HomeMy WebLinkAbout9/20/2022 - City Council - City Council Meeting Agenda Packet - Jerrilea CrawfordIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
9/20/2022 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, September 20, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person or via zoom:
https://us02web.zoom.us/j/87573845353
Phone-in option for the meeting: 253 215 8782, Meeting ID:
875 7384 5353
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
Vouchers:
a.Date: 09/20/2022, Checks: 57491-57552, in the amount of $1,027,346.45.
b.August 2022 Payroll Certification.
Minutes:
c.9/6/2022 Council Meeting Minutes
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2.Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council. The Mayor will ask if
there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and
mailing address, and state the matter of your interest. Citizen comments will be limited to three minutes.
3. Presentations.
a.Master Gardner’s Annual Presentation Japanese Garden -Susan Peterson
b.Update the City Council regarding homeless housing efforts and to provide a
financial update for the use of HB 1590 funds (sales tax) – Glen DeVries Community
Development Director for the City of Wenatchee.
4.Department Report.
a.Public Works Department Report – Garren Melton, Public Works Manager.
5.Mayor’s Report.
a.Suicide Prevention Month 2022 Proclamation – Mayor Crawford.
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Pg. 3
Pg. 25
Pg. 44
Pg. 47
Pg. 53
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
9/20/2022 Council Meeting Agenda Page 2 of 2
6.Action Items.
a.Resolution 2022-47, adopting City Council Rules of Procedure effective 9/20/2022
and repealing Resolution 2011-13 - Bob Siderius, City Attorney
Motion by the City Council to approve Resolution 2022-47, adopting City Council
Rules of Procedure effective 9/20/2022 and repealing Resolution 2011-13.
b.Resolution 2022-49, implementing a Street Banner Display Policy. -Sean Lewis,
Assistant City Attorney.
Motion by the City Council to approve Resolution 2022-49, implementing a Street
Banner Display Policy.
7.Council Reports & Announcements.
a.Reports/New Business of Council Committees
8.Adjournment.
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Pg. 54
Pg. 74
CHECKS: 57491-57552
VOIDED CHECKS:
DEPARTMENT/FUND AMOUNT
General Fund 001 $231,707.39
Rainy Day Fund 002 $0.00
Street Fund 101 $5,854.80
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
SWAT Fund 107 $0.00
Library Fund 112 $56.81
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
0
Events Board Fund 117 $257.18
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $257,059.18
Capital Improvements Fund 314 $511,416.08
Stormwater Fund 401 $374.66
Equipment R&R Fund 501 $9,680.16
Cafeteria Plan 634 $0.00
Custodial Activities 635 $10,940.39
Grand Total All Funds $1,027,346.65
CITY OF EAST WENATCHEE
CHECK REGISTER
September 20, 2022 Payables
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Fund Number Description Amount
001 General Fund $231,707.39
101 Street Fund $5,854.80
112 Library Fund $56.81
117 Events Board Fund $257.18
301 Street Improvements Fund $257,059.18
314 Capital Improvements Fund $511,416.08
401 Stormwater Fund $374.66
501 Equipment Purchase, Repair & Replacement Fund $9,680.16
635 Custodial Activities Fund $10,940.39
Count: 9 $1,027,346.65
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2022 - September 2022 - September 2022 2nd Council
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Vendor Number Reference Account Number Description Amount
911 Supply Inc
57495 2022 - September 2022 - September 2022 2nd Council
INV-2-21792
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $128.98
Total INV-2-21792 $128.98
INV-2-21884
Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $107.30
Total INV-2-21884 $107.30
Total 57495 $236.28
Total 911 Supply Inc $236.28
Ag Supply Company - 233955
57496 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/7/2022 8:04:04 AM
August's Statement - 233955
001-000-210-521-10-32-00 Fuel Consumed $6,471.31
Total Invoice - 9/7/2022 8:04:04 AM $6,471.31
Total 57496 $6,471.31
Total Ag Supply Company - 233955 $6,471.31
AG Supply Company - 234034
57497 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/7/2022 8:43:30 AM
August's Statement - 234034
001-000-180-518-30-48-00 Repairs & Maintenance $44.42
101-000-420-542-30-30-00 Supplies - Roadway $194.75
101-000-420-542-70-30-00 Supplies - Roadside $403.87
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $2.16
101-000-420-542-70-48-00 Repairs & Maintenance - Roadside $31.35
101-000-420-542-75-30-00 Supplies - City Parks $684.28
101-000-420-542-75-30-00 Supplies - City Parks $10.83
101-000-420-542-75-30-00 Supplies - City Parks $18.42
101-000-420-542-75-30-00 Supplies - City Parks $58.49
101-000-430-543-30-30-00 Supplies - General Services $29.24
101-000-430-543-30-30-00 Supplies - General Services $18.42
Voucher Directory
Fiscal: : 2022 - September 2022
Council Date: : 2022 - September 2022 - September 2022 2nd Council
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Vendor Number Reference Account Number Description Amount
101-000-430-543-30-30-00 Supplies - General Services $24.48
Total Invoice - 9/7/2022 8:43:30 AM $1,520.71
Total 57497 $1,520.71
Total AG Supply Company - 234034 $1,520.71
Airespring Inc
57498 2022 - September 2022 - September 2022 2nd Council
164073520
Telephone Line Charges
001-000-141-514-20-42-01 Telephone Line Charges $1,225.76
Total 164073520 $1,225.76
Total 57498 $1,225.76
Total Airespring Inc $1,225.76
Alignment Pros and Express Lube
57499 2022 - September 2022 - September 2022 2nd Council
40437
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $101.10
Total 40437 $101.10
Total 57499 $101.10
Total Alignment Pros and Express Lube $101.10
AUCA Western First Aid & Safety Lockbox
57500 2022 - September 2022 - September 2022 2nd Council
GEG3-002262
Medical Supplies
001-000-180-518-30-41-00 Professional Services $259.98
Total GEG3-002262 $259.98
Total 57500 $259.98
Total AUCA Western First Aid & Safety Lockbox $259.98
Axon Enterprises, Inc.
57501 2022 - September 2022 - September 2022 2nd Council
INUA095733
Professional Services
001-000-210-521-10-41-00 Professional Services $1,042.80
Total INUA095733 $1,042.80
Total 57501 $1,042.80
Total Axon Enterprises, Inc.$1,042.80
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Vendor Number Reference Account Number Description Amount
Banner Bank Mastercard
57502 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 10:25:33 AM
August's BB CC Statement
001-000-001-518-91-30-00 Wellness $10.82
Netflix
001-000-180-518-30-47-01 Utilities - Simon St.$26.85
Utilites - Simon
101-000-420-542-75-30-00 Supplies - City Parks $106.38
Lowes
117-000-620-557-30-40-01 PFOF Advertising $17.23
Meta
117-000-620-557-30-40-01 PFOF Advertising $25.00
Meta
314-000-000-594-21-60-01 Simon St. Improvements $685.00
Chelan Mini Storage
Total Invoice - 9/14/2022 10:25:33 AM $871.28
Total 57502 $871.28
Total Banner Bank Mastercard $871.28
Cascade Quality Water
57503 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 11:15:39 AM
1105477 - statement
001-000-001-518-91-30-00 Wellness $133.01
Total Invoice - 9/8/2022 11:15:39 AM $133.01
Invoice - 9/8/2022 11:16:23 AM
1092527 - statement
001-000-001-518-91-30-00 Wellness $49.96
Total Invoice - 9/8/2022 11:16:23 AM $49.96
Total 57503 $182.97
Total Cascade Quality Water $182.97
Chase Martin Harlow
57491 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/6/2022 12:31:19 PM
Right of Way Acquistion
001-000-001-518-20-40-00 Property Management - 311 9th St NE $700.00
Total Invoice - 9/6/2022 12:31:19 PM $700.00
Total 57491 $700.00
Total Chase Martin Harlow $700.00
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Vendor Number Reference Account Number Description Amount
Chelan County Treasurer
57504 2022 - September 2022 - September 2022 2nd Council
150001-01722
September billing
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $39,925.22
Total 150001-01722 $39,925.22
Total 57504 $39,925.22
Total Chelan County Treasurer $39,925.22
Cintas Corporation 607
57505 2022 - September 2022 - September 2022 2nd Council
4129908566
Supplies
001-000-180-518-30-41-00 Professional Services $157.46
112-000-000-572-50-47-00 Facilities - Utilities $24.57
Total 4129908566 $182.03
4129908602
Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $16.45
101-000-430-543-30-30-00 Supplies - General Services $37.49
Total 4129908602 $53.94
4130665197
Supplies
001-000-210-521-10-48-00 Repairs & Maintenance $16.45
101-000-430-543-30-30-00 Supplies - General Services $37.49
Total 4130665197 $53.94
Total 57505 $289.91
Total Cintas Corporation 607 $289.91
Classic One East
57506 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 8:34:44 AM
Virnig - cleaning services
001-000-210-521-10-49-02 Dry Cleaning Services $7.59
Total Invoice - 9/14/2022 8:34:44 AM $7.59
Invoice - 9/14/2022 8:35:24 AM
Hampton - cleaning services
001-000-210-521-10-49-02 Dry Cleaning Services $40.16
Total Invoice - 9/14/2022 8:35:24 AM $40.16
Total 57506 $47.75
Total Classic One East $47.75
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Vendor Number Reference Account Number Description Amount
Consolidated Electrical Distributors Inc
57507 2022 - September 2022 - September 2022 2nd Council
9360-1040488
Supplies
101-000-420-542-63-30-00 Supplies - Street Lighting $196.15
Total 9360-1040488 $196.15
Total 57507 $196.15
Total Consolidated Electrical Distributors Inc $196.15
DeVries Business Records Management Inc
57508 2022 - September 2022 - September 2022 2nd Council
0154843
Recording Destruction
001-000-210-521-10-41-00 Professional Services $70.99
Total 0154843 $70.99
Total 57508 $70.99
Total DeVries Business Records Management Inc $70.99
Discount Auto Glass
57509 2022 - September 2022 - September 2022 2nd Council
3158
Police Vehicle Services
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $1,072.85
Total 3158 $1,072.85
Total 57509 $1,072.85
Total Discount Auto Glass $1,072.85
Douglas County Auditor-Recording
57510 2022 - September 2022 - September 2022 2nd Council
110847
Recording Fees
301-000-000-595-20-60-02 ROW - SRTS - 5th St. Kenroy $826.00
Total 110847 $826.00
Total 57510 $826.00
Total Douglas County Auditor-Recording $826.00
Douglas County PUD
57511 2022 - September 2022 - September 2022 2nd Council
70 - 07/21 - 08/22
Utilities
001-000-180-518-30-47-01 Utilities - Simon St.$378.00
101-000-420-542-63-47-00 Utilities - Street Lighting $1,496.00
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Vendor Number Reference Account Number Description Amount
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $176.00
Total 70 - 07/21 - 08/22 $2,050.00
Total 57511 $2,050.00
Total Douglas County PUD $2,050.00
