HomeMy WebLinkAbout1/18/2022 - City Council - City Council Meeting Agenda Packet - Jerrilea Crawford MayorIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
1/18/2022 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, January 18, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person and Zoom:
https://us02web.zoom.us/j/87573845353
Phone-in option for the meeting: 253-215-8782, Meeting ID:
875 7384 5353
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance
1. Consent Items
a. 2022 Public Safety Testing Agreement Pg. 3
Vouchers:
b. Date: 1/18/2022, Checks: 56113-56117; 56119-56131; 56133-56177, and Voided
Checks: 56118; 56132 in the amount of $156,836.67. Pg. 9
c. November 2022 Payroll Certification Pg. 31
Minutes:
d. 1/4/2022 Council Meeting Minutes Pg. 47
e. 1/13/2022 Council Workshop Meeting Minutes Pg. 49
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2. Citizen Requests/Comments
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on
the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3. Public Hearings. None
4. Presentations. None
5. Department Report
a. 2021 Transportation Benefit District Annual Report – Garren Melton, Public Works
Manager. Pg. 50
01/18/2022 City Council Meeting Agenda Page 1 of 108
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
1/18/2022 Council Meeting Agenda Page 2 of 2
6. Mayor’s Report
a. 2022 City of East Wenatchee Choice Schools Proclamation Pg. 63
7. Action Items
a. Resolution 2022-02, updating the City’s residential street overlay program. Updating
the City of East Wenatchee’s Transportation Benefit District project list (TBD) –
Garren Melton, Public Works Manager. Pg. 64
Motion by City Council to approve Resolution 2022-02 as presented updating the
project list for the East Wenatchee’s Transportation Benefit District.
b. Resolution 2022-03, appointing members to the East Wenatchee Events Board
(EWEB). Appointing Lindsey Morrow to position 3 and Brent Schmitten to position 6
– Trina Elmes, Events Director/PIO. Pg. 72
Motion by the City Council to approve Resolution 2022-03 appointing members to
the EWEB as presented.
c. Resolution 2022-04, authorizing the Mayor to execute contract amendment #3
between the City of East Wenatchee and ARC Architects for bidding and
construction administration services associated with the East Wenatchee City Hall
Campus Improvements Project - Garren Melton, Public Works Manager. Pg. 78
Motion by City Council to approve Resolution 2022-04 and authorize the Mayor to
sign ARC Contract amendment #3 associated with the City Hall Campus
Improvements project as presented.
8. Council Reports & Announcements
a. Reports/New Business of Council Committees
9. Adjournment
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CHECKS: 56113 - 56117; 56119 - 56131; 56133 - 56177
VOIDED CHECKS: 56118; 56132
DEPARTMENT/FUND AMOUNT
General Fund 001 $122,442.31
Street Fund 101 $4,013.62
Transportation Benefit District Fund 105 $5,429.27
Library Fund 112 $194.40
Hotel/Motel Tax Fund 113 $5,062.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $441.34
Street Improvements Fund 301 $6,546.41
Stormwater Fund 401 $606.23
Equipment R&R Fund 501 $443.02
Cafeteria Plan 634 $50.00
Custodial Activities 635 $11,608.07
Grand Total All Funds $156,836.67
CITY OF EAST WENATCHEE
CHECK REGISTER
January 18, 2022 Payables
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Fund Number Description Amount
001 General Fund $122,442.31
101 Street Fund $4,013.62
105 Transportation Benefit District Fund $5,429.27
112 Library Fund $194.40
113 Hotel/Motel Tax Fund $5,062.00
117 Events Board Fund $441.34
301 Street Improvements Fund $6,546.41
401 Stormwater Fund $606.23
501 Equipment Purchase, Repair & Replacement Fund $443.02
634 Cafeteria Plan $50.00
635 Custodial Activities Fund $11,608.07
Count: 11 $156,836.67
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2022 - January 2022 - January 2022 1st Council, 2021 - December 2021 - December
2021 3rd Council
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East Wenatchee - Fund Transaction Summary
01/18/2022 City Council Meeting Agenda Page 10 of 108
Vendor Number Reference Account Number Description Amount
911 Supply Inc
56148 2022 - January 2022 - January 2022 1st Council
INV-2-15647
Law Enforcement Equipment
001-000-210-521-10-35-00 Small Tools & Equipment $500.83
Total INV-2-15647 $500.83
Total 56148 $500.83
Total 911 Supply Inc $500.83
A WorkSAFE Service, Inc.
