HomeMy WebLinkAbout2023-31, Sterling Services During Construction _KPG PsomasCity of East Wenatchee Resolution 2023-31 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
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City of East Wenatchee, Washington
Resolution No. 2023-31
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a consultant agreement supplement between the
City of East Wenatchee and KPG Psomas for Services During
Construction related to the Sterling Intermediate Safe Routes to School
Project
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
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Supplemental Scope of Work for
Construction Management Services
For
City of East Wenatchee
Sterling Intermediate Safe Routes to School
Project No. 2019-09
Federal Aid Number SRTS-9909 (004)
(Schedule B)
KPG Psomas Inc.
Scope of Work
April 25th, 2023
A detailed Scope of Work follows:
INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined
below.
General Assumptions:
This work will provide construction management services for construction of the subject
project. Improvements to be performed include, but are not limited to: sidewalks, bike
lanes; raised intersection; raised crosswalks; crosswalks and ADA ramps; illumination;
rectangular rapid flashing beacons (RRFB’s), storm drainage, utility adjustments, cement
concrete driveways, HMA driveways, and other work, all in accordance with the attached
Contract Plans and Contract Provisions.
The Project includes funding from City and Federal sources.
This scope is for the subject tied-bids project, and encompasses the construction support
for schedule B. This contract supplement is contingent on the concurrent execution and
progress of the remainder of the associated tied-bid projects, Kenroy Elementary SRTS
(Schedule A – Project No. 2019-08), East Wenatchee Water District Domestic Water
Improvements (Schedule C – Project No. 21-0138-05), and Locally Funded Improvements
(Schedule D). All four schedules of work are hereby referred to collectively as the “Project”.
The following scope assumes a partial staffing effort allocated to the subject project as part
of a joint support effort of the Project. The partial staffing levels in this contract are based
on each schedule’s relative effort to the total construction amount for the Project.
The Consultant’s staff will include one Part-time Project Manager (1 hr/week), 1 full-time
Resident Engineer at 8 hours per day, and one part-time documentation specialist at 4
hours per day. Consultant’s onsite construction observer will be full time at 9 hours per day.
o For the purposes of breaking out the construction services in support of this
contract’s portion of the Tied Bid Project, the above staff will be allocated to this
Exhibit A
City of East Wenatchee
Resolution 2023-31
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project as-follows:
Project Manager – 0.5 hrs/week
Resident Engineer – 16 hrs/week
Documentation Specialist – 8 hrs/week
Construction Observer – 18 hours/week
o The above staffing effort assumes that the associated Schedules A, C, and D
portions of the tied bid will share the same staff at the following estimated levels:
Project Manager – 0.5 hrs/week
Resident Engineer – 24 hrs/week
Documentation Specialist – 12 hrs/week
Construction Observer – 27 hours/week
There will be Disadvantaged Business Enterprise (DBE) Subconsultant for material testing
(AAR Testing and Inspection, Inc. – “AAR”) and part-time Construction Observation to
supplement Consultant staff as-necessary to support the Project. See task 7.1 and 7.2.
Part-time inspection by AAR for the Tied Bids Project is budgeted at 4 hours/day.
o The partial effort related to this supplement (Schedule B) is budgeted at 1.5
hours/day
o The partial effort related to the shared staff for concurrent Schedules A, C, and D
work will be 2.5 hours/day
Material testing will be scheduled and performed as-needed to comply with contract testing
frequency requirements.
The Consultant’s design Engineer of Record (EOR) will be available during construction to
answer questions and review Request for Approval of Material Source’s (RAM’s), shop
drawings, and answer Request for Information (RFI’s) on an as needed basis.
