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Home My WebLink About2/21/2019 - City Council - City Council Meeting Agenda Packet - Shayne MagdoffIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 1 City Council Workshop East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802 AGENDA Thursday, February 21, 2019 – 5:30 PM ____________________________________________________________ A. 2018 Yearend Financial Results presented by Finance Director Josh Delay. B. 5-year Financial Forecast presented by Finance Director Josh Delay. C. Transportation Benefit District Annual Reports for 2015, 2016, 2017, and 2018, presented by Project Development Manager Tom Wachholder. D. Dr. Patrick Jones: Providing economic indicators and information about our region. E. Council Retreat Conversation. a. Strategic Plan Discussion, Lori Barnett will provide information. F. Items for next meeting. a. Readerboard, City Hall CITY OF EAST WENATCHEE 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE (509) 886-4507 • FAX (509) 884-6233 02-21-2019 Council Workshop Agenda Packet. Page 1 of 90 City of East Wenatchee February 21, 2019 Council Workshop December 2018 Financial Report Date: February 21, 2019 To: Councilmembers, Mayor Lacy & Department Heads From: Josh DeLay, Finance Director Subject: 2018 December (Year-End) Financial Report This report provides a summary of the City’s overall financial operations through December 31, 2018. It offers a comparison of total overall revenues and expenditures between the current fiscal year and the same point in time as the last fiscal year. Table 1 below shows the City’s revenue collections through December 31, 2018 compared to revenue collections through December 31, 2017, along with the respective dollar and percentage variances. Table 1 December 31, 2018 December 31, 2017 Variance - Higher/(Lower) Percentage Increase/(Decrease) General Fund - 001 6,971,271 6,012,102 959,169 15.95% Street Fund - 101 1,393,565 1,339,038 54,526 4.07% Comm Dev Grants Fund - 102 3,470 7,492 (4,023) - Trans Benefit District Fund - 105 254,112 250,270 3,842 1.54% Debt Reserve Fund - 110 165,000 165,000 - - Library Fund - 112 7,000 6,500 500 7.69% Hotel/Motel Tax Fund - 113 151,159 14,000 137,159 979.71% Drug Fund - 114 148 6,107 (5,958) (97.57%) Criminal Justice Fund - 116 18,197 17,670 527 2.98% Events Board Fund - 117 111,052 236,235 (125,182) (52.99%) Bond Redemption Fund - 202 30,000 29,870 130 0.43% Street Improvements Fund - 301 1,164,564 7,917,496 (6,752,932) (85.29%) Storm Water Improvements Fund - 308 127,610 210,444 (82,834) (39.36%) Capital Improvements Fund - 314 670,262 521,017 149,245 28.65% Equipment R&R Fund - 501 350,000 344,000 6,000 1.74% Total Revenues 11,417,411 17,077,242 (5,659,831) (33.14%) Revenues JOSH DELAY, FINANCE DIRECTOR 271 9TH STREET NE • EAST WENATCHEE, WA 98802 PHONE: (509) 886-4507 • FAX: (509) 884-6233 ● E-MAIL: JDELAY@EAST-WENATCHEE.COM 1 of 24 02-21-2019 Council Workshop Agenda Packet. Page 2 of 90 City of East Wenatchee February 21, 2019 Council Workshop December 2018 Financial Report Chart 1 is a graphical representation of year to year revenue comparisons for each fund. Chart 1 Revenue Highlights: General Fund revenues finished $959,169, or 15.95%, greater than last year due to across the board increases to many revenue sources within the fund. The largest increases were the result of: •$739,680 in property taxes due to a change in property tax fund allocation for 2018 versus 2017 2 of 24 02-21-2019 Council Workshop Agenda Packet. Page 3 of 90 City of East Wenatchee February 21, 2019 Council Workshop December 2018 Financial Report •$180,783 in sales & use tax due to inflation and taxpayer spending habits •$66,376 in phone/cellular utility tax presumably due to more businesses paying this tax The largest decreases within this fund were the result of: •$125,000 transfer in from the Streets Fund in 2017 that wasn’t planned in 2018 •$77,018 in gambling tax due to the temporary closing of a large gambling establishment •$18,238 in Columbia River Drug Task Force money that we didn’t receive this year Hotel/Motel Tax Fund finished $137,159, or 979.71%, greater that last year, while Events Fund revenues finished $125,182, or 52.99%, lower than last year, due to a decision to re-allocate hotel/motel taxes from the Events Fund to the Hotel/Motel Tax Fund. Street Improvements Fund revenues finished $6,752,932, or 85.29%, less than last year mainly due to the decrease and timing of Transportation Improvement Board (TIB) funding and projects, and $555,000 less in property taxes allocated to the fun. Monies for this fund are generally received from state and federal grants, which typically explains the large fluctuations. Capital Improvements Fund revenues finished $149,245, or 28.65%, greater than last year due to across the board increases in all three revenue sources for this fund. Real Estate Excise taxes finished $141,632 higher, while the Douglas County Regional Share finished $57,613 higher. Table 2 below shows the City’s expenditures through December 31, 2018 compared to expenditures through December 31, 2018, along with respective dollar and percentage variances. Table 2 December 31, 2018 December 31, 2017 Variance - Higher/(Lower) Percentage Increase/(Decrease) General Fund - 001 6,939,049 6,171,018 768,030 12.45% Street Fund - 101 1,310,699 1,218,415 92,284 7.57% Comm Dev Grants Fund - 102 1,801 2,932 (1,131) (38.58%) Trans Benefit District Fund - 105 197,335 136,488 60,847 - Debt Reserve Fund - 110 - - - - Library Fund - 112 3,566 5,265 (1,699) (32.27%) Hotel/Motel Tax Fund - 113 77,411 14,500 62,911 433.87% Drug Fund - 114 - 9,372 (9,372) - Criminal Justice Fund - 116 - 43,000 (43,000) - Events Board Fund - 117 167,653 155,194 12,459 8.03% Bond Redemption Fund - 202 30,604 30,901 (297) (0.96%) Street Improvements Fund - 301 1,367,087 7,608,374 (6,241,287) (82.03%) Storm Water Improvements Fund - 308 118,497 203,572 (85,075) (41.79%) Capital Improvements Fund - 314 74,609 658,837 (584,228) (88.68%) Equipment R&R Fund - 501 270,819 339,328 (68,510) (20.19%) Total Expenditures 10,559,128 16,597,196 (6,038,068) (36.38%) Expenditures 3 of 24 02-21-2019 Council Workshop Agenda Packet. Page 4 of 90 City of East Wenatchee February 21, 2019 Council Workshop December 2018 Financial Report Chart 2 is a graphical representation of year to year expenditure comparisons for each fund. Chart 2 Expenditure Highlights: General Fund expenditures finished $768,030, or 12.45%, greater than last year due to various reasons. The biggest variance is $280,546 for the house and land purchase at 311 9th St NE. Salaries and benefits contributed to most of the rest of the increases, including some retirements that resulted in large leave balance payouts. 4 of 24 02-21-2019 Council Workshop Agenda Packet. Page 5 of 90 City of East Wenatchee February 21, 2019 Council Workshop December 2018 Financial Report Street Fund expenditures finished $92,284, or 7.57%, greater than last year due to a combination of increases in salaries, benefits, and supplies. Hotel/Motel Tax Fund expenditures finished $62,911, or 433.87%, greater than last year due to approved funding for the Wenatchee Valley Museum. Street Improvements Fund expenditures finished $6,241,287, or 82.03%, less than last year due to a decrease in the number, size and scope of projects in 2018 versus 2017. Capital Improvements Fund expenditures finished $584,228, or 88.68%, less than last year due to a decrease of $500,000 in the amount transferred out of this fund to other funds. Last year, a $500,000 transfer from the Capital Improvements Fund to the Street Fund was allocated that wasn’t allocated this year. Equipment R&R Fund expenditures finished $68,310, or 20.19%, less than last year due to timing differences in the purchase of replacement equipment. The reports presented in the following pages represent accounting system generated line-item details of revenues, expenditures, budgets, and cash balances for each fund through December 31, 2018. 5 of 24 02-21-2019 Council Workshop Agenda Packet. Page 6 of 90 Account Number Title Period Fiscal Budget % of Total Balance General Fund Taxes 001-000-000-311-10-00-00 Real & Personal Property Tax $97,764.83 $955,517.56 $972,000.00 98.30 %$16,482.44 001-000-000-313-11-00-00 Local Retail Sales & Use Tax $308,661.73 $3,310,417.25 $2,930,000.00 112.98 %($380,417.25) 001-000-000-313-71-00-00 1/10 Sales Tax-Criminal Just $26,015.93 $308,959.06 $270,000.00 114.43 %($38,959.06) 001-000-000-316-40-00-00 Electric Utility Tax $25,261.70 $347,998.29 $345,800.00 100.64 %($2,198.29) 001-000-000-316-45-00-00 Natural Gas Utility Tax $3,437.68 $40,258.33 $38,000.00 105.94 %($2,258.33) 001-000-000-316-49-00-00 Phone/cellular Utility Tax $24,112.37 $403,294.30 $340,000.00 118.62 %($63,294.30) 001-000-000-316-84-00-00 Gambling Tax $0.00 $262,426.09 $340,000.00 77.18 %$77,573.91 001-000-000-316-84-00-01 Gambling Tax Penalties $0.00 $0.00 $3,500.00 0.00 %$3,500.00 Total Taxes $485,254.24 $5,628,870.88 $5,239,300.00 107.44 %($389,570.88) Licenses and Permits 001-000-000-321-30-01-00 Fireworks Permits $0.00 $500.00 $800.00 62.50 %$300.00 001-000-000-321-60-00-00 Taxicab Licenses & Permits $582.00 $1,415.00 $200.00 707.50 %($1,215.00) 001-000-000-321-91-00-50 Franchise Fees - Cable $0.00 $98,903.67 $95,900.00 103.13 %($3,003.67) 001-000-000-321-91-00-60 Franchise Fees - Fiber Optics $0.00 $4,000.00 $0.00 ($4,000.00) 001-000-000-321-99-00-00 Business Licenses & Permits $6,861.01 $93,922.48 $86,290.00 108.85 %($7,632.48) 001-000-000-321-99-05-00 Other Business Lic & Permits $250.00 $250.00 $100.00 250.00 %($150.00) 001-000-000-322-10-00-00 Building & Structure Permits $349.15 $61,804.28 $52,000.00 118.85 %($9,804.28) 001-000-000-322-90-00-00 Other Non-Business Lic & Per $0.00 $18.00 $0.00 ($18.00) 001-000-000-322-90-01-00 Gun Permits $399.00 $6,592.00 $5,000.00 131.84 %($1,592.00) 001-000-000-322-90-02-00 Sign Permits $0.00 $355.00 $0.00 ($355.00) Total Licenses and Permits $8,441.16 $267,760.43 $240,290.00 111.43 %($27,470.43) Intergovernmental Revenues 001-000-000-333-04-21-05 WASPC Safety Grant $0.00 $2,000.00 $0.00 ($2,000.00) 001-000-000-333-16-50-00 Columbia River Drug Task Force $0.00 $0.00 $5,000.00 0.00 %$5,000.00 001-000-000-334-01-20-00 WaState Court Equip Reimb $3,784.02 $3,788.52 $0.00 ($3,788.52) 001-000-000-334-03-50-01 DOJ - USMS Task Force $0.00 $2,922.37 $0.00 ($2,922.37) 001-000-000-334-03-51-03 Tsc - Seatbelt Emphasis Patrols $0.00 $369.75 $1,000.00 36.98 %$630.25 001-000-000-334-03-51-04 X-52 Tsc-Speed Limit Emphasis $0.00 $3,034.65 $2,000.00 151.73 %($1,034.65) 001-000-000-334-03-51-10 Distracted Driving Enforcement Patrol $0.00 $1,961.65 $2,000.00 98.08 %$38.35 001-000-000-334-03-51-12 Tsc - DUI Emphasis Patrol $0.00 $3,146.79 $2,000.00 157.34 %($1,146.79) 001-000-000-334-06-91-10 Washington State Archives Grant $0.00 $45,000.00 $45,000.00 100.00 %$0.00 001-000-000-334-06-95-00 RIVERCOM 911 Funding Assistance $0.00 $4,804.68 $0.00 ($4,804.68) 001-000-000-335-00-91-00 Pud Privilege Tax $0.00 $44,925.74 $42,000.00 106.97 %($2,925.74) 001-000-000-336-00-71-00 Multimodal Transportation $0.00 $4,784.93 $0.00 ($4,784.93) 001-000-000-336-06-42-00 Marijuana Excise Tax Distribution $7,182.62 $36,935.11 $8,116.00 455.09 %($28,819.11) Revenue Starting Account Number: 001-000-000-308-00-00-00 Beginning Net Cash & Invest Ending Account Number: 501-000-000-397-21-00-20 Transfer In - Criminal Justice Period: 2018 - December 2018 6 of 24 02-21-2019 Council Workshop Agenda Packet. Page 7 of 90 Account Number Title Period Fiscal Budget % of Total Balance 001-000-000-336-06-51-00 DUI - Cities Allocation $0.00 $2,010.48 $2,100.00 95.74 %$89.52 001-000-000-336-06-94-00 Liquor Excise Tax $0.00 $68,751.69 $63,000.00 109.13 %($5,751.69) 001-000-000-336-06-95-00 Liquor Board Profits $28,168.14 $112,688.53 $114,000.00 98.85 %$1,311.47 Total Intergovernmental Revenues $39,134.78 $337,124.89 $286,216.00 117.79 %($50,908.89) Charges for Goods and Services 001-000-000-341-33-10-00 Background Check Fees $0.00 $132.00 $0.00 ($132.00) 001-000-000-341-35-30-00 Duplicating Services - Court & Police $0.00 $0.00 $600.00 0.00 %$600.00 001-000-000-341-35-31-00 Copy and Duplication Fees - Admin $34.60 $104.00 $0.00 ($104.00) 001-000-000-341-35-35-00 Annual Admin Reimb Fees $0.00 $5,037.60 $10,500.00 47.98 %$5,462.40 001-000-000-341-96-00-00 Personnel Services $480.90 $5,916.58 $0.00 ($5,916.58) 001-000-000-342-33-00-00 Adult Probation Services $5,229.80 $71,460.32 $70,000.00 102.09 %($1,460.32) 001-000-000-342-36-00-00 Housing of Prisoners $1,490.22 $31,789.95 $23,000.00 138.22 %($8,789.95) 001-000-000-342-40-00-01 Fire Marshall Inspection Ser $0.00 $3,445.38 $3,500.00 98.44 %$54.62 001-000-000-345-83-00-00 Plan Checking Fees $156.00 $31,931.12 $25,551.00 124.97 %($6,380.12) 001-000-000-345-83-41-00 Engineering Review Fees $0.00 $516.00 $1,000.00 51.60 %$484.00 001-000-000-345-86-00-00 Sepa Permits $0.00 $1,151.00 $800.00 143.88 %($351.00) 001-000-000-345-89-00-00 Planning & Development Fees $309.00 $8,366.45 $3,000.00 278.88 %($5,366.45) Total Charges for Goods and Services $7,700.52 $159,850.40 $137,951.00 115.87 %($21,899.40) Fines and Penalties 001-000-000-356-50-00-00 Fines And Penalties $12,376.02 $199,480.22 $190,000.00 104.99 %($9,480.22) 001-000-000-357-33-00-00 Public Defender Costs $1,445.09 $27,653.26 $29,500.00 93.74 %$1,846.74 001-000-000-357-35-00-00 Restitution $100.00 $175.00 $0.00 ($175.00) Total Fines and Penalties $13,921.11 $227,308.48 $219,500.00 103.56 %($7,808.48) Miscellaneous Revenues 001-000-000-361-11-00-00 Interest Earnings $11,539.99 $106,836.41 $41,961.00 254.61 %($64,875.41) 001-000-000-361-40-00-00 Sales Tax Interest $588.83 $5,523.82 $2,600.00 212.45 %($2,923.82) 001-000-000-369-20-00-00 Unclaimed Property $0.00 $174.14 $0.00 ($174.14) 001-000-000-369-80-00-00 Cash Adjustments $5.00 $5.00 $0.00 ($5.00) 001-000-000-369-91-50-00 Miscellaneous Revenue $480.21 $8,582.33 $5,000.00 171.65 %($3,582.33) Total Miscellaneous Revenues $12,614.03 $121,121.70 $49,561.00 244.39 %($71,560.70) Other Increases in Fund Resources 001-000-000-389-30-00-03 Fireworks - Cleaning Deposit $0.00 $2,500.00 $2,000.00 125.00 %($500.00) 001-000-000-389-30-00-04 Fireworks - Dcfd Remittance $0.00 $0.00 $250.00 0.00 %$250.00 001-000-000-389-30-00-05 Crime Victim Assessment $131.36 $3,714.67 $3,850.00 96.48 %$135.33 001-000-000-389-30-00-10 ST WA Surcharge/bld Code Fee $6.50 $397.50 $300.00 132.50 %($97.50) 001-000-000-389-30-00-15 State Share Weapons Permit Fee $742.30 $10,719.80 $9,000.00 119.11 %($1,719.80) 001-000-000-389-30-00-20 Court Remittance--State $12,026.57 $196,957.95 $200,000.00 98.48 %$3,042.05 001-000-000-389-30-40-00 Engineering Reimbursements $0.00 $117.00 $0.00 ($117.00) Total Other Increases in Fund Resources $12,906.73 $214,406.92 $215,400.00 99.54 %$993.08 Other Financing Sources 001-000-000-395-10-00-00 Proceeds-Disposition of Assets $0.00 $14,797.50 $0.00 ($14,797.50) 001-000-000-397-21-01-00 Payroll/claims Corrections $0.00 $25.00 $0.00 ($25.00) 001-000-000-398-20-00-00 Insurance Recoveries $0.00 $5.00 $0.00 ($5.00) Total Other Financing Sources $0.00 $14,827.50 $0.00 ($14,827.50) E 7 of 24 02-21-2019 Council Workshop Agenda Packet. Page 8 of 90 Account Number Title Period Fiscal Budget % of Total Balance Total General Fund $579,972.57 $6,971,271.20 $6,388,218.00 109.13 %($583,053.20) Street Fund 101-000-000-311-10-00-00 Property Taxes - Street Dept $0.00 $500,000.00 $500,000.00 100.00 %$0.00 101-000-000-313-11-00-00 Sales And Use Tax $0.00 $320,000.00 $320,000.00 100.00 %$0.00 101-000-000-322-40-00-00 Street Permits $0.00 $960.00 $3,000.00 32.00 %$2,040.00 101-000-000-336-00-71-00 Multimodal Transpo City $4,783.66 $14,352.41 $4,500.00 318.94 %($9,852.41) 101-000-000-336-00-87-00 Street Fuel Excise Tax $24,376.16 $281,001.30 $282,000.00 99.65 %$998.70 101-000-000-336-00-87-05 MVA Transport Cities $4,185.74 $16,745.34 $7,900.00 211.97 %($8,845.34) 101-000-000-341-70-00-00 Sales of Scrap $0.00 $102.26 $0.00 ($102.26) 101-000-000-343-13-00-00 SWA Administrative Services $2,178.80 $16,901.94 $28,300.00 59.72 %$11,398.06 101-000-000-343-13-00-90 SWA NPDES Reimbursement $4,999.86 $234,048.00 $210,200.00 111.35 %($23,848.00) 101-000-000-343-13-00-95 DOE Capacity Grant - SWU $0.00 $9,074.79 $50,000.00 18.15 %$40,925.21 101-000-000-369-91-01-05 Miscellaneous Revenue $0.00 $378.58 $5,000.00 7.57 %$4,621.42 Total Street Fund $40,524.22 $1,393,564.62 $1,410,900.00 98.77 %$17,335.38 Community Development Grants Fund 102-000-000-331-14-00-00 HUD CD Block Grant $0.00 $3,469.76 $0.00 ($3,469.76) Total Community Development Grants Fund $0.00 $3,469.76 $0.00 ($3,469.76) Transportation Benefit District Fund 105-000-000-317-60-00-00 Car Tab Fee Revenue $16,771.85 $254,112.43 $245,100.00 103.68 %($9,012.43) Total Transportation Benefit District Fund $16,771.85 $254,112.43 $245,100.00 103.68 %($9,012.43) Financing Reserves Fund 110-000-000-311-10-00-00 Property Tax $0.00 $165,000.00 $165,000.00 100.00 %$0.00 Total Financing Reserves Fund $0.00 $165,000.00 $165,000.00 100.00 %$0.00 Library Fund 112-000-000-347-20-00-00 Library Services $0.00 $7,000.00 $6,500.00 107.69 %($500.00) Total Library Fund $0.00 $7,000.00 $6,500.00 107.69 %($500.00) Hotel/Motel Tax Fund 113-000-000-313-31-02-00 HM Tax - Allocated $7,078.17 $75,579.50 $56,850.00 132.95 %($18,729.50) 113-000-000-313-31-04-00 H/M Tax Allocated $7,078.17 $75,579.49 $56,850.00 132.95 %($18,729.49) Total Hotel/Motel Tax Fund $14,156.34 $151,158.99 $113,700.00 132.95 %($37,458.99) Drug Fund 114-000-000-356-50-03-00 Drug Investigation $7.14 $148.46 $120.00 123.72 %($28.46) Total Drug Fund $7.14 $148.46 $120.00 123.72 %($28.46) Criminal Justice Fund 116-000-000-336-06-21-00 Crim Justice - Population $0.00 $3,943.62 $3,740.00 105.44 %($203.62) 116-000-000-336-06-26-00 Crim Just - Special Programs $0.00 $14,253.78 $13,600.00 104.81 %($653.78) Total Criminal Justice Fund $0.00 $18,197.40 $17,340.00 104.94 %($857.40) Events Board Fund 117-000-100-313-31-00-00 H/M Tax - Events $7,078.19 $67,078.19 $60,000.00 111.80 %($7,078.19) 117-000-200-347-40-02-01 Easter Egg Hunt Admission Fees $0.00 $1,735.05 $1,600.00 108.44 %($135.05) 117-000-300-347-40-12-02 Classy Chassis Parade/car Show $0.00 $9,962.00 $8,500.00 117.20 %($1,462.00) 117-000-300-347-40-12-03 Classy Chassis Vendor Fees $0.00 $0.00 $275.00 0.00 %$275.00 117-000-300-347-90-00-12 Classy Chassis Sponsorships $0.00 $8,100.00 $9,500.00 85.26 %$1,400.00 8 of 24 02-21-2019 Council Workshop Agenda Packet. Page 9 of 90 Account Number Title Period Fiscal Budget % of Total Balance 117-000-300-347-90-12-00 Classy Chassis Merchandise Sales $0.00 $1,845.00 $2,300.00 80.22 %$455.00 117-000-400-347-40-11-03 Wings & Wheels Car Show Registration $0.00 $5,260.00 $4,700.00 111.91 %($560.00) 117-000-400-347-40-11-04 Wings & Wheels Carnival $0.00 $0.00 $5,000.00 0.00 %$5,000.00 117-000-400-347-40-11-07 Wings & Wheels Vendor Fees $0.00 $110.00 $250.00 44.00 %$140.00 117-000-400-347-90-00-01 Wings & Wheels Donations $0.00 $0.00 $1,400.00 0.00 %$1,400.00 117-000-400-347-90-00-11 Wings & Wheels Sponsorships $350.00 $9,450.00 $7,000.00 135.00 %($2,450.00) 117-000-400-347-90-00-13 Schedule of Events Brochure $0.00 $3,950.00 $5,000.00 79.00 %$1,050.00 117-000-400-347-90-11-00 Wings & Wheels Merchandise Sales $0.00 $1,292.00 $900.00 143.56 %($392.00) 117-000-450-347-90-00-12 PkwyPile-up Car Show Sponsorship $0.00 $0.00 $450.00 0.00 %$450.00 117-000-450-347-90-00-15 PkwyPile-up Car Show Misc Revenue $0.00 $270.00 $0.00 ($270.00) 117-000-500-367-19-00-01 Christmas Sponsorships $2,000.00 $2,000.00 $2,000.00 100.00 %$0.00 Total Events Board Fund $9,428.19 $111,052.24 $108,875.00 102.00 %($2,177.24) Bond Redemption Fund 202-000-000-311-10-00-00 Property Tax $0.00 $30,000.00 $30,000.00 100.00 %$0.00 Total Bond Redemption Fund $0.00 $30,000.00 $30,000.00 100.00 %$0.00 Street Improvements Fund 301-000-000-311-10-00-00 Property Tax $0.00 $20,000.00 $100,000.00 20.00 %$80,000.00 301-000-000-334-03-27-30 TIB Relight WA Install Grant $0.00 $57,094.99 $58,150.00 98.19 %$1,055.01 301-000-000-334-03-27-32 TIB Relight WA Mtls Grant $68,183.01 $68,183.01 $131,250.00 51.95 %$63,066.99 301-000-000-334-03-80-06 TIB Baker Ave 15th to 20th Project $143,079.30 $143,079.30 $13,531.00 1,057.42 %($129,548.30) 301-000-000-334-03-80-07 TIB - S. Kentucky & 5th ST. NE $350,841.94 $529,381.80 $557,440.00 94.97 %$28,058.20 301-000-000-334-03-80-22 TIB - Highline Drive $0.00 $65,499.75 $75,049.00 87.28 %$9,549.25 301-000-000-344-10-95-12 GEWSWU - 5th St. Sidewalks & SWU $0.00 $15,435.38 $15,000.00 102.90 %($435.38) 301-000-000-344-10-95-16 GEWSWU Baker Ave 15th to 20th $0.00 $18,213.05 $18,212.00 100.01 %($1.05) 301-000-000-344-10-96-00 EWWD - Baker Ave 15th to 20th $0.00 $0.00 $108,881.00 0.00 %$108,881.00 301-000-000-344-10-96-02 DCSD - Baker Ave - 15th to 20th $0.00 $0.00 $20,620.00 0.00 %$20,620.00 301-000-000-344-10-96-10 5th St Sidewalks & SWU - EWWD $0.00 $3,895.20 $0.00 ($3,895.20) 301-000-000-344-10-96-16 DC Rgnl Council -VMP Tfc Controller $0.00 $46,446.53 $0.00 ($46,446.53) 301-000-000-397-41-10-05 Transfer In-TBD Fund 105 Proj Funding $0.00 $197,335.00 $197,335.00 100.00 %$0.00 Total Street Improvements Fund $562,104.25 $1,164,564.01 $1,295,468.00 89.90 %$130,903.99 Storm Water Improvements Fund 308-000-000-343-13-00-30 SWA Small Improvement Projects $0.00 $0.00 $5,000.00 0.00 %$5,000.00 308-000-000-343-13-00-50 GEWSWU Astor Court $0.00 $59,122.52 $58,000.00 101.94 %($1,122.52) 308-000-000-343-13-00-55 GEWSWU Ashland Avenue $0.00 $59,122.51 $58,000.00 101.94 %($1,122.51) 308-000-000-343-13-00-83 DOE Grant 19th St. NW Design $0.00 $0.00 $125,000.00 0.00 %$125,000.00 308-000-000-343-13-00-86 DOE Grant SWA VMP LID Project $0.00 $9,364.98 $0.00 ($9,364.98) Total Storm Water Improvements Fund $0.00 $127,610.01 $246,000.00 51.87 %$118,389.99 Capital Improvements Fund 314-000-000-311-10-00-00 Real and Personal Property Taxes $0.00 $100,000.00 $0.00 ($100,000.00) 314-000-000-318-34-00-00 Real Estate Excise Tax $56,509.50 $512,649.24 $337,100.00 152.08 %($175,549.24) 314-000-000-333-10-00-00 Douglas County Regional Share $0.00 $57,613.00 $57,614.00 100.00 %$1.00 Total Capital Improvements Fund $56,509.50 $670,262.24 $394,714.00 169.81 %($275,548.24) Equipment Purchase, Repair & Replacement Fund 501-000-000-313-11-00-10 Sales & Use Tax - Police $0.00 $150,000.00 $150,000.00 100.00 %$0.00 9 of 24 02-21-2019 Council Workshop Agenda Packet. Page 10 of 90 Account Number Title Period Fiscal Budget % of Total Balance 501-000-000-313-11-00-20 Sales & Use Tax - Streets $0.00 $200,000.00 $200,000.00 100.00 %$0.00 Total Equipment Purchase, Repair & Replacement Fund $0.00 $350,000.00 $350,000.00 100.00 %$0.00 Grand Totals $1,279,474.06 $11,417,411.36 $10,771,935.00 105.99 %($645,476.36) 10 of 24 02-21-2019 Council Workshop Agenda Packet. Page 11 of 90 Totals By Fund Fund Number Title Period Fiscal Budget % of Total Balance 001-000-000-000-00-00-00 General Fund $579,972.57 $6,971,271.20 $6,388,218.00 109.13 %($583,053.20) 101-000-000-000-00-00-00 Street Fund $40,524.22 $1,393,564.62 $1,410,900.00 98.77 %$17,335.38 102-000-000-000-00-00-00 Community Development Grants Fund $0.00 $3,469.76 $0.00 ($3,469.76) 105-000-000-000-00-00-00 Transportation Benefit District Fund $16,771.85 $254,112.43 $245,100.00 103.68 %($9,012.43) 110-000-000-000-00-00-00 Financing Reserves Fund $0.00 $165,000.00 $165,000.00 100.00 %$0.00 112-000-000-000-00-00-00 Library Fund $0.00 $7,000.00 $6,500.00 107.69 %($500.00) 113-000-000-000-00-00-00 Hotel/Motel Tax Fund $14,156.34 $151,158.99 $113,700.00 132.95 %($37,458.99) 114-000-000-000-00-00-00 Drug Fund $7.14 $148.46 $120.00 123.72 %($28.46) 116-000-000-000-00-00-00 Criminal Justice Fund $0.00 $18,197.40 $17,340.00 104.94 %($857.40) 117-000-000-000-00-00-00 Events Board Fund $9,428.19 $111,052.24 $108,875.00 102.00 %($2,177.24) 202-000-000-000-00-00-00 Bond Redemption Fund $0.00 $30,000.00 $30,000.00 100.00 %$0.00 301-000-000-000-00-00-00 Street Improvements Fund $562,104.25 $1,164,564.01 $1,295,468.00 89.90 %$130,903.99 308-000-000-000-00-00-00 Storm Water Improvements Fund $0.00 $127,610.01 $246,000.00 51.87 %$118,389.99 314-000-000-000-00-00-00 Capital Improvements Fund $56,509.50 $670,262.24 $394,714.00 169.81 %($275,548.24) 501-000-000-000-00-00-00 Equipment Purchase, Repair & Replacement Fund $0.00 $350,000.00 $350,000.00 100.00 %$0.00 Grand Totals $1,279,474.06 $11,417,411.36 $10,771,935.00 105.99 %($645,476.36) 11 of 24 02-21-2019 Council Workshop Agenda Packet. Page 12 of 90 Account Number Title Period Fiscal Budget % of Total Balance General Fund General Government 001-000-001-518-91-30-00 Wellness $1,074.14 $2,858.95 $2,500.00 114.36 %($358.95) 001-000-001-518-93-49-00 City Theme $0.00 $7,122.00 $1,000.00 712.20 %($6,122.00) 001-000-001-521-10-29-00 Leoff 1 Ins Premiums/misc $0.00 $31,047.94 $35,000.00 88.71 %$3,952.06 001-000-001-528-70-40-00 River Com $26,835.50 $322,026.00 $322,026.00 100.00 %$0.00 001-000-001-539-30-40-00 Animal Control $6,126.18 $73,514.82 $73,515.00 100.00 %$0.18 001-000-001-558-60-41-00 Chelan-Douglas Transportation Council $0.00 $13,005.00 $13,003.00 100.02 %($2.00) 001-000-001-558-70-40-00 Contributions - Region $0.00 $30,000.00 $25,000.00 120.00 %($5,000.00) 001-000-001-558-70-41-00 Ncw Economic Development Dist $0.00 $1,187.50 $1,250.00 95.00 %$62.50 001-000-001-558-70-41-05 NCWEDD Chelan/Douglas Trends $0.00 $1,500.00 $1,500.00 100.00 %$0.00 001-000-001-558-70-41-07 Wenatchee Valley Chamber of Commerce $0.00 $0.00 $360.00 0.00 %$360.00 001-000-001-558-70-41-10 Spirit of Wenatchee Miss Veedol $0.00 $3,000.00 $3,000.00 100.00 %$0.00 001-000-001-558-70-41-15 Wenatchee Valley Museum & CC $0.00 $46,365.00 $46,365.00 100.00 %$0.00 001-000-001-564-00-40-00 Comm Mental Health (2% Liquor)$0.00 $2,692.50 $3,500.00 76.93 %$807.50 001-000-001-594-58-60-00 City Land Purchase - 311 9th St NE $0.00 $280,546.46 $0.00 ($280,546.46) Total General Government $34,035.82 $814,866.17 $528,019.00 154.33 %($286,847.17) Legislative 001-000-110-511-60-10-00 Salaries $12,442.95 $157,750.46 $210,500.00 74.94 %$52,749.54 001-000-110-511-60-20-00 Benefits $3,650.95 $42,132.32 $87,000.00 48.43 %$44,867.68 001-000-110-511-60-21-50 Public Defender $8,100.00 $97,700.00 $97,200.00 100.51 %($500.00) 001-000-110-511-60-30-00 Public Defender Conflicts $472.50 $4,579.50 $6,000.00 76.33 %$1,420.50 001-000-110-511-60-31-00 Office Supplies $118.96 $694.69 $235.00 295.61 %($459.69) 001-000-110-511-60-31-05 Newsletter Printing & Mailing $0.00 $13,387.75 $13,500.00 99.17 %$112.25 001-000-110-511-60-31-10 Public Records Expenses $0.00 $383.40 $0.00 ($383.40) 001-000-110-511-60-40-00 Training $185.00 $2,372.42 $8,000.00 29.66 %$5,627.58 001-000-110-511-60-41-00 Professional Services $12,350.00 $22,925.01 $25,000.00 91.70 %$2,074.99 001-000-110-511-60-41-20 Awc Annual Membership Fee $0.00 $8,828.00 $8,828.00 100.00 %$0.00 001-000-110-511-60-42-01 Telephone $100.67 $1,123.10 $0.00 ($1,123.10) 001-000-110-511-60-43-00 Travel $0.00 $2,470.59 $2,500.00 98.82 %$29.41 001-000-110-511-60-43-01 Travel - Misawa $0.00 $4,718.42 $7,500.00 62.91 %$2,781.58 001-000-110-511-60-44-00 Advertising $1,047.00 $8,142.26 $1,000.00 814.23 %($7,142.26) 001-000-110-511-60-45-00 Election Costs - Registered Voters $0.00 $23,597.03 $17,000.00 138.81 %($6,597.03) 001-000-110-511-60-46-00 Insurance $9,292.60 $11,660.34 $7,900.00 147.60 %($3,760.34) 001-000-110-511-60-47-00 Background Check Costs $48.00 $120.00 $0.00 ($120.00) 001-000-110-511-60-49-00 Miscellaneous $104.95 $5,329.66 $4,400.00 121.13 %($929.66) Total Legislative $47,913.58 $407,914.95 $496,563.00 82.15 %$88,648.05 Expenditure Starting Account Number: 001-000-001-515-10-40-00 Professional Services - Legal Ending Account Number: 501-001-000-508-10-00-00 Ending EPM&R Fund Balance - Reserved Period: 2018 - December 2018 12 of 24 02-21-2019 Council Workshop Agenda Packet. Page 13 of 90 Account Number Title Period Fiscal Budget % of Total Balance Municipal Court 001-000-120-512-50-10-00 Salaries $13,091.84 $171,686.26 $174,100.00 98.61 %$2,413.74 001-000-120-512-50-12-00 Salaries - Probation Svcs $3,658.66 $49,109.78 $48,900.00 100.43 %($209.78) 001-000-120-512-50-20-00 Benefits $4,693.08 $61,234.76 $57,000.00 107.43 %($4,234.76) 001-000-120-512-50-22-00 Benefits - Probation Svcs $2,733.44 $33,834.63 $32,500.00 104.11 %($1,334.63) 001-000-120-512-50-31-00 Office Supplies $0.00 $2,766.26 $2,800.00 98.80 %$33.74 001-000-120-512-50-40-00 Training $0.00 $1,005.00 $1,500.00 67.00 %$495.00 001-000-120-512-50-41-05 Do Not Use $0.00 $150.00 $0.00 ($150.00) 001-000-120-512-50-43-00 Travel $47.96 $3,005.01 $4,000.00 75.13 %$994.99 001-000-120-512-50-46-00 Insurance $11,175.16 $11,462.19 $9,600.00 119.40 %($1,862.19) 001-000-120-512-50-49-00 Miscellaneous $410.99 $410.99 $1,200.00 34.25 %$789.01 001-000-120-512-50-49-01 Interpreting $525.00 $1,245.00 $5,000.00 24.90 %$3,755.00 001-000-120-512-50-49-02 Judge Protems $225.00 $2,250.00 $4,000.00 56.25 %$1,750.00 001-000-120-512-50-49-03 Witness Fees $0.00 $17.51 $500.00 3.50 %$482.49 001-000-120-512-50-49-04 Juror Fees $859.80 $2,083.67 $1,500.00 138.91 %($583.67) 001-000-120-512-50-49-09 Security $700.00 $4,731.25 $5,000.00 94.63 %$268.75 001-000-120-594-12-60-00 Capital Outlay $1,224.84 $4,482.47 $5,000.00 89.65 %$517.53 Total Municipal Court $39,345.77 $349,474.78 $352,600.00 99.11 %$3,125.22 City Clerk 001-000-140-514-20-10-00 Salaries $5,935.50 $71,644.06 $71,000.00 100.91 %($644.06) 001-000-140-514-20-20-00 Benefits $2,897.26 $38,658.65 $40,000.00 96.65 %$1,341.35 001-000-140-514-20-31-00 Office Supplies $210.13 $1,783.34 $3,000.00 59.44 %$1,216.66 001-000-140-514-20-31-01 Central Stores $594.83 $5,919.40 $4,000.00 147.99 %($1,919.40) 001-000-140-514-20-40-00 Training $0.00 $944.00 $2,000.00 47.20 %$1,056.00 001-000-140-514-20-41-00 Membership Dues & Publications $28.12 $958.90 $0.00 ($958.90) 001-000-140-514-20-43-00 Travel $218.40 $1,171.03 $1,200.00 97.59 %$28.97 001-000-140-514-20-44-00 Advertising $901.68 $2,956.92 $2,000.00 147.85 %($956.92) 001-000-140-514-20-46-00 Insurance $5,711.09 $5,904.61 $4,900.00 120.50 %($1,004.61) 001-000-140-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $500.00 0.00 %$500.00 001-000-140-514-20-49-00 Miscellaneous $156.75 $560.46 $750.00 74.73 %$189.54 001-000-140-514-30-20-00 Records Services $0.00 $845.00 $200.00 422.50 %($645.00) 001-000-140-514-30-25-00 Codification $573.09 $2,015.86 $2,100.00 95.99 %$84.14 Total City Clerk $17,226.85 $133,362.23 $131,650.00 101.30 %($1,712.23) Internal Services 001-000-141-514-20-31-01 Office Machine Costs $105.60 $17,614.35 $19,000.00 92.71 %$1,385.65 001-000-141-514-20-42-01 Telephone Line Charges $1,077.03 $10,952.04 $13,500.00 81.13 %$2,547.96 001-000-141-514-20-42-03 Postage $0.00 $5,499.20 $10,500.00 52.37 %$5,000.80 001-000-141-514-20-48-00 Repairs & Maintenance $1,570.22 $1,907.02 $1,750.00 108.97 %($157.02) Total Internal Services $2,752.85 $35,972.61 $44,750.00 80.39 %$8,777.39 Finance 001-000-142-514-20-10-00 Salaries $11,914.05 $183,567.92 $177,000.00 103.71 %($6,567.92) 001-000-142-514-20-20-00 Benefits $5,514.49 $85,683.47 $77,000.00 111.28 %($8,683.47) 001-000-142-514-20-31-00 Office Supplies $251.99 $1,842.59 $2,000.00 92.13 %$157.41 001-000-142-514-20-43-00 Travel $48.35 $398.43 $300.00 132.81 %($98.43) 001-000-142-514-20-46-00 Insurance $5,217.09 $5,452.61 $4,400.00 123.92 %($1,052.61) 13 of 24 02-21-2019 Council Workshop Agenda Packet. Page 14 of 90 Account Number Title Period Fiscal Budget % of Total Balance 001-000-142-514-20-49-00 Miscellaneous $0.00 $25.00 $500.00 5.00 %$475.00 001-000-142-514-23-20-00 Budgeting, Accting, & Auditing $0.00 $623.86 $2,000.00 31.19 %$1,376.14 001-000-142-514-25-30-00 Bank Charges & Fees $129.07 $3,531.40 $3,200.00 110.36 %($331.40) 001-000-142-514-40-20-00 Training $0.00 $1,114.45 $500.00 222.89 %($614.45) Total Finance $23,075.04 $282,239.73 $266,900.00 105.75 %($15,339.73) Information Technology 001-000-145-514-20-40-00 Network Services $13,942.66 $88,306.79 $75,000.00 117.74 %($13,306.79) 001-000-145-514-20-40-05 Disaster Backup System Support $0.00 $8,622.03 $8,000.00 107.78 %($622.03) 001-000-145-514-20-40-10 Annual Fee - ESRI GIS System License $1,967.56 $2,616.76 $2,150.00 121.71 %($466.76) 001-000-145-514-20-40-20 Annual License - Spillman, NetMotion & Ragnasoft $1,046.01 $17,541.49 $18,500.00 94.82 %$958.51 001-000-145-514-20-40-25 Annual License - Municipal Court $0.00 $0.00 $1,000.00 0.00 %$1,000.00 001-000-145-514-20-40-30 Annual Fee - Vision Financial Software $0.00 $5,463.08 $5,000.00 109.26 %($463.08) 001-000-145-514-20-40-35 Annual License Fee - Evidence.com $0.00 $3,218.50 $3,300.00 97.53 %$81.50 001-000-145-514-20-40-40 Annual Subscription - Vision Website $0.00 $6,753.05 $7,000.00 96.47 %$246.95 001-000-145-514-20-40-50 Annual License - FTR Recording System $0.00 $1,131.77 $600.00 188.63 %($531.77) 001-000-145-514-20-48-00 Repairs & Maintenance $0.00 $0.00 $1,000.00 0.00 %$1,000.00 001-000-145-514-20-49-00 Miscellaneous $32.44 $226.53 $1,000.00 22.65 %$773.47 001-000-145-594-14-60-20 Capital - Cmptr Software Admin $0.00 $68,530.08 $65,000.00 105.43 %($3,530.08) 001-000-145-594-14-60-25 Capital - Cmptr Hdwe Admin $38.91 $17,806.07 $20,000.00 89.03 %$2,193.93 001-000-145-594-14-60-27 Capital - Cmptr Equip Police $0.00 $21,785.73 $20,000.00 108.93 %($1,785.73) 001-000-145-594-14-60-35 Capital - Cmptr Equip Admin $0.00 $3,751.77 $6,950.00 53.98 %$3,198.23 001-000-145-594-14-60-40 Capital - Cmptr Sftwr Police $0.00 $972.98 $0.00 ($972.98) Total Information Technology $17,027.58 $246,726.63 $234,500.00 105.21 %($12,226.63) Legal 001-000-151-515-30-10-00 Salaries $10,315.79 $135,939.64 $134,000.00 101.45 %($1,939.64) 001-000-151-515-30-20-00 Benefits $4,983.70 $63,889.38 $62,000.00 103.05 %($1,889.38) 001-000-151-515-30-20-10 Training $0.00 $245.00 $100.00 245.00 %($145.00) 001-000-151-515-30-25-05 Litigation Expenses $0.00 $0.00 $500.00 0.00 %$500.00 001-000-151-515-30-25-10 Licensing $495.08 $495.08 $500.00 99.02 %$4.92 001-000-151-515-30-31-00 Office Supplies $0.00 $114.68 $300.00 38.23 %$185.32 001-000-151-515-30-43-00 Travel $0.00 $1,767.39 $600.00 294.57 %($1,167.39) 001-000-151-515-30-46-00 Insurance $9,401.07 $9,447.83 $8,000.00 118.10 %($1,447.83) 001-000-151-515-30-49-00 Miscellaneous $410.35 $498.95 $100.00 498.95 %($398.95) Total Legal $25,605.99 $212,397.95 $206,100.00 103.06 %($6,297.95) Civil Service 001-000-160-521-10-10-00 Salaries $260.00 $2,451.00 $2,300.00 106.57 %($151.00) 001-000-160-521-10-46-00 Insurance $3,720.05 $3,766.81 $3,200.00 117.71 %($566.81) 001-000-160-521-10-49-00 Miscellaneous $0.00 $353.38 $100.00 353.38 %($253.38) Total Civil Service $3,980.05 $6,571.19 $5,600.00 117.34 %($971.19) Central Services 001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $200.49 $2,159.65 $1,800.00 119.98 %($359.65) 001-000-180-518-30-35-00 Small Tools & Equipment $55.17 $6,790.32 $10,000.00 67.90 %$3,209.68 001-000-180-518-30-41-00 Professional Services $3,424.34 $15,762.97 $15,000.00 105.09 %($762.97) 14 of 24 02-21-2019 Council Workshop Agenda Packet. Page 15 of 90 Account Number Title Period Fiscal Budget % of Total Balance 001-000-180-518-30-41-01 Contracted Custodial Services $2,206.13 $26,488.93 $20,000.00 132.44 %($6,488.93) 001-000-180-518-30-41-05 Security Services $0.00 $2,844.95 $0.00 ($2,844.95) 001-000-180-518-30-46-00 Insurance $41,372.63 $41,382.71 $35,500.00 116.57 %($5,882.71) 001-000-180-518-30-47-00 Utilities $2,823.59 $23,266.22 $22,500.00 103.41 %($766.22) 001-000-180-518-30-48-00 Repairs & Maintenance $2,070.46 $8,036.85 $12,000.00 66.97 %$3,963.15 001-000-180-518-30-49-00 Miscellaneous $306.59 $749.32 $2,000.00 37.47 %$1,250.68 001-000-180-518-30-49-01 Landscaping $0.00 $1,208.61 $14,000.00 8.63 %$12,791.39 001-000-180-518-61-41-00 Judgements & Settlements $0.00 $28,439.39 $0.00 ($28,439.39) 001-000-180-518-92-20-00 Ancillary (interfund maintenance)$1,983.41 $12,910.26 $5,000.00 258.21 %($7,910.26) 001-000-180-594-18-60-00 Capital Outlay $55,195.13 $95,586.84 $100,000.00 95.59 %$4,413.16 Total Central Services $109,637.94 $265,627.02 $237,800.00 111.70 %($27,827.02) Law Enforcement 001-000-210-521-10-10-00 Salaries $166,459.08 $2,022,088.39 $2,074,000.00 97.50 %$51,911.61 001-000-210-521-10-10-02 Overtime Salaries $8,183.22 $134,639.82 $100,000.00 134.64 %($34,639.82) 001-000-210-521-10-10-03 Overtime Salaries-Traf Control $818.69 $6,299.16 $8,000.00 78.74 %$1,700.84 001-000-210-521-10-20-00 Benefits $59,344.63 $755,888.67 $795,000.00 95.08 %$39,111.33 001-000-210-521-10-20-01 Clothing Allowance $4,266.11 $13,922.49 $14,400.00 96.68 %$477.51 001-000-210-521-10-25-00 Tuition Reimbursement $0.00 $2,600.00 $0.00 ($2,600.00) 001-000-210-521-10-31-00 Office Supplies $0.00 $6,101.58 $6,000.00 101.69 %($101.58) 001-000-210-521-10-31-05 Office Machine Costs $0.00 $3,191.06 $4,000.00 79.78 %$808.94 001-000-210-521-10-32-00 Fuel Consumed $8,443.74 $51,461.55 $40,000.00 128.65 %($11,461.55) 001-000-210-521-10-35-00 Small Tools & Equipment $415.08 $13,143.00 $13,000.00 101.10 %($143.00) 001-000-210-521-10-35-02 Waspc Traffic Safety Grant $0.00 $0.00 $3,000.00 0.00 %$3,000.00 001-000-210-521-10-35-05 Bulletproof Vests $0.00 $2,712.03 $4,000.00 67.80 %$1,287.97 001-000-210-521-10-35-06 US Marshall Fugitive Task Force $0.00 $0.00 $1,500.00 0.00 %$1,500.00 001-000-210-521-10-41-00 Professional Services $1,937.52 $13,923.22 $14,000.00 99.45 %$76.78 001-000-210-521-10-42-01 Telephone $3,607.86 $25,020.48 $33,000.00 75.82 %$7,979.52 001-000-210-521-10-42-03 Postage $271.79 $1,267.96 $850.00 149.17 %($417.96) 001-000-210-521-10-43-00 Travel $420.38 $19,787.39 $15,000.00 131.92 %($4,787.39) 001-000-210-521-10-44-00 Advertising $0.00 $0.00 $2,500.00 0.00 %$2,500.00 001-000-210-521-10-46-00 Insurance $80,142.09 $83,806.33 $68,200.00 122.88 %($15,606.33) 001-000-210-521-10-48-00 Repairs & Maintenance $746.66 $4,413.92 $8,000.00 55.17 %$3,586.08 001-000-210-521-10-49-00 Miscellaneous $662.38 $2,722.02 $4,500.00 60.49 %$1,777.98 001-000-210-521-10-49-01 Reserves $0.00 $0.00 $1,500.00 0.00 %$1,500.00 001-000-210-521-10-49-02 Dry Cleaning Services $34.57 $944.27 $1,500.00 62.95 %$555.73 001-000-210-521-30-40-00 Crime Prevention $0.00 $491.31 $750.00 65.51 %$258.69 001-000-210-521-40-22-00 Training-Police Chief $0.00 $450.00 $1,000.00 45.00 %$550.00 001-000-210-521-40-25-00 Training--Officers $0.00 $4,811.50 $4,000.00 120.29 %($811.50) 001-000-210-521-40-27-00 Training--Office Staff $0.00 $364.99 $800.00 45.62 %$435.01 001-000-210-521-40-30-00 Training - Recruits-Academy $0.00 $5,266.89 $9,600.00 54.86 %$4,333.11 001-000-210-521-50-10-00 Ancillary (interfund vehicle maintenance) $0.00 $1,749.30 $2,000.00 87.47 %$250.70 001-000-210-521-50-49-00 Other Services $0.00 $0.00 $1,500.00 0.00 %$1,500.00 001-000-210-594-21-60-00 Capital Outlay $12,388.02 $36,263.82 $36,000.00 100.73 %($263.82) Total Law Enforcement $348,141.82 $3,213,331.15 $3,267,600.00 98.34 %$54,268.85 15 of 24 02-21-2019 Council Workshop Agenda Packet. Page 16 of 90 Account Number Title Period Fiscal Budget % of Total Balance Jail Services 001-000-230-523-21-10-00 Housing & Monitoring Prisoners $46,368.00 $262,816.02 $300,000.00 87.61 %$37,183.98 001-000-230-523-60-20-00 Medical Care For Prisoners $0.00 $8,136.91 $12,000.00 67.81 %$3,863.09 001-000-230-527-60-30-00 Juvenile Detention $1,080.00 $13,080.00 $5,000.00 261.60 %($8,080.00) Total Jail Services $47,448.00 $284,032.93 $317,000.00 89.60 %$32,967.07 Public Works 001-000-315-542-10-10-00 Salaries $5,958.37 $35,515.00 $90,000.00 39.46 %$54,485.00 001-000-315-542-10-20-00 Benefits $2,986.20 $18,421.32 $29,000.00 63.52 %$10,578.68 001-000-315-542-10-31-00 Office Supplies $242.00 $242.00 $0.00 ($242.00) 001-000-315-542-10-35-00 Small Tools & Equipment $0.00 $74.21 $100.00 74.21 %$25.79 001-000-315-542-10-43-00 Travel $0.00 $58.56 $0.00 ($58.56) 001-000-315-542-10-46-00 Insurance $8,166.07 $8,212.83 $7,000.00 