HomeMy WebLinkAbout2/15/2022 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford, MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
2/15/2022 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, February 15, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person or via zoom:
https://us02web.zoom.us/j/87573845353
Phone-in option for the meeting: 253 215 8782, Meeting ID:
875 7384 5353
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
Vouchers:
a. Date: 2/15/2022, Checks: 56243; 56249 - 56295; 56297 - 56299, in the amount of
$173,865.13, and voided checks: 56296.
b. January 2022 Payroll Certification.
Minutes:
c. 2/1/2022 Council Meeting Minutes.
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2. Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor
may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3. Presentations.
4. Department Report.
5. Mayor’s Report.
6. Action Items.
a. First reading of Ordinance 2022-03, fixing and confirming the salaries and
compensation to be paid to certain officials and employees of the City of East
Wenatchee during the year 2022 – Josh DeLay, Finance Director.
Request to suspend second reading.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
2/15/2022 Council Meeting Agenda Page 2 of 2
Action items continued
Motion by City Council to approve Ordinance 2022-03, fixing and confirming the
salaries and compensation to be paid to certain officials and employees of the City
of East Wenatchee during the year 2022.
b. Resolution 2022-08, authorizing the Mayor to sign a Bridge Inspection Agreement
between the City of East Wenatchee and the Washington State Department of
Transportation for bridge inspection services – Garren Melton, Public Works
Manager.
Motion by City Council to approve Resolution 2022-08 authorizing the Mayor to
execute the Bridge Inspection Agreement between WSDOT and the City of East
Wenatchee.
c. Resolution 2022-09, Washington State Department of Ecology water quality
stormwater capacity grant agreement – Garren Melton, Public Works Manager.
Motion by City Council to approve Resolution 2022-09 authorizing the Mayor to
execute the Washington State Department of Ecology water quality stormwater
capacity grant agreement (Agreement No. WQSWCAP-2123-Ewena-00141).
7. Council Reports & Announcements.
a. Reports/New Business of Council Committees
8. Adjournment.
CHECKS: 56243; 56249 - 56295; 56297 - 56299
VOIDED CHECKS: 56296
DEPARTMENT/FUND AMOUNT
General Fund 001 $144,646.48
Rainy Day Fund 002 $0.00
Street Fund 101 $16,420.98
Community Dev Grants Funds 102 $0.00
Affordable Housing Tax Fund 103 $0.00
Housing & Related Services Fund 104 $0.00
Transportation Benefit District Fund 105 $0.00
Library Fund 112 $28.81
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $221.30
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $186.86
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $0.00
Capital Improvements Fund 314 $7,622.50
Stormwater Fund 401 $671.84
Equipment R&R Fund 501 $4,016.36
Cafeteria Plan 634 $50.00
Custodial Activities 635 $0.00
Grand Total All Funds $173,865.13
CITY OF EAST WENATCHEE
CHECK REGISTER
February 15, 2022 Payables
2/15/2022 Council Meeting Agenda Packet Page 3 of 88
Fund Number Description Amount
001 General Fund $144,646.48
101 Street Fund $16,420.98
112 Library Fund $28.81
114 Drug Fund $221.30
117 Events Board Fund $186.86
314 Capital Improvements Fund $7,622.50
401 Stormwater Fund $671.84
501 Equipment Purchase, Repair & Replacement Fund $4,016.36
634 Cafeteria Plan $50.00
Count: 9 $173,865.13
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2022 - February 2022 - February 2022 2nd Council
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East Wenatchee - Fund Transaction Summary
2/15/2022 Council Meeting Agenda Packet Page 4 of 88
Vendor Number Reference Account Number Description Amount
AG Supply Company INC
56249 2022 - February 2022 - February 2022 2nd Council
485180
Police Dept
001-000-210-521-10-32-00 Fuel Consumed $5,059.43
101-000-420-542-30-30-00 Supplies - Roadway $13.62
Total 485180 $5,073.05
485217
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $2.80
Total 485217 $2.80
485279
001-000-180-518-30-48-00 Repairs & Maintenance $4.75
Total 485279 $4.75
485286
001-000-180-518-30-48-00 Repairs & Maintenance $8.23
Total 485286 $8.23
485430
101-000-420-542-75-30-00 Supplies - City Parks $36.83
Total 485430 $36.83
485449
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $16.23
Total 485449 $16.23
485522
101-000-420-542-70-30-00 Supplies - Roadside $56.35
Total 485522 $56.35
485547
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $14.71
Total 485547 $14.71
Storm Water Utility
401-000-008-531-00-30-07 Fuel $608.81
Total Storm Water Utility $608.81
Total 56249 $5,821.76
Total AG Supply Company INC $5,821.76
Voucher Directory
Fiscal: : 2022 - February 2022
Council Date: : 2022 - February 2022 - February 2022 2nd Council
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 5 of 88
Vendor Number Reference Account Number Description Amount
Alignment Pros and Express Lube
56250 2022 - February 2022 - February 2022 2nd Council
33904
Full Service 2017 Ford Truck
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $64.13
Total 33904 $64.13
33908
Oil Change - Police Interceptor
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $64.13
Total 33908 $64.13
Total 56250 $128.26
Total Alignment Pros and Express Lube $128.26
ArchiveSocial Inc.
56251 2022 - February 2022 - February 2022 2nd Council
19686
Social Media Archive Subscription
001-000-145-514-20-40-05 Disaster Backup System Support $2,388.00
Total 19686 $2,388.00
Total 56251 $2,388.00
Total ArchiveSocial Inc.$2,388.00
Arrow Construction Supply Inc.
56252 2022 - February 2022 - February 2022 2nd Council
325893
101-000-420-542-30-30-00 Supplies - Roadway $1,089.94
Total 325893 $1,089.94
Total 56252 $1,089.94
Total Arrow Construction Supply Inc.$1,089.94
Banner Bank Mastercard
56253 2022 - February 2022 - February 2022 2nd Council
Invoice - 2/8/2022 7:53:08 AM
Wellness Room Netflix Subscription
001-000-001-518-91-30-00 Wellness $9.74
Total Invoice - 2/8/2022 7:53:08 AM $9.74
Invoice - 2/8/2022 7:54:23 AM
SWAT Belts - High Speed Gear
001-000-210-594-21-60-00 Capital Outlay $1,947.71
Total Invoice - 2/8/2022 7:54:23 AM $1,947.71
Invoice - 2/8/2022 7:54:50 AM
Firearm Optics - MPA
001-000-210-521-10-35-00 Small Tools & Equipment $1,663.62
Total Invoice - 2/8/2022 7:54:50 AM $1,663.62
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Vendor Number Reference Account Number Description Amount
Invoice - 2/8/2022 7:56:07 AM
Public Works Building Bid Publishing - Builders Exchange WA
314-000-000-594-48-60-00 Maintenance Facilities Construction $250.00
Total Invoice - 2/8/2022 7:56:07 AM $250.00
Total 56253 $3,871.07
Total Banner Bank Mastercard $3,871.07
Blades Consulting
56254 2022 - February 2022 - February 2022 2nd Council
Invoice - 2/4/2022 1:49:44 PM
Misc Inspection Fees - BP 2060 Review
001-000-590-558-50-41-00 Professional Services $5,765.90
Total Invoice - 2/4/2022 1:49:44 PM $5,765.90
Total 56254 $5,765.90
Total Blades Consulting $5,765.90
Cascade Natural Gas Corp
56255 2022 - February 2022 - February 2022 2nd Council
83900200003-01.20.2022
101-000-430-543-50-47-00 Utilities - Facilities $945.04
Total 83900200003-01.20.2022 $945.04
93900200002 -01.20.2022
101-000-430-543-50-47-00 Utilities - Facilities $0.00
101-000-430-543-50-47-00 Utilities - Facilities $488.15
Total 93900200002 -01.20.2022 $488.15
Total 56255 $1,433.19
Total Cascade Natural Gas Corp $1,433.19
Chelan County Treasurer
56256 2022 - February 2022 - February 2022 2nd Council
150001-01617
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $39,925.22
Total 150001-01617 $39,925.22
Total 56256 $39,925.22
Total Chelan County Treasurer $39,925.22
Cinta's Corporation 607
56257 2022 - February 2022 - February 2022 2nd Council
4108728488
001-000-210-521-10-48-00 Repairs & Maintenance $16.45
101-000-430-543-30-30-00 Supplies - General Services $26.09
Total 4108728488 $42.54
4109406492
001-000-180-518-30-41-00 Professional Services $143.84
001-000-210-521-10-48-00 Repairs & Maintenance $72.73
101-000-430-543-30-30-00 Supplies - General Services $29.94
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Vendor Number Reference Account Number Description Amount
112-000-000-572-50-47-00 Facilities - Utilities $19.42
Total 4109406492 $265.93
Total 56257 $308.47
Total Cinta's Corporation 607 $308.47
Classic One East
56258 2022 - February 2022 - February 2022 2nd Council
90837 Ty Sheets
001-000-210-521-10-49-02 Dry Cleaning Services $10.84
001-000-210-521-10-49-02 Dry Cleaning Services $26.02
Total 90837 Ty Sheets $36.86
90838 Ty Sheets
001-000-210-521-10-49-02 Dry Cleaning Services $10.84
Total 90838 Ty Sheets $10.84
Total 56258 $47.70
Total Classic One East $47.70
Columbia River Steel dba: Moses Lake Steel Supply, Inc
56259 2022 - February 2022 - February 2022 2nd Council
22200598
001-000-180-518-30-48-00 Repairs & Maintenance $78.21
Total 22200598 $78.21
Total 56259 $78.21
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $78.21
Commercial Printing, Inc.
