HomeMy WebLinkAboutResolutions - 2022-06 - Authorizing an agreement, supplement #2, between the City and RH2 Engineering for services during construction, 9th street NE & Valley Mall Parkway Signal Project, Proj No 2019-07 - 2/1/2022City of East Wenatchee Resolution 2022-06 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
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City of East Wenatchee, Washington
Resolution No. 2022-06
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute Agreement Supplement #2 between the City of
East Wenatchee and RH2 Engineering for services during construction
associated with the 9th Street NE & Valley Mall Parkway Signal Project
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Effective date. This Resolution becomes effective immediately.
Supplemental Agreement Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063 Revised 09/2005
City of East Wenatchee
RH2 Engineering, Inc.
2/18/2020
Refer to Exhibit B - Scope of Work.
December 31, 2022
Refer to Exhibit C - Fee Estimate.
Refer to Exhibit D - Negotiated Hourly Rates of Pay.
2 RH2 Engineering, Inc., 300 Simon Street SE, Suite 5
East Wenatchee, WA 98802
509-886-2900
December 31, 2022
9th Street NE & Valley Mall Parkway Intersection Improvements $285,561.24
Services During Construction
Paul R. Cross - Executive Vice President
Exhibit A
Exhibit A
Basic Agreement Supplement #1 Supplement #2 Total
Direct Salary Cost $34,238.42 $7,403.00 $38,163.48 $79,804.90
Overhead (Including
Payroll Additives)$64,553.11 $13,728.86 $74,456.96 $152,738.93
Direct Non-Salary
Costs $15,013.10 $1,650.00 $8,422.60 $25,085.70
Fixed Fee $11,983.45 $2,591.05 $13,357.22 $27,931.71
Total $125,788.08 $25,372.90 $134,400.26 $285,561.24
Exhibit A
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EXHIBIT B
Scope of Work
Supplemental Agreement No. 2
City of East Wenatchee
9th Street NE and Valley Mall Parkway Intersection Improvements
Services During Construction
November 2021
Background
This Scope of Work describes the tasks to provide construction contract administration services for
improvements to the intersection of 9th Street NE and Valley Mall Parkway in East Wenatchee,
Washington. The project begins at the intersection of 9th Street NE and State Route 28 and continues
through the intersection of 9th Street NE and Valley Mall Parkway.This amendment provides for
services during construction.The project is funded through the Surface Transportation Program (STP)
federal funding program.
Task 5 –Services During Construction
Objective:Provide construction contract administration and observation services for the 9th Street
NE and Valley Mall Parkway Intersection Improvements project. Construction contract
administration services include time before and after construction is complete.
Approach:
Attend Pre-Construction Conference –Prepare for and provide an agenda and meeting minutes
for the pre-construction conference. Attend the pre-construction conference, to be held at RH2,
with the RH2 project manager and one (1)RH2 observer. Provide additional copies of the plans
and specifications in accordance with the construction contract documents.
Coordinate Materials Testing –Coordinate with a materials testing laboratory to facilitate
testing of the concrete, asphalt, and earthwork items in accordance with the Washington State
Department of Transportation (WSDOT)Standard Specifications for Road, Bridge, and
Municipal Construction.Materials testing services will be provided by Construction Special
Inspection (CSI) as a subconsultant to RH2.
Review Submittals –Prepare Record of Materials (ROM) spreadsheet to track submittal reviews.
Review submittals for up to fifty (50) materials (Qualified Product Lists (QPLs), Request(s) for
Approval of Materials (RAMs), manufacturer certificate of compliance, mix designs, and shop
drawings) in accordance with the project plans and specifications. Maintain the ROM on a
weekly basis during construction.
Provide Construction Observation Services –Provide one (1) part-time project observer for an
average of six (6) hours per day throughout construction. Provide specialized observation as
required for signal and illumination construction. Observation duties will include the following:
Exhibit A
City of East Wenatchee Supplemental Agreement No. 2
9th Street NE and Valley Mall Parkway Intersection Improvements Exhibit B
Services During Construction Scope of Work
2
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a.Monitoring and documenting the construction contractor’s daily operations through daily
reports and photographs of the construction progress.
b.Collecting item quantity tickets (IQTs) and measurements of items to be used in preparing
the pay estimates.
c.Addressing technical issues and questions onsite.
d.Collecting and maintaining records for utilities, earthwork, surfacing, concrete, asphalt, and
traffic control items. Maintaining the project ledger for payment of construction contract
items.
e.On-site coordination with utility purveyors.