Douglas County Sheriff's Office
57512 2022 - September 2022 - September 2022 2nd Council
90822
EM Services Contract - Qrt 3
001-000-210-521-10-41-01 Emergency Management Contract $10,865.62
Total 90822 $10,865.62
90922
EM Services Contract - Qrt 4
001-000-210-521-10-41-01 Emergency Management Contract $10,865.61
Total 90922 $10,865.61
Total 57512 $21,731.23
Total Douglas County Sheriff's Office $21,731.23
Doug's Diesel Repair Inc
57513 2022 - September 2022 - September 2022 2nd Council
51581
Repairs
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $1,038.36
Total 51581 $1,038.36
Total 57513 $1,038.36
Total Doug's Diesel Repair Inc $1,038.36
Eastmont Metropolitan Park District
57514 2022 - September 2022 - September 2022 2nd Council
INV-0794
2022 - Fitness Court and National Campaign Resources
001-000-001-558-70-40-02 ARPA Contributions $121,638.00
Total INV-0794 $121,638.00
Total 57514 $121,638.00
Total Eastmont Metropolitan Park District $121,638.00
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Vendor Number Reference Account Number Description Amount
Elizabeth J Cuevas
57492 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/6/2022 12:02:55 PM
Right of Way Acquistion
301-000-000-595-20-60-02 ROW - SRTS - 5th St. Kenroy $1,200.00
Total Invoice - 9/6/2022 12:02:55 PM $1,200.00
Total 57492 $1,200.00
Total Elizabeth J Cuevas $1,200.00
First Slavie Church Christian Baptist Bethel
57493 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/6/2022 12:30:36 PM
Right of Way Acquistion
301-000-000-595-20-60-02 ROW - SRTS - 5th St. Kenroy $1,100.00
Total Invoice - 9/6/2022 12:30:36 PM $1,100.00
Total 57493 $1,100.00
Total First Slavie Church Christian Baptist Bethel $1,100.00
Forte Architects Inc
57515 2022 - September 2022 - September 2022 2nd Council
3311
Building Phase
314-000-000-594-48-60-00 Maintenance Facilities Construction $3,772.80
Total 3311 $3,772.80
3314
Simon St Imrpovements
314-000-000-594-21-60-01 Simon St. Improvements $13,425.50
Total 3314 $13,425.50
Total 57515 $17,198.30
Total Forte Architects Inc $17,198.30
Frederick Schott
57516 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 1:02:44 PM
Travel/Meal Reimbursement
401-000-008-531-00-10-08 Salaries - Sweeping $18.00
Total Invoice - 9/8/2022 1:02:44 PM $18.00
Total 57516 $18.00
Total Frederick Schott $18.00
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Vendor Number Reference Account Number Description Amount
GO Usa/Hamilton & Assoc
57517 2022 - September 2022 - September 2022 2nd Council
65263-1
Professional Services
001-000-210-521-10-41-00 Professional Services $8.69
Total 65263-1 $8.69
Total 57517 $8.69
Total GO Usa/Hamilton & Assoc $8.69
Halme Builders Inc
57518 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 8:43:31 AM
412 - East Wenatchee Public Works Facility Contract
314-000-000-594-48-60-00 Maintenance Facilities Construction $492,080.60
Total Invoice - 9/14/2022 8:43:31 AM $492,080.60
Total 57518 $492,080.60
Total Halme Builders Inc $492,080.60
Hunter Collins
57519 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 1:01:53 PM
Travel/Meal Reimbursement
401-000-008-531-00-10-08 Salaries - Sweeping $18.00
Total Invoice - 9/8/2022 1:01:53 PM $18.00
Total 57519 $18.00
Total Hunter Collins $18.00
JDSA Law Firm
57520 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 11:20:48 AM
08/2022 - legal services
001-000-151-515-41-40-00 Legal Services $5,871.50
Total Invoice - 9/8/2022 11:20:48 AM $5,871.50
Total 57520 $5,871.50
Total JDSA Law Firm $5,871.50
Justin Titus
57521 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 11:14:43 AM
08/26 08/31 09/07 judge protems
001-000-120-512-51-40-05 Judge Protems $450.00
Total Invoice - 9/8/2022 11:14:43 AM $450.00
Total 57521 $450.00
Total Justin Titus $450.00
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Vendor Number Reference Account Number Description Amount
Kelley Connect
57522 2022 - September 2022 - September 2022 2nd Council
32339607
Supplies
001-000-140-514-20-31-00 Office Supplies $319.22
Total 32339607 $319.22
Total 57522 $319.22
Total Kelley Connect $319.22
Keyhole Security Center Inc
57523 2022 - September 2022 - September 2022 2nd Council
344456
Simon St keys
314-000-000-594-21-60-01 Simon St. Improvements $1,452.18
Total 344456 $1,452.18
345549
Repairs
001-000-180-518-30-48-00 Repairs & Maintenance $227.64
Total 345549 $227.64
Total 57523 $1,679.82
Total Keyhole Security Center Inc $1,679.82
KPG, P.S.
57524 2022 - September 2022 - September 2022 2nd Council
185940
Professional Services from 04/29 - 06/30
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $14,346.54
Total 185940 $14,346.54
185942
Professional Services from 04/29 - 06/30
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $18,812.41
Total 185942 $18,812.41
Total 57524 $33,158.95
Total KPG, P.S.$33,158.95
Language Line Services, Inc
57525 2022 - September 2022 - September 2022 2nd Council
10622149
Interpretation
001-000-210-521-10-41-00 Professional Services $68.35
Total 10622149 $68.35
Total 57525 $68.35
Total Language Line Services, Inc $68.35
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Vendor Number Reference Account Number Description Amount
Localtel Communications
57526 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/13/2022 10:46:47 AM
Telephone Line Charges
001-000-141-514-20-42-01 Telephone Line Charges $383.32
Total Invoice - 9/13/2022 10:46:47 AM $383.32
Total 57526 $383.32
Total Localtel Communications $383.32
Motorola Solutions
57527 2022 - September 2022 - September 2022 2nd Council
8281440851
Police Vehicles
501-000-000-594-21-60-00 Capital - Police Vehicles $6,040.90
Total 8281440851 $6,040.90
Total 57527 $6,040.90
Total Motorola Solutions $6,040.90
Mountain Highway Towing & Recovery
57528 2022 - September 2022 - September 2022 2nd Council
6179
Towing
001-000-210-521-10-41-00 Professional Services $304.39
Total 6179 $304.39
Total 57528 $304.39
Total Mountain Highway Towing & Recovery $304.39
North Cascades Heating & Air Conditioning, Inc
57529 2022 - September 2022 - September 2022 2nd Council
30436
Repairs
001-000-180-518-30-48-00 Repairs & Maintenance $1,388.88
Total 30436 $1,388.88
Total 57529 $1,388.88
Total North Cascades Heating & Air Conditioning, Inc $1,388.88
Numerica Credit Union
57530 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 12:54:56 PM
Numerica Credit Credit August Statement
001-000-001-518-91-30-00 Wellness $100.00
Sportsman
001-000-110-511-60-31-00 Office Supplies $36.92
McGlins
001-000-110-511-60-31-00 Office Supplies $149.87
GPA
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Vendor Number Reference Account Number Description Amount
001-000-111-513-10-40-01 Training $50.00
AWC mayor
001-000-111-513-10-40-01 Training $25.00
AWC Mayor
001-000-120-512-51-30-00 Supplies $243.55
Amazon
001-000-139-518-10-40-08 Professional Services $9.10
Embark
001-000-140-514-20-31-00 Office Supplies $90.14
Graybeal
001-000-140-514-20-31-00 Office Supplies $106.26
Costco
001-000-140-514-20-31-01 Central Stores $146.33
Staples
001-000-140-514-20-31-01 Central Stores $108.55
Costco
001-000-140-514-20-31-01 Central Stores $540.92
Amazon Prime
001-000-140-514-20-31-01 Central Stores $80.97
GPA
001-000-140-514-20-40-00 Training $75.00
Summit
001-000-142-514-20-40-02 Bank Charges & Fees $11.97
001-000-142-514-20-40-03 Training $40.00
WFOA
001-000-145-514-20-30-01 Non-Capital - PC Software Admin $197.21
Adobe
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $216.79
Amazon
001-000-145-514-20-30-02 Non-Capital - PC Hardware Admin $31.87
Amazon
001-000-145-514-20-31-00 Supplies $24.96
Office Depot
001-000-145-594-14-60-20 Capital - PC Software Admin $149.00
Liquid Files
001-000-180-518-30-48-00 Repairs & Maintenance $26.43
Ferguson
001-000-180-518-30-49-00 Miscellaneous $14.08
Walgreens
001-000-180-518-30-49-00 Miscellaneous $34.98
Safeway
001-000-180-518-30-49-00 Miscellaneous $235.51
SF
001-000-210-521-10-31-00 Office Supplies $109.47
Amazon
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Vendor Number Reference Account Number Description Amount
001-000-210-521-10-31-00 Office Supplies $325.15
HP
001-000-210-521-10-35-00 Small Tools & Equipment $110.90
Galls
001-000-210-521-10-41-00 Professional Services $12.99
Canva
001-000-210-521-10-41-00 Professional Services $9.99
Browning
001-000-210-521-10-49-00 Miscellaneous $3.69
7-11
001-000-210-521-10-49-00 Miscellaneous $5.98
Safeway
001-000-210-521-10-49-00 Miscellaneous $3.69
7/11
001-000-210-521-10-49-00 Miscellaneous $65.47
McGlins
101-000-420-542-63-48-00 Repairs & Maintenance - Street Lighting $378.10
Platt
101-000-420-542-64-30-00 Supplies - Traffic Control Devices $216.11
Home Depot
101-000-430-543-30-30-00 Supplies - General Services $229.43
Lowe's
101-000-430-543-30-30-00 Supplies - General Services $104.54
Costco
117-000-620-557-30-30-01 PFOF Supplies & Equipment $10.83
Hobby Lobby
117-000-620-557-30-30-01 PFOF Supplies & Equipment $12.98
Walgreens
117-000-620-557-30-40-01 PFOF Advertising $48.72
Meta
401-000-001-531-00-30-00 Supplies - Stormwater Admin $156.86
GPA
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $566.78
Cascade
Total Invoice - 9/14/2022 12:54:56 PM $5,117.09
Total 57530 $5,117.09
Total Numerica Credit Union $5,117.09
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Vendor Number Reference Account Number Description Amount
One Stop Package Drop, LLC
57531 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 8:44:54 AM
August's Statement
001-000-210-521-10-42-03 Postage $109.53
Total Invoice - 9/14/2022 8:44:54 AM $109.53
Total 57531 $109.53
Total One Stop Package Drop, LLC $109.53
OneBridge Benefits
57532 2022 - September 2022 - September 2022 2nd Council
1227
Sept admin fees
001-000-142-514-20-40-01 FSA Administrative Fee $44.00
Total 1227 $44.00
Total 57532 $44.00
Total OneBridge Benefits $44.00
O'Reilly
57533 2022 - September 2022 - September 2022 2nd Council
2521-315192
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $47.54
Total 2521-315192 $47.54
2521-315421
Supplies
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $117.66
Total 2521-315421 $117.66
2521-316498
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $344.88
Total 2521-316498 $344.88
2521-316559
Supplies
501-000-000-548-30-48-20 Street Vehicle Repairs & Maintenance $37.21
Total 2521-316559 $37.21
Total 57533 $547.29
Total O'Reilly $547.29
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Vendor Number Reference Account Number Description Amount
Parker Corporation Services, INC DBA Merchant Patrol Security
57534 2022 - September 2022 - September 2022 2nd Council
42917
Security
001-000-120-512-51-40-08 Security $374.31
Total 42917 $374.31
Total 57534 $374.31
Total Parker Corporation Services, INC DBA Merchant Patrol Security $374.31
Pat Armstrong Ford Inc.