56260 2022 - February 2022 - February 2022 2nd Council
127768
2500 #10 Window Envelopes
001-000-120-512-51-30-00 Supplies $399.75
Total 127768 $399.75
Total 56260 $399.75
Total Commercial Printing, Inc.$399.75
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Vendor Number Reference Account Number Description Amount
Data Driven Safety, LLC
56261 2022 - February 2022 - February 2022 2nd Council
47001738
Driver Record Monitoring
001-000-139-518-10-40-08 Professional Services $4.55
Total 47001738 $4.55
Total 56261 $4.55
Total Data Driven Safety, LLC $4.55
Douglas County PUD
56262 2022 - February 2022 - February 2022 2nd Council
702369 01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $29.00
Total 702369 01.19.2022 $29.00
702370-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $23.00
Total 702370-01.26.2022 $23.00
702371-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total 702371-01.26.2022 $17.00
702372-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $24.00
Total 702372-01.26.2022 $24.00
702373-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $25.00
Total 702373-01.26.2022 $25.00
702374-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $20.00
Total 702374-01.26.2022 $20.00
702375-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $19.00
Total 702375-01.26.2022 $19.00
702376-01.19.2022
001-000-180-518-30-47-00 Utilities $1,634.00
Total 702376-01.19.2022 $1,634.00
702377-01.19.2022
101-000-430-543-50-47-00 Utilities - Facilities $20.00
Total 702377-01.19.2022 $20.00
702378-01.19.2022
101-000-430-543-50-47-00 Utilities - Facilities $94.00
Total 702378-01.19.2022 $94.00
702379 01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $16.00
Total 702379 01.19.2022 $16.00
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Vendor Number Reference Account Number Description Amount
702380-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $1,266.00
Total 702380-01.26.2022 $1,266.00
702381-01.19.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $37.00
Total 702381-01.19.2022 $37.00
702382-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total 702382-01.19.2022 $17.00
702383-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $16.00
Total 702383-01.19.2022 $16.00
702384-01.01.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total 702384-01.01.2022 $17.00
702385-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $20.00
Total 702385-01.19.2022 $20.00
702386-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $23.00
Total 702386-01.26.2022 $23.00
702388-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $20.00
Total 702388-01.26.2022 $20.00
702389-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $15.00
Total 702389-01.19.2022 $15.00
702390-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $15.00
Total 702390-01.19.2022 $15.00
702391-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $26.00
Total 702391-01.19.2022 $26.00
702392-01.19.2022
101-000-420-542-75-47-00 Utilities - City Parks $15.00
Total 702392-01.19.2022 $15.00
702393-01.19.2022
101-000-420-542-75-47-00 Utilities - City Parks $17.00
Total 702393-01.19.2022 $17.00
702394-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $26.00
Total 702394-01.26.2022 $26.00
702395-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $33.00
Total 702395-01.26.2022 $33.00
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Vendor Number Reference Account Number Description Amount
702396-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $34.00
Total 702396-01.19.2022 $34.00
702397-01.19.2022
001-000-180-518-30-47-00 Utilities $17.00
Total 702397-01.19.2022 $17.00
702398-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $23.00
Total 702398-01.26.2022 $23.00
702399-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $43.00
Total 702399-01.26.2022 $43.00
702400-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $26.00
Total 702400-01.19.2022 $26.00
702401-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $31.00
Total 702401-01.19.2022 $31.00
702402-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $24.00
Total 702402-01.26.2022 $24.00
702403-01.19.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total 702403-01.19.2022 $17.00
702404-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $20.00
Total 702404-01.26.2022 $20.00
702405-01.19.2022
001-000-180-518-30-47-00 Utilities $157.00
Total 702405-01.19.2022 $157.00
702406-.01.19.2022
101-000-420-542-75-47-00 Utilities - City Parks $15.00
Total 702406-.01.19.2022 $15.00
702407-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $17.00
Total 702407-01.26.2022 $17.00
702408-01.26.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $38.00
Total 702408-01.26.2022 $38.00
702409-01.226.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $25.00
Total 702409-01.226.2022 $25.00
702411-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $25.00
Total 702411-01.26.2022 $25.00
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 11 of 88
Vendor Number Reference Account Number Description Amount
744970-01.26.2022
101-000-420-542-63-47-00 Utilities - Street Lighting $25.00
Total 744970-01.26.2022 $25.00
746836-01.19.2022
001-000-180-518-30-47-00 Utilities $22.00
Total 746836-01.19.2022 $22.00
748520-01.19.2022
001-000-180-518-30-47-00 Utilities $16.00
Total 748520-01.19.2022 $16.00
754937-01.19.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $15.00
Total 754937-01.19.2022 $15.00
758589-01.26.2022
001-000-180-518-30-47-01 Utilities - Simon St.$628.00
Total 758589-01.26.2022 $628.00
75993601.19.2022
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $27.00
Total 75993601.19.2022 $27.00
Total 56262 $4,729.00
Total Douglas County PUD $4,729.00
East Wenatchee Water Dist
56263 2022 - February 2022 - February 2022 2nd Council
000520-000 01.15.2022
101-000-420-542-75-47-00 Utilities - City Parks $52.00
Total 000520-000 01.15.2022 $52.00
000524-000-01.15.2022
101-000-430-543-50-47-00 Utilities - Facilities $41.50
Total 000524-000-01.15.2022 $41.50
000526-000 01.15.2022
001-000-180-518-30-47-00 Utilities $60.16
112-000-000-572-50-47-00 Facilities - Utilities $9.39
Total 000526-000 01.15.2022 $69.55
013966-000 01.15.2022
101-000-430-543-50-47-00 Utilities - Facilities $5.10
Total 013966-000 01.15.2022 $5.10
022920-000 01.15.2022
001-000-180-518-30-47-00 Utilities $41.50
Total 022920-000 01.15.2022 $41.50
Total 56263 $209.65
Total East Wenatchee Water Dist $209.65
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Vendor Number Reference Account Number Description Amount
Fastenal Company
56264 2022 - February 2022 - February 2022 2nd Council
WAWEN240199
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $1,192.40
Total WAWEN240199 $1,192.40
WAWEN240318
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $69.54
Total WAWEN240318 $69.54
WAWEN240363
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $82.10
Total WAWEN240363 $82.10
WAWEN240430
101-000-430-543-30-30-00 Supplies - General Services $122.12
Total WAWEN240430 $122.12
WAWEN240700
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $53.46
Total WAWEN240700 $53.46
Total 56264 $1,519.62
Total Fastenal Company $1,519.62
Foremost Promotions
56265 2022 - February 2022 - February 2022 2nd Council
1111069
001-000-210-521-30-40-00 Crime Prevention $433.20
Total 1111069 $433.20
544268
001-000-210-521-30-40-00 Crime Prevention $102.89
Total 544268 $102.89
Total 56265 $536.09
Total Foremost Promotions $536.09
Forte Architects Inc
56266 2022 - February 2022 - February 2022 2nd Council
2934
Simon St. Improvements - Design Phase
314-000-000-594-21-60-01 Simon St. Improvements $5,213.50
Total 2934 $5,213.50
2926
Construction Phase Public Works
314-000-000-594-48-60-00 Maintenance Facilities Construction $2,159.00
Total 2926 $2,159.00
Total 56266 $7,372.50
Total Forte Architects Inc $7,372.50
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Vendor Number Reference Account Number Description Amount
GMCO
56267 2022 - February 2022 - February 2022 2nd Council
22-3470
Torch RT
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $8,224.40
Total 22-3470 $8,224.40
Total 56267 $8,224.40
Total GMCO $8,224.40
GO Usa/Hamilton & Assoc
56268 2022 - February 2022 - February 2022 2nd Council
59800-1
3 staff polos
001-000-210-521-10-35-00 Small Tools & Equipment $16.75
Total 59800-1 $16.75
Total 56268 $16.75
Total GO Usa/Hamilton & Assoc $16.75
Gunarama Wholesale, Inc.
