HomeMy WebLinkAboutResolutions - 2022-04 - City Hall Campus Improvements – ARC Architects Contract Amendment #2 – Bidding and Construction Administration Services, Proj 2019-11 - 1/18/2022City of East Wenatchee Resolution 2022-04 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
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City of East Wenatchee, Washington
Resolution No. 2022-04
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute contract amendment #2 between the City of East
Wenatchee and ARC Architects for bidding and construction
administration services associated with the East Wenatchee City Hall
Campus Improvements Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
ARC Architects Agreement Supplement No. 2
Page 1 of 1
Agreement Supplement No. 2
The City of East Wenatchee (“City”) desires to supplement the agreement entered into
with ARC Architects (“Consultant”) dated April 7, 2020, to provide Professional
Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment.
As allowed by Section 15, the parties desire to modify said agreement as follows:
5. Compensation –
a.Total Compensation. The City shall pay up to $206,468 in addition to the
amended contracted not to exceed amount of $558,444 for performing
extra work set forth in Exhibit A. Total contract not to exceed amount is
$764,912.
All other provisions in said agreement remain in full force and effect except as expressly
modified by this supplement.
CITY OF EAST WENATCHEE ARC ARCHITECTS
Signature:
______________________________
Signature:
________________________________
Jerrilea Crawford, Mayor Jeff Wandasiewicz, Principal, AIA
Date:_________________________ Date:___________________________
ATTEST:
_____________________________
By:
______________________________
Exhibit A
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 1 of 5
01/13/2022
Attn: Garren Melton, East Wenatchee Public Works Manager
Submitted via e-mail to GMelton@eastwenatcheewa.gov
RE: East Wenatchee Public Works Facility - Amendment #2 Bidding and Construction Administration Services
Dear Garren:
ARC Architects is pleased to submit our fee proposal for Amendment #2 - Bidding and Construction Administration
Services for the East Wenatchee Public Works Facility project, which will amend our existing Consultant’s Agreement
dated 04/07/2020.
The Design Team’s total proposed fees $206,468 including reimbursable expenses, additional services, and our
services will be billed on an hourly basis.
Fee Proposal Overview
This enclosed Exhibit A-D provides team summarized scopes of services and fees for ARC and our individual
consultant team members for this project, and also includes 2022 hourly billing rate tables for all team members.
In addition to ARC, our team for this proposal includes the following consultants:
Structural - PCS Structural Solutions (Seattle)
Mechanical/Plumbing/Electrical/Lighting/Telecom/Security & Access Control - Hargis Engineers (Seattle)
Civil - Pacifi c Engineering (Wenatchee)
Landscape - SCJ Studio (Seattle/Wenatchee)
Geotechnical and Environmental Consulting - Aspect Consulting (Wenatchee)
Project Understanding
Services include bidding support, construction administration and post construction services for the East
Wenatchee Public Works Facility project. ARC Architects’ responsibilities during construction will be in accordance
with the AIA A201-2017 General Conditions for the Contract for Construction. ARC construction services include
(12) site visits equal to one site visit every 4 weeks of construction. An additional service is included to increase site
visits during construction from once every 4 weeks to once every 2 weeks.
Duration of services is assumed to be 2 months for bid support and 11 calendar months for construction (March
2022 - January 2023). See attached scope of services from consultants.
Sincerely,
Jeff Wandasiewicz | Principal, AIA
ARC Architects
D: (206) 383-7341
Attachments:
Exhibit A – ARC Cover Letter
Exhibit B – ARC Standard Billing Rate Schedule 2022
Exhibit C – Reimbursable Expenses
Exhibit D – Fee Proposal
architecture resource collaborative
EXHIBIT A
Exhibit A
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 2 of 5
EXHIBIT B
ARC Architects
Hourly Billing Rates Schedule 2022
All rates are reviewed annually each January
CLASSIFICATION $/HOUR
Consulting Principal $190
Managing Principal/Project Manager $175
Architect PM $140
Architect Designer $120
Staff Designer $110
Recent Graduate w/ Experience $105
Intern $90
Administration $100
Exhibit A
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 3 of 5
ARC Architects
Standard Reimbursable Expenses
Reimbursable Expenses
Compensation for Reimbursable Expenses incurred by ARC Architects in connection with the Project shall
be based on amounts invoiced to ARC Architects, plus ten percent (10%). The following list is not intended
to be all inclusive but rather a list of the most common reimbursable expenses:
1. Fees paid for securing approval of authorities having jurisdiction over the Project
2. Reproductions and scanning services
3. Color & color plotting, small and large format
5. Couriers, postage and handling of documents
6. Parking, mileage and transportation expenses associated with the Project
7. Models, materials board, mock-ups and special samples requested by the Owner
9. Expense of additional insurance coverage or limits, including professional liability insurance, requested
by the Owner in excess of that normally carried by the Architect and the Architect’s consultants.
