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Home My WebLink About5/8/2012 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING MAY 8, 2012 5:30 P.M. ROLL CALL Mayor Steven C. Lacy Councilmember George Buckner Councilmember Harry Raab Councilmember Frank Collings Councilmember Chuck Johnson Councilmember Wayne Barnhart Councilmember Sandra McCourt Councilmember Tim Detering EMPLOYEES IN ATTENDANCE City Attorney Devin Poulson City Clerk Dana Barnard Police Chief Randy Harrison City Treasurer/Finance Director Nick Gerde Executive Secretary Teresa Allen Clerical Assistant Shawn Morison PROCLAMATION Mayor Lacy read a proclamation proclaiming May 13-19, 2012, as Police citizens of East Wenatchee to observe Wednesday, May 15'" as Peace Officers of East Wenatchee. PUBLIC COMMENTS Week and called upon all 'Memorial Day in the City Stan Morse, City of Chelan, said he is a Board member of the Farrington Foundation which is a non-profit group that strives to create and preserve open spaces in the great America Outdoors, promote conservation education and empower youth involvement in outdoor videography and storytelling in various multi- media formats. Mr. Morse said the Farrington Foundation is sponsoring a short film contest called "Why I Love My State Park", open to students in Chelan, Douglas, and Okanogan Counties. The films, which will allow kids an opportunity to express themselves, will be posted on the State Parks website. He said prizes range from $500 - $2,500 and only 100 entries will be accepted, a total of five from each school district. He added the website to print out the rules and entry forms is f iendsoffarrington.org. Nick Gerde, Finance Director, reported the next Budget Committee meeting will be held at City Hall on Tuesday, May 15`s. 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The motion carried 7-0. City of East Wenatchee, Washington Resolution No. 2012-13 A Resolution of the City of East Wenatchee, Washington, repealing Resolution 2009- 05 and establishing a small works roster to award public works contracts. A discussion regarding the Manual of Personnel Policies and Procedures, Travel Expense Authorization Reimbursement. City Attorney Devin Poulson expressed concerns of changing a policy only two months after it was passed. Councilmember Barnhart stated that in his opinion, a mistake was made when they passed the policy. He believes the employees should be reimbursed at the Internal Revenue Service business rate, not the charitable rate. Council discussed the use of personal vehicles, city vehicles, and the different reimbursable rates. Mayor Lacy said if there are no objections he would have the City Attorney draft a resolution to amend section 4.6 (b) changing Internal Revenue Service reimbursement rate for employees from the charitable organization rate, to the business rate. COUNCIL REPORTS Councilmember Buckner reported that he had received positive comments from Classy Chassis participants regarding the parade and crowd control. Councilmember Johnson said as a past president of the Association of Washington Cities, he had accepted an offer from the State Auditor's Office (SAO) to attend a discussion meeting with representatives from Cities, Counties, Elected Officials, and Staff regarding ways the SAO could make things more efficient and effective. He said as a former business owner he pointed out that it would be nice to know how each type of business ie., Police Departments, Public Works Departments, Office Supply Stores, service type businesses etc., compare to other businesses across the United States as far as expenses, wages, rent, utilities, financial statements etc., in order to see how we compare to other areas. EXECUTIVE SESSION At 6:12 p.m. Mayor Lacy called a 10 minute executive session regarding potential litigation. Council reconvened at 6:18 p.m. 31MIO Auo piemeg uUBG pay 1 mi'd 8I:9 ,LKaWNHROraV ZIOZ `8 AVIH SHInNIW'IIONnOO 3aHO.LVNa& ZSV3 aO.LIIO