HomeMy WebLinkAbout3/10/2009 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
MARCH 10, 2009
6:30 P.M.
ROLL CALL
Councilmember's Present: Councilmember Buckner, Councilmember Barnhart, Councilmember
Johnson, Councilmember Raab, Councilmember Hendricks, Councilmember Bremmer, Councilmember
McCourt, and Mayor Lacy.
Staff Present: Dana Barnard, Brandon Mauseth, Devin Poulson, Lori Barnett, Nick Gerde, and Dawn
Collings.
PLEDGE OF ALLEGIANCE
PRESENTATION
Douglas Bramlette, representative from the Douglas County Transportation and Land Services, gave a
presentation regarding the North Baker Avenue Project. He said this project, which began in 2001, was
successful in obtaining Transportation Improvement Board (TIB) funding as a joint project between
Douglas County and the City of East Wenatchee. This project also received Surface Transportation
Program (STP) from the Wenatchee Valley Transportation Council ()hVTC) and a considerable amount
of design, survey and public out -reach has been invested in this project.
Mr. Bramlette said that during the design stage in 2005, an Interlocal Agreement was drafted for the
City's approval and again in August 2007. The Interlocal Agreement was revised in October 2008 to
reflect design/survey, and right-of-way acquisition only due to the problem of funding and right-of-way
issues. The construction element was removed from the Interlocal Agreement for the purpose of
completing the design until construction funding was available. He said to date the County has not
received comments of the revised Interlocal Agreement from the City. However, the County, in good faith
has continued with the design of the project. He added that a letter of support from the Mayor and also
staff have committed to funding and support of the project.
Mr. Bramlette asked the City Council to look favorably at helping Douglas County fund with the match
portion of this very important, much needed project. He said the total City match for this project as of
August 2008 is $45,374.37; this represents 7.6% of design/right-of-way for the project. Unfortunately the
Interlocal Agreement is still not done, the revised Interlocal Agreement does not include construction
because Mr. Bramlette does not think they will be able to get to the construction phase of 150' Street NE
to 20`h Street NE in the near future without a change in the way the programs are setup.
Mayor Lacy said his perspective of what has taken place with this project differs from that of Douglas
County. He explained that in the fall of 2000 he had had discussions with former Street Superintendent,
Bob Goodman, and at the time there was a request from the County asking the City of East Wenatchee to
provide a letter that supported Douglas County in seeking grant funding for a project of this nature. He
said he believes that this project has changed considerably since that time, and to his knowledge, the letter
of support signed, via his signature_ stamp, was simply an indication of support for grant funding. He said
he is somewhat surprised to hear that the County's position now is that they anticipated they would not
have enough money from the beginning to do this project. However, they started working on it in
anticipation that they would find other funding sources.
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CITY OF EAST WENATCHEE COUNCIL MINUTES MARCH 10, 2009
Mayor Lacy said an issue came up regarding a discrepancy in payroll as it relates to the Clerical Assistant
in the City Clerk's Office. He said the budget amount for 2009 is $77,200.00 and that amount was based
upon a presentation in writing and orally that the City Clerk made with respect to the City Clerk's salary
and the Clerical Assistant's pay based on the number of hours the Clerical Assistant was expected to
work. The Clerical Assistant was expected to work 24 hours a week, or 104 hours a month for 12 months
and that is the amount that has been budgeted for 2009.
Mayor Lacy said on the other hand, we have a salary schedule which is part of our budget ordinance that
sets forth the amount of hours an employee is authorized to work. When the Salary ordinance was
adopted it authorized her to work under the salary schedule at 86.7 hours. However, the intent was to
authorize her to work for 104 hours. The amount budgeted is for 104 hours per month but we did not
change the salary schedule to reflect that, his recommendation is to change the salary schedule to reflect
the actual hours that was budgeted for as it does not change her salary per hour.
