LS 950.00$ 950.00$ 150.00$ 150.00$ 2,000.00$ 2,000.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 200.00$ 200.00$ A6 1-09 Mobilization1 LS 200,000.00$ 200,000.00$ 650,000.00$ 650,000.00$ 386,270.00$ 386,270.00$ 195,000.00$ 195,000.00$ 230,000.74$ 230,000.74$ 300,000.00$ 300,000.00$ A7 1-10 Project Temporary Traffic Control1 LS 312,500.00$ 312,500.00$ 330,381.56$ 330,381.56$ 144,200.00$ 144,200.00$ 234,000.00$ 234,000.00$ 165,000.00$ 165,000.00$ 351,000.00$ 351,000.00$ A8 1-10 Pedestrian Traffic Control1 LS 50,000.00$ 50,000.00$ 1,850.00$ 1,850.00$ 14,100.00$ 14,100.00$ 8,700.00$ 8,700.00$ 30,000.00$ 30,000.00$ 3,850.00$ 3,850.00$ A9 2-01 Clearing and Grubbing1 LS 10,000.00$ 10,000.00$ 42,750.00$ 42,750.00$ 11,300.00$ 11,300.00$ 25,000.00$ 25,000.00$ 12,000.00$ 12,000.00$ 45,000.00$ 45,000.00$ A10 2-01 Roadside Cleanup1 FA 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ A11 2-02 Removal of Structures and Obstructions 1 LS 25,000.00$ 25,000.00$ 65,000.00$ 65,000.00$ 73,500.00$ 73,500.00$ 35,000.00$ 35,000.00$ 15,000.00$ 15,000.00$ 41,000.00$ 41,000.00$ A12 2-03 Roadway Excavation Incl. Haul2310 CY 42.00$ 97,020.00$ 43.00$ 99,330.00$ 56.50$ 130,515.00$ 70.00$ 161,700.00$ 100.00$ 231,000.00$ 72.00$ 166,320.00$ A13 2-03 Unsuitable Foundation Excavation Incl. Haul 100 CY 60.00$ 6,000.00$ 74.50$ 7,450.00$ 86.25$ 8,625.00$ 65.00$ 6,500.00$ 140.00$ 14,000.00$ 88.00$ 8,800.00$ A14 2-09 Shoring or Extra Excavation Class B 1 LS 20,000.00$ 20,000.00$ 4,750.00$ 4,750.00$ 1.00$ 1.00$ 1,000.00$ 1,000.00$ 1.00$ 1.00$ 1,200.00$ 1,200.00$ A15 4-04 Crushed Surfacing Top Course3410 TN 45.00$ 153,450.00$ 35.00$ 119,350.00$ 52.00$ 177,320.00$ 40.00$ 136,400.00$ 50.00$ 170,500.00$ 75.50$ 257,455.00$ A16 5-04 HMA Cl. 1/2" PG 64-281290 TN 150.00$ 193,500.00$ 128.00$ 165,120.00$ 132.50$ 170,925.00$ 127.00$ 163,830.00$ 130.00$ 167,700.00$ 158.00$ 203,820.00$ A17 6-13 Modular Block Wall1100 SF 70.00$ 77,000.00$ 48.00$ 52,800.00$ 55.00$ 60,500.00$ 50.00$ 55,000.00$ 65.00$ 71,500.00$ 25.00$ 27,500.00$ A18 7-04 Corrugated Polyethylene Storm Sewer Pipe, 12 In. Diam 1210 LF 85.00$ 102,850.00$ 89.00$ 107,690.00$ 123.50$ 149,435.00$ 150.00$ 181,500.00$ 68.00$ 82,280.00$ 100.00$ 121,000.00$ A19 7-04 Ductile Iron Storm Sewer Pipe Cl. 52, 12 In. Diam 30 LF 150.00$ 4,500.00$ 187.00$ 5,610.00$ 205.00$ 6,150.00$ 300.00$ 9,000.00$ 180.00$ 5,400.00$ 138.00$ 4,140.00$ A20 7-04 Corrugated Polyethylene Storm Sewer Pipe, 18 In. Diam 880LF 120.00$ 105,600.00$ 135.00$ 118,800.00$ 135.25$ 119,020.00$ 165.00$ 145,200.00$ 78.00$ 68,640.00$ 120.00$ 105,600.00$ A21 7-04 Ductile Iron Storm Sewer Pipe Cl. 52, 18 In. Diam 50 LF 180.00$ 9,000.00$ 230.00$ 11,500.00$ 267.00$ 13,350.00$ 310.00$ 15,500.00$ 200.00$ 10,000.00$ 184.00$ 9,200.00$ A22 7-05 Catch Basin Type 116 EA 2,500.00$ 40,000.00$ 1,820.00$ 29,120.00$ 2,680.00$ 42,880.00$ 2,000.00$ 32,000.00$ 2,300.00$ 36,800.00$ 2,800.00$ 44,800.00$ A23 7-05 Catch Basin Type 1L6 EA 3,500.00$ 21,000.00$ 2,000.00$ 12,000.00$ 2,400.00$ 14,400.00$ 3,500.00$ 21,000.00$ 2,500.00$ 15,000.00$ 3,500.00$ 21,000.00$ A24 7-05 Catch Basin Type 2, 48 In. Diam.7 EA6,000.00$ 42,000.00$ 4,700.00$ 32,900.00$ 3,680.00$ 25,760.00$ 5,200.00$ 36,400.00$ 4,600.00$ 32,200.00$ 6,600.00$ 46,200.00$ A25 7-05 Concrete Inlet3 EA2,500.00$ 7,500.00$ 1,700.00$ 5,100.00$ 1,810.00$ 5,430.00$ 1,800.00$ 5,400.00$ 2,200.00$ 6,600.00$ 3,400.00$ 10,200.00$ A26 7-05 Precast Concrete Drywell4 EA 12,000.00$ 48,000.00$ 8,900.00$ 35,600.00$ 8,100.00$ 32,400.00$ 15,000.00$ 60,000.00$ 10,500.00$ 42,000.00$ 17,000.00$ 68,000.00$ A27 7-05 Connection to Drainage Structure1 EA1,500.00$ 1,500.00$ 1,800.00$ 1,800.00$ 3,135.00$ 3,135.00$ 3,000.00$ 3,000.00$ 600.00$ 600.00$ 2,200.00$ 2,200.00$ A28 7-05 Connection to Existing Drainage Pipe1 EA1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,550.00$ 1,550.00$ 1,800.00$ 1,800.00$ 600.00$ 600.00$ 1,500.00$ 1,500.00$ A29 7-05 Adjust Manhole8 EA800.00$ 6,400.00$ 695.00$ 5,560.00$ 975.00$ 7,800.00$ 1,200.00$ 9,600.00$ 1,000.00$ 8,000.00$ 900.00$ 7,200.00$ A30 7-09 Adjust Valve or Structure to Grade2 EA750.00$ 1,500.00$ 485.00$ 970.00$ 1,275.00$ 2,550.00$ 1,200.00$ 2,400.00$ 1,000.00$ 2,000.00$ 1,400.00$ 2,800.00$ A31 7-09 Abandonment / Removal of Terminated GWID Irrigation Facilities1 LS8,000.00$ 8,000.00$ 19,000.00$ 19,000.00$ 15,000.00$ 15,000.00$ 25,000.00$ 25,000.00$ 3,000.00$ 3,000.00$ 21,000.00$ 21,000.00$ A32 7-09 GWID Irrigation Connection at Station 103+131 LS 10,000.00$ 10,000.00$ 16,000.00$ 16,000.00$ 12,500.00$ 12,500.00$ 13,000.00$ 13,000.00$ 13,000.00$ 13,000.00$ 30,000.00$ 30,000.00$ A33 7-09 GWID Irrigation Connection at Station 107+591 LS 10,000.00$ 10,000.00$ 16,000.00$ 16,000.00$ 12,500.00$ 12,500.00$ 13,000.00$ 13,000.00$ 11,812.09$ 11,812.09$ 29,000.00$ 29,000.00$ A34 7-09 GWID Irrigation Connection at Station 112+281 LS 10,000.00$ 10,000.00$ 16,000.00$ 16,000.00$ 12,500.00$ 12,500.00$ 13,000.00$ 13,000.00$ 12,000.00$ 12,000.00$ 32,000.00$ 32,000.00$ A35 7-09 Adjust Existing Irrigation Vault Lid to Grade1 LS8,000.00$ 8,000.00$ 3,300.00$ 3,300.00$ 5,725.00$ 5,725.00$ 6,000.00$ 6,000.00$ 4,700.00$ 4,700.00$ 3,822.00$ 3,822.00$ A36 7-14 Hydrant Assembly1 EA6,000.00$ 6,000.00$ 8,500.00$ 8,500.00$ 9,600.00$ 9,600.00$ 11,000.00$ 11,000.00$ 7,400.00$ 7,400.00$ 6,800.00$ 6,800.00$ A37 8-01 Erosion Control and Water Pollution Prevention1 LS 15,000.00$ 15,000.00$ 19,500.00$ 19,500.00$ 12,750.00$ 12,750.00$ 10,000.00$ 10,000.00$ 2,500.00$ 2,500.00$ 250.00$ 250.00$ A38 8-01 Inlet Protection1 EA150.00$ 150.00$ 180.00$ 180.00$ 93.00$ 93.00$ 100.00$ 100.00$ 80.00$ 80.00$ 300.00$ 300.00$ A39 8-01 High Visibility Fence1350 LF8.00$ 10,800.00$ 4.00$ 5,400.00$ 4.25$ 5,737.50$ 4.00$ 5,400.00$ 7.00$ 9,450.00$ 7.00$ 9,450.00$ A40 8-01 High Visibility Silt Fence920 LF10.00$ 9,200.00$ 8.00$ 7,360.00$ 6.00$ 5,520.00$ 8.00$ 7,360.00$ 5.00$ 4,600.00$ 13.00$ 11,960.00$ A41 8-02 Property Restoration1 FA 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ A42 8-02 Topsoil Type A165 CY95.00$ 15,675.00$ 80.00$ 13,200.00$ 54.50$ 8,992.50$ 100.00$ 16,500.00$ 245.00$ 40,425.00$ 188.00$ 31,020.00$ A43 8-02 Seeded Lawn Installation730 SY6.00$ 4,380.00$ 5.00$ 3,650.00$ 2.00$ 1,460.00$ 2.00$ 1,460.00$ 2.00$ 1,460.00$ 4.00$ 2,920.00$ A44 8-02 Bark or Wood Chip Mulch30 CY120.00$ 3,600.00$ 80.00$ 2,400.00$ 188.00$ 5,640.00$ 175.00$ 5,250.00$ 160.00$ 4,800.00$ 255.00$ 7,650.00$ A45 8-02 Rock Mulch135 CY200.00$ 27,000.00$ 80.00$ 10,800.00$ 123.25$ 16,638.75$ 120.00$ 16,200.00$ 110.00$ 14,850.00$ 175.00$ 23,625.00$ A46 8-02PSIPE Calamagrostis acutiflora 'Karl Foerster'/ Karl Foerster Feather Reed Grass; 2 Gal. Cont. 92 EA45.00$ 4,140.00$ 16.00$ 1,472.00$ 42.00$ 3,864.00$ 40.00$ 3,680.00$ 40.00$ 3,680.00$ 79.00$ 7,268.00$ A47 8-02PSIPE Caryopteris x clandonensis 'Beyond Midnight'/ Beyond Midnight Blue Spirea; 2 Gal. Cont.40 EA50.00$ 2,000.00$ 53.00$ 2,120.00$ 42.00$ 1,680.00$ 40.00$ 1,600.00$ 40.00$ 1,600.00$ 79.00$ 3,160.00$ A48 8-02 PSIPE Coreopsis 'Citrine'/ Citrine Tickseed; 2 Gal. Cont. 146 EA28.00$ 4,088.00$ 53.00$ 7,738.00$ 42.00$ 6,132.00$ 40.00$ 5,840.00$ 40.00$ 5,840.00$ 79.00$ 11,534.00$ A49 8-02 PSIPE Spiraea japonica 'Flaming Mound'/ Flaming Mound Spirea; 2 Gal. Cont. 64 EA45.00$ 2,880.00$ 53.00$ 3,392.00$ 42.00$ 2,688.00$ 40.00$ 2,560.00$ 40.00$ 2,560.00$ 79.00$ 5,056.00$ A50 8-02 Weed Barrier Fabric1770 SY12.00$ 21,240.00$ 3.00$ 5,310.00$ 3.10$ 5,487.00$ 4.00$ 7,080.00$ 3.00$ 5,310.00$ 5.00$ 8,850.00$ A51 8-02 Landscape Rocks193 EA100.00$ 19,300.00$ 106.00$ 20,458.00$ 344.50$ 66,488.50$ 350.00$ 67,550.00$ 290.00$ 55,970.00$ 140.00$ 27,020.00$ A52 8-03 Irrigation System, Complete1 LS 35,000.00$ 35,000.00$ 100,000.00$ 100,000.00$ 33,600.00$ 33,600.00$ 35,000.00$ 35,000.00$ 30,000.00$ 30,000.00$ 111,000.00$ 111,000.00$ A53 8-04 Cement Conc. Traffic Curb and Gutter2570 LF42.00$ 107,940.00$ 59.50$ 152,915.00$ 50.80$ 130,556.00$ 34.00$ 87,380.00$ 32.00$ 82,240.00$ 37.00$ 95,090.00$ A54 8-04 Cement Conc. Traffic Curb900 LF45.00$ 40,500.00$ 90.00$ 81,000.00$ 44.00$ 39,600.00$ 56.00$ 50,400.00$ 56.00$ 50,400.00$ 65.00$ 58,500.00$ A55 8-04 Cement Conc. Pedestrian Curb250 LF60.00$ 15,000.00$ 83.00$ 20,750.00$ 50.50$ 12,625.00$ 56.00$ 14,000.00$ 56.00$ 14,000.00$ 54.00$ 13,500.00$ A56 8-06 Cement Conc. Driveway Entrance Type 1150 SY110.00$ 16,500.00$ 170.00$ 25,500.00$ 169.00$ 25,350.00$ 120.00$ 18,000.00$ 130.00$ 19,500.00$ 119.00$ 17,850.00$ A57 8-06 Cement Conc. Driveway Entrance Type 1 Modified (One-sided)80 SY110.00$ 8,800.00$ 214.00$ 17,120.00$ 169.00$ 13,520.00$ 130.00$ 10,400.00$ 130.00$ 10,400.00$ 119.00$ 9,520.00$ A58 8-06 Cement Conc. Driveway Entrance Type 240 SY110.00$ 4,400.00$ 200.00$ 8,000.00$ 169.00$ 6,760.00$ 130.00$ 5,200.00$ 140.00$ 5,600.00$ 130.00$ 5,200.00$ A59 8-06 Cement Conc. Driveway Entrance Type 3160 SY110.00$ 17,600.00$ 189.00$ 30,240.00$ 169.00$ 27,040.00$ 130.00$ 20,800.00$ 140.00$ 22,400.00$ 130.00$ 20,800.00$ A60 8-06 Cement Conc. Driveway Entrance Type 3 Modified (Depressed)180 SY110.00$ 19,800.00$ 206.00$ 37,080.00$ 169.00$ 30,420.00$ 120.00$ 21,600.00$ 140.00$ 25,200.00$ 130.00$ 23,400.00$ A61 8-06 Cement Conc. Driveway128 SY100.00$ 12,822.13$ 163.00$ 20,864.00$ 169.00$ 21,632.00$ 130.00$ 16,640.00$ 140.00$ 17,920.00$ 145.00$ 18,560.00$ A62 8-13 Replace Monument and Monument Case and Cover3 EA1,500.00$ 4,500.00$ 595.00$ 1,785.00$ 1,360.00$ 4,080.00$ 3,000.00$ 9,000.00$ 2,000.00$ 6,000.00$ 650.00$ 1,950.00$ A63 8-14 Cement Concrete Sidewalk1780 SY90.00$ 160,200.00$ 96.00$ 170,880.00$ 105.00$ 186,900.00$ 95.00$ 169,100.00$ 115.00$ 204,700.00$ 107.00$ 190,460.00$ A64 8-14 Cement Conc. Curb Ramp, Type Perpendicular A6 EA4,000.00$ 24,000.00$ 5,000.00$ 30,000.00$ 3,000.00$ 18,000.00$ 4,000.00$ 24,000.00$ 4,500.00$ 27,000.00$ 3,200.00$ 19,200.00$ A65 8-14 Cement Conc. Curb Ramp, Type Perpendicular A (3-Inch)14 EA4,000.00$ 56,000.00$ 5,000.00$ 70,000.00$ 3,000.00$ 42,000.00$ 4,000.00$ 56,000.00$ 4,500.00$ 63,000.00$ 3,300.00$ 46,200.00$ A66 8-14 Cement Conc. Curb Ramp, Type Parallel A6 EA4,000.00$ 24,000.00$ 5,000.00$ 30,000.00$ 3,200.00$ 19,200.00$ 5,000.00$ 30,000.00$ 5,800.00$ 34,800.00$ 4,800.00$ 28,800.00$ A67 8-14 Cement Conc. Curb Ramp, Type Parallel A (3-Inch)9 EA4,000.00$ 36,000.00$ 5,000.00$ 45,000.00$ 3,200.00$ 28,800.00$ 5,000.00$ 45,000.00$ 5,800.00$ 52,200.00$ 4,800.00$ 43,200.00$ A68 8-14 Cement Conc. Curb Ramp, Type Parallel B 3 EA4,000.00$ 12,000.00$ 5,000.00$ 15,000.00$ 3,000.00$ 9,000.00$ 5,000.00$ 15,000.00$ 5,800.00$ 17,400.00$ 4,800.00$ 14,400.00$ A69 8-14 Cement Conc. Curb Ramp, Type Parallel B (3-Inch)3 EA4,000.00$ 12,000.00$ 5,000.00$ 15,000.00$ 3,000.00$ 9,000.00$ 5,000.00$ 15,000.00$ 5,800.00$ 17,400.00$ 4,800.00$ 14,400.00$ A70 8-14 Cement Conc. Thickened Edge Sidewalk670 LF50.00$ 33,500.00$ 107.50$ 72,025.00$ 160.50$ 107,535.00$ 65.00$ 43,550.00$ 115.00$ 77,050.00$ 90.00$ 60,300.00$ A71 8-14 Detectable Warning Surface, Cast-In-Place2 EA150.00$ 300.00$ 2,300.00$ 4,600.00$ 825.00$ 1,650.00$ 1,100.00$ 2,200.00$ 1,100.00$ 2,200.00$ 1,300.00$ 2,600.00$ A72 8-18 Mailbox Relocation10 EA1,000.00$ 10,000.00$ 800.00$ 8,000.00$ 800.00$ 8,000.00$ 1,000.00$ 10,000.00$ 400.00$ 4,000.00$ 400.00$ 4,000.00$ A73 8-20 Kenroy Illumination System Complete1 LS 460,000.00$ 460,000.00$ 336,500.00$ 336,500.00$ 361,000.00$ 361,000.00$ 350,000.00$ 350,000.00$ 420,000.00$ 420,000.00$ 410,000.00$ 410,000.00$ A74 8-20 Solar Powered Flashing LED Enhanced Sign Assembly at 5th St NE & N Kentucky Ave1 LS 51,000.00$ 51,000.00$ 34,950.00$ 34,950.00$ 37,625.00$ 37,625.00$ 36,000.00$ 36,000.00$ 45,000.00$ 45,000.00$ 43,000.00$ 43,000.00$ A75 8-20 Relocation of Existing Solar Powered Flashing Assemblies1 LS8,000.00$ 8,000.00$ 3,500.00$ 3,500.00$ 3,775.00$ 3,775.00$ 4,000.00$ 4,000.00$ 12,000.00$ 12,000.00$ 4,300.00$ 4,300.00$ A76 8-21 Permanent Signing1 LS 25,000.00$ 25,000.00$ 20,000.00$ 20,000.00$ 19,500.00$ 19,500.00$ 25,000.00$ 25,000.00$ 19,000.00$ 19,000.00$ 24,400.00$ 24,400.00$ A77 8-22 Paint Line1710 LF2.00$ 3,420.00$ 0.25$ 427.50$ 0.30$ 513.00$ 0.30$ 513.00$ 0.25$ 427.50$ 2.60$ 4,446.00$ A78 8-22 Plastic Stop Line150 LF25.00$ 3,750.00$ 19.00$ 2,850.00$ 21.25$ 3,187.50$ 20.00$ 3,000.00$ 18.00$ 2,700.00$ 19.50$ 2,925.00$ A79 8-22 Plastic Crosswalk Line2310 SF15.00$ 34,650.00$ 13.00$ 30,030.00$ 14.35$ 33,148.50$ 14.00$ 32,340.00$ 12.50$ 28,875.00$ 13.00$ 30,030.00$ A80 8-22 Plastic Speed Bump Symbol4 EA300.00$ 1,200.00$ 186.00$ 744.00$ 207.00$ 828.00$ 200.00$ 800.00$ 175.00$ 700.00$ 322.00$ 1,288.00$ A81 8-22 Removing Conflicting Pavement Markings1 LS3,000.00$ 3,000.00$ 19,000.00$ 19,000.00$ 22,000.00$ 22,000.00$ 20,000.00$ 20,000.00$ 18,450.00$ 18,450.00$ 12,300.00$ 12,300.00$ A82 8-23 Temporary Pavement Markings1 LS1,500.00$ 1,500.00$ 7,000.00$ 7,000.00$ 5,750.00$ 5,750.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$ 3,200.00$ 3,200.00$ A83 8-26 Utility Potholing30 EA650.00$ 19,500.00$ 685.00$ 20,550.00$ 800.00$ 24,000.00$ 800.00$ 24,000.00$ 175.00$ 5,250.00$ 12,300.00$ 369,000.00$ 3,067,106.13$ 3,598,473.06$ *3,180,638.25$ 3,054,604.00$ 3,045,672.33$ 3,918,240.00$ HURST CONSTRUCTIONTOTAL BID A+B+C+D =Engineer's EstimateACTIVE CONSTRUCTION INC(Apparent Low Bid)JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTION SELLAND CONSTRUCTION $ 7,286,625.80 TOTAL SCHEDULE A $ 7,072,016.37 $ 6,723,723.00 $ 7,072,170.55 $ 7,149,994.73 $ 7,208,641.00 Exhibit B05-16-2023 City Council Agenda Packet Page 94 of 173
