HomeMy WebLinkAbout2023-50, Grant Road Rehab SDC SupplementCity of East Wenatchee, Washington
Resolution No. 2023-50
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a consultant agreement supplement between the City of East Wenatchee and RH2 Engineering for the Grant Road Rehabilitation project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con la administradora municipal al alternateformat@eastwenatcheewa.gov,al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a contract amendment that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
City of East Wenatchee Resolution 2023-50 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2
City of East Wenatchee
Resolution 2023-50 Exhibit A
RichardicheleL.R.Ballard,CampbellDirector MRichard L. Ballard, Director
Task 2 – NHPP-5908(010) - Grant Road Preservation.
Supplemental Agreement Organization and Address
Number 2 RH2 Engineering, Inc., 300 Simon Street SE, Suite 5 East
Wenatchee, WA 98802 Original Agreement Number
LA10200, LA10201, LA10433 Phone: 509-886-2900
Project Number
NHPP-5908(010), NHPP-5908(011), NHFP-5908(013)
Execution Date Completion Date
December 31, 2024
Project Title
Grant Road National Highway System
New Maximum Amount Payable
$686,277.56
Description of Work
Asset Management Program Projects
Task 1 – NHPP-5908(011) - Grant Road and Highline Drive Roadway Rehabilitation.
Task 2 – NHFP-5908(013) - Grant Road Preservation Phase 2.
The Local Agency of City of East Wenatchee
desires to supplement the agreement entered in to with RH2 Engineering, Inc.
and executed on 4/13/2022 and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
Refer to Exhibit B - Scope of Work.
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2024.
III
Section V, PAYMENT, shall be amended as follows:
Refer to Exhibit D - Fee Estimate.
Refer to Exhibit D continued - Negotiated Hourly Rates of Pay.
Refer to Exhibit E-3 Subcontractor AAR Testing Laboratories, Inc.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
By: Michele R. Campbell
City of East Wenatchee
Resolution 2023-50 Exhibit A
Exhibit A
Basic Agreement Supplement #1 Supplement #2 Total
Direct Salary Cost $75,828.00 $29,445.00 $59,203.00 $164,476.00
Overhead (Including
Payroll Additives) $147,939.44 $57,448.26 $125,373.76 $330,761.46
Direct Non-Salary
Costs $39,816.37 $83,354.94 $13,262.34 $136,433.65
Fixed Fee $26,539.80 $10,305.75 $17,760.90 $54,606.45
Total $290,123.61 $180,553.95 $215,600.00 $686,277.56
City of East Wenatchee
Resolution 2023-50 Exhibit A
EXHIBIT B
Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
August 2023
Background
RH2 Engineering, Inc., (RH2) was selected by the City of East Wenatchee (City) to assist with
intersection improvement and roadway preservation projects on Grant Road in East Wenatchee,
Washington. The City has received three federal grants for the construction of the project and those
federal grants are separated into individual tasks as follows.
Task 1 – National Highway Performance Program (NHPP)-5908(011) - Grant Road and Highline
Drive Roadway Rehabilitation.
Task 2 – NHPP-5908(010) - Grant Road Preservation.
Task 3 – NHFP-5908(013) - Grant Road Preservation Phase 2.
The City recently received supplemental federal funds under the Grant Road and Highline Drive
Roadway Rehabilitation and the Grant Road Preservation projects to upgrade deficient Americans
with Disabilities Act (ADA) ramps along the corridor to meet current ADA standards and acquire
right-of-way to achieve compliance. The City also received project funding to complete the Valley
Mall Parkway to N Georgia Avenue portion of the project.
RH2 will rely upon the accuracy and completeness of information, data, and materials generated or
produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing
such information to RH2 is either the owner of such information or has obtained written authorization
from the owner to distribute said information.
Task 1 and Task 2 will be constructed concurrently. For tasks that are shared, time has been split
evenly between tasks.
RH2 will perform services during construction up to the level included in the attached Exhibit B – Fee
Estimate. Additional effort, if requested, will be mutually determined by the City and RH2.
RH2 is not responsible for site safety, for directing the contractor or others in their work, or for
determining means and methods.