Respond to Questions and Attend Meetings –Attend weekly site visits by the RH2 project
manager, or as requested, to participate in project meetings and/or address technical issues
and respond to construction contractor questions that cannot be addressed in the field by the
observer. Prepare a weekly statement of working days.
Prepare Progress Payments –Prepare four (4) pay estimates based on quantities provided by
the observer.
Review Change Orders –Review and prepare up to two (2) change orders for City and WSDOT
approval.
Prepare Construction Record Drawings –Prepare construction records drawings based on RH2
observer and contractor records.
Provide Project Closeout –Organize and maintain project records for closeout. Prepare letters
as required for substantial completion, physical completion, and project completion.
Provide Project Management Services –Review invoices and budget throughout the
construction phase of the project. Communicate observed status of construction and budget
with the City on a monthly basis. Coordinate with staff and contractor, and administer request
for sublets, lower tier subcontractor certification, and statements of intent. Set up RH2’s
construction files.Track, assemble, file, and maintain construction documentation. Coordinate
with outside utilities and agencies, including the City, the contractor,WSDOT,East Wenatchee
Water District, Douglas County Sewer District No.1,Wenatchee Reclamation District,Public
Utility District of Douglas County, Frontier, Charter, Cascade Natural Gas, Link Transit, and
Douglas County Fire District. Assist City staff with public outreach and business coordination by
responding to questions during construction.It is anticipated RH2 will respond to questions from
the business community by phone or email.
Assumptions:
·The construction project will last sixty (60) working days. RH2 will perform services during
construction up the level included in the attached Exhibit C –Fee Estimate. Additional effort,
if needed, will be mutually determined by the City and RH2.
Exhibit A
City of East Wenatchee Supplemental Agreement No. 2
9th Street NE and Valley Mall Parkway Intersection Improvements Exhibit B
Services During Construction Scope of Work
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·RH2 is not responsible for site safety, for directing the contractor or others in their work, or
for determining means and methods.
RH2 Deliverables:
·Pre-construction meeting agenda and minutes (fifteen (15) hard copies).
·Construction plans and specifications (five (5) hard copies of half-size plans and specifications).
·Submittal reviews in PDF format.
·ROM in PDF format.
·Part-time construction observation.
·Construction observation reports and photos in PDF format.
·Responses to technical questions in PDF format.
·Weekly statement of working days in PDF format.
·Four (4) pay estimates in PDF format.
·Two (2) change orders in PDF format.
·Construction record drawings in PDF format.
·Letters of substantial completion, physical completion, and project completion in PDF format.
·Project records in PDF format.
·Monthly invoices in PDF format.
Project Schedule
Construction of the project is scheduled to begin in the spring of 2022 and continue for sixty
(60)working days. Closeout of the project is currently anticipated in the summer/fall of 2022.
Exhibit A
EXHIBIT C
Fee Estimate
Supplemental Agreement No. 2
City of East Wenatchee
9th Street NE and Valley Mall Parkway Intersection Improvements
Services During Construction
Nov-21
Description Principal Project Engineer Staff Engineer Project Accounting Administrative
Support Total
Hours Total Labor Total Subconsultant Total Expense Total Cost
Classification Professional VII Professional V Professional I Administrative IV Administrative III
Task 5 Services During Construction 254 20 400 4 8 686 125,978$ 7,728.75$ 694$ 134,400.26$ 5.1 Attend Pre-Construction Conference 6 -2 -8 2,040.00$ -$ 1.35$ 2,041.35$ 5.2 Coordinate Materials Testing 4 ---4 1,214.76$ 7,728.75$ 692.50$ 9,636.01$ 5.3 Review Submittals 40 -20 -60 14,326.20$ -$ -$ 14,326.20$ 5.4 Provide Construction Observation Services 60 20 360 -440 61,397.40$ -$ -$ 61,397.40$
