HomeMy WebLinkAbout8/26/2008 - City Council - City Council Meeting Minutes1
CITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
AUGUST 26, 2008
6:30 P.M.
ROLL CALL
Councilmember's Present:, Councilmember Buckner, Councilmember Barnhart, Councilmember
Johnson, Councilmember Raab, Councilmember Hendricks, Councilmember Bremmer, Councilmember
McCourt and Mayor Lacy.
Staff Present: Dana Barnard, Brandon Mauseth, Lori Barnett, Nick Gerde, and Catalina Garibay.
PLEDGE OF ALLEGIANCE
Executive Director Eric Nelson, Wenatchee Valley Eastmont YMCA, submitted an income and expense
summary report to City Council and thanked the City for their support of the Eastmont YMCA Aquatic
Center.
DEPARTMENT REPORTS
Street Department
Street Superintendent Brandon Mauseth gave a presentation regarding Capital Improvements for 2009-
2010. The presentation included revenue projections, projects which are committed and funded as well as
projects on hold and scenarios of different projects to be completed based on the estimated revenues and
financing options. Mr. Mauseth requested approval to submit an application to the Transportation
Improvement Board (TIB) for a Grant Road Overlay Project from Eastmont Avenue to Kentucky Avenue.
He stated the application deadline is August 29, 2008.
Mr. Mauseth said that in 2009-2010 the City of East Wenatchee's obligation to capital projects is
$82,000.00 and with a projected $600,000.00 in revenue towards capital projects this is a good
opportunity to look into which projects we should focus on including an overlay program and where to
direct those funds.
Councilmember Hendricks asked about the status of the Baker Avenue Project and if the City's portion
was no longer funded. Mr. Mauseth explained that most of the project is located in Douglas County and
due to available funding they have found it necessary to break the project into three stages. The first stage
would be to construct Baker Avenue from 23rd Street NE to 27ffi Street NE. The County still needs to take
this before the TIB for approval to break the project into stages. He added that there are funds committed
in which they have used funding to complete the design work and right-of-way. However, they are having
problems with the construction and are working with the golf course to secure an easement for the
stormwater system. He added the City's portion of the project is not within our budget cycle for the next
series of capital projects.
Community Development Director Barnett explained that the project was principally in the County, and
the County is asking that TIB take all of the construction funds and put that towards the project in the
County.
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CITY OF EAST WENATCHEE COUNCIL MINUTES
EXECUTIVE SESSION
AUGUST 26, 2008,
At 7:14 p.m. Mayor Lacy called a five minute executive session to review negotiations on the
performance of a publicly bid contract. Council reconvened at 7:19 p.m.
Council Action: A motion was made by Councilmember Buckner, second by Councilmember Barnhart,
to move forward with the process to approve Group Mackenzie for the purpose of negotiations to
determine a firm figure and if a negotiation cannot be reached, to negotiate with the Forte Architects. The
motion carried, 7-0.
MAYORS REPORT
Mayor Lacy commended Treasurer/Finance Director Nick Gerde on having a good handle on the
financial status for the City. He said as Mayor he certainly feels much more comfortable in terms of
having a handle on the financial picture for the City.
Mayor Lacy said there was an issue that had come up at the previous Council meeting with regards to the
elevation of ordinances to second reading and asked staff to research what the City established as far as
protocol. He said they have followed a protocol that was used while he was on the City Council and
assumed that was the necessary protocol. Therefore, he was interestingly surprised to find that it is not
protocol based on a Resolution that was passed by the City Council in March of 1990, which reads:
RESOLUTION NO.90-5
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE, WASHINGTON, HEREBY
RESOLVE AS FOLLOWS:
1. All proposed Ordinances shall be read at least twice and at two (2) separate meetings of the
Council before a final vote on an Ordinance may be called. Subsequent to the second reading and
at the same meeting, an Ordinance may be voted upon by the Council.
2. The Mayor at his/her discretion or the Council, upon a unanimous vote of the Councilmembers
present at the first reading of an Ordinance, may suspend the requirement that the two (2)
readings of the Ordinance take place at two (2) separate meetings of the Council.
3. The reading of an Ordinance may consist of the reading of the title only or a reading of the entire
Ordinance, at the Mayor's discretion.
Mayor Lacy said the change that he noticed is that the Mayor can elevate the ordinance to second reading
as well as Council. However, the vote must to be unanimous.
Mayor Lacy said at the last Council meeting he came away with a definite understanding, although the
minutes do not reflect that there was ever any actual action taken, that it was the Council's consensus was
that we move forward with efforts to explore the sale of property on P Street SE to Apple Valley Honda
Mayor Lacy said he has had contact with Mr. McLaughlan over this issue who is anxious to move
forward on this project. However, Mr. McLaughlin understood the subject to still be in negotiations.
Councilmember Barnhart recused himself from the discussion due to potential conflict of interest.
City Clerk Dana Barnard indicated to Mayor Lacy that on page three of the Council minutes it indicated
that there was a motion made which read, a motion was made by Councilmember Bremmer, second by
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CITY OF EAST WENATCHEE COUNCIL MINUTES AUGUST 26, 2008,
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, July 22, 2008
2. Consideration of Minutes — Regular Session, August 12, 2008
3. Consideration of Bills
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Johnson,
to approve the consent calendar as presented. The motion carried, 7-0.
