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Home My WebLink About6/10/2008 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING JUNE 10, 2008 6:30 P.M. ROLL CALL Councilmember's Present:, Councilmember Bremmer, Councilmember Raab, Councilmember Hendricks, Councilmember Barnhart, Councilmember Buckner, Councilmember McCourt, Councilmember Johnson, and Mayor Lacy. Staff Present: Dana Barnard, Devin Poulson, Brandon Mauseth, Lori Barnett, Catalina Garibay, Randy Harrison, Joan Sims, Teresa Allen and Ralph Aiken, III. PLEDGE OF ALLEGIANCE PRESENTATION Chuck Kingsley, Commercial Associates Real Estate Services, representing East Wenatchee Investments, LLC, developers of the Eastmont Plaza said that as time goes on they are getting more interest in the building and inquiries on leasing parts of the Plaza. However, once they start leasing portions of the west wing it will no longer meet the City's needs. Mr. Kingsley said they would like to work with the City and are offering a proposal. He said this proposal would be in the form of an Agreement between the City and East Wenatchee Investments, LLC, wherein the City either purchases or leases with an option to purchase the west wing of building one in Eastmont Plaza located across the street from City Hall. The terms of the Agreement would be subject to having a third -party report prepared by a qualified space needs analysis to determine if the City has a clear and reasonable need for 17,000 square feet of space. In the event that the report indicates that the City does not have a clear and current need for space, then in that event, the City may terminate the Agreement, and East Wenatchee Investments, LLC, shall reimburse the City for the actual cost of the report, not to exceed the sum of $35,000. Mayor Lacy asked Mr. Kingsley if he would be amenable to adding to the last sentence "or that another direction for the City is more advisable" then in the event the City hires a consultant, the proposal would be in addition to analyzing that project to give the City a broader analysis as to what other direction they would suggest if not Eastmont Plaza. Mr. Kingsley said he would be amenable to the addition and if the space does not work for the City and the report shows it would be better for the City to move in a different direction they would still make good on their guarantee that the City get reimbursed. Councilmember Johnson questioned if it would be reasonable to give a timeline of how long it will take to have a report completed so that we have a chance to evaluate it and make a decision. Community Development Director Barnett said this process could take a few months. Councilmember Hendricks expressed concerned about moving forward with an Agreement at this time as he has not seen current budget figures and he feels there are other priorities such as street projects that need to be completed. CITY OF EAST WENATCHEE COUNCIL MINUTES JUNE 10, 2008 Mayor Lacy explained that agreeing to this non -binding Agreement it would allow the City to move in a different direction even if it meant not expanding the City Hall. Councilmember Barnhart said Council agreed at the last Council meeting to pay up to $40,000 to have a space needs study completed and that this is an opportunity for the City to get a study done. Council Action: A motion was made by Councilmember Barnhart, second by Councilmember McCourt, to accept the East Wenatchee Investments, LLC, proposal adding the provision "or that another direction is more advisable". The motion carried, 6-0. (Councilmember Hendricks abstained) MAYORS REPORT Mayor Lacy reported he would be meeting with participants of the SportsPlex on June 17, 2008, to discuss proposed changes which could involve additional participants. Mayor Lacy said he will also be attending a stakeholders meeting June 16, 2008, on behalf of the City regarding the concept of the surplusing of a property formerly held by Department of Transportation (DOT) which accommodates the eastside portion of the Apple Capital Loop Trail. Mayor Lacy said he still has not filled the City Treasurer Position. However, he anticipates on doing that within the next week. He added that the City has had an individual who works with small cities from the State Auditor's Office going over the City's financial statements, and reconciling accounts. CONSENT CALENDAR 1. Consideration of Minutes — Regular Session, May 27, 2008 2. Consideration of Bills Council Action: A motion was made by Councilmember Johnson, second by Councilmember Raab, to approve the consent calendar as presented. The motion carried, 7-0. Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has been made available to Council. As of this date, June 10, 2008, Council does approve warrant numbers 20277 through 20357 in the total amount of $447,014.07. Warrant numbers 20321, 20322, and 20324 were voided. ACTION ITEMS 08-06-01 Authorization for the Mayor to execute an agreement transferring portions of five parcels to City of East Wenatchee Parcel No. 40100001507 consolidating irrigation shares with the Wenatchee Reclamation District. Street Superintendent Brandon Mauseth said the following action items are identical agreements other than they include different parcels. He said that over the years when the City purchased right-of-way for road projects or other projects, a portion of the irrigation shares that were tied to the original piece of property are carried onto the right-of-way that the City purchased. 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