Task 1 – Services During Construction (NHPP)-5908(011)
Objective: Provide construction contract administration and observation services for the roadway
improvements project. Construction contract administration services include time before and after
construction is complete.
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City of East Wenatchee
ResoluEtixohnib2i0t2B3-50 Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Exhibit A
Approach:
Attend Pre-Construction Conference – Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Materials Testing – Coordinate with a materials testing laboratory to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with the Washington State
Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and
Municipal Construction. Materials testing services will be provided by AAR Testing and
Inspection, Inc. (AAR) as a subconsultant to RH2.
Review Submittals – Prepare Record of Materials (ROM) spreadsheet to track submittal reviews.
Review certified payrolls. Review submittals for up to twenty (20) materials (Qualified Product
Lists (QPLs), Request(s) for Approval of Materials (RAMs), manufacturer certificate of
compliance, mix designs, and shop drawings) in accordance with the project plans and
specifications. Maintain the ROM on a weekly basis during construction.
Provide Construction Observation Services – Provide one (1) part-time project observer for an
average of ten (10) hours per day throughout construction. Provide supplemental observation
as requested to observe the contractor’s activities. Observation duties will include the
following:
a. Monitoring and documenting the construction contractor’s daily operations through daily
reports and photographs of the construction progress.
b. Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing
the pay estimates.
c. Addressing technical issues and questions onsite.
d. Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
e. On-site coordination with utility purveyors.
Respond to Questions and Attend Meetings – Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments – Prepare three (3) pay estimates based on quantities provided by
the observer.
Review Change Orders – Review and prepare up to two (2) change orders for City and WSDOT
approval.
2
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City of East Wenatchee
ResoluEtixohnib2i0t2B3-50 Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Exhibit A
Provide Project Closeout – Organize and maintain project records for closeout. Prepare letters
for substantial completion, physical completion, and project completion.
Provide Project Management Services – Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with City on a monthly basis. Coordinate with staff and contractor, and administer request for
sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files. Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor, WSDOT, Public Utility
District of Chelan County, Ziply, Charter, Cascade Natural Gas, Link Transit, and Chelan County
Fire District. Assist City staff with public outreach and business coordination by responding to
questions during construction. It is anticipated RH2 will respond to questions from the business
community by phone or email.
Assumptions:
• The construction for this phase of work will last twenty-five (25) working days.
RH2 Deliverables:
• Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
• Construction plans and specifications (five (5) half-size hard copies).
• Submittal reviews in PDF format.
• ROM in PDF format.
• Part-time construction observation.
• Construction observation reports and photos in electronic PDF.
• Responses to technical questions in electronic PDF.
• Weekly statement of working days in electronic PDF.
• Three (3) pay estimates in electronic PDF.
• Two (2) change orders in electronic PDF.
• Letters of substantial, physical, and project completion in electronic PDF.
• Project records in electronic PDF.
• Monthly invoices in electronic PDF.
3
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City of East Wenatchee
ResoluEtixohnib2i0t2B3-50 Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Exhibit A
NHPP-5908(010)
Task 2 – Services During Construction NHFP 5908(013)
Objective: Provide construction contract administration and observation services for the roadway
improvements project. Construction contract administration services include time before and after
construction is complete.
Approach:
Attend Pre-Construction Conference – Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at
RH2’s East Wenatchee office, with the RH2 project manager and one (1) RH2 observer. Provide
additional copies of the plans and specifications in accordance with the construction contract
documents.
Coordinate Materials Testing – Coordinate with a materials testing laboratory to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with WSDOT’s Standard
Specifications for Road, Bridge, and Municipal Construction. Materials testing services will be
provided by AAR as a subconsultant to RH2.
Review Submittals – Prepare ROM spreadsheet to track submittal reviews. Review certified
payrolls. Review submittals for up to twenty (20) materials (QPLs, RAMs, manufacturer
certificate of compliance, mix designs, and shop drawings) in accordance with the project plans
and specifications. Maintain the ROM on a weekly basis during construction.
Provide Construction Observation Services – Provide one (1) part-time project observer for an
average of ten (10) hours per day throughout construction. Provide supplemental observation
as requested to observe the contractor’s activities. Observation duties will include the
following:
f. Monitoring and documenting the construction contractor’s daily operations through daily
reports and photographs of the construction progress.
g. Collecting IQTs and measurements of items to be used in preparing the pay estimates.
h. Addressing technical issues and questions onsite.
i. Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
j. On-site coordination with utility purveyors.