City of East WenatcheeBid Opening: 1:00 PM, Friday, May 5, 2023Kenroy and Sterling SRTS Project - TA 6786Bid Tabulation Prepared: Monday, May 8, 2023BID TABULATIONHURST CONSTRUCTIONEngineer's EstimateACTIVE CONSTRUCTION INC(Apparent Low Bid)JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTION SELLAND CONSTRUCTIONNo. Sect.ItemQty Unit Unit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalB1 1-04 Minor Change1 EST 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ B2 1-05 Roadway Surveying1 LS 30,000.00$ 30,000.00$ 43,500.00$ 43,500.00$ 38,500.00$ 38,500.00$ 47,000.00$ 47,000.00$ 50,000.00$ 50,000.00$ 57,700.00$ 57,700.00$ B3 1-05 ADA Features Surveying1 LS 15,000.00$ 15,000.00$ 8,000.00$ 8,000.00$ 7,360.00$ 7,360.00$ 7,400.00$ 7,400.00$ 10,000.00$ 10,000.00$ 9,600.00$ 9,600.00$ B4 1-05 Record Drawings (Minimum Bid $2000) 1 LS 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ B5 1-07 SPCC Plan1 LS 950.00$ 950.00$ 150.00$ 150.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 200.00$ 200.00$ B6 1-09 Mobilization1 LS 200,000.00$ 200,000.00$ 1,000.00$ 1,000.00$ 200,000.00$ 200,000.00$ 245,000.00$ 245,000.00$ 200,000.00$ 200,000.00$ 124,000.00$ 124,000.00$ B7 1-10 Project Temporary Traffic Control1 LS 387,250.00$ 387,250.00$ 1,000.00$ 1,000.00$ 144,200.00$ 144,200.00$ 233,000.00$ 233,000.00$ 170,000.00$ 170,000.00$ 179,000.00$ 179,000.00$ B8 1-10 Pedestrian Traffic Control1 LS 50,000.00$ 50,000.00$ 1,850.00$ 1,850.00$ 25,400.00$ 25,400.00$ 9,600.00$ 9,600.00$ 30,000.00$ 30,000.00$ 3,850.00$ 3,850.00$ B9 2-01 Clearing and Grubbing1 LS 10,000.00$ 10,000.00$ 27,500.00$ 27,500.00$ 28,000.00$ 28,000.00$ 7,500.00$ 7,500.00$ 30,000.00$ 30,000.00$ 27,000.00$ 27,000.00$ B10 2-01 Roadside Cleanup1 FA 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ B11 2-02 Removal of Structures and Obstructions 1 LS 25,000.00$ 25,000.00$ 59,000.00$ 59,000.00$ 2,000.00$ 2,000.00$ 11,000.00$ 11,000.00$ 11,000.00$ 11,000.00$ 3,900.00$ 3,900.00$ B12 2-03 Roadway Excavation Incl. Haul1130 CY 42.00$ 47,460.00$ 46.50$ 52,545.00$ 56.50$ 63,845.00$ 100.00$ 113,000.00$ 170.00$ 192,100.00$ 93.00$ 105,090.00$ B13 2-03 Unsuitable Foundation Excavation Incl. Haul 90 CY 60.00$ 5,400.00$ 79.00$ 7,110.00$ 86.25$ 7,762.50$ 65.00$ 5,850.00$ 135.00$ 12,150.00$ 63.00$ 5,670.00$ B14 2-09 Shoring or Extra Excavation Class B 1 LS 20,000.00$ 20,000.00$ 4,500.00$ 4,500.00$ 1.00$ 1.00$ 1,000.00$ 1,000.00$ 1.00$ 1.00$ 3,000.00$ 3,000.00$ B15 4-04 Crushed Surfacing Top Course1960 TN 45.00$ 88,200.00$ 35.00$ 68,600.00$ 56.00$ 109,760.00$ 56.00$ 109,760.00$ 78.00$ 152,880.00$ 78.00$ 152,880.00$ B16 5-04 HMA Cl. 1/2" PG 64-281450 TN 170.00$ 246,500.00$ 127.00$ 184,150.00$ 132.50$ 192,125.00$ 127.00$ 184,150.00$ 140.00$ 203,000.00$ 154.00$ 223,300.00$ B17 6-13 Modular Block Wall660 SF 70.00$ 46,200.00$ 55.00$ 36,300.00$ 55.00$ 36,300.00$ 54.00$ 35,640.00$ 70.00$ 46,200.00$ 25.00$ 16,500.00$ B18 7-04 Corrugated Polyethylene Storm Sewer Pipe, 12 In. Diam 1920 LF 85.00$ 163,200.00$ 90.00$ 172,800.00$ 123.50$ 237,120.00$ 130.00$ 249,600.00$ 85.00$ 163,200.00$ 81.00$ 155,520.00$ B19 7-04 Ductile Iron Storm Sewer Pipe Cl. 52, 12 In. Diam 70 LF 150.00$ 10,500.00$ 162.00$ 11,340.00$ 205.00$ 14,350.00$ 200.00$ 14,000.00$ 160.00$ 11,200.00$ 165.00$ 11,550.00$ B20 7-05 Catch Basin Type 123 EA 2,500.00$ 57,500.00$ 2,050.00$ 47,150.00$ 2,680.00$ 61,640.00$ 2,100.00$ 48,300.00$ 2,400.00$ 55,200.00$ 2,350.00$ 54,050.00$ B21 7-05 Catch Basin Type 1L2 EA 3,500.00$ 7,000.00$ 1,900.00$ 3,800.00$ 2,400.00$ 4,800.00$ 3,500.00$ 7,000.00$ 2,300.00$ 4,600.00$ 3,355.00$ 6,710.00$ B22 7-05 Catch Basin Type 2, 48 In. Diam.6 EA 6,000.00$ 36,000.00$ 4,700.00$ 28,200.00$ 3,625.00$ 21,750.00$ 5,000.00$ 30,000.00$ 3,700.00$ 22,200.00$ 6,200.00$ 37,200.00$ B23 7-05 Catch Basin Type 2, 60 In. Diam. 1 EA 7,500.00$ 7,500.00$ 6,200.00$ 6,200.00$ 5,825.00$ 5,825.00$ 8,200.00$ 8,200.00$ 4,500.00$ 4,500.00$ 6,700.00$ 6,700.00$ B24 7-05 Precast Concrete Drywell3 EA 12,000.00$ 36,000.00$ 9,000.00$ 27,000.00$ 8,100.00$ 24,300.00$ 15,000.00$ 45,000.00$ 9,500.00$ 28,500.00$ 15,300.00$ 45,900.00$ B25 7-05 Connection to Drainage Structure3 EA 1,500.00$ 4,500.00$ 1,700.00$ 5,100.00$ 3,135.00$ 9,405.00$ 2,100.00$ 6,300.00$ 600.00$ 1,800.00$ 3,300.00$ 9,900.00$ B26 7-05 Connection to Existing Drainage Pipe 4 EA 1,500.00$ 6,000.00$ 1,550.00$ 6,200.00$ 1,640.00$ 6,560.00$ 1,800.00$ 7,200.00$ 600.00$ 2,400.00$ 2,700.00$ 10,800.00$ B27 7-05 Adjust Manhole3 EA 800.00$ 2,400.00$ 695.00$ 2,085.00$ 645.00$ 1,935.00$ 1,200.00$ 3,600.00$ 1,100.00$ 3,300.00$ 900.00$ 2,700.00$ B28 7-09 Adjust Valve or Structure to Grade2 EA 750.00$ 1,500.00$ 485.00$ 970.00$ 1,275.00$ 2,550.00$ 1,200.00$ 2,400.00$ 1,100.00$ 2,200.00$ 900.00$ 1,800.00$ B29 8-01 Erosion Control and Water Pollution Prevention 1 LS 15,000.00$ 15,000.00$ 1,000.00$ 1,000.00$ 12,750.00$ 12,750.00$ 10,000.00$ 10,000.00$ 2,400.00$ 2,400.00$ 200.00$ 200.00$ B30 8-01 Inlet Protection20 EA 150.00$ 3,000.00$ 180.00$ 3,600.00$ 93.00$ 1,860.00$ 100.00$ 2,000.00$ 85.00$ 1,700.00$ 190.00$ 3,800.00$ B31 8-01 High Visibility Fence1060 LF 8.00$ 8,480.00$ 4.00$ 4,240.00$ 4.25$ 4,505.00$ 4.00$ 4,240.00$ 7.00$ 7,420.00$ 6.00$ 6,360.00$ B32 8-01 High Visibility Silt Fence670 LF 10.00$ 6,700.00$ 7.50$ 5,025.00$ 6.00$ 4,020.00$ 8.00$ 5,360.00$ 5.50$ 3,685.00$ 12.00$ 8,040.00$ B33 8-02 Property Restoration1 FA 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ B34 8-02 Topsoil Type A40 CY 95.00$ 3,800.00$ 80.00$ 3,200.00$ 54.50$ 2,180.00$ 100.00$ 4,000.00$ 500.00$ 20,000.00$ 272.00$ 10,880.00$ B35 8-02 Seeded Lawn Installation405 SY 6.00$ 2,430.00$ 5.00$ 2,025.00$ 2.00$ 810.00$ 2.00$ 810.00$ 2.00$ 810.00$ 5.00$ 2,025.00$ B36 8-02 Bark or Wood Chip Mulch15 CY 120.00$ 1,800.00$ 80.00$ 1,200.00$ 188.00$ 2,820.00$ 175.00$ 2,625.00$ 170.00$ 2,550.00$ 240.00$ 3,600.00$ B37 8-02 Rock Mulch105 CY 200.00$ 21,000.00$ 80.00$ 8,400.00$ 123.25$ 12,941.25$ 120.00$ 12,600.00$ 110.00$ 11,550.00$ 195.00$ 20,475.00$ B38 8-02 Weed Barrier Fabric1600 SY 7.00$ 11,200.00$ 2.50$ 4,000.00$ 3.10$ 4,960.00$ 4.00$ 6,400.00$ 3.00$ 4,800.00$ 5.00$ 8,000.00$ B39 8-02 Landscape Rocks47 EA 100.00$ 4,700.00$ 106.00$ 4,982.00$ 344.50$ 16,191.50$ 350.00$ 16,450.00$ 330.00$ 15,510.00$ 313.00$ 14,711.00$ B40 8-04 Cement Conc. Traffic Curb and Gutter 2460 LF 42.00$ 103,320.00$ 60.00$ 147,600.00$ 50.80$ 124,968.00$ 34.00$ 83,640.00$ 32.00$ 78,720.00$ 40.00$ 98,400.00$ B41 8-04 Cement Conc. Traffic Curb420 LF 45.00$ 18,900.00$ 90.00$ 37,800.00$ 44.00$ 18,480.00$ 56.00$ 23,520.00$ 55.00$ 23,100.00$ 65.00$ 27,300.00$ B42 8-04 Cement Conc. Pedestrian Curb120 LF 60.00$ 7,200.00$ 83.00$ 9,960.00$ 50.50$ 6,060.00$ 56.00$ 6,720.00$ 55.00$ 6,600.00$ 78.00$ 9,360.00$ B43 8-04 Cement Conc. Integral Curb120 LF 120.00$ 14,400.00$ 92.00$ 11,040.00$ 128.50$ 15,420.00$ 116.00$ 13,920.00$ 115.00$ 13,800.00$ 94.00$ 11,280.00$ B44 8-06 Cement Conc. Driveway Entrance Type 3 70 SY 110.00$ 7,700.00$ 192.00$ 13,440.00$ 169.00$ 11,830.00$ 120.00$ 8,400.00$ 110.00$ 7,700.00$ 130.00$ 9,100.00$ B45 8-06 Cement Conc. Driveway101 SY 100.00$ 10,055.38$ 184.00$ 18,584.00$ 169.00$ 17,069.00$ 115.00$ 11,615.00$ 110.00$ 11,110.00$ 144.00$ 14,544.00$ B46 8-12 Black Vinyl Coated Chain Link Fence 60 LF 100.00$ 6,000.00$ 106.00$ 6,360.00$ 53.00$ 3,180.00$ 130.00$ 7,800.00$ 160.00$ 9,600.00$ 240.00$ 14,400.00$ B47 8-13 Replace Monument and Monument Case and Cover 3 EA 1,500.00$ 4,500.00$ 595.00$ 1,785.00$ 1,360.00$ 4,080.00$ 3,000.00$ 9,000.00$ 2,000.00$ 6,000.00$ 600.00$ 1,800.00$ B48 8-14 Cement Concrete Sidewalk1610 SY 90.00$ 144,900.00$ 95.00$ 152,950.00$ 105.00$ 169,050.00$ 95.00$ 152,950.00$ 115.00$ 185,150.00$ 107.00$ 172,270.00$ B49 8-14 Cement Conc. Curb Ramp, Type Perpendicular A 8 EA 4,000.00$ 32,000.00$ 5,000.00$ 40,000.00$ 3,000.00$ 24,000.00$ 4,000.00$ 32,000.00$ 4,500.00$ 36,000.00$ 3,300.00$ 26,400.00$ B50 8-14 Cement Conc. Curb Ramp, Type Perpendicular A (3-Inch)6 EA4,000.00$ 24,000.00$ 5,000.00$ 30,000.00$ 3,000.00$ 18,000.00$ 4,000.00$ 24,000.00$ 4,500.00$ 27,000.00$ 3,300.00$ 19,800.00$ B51 8-14 Cement Conc. Curb Ramp, Type Parallel A8 EA4,000.00$ 32,000.00$ 5,000.00$ 40,000.00$ 3,200.00$ 25,600.00$ 5,000.00$ 40,000.00$ 5,500.00$ 44,000.00$ 4,700.00$ 37,600.00$ B52 8-14 Cement Conc. Curb Ramp, Type Parallel A (3-Inch)3 EA4,000.00$ 12,000.00$ 5,000.00$ 15,000.00$ 3,200.00$ 9,600.00$ 5,000.00$ 15,000.00$ 5,500.00$ 16,500.00$ 4,700.00$ 14,100.00$ B53 8-14 Cement Conc. Curb Ramp, Type Perpendicular B1 EA4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 3,000.00$ 3,000.00$ 4,000.00$ 4,000.00$ 5,500.00$ 5,500.00$ 3,200.00$ 3,200.00$ B54 8-14 Cement Conc. Curb Ramp, Type Perpendicular B (3-inch)1 EA4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 3,000.00$ 3,000.00$ 4,000.00$ 4,000.00$ 5,500.00$ 5,500.00$ 3,300.00$ 3,300.00$ B55 8-14 Cement Conc. Curb Ramp, Type Parallel B 5 EA4,000.00$ 20,000.00$ 5,000.00$ 25,000.00$ 3,000.00$ 15,000.00$ 5,000.00$ 25,000.00$ 5,500.00$ 27,500.00$ 4,700.00$ 23,500.00$ B56 8-14 Cement Conc. Thickened Edge Sidewalk520 LF50.00$ 26,000.00$ 107.00$ 55,640.00$ 160.50$ 83,460.00$ 65.00$ 33,800.00$ 115.00$ 59,800.00$ 90.00$ 46,800.00$ B57 8-14 Cement Conc. Ramp & Stair Assembly, Complete1 LS 12,000.00$ 12,000.00$ 14,000.00$ 14,000.00$ 36,500.00$ 36,500.00$ 50,000.00$ 50,000.00$ 40,000.00$ 40,000.00$ 37,000.00$ 37,000.00$ B58 8-18 Mailbox Relocation1 EA1,000.00$ 1,000.00$ 800.00$ 800.00$ 800.00$ 800.00$ 1,000.00$ 1,000.00$ 1.00$ 1.00$ 400.00$ 400.00$ B59 8-20 Sterling Illumination System Complete1 LS 583,000.00$ 583,000.00$ 440,000.00$ 440,000.00$ 472,350.00$ 472,350.00$ 450,000.00$ 450,000.00$ 570,000.00$ 570,000.00$ 534,000.00$ 534,000.00$ B60 8-20 Solar Powered RRFB System at 5th St NE & N Iowa Ave1 LS 32,000.00$ 32,000.00$ 27,350.00$ 27,350.00$ 29,420.00$ 29,420.00$ 28,000.00$ 28,000.00$ 38,000.00$ 38,000.00$ 33,000.00$ 33,000.00$ B61 8-20 AC Powered RRFB System at 5th St NE & N James Ave1 LS 37,000.00$ 37,000.00$ 25,800.00$ 25,800.00$ 27,750.00$ 27,750.00$ 27,000.00$ 27,000.00$ 30,000.00$ 30,000.00$ 32,000.00$ 32,000.00$ B62 8-20 Solar Powered RRFB System at 8th St NE & N James Ave1 LS 25,000.00$ 25,000.00$ 26,500.00$ 26,500.00$ 28,550.00$ 28,550.00$ 27,000.00$ 27,000.00$ 37,000.00$ 37,000.00$ 32,000.00$ 32,000.00$ B63 8-20 Solar Powered School Zone Flashing Assembly at 5th St NE & N Grover Pl1 LS 15,000.00$ 15,000.00$ 17,200.00$ 17,200.00$ 18,525.00$ 18,525.00$ 18,000.00$ 18,000.00$ 18,000.00$ 18,000.00$ 21,000.00$ 21,000.00$ B64 8-20 Relocation of Existing Solar Powered Flashing Assemblies1 LS7,000.00$ 7,000.00$ 3,200.00$ 3,200.00$ 3,490.00$ 3,490.00$ 3,500.00$ 3,500.00$ 11,000.00$ 11,000.00$ 4,000.00$ 4,000.00$ B65 8-21 Permanent Signing1 LS 30,000.00$ 30,000.00$ 27,850.00$ 27,850.00$ 23,120.00$ 23,120.00$ 25,000.00$ 25,000.00$ 26,000.00$ 26,000.00$ 27,000.00$ 27,000.00$ B66 8-22 Paint Line9840 LF2.00$ 19,680.00$ 0.25$ 2,460.00$ 0.30$ 2,952.00$ 0.30$ 2,952.00$ 0.25$ 2,460.00$ 1.30$ 12,792.00$ B67 8-22 Plastic Stop Line110 LF25.00$ 2,750.00$ 19.00$ 2,090.00$ 21.25$ 2,337.50$ 20.00$ 2,200.00$ 18.00$ 1,980.00$ 20.00$ 2,200.00$ B68 8-22 Plastic Crosswalk Line2540 SF15.00$ 38,100.00$ 13.00$ 33,020.00$ 14.35$ 36,449.00$ 14.00$ 35,560.00$ 12.50$ 31,750.00$ 13.00$ 33,020.00$ B69 8-22 Plastic Traffic Arrow2 EA300.00$ 600.00$ 400.00$ 800.00$ 443.00$ 886.00$ 400.00$ 800.00$ 375.00$ 750.00$ 650.00$ 1,300.00$ B70 8-22 Plastic Bicycle Lane Symbol26 EA300.00$ 7,800.00$ 260.00$ 6,760.00$ 290.00$ 7,540.00$ 270.00$ 7,020.00$ 245.00$ 6,370.00$ 450.00$ 11,700.00$ B71 8-22 Plastic Speed Bump Symbol6 EA300.00$ 1,800.00$ 186.00$ 1,116.00$ 207.00$ 1,242.00$ 200.00$ 1,200.00$ 175.00$ 1,050.00$ 320.00$ 1,920.00$ B72 8-22 Removing Conflicting Pavement Markings1 LS 10,000.00$ 10,000.00$ 32,500.00$ 32,500.00$ 36,500.00$ 36,500.00$ 35,000.00$ 35,000.00$ 30,720.00$ 30,720.00$ 29,000.00$ 29,000.00$ B73 8-23 Temporary Pavement Markings1 LS1,500.00$ 1,500.00$ 5,300.00$ 5,300.00$ 5,750.00$ 5,750.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$ 4,500.00$ 4,500.00$ B74 8-26 Utility Potholing20 EA650.00$ 13,000.00$ 685.00$ 13,700.00$ 800.00$ 16,000.00$ 800.00$ 16,000.00$ 180.00$ 3,600.00$ 1,000.00$ 20,000.00$ 2,922,376.38$ 2,171,328.00$ 2,643,485.75$ 2,757,083.00$ 2,926,618.00$ 2,734,598.00$ SCHEDULE B - Sterling Intermediate Safe Routes to School Engineer Estimate JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTION SELLAND CONSTRUCTION HURST CONSTRUCTIONTOTAL SCHEDULE BExhibit B05-16-2023 City Council Agenda Packet Page 95 of 173
