The URL can be used to link to this page

Home My WebLink About2023-04-18 - Task Authorization No. 3, 2023 TIB Complete Streets - Developer Agreements - 2022-03City of East Wenatchee Resolution 2023-26 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2023-26 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an agreement between the City of East Wenatchee and RH2 Engineering for design services associated with the 2022-2023 Complete Streets Projects. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884- 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatchee wa.gov, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization . The City Council authorizes the Mayor to execute a contract that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. 1 3/31/2023 3:24:25 PM J:\data\EW\21-0133\00 Contract\TA 3\TaskAuth No.3_AGMT_2023 TIB Complete Streets.docx Task Authorization No.3 City of East Wenatchee 2023 TIB Complete Streets April 2023 RH2 Project No.0210133.03 In accordance with our Professional Services Agreement for 2021 General Engineering Services, dated February 16, 2021, this Task Authorization outlines the Scope of Work for the 2023 Transportation Improvement Board (TIB)Complete Streets project. The work will be performed and invoiced in compliance with the terms and conditions listed in the governing Agreement and any issued Contract Amendments. Scope of Work Task 1 –15th Street Pedestrian Crossings Objective:Prepare bid plans for a Rectangular Rapid Flashing Beacon (RRFB) sign and design Americans with Disabilities Act (ADA) ramps at the intersections of 15th Street NE and Eastmont Avenue and 15th Street NE and N Baker Avenue. Approach: Obtain a topographic survey for both intersection locations. The survey will be completed by Oversite, LLC,as a subconsultant to RH2 Engineering, Inc. (RH2). Design ADA ramps at the two (2)15th Street NE intersections.Three (3) ramps in total will be designed. Prepare 60-percent design level plan view exhibits and an Engineer’s opinion of probable construction cost (OPCC)for the proposed improvements.Show locations of each of the new ADA ramps and crosswalk pavement markings.Attend one (1) site visit with City staff to discuss project improvements. Prepare 95-percent design level plans. The 95-percent design-level plan set will respond to City’s 60 -percent review comments and include the following: Cover sheet and legend sheet. Summary of quantities sheet. Plan sheets for the proposed improvements. Detail sheets. Traffic control plans. Prepare 95-percent design level technical specifications and front-end bid documents, including Washington State Department of Transportation (WSDOT)Amendments and WSDOT General Special Provisions. Prepare project-specific special provisions to be used for bidding the proposed improvements.Technical specifications will be based on WSDOT/American Public Works Association (APWA) format.The City will provide any City-specific technical provisions,bid documents,and construction contract forms for the project. Original Page 1 of 5 Pages Exhibit A City of East Wenatchee Resolution 2023-26 City of East Wenatchee Task Authorization No. 3 General Engineering Services 2023 TIB Complete Streets 2 3/31/23 3:24 PM J:\data\EW\21-0133\00 Contract\TA 3\TaskAuth No.3_AGMT_2023 TIB Complete Streets.docx Prepare the 95-percent OPCC for the proposed improvements. Perform an internal quality assurance and quality control (QA/QC)review of the 95-percent design. Prepare and submit the plans, specifications, and OPCC (PS&E )for City review and approval at the 95-percent design stage. Finalize and prepare bid -ready PS&E documents based on City review comments. Assist the City with bidding the project as a small works package. Perform project management tasks associated with Task 1, including internal staff coordination, coordination with City staff and sub-consultant, and monthly reviews of scope, schedule, and budget. Assumptions: RH2 will rely upon the accuracy and completeness of any information, data, and materials generated or produced by the City or others in relation to this Scope of Work. Provided by City: Permit documents, including State Environmental Policy Act (SEPA)Checklist and all City permits. Fees associated with permits will be paid for directly by the City. RH2 Deliverables: 60-percent plan view exhibit and OPCC in