56113 2021 - December 2021 - December 2021 3rd Council
314443
Employee Drug Testing
001-000-139-518-10-40-07 Pre-Employment Services $55.00
Total 314443 $55.00
Total 56113 $55.00
Total A WorkSAFE Service, Inc.$55.00
AG Supply Company INC
56114 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/5/2022 9:10:40 AM
Police Fuel - 12/2021
001-000-210-521-10-32-00 Fuel Consumed $4,509.47
Total Invoice - 1/5/2022 9:10:40 AM $4,509.47
Total 56114 $4,509.47
56149 2022 - January 2022 - January 2022 1st Council
484577
Police Extension Cord
001-000-210-521-10-35-00 Small Tools & Equipment $54.19
Total 484577 $54.19
484734
Police/Street Various Supplies
101-000-420-542-30-30-00 Supplies - Roadway $59.28
Total 484734 $59.28
Total 56149 $113.47
Voucher Directory
Fiscal: : 2022 - January 2022, 2021 - December 2021
Council Date: : 2022 - January 2022 - January 2022 1st Council, 2021 - December 2021 - December 2021 3rd Council
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Vendor Number Reference Account Number Description Amount
56157 2021 - December 2021 - December 2021 3rd Council
484379
101-000-420-542-70-30-00 Supplies - Roadside $40.63
CM Bar and Chain Oil Gal
Total 484379 $40.63
484408
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $21.20
Distilled Water, Galv nipples
Total 484408 $21.20
Statement 12.31.2021
401-000-008-531-00-30-07 Fuel $599.81
Fuel
Total Statement 12.31.2021 $599.81
Total 56157 $661.64
Total AG Supply Company INC $5,284.58
Alan J. Key dba: CWPI LLC.
56115 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/5/2022 9:07:56 AM
Police Background/Polygraph
001-000-210-521-10-41-00 Professional Services $547.00
Total Invoice - 1/5/2022 9:07:56 AM $547.00
Total 56115 $547.00
Total Alan J. Key dba: CWPI LLC.$547.00
American Building Maintenance CO
56150 2022 - January 2022 - January 2022 1st Council
16742866
01/2022 Janitorial Services
001-000-180-518-30-41-01 Contracted Custodial Services $2,426.74
Total 16742866 $2,426.74
Total 56150 $2,426.74
Total American Building Maintenance CO $2,426.74
Assoc of Wash Cities
56133 2022 - January 2022 - January 2022 1st Council
94021
Yearly Membership
001-000-110-511-60-41-20 AWC Annual Membership Fee $10,328.00
Total 94021 $10,328.00
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Vendor Number Reference Account Number Description Amount
94434
Drug & Alcohol Consortium
101-000-430-543-30-49-00 Miscellaneous - General Services $640.00
Total 94434 $640.00
Total 56133 $10,968.00
Total Assoc of Wash Cities $10,968.00
Ballard Services, Inc.
56116 2021 - December 2021 - December 2021 3rd Council
Blood Draws - Patient #'s 45590,45529, 45426,
45377, 45284, 45281, & 43942
Blood Draws - Patient #'s 45590,45529, 45426, 45377, 45284, 45281, & 43942
001-000-210-521-10-41-00 Professional Services $700.00
Total Blood Draws - Patient #'s 45590,45529, 45426,
45377, 45284, 45281, & 43942
$700.00
Total 56116 $700.00
Total Ballard Services, Inc.$700.00
Banner Bank Mastercard
56147 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/7/2022 12:27:26 PM
001-000-001-518-91-30-00 Wellness $9.74
Netflix Wellness Room Subscription
001-000-142-514-20-40-02 Bank Charges & Fees ($17.52)
Bank Credit
001-000-145-594-14-60-20 Capital - PC Software Admin $197.22
Adobe Monthly Subscription
117-000-100-557-30-41-00 Professional Services $12.95
Canva Subscription
117-000-500-557-30-49-01 Christmas - Miscellaneous $100.00
Facebook - Wings N Wishes Promotion
Total Invoice - 1/7/2022 12:27:26 PM $302.39
Total 56147 $302.39
Total Banner Bank Mastercard $302.39
Blades Consulting
56158 2021 - December 2021 - December 2021 3rd Council
BP's 2644, 2654, 2655, 2656 and 2657
Inspection Services
001-000-590-558-50-41-00 Professional Services $5,064.30
Total BP's 2644, 2654, 2655, 2656 and 2657 $5,064.30
Total 56158 $5,064.30
Total Blades Consulting $5,064.30
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Vendor Number Reference Account Number Description Amount
Cdw Government, Inc
56117 2021 - December 2021 - December 2021 3rd Council
Q122741
PC Monitors
001-000-145-594-14-60-25 Capital - PC Hardware Admin $327.48
Total Q122741 $327.48
Total 56117 $327.48
Total Cdw Government, Inc $327.48
Chelan County Treasurer
