HomeMy WebLinkAboutResolutions - 2022-38 - A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a consultant agreement with RH2 engineering for design of the Grant Road Water Quality Retrofit project - 8/2/2022City of East Wenatchee Resolution 2022-38 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
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City of East Wenatchee, Washington
Resolution No. 2022-38
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a consultant agreement with RH2 engineering for
design of the Grant Road Water Quality Retrofit project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract that conforms to the terms set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
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PROFESSIONAL SERVICES AGREEMENT
RH2 Project Number:EW _________
THIS AGREEMENT, made and entered into on this _______day of _______________,20_____, by and
between the City of East Wenatchee,A MUNICIPAL CORPORATION hereinafter called the "CLIENT," and
the consulting firm RH2 Engineering, Inc.,whose address is,300 Simon Street SE, Suite 5, East Wenatchee,
WA 98802,at which work will be available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME:Grant Road Oil Treatment and Bioretention
WHEREAS, the Client deems it advisable to engage the professional services and assistance of a qualified
professional consulting firm to do the necessary engineering work for the project.
WHEREAS, the Consultant operates in compliance with the statutes of the State of Washington for
registration of professional engineers, has a current valid corporate certificate from the State of
Washington or has a valid assumed name filing with the Secretary of State, and that personnel to be
assigned to the work required under this Agreement are qualified to perform the work to which they will
be assigned, and that sufficient qualified personnel are on staff or readily available to the Consultant to
staff this Agreement.
WHEREAS, the Consultant will perform the work set forth in the Agreement upon the terms and conditions
set forth below and in the following Exhibits:
Exhibit A Scope of Work
Exhibit B Fee Estimate
Exhibit C Schedule of Rates and Charges
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained
herein below, the parties hereto agree as follows:
SCOPE OF WORK
The Consultant shall facilitate completion of the work described in Exhibit A which is attached hereto and
incorporated into this Agreement. The Consultant shall make minor changes, amendments or revisions in
the detail of the work as may be required by the Client.This item does not constitute an "Extra Work" item
as related to the “Extra Work” section of the Agreement.The Consultant is entitled to rely on the accuracy
and completeness of any data, information, or materials provided by the Client or others in relation to the
work.
STANDARD OF CARE
The Consultant shall be responsible to the level of competency presently maintained by other practicing
professional engineers in the same type of work in the Client's community, for the work furnished under
this Agreement.The Consultant makes no other warranty, expressed or implied.
DESIGN CRITERIA
The Client will designate the basic premises and criteria for the work needed.Reports and plans, to the
extent feasible and reasonable, shall be developed in accordance with the latest edition and amendments
of applicable local and State regulations, guidelines, and specifications.
Original Page 1 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
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OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Ownership of the source files of any reports, data, studies, surveys, charts, maps, drawings, specifications,
figures, photographs, memoranda, and any other documents which are developed, compiled, or produced
by the Consultant as a result of this Agreement, whether or not completed, shall remain with the
Consultant.Upon completion of the project, the Consultant shall provide the Client with tangible copies
of the project documents in accordance with Exhibit A.The Consultant shall retain ownership of the source
files and information developed by the Consultant in preparing the project documents. The Consultant
shall provide the Client with electronic copies of the project documents, in accordance with Exhibit A, in
any of the following formats: Adobe Portable Document Format (PDF), AutoCAD® Drawing Web Format
(DWF) or JPEG (JPG).Any reuse of the project documents that is beyond the scope of the project is
prohibited without written authorization from the Consultant.
The Client acknowledges the Consultant’s plans and specifications are instruments of professional service.
The Client agrees to hold harmless and indemnify Consultant against all claims made against Consultant
for damage or injury, including defense costs arising out of any reuse of such plans and specifications by
any third party without the written authorization of the Consultant.
Methodology, materials, software, logic, and systems developed under said Contract are the property of
the Consultant, and may be used as the Consultant sees fit, including the right to revise or publish the
same without limitation.
TIME OF BEGINNING AND COMPLETION
The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the
Client.If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by
factors that are beyond its control, the Consultant shall notify the Client of the delay and shall prepare a
revised estimate of the time and cost needed to complete the Project and submit the revision to the Client
for its approval, which shall not be unreasonably withheld.Time schedules are subject to mutual
agreement for any revision unless specifically described as otherwise herein.
