HomeMy WebLinkAbout6/24/2008 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON
REGULAR SESSION OF THE CITY COUNCIL CONVENED
MAYOR STEVEN C. LACY, PRESIDING
NNE 24, 2008
6:30 P.M.
ROLL CALL
Councilmember's Present:, Councilmember Bremmer, Councilmember Raab, Councilmember
Hendricks, Councilmember Barnhart, Councilmember Buckner, Councilmember McCourt, and Mayor
Lacy.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Buckner,
to excuse Councilmember Raab from this meeting. The motion carried, 4-0.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson,
to excuse Councilmember McCourt from this meeting. The motion carried, 4-0.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Buckner,
to excuse Councilmember Barnhart from this meeting. The motion carried, 4-0.
Staff Present: Dana Barnard, Devin Poulson, Brandon Mauseth, Lori Barnett, Nick Gerde, Joan Sims,
and Teresa Allen.
PLEDGE OF ALLEGIANCE
CITIZEN COMMENTS
MAYORS REPORT
Mayor Lacy said he had met with Phil Jans, Chelan County Juvenile Detention Center in which he
discussed concerns regarding detaining juveniles in their facility without a contract with the City of East
Wenatchee. Mayor Lacy said an interim contract with Chelan County Juvenile Detention Center will be
drafted to ensure that the costs of detaining juveniles will be paid by the City of East Wenatchee until a
Declaratory Judgment has been made by the Superior Court Judge as to whether Douglas County or the
City of East Wenatchee is responsible for paying for the juvenile housing in the detention facility.
Mayor Lacy welcomed Nick Gerde who has been hired as the Finance Director/Treasurer for the City.
Mr. Gerde has already made some strides towards financial reconciliation. He has been working with
Toni Nelson the "Small Cities Specialist" for the Washington State Auditor's Office, who has been
providing assistance towards reconciliation following the departure of Linda Countryman. He said once
we know the final outcome of the reconciliation, a report will be submitted. Mayor Lacy added it may be
necessary to amend the budget based on the reconciliation report.
Mayor Lacy said he has had the City Attorney and Staff working on proposed changes to the Employee
Handbook. He said a draft has been completed which will be reviewed by staff and then brought forward
to the City Council for approval.
Mayor Lacy said he met with representatives of the SportsPlex along with a representative from the Boys
and Girls Club of America, as well as a representative of the Cal Ripken Sr. Foundation. He said the
potential scope and direction of the proposed SportsPlex project is changing. He said in many respects he
feels it is changing for the better in the sense that if we continue down the lines that have been proposed
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CITY OF EAST WENATCHEE COUNCIL MINUTES JUNE 24, 2008
Ms. Barnett said the City still needs to explain to the Public Works Trust Funds that we are not going to
be able to build this in 2009. During the constructability meeting they talked to WSDOT about some
alternatives. One of which, is to construct the missing links that were not done with the Central Business
District (CBD) Project. One of those is the connection to the Eastmont pipe and then taking it to the
eastern edge of SR28 that way they would have a structure at the eastern edge of SR28 to plug into. She
added there have been no decisions made on how that route will go.
Mr. Mauseth reported that while the Street Maintenance crew was doing pothole repairs at the canal
crossing on 19`s Street NE they could see water through the road. This being an emergency situation the
road was closed and the asphalt was removed which exposed the decking material, revealing a three foot
section of metal decking material that has rusted out and an additional one foot section that was broken
out just as you approach the canal crossing. He said the Street Maintenance Crew cut out a section of
asphalt and installed a one inch thick, 8 foot by 20 foot steel plate and asphalted the plate into place. RH2
Engineering is working on some ideas for a temporary solution as well as a long term solution.
CONSENT CALENDAR
1. Consideration of Minutes — Regular Session, June 10, 2008
2. Consideration of Bills
3. Set July 8, 2008, as the date for a public hearing regarding the Six -Year
Transportation Program.
Council Action: A motion was made by Councilmember Bremmer, second by Councilmember McCourt,
to approve the consent calendar as presented. The motion carried, 5-0.
Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense
reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has
been made available to Council.
As of this date, June 24, 2008, Council does approve warrant numbers 20338 through 20367 in the total
amount of $8,012.12.
Council does approve warrant numbers 26443-26529 and direct deposit warrant numbers 00157 through
00174 in the amount of $324,505.72, paid June 5, 2008, for the month of May 2008.
Councilmember Barnhart requested a report on the amount of overtime in the Police Department for the
month of May 2008.
PUBLIC HEARING
08-06-04 A public hearing to review the recommendation of the East Wenatchee Planning
Commission for consideration of the adoption of an updated Douglas County Regional
Shoreline Master Program (SMP), issuance of the final integrated SEPA/GMA plan EIS
and repeal of the 1975 Douglas County SMP concurrent with the adoption of the
Regional SMP by the Department of Ecology.
Mayor Lacy opened the public hearing at 7:02 p.m. Hearing no public comment Mayor Lacy closed the
public hearing at 7:03 p.m.
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CITY OF EAST WENATCHEE COUNCIL MINUTES DUNE 24, 2008
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ACTION ITEMS
08-06-07 Authorization for the Mayor to sign an amendment to an Agreement for Services between
the City of East Wenatchee and the Wenatchee Valley Convention and Visitors Bureau
extending the term of the agreement to October 13, 2009.
Mayor Lacy said he asked that this extension be limited to a shorter term than the previous agreement. He
said the reason is, that he would like to revisit the issue of the hotel/motel tax expenditure at the time that
the Coast Wenatchee Center Hotel sells or when the Convention Center is no longer an obligation for the
City of East Wenatchee. At that time Council may want to make a decision with regards to the direction
of hotel/motel funds and how much of it we should keep in contingency or whether we want to use the
funds for other purposes. The term of this agreement coincides with the expiration of the Interlocal
Agreement between the City of East Wenatchee and the City of Wenatchee for a portion of the
hotel/motel tax to go towards financing the expansion, modification and refurbishing of the Convention
Center located in the City of Wenatchee.
Council Action: A motion was made by Councilmember Buckner, second by Councilmember Bremmer,
to authorize the Mayor to sign the amendment to the Agreement for Services extending the term of the
Agreement to October 13, 2009. The motion carried, 5-0.
08-06-08 Authorization for the Mayor to sign Contract Amendment No. 1 — Kenroy Sidewalk
Improvement Project with RH2 Engineering for engineering costs.
Council Action: A motion was made by Councilmember Barnhart, second by Councilmember Buckner,
to authorize the Mayor to sign Contract Amendment No. 1 with R112 Engineering for the Kenroy
Sidewalk Improvement Project. The motion carried, 5-0.
Council again discussed different options for hiring an in-house Engineer.
COUNCIL REPORTS
Councilmember McCourt submitted minutes for the Chelan -Douglas Health District Board of Health
meeting held on May 19, 2008.
Councilmember Barnhart reported that the Douglas County Sewer District has awarded an odor control
contract. The estimated cost of the project to fix the odor problem is nine million dollars
Mr. Mauseth submitted a preliminary Six -Year Transportation Improvement Program for Council to
review prior to the public hearing.
ADJOURNMENT — 7:25 p.m.
Dana Barnard
City Clerk