117.33 %($1,212.83) 001-000-315-542-10-49-00 Training $0.00 $849.00 $0.00 ($849.00) 001-000-315-544-20-45-00 Engineering Support Services $807.84 $13,585.17 $15,000.00 90.57 %$1,414.83 Total Public Works $18,160.48 $76,958.09 $141,100.00 54.54 %$64,141.91 Planning 001-000-580-558-60-10-00 Salaries $11,918.53 $140,015.83 $157,100.00 89.13 %$17,084.17 001-000-580-558-60-20-00 Benefits $4,365.82 $49,319.49 $51,200.00 96.33 %$1,880.51 001-000-580-558-60-31-00 Office Supplies $689.48 $1,865.62 $650.00 287.02 %($1,215.62) 001-000-580-558-60-32-00 Fuel Consumed $26.85 $175.66 $125.00 140.53 %($50.66) 001-000-580-558-60-35-00 Small Tools & Equipment $0.00 $43.23 $100.00 43.23 %$56.77 001-000-580-558-60-40-00 Training $150.00 $699.00 $1,500.00 46.60 %$801.00 001-000-580-558-60-41-00 Professional Services $0.00 $5,150.00 $12,000.00 42.92 %$6,850.00 001-000-580-558-60-41-01 Hearings Examiner $0.00 $0.00 $450.00 0.00 %$450.00 001-000-580-558-60-41-02 Engineer/architect Services $200.00 $917.00 $1,200.00 76.42 %$283.00 001-000-580-558-60-43-00 Travel $374.93 $772.67 $1,500.00 51.51 %$727.33 001-000-580-558-60-44-00 Advertising $173.40 $2,099.64 $1,800.00 116.65 %($299.64) 001-000-580-558-60-46-00 Insurance $8,675.10 $8,768.62 $7,400.00 118.49 %($1,368.62) 001-000-580-558-60-48-00 Repairs & Maintenance $0.00 $43.28 $100.00 43.28 %$56.72 001-000-580-558-60-49-00 Miscellaneous $0.00 $947.18 $1,400.00 67.66 %$452.82 Total Planning $26,574.11 $210,817.22 $236,525.00 89.13 %$25,707.78 Code Compliance 001-000-590-558-50-10-00 Salaries $7,167.94 $97,015.00 $100,900.00 96.15 %$3,885.00 001-000-590-558-50-20-00 Benefits $3,889.93 $49,700.27 $46,700.00 106.42 %($3,000.27) 001-000-590-558-50-31-00 Office Supplies $226.31 $295.87 $400.00 73.97 %$104.13 001-000-590-558-50-32-00 Fuel Consumed $37.77 $486.13 $300.00 162.04 %($186.13) 001-000-590-558-50-40-00 Training $0.00 $0.00 $500.00 0.00 %$500.00 001-000-590-558-50-41-01 Fire Marshal Services $5,090.49 $19,722.96 $20,064.00 98.30 %$341.04 001-000-590-558-50-46-00 Insurance $5,696.06 $5,742.82 $4,900.00 117.20 %($842.82) 001-000-590-558-50-48-00 Repairs & Maintenance $0.00 $0.00 $100.00 0.00 %$100.00 001-000-590-558-50-49-00 Miscellaneous $0.00 $95.00 $300.00 31.67 %$205.00 Total Code Compliance $22,108.50 $173,058.05 $174,164.00 99.36 %$1,105.95 Other Expenditures 001-001-000-589-30-00-03 Fireworks-Cleaning Deposit Ref $0.00 $2,500.00 $800.00 312.50 %($1,700.00) 001-001-000-589-30-00-04 Fireworks - Dcfd Remittance $0.00 $0.00 $200.00 0.00 %$200.00 16 of 24 02-21-2019 Council Workshop Agenda Packet. Page 17 of 90 Account Number Title Period Fiscal Budget % of Total Balance 001-001-000-589-30-00-05 County Share of Crime Victims $0.00 $3,013.23 $3,000.00 100.44 %($13.23) 001-001-000-589-30-00-10 Remittance: State Bldg Code Surcharge $20.08 ($17.34)$350.00 -4.95 %$367.34 001-001-000-589-30-00-15 State Share of Permits & Licenses $672.00 $12,481.00 $10,000.00 124.81 %($2,481.00) 001-001-000-589-30-00-20 Court Remittances $22,693.97 $207,721.06 $195,000.00 106.52 %($12,721.06) Total Other Expenditures $23,386.05 $225,697.95 $209,350.00 107.81 %($16,347.95) Total General Fund $806,420.43 $6,939,048.65 $6,850,221.00 101.30 %($88,827.65) Street Fund Storm Water Administration 101-000-311-542-42-10-00 SWU Administration - Salaries $1,639.96 $5,367.09 $8,500.00 63.14 %$3,132.91 101-000-311-542-42-20-00 SWU Administration - Benefits $582.78 $2,649.87 $4,200.00 63.09 %$1,550.13 101-000-311-542-42-31-00 SWU Administration - DC Annual Billing Fee $0.00 $6,705.12 $7,000.00 95.79 %$294.88 Total Storm Water Administration $2,222.74 $14,722.08 $19,700.00 74.73 %$4,977.92 NPDES 101-000-313-542-42-10-00 NPDES Maintenance Salaries $2,543.92 $81,727.25 $65,000.00 125.73 %($16,727.25) 101-000-313-542-42-10-10 NPDES Sweeping Salaries $483.78 $11,798.11 $15,000.00 78.65 %$3,201.89 101-000-313-542-42-20-00 NPDES Maintenance Benefits $1,390.84 $45,364.63 $35,000.00 129.61 %($10,364.63) 101-000-313-542-42-20-10 NPDES Sweeping Benefits $392.33 $6,805.02 $7,400.00 91.96 %$594.98 101-000-313-542-42-30-00 NPDES Supplies $1,021.06 $44,515.40 $42,000.00 105.99 %($2,515.40) 101-000-313-542-42-31-10 NPDES GIS System License $0.00 $1,082.00 $1,000.00 108.20 %($82.00) 101-000-313-542-42-35-00 NPDES Small Tools & Equipment $0.00 $40.95 $0.00 ($40.95) 101-000-313-542-42-40-00 NPDES Training $3,093.71 $11,896.90 $1,000.00 1,189.69 %($10,896.90) 101-000-313-542-42-40-01 NPDES DOE Annual Permit $0.00 $4,686.28 $5,000.00 93.73 %$313.72 101-000-313-542-42-40-02 NPDES Equipment Rental $0.00 $6,767.91 $15,000.00 45.12 %$8,232.09 101-000-313-542-42-45-00 NPDES Travel $14.00 $2,080.19 $1,500.00 138.68 %($580.19) 101-000-313-542-42-47-00 NPDES Utilities $86.09 $1,966.74 $1,000.00 196.67 %($966.74) 101-000-313-542-42-48-00 NPDES Equipment Repair & Maintenance $1,137.89 $6,281.09 $10,000.00 62.81 %$3,718.91 101-000-313-542-42-49-00 NPDES Miscellaneous Expense $16.25 $718.41 $3,500.00 20.53 %$2,781.59 101-000-313-594-31-60-00 NPDES Equipment Spraying $0.00 $0.00 $5,000.00 0.00 %$5,000.00 Total NPDES $10,179.87 $225,730.88 $207,400.00 108.84 %($18,330.88) Storm Water Utility Charge 101-000-315-542-41-47-00 Annual GEWSWU Utility Charge $0.00 $146,655.00 $164,347.00 89.23 %$17,692.00 Total Storm Water Utility Charge $0.00 $146,655.00 $164,347.00 89.23 %$17,692.00 101-000-420-542-30-10-00 Salaries -Roadway $1,119.47 $35,014.09 $35,000.00 100.04 %($14.09) 101-000-420-542-30-20-00 Benefits $721.15 $18,645.67 $19,000.00 98.14 %$354.33 101-000-420-542-30-30-00 Supplies $90.28 $32,145.62 $25,000.00 128.58 %($7,145.62) 101-000-420-542-30-48-00 Repairs & Maintenance $13.91 $211.85 $7,500.00 2.82 %$7,288.15 101-000-420-542-61-10-00 Salaries - Sidewalks $0.00 $1,982.59 $2,500.00 79.30 %$517.41 101-000-420-542-61-20-00 Benefits $0.00 $925.93 $1,300.00 71.23 %$374.07 101-000-420-542-61-30-00 Supplies $8.23 $530.45 $2,000.00 26.52 %$1,469.55 101-000-420-542-61-48-00 Repairs & Maintenance $0.00 $84.00 $2,500.00 3.36 %$2,416.00 101-000-420-542-62-10-00 Salaries - Special Purpose Paths $0.00 $130.42 $1,500.00 8.69 %$1,369.58 101-000-420-542-62-20-00 Benefits $0.00 $505.85 $800.00 63.23 %$294.15 17 of 24 02-21-2019 Council Workshop Agenda Packet. Page 18 of 90 Account Number Title Period Fiscal Budget % of Total Balance 101-000-420-542-62-30-00 Supplies $359.91 $1,563.57 $2,000.00 78.18 %$436.43 101-000-420-542-62-45-00 Annual Fee - Loop Trail Services $0.00 $13,000.00 $13,000.00 100.00 %$0.00 101-000-420-542-62-48-00 Repair & Maintenance $1,986.47 $1,986.47 $0.00 ($1,986.47) 101-000-420-542-63-10-00 Salaries - Street Lighting $68.71 $1,499.04 $2,000.00 74.95 %$500.96 101-000-420-542-63-20-00 Benefits $13.87 $994.20 $1,100.00 90.38 %$105.80 101-000-420-542-63-30-00 Supplies $0.00 $291.58 $500.00 58.32 %$208.42 101-000-420-542-63-47-00 Utilities $5,677.00 $35,659.00 $39,000.00 91.43 %$3,341.00 101-000-420-542-63-48-00 Repairs & Maintenance $0.00 $6,357.57 $1,000.00 635.76 %($5,357.57) 101-000-420-542-64-10-00 Salaries - Traffic Control Devices $594.85 $30,561.23 $40,000.00 76.40 %$9,438.77 101-000-420-542-64-20-00 Benefits $449.86 $17,488.61 $23,000.00 76.04 %$5,511.39 101-000-420-542-64-30-00 Supplies $113.76 $36,335.99 $55,000.00 66.07 %$18,664.01 101-000-420-542-64-47-00 Utilities $873.45 $7,492.30 $9,000.00 83.25 %$1,507.70 101-000-420-542-64-48-00 Repairs & Maintenance $5,701.03 $6,501.62 $20,000.00 32.51 %$13,498.38 101-000-420-542-64-49-00 Miscellaneous $0.00 $0.00 $1,000.00 0.00 %$1,000.00 101-000-420-542-65-10-00 Salaries - Parking Facilities $0.00 $204.27 $2,000.00 10.21 %$1,795.73 101-000-420-542-65-20-00 Benefits $0.00 $95.27 $1,200.00 7.94 %$1,104.73 101-000-420-542-65-30-00 Supplies $0.00 $144.84 $300.00 48.28 %$155.16 101-000-420-542-65-47-00 Utilities $0.00 $225.00 $500.00 45.00 %$275.00 101-000-420-542-66-10-00 Salaries - Snow & Ice Control $2,637.13 $15,328.54 $65,000.00 23.58 %$49,671.46 101-000-420-542-66-20-00 Benefits $1,594.48 $7,032.74 $34,000.00 20.68 %$26,967.26 101-000-420-542-66-30-00 Supplies $7,497.74 $69,002.39 $100,000.00 69.00 %$30,997.61 101-000-420-542-66-48-00 Repairs & Maintenance $2,827.87 $5,218.26 $6,000.00 86.97 %$781.74 101-000-420-542-69-10-00 Salaries - Flags/Banners $0.00 $7,532.96 $18,000.00 41.85 %$10,467.04 101-000-420-542-69-20-00 Benefits $0.00 $3,041.87 $10,000.00 30.42 %$6,958.13 101-000-420-542-69-30-00 Supplies $229.70 $911.84 $2,500.00 36.47 %$1,588.16 101-000-420-542-70-10-00 Salaries - Roadside $21,894.54 $195,988.94 $125,000.00 156.79 %($70,988.94) 101-000-420-542-70-20-00 Benefits $13,661.42 $110,884.83 $68,000.00 163.07 %($42,884.83) 101-000-420-542-70-30-00 Supplies $359.75 $4,275.19 $5,000.00 85.50 %$724.81 101-000-420-542-70-47-00 Utilities $0.00 $865.60 $1,000.00 86.56 %$134.40 101-000-420-542-70-48-00 Repairs & Maintenance $0.00 $156.83 $1,000.00 15.68 %$843.17 101-000-420-542-70-49-00 Miscellaneous $0.00 $33.00 $1,000.00 3.30 %$967.00 101-000-420-542-75-10-00 Salaries - City Parks $4,430.64 $44,029.43 $60,000.00 73.38 %$15,970.57 101-000-420-542-75-20-00 Benefits $2,027.50 $24,334.97 $37,000.00 65.77 %$12,665.03 101-000-420-542-75-30-00 Supplies $457.68 $8,404.23 $20,000.00 42.02 %$11,595.77 101-000-420-542-75-47-00 Utilities $345.32 $5,140.93 $3,000.00 171.36 %($2,140.93) 101-000-420-542-75-48-00 Repairs & Maintenance $341.89 $3,023.45 $3,000.00 100.78 %($23.45) 101-000-420-542-80-48-00 Maint Agmt - Japanese Gdn $2,000.00 $18,000.00 $18,000.00 100.00 %$0.00 101-000-420-542-90-10-00 Salaries - Maintenance Admin $0.00 $152.31 $13,000.00 1.17 %$12,847.69 101-000-420-542-90-20-00 Benefits $0.00 $486.71 $7,500.00 6.49 %$7,013.29 101-000-430-543-30-10-00 Salaries $1,088.35 $43,840.88 $50,000.00 87.68 %$6,159.12 101-000-430-543-30-20-00 Benefits $500.37 $20,719.68 $13,500.00 153.48 %($7,219.68) 101-000-430-543-30-30-00 Supplies $1,186.51 $7,623.42 $6,000.00 127.06 %($1,623.42) 101-000-430-543-30-46-00 Insurance $59,203.71 $59,684.99 $45,600.00 130.89 %($14,084.99) 101-000-430-543-30-49-00 Miscellaneous $102.00 $1,349.71 $3,000.00 44.99 %$1,650.29 101-000-430-543-50-10-00 Salaries - Facilities $235.54 $1,136.86 $6,000.00 18.95 %$4,863.14 101-000-430-543-50-20-00 Benefits $41.70 $943.77 $3,500.00 26.96 %$2,556.23 18 of 24 02-21-2019 Council Workshop Agenda Packet. Page 19 of 90 Account Number Title Period Fiscal Budget % of Total Balance 101-000-430-543-50-30-00 Supplies $132.85 $2,070.91 $2,000.00 103.55 %($70.91) 101-000-430-543-50-47-00 Utilities $1,023.61 $5,097.57 $6,000.00 84.96 %$902.43 101-000-430-543-50-48-00 Repairs & Maintenance $0.00 $541.45 $2,500.00 21.66 %$1,958.55 101-000-430-543-50-49-00 Miscellaneous $0.00 $157.50 $500.00 31.50 %$342.50 101-000-430-544-90-10-00 Salaries - Training $0.00 $2,583.70 $2,000.00 129.19 %($583.70) 101-000-430-544-90-20-00 Benefits $0.00 $1,255.05 $1,100.00 114.10 %($155.05) 101-000-430-544-90-30-00 Supplies $20.96 $20.96 $1,000.00 2.10 %$979.04 101-000-430-544-90-35-00 Travel - Training $0.00 $880.49 $1,000.00 88.05 %$119.51 101-000-430-544-90-49-01 Training Miscellaneous $0.00 $1,262.00 $1,000.00 126.20 %($262.00) Total Street Fund $154,035.82 $1,310,698.95 $1,441,847.00 90.90 %$131,148.05 Community Development Grants Fund 102-000-000-558-70-10-00 CDBG Salaries $0.00 $0.00 $4,000.00 0.00 %$4,000.00 102-000-000-558-70-20-00 CDBG Benefits $0.00 $0.00 $1,240.00 0.00 %$1,240.00 102-000-000-558-70-41-00 CDBG Professional Services $0.00 $0.00 $23,800.00 0.00 %$23,800.00 102-000-000-558-70-44-00 CDBG Advertising $329.46 $1,267.89 $2,000.00 63.39 %$732.11 102-000-000-558-70-49-00 CDBG Miscellaneous $0.00 $532.73 $1,000.00 53.27 %$467.27 Total Community Development Grants Fund $329.46 $1,800.62 $32,040.00 5.62 %$30,239.38 Transportation Benefit District Fund 105-000-000-597-91-00-00 Transfer Out - Fund 301 Project Expenditures $0.00 $197,335.00 $197,335.00 100.00 %$0.00 Total Transportation Benefit District Fund $0.00 $197,335.00 $197,335.00 100.00 %$0.00 Library Fund 112-000-000-572-50-41-00 Facilities -- Professional Services $0.00 $1,026.82 $3,200.00 32.09 %$2,173.18 112-000-000-572-50-47-00 Facilities--Utilities $353.61 $2,503.23 $1,800.00 139.07 %($703.23) 112-000-000-572-50-48-00 Facilities--Repairs & Maintenance $36.00 $36.00 $0.00 ($36.00) 112-000-000-572-50-49-00 Facilities--Supplies & Miscellaneous $0.00 $0.00 $100.00 0.00 %$100.00 Total Library Fund $389.61 $3,566.05 $5,100.00 69.92 %$1,533.95 Hotel/Motel Tax Fund 113-000-000-557-30-41-10 Contributions to Other Entities $0.00 $12,500.00 $14,500.00 86.21 %$2,000.00 113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $9,273.00 $64,911.00 $64,911.00 100.00 %$0.00 Total Hotel/Motel Tax Fund $9,273.00 $77,411.00 $79,411.00 97.48 %$2,000.00 Drug Fund 114-000-000-521-10-35-00 Small Tools & Equipment $0.00 $0.00 $2,000.00 0.00 %$2,000.00 Total Drug Fund $0.00 $0.00 $2,000.00 0.00 %$2,000.00 Events Board Fund 117-000-050-557-30-10-00 Eweb Salaries $1,184.35 $14,749.74 $12,000.00 122.91 %($2,749.74) 117-000-050-557-30-20-00 Eweb Benefits $480.94 $5,485.27 $5,600.00 97.95 %$114.73 117-000-050-557-30-30-00 Contract Services $7,150.57 $85,806.84 $85,900.00 99.89 %$93.16 117-000-100-518-63-40-00 Tourism Promotion Grant - Miss Veedol Video $0.00 $6,000.00 $0.00 ($6,000.00) 117-000-100-557-30-25-00 Marketing - Regional Tourism $0.00 $1,050.00 $2,000.00 52.50 %$950.00 117-000-100-557-30-32-00 Eweb Fuel Consumed $0.00 $0.00 $100.00 0.00 %$100.00 117-000-100-557-30-35-00 Eweb Small Tools & Equipment $0.00 $19.46 $100.00 19.46 %$80.54 117-000-100-557-30-49-00 Eweb Miscellaneous $0.00 $224.76 $100.00 224.76 %($124.76) 19 of 24 02-21-2019 Council Workshop Agenda Packet. Page 20 of 90 Account Number Title Period Fiscal Budget % of Total Balance 117-000-100-594-58-64-00 EWEB Capital Outlay $0.00 $0.00 $200.00 0.00 %$200.00 117-000-105-557-30-40-00 Eweb Insurance $0.00 $2,574.76 $4,600.00 55.97 %$2,025.24 117-000-115-557-30-31-05 Eweb Office Supplies $0.00 $1,234.26 $1,000.00 123.43 %($234.26) 117-000-200-557-30-35-02 Easter Small Tools & Equipmen $0.00 $151.87 $200.00 75.94 %$48.13 117-000-200-557-30-44-02 Easter Advertising $0.00 $152.00 $350.00 43.43 %$198.00 117-000-200-557-30-46-02 Easter Office Supplies $0.00 $87.81 $0.00 ($87.81) 117-000-200-557-30-49-02 Easter Miscellaneous $0.00 $981.87 $1,500.00 65.46 %$518.13 117-000-300-557-30-32-12 Classy Chassis Fuel Consumed $0.00 $0.00 $100.00 0.00 %$100.00 117-000-300-557-30-34-11 Classy Chassis Event Merch For Resale $0.00 $4,956.29 $4,800.00 103.26 %($156.29) 117-000-300-557-30-35-12 Classy Chassis Small Tools & Equipment $23.79 $583.07 $1,000.00 58.31 %$416.93 117-000-300-557-30-41-12 CC Professional Services $0.00 $4,248.40 $4,500.00 94.41 %$251.60 117-000-300-557-30-42-14 Classy Chassis Postage $0.00 $1,466.32 $1,500.00 97.75 %$33.68 117-000-300-557-30-43-12 CC EMPD Facility Fee $0.00 $0.00 $1,100.00 0.00 %$1,100.00 117-000-300-557-30-44-12 Classy Chassis Advertising $0.00 $4,233.56 $4,500.00 94.08 %$266.44 117-000-300-557-30-49-12 Classy Chassis Miscellaneous $0.00 $716.18 $1,000.00 71.62 %$283.82 117-000-400-557-30-34-11 W&W Event Merch For Resale $0.00 $2,669.91 $3,500.00 76.28 %$830.09 117-000-400-557-30-35-11 W & W Small Tools & Equipment $0.00 $806.61 $3,000.00 26.89 %$2,193.39 117-000-400-557-30-41-00 W & W Professional Services $0.00 $1,924.00 $2,750.00 69.96 %$826.00 117-000-400-557-30-42-13 Wings & Wheels Postage $0.00 $0.00 $1,000.00 0.00 %$1,000.00 117-000-400-557-30-43-12 W&W EMPD Facility Fee $0.00 $1,000.00 $1,100.00 90.91 %$100.00 117-000-400-557-30-44-11 Wings & Wheels Advertising $0.00 $8,741.72 $8,000.00 109.27 %($741.72) 117-000-400-557-30-44-15 W&W Sponsored Car Show Prizes $0.00 $3,020.96 $1,000.00 302.10 %($2,020.96) 117-000-400-557-30-49-11 Wings & Wheels Miscellaneous $0.00 $2,307.10 $1,000.00 230.71 %($1,307.10) 117-000-400-557-30-49-12 Wings & Wheels Miscellaneous $0.00 $0.00 $100.00 0.00 %$100.00 117-000-400-557-30-49-13 W&W Schedule of Events Brochur $0.00 $4,156.72 $3,500.00 118.76 %($656.72) 117-000-450-557-30-41-00 PPU Professional Services $0.00 $738.44 $1,000.00 73.84 %$261.56 117-000-450-557-30-41-11 PkwyPile-up Event Merchandise $0.00 ($60.00)$0.00 $60.00 117-000-450-557-30-44-12 PkwyPile-up Car Show Advertising $0.00 $2,265.29 $1,000.00 226.53 %($1,265.29) 117-000-450-557-30-49-01 PkwyPile-up Car Show Miscellaneous $0.00 $443.71 $1,200.00 36.98 %$756.29 117-000-500-557-30-35-01 Christmas Small Tools & Equip $160.85 $341.79 $400.00 85.45 %$58.21 117-000-500-557-30-40-05 Christmas Events & Decorations $1,172.79 $1,821.98 $1,500.00 121.47 %($321.98) 117-000-500-557-30-44-01 Christmas Advertising $1,315.00 $1,413.00 $1,500.00 94.20 %$87.00 117-000-500-557-30-49-01 Christmas Miscellaneous $1,081.15 $1,338.88 $800.00 167.36 %($538.88) Total Events Board Fund $12,569.44 $167,652.57 $164,500.00 101.92 %($3,152.57) Bond Redemption Fund 202-000-000-591-95-71-05 Redemption of PWTFL Debt $0.00 $29,712.48 $29,712.00 100.00 %($0.48) 202-000-000-592-95-89-05 Interest Exp PWTFL Debt $0.00 $891.37 $891.00 100.04 %($0.37) Total Bond Redemption Fund $0.00 $30,603.85 $30,603.00 100.00 %($0.85) Street Improvements Fund 301-000-000-595-10-40-00 2019 TBD Residential Project Design $6,174.50 $13,675.25 $30,000.00 45.58 %$16,324.75 301-000-000-595-10-50-37 Design -S. Kentucky & 5th St NE.