City of East WenatcheeBid Opening: 1:00 PM, Friday, May 5, 2023Kenroy and Sterling SRTS Project - TA 6786Bid Tabulation Prepared: Monday, May 8, 2023BID TABULATIONHURST CONSTRUCTIONEngineer's EstimateACTIVE CONSTRUCTION INC(Apparent Low Bid)JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTION SELLAND CONSTRUCTIONNo. Sect.ItemQty Unit Unit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalC1 1-04 Minor Change1 EST 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ **C2 1-05 Domestic Water Utility Surveying1 LS 10,000.00$ 10,000.00$ 4,250.00$ 4,250.00$ 6,675.00$ 6,675.00$ 5,000.00$ 5,000.00$ 8,500.00$ 8,500.00$ -$ C3 1-05 Record Drawings (Minimum Bid $2,000) 1 LS 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ -$ C4 1-09 Mobilization1 LS 55,000.00$ 55,000.00$ 1,000.00$ 1,000.00$ 5,000.00$ 5,000.00$ 103,000.00$ 103,000.00$ 15,000.00$ 15,000.00$ -$ C5 1-10 Project Temporary Traffic Control1 LS 38,746.00$ 38,746.00$ 1,000.00$ 1,000.00$ 63,350.00$ 63,350.00$ 101,000.00$ 101,000.00$ 80,000.00$ 80,000.00$ -$ C6 1-10 Pedestrian Traffic Control1 LS 15,000.00$ 15,000.00$ 1,850.00$ 1,850.00$ 6,150.00$ 6,150.00$ 4,100.00$ 4,100.00$ 6,000.00$ 6,000.00$ -$ C7 2-03 Roadway Excavation Incl. Haul265 CY 42.00$ 11,135.96$ 43.50$ 11,527.50$ 116.50$ 30,872.50$ 150.00$ 39,750.00$ 200.00$ 53,000.00$ -$ C8 4-04 Crushed Surfacing Top Course592 TN 50.00$ 29,600.00$ 35.00$ 20,720.00$ 37.00$ 21,904.00$ 70.00$ 41,440.00$ 63.00$ 37,296.00$ -$ C9 5-04 HMA Cl. 1/2" PG 64-28544 TN 170.00$ 92,401.99$ 127.00$ 69,088.00$ 132.50$ 72,080.00$ 127.00$ 69,088.00$ 220.00$ 119,680.00$ -$ C10 7-08 Casing Sleeve132 LF 100.00$ 13,200.00$ 185.00$ 24,420.00$ 460.00$ 60,720.00$ 200.00$ 26,400.00$ 225.00$ 29,700.00$ -$ C11 7-08 Shoring or Extra Trench Excavation1 LS 4,000.00$ 4,000.00$ 4,500.00$ 4,500.00$ 1.00$ 1.00$ 5,000.00$ 5,000.00$ 1.00$ 1.00$ -$ C12 7-09 Ductile Iron Water Pipe for Water Main, 4 In. Diam. 51 LF 65.00$ 3,315.00$ 107.00$ 5,457.00$ 157.00$ 8,007.00$ 52.00$ 2,652.00$ 90.00$ 4,590.00$ -$ C13 7-09 Ductile Iron Water Pipe for Water Main, 6 In. Diam. 113 LF80.00$ 9,040.00$ 115.00$ 12,995.00$ 125.20$ 14,147.60$ 43.00$ 4,859.00$ 98.00$ 11,074.00$ -$ C14 7-09 Ductile Iron Water Pipe for Water Main, 8 In. Diam. 595 LF100.00$ 59,500.00$ 126.00$ 74,970.00$ 198.50$ 118,107.50$ 150.00$ 89,250.00$ 128.00$ 76,160.00$ -$ C15 7-09 Ductile Iron Water Pipe for Water Main, 12 In. Diam. 1350LF120.00$ 162,000.00$ 90.00$ 121,500.00$ 202.65$ 273,577.50$ 110.00$ 148,500.00$ 180.00$ 243,000.00$ -$ C16 7-09 Connection to Existing at N. Kansas (North)1 LS8,000.00$ 8,000.00$ 9,395.00$ 9,395.00$ 4,630.00$ 4,630.00$ 7,000.00$ 7,000.00$ 6,000.00$ 6,000.00$ -$ C17 7-09 Connection to Existing at N Kansas (South)1 LS8,000.00$ 8,000.00$ 8,900.00$ 8,900.00$ 4,385.00$ 4,385.00$ 12,000.00$ 12,000.00$ 5,200.00$ 5,200.00$ -$ C18 7-09 Connection to Existing at N. Keller1 LS 12,000.00$ 12,000.00$ 11,000.00$ 11,000.00$ 6,485.00$ 6,485.00$ 14,000.00$ 14,000.00$ 8,000.00$ 8,000.00$ -$ C19 7-09 Connection to Existing at Kent Terrace1 LS8,000.00$ 8,000.00$ 11,500.00$ 11,500.00$ 4,590.00$ 4,590.00$ 5,000.00$ 5,000.00$ 3,400.00$ 3,400.00$ -$ C20 7-09 Connection to Existing at N. Kentucky Ave1 LS8,000.00$ 8,000.00$ 9,150.00$ 9,150.00$ 7,975.00$ 7,975.00$ 12,000.00$ 12,000.00$ 9,300.00$ 9,300.00$ -$ C21 7-09 Connection to Existing at 6th Pl NE1 LS8,000.00$ 8,000.00$ 9,450.00$ 9,450.00$ 4,590.00$ 4,590.00$ 7,000.00$ 7,000.00$ 3,400.00$ 3,400.00$ -$ C22 7-09 Connection to Existing at N. Jonathan Ave1 LS8,000.00$ 8,000.00$ 10,500.00$ 10,500.00$ 4,590.00$ 4,590.00$ 7,000.00$ 7,000.00$ 3,400.00$ 3,400.00$ -$ C23 7-09 Abandonment/Removal of Terminated Water Facilities1 LS 15,000.00$ 15,000.00$ 24,500.00$ 24,500.00$ 13,800.00$ 13,800.00$ 30,000.00$ 30,000.00$ 8,300.00$ 8,300.00$ -$ C24 7-09 Bid Schedule C - Domestic Water Improvements Guarantee1 LS2,000.00$ 2,000.00$ 2,950.00$ 2,950.00$ 1.00$ 1.00$ 2,500.00$ 2,500.00$ 500.00$ 500.00$ -$ C25 7-12 Gate Valve, 4 In.3 EA2,000.00$ 6,000.00$ 1,500.00$ 4,500.00$ 2,425.00$ 7,275.00$ 1,600.00$ 4,800.00$ 1,700.00$ 5,100.00$ 2,150.00$ 6,450.00$ C26 7-12 Gate Valve, 8 In.8 EA2,500.00$ 20,000.00$ 2,450.00$ 19,600.00$ 3,420.00$ 27,360.00$ 2,500.00$ 20,000.00$ 3,500.00$ 28,000.00$ 3,600.00$ 28,800.00$ C27 7-12 Gate Valve, 12 In.9 EA4,000.00$ 36,000.00$ 4,150.00$ 37,350.00$ 5,200.00$ 46,800.00$ 5,000.00$ 45,000.00$ 5,600.00$ 50,400.00$ 5,950.00$ 53,550.00$ C28 7-12 Comb. Air Release/Air Vacuum Valve Assembly, 2 In.2 EA5,000.00$ 10,000.00$ 8,000.00$ 16,000.00$ 5,615.00$ 11,230.00$ 9,000.00$ 18,000.00$ 7,700.00$ 15,400.00$ 6,400.00$ 12,800.00$ C29 7-12 Large Pressure Reducing Station1 LS 60,000.00$ 60,000.00$ 39,500.00$ 39,500.00$ 32,430.00$ 32,430.00$ 55,000.00$ 55,000.00$ 56,000.00$ 56,000.00$ 59,000.00$ 59,000.00$ C30 7-12 Small Pressure Reducing Station1 LS5,000.00$ 5,000.00$ 7,850.00$ 7,850.00$ 6,100.00$ 6,100.00$ 6,500.00$ 6,500.00$ 10,000.00$ 10,000.00$ 7,000.00$ 7,000.00$ C31 7-12 Adjust Valve Box25 EA600.00$ 15,000.00$ 480.00$ 12,000.00$ 400.00$ 10,000.00$ 1,200.00$ 30,000.00$ 450.00$ 11,250.00$ 800.00$ 20,000.00$ C32 7-14 Hydrant Assembly4 EA 12,000.00$ 48,000.00$ 9,370.00$ 37,480.00$ 9,600.00$ 38,400.00$ 11,000.00$ 44,000.00$ 9,000.00$ 36,000.00$ 13,000.00$ 52,000.00$ C33 7-14 Hydrant Guard Post3 EA500.00$ 1,500.00$ 625.00$ 1,875.00$ 781.00$ 2,343.00$ 1,200.00$ 3,600.00$ 500.00$ 1,500.00$ 700.00$ 2,100.00$ C34 7-15 Service Connection 5/8 x 3/4 In. Diam.7 EA5,000.00$ 35,000.00$ 3,600.00$ 25,200.00$ 3,160.00$ 22,120.00$ 6,000.00$ 42,000.00$ 4,400.00$ 30,800.00$ 7,700.00$ 53,900.00$ C35 7-15 Double Service Connection 5/8 x 3/4 In. Diam.2 EA6,000.00$ 12,000.00$ 5,000.00$ 10,000.00$ 3,175.00$ 6,350.00$ 6,500.00$ 13,000.00$ 5,100.00$ 10,200.00$ 8,300.00$ 16,600.00$ C36 7-15 Service Connection 2 In. Diam.1 EA6,000.00$ 6,000.00$ 7,450.00$ 7,450.00$ 4,825.00$ 4,825.00$ 7,700.00$ 7,700.00$ 6,000.00$ 6,000.00$ 12,200.00$ 12,200.00$ C37 7-15 Reconnect 1.5 In. Diam. Service Connection1 EA2,000.00$ 2,000.00$ 3,450.00$ 3,450.00$ 2,935.00$ 2,935.00$ 2,500.00$ 2,500.00$ 1,500.00$ 1,500.00$ 2,400.00$ 2,400.00$ C38 7-15 Spare Service Connection1 EA2,500.00$ 2,500.00$ 4,600.00$ 4,600.00$ 3,545.00$ 3,545.00$ 4,500.00$ 4,500.00$ 3,300.00$ 3,300.00$ 7,200.00$ 7,200.00$ C39 7-15 Service Line, 1.5 In. Diam283 LF35.00$ 9,905.00$ 44.00$ 12,452.00$ 16.75$ 4,740.25$ 6.00$ 1,698.00$ 19.00$ 5,377.00$ 60.00$ 16,980.00$ C40 7-15 Temporary Water Service1 LS2,500.00$ 2,500.00$ 4,400.00$ 4,400.00$ 3,550.00$ 3,550.00$ 2,000.00$ 2,000.00$ 3,600.00$ 3,600.00$ 4,500.00$ 4,500.00$ C41 7-15 Sampling Station1 LS5,000.00$ 5,000.00$ 4,700.00$ 4,700.00$ 8,125.00$ 8,125.00$ 6,500.00$ 6,500.00$ 5,900.00$ 5,900.00$ 6,100.00$ 6,100.00$ C42 7-15 Double Check Valve Assembly1 LS4,000.00$ 4,000.00$ 4,950.00$ 4,950.00$ 3,625.00$ 3,625.00$ 3,500.00$ 3,500.00$ 2,500.00$ 2,500.00$ 7,900.00$ 7,900.00$ C43 8-14 Cement Conc. Curb Ramp, Single Direction1 EA4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 3,460.00$ 3,460.00$ 4,500.00$ 4,500.00$ 6,900.00$ 6,900.00$ 3,600.00$ 3,600.00$ C44 8-26 Utility Potholing for New Water Mains54 EA650.00$ 35,100.00$ 640.00$ 34,560.00$ 800.00$ 43,200.00$ 800.00$ 43,200.00$ 180.00$ 9,720.00$ 1,000.00$ 54,000.00$ 901,444.95$ 745,540.50$ 1,022,052.35$ 1,096,538.00$ 1,032,949.00$ 427,080.00$ 76,622.82$ 63,370.94$ 86,874.45$ 93,205.73$ 87,800.67$ 36,301.80$ 978,067.77$ 808,911.44$ 1,108,926.80$ 1,189,743.73$ 1,120,749.67$ 463,381.80$ No. Sect.ItemQty Unit Unit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalUnit CostTotalD1 1-04Minor Change1 EST 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ 1.00$ D2 2-02 Removal of Structures and Obstructions 1 LS 500.00$ 500.00$ 1,000.00$ 1,000.00$ 2,120.00$ 2,120.00$ 6,000.00$ 6,000.00$ 2,000.00$ 2,000.00$ 5,600.00$ 5,600.00$ D3 2-03 Roadway Excavation Incl. Haul25 CY 42.00$ 1,059.83$ 50.00$ 1,250.00$ 39.50$ 987.50$ 250.00$ 6,250.00$ 100.00$ 2,500.00$ 131.00$ 3,275.00$ D4 4-04 Crushed Surfacing Top Course62 TN 45.00$ 2,778.98$ 43.50$ 2,697.00$ 50.00$ 3,100.00$ 80.00$ 4,960.00$ 60.00$ 3,720.00$ 133.00$ 8,246.00$ D5 5-04 HMA Cl. 1/2" PG 64-2814 TN 170.00$ 2,329.61$ 230.00$ 3,220.00$ 230.00$ 3,220.00$ 215.00$ 3,010.00$ 220.00$ 3,080.00$ 250.00$ 3,500.00$ D6 8-01 High Visibility Fence140 LF 8.00$ 1,120.00$ 5.50$ 770.00$ 4.25$ 595.00$ 4.00$ 560.00$ 6.00$ 840.00$ 8.40$ 1,176.00$ D7 8-02 Rock Mulch7 CY 200.00$ 1,416.67$ 80.00$ 560.00$ 123.25$ 862.75$ 120.00$ 840.00$ 120.00$ 840.00$ 350.00$ 2,450.00$ D8 8-02 Weed Barrier Fabric85 SY 7.00$ 595.00$ 2.50$ 212.50$ 3.10$ 263.50$ 4.00$ 340.00$ 3.00$ 255.00$ 11.00$ 935.00$ D9 8-04 Cement Conc. Traffic Curb and Gutter 181 LF 45.00$ 8,145.00$ 92.00$ 16,652.00$ 50.00$ 9,050.00$ 34.00$ 6,154.00$ 30.00$ 5,430.00$ 50.00$ 9,050.00$ D10 8-06 Cement Conc. Driveway Entrance Type 2 37 SY 90.00$ 3,330.00$ 205.00$ 7,585.00$ 169.00$ 6,253.00$ 130.00$ 4,810.00$ 140.00$ 5,180.00$ 118.00$ 4,366.00$ D11 8-14 Cement Concrete Sidewalk145 SY 90.00$ 13,030.00$ 95.00$ 13,775.00$ 105.00$ 15,225.00$ 95.00$ 13,775.00$ 115.00$ 16,675.00$ 103.00$ 14,935.00$ D12 8-12 Replace Chain Link Fence268 LF 20.00$ 5,360.00$ 80.00$ 21,440.00$ 58.00$ 15,544.00$ 73.00$ 19,564.00$ 85.00$ 22,780.00$ 94.00$ 25,192.00$ D13 8-20 Kansas Ave. Illumination System Complete Sta 300+75 1 LS 34,000.00$ 34,000.00$ 60,000.00$ 60,000.00$ 65,050.00$ 65,050.00$ 63,000.00$ 63,000.00$ 35,000.00$ 35,000.00$ 74,000.00$ 74,000.00$ D14 8-22 Painted Curb160 LF 5.00$ 800.00$ 4.50$ 720.00$ 5.30$ 848.00$ 5.00$ 800.00$ 5.00$ 800.00$ 13.00$ 2,080.00$ D15 8-26 Coordination of Utility Relocation1 LS 15,000.00$ 15,000.00$ 128.00$ 128.00$ 1,000.00$ 1,000.00$ 3,500.00$ 3,500.00$ 1,500.00$ 1,500.00$ 600.00$ 600.00$ D168-26 Resolution of Utility Conflicts1FA15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 104,466.08$ 145,010.50$ 139,119.75$ 148,564.00$ 115,601.00$ ***170,406.00$ 7,072,016.37$ 6,723,723.00$ *7,072,170.55$ 7,149,994.73$ 7,208,641.00$ 7,286,625.80$ Error Corrections*Bidder: Johansen Construction. Entered amount for "Total Schedule A Bid" was $3,173,818.25. Corrected "Total Schedule A Bid" is as shown. Corrected "Total Bid (Sch A + Sch B + Sch C + Sch D)" is as shown.**Bidder: Hurst Construction. Missing sheet p‐11 of the Bid Proposal.***Bidder: Hurst Construction. Entered amount for "Total Schedule D Bid" was $170,405.00. Corrected "Total Schedule D Bid" is as shown.SCHEDULE C - East Wenatchee Water District Domestic Water Improvements Engineer Estimate JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTIONTOTAL SCHEDULE DTotal Estimated Construction Cost (Schedule A + B + C + D)HURST CONSTRUCTIONSUBTOTAL SCHEDULE C8.5% TAX (SCHEDULE C)TOTAL SCHEDULE CEngineer Estimate JOHANSEN CONSTRUCTION PIPKIN CONSTRUCTION SELLAND CONSTRUCTION HURST CONSTRUCTIONSELLAND CONSTRUCTIONSCHEDULE D - Locally Funded ImprovementsExhibit B05-16-2023 City Council Agenda Packet Page 96 of 173
City of East Wenatchee Resolution 2023-29 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2023-29
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract between the City of East Wenatchee
and Active Construction Inc. for the 5th Street Safe Routes to School
projects.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit C
05-16-2023 City Council Agenda Packet
Page 97 of 173
City of East Wenatchee Resolution 2023-29 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2023.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit C
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Exhibit C
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Exhibit C
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East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2023-30 – Consultant Agreement Supplement with KPG Psomas
for Services During Construction on the Kenroy Safe Routes to School
Projects, City Project Number 2019-08
Date: May 16, 2023
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a consultant agreement supplement between the City of East Wenatchee and
KPG Psomas for Services During Construction related to the Kenroy Elementary Safe
Routes to School Project.