57535 2022 - September 2022 - September 2022 2nd Council
34237
Police Repairs
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $312.88
Total 34237 $312.88
Total 57535 $312.88
Total Pat Armstrong Ford Inc.$312.88
Perteet Engineering, Inc
57536 2022 - September 2022 - September 2022 2nd Council
20210312.000-6
TIB 3rd/Rock Island Rd.Intersection Improvements
301-000-000-595-10-40-03 Design - TIB 3rd/Rock Island Rd. Traffic Signal $23,135.19
Total 20210312.000-6 $23,135.19
Total 57536 $23,135.19
Total Perteet Engineering, Inc $23,135.19
Randy's Auto Parts & Towing
57537 2022 - September 2022 - September 2022 2nd Council
15891
Towing Serivces
001-000-210-521-10-41-00 Professional Services $194.94
Total 15891 $194.94
65149
Towing Services
001-000-210-521-10-41-00 Professional Services $902.68
Total 65149 $902.68
Total 57537 $1,097.62
Total Randy's Auto Parts & Towing $1,097.62
Rh2 Engineering, Inc.
57538 2022 - September 2022 - September 2022 2nd Council
87376
Grant Rd National Hwy Projects
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$8,326.66
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Vendor Number Reference Account Number Description Amount
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $19,206.34
Total 87376 $27,533.00
87377
Hamilton Street Imrpovements
301-000-000-595-10-40-05 Design - Hamilton Ave Reconstruction $17,802.18
Total 87377 $17,802.18
87427
General Engineering Services
001-000-315-544-20-45-00 Engineering Support Services $983.65
Total 87427 $983.65
Total 57538 $46,318.83
Total Rh2 Engineering, Inc.$46,318.83
Rita Roper
57494 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/7/2022 1:06:23 PM
Right of Way Acquistion
001-000-001-518-20-40-00 Property Management - 311 9th St NE $3,000.00
Total Invoice - 9/7/2022 1:06:23 PM $3,000.00
Total 57494 $3,000.00
Total Rita Roper $3,000.00
S&W Irrigation Supply
57539 2022 - September 2022 - September 2022 2nd Council
530264
Supplies
001-000-210-521-10-49-00 Miscellaneous $11.25
Total 530264 $11.25
537734
Supplies
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $68.73
Total 537734 $68.73
Total 57539 $79.98
Total S&W Irrigation Supply $79.98
Sedgwick Claims Management Services, Inc
57540 2022 - September 2022 - September 2022 2nd Council
410003508595
Washington State Fund 07/01 - 09/30
001-000-110-511-60-46-00 Insurance $35.00
001-000-111-513-10-40-05 Insurance $35.00
001-000-120-512-50-46-00 Insurance $58.33
001-000-139-518-10-40-04 Insurance $11.67
001-000-140-514-20-46-00 Insurance $29.17
001-000-142-514-20-46-00 Insurance $46.66
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Vendor Number Reference Account Number Description Amount
001-000-145-514-20-45-00 Insurance $11.67
001-000-151-515-31-46-00 Insurance $46.66
001-000-152-515-31-40-03 Insurance $11.67
001-000-160-521-10-46-00 Insurance $23.33
001-000-180-518-30-46-00 Insurance $204.16
001-000-210-521-10-46-00 Insurance $244.99
001-000-315-542-10-46-00 Insurance $46.66
001-000-580-558-60-46-00 Insurance $46.66
001-000-590-558-50-46-00 Insurance $40.83
101-000-430-543-30-46-00 Insurance $198.32
117-000-105-557-30-40-00 Insurance $40.83
401-000-001-531-00-40-02 Insurance $34.99
Total 410003508595 $1,166.60
480002698550
Washington State Fund 01/01 - 03/31
001-000-110-511-60-46-00 Insurance $42.27
001-000-111-513-10-40-05 Insurance $42.27
001-000-120-512-50-46-00 Insurance $70.46
001-000-139-518-10-40-04 Insurance $14.09
001-000-140-514-20-46-00 Insurance $35.23
001-000-142-514-20-46-00 Insurance $56.37
001-000-145-514-20-45-00 Insurance $14.09
001-000-151-515-31-46-00 Insurance $56.37
001-000-152-515-31-40-03 Insurance $14.09
001-000-160-521-10-46-00 Insurance $28.18
001-000-180-518-30-46-00 Insurance $246.60
001-000-210-521-10-46-00 Insurance $295.92
001-000-315-542-10-46-00 Insurance $56.37
001-000-580-558-60-46-00 Insurance $56.37
001-000-590-558-50-46-00 Insurance $49.32
101-000-430-543-30-46-00 Insurance $239.56
117-000-105-557-30-40-00 Insurance $49.32
401-000-001-531-00-40-02 Insurance $42.27
Total 480002698550 $1,409.15
Total 57540 $2,575.75
Total Sedgwick Claims Management Services, Inc $2,575.75
Selland Construction, Inc
57541 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 8:47:36 AM
Hamilton Street Roadway Improvements Project
301-000-000-595-30-60-08 Construction - Hamilton St. Rebuild $152,303.86
Total Invoice - 9/14/2022 8:47:36 AM $152,303.86
Total 57541 $152,303.86
Total Selland Construction, Inc $152,303.86
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Vendor Number Reference Account Number Description Amount
State Auditor's Office
57542 2022 - September 2022 - September 2022 2nd Council
L150046
State Audit
001-000-142-514-20-40-00 State Audit $13,555.97
Total L150046 $13,555.97
Total 57542 $13,555.97
Total State Auditor's Office $13,555.97
The Print Guys Inc.