Respond to Questions and Attend Meetings – Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments – Prepare three (3) pay estimates based on quantities provided by
the observer.
4
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City of East Wenatchee
ResoluEtixohnib2i0t2B3-50 Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Exhibit A
Review Change Orders – Review and prepare up to two (2) change orders for City and WSDOT
approval.
Provide Project Closeout – Organize and maintain project records for closeout. Prepare letters
as required for substantial completion, physical completion, and project completion.
Provide Project Management Services – Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with City on a monthly basis. Coordinate with staff and contractor, and administer request for
sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files. Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor, WSDOT, Public Utility
District of Chelan County, Ziply, Charter, Cascade Natural Gas, Link Transit, and Chelan County
Fire District. Assist City staff with public outreach and business coordination by responding to
questions during construction. It is anticipated RH2 will respond to questions from the business
community by phone or email.
Assumptions:
• The construction for this phase of work will last five (5) working days.
RH2 Deliverables:
• Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
• Construction plans and specifications (five (5) half-size hard copies).
• Submittal reviews in PDF format.
• ROM in PDF format.
• Part-time construction observation.
• Construction observation reports and photos in electronic PDF.
• Responses to technical questions in electronic PDF.
• Weekly statement of working days in electronic PDF.
• Three (3) pay estimates in electronic PDF.
• Two (2) change orders in electronic PDF.
• Letters of substantial, physical, and project completion in electronic PDF.
• Project records in electronic PDF.
• Monthly invoices in electronic PDF.
5
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City of East Wenatchee
ResoluEtixohnib2i0t2B3-50 Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Exhibit A
Project Schedule
Construction of the projects is scheduled to begin in the summer of 2023 and continue for thirty (30)
working days for Task 1 and thirty (30) working days for Task 2. Closeout of the project currently is
anticipated in the fall/winter of 2023.
6
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EXHIBIT D
Fee Estimate
Supplemental Agreement No. 2
City of East Wenatchee
Grant Road National Highway System
Asset Management Program Projects
Aug-23
Exhibit A
City of East Wenatchee
Resolution 2023-50
Description Principal Project Manager Project Engineer Staff Engineer Project Accounting Administrative
Support
Total
Hours
Total Labor Sub Cost Total Subconsultant Total Expense Total Cost
Task 1 Grant Road and Highline Drive Roadway Rehabilitation 35 239 282 21 1 1 579 $ 117,517.70 $ 7,886.88 $ 7,886.88 $ 195.42 $ 125,600.00
1.1 Attend pre-construction conference 2 3 2 - - 7 $ 1,743.03 $ - $ 195.42 $ 1,938.45
1.2 Coordinate materials testing - 8 - - - 8 $ 1,968.56 $ 7,886.88 $ 7,886.88 $ - $ 9,855.44
1.3 Review submittals - 20 20 - - 40 $ 7,997.40 $ - $ - $ 7,997.40
1.4 Provide construction observation 10 40 250 - - - 300 $ 51,778.90 $ - $ - $ 51,778.90
1.5 Respond to questions and attend meetings 8 40 - - - 48 $ 12,631.68 $ - $ - $ 12,631.68
1.6 Prepare pay estimates - 24 8 - - 32 $ 7,136.08 $ - $ - $ 7,136.08
1.7 Review change orders 4 24 - - - 28 $ 7,300.12 $ - $ - $ 7,300.12
1.8 Provide project closeout 3 40 2 20 - 65 $ 13,862.03 $ - $ - $ 13,862.03
