HomeMy WebLinkAbout2022-52, A Resolution of the City selecting a qualified manufacturer, and authorizing the purchase of signal poles for use in the 3rd St. SE and Rock Island Road signal project.City of East Wenatchee Resolution 2022-52 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
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City of East Wenatchee, Washington
Resolution No. 2022-52
A Resolution of the City of East Wenatchee, Washington selecting a
qualified manufacturer, and authorizing the purchase of signal poles for
use in the 3rd St SE & Rock Island Road signal project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council approves the selection of The
Lighting Group to supply the City signal poles and related
assemblies detailed in the attached Request for Proposals.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A
Page 1 of 4
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL (RFP)
TRAFFIC SIGNAL AND LUMINAIRE POLE ASSEMBLIES
The City of East Wenatchee (City) invites you to submit a proposal to supply traffic signal and luminaire
pole assemblies. A proposal submittal does not guarantee that the vendor will be contracted to supply
the equipment. The City may reject all proposals.
Description
The City intends to purchase from a vendor the following poles and arm assemblies meeting the
requirements herein.
Two (2) Type III signal poles each with one (1) 40-foot-long mast arm assembly and one (1) 12-
foot-long luminaire arm assembly [Poles #1, 4 on drawing SG3 (see attached)]
Two (2) Type III signal poles each with one (1) 35-foot-long mast arm assembly and one (1) 12-
foot-long luminaire arm assembly [Poles #2, 3]
Four (4) Type PS poles with curb base foundations [Poles #5–8]
The poles, mast arms, and luminaire arm assemblies will be installed in East Wenatchee in the future
under a separate contract. The point of delivery is the City of East Wenatchee City Hall, 271 9th Street
NE, East Wenatchee, WA 98802. The City may change the delivery site to a different location within two
miles of City Hall.
Contract Award and Schedule
Signed proposal shall be submitted via email and received no later than 4:00 p.m. PST on November 2,
2022. No other form of proposal submittal will be accepted. Proposal shall be submitted to Maria
Holman at mholman@eastwenatcheewa.gov, subject line Signal and Illumination Pole Assemblies
Proposal. The City and vendor will execute a contract no later than November 16, 2022.
Submit questions electronically to Garren Melton at gmelton@eastwenatcheewa.gov, subject line RFP –
Signal and Illumination Pole Assemblies. Submissions will be accepted by the close of business two
business days preceding the proposal due date to allow a written reply.
City of East Wenatchee Equal Employment Opportunity
The City of East Wenatchee will comply with all Federal and State Equal Employment Opportunity
regulations where relevant or applicable, to the end that no person shall on the grounds of race, color,
creed, age, sex, or marital status, sensory, mental or physical handicap or national origin, be excluded
from participation in; be deprived of the benefits of; or be otherwise subjected to discrimination.
Requirements
As applicable, the materials of this RFP shall be in accordance with the Standard Specifications for Road,
Bridge and Municipal Construction, 2022 edition, as issued by the Washington State Department of
Transportation (WSDOT) and the American Public Works Association (APWA), Washington State
Chapter, commonly referred to as the “Standard Specifications”. This includes final inspection and
acceptance.
Exhibit A
Page 2 of 4
Poles, mast arm assemblies, luminaire arm assemblies, and all other provided material shall conform to:
1. 3rd Street SE and Rock Island Road Intersection Improvements plan sheets, provided herein
2. WSDOT Standard Plans J-20.11 (sheet 2 of 2) and J-20.16, provided herein
3. WSDOT Standard Specifications, 2022 edition
4. National Electric Code (NEC), latest edition
Standard manufacturer’s warranties for all provided material shall be provided per Standard
Specification 1-05.10 “Guarantees”.
Completion of the contract requirements (delivery of poles, arms, and other material to point of
delivery) shall be no later than April 19, 2023. Delivery of all anchor bolts for all poles shall be no later
than March 15, 2023.
Specifications
1. Type III Signal Pole (including mast arm and luminaire arm)
Type III signal standards are single mast arm signal standards with one Type 1 (radial davit type)
luminaire arm. The luminaire arm has a maximum length of 16 feet and a mounting height of
30, 35, 40, or 50 feet, as noted in the Plans. Type III standards shall conform to one of the
following pre-approved plans. Maximum arm length (in feet) and wind load (XYZ value, in cubic
feet) is noted for each manufacturer. Wind load limit includes a luminaire arm up to 16 feet in
length. (These values provided in WSDOT’s General Special Provision and exceed design
minimums for this project.)
Fabricator Pre-Approved Drawing No. Max. Arm Length
(feet)
Max. Wind Load
(XYZ) (ft3)
Valmont Ind., Inc.
DB00162 Rev. B (5 sheets),
with Type “J” luminaire
arm
65 3259
Ameron Pole Products
Division
WA15TR3724-1 Rev. C
(sheet 1 of 2), and
WA15TR3724-2 Rev. D
(sheet 2 of 2),
with Series “J” luminaire
arm
65 2988
Millerbernd
Manufacturing, Co.