56269 2022 - February 2022 - February 2022 2nd Council
1153008
Police Firearms
001-000-210-594-21-60-00 Capital Outlay $1,427.63
Total 1153008 $1,427.63
Total 56269 $1,427.63
Total Gunarama Wholesale, Inc.$1,427.63
GWATA NCW Technology Alliance
56270 2022 - February 2022 - February 2022 2nd Council
2336
Flywheel Eco Dev
001-000-001-518-63-40-00 Flywheel Conference $5,000.00
Total 2336 $5,000.00
Total 56270 $5,000.00
Total GWATA NCW Technology Alliance $5,000.00
International Institute
56271 2022 - February 2022 - February 2022 2nd Council
Annual Membership Fee thre 03.31.2023 MH
001-000-140-514-20-41-00 Membership Dues & Publications $175.00
Total Annual Membership Fee thre 03.31.2023 MH $175.00
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 14 of 88
Vendor Number Reference Account Number Description Amount
Annual Membership Fee thru 03.30.2023 AG
001-000-140-514-20-41-00 Membership Dues & Publications $115.00
Total Annual Membership Fee thru 03.30.2023 AG $115.00
Total 56271 $290.00
Total International Institute $290.00
Ising Inc.-dba Cascade Quality Water
56272 2022 - February 2022 - February 2022 2nd Council
1105477
Monthly Bottled Water Delivery
001-000-001-518-91-30-00 Wellness $117.61
Total 1105477 $117.61
Total 56272 $117.61
Total Ising Inc.-dba Cascade Quality Water $117.61
JDSA Law Firm
56273 2022 - February 2022 - February 2022 2nd Council
361736
01/2022 Legal Services
001-000-151-515-41-40-00 Legal Services $17,366.00
Total 361736 $17,366.00
Total 56273 $17,366.00
Total JDSA Law Firm $17,366.00
John Broers
56274 2022 - February 2022 - February 2022 2nd Council
754122-236519
101-000-430-543-30-30-00 Supplies - General Services $119.99
Total 754122-236519 $119.99
Total 56274 $119.99
Total John Broers $119.99
Jordan Conley
56275 2022 - February 2022 - February 2022 2nd Council
01.28.2022 UnderArmo; 911 Supply
001-000-210-521-10-20-01 Clothing Allowance $324.93
Total 01.28.2022 UnderArmo; 911 Supply $324.93
Total 56275 $324.93
Total Jordan Conley $324.93
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 15 of 88
Vendor Number Reference Account Number Description Amount
Joshua Virnig
56276 2022 - February 2022 - February 2022 2nd Council
Invoice - 2/7/2022 3:01:20 PM
Virnig - Meal Per Diem Bellingham
001-000-210-521-10-43-00 Travel $324.50
Total Invoice - 2/7/2022 3:01:20 PM $324.50
Total 56276 $324.50
Total Joshua Virnig $324.50
Les Schwab Tire Center Inc
56277 2022 - February 2022 - February 2022 2nd Council
34301259730
001-000-210-521-10-48-00 Repairs & Maintenance $205.63
Total 34301259730 $205.63
Total 56277 $205.63
Total Les Schwab Tire Center Inc $205.63
Lexipol, LLC
56278 2022 - February 2022 - February 2022 2nd Council
INVLEX8381
Annual LE Policy Manual/Training Bulletins
001-000-110-511-60-41-00 Professional Services $11,933.82
Total INVLEX8381 $11,933.82
Total 56278 $11,933.82
Total Lexipol, LLC $11,933.82
Maul Foster Alongi
56279 2022 - February 2022 - February 2022 2nd Council
45611
001-000-111-513-00-40-02 Professional Services $360.00
Total 45611 $360.00
Total 56279 $360.00
Total Maul Foster Alongi $360.00
Mph Industries, Inc
56280 2022 - February 2022 - February 2022 2nd Council
6016729
001-000-210-521-10-35-00 Small Tools & Equipment $6,464.71
Total 6016729 $6,464.71
Total 56280 $6,464.71
Total Mph Industries, Inc $6,464.71
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 16 of 88
Vendor Number Reference Account Number Description Amount
N C Machinery CO
56281 2022 - February 2022 - February 2022 2nd Council
WNC S0214842
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $981.96
Total WNC S0214842 $981.96
WNC240547
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $310.95
Total WNC240547 $310.95
WNC240547A
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $981.96
Total WNC240547A $981.96
WNCS0214625
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $310.95
Total WNCS0214625 $310.95
Total 56281 $2,585.82
Total N C Machinery CO $2,585.82
Norco Enterprise, Inc.
56282 2022 - February 2022 - February 2022 2nd Council
36446428122
101-000-430-543-30-30-00 Supplies - General Services $60.27
Total 36446428122 $60.27
36474372213
101-000-430-543-30-30-00 Supplies - General Services $88.88
Total 36474372213 $88.88
36503991743
101-000-430-543-30-30-00 Supplies - General Services $91.42
Total 36503991743 $91.42
Total 56282 $240.57
Total Norco Enterprise, Inc.$240.57
Numerica Credit Union
56283 2022 - February 2022 - February 2022 2nd Council
Invoice - 2/8/2022 10:05:01 AM
Bank Charges/Fees
001-000-142-514-20-40-02 Bank Charges & Fees $3.56
Total Invoice - 2/8/2022 10:05:01 AM $3.56
Invoice - 2/8/2022 10:10:04 AM
Earned Reward Credit - Employee Appreciation
001-000-180-518-30-49-00 Miscellaneous ($750.00)
Total Invoice - 2/8/2022 10:10:04 AM ($750.00)
Invoice - 2/8/2022 7:57:53 AM
Police PIO Canva Membership
001-000-210-521-10-41-02 Membership Dues $12.99
Total Invoice - 2/8/2022 7:57:53 AM $12.99
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 17 of 88
Vendor Number Reference Account Number Description Amount
Invoice - 2/8/2022 7:59:31 AM
Costco - Janitorial Supplies & Other Office Supplies
001-000-140-514-20-31-01 Central Stores $89.40
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $62.85
Total Invoice - 2/8/2022 7:59:31 AM $152.25
Invoice - 2/8/2022 8:01:24 AM
Browning Monthly Camera Subscription
001-000-210-521-10-49-00 Miscellaneous $9.99
Total Invoice - 2/8/2022 8:01:24 AM $9.99
Invoice - 2/8/2022 8:03:08 AM
SWAT Supplies - Aimpont T-2's w/ Mounts
001-000-210-594-21-60-00 Capital Outlay $3,196.00
Total Invoice - 2/8/2022 8:03:08 AM $3,196.00
Invoice - 2/8/2022 9:27:54 AM
SWAT Supplies - Rolling Duffle's
001-000-210-594-21-60-00 Capital Outlay $919.96
Total Invoice - 2/8/2022 9:27:54 AM $919.96
Invoice - 2/8/2022 9:28:51 AM
Various SWAT Supplies
001-000-210-594-21-60-00 Capital Outlay $4,605.14
Total Invoice - 2/8/2022 9:28:51 AM $4,605.14
Invoice - 2/8/2022 9:29:58 AM
SWAT - Med Kits
001-000-210-594-21-60-00 Capital Outlay $460.64
Total Invoice - 2/8/2022 9:29:58 AM $460.64
Invoice - 2/8/2022 9:30:26 AM
SWAT - Radio Chargers & Batteries
001-000-210-594-21-60-00 Capital Outlay $1,072.00
Total Invoice - 2/8/2022 9:30:26 AM $1,072.00
Invoice - 2/8/2022 9:31:11 AM
SWAT - Patches
001-000-210-594-21-60-00 Capital Outlay $332.00
Total Invoice - 2/8/2022 9:31:11 AM $332.00
Invoice - 2/8/2022 9:31:49 AM
SWAT - Firearm Mags
001-000-210-594-21-60-00 Capital Outlay $1,128.18
Total Invoice - 2/8/2022 9:31:49 AM $1,128.18
Invoice - 2/8/2022 9:32:24 AM
SWAT - Name Tags
001-000-210-594-21-60-00 Capital Outlay $112.00
Total Invoice - 2/8/2022 9:32:24 AM $112.00
Invoice - 2/8/2022 9:33:00 AM
Legal - WSAMA Membership
001-000-151-515-31-40-02 Membership Dues $30.00
Total Invoice - 2/8/2022 9:33:00 AM $30.00
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 18 of 88
Vendor Number Reference Account Number Description Amount
Invoice - 2/8/2022 9:33:40 AM
SWAT - Flashlights/Gloves
001-000-210-594-21-60-00 Capital Outlay $810.73
Total Invoice - 2/8/2022 9:33:40 AM $810.73
Invoice - 2/8/2022 9:34:28 AM
SWAT - Gas Masks, Filters, Lens Covers
001-000-210-594-21-60-00 Capital Outlay $3,419.29
Total Invoice - 2/8/2022 9:34:28 AM $3,419.29
Invoice - 2/8/2022 9:35:07 AM
Clerk - PRA Training
001-000-140-514-20-40-00 Training $35.00
Total Invoice - 2/8/2022 9:35:07 AM $35.00
Invoice - 2/8/2022 9:35:41 AM
Legal - WSBA Membership
001-000-151-515-31-40-02 Membership Dues $511.45
Total Invoice - 2/8/2022 9:35:41 AM $511.45
Invoice - 2/8/2022 9:36:53 AM
Christmas Event Supplies - Hobby Lobby & Walgreen's
117-000-500-557-30-49-01 Christmas - Miscellaneous $32.46
Total Invoice - 2/8/2022 9:36:53 AM $32.46
Invoice - 2/8/2022 9:38:15 AM
PRA Training - Police
001-000-210-521-40-40-02 Training - Office Staff $35.00
Total Invoice - 2/8/2022 9:38:15 AM $35.00
Invoice - 2/8/2022 9:38:59 AM
Workshop Refreshments/Supplies
001-000-140-514-20-31-00 Office Supplies $103.61
Total Invoice - 2/8/2022 9:38:59 AM $103.61
Invoice - 2/8/2022 9:39:40 AM
Amazon Police Supplies
001-000-210-521-10-31-00 Office Supplies $28.83
Total Invoice - 2/8/2022 9:39:40 AM $28.83
Invoice - 2/8/2022 9:40:49 AM
Amazon Police Supplies
001-000-210-521-10-31-00 Office Supplies $10.84
Total Invoice - 2/8/2022 9:40:49 AM $10.84
Invoice - 2/8/2022 9:41:20 AM
Police Fuel
001-000-210-521-10-32-00 Fuel Consumed $57.40
Total Invoice - 2/8/2022 9:41:20 AM $57.40
Invoice - 2/8/2022 9:41:55 AM
Adobe Monthly Subscription
001-000-145-594-14-60-20 Capital - PC Software Admin $197.21
Total Invoice - 2/8/2022 9:41:55 AM $197.21
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 19 of 88
Vendor Number Reference Account Number Description Amount
Invoice - 2/8/2022 9:42:36 AM
Amazon Planning Supplies
001-000-590-558-50-31-00 Office Supplies $20.28
Total Invoice - 2/8/2022 9:42:36 AM $20.28
Invoice - 2/8/2022 9:45:01 AM
Amazon Police Supplies
001-000-210-521-10-31-00 Office Supplies $273.63
Total Invoice - 2/8/2022 9:45:01 AM $273.63
Invoice - 2/8/2022 9:45:39 AM
Amazon Police Supplies
001-000-210-521-10-31-00 Office Supplies $43.25
Total Invoice - 2/8/2022 9:45:39 AM $43.25
Invoice - 2/8/2022 9:46:10 AM
Amazon Police Equipment
001-000-210-521-10-35-00 Small Tools & Equipment $372.80
Total Invoice - 2/8/2022 9:46:10 AM $372.80
Invoice - 2/8/2022 9:46:37 AM
Events Annual Canva Subscription
117-000-100-557-30-41-00 Professional Services $119.40
Total Invoice - 2/8/2022 9:46:37 AM $119.40
Invoice - 2/8/2022 9:47:19 AM
Walgreens COVID Antigen Tests
001-000-140-514-20-31-01 Central Stores $43.40
Total Invoice - 2/8/2022 9:47:19 AM $43.40
Invoice - 2/8/2022 9:47:58 AM
Court Supplies - Stamps
001-000-120-512-51-30-00 Supplies $77.20
Total Invoice - 2/8/2022 9:47:58 AM $77.20
Invoice - 2/8/2022 9:49:00 AM