PAYMENT
The Consultant shall be paid by the Client for completed work for services rendered under this Agreement
as provided hereinafter and as specified in Exhibit B and Exhibit C.Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the work.All billings for compensation for work performed under
this Agreement will list actual time (days and/or hours)and dates during which the work was performed
and the compensation shall be figured using the rates in Exhibit C.Payment for the work shown in
Exhibit A shall not exceed $86,730 without a written amendment to this contract, agreed to and signed
by both parties.Payment for work stated in Exhibit A will be calculated based on the Consultant's hourly
rates stated in Exhibit C.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties in
writing at the time the extra work is authorized.(See "EXTRA WORK").
Finance charges, computed by a “Periodic Rate” of 1% per month, which is an annual percentage rate of
12% (applied to the previous month’s balance after deducting payments and credits for the current
month), will be charged on all past-due amounts unless otherwise provided by law or by contract.Invoices
not paid within thirty (30)days will be considered past-due.
Original Page 2 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
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Acceptance of final payment by the Consultant shall constitute a release of claims related to payment
under this Agreement which the Consultant may have against the Client unless such claims are specifically
reserved in writing and transmitted to the Client by the Consultant prior to its acceptance.
The Consultant shall keep available for inspection by the Client, for a period of three (3)years after final
payment, the cost records and accounts pertaining to this Agreement and items related to, or bearing
upon, these records.If any litigation, claim or audit is started before the expiration of the three-year
retention period, the records shall be retained until all litigation, claims or audit findings involving the
records have been resolved.The three-year retention period starts when the Consultant receives final
payment.
CHANGES IN WORK
The Consultant shall make revisions and changes in the completed work of this Agreement as are
necessary to correct Consultant’s errors, when required to do so by the Client, without additional
compensation.
Should the Client find it desirable for its own purposes to have previously completed work or parts thereof
revised, the Consultant shall make revisions, if requested and as directed by the Client in writing. This work
shall be considered as “Extra Work” and will be paid for as provided in the Section “Extra Work.”
EXTRA WORK
The Client may desire to have the Consultant perform work or render services in connection with the
Agreement in addition to or other than work provided for by the expressed intent of the Scope of Work.
Such work will be considered as Extra Work and will be specified in a written supplement which will set
forth the nature and scope thereof.Work under a supplement shall not proceed until authorized in writing
by the Client.Any dispute as to whether work is Extra Work or work already covered under this Agreement
shall be mutually resolved by the parties before the work is undertaken.
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona
fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid
or agreed to pay any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent
upon or resulting from the award or making of this contract.For breach or violation of this warranty, the
Client shall have the right to annul this Agreement without liability, or in its discretion to deduct from the
Agreement price or consideration or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services
required by the Consultant under this Agreement, shall be considered employees of the Consultant only
and not of the Client,and any and all claims that may or might arise under the Workman's Compensation
Act on behalf of said employees,while so engaged in the work or services provided or to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the
contract, any professional or technical personnel who are, or have been at any time during the period of
this contract, in the employ of the Client except regularly retired employees, without written consent of
the Client.
Original Page 3 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
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NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or
for services because of race, creed, color, national origin, gender, marital status, sexual orientation, age,
or handicap except for a bona fide occupational qualification with regard to, but not limited to the
following:employment;promotions;demotion or transfer; recruitment or any recruitment advertising;
layoff or terminations; rates of pay or other forms of compensation; selection for training;and rendition
of services.The Consultant understands and agrees that if it violates this Non-Discrimination provision,
this Agreement may be terminated by the Client and further that the Consultant shall be barred from
performing any services for the Client now or in the future, unless a showing is made satisfactory to the
Client that discriminatory practices have terminated and that recurrence of such action is unlikely.
TERMINATION OF AGREEMENT
The parties reserve the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the other party, subject to the Client's obligation to pay Consultant in accordance with
the subparagraphs below.
A.In the event this Agreement is terminated by the Client other than for fault on the part of the
Consultant, a final payment shall be made to the Consultant for actual cost for the work completed at
the time of the termination of the Agreement. In addition, the Consultant shall be paid on the sam e
basis as above for any authorized extra work completed.No payment shall be made for any work
completed after ten (10) days following receipt by the Consultant of the Notice to Terminate unless
otherwise agreed. If the accumulated payment made to the Consultant prior to the Notice of
Termination exceeds the total amount that would be due as set forth herein above,including any and
all extra work,then no final payment shall be due and the Consultant shall immediately reimburse the
Client for any excess paid.