74516-WA-TS-III-J Rev. L
(5 sheets) 65 3750
2. Type PS Pole
Type PS pedestrian signal standards shall conform to Standard Plan J-20.16 or to one of the
following pre-approved plans:
Fabricator Pre-Approved Drawing No.
Valmont Ind., Inc. DB01165 Rev. B (4 sheets)
Ameron Pole Products Division WA15TR10-1 Rev. C (1 sheet) and
WA15TR10-2 Rev. C (1 sheet)
Millerbernd Manufacturing, Co. 74514-WA-PED-FB Rev. H (2 sheets)
Millerbernd Manufacturing Co. 74514-WA-PED-SB Rev. H (2 sheets)
Exhibit A
Page 3 of 4
Anchor bolts for Type PS poles shall conform to WSDOT Standard Plan J-20.11 (sheet 2 of 2) for
use with curb base foundations.
Shop Drawings (Applies to All Items)
All shop drawings for poles that are not listed on the WSDOT Pre-Approved plans shall be
stamped by a registered civil or structural engineer.
Warranty (Applies to All Items)
The Vendor shall provide a warranty for all material for a period of 1 year from the date of
delivery of the final materials under this contract. The warranty shall provide that all material at
the time of delivery shall be free from defects in material and workmanship. The warranty shall
assign responsibility to the Vendor for all costs of replacement or repair of defective materials.
Replacement or repair shall be made within 7 calendar days following notification of a
discrepancy.
General Notes (Applies to All Items)
A. All welds shall comply with the latest AASHTO Standard Specifications for Structural
Supports for Highway Signs, Luminaires and Traffic Signals. Welding Inspection shall comply
with Section 6-03.3(25)A Welding Inspection.
B. Hardened washers shall be used with all signal arm connecting bolts instead of lockwashers.
All signal arm ASTM F 3125 Grade A325 connecting bolts tightening shall comply with
Section 6-03.3(33).
C. For all pole types, this RFP shall not include any signal heads, signal head mountings,
pedestrian pushbuttons, luminaire fixtures, conduits, or wiring shown in any standard plans.
Delivery
All poles are to be delivered and unloaded per the City’s direction at City of East Wenatchee City Hall,
271 9th Street NE, East Wenatchee, WA 98802. The City may change the delivery site to a different
location within two miles of City Hall.
Payment
The selected Vendor will be paid by the City of East Wenatchee using the following schedule:
25% of the total proposal cost after shop drawings are approved by the City of East Wenatchee
The remainder after all materials are delivered to and accepted by the City of East Wenatchee
Payment in each instance will be made within 21 calendar days of the schedule outlined above.
____________________________________
Garren Melton
Project Manager
Attachments: 3rd Street SE and Rock Island Road Intersection Improvements plan sheets
WSDOT Standard Plans J-20.16 and J-20.11 (sheet 2 of 2)
Exhibit A
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PROPOSAL
TO THE CITY OF EAST WENATCHEE
EAST WENATCHEE, WASHINGTON
The undersigned hereby certify that the supplier has read and thoroughly understands the RFP and
Documents governing the nature of the materials, and the method by which payment will be made for
said work, and hereby proposes to provide the materials detailed in and in accordance with this RFP.
The Vendor understands that the quantities mentioned herein are approximate only and are subject to
increase or decrease, and hereby propose to supply all quantities as either increased or decreased.
Vendor understands that Contract Award will occur by November 16, 2022.
By signing this proposal, Vendor hereby agrees to supply and deliver the anchor bolt materials by March
15, 2023 and all other materials by April 19, 2023, at the price quoted herein, unless the Vendor
provides different dates per the below paragraph.
If the Vendor cannot meet the desired delivery dates in the above paragraph, the Vendor shall provide
the following two date commitments to supply and deliver materials. The City may consider these dates
in selecting the Vendor for this contract.
Anchor bolt materials delivery: ______________ All other materials delivery: ________________
Item
No. Item Description Qty Unit Unit Price Amount
1 Type III pole assembly including 40-foot-long
mast arm 2 EA
2 Type III pole assembly including 35-foot-long
mast arm 2 EA
3 Type PS pole assembly 4 EA
4 12-foot-long luminaire arm assembly 4 EA
Subtotal
Sales Tax N/A
Proposal Total
______________________________________________________________
Vendor
______________________________________________________________
By Date
Exhibit A
Aug 24, 2022 - 9:25am nancy.eaton X:\East Wenatchee, City of\Projects\20210312- 3rd St SE Rock Island Rd Intx\CADD\02 - Plan Sheets\20210312-SG.dwg Layout Name: SG3
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757.55'759.25'758.67'756.60'757.99'759.99'758.00'756.75'270398421565735068335344319343270270270Exhibit A
Exhibit A
Exhibit A