II. Background/History:
The City of East Wenatchee received two grants to construct sidewalk, illumination,
stormwater upgrades, enhanced pedestrian crossings, and traffic calming features on
5th Street NE. The Sterling Intermediate School project received $3,233,249 in
federal funds, and will improve 5th Street NE between N Georgia Ave and N James
Ave. The Kenroy Elementary project received $3,560,363 in federal funds, and will
construct improvements on 5th Street NE between N Jonathan Ave and N Kentucky
Ave.
This supplement is for services during construction, which includes full time onsite
inspections, responding to contractor requests for information, all project
documentation, project closeout, and using engineering judgement to resolve
problems identified during construction.
This agreement also includes a small amount of inspection services for the East
Wenatchee Water District, totaling $23,000. This amount will be reimbursed to the
City.
The total contract amount is $595,284.85. These services are funded by the Safe
Routes to School Grant, so the actual cost to the City is $77,258.45.
City of
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III. Recommended Action:
Approve Resolution 2023-30 authorizing the Mayor to execute the supplemental
agreement with KPG Psomas for Services During Construction on the Kenroy Safe
Routes to School Project.
IV. Exhibits:
1. Resolution 2022-30
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$595,284.85 $3,521,000 Yes*
*Kenroy’s SRTS project received a high bid but was more than offset by Sterling’s low bid. The project as
a whole is under budget.
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City of East Wenatchee Resolution 2023-30 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2023-30
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a consultant agreement supplement between the
City of East Wenatchee and KPG Psomas for Services During
Construction related to the Kenroy Elementary Safe Routes to School
Project
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2023-30 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2023.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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Supplemental Scope of Work for
Construction Management Services
For
City of East Wenatchee
Kenroy Elementary Safe Routes to School
Project No. 2019-08
Federal Aid Number STRS-5906 (001)
(Schedule A)
East Wenatchee Water District Domestic Water Improvements
Project No. 21-0138-05
(Schedule C)
Locally Funded Improvements
(Schedule D)
KPG Psomas Inc.
Scope of Work
April 25th, 2023
A detailed Scope of Work follows:
INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined
below.
General Assumptions:
This work will provide construction management services for construction of the subject
project. Improvements to be performed include, but are not limited to: sidewalks and buffer
strips; raised intersections; crosswalks and ADA ramps; illumination; rectangular rapid
flashing beacons (RRFB’s); storm drainage, utility adjustments, utility relocations, cement
concrete driveways, HMA driveways, landscape, irrigation; property restoration; installation
of new channelization and permanent signing; removal and abandonment of existing water
improvements, new domestic water system installation, pipes, valves, services and other
work in accordance with the Plans and Contract Provisions.
The Project includes funding from City, Federal, and Utility Franchise sources.
This scope is for the subject tied-bids project, and encompasses the construction support
for schedules A, C, and D. This contract supplement is contingent on the concurrent
execution and progress of the remainder of the associated tied-bid project, Sterling
Intermediate SRTS (Schedule B - Project No. 2019-09), (Collectively, the “Project”). The
following scope assumes a partial staffing effort allocated to the subject project as part of a
joint support effort of the Project. The partial staffing levels in this contract are based on
each schedule’s relative effort to the total construction amount for the Project.
Exhibit A
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The Consultant’s staff will include one Part-time Project Manager (1 hr/week), 1 full-time
Resident Engineer at 8 hours per day, and one part-time documentation specialist at 4
hours per day. Consultant’s onsite construction observer will be full time at 9 hours per day.
o For the purposes of breaking out the construction services in support of this
contract’s portion of the Tied Bid Project, the above staff will be allocated to this
project as-follows:
Project Manager – 0.5 hrs/week
Resident Engineer – 24 hrs/week
Documentation Specialist – 12 hrs/week
Construction Observer – 27 hours/week
o The above staffing effort assumes that the associated Schedule B portion of the tied
bid will share the same staff at the following estimated levels:
Project Manager – 0.5 hrs/week
Resident Engineer – 16 hrs/week
Documentation Specialist – 8 hrs/week
Construction Observer – 18 hours/week
There will be Disadvantaged Business Enterprise (DBE) Subconsultant for material testing
(AAR Testing and Inspection, Inc. – “AAR”) and part-time Construction Observation to
supplement Consultant staff as-necessary to support the Project. See task 7.1 and 7.2.
Part-time inspection by AAR for the Tied Bids Project is budgeted at 4 hours/day.
o The partial effort related to this supplement (Schedules A, C, D) is budgeted at 2.5
hours/day
o The partial effort related to the shared staff for concurrent Schedule B work will be
1.5 hours/day
Material testing will be scheduled and performed as-needed to comply with contract testing
frequency requirements.
The Consultant’s design Engineer of Record (EOR) will be available during construction to
answer questions and review Request for Approval of Material Source’s (RAM’s), shop
drawings, and answer Request for Information (RFI’s) on an as needed basis.
The Consultant anticipates the need of EOR support for the following:
o Facilitation of CAD files to the Contractor for survey and control
o Clarifications of Right-of-Way commitments with businesses
o Clarifications of conflicting or unclear plan and specification details
o Plan revisions and field directives
o RAM review support for infiltration components
o RAM review support for utility and storm drainage components.
o RAM and Shop Drawing support for illumination system and pedestrian signal
systems
o RAM and RFI support for PSIPE items
Exhibit A
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o Landscape Architect acceptance inspection of the PSIPE plants at the nursery or
job site
o RAM support for irrigation system
The Consultant’s level of service is based on project duration of approximately 170
working days of construction, with an additional 4 weeks for project startup, ahead of
Notice to Proceed (NTP), and 8 weeks of closeout, following granting of Substantial
Completion. The estimated duration encompasses all shared resources of the tied-bids
Project, for Schedules A, B, C, & D.
The Consultant will create the Record of Material (ROM) based on a standard template in
accordance with the Washington State Department of Transportation (WSDOT)
standards. This scope of services provides the management of the ROM and scheduling
corresponding materials testing respectively.
The City will review and execute the insurance, bonds and the Construction Contract.
All formal Community Outreach will be completed by the City. Consultant will assist with
informal outreach such as onsite conversations with businesses and residents, however
any desired website outreach, social media campaigns, etc. shall be led by the City.
Consultant shall work with the City to provide updated information for any outreach
campaigns as-requested.
The Consultant will review RAM’s, shop drawings, and answer RFI’s. These services will
be performed in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of Wenatchee
engineering standards.
Consultant will coordinate with franchise Utilities. The franchised Utilities will attend
coordination meetings regarding improvements to their respective infrastructures; Utilities
will also provide special inspections and acceptance at milestones.
The Consultant’s home office, being nearby located at 23 S Wenatchee Ave, shall serve
as the field office for the project.
SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the
Consultant to successfully deliver the construction of the Project to the City by ensuring that the
improvements are constructed in accordance with the approved Plans and Specifications, as may
be amended or revised, that all the required Project documentation is accounted for, and
ultimately that the City receives a successful review by WSDOT Local Programs at the end of the
Project.
Exhibit A
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TASK 1 – MANAGEMENT / COORDINATION / ADMINISTRATION
Consultant’s Project Manager / Sr. Resident Engineer shall provide overall project management,
coordination with the City, monthly progress reports and invoicing, and will manage subconsultant
AAR. This effort includes the following elements:
Review monthly expenditures and Construction Management (CM) team scope activities.
Prepare and submit project progress reports to the City along with invoices describing CM
services provided each month. Prepare and submit reporting required by funding
source(s), if any.
Track subconsultant DBE participation toward necessary 10% project participation goal
and ensure DBE participation plan is being adhered to and any necessary adaptations are
coordinated through and approved by WSDOT Local Programs.
Task 1 Deliverables:
Monthly invoices with progress report narrative
TASK 2 – ADMINISTRATIVE SERVICES UP TO NTP
2.1 Admin Services up to Contractor Notice to Proceed
Consultant shall support the project with coordination up to NTP.
Pre-Construction Conference: The Consultant will prepare an agenda for, distribute
notices of, and conduct a Pre-Construction Conference in the City’s offices or virtually if
necessary. The Consultant’s Design Engineer, Sr. Resident Engineer, Construction
Observer, and Document Control Specialist, and representatives from AAR will prepare
for and attend the Pre-construction Conference. The Consultant will prepare a written
record of the meeting and distribute copies of the notes to all attendees and affected
agencies, staff, etc.
At the Pre-Construction Conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, franchise utilities, unusual
conditions, Federal, State, and local requirements, and any other items that will result in
better project understanding among the parties involved and meet the Federal Funding
requirements.
2.2 Pre-Construction Photos: The resident engineer and Construction Observer shall walk
the project site prior to the beginning of construction to inspect existing conditions and
take photos for the project records.
2.3 Review Plans and Specification: The Consultant will review the Contract plans and
specifications prior to the start of construction.
2.4 Prepare Hard and Electronic Files: The Consultant will prepare all necessary files to
administer the project. A copy of the files, both hard and electronic, will be given to the
City at the completion of the project.
2.5 Prepare ROM: The Consultant will reformat the WSDOT-provided ROM as-needed for
ease of use, and maintain the ROM in accordance with the Contract Plans & Special
Provisions, WSDOT Local Agency Guidelines (LAG), the WSDOT Construction Manual,
and City of East Wenatchee engineering standards.
Exhibit A
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2.6 Prepare Pre-construction Agenda: The Consultant will prepare the pre-construction
agenda in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of East
Wenatchee engineering standards.
2.7 Prepare Templates: The Consultant will prepare all necessary templates as required
by the Contract.
2.8 Utility Coordination: The Consultant will coordinate with all local Utility Agencies as
necessary prior to construction to identify areas of concern.
2.9 Pre-NTP Review of RAMs and RFIs: The Consultant will review and respond to
Requests for Approval of Materials as well as respond to Requests For Information and
provide any necessary Field Work Directives, Design Changes, or Change Orders.
Task 2 Deliverables:
Pre-Construction conference agenda with meeting minutes
Pre-Construction photos
Prepared and Tracked Record of Material (ROM)
Project Specific Templates
RAM and RFI Responses
TASK 3 – FIELD INSPECTION
3.1 Onsite Construction Observer: The Consultant shall provide one full-time Construction
Observer, and shall contract with AAR to provide one (1) part-time DBE construction Observer
during construction activities. Consultant staff shall oversee the Subconsultant and their
observations of work on the project site. Construction Observers will observe the technical
progress of the construction, including providing day-to-day contact with the Contractor and the
City.
The budget for this subconsultant effort is captured in Task 7.1, 7.2, and 7.3.
The scope of both Consultant and subconsultant onsite construction observation is as
follows:
The Consultant and Subconsultants’ field staff will perform the following duties as a
matter of their daily activities:
i. Observe technical conduct of the construction, including providing day-to-day
contact with Contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant’s personnel will act in
accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
ii. Inspect material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes and notify Contractor of
noncompliance.
iii. Document all material delivered to the job site in accordance with the LAG Manual
& Construction Manual.
iv. Prepare daily inspection reports, recording the Contractor’s operations as actually
observed by the Consultant; includes quantities of work placed that day,
Contractor’s equipment and crews, and other pertinent information. All daily
inspection reports will adhere to WSDOT Local Agency Guidelines & Construction
Exhibit A
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Manual.
v. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements. The Contractor will provide
measurement and payment information to the Consultant for development of
monthly pay estimates.
vi. Attend and actively participate in regular weekly construction meetings.
vii. Take periodic digital photographs during the course of construction, and record
locations.
viii. Coordinate with the City’s traffic operations and maintenance personnel.
ix. Monitor the Contractor’s temporary traffic control operations for compliance with
the Contract Documents and City Standards.
x. Punch List: Upon substantial completion of work, coordinate with the City and
affected agencies, to prepare a ‘punch list’ of items to be completed or corrected.
Coordinate final inspection with those agencies.
Assumptions:
The Consultant will provide observation services for 8 hours a day; the time that the
Contractor’s personnel are on-site. The Construction Observer’s work schedule will
be approved by the City. One additional hour a day is budgeted to cover occasional
overtime worked by the Contractor and to provide necessary time after sitework is
complete in order to stay caught up with field paperwork, assist with pay estimates,
and provide other necessary project support. The total effort is therefore 45 hrs/week.
• For the purposes of breaking out Construction Observation for the Tied Bids
Project, an average of 27 hours/week is budgeted for this supplement.
• Schedule B will share the same Construction Observer and will be budgeted
for an average of 18 hours/week.
• Construction Observer hours to each portion of the Project may ebb and
flow as the various schedules of work are progressed. The Observer shall
track their time according to which schedules of work are being observed
on any given day.
DBE subconsultant shall be used to supplement Consultant’s full-time staff and
provide coverage for night work, overtime, weekend work, or as-needed to ensure
adequate coverage during construction operations, including coverage for
observation of multiple Contractor crews or multiple worksites. This additional
support is estimated at 4 hours per day.
• For the purposes of breaking out DBE Construction Observation for the Tied
Bids Project, an average of 2.5 hours/day is budgeted for this contract.
• The tied-bid for Schedule B work will be budgeted an average of 1.5
hours/day.
The Onsite monitoring of the Contractor's activities is to ascertain whether they are
performing the work in accordance with the Contract Documents; in case of
noncompliance, Consultant will reject non-conforming work, and pursue remedies in
the interests of the City, as detailed in the Contract Documents. The Consultant
cannot guarantee the Contractor’s performance, and it is understood that Consultant
shall assume no responsibility for: proper construction means, methods, techniques,
project site safety, safety precautions or programs; or for the failure of any other
entity to perform its work in accordance with laws, contracts, regulations, or City’s
Exhibit A
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expectations.
If this project involves multiple site locations and multiple work zones, the
Consultant’s and/or Subconsultant’s Construction Observer(s) will monitor traffic
control operations when on site. The City will approve traffic control plans and assist
with monitoring traffic control operations.
3.2 Substantial Completion Punchlist: Upon substantial completion of work, the Consultant will
coordinate with the City and other affected agencies, to perform a project inspection and
develop a comprehensive list of deficiencies or ‘punchlist’ of items to be completed. A
punchlist and Certificate of Substantial Completion will be prepared by the Consultant and
issued by the City.
Task 3 Deliverables:
Daily Construction Reports with project photos – submitted on a weekly basis
Punchlist, Certificate of Substantial Completion
TASK 4 – CONSTRUCTION MANAGEMENT – NTP TO CLOSEOUT
4.1 Construction Management Office Support. Original documentation will be housed at
the Consultant’s office and filed in accordance with standard filing protocol. A copy of
working files will be maintained in the Consultant’s office. Document Control will consist of
the following:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
KPG’s Construction Observer to visually verify materials on site or Contractor to
provide documentation as needed/ required.