B.In the event the services of the Consultant are terminated by the Client for actual fault on the part of
the Consultant, the above stated formula for payment shall not apply.In such an event the amount to
be paid shall be determined by the parties with reasonable consideration given to:the actual costs
incurred by the Consultant in performing the work to the date of termination;the amount of work
originally required which was completed by the Consultant in accordance with the standard of care
stated herein prior to the date of termination;the cost to the Client of employing another firm to
complete the remaining work required and the time which may be required to do so;and other factors
which affect the value of the work performed at the time of termination.Under no circumstances shall
payment made under this subsection exceed the amount which would have been made if the formula
set forth in subsection A had been applied.
C.The Consultant reserves the right to suspend performance of the work in the event of nonpayment by
Client for invoices furnished in accordance with the Payment provisions as listed herein. In the event
that Consultant suspends performance of the work, the Consultant and the Client shall make a good
faith effort to resolve the matter of nonpayment.Consultant shall resume work once such resolution
is reached and payment is received in full.
D.In the event this Agreement is terminated prior to completion of the work, the Consultant shall retain
ownership of the source files for all plans, reports, and documents prepared by the Consultant prior
to termination.The Client shall be provided with tangible and electronic copies of the documents in
Original Page 4 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
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accordance with the “Ownership of Products and Documents to be Furnished by the Consultant”
section of the Agreement herein.
DISPUTES
The parties shall make a good faith effort to resolve disputes concerning questions of facts in connection
with work prior to initiating legal action.In the event that either party institutes legal action or proceedings
to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in
the courts of the State of Washington, situated in Douglas County.
LEGAL RELATIONS
The Consultant shall comply with all federal, s tate and local laws and ordinances directly applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance
with the laws of Washington .
The Consultant agrees to indemnify an d hold harmless the Client,its officers and employees from claims,
demands or suits at law or equity directly resulting from Consultant's negligent acts, errors or omissions
under this Agreement,provided that nothing herein shall require the Consultant to indemnify the Client
against and hold harmless the Client from claims, demands ,or suits resulting from the conduct of the
Client, its officers or employees . Provided further,if the claims or suits are caused by or result from the
concurrent negligence of (a) the Consultant, its agents,or employees,and (b) the Client, its agents, officers,
or employees, this provision with respect to claims or suits based upon such concurrent negligence shall
be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
The Consultant shall secure general liability, property damage, auto liability, and professional liability
coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 .0 million, unless
waived or reduced by the Client.If requested, the Consultant shall submit to the Client a completed
Standard ACORD Certification Form as proof of insurance. This Form shall name the Client as an additional
insured for Consultant’s applicable insurance policies.
All coverages provided by the Consultant shall be in a form and underwritten by a company acceptable to
the Client. The Client will normally require carriers to have a minimum A.M. Best rating of A VII. The
Consultant shall keep all required coverages in full force and effect during the life of this Agreement, and
a minimum of thirty (30)days' notice shall be given to the Client prior to the cancellation of any policy.
The Consultant shall verify, when submitting the first payment invoice and annually thereafter, possession
of a current business license while conduc ting work for the Client.
The Consultant's relation to the Client shall be at all times as an independent contractor.
Any liability incurred by the Consultant as a result of this Agreement is limited to the fee amount as
stipulated within the Payment terms herein.
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express
consent of the Client.
Original Page 5 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
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COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed
upon by the parties.Any supplements to this Agreement will be mutually agreed upon in writing and will
become part of this Agreement.No agent or representative of either party has authority to make, and the
parties shall not be bound by or liable for, any statement, representations, promise, or agreement not set
forth herein.No changes, amendments, or modifications of the terms hereof shall be valid unless reduced
to writing and signed by the parties as an amendment or “Extra Work” authorization to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions
hereof, and this agreement shall be construed in all respects as if such invalid or unenforceable provision
were omitted.