$0.00 $61,702.08 $62,455.00 98.79 %$752.92 301-000-000-595-10-51-12 Design - Relight WA Install $0.00 $3,769.14 $5,000.00 75.38 %$1,230.86 301-000-000-595-20-50-16 ROW - Baker Ave 15th to 20th Project $0.00 $33,871.92 $35,000.00 96.78 %$1,128.08 301-000-000-595-30-40-05 Roadway- Baker 15th- 20th TIB $0.00 $34,899.40 $0.00 ($34,899.40) 20 of 24 02-21-2019 Council Workshop Agenda Packet. Page 21 of 90 Account Number Title Period Fiscal Budget % of Total Balance 301-000-000-595-30-40-20 Roadway - Highline Drive TIB $0.00 $41,000.00 $40,000.00 102.50 %($1,000.00) 301-000-000-595-30-40-32 5th Str Sidewalks & SWU- EWWD $0.00 $541.00 $0.00 ($541.00) 301-000-000-595-30-40-34 5th Str Sidewalks & SWU - DCSD $0.00 $1,406.60 $2,000.00 70.33 %$593.40 301-000-000-595-30-40-40 VMP Tfc Signal Controller $0.00 $24,680.65 $25,000.00 98.72 %$319.35 301-000-000-595-30-50-22 Roadway - Baker Ave 15th to 20th Project $0.00 $0.00 $42,000.00 0.00 %$42,000.00 301-000-000-595-30-50-27 TBD Residential Project $0.00 $162,855.00 $197,335.00 82.53 %$34,480.00 301-000-000-595-30-50-37 SDC - S. Kentucky & 5th St. NE $3,548.70 $38,487.63 $49,975.00 77.01 %$11,487.37 301-000-000-595-30-51-04 5th Street Sidewalks & SWU $0.00 $220,463.01 $272,680.00 80.85 %$52,216.99 301-000-000-595-30-51-07 Roadway-S. Kentucky & 5th St NE $0.00 $546,065.03 $564,500.00 96.73 %$18,434.97 301-000-000-595-30-52-12 SDC - Baker Ave 15th to 20th TIB $0.00 $2,782.03 $10,000.00 27.82 %$7,217.97 301-000-000-595-30-52-18 SDC - Highline Drive - TIB $0.00 $9,900.77 $12,000.00 82.51 %$2,099.23 301-000-000-595-40-45-00 Materials - Relight WA Project $0.00 $0.00 $53,150.00 0.00 %$53,150.00 301-000-000-595-50-30-38 SDC - 5th St Sidewalks & SWU $0.00 $36,593.98 $35,000.00 104.55 %($1,593.98) 301-000-000-595-50-49-10 Installation - Relight WA Project $12,885.05 $134,393.67 $131,250.00 102.40 %($3,143.67) Total Street Improvements Fund $22,608.25 $1,367,087.16 $1,567,345.00 87.22 %$200,257.84 Storm Water Improvements Fund 308-000-000-595-40-63-00 SWA Small Improvement Projects $0.00 $4,999.86 $5,000.00 100.00 %$0.14 308-000-000-595-40-63-39 19th St. NW Design SWU DOE $0.00 $0.00 $125,000.00 0.00 %$125,000.00 308-000-312-595-40-10-00 Salaries - SWA Improvement Projects $0.00 $1,742.49 $0.00 ($1,742.49) 308-000-312-595-40-20-00 Benefits - SWA Improvement Projects $0.00 $487.15 $0.00 ($487.15) 308-000-314-595-40-12-00 Salaries - Astor Court Project $0.00 $30.28 $500.00 6.06 %$469.72 308-000-314-595-40-13-00 Salaries - Ashland Court Project $0.00 $30.28 $500.00 6.06 %$469.72 308-000-314-595-40-22-00 Benefits - Astor Court Project $0.00 $15.40 $250.00 6.16 %$234.60 308-000-314-595-40-23-00 Benefits - Ashland Avenue Project $0.00 $15.40 $250.00 6.16 %$234.60 308-000-314-595-40-30-00 Engineering - Astor Court Project $0.00 $794.25 $0.00 ($794.25) 308-000-314-595-40-30-05 SDC - Astor Court Project $0.00 $0.00 $4,500.00 0.00 %$4,500.00 308-000-314-595-40-30-10 Construction - Astor Court Project $0.00 $54,793.88 $52,000.00 105.37 %($2,793.88) 308-000-314-595-40-30-15 Engineering - Ashland Avenue Project $0.00 $794.25 $0.00 ($794.25) 308-000-314-595-40-30-20 SDC - Ashland Avenue Project $0.00 $0.00 $4,500.00 0.00 %$4,500.00 308-000-314-595-40-30-25 Construction - Ashland Avenue Project $0.00 $54,793.87 $52,000.00 105.37 %($2,793.87) Total Storm Water Improvements Fund $0.00 $118,497.11 $244,500.00 48.47 %$126,002.89 Capital Improvements Fund 314-000-000-594-22-60-40 Purchase Gateway Property $4,097.25 $4,356.00 $0.00 ($4,356.00) 314-000-000-594-22-60-42 Gateway Property Design & Engr $538.92 $50,704.92 $55,000.00 92.19 %$4,295.08 314-000-000-594-22-60-44 Gateway Property Improvements $0.00 $1,385.00 $2,000.00 69.25 %$615.00 314-000-000-594-22-60-50 Public Works Area Design $0.00 $16,463.00 $22,000.00 74.83 %$5,537.00 314-000-000-594-58-60-00 City Land Purchase - 311 9th St NE $0.00 $1,700.00 $0.00 ($1,700.00) Total Capital Improvements Fund $4,636.17 $74,608.92 $79,000.00 94.44 %$4,391.08 Equipment Purchase, Repair & Replacement Fund 501-000-000-521-10-10-00 Police Vehicles R&M Labor $43.52 $2,758.65 $6,000.00 45.98 %$3,241.35 501-000-000-521-10-20-00 Police Vehicle R&M Benefits $182.85 $1,668.85 $3,000.00 55.63 %$1,331.15 501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $6,149.76 $30,627.80 $32,000.00 95.71 %$1,372.20 501-000-000-542-90-10-00 Street Vehicle R&M Labor $2,198.87 $30,362.63 $25,000.00 121.45 %($5,362.63) 501-000-000-542-90-20-00 Street Vehicle R&M Benefits $835.99 $14,633.19 $15,000.00 97.55 %$366.81 21 of 24 02-21-2019 Council Workshop Agenda Packet. Page 22 of 90 Account Number Title Period Fiscal Budget % of Total Balance 501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $596.00 $19,565.41 $35,000.00 55.90 %$15,434.59 501-000-000-542-90-48-25 Street Vehicle R&M Supplies $1,378.34 $4,177.94 $4,000.00 104.45 %($177.94) 501-000-000-542-90-48-30 Street Equipment R&M $0.00 $1,582.36 $2,000.00 79.12 %$417.64 501-000-000-558-58-48-00 Admin Vehicle R&M $0.00 $0.00 $1,000.00 0.00 %$1,000.00 501-000-000-594-21-60-00 Capital Outlay - Police Vehicles $0.00 $97,349.75 $98,000.00 99.34 %$650.25 501-000-000-594-42-60-20 Capital Outlay - Street Vehicles $0.00 $0.00 $80,000.00 0.00 %$80,000.00 501-000-000-594-42-60-30 Capital - Street Equipment $0.00 $37,701.79 $40,000.00 94.25 %$2,298.21 501-000-000-594-44-60-20 Capital Outlay - Admin Vehicles $47.75 $30,390.15 $0.00 ($30,390.15) Total Equipment Purchase, Repair & Replacement Fund $11,433.08 $270,818.52 $341,000.00 79.42 %$70,181.48 Grand Totals $1,021,695.26 $10,559,128.40 $11,034,902.00 95.69 %$475,773.60 22 of 24 02-21-2019 Council Workshop Agenda Packet. Page 23 of 90 Totals By Fund Fund Number Title Period Fiscal Budget % of Total Balance 001-000-000-000-00-00-00 General Fund $806,420.43 $6,939,048.65 $6,850,221.00 101.30 %($88,827.65) 101-000-000-000-00-00-00 Street Fund $154,035.82 $1,310,698.95 $1,441,847.00 90.90 %$131,148.05 102-000-000-000-00-00-00 Community Development Grants Fund $329.46 $1,800.62 $32,040.00 5.62 %$30,239.38 105-000-000-000-00-00-00 Transportation Benefit District Fund $0.00 $197,335.00 $197,335.00 100.00 %$0.00 112-000-000-000-00-00-00 Library Fund $389.61 $3,566.05 $5,100.00 69.92 %$1,533.95 113-000-000-000-00-00-00 Hotel/Motel Tax Fund $9,273.00 $77,411.00 $79,411.00 97.48 %$2,000.00 114-000-000-000-00-00-00 Drug Fund $0.00 $0.00 $2,000.00 0.00 %$2,000.00 117-000-000-000-00-00-00 Events Board Fund $12,569.44 $167,652.57 $164,500.00 101.92 %($3,152.57) 202-000-000-000-00-00-00 Bond Redemption Fund $0.00 $30,603.85 $30,603.00 100.00 %($0.85) 301-000-000-000-00-00-00 Street Improvements Fund $22,608.25 $1,367,087.16 $1,567,345.00 87.22 %$200,257.84 308-000-000-000-00-00-00 Storm Water Improvements Fund $0.00 $118,497.11 $244,500.00 48.47 %$126,002.89 314-000-000-000-00-00-00 Capital Improvements Fund $4,636.17 $74,608.92 $79,000.00 94.44 %$4,391.08 501-000-000-000-00-00-00 Equipment Purchase, Repair & Replacement Fund $11,433.08 $270,818.52 $341,000.00 79.42 %$70,181.48 Grand Totals $1,021,695.26 $10,559,128.40 $11,034,902.00 95.69 %$475,773.60 23 of 24 02-21-2019 Council Workshop Agenda Packet. Page 24 of 90 Beginning Activity Ending Cash In Cash 001 $3,192,390.50 $6,972,550.13 $3,224,638.05 101 $241,993.59 $1,393,564.62 $324,859.26 102 $76,285.13 $3,469.76 $77,954.27 105 $323,201.07 $254,352.43 $379,978.50 110 $330,000.00 $165,000.00 $495,000.00 112 $6,937.80 $7,000.00 $10,371.75 113 $2,810.63 $151,158.99 $76,558.62 114 $915.42 $148.46 $1,063.88 116 $10,166.25 $18,197.40 $28,363.65 117 $166,474.06 $113,905.57 $109,873.73 202 $9,692.04 $30,000.00 $9,088.19 301 $819,665.99 $1,164,564.01 $617,142.84 308 $106,477.57 $127,610.01 $115,590.47 314 $475,877.81 $670,262.24 $1,071,531.13 501 $52,449.96 $350,004.50 $131,635.94 $5,815,337.82 $11,421,788.12 $6,673,650.28 Cash and Investment Activity Period: 2018 - December 2018 Fund Activity Street Fund $1,310,698.95 Out General Fund $6,940,302.58 Community Development Grants Fund $1,800.62 Transportation Benefit District Fund $197,575.00 Financing Reserves Fund $0.00 Library Fund $3,566.05 Hotel/Motel Tax Fund $77,411.00 Drug Fund $0.00 Criminal Justice Fund $0.00 Events Board Fund $170,505.90 Bond Redemption Fund $30,603.85 Street Improvements Fund $1,367,087.16 Storm Water Improvements Fund $118,497.11 Capital Improvements Fund $74,608.92 $10,563,475.66 Equipment Purchase, Repair & R l t F d $270,818.52 24 of 24 02-21-2019 Council Workshop Agenda Packet. Page 25 of 90 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedBeginning Cash Balance4,146,985$ 4,833,844$ 5,335,291.72$ 5,805,377$ 6,676,996$ 5,737,036$ 6,681,286$ 6,702,265$ 6,650,937$ Taxes6,883,518 7,197,216 7,512,565 8,098,870 8,324,828 8,557,091 8,795,834 9,041,237 9,293,488 Licenses & Permits265,559 252,663 277,572 268,720 270,345 271,979 273,623 275,277 276,941 Intergovernmental 1,366,779 2,199,584 5,240,575 1,591,743 2,695,641 2,855,140 3,316,263 3,792,690 2,698,180 Charges for Goods and Services711,372 1,197,530 2,715,060 680,552 1,083,619 1,125,000 1,158,750 1,193,513 1,229,318 Fines and Penalties237,092 250,195 225,000 227,457 240,150 242,500 245,000 247,500 250,000 Miscellaneous 377,389 40,178 84,161 123,500 110,400 75,000 75,000 75,000 75,000 Other Increases in Fund Resources243,775 261,671 213,681 214,407 235,100 240,000 245,000 250,000 255,000 Other Financing Sources77,803 950,483 808,628 212,163 360,000 423,000 225,000 180,000 180,000 Total Revenue10,163,287 12,349,520 17,077,242 11,417,411 13,320,083 13,789,710 14,334,470 15,055,217 14,257,927 Total Resources Available14,310,273$ 17,183,363$ 22,412,534$ 17,222,789$ 19,997,079$ 19,526,746$ 21,015,756$ 21,757,482$ 20,908,864$ Salaries and Wages3,640,985 3,784,919 3,743,728 4,000,839 4,487,178 4,666,665 4,853,332 5,047,465 5,249,364 Personnel Benefits1,493,223 1,510,369 1,564,931 1,661,576 1,921,284 1,998,135 2,078,061 2,161,183 2,247,631 Supplies for Consumption and Resale421,798 437,506 523,796 620,591 507,839 558,623 614,485 675,934 743,527 Services and Pass‐Through Payments961,277 1,121,262 7,175,056 1,521,746 4,339,142 3,827,474 5,063,651 5,423,000 4,870,300 Intergovernmental Services & Payments 1,410,383 2,428,481 1,948,561 1,525,962 ‐ ‐ ‐ ‐ ‐ Capital Outlays1,067,772 1,351,001 601,324 774,777 2,376,300 1,000,000 1,000,000 1,000,000 1,000,000 Debt Service ‐ Principal184,712 29,712 29,712 29,712 30,000 217,500 187,500 187,500 187,500 Debt Service ‐ Interest/Issuance9,848 1,486 1,189 891 600 2,063 1,463 1,463 1,463 Transfers Out/Other Expenditures370,644 1,302,036 1,085,185 500,987 597,700 575,000 515,000 610,000 515,000 Total Expenditures9,560,644$ 11,966,772$ 16,673,481$ 10,637,083$ 14,260,043$ 12,845,460$ 14,313,491$ 15,106,544$ 14,814,784$ Ending Cash Balance4,744,205$ 5,213,922$ 5,739,053$ 6,595,671$ 5,737,036$ 6,681,286$ 6,702,265$ 6,650,937$ 6,094,080$ RevenuesExpendituresCity of East Wenatchee 2019 - 2023 Financial Forecast2/19/19Page 1 of 2502-21-2019 Council Workshop Agenda Packet. Page 26 of 90 6,883,518 7,197,216 7,512,565 8,098,870 8,324,828 8,557,091 8,795,834 9,041,237 9,293,488 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - TaxesAssumptions:2.79% average growth, which is half of the prior 3-year average growth of 5.58% (Sales & Use Tax accounts for most of the growth)No economic changes2/19/19Page 2 of 2502-21-2019 Council Workshop Agenda Packet. Page 27 of 90 265,559 252,663 277,572 268,720 270,345 271,979 273,623 275,277 276,941 240,000 245,000 250,000 255,000 260,000 265,000 270,000 275,000 280,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Licenses & Permits2/19/19Page 3 of 2502-21-2019 Council Workshop Agenda Packet. Page 28 of 90 1,366,779 2,199,584 5,240,575 1,591,743 2,695,641 2,855,140 3,316,263 3,792,690 2,698,180 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - IntergovernmentalAssumptions:No losses in federal or state grant fundingNo changes in current planned Six-Year Transportation Improvement Program2/19/19Page 4 of 2502-21-2019 Council Workshop Agenda Packet. Page 29 of 90 711,372 1,197,530 2,715,060 680,552 1,083,619 1,125,000 1,158,750 1,193,513 1,229,318 ‐ 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Charges for Goods and ServicesAssumptions:3% growth to account for average inflationFurther growth in the Events Department and its offeringsStorm Water projects and reimbursements remain as planned2/19/19Page 5 of 2502-21-2019 Council Workshop Agenda Packet. Page 30 of 90 237,092 250,195 225,000 227,457 240,150 242,500 245,000 247,500 250,000 210,000 215,000 220,000 225,000 230,000 235,000 240,000 245,000 250,000 255,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Fines and Penalties2/19/19Page 6 of 2502-21-2019 Council Workshop Agenda Packet. Page 31 of 90 377,389 40,178 84,161 123,500 110,400 75,000 75,000 75,000 75,000 ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Miscellaneous2/19/19Page 7 of 2502-21-2019 Council Workshop Agenda Packet. Page 32 of 90 243,775 261,671 213,681 214,407 235,100 240,000 245,000 250,000 255,000 ‐ 50,000 100,000 150,000 200,000 250,000 300,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Other Increases in Fund Resources2/19/19Page 8 of 2502-21-2019 Council Workshop Agenda Packet. Page 33 of 90 77,803 950,483 808,628 212,163 360,000 423,000 225,000 180,000 180,000 ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedRevenues - Other Financing Sources2/19/19Page 9 of 2502-21-2019 Council Workshop Agenda Packet. Page 34 of 90 3,640,985 3,784,919 3,743,728 4,000,839 4,487,178 4,666,665 4,853,332 5,047,465 5,249,364 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Salaries and WagesAssumptions:4% average annual growth; the average prior three year (2016 - 2018) average was 3.24% not including 2019 when the City added anInformation Systems Manager and a pay raise for the Events Director/PIONo additional staff added2/19/19Page 10 of 2502-21-2019 Council Workshop Agenda Packet. Page 35 of 90 1,493,223 1,510,369 1,564,931 1,661,576 1,921,284 1,998,135 2,078,061 2,161,183 2,247,631 ‐ 500,000 1,000,000 1,500,000 2,000,000 2,500,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Personnel BenefitsAssumptions:4% average annual growth; the average prior three year (2016 - 2018) average was 3.65% not including 2019 when the City added anInformation Systems Manager and benefits for the Events Director/PIONo additional staff added2/19/19Page 11 of 2502-21-2019 Council Workshop Agenda Packet. Page 36 of 90 421,798 437,506 523,796 620,591 507,839 558,623 614,485 675,934 743,527 ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Supplies for Consumption and ResaleAssumptions:10% average growth from 2020 through 20232/19/19Page 12 of 2502-21-2019 Council Workshop Agenda Packet. Page 37 of 90 961,277 1,121,262 7,175,056 1,521,746 4,339,142 3,827,474 5,063,651 5,423,000 4,870,300 ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Services and Pass‐Through PaymentsAssumptions:No major unplanned increases in price of materials, labor and other costs for street projectsA $5.3 Million 10th Street project planned for 2022 is not included in these calculations because it would be paid for only with local funds, which would take our cash balances to dangerously low levels. Other financing avenues should be explored.2/19/19Page 13 of 2502-21-2019 Council Workshop Agenda Packet. Page 38 of 90 1,410,383 2,428,481 1,948,561 1,525,962 ‐‐‐‐‐ ‐ 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Intergovernmental Services & PaymentsThis category is going away in 2019, and these expenditures are moved into "Supplies for Consumption and Resale" and "Services and Pass-Through Payments" moving forward.2/19/19Page 14 of 2502-21-2019 Council Workshop Agenda Packet. Page 39 of 90 1,067,772 1,351,001 601,324 774,777 2,376,300 1,000,000 1,000,000 1,000,000 1,000,000 ‐ 500,000 1,000,000 1,500,000 2,000,000 2,500,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Capital OutlaysAssumptions:$1,000,000 placeholder each year to account for equipment replacement and City Hall growth/additions/renovationsSeeking further guidance from Council, Mayor, and Capital Facilities Project Team2/19/19Page 15 of 2502-21-2019 Council Workshop Agenda Packet. Page 40 of 90 184,712 29,712 29,712 29,712 30,000 217,500 187,500 187,500 187,500 ‐ 50,000 100,000 150,000 200,000 250,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Debt Service (Principal)Assumptions:Amounts for 2020 through 2023 are estimated until we receive or create an amortization statement for the $750,000 Public WorksTrust Fund loan for 10th St NE improvements2/19/19Page 16 of 2502-21-2019 Council Workshop Agenda Packet. Page 41 of 90 9,848 1,486 1,189 891 600 2,063 1,463 1,463 1,463 ‐ 2,000 4,000 6,000 8,000 10,000 12,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Debt Service (Interest/Issuance)Assumptions:Amounts for 2020 through 2023 are estimated until we receive or create an amortization statement for the $750,000 Public WorksTrust Fund loan for 10th St NE improvements2/19/19Page 17 of 2502-21-2019 Council Workshop Agenda Packet. Page 42 of 90 370,644 1,302,036 1,085,185 500,987 597,700 575,000 515,000 610,000 515,000 ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedExpenditures - Transfers Out/Other Expenditures2/19/19Page 18 of 2502-21-2019 Council Workshop Agenda Packet. Page 43 of 90 $4,744,205 $5,213,922 $5,739,053 $6,595,671 $5,737,036 $6,681,286 $6,702,265 $6,650,937 $6,094,080 $‐ $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,0002015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Forecasted 2020 Forecasted 2021 Forecasted 2022 Forecasted 2023 ForecastedEnding Cash Balance2/19/19Page 19 of 2502-21-2019 Council Workshop Agenda Packet. Page 44 of 90 BARS Cash Manual Object Codes Object Codes Reminder: Object 50, Intergovernmental Services and Payments is still acceptable for 2018 financial reports; however it will be invalid for reports starting year 2019 and thereafter. The listing below contains new definitions for Objects 30 and 40 which are applicable to coding of your 2019 expenditures. Please review the definitions to ensure their proper application. 1.4 Object Codes 00 Depreciation, Amortization, Other Decreases in Fund Resources and Transfers-Out Use this category of object only with the accounts 501, 581, 585, 588, 589, and 597 10 Salaries and Wages Amounts paid for personal services rendered by employees in accordance with the rates, hours, terms and conditions authorized by law or stated in employment contracts. This category also includes overtime, hazardous duty or other compensation construed to be salaries and wages. Subdivide this account as necessary for local purposes (i.e., regular pay, overtime pay, sick pay (employee related), sick pay (non-employee related), vacation pay, shift differential, and other taxable compensation). Personal services do not include fees and out-of-pocket expenditures for professional or consultant services performed on assignments. Such services are properly classified as Services. 20 Personnel Benefits Those benefits paid by the employer as part of the conditions of current or past employment. Subdivide as needed for local purposes. Example: insurance, unemployment compensation, OASI (FICA) – employer-paid portion, uniforms, pension, and workers' compensation. Payments by self- insurance and trust funds to retired or disabled employees or their beneficiaries, employer payments to pension systems and to state agencies for unemployment and disability insurance. Use object 40 for payments from self-insurance funds for property and liability claims. 30 Supplies for Consumption and Resale Include: items purchased for consumption (e.g., office supplies, forms, agricultural supplies, chemicals, laboratory supplies, cleaning supplies, clothing, construction materials, drugs, electrical supplies, feed for animals, household supplies, lubricants, medicines, painting and plumbing supplies, books, publications, etc.); items purchased for resale (e.g., automotive repair parts, grave markers and liners, central 2/19/19 Page 20 of 25 02-21-2019 Council Workshop Agenda Packet. Page 45 of 90 BARS Cash Manual store merchandise, maps, code books, concession supplies, fuel, trees, books and other literary materials, office supplies, forms, agricultural supplies, chemicals, laboratory supplies, cleaning supplies, clothing, construction materials, drugs, electrical supplies, feed for animals, household supplies, lubricants, medicines, painting and plumbing supplies, books, publications, etc.); also power, gas, water and waste disposal services purchased for resale only – if purchased for the governments’ own consumption, use object 40; fuel used to generate power, heating, and operate engines and vehicles (e.g., coal, diesel fuel, gasoline, oil, propane gas, wood, etc.); small tools and minor equipment. 40 Services and Pass-Through Payments Use this object for governmental type and other professional and technical services provided by other governments (federal, state, local), other funds, or by private entities. Include: professional services (e.g., accounting, auditing, advertising, computer services, medical, dental and hospital, management consulting, custodial, messenger, testing, monitoring, cleaning, engineering, architectural, legal, investment services, etc.); communication (e.g., postage, internet, telephone, facsimile, shipping, etc.); travel (e.g., mileage, lodging, meals, etc.); taxes (e.g., sales and use, B&O tax, etc.) and operating assessments (i.e., payments to other governments or funds based on levies against property or income of the government or a fund); permits, licenses, accreditation, certification and other fees which are necessary for operations paid to the federal, state or local governments (e.g., survey fees, laboratory accreditation fees, disposal fees, discharge permits, biosolid permits, FERC licenses, etc.); operating rentals and leases (GAAP entities should use object 60 for capital leases; cash basis entities should use object 70 for the principal payments and object 80 for interest payments on capital leases); insurance (e.g., liability, theft, bonds, casualty, etc.; however use object 20 for insurance applicable to personnel benefits); utility services (e.g., water, sewer, gas, electricity, waste disposal, television, etc.; however use object 30 for power, gas or water purchased for resale); contracted repairs and maintenance (use object 60 for construction contracts); other (e.g., court costs, investigation, judgments, damages, dues, subscriptions, memberships, registrations, information and credit services, laundry and sanitation services, filing, recording, witness fees, printing, binding, tuition, etc.). Also include eligible intergovernmental pass-through payments, contributions and grants from federal, state, and own or other local resources to other governments or nongovernmental entities. 