Council Action: A motion was made by Councilmember Johnson, second by Councilmember McCourt,
to revise the salary schedule and ordinance to increase the hours from 86.7 hours per month to 104 hours
per month. The motion carried, 7-0.
DEPARTMENT REPORTS
EWEB
East Wenatchee Events Board Coordinator, Dawn Collings, gave an update with regards to the City's
participation in the Inland Northwest Motorcycle Show that took place February 20-22, 2009, at the
Spokane Convention Center. She said they promoted not only East Wenatchee festivals, but the
Wenatchee Valley as a whole by handing brochures and fliers of information on E3 NCW (Escape,
Explore, Enjoy North Central Washington), the Wenatchee Visitor's Guide, registration forms for Classy
Chassis and Wings and Wheels, lapel pins, and toffee popcorn. She added this booth is a joint venture
with the Wenatchee Valley Convention and Visitors Bureau.
Ms. Collings said the next event coming up is the Fred Meyer Easter Egg Hunt, which will be held on
Sunday, April 5, 2009, from 2:00 pm to 4:00 p.m. she added this event is for kid's pre-school age through
5t' grade. She said Classy Chassis is just a couple months away and they have been steadily receiving
registrations.
Finance
City Treasure, Nick Gerde said he distributed the finance report on Friday, March 6, 2009. He said he was
open to answer any questions.
Councilmember Raab asked if it would be beneficial to create a line item to place money in the event that
a retiring employee would be cashing out their vacation pay.
Mr. Gerde said the City uses a cash basis budgeting system. In this type of budgeting system the City can
provide those funds in the annual budget process. However, if by paying out vacation totals were to create
a fund to go over budget, a budget amendment could be done.
Councilmember Raab said there is concern that a retired employee could draw their pay check for a
period of time so that there are no funds available to pay a new employee to fill the vacated position. By
doing this it would leave a department shorthanded until that employee has been completely paid.
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CITY OF EAST WENATCHEE COUNCIL MINUTES MARCH 10, 2009
09-03-02 Award the City Hall roofing repair contract to Blodgett Construction Associates, Inc.
Street Superintendent, Brandon Mauseth, said that in early January an ice dam had formed on the roof of
City Hall. He said the sudden shift in weather produced warm air and high winds causing the ice dam to
break, pulling down soffit material underneath the roof overhang which also caused water damage inside
the building. He consulted with the City's Insurance carrier and then referred to the City's Small Works
Roster to select a contractor to proceed with repairs to eliminate further damage. The soffit repairs were
completed by Blodgett Construction Associates, Inc., and they continued to evaluate the damage to the
roof. He said Blodgett submitted an estimate identifying several other areas that were damaged from the
same occurrence, which includes two options for repairing the damage. Mr. Mauseth explained the
difference in the two estimates and asked Council to award the roofing repair contract and select which
option they would prefer. He said his recommendation would be option A. He added that all costs
associated with the roof repairs would be covered by the City's insurance policy.
Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to
award the City Hall roofing repair contract to Blodgett Construction Associates, Inc., using option A for
repairs. The motion carried, 5-1. (Bremmer opposed, Barnhart abstained)
09-03-03 Final acceptance of Contract for the Rock Island Road Improvement Project.
Street Superintendent, Brandon Mauseth, Hurst Construction, LLC, has completed all work on the Rock
Island Road Improvement Project in accordance with the plans and specifications. He said the total
contract cost totaled $1,079,885.04, for all pay estimates. He added the contract was $58,446.56 more
than the original contract amount of $1,021,434.48, due to change orders to The East Wenatchee Water
District, the Public Utility District of Douglas County, and to the City of East Wenatchee. Mr. Mauseth is
requesting final approval of the contract so that the retainage can be released.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson,
for final acceptance of Contract for the Rock Island Road Improvement Project. The motion carried, 7-0.