5.5 Respond to Questions and Attend Meetings 40 ---40 12,147.60$ -$ -$ 12,147.60$
5.6 Prepare Progress Payments 20 -8 -28 6,945.24$ -$ -$ 6,945.24$
5.7 Review Change Orders 20 ---20 6,073.80$ -$ -$ 6,073.80$
5.8 Prepare Construction Record Drawings 4 -8 -12 2,086.20$ -$ -$ 2,086.20$
5.9 Provide Project Closeout 20 -2 4 26 6,700.98$ -$ -$ 6,700.98$
5.10 Provide Project Management Services 40 --4 4 48 13,045.48$ -$ -$ 13,045.48$
PROJECT TOTAL 254 20 400 4 8 686 125,977.66$ 7,728.75$ 693.85$ 134,400.26$
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Exhibit A
City of East Wenatchee
9th Street NE and Valley Mall Parkway Intersection Improvements
Services During Construction
Classification / Job Title Hourly Overhead @ Profit @ Rate x Labor Hours = Cost
Rate 195.10%35.00%Per Hour
Professional I 33.00$ 64.38$ 11.55$ 108.93$ 400.0 43,572.00$
Professional II 37.00$ 72.19$ 12.95$ 122.14$ 0.0 -$
Professional III 41.00$ 79.99$ 14.35$ 135.34$ 0.0 -$
Professional IV 50.00$ 97.55$ 17.50$ 165.05$ 0.0 -$
Professional V 60.00$ 117.06$ 21.00$ 198.06$ 20.0 3,961.20$
Professional VI 74.00$ 144.37$ 25.90$ 244.27$ 0.0 -$
Professional VII 92.00$ 179.49$ 32.20$ 303.69$ 254.0 77,137.26$
Professional VIII 105.00$ 204.86$ 36.75$ 346.61$ 0.0 -$
Professional IX 137.00$ 267.29$ 47.95$ 452.24$ 0.0 -$
Administrative I 24.00$ 46.82$ 8.40$ 79.22$ 0.0 -$
Administrative II 27.00$ 52.68$ 9.45$ 89.13$ 0.0 -$
Administrative III 31.00$ 60.48$ 10.85$ 102.33$ 8.0 818.64$
Administrative IV 37.00$ 72.19$ 12.95$ 122.14$ 4.0 488.56$
Administrative V 59.00$ 115.11$ 20.65$ 194.76$ 0.0 -$
125,977.66$
Reimbursables Rate Qty
CAD System Per Hour $27.50 0 -$
GIS System Per Hour $27.50 0 -$
CAD Plots Half Size $2.50 250 625.00$
CAD Plots Full Size $10.00 0 -$
CAD Plots Large $25.00 0 -$
In-house copies (each)8.5" X 11" B&W $0.09 765 68.85$
In-house copies (each)8.5" X 14" B&W $0.14 0 -$
In-house copies (each)11" X 17" B&W $0.20 0 -$
In-house copies (color) (each)8.5" X 11" Color $0.90 0 -$
In-house copies (color) (each)8.5" X 14" Color $1.20 0 -$
In-house copies (color) (each)11 X 17" Color $2.00 0 -$
Mileage 0.575$ 0 -$
693.85$
Subconsultant Costs: 7,728.75$
Subconsultant Markup: -$
Total Subconsultant: 7,728.75$
Grand Total: 134,400.26$
Prepared by:
E. Howe
Exhibit C Continued
Consultant Fee Determination - Nogotiated Hourly Rate Consultant Agreement
Exhibit A
Labor Category
Negotiated
Hourly Labor
Rate
Overhead on
Labor Rate
Fixed Fee on
Labor Rate
Negotiated
Rate Per Hour
195.10%35%
Professional I 33.00 64.38 11.55 108.93
Professional II 37.00 72.19 12.95 122.14
Professional III 41.00 79.99 14.35 135.34
Professional IV 50.00 97.55 17.50 165.05
Professional V 60.00 117.06 21.00 198.06
Professional VI 74.00 144.37 25.90 244.27
Professional VII 92.00 179.49 32.20 303.69
Professional VIII 105.00 204.86 36.75 346.61
Professional IX 137.00 267.29 47.95 452.24
Administrative I 24.00 46.82 8.40 79.22
Administrative II 27.00 52.68 9.45 89.13
Administrative III 31.00 60.48 10.85 102.33
Administrative IV 37.00 72.19 12.95 122.14
Administrative V 59.00 115.11 20.65 194.76
CAD/GIS System $/hr 27.50$
CAD Plots Half Size price/plot 2.50$
CAD Plots Full Size price/plot 10.00$
CAD Plots Large price/plot 25.00$
Copies (bw) 8.5" X 11"price/copy 0.09$
Copies (bw) 8.5" X 14"price/copy 0.14$
Copies (bw) 11" X 17"price/copy 0.20$
Copies (color) 8.5" X 11"price/copy 0.90$
Copies (color) 8.5" X 14"price/copy 1.20$
Copies (color) 11 X 17"price/copy 2.00$
Mileage
per mile
(or Current IRS
Rate)0.560$
Travel at Cost
Subconsultants at Cost
Outside Services at Cost
EXHIBIT D
Consultant Fee Determination - Summary Sheet
(Negotiated Hourly Rates of Pay)
RH2 Engineering, Inc., Fee Schedule
Exhibit A
August 16, 2021
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Myra Sachs:
20 Indirect Cost Rate (ICR) of 195.10% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:mya
Exhibit A
Exhibit A
Exhibit A