Costco - Various Office/Meeting Supplies
001-000-140-514-20-31-00 Office Supplies $12.56
001-000-140-514-20-31-01 Central Stores $87.69
Total Invoice - 2/8/2022 9:49:00 AM $100.25
Invoice - 2/8/2022 9:51:14 AM
Streets Misc. Supplies
101-000-430-543-30-30-00 Supplies - General Services $15.00
Total Invoice - 2/8/2022 9:51:14 AM $15.00
Invoice - 2/8/2022 9:52:43 AM
Amazon - Police Equipment
001-000-210-521-10-35-00 Small Tools & Equipment $106.22
Total Invoice - 2/8/2022 9:52:43 AM $106.22
Invoice - 2/8/2022 9:53:29 AM
Indeed - Accounting Tech. Posting
001-000-139-518-10-40-03 Advertising $737.12
Total Invoice - 2/8/2022 9:53:29 AM $737.12
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 20 of 88
Vendor Number Reference Account Number Description Amount
Invoice - 2/8/2022 9:54:08 AM
Costco - Janitorial Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $211.33
Total Invoice - 2/8/2022 9:54:08 AM $211.33
Invoice - 2/8/2022 9:54:53 AM
Amazon - Police Supplies
001-000-210-521-10-31-00 Office Supplies $14.08
Total Invoice - 2/8/2022 9:54:53 AM $14.08
Invoice - 2/8/2022 9:55:28 AM
Mayor - Lodging Tax Training
001-000-111-513-00-40-01 Training $35.00
Total Invoice - 2/8/2022 9:55:28 AM $35.00
Invoice - 2/8/2022 9:55:55 AM
Events - Lodging Tax Training
117-000-100-557-30-40-00 Training $35.00
Total Invoice - 2/8/2022 9:55:55 AM $35.00
Total 56283 $18,730.49
Total Numerica Credit Union $18,730.49
Office Depot Credit Plan
56284 2022 - February 2022 - February 2022 2nd Council
220698789001
001-000-140-514-20-31-01 Central Stores $33.33
Total 220698789001 $33.33
220959657001
25 Cases of Printer Paper
001-000-140-514-20-31-01 Central Stores $1,205.14
Total 220959657001 $1,205.14
221572937001
Various Office Supplies
001-000-142-514-20-31-01 Central Stores $39.86
Total 221572937001 $39.86
221598553001
Tape
001-000-142-514-20-31-01 Central Stores $11.69
Total 221598553001 $11.69
221598554001
Office Supplies
001-000-140-514-20-31-01 Central Stores $21.67
Total 221598554001 $21.67
224630968-001
001-000-180-518-30-35-00 Small Tools & Equipment $90.25
Total 224630968-001 $90.25
2547519644
001-000-140-514-20-31-00 Office Supplies $5.83
Total 2547519644 $5.83
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 21 of 88
Vendor Number Reference Account Number Description Amount
2547783405
YR End Tax Forms
001-000-140-514-20-31-01 Central Stores $55.73
Total 2547783405 $55.73
2549567225
4 Desk Pads
101-000-430-543-30-30-00 Supplies - General Services $17.33
Total 2549567225 $17.33
2551122719
001-000-140-514-20-31-01 Central Stores $13.42
Total 2551122719 $13.42
Past Due Notice - Billing ID # 329954
001-000-140-514-20-31-01 Central Stores $187.94
Total Past Due Notice - Billing ID # 329954 $187.94
Total 56284 $1,682.19
Total Office Depot Credit Plan $1,682.19
OneBridge Benefits
56285 2022 - February 2022 - February 2022 2nd Council
Invoice #5
02/2022 Admin. Fees
634-000-000-589-40-00-01 Cafe Plan Bank Maintenance Fee $50.00
Total Invoice #5 $50.00
Total 56285 $50.00
Total OneBridge Benefits $50.00
O'Reilly
56286 2022 - February 2022 - February 2022 2nd Council
2521-269414
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $413.80
Total 2521-269414 $413.80
2521-270953
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $46.96
Total 2521-270953 $46.96
2521-271115
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $177.32
Total 2521-271115 $177.32
2521-271219
001-000-210-521-10-48-00 Repairs & Maintenance $34.43
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $34.44
Total 2521-271219 $68.87
2521-271242
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $200.92
Total 2521-271242 $200.92
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 22 of 88
Vendor Number Reference Account Number Description Amount
2521-271713
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $99.24
Total 2521-271713 $99.24
2521-271731
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $250.12
Total 2521-271731 $250.12
2521-271773
101-000-430-543-30-30-00 Supplies - General Services $17.59
Total 2521-271773 $17.59
2521-272199
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $32.48
Total 2521-272199 $32.48
2521271003
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $109.10
Total 2521271003 $109.10
Total 56286 $1,416.40
Total O'Reilly $1,416.40
Parker Corporation Services, INC DBA Merchant Patrol Security
56287 2022 - February 2022 - February 2022 2nd Council
39726
Court Security Services
001-000-120-512-51-40-08 Security $481.25
Total 39726 $481.25
Total 56287 $481.25
Total Parker Corporation Services, INC DBA Merchant Patrol Security $481.25
Pat Armstrong Ford Inc.
56288 2022 - February 2022 - February 2022 2nd Council
FOCS48793
Police Truck Utility
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $835.46
Total FOCS48793 $835.46
Total 56288 $835.46
Total Pat Armstrong Ford Inc.$835.46
Patrick McMahon
56289 2022 - February 2022 - February 2022 2nd Council
Pro-Tem Judge 01.24,26,31 02.02.2022
001-000-120-512-50-49-02 Judge Protems $600.00
Total Pro-Tem Judge 01.24,26,31 02.02.2022 $600.00
Total 56289 $600.00
Total Patrick McMahon $600.00
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 23 of 88
Vendor Number Reference Account Number Description Amount
Ridgeline Graphics Inc
56290 2022 - February 2022 - February 2022 2nd Council
26406
Decal Removal
001-000-210-521-10-48-00 Repairs & Maintenance $0.00
Total 26406 $0.00
26421
Stamps
001-000-180-518-30-35-00 Small Tools & Equipment $225.89
Total 26421 $225.89
28403
Graphics Printed and Laminated
001-000-210-521-10-48-00 Repairs & Maintenance $313.85
Total 28403 $313.85
Total 56290 $539.74
Total Ridgeline Graphics Inc $539.74
Rivercom
56291 2022 - February 2022 - February 2022 2nd Council
February Payment
001-000-001-528-70-40-00 River Com $17,500.00
Total February Payment $17,500.00
Total 56291 $17,500.00
Total Rivercom $17,500.00
Rowe's Tractor
56292 2022 - February 2022 - February 2022 2nd Council
01-61384
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $177.78
Total 01-61384 $177.78
Total 56292 $177.78
Total Rowe's Tractor $177.78
Sew Rite Alterations
56293 2022 - February 2022 - February 2022 2nd Council
7959
Alterations
001-000-210-521-10-35-00 Small Tools & Equipment $54.30
Total 7959 $54.30
Total 56293 $54.30
Total Sew Rite Alterations $54.30
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 24 of 88
Vendor Number Reference Account Number Description Amount
Tammy M Patterson
56294 2022 - February 2022 - February 2022 2nd Council
Ink Reimbursement
001-000-180-518-30-35-00 Small Tools & Equipment $157.16
Total Ink Reimbursement $157.16
Invoice - 2/7/2022 2:59:18 PM
001-000-160-521-10-10-00 Salaries $425.00
Total Invoice - 2/7/2022 2:59:18 PM $425.00
Total 56294 $582.16
Total Tammy M Patterson $582.16
The Wenatchee World
56295 2022 - February 2022 - February 2022 2nd Council
447486
Ordinance
001-000-140-514-20-44-00 Advertising $78.03
Total 447486 $78.03
Total 56295 $78.03
Total The Wenatchee World $78.03
Washington ST Treasurer's Office
56243 2022 - February 2022 - February 2022 2nd Council
Invoice - 1/31/2022 12:06:09 PM
2021 State Share Forfeited Property
114-000-000-566-00-49-05 State Share-Forfeited Property $221.30
Total Invoice - 1/31/2022 12:06:09 PM $221.30
Total 56243 $221.30
Total Washington ST Treasurer's Office $221.30
Waste Mgmt of Grtr Wen
56297 2022 - February 2022 - February 2022 2nd Council
05086882674-9
401-000-008-531-00-30-05 Supplies - NPDES PPGH $63.03
Total 05086882674-9 $63.03
Total 56297 $63.03
Total Waste Mgmt of Grtr Wen $63.03
Waxie Sanitary Supply
56298 2022 - February 2022 - February 2022 2nd Council
80567017
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $103.92
Total 80567017 $103.92
Total 56298 $103.92
Total Waxie Sanitary Supply $103.92
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 25 of 88
Vendor Number Reference Account Number Description Amount
Ziply Fiber
56299 2022 - February 2022 - February 2022 2nd Council
Stmt 02.18.22
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $117.84
Total Stmt 02.18.22 $117.84
Total 56299 $117.84
Total Ziply Fiber $117.84
Grand Total Vendor Count 51 $173,865.13
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East Wenatchee - Voucher Directory 2/15/2022 Council Meeting Agenda Packet Page 26 of 88
Full Name Regular Overtime Accrual Gross Pay Benefits Employer
Taxes
Albert1 Makena
2022 -January 2022 Payroll -January 2022 1st Payroll
Posting Run -1/18/2022 80.00 42.00 2.00 $3,027.84 $461.22 $231.63 .. --.. - - -Count: 1 80.00 42.00 2.00 $3,027.84 $461.22 $231.63
2022 -January 2022 Payroll -January 2022 2nd Payroll
Posting Run -2/2/2022 71.50 3.93 16.50 $2,316.88 $2,138.15 $177.24 - -- -. - - -Count: 1 71.50 3.93 16.50 $2,316.88 $2,138.15 $177.24
Count: 2 151.50 45.93 18.50 $5,344.72 $2,599.37 $408.87
Barnett1 Lorraine C
2022 -January 2022 Payroll -January 2022 1st Payroll
Posting Run -1/18/2022 45.00 0.00 35.00 $4,945.74 $527.08 $378.35 .. --.. - - . 2022 ETO Leave 0.00 0.00 0.00 $0.00 $0.00 $0.00
Count: 2 45.00 0.00 35.00 $4,945.74 $527.08 $378.35
2022 -January 2022 Payroll -January 2022 2nd Payroll
Posting Run -2/2/2022 72.00 0.00 8.00 $4,945.74 $1,462.35 $373.95 - -- - . - - -Count: 1 72.00 0.00 8.00 $4,945.74 $1,462.35 $373.95
Count: 3 117.00 0.00 43.00 $9,891.48 $1,989.43 $752.30
Broers1 John D
2022 -January 2022 Payroll -January 2022 1st Payroll
Posting Run -1/18/2022 78.00 42.00 2.00 $2,220.81 $371.20 $169.89 .. --.. - - -Count: 1 78.00 42.00 2.00 $2,220.81 $371.20 $169.89
2022 -January 2022 Payroll -January 2022 2nd Payroll
Posting Run -2/2/2022 78.00 13.00 10.00 $2,220.81 $2,144.48 $169.89 - -- -. - - .Count: 1 78.00 13.00 10.00 $2,220.81 $2,144.48 $169.89
Count: 2 156.00 55.00 12.00 $4,441.62 $2,515.68 $339.78
B�ant1 Jeanette S.
