HomeMy WebLinkAbout10/25/2011 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
OCTOBER 25, 2011
6:30 PAL
Mayor Lacy stated there is a sign-up sheet for anyone interested making comments during the public
hearing regarding property taxes.
ROLL CALL
Mayor Steven C. Lacy
Councihnember Dave Bremmer
Councihnember Harry Raab — Excused
Councilmember Dennis Hendricks
Councilmember Wayne Barnhart
Councilmember George Buckner
Councilmember Sandra McCourt— Arrived at 7:09 p.m.
Councilmember Chuck Johnson
EMPLOYEES IN ATTENDANCE
City Attorney Devin Poulson
Police Chief Randy Harrison — Excused
Community Development Director Lori Barnett
Public Works Director/City Engineer Don McGahuey
City Treasurer/Finance Director Nick Gerde
Executive Secretary Teresa Allen
Clerical Assistant Shawn Murison
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
J Paul Downs, 1402 Aurora St., East Wenatchee, asked why the City is changing the garbage collection
contractor. He expressed concerns regarding the four-way stop on 0 Street NE and Valley Mall Parkway
stating that he has almost been t-boned in that intersection on multiple occasions and asked if the City
would consider installing a traffic light at that intersection.
Mayor Lacy said with respect to the garbage collection issue, state law requires that we put contracts of
that nature out for public bid. The Council formed a committee of three members of the City Council for
purposes of evaluating those bids which were evaluated based on two criteria which consisted of
compliance with minimum levels of service for the collection of solid waste and for the collection of
designated recyclables adopted by Ordinance No. 2011-04, and the cost for doing those services. Based
on that information the Council committee made a recommendation to begin negotiations with the
company selected. He added this does not award the contract, it simply allowed us to enter into
negotiations with the low bidder to see if we can arrive at a mutually agreeable contract.
' Mayor Lacy said he intended to reserve comments until his Mayor's report. However, since questions had
been asked, he would be addressing them at this time. He said that he has been involved in negotiation
sessions with the Waste Collection Company recommended by the Council Committee. During the course
of those negotiations it has been determined that there is a need to go into Executive Session with City
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CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 25, 2011
Mayor Lacy said four free dumps are available under our current contract with Waste Management at the
transfer center in Wenatchee. He stated that in August of 2011, Waste Management sought and obtained
a Washington Utilities and Transportation Commission (WUTC) permit for the purpose of offering a
subscription service to people they serve in this area. This would give residents the ability to dispose of
yard waste, which has been the primary use of the four free dumps, at a subscription rate. Waste
Management did not tell us whether or not they would have continued to offer the four free dumps in
2012, however he suspected that they were getting ready to eliminate that service because it would have
competed with their subscription service. When the City Council adopted the minimum levels of service
in East Wenatchee which are to be included in the new contract, the four free dumps were not a
requirement. He added that during the negotiations, one of the issues is how to provide the ability'for our
citizens to dispose of waste that they can't dispose of in their totes, either through some kind of
subscription service or some other means.
Mayor Lacy stated that the cost of the changeover from one company to another is not a financial issue
for the City because the new company would be required to provide the same level of service as well as
the same equipment in any changeover that occurs. He added it is still undecided whether changeover
from one company to another is going to occur, it depends on the progress of the negotiations.
Mayor Lacy said that under the proposed new contract the City should be obtaining more of the revenue
from recycling than we were obtaining from the previous contract which gives the City quite an interest in
making sure that recycling continues.
Finance Director Nick Gerde said the Budget Committee completed their discussion on the 2011 budget.
However, the discussion regarding budget amendments was not discussed and was sent under separate
cover. He reviewed the amendments for the 2011 budget including the schedule of amounts and purposes.
Mr. Gerde distributed and reviewed the 2012 Preliminary Financial Budget and 2012 Budget
Assumptions and Highlights which included the primary revenue estimates for 2012; the primary
expenditure budget assumptions for 2012 costs; budgeted expenditure categories for 2012; primary
assumptions for capital costs for street preservation projects, intersection signal lighting and street
reconstruction projects; cash flow statements including a summarized high level cash flow summary, and
major revenue sources that included expense categories for the 2012 preliminary budget, 2011 estimated
actual, and the 2011 budget.
Mr. Gerde said the next scheduled Budget Committee meeting for November 17, 2011, conflicts with the
Arrival of Santa Parade and he would like to reschedule the meeting for Wednesday, November 16, 2011,
at 5:30 p.m.
Mayor Lacy reminded Council there would be a break for an executive session on the issue of contract
negotiations related to garbage service.
CONSENT CALENDAR
Items listed below were distributed to Councilmember's in advance for study and were enacted in one
motion.
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CITY OF EAST WENATCHEE COUNCIL MINUTES
OCTOBER 25, 2011
CITY OF EAST WENATCHEE, WASHINGTON
ORDINANCE NO. 2011-06
AN ORDINANCE OF THE CITY OF EAST WENATCHEE ESTABLISHING THE
NORMAL OFFICE HOURS OF CITY HALL.
11-10-02 A discussion regarding a proposed contract with Wenatchee Valley Animal
Control, LLC.
Presented by Devin Poulson, City Attorney.
Mr. Poulson explained that currently the Wenatchee Valley Humane Society
charges the City $64,600 per year to provide animal control services. The current
contract expires on December 31, 2011. The Humane Society has split the
animal control services off into a limited liability company and they have made
two proposals to the City. The first one would increase the amount of the
contract to $74,472. The other offer is that they will accept a minimal increase to
$66,482, if the City Council would agree to double the license fees.
Councilmembers discussed the dollar value the Humane Society receives for
licenses, concerns of a truck purchase, a half price fee to senior citizens, setting
options and increasing the fees.
Mayor Lacy asked if there were any objections in pursuing the increase. No
objections were heard.
The following reports/minutes were submitted in writing prior to the City Council meeting.
Councihmember Barnhart — Minutes from the RiverCom Administrative Board meeting held on
September 14, 2011.
Mayor Lacy — Minutes from the Chelan — Douglas Health District Board of Health meeting held
on September 19, 2011.
At 7:47 p.m. Mayor Lacy called a thirty minute executive session regarding contract negotiations.
Council reconvened at 8:17 p.m.
Council Action: A motion was made by Councilmember Johnson, second by
Councilmember Barnhart, to suspend negotiations with Sunshine Disposal and
' begin negotiations with other contractors for garbage collection services. The
motion carried, 6-0.
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