1.9 Provide project management services 8 40 - 1 1 1 51 $ 13,099.90 $ - $ - $ 13,099.90
Task 2 Grant Road Preservation Phase 2 32 219 90 42 1 1 385 $ 84,819.96 $ 5,039.01 $ 5,039.01 $ 141.03 $ 90,000.00
2.1 Attend pre-construction conference 2 3 2 - - 7 $ 1,743.03 $ - $ 141.03 $ 1,884.06
2.2 Coordinate materials testing - 8 - - - 8 $ 1,968.56 $ 5,039.01 $ 5,039.01 $ - $ 7,007.57
2.3 Review submittals - 20 20 - - 40 $ 7,997.40 $ - $ - $ 7,997.40
2.4 Provide construction observation 10 20 50 20 - 100 $ 18,763.30 $ - $ - $ 18,763.30
2.5 Respond to questions and attend meetings 8 40 - - - 48 $ 12,631.68 $ - $ - $ 12,631.68
2.6 Prepare pay estimates - 24 8 - - 32 $ 7,136.08 $ - $ - $ 7,136.08
2.7 Review change orders 2 24 - - - 26 $ 6,602.90 $ - $ - $ 6,602.90
2.8 Provide project closeout 2 40 10 20 - 72 $ 14,743.82 $ - $ - $ 14,743.82
2.9 Provide project management services 8 40 - 2 1 1 52 $ 13,233.19 $ - $ - $ 13,233.19
PROJECT TOTAL 67 458 372 63 2 2 964 $ 202,337.66 $ 12,925.89 $ 12,925.89 $ 336.45 $ 215,600.00
J:\data\EW \22-0069\00 Contract\Am nd No. 2\Am nd No. 2_FEE_Grant Rd Asset Managem ent Program SDC.xlsm 8/31/2023 1:33 PM
City of East Wenatchee
Resolution 2023-50 Exhibit A
Exhibit D Continued
Consultant Fee Determination - Negotiated Hourly Rate Consultant Agreement
Supplemental Agreement No. 2
City of East Wenatchee
Classification / Job Title Hourly
Rate
Overhead @
211.77%
Profit @
30.00%
Rate
Per Hour
x Labor
Hours
= Cost
Professional I
$ 45.00
$ 95.30
$ 13.50
$ 153.80
372.0
$ 57,213.60
Professional II $ 48.25 $ 102.18 $ 14.48 $ 164.91 0.0 $ -
Professional III $ 53.00 $ 112.24 $ 15.90 $ 181.14 0.0 $ -
Professional IV $ 65.25 $ 138.18 $ 19.58 $ 223.01 0.0 $ -
Professional V $ 72.00 $ 152.47 $ 21.60 $ 246.07 458.0 $ 112,700.06
Professional VI $ 84.00 $ 177.89 $ 25.20 $ 287.09 0.0 $ -
Professional VII $ 102.00 $ 216.01 $ 30.60 $ 348.61 67.0 $ 23,356.87
Professional VIII $ 116.00 $ 245.65 $ 34.80 $ 396.45 0.0 $ -
Professional IX $ 145.00 $ 307.07 $ 43.50 $ 495.57 0.0 $ -
Technician I $ 26.50 $ 56.12 $ 7.95 $ 90.57 0.0 $ -
Technician II $ 27.00 $ 57.18 $ 8.10 $ 92.28 0.0 $ -
Technician III $ 27.50 $ 58.24 $ 8.25 $ 93.99 0.0 $ -
Technician IV $ 38.50 $ 81.53 $ 11.55 $ 131.58 0.0 $ -
Technician V $ 39.00 $ 82.59 $ 11.70 $ 133.29 63.0 $ 8,397.27
Administrative I $ 28.75 $ 60.88 $ 8.63 $ 98.26 0.0 $ -
Administrative II $ 29.75 $ 63.00 $ 8.93 $ 101.68 0.0 $ -
Administrative III $ 38.00 $ 80.47 $ 11.40 $ 129.87 2.0 $ 259.74
Administrative IV $ 40.00 $ 84.71 $ 12.00 $ 136.71 0.0 $ -
Administrative V $ 60.00 $ 127.06 $ 18.00 $ 205.06 2.0 $ 410.12
Reimbursables
Rate
Qty
$ 202,337.66
CAD System Per Hour $27.50 0 $ -
GIS System Per Hour $27.50 0 $ -
CAD Plots Half Size $2.50 70 $ 175.00
CAD Plots Full Size $10.00 15 $ 150.00
CAD Plots Large $25.00 0 $ -
In-house copies (each) 8.5" X 11" B&W $0.09 121 $ 10.89
In-house copies (each) 8.5" X 14" B&W $0.14 4 $ 0.56
In-house copies (each) 11" X 17" B&W $0.20 0 $ -
In-house copies (color) (each) 8.5" X 11" Color $0.90 0 $ -
In-house copies (color) (each) 8.5" X 14" Color $1.20 0 $ -
In-house copies (color) (each) 11 X 17" Color $2.00 0 $ -
Mileage $0.655 0 $ -
$ 336.45
Subconsultant Costs:
Subconsultant Markup:
Total Subconsultant:
$ 12,925.89
$ -
$ 12,925.89
Grand Total: $ 215,600.00
Prepared by:
D. Petit
Exhibit D continued
Exhibit A
City of East Wenatchee
Resolution 2023-50
April 6, 2023
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2022 ICR Audit Office Review
Dear Thad Vesely:
22 Indirect Cost Rate (ICR) of 211.77% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:mya
Exhibit E-3
Exhibit A
City of East Wenatchee
Resolution 2023-50 AAR TESTING AND INSPECTION, INC.