2022 -January 2022 Payroll -January 2022 1st Payroll
Posting Run -1/18/2022 70.00 0.00 10.00 $4,448.56 $480.82 $340.31 .. --.. - - . Count: 1 70.00 0.00 10.00 $4,448.56 $480.82 $340.31
2022 -January 2022 Payroll -January 2022 2nd Payroll
Posting Run -2/2/2022 74.00 0.00 6.00 $3,248.56 $1,750.63 $243.28 - -- - . - - .Count: 1 74.00 0.00 6.00 $3,248.56 $1,750.63 $243.28
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
2/1/2022 Council Meeting Minutes Page 1 of 3
East Wenatchee City Council Meeting
In Person and Zoom
Tuesday, February 1, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Josh DeLay, Finance Director
Councilmember John Sterk Lori Barnett, Community Development Director
Councilmember Harry Raab Curtis Lillquist, Planning Manager
Councilmember Robert Tidd Garren Melton, Interim Public Works Manager
Councilmember Shayne Magdoff Maria Holman, City Clerk
Councilmember Christine Johnson
Councilmember Matthew Hepner
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
a.Motion by Councilmember Magdoff to excuse Councilmember Sleiman from the
meeting. Councilmember Tidd seconded the motion. Motion carried (6-0).
1.Consent Items:
Vouchers:
a.Date: 2/1/2022 Checks: 56205-56242 in the amount of $105,996.86
b.December 2021 Payroll Certification
Minutes:
c.1/18/2022 Council Meeting Minutes
Motion by Councilmember Tidd to approve consent items as presented.
Councilmember Sterk seconded the motion. Motion carried (6-0).
2.Citizen Requests/Comments. None
3.Public Hearings. None
4. Presentations. None
5.Department Report. None
6.Mayor’s Report.
a.Mayor Crawford reported to the Council that City Hall closed for a few days due to
staffing issues and is now open to the public again.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
2/1/2022 Council Meeting Minutes Page 2 of 3
7.Action Items.
a.City Clerk Maria Holman presented Resolution 2022-05, authorizing the Mayor to
execute an agreement with Embark Safety for Driver Record Monitoring (DRM)
Services and acknowledging termination of the Interlocal agreement with
Washington State Transit Insurance Pool that was authorized by Resolution 2015-20.
Comments provided by Councilmember Magdoff.
Motion by Councilmember Magdoff to approve Resolution 2022-05 and authorize
the Mayor to sign an agreement between Embark Safety and the City of East
Wenatchee for Driver Record Monitoring Services. Councilmember Johnson
seconded the motion. Motion carried (6-0).
b.Interim Public Works Manager Garren Melton presented Resolution 2022-06,
authorizing the Mayor to sign supplemental agreement #2 between the City of East
Wenatchee and RH2 Engineering for services during construction associated with
the 9th Street NE & Valley Mall Parkway Signal, Project No. 2019-07.
Comments provided by Councilmember Johnson.
Motion by Councilmember Tidd to approve Resolution 2022-06 and authorize the
Mayor to sign supplemental agreement #2 between the City of East Wenatchee
and RH2 Engineering for services during construction for the 9th St NE & Valley
Mall Parkway signal project. Councilmember Hepner seconded the motion. Motion
carried (6-0).
c.Community Development Director Lori Barnett presented Resolution 2022-07,
amending the interlocal agreement with Douglas County Solid Waste pertaining to
the cleanup of homeless camps to add a one-time payment in 2022 for services.
Comments provided by Mayor Crawford, Councilmember Magdoff and
Councilmember Tidd.
Motion by Councilmember Tidd to approve Resolution 2022-07 and authorize the
Mayor to sign the amended and restated Interlocal Agreement between the City of
East Wenatchee and Douglas County for the removal of unauthorized
encampments from property within the City of East Wenatchee’s jurisdiction to
amend Section 4.6 to add a one-time payment by the City for the calendar year
2022 and repealing Resolution 2020-15. Councilmember Raab seconded the
motion. Motion carried (6-0).
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
2/1/2022 Council Meeting Minutes Page 3 of 3
d. Interim Public Works Manager Garren Melton presented the 3rd Street SE and Rock
Island Road Signal Project No. 2022-10, Consultant Selection for Design Services as
Perteet the most qualified consultant.
Comments provided by Councilmember Tidd.
Motion by Councilmember Johnson to approve the selection of Perteet as the most
qualified consultant and authorize the Mayor to negotiate a consultant agreement
in an amount not to exceed $101,775. Councilmember Magdoff seconded the
motion. Motion carried (6-0).
8. Council Reports & Announcements.
9. Adjournment. With no further business, the meeting adjourned at 6:19 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
2/15/2022 Council Meeting Agenda Packet Page 46 of 88
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Councilmembers
From: Josh DeLay, Finance Director
Subject: Ordinance 2022-03; Fixing and Confirming Salaries to Certain
Officials and Employees of the City
Date: February 15, 2022
I. Summary Title: An Ordinance of the City of East Wenatchee, Washington, repealing
Ordinance No. 2021-23, and fixing and confirming the salaries and compensation to be
paid to certain officials and employees of the City of East Wenatchee during the year
2022.
II. Background/History: At the Mayor’s direction, this request is for a 5% salary
increase for the Deputy Prosecuting Attorney due to the position taking on additional
City legal services while also serving a crucial role as the liaison to the City’s contracted
law firm. The requested salary increase would be retroactive to January 1, 2022.
III. Recommended Action: First reading of the Ordinance, suspension of the second
reading, and approval of Ordinance No. 2022-03.
IV. Exhibits:
a. Ordinance No. 2022-03
b. Revised 2022 Step Schedule for exempt and other non-union employees
Est. Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
$4,029 $0 $4,029
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City of East Wenatchee Ordinance 2022-03
Page 1 of 4
Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev.1)
CITY OF EAST WENATCHEE, WASHINGTON
ORDINANCE NO. 2022-03
An Ordinance of the City of East Wenatchee, Washington, fixing and confirming the salaries and compensation to be paid to certain officials and employees of the City of East Wenatchee during the year 2022.
Una Ordenanza de la Ciudad de East Wenatchee Washington, que fija y confirma
los salarios y compensaciones que se pagarán a ciertos funcionarios y empleados de la Ciudad de East Wenatchee durante el año 2022.
The City Council of the City of East Wenatchee do ordain as follows: Section 1: Exhibit. The attached Exhibit A to this ordinance includes the amended monthly
base salary schedule within a thirteen-step salary plan for non-bargaining/non-
contract employees, and the monthly salaries to be paid to the elected officials of the City of East Wenatchee. Section 2: Salaries. The monthly base salaries to be paid to the officials and employees of
the City of East Wenatchee except for bargaining unit employees, during the year 2022, shall be as follows: Legislative Department
Councilmembers 675.00 Mayor’s Department
Mayor 6,088.38
Municipal Court:
Court Administrator 6,887.77
Judge (per contract) 8,350.00
Human Resources/City Clerk Department:
City Clerk/Human Resources 7,491.67 Finance Department:
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City of East Wenatchee Ordinance 2022-03
Page 2 of 4
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Finance Director 9,965.08
Civil Service:
Chief Examiner/Secretary 425.00 as needed Additional work at $16.00/hr.
Law Enforcement Department:
Police Chief 11,317.57
Assistant Police Chief 10,440.46
Community Development/Building Department:
Community Development Director 9,511.01
Planning Manager 9,196.97
Public Works Department:
Interim Public Works Manager 7,957.14
Public Works Manager 8,156.07
Street Fund:
Street Manager 7,122.53
Events Fund/Legislative:
Events Director/Public Information Officer 7,008.66 I.T. Department:
Information Systems Manager 8,861.28 Legal Department:
Deputy Prosecuting Attorney 7,302.97 Section 3: Severability. If a court of competent jurisdiction declares any provision in this Ordinance to be contrary to law, such declaration shall not affect the validity of the
other provisions of this Ordinance.
