HomeMy WebLinkAboutResolutions - 2022-36 - A Resolution authorizing the Mayor to execute a contract supplement with Pacific Engineering for Design, Right of Way, Bidding, and Services During Construction for the 19th Street NW Cascade Ave Improvements project. - 8/2/2022City of East Wenatchee Resolution 2022-36 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
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City of East Wenatchee, Washington
Resolution No. 2022-36
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a contract supplement with Pacific Engineering
for Design, Right of Way, Bidding, and Services During Construction for
the 19th Street NW & NW Cascade Ave Improvements project.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish,
Braille, read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at
711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO
RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract supplement that conforms to the terms set forth in Exhibit
A.
4. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Professional Engineering Services for the Design of the 2019 19th Street NW / Cascade Avenue Corridor Green
Retrofit and LID Stormwater Facility Design Project (No. 2019-02), Amendment No. 1
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Amendment to the Professional Services Contract
Between
The City of East Wenatchee
And
Pacific Engineering & Design, PLLC
For
Professional Engineering Services for the Design of the 2019 19th Street NW / Cascade Avenue
Corridor Green Retrofit and LID Stormwater Facility Design Project (No. 2019-02)
CITY OF EAST WENATCHEE PACIFIC ENGINEERING & DESIGN, PLLC
Signature: Signature:
Jerrilea Crawford, Mayor J. Ryan Brownlee, Principal
Date: Date:
Federal Employee ID No.: 91-1704130
ATTEST:
By:
7/29/2022
Exhibit A
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
July 25, 2022
Garren Melton
City of East Wenatchee
271 9th Street NE
East Wenatchee, WA 98802
PROJECT: 19th Street and Cascade Avenue Corridor Green Retrofit and LID Stormwater
Facility Design Project, East Wenatchee, WA
Pacific Project No. 19025CC
SUBJECT: Final Design, Supplemental Permitting, Bidding Services and Construction
Management Services Fee Proposal
Dear Garren,
Thank you for the opportunity to provide additional services for the 19th Street and Cascade
Avenue Corridor Green Retrofit and LID Stormwater Facility Design Project.
Pacific Engineering & Design (Pacific) will provide the following.
PROJECT DESCRIPTION
The City of East Wenatchee and Douglas County Transportation and Land Services are
implementing roadway and stormwater improvements along 19th Street and NW Cascade
Avenue in East Wenatchee and Douglas County. Improvements generally consist of the
following elements:
1. Widen streets to urban collector standard.
a. 19th Street ±1,100 LF
b. Cascade Avenue ±1,000 LF
2. Curb, gutter, sidewalk, driveways and stormwater conveyance.
3. Stormwater runoff treatment near the intersection of 19th Street and NW Cascade
(regional facility).
Previously completed activities consist of feasibility services and preliminary design (60%
design level) including topographic survey, cultural resources assessment and tribal
consultation, critical aquifer recharge area assessment, wetlands rating/delineation, utility
coordination, geotechnical engineering and reporting. Additionally, permit applications
consisting of SEPA checklist, shorelines and conditional use permits have been submitted for
review / approval.
Remaining work (this proposal) includes supplemental topographic survey, right-of-way
acquisition necessary for construction of improvements to urban collector standard, final design
(to 90% and 100% levels), supplemental permitting, project bidding, construction management
services and project closeout.
Exhibit A
Garren Melton
Final Design, Supplemental Permitting, Bidding Services and Construction Management Services Fee Proposal
July 25, 2022
Project No. 19025CC
Page 2 of 6
Project improvements are funded (in-part) by the Washington State Department of Ecology.
Additional funding through Washington State’s Transportation Improvement Board is being
sought. The balance of funding required for project improvements will come from other sources
(e.g. local match, etc.).
SUBCONTRACTORS
Pacific intends to subcontract portions of the remaining work to the following firms:
1. Grette Associates, LLC (Grette)
- Environmental and Land Use Permitting
2. 48-Degrees North
- Supplemental Surveying
3. Tierra Right of Way Services, Ltd. (Tierra)
- Right of Way Acquisition
Services under this fee proposal will be accomplished under the following scope of work.
SCOPE OF WORK
TASK 7 – SUPPLEMENTAL PERMITTING AND PROJECT APPROVALS
OBJECTIVE
The objective of this task is to facilitate additional permitting process (SEPA / land use) and to
assist with acquisition of additional permits to facilitate construction.