electronic PDF. PS&E at the 95-percent complete level in electronic PDF. Bid-ready PS&E in electronic PDF. Task 2 –Grover Street Sidewalk Improvements Objective:Develop design and provide bidding support for sidewalk improvements along Grover Avenue between 10th Street NE and 11th Street NE. Approach: Obtain a topographic survey along Grover Avenue between 10th Street NE and 11th Street NE. The survey will be completed by Oversite, LLC,as a subconsultant to RH2. Design curb, gutter, sidewalk, and ramps as shown in Figure A-1. Prepare 60-percent design level plan view exhibit and OPCC for the proposed improvements. Show locations of the new sidewalk utilizing existing aerial imaging.Attend one (1) site visit with City staff to discuss project improvements. Prepare 95-percent design level plans. The 95-percent design level plan set will respond to City’s 60 -percent review comments and include the following: Cover sheet and legend sheet. Original Page 2 of 5 Pages Exhibit A City of East Wenatchee Resolution 2023-26 City of East Wenatchee Task Authorization No. 3 General Engineering Services 2023 TIB Complete Streets 3 3/31/23 3:24 PM J:\data\EW\21-0133\00 Contract\TA 3\TaskAuth No.3_AGMT_2023 TIB Complete Streets.docx Summary of quantities sheet. Plan sheets for the proposed improvements utilizing existing aerial imaging. Detail sheets. Prepare 95-percent design level technical specifications and front-end bid documents, including WSDOT Amendments and WSDOT General Special Provisions. Prepare project-specific special provisions to be used for bidding the proposed improvements. Technical specifications will be based on WSDOT/APWA format.The City will provide any City-specific technical provisions,bid documents,and construction contract forms for the project. Prepare the 95-percent OPCC for the proposed improvements. Perform an internal QA/QC review of the 95-percent design. Prepare and submit the PS&E for City review and approval at the 95-percent design stage. Finalize and prepare the bid-ready PS&E documents based on City review comments. Assist the City with bidding the project as a small works package. Perform project management tasks associated with Task 2, including internal staff coordination,coordination with City staff and sub-consultant, and monthly review of scope, schedule, and budget. Figure A-1 Original Page 3 of 5 Pages Exhibit A City of East Wenatchee Resolution 2023-26 City of East Wenatchee Task Authorization No. 3 General Engineering Services 2023 TIB Complete Streets 4 3/31/23 3:24 PM J:\data\EW\21-0133\00 Contract\TA 3\TaskAuth No.3_AGMT_2023 TIB Complete Streets.docx Assumptions: Existing arial survey data is sufficient for design. Provided by City: Permit documents, including SEPA checklist and all City permits. Fees associated with permits will be paid for directly by the City. RH2 Deliverables: 60-percent plan view exhibit and OPCC in electronic PDF. PS&E at the 95-percent complete level in electronic PDF. Bid-ready PS&E in electronic PDF. Project Schedule RH2 anticipates bid packages can be completed by June 30, 2023. Subconsultants Oversite, LLC,for topographic surveying. Fee for Services The fee for services shall be on a time and expense basis and shall not exceed $36,000.00 as shown on attached Exhibit A,Fee Estimate without prior written authorization of City of East Wenatchee. RH2 Engineering, Inc.City of East Wenatchee _______________________________________ Signature _______________________________________ Signature _______________________________________ Print Name/Title _______________________________________ Print Name/Title _______________________________________ Date _______________________________________ Date Original Page 4 of 5 Pages 4/3/2023 Paul R. Cross, Executive Vice President Exhibit A City of East Wenatchee Resolution 2023-26 EXHIBIT A Fee Estimate Task Authorization No. 3 City of East Wenatchee 2023 TIB Complete Streets Apr-23 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Task 1 15th Street Pedestrian Crossings 59 11,924$ 1,495$ 1,263$ 14,682$ Task 2 Grover Street Sidewalk Improvements 77 15,500$ 4,025$ 1,793$ 21,318$ PROJECT TOTAL 136 27,424$ 5,520$ 3,056$ 36,000$ J:\data\EW\21-0133\00 Contract\TA 3\TaskAuth No.3_FEE_2023 TIB Complete Streets.xlsx 3/31/2023 3:23 PM Original Page 5 of 5 Pages Exhibit A City of East Wenatchee Resolution 2023-26