The Consultant anticipates the need of EOR support for the following:
o Facilitation of CAD files to the Contractor for survey and control
o Clarifications of Right-of-Way commitments with businesses
o Clarifications of conflicting or unclear plan and specification details
o Plan revisions and field directives
o RAM review support for infiltration components
o RAM review support for utility and storm drainage components.
o RAM and Shop Drawing support for illumination system and pedestrian signal
systems
o RAM and RFI support for PSIPE items
o Landscape Architect acceptance inspection of the PSIPE plants at the nursery or
job site
o RAM support for irrigation system
The Consultant’s level of service is based on project duration of approximately 170
Exhibit A
City of East Wenatchee
Resolution 2023-31
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working days of construction, with an additional 4 weeks for project startup, ahead of
Notice to Proceed (NTP), and 8 weeks of closeout, following granting of Substantial
Completion. The estimated duration encompasses all shared resources of the tied-bids
Project, for Schedules A, B, C, & D.
The Consultant will create the Record of Material (ROM) based on a standard template in
accordance with the Washington State Department of Transportation (WSDOT)
standards. This scope of services provides the management of the ROM and scheduling
corresponding materials testing respectively.
The City will review and execute the insurance, bonds and the Construction Contract.
All formal Community Outreach will be completed by the City. Consultant will assist with
informal outreach such as onsite conversations with businesses and residents, however
any desired website outreach, social media campaigns, etc. shall be led by the City.
Consultant shall work with the City to provide updated information for any outreach
campaigns as-requested.
The Consultant will review RAM’s, shop drawings, and answer RFI’s. These services will
be performed in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of Wenatchee
engineering standards.
Consultant will coordinate with franchise Utilities. The franchised Utilities will attend
coordination meetings regarding improvements to their respective infrastructures; Utilities
will also provide special inspections and acceptance at milestones.
The Consultant’s home office, being nearby located at 23 S Wenatchee Ave, shall serve
as the field office for the project.
SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the
Consultant to successfully deliver the construction of the Project to the City by ensuring that the
improvements are constructed in accordance with the approved Plans and Specifications, as may
be amended or revised, that all the required Project documentation is accounted for, and
ultimately that the City receives a successful review by WSDOT Local Programs at the end of the
Project.
TASK 1 – MANAGEMENT / COORDINATION / ADMINISTRATION
Consultant’s Project Manager / Sr. Resident Engineer shall provide overall project management,
coordination with the City, monthly progress reports and invoicing, and will manage subconsultant
AAR. This effort includes the following elements:
Review monthly expenditures and Construction Management (CM) team scope activities.
Exhibit A
City of East Wenatchee
Resolution 2023-31
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Prepare and submit project progress reports to the City along with invoices describing CM
services provided each month. Prepare and submit reporting required by funding
source(s), if any.
Track subconsultant DBE participation toward necessary 10% project participation goal
and ensure DBE participation plan is being adhered to and any necessary adaptations are
coordinated through and approved by WSDOT Local Programs.
Task 1 Deliverables:
Monthly invoices with progress report narrative
TASK 2 – ADMINISTRATIVE SERVICES UP TO NTP
2.1 Admin Services up to Contractor Notice to Proceed
Consultant shall support the project with coordination up to NTP.
Pre-Construction Conference: The Consultant will prepare an agenda for, distribute
notices of, and conduct a Pre-Construction Conference in the City’s offices or virtually if
necessary. The Consultant’s Design Engineer, Sr. Resident Engineer, Construction
Observer, and Document Control Specialist, and representatives from AAR will prepare
for and attend the Pre-construction Conference. The Consultant will prepare a written
record of the meeting and distribute copies of the notes to all attendees and affected
agencies, staff, etc.
At the Pre-Construction Conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, franchise utilities, unusual
conditions, Federal, State, and local requirements, and any other items that will result in
better project understanding among the parties involved and meet the Federal Funding
requirements.
2.2 Pre-Construction Photos: The resident engineer and Construction Observer shall walk
the project site prior to the beginning of construction to inspect existing conditions and
take photos for the project records.
2.3 Review Plans and Specification: The Consultant will review the Contract plans and
specifications prior to the start of construction.