56134 2022 - January 2022 - January 2022 1st Council
150001-01603
January 2022 Fee for Jail Services
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $39,925.22
Total 150001-01603 $39,925.22
Total 56134 $39,925.22
Total Chelan County Treasurer $39,925.22
Ci Support LLC, dba: Ci Information Management
56159 2021 - December 2021 - December 2021 3rd Council
0129107
Court Shred Services
001-000-120-594-12-60-00 Capital Outlay $29.44
Total 0129107 $29.44
Total 56159 $29.44
Total Ci Support LLC, dba: Ci Information Management $29.44
Cinta's Corporation 607
56151 2022 - January 2022 - January 2022 1st Council
4106677920
Mats & Various Supplies
001-000-180-518-30-41-01 Contracted Custodial Services $154.23
001-000-210-521-10-48-00 Repairs & Maintenance $70.18
101-000-430-543-30-30-00 Supplies - General Services $22.10
Total 4106677920 $246.51
Total 56151 $246.51
56160 2021 - December 2021 - December 2021 3rd Council
4103966198
001-000-180-518-30-41-00 Professional Services $143.84
001-000-210-521-10-48-00 Repairs & Maintenance $50.50
Towels, Mats Other
101-000-430-543-30-30-00 Supplies - General Services $103.21
Total 4103966198 $297.55
4104650413
001-000-210-521-10-48-00 Repairs & Maintenance $41.98
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Vendor Number Reference Account Number Description Amount
101-000-430-543-30-30-00 Supplies - General Services $51.60
Total 4104650413 $93.58
4105397614
001-000-180-518-30-41-00 Professional Services $157.46
Mats, Scraper
112-000-000-572-50-47-00 Facilities - Utilities $24.57
Mats, Scraper
Total 4105397614 $182.03
4105397656
001-000-210-521-10-48-00 Repairs & Maintenance $78.36
Shop Towels, Scaper
101-000-430-543-30-30-00 Supplies - General Services $59.53
Shop Towels, Scraper
Total 4105397656 $137.89
4106060109
001-000-210-521-10-48-00 Repairs & Maintenance $16.45
Towels, Scraper
101-000-430-543-30-30-00 Supplies - General Services $26.09
Towels, Scraper
Total 4106060109 $42.54
Total 56160 $753.59
Total Cinta's Corporation 607 $1,000.10
Criminal Justice Training Commission DES-Criminal Justice
56120 2021 - December 2021 - December 2021 3rd Council
201135699
Police Officer Training
001-000-210-521-40-40-01 Training - Officers $190.00
Total 201135699 $190.00
Total 56120 $190.00
Total Criminal Justice Training Commission DES-Criminal Justice $190.00
Day Wireless Systems
56161 2021 - December 2021 - December 2021 3rd Council
INV705862
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $62.99
Total INV705862 $62.99
Total 56161 $62.99
Total Day Wireless Systems $62.99
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Vendor Number Reference Account Number Description Amount
DeVries Business Records Management Inc
56162 2021 - December 2021 - December 2021 3rd Council
0146460
On-Site Record Destruction
001-000-210-521-10-41-00 Professional Services $121.99
Total 0146460 $121.99
Total 56162 $121.99
Total DeVries Business Records Management Inc $121.99
DMCJA
56135 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 10:36:12 AM
2022 DMCJA Dues
001-000-120-512-51-40-00 Training $500.00
Total Invoice - 1/5/2022 10:36:12 AM $500.00
Total 56135 $500.00
Total DMCJA $500.00
Douglas County PUD
56163 2021 - December 2021 - December 2021 3rd Council
69
12/2021 Electrical Utilities
001-000-180-518-30-47-00 Utilities $1,245.17
101-000-420-542-63-47-00 Utilities - Street Lighting $247.00
101-000-420-542-65-47-00 Utilities - Parking Facilities $67.00
101-000-420-542-75-47-00 Utilities - City Parks $45.00
101-000-430-543-50-47-00 Utilities - Facilities $95.00
112-000-000-572-50-47-00 Facilities - Utilities $169.83
Total 69 $1,869.00
70
12/2021 Electrical Utilities
001-000-180-518-30-47-00 Utilities $156.00
101-000-420-542-63-47-00 Utilities - Street Lighting $1,526.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $181.00
Total 70 $1,863.00
746836
12/2021 Electrical Utilities 88 9th St. NE
001-000-180-518-30-47-00 Utilities $20.00
Total 746836 $20.00
Total 56163 $3,752.00
Total Douglas County PUD $3,752.00
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Vendor Number Reference Account Number Description Amount
Douglas County Treasurer
56121 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 3:52:28 PM