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect.The Consultant does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the supporting materials submitted
by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
APPROVED -SIGNATURE APPROVED -SIGNATURE
PRINT NAME PRINT NAME
TITLE TITLE
DATE DATE
RH2 Engineering, Inc.,300 Simon Street SE, Suite 5, East Wenatchee, WA 98802 City of East Wenatchee,271 9th Street NE, East Wenatchee, WA 98802
Original Page 6 of 14 Pages
7/27/2022
Paul R. Cross, Executive Vice President
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
1
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EXHIBIT A
Scope of Work
City of East Wenatchee
Grant Road Oil Treatment and Bioretention
July 2022
Background
RH2 Engineering, Inc.,(RH2) was selected by the City of East Wenatchee (City) to provide engineering
services for the Grant Road Oil Treatment and Bioretention project. This project will include the
design and construction of a stormwater treatment facility at the northeast corner of Highline Drive
and South Pace Drive in East Wenatchee, Washington. The stormwater treatment facility will treat
roadway runoff from Grant Road to improve the quality of stormwater runoff entering the Columbia
River.This project will be synchronized with the City’s planned 2023 Grant Road National Highway
System Asset Management Program projects, currently in the design phase by RH2.
Services identified within this Scope of Work will be performed to the level of effort identified in the
Fee Estimate. If additional support is required, an amendment to the contract will be mutually
determined by the City and RH2.
Task 1 –Project Review
Objective:Review available data from the project site and existing drainage details.
Approach:
Perform a site visit to review existing site and conditions.
Obtain and review existing drainage studies and information for the area.
Review available GIS data.
Obtain and review available base maps/as-builts.
Prepare photographic documentation of site visit.
Assumptions:
RH2 will rely upon the accuracy and completeness of information, materials and data
generated produced by the City, RH2’s records,or others in relation to this scope of work.RH2
assumes that the entity providing such information to RH2 is either the owner of such
information or has obtained written authorization from the owner to distribute said
information.
Provided by City:
Existing reports and documents related to the project area and Scope of Work.
RH2 Deliverables:
One (1) site visit.
Original Page 7 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
2
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Task 2 –Collect Design Data
Objective:Review existing site data relevant to the project scope.
Approach:
Review existing RH2 data from the Highline Drive Road Reconstruction project showing utilities
and topographic features and determine if any additional survey is required.
Review past subsurface geologic and geotechnical investigations from RH2’s previous project
on Highline Drive.
Analyze soils for stormwater management.
Task 3 –Environmental Permitting
Objective:Assist the City with preparing applications and checklists required to obtain the
environmental permits necessary to construct the Grant Road Oil Treatment and Bioretention
project.
Approach:
Prepare a State Environmental Policy Act (SEPA) Checklist for the City.
Prepare the National Pollutant Discharge Elimination System (NPDES) Construction Stormwater
General Permit application.City to submit and pay permit fees at a later date prior to bidding
authorization.
Prepare the Stormwater Pollution Prevention Plan (SWPPP) as required by the NPDES
Construction Stormwater General Permit.
Coordinate with a subconsultant to provide a cultural resources survey report and inadvertent
discovery plan (IDP) to be submitted to the Washington State Department of Archaeology and
Historic Preservation (DAHP).
Assumptions:
The City will act as the lead agency. All costs of advertisements will be paid directly by the
City.The NPDES permit will be transferred to the contractor after project award.The City will
pay the advertisement and permit fees directly until permit transfer is complete.
Acceptance (or rejection) of the applications and checklist is beyond the control of RH2 and the City,
and no date is warranted or implied for agency response or approval.
RH2 Deliverables:
Completed SEPA Checklist in electronic PDF.
NPDES Stormwater Construction General Permit notice of intent in electronic PDF.
SWPPP in electronic PDF.
Four (4) printed copies of the Cultural Resources Survey Report and IDP.
Original Page 8 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
3
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Task 4 –Develop Stormwater Design Report
Objective:Prepare a stormwater design and report for the proposed improvements, including
conveyance, collection, and treatment facilities.
Approach:
Perform hydrologic modeling for new and existing impervious surfaces within the drainage
area.
Establish water quality flow rate and volume based on current Washington State Department
of Ecology (Ecology)Eastern Washington Stormwater Manual standards. Design the water
quality treatment system and storm system conveyance.
Prepare a Stormwater Report. The report will address the hydraulic modeling results as well as
system design and capacity.