2.4 Prepare Hard and Electronic Files: The Consultant will prepare all necessary files to
administer the project. A copy of the files, both hard and electronic, will be given to the
City at the completion of the project.
2.5 Prepare ROM: The Consultant will reformat the WSDOT-provided ROM as-needed for
ease of use, and maintain the ROM in accordance with the Contract Plans & Special
Provisions, WSDOT Local Agency Guidelines (LAG), the WSDOT Construction Manual,
and City of East Wenatchee engineering standards.
2.6 Prepare Pre-construction Agenda: The Consultant will prepare the pre-construction
agenda in accordance with the Contract Plans & Special Provisions, WSDOT Local
Agency Guidelines (LAG), the WSDOT Construction Manual, and City of East
Wenatchee engineering standards.
2.7 Prepare Templates: The Consultant will prepare all necessary templates as required
by the Contract.
Exhibit A
City of East Wenatchee
Resolution 2023-31
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2.8 Utility Coordination: The Consultant will coordinate with all local Utility Agencies as
necessary prior to construction to identify areas of concern.
2.9 Pre-NTP Review of RAMs and RFIs: The Consultant will review and respond to
Requests for Approval of Materials as well as respond to Requests For Information and
provide any necessary Field Work Directives, Design Changes, or Change Orders.
Task 2 Deliverables:
Pre-Construction conference agenda with meeting minutes
Pre-Construction photos
Prepared and Tracked Record of Material (ROM)
Project Specific Templates
RAM and RFI Responses
TASK 3 – FIELD INSPECTION
3.1 Onsite Construction Observer: The Consultant shall provide one full-time Construction
Observer, and shall contract with AAR to provide one (1) part-time DBE construction Observer
during construction activities. Consultant staff shall oversee the Subconsultant and their
observations of work on the project site. Construction Observers will observe the technical
progress of the construction, including providing day-to-day contact with the Contractor and the
City.
The budget for this subconsultant effort is captured in Task 7.1, 7.2, and 7.3
The scope of both Consultant and subconsultant onsite construction observation is as
follows:
The Consultant and Subconsultants’ field staff will perform the following duties as a
matter of their daily activities:
i. Observe technical conduct of the construction, including providing day-to-day
contact with Contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant’s personnel will act in
accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
ii. Inspect material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes and notify Contractor of
noncompliance.
iii. Document all material delivered to the job site in accordance with the LAG Manual
& Construction Manual.
iv. Prepare daily inspection reports, recording the Contractor’s operations as actually
observed by the Consultant; includes quantities of work placed that day,
Contractor’s equipment and crews, and other pertinent information. All daily
inspection reports will adhere to WSDOT Local Agency Guidelines & Construction
Manual.
v. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements. The Contractor will provide
measurement and payment information to the Consultant for development of
monthly pay estimates.
vi. Attend and actively participate in regular weekly construction meetings.
Exhibit A
City of East Wenatchee
Resolution 2023-31
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vii. Take periodic digital photographs during the course of construction, and record
locations.
viii. Coordinate with the City’s traffic operations and maintenance personnel.
ix. Monitor the Contractor’s temporary traffic control operations for compliance with
the Contract Documents and City Standards.
x. Punch List: Upon substantial completion of work, coordinate with the City and
affected agencies, to prepare a ‘punch list’ of items to be completed or corrected.
Coordinate final inspection with those agencies.
Assumptions:
The Consultant will provide observation services for 8 hours a day; the time that the
Contractor’s personnel are on-site. The Construction Observer’s work schedule will
be approved by the City. One additional hour a day is budgeted to cover occasional
overtime worked by the Contractor and to provide necessary time after sitework is
complete in order to stay caught up with field paperwork, assist with pay estimates,
and provide other necessary project support. The total effort is therefore 45 hrs/week.