57543 2022 - September 2022 - September 2022 2nd Council
130892
Business Cards
001-000-580-558-60-31-00 Office Supplies $48.74
Total 130892 $48.74
130936
Business Cards
001-000-580-558-60-31-00 Office Supplies $48.74
Total 130936 $48.74
Total 57543 $97.48
Total The Print Guys Inc.$97.48
The Wenatchee World
57544 2022 - September 2022 - September 2022 2nd Council
554874
Advertising
001-000-139-518-10-40-03 Advertising $274.60
Total 554874 $274.60
554898
Advertising
001-000-139-518-10-40-03 Advertising $274.60
Total 554898 $274.60
Total 57544 $549.20
Total The Wenatchee World $549.20
Valley Tractor And
57545 2022 - September 2022 - September 2022 2nd Council
C922719
Supplies
101-000-420-542-75-48-00 Repairs & Maintenance - City Parks $13.35
Total C922719 $13.35
Total 57545 $13.35
Total Valley Tractor And $13.35
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Vendor Number Reference Account Number Description Amount
Verizon Wireless
57546 2022 - September 2022 - September 2022 2nd Council
9914945016
08/04-09/03 phone bill
001-000-111-513-10-40-03 Cell Phone $42.07
001-000-145-514-20-42-00 Cell Phone $62.27
001-000-151-515-31-42-01 Cell Phone $52.27
101-000-430-543-50-42-01 Cell Phone $46.55
117-000-100-557-30-42-00 Cell Phone $52.27
401-000-001-531-00-40-00 Cell Phone $52.27
401-000-001-531-00-40-00 Cell Phone $52.27
Total 9914945016 $359.97
9914945023
08/04-09/03 phone bill
001-000-210-521-10-42-01 Telephone $1,301.03
Total 9914945023 $1,301.03
Total 57546 $1,661.00
Total Verizon Wireless $1,661.00
Washington State Department of Licensing
57547 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 11:29:30 AM
State of Washington CPL
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002762
635-000-000-589-30-00-03 Gun Permit State Remittance $21.00
EWP002761
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002770
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002773
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002763
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002771
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002778
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002764
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002765
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002767
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002766
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Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002777
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002769
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002779
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
EWP002774
Total Invoice - 9/14/2022 11:29:30 AM $273.00
Total 57547 $273.00
Total Washington State Department of Licensing $273.00
Washington State Department of Transportation
57548 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 8:56:00 AM
RE-313-ATB20906011
001-000-315-544-20-45-00 Engineering Support Services $323.57
Total Invoice - 9/14/2022 8:56:00 AM $323.57
Total 57548 $323.57
Total Washington State Department of Transportation $323.57
Washington State Patrol
57549 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/8/2022 11:13:09 AM
WSP Fingerprint
635-000-000-589-30-00-03 Gun Permit State Remittance $92.75
Total Invoice - 9/8/2022 11:13:09 AM $92.75
Total 57549 $92.75
Total Washington State Patrol $92.75
Washington State Treasurer
57550 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/13/2022 10:43:36 AM
State of Washington Cash Receipts Journal Summary
635-000-000-586-00-00-01 Court Remittance $10,523.64
635-000-000-589-30-00-02 Building Code Remittance $51.00
Total Invoice - 9/13/2022 10:43:36 AM $10,574.64
Total 57550 $10,574.64
Total Washington State Treasurer $10,574.64
Xerox Corporation
57551 2022 - September 2022 - September 2022 2nd Council
017049152
Supplies
001-000-210-521-10-31-05 Office Machine Costs $348.24
Total 017049152 $348.24
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Vendor Number Reference Account Number Description Amount
017049159
Supplies
001-000-120-594-12-60-00 Capital Outlay $273.15
Total 017049159 $273.15
Total 57551 $621.39
Total Xerox Corporation $621.39
Ziply Fiber
57552 2022 - September 2022 - September 2022 2nd Council
Invoice - 9/14/2022 9:00:20 AM
Utilities
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $247.29
Total Invoice - 9/14/2022 9:00:20 AM $247.29
Invoice - 9/14/2022 9:01:02 AM
Utilities
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $293.71
Total Invoice - 9/14/2022 9:01:02 AM $293.71
Invoice - 9/14/2022 9:01:43 AM
Utilities
001-000-180-518-30-47-00 Utilities $913.85
112-000-000-572-50-47-00 Facilities - Utilities $32.24
Total Invoice - 9/14/2022 9:01:43 AM $946.09
Invoice - 9/14/2022 9:02:20 AM
Utilities
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $293.31
Total Invoice - 9/14/2022 9:02:20 AM $293.31
Total 57552 $1,780.40
Total Ziply Fiber $1,780.40
Grand Total Vendor Count 62 $1,027,346.65
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Full Name Regular Overtime Accrual
Albert1 Makena
2022 -August 2022 Payroll -August 2022 1st
Posting Run -8/16/2022 87.00 0.00 --------
Count: 1 87.00 0.00
2022 -August 2022 Payroll -August 2022 2nd
Posting Run -9/1/2022 90.00 6.29 .. --. - . - -
Count: 1 90.00 6.29
Count: 2 177.00 6.29
Barnett1 Lorraine C
2022 -August 2022 Payroll -August 2022 1st
Posting Run -8/16/2022 88.00 0.00 --------
Count: 1 88.00 0.00
2022 -August 2022 Payroll -August 2022 2nd
Posting Run -9/1/2022 96.00 0.00 .. --. - - - -
Count: 1 96.00 0.00
Count: 2 184.00 0.00
Broers1 John D
2022 -August 2022 Payroll -August 2022 1st
Posting Run -8/16/2022 67.00 0.00 --------
Count: 1 67.00 0.00
2022 -August 2022 Payroll -August 2022 2nd
Posting Run -9/1/2022 .. -- . - - - -
Count: 1
Count: 2
Brvant1 Jeanette 5.
38.00
38.00
105.00
2022 -August 2022 Payroll -August 2022 1st
Posting Run -8/16/2022 84.00 --------
0.00
0.00
0.00
0.00
3.00
True
3.00
10.50
True
10.50
13.50
0.00
True
0.00
0.00
True
0.00
0.00
23.00
True
23.00
32.00
True
32.00
55.00
6.00
Gross Pay Benefits Employer
Taxes
$2,287.44 $342.86 $174.99
$2,287.44 $342.86 $174.99
$2,366.61 $2,166.06 $181.05
$2,366.61 $2,166.06 $181.05
$4,654.05 $2,508.92 $356.04
$5,094.11 $552.38 $389.69
$5,094.11 $552.38 $389.69
$5,094.11 $1,483.33 $385.29
$5,094.11 $1,483.33 $385.29
$10,188.22 $2,035.71 $774.98
$2,287.44 $321.30 $174.99
$2,287.44 $321.30 $174.99
$2,287.44 $2,094.58 $174.99
$2,287.44 $2,094.58 $174.99
$4,574.88 $2,415.88 $349.98
$3,346.12 $368.80 $255.98
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9/6/2022 City Council Meeting Minutes Page 1 of 3
East Wenatchee City Council Meeting
Tuesday, September 6, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Sean Lewis, Assistant City Attorney
Councilmember John Sterk Curtis Lillquist, Community Development Director
Councilmember Harry Raab Josh DeLay, Finance Director
Councilmember Robert Tidd Rick Johnson, Police Chief
Councilmember Sasha Sleiman Garren Melton, Public Works Manager
Councilmember Shayne Magdoff Maria Holman, City Clerk
Councilmember Christine Johnson Trina Elmes, Events Director
Councilmember Matthew Hepner Nichole Perry, Associate Planner
6:00 p.m. Regular Meeting.
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
a.8/12/2022 Distributors Washington Settlement, Subdivision Settlement Participation
Form (Exhibit F).
b.8/22/2022 Axon Enterprise, Inc., Amendment.
Vouchers:
c.September 6, 2022, Checks: 57389, 57393-57485, in the amount of $922,973.17.
Minutes:
d.8/16/2022 Council Meeting Minutes.
Motion by Councilmember Magdoff to approve consent items. Councilmember
Sleiman seconded the motion. Motion Carried (7-0).
2.Citizen Requests/Comments. None.
3.Department Report
a.Events Director/PIO Trina Elmes presented an event report of the Pangborn’s
Festival of Flight that took place on Saturday, August 6, 2022, and was organized by
the Chelan Douglas Port Authority and the City of East Wenatchee.
Comments provided by Councilmember Tidd, Councilmember Sleiman,
Councilmember Magdoff, and Mayor Crawford.
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4. Mayor’s Report.
a. Mayor Crawford read and presented the Constitution Week Proclamation to
Ms. Marjorie Radford who was present to receive it.
b. Mayor Crawford presented a Certificate of Recognition to Maintenance Worker
Aaron Clardy for 5 years of Dedicated Public Service; Aaron was not present.
c. Mayor Crawford presented a Certificate of Recognition to City Clerk Maria Holman
for 5 Years of Dedicated Public Service.
d. Community Development Director Curtis Lillquist introduced his new hire Associate
Planner Nichole Perry to the City Council.
5. Action Items.
a. Community Development Director Curtis Lillquist presented the first reading of
Ordinance 2022-23, amending chapter 8.20 of the East Wenatchee Municipal Code,
changing the definition of dangerous building.
Mayor Crawford suspended second reading.
Motion by Councilmember Tidd to approve Ordinance 2022-23, amending chapter
8.20 of the East Wenatchee Municipal Code changing the definition of dangerous
building. Councilmember Johnson seconded the motion. Motion carried (7-0).
b. Community Development Director Curtis Lillquist presented Resolution 2022-42,
declaring certain property owned by the City as surplus to the needs of the city.
Exhibit A included a 2003 Chevy Blazer that was used by the Community
Development Department.
Comments provided by Councilmember Tidd and Public Works Manager Garren
Melton.
Motion by Councilmember Sterk to approve Resolution 2022-42, declaring the
property identified in Exhibit A as surplus to the needs of the City. Councilmember
Johnson seconded the motion. Motion carried (7-0).
c. Police Chief Rick Johnson presented Resolution 2022-44, authorizing the Mayor to
execute an amended and restated Interlocal Agreement between the City of East
Wenatchee and the Eastmont School District for School Resource Officer (SRO).
Services beginning in the 2022-2023 school year.
Comments provided by Councilmember Tidd, Eastmont School District
Superintendent Dr. Becky Berg, Mayor Crawford, and Councilmember Sleiman.
Motion by the Councilmember Tidd to approve Resolution 2022-44, authorizing the
Mayor to execute an amended and restated Interlocal Agreement between the City
of East Wenatchee and the Eastmont School District for School Resource Officer
(SRO) Services beginning in the 2022-2023 school year as presented.
Councilmember Hepner seconded the motion. Motion carried (7-0).
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d. Public Works Manager Garren Melton presented Resolution 2022-45, authorizing
the Mayor to execute Administrative Settlements for Project Parcel Numbers 5 and 6
on the Sterling Safe Routes to School project. Project 2019-08.
Motion by the Councilmember Tidd to approve Resolution 2022-45, approving and
authorizing the Mayor to execute Administrative Settlements for Project Parcel
Numbers 5 and 6 on the Sterling Safe Routes to School project. Councilmember
Raab seconded the motion. Motion carried (7-0).
6. Council Reports & Announcements.
a. Councilmember Sleiman, NCW Equity Alliance board representative, shared
information about their interview process for an executive director.
b. Councilmember Magdoff, Wenatchee Valley Museum and Cultural Center board
representative, provided an update and shared upcoming events.
c. Councilmember Sleiman provided information on the Wenatchee Valley Chamber of
Commerce election forums scheduled on September 21st and September 29th, 2022.
d. Councilmember Magdoff, Housing Authority of Chelan County & the City of
Wenatchee board representative, provided an update, and shared ongoing projects.
e. Mayor Crawford provided information on the City’s 2023 budget preparation and
commented on other local agencies also working through their budget process.