Prepare 30-and 60-percent plan and profile stormwater elements to incorporate into the
roadway plan sheets.Submit plans to the City at the 30-and 60-percent design stages.
Prepare a temporary erosion and sediment control (TESC) plan.
Prepare and update the stormwater Engineer’s opinion of probable construction cost (OPCC)at
the 30-and 60-percent design stages.
Assumptions:
Modeling will be performed using the hydraulic model currently in RH2’s possession. It is
assumed that the model is calibrated and in alignment with the City’s current system layout.
Provided by City:
Redline review comments on 60-percent review design plans and OPCC.
RH2 Deliverables:
Stormwater Report in electronic PDF.
Stormwater plan and profile sheets at 30-and 60-percent design stages in electronic PDF.
TESC plan to be included in roadway plan set.
Stormwater OPCC at 30-and 60-percent design stages in electronic PDF.
Task 5 –Develop 90-Percent Design Plans
Objective:Based upon comments received at the 60-percent design stage, develop a set of
construction contract plans and specifications, and an updated OPCC for the 90-percent design stage
Original Page 9 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
4
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of the project. This Task will combine each of the previous tasks into one (1) set of plans for review
by the City at the 90-percent design stage.
Approach:
Prepare 90-percent plans. Each of the following plan sheets will expand upon the 60-percent
sheets to include additional plan clarity,callouts, and detailing, and match condition
information.It is anticipated that the roadway design plans will include minor modification to
the northbound approach of the roundabout at Highline Drive and Simon Street SE.The
90-percent plan set will include:
a)Cover sheet and general notes;
b)Site preparation, survey control, and TESC sheets for the roadway and sidewalk
improvements, at 1-inch equals 20 feet plan scale;
c)Plan and profile sheets for the roadway corridor and stormwater improvements at 1-inch
equals 20 feet plan scale and 1-inch equals 5 feet vertical profile scale;
d)Detail sheets required to support construction of the stormwater and roadway
improvements;
e)Striping and signing sheets at 1-inch equals 20 feet plan scale; and
f)Construction signing and detour sheets.
Prepare draft construction contract documents, including schedule of prices and front-end bid
documents.
Prepare 90-percent technical specifications, including Washington State Department of
Transportation (WSDOT)Amendments and WSDOT General Special Provisions. Prepare
project-specific special provisions to be used for bidding the proposed improvements. Technical
specifications will be based on WSDOT/American Public Works Association format
Advance the OPCC for the proposed improvements based on historical costs of similar projects
in the vicinity.
Perform internal quality assurance/quality control (QA/QC) review on the project.
Prepare and present review plans, front-end and technical specifications, and an OPCC for City
review and approval at the 90-percent design stage.
Assumptions:
RH2 will utilize front-end documents from previous City projects.
Provided by City:
Redline review comments on 90-percent review design plans, specifications, and OPCC.
RH2 Deliverables:
Construction contract plans, specifications, and OPCC at the 90-percent design level in
electronic PDF.
Original Page 10 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
5
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Task 6 –Prepare Bid Documents
Objective:Based upon comments received from the 90-percent design stage, develop a set of
construction contract plans, specifications, and an OPCC to be used for bidding and constructing the
project.
Approach:
Prepare bid-ready design plans based on redlined comments from the 90-percent design stage
from the City.
Prepare a construction working day schedule.
Finalize bid-ready City standard construction contract documents, including the schedule of
prices and front-end bid documents.
Finalize bid-ready technical specifications.
Prepare the bid-ready OPCC for the proposed improvements based on historical costs of similar
projects in the vicinity, if reasonably available.
Perform internal QA/QC review of the design plans and specifications.
Prepare and provide review plans, front-end and technical specifications, and the OPCC for City
review and approval at the bid-ready design stage.
Finalize bid-ready documents based on City review comments.
Provided by City:
Redline review comments on final review design plans, specifications, and OPCC.
RH2 Deliverables:
Bid-ready plans in electronic PDF.
Task 7 –Grant Administration
Objective:Assist the City with compliance with grant administration requirements.
Approach:
Provide progress and financial reporting to Ecology on a monthly basis..
RH2 Deliverables:
Financial and progress reports as required by Ecology.
Task 8 –Public Coordination
Objective:Provide public notice of the project activities and schedule in conjunction with the City’s
planned 2023 Grant Road Highway System Asset Management Program projects.