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense
reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has
been made available to Council.
As of this date, August 26, 2008, Council does approve warrant numbers 20541 through 20613 in the
total amount of $345,251.60. Warrant numbers 20561, 20562 & 20582 were voided.
Council does approve payroll warrant numbers 26622 through 26706, and direct deposit payroll warrant
numbers 00194 through 00212, in the total amount of $324,063.05, paid August 5, 2008, for the month of
July 2008.
ACTION ITEMS
08-08-06 Authorization for the Mayor to sign an Option Contract for Sale and Purchase of Real Estate.
Councilmember Hendricks asked what the ("Notice of Exercise") means in section one which was added
to the contract. Mayor Lacy said the notice of exercise means an option to purchase. When you actually
pursue an option to purchase you have to give notice of your intent to exercise the option under terms of
the option.
Mayor Lacy said he had received a clarification from City Attorney Poulson indicating he had made an
error in advice given to Council regarding whether the City could opt out if the City does not feel they
could financially move forward with the City Hall Expansion Project. At the August 12, 2008, City
Council meeting Mr. Poulson indicated that was not an option. The language added to the contracts
clarifies that the buyer has no obligation to purchase the property. Therefore, if the space needs analysis
states that the property satisfies our needs and we accept it, East Wenatchee Investments, LLC, will pay
up to $35,000 towards the analysis and if the City decides to choose something different then the City
shall pay the $35,000.
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember McCourt,
to authorize the Mayor to sign an Option Contract for Sale and Purchase of Real Estate. The motion
carried, 5-2. (Hendricks and Bremmer)
08-08-12 Authorization to negotiate, fmalize and complete an agreement acceptable to the City for the
expanded banking relationship with Banner Bank.
City Treasurer/Finance Director Nick Gerde said the City needs to have financial flexibility as they
conduct the normal business operations of the City. He said due to the stream of our revenues we end up
at times during the year when our financial resources fluctuate. For the past few years the City has
completed some major capital improvement projects in which the City had significant cost sharing
agreements. These included the Badger Mountain Road Project, Central Business District Improvement
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CITY OF EAST WENATCHEE COUNCIL MINUTES AUGUST 26, 2008,
ORDINANCE NO.2008-08
AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON,
AMENDING ORDINANCE 06-24 FOR THE PROJECT COMMONLY KNOWN AS
ROCK RIDGE ESTATES PLANNED UNIT DEVELOPMENT, TO CHANGE THE
STYLE OF DWELLING UNITS ON CERTAIN LOTS FROM ATTACHED
SINGLE-FAMILY TO DETACHED SINGLE-FAMILY, AND SETTING AN
EFFECTIVE DATE.
08-08-11 Second reading of an ordinance amending portions of Title 17 (Zoning) of the East
Wenatchee Municipal Code to increase building heights in the R-L, R-M, CBD, and
WMU-North Bride District: to change the building height measurement method; to
amend lot width and depth standards in the R-M District; to amend the Commercial Land
Use matrix to clarify storage requirements for various uses, and allow body shops in the
CBD zoning district.
Mayor Lacy said first reading of this ordinance was held at the August 12, 2008, City Council meeting.
Council Action: A motion was made by Councilmember Johnson, second by Councilmember Bremmer,
to increase building heights in the R-L, R-M, CBD, and WMU- North Bridge District: to change the
building height measurement method; to amend lot width and depth standards in the R-M District; to
amend the Commercial Land Use matrix to clarify storage requirements for various uses, and allow body
shops in the CBD zoning district. The motion carried, 7-0.
The summary of the ordinance reads as follows:
ORDINANCE NO.2008-09
AN ORDINANCE OF THE CITY OF EAST WENATCHEE AMENDING
PORTIONS OF TITLE 17 (ZONING) OF THE EAST WENATCHEE MUNICIPAL
CODE TO INCREASE BUILDING HEIGHTS IN THE R-L, R-M, R-H, CBD, G-C,
AND WMU-NORTH BRIDGE DISTRICT; TO CHANGE THE BUILDING
HEIGHT MEASUREMENT METHOD; TO AMEND LOT WIDTH AND DEPTH
STANDARDS IN THE R-M DISTRICT; TO AMEND THE COMMERCIAL LAND
USE MATRIX TO CLARIFY STORAGE REQUIREMENTS FOR VARIOUS USES
AND ALLOW BODY SHOPS IN THE CBD ZONING DISTRICT, CONTAINING A
SEVERABILITY CLAUSE, AND ESTABLISHING AN EFFECTIVE DATE.
COUNCIL REPORTS
Mayor Lacy said there was nothing on the agenda with respect to the Juvenile issue but asked Probation
Manager, Gary Smith, of the Chelan County Juvenile Court if he would like to speak to that issue.
Mr. Smith said their administrator Phil Jans had met with the Council at the previous Council Meeting
requesting the balance of $1,100.00 from the City of East Wenatchee for Juvenile Detention Services
prior to June 2008. He said Mr. Jans had attended the Chelan County Commissioners meeting in which a
contract between the City of East Wenatchee and Chelan County for Juvenile Services had been placed on
the agenda. However, the Chelan County Commissioners said they would not sign the contract until the
$1,100 was paid.
Mayor Lacy explained to Mr. Smith that due to his recent trip to Japan he had not had an opportunity to
get this item back on the agenda for action.
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