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Home My WebLink About5/13/2008 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING MAY 13, 2008 6:30 P.M. ROLL CALL Councilmember's Present:, Councilmember Raab, Councilmember Bremmer, Councilmember Barnhart, Councilmember Hendricks, Councilmember Johnson, Councilmember Buckner, and Mayor Lacy. Council Action: A motion was made by Councilmember Raab, second by Councilmember Buckner, to excuse Councilmember McCourt from this meeting. The motion carried, 6-0. Staff Present: Devin Poulson, Lori Barnett, Brandon Mauseth, Teresa Allen, Catalina Garibay, and Randy Harrison. PLEDGE OF ALLEGIANCE PROCLAMATION Mayor Lacy read a proclamation declaring May 151h as Peace Officers' Memorial Day and the week in which May 15`h falls as National Police Week. He said this proclamation will also be read at a luncheon for Peace Officers Memorial Day in combination with the Officer of the Year Award which will be held at the Red Lion Hotel on May 14, 2008, at 11:30 a.m. MAYORS REPORT Mayor Lacy said the planned presentation regarding the Sports Facility has had some developments that have required a delay of the presentation. He said there is a potential, although undeveloped, possibility of additional entities getting involved in this partnership that could possibly result in the diminishment of the financial obligation or role of the City of East Wenatchee. He said at this time he is not at liberty to disclose who those entities might be, and in order to further explore those options a decision was made to delay the presentation. He added at this time it is unclear how the City would finance this project without affecting our debt capacity. Mayor Lacy said while the Japanese Delegation was here for the Washington State Apple Blossom Festival he had the opportunity, through interpreters, to talk to Mayor Taneichi of Misawa, Japan. He said Mayor Taneichi announced that he was going to make a very favorable report when he returned home and that he intended to work toward the continued advancement of our Sister City relationship. Mayor Lacy said he appreciates all the participation of everyone who made the visit pleasant for the Japanese delegation. He also thanked the people who housed students and who participated in the various functions that went on as it related to the Japanese delegation. Mayor Lacy said this years Classy Chassis was a major success with 360 entries in the parade and by including the dignitaries there were more than 400 vehicles in the parade this year. He added that both the Wings and Wheels festival and the Classy Chassis parade have both reached the point where they tend to promote themselves. CITY OF EAST WENATCHEE COUNCIL MINUTES May 13, 2008 CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, April 22, 2008. 2. Consideration of Bills. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to approve the consent calendar as presented. The motion carried, 6-0. Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has been made available to Council. As of this date, May 13, 2008, Council does approve warrant numbers 20131 through 20181 in the total amount of $163,397.22. PUBLIC HEARING 08-05-01 A public hearing to consider findings of fact to support the continued imposition of Interim Street Standards. Mayor Lacy opened the public hearing at 6:48 p.m. Hearing no public comment the Mayor closed the public hearing at 6:49 p.m. 08-05-02 A public hearing to consider findings of fact to support the continued imposition of Interim Stormwater Management Design Standards on the filing of applications or the issuance of permits for all new development and redevelopment projects as defined in Section 2.1 of the Stormwater Management Manual for Eastern Washington, Publication 04-10-076 dated September 2004. Mayor Lacy opened the public hearing at 6:49 p.m. Hearing no public comment the Mayor closed the public hearing at 6:50 p.m. ACTION ITEMS 08-05-03 Authorization for the Mayor to sign the necessary documents to enter into an Interlocal Agreement between the City of Wenatchee, Link Transit, Metropolitan Planning Organization, Port of Chelan County, Port of Douglas County, Chelan County, City of East Wenatchee, and Public Utility District No. 1 of Chelan County regarding a Structural Engineering Analysis of the Wenatchee Reclamation Bridge. Mayor Lacy said he had attended a meeting with representatives of public agencies as well as governmental entities in which he agreed to recommend to the East Wenatchee City Council that the City of East Wenatchee contribute $5,000 towards this project. He said the project is being funded by nine different entities including the City of Wenatchee which has committed $10,000 to the project. Community Director Lori Barnett said she had been notified that the Interlocal Agreement will be slightly revised, however, the contribution amounts will not change. Mayor Lacy said asked the Council to authorize his signature and if there is any significant change to the Interlocal Agreement he will bring it back before them. 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The motion carried, 6-0. 08-05-05 Authorization for the Mayor to sign a TIB Supplemental Agreement with RH2 Engineering for the Rock Island Road Improvement Project. Mr. Mauseth said this is a supplement for the design engineering agreement that we had with RH2 not a Transportation Improvement Board (TIB) Supplemental Agreement. He said this is an agreement for the construction engineering for the Rock Island Road project. He said the original agreement was for the design engineering that we were under budget on so we commenced with the construction. He added these funds are reimbursable through TIB. The matching ratio for the TIB funds is 87.5%, the local match is 13.5%, and we are looking very well for coming in within budget for the project. The matching funds will come out of the capital improvements budget. Councilmember Bremmer questioned the inspection fees of $71,204 and although it is coming out of TIB funds the city could hire a full time temporary inspector for the summer season for considerably less. Mayor Lacy said that Councilmember Bremmers' suggestion that we should look at the specific costs and efficiencies on these things is well taken. He said it may not make much difference in this particular instance where the cost is being assumed elsewhere. He added that he takes comments such as this seriously and thinks that it is an area the City could spend a little more time to ensure we give the public more value for their money. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Barnhart, to authorize the Mayor to sign the Supplemental Agreement with RH2 Engineering for the Rock Island Road Improvement Project. The motion carried, 6-0. 08-05-06 Authorization for the Mayor to sign the Labor Agreement between Teamsters Local Union No. 760, representing Law Enforcement Employees. Mayor Lacy said these contracts have been reviewed to ensure they comply with the negotiations that have taken place. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson, to authorize the Mayor to sign the Labor Agreement between Teamsters Local Union No. 760, representing Law Enforcement Employees and the City of East Wenatchee. The motion carried, 5-1. (Councilmember Hendricks) 08-05-07 Authorization for the Mayor to sign the Labor Agreement between Teamsters Local Union No. 760, representing Police Clerical Employees. Mayor Lacy said this is basically the same agreement. However it has different provisions with respect to the salary and benefits for Police Clerical Employees. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to authorize the Mayor to sign the Labor Agreement between Teamsters Local Union No. 760, representing Police Clerical Employees and the City of East Wenatchee. The motion carried, 5-1. 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The existing City Hall is no longer adequate. The City Council and Staff have explored several options for expanding the City Hall campus. The City recently purchased an adjacent lot to facilitate potential expansion adjacent to the existing campus. Ms. Barnett said to ensure that expansion of the city facilities meets the future needs of the community it is important to conduct a space needs assessment. Options available for expansion include remodeling, reconfiguring, and expanding the existing City Hall campus, expansion onto adjacent land with a new building, or use of a separate facility currently being remodeled for office space. Ms. Barnett said she has researched other jurisdictions that were either in the process of getting a new Police Station or a new City Hall and through the information that was submitted with those Requests for Qualifications and Proposals, she put together a draft for Council to review. She added this is not something that needs to be adopted this evening. Ms. Barnett said the City of Walla Walla's Police Station had been located in City Hall for many years but had outgrown their space. They advertised for Requests for Qualifications and Proposals for a Needs Assessment, a Site Assessment, and preliminary drawings given that they did not have a location in mind. Therefore, they had to go out and find land for them to potentially expand to. Ms. Barnet said she contacted Walla Walla to see what the cost would be for this type of study. She said their project was about $50,000 although they indicated that by doing just the needs assessment and a cost estimate of the construction, it would have cost approximately $25,000 - $30,000. Councilmember Barnhart said he thought that purchasing office space across the street at Eastmont Plaza was the option being looked at, and if that is the case we do not need to be in a hurry to complete a feasibility study. He said he feels the purchase option at Eastmont Plaza would give us more value for our money by not have to pay engineering, consulting, dirt work, and all other expenses involved. Councilmember Johnson said he is passionate about trying to make whatever we do, the best long term solution that we can come to, and feels that we should explore all the alternatives. Councilmember Raab said he thought City Council was going to meet with employees to try to come up with what our needs are. Therefore, why pay a company to do what we could do ourselves? He said he would like to hear from the employees regarding what they feel their needs for the future are and thinks the Council should take on this role. Councilmember Hendricks agrees with Councilmember Raab and he would like to ensure we have the finances to move forward. He does not want the City to pay for a study that will not be acted upon and then pay for several additional studies and still reside in the old City Hall. Mayor Lacy said he has never recommended, and is still not recommending from the Mayors seat that we consider doing this by public approved bonds. He said he has determined that we have the bond capacity with Councilmanic bonding to do this, and he also feels we have the ability to pay the debt service on that bond if we were to go forward. He said that this is based on paying off the previous bond on this building, and also within a few years having paid off the bond for redevelopment around the mall. He said we have had a sizeable increase of income to the City through annexation and we are about to reach the point of no longer paying the County with respect to annexation costs. He added these factors will contribute to the upcoming budget that he feels would easily handle the bond payments. 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Council reconvened at 8:20 p.m. COUNCIL REPORTS Councilmember Raab submitted a recycling report for East Wenatchee Curbside Recycling. Councilmember Buckner submitted minutes from the Wenatchee Valley Transportation Council held on April 10, 2008, minutes from the North Central Washington Resource Conservation & Development Council Meeting held on April 9, 2008, and minutes from the North Central Washington Economic Development District Meeting held on March 12, 2008. ADJOURNMENT — 8:30 p.m. Dana Barnard City Clerk