Q4/2021 Douglas Co. Victim/Witness Shared Revenue
635-000-000-589-30-00-01 Crime Victim Assessment - Douglas Co. Remittance $535.47
Total Invoice - 1/4/2022 3:52:28 PM $535.47
Total 56121 $535.47
Total Douglas County Treasurer $535.47
Erik Hampton
56136 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 10:10:29 AM
Hampton - 2022 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $543.00
Total Invoice - 1/5/2022 10:10:29 AM $543.00
Total 56136 $543.00
Total Erik Hampton $543.00
Harold Mitchell
56164 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/11/2022 1:23:02 PM
Boot Allowance Reimbursement
101-000-430-543-30-30-00 Supplies - General Services $86.71
Total Invoice - 1/11/2022 1:23:02 PM $86.71
Total 56164 $86.71
Total Harold Mitchell $86.71
Ising Inc.-dba Cascade Quality Water
56165 2021 - December 2021 - December 2021 3rd Council
90144442
001-000-001-518-91-30-00 Wellness $31.22
Bottled Water Pick Up
Total 90144442 $31.22
Total 56165 $31.22
Total Ising Inc.-dba Cascade Quality Water $31.22
Jeremy Lovold
56166 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/11/2022 1:24:31 PM
Lovold Boot Allowance
101-000-430-543-30-30-00 Supplies - General Services $53.13
Total Invoice - 1/11/2022 1:24:31 PM $53.13
Total 56166 $53.13
Total Jeremy Lovold $53.13
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Vendor Number Reference Account Number Description Amount
Jordan Conley
56167 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/11/2022 10:24:20 AM
Conley - Remaining 2021 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $32.60
Total Invoice - 1/11/2022 10:24:20 AM $32.60
Total 56167 $32.60
Total Jordan Conley $32.60
Joshua Virnig
56122 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 1:20:17 PM
Police Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $229.68
Total Invoice - 1/4/2022 1:20:17 PM $229.68
Total 56122 $229.68
Total Joshua Virnig $229.68
Karsten Garcia
56123 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 11:50:33 AM
2021 Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $600.00
Total Invoice - 1/4/2022 11:50:33 AM $600.00
Total 56123 $600.00
Total Karsten Garcia $600.00
Kottkamp, Yedinak, & Esworthy PLLC
56137 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 12:25:13 PM
January 2022 Public Defense Fee
001-000-110-511-60-21-50 Public Defender $5,958.50
Total Invoice - 1/5/2022 12:25:13 PM $5,958.50
Total 56137 $5,958.50
Total Kottkamp, Yedinak, & Esworthy PLLC $5,958.50
Landon Jensen
56124 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 11:03:42 AM
Police Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $500.17
Total Invoice - 1/4/2022 11:03:42 AM $500.17
Total 56124 $500.17
Total Landon Jensen $500.17
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Vendor Number Reference Account Number Description Amount
Les Schwab Tire Center Inc
56152 2022 - January 2022 - January 2022 1st Council
34301253392
Police Winter Tire Changeover
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $108.36
Total 34301253392 $108.36
Total 56152 $108.36
Total Les Schwab Tire Center Inc $108.36
Maul Foster Alongi
56125 2021 - December 2021 - December 2021 3rd Council
45267
Strategic Plan
001-000-111-513-00-40-02 Professional Services $301.25
Total 45267 $301.25
Total 56125 $301.25
Total Maul Foster Alongi $301.25
Misdemeanant Probation Association
56138 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 10:31:20 AM
Annual Membership
001-000-120-512-51-40-00 Training $40.00
Total Invoice - 1/5/2022 10:31:20 AM $40.00
Total 56138 $40.00
Total Misdemeanant Probation Association $40.00
Moon Security
56139 2022 - January 2022 - January 2022 1st Council
1116218
Monthly Security Monitoring
001-000-180-518-30-41-00 Professional Services $76.86
Total 1116218 $76.86
Total 56139 $76.86
Total Moon Security $76.86
NCW EDD
56140 2022 - January 2022 - January 2022 1st Council
1346
2022 Annual Dues
001-000-001-558-70-41-00 NCW Economic Development District $500.00
Total 1346 $500.00
Total 56140 $500.00
Total NCW EDD $500.00
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Vendor Number Reference Account Number Description Amount
Numerica Credit Union
56168 2021 - December 2021 - December 2021 3rd Council