60 Capital Outlays 2/19/19 Page 21 of 25 02-21-2019 Council Workshop Agenda Packet. Page 46 of 90 BARS Cash Manual Expenditures related to purchase or construction of assets considered capital according to the government capitalization threshold policy. This object should be used only with accounts 594 and 595. Include expenditures related to acquisition of, rights to, or additions to capital assets, including incidental costs such as legal, appraisal and brokerage fees, land preparation and demolishing buildings, fixtures and delivery costs. This category of object includes purchases and construction of major capital assets which are purchased or constructed by the external party. Those constructed or fabricated by the municipality should be classified under other object classes; i.e., wages under Salaries and Wages, materials under Supplies, etc. Exclude small tools and minor equipment (use object 30). Include land, land and other improvements (e.g., easements, site improvements such as excavation, fill, grading, utility installation, removal, relocation or reconstruction of property, retaining walls, fencing, landscaping, land acquisition costs and related expenditures, intangible rights to land, etc.); acquisition, construction and improvements of buildings (e.g., administrative and office buildings, garage, shops, firehouses, jails, libraries, zoos, park buildings, coastal and riverine structures, alleys, athletic fields, water/sewer systems, fuel depots, dikes, levees, signs and signals, landscape and vegetation, etc.); machinery and equipment (e.g., police dogs and horses, computer software/hardware, artwork, etc.); assets acquired under executory conditional sales contracts (RCW 39.30.010), lease-purchase agreements, installment purchase agreements, and similar arrangements that defer payment for capital outlays over a period of time (GAAP only; cash basis governments should use 594PP70 (principal) and 594PP80 (interest) for capital lease payments. 70 Debt Service – Principal Use with codes 591, 593, 594 (cash basis only), 596 and 599. Include general obligation, revenue, special assessment bonds, capital leases, installment purchases, anticipation and other notes, anticipation warrants, contracts, intergovernmental loans, other debt, LOCAL program payments, etc. 80 Debt Service – Interest and Issuance Costs Use with codes 592, 593, 594 (cash basis only) and 599. Include interest on short and long-term external debt, interest on interfund debt, interests on debt to joint ventures and affiliates, LID assessments, interest on intergovernmental debt, leases, interest paid on overdue taxes (RCW 84.69.070), debt issuance and other debt service costs. 2/19/19 Page 22 of 25 02-21-2019 Council Workshop Agenda Packet. Page 47 of 90 BARS Cash Manual Revenue/Expenditure/Expense Accounts Overview Revenue/Expenditure Accounts Overview 1.14 Revenue/Expenditure Accounts Overview 1.14.10 The overview includes the major categories of revenues and expenditures. For the full listing of all revenue and expenditure codes go to BARS Account Export. Revenues by Source 300 BEGINNING CASH and INVESTMENTS 310 TAXES 320 LICENSES and PERMITS 330 INTERGOVERNMENTAL REVENUES 340 CHARGES for GOODS and SERVICES 350 FINES and PENALTIES 360 MISCELLANEOUS REVENUES 380 OTHER INCREASES IN FUND RESOURCES 390 OTHER FINANCING SOURCES Revenues by Source and Type 300 BEGINNING CASH and INVESTMENTS 308 Beginning Cash and Investments 310 TAXES 311 Property Tax 313 Retail Sales and Use Taxes 316 Business and Occupation Taxes 317 Excise Taxes in Lieu of Property Tax 318 Other Taxes 320 LICENSES and PERMITS 321 Business Licenses and Permits 322 Non-Business Licenses and Permits 330 INTERGOVERNMENTAL REVENUES 331 Federal Direct Grants 332 Federal Revenues 333 Federal Indirect Grants 2/19/19 Page 23 of 25 02-21-2019 Council Workshop Agenda Packet. Page 48 of 90 BARS Cash Manual 334 State Grants 335-336 State Shared Revenues, Entitlements and Impact Payments 337 Local Grants, Entitlements and Other Payments 339 ARRA Grants 340 CHARGES for GOODS and SERVICES 341 General Government 342 Public Safety 343 Utilities 344 Transportation 345 Natural and Economic Environment 346 Social Services 347 Culture and Recreation 348 Internal Service Funds Sales and Services 350 FINES and PENALTIES 351 Superior Court - Felony/Misdemeanor Penalties 352 Civil Penalties 353 Civil Infraction Penalties 354 Civil Parking Infraction Penalties 355 Criminal Traffic Misdemeanor Fines 356 Criminal Non-Traffic Fines 357 Criminal Costs 359 Non-Court Fines and Penalties 360 MISCELLANEOUS REVENUES 361 Interest and Other Earnings 362 Rents and Leases 367 Contributions and Donations from Nongovernmental Sources 368 Special Assessments 369 Other 380 OTHER INCREASES IN FUND RESOURCES 381 Interfund Loans 385 Special or Extraordinary Items 388 Other Increases in Fund Equity 389 Custodial Activities 390 OTHER FINANCING SOURCES 391 Long-Term Debt Issued 2/19/19 Page 24 of 25 02-21-2019 Council Workshop Agenda Packet. Page 49 of 90 BARS Cash Manual 392 Premiums on Bonds Issued 393 Refunding Long-Term Debt Issued 395 Disposition of Capital Assets 397 Transfers-In 398 Insurance Recoveries 2/19/19 Page 25 of 25 02-21-2019 Council Workshop Agenda Packet. Page 50 of 90 02-21-2019 Council Workshop Agenda Packet. Page 51 of 90 02-21-2019 Council Workshop Agenda Packet. Page 52 of 90 02-21-2019 Council Workshop Agenda Packet. Page 53 of 90 02-21-2019 Council Workshop Agenda Packet. Page 54 of 90 02-21-2019 Council Workshop Agenda Packet. Page 55 of 90 02-21-2019 Council Workshop Agenda Packet. Page 56 of 90 02-21-2019 Council Workshop Agenda Packet. Page 57 of 90 City of East Wenatchee Capital Facilities Plan Supplementing Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan 2019-2024 Adopted by Ordinance ______________ (Draft Date – 2/13/2019) 02-21-2019 Council Workshop Agenda Packet. Page 58 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 1 | Page INTRODUCTION The city of East Wenatchee is located on the east side of the Columbia River in Douglas County, Washington. East Wenatchee is within the Greater East Wenatchee Urban Growth Area. The city of Wenatchee in Chelan County is our neighboring city to the west. Interconnecting transportation routes, regional recreational facilities, employment, housing, and community settlement patterns, link Douglas County and Chelan County socially and economically. East Wenatchee and Wenatchee, along with their urban growth areas, serve as the demographic hub of the two-county region. Table 1 below lists the April 1, 2018 estimated population for both cities and counties and the percentage change over the past 8 years. Table 2 shows a projected East W enatchee population to 2024 using the average population growth rate shown for the period of 2010- 2018. It should be noted that the City’s overall share of the Douglas County population has been decreasing over the past 8 years from 34.32% in 2010 to 32.45% in 2018. This reduction reflects the volume of home building within the East Wenatchee Urban Growth Area but outside the City Limits. Table 1 – Population Change 2010 to 2018 Jurisdiction 2010 Population 2018 Estimated Population Change % Increase East Wenatchee 13,190 13,670 480 4% Douglas County 38,431 42,120 3,689 10% Wenatchee 31,925 34,530 2,605 8% Chelan County 72,453 77,800 5,347 7% Source: Office of Financial Management Table 2 – Projected Population of to 2024 2018 2020 2022 2024 East Wenatchee 13,670 13,790 13,910 14,030 A community’s capital facilities plan is a tool to assist the jurisdiction in using its limited funding resources wisely and efficiently. The Growth Management Act requires that every community include a capital facilities plan as one of the elements of their comprehensive plan. Chapter 6 of the Greater East Wenatchee Area Comprehensive Plan (GEWA Plan) is the Capital Facilities Plan element for that plan. In addition, Appendix B in the GEWA Plan is the City of East Wenatchee and Douglas County - 2013 Combined Capital Facilities Plan which includes an extensive analysis of the urban growth area with regards to capital facilities available and needed to support growth. The capital facilities planning efforts in the GEWA Plan are broader scoped since they cover the entire East Wenatchee Urban Growth Area. This City of East Wenatchee Capital Facilities Plan (CF Plan) is intended to supplement Chapter 6 of the GEWA Plan and provide more detail specific to those facilities and services provided by the City. Some of the information contained in this CF Plan may duplicate information contained in that chapter. This CF Plan covers a 6-year planning period from 2019-2024 for facilities located within the current city limits of East Wenatchee. The capital facilities plan describes the public infrastructure and services that will be necessary to meet the needs of the community as it grows. The City’s CF Plan provides a 02-21-2019 Council Workshop Agenda Packet. Page 59 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 2 | Page comprehensive project list and schedule guiding the investment of City resources. These resources include local revenues as well as state and federal revenue sources. It is important to keep the CFP up to date to ensure that the City is planning for the long- term needs of the community especially the replacement and repair of existing infrastructure, investment in new infrastructure and upgrading any deficiencies. This document is intended to be updated on an annual basis to coordinate facility planning with the annual budget cycle and the development of the city’s Annual Financial Plan. As required by statue, a capital facilities plan includes: (a) inventory of existing capital facilities; (b) forecast of the future needs for such facilities; (c) proposed locations and capacities of expanded or new facilities; (d) at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs. The city of East Wenatchee is in a unique position in that most of the public facilities and services typically provided by a municipality are provided by special purpose districts rather than by City departments. City services and facilities are limited to: • General administrative service facilities; • Street maintenance and public works; • Law enforcement; • Municipal court; • Transportation – streets, sidewalks, and parking facilities; • Limited Parks, Recreation and Open Space; and • Surface and stormwater management; Fire protection; sanitary sewer service; domestic water; public library; parks and recreation; and public schools are all provided by separate special purpose districts. Utility-related capital facilities, including domestic water and sanitary sewer, are addressed more fully in Chapter 7 - Utilities in the GEWA Plan. More details regarding the Transportation system policies and information can be found in Chapter 8 – Transportation. Information relative to parks and recreation can be found in Chapter 5 – Open Space and Recreation. Other Public Entity’s Capital Facilities and Service Plans: The City’s CFP must be coordinated and consistent with the comprehensive plans and capital facilities plans of other public facility and service providers. The GEWA Plan, this Capital Facilities Plan, and referenced individual public facility plans provide the information required by the Growth Management Act for capital facilities planning. The following comprehensive plans and capital facility plans are adopted by reference within this CF Plan:  Greater East Wenatchee Area Comprehensive Plan, March 13, 2018.  East Wenatchee Six-Year Transportation Improvement Program, annually adopted. 02-21-2019 Council Workshop Agenda Packet. Page 60 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 3 | Page  Airport Master Plan for Pangborn Memorial Airport, Ports of Chelan and Douglas Counties, April 2004  General Sewer Plan Update, Douglas County Sewer District, February 2006  Water System Plan, East Wenatchee Water District, June 2014.  Parks and Recreation Comprehensive Plan. Eastmont Metropolitan Park District, March 2014  Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas Counties, Chelan Douglas Transportation Council, September 2015  Greater Wenatchee Bicycle Master Plan, Chelan Douglas Transportation Council (formerly the Wenatchee Valley Transportation Council), October 11, 2018.  Douglas County Comprehensive Flood Hazard Management Plan, March 1995  Eastmont School District Capital Facilities Plan, Eastmont School District #206 DEFINITIONS “Adequate public facilities" means facilities which have the capacity to serve development without decreasing levels of service below locally established minimums. "Available public facilities" means that facilities or services are in place or that a financial commitment is in place to provide the facilities or services within a specified time. In the case of transportation, the specified time is six years from the time of development. “Capital Facility” means structures, improvements, equipment, or other major assets (including land) with a useful life of at least 10 years. Capital Improvement are projects that create, expand or modify a capital facility. This definition applies to projects that cost or have a value of $10,000 or more. “Concurrency" means that adequate public facilities are available when the impacts of development occur. This definition includes the two concepts of "adequate public facilities" and of "available public facilities" as defined above. “Level of Service Standards (LOS)” means a locally-determined quantifiable measure of the quantity or quality of public facilities and/or services that will be maintained for the community. “Public Facility” means streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreational facilities, and schools. “Public Services” means fire protection and suppression, law enforcement, public health, education, recreation, environmental protection, and other governmental services. "Public service obligations" means obligations imposed by law on utilities to furnish facilities and supply service to all who may apply for and be reasonably entitled to service. FINANCIAL CONSTRAINTS The first year of the capital facilities plan is typically consistent with the adopted City budget. However, since capital expenditures often impact multiple years after funding 02-21-2019 Council Workshop Agenda Packet. Page 61 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 4 | Page has been committed, it is prudent to plan ahead for the expenditure of funds for at least 3 years and in some cases longer. Long term projections are particularly important in situations where the city’s adopted plans (e.g. Six-Year TIP) include longer term expenditure plans in which resources are actively being pursued when opportunities arise. Often grant or loan resources become available as a result of changing budgets and financial policies at federal, state, and local levels. The City of East Wenatchee monitors these opportunities and submits funding requests and applications for projects consistent with federal, state, and local funding objectives. To effectively plan for future capital expenditures, the CF Plan is written with that concept in mind. It is important to plan for the future to ensure that the city’s financial position is considered before commitments are made regarding projects that will obligate local funds, bonds or loans, as well as matching funds for a grant. TIMELINE This Capital Facilities Plan is being updated in response to the adoption of the City’s annual budget. Updates to the Capital Facilities Plan will typically be initiated during the budget cycle and adopted at the beginning of the fiscal year. The City prepares an Annual Financial Plan, generally within the first quarter of the year, which forecasts the needed revenue based upon identified projects and projections of City income. OVERALL PLAN The following table shows an overview of the planned improvements and projects described in this document. The street projects that are listed in the table are only those that have a committed funding source. To see a complete list of street projects, please see the East Wenatchee 2019-2024 Six-Year Transportation Improvement Plan (TIP) attached as Appendix A. Table 3 – Summary of Overall Planned Capital Improvement Projects. Project Title Total Estimated Cost 2019 2020 2021 2022 2023 2024 Funding Sources 9th St NE/Valley Mall Pkwy intersection traffic control 1,655,492 156,371 1,499,121 City/Fed/ WSDOT 10th St. NE (Eastmont to Kentucky)6,100,000 375,000 375,000 5,350,000 City/PWTF Highline/3rd St. SE Roundabout Design and Construction 875,000 100,000 775,000 City/TIB/ SWU 5th St NE Sidewalks Grover to Kentucky Ave 4,631,136 100,000 450,000 4,081,136 City/SRTS- WSDOT/ SWU Grant/Eastmont Intersection Repair 500,000 30,000 470,000 ? Residential Street Overlay Program 1,283,000 383,000 180,000 180,000 180,000 180,000 180,000 TBD 19th Street Stormwater Pond 250,000 125,000 125,000 DOE Small stormwater projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU Gateway Project 559,000 559,000 City/SUT Public Works improvements*750,000 750,000 City Total 17,203,628 2,648,371 3,534,121 4,831,136 5,630,000 280,000 280,000 *NOTE: The estimated cost for public works improvements is the amount in the 2019 Budget. The potential overall cost Overall Capital Facilities Plan Schedule Estimated will be evaluated in 2019 by the City Council and the Budget amended as necessary. Alternative scenarios for the Public Works Improvements may include up to $1.5 million for a new shop and office building in lieu of renovating the existing outdated buildings. In 02-21-2019 Council Workshop Agenda Packet. Page 62 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 5 | Page addition to the projects listed above, potential relocation of the library and improvements to Valley Mall Parkway in the Historic Downtown area will be reviewed and potential funding sources explored. Preliminary estimates for a new library space and multi-use meeting space range from $1.2 to $2.5 million. Valley Mall Parkway improvements are listed in the Six-Year TIP as $928,000. City Owned Facilities As mentioned previously, most capital facilities and services within the city of East Wenatchee and in the Greater East Wenatchee Urban Area are provided by separate, public agencies and special purpose districts rather than the City. Each of those entities has its own governing board for establishing policy, setting levels of service, planning and budgeting. Fortunately, a high level of mutual cooperation has been effectively utilized when these separate agencies develop their annual budgets and capital facility planning programs ensuring consistency with the GEWA Plan and the City’s CF Plan. This section provides an overview of the extent and nature of existing public facilities in the city. This section describes the facility inventory, level of service, and identified or projected needs.  