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City of East Wenatchee Ordinance 2022-03
Page 3 of 4
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Section 4: Publication. The City Council directs the City Clerk to publish a summary of this
Ordinance. The summary shall consist of the title of this Ordinance.
Section 5: Effective Date. This Ordinance becomes effective five days after the date its summary is published. The pay increase is retroactive to January 1, 2022.
Section 6: Short Title. This Ordinance shall be known as the 2022 Salary Ordinance and
may be cited as such. Passed by the City Council of East Wenatchee, at a regular meeting thereof on this ____ day of _______________, 2022.
By _________________________________ Jerrilea Crawford, Mayor
AUTHENTICATED:
___________________________ Maria Holman, City Clerk Approved as to form only:
___________________________ Bob Siderius, City Attorney
Filed with the City Clerk: Passed by the City Council: Published:
Effective Date:
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City of East Wenatchee Ordinance 2022-03
Page 4 of 4
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Summary of the City of East Wenatchee, Washington Ordinance No. 2022-03
On the ____ day of ______________, 2022, the City Council of the City of East Wenatchee,
Washington approved Ordinance No. 2022-03, the main point of which may be summarized by its title as follows: An Ordinance of the City of East Wenatchee, Washington, fixing and confirming
the salaries and compensation to be paid to certain officials and employees of the
City of East Wenatchee during the year 2022. The full text of this Ordinance is available at www.eastwenatcheewa.gov.
Dated this _____ day of ______________, 2022.
_______________________
Maria Holman, City Clerk
2/15/2022 Council Meeting Agenda Packet Page 51 of 88
Exhibit "A" to Ordinance No. 2022-03PositionDepartment123456 7 8 9 10 11 12 13FYI - 2021 RatesCourt AdministratorMunicipal Court5,794.44 5,939.30 6,087.78 6,239.98 6,395.98 6,555.88 6,719.77 6,887.77 7,059.96 7,236.46 7,417.37 7,602.81 7,792.88 6,476.89 City Clerk/Human Resources City Clerk5,852.48 5,998.79 6,148.76 6,302.48 6,460.05 6,621.55 6,787.09 6,956.76 7,130.68 7,308.95 7,491.67 7,678.96 7,870.94 7,044.77 Finance DirectorFinance8,178.81 8,383.28 8,592.86 8,807.68 9,027.87 9,253.57 9,484.91 9,722.03 9,965.08 10,214.21 10,469.56 10,731.30 10,999.59 9,370.63 Police Chief Police 8,625.62 8,841.26 9,062.30 9,288.85 9,521.08 9,759.10 10,003.08 10,253.16 10,509.49 10,772.22 11,041.53 11,317.57 11,600.51 10,642.44 Assistant Police ChiefPolice 7,957.14 8,156.07 8,359.97 8,568.97 8,783.19 9,002.77 9,227.84 9,458.54 9,695.00 9,937.38 10,185.81 10,440.46 10,701.47 9,817.65 Planning ManagerPlanning7,009.42 7,184.66 7,364.27 7,548.38 7,737.09 7,930.52 8,128.78 8,332.00 8,540.30 8,753.81 8,972.65 9,196.97 9,426.89 8,648.34 Community Development DirectorPlanning7,429.99 7,615.74 7,806.13 8,001.28 8,201.31 8,406.35 8,616.51 8,831.92 9,052.72 9,279.04 9,511.01 9,748.79 9,992.51 8,943.65 Information Systems ManagerInformation Technology7,454.69 7,641.06 7,832.08 8,027.88 8,228.58 8,434.30 8,645.15 8,861.28 9,082.81 9,309.88 9,542.63 9,781.20 10,025.73 8,332.68 Street ManagerStreet5,845.79 5,991.94 6,141.73 6,295.28 6,452.66 6,613.98 6,779.33 6,948.81 7,122.53 7,300.59 7,483.11 7,670.18 7,861.94 6,697.65 Events Director/Public Information OfficerEvents5,896.14 6,043.55 6,194.63 6,349.50 6,508.24 6,670.94 6,837.72 7,008.66 7,183.88 7,363.47 7,547.56 7,736.25 7,929.66 6,590.57 Public Works ManagerPublic Works7,957.14 8,156.07 8,359.97 8,568.97 8,783.19 9,002.77 9,227.84 9,458.54 9,695.00 9,937.38 10,185.81 10,440.46 10,701.47 7,669.53 Deputy Prosecuting AttorneyLegal6,951.07 7,124.85 7,302.97 7,485.54 7,672.68 7,864.50 8,061.11 8,262.64 8,469.21 8,680.94 8,897.96 9,120.41 9,348.42 6,551.58 2021 City of East Wenatchee Monthly Salary for the Mayor and CouncilmembersPositionDepartmentSalaryMayorLegislative6,088.38 Councilmember PositionsLegislative675.00 Civil Service SecretaryCivil Service425.00 2022 City of East Wenatchee Monthly Salary Step Schedule for Non-Union/Non-Contract Employees 2/15/2022 Council Meeting Agenda Packet Page 52 of 88
East Wenatchee
Agenda Bill
To: Mayor Crawford and City Council
From/Presenter: Garren Melton, Interim Public Works Manager
Subject: Resolution 2022-08 WSDOT Bridge Inspection Agreement GCB 3651
Date: February 15, 2022
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute a
Bridge Inspection Agreement between the City of East Wenatchee and the Washington State
Department of Transportation (WSDOT) for bridge inspection services.
II. Background/History:
The Federal Highway Administration (FHWA) requires all bridges carrying vehicular traffic
to be inspected in accordance with National Bridge Inspection Standards. These inspections
must be completed by a qualified inspector and must be conducted every two years. To be
considered a bridge by FHWA the crossing must be greater than 20 feet. East Wenatchee has
one bridge that meets these parameters on 4th St NE that is due for an inspection this year. All
other crossings in the City are shorter than 20 feet and are not subject to FHWA regulations.
In prior years this bridge was inspected by a local WSDOT employee who has since retired.
This agreement is with WSDOTs bridge office in Spokane, who will only bill the City actual
costs to preform the inspection. This year’s inspection will be approximately $1,454, and will
then drop to an estimated $727 in years an inspection is required (2024, 2026, etc.)
III. Recommended Action:
Motion to approve Resolution 2022-08 authorizing the Mayor to execute the Bridge
Inspection Agreement between WSDOT and the City of East Wenatchee
IV. Exhibits:
1. Resolution 2022-08
City of
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Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$1,453.60 $0 Yes
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City of East Wenatchee Resolution 2022-08 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2022-08
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute a Bridge Inspection Agreement between the City
of East Wenatchee and the Washington State Department of
Transportation for bridge inspection services.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 55 of 88
City of East Wenatchee Resolution 2022-08 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2022.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 56 of 88
Bridge lnspection
Agreement
Local Agency and Address
Name: City of East Wenatchee
Address: 271gth Street NE
City, State Zip: East Wenatchee, WA 98802
Agreement Number
GCB 3651
Exhibits
A. SCOPE OF WORK; B. COST RATES
This Agreement is between the Washington State Department of Transportation, hereinafter
'WSDOT,' and the above-named entity, hereinafter "LOCAL AGENCY," collectively "Parties"
and individually "Party."
WHEREAS, the LOCAL AGENCY, on a periodic basis, has a need to have certain bridges
under its jurisdiction and responsibility regularly inspected, and
WHEREAS, WSDOT has the qualified personnel and equipment and is willing to performing the
bridge inspection work as mutually agreed upon,
NOW THEREFORE, pursuant to RCW 47.28.140, the above recitals that are incorporated
herein as if fully set forth below, and in consideration of the terms, conditions, and provisions
contained herein, and the attached Exhibits A and B, which are by this reference made a part of
this Agreement, lT lS HEREBY AGREED AS FOLLOWS:
1. GENERAL TERMS, SCOPE OF WORK, AND TERM
1.1 This Agreement provides the terms and conditions for WSDOT periodic bridge
inspection work to be performed on LOCAL AGENCY-owned bridges at the LOCAL AGENCY's
request and expense. The bridges to be inspected are listed in Exhibit A, Scope of Work.
WSDOT shall initiate the inspections of the bridges listed in Exhibit A when each bridge is due
for an inspection unless LOCAL AGENCY notifies WSDOT in writing not to inspect a bridge 60
days prior to the bridge's inspection due date. Also included in Exhibit A are the estimated hours
to complete each type of inspection on each bridge and the next anticipated dates for their
inspection.
1.2 The LOCAL AGENCY does not guarantee a minimum number of bridge inspection
requests, and WSDOT does not guarantee to perform any or all of the LOCAL AGENCY bridge
inspection request(s). Should WSDOT decline to perform a requested bridge inspection for any
reason, WSDOT shall not be liable for any costs incurred by the LOCAL AGENCY or damages
incurred by any third party related to WSDOT's decision not to perform a requested bridge
inspection.
1.3 WSDOT, on behalf of the LOCAL AGENCY or in conjunction with the LOCAL AGENCY,
may perform bridge inspection work for the LOCAL AGENCY upon request. Bridge inspection
requests for bridges not listed in Exhibit A shall be made in writing. Each request shall identify
the bridge to be inspected and the type of inspection. WSDOT will respond in writing to the
LOCAL AGENCY's request within fifteen (15) calendar days. WSDOT will identify the estimated
time for the inspection and the estimated cost. lnspection dates will be mutually agreed upon by
the Parties.