2416
Office Supplies
001-000-140-514-20-31-01 Central Stores $22.52
Total 2416 $22.52
03257-7118532
Police Canva Subscription
001-000-210-521-10-41-00 Professional Services $12.99
Total 03257-7118532 $12.99
113-0985615-1821038
Nitrile Gloves
001-000-140-514-20-31-01 Central Stores $77.04
117-000-500-557-00-31-01 Christmas Office Supplies $25.68
Total 113-0985615-1821038 $102.72
113-4348163-1105052
File Folders
001-000-140-514-20-31-01 Central Stores $226.62
Total 113-4348163-1105052 $226.62
12/1/2021
Wings N Wishes Cookies
117-000-500-557-30-49-01 Christmas - Miscellaneous $253.73
Total 12/1/2021 $253.73
12/2/2021
Wings N Wishes Supplies
117-000-500-557-30-49-01 Christmas - Miscellaneous $48.98
Wings N Wishes Supplies
Total 12/2/2021 $48.98
22135354
Emp. Appreciation
001-000-180-518-30-41-00 Professional Services $464.01
Total 22135354 $464.01
2417
Office Supplies
001-000-140-514-20-31-01 Central Stores $45.32
Total 2417 $45.32
59892
Annual MRSC Rosters Dues
001-000-315-542-10-49-00 Training $275.00
Total 59892 $275.00
C590686
Taxicab Permits
001-000-140-514-20-31-00 Office Supplies $43.50
Total C590686 $43.50
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Vendor Number Reference Account Number Description Amount
Invoice - 1/11/2022 6:41:54 PM
Police Records Uniforms
001-000-210-521-10-49-00 Miscellaneous $32.26
Total Invoice - 1/11/2022 6:41:54 PM $32.26
Invoice - 1/11/2022 6:43:36 PM
Police Recruitment
001-000-210-521-10-49-00 Miscellaneous $95.99
Total Invoice - 1/11/2022 6:43:36 PM $95.99
Invoice - 1/11/2022 6:46:49 PM
Covid-19 Self Tests
001-000-140-514-20-31-01 Central Stores $104.21
Total Invoice - 1/11/2022 6:46:49 PM $104.21
Invoice - 1/11/2022 6:48:08 PM
Office Supplies
001-000-180-518-30-35-00 Small Tools & Equipment $65.25
Total Invoice - 1/11/2022 6:48:08 PM $65.25
Invoice - 1/11/2022 6:48:53 PM
Court Supplies
001-000-120-512-50-31-00 Office Supplies $48.98
Total Invoice - 1/11/2022 6:48:53 PM $48.98
Invoice - 1/11/2022 6:50:09 PM
Wall Mount - IT
001-000-145-514-20-31-00 Supplies $43.35
Total Invoice - 1/11/2022 6:50:09 PM $43.35
Invoice - 1/11/2022 6:51:18 PM
Various IT Supplies
001-000-145-594-14-60-25 Capital - PC Hardware Admin $33.20
Total Invoice - 1/11/2022 6:51:18 PM $33.20
Invoice - 1/11/2022 6:52:13 PM
Police Records Uniforms
001-000-210-521-10-49-00 Miscellaneous $161.46
Total Invoice - 1/11/2022 6:52:13 PM $161.46
Invoice - 1/11/2022 6:53:08 PM
Planning Supplies
001-000-590-558-50-31-00 Office Supplies $27.83
Total Invoice - 1/11/2022 6:53:08 PM $27.83
Invoice - 1/11/2022 6:54:12 PM
IT Laser Printer
001-000-145-594-14-60-25 Capital - PC Hardware Admin $195.95
Total Invoice - 1/11/2022 6:54:12 PM $195.95
Invoice - 1/11/2022 6:55:05 PM
Replacement Keys Clerk Office
001-000-140-514-20-31-00 Office Supplies $15.14
Total Invoice - 1/11/2022 6:55:05 PM $15.14
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Vendor Number Reference Account Number Description Amount
Invoice - 1/11/2022 6:56:10 PM
Flash Drives
001-000-210-521-10-31-00 Office Supplies $156.04
Total Invoice - 1/11/2022 6:56:10 PM $156.04
Invoice - 1/11/2022 6:57:16 PM
Council Workshop Supplies
001-000-110-511-60-31-00 Office Supplies $112.06
Total Invoice - 1/11/2022 6:57:16 PM $112.06
Invoice - 1/11/2022 6:58:53 PM
Streets Misc.
101-000-430-543-30-30-00 Supplies - General Services $51.50
Total Invoice - 1/11/2022 6:58:53 PM $51.50
Invoice - 1/11/2022 7:00:23 PM
IT Keyboard Remote
001-000-145-594-14-60-25 Capital - PC Hardware Admin $16.24
Total Invoice - 1/11/2022 7:00:23 PM $16.24
Invoice - 1/11/2022 7:01:26 PM
Office Supplies
001-000-140-514-20-31-01 Central Stores $61.00
Total Invoice - 1/11/2022 7:01:26 PM $61.00
Invoice - 1/11/2022 7:02:07 PM
Shredder Bags
001-000-140-514-20-31-01 Central Stores $44.08
Total Invoice - 1/11/2022 7:02:07 PM $44.08
Invoice - 1/11/2022 7:02:41 PM
Wellness Gift Card
001-000-001-518-91-30-00 Wellness $50.00
Total Invoice - 1/11/2022 7:02:41 PM $50.00
Invoice - 1/11/2022 7:03:37 PM
Desktop Calculator
001-000-580-558-60-31-00 Office Supplies $8.48
Total Invoice - 1/11/2022 7:03:37 PM $8.48
Invoice - 1/11/2022 7:04:35 PM
Finance Office Supplies
001-000-142-514-20-31-00 Office Supplies $83.81