EXHIBIT C
Exhibit A
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 4 of 5
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (BID, CA, PC)
FEE BASIS - WASHINGTON STATE FEE SCHEDULE
12/28/2021
FEE SUMMARY - PUBLIC WORKS fee overhead macc amount remarks
WSFS Basic Services (minus Bidding,
CA, Project Closeout)9.20% 1 $4,500,000 $128,340 $414,000 x 31% BID-PC)
architect $62,622 ARC (12 site visit)
structural $15,500 PCS
mechanical, plumbing, electrical $33,575 Hargis
Specialty Consultants
civil $23,750 1.1 $26,125 Pacific
landscape $8,180 1.1 $8,998 SCJ
telecommunications / security $6,040 1.1 $6,644 Hargis
environmental $0 1.1 $0 Aspect
survey $0 1.1 $0 NW Geodimensions
geotechnical engineering $9,650 1.1 $10,615 Aspect
estimator $0 1.1 $0 PDA
Additional Services
architect $19,200 ARC (additional 12 site vists )
mechanical, plumbing, electrical $9,120 Hargis (Cx Assistance during CA
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $192,399
ESTIMATED EXPENSES - PUBLIC WORKS fee overhead amount remarks
architect $5,400 1.1 $5,940 ARC
structural $1,050 1.1 $1,155 PCS
mechanical, plumbing, electrical $3,000 1.1 $3,300 Hargis
civil $500 1.1 $550 Pacific
landscape $220 1.1 $242 SCJ
telecommunications / security $0 1.1 $0 Hargis
geotechnical engineering $220 1.1 $242 Aspect
Additional Services
architect $2,400 1.1 $2,640 ARC (additional 12 site vists )
TOTAL ESTIMATED EXPENSES $14,069
$206,468 TOTAL (PUBLIC WORKS)
Exhibit A
01/13/2022
East Wenatchee Public Works Facility - Amendment #2 - Page 5 of 5
EAST WENATCHEE PUBLIC WORKS FACILITY
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (BID, CA, PC)
TEAM FEES BY PHASE
12/28/2021
Discipline Company
Bidding
Construction
Administration
(CA)
Project Closeout
(PC)
Overhead
Markkup Bid-PC Total Reimbursable
Expenses
Overhead
Markkup Expenses Total
architect ARC Architects $4,040.14 $54,541.84 $4,040.14 1.0 $62,622 $5,400.00 1.1 $5,940
additional service ARC Architects $19,200.00 1.0 $19,200 $2,400.00 1.1 $2,640
structural PCS Structural Solutions $1,030.00 $13,440.00 $1,030.00 1.0 $15,500 $1,050.00 1.1 $1,155
mechanical, plumbing, electricaHargis Enigineers Inc $1,560.00 $30,050.00 $1,965.00 1.0 $33,575 $3,000.00 1.1 $3,300
additional service Cx AssistancHargis Enigineers Inc $9,120.00 1.0 $9,120 $0.00 1.1 $0
civil Pacific Engineering $2,750.00 $17,000.00 $4,000.00 1.1 $26,125 $500.00 1.1 $550
landscape SCJ Studio $2,380.00 $4,460.00 $1,340.00 1.1 $8,998 $220.00 1.1 $242
telecommunications / security Hargis Enigineers Inc $305.00 $5,260.00 $475.00 1.1 $6,644 $0.00 1.1 $0
estimator Project Delivery Analysts, LLC $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
$181,784 $13,827
Soft Cost Consultants
environmental Aspect Consulting $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
survey NW Geodimensions $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
geotechnical engineering Aspect Consulting $595.00 $8,220.00 $835.00 1.1 $10,615 $220.00 1.1 $242
$10,615 $242
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $181,784
TOTAL ESTIMATED EXPENSES $13,827
TOTAL SOCT COST CONSULTANTS $10,615
TOTAL SOFT COST EXPENSES $242
Total $206,468
EXHIBIT D
Exhibit A
December 13, 2021
ARC Architects
119 South Main St #200
Seattle, WA 98104
ATTN: Lauren Powers
RE: East Wenatchee Public Works
Bidding, Construction Administration and Closeout Services
Dear Lauren:
Thank you for this opportunity to propose our Structural Engineering services for the East
Wenatchee Public Works project. We have previously provided you with a proposal for
design services, and this project includes services for bidding, construction administration
and closeout phases.
SCOPE OF SERVICES
We will provide general consultation, site visits and submittal review for the bidding and
construction phases of the project. We will perform structural observation while at the site
and follow up with site visit memos noting outstanding structural issues. Our fee has been
calculated based on three site visits during construction.
FEES
Our fee estimate for the Structural Engineering services on the above-referenced project is
as follows:
• Bidding $ 1,030
• Construction Administration $ 13,440
• Closeout Services $ 1.030
Total $ 15,500
We will perform our services on an hourly basis, not-to-exceed the total of $15,500 for these
phases. Billing will be on a percentage of completion basis. The maximum amount may be
modified only with prior written approval if the scope of services is changed.
Exhibit A
ARC Architects
Lauren Powers
East Wenatchee Public Works
Bidding, Construction Administration and Closeout Services
Reimbursable expenses include mileage for travel to the site plus per diem costs for food
while traveling. We expect that we will perform site visits in a single day, not requiring
overnight accommodations. Our reimbursable expensed will be based on the state per diem
and mileage rates and will be billed with a 10 percent markup. We recommend a budget of
$1,050 for reimbursables.
Thank you for this opportunity to be of continued service. If there are any questions
regarding this proposal, please feel free to call. We look forward to hearing from you.
Very truly yours,
PCS STRUCTURAL SOLUTIONS
Accepted by:
Jack J. Pinkard, S.E. Signature Date
Principal
Printed Name/Title
JJPmap
20-240 Billing Address:
Phone: Fax:
20240 pro 2021-12-13 jjp
Exhibit A
December 18, 2021
ARC Architects
119 S Main St.
Suite 200
Seattle, WA 98104
ATTENTION Jeff Wandasiewicz, AIA
Daniel Podoll
REGARDING Fee Proposal – East Wenatchee Public Works Bidding and CA Phases
Revision #1
REFERENCES (1) Email from Lauren Powers, 12/9/2021
We are pleased to provide this proposal for Mechanical, Electrical, and Telecommunications
engineering and consulting for bidding and construction administration services for the City of
East Wenatchee Public Works project.
Based on the information provided within the email from Lauren on December 12, 2021 we
understand the project to be a new facility consisting of a single multiuse building with total
square footage for the project is approximately 9,800 sf. We understand the MACC for the
entire project is $4,500,000.