• For the purposes of breaking out Construction Observation for the Tied Bids
Project, an average of 18 hours/week is budgeted for this supplement
(Schedule B).
• The tied-bid project Schedules A, C, and D will share the same Construction
Observer and will be budgeted for an average of 27 hours/week.
• Construction Observer hours to each portion of the Project may ebb and
flow as the various schedules of work are progressed. The Observer shall
track their time according to which schedules of work are being observed
on any given day.
DBE subconsultant shall be used to supplement Consultant’s full-time staff and
provide coverage for night work, overtime, weekend work, or as-needed to ensure
adequate coverage during construction operations, including coverage for
observation of multiple Contractor crews or multiple worksites. This additional
support is estimated at 4 hours per day.
• For the purposes of breaking out DBE Construction Observation for the Tied
Bids Project, an average of 1.5 hours/day is budgeted for this contract.
• The tied-bid for Schedules A, C, and D work will be budgeted an average of
2.5 hours/day.
The Onsite monitoring of the Contractor's activities is to ascertain whether they are
performing the work in accordance with the Contract Documents; in case of
noncompliance, Consultant will reject non-conforming work, and pursue remedies in
the interests of the City, as detailed in the Contract Documents. The Consultant
cannot guarantee the Contractor’s performance, and it is understood that Consultant
shall assume no responsibility for: proper construction means, methods, techniques,
project site safety, safety precautions or programs; or for the failure of any other
entity to perform its work in accordance with laws, contracts, regulations, or City’s
expectations.
If this project involves multiple site locations and multiple work zones, the
Consultant’s and/or Subconsultant’s Construction Observer(s) will monitor traffic
control operations when on site. The City will approve traffic control plans and assist
with monitoring traffic control operations.
Exhibit A
City of East Wenatchee
Resolution 2023-31
7 of 11
3.2 Substantial Completion Punchlist: Upon substantial completion of work, the Consultant will
coordinate with the City and other affected agencies, to perform a project inspection and
develop a comprehensive list of deficiencies or ‘punchlist’ of items to be completed. A
punchlist and Certificate of Substantial Completion will be prepared by the Consultant and
issued by the City.
Task 3 Deliverables:
Daily Construction Reports with project photos – submitted on a weekly basis
Punchlist, Certificate of Substantial Completion
TASK 4 – CONSTRUCTION MANAGEMENT – NTP TO CLOSEOUT
4.1 Construction Management Office Support. Original documentation will be housed at
the Consultant’s office and filed in accordance with standard filing protocol. A copy of
working files will be maintained in the Consultant’s office. Document Control will consist of
the following:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
KPG’s Construction Observer to visually verify materials on site or Contractor to
provide documentation as needed/ required.
Release for the Protection of Property Owners and General Contractor
Plan Interpretations: Provide technical interpretations of the drawings,
specifications, and Contract Documents, and evaluate requested deviations from
the approved design or specifications as related to the civil scope. Coordinate
with City for resolution of issues involving scope, schedule, and/or budget
changes.
Weekly Meetings: Consultant will lead weekly meetings through completion of the
project, including preparation of agenda, meeting minutes, and distribution of
minutes to attendees. Outstanding issues to be tracked on a weekly basis.
Initial Schedule Review: Perform detailed schedule review of Contractor provided
CPM for conformance with the Contract Documents.
Submittals: Submittals will be logged, distributed, and tracked as they are
Exhibit A
City of East Wenatchee
Resolution 2023-31
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received. Coordinate review process for shop drawings, samples, traffic control
plans, test reports, and other submittals from the Contractor for compliance with
the contract documents. Distribute as necessary to the appropriate representatives
for review and approval.
Request for Information (RFI): Consultant will assess and distribute RFI’s to the
appropriate representatives for review. RFI’s shall be logged and tracked by the
Consultant.
Lump Sum Breakdown: Evaluate Contractors’ Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are
made in accordance with the requirements of the Contract Documents. Lump Sum
Breakdowns for payment each month will be calculated with detailed data provided
by KPG inspection staff.
