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Home My WebLink About2023-13, Interlocal Agreement between the City of East Wenatchee and Link Transit for 3rd ST and Rock Island Road Project (Park and Ride) - 2/7/2023City of East Wenatchee Resolution 2023-13 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2 City of East Wenatchee, Washington Resolution No. 2023-13 A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement between the City of East Wenatchee and Link Transit for Intersection Improvements and Park and Ride Upgrades at 3rd Street SE & Rock Island Road. 1. Alternate format. 1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884- 9515 o al 711 (TTY). 1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY). 2. Authority. 2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees. THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS: 3. Authorization. The City Council authorizes the Mayor to execute an Interlocal Agreement that conforms to the language set forth in Exhibit A. 4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution. 5. Effective date. This Resolution becomes effective immediately. 1 Filed for and Return to: Anna Laura Leon, City Clerk City of East Wenatchee 271 9th Street NE East Wenatchee, WA 98802 The information contained in this boxed section is for recording purposes only pursuant to RCW 36.18 and RCW 65.04, and is not to be relied upon for any other purpose, and shall not affect the intent of any warranty contained in the document itself. Document Title: Interlocal Cooperation Agreement Between the City of East Wenatchee and Link Transit for Park and Ride Upgrades and Intersection Improvements on 3rd St SE & Rock Island Road Grantor(s): City of East Wenatchee and Link Transit Grantee(s): City of East Wenatchee and Link Transit Reference Number(s) of Document Related, Assigned or Released: N/A Abbreviated Legal Description: N/A Complete or Additional Legal Description on page of Document – N/A Assessor’s Parcel Number: 40300003101 Filed with the Auditor pursuant to RCW 39.34.040 Interlocal Cooperation Agreement Between the City of East Wenatchee and Link Transit for Park and Ride Upgrades and an Intersection Improvement Project on 3rd Street SE & Rock Island Road THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is hereby entered into this date by and between the CHELAN DOUGLAS PUBLIC TRANSPORTATION BENEFIT AREA d/b/a LINK TRANSIT (“Link"), and the CITY OF EAST WENATCHEE (the "City"), collectively referred to as the "Parties." RECITALS: 1. The City is engaged in an intersection improvement project involving 3rd Street SE & Rock Island Road, East Wenatchee, Douglas County, Washington (the "Project"); and, 2. In order to continue enhancing services offered, Link desires to upgrade the adjacent Park and Ride with a new bus shelter, infrastructure to facilitate future electric bus and vehicle charging, and a future rest stop for Link employees. 3. The City and Link desire to cooperate in the construction of each agencies planned improvements, thus creating construction and administrative efficiencies that provides a greater value to taxpayers. NOW, THEREFORE, in consideration of the foregoing, the City and Link agree as follows: 1. Purpose. The purpose of this Agreement is to provide for the construction the Park and Ride improvements in the Project concurrent with other construction improvements. 2. Scope of Work. A cost estimate containing a list of construction bid items associated with the Park and Ride improvements is set forth in Schedule C of Exhibit A. Exhibit A City of East Wenatchee Resolution 2023-13 2 3. Link's Obligations. Link shall: 3.1 Provide design services for the Link’s portion of the work and coordinate with the City’s consulting engineer to incorporate the design into the Project’s bid documents. 3.2 Review the engineering design on plan and profile sheets provided by the City's consultant. 3.3 Review Special Provisions of the bid documents for Link’s facilities within the Project, also to be furnished by the City's consultant. 3.4 Approve 100% Plans, Specifications and Estimate (PS & E) package for bid advertisement. 