APPROACH
Pacific and/or its subcontractors will review and respond to questions arising from SEPA and
land use permitting process, and attend public hearing associated land use permitting submitted
during prior phases. Additionally, Pacific will assist with acquiring additional permits that may be
required in advance of construction such as City / County right-of-way permits and construction
stormwater permit coverage (NPDES)
ACTIVITIES
1. Respond to agency questions related to SEPA, land use and shoreline permitting.
2. Attend public hearing related to land use permitting.
3. Complete Notice of Intent (NOI) application form for Construction Stormwater General
Permit Coverage.
4. Assist with acquisition of local right-of-way permitting (City and County).
DELIVERABLES
1. Final SEPA Determination
2. Land Use and Shorelines Permitting
3. Construction Stormwater General Permit Coverage
TASK 8 - CONSTRUCTION DOCUMENTS
OBJECTIVE
The objective of this task is to prepare final documents for bidding and construction.
APPROACH
This task will provide 90% and 100% construction documents including plans, specifications and
estimate (PS&E). Comments from City, County, Ecology and public / private utilities will be
incorporated at appropriate stages. Prior to submittal, each deliverable will be thoroughly
reviewed for quality assurance and quality control (QA / QC). Additionally, supplemental
Exhibit A
Garren Melton
Final Design, Supplemental Permitting, Bidding Services and Construction Management Services Fee Proposal
July 25, 2022
Project No. 19025CC
Page 3 of 6
topographic survey will be obtained to accommodate additional scope of design identified as a
result of 60% design activities.
ACTIVITIES
1. Obtain supplemental topographic survey.
2. Design drawings will be updated generally including:
a. Cover Sheet, Abbreviations and Notes, Symbol Legend, Summary of Quantities,
Site Survey, Existing Site Plan, Roadway Sections, Roadway Grading and
Drainage Plans and Details, Signage and Traffic Channelization Plan and
Details, Regional Stormwater Facility Plan and Details, TESC Plan and Details,
Temporary Traffic Control Plans
b. Utility Relocation Series
3. Project specifications will be updated in APWA / WSDOT local agency format including:
a. General special provisions
b. Amendments
c. Special provisions
4. Construction Cost Estimate will be updated.
5. Responses to Ecology Comments on various deliverables will be prepared.
DELIVERABLES
1. Design Drawings (Plans)
2. Project Specifications
a. General special provisions
b. Amendments
c. Special provisions
3. Construction Cost Estimate
TASK 9 – RIGHT-OF-WAY ACQUISITION SERVICES
OBJECTIVE
The objective of this task is to facilitate negotiation and acquisition of right-of-way and temporary
construction easements necessary for project construction to urban collector standard.
APPROACH
Pacific and/or its subcontractors will prepare exhibits / legal descriptions, obtain title reports,
conduct appraisals, and conduct acquisition services for up to eight (8) parcels where additional
permanent right-of-way is necessary for project improvements. Additionally, Pacific and/or its
subcontractors will acquire temporary construction easements for up to 17-parcels.
ACTIVITIES
1. Prepare Exhibits / Legal Descriptions of Each Parcel
2. Obtain Title Reports and Appraisal Services
3. Conduct Acquisition Services
4. Obtain Temporary Construction Easements
DELIVERABLES
1. Right-of-Way Acquisition for up to 8-Parcels
2. Temporary Construction Easements for up to 17-Parcels
Exhibit A
Garren Melton
Final Design, Supplemental Permitting, Bidding Services and Construction Management Services Fee Proposal
July 25, 2022
Project No. 19025CC
Page 4 of 6
TASK 10 – BID DOCUMENTS AND BIDDING SUPPORT
OBJECTIVE
The objective of this task is to assist with selection of a qualified contractor for construction.
APPROACH
Pacific will prepare bid documents consisting of advertisement, information to bidders, bid forms
(bid proposal, bid bond, bidders qualification certificate, non-collusion affidavit, subcontractor
list, certificate of compliance with prevailing wages, etc.), contract forms (sample contract,
performance and payment bond, sample certificate of insurance, etc.), state prevailing wages,
special provisions, and project plans. Pacific will also coordinate advertisement and conduct a
single bid process including providing bid documents to prospective bidders, responding to
bidder questions, issuing addenda (if necessary), conducting one (1) prebid walk through,
attending one (1) bid opening, reviewing / tabulating bids, and preparing recommendation of
award.
