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Home My WebLink About7/8/2008 - City Council - City Council Meeting Minutes:1 CITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING JULY 08, 2008 6:30 P.M. ROLL CALL Councilmember's Present:, Councilmember Hendricks, Councilmember Buckner, Councilmember Johnson, Councilmember Bremmer, and Mayor Lacy. Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Buckner, to excuse Councilmember Raab from this meeting. The motion carried, 4-0. Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson, to excuse Councilmember McCourt from this meeting. The motion carried, 4-0. Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Buckner, to excuse Councilmember Barnhart from this meeting. The motion carried, 4-0. Staff Present: Dana Barnard, Devin Poulson, Brandon Mauseth, Lori Barnett, Nick Gerde, Joan Sims, and Randy Harrison. PLEDGE OF ALLEGIANCE CITIZEN COMMENTS Rachel Schleif, Education Reporter for the Wenatchee World said there have been some changes at the Wenatchee World which have impacted their coverage of city government. She said the Wenatchee World is in the process of hiring a new city reporter and in the interim she will be covering the Wenatchee and East Wenatchee City Council meetings. MAYORS REPORT Mayor Lacy said the Washington State Auditors Office (SAO) has informed the City that draws may be a problem for the City. He said two Washington cities have assessed fines and penalties for utilizing the draw process without a full payroll twice a month. The SAO has suggested that draws be discontinued or changed to a bi-monthly payroll. He said a memo has been submitted to City employees stating that the City is considering one of these options and asked employees to respond to this issue. He added this matter will then come to the City Council for a discussion and decision by Council. Mayor Lacy said Finance Director/City Treasurer Nick Gerde has been working on going back over financials, year end closing statements, and reconciliations. Mr. Gerde has been working with Small City Specialist, Toni Nelson, from the State Auditors Office to facilitate getting our financials done since the former City Treasurer left rather abruptly. He said the ultimate goal is to see if we can ensure the accuracy of our past financial reporting. He added he would also like to get a more comfortable handle on our available funds and to do a better job planning for future availability of funds for the City. Mayor Lacy said the real issue for him is that until this work is all completed he does not feel comfortable in responding to some of the financial questions or proposals that he has been seeing from some Councilmembers, such as a request to consider changing the property tax split to 70/30 percent rather than 't,IOZ-60OZ `sauoA aupualuo xis Suinsuo agI aoJ (dIL) uivaSoad Iuauianoaduil uoilElaodsuuaL auaA-xtS oql Sutldopu uotlnlosaa d ZO-LO-80 R0111I'I0SNU 'tu'd bS:g lu Suiauaq oilqnd oql posolo Sou -I .IoAW luauiuioo oilqnd ou OuiauaH 'w-d £t,:g jr Suiauaq oilqnd oql pouodo Sou -I aokow 't,IOZ-60OZ Slu011 aupualLO xis 2umsua aqI JOJ UMBOJd Iuauianoadull uoiluliodsmiL auak-mS aqI 2uipau2oi sluauiuioo aAlaoai oI 8uuuaq mIgnd d 10-LO-80 DNI HVHH aI'Igfid •PapioA aaaM 96£OZ PuE `ti8ZOZ `£8ZOZ `Z8£OZ saaquinu IuE.uEM '68'8Z5`ZOI,$3o Iunowe tulol aqI ui SZtOZ gSnonil 89£OZ s.iagwnu Iuvm'M anoaddE soop liounoZ) `80OZ `8 Ainf `alup sigl jo sd 'iiounoo oI alquliuAE opuul uaaq suq goigM `Builsil E ui popaooaa uaaq anuq 060'tbZ'Zb Mo2I fvq paainbaa su pogilaao swiulo luauiasanquiiaa osuodxo osogl puu 080'bZ'Zt, MD2I Xq paainbaa su aaogdo 8uiliPnu aqI Sq pogpaao puu pallpnu saagonoA •O-t, `poiuuo uoiloui oqZ •poluasaad su aupualuo Iuasuoo aql anoaddu of `uosugo f aaquiauiliounoo Xq pu000s `.iowwojg aaquiauiliounoo Sq opum sum uoilow d moTlaV paunoa sliig 3o uoiluaapisuoD z 800Z `bZ oun f `uoissoS auingall — solnuiWjo uoijwopisuoD • I 'dVGK21'IV3 .LN3SM03 •BuISII.Ianpu gliM pauMaoJ annul puu lusodoad io3 Isonba-I aqI uioaj a2Eawl sluauia.Iinba.I aapp oouu.Insui aqI anouiaa om Iugl polsa'22ns suq oq puu uoslnod Aowolld f4i3 glim sigl passnosip suq aqs Pius aqS •lusodoad ao3 Isonbo-d Ijuip aqI ui a2un2ml oominsui aqI of puodsaa of Xuuduioo oouuansui s,f4!D aqI aoj SuilTum uaaq suq aqs sE Xulop u uaaq suq a.Iagl Pius Ilauaug •sW •uoisuudxg IIEH "4i3 aqI ao3 luullnsuoo E a0J 2uISI:PQAPE JO SUM SMEIS aql IEgM p33ISE aau31ong iogwawj!ounoD •OAlaoa.I of loadxa Xagl lugl oSuuuol poluunlso luui2iao oql posuonui seq a0uEgo siq L -oq Iiim oSuuuol poloadxa