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HomeMy WebLinkAbout2/21/2019 - City Council - City Council Meeting Minutes - Shayne MagdoffPage 1 of 2 - CITY OF EAST WENATCHEE 271 9th Street NE * East Wenatchee, WA 98802 Phone (509) 884-9515 * Fax (509) 886-6233 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 Minutes Thursday, February 21, 2019 In attendance: Councilmember Detering Councilmember Crawford Councilmember Magdoff Councilmember Sterk Councilmember Raab 5:30 p.m. Council Workshop Josh DeLay, Finance Director Lori Barnett, Community Development Director Tom Wachholder, Project Dev. Manager Josh Toftness, Street Manager Trina Elmes, Events Director / P10 Mary Beth Phillips, Court Administrator Maria Holman, City Clerk Councilmember Magdoff opened the meeting. A. 2018 Year-end Financial Results. Finance Director Josh DeLay presented the 2018 Year-end Financial Results to council. Comments provided by Councilmember Magdoff on possible format changes breaking down the report further to differentiate between operating and non - operating funds. Lori Barnett Commented on Hotel -Motel Tax. Finance Director DeLay stated that funds were shifted mid -year from the Events Fund to the Hotel -Motel Fund to further support the Wenatchee Valley Museum. No action was taken by Council. B. 5-year Financial Forecast. Finance Director Josh DeLay presented a 5-year Financial Forecast, and the methodology behind it, and requested feedback from council regarding any changes they would like made. A finalized 5-year forecast will be presented at the next Council Workshop. Comments provided by Councilmember Detering and Councilmember Crawford regarding capital outlay and possibly breaking out equipment in the Capital outlay, having $1 million for PW facilities, and increasing the training expense forecasted. No action was taken by Council. In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515 at least 3 working days prior to the meeting to enable the City to make reasonable accommodations to ensure accessibility to the meeting. Page 2 of 2 C. 2015, 2016, 2017, and 2018 Transportation Benefit District Annual Reports. Project Development Manager Tom Wachholder presented council with the 2015 — 2018 Transportation Benefit District (TBD) Annual Reports, as required by RCW 36.73.160(2). A copy will be shared with the public and the local newspaper. Comments by Councilmember Magdoff on how easy the TDB reports were to read and comprehend. No action was taken by Council. D. Council Retreat Community Development Director Lori Barnett provided Council with a copy of the Draft East Wenatchee Capital Facilities Plan (Draft Date 2/13/2019). She briefly reviewed what was in the document and explained that it is intended to be amended annually to be consistent with the City Budget. She explained that the Planning Commission will hold a public hearing next week on the plan. Lori also distributed a document titled 8 Things That May Be Missing from Your City's Strategic Plan relating to the strategic planning process that the Council has initiated. Council discussed the proposal by 501 Consultants and bringing a discussion to the March 5, 2019 Council Meeting for action on a contract for their services. Council stated they would like to proceed with a pre -meeting on March 7, 2019, 4:00 -6:00 p.m., and a full day retreat on Friday, March 15, 2019. It was noted that the deliverable, according to the scope of work for 501 Consultants, was not a Strategic Plan. The deliverable from the process the Council will go through will be an outline of a strategic plan and a summary of the next steps in the strategic planning process. Comments provided by Councilmembers Detering, Crawford, and Magdoff. No action was taken by Council. E. City Hall Reader Board Councilmember Magdoff requested that staff discuss the City Hall reader board at the next Council Workshop. No action was taken by Council. F. Dr. Patrick Jones Presentation. Councilmember Crawford introduced Dr. Patrick Jones. Dr. Jones accessed the Chelan Douglas Trends website and presented a demographic outlook of our region and East Wenatchee to Council including education, economic factors, and housing. He explained the source of the data on the website and how to manipulate the results to show comparisons with other jurisdictions. This presentation was audio recorded. No action was taken by Council. Adjournment. With no further business, the meeting adjourned at 7:30 p.m. In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 509-884-9515 at least 3 working days prior to the meeting to enable the City to make reasonable accommodations to ensure accessibility to the meeting.