Buildings/areas consist of the following:
1. Administration including crew facilities (e.g., locker rooms, break room, admin offices,
work stations, etc.) – 2,775 sf
2. Vehicle maintenance facility (e.g., lifts, compressed air, welding, vehicle exhaust, parts
wash, paint/parts storage, etc.) – 4,100 sf
3. Vehicle Parking – 2,900 sf
Hargis (in conjunction with ARC) is in the process of completing design under separate proposal.
We understand the bid documents are to be completed in January 2022. We understand that
construction is to begin March 2022 with project closeout concluding in February 2023.
We understand the scope to include bidding and construction administration services for the
following major MEPT Systems summarized by building area:
1. Administration and Crew Facilities – Fully occupied, heated and cooled.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing: Plumbing to accommodate restrooms and sinks. New cold water
service, hot water system, waste/vent system to serve all new plumbing
fixtures. Specialty fixtures are not anticipated.
Exhibit A
December 18, 2021
East Wenatchee Public Works page 2
c. HVAC: Dedicated outside air system with full heating and cooling. Variable
refrigerant flow is basis of proposal. DDC controls for all buildings with pathway
for controls conduit by telecommunications contractor.
d. Electrical - Building power, lighting and fire alarm systems.
e. Telecommunications - Building telecommunications infrastructure and cable
plant design.
f. Security - Building access control and video surveillance system.
2. Vehicle Maintenance Bay – Fully occupied, heat only.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing – Floor drains with associated oil/water interceptor, emergency
eyewash fixture, piped compressed air system with air compressor and air
outlets. Hot water served from admin building hot water plant sized for
emergency fixture requirements.
c. HVAC – Vehicle exhaust in compliance with IMC (overhead assumed), general
exhaust and ventilation via heat recovery unit with heat. Electric heat system
for vehicle bays.
d. Electrical: Building power, lighting and fire alarm systems.
e. Telecommunications: Building telecommunications infrastructure and cable
plant design.
f. Security: Building access control and video surveillance system.
3. Vehicle Parking – not occupied normally, freeze protection heat and ventilation only.
a. Fire Suppression – Full fire suppression in compliance with NFPA-13.
b. Plumbing – Floor drains with same oil/water interceptor from Vehicle
Maintenance Bay.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical - Limited building power, lighting and fire alarm systems.
e. Telecommunications – None.
f. Security – None.
4. Site Electrical System Scope: Electrical design includes on-site site power (600 Volts and
below), lighting, and campus fire alarm systems. We understand that a secondary
electrical service for this campus will originate from local utility power. A single outdoor
standby diesel generator with integral fuel storage to support the new building is
included.
a. Design includes underground ductbanks, manholes and building power and fire
alarm connections to the new building and pathway and infrastructure for tie-in
to future campus expansion shown in the 50% detailed design set dated
11/04/2020
b. Design includes site lighting
c. Horizontal control by civil engineer
Exhibit A
December 18, 2021
East Wenatchee Public Works page 3
5. Site Telecommunications System Scope: Telecommunication design includes design for
on-site telecommunications infrastructure to support the new building. Site
infrastructure limited to the new building only. Connection and services to existing
buildings is not included.
a. Design includes underground ductbanks, manholes and building
telecommunications connections to the new building
b. Horizontal control by civil engineer
c. Telecom & security punch list and back punch to be completed by electrical.
SCOPE OF BASIC SERVICES
Our work will include the following:
Bidding
• Respond to contractor requests for design clarification.
• Prepare addenda.
Construction Administration
• Correspondence with design and construction teams.
• Review submittals and shop drawings.
• Review and respond to contractor RFI’s.
• Site Visits
• Construction progress site visits will be conducted during construction. (1 visit for
mechanical, electrical and telecommunication, 3 visits in total)
• A substantial completion punch (1 visit for mechanical and electrical 2 visits in total).
Electrical engineer will identify punchlist items for telecommunications scope of
work.
• A final completion back-punch (1 visit for electrical 1 visit in total). Electrical
engineer will confirm punchlist items are complete for mechanical and
telecommunications scope of work.
Project Closeout
• Review operation and maintenance manuals
• Review contractor record drawings
• Review TAB Report
• Review telecommunications contractor optical fiber and copper test reports
Exhibit A
December 18, 2021
East Wenatchee Public Works page 4
BASIC SERVICES FEE
We propose hourly not to exceed fees as follows. Tasks are outlined in the Attachment 1 task
summary an attachment to this proposal.
Phase Mechanical Electrical Telecom Total
Schematic Design - - - -
Design Development - - - -
Construction Documents - - - -
Bidding $780 $780 $305 $1,865
Construction Administration $14,650 $15,400 $5,260 $35,310
Project Closeout $1,355 $610 $475 $2,440
Subtotal $16,785 $16,790 $6,040 $49,615
Total Basic Services for Bidding through Project Closeout $40,695
Additional Services (based on blend $160/hr rate) Proposed Fee Fee Type
Additional Site Visits
• Additional site visits during CA beyond those listed in
basic services (site visit includes OSO report)
$1,920
(per visit)
Hourly
NTE
Commissioning (Cx) Assistance During Construction Administration
• Attend Pre-commissioning meeting. 12 hours
• Coordination of system operation and design intent with
Cx Agent. 2 hours.
• Provide comments to issues logs. 16 hours
• Meetings onsite during construction; 2 site meetings for
mechanical and 1 site meetings for Electrical. 36 hours
• Review and comment on Cx Report. 2 hours
$9,120 Fixed
REIMBURSABLE EXPENSES
Reimbursable Expenses expected for this project shall be billed at 1.1 times the cost. These
expenses include travel, lodging, per diem and Electrical Plan Review submittal to Labor &
Industries or local AHJ. An initial allowance of $3,000 shall be budgeted for expenses noted
above.