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
August 18, 2023
Devon Petit
RH2 Engineering
300 Simon St SE, Suite 5
East Wenatchee, WA 98802
Subject: Proposal to Provide Special Inspections & Material Testing for Grant Road
City of East Wenatchee - Grant Road and Highline Drive & Grant Road Preservation Phase 2
Dear Mr. Petit:
AAR Testing and Inspection, Inc. is pleased to provide you with our services for the above-mentioned
project. For your information and review, we have included proposal scope of work and cost estimate.
We are prepared to commit the resources, staffing and expertise necessary for quality-oriented
services. We are available to immediately start this project.
PROJECT SUMMARY
Upgrades to Grant Road including improved pavement conditions, concrete intersection at Eastmont Ave to eliminate rutting,
upgraded sidewalk ramps to meet current ADA standards, and stormwater drainage system improvements.
SCOPE OF SERVICES
We understand that the following services will most likely be required.
Asphalt (HMA) Compaction
Reinforced Concrete
COSTS
AAR Testing and Inspection proposes to provide our services on a time and materials basis. All
inspections are based on four hours minimum portal to portal per site visit. See the attached proposal
for estimated quantities and costs.
Overtime/Minimum/Rush Charges; if required, hours worked on any project in excess of eight hours per
day, before 06:00 or after 18:00 hours or on weekends, will be charged at 150% of the regular hourly
rate.
Our cost estimates are based on time and materials for the project. Final total cost for our scope of
work is dependent upon contractors work scheduling. We have based our estimates on our experiences
with similar projects. We will keep client informed of our budget as the project progresses.
REPORTING
Our field personnel will provide verbal results to the project superintendent after completion of each
inspection and will submit an electronic inspection report prior to leaving the site. If a deficiency exists,
our inspector will notify the onsite project personnel.
STAFFING
Our level of involvement is expected to be full-time/periodic depending upon the actual schedule and
sequencing of construction activities. We request that services be scheduled 24 hours in advance of the
time our personnel are needed at the project site. Requests made less than 24 hours in advance may
require an additional fee. We are prepared to commit the resources, staffing and expertise necessary
for a quality-oriented inspection program.
City of East Wenatchee
Resolution 2023-50 AAR TESTING AND INSPECTION, INC. Exhibit A
112 Olds Station Road, Suite 100
Wenatchee, Washington 98801
www.aartesting.com
509-888-4457 | O
Inspectors for this project will be certified by the Washington Association of Building Officials (WABO),
International Code Council (ICC), American Welding Society (AWS), and the American Concrete
Institute (ACI). These certifications ensure the highest construction quality will be achieved by providing
experienced and qualified Special Inspectors. Our staff members take pride in the work they do and are
pro-active when conducting their inspections. This pro-active approach ensures that construction
schedules are met and that costly delays are not incurred. We are proud of the fact that we work as a
project team member and continuously work with the project team to solve any conflicts that may arise
during the project.
CLOSURE
We appreciate your consideration and look forward to working with you on this project. Authorization to
proceed can be indicated by signing below and returning it to our office. If you have questions or wish
to discuss any aspect of our proposal, please call at (509) 393-3226 or email the undersigned.
Sincerely,
AAR TESTING AND INSPECTION, INC.