General Administrative and Public Services and Facilities: Most of the City’s facilities and services are within the City Hall Municipal Campus located at 271 9th St. NE. This facility houses the administrative offices and other services including: • Legislative offices for the Mayor; • City Clerk; • Community Development (Planning and Building Division); • City Treasurer and Finance Department; • Public Works & Engineering Department maintenance shops and offices; • City Attorney; • Police Department; • Municipal Court; • Council Chambers also used as meeting space and for the Municipal Court; • East Wenatchee Events Management Board; and • The East Wenatchee branch of the North Central Regional Library As noted earlier in this chapter, the majority of East Wenatchee’s facilities are located on the City Hall Campus. The City Hall Campus includes 5.56 acres of land on 4 parcels. The East Wenatchee City Hall building is a single-story structure with a partially finished basement with at-grade entrances. The structure includes 16,300 sq. ft. Additionally, there is a separate 2,000 sq. ft. building housing part of the police department functions located on a parcel east of the City Hall building. The City also recently purchased an additional lot with a 1,200 square foot single-family home for future expansion of the City Hall Campus. The home will be rented out for residential use until final plans for City Hall facility development have been approved by the City Council. City Hall Administration: The LOS standard for City Hall must balance the needs of the public and the staff. For the public, adequate space should be provided in Council Chambers to accommodate seating for each citizen attendee for at least 90% of the sessions conducted by the City Council. To meet the needs of especially large meetings, overflow standing room space should be available from which the public can see and hear 02-21-2019 Council Workshop Agenda Packet. Page 63 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 6 | Page the proceedings with reasonable accommodation. Adequate space should be provided in City Hall, to allow comfortable interaction with staff, for day-to-day service questions and needs. Maintenance Shops/Public Works: Adequate space must be provided to allow for proper storage of materials and supplies that are to be used for maintenance or enhancement of city facilities or vehicles. Adequate vehicles storage bays must be available to secure vehicles and to provide space for repair or maintain of city-owned vehicles. Public Works has 14,250 sq. ft. of space in 4 buildings and a temporary storage building. ∗ 9,000 sq. ft. main shop building with offices, restrooms and breakroom ∗ 1,750 sq. ft. heated storage building ∗ 2,100 sq. ft. partially enclosed materials storage building ∗ 1,400 sq. ft. partially enclosed building for material and vehicle storage. East Wenatchee Police: The East Wenatchee Police Department is in the City Hall Building and an adjacent building. The City of East Wenatchee is a member of the RiverCom Regional Dispatch Center. All police and fire calls are dispatched from that facility which is in the Wenatchee Police Station at 140 S. Mission Street, Wenatchee, WA. The Police Department has 24 full-time personnel (including the Chief) working as patrol officers, detectives, and administrative staff. The officers of the East Wenatchee Police Department provide 24-hour service to citizens in East Wenatchee. The lobby of the Police Department is open from 8:30 AM to 5 PM, Monday thru Friday. All “after-hours” communications must be directed through RiverCom. In addition to the 911 Emergency contact number, RiverCom maintains a non-emergency number for general issues and complaints. A common LOS standard for police is at least 1 officer per 1,000 population. Three to five patrol officers work each shift depending upon the day of the week. The higher coverage periods are holidays, special events and weekends. East Wenatchee police currently provides an average of 1.5 patrol officers per 1,000 which is consistent with the LOS. Municipal Court: The City has a municipal court for traffic violations, misdemeanors, gross misdemeanors, and civil cases for certain actions. The Court staff includes a Court Administrator, Court Clerk, a Probation officer, a part-time judge, on-call interpreters, and contracted public defender services. Although not technically part of the Municipal Court, the City has an in-house Prosecuting Attorney that has a part-time assistant. The court room and administrative offices are in East Wenatchee City Hall. The Court maintains public office hours Monday through Friday from 8:00 a.m. to 4:30 p.m. Court sessions are generally held every Wednesday and at other times on an as- needed basis. The capacity of the Court Room is 78 persons. The LOS standards for the City’s municipal court should be: 1) to provide an adequate amount and configuration of space to meet the City’s court calendaring needs; 2) to provide adequate hearing room space such that the normal operations of City Hall can be reasonably accommodated; and 3) that staff needs are met. There is a jury room with an adjacent restroom. One office is shared by the Judge and Court Administrator, and a small office is shared by two additional staff members. 02-21-2019 Council Workshop Agenda Packet. Page 64 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 7 | Page NEEDS ASSESSMENT In 2008, the City Council hired a local architectural firm to complete a Space Needs Assessment and City Hall Expansion Study to determine the present and future space needs for city services. The report concluded that all city departments needed additional space in the short-term and long-term. As a result of the needs assessment, the City Council determined that they would prefer to “grow-in-place”. In summary, the needs assessment provided the following guidance for City departments. ∗ At that time, the Police Department occupied 3,387 sq. ft. The needs assessment estimated the demand for the existing staff functions was nearly 13,000 sq. ft. with a future demand for over 14,000 sq. ft. The City purchased an adjacent lot, 307 9th St. NE, with a single-family home in 2008 to facilitate expansion of the city hall campus. The city remodeled the house which now provides 2,000 sq. ft. of additional administrative space for the Police Department. That still leaves a need for an additional 8,600 sq. ft. to adequately serve the needs of the police department. ∗ Municipal Court occupies 2,600 sq. ft. The needs assessment estimated the demand for the existing staff functions was 6,400 sq. Ft. with a future demand for nearly 7,000 sq. ft. ∗ Other administrative functions occupy 3,000 sq. ft. and were estimated to need 5,000 sq. ft. No changes have been made to the administrative areas. ∗ Meeting room space at City Hall is very limited. The conference room accommodates only 8-10 people comfortably. The Council Chambers is limited to 78 persons. The City Council would like to provide meeting space for groups up to 150 people. There is also some demand for individual small conference rooms. One of the goals for expanding the library space is to accommodate a multipurpose meeting space that would meet those demands. ∗ Public Works occupies 13,400 sq. ft. and was estimated to need 15,400 sq. ft. in the short term and nearly 18,000 sq. ft. in the long-term. An additional storage building was added bringing enclosed or partially enclosed spaces to 14,250 sq. ft. Except for the new storage building and the carport structure that was built in conjunction with the City Hall building, the existing public works buildings are old, poor quality structures. The main shop building has a mixture of concrete floors and dirt floors. The water, sewer and electrical systems serving that building are very poor. Water quality is a major concern. The heated storage building is very old, has inadequate electrical service, and does not have water or sewer service. The 2019 Budget includes $750,000 for improvements to the Public Works buildings and functions. Planned improvements include paving the dirt floors, running new water and sewer lines, removing some old buildings and constructing new pole buildings to better serve the vehicle storage and maintenance facility needs as well as spaces for employees. It should be noted that in 2019, the City will be exploring options for accommodating the Public Works Department needs that may alter the budgeted proposal to remodel and improve existing buildings. Alternative scenarios may include up to $1.5 million for a new shop and office building in lieu of renovating the existing outdated buildings. 02-21-2019 Council Workshop Agenda Packet. Page 65 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 8 | Page In 2008, the City Council made a determination to keep all City facilities and services on the City Hall Campus site at 271 9th St. NE. To facilitate that goal, the City has been purchasing adjacent properties as they become available. A City Council committee has been formed to look at space needs and formulate a plan for expansion and remodeling of structures and facilities to better serve the functions of the City and meet the growing needs of the community. Space needs for City Hall will be affected by several variables, including the annexation of areas outside the city limits. As annexation occurs, the responsibility for providing services transfers to the City. This will necessitate additional staff in many areas, again affecting the space needs. The City Council committee will evaluate those needs. In addition to space needs, the electrical systems and heating and cooling systems in the existing City Hall building were evaluated in the 2008 report. The results of that evaluation included recommendations to upgrade and/or replace interior and exterior lighting; mechanical systems; and data and communication systems.  Transportation Street Improvements: The Transportation Chapter of the GEWA Plan and Transportation 2040 - The Regional Transportation Plan for Chelan and Douglas Counties (Transportation 2040) include the inventory, level of service standards, goals and policies, for the city’s transportation system. As a regional document, Transportation 2040 generally covers only the regionally significant streets which are functionally classified as collector or arterial. East Wenatchee’s transportation network includes State highways, urban arterials and collectors, local access streets, pedestrian and bicycle (non-motorized) facilities, and transit services. There is a total of 55.8 miles of public streets in East Wenatchee. The following is a breakdown of city streets by type showing the total miles and the percentage of all streets. o Principal Arterials – 4.03 miles (7.2%) o Minor Arterials – 7.82 miles (14.01%) o Collectors – 8.04 (14.40%) o Local Access – 35.91 (64.35%) As the numbers show, over 64% of city streets are local access streets. There are very few funding sources for construction and maintenance of local access streets. In 2012, East Wenatchee created a Transportation Benefit District to provide a reliable funding source for maintenance and improvement of local access streets. The funds are generated from a $20 fee for licensing qualified vehicles in the City. In 2015, as a result of changes to the statutory requirements for transportation benefit districts, the City was able to assume the functions and obligations of the district. The LOS for transportation was adopted in the Transportation 2040 as a performance target for urban corridors. LOS “E” was established for East Wenatchee’s arterials and collectors. The City receives a portion of the state’s motor vehicle fuel tax which is dedicated to arterial streets. Historically, this revenue has been used as matching money for grant- funded projects. One of the City’s primary sources of grant funds has been the Transportation Improvement Board (TIB). Another source of funding for larger transportation projects has been federal funding awarded through the Chelan Douglas 02-21-2019 Council Workshop Agenda Packet. Page 66 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 9 | Page Transportation Council. Additionally, when available, the City has used Public Works Trust Fund loans for street projects. Every year the City is required to adopt a Six Year Transportation Improvement Plan (TIP). This plan includes financially constrained projects within the first three years and planned projects for years 4-6. The majority of projects on the list are financially unconstrained and therefore fall into years 4-6. The City TIP for 2019-2024 was adopted in 2018 attached as Exhibit A. The following describes some highlights of planned street projects. ♦ 9th Street traffic control project. This project originally received federal funding for a traffic signal at the intersection with Valley Mall Parkway. However, traffic studies suggested that dual roundabouts on 9th Street NE at that location may be more effective if combined with a roundabout at the intersection of 9th St. NE and SR 28. The SR 28 roundabout would be located on Washington State Department of Transportation (WSDOT) right of way. A preliminary design was developed, and the cost of both roundabouts was estimated at $1,655,492. The Chelan Douglas Transportation Council awarded $1,232,000 in federal funding for the project. The funding breakdown is shown below. Table 4 – 9th Street NE Traffic Control Project. Source Amount STP Grant 346,000$ STBG Grant 886,000$ WSDOT 225,000$ City 198,492$ Total 1,655,492$ Early in 2018, WSDOT determined that the estimated cost should be increased by $1,000,000. WSDOT will be conducting additional analysis of the potential for that type of traffic control in 2019 to determine if the dual roundabouts are the best approach for that corridor. The City will be participating in that analysis. If the analysis does not support using roundabouts, the City has the option to proceed with installation of a fully functioning traffic signal. ♦ Residential Street Overlay Program: It is important to maintain streets to preserve the investment that was made when the street was constructed. Deferring maintenance can lead to deterioration of the street to the point where total reconstruction is necessary. Total reconstruction is a costly venture. To preserve and maintain local access streets, the City has implemented a residential street overlay program. Table 2 below lists the local access road improvements that will be funded using the city’s transportation benefit district revenue. Table 5 - Residential Street Overlay Program Projects Street Length Cost N Fairview Pl (10th St NE to Dead-end) 0.13 $109,000 Gilbert Ct (N Grover Pl to Dead-end)0.10 $ 57,000 N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 $158,000 ♦ Non-motorized Transportation: The community benefits greatly from the Apple Capital Loop Trail facility. This is a non-motorized, multi-use trail along the Columbia 02-21-2019 Council Workshop Agenda Packet. Page 67 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 10 | Page River in East Wenatchee, Wenatchee, Douglas County, and Chelan County that provides a 10-mile loop with a 2.5-mile extension south to the Rock Island Hydro Park. This facility is heavily used by bicyclists, skaters, and pedestrians for recreation activities as well as everyday commuting to work, and shopping. The East Wenatchee/Douglas County side of the trail is located on land owned by the Washington State Department of Transportation, the City of East Wenatchee, and Douglas County. Connections to the trail are provided at selected locations along both sides of the river. The Eastmont Metropolitan Park District provides maintenance services for the Loop Trail for the City and County.  Parks, Recreation and Open Space: The following facilities are owned or maintained by the City. ♦ Apple Capital Loop Trail. As mentioned above, this is a paved bicycle/pedestrian trail that borders the Columbia River on both the Chelan County and Douglas County sides of the river. This important facility extends south along the Douglas County side of the Columbia River to the Rock Island Hydro Park. ♦ Bridge of Friendship - Japanese Garden located at the northeast corner of Misawa Way and Eastmont Avenue is a Japanese style garden with a small pagoda, pond and a mural commemorating the first non-stop Transpacific flight that landed on Fancher Heights. This garden was constructed with the assistance of volunteers as a Take Pride in America project and includes materials donated by residents of Misawa City, Japan. The Sister City relationship between Wenatchee/East Wenatchee and Misawa City, Japan began in 1981 commemorating the historic Transpacific flight of the "Miss Veedol" airplane from Misawa to East Wenatchee, piloted by Clyde Pangborn and Hugh Herndon in October 1931. ♦ On the northwest corner of 9th Street NE and Eastmont Avenue, the city, aided by volunteers, installed an elevated landscaped garden area and a bench between the street and a stormwater management pond. ♦ Ballard Park was constructed by volunteers on land owned by a private party. The City donated labor and a shelter to the facility. There is a small replica of the Miss Veedol mounted on a pole in the park. City staff maintain this facility. ♦ Pedestrian Bridge Plaza: The City constructed a plaza at the bottom of 9th Street NE as an entrance feature to the Apple Capital Loop Trail bridge over the Columbia River. The plaza includes benches, signage, and landscape features. The site is mostly located on WSDOT property. ♦ Gateway Project: The city initiated a study of the Historic Downtown area in 2011. The study focused on the area along Valley Mall Parkway and 9th Street NE between the Wenatchee Valley Mall (6th St. NE) and north to the Douglas County PUD. The Historic Downtown Area is the oldest part of the City and includes the original City town site. The area is characterized by a mix of residential and commercial buildings. Through extensive public outreach including surveys and workshops, several projects and activities were identified that would enhance the Downtown area. One 02-21-2019 Council Workshop Agenda Packet. Page 68 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 11 | Page of those projects was to establish more open space and to create an inviting entry to the City at 9th Street NE. It was recommended that the City purchase the old Texaco service station on the southwest corner of the intersection of 9th St. NE and Valley Mall Parkway with the intention of converting the space to a “Gateway” entrance feature. The City subsequently purchased the property and initiated a public process to develop a design for the facility. The design of the project is complete. The project was put out to bid in 2018 and the bids well exceeded the estimated cost. The bids were rejected, and the project modified to reduce costs. The project was advertised for bids at the end of 2018 and a contract was awarded with construction anticipated in 2019. The estimated cost of construction for the project is $517,000 and engineering services during construction is estimated at $42,000 for a total of $559,000.  