09-03-04 Authorization for the Mayor to sign individual Interlocal Agreements with Douglas
County Sewer District, East Wenatchee Water District, and P.U.D. No. 1 of Douglas
County for cooperation of utility upgrade and replacement during the Canyon A project.
Mr. Mauseth said when the Interlocal Agreements were included in Council packets he had not received
the total preliminary estimate for the entire project which was needed to determine the percentage of the
cost participation. He said he has received that information and submitted it to Council for approval of the
Interlocal Agreements. He added if the City would be the lead agency on the project with all utilities
included, the cost to relocate those facilities would be paid for by the Utility Districts.
Mr. Mauseth said the cost to the Douglas County P.U.D. totals $20,640.00; the Douglas County Sewer
District totals $62,450.00, and the East Wenatchee Water District totals $34,760.00. He added upon
approval of these Interlocal Agreements he will present them to the responsible District representative for
approval by their board.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson,
to authorize the Mayor to sign individual Interlocal Agreements with Douglas County Sewer District,
East Wenatchee Water District, and P.U.D No. 1 of Douglas County for cooperation of utility upgrade
and replacement during the Canyon A project. The motion carried, 7-0.
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CITY OF EAST WENATCHEE COUNCIL MINUTES MARCH 10, 2009
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember
Hendricks, to adopt the ordinance amending the GEWA Comprehensive Plan Use Map and the official
Zoning Map to change the designation of property located on Grant Road. The motion carried, 7-0.
At 8:15 p.m. Mayor Lacy called a five minute recess. Council reconvened at 8:20 p.m.
09-03-07 An ordinance amending the Greater Wenatchee Area Comprehensive Plan Map; to
change the land use designation on certain property located on Aviation Drive from Rural
Resource 5 to Low Density Residential and including said properties in the Urban
Growth Boundary; and to change the designation of certain properties on Rock Island
Road from Neighborhood Commercial and Medium Density Residential to General
Commercial; amending Ordinance No. 06-05.
Community Development Director Lori Barnett said this item is actually a modification to a project that
staff has been working on since 2007, which was an expansion to the Urban Growth Boundary. She said
this request was made when they adopted the Comprehensive Plan in 2006. She added the Planning
Commission held a Public Hearing on February 24, 2009, in which it was concluded that it did not appear
that we would be able to support the determination of non -significance and decided to step back from that
proposal and propose something smaller. Therefore, they came up with the 2008-1A. She added this is a
change that deals with two specific areas from property owners.
Ms. Barnett said according to state law and procedures when you are doing comprehensive plan
amendments they have the option of accepting the Planning Commissions recommendation, altering it, or
remanding it back to them. However if it is remanded back to the Planning Commission you are required
to give them a time frame to make revisions.
Mayor Lacy read 1" reading of the ordinance.
Ms. Barnett said that included in your packet there is a letter submitted by Douglas County
Commissioners requesting the City Council modify the recommendation of the Planning Commission if
they intend to adopt that recommendation. The modification would include a few other parcels that were
previously requested to be included in the UGA. The Douglas County Commissioners expressed concern
over the equity of removing lands from the urban growth boundary, when those lands had previously been
designated for urban use.
Council Action: A motion was made by Councilmember Johnson, to elevate the ordinance to second
reading. The motion failed for lack of a second.
The City Council decided to review the request by the Douglas County Commissioners prior to adopting
the ordinance.
09-03-08 An ordinance vacating a portion of 19`h Street NE in the City of East Wenatchee,
Washington.
City Attorney, Devin Poulson, said the City Council adopted Ordinance 2008-01 which approved the
petition to vacate a portion of 19t' Street NE. He said after that Ordinance was adopted, the petitioner
agreed to pay the City $10,000 for the property to cover the cost of a survey, legal description, and
engineering study. Therefore, it is necessary to repeal Ordinance 2008-01 to reflect the agreed upon
purchase price and to reflect the fact that the City is retaining a utility easement in the vacated right-of-
way.
7
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