Robin Radach
Project Manager
rradach@aartesting.com
Teajalam (TJ) Gounden
President
tgounden@aartesting.com
Attachments:
Estimated Cost Breakdown
Project Set Up Form
City of East Wenatchee
Resolution 2023-50 Exhibit A
EXHIBIT A
PRIME CONSULTANT COST COMPUTATIONS
Client: RH2 Engineering
Project Name: City of East Wenatchee - Grant Road and Highline Drive & Grant Road Preservation Phase 2
Project Number:
Date:
City 2021-05 and City 2021-07
8/18/2023
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computations by Task Technician 1 Technician 2 Technician 3 Technician 4 Admin 1 Admin 2 Admin 3 Project Manager Senior Project Manager Laboratory Surpervisor Filed Supervisor $30.00 $35.00 $40.00 $45.00 $20.00 $25.00 $33.00 $56.00 $67.31 $56.00 $56.00 Hours Totals
Task 1 - Materials Testing
Concrete Testing 30 30 $ 1,050.00
Asphalt (HMA) Compaction Testing 20 20 $ 700.00
Soil Compaction Testing 24 24 $ 840.00
Subgrade Evaluation 6 6 $ 210.00
Cylinder Pickup 9 9 $ 270.00
Sample Pickup 4 4 $ 120.00
Task Total 0 80 0 0 0 0 0 0 0 0 0 80 $ 3,190.00
Task 2 - Inspection
0 $ -
0 $ -
0 $ -
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Task 3 - Project Management
Project Management 8 8 $ 538.48
Administrative 5 5 $ 165.00
0 $ -
0 $ -
Task Total 0 0 0 0 0 0 5 0 8 0 0 13 $ 703.48
Task 4
0 $ -
0 $ -
0 $ -
0 $ -
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Task 5
0 $ -
0 $ -
0 $ -
City of East Wenatchee
Resolution 2023-50 Exhibit A
0 $ -
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Task 6
0 $ -
0 $ -
0 $ -
0 $ -
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Task 7
0 $ -
0 $ -
0 $ -
0 $ -
Task Total 0 0 0 0 0 0 0 0 0 0 0 0 $ -
Total Labor Hours and Fee 0 80 0 0 0 0 5 0 8 0 0 93 $ 3,893.48
ICR Overhead @ .8706% = $ 3,389.66
Fixed Fee @ 30% = $ 1,168.04
Total (DL + OH + Fixed Fee) = $ 8,451.19
Subconsultants
Subtotal $ -
Administrative Charge (5%) $ -
Total Subconsultant Expense $ -
Reimbursable Direct Non-Salary Costs
Mileage at current IRS rate ( 16 trips @ 15 miles per trip@ $0.655/mile) $ 157.20
Vehicle Lease (16 days @ $40.00 per day) $ 640.00
Concrete Gear Rental ($20 per day for 6 days) $ 120.00
Nuke gauge rental ($40 per day for 8 days) $ 320.00
Concrete Compressive Strength (6 pours at 5 cylinders each at $25 each) $ 750.00
Maximum Density of Soil (Proctor) (2 each at $180.00) $ 360.00
Sieve Analysis (1 each at $90.00) $ 90.00
Asphalt (HMA) Oil Content by Ignition Oven (2 each at $160.00) $ 320.00
Asphalt (HMA) Rice Density (2 each at $85.00) $ 170.00
Asphalt (HMA) Extracted Aggregate Gradation (2 each at $95.00) $ 190.00
Gyratory Compaction Testing (2 each at $250.00) $ 500.00
HMA Oven Correction (1 at $320.00) $ 320.00
Sand Equivalent (3 each at $75.00) $ 225.00
Fracture Face (3 each at $75.00) $ 225.00
Technician Overtime (5 hours @ $17.50 per hour) $ 87.50
Total Reimbursable Expense $ 4,474.70
Total Estimated Budget $ 12,925.89
City of East Wenatchee
Resolution 2023-50 Exhibit A
November 9, 2022
AAR Testing Laboratories, Inc.
7126 180th Avenue NE, Suite C101
Redmond, WA 98052
Subject: Acceptance FYE 2021 ICR Audit Office Review
Dear Michele Guerrini:
21 Indirect Cost Rate (ICR) of 87.06% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:ah