3.5 Provide any additional field engineering, including survey control and construction staking for the construction of Link’s improvements, except for services that are provided for by the contractor in the contract. 3.6 Provide construction observation, material testing, and field-testing services, for the construction of Link’s improvements. 3.7 Provide for reimbursement of any and all costs approved by Link and incurred by the City associated with the construction of Link’s improvements, including: (a) Construction of all of Link’s related improvements, (b) Processing of change orders requested by Link. (c) All Link work described in approved PS&E package. Associated costs are described in Schedule C of Exhibit A. 3.8 Be responsible for its staff coordination with the City and its consultant. 4. City's Obligations. The City shall: 4.1 Incorporate the engineering design and specifications for Link’s improvements in the City's roadway construction plans for the Project. 4.2 Administer the bidding and contract award for the Project, including: (a) Preparing bid documents to require that costs associated with Link’s portion of the Project be separately itemized in the bid submittal; (b) Advertising for construction bids; and (c) Awarding of the construction contract to the lowest responsible bidder based on the lowest total submitted for all schedules of work. 4.3 Administer the construction contract, including: (a) Preparation and delivery of Notice of Award and Notice to Proceed to the contractor; (b) Scheduling the construction work with the contractor; Exhibit A City of East Wenatchee Resolution 2023-13 3 (c) Disbursement of payments to the roadway contractor; and (d) Administration of change orders, although Link shall have final authority for review and approval of any change order that affects the Link’s improvements; and (e) Contract closeout. 4.4 Be responsible for the administration, management, and budget for this Project. 4.5 The City agrees that Link reserves the right to inspect and approve all work done on Link’s portion of the project prior to Link being obligated to pay the City its costs for such work. 5. Unexpected Changes. Link and the City recognize that unanticipated or unexpected changes to the project plans may be necessary as the project develops. Link and the City will cooperate to address any unanticipated or unexpected circumstances that may require a change in the design or construction of the Project and/or that may require additional expenditures beyond those budgeted. Link and the City will further cooperate in the allocation of any such additional costs with consideration of the party (if any) responsible for the cost and the extent to which the changes benefit Link or the City. 6. Duration and Termination. This Agreement shall become effective upon the filing of the executed Agreement with the Douglas County Auditor pursuant to RCW 39.34.040. This agreement will terminate when the Project is completed and when the final payment for Link’s portion of the Project is received by the City from Link. 7. Payment by Link to City. Link shall pay the City for the Link’s related portion of the project. As set forth in Exhibit A, Link shall pay the City 100% of the amount of the actual cost to construct the items shown in Link’s portion of the bid schedule, including Washington State Sales Tax. In the event a change order requested by Link related specifically to work of benefit to Link only occurs, Link shall pay all of the costs of any such change order. Link shall make periodic progress payments to the City. Each progress payment, subject to the terms of this agreement, and the final payment are due within 45 days of the date the payment request is mailed by the City to Link. 8. Records. The City shall keep and maintain accurate and complete cost records pertaining to the Project and this Agreement. Link shall have full access and the right to examine any such records during the term of this Agreement. All records, books, documents and other materials maintained, prepared, or issued by Link in the implementation of this Agreement shall be the property of Link, which shall have the responsibility of the retention and release of those materials. 