7. Adjournment. With no further business, the meeting adjourned at 6:45 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
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2022-2024 Public Works Activity Schedule
LEGEND:Design Construction Construction Unfunded, Grant Dependent
Capital Projects
Hamilton Street Rebuild Project:
$1,028,000
50 Simon Street Remodel
Project: $1,000,000
New Public Works Facility
Project: $6,000,000
VMP Signal Project: $1,790,000
Match: $258,931
Residential Overlays - 250-400k
per year
5th Street SRTS - Kenroy Project:
$3,535,500 Match: $477,286
5th St SRTS - Sterling Project:
$3,291,290 Match: $444,300
Rock Island Signal Project:
$949,900 Match: $142,486
Grant Road Intersection Project:
$1,303,000 NO MATCH
Grant Road VMP to Grover:
$949,000 -Match $130,000
Grant Road Stormwater Project:
$1,000,534 Match: $142,034
Grant Road Grover to Kentucky:
$1,543,000 - NO MATCH
TIB Complete Streets - N Grover
sidewalk, 15th St RRFBs: 300k
19th Street - Project:
$4,947,000 Match: $438,000*
Local Match Portion:
Grant/Outside Funds:
Local Match %
Total Grant Funded Project
Costs: 2023-2024 19,609,224$
10.4%
2,033,037$
17,576,187.00$
JulyJunMayAprMarFebJanDecNovOctSept Aug
2024
July AugFeb Mar Apr May JuneSeptOct Nov Dec Jan
2022 2023
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Suicide Prevention Month, 20 22
P R O C L A M A T I O N
WHEREAS, it is estimated that over 2,900 hospitalizations in Washington were linked to
intentional self-harm, including suicide attempts; and
WHEREAS, in 2020, 1,211 people in Washington died by suicide, making suicide the 10th leading
cause of death for Washington residents; and
WHEREAS, in 2020, 221 veterans and military personnel died by suicide in Washington state; and
WHEREAS, suicide most often occurs when stressors exceed the current coping abilities of
someone living with a mental health condition; and
WHEREAS, many people who died by suicide did not receive effective behavioral health services
due to the difficulties associated with accessing services by healthcare providers trained in best
practices to reduce suicide risk, prejudices and discrimination surrounding the use of behavioral
health treatment, and the stigma of losing a loved one to suicide; and
WHEREAS, while there is no single cause of suicide and no single suicide prevention program or
effort will be appropriate for all populations or communities, initiatives based on the goals detailed
in the National Strategy for Suicide Prevention and the Washington State Suicide Prevention Plan
designed to increase access to quality mental health, substance abuse, and suicide
prevention services will help prevent suicide
NOW, THEREFORE, I, Jerrilea Crawford, Mayor of the City of East Wenatchee, Washington,
do hereby designate September 2022 as
Suicide Prevention Month
in the City of East Wenatchee, Washington I encourage all residents to join me in this important
observance, and to help those in need by reaching out, listening, and seeking help.
Signed this 20th day of September 2022.
Mayor Jerrilea Crawford
Mayor, City of East Wenatchee
OFFICE OF THE MAYOR
271 9TH STREET NE * EAST WENATCHEE, WA 98802
PHONE (509) 884-9515 * FAX (509) 884-6233
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City of East Wenatchee Resolution 2022-46, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2022-46
A Resolution of the City of East Wenatchee adopting City Council
Rules of Procedure effective 9/20/2022 and repealing Resolution
2011-13.
1.Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con el secretario de la Ciudad en
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.12.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
2.2. RCW 35A.12.120 authorizes city councils to determine their
own rules and order of business and to establish formal rules for the
conduct of council meetings.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
Section 1: Purpose. The purpose of this Resolution is to adopt a formal set
of rules governing the conduct of City Council meetings. The
intent of adopting these rules is to increase meeting efficiency
and effectiveness.
Section 2: Adoption. The City Council adopts the East Wenatchee City
Council Rules of Procedure, which is attached as Exhibit A.
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City of East Wenatchee Resolution 2022-46, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
Section 3: Effective Date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this 20th day of September 2022.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Robert Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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Page 1 of 18
CITY OF
EAST WENATCHEE
East Wenatchee City Council Rules of Procedure
Adopted by: Resolution # 2022-46
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Table of Contents
1. GENERAL RULES .............................................................................................................................. 3
2. TYPES OF MEETINGS ....................................................................................................................... 4
3. CHAIR AND DUTIES ......................................................................................................................... 6
4. PRIVELEGES OF MAYOR AND COUNCILMEMBERS ................................................................. 6
5. COUNCIL ORDER OF BUSINESS AND AGENDA ......................................................................... 6
6. PREPARATION OF AGENDA ........................................................................................................... 7
7. WRITTEN CORRESPONDENCE WITH THE COUNCIL ................................................................ 7
8. VOTING AND MOTIONS .................................................................................................................. 8
9. RESOLUTIONS AND ORDINANCES ............................................................................................. 11
10. PUBLIC HEARING PROCEDURES ............................................................................................ 11
11. DUTIES AND PRIVILEGES OF CITIZENS: ............................................................................... 14
12. CITY ADVISORY COMMITTEES: .............................................................................................. 14
13. FILLING COUNCIL VACANCIES AND SELECTING MAYOR PRO TEM ........................... 15
14. EFFECT/WAIVER OF RULES ..................................................................................................... 16
15. SUSPENSION AND AMENDMENT OF RULES ........................................................................ 16
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These rules are the Rules of Procedure for the City of East Wenatchee City Council.
1. GENERAL RULES
1.1 Meetings to be Public: The purpose of the Washington Open Public Meetings
Act (OPMA), 42.30 RCW, is to permit the public to observe and have access to
all steps in the decision making of government bodies. All regular and special
meetings of the City Council are subject to the OPMA.
1.2 Swearing in of New Councilmembers: The Mayor or City Clerk swears in new
and reelected Councilmembers. Swearing in can occur up to 10 days prior to the
scheduled date of assuming office (typically January 1), or at the first meeting of
the City Council following certification of an election at which the
Councilmember is present.
The oath does not have to be taken at a formal meeting of the governing body.
The oath may be readministered for ceremonial purposes at the first meeting of
the year at which the Councilmember is present.
1.3 Respect and Decorum: The Mayor and Councilmembers must maintain dignity
and respect for their offices, for city employees, and for members of the public.
While the Council is in session, Councilmembers shall preserve order, mutual
respect and decorum. A Councilmember must neither delay or interrupt the
proceedings of the Council, nor disrupt or disparage anyone participating during
the session. Councilmembers, city employees, and members of the public shall
obey the orders of the Mayor or Mayor pro tem.
The City is committed to maintaining a safe, productive, and harassment-free
environment at all City Council meetings.
The Mayor or Mayor pro tem shall ask any person making disruptive, disparaging
or impertinent remarks or unreasonably disturbing the business of the Council,
either while addressing the Council or attending its proceedings, to leave the
meeting. Continued disruptions may result in a recess or adjournment.
1.4 Quorum: To transact city business, a quorum must be present at a meeting. A
quorum consists of at least four Councilmembers, who are present and eligible to
vote.
If a quorum is not present, the City Clerk must declare the meeting adjourned. If
a meeting is adjourned for lack of a quorum, the City Clerk shall post a written
notice of the adjournment on all outside doors of City Hall. Council meetings
adjourned for lack of a quorum shall be considered a regular meeting for all
purposes.
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1.5 Attendance, Excused Absences:
As set forth in RCW 35A.12.060 and EWMC 2.04.040, a Councilmember shall
forfeit their office by failing to attend three consecutive regular meetings of the
Council without being excused by the Council.
Councilmembers may be so excused through the following procedure:
1) The Councilmember shall contact the mayor prior to the meeting
and state the reason for their inability to attend the meeting. If the
Councilmember is unable to contact the mayor, the Councilmember
shall contact the city clerk or deputy city clerk, who shall convey the
message to the mayor.
2) At the beginning of the regular Council meeting at which the
Councilmember will be absent, the mayor shall inform the attending
members of the Councilmember’s requested absence and inquire if
there is a motion to excuse the Councilmember from the Council
meeting.
3) Upon passage of such a motion by a majority of the
Councilmembers present, the absent Councilmember shall be
excused, and the city clerk shall make an appropriate notation in the
Council meeting minutes. If a motion is not made or if a motion is
not passed, the city clerk shall note in the minutes that the absence
of the Councilmember is unexcused.
A Councilmember may attend meetings by telephone or video conference, as long
as they are able to hear the voices of those in attendance and those in attendance
can hear the voice of the Councilmember that is participating remotely.
Councilmembers are encouraged to keep this practice to a minimum.
1.6 Attendance by City Staff: Unless excused by the Mayor, the City Attorney, and
the City Clerk shall attend all meetings of the City Council.
1.7 Attendance of Media at Council Meetings: Except for executive sessions
allowed by RCW 42.30.110 and closed sessions governed by RCW 42.30.140, all
meetings of the Council and its committees are open to the media, freely subject
to recording by the public, radio, television and photographic equipment at any
time; provided that if such recording interferes with the orderly conduct of the
meetings the Mayor or Mayor pro tem may make such orders as necessary to
minimize or eliminate the interference.
1.8 Recording of Meetings: Except for executive sessions allowed by RCW
42.30.110 and closed sessions, the City Clerk shall keep the minutes of all
meetings of the City Council. Audio and/or video recordings may be made of
Council meetings and if made shall be available to the public. Recording of quasi-
judicial proceedings shall be subject to the permission of the presiding
Councilmember and shall generally follow the requirements of General Rule 16
of the Washington Court Rules.2.
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.2 TYPES OF MEETINGS
2.1 Regular Council Meetings: In accordance with RCW 35A.12.110 and EWMC
2.04.010, regular meetings of the City Council are on the first and third Tuesday
of each month beginning at 6:00 p.m.
2.2 Special Meetings: The Mayor or four members of the City Council may call a
special meeting of the City Council at any time by following the requirements set
forth in EWMC 2.04.020.