Exhibit A
December 18, 2021
East Wenatchee Public Works page 5
Hourly Rate Breakdown
Based on the proposal, our hourly breakdown for the year 2022 is as follows. We request the
opportunity to adjust our hourly rates on Jan 1st at the onset of each year.
Administrative $90/hr
Drafter $115/hr
Designer $135/hr
Senior Designer $155/hr
Project Engineer $170/hr
Senior Project Engineer $185/hr
Principal $200/hr
ADDITIONAL SERVICES IF REQUESTED
The following items may be contracted as additional services in addition to our proposal.
• Additional Site Visits beyond Basic Services
• Attendence of Pre-Bid or Pre-Construction meeting in person in East Wenatchee
• Design of emergency generator system, medium-voltage electrical systems, renewable
energy or microgrid systems
• Design or coordination of fuel storage or distribution system, vehicle wash system or
equipment specification
• Design or coordination of site utilities beyond those serving new structures
• Design of site security, building audio visual or cellular distributed antenna system (DAS)
• Commissioning
• Commissioning Meetings Participation Onsite above quantity described above
• Constructability Review Participation and associated Bid Document Revisions
• Energy Life Cycle Cost Analysis
• Generation and distribution of a Construction or Conformed Set or Record Drawing Set
• Value Engineering Participation and associated Contract Document Revisions
• Separate bid packages
• Utility rebate programs
• Electrical load monitoring
• Off-Site Improvements, Site Lighting Improvements or Street Lighting Improvements
• Network project management integration & support
• Sound System Coordination
• Sound System and Rough-in Coordination
• Sound System Design
• Wireless LAN Modeling
• Wireless simulation modeling
Exhibit A
December 18, 2021
East Wenatchee Public Works page 6
We appreciate this opportunity to work with ARC and the City of East Wenatchee to support the
East Wenatchee Public Works Facility. We will utilize past experiences on similar projects to
promote a collaborative design and construction process. Please review and call us with any
questions regarding this proposal.
Jared Robillard, PE Erik Stearns, PE Chris Sheldon, RCDD, OSP
Principal Principal Principal
ACCEPTED BY
Signed
Name
Title
Date
JR/jz
m:\gg.vol\admin.vol\fee\client (owner)\civic - public safety-administration\city of east wenatchee\public
works\bidding and ca\fpg-2021-12-15 hargis-jmr-arc-coew public works_bid&ca.rev01.docx
Exhibit A
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $200 $170 $135 Subtotal $200 $170 $135 Subtotal $200 $170 $135 Subtotal Total
Bidding Support Bidding Phase
Respond to Contractor Questions 1 170$ 1 170$ 0.5 85$ 425$
Addendum Items 2 2 610$ 2 2 610$ 0.5 1 220$ 1,440$
Subtotal 0.0 3.0 2.0 780$ 0.0 3.0 2.0 780$ 0.0 1.0 1.0 305$ 1,865$
Construction Administration Construction Adminstration Phase
Design and Construction Team Coordination and Correspondence 4 680$ 4 680$ 3 510$ 1,870$
Submittal and Shop Drawing Review 1 10 16 4,060$ 6 16 3,180$ 2 4 880$ 8,120$
Review RFI's and field questions 8 10 2,710$ 6 8 2,100$ 1 2 2 810$ 5,620$
Review PR's / COP's / Pay-Aps 1 4 880$ 1 4 880$ 1 170$ 1,930$
Site Meetings, Field Report & Construction Mtg Minutes (1M, 1E, 1TS
mtgs/visits included)14 2,380$ 14 2,380$ 14 2,380$ 7,140$
Conference Call Meeting & Construction Mtg Minutes (3 calls
included)6 1,020$ 6 1,020$ 3 510$ 2,550$
Punch List / Report (TS punchlist by Electrical)1 16 2,920$ 1 16 2,920$ -$ 5,840$
Backpunch List / Report (Electrical to backpunch M and TS)-$ 1 12 2,240$ -$ 2,240$
Subtotal 3 62 26 14,650$ 3 68 24 15,400$ 1 25 6 5,260$ 35,310$
Closeout Phase Closeout Phase
Closeout Documentation / Team Coordination 1 170$ 1 170$ -$ 340$
Review as-built documents, O&M manuals 1 3 575$ 1 2 440$ 0.5 0.5 153$ 1,168$
Review TAB Report 2 2 610$ -$ -$ 610$
Review optical fiber and copper test results -$ -$ 1.5 0.5 323$ 323$
Subtotal 0.0 4 5 1,355$ 0 2 2 610$ 0 2 1 475$ 2,440$
Project Fee Total 3 69 33 16,785$ 3 73 28 16,790$ 1 28 8 6,040$ 39,615$
PROPOSED FEES
Electrical
Attachment 1
Page 1
12/18/2021
Exhibit A
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
December 16, 2021
Jeff Wandasiewicz, Principal
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104-2579
PROJECT: Public Works Facility Improvements, East Wenatchee WA
Bidding & Construction Phase
Project No. 20026CAC
SUBJECT: Civil Engineering Fee Proposal
Dear Jeff,
Thank you for the opportunity to provide civil engineering services for the Bidding and
Construction phases of the East Wenatchee Public Works Facility project. Pacific Engineering &
Design (Pacific) will provide the following services:
PROJECT UNDERSTANDING
This proposal is based on the information provided by ARC. It is understood that the civil
component of the project is to provide Bidding, Construction Administration, and Project
Closeout support for the Public Works Facility Improvements as shown in construction
documents prepared in the 20026CA phase by Pacific.
SCOPE OF WORK
BIDDING
Pacific will provide on-call assistance for civil related tasks throughout the bid period including
responding to bidder questions and assisting ARC with preparation of addenda.