Total Invoice - 1/11/2022 7:04:35 PM $83.81
Invoice - 1/11/2022 7:05:17 PM
CDL Queries
001-000-139-518-10-40-08 Professional Services $125.00
Total Invoice - 1/11/2022 7:05:17 PM $125.00
Invoice - 1/11/2022 7:06:08 PM
Street Vehicle Repairs
501-000-000-542-90-48-30 Street Equipment Repairs $2.56
Total Invoice - 1/11/2022 7:06:08 PM $2.56
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Vendor Number Reference Account Number Description Amount
Invoice - 1/11/2022 7:08:01 PM
Police Radar Machine Repair
501-000-000-521-10-48-00 Police Vehicle Repairs & Maintenance $247.91
Police Radar Equipment Repair
Total Invoice - 1/11/2022 7:08:01 PM $247.91
Invoice - 1/11/2022 7:08:56 PM
Sand Canyon Game Camera Subscription
001-000-210-521-10-49-00 Miscellaneous $9.99
Total Invoice - 1/11/2022 7:08:56 PM $9.99
Total 56168 $3,287.68
Total Numerica Credit Union $3,287.68
Office Depot Credit Plan
56169 2021 - December 2021 - December 2021 3rd Council
214261492001
001-000-140-514-20-31-00 Office Supplies $4.64
4 Holder Badges
Total 214261492001 $4.64
214290504001
Whiteboard, Mounts & Picture Strips
001-000-110-511-60-31-00 Office Supplies $22.52
Total 214290504001 $22.52
214473517001
Pandelex File Folders
001-000-210-521-10-31-00 Office Supplies $58.53
Total 214473517001 $58.53
214522046001
001-000-142-514-20-31-01 Central Stores $97.52
Brothers Tape
Total 214522046001 $97.52
214815098001
001-000-142-514-20-31-00 Office Supplies $526.77
Toner - Black, Yellow, Magenta
Total 214815098001 $526.77
214905030001
001-000-140-514-20-31-00 Office Supplies $6.11
Expo Markers
001-000-140-514-20-31-01 Central Stores $35.18
Laser Clean Edge
Total 214905030001 $41.29
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Vendor Number Reference Account Number Description Amount
2540632432
AA & AAA Batteries
001-000-140-514-20-31-01 Central Stores $38.27
Total 2540632432 $38.27
Total 56169 $789.54
Total Office Depot Credit Plan $789.54
One Call Concepts, Inc
56170 2021 - December 2021 - December 2021 3rd Council
1129070
401-000-008-531-00-40-06 Utilities $6.42
Excavation Notifications
Total 1129070 $6.42
Total 56170 $6.42
Total One Call Concepts, Inc $6.42
OneBridge Benefits
56126 2021 - December 2021 - December 2021 3rd Council
778
12/2021 FSA Admin. Services
634-000-000-589-40-00-01 Cafe Plan Bank Maintenance Fee $50.00
Total 778 $50.00
Total 56126 $50.00
56153 2022 - January 2022 - January 2022 1st Council
1007A
Annual FSA Fee
001-000-142-514-20-40-01 FSA Administrative Fee $300.00
Total 1007A $300.00
Total 56153 $300.00
Total OneBridge Benefits $350.00
Pape Machinery, Inc
56154 2022 - January 2022 - January 2022 1st Council
519087
Stree Equipment Repair
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $225.91
Total 519087 $225.91
Total 56154 $225.91
Total Pape Machinery, Inc $225.91
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Vendor Number Reference Account Number Description Amount
Parker Corporation Services, INC DBA Merchant Patrol Security
56171 2021 - December 2021 - December 2021 3rd Council
39325
December Court Security
001-000-120-512-50-49-09 Security $368.75
Total 39325 $368.75
Total 56171 $368.75
Total Parker Corporation Services, INC DBA Merchant Patrol Security $368.75
Public Safety Testing
56127 2021 - December 2021 - December 2021 3rd Council
2021-814
Quarterly Subscription Fees
001-000-210-521-10-41-00 Professional Services $415.00
Total 2021-814 $415.00
PSTAC21-61
Promotional Testing
001-000-210-521-10-41-00 Professional Services $1,515.00
Total PSTAC21-61 $1,515.00
Total 56127 $1,930.00
Total Public Safety Testing $1,930.00
Rh2 Engineering, Inc.
56172 2021 - December 2021 - December 2021 3rd Council
84521
301-000-000-595-64-40-01 Design - 9th/VMP Intersection $5,329.97
9th St NE & VMPkwy Add Design
Total 84521 $5,329.97
Total 56172 $5,329.97
Total Rh2 Engineering, Inc.$5,329.97
Rivercom
56141 2022 - January 2022 - January 2022 1st Council
524
2022 Monthly User Contribution
001-000-001-528-70-40-00 River Com $17,500.00
Total 524 $17,500.00
Total 56141 $17,500.00
Total Rivercom $17,500.00
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Vendor Number Reference Account Number Description Amount
San Diego Police Equipment Co. Inc.