2.3 Study Sessions and Workshops: At the call of the Mayor or of a majority of
Councilmembers, and with no less than 24 hours of notice to the public and local
news media, the Council may meet informally in study sessions and workshops
(open to the public) to review forthcoming programs of the City, to receive
progress reports on current programs, or to conduct procedures workshops. All
discussions during a study session or workshop shall be informal and do not
constitute official actions of the Council, and no final action will be taken by the
Council.
2.4 Executive Sessions: Executive sessions may be held in accordance with the
provisions of RCW 42.30.110. The Council may hold an executive session
during a regular or special meeting. Before convening in executive session, the
Mayor or Mayor pro tem shall cite the purpose of the Executive session in
accordance with RCW 42.30.110 and briefly describe the reason (not identifying
individuals or case numbers) publicly. The Mayor or Mayor pro tem shall further
announce the time when the Council is expected to return to open session. The
Mayor or Mayor Pro tem may extend an executive session by coming back into
open session and announcing the new time when the open session will reconvene.
If the executive session is concluded before the stated time, the City Council must
not reconvene in open session until the previously announced time.
All participants in an executive session must keep confidential all information
provided to them during executive sessions. Likewise, all who attend an
executive session must return any documents that are distributed during the
executive sessions prior to the end of the executive session.
No final action can be taken during an executive session. Final action must be
taken in open session. See RCW 42.30.060(2)
The OPMA requires the announced purpose of the executive session be entered
into the meeting minutes.
2.5 Closed Sessions: Under RCW 42.30.140, the OPMA does not apply to certain
types of meetings:
• Licensing
• licensing quasi-judicial matters
• matters under Administrative Procedure Act, and
• collective bargaining matters
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Therefore, the public may be excluded from those meetings. If the public is
excluded from a meeting that is not subject to the OPMA under this section, then
that meeting should be referred to as a “closed” session to distinguish it from an
“executive session” under the OPMA
2.6 Adjournment: The Chair shall adjourn all Regular and Special Council
Meetings no later than 9:00 p.m. Study Sessions and workshops shall adjourn no
later than 9:00 p.m. The City Council may extend these adjournment times upon
approval of a motion by a majority of the Council.
3. CHAIR AND DUTIES
3.1 Chair: The Mayor presides as Chair at meetings of the Council. If the Mayor is
absent, the Mayor Pro-Tem presides. If the Mayor and the Mayor Pro Tem are
both absent, the Council shall elect a Chair to preside. A Councilmember who
serves as Chair retains their right to vote on all matters brought before the
Council.
3.2 Call to Order: The Chair calls the meetings of the Council to order.
3.3 Points of Order: With assistance of the City Attorney, the Chair determines all
points of order, subject to the right of any member to appeal to the Council.
3.4 Substitution for Chair: The Chair may call upon the Mayor Pro-Tem or any
other member to temporarily chair the meeting.
4. PRIVELEGES OF MAYOR AND COUNCILMEMBERS
4.1 Forms of Address: The Mayor shall be addressed as “Mayor (surname).” “Your
Honor,” or Mr./Madam Mayor. Members of the Council shall be addressed
according to their preference as “Councilmember (surname),” “Councilor
(surname),” or Mr./Mrs./Miss/Ms. (surname). First names shall not be used during
open sessions.
4.2 Seating Arrangements: The Chair sits at the center of the Council. The City
Clerk assigns the remaining seating arrangements.
5. COUNCIL ORDER OF BUSINESS AND AGENDA
5.1 Officers: The Chair is the Presiding Officer of the Council. It is the duty of the
Presiding Officer to:
1. Call the meeting to order.
2. Keep the meeting to its order of business.
3. Control discussion in an orderly manner
a. Every Councilmember who wishes an opportunity to speak must be
recognized by the Chair.
b. Permit audience participation at the appropriate times.
c. Require all speakers to speak to the question and to observe the rules of
order.
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4. If a motion is made, the Chair identifies the Councilmember who made the
motion, identifies the Councilmember who seconded the motion, and restates
the motion or a summary of the motion before it is discussed and before it is
voted upon.
5. If a motion is voted upon, the Chair announces the result of the vote to ensure
the result understood by all members.
6. Resolve all agenda items.
5.2 Order of Business: The agenda serves to introduce items to the Council, to
establish the order of business and to give notice to the public. Exhibit A serves
as a guide for the normal order of business for all regular meetings. In preparing
the agenda, however, the City Clerk has discretion to amend the order of business.
Likewise, during a meeting, the Chair and the Council has discretion to amend the
order of business.
5.3 Consent Calendar: Consent items include items of a routine nature. The items
are listed collectively and passed with a single motion and vote. No discussion is
allowed. To pass, the motion to adopt the consent items must receive a
unanimous vote of the Councilmembers present. Before a motion to adopt is
made, a Councilmember may request that a specific item be removed from the
consent items and considered separately.
6. PREPARATION OF AGENDA
6.1 Staff Duties: Under the direction of the Mayor, the City Clerk or designee
prepares the agenda for each Council meeting setting forth a brief description of
each item and any supporting documentation to be considered by the Council.
6.2 Agenda Items: The Mayor, a Councilmember, or a Department Head may place
an item on the agenda to be considered by the City Council at a regular meeting.
Claims and other items calling for the payment of money where delay might
subject the City to interest or delinquent penalty may be added to the current
agenda.
6.3 Timing of Preparation: All agenda items must be submitted to the City Clerk by
3:00 p.m. on the Wednesday before the next meeting. The City Clerk delivers a
packet before 5:00 p.m. on the Friday before a given meeting to the Mayor, to all
Councilmembers, and to all Department Heads. The agenda and packet will
normally be posted on the city’s website no later than 5:00 p.m. on the Friday
before the meeting, but in no event less than 24 hours before the meeting.
7. WRITTEN CORRESPONDENCE WITH THE COUNCIL
7.1 Written Correspondence: The City Council encourages citizens, interested
parties, or their authorized representatives, to address the Council by written
communication regarding any matter concerning the city’s business or over which
the Council had control at any time. The written communication may be
submitted by direct mail or by addressing the communication to the City Clerk
who will distribute copies to the Councilmembers. The communication will be
entered into the record without the necessity for reading as long as sufficient
copies are distributed to members of the audience/public.
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The Council believes that the following procedure for handling of written
correspondence addressed to the Council will best accommodate the desires and
concerns of the Council as set forth in this section.
Correspondence of an Information only Nature – If written correspondence is
purely of an informational nature and does not require a response, the City Clerk
will place the correspondence in the next agenda packet.
Routine Requests –If written correspondence addresses items of a routine nature
(minor complaints, routine requests, referrals, etc.), the City Clerk will place the
correspondence in the next agenda packet.
Significant Correspondence – If written correspondence requires Council
discussion or requires a response, the City Clerk may forward a copy to the
Mayor and City Council prior to the next Council Meeting and shall place it on
the next regular Council agenda.
Correspondence Directly Related to Quasi-Judicial Hearing Matters – If
written correspondence is directly related to quasi-judicial hearing matters, a copy
of the correspondence will be circulated to the council members at the time that
the matter comes before the council for its quasi-judicial consideration and as part
of the hearing course.
E-mails Directly Related to Quasi-Judicial Hearing Matters – If a City
Councilmember receives an e-mail directly related to quasi-judicial hearing
matters, he or she must forward it to the City Clerk. A copy of the e-mail will be
circulated to Councilmembers at the time that the matter comes before the City
Council for its quasi-judicial consideration and as part of the hearing course.
8. VOTING AND MOTIONS
8.1 Voting: Votes during Council meetings shall be conducted as follows:
a. All votes shall be recorded by the City Clerk.
b. Each Councilmember shall vote on all questions and matters before the
Council, unless a valid reason, as determined by the Chair disqualifies him
or her from voting.
In general, abstaining from voting is only warranted when a City
Councilmember has a conflict of interest regarding a matter on which he
or she is called upon to vote or when a Councilmember’s participation in a
quasi-judicial matter may result in an appearance of fairness violation.
According to Robert’s Rules, abstention votes don’t count as a “yea” or
“nay.” Since abstainers are not voting, their vote will not be included in
the vote tally. However, the abstaining member is still counted for quorum
purposes.
c. The Mayor rarely participates in Council votes. State law prohibits the
Mayor from breaking a tie vote in the following situations: the passage of
an ordinance, the grant of a franchise or the revocation of a franchise, the
revocation of a license, or the payment of money. In other situations, the
Mayor may vote only when his or her vote is needed to break a tie vote.
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d. A tie vote, (3-3, 2-2) on an ordinance or on a matter requiring four
affirmative votes for passage is not final action of the matter but shall be
deemed to have tabled the matter until the next regular meeting at which
all seven Councilmembers are present. At that meeting, any
Councilmember may move to take the matter off the table. If no
Councilmember moves to take the matter off the table or if the motion to
take the matter off the table fails, then the matter is defeated. The City
Clerk will ensure all members are reminded that the Ordinance or matter is
pending.
e. A non-tie vote (3-2, 2-3, 3-1, 1-3) which fails for a lack of four affirmative
votes, if the matter requires four affirmative votes for passage, shall be
deemed to defeat the matter. Any Councilmember, however, may move to
reconsider the matter at the next regular meeting at which all seven
Councilmembers are present. See §8.5 below.