oql lugm jo suuol ui Iu;)wQSLutW alsuM uo Ioudun uu uaaq suq a.Iagl so2uugo oiuiouooa oI onp IEgI poluls goigm `afuuuoi palumpso luu12110 aql OI uOISIAai E Suipau801 `Iuaui32EUEW OISEM 3O a02uuuW IoIaISIQ aoivaS `paupOOM poI, WOIJ aallal pasinaa E PaAiaoaa OSIV aq PappE aH •uziaalui aqI ui aATIEluasaadaa uoilupuno3 uo ldi21 IuD oql puu sulu3lnos I Iyq Suilouluoo aq IITM aq su uoTluuuojui luuoilippu oAEq Suul oq auxq lugl SU •lusodoid sigl su auj su aiaq uioad o2 om aaagm Inoqu uoissnosip u anuq puu saaquzauiliounoo of uoiluuuojui sigl apinoad Him aq Pius OH •an000 pinoo lugl Igouaq oilqnd aqI puu oagoluuaM Isug jo fq!D aqI of isoo ou jo EapT aqI Al.Iulnoil.iud `aAIllsod AJQA S31001 ouillno aql plus OH •loofoad sigl grim paumio3 oO om osodoad Ig2Tui Aogl moq ao1 ouillno uuld oiSoluals u su llam su passnosip anuq am su fauuiuins u glTm sn papinoid goTgm `sgnID SIaIH a8 SAOU aouuiiiH OIEIS uol2uTgsuM aqI Jo luopisaad `sulu)lnos L llig uioa3 Alopol aallal E paniaoaa aq Pius OH •anlona uapi xoldslaodS aqI 2uigolum uaaq suq aq sgluoul IEaanas Isud aql aano piEs Xou-I JOXUW •Suiuuuld lugl op oI uoil!sod aallaq u ui oq uagl IIIM aM puu gluoui Ixou oql uigllm pololdwoo oq IIIM ?IaoM sigl sloadxa OH •smuls luiouuug s�f4i0 oql SuizXluuu jo suual ui aau am aaagM3o IqSil ui aanluuiaad si uotstoap sigl Supluui Iugl slam OH spun j laaalS puu asuadxg lua.unD uaamloq Igds luooaad SZ/SL Iuaaano aqI 800Z `8 A Iflf SUJ f]IS W 'IIDMnOD aaHD LVMgM ISd9 dO ADD CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 8, 2008 Councilmembers and staff discussed funding options of the projects and reprioritization of the projects list. Mayor Lacy suggested that we pass the resolution and have Infrastructure and Operations Manager Mauseth give Council a reprioritization based on the needs of the City without regard to available current funding and see if there is a different approach based on what he feels the prioritization should be if funding were not an obstacle. Mr. Mauseth said he would like to reprioritize the committed/funded project numbers 7, 16, and 21 to position numbers 1, 2, and 3 and drop all the other projects down on the list in the proposed Six -Year TIP. Mayor Lacy read the resolution title. RESOLUTION NO.2008-10 A RESOLUTION OF THE CITY OF EAST WENATCHEE, WASHINTON, ADOPTING A SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND DIRECTING THE CITY CLERK TO FILE THIS RESOLUTION WITH THE SECRETARY OF TRANSPORTATION AND THE TRANSPORTATION IMPROVEMENT BOARD FOR THE STATE OF WASHINGTON. Council Action: A motion was made by Councilmember Buckner, second by Councilmember Johnson, to adopt the resolution adopting the Six -Year Transportation Improvement Program with the revision to Exhibit A reprioritizing the following projects 7, 16, and 21 to position numbers 1, 2, and 3 and drop all other projects down on the list. The motion carried, 4-0. 08-07-03 A resolution establishing an Agenda Bill Policy and Procedure. City Clerk Barnard said the purpose of the resolution is to establish a method for organizing the materials to be included on the City Council Agenda. She said this procedure should streamline the process and reduce the time to create Council information packets. Councilmember Johnson said he had a concern with the word final in the third paragraph where it states "The Mayor shall have final authority over which matters shall be included upon the Agenda of the Council". He gave an example of a past occurrence with another agency where the word final was used and that meant that nobody could change or amend anything on the agenda. He feels that when someone reads this they will take it literally and not allow any changes at all even though it may be a standard practice. Mayor Lacy suggested revising the sentence by removing the word final, from the sentence. Mayor Lacy read the resolution title. RESOLUTION NO.2008-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE, WASHINGTON, ESTABLISHING AN AGENDA BILL POLICY AND PROCEDURE. Council Action: A motion was made by Councilmember Johnson, second by Councilmember Bremmer, to adopt the resolution establishing an Agenda Bill Policy & Procedure with the suggested revision. The motion carried, 4-0. 3Ij01D '14iD p.ieung nueQ n 'tu.d 0£:L-.LuHwKInOrad 800Z `Z I aun f uo plaq Supow liounoD uoileliodsuujl SOUVn aagoluuaM aqI puu `800Z `I I aun f uo ploq lo►4siCl uotlen iasuoD pue ooinosag uol$uigseAA, lu4uoD quoin aql wog solnum pou!wgns nmjong iogwowpounoD S,L'dOdd?I 'IIOAiflOJ 800Z `8 A'Ifif SEI.LfINIW 'IIDMnOD 2laHD.LVlgaM .LM dO A.LID