Release for the Protection of Property Owners and General Contractor
Plan Interpretations: Provide technical interpretations of the drawings,
specifications, and Contract Documents, and evaluate requested deviations from
the approved design or specifications as related to the civil scope. Coordinate
with City for resolution of issues involving scope, schedule, and/or budget
changes.
Weekly Meetings: Consultant will lead weekly meetings through completion of the
project, including preparation of agenda, meeting minutes, and distribution of
minutes to attendees. Outstanding issues to be tracked on a weekly basis.
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Initial Schedule Review: Perform detailed schedule review of Contractor provided
CPM for conformance with the Contract Documents.
Submittals: Submittals will be logged, distributed, and tracked as they are
received. Coordinate review process for shop drawings, samples, traffic control
plans, test reports, and other submittals from the Contractor for compliance with
the contract documents. Distribute as necessary to the appropriate representatives
for review and approval.
Request for Information (RFI): Consultant will assess and distribute RFI’s to the
appropriate representatives for review. RFI’s shall be logged and tracked by the
Consultant.
Lump Sum Breakdown: Evaluate Contractors’ Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are
made in accordance with the requirements of the Contract Documents. Lump Sum
Breakdowns for payment each month will be calculated with detailed data provided
by KPG inspection staff.
Monthly Pay Requests: Prepare monthly requests for payment based on
inspection staff (Consultant, Subconsultant, and City) provided documentation,
review with the City, and Contractor. City to approve and distribute. Utilize City-
provided format for pay estimates, or Consultant format.
Monthly Schedule Review: Perform schedule analysis on Contractor-provided
CPM updates and review schedule for delays and impacts. Coordinate with the
City in the development of possible recovery schedules, as needed, to address
delays caused by either events or issues within the Contractor’s control or other
events or issues beyond the Contractor’s control.
Cost Projections: Prepare monthly cost projections for the project, starting
approximately at the 50-percent contract completion date. Projections to be based
on the current amount paid to date, pending change orders, quantity projections,
and other information available at the time of the projection.
Change Management: Develop and track RFP’s, field work directives, and change
orders and provide technical assistance to negotiate changes and assist in
resolution of disputes which may occur during the course of the project. Change
management will be logged and tracked by Consultant.
4.2 Construction Management Field Paperwork Support
Consultant staff will ensure that field staff are supported throughout construction,
including review of Inspector Daily Reports (IDRs), material testing reports, force
account documentation, field note records for measurement and payment during
pay estimates, collect and file contractor reports such as daily traffic control
Exhibit A
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supervisor reports, discharge monitoring reports, and any other documentation
required to comply with contract requirements.
4.3 Project Coordination
Project Coordination: Liaison with City, Contractor, Designer, Utilities, and
property owners as needed/ requested by City to discuss project issues and status.
Subconsultant Coordination: RE to coordinate onsite material testing as-needed
to support the project per contract requirements.
4.4 Project Support During Suspension
Project is anticipated to be suspended for up to three months (December 2023,
January & February 2024), and there will be ongoing coordination, progress
meetings, and site observation required at a reduced level of effort during the
suspension period.
16 hours/week each for Resident Engineer and Documentation Specialist, and 6
hrs/week for Construction Observer is budgeted for support during the
suspension period. This is prorated between the two contracts as:
o Schedules A, C, D (this supplement): Resident Engineer – 10 hrs/week,
Documentation Specialist – 10 hrs/week, Construction Observer – 4
hrs/week
o Schedule B: Resident Engineer – 6 hrs/week, Documentation Specialist –
6hrs/week, Construction Observer – 2 hrs/week
Task 4 Deliverables:
Document Control as detailed above
TASK 5 – ENGINEERING SUPPORT SERVICES
The Consultant will provide engineering support services during the construction period as
needed to support the project. Services to include designers and engineer of record for
clarification of design, design change decisions, issuance of revisions, documentation, and
general project support. Provide continuity between design, right of way, utility, and funding
agency commitments and construction.
5.1 The Consultant will prepare for and attend up to ten (10) coordination meetings,
construction meetings, or site visits, during the project to support project needs as
determined by construction field staff or as requested by the City. Consultant will
prepare for meetings and provide follow through for decision making, including
follow up phone calls, emails, etc.
5.2 The Consultant will issue design changes when required. Plan, spec, and estimate
revisions will be provided as needed. Design revisions required due to error or omission
will be provided at no cost to the City. The Consultant will review and respond to specialty
Exhibit A
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RAMs and RFIs as requested by the Resident Engineer. The Consultant will issue final
CAD drawings based on the Contractor provided Record Drawings and assist with ADA
documentation.
Task 5 Deliverables:
Up to ten (10) coordination meetings
Issue design revisions as needed
Review and respond to RAMs and RFIs as requested
TASK 6 – PROJECT CLOSEOUT
6.1 Construction Office Support: The Consultant will prepare final project reports for the
City for WSDOT and FHWA acceptance and includes:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records as identified in WSDOT LAG (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
Affidavit of Wages Paid
Release for the Protection of Property Owners and General Contractor
6.2 Field Paperwork: The Construction Observer will review the Contractor provided
redlines for accuracy and will confirm all paperwork submitted is in accordance with
Contract, WSDOT, and City standards.
6.3 Deliver Documentation to the City: The Consultant will prepare and deliver all
necessary project files to the City upon completion of the Project if requested.
Meeting agendas and notes
Monthly pay estimates
WSDOT reporting
Subcontractor Packets
Physical Completion Letter
Final project documents
Task 6 Deliverables:
Hard copy and electronic Project files
TASK 7 – SUBCONSULTANT SUPPORT SERVICES
7.1 Subcontract with Material Tester: The Consultant will contract with a 3rd party DBE
firm AAR to provide all material testing as required by the Project plans and specification.
The Consultant will coordinate all testing required to the Contract.
7.2 Subcontract Onsite Observer: The Consultant will contract with a 3rd party DBE firm
AAR to provide supplemental onsite observation of approximately 4 hours/day. Scope
of services shall be in accordance with the tasks outlined in this scope, Task 3.1.
Subconsultant will prepare for and attend Preconstruction meeting and assist with
Exhibit A
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project closeout as needed.
Invoicing - The Consultant will review invoices received from the Subconsultant for
accuracy and approve monthly invoices. This scope and budget for Subconsultant
coordination and management is incidental to other items of work included in this scope.
Task 7 Deliverables:
Contract with, coordinate, and schedule all testing required by the Contract
Coordinate with, coordinate, and schedule all supplementary EOR support required to
successfully support the project.
Contract with, coordinate, and schedule all Onsite Observation required to successfully
support the project.
Manage monthly invoices received from the subconsultant, and prepare any necessary
supplements, as-needed to meet the project’s needs in the event of unforeseen
circumstances.
TASK 8 – PSIPE
PSIPE monthly inspection and pay estimate work, as described below, will be excluded from
Consultant’s scope of work and is expected to be performed by others.
TASK 9 – MANAGEMENT RESERVE
No management reserve will be included in the cost of services. If at such time these services are
required, the Consultant shall provide a details scope of work and an estimate of costs. The
Consultant shall not proceed with the work until the City has authorized the work and issued a
notice to proceed.
ADDITIONAL SERVICES
Additional services requested by the City will be performed only when authorized by the City.
Authorization to perform additional services will be in writing, specifying the work to be performed,
and basis of payment. Items such as Community Outreach (except as completed on a day-to-day
basis by the Construction Observer and resident engineer), Public Meetings, claims analysis,
surveying, services during shutdown periods of non-working days, and services for extended
working days are examples of possible additional services. This fee is based on 20 days prior to
construction, a 170 working day contract, and 40 days for closeout, with no anticipated project
support during seasonal non-working suspension. The budget is based on 8-hour days. Additional
working days added to the assumed contract duration will be approximately $3,500.00 per day.
Exhibit A
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EXHIBIT D (DRAFT 4.2)PRIME CONSULTANT COST COMPUTATIONSProject Name: Kenroy Elementary Safe Routes to School Project - Construction ManagementKPG Psomas Inc. Project Number: XXXXDate: 25-Apr-23Engineering ManagerSenior Project EngineerProject Engineer IIProject Landscape ArchitectSenior Construction ManagerSenior Resident EngineerResident EngineerAssistant Resident EngineerSenior Construction ObserverConstruction Observer IIIConstruction Observer IIDocument Control Specialist IISenior Admin$251.00 $203.00 $175.00 $155.00 $245.00 $172.00 $155.00 $144.00 $191.00 $143.00 $130.00 $143.00 $133.00 Hours Totals1.1 Project Management and Administrative Services75 122,380.00$ 1.2 Prepare, review and submit monthly expenditures49 132,177.00$ 1.3 DBE Documentation29 111,687.00$ 00001300000002336 6,244.00$ 2.1Admin Services up to Contractor Notice to Proceed 3.5 129.625.14,294.30$ 2.2PreCon Photos4.8 1.26795.60$ 2.3 Review plans and Specs4.84.8 4.814.42,136.00$ 2.4 Prepare Hard and Electronic Files4.84.89.61,512.00$ 2.5 Prepare ROM66121,890.00$ 2.6 Prepare PreCon Agenda / Attend Precon4.81.2 2.48.41,324.80$ 2.7 Prepare Templates2.44.87.21,099.20$ 2.8 Utility Coordination3.61.2 2.47.21,118.40$ 2.9 Review RAMs and Respond to RFIs9.69.61,651.20$ 00003.54800001236099.5 15,821.50$ 3.1 Provide Field Inspection for Each Working Day862862112,060.00$ 000000000086200862112,060.00$ 4.1 Construction Management Office Support12 552336900145,932.00$ 4.2 Construction Management Field Paperwork Support1746023438,508.00$ 4.3 Project Coordination901210217,196.00$ 4.4 Project Support during Suspension (12 weeks)12048 12028844,040.00$ 00001293600004852801524245,676.00$ Client: East WenatcheeTask TotalTask No.Task DescriptionTask TotalTask 3 - Construction Field Inspection Services (34 Weeks)Task TotalTask 4 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (34 Weeks)Labor Hour EstimateTotal Hours and Labor Cost Computions by TaskTask 1 - MANAGEMENT / COORDINATION / ADMINISTRATIONTask TotalTask 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (4 Weeks)Exhibit A05-16-2023 City Council Agenda Packet Page 116 of 173
5.1 Document Transfer, Clarifications, and Coordination230 23046086,940.00$ 5.2 Specialty RAM Review and RFIs15 87.5 87.5 819838,080.00$ 15 317.5 317.58000000000658125,020.00$ 6.1 Construction Management Office Support28.84876.811,817.60$ 6.2 Construction Management Field Paperwork/Inspection 14.42438.45,596.80$ 6.3 Prepare Documentation to Deliver to City14.44862.49,340.80$ 0000057.6000024960177.626,755.20$ 7.1 AAR Material Tester0-$ 7.2 AAR Inspection0-$ 00000000000000-$ 15 318 318 8 29 1,042 0 0 0 0 946 660 23 3,357 531,576.70$ 7.1 - AAR Material Tester (DBE)14,117.50$ 7.2 - AAR Inspection (DBE)38,330.00$ 7.3 - AAR Reimbursable Direct Non-Salary Costs (DBE)7,083.15$ Subtotal59,530.65$ Administrative Charge (waived)-$ 59,530.65$ Mileage at current IRS rate1,657.50$ Printing of Plans and Specs for Client, Contractor, and Subconsultant 12 sets at $3502,520.00$ 4,177.50$ 595,284.85$ Total Estimated BudgetTotal Labor Hours and FeeSubconsultantsTask 5 - Engineering Support Services (Project Duration)Task TotalTotal Subconsultant ExpenseReimbursable Direct Non-Salary CostsTotal Reimbursable ExpenseTask 6 - Project Closeout (8 weeks)Task TotalTask 7 - Subconsultants (see below)Task TotalExhibit A05-16-2023 City Council Agenda Packet Page 117 of 173
East Wenatchee
Council Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2023-31 – Consultant Agreement Supplement with KPG Psomas
for Services During Construction on the Sterling Intermediate Safe Routes to
School Project, City Project Number 2019-09
Date: May 16, 2023
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to
execute a consultant agreement supplement between the City of East Wenatchee and
KPG Psomas for Services During Construction related to the Sterling Intermediate
Safe Routes to School Project.
II. Background/History:
The City of East Wenatchee received two grants to construct sidewalk, illumination,
stormwater upgrades, enhanced pedestrian crossings, and traffic calming features on
5th Street NE. The Sterling Intermediate School project received $3,233,249 in
federal funds, and will improve 5th Street NE between N Georgia Ave and N James
Ave. The Kenroy Elementary project received $3,560,363 in federal funds, and will
construct improvements on 5th Street NE between N Jonathan Ave and N Kentucky
Ave.
This supplement is for services during construction, which includes full time onsite
inspections, responding to contractor requests for information, all project
documentation, project closeout, and using engineering judgement to resolve
problems identified during construction.
The total contract amount is $395,774.06. These services are funded by the Safe
Routes to School Grant, so the actual cost to the City is $53,429.50.
III. Recommended Action:
Approve Resolution 2023-31 authorizing the Mayor to execute the supplemental
agreement with KPG Psomas for Services During Construction on the Sterling
Intermediate Safe Routes to School Project.
IV. Exhibits:
1. Resolution 2022-31
City of
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Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$395,774.06 $3,277,000 No
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City of East Wenatchee Resolution 2023-31 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2023-31
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a consultant agreement supplement between the
City of East Wenatchee and KPG Psomas for Services During
Construction related to the Sterling Intermediate Safe Routes to School
Project
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
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City of East Wenatchee Resolution 2023-31 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting
thereof on this _____ day of _______________, 2023.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean Lewis, Assistant City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A
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Supplemental Scope of Work for
Construction Management Services
For
City of East Wenatchee
Sterling Intermediate Safe Routes to School
Project No. 2019-09
Federal Aid Number SRTS-9909 (004)
(Schedule B)
KPG Psomas Inc.
Scope of Work
April 25th, 2023
A detailed Scope of Work follows:
INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined
below.
General Assumptions:
This work will provide construction management services for construction of the subject
project. Improvements to be performed include, but are not limited to: sidewalks, bike
lanes; raised intersection; raised crosswalks; crosswalks and ADA ramps; illumination;
rectangular rapid flashing beacons (RRFB’s), storm drainage, utility adjustments, cement
concrete driveways, HMA driveways, and other work, all in accordance with the attached
Contract Plans and Contract Provisions.
The Project includes funding from City and Federal sources.
This scope is for the subject tied-bids project, and encompasses the construction support
for schedule B. This contract supplement is contingent on the concurrent execution and
progress of the remainder of the associated tied-bid projects, Kenroy Elementary SRTS
(Schedule A – Project No. 2019-08), East Wenatchee Water District Domestic Water
Improvements (Schedule C – Project No. 21-0138-05), and Locally Funded Improvements
(Schedule D). All four schedules of work are hereby referred to collectively as the “Project”.
The following scope assumes a partial staffing effort allocated to the subject project as part
of a joint support effort of the Project. The partial staffing levels in this contract are based
on each schedule’s relative effort to the total construction amount for the Project.
The Consultant’s staff will include one Part-time Project Manager (1 hr/week), 1 full-time
Resident Engineer at 8 hours per day, and one part-time documentation specialist at 4
hours per day. Consultant’s onsite construction observer will be full time at 9 hours per day.
o For the purposes of breaking out the construction services in support of this
contract’s portion of the Tied Bid Project, the above staff will be allocated to this
Exhibit A
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project as-follows:
Project Manager – 0.5 hrs/week
Resident Engineer – 16 hrs/week
Documentation Specialist – 8 hrs/week
Construction Observer – 18 hours/week
o The above staffing effort assumes that the associated Schedules A, C, and D
portions of the tied bid will share the same staff at the following estimated levels:
Project Manager – 0.5 hrs/week
Resident Engineer – 24 hrs/week
Documentation Specialist – 12 hrs/week
Construction Observer – 27 hours/week
There will be Disadvantaged Business Enterprise (DBE) Subconsultant for material testing
(AAR Testing and Inspection, Inc. – “AAR”) and part-time Construction Observation to
supplement Consultant staff as-necessary to support the Project. See task 7.1 and 7.2.
Part-time inspection by AAR for the Tied Bids Project is budgeted at 4 hours/day.
o The partial effort related to this supplement (Schedule B) is budgeted at 1.5
hours/day
o The partial effort related to the shared staff for concurrent Schedules A, C, and D
work will be 2.5 hours/day
Material testing will be scheduled and performed as-needed to comply with contract testing
frequency requirements.
The Consultant’s design Engineer of Record (EOR) will be available during construction to
answer questions and review Request for Approval of Material Source’s (RAM’s), shop
drawings, and answer Request for Information (RFI’s) on an as needed basis.
The Consultant anticipates the need of EOR support for the following:
o Facilitation of CAD files to the Contractor for survey and control
o Clarifications of Right-of-Way commitments with businesses
o Clarifications of conflicting or unclear plan and specification details
o Plan revisions and field directives
o RAM review support for infiltration components
o RAM review support for utility and storm drainage components.
o RAM and Shop Drawing support for illumination system and pedestrian signal
systems
o RAM and RFI support for PSIPE items
o Landscape Architect acceptance inspection of the PSIPE plants at the nursery or
job site
o RAM support for irrigation system
The Consultant’s level of service is based on project duration of approximately 170
Exhibit A
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working days of construction, with an additional 4 weeks for project startup, ahead of
Notice to Proceed (NTP), and 8 weeks of closeout, following granting of Substantial
Completion. The estimated duration encompasses all shared resources of the tied-bids
Project, for Schedules A, B, C, & D.
The Consultant will create the Record of Material (ROM) based on a standard template in
accordance with the Washington State Department of Transportation (WSDOT)
standards. This scope of services provides the management of the ROM and scheduling
corresponding materials testing respectively.
The City will review and execute the insurance, bonds and the Construction Contract.
All formal Community Outreach will be completed by the City. Consultant will assist with
informal outreach such as onsite conversations with businesses and residents, however
any desired website outreach, social media campaigns, etc. shall be led by the City.
Consultant shall work with the City to provide updated information for any outreach
campaigns as-requested.
The Consultant will review RAM’s, shop drawings, and answer RFI’s. These services will
be performed in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of Wenatchee
engineering standards.
Consultant will coordinate with franchise Utilities. The franchised Utilities will attend
coordination meetings regarding improvements to their respective infrastructures; Utilities
will also provide special inspections and acceptance at milestones.
The Consultant’s home office, being nearby located at 23 S Wenatchee Ave, shall serve
as the field office for the project.
SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the
Consultant to successfully deliver the construction of the Project to the City by ensuring that the
improvements are constructed in accordance with the approved Plans and Specifications, as may
be amended or revised, that all the required Project documentation is accounted for, and
ultimately that the City receives a successful review by WSDOT Local Programs at the end of the
Project.
TASK 1 – MANAGEMENT / COORDINATION / ADMINISTRATION
Consultant’s Project Manager / Sr. Resident Engineer shall provide overall project management,
coordination with the City, monthly progress reports and invoicing, and will manage subconsultant
AAR. This effort includes the following elements:
Review monthly expenditures and Construction Management (CM) team scope activities.