8.2 Motions:
a. Councilmembers must make their motion clearly and concisely. Motions
shall not include arguments for the motion within the motion. If a motion
does not receive a second, it dies. Motions that do not need a second
include: questions of privilege, orders of the day, points of order, objecting
to the consideration of the question, parliamentary inquiries, and points of
information.
b. After a motion and a second, the Chair states the motion, states the name
of the Councilmember who made the motion, states the name of the
Councilmember who seconded the motion, and gives members of the
Council an opportunity to discuss their opinions on the issue prior to the
vote.
c. Councilmembers should speak one at a time. No Councilmember should
speak twice, until all other Councilmembers have had an opportunity to
speak.
d. Once a motion and second is on the floor, no further citizen comments and
no further city staff comments may be heard. If a Councilmember wishes
to hear additional comments, he or she must make a request to the Chair
and the Chair must give his or her permission.
e. The maker of the motion may withdraw his or her motion at any time
without needing the consent of Council.
f. A motion to table requires a second and is debatable. The debate as to
whether to table the motion shall not include debate of the issue under
consideration. If a motion to table prevails, the Chair shall move to the
next item on the agenda. A tabled item can be reconsidered at the same
meeting or at the next regular meeting. Any Councilmember may move to
remove the item from the table for consideration. Such an item requires a
second and a majority vote of those present. If the item is not removed
from the table by the end of the next regular meeting, it shall be
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considered expired. A motion that expires may be re-noted for a later
agenda.
g. A motion to postpone to a certain time requires a second and is debatable,
is amendable, and may be reconsidered at the same meeting or a future
meeting. The issue or item being postponed is considered at that later time.
h. A motion to call for the question shall close debate on the main motion
and is non-debatable. This motion must receive a second and fails without
a 2/3 vote of those present. (If 7 Councilmembers are present, then 5 must
vote in the affirmative to meet this 2/3 requirement.) Debate is reopened if
the motion fails.
i. A motion to amend is defined as amending the motion that is on the floor
and needs to be seconded, by inserting or adding, striking out, or
substituting.
j. The motion maker, the Chair, or the City Clerk should repeat the motion
prior to voting. Following the vote, the Chair announces the results of the
vote and announces whether the question carried or was defeated. The
Chair may publicly state the effect of the vote for the benefit of the
audience before proceeding to the next item of business.
8.3 Requests for Written Motions: If required by the Chair or any Councilmember,
the City Clerk will reduce the motion to writing.
8.4 Disqualification: Any Councilmember who is disqualified by abstention from
voting on a matter shall not participate in the debate. The Councilmember shall
state the reason for the disqualification before abstaining from the vote.
8.5 Motions to Reconsider: No motion to reconsider an adopted quasi-judicial
written decision shall be entertained after the close of the meeting at which the
written findings and decision were adopted. For nonjudicial and other matters,
only a person who voted with the majority may move to reconsider a vote. The
motion must be made at the same or succeeding regular meeting, at which all
Councilmembers are present.
8.6 Questions of Interpretations: After consultation with the City Attorney, the
Chair decides all questions of interpretations of these policies and procedures and
all other questions of parliamentary nature, which may arise at a Council meeting.
If these Rules of Procedure do not address the question, the Chair should consult
the most recent version of Robert’s Rules of Order. Robert’s Rules of Order,
however, only serves as a guide and is not binding upon the Chair or upon the
Council.
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9. RESOLUTIONS AND ORDINANCES
9.1 In Writing: All Resolutions and Ordinance must be in writing.
9.2 Review by City Attorney: Before being presented at a meeting, the City
Attorney typically reviews proposed Resolutions and Ordinances.
9.3 Dissents & Protests: Any Councilmember has the right to express dissent from
or protest to any ordinance or resolution of the Council. Upon request of a
Councilmember, the City Clerk will enter the reason for the dissent or protest into
the minutes.
9.4 Format of Ordinances and Resolutions: Resolutions and Ordinances are in a
format determined by the City Attorney including numerical identification. A
Resolution or an Ordinance may only contain one subject. This one subject must
be clearly stated in the title. The Council may not amend a Resolution or an
Ordinance unless the amendment sets forth each modification in full. Subject to
the Mayor’s authority to veto an Ordinance, if a Resolution or an Ordinance is
passed, the Mayor signs it, the City Clerk attests it, and the City Attorney
approves it as to form.
10. PUBLIC HEARING PROCEDURES
10.1 Sign-In: Before a public hearing starts, the Chair may require that all persons
wishing to speak sign their name, address, and indicate whether they wish to
speak as a proponent, opponent or from a neutral position. The Chair will not
permit any person who fails to sign in to speak until all those who have signed in
have given their testimony. The Chair may change the order of speakers so that
testimony is heard in the most logical groupings (i.e. order listed on sign-in sheet,
proponents, opponents, adjacent owners, etc.).
10.2 Timing; Representation: The City Council will take public testimony during a
public comment period. Persons appearing before the Council should limit their
comments to three minutes. Where an organization is appearing before the City
Council, it should designate a representative to speak on behalf of its members.
10.3 The Public Hearing Process: The Chair introduces the agenda item, opens the
public hearing and announces the following Rules of Order:
1. Unless a reasonable accommodation is needed because of a disability, all
comments must be made from the podium. Any individual making
comments shall first give their name and address.
2. Anyone making “out of order” comments is subject to removal from the
meeting.
3. There shall be no demonstrations (i.e. applause) during or at the
conclusion of anyone’s presentation.
4. The Chair may call City Staff to describe the matter under consideration.
5. The Chair calls upon proponents, opponents, and all other individuals who
wish to speak regarding the matter under consideration.
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6. The Chair inquires as to whether any Councilmember has questions to ask
the proponents, opponents, speakers or staff. If any Councilmember has
questions, the Chair will ask the appropriate individual to return to the
podium.
7. The Chair may afford a proponent an opportunity for rebuttal.
8. The Chair continues the public hearing to a time specific or closes the
public hearing.
The Council intends these rules to promote an orderly system of holding a public
hearing to give every person an opportunity to be heard and to ensure that all
individuals are provided a comfortable environment within which to exercise
his/her right of speech.
10.4 Quasi-Judicial Hearings: Quasi-judicial actions involve policy application
rather than policy making. The action will generally have a greater impact on
specific individuals than on the entire community. The proceedings are focused
on the Council arriving at a fact-based decision between two distinct alternatives
– pro or con. Examples of matters that courts have ruled to be quasi-judicial if a
public hearing is required include, but are not limited to: rezoning a specific site,
Planned Unit Development approval (PUD), and other types of zoning changes
which involve fact-finding and the application of general policy to a discrete
situation. Quasi-judicial actions do not include the legislative actions of adopting,
amending or revising comprehensive, community or neighborhood plans, or other
land use planning documents or the adoption of area-wide zoning ordinances or
the adoption of a zoning amendment that is of area-wide significance.
1. Appearance of Fairness Doctrine Applies to Quasi-Judicial Actions
If a proceeding is quasi-judicial, the “appearance of fairness doctrine” under
Washington State law is generally applicable (See RCW 42.36.010). If a
proceeding contains both legislative and adjudicative functions, it is
recommended that the appearance of fairness doctrine rules be followed by
the Council.
2. Obligations of Councilmembers in Quasi-Judicial Proceedings
In the event of a quasi-judicial proceeding of the Council, a Council member
should immediately disclose any interests that may appear to constitute a
conflict of interest. Councilmembers should recognize that the Appearance
of Fairness Doctrine does not require establishment of a conflict of interest,
but whether there is an appearance of conflict of interest to the average
person. This may involve a Councilmember’s business associate, or a
member of the Councilmember’s immediate family. It could involve ex parte
communications (that is, communication with one party to the quasi-judicial
matter without notice to or argument from the other party). Or it could
involve ownership of property in the vicinity, business dealings with the
proponents or opponents before or after the hearing, business dealings of the
Councilmember’s employer with the proponent or opponent, announced
predisposition, and the like. Prior to the quasi-judicial hearing, each
Councilmember should give consideration to whether a potential violation of
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the Appearance of Fairness Doctrine exists. If the answer is in the
affirmative, no matter how remote, the Councilmember should disclose such
fact to the City Attorney.
3. In addition to the Rules of Order set forth in Section 10.3, the following
rules should be observed during a quasi-judicial hearing:
a. The Chair announces the matter for consideration and asks
Councilmembers to disclose any ex parte oral or written
communications with a party, disclose any conflicts of interest, and
disclose any potential violations of the appearance of fairness
doctrine. After all disclosures are made, the Chair will ask if any
party to the quasi-judicial matter desires to challenge or request a
Councilmember to recuse himself/herself from the decision on the
matter. The challenge shall be placed on the record.
b. Anyone seeking to disqualify a Councilmember from participating
in a decision on the basis of a violation of the Appearance of
Fairness Doctrine must raise the challenge as soon as the basis for
disqualification is made known, or reasonably should have been
made known, prior to the issuance of the decision. Upon failure to
do so, the Doctrine may not be relied upon to invalidate the
decision. The party seeking to disqualify the Councilmember shall
state, with specificity, the basis for the disqualification.
c. In the case of the Council sitting as a quasi-judicial body, the Chair
shall have authority to request a Councilmember recuse
him/herself on the basis of an Appearance of Fairness violation.
Further, if two Councilmembers believe that an Appearance of
Fairness violation exists, such individuals may move to request a
Councilmember to recuse him/herself on the basis of an
Appearance of Fairness violation. A vote to require a
Councilmember to recuse him/herself from a quasi-judicial
proceeding requires an affirmative vote of two thirds of the total
members of the Council, not including the challenged
Councilmember, who would not be eligible to vote. Two thirds,
for this purpose, shall therefore be 4 councilmembers of the
remaining 6 Councilmembers eligible to vote. In arriving at his
decision, the Chair and other Councilmembers shall give due
regard to the opinion of the City Attorney.
b. A Councilmember who is recused from participating must leave
the hearing room until the matter under consideration has been
concluded.
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11. DUTIES AND PRIVILEGES OF CITIZENS:
11.1 Meeting Participation: The Council welcomes members of the public at all
Council meetings and encourages them to attend and participate. Whether a
speaker is a public member, a Councilmember, or City Staff, recognition of a
speaker by the Chair is a prerequisite for an orderly and effective meeting. The
City Council expects all speakers to deliver their comments in a courteous and
efficient manner and speak only to the specific subject under consideration. The
Chair has the discretion to have anyone making out of order comments or acting
in an unruly manner removed from the meeting.
Under the agenda item “Public Comment,” a member of the public may address
any item he or she wishes to discuss with the Mayor and Council. They shall first
obtain recognition by the Chair state their name, address, and the subject of their
comments. The Chair shall then allow the comments, subject to a three minute
limitation per speaker, or other limitations as the Chair or Council may deem
necessary.
11.2 Manner of Addressing the Council – Time Limit: Each person addressing the
Council shall step up to the podium, give his/her name and address in an audible
tone of voice. Unless further time is granted by the Council, a speaker shall limit
his/her remarks to three minutes. All remarks shall be addressed to the Council as
a body and not to any member thereof. No person, other than the Chair, members
of Council and the person having the floor shall be permitted to enter into any
discussion, either directly or through the members of the Council. No questions
shall be asked of the Councilmembers, except through the Chair.