Monthly Pay Requests: Prepare monthly requests for payment based on
inspection staff (Consultant, Subconsultant, and City) provided documentation,
review with the City, and Contractor. City to approve and distribute. Utilize City-
provided format for pay estimates, or Consultant format.
Monthly Schedule Review: Perform schedule analysis on Contractor-provided
CPM updates and review schedule for delays and impacts. Coordinate with the
City in the development of possible recovery schedules, as needed, to address
delays caused by either events or issues within the Contractor’s control or other
events or issues beyond the Contractor’s control.
Cost Projections: Prepare monthly cost projections for the project, starting
approximately at the 50-percent contract completion date. Projections to be based
on the current amount paid to date, pending change orders, quantity projections,
and other information available at the time of the projection.
Change Management: Develop and track RFP’s, field work directives, and change
orders and provide technical assistance to negotiate changes and assist in
resolution of disputes which may occur during the course of the project. Change
management will be logged and tracked by Consultant.
4.2 Construction Management Field Paperwork Support
Consultant staff will ensure that field staff are supported throughout construction,
including review of Inspector Daily Reports (IDRs), material testing reports, force
account documentation, field note records for measurement and payment during
pay estimates, collect and file contractor reports such as daily traffic control
supervisor reports, discharge monitoring reports, and any other documentation
required to comply with contract requirements.
4.3 Project Coordination
Exhibit A
City of East Wenatchee
Resolution 2023-31
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Project Coordination: Liaison with City, Contractor, Designer, Utilities, and
property owners as needed/ requested by City to discuss project issues and status.
Subconsultant Coordination: RE to coordinate onsite material testing as-needed
to support the project per contract requirements.
4.4 Project Support During Suspension
Project is anticipated to be suspended for up to three months (December 2023,
January & February 2024), and there will be ongoing coordination, progress
meetings, and site observation required at a reduced level of effort during the
suspension period.
16 hours/week each for Resident Engineer and Documentation Specialist, and 6
hrs/week for Construction Observer is budgeted for support during the
suspension period. This is prorated between the two contracts as:
o Schedules A, C, D: Resident Engineer – 10 hrs/week, Documentation
Specialist – 10 hrs/week, Construction Observer – 4 hrs/week
o Schedule B (this supplement): Resident Engineer – 6 hrs/week,
Documentation Specialist – 6hrs/week, Construction Observer – 2 hrs/week
Task 4 Deliverables:
Document Control as detailed above
TASK 5 – ENGINEERING SUPPORT SERVICES
The Consultant will provide engineering support services during the construction period as
needed to support the project. Services to include designers and engineer of record for
clarification of design, design change decisions, issuance of revisions, documentation, and
general project support. Provide continuity between design, right of way, utility, and funding
agency commitments and construction.
5.1 The Consultant will prepare for and attend up to ten (10) coordination meetings,
construction meetings, or site visits, during the project to support project needs as
determined by construction field staff or as requested by the City. Consultant will
prepare for meetings and provide follow through for decision making, including
follow up phone calls, emails, etc.
5.2 The Consultant will issue design changes when required. Plan, spec, and estimate
revisions will be provided as needed. Design revisions r equired due to error or omission
will be provided at no cost to the City. The Consultant will review and respond to specialty
RAMs and RFIs as requested by the Resident Engineer. The Consultant will issue final
CAD drawings based on the Contractor provided Record Drawings and assist with ADA
documentation.