Exhibit A
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Prepare and submit project progress reports to the City along with invoices describing CM
services provided each month. Prepare and submit reporting required by funding
source(s), if any.
Track subconsultant DBE participation toward necessary 10% project participation goal
and ensure DBE participation plan is being adhered to and any necessary adaptations are
coordinated through and approved by WSDOT Local Programs.
Task 1 Deliverables:
Monthly invoices with progress report narrative
TASK 2 – ADMINISTRATIVE SERVICES UP TO NTP
2.1 Admin Services up to Contractor Notice to Proceed
Consultant shall support the project with coordination up to NTP.
Pre-Construction Conference: The Consultant will prepare an agenda for, distribute
notices of, and conduct a Pre-Construction Conference in the City’s offices or virtually if
necessary. The Consultant’s Design Engineer, Sr. Resident Engineer, Construction
Observer, and Document Control Specialist, and representatives from AAR will prepare
for and attend the Pre-construction Conference. The Consultant will prepare a written
record of the meeting and distribute copies of the notes to all attendees and affected
agencies, staff, etc.
At the Pre-Construction Conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, franchise utilities, unusual
conditions, Federal, State, and local requirements, and any other items that will result in
better project understanding among the parties involved and meet the Federal Funding
requirements.
2.2 Pre-Construction Photos: The resident engineer and Construction Observer shall walk
the project site prior to the beginning of construction to inspect existing conditions and
take photos for the project records.
2.3 Review Plans and Specification: The Consultant will review the Contract plans and
specifications prior to the start of construction.
2.4 Prepare Hard and Electronic Files: The Consultant will prepare all necessary files to
administer the project. A copy of the files, both hard and electronic, will be given to the
City at the completion of the project.
2.5 Prepare ROM: The Consultant will reformat the WSDOT-provided ROM as-needed for
ease of use, and maintain the ROM in accordance with the Contract Plans & Special
Provisions, WSDOT Local Agency Guidelines (LAG), the WSDOT Construction Manual,
and City of East Wenatchee engineering standards.
2.6 Prepare Pre-construction Agenda: The Consultant will prepare the pre-construction
agenda in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of East
Wenatchee engineering standards.
2.7 Prepare Templates: The Consultant will prepare all necessary templates as required
by the Contract.
Exhibit A
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2.8 Utility Coordination: The Consultant will coordinate with all local Utility Agencies as
necessary prior to construction to identify areas of concern.
2.9 Pre-NTP Review of RAMs and RFIs: The Consultant will review and respond to
Requests for Approval of Materials as well as respond to Requests For Information and
provide any necessary Field Work Directives, Design Changes, or Change Orders.
Task 2 Deliverables:
Pre-Construction conference agenda with meeting minutes
Pre-Construction photos
Prepared and Tracked Record of Material (ROM)
Project Specific Templates
RAM and RFI Responses
TASK 3 – FIELD INSPECTION
3.1 Onsite Construction Observer: The Consultant shall provide one full-time Construction
Observer, and shall contract with AAR to provide one (1) part-time DBE construction Observer
during construction activities. Consultant staff shall oversee the Subconsultant and their
observations of work on the project site. Construction Observers will observe the technical
progress of the construction, including providing day-to-day contact with the Contractor and the
City.
The budget for this subconsultant effort is captured in Task 7.1, 7.2, and 7.3
The scope of both Consultant and subconsultant onsite construction observation is as
follows:
The Consultant and Subconsultants’ field staff will perform the following duties as a
matter of their daily activities:
i. Observe technical conduct of the construction, including providing day-to-day
contact with Contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant’s personnel will act in
accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
ii. Inspect material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes and notify Contractor of
noncompliance.
iii. Document all material delivered to the job site in accordance with the LAG Manual
& Construction Manual.
iv. Prepare daily inspection reports, recording the Contractor’s operations as actually
observed by the Consultant; includes quantities of work placed that day,
Contractor’s equipment and crews, and other pertinent information. All daily
inspection reports will adhere to WSDOT Local Agency Guidelines & Construction
Manual.
v. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements. The Contractor will provide
measurement and payment information to the Consultant for development of
monthly pay estimates.
vi. Attend and actively participate in regular weekly construction meetings.
Exhibit A
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vii. Take periodic digital photographs during the course of construction, and record
locations.
viii. Coordinate with the City’s traffic operations and maintenance personnel.
ix. Monitor the Contractor’s temporary traffic control operations for compliance with
the Contract Documents and City Standards.
x. Punch List: Upon substantial completion of work, coordinate with the City and
affected agencies, to prepare a ‘punch list’ of items to be completed or corrected.
Coordinate final inspection with those agencies.
Assumptions:
The Consultant will provide observation services for 8 hours a day; the time that the
Contractor’s personnel are on-site. The Construction Observer’s work schedule will
be approved by the City. One additional hour a day is budgeted to cover occasional
overtime worked by the Contractor and to provide necessary time after sitework is
complete in order to stay caught up with field paperwork, assist with pay estimates,
and provide other necessary project support. The total effort is therefore 45 hrs/week.
• For the purposes of breaking out Construction Observation for the Tied Bids
Project, an average of 18 hours/week is budgeted for this supplement
(Schedule B).
• The tied-bid project Schedules A, C, and D will share the same Construction
Observer and will be budgeted for an average of 27 hours/week.
• Construction Observer hours to each portion of the Project may ebb and
flow as the various schedules of work are progressed. The Observer shall
track their time according to which schedules of work are being observed
on any given day.
DBE subconsultant shall be used to supplement Consultant’s full-time staff and
provide coverage for night work, overtime, weekend work, or as-needed to ensure
adequate coverage during construction operations, including coverage for
observation of multiple Contractor crews or multiple worksites. This additional
support is estimated at 4 hours per day.
• For the purposes of breaking out DBE Construction Observation for the Tied
Bids Project, an average of 1.5 hours/day is budgeted for this contract.
• The tied-bid for Schedules A, C, and D work will be budgeted an average of
2.5 hours/day.
The Onsite monitoring of the Contractor's activities is to ascertain whether they are
performing the work in accordance with the Contract Documents; in case of
noncompliance, Consultant will reject non-conforming work, and pursue remedies in
the interests of the City, as detailed in the Contract Documents. The Consultant
cannot guarantee the Contractor’s performance, and it is understood that Consultant
shall assume no responsibility for: proper construction means, methods, techniques,
project site safety, safety precautions or programs; or for the failure of any other
entity to perform its work in accordance with laws, contracts, regulations, or City’s
expectations.
If this project involves multiple site locations and multiple work zones, the
Consultant’s and/or Subconsultant’s Construction Observer(s) will monitor traffic
control operations when on site. The City will approve traffic control plans and assist
with monitoring traffic control operations.
Exhibit A
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3.2 Substantial Completion Punchlist: Upon substantial completion of work, the Consultant will
coordinate with the City and other affected agencies, to perform a project inspection and
develop a comprehensive list of deficiencies or ‘punchlist’ of items to be completed. A
punchlist and Certificate of Substantial Completion will be prepared by the Consultant and
issued by the City.
Task 3 Deliverables:
Daily Construction Reports with project photos – submitted on a weekly basis
Punchlist, Certificate of Substantial Completion
TASK 4 – CONSTRUCTION MANAGEMENT – NTP TO CLOSEOUT
4.1 Construction Management Office Support. Original documentation will be housed at
the Consultant’s office and filed in accordance with standard filing protocol. A copy of
working files will be maintained in the Consultant’s office. Document Control will consist of
the following:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
KPG’s Construction Observer to visually verify materials on site or Contractor to
provide documentation as needed/ required.
Release for the Protection of Property Owners and General Contractor
Plan Interpretations: Provide technical interpretations of the drawings,
specifications, and Contract Documents, and evaluate requested deviations from
the approved design or specifications as related to the civil scope. Coordinate
with City for resolution of issues involving scope, schedule, and/or budget
changes.
Weekly Meetings: Consultant will lead weekly meetings through completion of the
project, including preparation of agenda, meeting minutes, and distribution of
minutes to attendees. Outstanding issues to be tracked on a weekly basis.
Initial Schedule Review: Perform detailed schedule review of Contractor provided
CPM for conformance with the Contract Documents.
Submittals: Submittals will be logged, distributed, and tracked as they are
Exhibit A
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received. Coordinate review process for shop drawings, samples, traffic control
plans, test reports, and other submittals from the Contractor for compliance with
the contract documents. Distribute as necessary to the appropriate representatives
for review and approval.
Request for Information (RFI): Consultant will assess and distribute RFI’s to the
appropriate representatives for review. RFI’s shall be logged and tracked by the
Consultant.
Lump Sum Breakdown: Evaluate Contractors’ Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are
made in accordance with the requirements of the Contract Documents. Lump Sum
Breakdowns for payment each month will be calculated with detailed data provided
by KPG inspection staff.
Monthly Pay Requests: Prepare monthly requests for payment based on
inspection staff (Consultant, Subconsultant, and City) provided documentation,
review with the City, and Contractor. City to approve and distribute. Utilize City-
provided format for pay estimates, or Consultant format.
Monthly Schedule Review: Perform schedule analysis on Contractor-provided
CPM updates and review schedule for delays and impacts. Coordinate with the
City in the development of possible recovery schedules, as needed, to address
delays caused by either events or issues within the Contractor’s control or other
events or issues beyond the Contractor’s control.
Cost Projections: Prepare monthly cost projections for the project, starting
approximately at the 50-percent contract completion date. Projections to be based
on the current amount paid to date, pending change orders, quantity projections,
and other information available at the time of the projection.
Change Management: Develop and track RFP’s, field work directives, and change
orders and provide technical assistance to negotiate changes and assist in
resolution of disputes which may occur during the course of the project. Change
management will be logged and tracked by Consultant.
4.2 Construction Management Field Paperwork Support
Consultant staff will ensure that field staff are supported throughout construction,
including review of Inspector Daily Reports (IDRs), material testing reports, force
account documentation, field note records for measurement and payment during
pay estimates, collect and file contractor reports such as daily traffic control
supervisor reports, discharge monitoring reports, and any other documentation
required to comply with contract requirements.
4.3 Project Coordination
Exhibit A
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Project Coordination: Liaison with City, Contractor, Designer, Utilities, and
property owners as needed/ requested by City to discuss project issues and status.
Subconsultant Coordination: RE to coordinate onsite material testing as-needed
to support the project per contract requirements.
4.4 Project Support During Suspension
Project is anticipated to be suspended for up to three months (December 2023,
January & February 2024), and there will be ongoing coordination, progress
meetings, and site observation required at a reduced level of effort during the
suspension period.
16 hours/week each for Resident Engineer and Documentation Specialist, and 6
hrs/week for Construction Observer is budgeted for support during the
suspension period. This is prorated between the two contracts as:
o Schedules A, C, D: Resident Engineer – 10 hrs/week, Documentation
Specialist – 10 hrs/week, Construction Observer – 4 hrs/week
o Schedule B (this supplement): Resident Engineer – 6 hrs/week,
Documentation Specialist – 6hrs/week, Construction Observer – 2 hrs/week
Task 4 Deliverables:
Document Control as detailed above
TASK 5 – ENGINEERING SUPPORT SERVICES
The Consultant will provide engineering support services during the construction period as
needed to support the project. Services to include designers and engineer of record for
clarification of design, design change decisions, issuance of revisions, documentation, and
general project support. Provide continuity between design, right of way, utility, and funding
agency commitments and construction.
5.1 The Consultant will prepare for and attend up to ten (10) coordination meetings,
construction meetings, or site visits, during the project to support project needs as
determined by construction field staff or as requested by the City. Consultant will
prepare for meetings and provide follow through for decision making, including
follow up phone calls, emails, etc.
5.2 The Consultant will issue design changes when required. Plan, spec, and estimate
revisions will be provided as needed. Design revisions required due to error or omission
will be provided at no cost to the City. The Consultant will review and respond to specialty
RAMs and RFIs as requested by the Resident Engineer. The Consultant will issue final
CAD drawings based on the Contractor provided Record Drawings and assist with ADA
documentation.
Exhibit A
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Task 5 Deliverables:
Up to ten (10) coordination meetings
Issue design revisions as needed
Review and respond to RAMs and RFIs as requested
TASK 6 – PROJECT CLOSEOUT
6.1 Construction Office Support: The Consultant will prepare final project reports for the
City for WSDOT and FHWA acceptance and includes:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records as identified in WSDOT LAG (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
Affidavit of Wages Paid
Release for the Protection of Property Owners and General Contractor
6.2 Field Paperwork: The Construction Observer will review the Contractor provided
redlines for accuracy and will confirm all paperwork submitted is in accordance with
Contract, WSDOT, and City standards.
6.3 Deliver Documentation to the City: The Consultant will prepare and deliver all
necessary project files to the City upon completion of the Project if requested.
Meeting agendas and notes
Monthly pay estimates
WSDOT reporting
Subcontractor Packets
Physical Completion Letter
Final project documents
Task 6 Deliverables:
Hard copy and electronic Project files
TASK 7 – SUBCONSULTANT SUPPORT SERVICES
7.1 Subcontract with Material Tester: The Consultant will contract with a 3rd party DBE
firm AAR to provide all material testing as required by the Project plans and specification.
The Consultant will coordinate all testing required to the Contract.
7.2 Subcontract Onsite Observer: The Consultant will contract with a 3rd party DBE firm
AAR to provide supplemental onsite observation of approximately 4 hours/day. Scope
of services shall be in accordance with the tasks outlined in this scope, Task 3.1.
Subconsultant will prepare for and attend Preconstruction meeting and assist with
project closeout as needed.
Invoicing - The Consultant will review invoices received from the Subconsultant for
accuracy and approve monthly invoices. This scope and budget for Subconsultant
Exhibit A
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11 of 11
coordination and management is incidental to other items of work included in this scope.
Task 7 Deliverables:
Contract with, coordinate, and schedule all testing required by the Contract
Coordinate with, coordinate, and schedule all supplementary EOR support required to
successfully support the project.
Contract with, coordinate, and schedule all Onsite Observation required to successfully
support the project.
Manage monthly invoices received from the subconsultant, and prepare any necessary
supplements, as-needed to meet the project’s needs in the event of unforeseen
circumstances.
TASK 8 – PSIPE
PSIPE monthly inspection and pay estimate work, as described below, will be excluded from
Consultant’s scope of work and is expected to be performed by others.
TASK 9 – MANAGEMENT RESERVE
No management reserve will be included in the cost of services. If at such time these services are
required, the Consultant shall provide a details scope of work and an estimate of costs. The
Consultant shall not proceed with the work until the City has authorized the work and issued a
notice to proceed.
ADDITIONAL SERVICES
Additional services requested by the City will be performed only when authorized by the City.
Authorization to perform additional services will be in writing, specifying the work to be performed,
and basis of payment. Items such as Community Outreach (except as completed on a day-to-day
basis by the Construction Observer and resident engineer), Public Meetings, claims analysis,
surveying, services during shutdown periods of non-working days, and services for extended
working days are examples of possible additional services. This fee is based on 20 days prior to
construction, a 170 working day contract, and 40 days for closeout, with no anticipated project
support during seasonal non-working suspension. The budget is based on 8-hour days. Additional
working days added to the assumed contract duration will be approximately $3,500.00 per day.
Exhibit A
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EXHIBIT D (DRAFT 4.2)PRIME CONSULTANT COST COMPUTATIONSProject Name: Sterling Intermediate Safe Routes to School Project - Construction ManagementKPG Psomas Inc. Project Number: XXXXDate: 25-Apr-23Engineering ManagerSenior Project EngineerProject Engineer IIProject Landscape ArchitectSenior Construction ManagerSenior Resident EngineerResident EngineerAssistant Resident EngineerSenior Construction ObserverConstruction Observer IIIConstruction Observer IIDocument Control Specialist IISenior Admin$251.00 $203.00 $175.00 $155.00 $245.00 $172.00 $155.00 $144.00 $191.00 $143.00 $130.00 $143.00 $133.00 Hours Totals1.1 Project Management and Administrative Services 53 8 1,624.00$ 1.2 Prepare, review and submit monthly expenditures 37 10 1,666.00$ 1.3 DBE Documentation27 9 1,421.00$ 00001000000001727 4,711.00$ 2.1Admin Services up to Contractor Notice to Proceed 2.5 86.416.92,903.70$ 2.2PreCon Photos3.2 0.84530.40$ 2.3 Review plans and Specs3.23.2 3.29.61,424.00$ 2.4 Prepare Hard and Electronic Files3.23.26.41,008.00$ 2.5 Prepare ROM4481,260.00$ 2.6 Prepare PreCon Agenda / Attend Precon3.20.8 1.65.6883.20$ 2.7 Prepare Templates1.63.24.8732.80$ 2.8 Utility Coordination2.40.8 1.64.8745.60$ 2.9 Review RAMs and Respond to RFIs6.46.41,100.80$ 00002.5320000824066.5 10,588.50$ 3.1 Provide Field Inspection for Each Working Day56056072,800.00$ 000000000056000560 72,800.00$ 4.1 Construction Management Office Support8 36822460097,288.00$ 4.2 Construction Management Field Paperwork Support1164015625,672.00$ 4.3 Project Coordination6086811,464.00$ 4.4 Project Support during Suspension (12 weeks)7224 7216825,800.00$ 000086160000243440992160,224.00$ Client: East WenatcheeTask TotalTask No.Task DescriptionTask TotalTask 3 - Construction Field Inspection Services (34 Weeks)Task TotalTask 4 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (34 Weeks)Labor Hour EstimateTotal Hours and Labor Cost Computions by TaskTask 1 - MANAGEMENT / COORDINATION / ADMINISTRATIONTask TotalTask 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (4 Weeks)Exhibit A05-16-2023 City Council Agenda Packet Page 133 of 173
5.1 Document Transfer, Clarifications, and Coordination130 13026049,140.00$ 5.2 Specialty RAM Review and RFIs15 87.5 87.5 819838,080.00$ 15 217.5 217.5800000000045887,220.00$ 6.1 Construction Management Office Support19.23251.27,878.40$ 6.2 Construction Management Field Paperwork/Inspection 9.61625.63,731.20$ 6.3 Prepare Documentation to Deliver to City9.63241.66,227.20$ 0000038.4000016640118.417,836.80$ 7.1 AAR Material Tester0-$ 7.2 AAR Inspection0-$ 00000000000000-$ 15 218 218 8 21 686 0 0 0 0 608 432 17 2,222 353,380.30$ 7.1 - AAR Material Tester (DBE)9,411.66$ 7.2 - AAR Inspection (DBE)25,475.00$ 7.3 - AAR Reimbursable Direct Non-Salary Costs (DBE)4,722.10$ Subtotal39,608.76$ Administrative Charge (waived)-$ 39,608.76$ Mileage at current IRS rate1,105.00$ Printing of Plans and Specs for Client, Contractor, and Subconsultant 12 sets at $3501,680.00$ 2,785.00$ 395,774.06$ Total Estimated BudgetTotal Labor Hours and FeeSubconsultantsTask 5 - Engineering Support Services (Project Duration)Task TotalTotal Subconsultant ExpenseReimbursable Direct Non-Salary CostsTotal Reimbursable ExpenseTask 6 - Project Closeout (8 weeks)Task TotalTask 7 - Subconsultants (see below)Task TotalExhibit A05-16-2023 City Council Agenda Packet Page 134 of 173
CITY OF EAST WENATCHEE
AGENDA BILL
To: City Council and Mayor
From: Sean Lewis, Asst City Attorney
Date: Tuesday, May 16, 2023
Subject: Resolution 2023-35 – Revising the Banner Display Policy
Summary Title: Resolution to adopt a revised Banner Display Policy.