9. Mutual Indemnity. Link shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of Link, its officers, agents, and employees, in connection with the work described in this agreement, or arising out of Link's non-observance or non-performance of any law, ordinance, or regulation applicable to Link’s portion of the Project. The City shall indemnify, defend and hold harmless Link, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligen t act, omission or failure of the Exhibit A City of East Wenatchee Resolution 2023-13 4 City, its officers, agents and employees, in connection with the work described in this agreement, or arising out of the City's non-observance or non-performance of any law, ordinance or regulation applicable to Link’s portion of the Project. 10. Severability. In the event that any provision of this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated to the extent permitted by law. All other provisions of this Agreement are severable, and the unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions. 11. Construction. This agreement contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements or understandings among the Parties with respect thereto. This Agreement may be amended only by an agreement in writing signed by the Parties. 12. Mutual Negotiation and Construction. This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by, the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party. 13. Governing Law; Venue. This Agreement is governed by the laws of the state of Washington, without regard to its conflict of law provisions. The jurisdiction of any action hereunder shall be in the Superior Court, Douglas County, Washington. INWITNESS WHEREOF, the parties hereto have executed this Agreement on this __________ day of ________________ , 2022. LINK TRANSIT CITY OF EAST WENATCHEE ___________________________________ _____________________________ Nick Covey, Manager Jerrilea Crawford, Mayor Attest: ______________________________ Anna Laura Leon, City Clerk Exhibit A City of East Wenatchee Resolution 2023-13 5 EXHIBIT A – Cost Estimate See attached Bid Tabulations. Exhibit A City of East Wenatchee Resolution 2023-13 Project: 3rd Street SE & Rock Island Road Intersection Improvements Bid Item No.Bid Item Description Unit Quantity Unit Price Amount Unit Price Amount A-1 Roadway Surveying LS 1 4,500.00$4,500.00$2,500.00$2,500.00$ A-2 ADA Features Surveying LS 1 4,500.00$4,500.00$100.00$100.00$ A-3 Record Drawings (Minimum Bid $1,000)LS 1 2,500.00$2,500.00$1,000.00$1,000.00$ A-4 Mobilization LS 1 57,100.00$57,100.00$60,000.00$60,000.00$ A-5 Project Temporary Traffic Control LS 1 106,000.00$106,000.00$64,500.00$64,500.00$ A-6 Clearing and Grubbing LS 1 500.00$500.00$0.01$0.01$ A-7 Removal of Structures and Obstructions LS 1 7,000.00$7,000.00$10,000.00$10,000.00$ A-8 Roadway Excavation Incl. Haul CY 170 90.00$15,300.00$60.00$10,200.00$ A-9 Crushed Surfacing Base Course TON 160 75.00$12,000.00$37.00$5,920.00$ A-10 Crushed Surfacing Top Course TON 60 100.00$6,000.00$65.00$3,900.00$ A-11 HMA Cl. 1/2" PG 64H-28 TON 80 180.00$14,400.00$325.00$26,000.00$ A-12 Adjust Catch Basin EA 1 500.00$500.00$350.00$350.00$ A-13 Adjust Manhole EA 1 500.00$500.00$800.00$800.00$ A-14 Erosion Control and Water Pollution Prevention LS 1 5,000.00$5,000.00$0.01$0.01$ A-15 Property Restoration LS 1 7,000.00$7,000.00$1,000.00$1,000.00$ A-16 Cement Conc. Traffic Curb and Gutter LF 272 60.00$16,320.00$40.00$10,880.00$ A-17 Cement Conc. Pedestrian Curb LF 146 60.00$8,760.00$43.00$6,278.00$ A-18 Cement Conc. Sidewalk SY 83 90.00$7,470.00$115.00$9,545.00$ A-19 Cement Conc. Curb Ramp Type Parallel A SY 107 275.00$29,425.00$300.00$32,100.00$ A-20 Cement Conc. Curb Ramp Type Parallel B SY 8 275.00$2,200.00$350.00$2,800.00$ A-21 Traffic Signal System - 3rd Street SE and Rock Island Road LS 1 282,000.00$282,000.00$325,000.00$325,000.00$ A-22 Permanent Signing LS 1 5,000.00$5,000.00$6,500.00$6,500.00$ A-23 Paint Line LF 2,218 1.00$2,218.00$0.35$776.30$ A-24 Painted Wide Line LF 445 2.00$890.00$1.20$534.00$ A-25 Plastic Line LF 204 8.00$1,632.00$5.75$1,173.00$ A-26 Plastic Stop Line LF 103 15.00$1,545.00$23.50$2,420.50$ A-27 Plastic Crosswalk