1.4 For bridge inspections where WSDOT provides the lead bridge inspector along with
WSDOT equipment and an operator, WSDOT shall provide a draft bridge inspection report to
Page I of5
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the LOCAL AGENCY's Contract Administrator listed below. WSDOT shall enter the completed
inspection report data into the Bridgeworks database. The LOCAL AGENCY shall have five (5)
business days to review and comment upon the draft bridge inspection report prior to a final
bridge inspection report being prepared by WSDOT. The final bridge inspection report shall be
prepared within ten (10) business days after receipt of the LOCAL AGENCY's comments, if any.
Business days for this Agreement are defined as Monday through Friday, excluding Washington
State holidays per RCW 1.16.050 and any Party's furlough days.
WSDOT agrees that the LOCAL AGENCY may use its own certified lead bridge inspector to
work with WSDOT's equipment and operator. Should the LOCAL AGENCY choose to provide
its own certified lead bridge inspector, the LOCAL AGENCY shall be solely responsible for
preparing its own bridge report.
Contract Administrator: Garren Melton
Title: lnterim Public Works Manager
Email address and phone number: GMelton@eastwenatcheewa.qov, (509) 884-1829
Mailing address: 271gtn Street NE
East Wenatchee, WA 98802
1.5 Traffic control, if needed, will be provided by the LOCAL AGENCY at its sole cost. Traffic
control costs are not included in the WSDOT cost rates.
1.6 Term: This Agreement shall remain in effect for ten (10) years from the date of
execution, at which time this Agreement shall automatically terminate, unless extended by
written amendment according to the conditions in Section 3, Amendment, below.
2. BILLING AND PAYMENT
2.1 The LOCAL AGENCY agrees to reimburse WSDOT for actual direct and related indirect
costs to perform the bridge inspection work as requested by the LOCAL AGENCY at the then
current WSDOT cost rate. Upon completion of the work, WSDOT shall submit a detailed
invoice, identifying the bridge(s) inspected, the inspection hours worked, the type of inspection,
the rates to be applied, and the total amount due.
2.2 WSDOT's current billing rates are shown in Exhibit B, Cost Rates. lt is anticipated that
these rates will increase over the life of the Agreement, and the LOCAL AGENCY
acknowledges and agrees that WSDOT shall bill its current rates at the time the bridge
inspection work is performed.
2.3 The WSDOT may submit invoices at any time, but not more frequently than once per
month. WSDOT shall send appropriately documented invoices for work completed to the
following address:
Local Agency: Citv of East Wenatchee
Attention: Garren Melton
Address: 271 9th Street NE
City, State, Zip: East Wenatchee. WA 98802
2.4 The LOCAL AGENCY agrees to reimburse WSDOT within thirty (30) calendar days from
receipt of an invoice (the "Due Date"). ln the event the LOCAL AGENCY fails to make payment
by the Due Date, the LOCAL AGENCY will pay WSDOT interest on outstanding balances at the
Page 2 of 5
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 58 of 88
rate of twelve percent (12o/o) per annum, or the highest rate of interest allowable by law,
whichever is greater. Interest shall be calculated from the Due Date to the date of payment.
lf the LOCAL AGENCY objects to all or any portion of an invoice, it shall notify WSDOT within
twenty (20) calendar days from the date of receipt and shall pay only that portion of the invoice
not in dispute. WSDOT and the LOCAL AGENCY shall make every effort to settle the disputed
portion, and if necessary, utilize dispute resolution provided for in Section 7. No interest shall
be due on any portion of an invoice the LOCAL AGENCY is determined not to owe following
settlement between the Parties or completion of dispute resolution process.
The LOCAL AGENCY shall remit all payments to the following address:
Washington State Department of Transportation
CASHIER
P.O. BOX 47305
oLYMP|A, WA 98504-7305
3. AMENDMENT
3.1 The Parties may mutually amend this Agreement at any time. The amendments shall not
be binding unless they are made in writing and signed by personnel authorized to bind each
Party, prior to performing any of the bridge inspection work that would be covered by the
amendment.
4. TERMINATION
4.1 Either Party may terminate this Agreement upon thirty (30) calendar days prior written
notice to the other Party. lf this Agreement is so terminated, the Parties shall be liable only for
the performance rendered or costs incurred in accordance with the terms of this Agreement
prior to the effective date of termination, including all non-cancellable obligations.
5. LEGAL RELATIONS
5.1 WSDOT's relation to the LOCAL AGENCY shall be at alltimes as an independent
contractor. Further, WSDOT shall perform the work as provided under this Agreement solely for
the benefit of the LOCAL AGENCY and not for any third party.
6. INDEMNIFICATION
6.1 The Parties shall protect, defend, indemnify, and hold harmless each other and their
employees and/or authorized agents, while acting within the scope of their employment as such,
from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or
property), arising out of, or in any way resulting from, each Party's obligations to be performed
pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify,
defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or
damages (both to persons and/or property) is caused by the negligence of the other Party;
provided that, if such claims, suits, or actions result from the concurrent negligence of (a) the
WSDOT, its employees and/or authorized agents and (b) the LOCAL AGENCY, its employees
or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of the negligence of
each Party, its employees and/or authorized agents.
Page 3 of 5
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 59 of 88
6.2 The terms of this Section shall survive termination of this Agreement.
DISPUTE RESOLUTION7
7.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or
related to, this Agreement. Disagreements shall be resolved promptly and at the lowest level of
hierarchy. To this end, following the dispute resolution process shown below shall be a
prerequisite to the filing of litigation concerning any dispute between the Parties:
A. The representatives designated in this Agreement shall use their best efforts to
resolve disputes and issues arising out of or related to this Agreement. The
representatives shall communicate regularly to discuss the status of the tasks to be
performed hereunder and to resolve any disputes or issues related to the successful
performance of this Agreement. The representatives shall cooperate in providing staff
support to facilitate the performance of this Agreement and the resolution of any
disputes or issues arising during the term of this Agreement.
B. A Party's representative shall notify the other Party in writing of any dispute or
issue that the representative believes may require formal resolution according to Section
7.1D. The representatives shall meet within five (5) working days of receiving the written
notice and attempt to resolve the dispute.
C. ln the event the representatives cannot resolve the dispute or issue, the LOCAL
AGENCY, and WSDOT's Region Administrator, or their respective designees, shall meet
and engage in good faith negotiations to resolve the dispute.
D. ln the event the LOCAL AGENCY and WSDOT's Region Administrator, or their
respective designees, cannot resolve the dispute or issue through good faith
negotiations, the LOCAL AGENCY and WSDOT shall each appoint a member to a
Dispute Board. These two members shallthen select a third member not affiliated with
either Party. The three-member board shall conduct a dispute resolution hearing that
shall be informal and unrecorded. All expenses for the third member of the Dispute
Board shall be shared equally. The decision of the Dispute Board shall be final and
binding on the Parties. Venue for any such hearing shall be in Thurston County,
Washington.
8. RIGHT OF ENTRY
8.1 The LOCAL AGENCY hereby grants to the WSDOT a right of entry upon all land in
which the LOCAL AGENCY has interest, within or adjacent to the right of way of the bridge to
be inspected for the purpose of accomplishing the work described in this Agreement. Such right
of entry shall commence upon execution of this Agreement and shall continue until termination
of this Agreement under any applicable provision.
9. SEVERABILITY
9.1 lf any terms or provisions of this Agreement are determined to be invalid, such invalid
term or provision shall not affect or impair the remainder of the Agreement, but such remainder
shall remain in full force and effect to the same extent as though the invalid term or provisions
were not contained in the Agreement.