Background:
On September 20, 2022, the City Council approved implementation of a Street Banner
display policy that was developed to implement guidance provided in US Supreme
Court case Shurtleff v. City of Boston.
Revisions to the previously approved policy are presented for consideration today which
make slight changes to the original text regarding what are now called theme banners
representing themes, and also add a new category of banner called event banners.
Event banners are those banners promoting, supporting, or advertising nonprofit
community activities or events. The addition of event banners was driven by a need for
the City to more meaningfully participate in banners being informally hung at the corner
of 9th St. NE and Eastmont Ave.
The proposed revision places responsibility for managing applicant requests and
coordinating times and locations in the City Events Director. Determination of which
event banner locations are approved is vested in the City Public Works Manager.
Recommended Action: Motion to approve Resolution 2023-35 adopting the revised
Banner Display Policy presented in Exhibit A.
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City of East Wenatchee Resolution 2023-35, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2023-35
A Resolution of the City of East Wenatchee adopting a revised Banner
Display Policy.
1. Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con el secretario de la Ciudad en
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.12.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
Section 1: Purpose. The purpose of this Resolution is to adopt a revised
Banner Display Policy.
Section 2: Adoption. The City Council implements the revised Banner
Display Policy which is attached as Exhibit A.
Section 3: Effective Date. This Resolution becomes effective immediately.
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City of East Wenatchee Resolution 2023-35, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this _____ day of ________________.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Anna Laura Leon, City Clerk
Approved as to form only:
___________________________
Sean P. Lewis, Asst. City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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City of East Wenatchee
Resolution 2023-35 Exhibit A
EXHIBIT A
Banner Display Policy
PURPOSE
To establish guidelines for display of different types of banners within the City.
1. Theme Banners Not Spanning A Right Of Way
It is the policy of the City of East Wenatchee that theme banners are not a forum for free
expression by the public. Rather, theme banners may only be displayed as an expression
of the City’s own sentiments. As such, only theme banners reflecting City-endorsed
programs, policies, or causes may be authorized and displayed.
Applications involving theme banners exhibiting one or more of the following subject
matters are exempt from final Council approval. However, the list of subject matters will
be adjusted by the City Council through amendments to this policy made from time to
time.
Sister city
Equity/Diversity
Federal Holidays
City Sponsored Events
Process
The process for approval and display of theme banners is as follows:
a. City Staff will devise an application and evaluation process for nonprofits to
apply for a permit to display theme banners for a specific period of time.
Applications will be available online at the City’s website or at City Hall.
b. Nonprofits desiring to display a theme banner shall provide an electronic copy
of the banner design, specifications, and an explanation of the subject matter
expressed with the application submitted. The application shall include the
specific dates requested for display.
c. An application for display of a theme banner shall be delivered to the city clerk
between January 1st and November 1st, of the calendar year prior to the year
during which the applicant desires to display the theme banner.
d. Following the close of the annual application period, received applications not
related to a preapproved subject matter (see above) will first be evaluated for
preapproval by the Mayor, followed by a review and final approval by the City
Council. Applications related to a preapproved subject matter will be approved
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City of East Wenatchee
Resolution 2023-35 Exhibit A
or declined by the Mayor. Applications declined by the Mayor may be appealed
to the City Council.
e. Applicants shall be notified by December 15th of the decisions made regarding
the approval or denial of the theme banner application.
Approved theme banners shall be delivered to City Hall one week prior to the approved
display dates to ensure timely installation.
Theme Banners shall be installed and uninstalled by the City and must be picked up by
the applicant within 10 days after the end of the display period. Theme Banners not
picked up shall be disposed of on the 11th day.
2. Events Banners Spanning A Right Of Way
Events banners promoting, supporting, or advertising nonprofit community activities or
events may be hung by applicants across preapproved public rights-of-way as follows:
a. Nonprofits desiring to display an event banner shall submit a request to the
City Events Director with information the Events Director may require, to
include one or more of a description of the nonprofit, the requested location, a
description of the event and the dates for display. Specific requested time
periods may not exceed 30 calendar days.
b. Event banners requests must be approved by the City Events Director prior to
the associated event banner being hung by the applicant. The City Public
Works Manager shall approve the location and manner for hanging and
removing event banners and may preapprove one or more locations in advance
of any requests being received.
Approved events banners will be hung by applicants no earlier than the first calendar day
of the approved time period and must be removed from the location by the applicant no
later than the last day of the approved time period.
Any event banner deemed to be a public safety hazard by the City Public Works Manager
may be removed without notice, after which the applicant will be notified to pick up their
banner at City Hall. Any banners not retrieved within 30 days of notification will be
discarded.
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Formatted: Footer
Street Banner Display Policy
PURPOSE
To establish guidelines for display of street different types of banners on designated within the
City streets..
POLICY
1. Theme Banners Not Spanning A Right Of Way
It is the policy of the City of East Wenatchee that streettheme banners are not a forum for free
expression by the public. Rather, streettheme banners may only be displayed as an expression
of the
City’s own sentiments. As such, only streettheme banners reflecting City-endorsed programs,
policies,
or causes may be authorized and displayed.
Banners reflecting
Applications involving theme banners exhibiting one or more of the following subject
mattermatters are approved and are not subject to the
preapproval process but will be subject to exempt from final Council approval:. However,
the list of subject matters will be adjusted by the City Council through amendments to
this policy made from time to time.
Sister city
Equity/Diversity
Federal Holidays
City Sponsored Events
Process
The process for approval and display of theme banners is as follows:
City Staff will devise an application and evaluation process for nonprofits to apply for a permit
a. to display streettheme banners for a specific period of time. Applications will
be available online at the City’s website or at City Hall.
Nonprofits desiring to display a streettheme banner shall provide an electronic copy of the
banner
design, specifications, and an explanation of the subject- matter expressed with the application
b. submitted. The application shall include the specific dates requested for
display of the banners..
An application for display of street banners a theme banner shall be delivered to the city clerk
between January
1st and November 1st, of the calendar year prior to the year during which the applicant desires
to
c. display the banners.theme banner.
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Formatted: Footer
Following the close of the annual application period, thereceived applications received not
related to a preapproved subject matter (see above) will first be
evaluated for preapproval by the Mayor, followed by thea review and final approval by the City
d. Council. Applications related to a preapproved subject matter will be approved
or declined by the Mayor. Applications declined by the Mayor may be appealed
to the City Council.
Applicants shall be notified by December 15th of the decisions made regarding the
d.e. approval or denial of the streettheme banner application.
Approved streettheme banners shall be delivered to City Hall one week prior to the approved
display
dates to ensure timely installation.
Street
Theme Banners shall be installed and uninstalled by the City, and must be picked up by the
applicant within 10 days after the end of the display. period. Theme Banners not picked up
shall be disposed of
on the 11th day.
2. Events Banners Spanning A Right Of Way
Events banners promoting, supporting, or advertising nonprofit community activities or
events may be hung by applicants across preapproved public rights-of-way as follows:
a. Nonprofits desiring to display an event banner shall submit a request to the
City Events Director with information the Events Director may require, to
include one or more of a description of the nonprofit, the requested location, a
description of the event and the dates for display. Specific requested time
periods may not exceed 30 calendar days.
b. Event banners requests must be approved by the City Events Director prior to
the associated event banner being hung by the applicant. The City Public
Works Manager shall approve the location and manner for hanging and
removing event banners and may preapprove one or more locations in advance
of any requests being received.
Approved events banners will be hung by applicants no earlier than the first calendar day
of the approved time period and must be removed from the location by the applicant no
later than the last day of the approved time period.
Any event banner deemed to be a public safety hazard by the City Public Works Manager
may be removed without notice, after which the applicant will be notified to pick up their
banner at City Hall. Any banners not retrieved within 30 days of notification will be
discarded.
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: May 16, 2023
I.Summary Title:
Lodging Tax Request, $10,000, for Wenatchee Valley Super Oval’s Wenatchee 200, June 2-3,
2023.
II.Background/History:
WVSO is going on their 53rd year of racing in the Wenatchee Valley and known as one of
the nicest and most premier tracks on the West Coast. The Wenatchee 200 is going to be
one of the biggest racing events in the Northwest for the 2023 Season attracting race teams
from across the country to compete for the $20,000 winners check. There are already 25
teams from 5 different states and 1 Canadian providence registered with 65-70 total race
teams expected that weekend. There will also be a kick off part the Friday before the race in
Downtown East Wenatchee. WVSO also has an agreement with Cedars Inn as a place for
racers to stay.
WVSO would use the tourism grant money to help in three ways, help offset the cost to
bring in out of town officials and their travel cost and help with the marketing, specifically
digital and social media.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Wenatchee Valley
Super Oval receive $10,000 for the Wenatchee 200 and authorize the Mayor to sign
an agreement not to exceed the $10,000 recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, May 3, 2023, Meeting Minutes.
2.WVSO’s Application for Tourism Promotion Grant Application.
3.WVSO Grant Agreement.
Financial Data
City of
05-16-2023 City Council Agenda Packet
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Expenditure Required Amount Budgeted Appropriation Required
$10,000 $0 No
05-16-2023 City Council Agenda Packet
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
March 1, 2023 | 3:00PM
Attendees Councilmember Rob Tidd, Michael Machado, Mat Heinz, Jason Heinz, Alex Cruz, Supattra
Winger, Vickie Sullivan, Brent Schmitten and Events Director/PIO Trina Elmes.
Guests Ashley Sinner (WVCC), Mike Osborn (WFC) and Jeremy Anders (WVSO)
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Public Comment None
Minutes The March 1, 2023 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (7-0).
Financials The financial documents were reviewed.
Event Update An Events Assistant has been hired and will be introduced at the next meeting. Classy
Chassis is this coming weekend and there are approximately 350 cars registered and we
are expecting 50-100 more to register the day of the events.
Pangborn’s Festival of Flight is scheduled for July 8, 2023.
Havana Nights is a new event that we are co-hosting with Clearwater on August 12 from
5-10pm. There will be a Cuban band, beer garden, food vendors and pre-1960 classic cars.
We will be blocking off Valley Mall Parkway between 9th and Standerfer Rd.
Tourism Wenatchee FC Youth – Apple Cup 2023
Grants Wenatchee FC Youth is requesting a total of $30,000 for their Apple Cup 2023 soccer
tournament, August 4-6, 2023. Mike Osborn talked about his application and answered
questions.
Michael Machado motioned to approve the Wenatchee FC Youth’s Grant
Application in the amount of $15,000 for Apple Cup 2023, August 4-6, 2023.
Alex Cruz seconded the motion. Motion carried (4-3).
Wenatchee Valley Super Oval – Wenatchee 200
Wenatchee Valley Super Oval is requesting a total of $10,000 for the Wenatchee 200, June
2-3, 2023. Jeremy Anders talked about his application and answered questions.
CALL TO ORDER 3:04 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Brent Schmitten motioned to approve the Wenatchee Valley Super Oval in the
amount of $10,000 for the Wenatchee 200, June 2-3, 2023. Michael Machado
seconded the motion. Motion carried (7-0).
WVCC Update Ashley Sinner, gave an update on the Wenatchee Valley Chamber of Commerce.
Other None
Next Meeting June 7, 3:00pm
Eastmont Parks & Recreation’s Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 4:23 PM
05-16-2023 City Council Agenda Packet
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Print
Amount of Lodging Tax Requested*
10000
Federal Tax ID #*
911961014
Organization/Agency Name*
Wenatchee Valley's Super Oval C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
Activity Name*
Wenatchee 200
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Jeremy
Last Name*
Anders
Title*
General Manager
Primary Phone*
5096999317
Cell Phone Email*
jeremy@wvso.com
Mailing Address*
1424 N Wenathcee Ave
Tourism Promotion Grant - Submission #1555
Date Submitted: 4/26/2023
6/2/2023 6/3/2023
Exhibit 2
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City*
Wenatchee
State*
Washington
Zip Code*
98801-1014
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
Proposed Location of Activity*
Wenatchee Valley's Super Oval
Short Description of the Activity*
The Wenatchee 200 is going to be one of the biggest racing events in the Northwest for the 2023 Season attracting race
teams from across the country to compete for the $20,000 winners check. Already have 25 teams from 5 different states and 1
Canadian providence registered with 65-70 total race teams expected that weekend.
Describe the Prior Success of Your Activity*
WVSO is going on their 53rd year of racing in the Wenatchee Valley and known as one of the nicest and most premier tracks
on the West Coast.
Describe Your Target Audience*
We have a huge variety of Target Audience as we hit on everything from family friend affordable entertainment for all ages,
races and genders. We also provide the avenue for motorsports enthusiasts to explore their hobby and finally we're a
destination for bigger race teams from across the West Coast to come race at.
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East
Wenatchee*
Each time Race teams register for the event I send them email with information on local lodging partners and other local
lodging options. Weve had 3 events already in 2023 and know that we had multiple people stay at all three hotel properties in
East Wenatchee along with ones across the river. We're also going to be doing our weekend kickoff party in Downtown East
Wenatchee at either Clearwater Saloon & Casino or Side Chick if it opens in time.
05-16-2023 City Council Agenda Packet
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Budget for Activity*
Wenatchee 200 Budget.pdf
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
We would use the tourism grant money to help in three ways, help offset the cost
to bring in out of town officials and their travel cost, help with the marketing
digital/social
What organization and staffing do you have to support this activity?*
We will have 40-50 local staff hired to work the event in officials, concessions, ticketing and more. We will have to bring in 20
outside specialty staff for tech officials, race officials and flaggers, announcers and more. Plus we will contract with Ballard
Ambulance, Randys Towing and Apple Valley Pumping for services during the event.
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
This is event is sure to be one of the highlights for events in the Wenatchee Valley in 2023. There's already a huge buzz both
locally and nationally on this event. The spotlight of the national racing community will be on WVSO that weekend. This will be
beneficial to both the the racing community and the City of East Wenatchee. We will be hosting out kick off party Friday night
in Downtown East Wenatchee giving the fans and drivers a chance to explore plus of our early entered teams 25% have never
been to this track and hopefully after experiencing the town, track and people they will want to come back. This will also give
locals a chance to see some of the best racers in the country compete right in their back yard. We have the #1 ranked driver
from 2022 in the Country coming here. Derek Thorn from Bakersfield,CA, he won the Snowball Derby(Daytona 500 of
Shorttrack Racing) in December in Florida and now will be racing at Wenatchee. We will have 65-80 teams between Super
Late Models, Legends and Thunders competing on this weekend with drivers, race teams, families and fans from across the
country coming. We've already sold tickets to this event for fans coming from California, Oregon, Idaho, Montana and Canada.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
We will be advertising on radio, digital and social media for the event. We're also doing advertising in national racing media
outlets to attract racers and fans. We will also be doing email marketing campaigns to racers and fans.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
Overall Attendance at the
Event/Activity*
3000
Travel More Than 50 Miles*
1200
Travel from Another State/Country*
250
05-16-2023 City Council Agenda Packet
Page 148 of 173
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
1000
Of the People Staying Overnight, the Number of People
Who Will Stay in Paid Accommodations*
750
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
250-350
Lodging Impact*
$40000
Explain How You Calculated the Previous Estimates*
We're esitmating 60 race teams from outside the area times 7 people per race team, 420 people. Plus last years major event
similar to this had more that 40% of our attending fans from 50 miles outisde the area per online tickets purchased and that is
around 750 fans. Plus we will have 20 officials and staff from outside the area. Most of these race teams will be staying 2
nights minimum at hotels and half the fans will do 2 nights, most fans will do 1 night for the out of town. Some race fans/teams
will camp at the track or stay in Air BNBs.
How will you collect and verify the above information for your Activity?*
I will survey each one of the race teams on where they stayed and how many hotel rooms they used. i will also submit Zip
Code data for online tickets purchased as well. I can email all ticket buyers after the event with survey on where they stayed,
how many nights and rooms.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of
special events and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
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Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
My hope is that this event is a success, and we can look at doing bigger events over the next few years. I've never applied for
money through the Tourism board but know that over the years we've made a huge economic impact on the city of East
Wenatchee on putting heads in beds, eating and shopping local. Even during darkest times of Covid, we were still able to sell
out local hotels for motorsports events. This event will not only put a national spotlight on our track but also our community.
Our track has called East Wenatchee Home for 53 years and been a huge attraction for tourism for all those years.
Section IV - Signature of Applicant
I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds
is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to
disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings
of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under
RCW 42.30.
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I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with
the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an
additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of
East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only
occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East
Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will
submit a report documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Jeremy Adners
Signer Email*
Jeremy@wvso.com
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Wenatchee 200 Budget
Event Cost 2023
Local Staff 12,000.00$
Outside Area staff/travel 9,500.00$
Facility Use 2,000.00$
Insurance 900.00$
Fuel/Staffing Meals 1,200.00$
Amulance 2,000.00$
Marketing Radio/social/Digital $5,000
Haglunds Trophies $1,200
Event Purse 60,000.00$
Tire Cost 67,000.00$
Event Cost Esitmate 160,800.00$
Income
Back Gate Pit Pass/Reg $19,000
Tires $80,000
Sponsorship $9,500
Ticket Sales $25,000
Cocnession $8,000
Souviners $4,000
Beer $5,000
Event Income Estimate $150,500
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Page 1 of 5
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Wenatchee Valley Super Oval
dba: Wenatchee 200
1424 N Wenatchee Ave
Wenatchee, WA 98801
c/o Jeremy Anders (509) 699-9317
Exhibit 3
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Page 2 of 5
1. Grantee’s Obligations. Grantee will:
a. Host an event on June 2-3, 2023, generally described as Wenatchee
200.
b. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
c. Acknowledge the City’s contribution on the Grantee’s website.
d. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
e. Submit a Post Event Report to the City within 14 days of the event’s
completion that contained all the information set forth in Exhibit A.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
the City will reimburse the Grantee in the amount of $10,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or
omissions, and liabilities (including costs and all attorney's fees) to or by any
and all persons and entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from, or
connected with this Agreement to the extent caused by the negligent acts,
errors or omissions of Grantee, its partners, shareholders, agents, employees,
or by the Grantee's breach of this Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required
by the State of Washington.
b. General commercial liability insurance in an amount not less than a
single limit of $1,000,000 for bodily injury, including death and
property damage per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the
City will be named on all certificates of insurance as an additional insured.