Exhibit A
City of East Wenatchee
Resolution 2023-31
10 of 11
Task 5 Deliverables:
Up to ten (10) coordination meetings
Issue design revisions as needed
Review and respond to RAMs and RFIs as requested
TASK 6 – PROJECT CLOSEOUT
6.1 Construction Office Support: The Consultant will prepare final project reports for the
City for WSDOT and FHWA acceptance and includes:
Final Estimate (Approving Authority File)
Comparison of Preliminary and Final Quantities (Approving Authority File)
Final Records as identified in WSDOT LAG (Approving Authority File)
Record of Material Samples and Tests
Materials Certification
Affidavit of Wages Paid
Release for the Protection of Property Owners and General Contractor
6.2 Field Paperwork: The Construction Observer will review the Contractor provided
redlines for accuracy and will confirm all paperwork submitted is in accordance with
Contract, WSDOT, and City standards.
6.3 Deliver Documentation to the City: The Consultant will prepare and deliver all
necessary project files to the City upon completion of the Project if requested.
Meeting agendas and notes
Monthly pay estimates
WSDOT reporting
Subcontractor Packets
Physical Completion Letter
Final project documents
Task 6 Deliverables:
Hard copy and electronic Project files
TASK 7 – SUBCONSULTANT SUPPORT SERVICES
7.1 Subcontract with Material Tester: The Consultant will contract with a 3rd party DBE
firm AAR to provide all material testing as required by the Project plans and specification.
The Consultant will coordinate all testing required to the Contract.
7.2 Subcontract Onsite Observer: The Consultant will contract with a 3rd party DBE firm
AAR to provide supplemental onsite observation of approximately 4 hours/day. Scope
of services shall be in accordance with the tasks outlined in this scope, Task 3.1.
Subconsultant will prepare for and attend Preconstruction meeting and assist with
project closeout as needed.
Invoicing - The Consultant will review invoices received from the Subconsultant for
accuracy and approve monthly invoices. This scope and budget for Subconsultant
Exhibit A
City of East Wenatchee
Resolution 2023-31
11 of 11
coordination and management is incidental to other items of work included in this scope.
Task 7 Deliverables:
Contract with, coordinate, and schedule all testing required by the Contract
Coordinate with, coordinate, and schedule all supplementary EOR support required to
successfully support the project.
Contract with, coordinate, and schedule all Onsite Observation required to successfully
support the project.
Manage monthly invoices received from the subconsultant, and prepare any necessary
supplements, as-needed to meet the project’s needs in the event of unforeseen
circumstances.
TASK 8 – PSIPE
PSIPE monthly inspection and pay estimate work, as described below, will be excluded from
Consultant’s scope of work and is expected to be performed by others.
TASK 9 – MANAGEMENT RESERVE
No management reserve will be included in the cost of services. If at such time these services are
required, the Consultant shall provide a details scope of work and an estimate of costs. The
Consultant shall not proceed with the work until the City has authorized the work and issued a
notice to proceed.
ADDITIONAL SERVICES
Additional services requested by the City will be performed only when authorized by the City.
Authorization to perform additional services will be in writing, specifying the work to be performed,
and basis of payment. Items such as Community Outreach (except as completed on a day-to-day
basis by the Construction Observer and resident engineer), Public Meetings, claims analysis,
surveying, services during shutdown periods of non-working days, and services for extended
working days are examples of possible additional services. This fee is based on 20 days prior to
construction, a 170 working day contract, and 40 days for closeout, with no anticipated project
support during seasonal non-working suspension. The budget is based on 8-hour days. Additional
working days added to the assumed contract duration will be approximately $3,500.00 per day.