Page 4 of 5
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 60 of 88
lN WITNESS WHEREOF, the Parties have executed this Agreement as of the date signed last
by the Parties below.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
Signature
Evan M. Grimm
PrintedName
Bridee Preservation Ensineer
Title
Date
Mark F. Schumock
Assistant Attorney General
City of East Wenatchee
Date Signattre Date
PrintName
Title
Page 5 of 5
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 61 of 88
Structure Id Bridge No Bridge Name Type Freq.Last Insp.2031
$726.80 $726.80 $726.80 $726.80
$1,453.60 $2,180.40 $2,180.40 $2,907.20 $2,907.20 $3,634.00 $3,634.00 $4,360.80 $4,360.80Cumulative Total $1,453.60Total for Year $1,453.60
3/1/2022 $726.800813920013.5X.8SW FOURTH ST NE RTN 0
$726.80 $726.80 $726.8010/1/2022 $726.80 $726.80
2027 2028 2029 2030
08139200 13.5X.8SW FOURTH ST NE RTN 24
Next Insp.2022 2023 2024 2025 2026
Agreement Scope for
East Wenatchee
(GCB3651) Exhibit A
Scheduled Ready to Bill
Cancelled Billed Not Paid
Report in Progress Paid
Exhibit A
2/15/2022 Council Meeting Agenda Packet Page 62 of 88
Exhibit B
Cost Rates Bridge Inspection Estimated Hourly Rate
Estimated Hourly
Labor Rates
Estimated Hourly
OT Labor Rates
Estimated Hourly
Equipment Rates
2 MAN UBIT INSPECTION
1 Bucket Operator & 1 UBIT Driver
Excludes Lead Inspector
BE3-BE3
3 MAN UBIT INSPECTION
1 Lead Inspector, 1 Co-Inspector & 1 UBIT Driver
BE3-BE3-BE5
ROUTINE/SAFETY INSPECTION
1 Lead Inspector & 1 Co-Inspector
BE5-BE3
DECK/TUNNEL/FERRY TERMINALS
1 Lead Inspector & 1 Co-Inspector
BE5-BE5
UNDERWATER BRIDGE INSPECTION
3 Man Dive Team
BE5-BE5-BE5
UNDERWATER BRIDGE INSPECTION
4 Man Dive Team
BE5-BE5-BE5-BE5
Title: Hourly Labor Rates 9/1/21 Estimated Hourly
Rate:
Estimated O/T
Hourly Rate:
Bridge Engineer 3 - Range 64 70.79$ 92.49$
Bridge Engineer 4 - Range 68 77.25$ 101.62$
Bridge Engineer 5 - Range 72 84.41$ 111.51$
Bridge Engineer 6 - Range 76 92.26$ 122.33$
Inspection Vehicles: Rates Assumed 7/1/21
Ford E350 4x4 Van 4.20$
Ford F250 5.69$
Ford Econoline Van E350 4.20$
Ford F450 9.60$
2019 Munson 26 FT Dive Aluminum 11.21$
Boat W/Trl & Trailer Tandem Shell Boat W/Trl 1.33$
Inernational UBIT 62 Foot 72.94$
223.02$ 168.82$
20.81$ 446.04$ 337.64$
253.23$ 334.53$
Type of Inspection
Fiscal Year 2021 Federal Indirect Cost Rate of 12.98% will be added to Invoices
Notes:
Actual Labor Rates will be charged
Hourly Rates Do Not Include Traffic Control
141.58$ 184.98$ 77.14$
225.99$ 296.49$ 77.14$
4.20$ 155.20$ 204.00$
10.93$
20.81$
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 63 of 88
Exhibit "B" Cost Rates
Bridge Inspection Estimated Hourly Rate
County Seasonal
Lodging Rates
Total Daily Rate Meals &
Lodging Without Tax
Adams County 155.00$
Asotin County 155.00$
Benton County 174.00$
Chelan County 155.00$
7/1 - 8/31 235.00$
9/1 - 6/30 178.00$
6/1 - 10/31 256.00$
11/1 - 5/31 226.00$
Columbia County 155.00$
6/1 - 10/31 256.00$
11/1 - 5/31 226.00$
Douglas County 155.00$
Ferry County 155.00$
Franklin County 174.00$
Garfield County 155.00$
Grant County 155.00$
Grays Harbor County 7/1 - 8/31 211.00$
Grays Harbor County 9/1 - 6/30 185.00$
Island County 155.00$
7/1 - 8/31 235.00$
9/1 - 6/30 178.00$
5/1 - 10/31 311.00$
11/1 - 4/30 255.00$
Kitsap County 155.00$
Kittitas County 155.00$
Klickitat County 155.00$
Lewis County 155.00$
Lincoln County 155.00$
Mason County 155.00$
Okanogan County 155.00$
Pacific County 155.00$
Pend Oreille County 155.00$
Pierce County 195.00$
San Juan County 155.00$
Skagit County 155.00$
6/1 - 10/31 256.00$
11/1 - 5/31 226.00$
6/1 - 8/31 213.00$
9/1 - 5/31 190.00$
Spokane County 184.00$
Stevens County 155.00$
9/1 - 10/31 186.00$
11/1 - 8/31 207.00$
Wahkiakum County 155.00$
Walla Walla County 155.00$
Whatcom County 155.00$
Whitman County 155.00$
Yakima County 155.00$
Jefferson County
Cowlitz County
Clark County
Clallam County
Fiscal Year 2021 Federal Indirect Cost Rate of 12.98% will be
added to Invoices
Thurston County
Snohomish County
Skamania County
King County
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 64 of 88
East Wenatchee
Agenda Bill
To: Mayor Crawford and City Council
From/Presenter: Garren Melton, Public Works Manager
Subject: Resolution 2022-09: 2021-2023 Biennial Stormwater Capacity Grant
Date: February 15, 2022
I. Summary Title:
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute
an agreement between the City of East Wenatchee and the Washington State Department of
Transportation for the 2021-2023 Biennial Stormwater Capacity Grant (Agreement No.
WQSWCAP-2123-Ewena-00141).
II. Background/History:
Washington State Department of Ecology (Ecology) Stormwater Capacity Grants are non-
competitive and awarded to Phase I and Phase II National Pollutant Discharge Elimination
System (NPDES) municipal permitees for activities and equipment necessary for stormwater
permit implementation.
The City of East Wenatchee (City) is a Phase II NPDES municipal permitee that is eligible
for a Stormwater Capacity Grant. These grant funds will provide financial assistance for
implementing the City’s stormwater management and NPDES programs. For the 2021 –
2023 biennium, the City is eligible to receive $70,000 of Ecology funding. This grant is
100% funded by Ecology with no local match requirement.
III. Recommended Action:
Motion to approve Resolution 2022-09 authorizing the Mayor to execute the Washington
State Department of Ecology Water Quality Stormwater Capacity Grant Agreement
(Agreement No. WQSWCAP-2123-Ewena-00141).
IV. Exhibits:
1. Resolution 2022-09
City of
2/15/2022 Council Meeting Agenda Packet Page 65 of 88
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$0 $0 No
2/15/2022 Council Meeting Agenda Packet Page 66 of 88
City of East Wenatchee Resolution 2022-09 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2022-09
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute an agreement between the City of East Wenatchee
and the Washington State Department of Transportation for the 2021-
2023 Biennial Stormwater Capacity Grant.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 67 of 88
City of East Wenatchee Resolution 2022-09 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2022.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 68 of 88
Agreement No. WQSWCAP-2123-Ewena-00141
WATER QUALITY STORMWATER CAPACITY AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF EAST WENATCHEE
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter
referred to as “ECOLOGY,” and City of East Wenatchee, hereinafter referred to as the “RECIPIENT,” to carry out with the
provided funds activities described herein.
2021-2023 Biennial Stormwater Capacity Grants
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs.
Project Long Description:
N/A
Overall Goal:
This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state
water bodies.
$70,000.00
$70,000.00
$70,000.00
$0.00
07/01/2021
03/31/2023
Capacity Grant
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 69 of 88
Page 2 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
UEI Number: NC8LD6NKQZL5
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
DUNS Number:
Mailing Address:
Physical Address:
Contacts
Organization Email:
Organization Fax:
City of East Wenatchee
91-6009051
018981480
271 9th St NE
East Wenatchee, WA 98802
271 9th St NE
East Wenatchee, WA 98802
gmelton@eastwenatcheewa.gov
(509) 884-6233
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 70 of 88
Page 3 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
Garren Melton
Natural Resource Specialist
CO Garren Melton
271 9th St NE
East Wenatchee, Washington 98802
Email: gmelton@eastwenatcheewa.gov
Phone: (509) 884-8126
Authorized
Signatory
Josh DeLay
Finance Director
271 9th St NE
East Wenatchee, WA 98802
East Wenatchee, Washington 98802
Email: jdelay@eastwenatcheewa.gov
Phone: (509) 886-4507
Billing Contact
Project Manager
Authorized
Signatory
Jerrilea Crawford
271 9th St NE
East Wenatchee, WA 98802
East Wenatchee, Washington 98802
Email: jcrawford@eastwenatcheewa.gov
Phone: (509) 884-1829
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 71 of 88
Page 4 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
Contacts
Project
Manager
Financial
Manager
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 72 of 88
Page 5 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Water Quality
Date Date
City of East Wenatchee
Vincent McGowan, P.E.Jerrilea Crawford
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 73 of 88
Page 6 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
SCOPE OF WORK
Task Number: 1 Task Cost: $1,000.00
Task Title: Project Administration/Management
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and a recipient closeout report (including photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and
interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or
property rights necessary for the project; and submittal of required performance items.
C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling
project activities and assuring quality control. Every effort will be made to maintain effective communication with the
RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or
groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and
two-page Outcome Summary Report. <br>
* Properly maintained project documentation.
Deliverables
Project Administration/Management
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished, project
challenges, and changes in the project schedule. Submitted at least quarterly in
EAGL.
1.2 Recipient Closeout Report (EAGL Form).
1.3 Two-page draft and Final Outcome Summary Reports.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 74 of 88
Page 7 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
SCOPE OF WORK
Task Number: 2 Task Cost: $69,000.00
Task Title: Permit Implementation
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The
following is a list of elements RECIPIENT’s project may include.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges.
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including:
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort.
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or
facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring
funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior
to awarding funding for monitoring.
Monitoring, including:
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement.
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 75 of 88
Page 8 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
purchases over $5,000 must be pre-approved by Ecology.
Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital
construction projects, incentives or give-a-ways, grant application preparation, TAPE review for proprietary treatment systems,
or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Deliverables
Permit Implementation
Number Description Due Date
2.1 Documentation of tasks completed
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 76 of 88
Page 9 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
BUDGET
Funding Distribution EG220302
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
Model Toxics Control Operating Account (MTCOA)
100%
MTCA
Type:
Funding Source %:
Description:
Fund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 30%
0%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
2021-23 capacity grant
07/01/2021 03/31/2023
Grant
2021-23 capacity grant Task Total
Project Administration/Management 1,000.00$
Permit Implementation 69,000.00$
70,000.00$Total:
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 77 of 88
Page 10 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%70,000.00 70,000.000.000.002021-23 capacity grant
Total $$0.00 70,000.00 $70,000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 78 of 88
Page 11 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
· Receives more than $25,000 in federal funds under this award.
· Receives more than 80 percent of its annual gross revenues from federal funds.
· Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is
required to report the FFATA information for federally funded agreements, including the required DUNS number, at
www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 79 of 88
Page 12 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
06/24/2021 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition."
(https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement, providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
Template Version 12/10/2020
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Page 13 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site.
c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as
appropriate, or upon completion of an audit as specified herein.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 81 of 88
Page 14 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
Template Version 12/10/2020
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Page 15 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 83 of 88
Page 16 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
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Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 84 of 88
Page 17 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 85 of 88
Page 18 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 86 of 88
Page 19 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable, rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement.
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 87 of 88
Page 20 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-2123-Ewena-00141
2021-2023 Biennial Stormwater Capacity Grants
City of East Wenatchee
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
Exhibit A 2/15/2022 Council Meeting Agenda Packet Page 88 of 88