56142 2022 - January 2022 - January 2022 1st Council
650114
Police Ammunition
001-000-210-521-10-35-00 Small Tools & Equipment $2,332.26
Total 650114 $2,332.26
Total 56142 $2,332.26
Total San Diego Police Equipment Co. Inc.$2,332.26
Stefanie Darnell
56128 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 10:59:35 AM
Police Clothing Allowance
001-000-210-521-10-20-01 Clothing Allowance $133.10
Total Invoice - 1/4/2022 10:59:35 AM $133.10
Total 56128 $133.10
Total Stefanie Darnell $133.10
Tammy M Patterson
56155 2022 - January 2022 - January 2022 1st Council
0008
01/2022 Civil Service Secretary Duties
001-000-160-521-10-10-00 Salaries $425.00
Total 0008 $425.00
Total 56155 $425.00
Total Tammy M Patterson $425.00
The Wenatchee World
56173 2021 - December 2021 - December 2021 3rd Council
00111838
301-000-000-595-10-40-04 Design - Grant Rd/Highline Dr Intersection
Improvements
$400.00
301-000-000-595-10-60-00 Design - NHS Overlay Grover to Kentucky $401.10
Total 00111838 $801.10
00111840
301-000-000-595-10-40-03 Design - TIB 3rd/Rock Island Rd. Traffic Signal $201.84
Total 00111840 $201.84
Total 56173 $1,002.94
Total The Wenatchee World $1,002.94
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Vendor Number Reference Account Number Description Amount
Tony Ditommaso PS
56143 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 12:24:14 PM
January 2022 Public Defense Fee
001-000-110-511-60-21-50 Public Defender $5,958.50
Total Invoice - 1/5/2022 12:24:14 PM $5,958.50
Total 56143 $5,958.50
Total Tony Ditommaso PS $5,958.50
US Postmaster
56119 2022 - January 2022 - January 2022 1st Council
Invoice - 1/7/2022 2:52:27 PM
Postage Mass Mailing - SRTS
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $96.08
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $117.42
Total Invoice - 1/7/2022 2:52:27 PM $213.50
Total 56119 $213.50
Total US Postmaster $213.50
Valley Tractor and Rentals
56174 2021 - December 2021 - December 2021 3rd Council
C910928
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $335.50
Poly Pump 2
Total C910928 $335.50
C910971
101-000-420-542-70-30-00 Supplies - Roadside $42.79
Total C910971 $42.79
Total 56174 $378.29
Total Valley Tractor and Rentals $378.29
VPR Services, LLC
56175 2021 - December 2021 - December 2021 3rd Council
2021008
105-000-000-595-90-61-00 Pavement Ratings $5,429.27
Pavement Condition 41.76 miles
Total 2021008 $5,429.27
Total 56175 $5,429.27
Total VPR Services, LLC $5,429.27
Wash State Treasurer
56129 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/4/2022 4:07:33 PM
12/2021 Court Shared Revenue
635-000-000-586-00-00-01 Court Remittance $11,034.60
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Vendor Number Reference Account Number Description Amount
635-000-000-589-30-00-02 Building Code Remittance $38.00
Total Invoice - 1/4/2022 4:07:33 PM $11,072.60
Total 56129 $11,072.60
Total Wash State Treasurer $11,072.60
Washington Law Enforcement Info and Records Assoc
56130 2021 - December 2021 - December 2021 3rd Council
1221 - Bryant
Police Records Association Membership
001-000-210-521-10-49-00 Miscellaneous $50.00
Total 1221 - Bryant $50.00
1281 - Sharp
Police Records Association Membership
001-000-210-521-10-49-00 Miscellaneous $50.00
Total 1281 - Sharp $50.00
1282 - Darnell
Police Records Association Membership
001-000-210-521-10-49-00 Miscellaneous $50.00
Total 1282 - Darnell $50.00
Total 56130 $150.00
Total Washington Law Enforcement Info and Records Assoc $150.00
Washington State Transit Insurance Pool
56156 2022 - January 2022 - January 2022 1st Council
126070
Driver Record Monitoring Services
001-000-139-518-10-40-06 Miscellaneous $5.95
Total 126070 $5.95
Total 56156 $5.95
Total Washington State Transit Insurance Pool $5.95
Waxie Sanitary Supply
56131 2021 - December 2021 - December 2021 3rd Council
80544392
Janitor Supplies
001-000-180-518-30-31-06 Cleaning & Sanitation Supplies $48.50
Total 80544392 $48.50
Total 56131 $48.50
Total Waxie Sanitary Supply $48.50
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Vendor Number Reference Account Number Description Amount
Wenatchee Valley Chamber
56144 2022 - January 2022 - January 2022 1st Council
23674
2022 Membership
001-000-001-558-70-41-07 Wenatchee Valley Chamber of Commerce $900.00
Total 23674 $900.00
Total 56144 $900.00
Total Wenatchee Valley Chamber $900.00
Wenatchee Valley Humane Society
56145 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 2:16:07 PM
January 2022 Animal Control Services
001-000-001-539-30-40-00 Animal Control $7,186.07
Total Invoice - 1/5/2022 2:16:07 PM $7,186.07
Total 56145 $7,186.07
Total Wenatchee Valley Humane Society $7,186.07