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Page 3 of 5
Grantee shall furnish the City with verification of insurance and
endorsements required by this agreement.
The City reserves the right to require complete, certified copies of all
required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to
do business in the State of Washington. Grantee shall submit a verification
of insurance as outlined above within 14 days of the execution of this
agreement to the City.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or
other applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act
which violates RCW 40.60.215 or other applicable law prohibiting
discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
Date:
ATTEST:
Ana Laura Leon
City Clerk
Wenatchee Valley Super Oval
Signature:
Jeremy Anders
General Manager
Date:
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Page 4 of 5
Exhibit A
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Page 5 of 5
Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who stayed
in paid accommodations:
Number of paid lodging room nights resulting from your event/activity:
Please explain how your organization collected and verified the above
information:
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East Wenatchee
Council Agenda Bill
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Funding Recommendation
Date: May 16, 2023
I.Summary Title:
Lodging Tax Request, $15,000, for Wenatchee FC Youth’s Apple Cup 2023, August 4-6, 2023.
II.Background/History:
This is a "restart" of a tournament, which had over a 30 year history of being played in the
Fall. The tournament was discontinued approximately five years ago for a variety of
reasons: air quality cancellation; conflicts with league play during the Fall; limited
accommodations and price during October. They will be pulling in competitive soccer clubs
in Washington, Oregon, Idaho and southwestern British Columbia and Alberta, Canada.
The primary goal of the tournament is to raise funds for the Clubs scholarship program and
infrastructure expansion. providing more opportunities for players to participate in
competitive soccer programs and elite teams to travel to regional and national
competitions. Allows the club to continue investment in coaching education, adding paid
staff and new programs to support the development of individual players and the sport.
This is a “Stay & Play” tournament where lodging agreements will be in place with local
hotel/motel establishments and teams travelling outside of 50 miles are required to stay at
these designated lodging establishments.
III. Recommended Action:
The East Wenatchee Events Board is recommending that the Wenatchee FC Youth
receive $15,000 for the Apple Cup 2023 soccer tournament and authorize the Mayor
to sign an agreement not to exceed the $15,000 recommended amount.
IV.Exhibits:
1.East Wenatchee Events Board, May 3, 2023, Meeting Minutes.
2.Wenatchee FC Youth’s Application for Tourism Promotion Grant Application.
3.Wenatchee FC Youth Grant Agreement.
City of
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Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$15,000 $15,000 No
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
March 1, 2023 | 3:00PM
Attendees Councilmember Rob Tidd, Michael Machado, Mat Heinz, Jason Heinz, Alex Cruz, Supattra
Winger, Vickie Sullivan, Brent Schmitten and Events Director/PIO Trina Elmes.
Guests Ashley Sinner (WVCC), Mike Osborn (WFC) and Jeremy Anders (WVSO)
Location Eastmont Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions
Public Comment None
Minutes The March 1, 2023 minutes were reviewed.
Michael Machado motioned to accept the minutes and Jason Heinz seconded
the motion. Motion carried (7-0).
Financials The financial documents were reviewed.
Event Update An Events Assistant has been hired and will be introduced at the next meeting. Classy
Chassis is this coming weekend and there are approximately 350 cars registered and we
are expecting 50-100 more to register the day of the events.
Pangborn’s Festival of Flight is scheduled for July 8, 2023.
Havana Nights is a new event that we are co-hosting with Clearwater on August 12 from
5-10pm. There will be a Cuban band, beer garden, food vendors and pre-1960 classic cars.
We will be blocking off Valley Mall Parkway between 9th and Standerfer Rd.
Tourism Wenatchee FC Youth – Apple Cup 2023
Grants Wenatchee FC Youth is requesting a total of $30,000 for their Apple Cup 2023 soccer
tournament, August 4-6, 2023. Mike Osborn talked about his application and answered
questions.
Michael Machado motioned to approve the Wenatchee FC Youth’s Grant
Application in the amount of $15,000 for Apple Cup 2023, August 4-6, 2023.
Alex Cruz seconded the motion. Motion carried (4-3).
Wenatchee Valley Super Oval – Wenatchee 200
Wenatchee Valley Super Oval is requesting a total of $10,000 for the Wenatchee 200, June
2-3, 2023. Jeremy Anders talked about his application and answered questions.
CALL TO ORDER 3:04 PM
Exhibit 1
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CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Brent Schmitten motioned to approve the Wenatchee Valley Super Oval in the
amount of $10,000 for the Wenatchee 200, June 2-3, 2023. Michael Machado
seconded the motion. Motion carried (7-0).
WVCC Update Ashley Sinner, gave an update on the Wenatchee Valley Chamber of Commerce.
Other None
Next Meeting June 7, 3:00pm
Eastmont Parks & Recreation’s Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER
Attest: Rob Tidd, Councilmember
Trina Elmes, Events Director/PIO
ADJOURN 4:23 PM
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Print
Amount of Lodging Tax Requested*
$30,000.00
Federal Tax ID #*
27-1817562
Organization/Agency Name*
Wenatche Valley IAL dba Wenatchee FC Youth C Corporation
Government
Limited Liability
Company
Partnership
S Corporation
Sole Proprietor
Other
Type of Organization*Please List*
501C3
Activity Name*
Apple Cup 2023
Proposed Start Date of
Activity*
Proposed End Date of
Activity*
First Name*
Mike
Last Name*
Osborn
Title*
Program Director
Primary Phone*
5096707047
Cell Phone
5096707047
Email*
ops.mo13@gmail.com
Mailing Address*
911 Grenz St
Tourism Promotion Grant - Submission #1521
Date Submitted: 4/17/2023
8/4/2023 8/6/2023
Exhibit 2
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City*
Wenatchee
State*
WA
Zip Code*
98802
Operation of a Special Event/Festival, Designed to Attract Tourists
Operation of a Tourism Promotion Agency
Operation of a Tourism-Related Facility
Tourism Promotion/Marketing
Service Category (Check All That Apply)
Section I - General Information
Yes
No
Is this a new Activity?*
Yes
No
Are you requesting/using other
City funds for this Activity?*
How many years has this activity
existed?
Proposed Location of Activity*
Douglas County Park - Eastmont Junior High- Sterling Middle School - 9th Street Fields - Triangle Park - Apple Bowl - Foothills
Middle School
Short Description of the Activity*
Competitive youth soccer tournament that will draw competitive teams from Washington, Oregon, Idaho & Canada.
Describe the Prior Success of Your Activity*
This is a "restart" of a tournament with over a 30 year history of being played in the Fall. Tournament was discontinued for a
variety of reasons: air quality cancellation; conflicts with league play during the Fall; limited accommodations and price during
October.
Describe Your Target Audience*
All competitive soccer Clubs in Washington, Oregon, Idaho and south western British Columbia and Alberta, Canada.
Describe How You Will Promote Lodging Establishments, Restaurants and Businesses Located in the City of East
Wenatchee*
Stay & Play lodging agreements with local hotel/motel establishments. Teams travelling outside of 50 miles are required to
stay at designated lodging establishments. Social media and website tags. Advertising of local restaurants and specialty
stores with electronic registration and coupons included in welcome packet handed out at tournament check-in.
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Budget for Activity*
2023 Apple Cup Budget.xlsx
Allowed types: .gif, .jpg, .jpeg, .png,
.doc, .docx, .xls, .xlsx, .rtf, .pdf, .txt
What costs will the Tourism Promotion Grant cover?*
Welcome packet production, tournament pins, trophies/medals, port-a-potties,
garbage collection, field signage, team shelters, transporting equipment, Referee
fees, housing and meals for out of town officials, East Wenatchee business
license.
What organization and staffing do you have to support this activity?*
BOD support - WFC Youth teams and parent volunteers - Tournament Director - Social Media & Marketing Director - Fields
Set-up/Tear down coordinator - Field Marshall and reception staff at each venue - Event Competition Committee - Post Event
Assessment Committee
Yes
No
Does your organization have a current City of East Wenatchee Business License?*
Note: A grant recipient must obtain a business license. Business license information can be found on the City's
website under the Business tab on its homepage.
Full Description of the Activity. Expand from the above questions, such as: what it is you wish to do; the tangible and
intangible benefits to the community; visitor impact; and how you will evaluate the success of the project.*
The primary goal of the tournament is to raise funds for the Clubs scholarship program and infrastructure expansion.
providing more opportunities for players to paticipate in competitive soccer programs and elite teams to travel to regional and
national competitions. Allows the club to continue investment in coaching education, adding paid staff and new programs to
support the development of individual players and the sport. Additional direct benefits to the community include a significant
boost in tourism revenue on a single weekend which boosts tax revenue, ability to provide critical community services and
stimulates local spending. Intangible benefits include an increase in tourism awareness, business opportunities, relocation
options for people looking to improve their quality of life.
Evaluating the success of the event will include the following:
Were team registration targets met?
Net proceeds to fund scholarship program and infrastructure expansion.
Feedback from local business on occupancy rates and coupon redemption.
Feedback from teams and coaches participating in the event.
Post Event Assessment Committee evaluation.
How will you advertise, publicize or otherwise distribute information regarding your activity?*
Broad spectrum email to all competitive club officials and Directors of Coaching - social media advertising - direct phone
solicitation to Clubs and personal team contacts - promotion on Washington Premier League, Washington Youth Soccer and
GotSoccer websites.
Section II - Projected Tourism Benefit
RCW 67.28 provides authority for cities and counties to use lodging tax for tourism promotion to attract visitors and
encourage tourism expansion. State law also details certain reporting requirements for jurisdictions that levy a lodging tax.
Each agency awarded East Wenatchee lodging tax funds will be required to submit a Tourism Funding Expenditure Report
Worksheet to the City with detailed actual information at the conclusion of their tourism promotion activities. Provide an
estimated number of participants, who will attend your Activity, in each of the following categories:
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Overall Attendance at the
Event/Activity*
Approximately 5,760
Travel More Than 50 Miles*
4,320
Travel from Another State/Country*
648
Travel More Than 50 Miles and Stay over Night in the
Wenatchee Valley*
4,320
Of the People Staying Overnight, the Number of People
Who Will Stay in Paid Accommodations*
2,600
Number of Paid Lodging Room Nights, Resulting from Your
Proposed Activity*
1300
Lodging Impact*
Not sure what is meant here. This would include
hotel/motel rooms, airbnb, vrbo, park campsite
reservations.
Explain How You Calculated the Previous Estimates*
Assumptions: 120 teams with an average roster of 12 players (conservative) - 75% travel more than 50 miles - 15% travel
from out of state/country - 60%of people travelling over 50 miles will stay the night in paid accommodations which include
hotel/motel, RV parks/campgrounds, airbnb, vrbo, etc. - 4 people travelling and spending the night per room for two nights.
How will you collect and verify the above information for your Activity?*
Hotel/Motel feedback, registration information collection regarding number of participants, people travelling with the team,
booked lodging arrangements.
Section III - Evaluation Criteria
State law defines Tourism Promotion as: “Activities and expenditures designed to increase tourism, including but not limited
to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing and operations of
special events and festivals designed to attract tourists.”
Meets the definition for Tourism Promotion
Promotes a positive image for East Wenatchee
Promotes East Wenatchee as a "Destination"
Attracts visitors, builds new audiences and encourages tourist expansion
Increases awareness of East Wenatchee’s amenities, history, facilities, and natural environment
Supports "Regional Tourism" planning
Tourism Promotion Funding Criteria (Check All Boxes That Apply)
Benefits the citizens of East Wenatchee
Benefits the overall Community, rather than a specific segment or interest
Benefit to the Community (Check All Boxes That Apply)
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Moves an existing program in a new direction
Unusual or unique
Innovation (Check All Boxes That Apply)
Broad-based Community appeal or support
Evidence of need for this Activity
Community Support (Check All Boxes That Apply)
Exhibits a degree of Partnership
Volunteer involvement, inter-jurisdictional, corporate, business and/or civic
organization support
Evidence of Partnerships (Check All Boxes That Apply)
Multiple revenue sources to support this Activity
This is the only funding source
Funding Sources (Check All Boxes That Apply)
Request is for a new Activity
Request is to continue or expand an on-going Activity
Previous & Replacement Funding (Check All Boxes That Apply)
Activity is of a scale that is suitable for this funding program
Scale of Project (Check All Boxes That Apply)
How does your Activity meet the above Tourism Promotion funding criteria?*
The 2023 Apple Cup meets the tourism promotion funding criteria in the following ways:
Attracts a significant number of people from around the Northwest
Promotes hotel/motel local business in East Wenatchee and greater Wenatchee Valley
Identifies East Wenatchee and the Wenatchee Valley as a destination location for quality athletic competitions, recreational
activities and other amenities.
It supports local business and exhibits a degree of partnership with local business through the requirement of stay and play
policies and coupon promotional materials included in welcome packets.
Restarts a historically successful event that attracts a specific group of people to a specific event that have a wide variety of
interests and disposable income.
Section IV - Signature of Applicant
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I attest the information in this application is accurate, that I am an agent authorized to represent the Organization and I
understand the funds requested, if granted, will go to the Organization. I have contacted the City of East Wenatchee and will
meet all necessary requirements including, but not limited to, insurance, business licensing, permitting and state reporting
requirements. If my activity is funded, I agree to use the approved East Wenatchee logo in all promotional material. I
understand the Washington State limitations placed on use of the Lodging Taxes, and certify that the requested funds will be
used only for purposes described in this application or as approved by the City of East Wenatchee. I understand use of funds
is subject to audit by the State of Washington. I acknowledge that all of the contents of this application are subject to
disclosure under the Washington State Public Records Act, RCW 42.56, and that the application will be discussed in meetings
of the East Wenatchee Events Board, which acts as the Lodging Tax Advisory Committee, that are open to the public under
RCW 42.30.
I understand:
I am proposing a tourism-related service. If awarded, my organization will enter into a Municipal Services Contract with
the City and will provide liability insurance for the duration of the Contract. The insurance will name the City as an
additional insured and in the policy will be in an amount to be determined by the City of East Wenatchee. The City of
East Wenatchee will only reimburse those costs actually incurred by my organization/agency. Reimbursement only
occurs after the service is rendered and after I submit a signed Request for Reimbursement form to the City of East
Wenatchee. I will include copies of invoices and payment documentation with the Request. My organization/agency will
submit a report documenting the economic impact results in a format determined by the City of East Wenatchee.
Digital Signature*
Mike Osborn
Signer Email*
ops.mo13@gmail.com
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2023 Apple Cup
August 4‐6, 2023
Budget Revenue Expense
7v7 Registration Referee Fees $28,280
30 Teams @ $650 $19,500
10 teams @ $450 $4,500 Assignor Fee 13%$3,676
9v9 Registration Porta‐Potties $5,000
30 Teams @ $695 $20,850
10 teams @ $495 $4,950 Referee Housing $4,000
11v11 Registration Food/Drinks $4,000
70 Teams @ $795 $55,650
10 Teams @ $595 $5,950 Physios $3,000
Apparel Sales $2,500 Insurance $2,500
Food Vendor Sales $2,500 Medals/Trophies
7v7 = 56 medals $280
4 trophies $140
9v9 = 64 medals $320
4 trophies $140
11v11 = 216 medals $1,080
12 trophies $420
Gross Revenue Estimate $116,400 Welcome Packs $4,800
Web Hosting Fee 3% $3,567
Garbage Disposal $1,000
Estimated Expense $62,203
Estimated Gross Profit $54,197
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Page 1 of 5
Grant Agreement
Between
The City of East Wenatchee
271 9th St. NE
East Wenatchee, WA 98802
(509) 884-9515
And
Grantee
Wenatchee FC Youth
dba: Apple Cup 2023
911 Grenz Street
Wenatchee, WA 98801
c/o Mike Osborn (509) 670-7047
Exhibit 3
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Page 2 of 5
1. Grantee’s Obligations. Grantee will:
a. Host an event on August 4-6, 2023, generally described as Apple Cup
2023.
b. Acknowledge the City’s contribution in the event’s formal promotional
materials and efforts.
c. Acknowledge the City’s contribution on the Grantee’s website.
d. Acknowledge the City’s contribution on the Grantee’s social media
accounts.
e. Submit a Post Event Report to the City within 14 days of the event’s
completion that contained all the information set forth in Exhibit A.
2. The City’s Obligations. Within 30 days of receiving the Post Event Report,
the City will reimburse the Grantee in the amount of $15,000.
3. Indemnification. Grantee releases and shall defend, indemnify and hold
harmless the City, its elected officials, officers, employees, agents and
volunteers for any and all claims, demands, losses, negligent acts or
omissions, and liabilities (including costs and all attorney's fees) to or by any
and all persons and entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from, or
connected with this Agreement to the extent caused by the negligent acts,
errors or omissions of Grantee, its partners, shareholders, agents, employees,
or by the Grantee's breach of this Agreement.
4. Insurance. Grantee shall obtain and keep in force during the terms of the
agreement the following insurance with companies or through sources
approved by the State Insurance Commissioner pursuant to R.C.W. Title 48:
a. Worker's compensation and employer's liability insurance as required
by the State of Washington.
b. General commercial liability insurance in an amount not less than a
single limit of $1,000,000 for bodily injury, including death and
property damage per occurrence.
Excepting the worker's compensation insurance secured by Grantee, the
City will be named on all certificates of insurance as an additional insured.
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Page 3 of 5
Grantee shall furnish the City with verification of insurance and
endorsements required by this agreement.
The City reserves the right to require complete, certified copies of all
required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to
do business in the State of Washington. Grantee shall submit a verification
of insurance as outlined above within 14 days of the execution of this
agreement to the City.
5. No Discrimination. Grantee ensures that it will not discriminate against any
employee or applicant for employment in violation of RCW 49.60.180 or
other applicable law prohibiting discrimination, unless based upon a bona fide
occupational qualification as provided in RCW 49.60.180 or as otherwise
permitted by other applicable law. Further, Grantee will not commit an act
which violates RCW 40.60.215 or other applicable law prohibiting
discrimination.
City of East Wenatchee
Signature:
Jerrilea Crawford
Mayor
Date:
ATTEST:
Ana Laura Leon
City Clerk
Wenatchee FC Youth
Signature:
Mike Osborn
Program Manager
Date:
05-16-2023 City Council Agenda Packet
Page 171 of 173
Page 4 of 5
Exhibit A
05-16-2023 City Council Agenda Packet
Page 172 of 173
Page 5 of 5
Post Event Report
Organization/Agency Name:
Federal Tax ID Number:
Activity Name:
Proposed Date of Activity:
Contact Name and Title:
Phone: Email Address:
Please provide the number of participants in each of the following categories:
Overall attendance at the event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity:
Number of people who traveled from another state or country to attend your event/activity:
Number of people who travelled more than 50 miles to attend your
event/activity and who stayed overnight in the Wenatchee Valley:
Of the people staying overnight, the number of people who stayed
in paid accommodations:
Number of paid lodging room nights resulting from your event/activity:
Please explain how your organization collected and verified the above
information:
05-16-2023 City Council Agenda Packet
Page 173 of 173