DELIVERABLES
- Bid Documents
- Bid Tabulation and Award Recommendation
TASK 11 – CONSTRUCTION MANAGEMENT SERVICES AND PROJECT CLOSEOUT
OBJECTIVE
The objective of this task is to assist with construction management including contract
administration and part-time, on-site observation through duration of construction. Additionally,
objectives of this task include project closeout associated with grant funding sources.
APPROACH
Pacific will provide the following construction management services:
- Review of request for approval of materials.
- Prepare written response to RFI’s.
- Assist with recommending construction changes.
- Attend pre-construction conference.
- Perform on-site construction observation (see assumptions below).
- Review and approve monthly contractor pay-requests.
- Perform punch list inspection and prepare punch list.
- Perform final inspection.
- Prepare recommendation for final acceptance.
- Prepare record drawings and closeout services.
Additionally, Pacific will provide the following closeout services:
- Develop Facility Operation and Maintenance Plan.
- Prepare final as-constructed equivalent new/redevelopment area determination.
- Prepare final as-constructed project area shapefile.
DELIVERABLES
- Documented approval of materials
- Written RFI responses
- Documented construction change recommendations
- Daily inspection reports and photos
- As-built drawings
Exhibit A
Garren Melton
Final Design, Supplemental Permitting, Bidding Services and Construction Management Services Fee Proposal
July 25, 2022
Project No. 19025CC
Page 5 of 6
EXCLUSIONS
The following are specifically excluded from this proposal. If requested, these services can be
provided on a time and materials basis in accordance with the attached fee schedule.
1. Hazardous Environmental Services (if applicable)
2. Permit Applications Beyond Those Specifically Identified
3. Permit Fees
4. Cost of Right-of-Way Land Acquisition
5. Right-of-Way Acquisition for widening beyond urban collector standard
6. Special Inspection and Materials Testing Services (e.g. coils compaction, concrete
strength testing, etc.)
7. Archaeological Monitoring during Construction
8. Geotechnical Engineering
9. Electrical Engineering
ASSUMPTIONS
The following assumptions were made when developing this proposal. Deviations from these
assumptions may necessitate adjustments to the scope and fee proposal:
- Construction observation will be part-time in nature. For the purpose of this proposal,
level of effort has been estimated at 30 hours per week for a period of 24 weeks.
- Special inspections and materials testing services (e.g. backfill compaction testing,
concrete strength testing, pressure testing, etc.) will be provided by others.
FEE PROPOSAL
These services will be provided on a time and materials basis in accordance with the following
schedule:
TASK DESCRIPTION FEE
7. Supplemental Permitting and Project Approvals $7,500
8. Construction Documents $100,500
9. Right of Way Acquisition Services $160,000(1)
10. Bid Documents and Bidding Support $7,500
11. Construction Management Services and Project Close-Out $208,500(2)
TOTAL $484,000(3,4,5)
FOOTNOTES
1. Right-of-way acquisition services are not eligible for grant reimbursable. Task will be tracked and billed separately.
2. Construction management services do not include archaeological monitoring during construction.
3. The proposed fee is based on the scope of work outlined, through construction and final acceptance. Changes in scope or
additional requested items will be invoiced on a time and expense basis, in accordance with the attached fee schedule. Work
will be invoiced utilizing the fee schedule current to the year in which services are performed. Pacific’s 2022 Fee Schedule is
attached.
4. The proposed fee identified for individual tasks are estimates only and are provided for convenience. Adjustments of fee
between individual tasks within the total limit of proposed fee may be necessary to complete the work.
5. The proposed fee includes Pacific’s 15% mark-up for subconsultant oversight.
Exhibit A
Garren Melton
Final Design, Supplemental Permitting, Bidding Services and Construction Management Services Fee Proposal
July 25, 2022
Project No. 19025CC
Page 6 of 6
PROJECT SCHEDULING
It is understood that work will begin immediately once authorization to proceed is provided.
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
J. Ryan Brownlee, PE
Principal, Senior Civil Engineer
Attachment: 2022 Fee Schedule
Exhibit A
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2022 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR V $215
SENIOR IV $194
SENIOR III $187
SENIOR II $180
SENIOR I $175
PROJECT IV $170
PROJECT III $165
PROJECT II $157
PROJECT I $150
TECHNICIAN V $140
TECHNICIAN IV $133
TECHNICIAN III $126
TECHNICIAN II $120
TECHNICIAN I $114
STAFF V $90
STAFF IV $80
STAFF III $70
STAFF II $60
STAFF I $50
EXPENSES: COST +15%
Exhibit A