CONSTRUCTION ADMINISTRATION
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Review of request for approval of materials
- Prepare written response to RFI’s
- Assist with recommending construction change directives
- Perform limited onsite construction observation
PROJECT CLOSEOUT
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Perform punch list inspection and prepare punch list
- Perform final inspection
- Prepare recommendation for final acceptance
- Prepare record drawings and closeout services
Exhibit A
Jeff Wandasiewicz
Civil Engineering Fee Proposal
December 16, 2021
Project No. 20026CAC
Page 2 of 3
ASSUMPTIONS
- Level of effort for construction observation is based on a part-time level of effort (assumed
12-week civil-related construction duration at 4-hours average per week).
- Contractor shall provide as-built information to Pacific in format compatible with
AutoCAD/Civil 3D.
EXCLUSIONS
The following are specifically excluded from this proposal. If requested, these services can be
provided on a time and materials basis in accordance with the attached fee schedule.
- Fees: Project/Permit related fees of any kind
- Construction
o Full-Time Construction Observation
o Special Construction Inspection/Material Testing
o Construction Stormwater Management testing or documentation (CESCL)
FEE PROPOSAL
These services will be provided on an hourly time and expense not-to-exceed basis in
accordance with the following schedule:
DESCRIPTION FEE
1. Bidding $2,750.00
2. Construction Administration $17,000.00
3. Project Closeout $4,000
4. Reimbursable Expenses $500(2)
TOTAL $24,250.00(1,2)
FOOTNOTES
1. The proposed fee is based on the scope of work outlined, through Project Closeout. Changes in scope or additional requested
items will be invoiced on a time and expense basis, in accordance with the attached fee schedule, with an estimate of
additional fees to be approved before additional work commences. Work will be invoiced utilizing the fee schedule current to
the year in which services are performed. Our 2021 Fee Schedule is attached.
2. An estimate of reimbursable expenses including mileage, reproductions, and postage are included in the above fees which
includes a 15% markup rate.
TECHNICAL CLARIFICATIONS
EXTRA SERVICES
If extra services outside the scope of work are requested, we will determine the fees associated
with the extra service and communicate this to you so that you can decide whether to add that
extra service to the budget. In addition to the excluded services listed in the scope of work, extra
services that are not included in the scope of work include significant changes in scope,
additional requested items, additional design or re-design and detailing predicated on
contractor’s errors or request.
PROJECT SCHEDULING
It is understood that work will begin immediately once authorization to proceed is provided.
Exhibit A
Jeff Wandasiewicz
Civil Engineering Fee Proposal
December 16, 2021
Project No. 20026CAC
Page 3 of 3
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
Matias Rudback, PE
Senior Civil Engineer
Attachment – Fee Schedule
Exhibit A
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2021 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR CIVIL ENGINEER $176
SENIOR STRUCTURAL ENGINEER $176
SENIOR PROFESSIONAL ENGINEER $162
STRUCTURAL ENGINEER $162
PROFESSIONAL ENGINEER III $157
PROFESSIONAL ENGINEER II $146
PROFESSIONAL ENGINEER I $120
ENGINEER IN TRAINING II $95
ENGINEER IN TRAINING I $90
TECHNICIAN IV $110
TECHNICIAN III $105
TECHNICIAN II $100
TECHNICIAN I $95
PROJECT ADMINISTRATOR / FUNDING SPECIALIST $80
SECRETARY / ADMINISTRATION $55
EXPENSES: COST +15%
SENIOR CIVIL ENGINEER – Senior Level Licensed Civil Engineer
SENIOR STRUCTURAL ENGINEER – Senior Level Licensed Structural Engineer
SENIOR PROFESSIONAL ENGINEER – Senior Level Licensed Engineer
STRUCTURAL ENGINEER – Licensed Structural Engineer
PROFESSIONAL ENGINEER III – Level 3 Licensed Engineer
PROFESSIONAL ENGINEER II – Level 2 Licensed Engineer
PROFESSIONAL ENGINEER I – Level 1 Licensed Engineer
ENGINEER IN TRAINING II – Engineer in Training
ENGINEER IN TRAINING I – Entry Level Engineer in Training
TECHNICIAN IV – Level 4 Technician
TECHNICIAN III – Level 3 Technician
TECHNICIAN II – Level 2 Technician
TECHNICIAN I – Level 1 Technician
PROJECT ADMINISTRATOR / FUNDING SPECIALIST – Senior Level Specialist
SECRETARY / ADMINISTRATION – Unlicensed Assistant
Exhibit A
Mr. Jeffrey Wandasiewicz and Mr. Daniel Podoll
ARC Architects
1101 East Pike Street, FL 3
Seattle, WA 98122
Sent via email: wandasiewicz@arcarchitects.com; podoll@arcarchitects.com
RE: East Wenatchee Public Works Campus – Construction Services
December 14, 2021
Dear Jeff and Dan,
Thank you for the opportunity to continue working with you and your team! We look forward to
assisting ARC Architects with construction services for the City of East Wenatchee’s Public Works shop,
located at and near 271 Ninth Street NE, East Wenatchee, WA 98802.
As requested, this revised proposal is for Phase 2, Bidding, Construction, and closeout.
Phase 2 – Bidding and CA
Task 1 - Bidding Assistance
Task 2 - Construction Administration
Task 3 – Project Closeout
Task 4 – Reimbursable Expenses
Please review the Scope of Professional Services and Contract on the following pages. If you have any
questions, please call. If the design process and estimate outlined to follow is acceptable to you, we
look forward to receiving your standard sub-consultant contract to sign. We look forward to working
with you!
