HomeMy WebLinkAbout2022-50, A Resolution authorizing the Mayor to execute a Granicus, GoveQA Public Records Request Management Software Agreement 01/01/2023City of East Wenatchee Resolution 2022-50 and Exhibit A
Retain Resolution until no longer needed for City -business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
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City of East Wenatchee, Washington
Resolution No. 2022-50
A Resolution of the City of East Wenatchee, Washington authorizing the
Mayor to execute a Granicus, GovQA Public Records Request Management
Software Agreement effective 01/01/2023 between Granicus and the City of
East Wenatchee.
1.Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille,
leer en voz alta, etc.), comuníquese con el secretario de la Ciudad en
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read
aloud, etc.), please contact the City Clerk at alternateformat@east-
wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to accept Order
Form Q-231238 Proposal, and to execute a GovQA Public Records
Request Management Software Agreement between Granicus and the
City of East Wenatchee effective 01/01/2023 which conforms to the
language set forth in Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration shall
not affect the validity of the other provisions of this Resolution.
408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 1 of 8
Granicus Proposal for East Wenatchee, WA
ORDER DETAILS
Prepared By:Kevin Stay
Phone:
Email:kevin.stay@granicus.com
Order #:Q-224826
Prepared On:09/27/2022
Expires On:11/30/2022
Currency:USD
Payment Terms:
Period of Performance:
Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
10/1/2022 - 9/30/2025
The invoice for the New Subscription Fees will be issued on 1/1/2023. Future
Year Pricing invoices will be issued at the beginning of each annual term.
ORDER TERMS
EXHIBIT A
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 2 of 8
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Inter-Agency Communications Setup and
Configuration Up Front 1 Each $0.00
Redaction Setup and Configuration Up Front 2 Each $0.00
Essentials Package 3 Setup and
Configuration Up Front 1 Each $0.00
FOIA Platform Setup and Configuration Up Front 1 Each $0.00
GovQA - Online Training Up Front 1 Each $0.00
Online Training – Users Up Front 1 Each $0.00
Payment Setup and Configuration Up Front 1 Each $0.00
Redaction Setup and Configuration Up Front 3 Each $0.00
SUBTOTAL:$0.00
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 3 of 8
New Subscription Fees (10/1/2022 - 9/30/2023)
Solution Billing
Frequency Quantity/Unit Annual Fee
WA State JLARC Reporting Annual 1 Each $0.00
Redaction License (per named user)Annual 2 Each $0.00
Inter-Agency Communications Module Annual 1 Each $2,475.00
Hosted Data Storage (TB)Annual 1 Each $0.00
Essentials Package 3 Annual 1 Each $6,000.00
Payments Module Annual 1 Each $0.00
Hosted Data Storage (TB)Annual 1 Each $0.00
Invoicing Module Annual 1 Each $0.00
FOIA Module Non Enterprise Annual 1 Each $0.00
Redaction License (per named user)Annual 3 Each $0.00
ADFS/Single Sign-on Module Annual 1 Each $0.00
Advanced Email Tracking Annual 1 Each $0.00
SUBTOTAL:$8,475.00
·Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract East Wenatchee, WA is able to contact Granicus for a
report on how much storage has been used.
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 4 of 8
FUTURE YEAR PRICING
Period of PerformanceSolution(s)10/1/2023 - 9/30/2024 10/1/2024 - 9/30/2025
WA State JLARC Reporting $0.00 $0.00
Redaction License (per named user)$0.00 $0.00
Inter-Agency Communications Module $2,648.25 $2,833.63
Hosted Data Storage (TB)$0.00 $0.00
Essentials Package 3 $6,420.00 $6,869.40
Payments Module $0.00 $0.00
Hosted Data Storage (TB)$0.00 $0.00
Invoicing Module $0.00 $0.00
FOIA Module Non Enterprise $0.00 $0.00
Redaction License (per named user)$0.00 $0.00
ADFS/Single Sign-on Module $0.00 $0.00
Advanced Email Tracking $0.00 $0.00
SUBTOTAL:$9,068.25 $9,703.03
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 5 of 8
PRODUCT DESCRIPTIONS
Solution Description
WA State JLARC Reporting WA State JLARC Reporting
Redaction License (per named
user)
Redaction License (per named user)
Inter-Agency Communications
Setup and Configuration
Inter-Agency Communications Module Onboarding
Inter-Agency Communications
Module
Inter-Agency Communications Module
Hosted Data Storage (TB)Hosted Data Storage (TB)
Essentials Package 3 Essentials Package 3
Payments Module Payments Module
Hosted Data Storage (TB)Hosted Data Storage (TB)
Invoicing Module Invoicing Module
FOIA Module Non Enterprise FOIA Module Non Enterprise
Redaction License (per named
user)
Redaction License (per named user)
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 6 of 8
Solution Description
FOIA Platform Setup and
Configuration
FOIA Platform Onboarding
GovQA - Online Training Online Training – Administrator
Online Training – Users Online Training – Users
ADFS/Single Sign-on Module ADFS/Single Sign-on Module
Advanced Email Tracking Advanced Email Tracking
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 7 of 8
TERMS & CONDITIONS
·Link to Terms: https://granicus.com/legal/licensing
·The attached End User Licensing Agreement must be signed and returned with all necessary order documents.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of East Wenatchee, WA to provide applicable exemption certificate(s).
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-224826 dated 09-27-2022 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
·Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which
the volume has changed from the prior term without regard to the prior term's per-unit pricing.
Order Form
East Wenatchee, WA
Order #: Q-224826
Prepared: 09/27/2022
Page 8 of 8
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-224826 dated 09/27/2022 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
East Wenatchee, WA
Signature:
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Name:
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Title:
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Date:
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