Line SF 560 12.00$6,720.00$16.00$8,960.00$ A-28 Plastic Traffic Arrow EA 10 300.00$3,000.00$300.00$3,000.00$ A-29 Painted Bicycle Lane Symbol EA 1 500.00$500.00$180.00$180.00$ A-30 Removing Paint Line LF 348 3.00$1,044.00$5.50$1,914.00$ A-31 Removing Plastic Traffic Marking EA 7 250.00$1,750.00$475.00$3,325.00$ A-32 Bike Crossing SF 560 25.00$14,000.00$15.75$8,820.00$ B-1 Mobilization LS 1 5,300.00$5,300.00$10,000.00$10,000.00$ B-2 Project Temporary Traffic Control LS 1 9,000.00$9,000.00$15,000.00$15,000.00$ B-3 HMA Cl. 1/2" PG 64H-28 TON 180 180.00$32,400.00$170.00$30,600.00$ B-4 Planing Bituminous Pavement SY 1,397 8.00$11,176.00$8.00$11,176.00$ C-1 Mobilization LS 1 44,000.00$44,000.00$27,000.00$27,000.00$ C-2 Removal of Structures and Obstructions LS 1 4,000.00$4,000.00$7,500.00$7,500.00$ C-3 Corrugated Polyethylene Storm Sewer Pipe 24 In. Diam.LF 62 250.00$15,500.00$90.00$5,580.00$ C-4 Catch Basin Type 2 48 In. Diam.EA 1 5,000.00$5,000.00$3,500.00$3,500.00$ C-5 Connection to Existing 24 In. Diam. Stormwater Piping EA 2 2,000.00$4,000.00$550.00$1,100.00$ C-6 HDPE Service Pipe 2 In. Diam.EA 105 20.00$2,100.00$28.00$2,940.00$ C-7 Service Connection 2 In. Diam.EA 1 5,000.00$5,000.00$5,000.00$5,000.00$ C-8 Sewer Cleanout EA 1 700.00$700.00$1,500.00$1,500.00$ C-9 PVC Sanitary Sewer Pipe 6 In. Diam.LF 30 200.00$6,000.00$165.00$4,950.00$ C-10 HDPE Sewer Forcemain – 1.5 In.LF 192 50.00$9,600.00$9.00$1,728.00$ C-11 Grinder Pump Vault EA 1 20,000.00$20,000.00$42,000.00$42,000.00$ C-12 Connection to Existing EA 1 2,500.00$2,500.00$900.00$900.00$ C-13 Crushed Surfacing Base Course TON 1,000 45.00$45,000.00$30.00$30,000.00$ C-14 Crushed Surfacing Top Course TON 430 60.00$25,800.00$50.00$21,500.00$ C-15 Commercial HMA TON 300 200.00$60,000.00$170.00$51,000.00$ C-16 Roadway Excavation Incl. Haul CY 1,050 50.00$52,500.00$18.00$18,900.00$ C-17 Embankment Compaction CY 60 10.00$600.00$0.01$0.60$ C-18 Erosion Control and Water Pollution Prevention LS 1 1,000.00$1,000.00$0.01$0.01$ C-19 Irrigation System LS 1 9,300.00$9,300.00$17,000.00$17,000.00$ C-20 Inlet Protection EA 3 100.00$300.00$50.00$150.00$ C-21 Silt Fence LF 120 5.00$600.00$4.50$540.00$ C-22 Landscaping LS 1 25,000.00$25,000.00$22,500.00$22,500.00$ C-23 Cement Conc. Traffic Curb and Gutter LF 720 50.00$36,000.00$42.00$30,240.00$ C-24 Cement Conc. Traffic Curb LF 110 50.00$5,500.00$45.00$4,950.00$ C-25 Painted Stop Line LF 23 20.00$460.00$4.75$109.25$ C-26 Painted Crosswalk Line SF 160 5.00$800.00$3.10$496.00$ C-27 Painted Access Parking Space Symbol with Background EA 1 1,000.00$1,000.00$58.00$58.00$ C-28 Paint Line LF 660 2.00$1,320.00$0.90$594.00$ C-29 Painted Traffic Arrow EA 3 150.00$450.00$47.00$141.00$ C-30 Painted Traffic Letter EA 7 50.00$350.00$47.00$329.00$ C-31 Electrical System LS 1 150,000.00$150,000.00$95,000.00$95,000.00$ C-32 Project Temporary Traffic Control LS 1 5,000.00$5,000.00$3,000.00$3,000.00$ C-33 Permanent Signing LS 1 6,000.00$6,000.00$1,400.00$1,400.00$ C-34 Cement Conc. Curb Ramp Type Parallel A EA 1 4,000.00$4,000.00$4,500.00$4,500.00$ C-35 Cement Conc. Curb Ramp Type Parallel B EA 1 4,000.00$4,000.00$4,500.00$4,500.00$ C-36 Cement Conc. Curb Ramp Type Perpendicular A EA 1 5,000.00$5,000.00$4,500.00$4,500.00$ C-37 Cement Conc. Curb Ramp Type Perpendicular B EA 3 4,000.00$12,000.00$4,500.00$13,500.00$ C-38 Cement Conc. Sidewalk SY 200 100.00$20,000.00$95.00$19,000.00$ C-39 Adjust Manhole EA 1 1,000.00$1,000.00$800.00$800.00$ C-40 Roadway Surveying LS 1 8,300.00$8,300.00$1,000.00$1,000.00$ C-41 Wheel Stop EA 7 750.00$5,250.00$115.00$805.00$ C-42 Shoring or Extra Excavation Class B LS 1 2,500.00$2,500.00$0.01$0.01$ C-43 Record Drawings LS 1 3,000.00$3,000.00$1,000.00$1,000.00$ C-44 Unknown Utility Repair DOL 5,000 1.00$5,000.00$1.00$5,000.00$ C-45 Roadside Cleanup DOL 5,000 1.00$5,000.00$1.00$5,000.00$ Subtotal Schedule C 620,430.00$461,210.87$ Sales Tax Schedule C (8.4%)52,116.12$38,741.71$ Total Schedule A 627,274.00$610,475.82$ Total Schedule B 57,876.00$66,776.00$ Total Schedule C 672,546.12$499,952.58$ Total All Schedules Total 1,357,696.12$Total 1,177,204.40$ Engineer's Estimate Selland Exhibit A Exhibit A City of East Wenatchee Resolution 2023-13