Sincerely,
Mark S. Garff ASLA, PLA
Principal Landscape Architect
Exhibit A
Scope of Professional Services
December 14, 2021
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services – Attachment A
Landscape Architecture Services: Bidding and Construction Services
Phase 2 – Construction tasks
Task 1 - Bidding
During this task we will assist contractors with the bidding process by responding to RFI’s and providing
general support to the project team.
Deliverables
• Responses to questions and formal contractor RFI’s
• Coordination and communication w/ the project team
Task Assumptions
• No meetings are included in this task
Task 2 - Construction Services
While your project is under construction, we will assist in the management the landscape contractor on your
behalf, making periodic site visits to inspect the construction progress and to make certain the design vision
is executed properly. We will work with the selected contractor start to finish answering specific contractors
and owner questions and providing guidance throughout the process.
Deliverables
• Response to contractor and owner questions throughout construction
• Coordination on products and materials, review of submittals, and shop drawings
• Assistance with plant substitutions
• Up to four (4) site visits during construction (quantity includes kickoff meeting)
• Communication, project coordination and management
Task Assumptions
• Record drawings are not included in this task
• Additional meetings beyond the quantity listed above will be billed at time and expense
Task 3 – Project Closeout
During this task we will provide a punch list inspection and coordination on the completion of punch list
items, review of the contractor’s field record drawings, and review/processing of O&M manuals (if needed).
Deliverables
• Contractor field drawing review, O&M manual review
• Punchlist inspection
Task Assumptions
• Translation of contractor’s field drawings into Record Drawings is not included
Exhibit A
Scope of Professional Services
December 14, 2021
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Expenses
Expenses will be charged on a time and material basis and include items such as mileage, plan reproduction,
copies, etc. Fees for expenses are included below cover mileage from our Wenatchee office to the site. Permit fees
are not included in this amount.
Fees
This proposal is a good faith estimate of the time necessary to complete the plans outlined and deliverables
mentioned above. Fees for each task are as follows:
Phase 2 Construction Tasks
1. Bidding Assistance $2,380 Fixed Fee (Lump Sum)
2. Construction Services $4,460 Fixed Fee (Lump Sum)
3. Project Closeout $1,340 Fixed Fee (Lump Sum)
4. Expenses $220 Direct Expense
The proposed preliminary design fees are based on our current knowledge of the project and the current site
conditions. If over time, the scope and overall objectives of the project change, these fees may need to be adjusted
to reflect the modified circumstances. The above proposal will expire three months from the date of this letter. If
project approval exceeds this timeframe, an updated fee proposal will be provided upon request.
Additional services requested, but not identified in the scope of work, will be considered “extra services” and will
be charged on a time-and-materials basis. No “extra services” will be undertaken without approval.
General Proposal Assumptions
1. All project plans, drawings, and documents are provided via email in PDF format, except paper drawings
will be provided when we meet in person.
2. We will not detail design elements that require either architect or engineer-prepared plans such as:
complex overhead structures, structural changes to existing buildings, load bearing retaining walls over
48” in height, structural components of decks, bridges, or hardscape/structural elements in the public
right-of-way.
3. Design of green roof systems, green wall systems, or stormwater features is not included.
4. No additional work outside of the scope of work noted above will be undertaken without prior client
approval.
Exhibit A
December 15, 2021
Lauren Powers
ARC Architects
119 S Main Street, Suite 200 Seattle, WA 98104 206-900-0326
Re: Proposal for Geotechnical Construction Support
City of East Wenatchee Public Works Facility 217 9th Street NE, East Wenatchee, Washington Aspect Project No. 190579-03
Dear Lauren,
Aspect Consulting, LLC (Aspect) thanks you for the opportunity to prepare this proposal for geotechnical construction support for City of East Wenatchee Public Works Facility (EWPW Facility, Project) located at 217 9th Street NE in East Wenatchee, Washington (Site).
Proposed Scope of Work
Aspect’s specific scope of services for each task is summarized below.
Task 3 – Construction Support Assumptions
We propose to provide geotechnical engineering support during construction by providing bid support, visiting the Site to observe and evaluate foundation, slab-on-grade and pavement subgrades, review structural fill materials and compaction results, review/respond to
RFI/submittals, and address other geotechnical issues as needed. Actual time/labor to support the
Project might be higher or lower depending on construction schedule, actual number of RFIs, contractor’s ability to efficiently complete earthwork without deficiencies, and other unforeseen circumstances. We will also support Project closeout by issuing a brief letter summarizing our geotechnical evaluations and compiling field reports as an appendix. The summary letter will be
signed and stamped by a Professional Engineer licensed in Washington state.
Budget
We propose to complete the above scope of services (Task 3) on a time and materials basis not to exceed the fee estimate shown in the cost estimate table below and in accordance with the attached
Schedule of Charges. Actual costs may be higher or lower, but we will not exceed this amount without your authorization. Note that the above costs do not include environmental soil sampling or testing.
earth +w ater Aspect Consulting, LLC 23 S. Mission Street, Suite C Wenatchee, WA 98801 509.888.5766 www.aspectconsulting.com
Exhibit A
City of East Wenatchee Public Works Facility
December 15, 2021 Project No. 190579-03
Page 2
Aspect Time
and Materials Cost
Geotech. And
Env. Laboratory Subcontractors Total
Task 3a – Bidding Support $595 $0 $595
Task 3b – Construction Administration (RFI and On-Site Evaluations) $5,000 $3,220 $8,220
Task 3c – Project Closeout $835 $0 $835
Task 3d – Reimbursable Expenses $220 $0 $220
Total Budget $9,870
Closing
We will notify you and obtain your authorization if additional effort above and beyond the estimated scope of this work is required. We will use a Contract Change Form to request your
authorization for any changes to this scope of services. This cost proposal is valid for 90 days
unless extended in writing by Aspect.