Surface Water Management Douglas County and the city of East Wenatchee adopted the 1995 Douglas County Comprehensive Flood Hazard Management Plan (CFHMP) containing an analysis and list of capital projects necessary to address stormwater management and flooding in the greater East Wenatchee area. The Plan recommended that the City and County create stormwater utilities to establish a dedicated funding source that could be used for administration, maintenance and capital improvement projects. The City and County created separate stormwater utilities in 1998 that operate jointly under the umbrella of an Interlocal Agreement. The Greater East Wenatchee Stormwater Utilities are funded from service charges collected from developed property within the service area boundary. The service charge is based upon an “equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area. The utilities can leverage the service charge revenue to obtain grants and loans to fund projects. The utilities have set up an emergency fund reserve to provide funding for significant damage resulting from major storm events. Stormwater collection is accomplished with a combination of private stormwater retention and detention systems for individual development and a series of retention systems constructed and maintained by the Greater East Wenatchee Storm Water Utilities. Conveyance is by way of a combination of several miles of surface ditches and buried pipe. Douglas County, East Wenatchee, and Washington State Department of Transportation maintain several outfalls connecting the system to the Columbia River which is the final points of discharge for the stormwater management system. East Wenatchee must comply with the National Pollutant Discharge Elimination System (NPDES) Phase II program for their municipal stormwater systems. NPDES is a federal program administered by the Washington State Department of Ecology (DOE). The cities and counties are required to develop a program for stormwater management and adopt standards for development and redevelopment projects as well as the elimination of illicit discharges to stormwater systems. East Wenatchee is works jointly with Douglas County, Wenatchee, and Chelan County to accomplish the requirements of NPDES Phase II. Annually, as part of the budgeting process for the stormwater utilities, the CIP is reviewed, and projects funded for that year depending upon available revenue. The City and County are in the process of developing a comprehensive stormwater plan for the area. That 02-21-2019 Council Workshop Agenda Packet. Page 69 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 12 | Page document will replace the outdated Capital Improvement Plan referenced above. A draft plan has been prepared but has not yet been finalized or adopted. Table 6 – Stormwater Project List Stormwater Projects Project Title Total Estimated Cost 2019 2020 2021 2022 2023 2024 Funding Sources Annual SW Improvement Projects 600,000 100,000 100,000 100,000 100,000 100,000 100,000 SWU 19th St. stormwater pond 250,000 125,000 125,000 DOE Year of Expenditures Non-City Facilities and Services  Library East Wenatchee Library: The East Wenatchee Library is in City Hall and occupies approximately 1,000 sq. ft. The library is part of the North Central Regional Library (NCRL) system which is a multi-county rural library district and municipal corporation formed in 1960. NCRL provides public library services to Chelan, Douglas, Ferry, Grant, and Okanogan Counties. Management and control of the NCRL is vested in a regional board composed of two trustees each from Chelan and Grant Counties and one trustee each from the remaining three counties. The NCRL is financially supported almost exclusively by property taxes. The NCRL provides centralized reference services through its main reference collection which is housed at the headquarter branch in Wenatchee. Access to the library's collection is available to all members. NCRL is also linked to libraries across Washington State and all over the world through interlibrary loan. The library offers extensive programming directed to children and their caregivers. Computers with internet access are provided in in the library. The East Wenatchee library has one full-time Librarian and has several volunteers that help with library projects. The library is open Monday through Friday from 9 am to 5 pm. The City will be exploring options to relocate the library to another location on the City Hall Campus to allow expansion of police, court, and administrative offices within the existing building. In addition to the library space, the City needs a larger meeting space for public, and potentially private, functions. As mentioned previously, the City would like space that could accommodate up to 150 people. Additionally, the library periodically fields requests for a small conference room for studies, meetings, or working space. To facilitate relocation options, the City purchased an adjacent lot to the east on 9th Street NE. Preliminary estimates for a new library space and multi-use meeting space range from $1.2 to $2.5 million. MONITORING AND REGULARLY AMENDING THE CF PLAN: The Growth Management Act requires local jurisdictions to monitor and evaluate the availability of public facilities. Accordingly, a capital facilities plan is an evolving document. It requires close coordination with other elements of the comprehensive plan, including the Land Use, Transportation, and Housing elements; an itemization of capital facilities needs and associated costs; a determination of the amount of funding available; a commitment to invest as the plan projects, to the extent possible and reasonable; and then an annual reiteration of the same process. The community needs to reassess the land use element 02-21-2019 Council Workshop Agenda Packet. Page 70 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 13 | Page to ensure that the land use element, capital facilities plan element are coordinated and consistent. This is an important step in capital facility planning to ensure that the level of service is maintained, and those facilities and services are available to serve the community. Over the years, some of the key capital facilities issues the City of East Wenatchee will need to address are: • Meeting current needs for capital facilities and services; • Providing those capital facilities and services that are needed to serve future growth; • Securing adequate funding for capital facilities; • Siting new or expanded capital facilities most appropriately; and • Keeping the plan current. The requirement to fully finance the CF Plan (or revise the land use plan) provides an essential practicality to the vision set forth in the comprehensive plan. SHORTFALLS It is possible that the City may encounter shortfalls in funding for capital facilities or that a project may push the demand for a service beyond a LOS standard. In deciding how to address a shortfall, the City will balance the equity and efficiency considerations associated with each of these options. When evaluation of a project identifies a shortfall, the following options are available: • Increase Revenue • Decrease Level of Service Standards • Decrease the Cost of the Facility • Decrease the Demand for the Public Service or Facility CAPITAL FACILITIES REVENUE SOURCE OPTIONS A wide range of revenue sources are available to fund capital facilities. This section provides a summary of sources available to cities for capital facilities. There are three types of revenue sources for capital facilities: 1. Multi-use – taxes, fees, loans, and grants which may be used for any type of capital facility. These types of funds may be restricted if they are adopted to fund a specific project or facility. 2. Single-use – taxes, fees, loans, and grants which may be used only for a capital facility. 3. General fund – these monies are typically used for operations but may be used for capital improvements. Property Tax Property tax levies are most often used by local government to fund general operating and maintenance costs. They are not commonly used for capital improvements. The downside of relying on such funding is that it can become difficult to continue to commit 02-21-2019 Council Workshop Agenda Packet. Page 71 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 14 | Page to such transfers from the operating fund, as community interests in enhancing day-to- day services increase and the General Fund revenues get spread too thin. An alternative that can help avoid this is to establish a policy by which all or a portion of a certain revenue is “dedicated” to the CIP. Doing so can give greater security to CIP funding but it also places a constraint on the General Fund. This can cause a financial strain on the funding of day-to-day services. For the past several years, the City Council has allocated the allowable 1% property tax increase to be committed to street improvement projects. Real Estate Excise Tax The State Legislature authorized cities to impose an excise tax that is paid by the seller of a piece of real estate. The authorization is in two separate sections, with two separate sets of limitations. The authorization (RCW 82.46) has specific limitations and responsibilities for jurisdictions planning under the Growth Management Act. • 1st quarter percent Real Estate Excise Tax (REET): The 1st quarter REET must be used for projects included in the Capital Facilities Plan. As used in this section, "capital project" means those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and/or judicial facilities; etc. Under certain circumstances and with limitations, the funds may be used for maintenance of capital facilities. • 2nd quarter percent REET: The 2nd quarter REET has more limitations. The list of capital projects is not as inclusive as the 1st Quarter. The legislative authority of any city that plans under RCW 36.70A.040(1) may impose an additional excise tax on each sale of real property in the corporate limits of the city for the city tax at a rate not exceeding one-quarter of one percent of the selling price. Revenues generated from the tax imposed under RCW 82.46.035 must be used solely for financing capital projects specified in a capital facility plan element of a comprehensive plan. As used in this section, "capital project" means those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement. Both REET sources require a nexus with the capital facilities plan and the comprehensive plan. As mentioned previously, this document is a supplement to Chapter 6 of the GEWA Comprehensive Plan and is incorporated into that document. Public Works Trust Fund Loans The Public Works Board is authorized by state statute (RCW 43.155), to loan money to counties, cities, and special purpose districts to repair, replace, or create domestic 02-21-2019 Council Workshop Agenda Packet. Page 72 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 15 | Page water systems, sanitary sewer systems, storm sewer systems, roads, streets, solid waste and recycling facilities, and bridges. They administer three types of loans: • The Emergency Construction Loan Program focuses on the activities that repair, replace, and/or reconstruct a facility that will restore essential services. • Pre-construction activities include, design engineering, bid-document preparation, environmental studies, right-of-way acquisition, permits, cultural and historic resources, and public notification. • The Construction Loan Program focuses on the activities that repair, replace, or create a facility. Pre-construction activities include, right-of-way acquisition, design work, engineering, permit acquisition, environmental review, cultural and historic resources, and public notification. The legislature must allocate funds for disbursement by the Public Works Board. Currently, only the Emergency and Pre-Construction loan programs are active. Stormwater Management Service Charge The state authorizes cities and counties to charge a fee to support storm drain improvements. The City and County created storm water utilities in 1998 and currently operate them jointly under an interlocal agreement. The service charge is based upon an “equivalent service unit” (ESU) of 2,750 sq. ft. of impervious surface area. The rate is $45 per ESU. Single-family homes and duplexes pay for one ESU. Multifamily and commercial uses pay based upon the actual area of impervious surfaces using the ESU factor. Stormwater utility revenue is used for capital improvement projects, maintenance, and administration. The utilities can leverage the service charge revenue to obtain grants and loans to fund projects. The utilities have set up emergency funds as a reserve to cover the costs to repair significant damage resulting from major storm events. The capital plan for the utilities is the 1995 Comprehensive Flood Hazard Management Plan. Additionally, each year the budget is adopted with funds allocated for stormwater facility improvements. Arterial Street Fund East Wenatchee receives “Restricted Gas Tax” revenue, which is an amount transferred from the state to the city (and all Washington cities) from the state motor vehicle fuel tax. All revenue must be dedicated to arterial street capital improvement projects. Community Development Block Grant Funds The city of East Wenatchee is an entitlement community under Title 1 of the Housing and Community Development Act of 1974 and is eligible to receive Community Development Block Grant (CDBG) Program funds annually from the U.S. Department of Housing and Urban Development (HUD). East Wenatchee’s CDBG program fiscal year is October 1 through September 30. The city has used CDBG funds for several sidewalk and street improvement projects. However, the funds may only be used on street projects in areas where over 50% of the residents are low-income. Annual allocations average just over $100,000 per year. The City has funded three street improvement projects adding sidewalks to some of the oldest neighborhoods. 02-21-2019 Council Workshop Agenda Packet. Page 73 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 16 | Page Grants The City strives to supplement local funds by securing grants for capital improvement programs. Generally, the amounts available are decreasing, just as the number of requests are increasing. The Chelan Douglas Transportation Council provides federal funding for regional projects on an annual basis. The City has been successful in securing funding for a variety of projects through this process. The City has also been successful in securing grants from the state Transportation Improvement Board. The City must continue to seek creative ways to remain competitive and secure funding. It will become more important to work cooperatively with the private sector, Douglas County, WSDOT, the Chelan Douglas Transportation Council and Link transit agency to create projects that rank very high on a statewide and federal level. Bonds Certain projects are of such a scale that a pay-as-you-go funding strategy would not be appropriate. For these, jurisdictions can exercise their credit potential and fund major projects through bonds. There are two types of General Obligation (GO) bonds: voter approved and Councilmanic. • Voter-approved bonds increase the property tax rate, with increased revenues dedicated to paying principal and interest on the bonds. Local governments are authorized in “excess levies” to repay voter-approved bonds. Approval requires a 60 percent majority vote in favor and a turn-out of at lease 40 percent of the voters from the preceding general election. • Councilmanic bonds are authorized by the City Council without the need for voter approval. Principal and interest payments for Councilmanic bonds come from general government revenues, without a corresponding increase in property taxes. This method of bond approval does not utilize a dedicated funding source for repaying the bond holders. Transportation Benefit District RCW 35.21.225 authorizes cities and counties to create transportation benefit districts supported by additional taxing authority for the purpose of acquiring, constructing, and improving any street. The City Transportation Benefit District is currently funded with a $20 per year car license fee. As mentioned previously, those funds have been designated for residential street overlay projects. There are statutory opportunities to increase funding for the District. Local Improvement District One option a jurisdiction can employ to fund capital improvements is to form a Local Improvement District (LID). Through it, a distinct physical area is identified that is to benefit from the proposed capital improvement(s). Property owners within that district then share the cost the improvement(s) with the City based upon a set formula. Typically, the cost is paid over a specified period. This type of funding strategy works well with projects that are perceptibly beneficial to area property owners. East Wenatchee has not used this type of funding mechanism. Developer Contributions When a new development will have a significant impact on a community, the jurisdiction can exercise its authority through the State Environmental Policy Act (SEPA) to require 02-21-2019 Council Workshop Agenda Packet. Page 74 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 17 | Page the developer to contribute a percentage of the cost to mitigate the new development’s impact. The jurisdiction and its sources, through other developer contributions, or a combination there of, can pay the balance of the project’s cost. Impact Fees Impact fees are a separate fee, levied according to a consistent unit of measurement on all development in a defined area. Such fees are determined in response to capital facility needs and are directed to system wide improvements within the defined area. Any fees collected must be expended within a fixed time of six years or returned, with interest, to the developer. Impact fees may be developed to fund transportation, parks and open space, schools and fire protection. The City has not imposed any impact fees. GOALS AND POLICIES Goals: 1. Ensure that adequate capital facilities and services are located, designed, provided, and maintained in an economical and efficient manner to accommodate the changing needs and growth of the community. Policies: CF-1. Promote the continuation of multi-jurisdictional coordination in capital facility planning. CF-2. Promote energy efficiency and alternative energy sources in public facility remodeling and construction, to reduce maintenance and operation costs. CF-3. For the purposes of RCW 36.70A.150, the lands that are identified in the City capital facilities plan and the special district comprehensive plans, as necessary for system expansion, shall be considered lands that are useful for public purposes. CF-4. City services and operations should continue to be centralized at a single municipal campus. CF-5. Acquisition of additional City-owned land should meet the following needs: 1) if the purchase would improve the efficiency or expansion of City services on the existing campus; 2) if the purchase would enhance storm drainage; 3) if the purchase could be developed or utilized to serve more than one public need and/or to foster economic development; 4) joint facilities use with another public jurisdiction, if a specific city need would be served; 5) if the purchase would allow the City to provide a service or establish a facility that meets the growing needs of the community. CF-6. The City should consider additional funding sources to support capital facility projects and improvements including Local Improvement Districts, latecomer agreements, impact fees, public-private partnerships, and other strategies that may become available. CF-7. Development of sidewalks and bicycle lanes throughout the City should be considered as an important criterion in selecting street improvement projects. Special emphasis should be provided on routes that serve schools and recreational facilities. 02-21-2019 Council Workshop Agenda Packet. Page 75 of 90 East Wenatchee Capital Facilities Plan – 2019-2024 (Draft Date 2/13/2019) 18 | Page CF-8. The City should coordinate street projects with utility providers (water, sewer, PUD, cable etc.) to ensure that service lines are upgraded in conjunction with the street improvement. CF-9. Champion the efforts to increase commerce with public and private investments in the Historic Downtown area. CF-10. Coordinate and cooperate with Douglas County to update the capital facilities plan in the Comprehensive Flood Hazard Management Plan. CF-11. Establish and periodically update levels of service for all public facilities and services in coordination with Douglas County, utilities and special districts. CF-12. Analyze level of service options for their potential implications on capital budgets, development costs, proportionate share of costs, impacts on the costs of housing and quality of life perceptions. CF-13. Projects that cause levels of service to fall below the minimum level should not be allowed unless improvements are included in the Capital Facilities Program of the City or the service providers. CF-14. Require development projects to pay for their fair share of impacts to capital facilities. CF-15. Continue to accommodate the space needs of the North Central Regional Library at its City Hall branch location. CF-16. The City should continue to explore the opportunities for the creation of new urban parks, in coordination with the Eastmont Metropolitan Park District. CF-17. In concert with the policies in Chapter 8, “Open Space and Recreation,” seek ways to implement the City’s desire to create a coordinated and connected system of open space throughout the City; and, whenever possible, seek dedicated easements in new developments for parks, pedestrian corridors and linkages. CF-18. Periodically monitor the internal consistency between the Capital Facilities Plan and other elements of the Greater East Wenatchee Area Comprehensive Plan. Reassess the improvement needs, priorities, level of service standards, revenue sources, and the Land Use element of the comprehensive plan if probable funding for capital facilities falls short of needs. 