11.3 “Out of Order Comments”: Any person whose comments have been ruled out
of order by the Chair shall immediately cease and refrain from further improper
comments. The refusal of an individual to desist from inappropriate, disparaging,
or otherwise disruptive remarks after being ruled out of order by the Chair may
subject the individual to removal from the Council Chambers.
12. CITY ADVISORY COMMITTEES:
The City of East Wenatchee’s Commissions, Committees, and Task Forces
provide an invaluable service to the City. Their advice on a wide variety of
subjects aids the Council in the decision-making process. Effective public
participation is an invaluable tool for local government. All City Advisory
Committees are advisory to the City Council and are not authorized to take
independent action representing the City with other agencies or bodies.
12.1 Establishment of Advisory Bodies: These advisory bodies will be established by
City Resolution or Ordinance, if required by state statute. The enacting resolution
will set forth the size of each advisory group, which will be related to its duties
and responsibilities; the term of office of its members; a statement of its purpose
and function; and timelines, if relevant to the scope of work. The Council may
dissolve any advisory body that, in their opinion, has completed its working
function or for any other reason.
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12.2 Appointments to Advisory Bodies: Vacancies may be advertised so that any
interested member of the public may submit an application. Applicants are urged
to be residents of the City of East Wenatchee, but applications from residents
living outside of the corporate boundaries may be considered if authorized by the
resolution or ordinance establishing the advisory body.
The Mayor appoints all members of the Planning Commission, and all members
of the remaining advisory bodies. All appointments occur during a regularly
scheduled City Council meeting.
Newly appointed members will receive a briefing by the Commission,
Committee, or Task Force Chairperson and/or City Staff regarding duties and
responsibilities of the members of the advisory body.
Appointees to advisory bodies may be removed prior to the expiration of their
term of office by a majority vote of the City Council.
12.3 Conduct of Business: The advisory body will normally adopt rules for
transaction of business and will determine the number of meetings necessary for
the business needs of the advisory group, unless otherwise established in the
enacting resolution or ordinance. All meetings are subject to the public meetings
laws of the State of Washington and City Ordinance.
13. FILLING COUNCIL VACANCIES AND SELECTING MAYOR PRO TEM
13.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow the
procedures outlined in RCW 35A.13.020. To fill the vacancy with the most
qualified person available until an election is held, the Council will distribute and
publish a notice of the vacancy, the procedure for applying for the position, and
any deadlines.
13.2 Application Procedure: The Council will draw up an application form which
contains relevant information that will answer set questions posed by Council.
The Council will use the application form in conjunction with an interview of
each candidate to aid the Council’s selection of the new Councilmember.
13.3 Interview Process: At a regular or special Council meeting open to the public,
the City Council interviews each candidate who submits a timely application.
The City Clerk determines the order of the interviews by drawing names. The
Chair will ask each applicant to make a two minute opening statement. Next the
City Council will ask questions of the applicant. Finally, the Chair asks the
applicant to make a two minute closing statement. Since this is not a campaign,
comments about another applicant will not be allowed.
13.4 Selection of Councilmember: After all interviews are complete, the Council
may recess into executive session to discuss the qualifications of all candidates.
Nominations, voting and selection of a person to fill a vacancy will be conducted
during an open public meeting.
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13.5 Selection of Mayor Pro Tem: The City Council selects the Mayor pro tem.
Annually, at the first regular meeting each year Councilmembers may each
nominate one person for Mayor pro tem. Nominations require a second. Each
Councilmember is given the opportunity to submit a nomination for Mayor pro
tem. After all nominations are made, the Mayor will call for a vote on the
nominations in the order that they were made. As soon as one nominee receives a
majority vote of four votes of the Council, that Councilmember is declared the
Mayor pro tem. No votes are taken on the remaining nominees.
13.6 Removal of Mayor pro tem: The Mayor pro tem may be removed from office
upon an affirmative vote of four Councilmembers.
14. EFFECT/WAIVER OF RULES
It is the intent of the City Council that Council procedures be periodically reviewed as
needed.
The City Council adopts these rules of procedure for its sole benefit and to assist in the
orderly conduct of Council business. These rules of procedure do not grant rights or
privileges to members of the public or third parties. Failure of the City Council to adhere
to these rules shall not result in any liability to the City, its officers, agents, and
employees, nor shall failure to adhere to these rules result in invalidation of any Council
act. The City Council may, by a two-thirds vote of those members present and voting,
determine to temporarily waive any of the provisions herein. A two-thirds vote is five of
seven votes, four of six votes, four of five votes, and three of four votes.
15. SUSPENSION AND AMENDMENT OF RULES
15.1 Suspension of These Rules: Any provision of these rules may be temporarily
suspended by a majority vote of Councilmembers present at a meeting.
15.2 Amendment of These Rules: These rules may be amended or new rules adopted
by a majority vote of all members of the Council, provided that the proposed
amendments or new rules shall have been introduced into the record at a prior
Council meeting.
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Exhibit – A
East Wenatchee City Council Meeting
Tuesday, Date
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person or via zoom: https://
Phone-in option for the meeting: xxx-xxx-xxxx, Meeting ID:
Xxx-xxx-xxxx
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1.Consent Items:
Vouchers:
a.Date:____________, Checks: ____________, in the amount of $_________
b.** Payroll Certification for ____________
Minutes:
c.** Council Meeting Minutes
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2. Public Requests/Comments:
The “Citizen Comments” period is to provide the opportunity for members ofde the public to address the Council. The Mayor will ask
if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and
mailing address, and state the matter of your interest. Citizen comments will be limited to three minutes.
3.Public Hearings:
The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, the action that the hearing
body may take on the matter, and will state the manner in which the hearing will proceed. Staff will first give a report, followed
then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments
should be addressed to the Council, should be relevant to the topic, and should not be of a personal nature. Public testimony may
be limited to three minutes, unless further time is granted by the Mayor. If there are a large number of speakers, a representative
may be appointed to speak on behalf of the group.
a.A Public Hearing for the purpose of …
4. Presentations:
a.
5. Department Report:
a.
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6.Mayor’s Report:
a.
7.Action Items.
a.
8.Council Reports & Announcements.
a.Reports/New Business of Council Committees
9. Adjournment.
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CITY OF EAST WENATCHEE
AGENDA BILL
To: City Council and Mayor
From: Sean Lewis, Asst City Attorney
Date: Tuesday, September 20, 2022
Subject: Resolution 2022-49 – Implementing a Street Banner Display
Policy
Summary Title: Resolution implementing a Street Banner Display Policy.
Background/History:
The City of East Wenatchee has allowed use of city structures for the flying of street
banners. This has been noncontroversial to date, with most, if not all, of the banners
reflecting projects or concepts supported by the City. No issues have yet arisen over the
denial of a request by an applicant to display a particular banner.
Earlier this year, the US Supreme Court ruled in a case that involved a municipality’s
denial of a request to fly a flag on a city flagpole. That case, Shurtleff v. City of Boston,
involved a request by a Christian organization to fly a Christian flag on Boston
flagpoles. Boston denied the request, claiming that the flying of a banner with a
religious message violated the constitutional prohibitions on separation of church and
state.
The US Supreme Court agreed with the plaintiff and held that Boston had committed a
constitutional violation by refusing to allow the flying of the flag. The Court explained
why in that particular case Boston's denial of the application was illegal. The court
further provided guidance for municipalities seeking to avoid constitutional challenges
when a decision is made to deny an application to fly a flag or banner on city property.
The proposed street banner display policy limits use of the city facilities to those policies
or organizations endorsed and/or promoted by the city. By having this policy in place,
the city can then deny any other application for use that would not be consistent with
city endorsed and/or promoted policies or organizations.
Recommended Action: Motion to approve Resolution 2022-49 implementing a
Street Banner Display Policy as presented in Exhibit A.
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City of East Wenatchee Resolution 2022-49, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2022-49
A Resolution of the City of East Wenatchee implementing a Street
Banner Display Policy.
1. Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con el secretario de la Ciudad en
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.12.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
Section 1: Purpose. The purpose of this Resolution is to implement a
Street Banner Display Policy.
Section 2: Adoption. The City Council implements the Street Banner
Display Policy which is attached as Exhibit A.
Section 3: Effective Date. This Resolution becomes effective immediately.
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City of East Wenatchee Resolution 2022-49, with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this 20th day of September 2022.
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Sean P. Lewis, Asst. City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
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City of East Wenatchee Resolution 2022-49 Exhibit A
Page 1 of 1
Street Banner Display Policy
PURPOSE
To establish guidelines for display of street banners on designated City streets.
POLICY
It is the policy of the City of East Wenatchee that street banners are not a forum for free
expression by the public. Rather, street banners may only be displayed as an expression of the
City’s own sentiments. As such, only street banners reflecting City-endorsed programs, policies,
or causes may be authorized and displayed.
Banners reflecting the following subject-matter are approved and are not subject to further
review:
Sister city
Equity/Diversity
Federal Holidays
City Sponsored Events
Process
City Staff will devise an application and evaluation process for nonprofits to apply for a permit
to display street banners for a specific period of time.
Nonprofits desiring to display a street banner shall provide an electronic copy of the banner
design, specifications, and an explanation of the subject-matter expressed with the application
submitted. The application shall include the specific dates requested for display of the banners.
An application for display of street banners shall be delivered to the city clerk between January
1st and November 1st, of the calendar year prior to the year during which the applicant desires to
display the banners.
Following the close of the annual application period, the applications received will first be
evaluated for preapproval by the Mayor, followed by the review and final approval by the City
Council. Applicants shall be notified by December 15th of the decisions made regarding the
approval or denial of the street banner application.
Approved street banners shall be delivered to City Hall one week prior to the approved display
dates to ensure timely installation.
Street Banners shall be installed and uninstalled by the City, and must be picked up by the
applicant within 10 days after the end of the display. Banners not picked up shall be disposed of
on the 11th day.
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