Aspect’s services will be provided in accordance with the attached Terms and Conditions. This
proposal and the attached Terms and Conditions, together, constitute the Agreement between Aspect Consulting, LLC and ARC Architects (Client). Your signature below represents acceptance of this Agreement, and provides written authorization to proceed. Please return one signed copy of
this Agreement to Aspect, and retain a signed copy for your records.
We appreciate the opportunity to provide geotechnical engineering services. Please contact Nick Szot at 509.888.7218 or nszot@aspectconsulting.com if you have any questions or require additional information.
Sincerely,
Aspect consulting, LLC
Nicholas C. Szot, PE Associate Geotechnical Engineer nszot@aspectconsulting.com
Client Representative Date
Attachments: Terms and Conditions Schedule of Charges
V:\190579 E Wenatchee Pblc Wks Facility\Contracts\Proposal Material\Proposal_20211215_190579_EWPW Facility Construction Support.docx
Exhibit A
1 of 2 Revision Date June, 2015
Aspect Consulting, LLC
Terms and Conditions
1. RIGHT OF ENTRY AND PROPERTY RESPONSIBILITY
The Client will obtain right of entry to the property where the Services are to be performed (“Property”). The right of entry shall
allow Aspect and its subcontractors to enter the Property to perform the Services, which may require repeated visits to the
Property for on-site monitoring if included in the description of Services. Aspect is responsible for its own activities, but has no
responsibility for the Property, for third party safety precautions, or for the safety or control of third parties.
2. SUBSURFACE RISKS AND SITE DAMAGES
Client recognizes special risks exist whenever professional consulting services are employed to determine the composition of a
site’s subsurface or to determine the existence or non-existence of any man-made or natural subsurface features, including, but
not limited to, hazardous substances. Client shall disclose to Aspect all known conditions, substances, or features in writing or in
maps, plans or drawings. Even with adequate disclosure by Client, Client acknowledges that the use of exploration and testing
equipment may unavoidably damage or alter the Property surface or subsurface and Client accepts this risk. Client assumes
responsibility for claims and/or damages arising from changed or differing site conditions or to subsurface structures, including
buried utility lines, pipes, tanks, tunnels, or other conditions and agrees to hold harmless, defend and indemnify Aspect and its
subcontractors from any such claims and/or damages, including attorney fees, except to the extent directly caused by the
negligence of Aspect or its subcontractors.
3. HAZARDOUS SUBSTANCES
Client shall provide Aspect with all information available to Client concerning past and present use of the Property and the nature
and extent of any known or suspected hazardous substances or conditions, prior to Aspect performing the Services. Unless
expressly stated otherwise in the Agreement, Client acknowledges that Aspect has no liability as a generator, operator,
transporter, disposer, or arranger of the transportation and/or disposal of hazardous substances from the Property. Client agrees
to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees,
arising out of the presence, release, or threatened release of hazardous substances on or from the Property, except to the extent
directly caused by the negligence of Aspect or its subcontractors.
4. SLOPE STABILITY
Client recognizes risks are inherent with any site involving slopes. Client accepts full responsibility for these risks. Client
acknowledges that the information obtained or recommendations made by Aspect may help to reduce Client’s risk but no amount
of engineering or geologic analysis can assure slope stability. Therefore, Client agrees to hold harmless, defend and indemnify
Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of or related to slope
movement, except to the extent directly caused by the negligence of Aspect or its subcontractors.
5. SAMPLE DISPOSAL / WELL DECOMMISSIONING
5.1 Aspect may dispose of any samples obtained from the Property 30 calendar days after the issuance of any document that
includes the data obtained from the sample, unless other arrangements are mutually agreed upon in writing.
Unless expressly stated otherwise in the description of Services, the disposal cost for samples is not included in any cost estimate
for the Services. Client acknowledges the difficulty in determining disposal costs in advance and authorizes Aspect to bill Client for
expenses incurred in disposing of samples obtained from the Property.
5.2 Any wells installed as part of Aspect’s work may later need to be properly decommissioned and recorded in accordance with
applicable law. Unless expressly stated otherwise in the description of Services, well decommissioning and recording are not
included in the Services to be performed by Aspect.
6. OWNERSHIP OF DOCUMENTS / WORK PRODUCT
6.1 Data, reports or information provided by Aspect under this Agreement shall only become the property of Client upon full
payment for the Services. After full payment, Aspect shall retain joint ownership of all such information. Aspect shall retain copies
of the original electronic files and/or hardcopy versions of information provided by Aspect or by Client. Aspect’s originals shall
govern in the event of any dispute regarding the content of electronic media furnished to others.
6.2 All reports prepared by Aspect under this Agreement are intended solely for the Client and apply only to the Services. Any use
or reuse by Client for purposes outside of this Agreement is at the sole risk of Client and without liability to Aspect. Aspect shall
not be liable for any third parties’ use of the deliverables provided by Aspect.
6.3 Aspect is entitled to rely upon the completeness and accuracy of reports, documents, drawings, plans and other information
furnished by Client concerning the Property or the project that is the subject of this Agreement.
6.4 In the event Aspect is required to respond to legal process related to the Services for Client, Client agrees to reimburse Aspect
its current hourly charges for personnel involved in the response and attorney fees reasonably incurred in obtaining advice
concerning the response, preparation to testify, and appearances related to the legal process, travel and all reasonable expenses
associated with the litigation.
Exhibit A
2 of 2 Revision Date June, 2015
6.5 Unless a different time period is stated in the Agreement, Aspect shall retain records in accordance with Aspect’s records
retention policy.