Approach:
Provide project flyers for neighboring businesses and stakeholders.
Original Page 11 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
City of East Wenatchee Exhibit A
Grant Road Oil Treatment and Bioretention Scope of Work
6
7/27/2022 11:47:52 AM J:\DATA\EW\W40\2022 GRANT RD OIL TREATMENT AND BIORETENTION\CONTRACT \PSA_SOW_GRANT RD OIL TREATMENT & BIORETENTION.DOCX
Assumptions:
RH2 will provide an electronic PDF for the City to distribute.
Provided by the City:
City will mail flyers.
RH2 Deliverables:
Flyers for neighboring businesses and stakeholders.
Task 9 –Project Management
Objective:Monitor RH2’s Scope of Work and Fee Estimate, maintain RH2 project files and records,
and coordinate the project for the tasks listed in this Scope of Work.
Approach:
Prepare project schedule and update on a monthly basis.
Prepare invoices. Review for consistency and monitor RH2 project budget. Review
subconsultant invoices for accuracy. Provide the City with monthly budget updates.
Prepare monthly progress reports outlining the current status of various tasks and comparing
actual progress against the original project schedule.Each report will include an update on work
performed per the Scope of Work, schedule, and Fee Estimate.Identify authorized out-of-scope
effort in progress report. Out-of-scope tasks and associated fees will be authorized by the City
prior to execution as a supplement if needed.
Maintain RH2 project records.
RH2 Deliverables:
Monthly invoices and progress reports in electronic PDF emailed to City staff.
Project Schedule
RH2 anticipates beginning work in August 2022 and completing the project by the end of December
2022.
Original Page 12 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
EXHIBIT B
Fee Estimate
City of East Wenatchee
Grant Road Oil Treatment and Bioretention
Jul-22
Description
Total
Hours
Total Labor Total Subconsultant Total Expense Total Cost
Task 1 Project Review 22 4,094$ -$ 212$ 4,306$
Task 2 Collect Design Data 9 1,818$ -$ 45$ 1,863$
Task 3 Environmental Permitting 22 3,780$ 5,750$ 315$ 9,845$
Task 4 Develop Stormwater Design Report 192 33,868$ -$ 4,917$ 38,785$
Task 5 Develop 90-percent Design Plans 74 13,670$ -$ 1,497$ 15,167$
Task 6 Prepare Bid Documents 58 10,834$ -$ 986$ 11,820$
Task 7 Grant Administration 4 840$ -$ 21$ 861$
Task 8 Public Coordination 10 1,795$ -$ 265$ 2,060$
Task 9 Project Management 10 1,974$ -$ 49$ 2,023$
PROJECT TOTAL 401 72,673$ 5,750$ 8,307$ 86,730$
J:\data\EW\W40\2022 Grant Rd Oil Treatment and Bioretention\Contract\PSA_FEE_Grant Rd Oil Treatment & Bioretention.xlsm 7/27/2022 11:47 AM
Original Page 13 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05
RATE LIST RATE UNIT
Professional I $153 $/hr
Professional II $166 $/hr
Professional III $182 $/hr
Professional IV $198 $/hr
Professional V $210 $/hr
Professional VI $227 $/hr
Professional VII $241 $/hr
Professional VIII $252 $/hr
Professional IX $252 $/hr
Control Specialist I $138 $/hr
Control Specialist II $149 $/hr
Control Specialist III $164 $/hr
Control Specialist IV $180 $/hr
Control Specialist V $190 $/hr
Control Specialist VI $205 $/hr
Control Specialist VII $218 $/hr
Control Specialist VIII $229 $/hr
Technician I $114 $/hr
Technician II $126 $/hr
Technician III $144 $/hr
Technician IV $155 $/hr
Technician V $168 $/hr
Technician VI $184 $/hr
Technician VII $200 $/hr
Technician VIII $209 $/hr
Administrative I $76 $/hr
Administrative II $89 $/hr
Administrative III $105 $/hr
Administrative IV $126 $/hr
Administrative V $147 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Mileage $0.6250
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT C
RH2 ENGINEERING, INC.
2022 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Original Page 14 of 14 Pages
Exhibit A
Resolution 2022-38
Grant Road WQ
Project Number 2022-05