Exhibit A
City of East Wenatchee
Resolution 2023-31
EXHIBIT D (DRAFT 4.2)PRIME CONSULTANT COST COMPUTATIONSProject Name: Sterling Intermediate Safe Routes to School Project - Construction ManagementKPG Psomas Inc. Project Number: XXXXDate: 25-Apr-23Engineering ManagerSenior Project EngineerProject Engineer IIProject Landscape ArchitectSenior Construction ManagerSenior Resident EngineerResident EngineerAssistant Resident EngineerSenior Construction ObserverConstruction Observer IIIConstruction Observer IIDocument Control Specialist IISenior Admin$251.00 $203.00 $175.00 $155.00 $245.00 $172.00 $155.00 $144.00 $191.00$143.00 $130.00 $143.00 $133.00 Hours Totals1.1 Project Management and Administrative Services 53 8 1,624.00$ 1.2 Prepare, review and submit monthly expenditures 37 10 1,666.00$ 1.3 DBE Documentation27 9 1,421.00$ 00001000000001727 4,711.00$ 2.1Admin Services up to Contractor Notice to Proceed 2.5 8 6.4 16.9 2,903.70$ 2.2PreCon Photos3.2 0.8 4 530.40$ 2.3 Review plans and Specs3.2 3.2 3.2 9.6 1,424.00$ 2.4 Prepare Hard and Electronic Files3.2 3.2 6.4 1,008.00$ 2.5 Prepare ROM4 4 8 1,260.00$ 2.6 Prepare PreCon Agenda / Attend Precon3.2 0.8 1.6 5.6 883.20$ 2.7 Prepare Templates1.6 3.2 4.8 732.80$ 2.8 Utility Coordination2.4 0.8 1.6 4.8 745.60$ 2.9 Review RAMs and Respond to RFIs6.46.4 1,100.80$ 00002.5320000824066.5 10,588.50$ 3.1 Provide Field Inspection for Each Working Day560560 72,800.00$ 000000000056000560 72,800.00$ 4.1 Construction Management Office Support 8 368 224 600 97,288.00$ 4.2 Construction Management Field Paperwork Support 116 40 156 25,672.00$ 4.3 Project Coordination60 8 68 11,464.00$ 4.4 Project Support during Suspension (12 weeks)72 24 72 168 25,800.00$ 000086160000243440992160,224.00$ Client: East WenatcheeTask TotalTask No.Task DescriptionTask TotalTask 3 - Construction Field Inspection Services (34 Weeks)Task TotalTask 4 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (34 Weeks)Labor Hour EstimateTotal Hours and Labor Cost Computions by TaskTask 1 - MANAGEMENT / COORDINATION / ADMINISTRATIONTask TotalTask 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (4 Weeks)Exhibit ACity of East WenatcheeResolution 2023-31
5.1 Document Transfer, Clarifications, and Coordination 130 130260 49,140.00$ 5.2 Specialty RAM Review and RFIs 15 87.5 87.5 8198 38,080.00$ 15 217.5 217.5800000000045887,220.00$ 6.1 Construction Management Office Support19.2 32 51.2 7,878.40$ 6.2 Construction Management Field Paperwork/Inspection 9.6 16 25.63,731.20$ 6.3 Prepare Documentation to Deliver to City9.6 32 41.6 6,227.20$ 0000038.4000016640118.4 17,836.80$ 7.1 AAR Material Tester0-$ 7.2 AAR Inspection0-$ 00000000000000 -$ 15 218 218 8 21 686 0 0 0 0 608 432 17 2,222 353,380.30$ 7.1 - AAR Material Tester (DBE) 9,411.66$ 7.2 - AAR Inspection (DBE) 25,475.00$ 7.3 - AAR Reimbursable Direct Non-Salary Costs (DBE) 4,722.10$ Subtotal 39,608.76$ Administrative Charge (waived) -$ 39,608.76$ Mileage at current IRS rate 1,105.00$ Printing of Plans and Specs for Client, Contractor, and Subconsultant 12 sets at $350 1,680.00$ 2,785.00$ 395,774.06$ Total Estimated BudgetTotal Labor Hours and FeeSubconsultantsTask 5 - Engineering Support Services (Project Duration)Task TotalTotal Subconsultant ExpenseReimbursable Direct Non-Salary CostsTotal Reimbursable ExpenseTask 6 - Project Closeout (8 weeks)Task TotalTask 7 - Subconsultants (see below)Task TotalExhibit ACity of East WenatcheeResolution 2023-31