7. PAYMENT TERMS
Invoices shall be submitted to Client upon completion of the Services, or if Services extend beyond 30 days, on a monthly basis
for the preceding months work. Billing corrections must be requested within 30 days of invoice date. Payment terms are net 30
days from the date of invoice. All overdue payments are subject to an additional interest and service charge of one and one-half
percent (1.5%) (or the maximum rate permissible by law, whichever is lesser) per month or portion thereof from the due date until
the date of payment. All fees will be charged or billed directly to Client. Aspect will not bill a third party without a statement, signed
by the third party, accepting payment responsibility. In the event a third party fails to pay, Client shall remain liable for all unpaid
invoices for the Services. Aspect may suspend work and/or withhold delivery of data for Services in the event Client fails to pay its
invoices. Client shall be responsible for all costs and expenses of collection including reasonable attorney’s fees.
8. PERFORMANCE AND WARRANTY LIMITATION
Aspect will perform all Services consistent with recognized standards of professionals in the same locality and involving similar
conditions. ASPECT MAKES NO OTHER WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS OR IMPLIED, IN
CONNECTION WITH THE SERVICES. No representative of Aspect is authorized to give or make any other representation or
warranty in any way, in connection with the Services. Aspect shall not be liable for any failure or delay in performance by Aspect
resulting, in whole or in part, from any cause beyond the reasonable control of Aspect.
9. INSURANCE / LIMITATION OF LIABILITY
9.1 Aspect maintains primary General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per
occurrence and $2,000,000 aggregate. Aspect maintains Professional Liability insurance to provide coverage for liability resulting
from professional errors and omissions.
9.2 Aspect’s liability to Client for bodily injury or property damage covered by Aspect’s General Liability Insurance policy shall be
limited to the proceeds available from the primary General Liability Insurance policy. The liability of Aspect, its manager, members,
professionals, employees, and subcontractors to the Client for damages, including attorney fees, resulting from an act, error or
omission in providing or failing to provide professional services, whether based in tort or in contract, shall be limited to the greater
of $50,000 or the amount of compensation paid to Aspect under this Agreement, unless higher limits are agreed upon in writing.
In no event shall either party be liable to the other party, for any consequential or incidental damages, including, without limitation,
damages for loss of income, loss of profits and/or loss or restriction of use of the Property.
10. TERMINATION
Suspension or termination of all or any part of the Services may be initiated by Client; however Client shall be responsible for all
fees owed Aspect for Services performed by Aspect, including all direct costs and all expenses incurred or committed that cannot
be cancelled without penalty as well as reasonable termination expenses, prior to Aspect’s receipt of written notice from Client.
Either party may terminate this Agreement for cause in the event of the other party’s substantial or material failure to perform in
accordance with the terms hereof, through no fault of the terminating party. Except for termination arising out of delinquency in
payment, a termination for cause shall not be effective unless: (i) not less than seven days’ written notice of intent to terminate has
been provided; (ii) the notice specifies all reasons for the termination; and (iii) the notified party is given an opportunity to consult
with the terminating party to discuss the termination and to cure the substantial failure before the expiration of the period specified
in the written notice.
11. MISCELLANEOUS PROVISIONS
11.1 These Terms and Conditions, together with the Agreement, the Schedule of Charges, and any additions or revisions agreed
upon in writing by the parties, form the entire Agreement and control over all previous communications, representations, or
agreements, either verbal or written, between Client and Aspect.
11.2 Aspect may assign work included under the Agreement to subcontractors.
11.3 Client and Aspect agree to use their best efforts to resolve any disputes, claims or other matters in controversy arising under
or related to this Agreement.
11.4 These Terms and Conditions shall be governed by the laws of the State of Washington. The sole venue for any legal action
related to this Agreement shall be King County, Washington.
11.5 The unenforceability of any term or condition herein shall not affect the validity or enforceability of the remainder to these
Terms and Conditions; the intent of the parties being the provisions be severable. The section headings of these Terms and
Conditions are intended solely for convenience and do not define or affect these Terms and Conditions or their interpretation. No
waiver by either party of any provision, term or condition hereof or of any obligation of the other party hereunder shall constitute a
waiver of any subsequent breach or other obligation.
Exhibit A
SCHEDULE OF CHARGES
Effective January 2022
PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate
Principals and Associates
Principal Scientist/Engineer/Analyst 2 $290
Principal Scientist/Engineer/Analyst 1 $275
Sr. Associate Scientist/Engineer/Analyst $254
Associate Scientist/Engineer/Analyst $238
Technical Professionals
Senior Scientist/Engineer/Analyst 3 $238
Senior Scientist/Engineer/Analyst 2 $224
Senior Scientist/Engineer/Analyst 1 $209
Project Scientist/Engineer/Analyst 3 $192
Project Scientist/Engineer/Analyst 2 $178
Project Scientist/Engineer/Analyst 1 $166
Staff Scientist/Engineer/Analyst 3 $153
Staff Scientist/Engineer/Analyst 2 $138
Staff Scientist/Engineer/Analyst 1 $128
PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate
Field/Construction Staff
Field/Construction Supervisor $140
Field Technician 2 $114
Field Technician 1 $105
Design, CAD, and Graphics Staff
Engineering Designer $166
Sr. CAD Technician/Specialist $148
CAD Technician $130
Technical Editing and Project Operations
Sr. Technical Editor $132
Technical Editor / Project Coordinator 3 $120
Project Coordinator 2 $112
Project Coordinator 1 $105
PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate
Sr. Technology Project Manager $246
Technology Project Manager $228
Senior Software/Database Architect/Developer $234
Software/Database Architect/Developer $207
OTHER DISBURSEMENT CHARGES
Legal Testimony (4-hour minimum) $350/hr
Mileage Federal Gov Rate Plus 15%
Subcontractors and Miscellaneous Expenses Cost Plus 15%
Other equipment, rentals, and expenses will be provided on a per job basis.
Unless otherwise stated in the proposal or services agreement, current rates are as follows:
Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and all
annually adjusted Schedule of Charges.
Exhibit A