02-21-2019 Council Workshop Agenda Packet. Page 76 of 90 This page intentionally left blank. 02-21-2019 Council Workshop Agenda Packet. Page 77 of 90 City of East Wenatchee Exhibit A Priority Number Project Title Project Length Project Description Total Estimated Cost Year 1 2019 Year 2 2020 Year 3 2021 Year 4 2022 Year 5 2023 Year 6 2024 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds 1 9th Street NE and Valley Mall Parkway Intersection 0.00 Construct new intersection traffic control 1,042,474 156,371 PE 2019 STP(R)135,261 21,110 Improvements system at 9th St. NE and Valley Mall RW Parkway 886,103 CN 2020 STP(R)766,479 119,624CN2015 2 10th Street NE Reconstruction 0.95 Full reconstruction project: Center left 6,100,000 300,000 300,000 PE 2019 600,000 Eastmont Ave to Kentucky Ave turn lane, curb, gutter and sidewalk,75,000 75,000 RW 2019 150,000 stormwater conveyance and illumination 5,350,000 CN 2022 5,350,000 3 5th St NE Pedestrian Facilities-Phase II Curb, gutter and sidewalk or pedestrian 3,706,651 365,998 360,333 PE 2019 SRTS 617,381 108,950 Kentucky Avenue to N. Grover Pl Pathway, RRFB's and Illumination 75,000 RW 2020 SRTS 63,750 11,250 2,905,320 CN 2021 SRTS 2,469,522 435,798 4 Intersection Improvement 0.00 Install new signal with optical detection 450,000 49,000 5,000 PE 2020 TIB 45,900 8,100 3rd Street SE and Highline Drive or RAB RW 396,000 CN 2021 TIB 336,600 59,400 5 Repair east and westbound approach 500,000 30,000 PE 2020 TIB 25,500 4,500 lanes at Grant Rd and Eastmont Ave RW intersection 470,000 CN 2121 TIB 399,500 70,500 6 TBD - N Fairview Pl (10th St NE to Dead-end) 0.13 Residential Overlay Program 79,000 79,000 ALL 2019 79,000 7 TBD - 12th Steet NE (N Grover Pl to Dead-end)0.25 Residential Overlay Program 145,000 145,000 ALL 2019 145,000 9 TBD - N Ashland Ave/12th St NE (13th St NE to Baker Ave) 0.19 Residential Overlay Program 102,000 102,000 ALL 2019 102,000 10 TBD - S Keller Ave (1st St SE to 3rd St SE) 0.25 Residential Overlay Program 106,000 106,000 ALL 2020 106,000 11 TBD - Clements Circle (13th St NE to 13 St NE [loop])0.24 Residential Overlay Program 132,000 132,000 ALL 2020 132,000 19th Street NW Reconstruction Phase 1 NW Cascade Ave to 0.25 Center turn lane, curb, gutter and sidewalk, stormwater conveyance 2,600,000 250,000 PE 2019 ECY 250,000 SR 28 and street illumination.2,350,000 CN 2022 TIB 1,997,500 352,500 14 TBD- N Colorado Ave (Colby Ct to 3rd St NE) 0.46 Residential Overlay Program 195,000 195,000 ALL 2021 195,000 15 TBD- Dayton Ave (6th St NE to 5th St NE) 0.15 Residential Overlay Program 52,000 52,000 ALL 2021 52,000 16 Eastmont Avenue / 11th St NE Traffic Signal or RAB 550,000 50,000 PE 2019 STBG 43,250 6,750 Intersection Improvements 500,000 CN 2020 STBG 432,500 67,500 17 Kentucky Avenue Reconstruction 1.03 Full reconstruction project: center left turn 5,880,000 5,880,000 ALL TIB 3,000,000 2,880,000 stormwater conveyance and street 18 TBD - 6th St NE (Colorado Ave to Eastmont Ave) 0.22 Residential Overlay Program 112,000 112,000 ALL 2022 112,000 19 TBD - Hamilton Ave (Standerfer Ave to Dead-end) 0.13 Residential Overlay Program 55,000 55,000 ALL 2022 55,000 20 TBD - Standerfer Ave (Valley Mall Parkway to Hamilton Ave) 0.04 Residential Overlay Program 16,000 16,000 ALL 2022 16,000 8 12 55,000 0.65 2019 57,000 55,000 ALL 2020 TBD - Gilbert Ct (N Grover Pl to Dead-end) 13 TBD - 4th St NE (Johnson Pl to Colorado Ave)0.11 Residential Overlay Program 55,000 From 2019 to 2024Six Year Transportation Improvement Program 57,000 ALL Grant Road Intersection Repair 0.00 Expenditures 0.10 Residential Overlay Program 57,000 P:\6 Year TIP\2019-2024\Exh A 2019 TIP02-21-2019 Council Workshop Agenda Packet. Page 78 of 90 City of East Wenatchee Exhibit A Priority Number Project Title Project Length Project Description Total Estimated Cost Year 1 2019 Year 2 2020 Year 3 2021 Year 4 2022 Year 5 2023 Year 6 2024 Phase Phase Start Year Federal Fund Code Federal Funds State Fund Code State Funds Local Funds From 2019 to 2024Six Year Transportation Improvement Program Expenditures 21 TBD - Harrison Ct (10th St NE to Jackson Ave) 0.15 Residential Overlay Program 91,000 91,000 ALL 2022 91,000 22 TBD - Dale St SE (S Iowa Ave to S Kansas Ave) 0.31 Residential Overlay Program 132,000 132,000 ALL 2023 132,000 23 TBD - Parkroy Place SE/2nd St SE (S Iowa Ave to S Houston Ave) 0.37 Residential Overlay Program 228,000 228,000 ALL 2023 228,000 24 TBD - Green Pl (Grant Rd to Dead-end) 0.11 Residential Overlay Program 66,000 66,000 ALL 2024 66,000 25 TBD - S Georgia Ave (Grant Rd to Dead-end) 0.11 Residential Overlay Program 49,000 49,000 ALL 2024 49,000 26 TBD - S Gilmore Ave (Grant Rd to Dead-end) 0.10 Residential Overlay Program 45,000 45,000 ALL 2024 45,000 27 TBD - 1st Pl SE (S Georgia Ave to Tedford St SE) 0.26 Residential Overlay Program 112,000 112,000 ALL 2024 112,000 28 TBD - Tedford St SE (1st Pl SE to S Iowa Ave) 0.07 Residential Overlay Program 27,000 27,000 ALL 2024 27,000 29 19th Street NE Reconstruction- Phase II 0.24 Full reconstruction project. Center turn 1,546,000 231,900 PE 2023 TIB 208,710 23,190 stormwater conveyance and street 1,314,100 CN 2024 TIB 1,182,690 131,410 30 Eastmont Ave Preservation 0.75 Full width mill and repave.400,000 45,000 5,000 PE 2023 TIB 42,500 7,500 Update sidewalks to ADA standard 350,000 CN 2024 TIB 297,500 52,500 5th St NE Pedestrian Facilities-Phase III Curb, gutter and sidewalk or pedestrian 1,600,000 193,000 PE 2023 TIB 173,700 19,300 31 Eastmont Avenue to N. James St.0.60 Pathway, RRFB's and Illumination,RW 0 0 and a traffic signal at Eastmont Avenue 1,407,000 CN 2024 TIB 1,266,300 140,700 5th St NE Preservation 1.25 Full pavement reconstruction 600,000 90,000 PE 2021 TIB 81,000 9,000 32 510,000 CN 2022 TIB 459,000 51,000 33 19th Street NE Reconstruction- Phase III 0.58 Full reconstruction project, center turn 3,736,000 560,400 PE 2023 TIB 396,900 163,500 lane, curb, gutter and sidewalk, storm- RW 0 0 water conveyance & street illumination.3,175,600 CN 2024 TIB 2,249,100 926,500 34 Eastmont Avenue / 19th St NE Traffic Signal or RAB 550,000 50,000 PE 2022 STBG 43,250 6,750 Intersection Improvements 500,000 CN 2023 STBG 432,500 67,500 35 Non-Motorized - Citywide Provide sidewalks, crosswalks, signal modifications and bicycle facilities.300,000 100,000 100,000 100,000 ALL 2020 CDBG 300,000 36 Intersection Improvement 0.01 Install new signal with optical detection 450,000 49,000 5,000 PE 2021 STP(R)46,710 7,290 3rd St SE and Rock Island Drive or RAB 396,000 CN 2022 STP(R)342,540 53,460 37 Pavement preservation - Non TBD Projects Asphalt overlay, chip seal, crack sealing and other methods 1,448,000 362,000 362,000 362,000 362,000 ALL 2020 1,448,000 38 Valley Mall Parkway Enhancement - Stage 1 From 6th Street NE to 9th Street NE 0.24 Widen sidewalks, reconfigure on street parking.928,000 928,000 ALL 2023 STBG 802,720 125,280 39 Valley Mall Parkway Enhancement - Stage 2 From 9th Street NE to SR 28 0.39 Widen sidewalks, reconfigure on street parking.720,000 720,000 ALL 2024 STBG 622,800 97,200 Legend TOTALS 34,963,125 1,530,369 2,068,436 4,524,320 9,397,000 3,330,300 14,112,700 3,968,010 15,563,053 15,432,062 Projects with Secured Funding Highlighted in Yellow PE - Project Engineering 34,963,125 34,963,125 CN - Construction RW - Right of Way P:\6 Year TIP\2019-2024\Exh A 2019 TIP02-21-2019 Council Workshop Agenda Packet. Page 79 of 90 8 THINGS That May Be From Your City’sStrategic Plan MISSING 02-21-2019 Council Workshop Agenda Packet. Page 80 of 90 Strategic planning isn’t really the norm among cities. At least, not the way it is with most private-sector organizations. But when a city implements a strategic plan correctly, it has the potential to create the openness and sense of community that many cities want. If your city does have a strategic plan, it’s easy to think that because you spend a good amount of time creating and imple- menting it, that it’s going to work. But when things don’t turn out the way you intend- ed, it makes you wonder what you’re doing wrong. The truth is, there are key compo- nents to a strategic plan, and if any one of them is missing, you won’t see the results you’re hoping for. So if you’re wondering why it’s so hard to execute your city’s strate- gic plan, ask yourself, “What’s missing?” 8 THINGS THAT MAY BE MISSING FROM YOUR CITY’S STRATEGIC PLAN 02-21-2019 Council Workshop Agenda Packet. Page 81 of 90 1. DO YOU HAVE A MISSION OR VISION? First and foremost, for a strategic plan to work, you need to have vision and mission statements. Vision statements, or mission statements, are high-level, reachable goals that are set from the very beginning of the strategic process and work as the foundation for your plan. They are a declaration of your city’s long-term goals—basically, they state what you are hoping to achieve by going through the strategic planning process. Ask yourself, “Why is it important for us to create this strategic plan?” and “Why is it important to think about where we want to be in the future?” Answering these questions will help you come up with your vision and will let everyone involved in the process be on the same page. These statements need to be free of useless words that might create confusion or remove clarity from your goal. It needs to be a broad, overall goal, showing your picture of the city’s future. Involve city staff and citizens in the process of making the vision statement, and once you’ve got one in mind, communicate with them about why it’s important. Without this clear vision, you are basically attempting to build a house without a foundation. (It’s just not going to work.) If you didn’t start your strategic planning process with a clear enough or strong enough vision statement, you may need to go back to the beginning and rethink your plan. 1 See how Durham, North Carolina created a new strategic plan. 02-21-2019 Council Workshop Agenda Packet. Page 82 of 90 2. HAVE YOU CREATED A “CHANGE AGENDA”? A change agenda is basically where you are now vs. where you want to go. For example, your schools may be at a point where every child can succeed in every school, but you want to get to a point where you have schools specialized for children’s specific skills or gifts. This would mean a shift in strategy, from all schools having the same standards to having a STEM school, a music school, or a girls’ school. Another example could be that you’re cur- rently focused on reducing major crimes and felonies in your city, but you want to make a shift to focus on basic crimes. Or, instead of being revenue-driven, you may find that you need to be mission-driven. Whatever the case, it could mean a complete change in what you’re doing and how you’ve been thinking about your city. A change agenda will drive how you think about your measures and your strategy map, so if you haven’t come up with one, you need to. 1 02-21-2019 Council Workshop Agenda Packet. Page 83 of 90 3. DO YOU HAVE STRATEGIC THEMES? Once you’ve agreed on the vision of your city and your change agenda, you can create strategic themes. Basically, strategic themes are the 3-5 high- level goals your city is trying to accomplish. They are broad in scope, and apply to every part of the organization. They define what major strategic goals your city will pursue to achieve its vision, meaning they are the basis for your city’s change. Without excelling in your themes, it’s going to be really hard to carry out your vision. When you come up with strategic themes, you have to consider other strategic ele- ments, like the support or challenges you face. Themes also represent deliberate, strategic, directional decisions made by lead- ership. An example would be to have three themes, such as “safest, most family-friendly, and most business-friendly city in the state.” When put together, you should be able to look at the proposed set of themes and ask, “If we excel in these areas, will we achieve our vision?” If you can’t answer that question, or even ask it, then you most likely need work on your strategic themes. 1 See Fort Lauderdale, Florida’s strategy management journey. 02-21-2019 Council Workshop Agenda Packet. Page 84 of 90 4. HAVE YOU CREATED STRATEGIC OBJECTIVES? Objectives are the next step in the strategic process, and they essen- tially break down the vision even further. In order to create objectives, you have to identify the most critical goals in each theme. Objectives are short, concise state- ments that define what an organization has to do on a regular basis to achieve its vision. For cities, objectives can be stated as action phrases or complete sentences. They can be written as informative statements, such as “We must leverage technology to connect citizens.” Or, they can be written in the voice of the citizen, “My family lives in a safe neigh- borhood.” Objectives must be measurable, meaning there has to be at least one standard that measures the progress of the objective. They should also be specific, in order to provide a clear message into what needs to be accomplished. Objectives should be relevant and realistic, as well. This means that it needs to be consistent with the vision and some- thing that is actually achievable within the city’s capabilities and resources. Lastly, there needs to be a set time frame for completing the objective. Whether it’s five months from now or five years from now, stating a time frame will help make the goal more reach- able and will hold people more accountable for getting it done. So, if you don’t have specific, measurable, realistic objectives, it’s time you start making some. Without them, your strategic plan isn’t going to get you very far. 1 See how Vaughan, Ontario used objectives to get buy-in for their strategic plan. 02-21-2019 Council Workshop Agenda Packet. Page 85 of 90 5. DO YOU HAVE MEASURES & TARGETS? In order to know if you’re achieving your goals, you need to be able to measure your progress. Measures are what will be tracked and change over time, and targets are what direction or speed the measure will take. A target is the level of performance or rate of improvement required for a particular measure. Targets should be observed over time to figure out what’s changing (or not changing) and what should happen next. A measure should include a statement of the unit you’re measuring (dollars, headcount, percentage, rating), a frequency for the measure (monthly, quarterly, annually), and a graph format to show the results (bar chart, pie chart, or a more sophisticated chart). Being able to visualize the progress your city is making will help to better achieve the openness cities want. Citizens appreciate being able to see the progress being made, and if you can compare yourself to similar cities or other standards, it will inform citi- zens even more. By having measures, people will be able to see that things are happening, and will be more likely to stay on board with the plan. If you have everything we’ve stated so far for a strategic plan, but don’t have anything to measure or show for your efforts, you won’t be able to know if you’re strategic plan is actually working. So make sure you have a way to keep track of your progress so you can see the results of your plan and better determine what action should take place next. 1 02-21-2019 Council Workshop Agenda Packet. Page 86 of 90 6. DO YOU HAVE INITIATIVES OR MILESTONES? Initiatives are key action programs made to help you achieve your objectives or close the gap between your measures, performance, and targets. Basically, they are things you do in order to get an objective done. Initiatives are often known as projects, actions, or activities. They differ from objec- tives in that they are more specific, have stated boundaries (a beginning and an end), have a person or team assigned to accom- plish them, and have a budget. Several initia- tives taken together may support a specific objective or theme. It is important for a city to define the boundaries for initiatives, such as “all strategic projects over $200k in size”. It’s also important for initiatives to be strategic in nature, and not just “operations as usual” projects, or projects you would be doing regardless of a strategic plan. These actions must align with your objectives in order to see positive results in your strategic plan. If you don’t have initiatives or are having trouble executing them, it’s time to buckle down and fix this issue. 1 02-21-2019 Council Workshop Agenda Packet. Page 87 of 90 7. DO YOU HAVE A CULTURE OF INVOLVEMENT? Another key element to a successful strategic plan is creating a culture of change within your organization. This means involving multiple people across the entire organization, sometimes cross-func- tionally. You may have a designated “strategic plan team,” but it’s impossible to have a successful plan if only a select group of people know about it or are working toward it. Even if city employees already have other jobs that don’t include the strategic plan, involving them is a great way to spread your reach across all city departments. By creating this culture of openness, involvement, and change, you’ll find it much easier to reach the goals of your plan. So if you haven’t done it yet, it’s time to start. 1 See what Charlottesville, Virginia learned about getting people involved in their strategic plan. 02-21-2019 Council Workshop Agenda Packet. Page 88 of 90 8. DO YOU HAVE STRONG LEADERSHIP AND ACCOUNTABILITY? It doesn’t take an expert to know that without good leadership, you’ll have a hard time seeing positive improvement in any organization, including cities. It’s important to have strong leadership, as well as accountability within that leadership, in order to encourage change in the rest of the group or team. If you have people who are excited about your plan and who are willing to do what it takes to see it succeed, you’ll see much better results. You also need to know that they can be held accountable for their actions in those leadership positions. But accountability doesn’t just stop at the leadership. Everyone who is involved in implementing the strategic plan will need to be accountable, because you need to know that they are all on board. This includes people at both the department and execu- tive level. It’s a good idea to appoint one or two strong people to be “champions”, people who fully understand your plan and are com- mitted to helping other people understand it, too. They can drive buy-in in the early stages of development to make sure you have the support you need. Once you know that everyone’s all-in, you can move forward with confidence and hope for a positive future city. 1 02-21-2019 Council Workshop Agenda Packet. Page 89 of 90 SO, WHAT’S MISSING FROM YOUR PLAN? In order to see your city flourish, you can’t let anything fall by the wayside. Now that you know what should go into your strategic plan, be proactive about it. If that requires you to make some changes, don’t be afraid to do it. Because, in the future, you’ll be happy you did. So ask yourself, what’s missing from my strategic plan? Click here to talk with a ClearPoint expert who can help you understand what’s missing in your organization. 1 Need Help With Measures & Targets? Download Our Guide Here ULTIMATEBALANCEDSCORECARDTOOLKIT The 02-21-2019 Council Workshop Agenda Packet. Page 90 of 90