HomeMy WebLinkAbout1/27/2009 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
JANUARY 27, 2009
6:30 P.M.
ROLL CALL
Councilmember's Present: Councilmember Hendricks, Councilmember Buckner, Councilmember
Johnson, Councilmember Bremmer, Councilmember Raab, Councilmember McCourt, Councilmember
Barnhart and Mayor Lacy.
Staff Present: Dana Barnard, Brandon Mauseth, Devin Poulson, Nick Gerde, Catalina Garibay, Ralph
Aiken, III.
PLEDGE OF ALLEGIANCE
BUDGET ISSUES
Mayor Lacy said Treasurer/Finance Director, Nick Gerde, will be reporting on the 2008 Budget during
department reports. He added that he will schedule the first Budget Committee meeting within the next
month.
DEPARTMENT REPORT
Treasurer/Finance Director, Nick Gerde, reported that the all of the utilities and phone companies have
been notified regarding the newly implemented utility tax. He said he has been working with the Planning
Department and their Graphic Information System (GIS) as well as other entities to obtain a list of
addresses located within the city limits to ensure that all taxes are collected.
Mr. Gerde submitted the Final 2009 Budget to Councilmembers and reviewed a 2009 Financial Budget
Summarized Cash Flow report, which illustrated the cash balance carried forward to the 2009 Final
Budget in the amount of $584,247, and an estimated carry forward to the 2010 Budget in the amount of
$548,647. He stated the books have not been closed for 2008 as there are still outstanding invoices that
need to be paid out of the 2008 Budget.
MAYOR'S REPORT
Mayor Lacy thanked city staff for their work to revise the Manual of Personnel Policies and Procedures.
He said additional revisions have been incorporated into the Manual based on several suggestions by the
City Council. He said this item is on the agenda for further discussion.
Mayor Lacy said staff has been working to complete job descriptions for each position in their
department. This will allow us to complete the employee evaluation form for each of those job
descriptions.
Mayor Lacy said he has been talking with Ted Woodard for over a year regarding a host agreement with
Waste Management. He said as of last week, changes have occurred at Waste Management which has
slowed the process in terms of approval of the host agreement. He said he intends to visit the Seattle area
Boys and Girls Club to visit several facilities that they have built and to discuss some of the financing
options they have utilized to build those facilities. He added he had an offer from Waste Management to
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CITY OF EAST WENATCHEE COUNCIL MINUTES JANUARY 27, 2009
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense
reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has
been made available to Council.
2008 Payables
As of this date, January 27, 2009, Council does approve warrant numbers 21121 through 21123 in the
total amount of $4,109.91.
2009 Payables
As of this date, January 27, 2009, Council does approve warrant numbers 21124 through 21173 in the
total amount of $52,817.69.
Mayor Lacy reported on an article that appeared in The Wenatchee World on January 15, 2009, regarding
the fact that due to budget holds, the Eastmont School District would not be renewing the School
Resource Officer (SRO) contract with the City of East Wenatchee. He said he had learned of this during
the process of the budget being finalized. He added at the present time the City is not over budget.
However, the City anticipated $30,000 in revenue and at this time the Police Department will continue to
provide the SRO as that is part of their program. He added if for some reason the anticipated revenue
becomes an issue with the Police Department Budget the City could make a decision to go a different
direction.
ACTION ITEMS
09-01-09 Recommendation for a nomination of a non -fiduciary member to the Chelan -Douglas
Community Network.
Mayor Lacy said he had received a letter from the Chelan -Douglas Community Network (Network)
requesting the nomination of a non -fiduciary member to the Network. He said according to the by-laws of
the Network the East Wenatchee City Council shall nominate a representative to fill this position. He
added the Network has submitted an application to the City from Gloria Ojala who is interested in serving
as the City's representative.
Ms. Ojala said she would attend the June 9, 2009, City Council meeting to give an update of the activities
of the Network.
Council Action: A motion was made by Councilmember Hendricks, second by Councilmember Johnson,
to nominate Gloria Ojala to serve as the City's representative to the Chelan -Douglas Community
Network. The motion carried, 7-0.
09-01-10 Approval of an Employment Contract for Professional Services with Ralph Aiken, III, for
the City's Information Systems Support Services.
Mayor Lacy said he had met with Mr. Aiken to review the revisions to the 2009 contract which included a
response time for accessibility, and inventory of software and hardware.
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner,
to approve an Employment Contract for Professional Services with Ralph Aiken, III, for the City's
Information System Support Services. The motion carried, 7-0.
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CITY OF EAST WENATCHEE COUNCIL MINUTES
JANUARY 27, 2009
09-01-14 Approval of a Professional Service Agreement with RH2 Engineering for Development
Reviews in 2009.
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson,
to approve the Professional Service Agreement with RH2 Engineering for Development Reviews in 2009.
The motion carried, 7-0.
RESOLUTION
09-01-07 A resolution of the City of East Wenatchee adopting a new Manual of Personnel Policies and
Procedures.
Mayor Lacy said that during the last Council Meeting Councilmembers made suggested revisions to the
Manual of Personnel Policies and Procedures. Those revisions have been incorporated in the proposed
manual. He said this item is on the agenda for further discussion.
Councilmembers held a lengthy discussion regarding the amount of accrual leave an employee can earn
and how it can be used, the total number of hours that can be carried over, and separating personal time
off, to vacation leave and sick leave.
Council Action: A motion was made by Councilmember Hendricks, second by Councilmember
Bremmer, to separate the personal leave, to vacation time and sick leave in the proposed Manual of
Personnel Polices and Procedures. The motion carried, 5-2. (Johnson, McCourt)
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson,
to limit vacation accrual to be carried over to 240 hours, and to limit the sick leave accrual to 240 hours
with a buy back upon retirement at the rate of 25% in the proposed Manual of Personnel Polices and
Procedures. The motion carried, 4-3. (McCourt, Barnhart, Buckner)
Council discussed appointing a committee to review the proposed changes to the Manual of Personnel
Polices and Procedures and come back with recommendations to the City Council. Councilmember
Johnson, Councilmember Raab, and Councilmember Hendricks volunteered to be on the committee. A
meeting was set for February 3, 2009, at 6:30 p.m.
COUNCIL REPORTS
Councilmember Raab submitted minutes from the Storm Water Utility meeting held on December 4,
2009.
Councilmember McCourt submitted minutes from the Chelan -Douglas Board of Health meeting held on
December 15, 2009. She also submitted minutes from the Housing Authority of Chelan County and the
City of Wenatchee meeting held on December 17, 2009.
Councilmember Raab submitted minutes from the Solid Waster Utility Management Team meeting held
on December 4, 2008.
ADJOURNMENT — 8:15 p.m.
61,2, AaA4A
Dana Barnard
City Clerk