Wenatchee Valley Museum & Cultural Center
56146 2022 - January 2022 - January 2022 1st Council
Invoice - 1/5/2022 12:31:31 PM
January 2022 Museum Contribution
001-000-001-558-70-41-15 Wenatchee Valley Museum $5,062.00
113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $5,062.00
Total Invoice - 1/5/2022 12:31:31 PM $10,124.00
Total 56146 $10,124.00
Total Wenatchee Valley Museum & Cultural Center $10,124.00
Xerox Corporation
56176 2021 - December 2021 - December 2021 3rd Council
015237672
Monthly Xerox Usage
001-000-120-594-12-60-00 Capital Outlay $278.77
Total 015237672 $278.77
Total 56176 $278.77
Total Xerox Corporation $278.77
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Vendor Number Reference Account Number Description Amount
Ziply Fiber
56177 2021 - December 2021 - December 2021 3rd Council
Invoice - 1/10/2022 4:06:57 PM
Monthly Service 12/16/2021
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $54.64
Total Invoice - 1/10/2022 4:06:57 PM $54.64
Total 56177 $54.64
Total Ziply Fiber $54.64
Grand Total Vendor Count 59 $156,836.67
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Full Name Regular Overtime Accrual Gross Pay Benefits Employer
Taxes
Posting Run -11/16/2021 75.50 12.00 4.50 $2,304.89 $367.28 $176.32 .. --- . - - -Count: 1 75.50 12.00 4.50 $2,304.89 $367.28 $176.32
2021 -November 2021 Payroll -November 2021 2nd
Posting Run -12/2/2021 64.00 0.00 9.14 $2,388.38 $2,050.06 $182.71 - --. -. - . Count: 1 64.00 0.00 9.14 $2,388.38 $2,050.06 $182.71
Count: 2 139.50 12.00 13.64 $4,693.27 $2,417.34 $359.03
Crawford1 Jerrilea A
2021 -November 2021 Payroll -November 2021 1st
Posting Run -11/16/2021 0.00 0.00 0.00 $2,934.16 $300.75 $223.34 .. ---.. - -Count: 1 0.00 0.00 0.00 $2,934.16 $300.75 $223.34
2021 -November 2021 Payroll -November 2021 2nd
Posting Run -12/2/2021 0.00 0.00 0.00 $2,934.16 $1,433.92 $223.34 - - - . - - - -Count: 1 0.00 0.00 0.00 $2,934.16 $1,433.92 $223.34
Count: 2 0.00 0.00 0.00 $5,868.32 $1,734.67 $446.68
Crowell1 Chancey C
2021 -November 2021 Payroll -November 2021 1st
Posting Run -11/16/2021 36.00 0.00 0.00 $4,166.64 $0.00 $318.75 ..--- . - - -Count: 1 36.00 0.00 0.00 $4,166.64 $0.00 $318.75
2021 -November 2021 Payroll -November 2021 2nd
Posting Run -12/2/2021 28.00 0.00 0.00 $4,166.64 $0.00 $318.75 - - - . - - - -Count: 1 28.00 0.00 0.00 $4,166.64 $0.00 $318.75
Count: 2 64.00 0.00 0.00 $8,333.28 $0.00 $637.50
Darnell1 Stefanie A
2021 -November 2021 Payroll -November 2021 1st
Posting Run -11/16/2021 70.00 0.00 0.00 $2,645.31 $293.20 $199.54 .. --- . - - -Count: 1 70.00 0.00 0.00 $2,645.31 $293.20 $199.54
2021 -November 2021 Payroll -November 2021 2nd
Posting Run -12/2/2021 50.00 0.00 20.00 $2,645.31 $2,005.02 $199.54 --- . -. - .Count: 1 50.00 0.00 20.00 $2,645.31 $2,005.02 $199.54
Count: 2 120.00 0.00 20.00 $5,290.62 $2,298.22 $399.08
DeLay1 Josh R
2021 -November 2021 Payroll -November 2021 1st
Posting Run -11/16/2021 80.00 0.00 0.00 $4,685.32 $508.79 $358.43 .. --- . - - -01/18/2022 City Council Meeting Agenda Page 33 of 108
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
1/4/2022 Council Meeting Minutes Page 1 of 2
East Wenatchee City Council Meeting
In Person and Zoom
Tuesday, January 4, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Robert Siderius, City Attorney
Councilmember John Sterk Rick Johnson, Police Chief
Councilmember Harry Raab Josh DeLay, Finance Director
Councilmember Robert Tidd Clarke Tibbits, Municipal Court Judge
Councilmember Sasha Sleiman Mary Beth Phillips, Municipal Court Administrator
Councilmember Shayne Magdoff Garren Melton, Interim Public Works Manager
Councilmember Christine Johnson Trina Elmes, Events Director/PIO
Councilmember Matthew Hepner (zoom) Maria Holman, City Clerk
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance
1. Consent Items
Vouchers:
a. Date: 01/04/2022, Checks: 55993 - 56056; 56060 - 56076; 56082 - 56111, in the
amount of $417,349.62, and voided check: 56109.
Minutes:
b. 12/7/2021 Council Meeting Minutes.
c. 12/16/2021 Special Council Meeting Minutes.
d. 12/16/2021 Council Workshop Meeting Minutes.
Motion by Councilmember Sterk to approve consent items as presented.
Councilmember Tidd seconded the motion. Motion carried (7-0).
2. Citizen Requests/Comments. None
3. Presentations. None
4. Department Report
a. Trina Elmes, Events Director/PIO presented a Wings ‘N Wishes event recap.
5. Mayor’s Report
a. Mayor Crawford introduced the incoming East Wenatchee Municipal Court Judge
Clarke Tibbits, serving a four-year term 2022-2025. Judge Tibbits was sworn in on
December 28, 2021.
01/18/2022 City Council Meeting Agenda Page 47 of 108
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
1/4/2022 Council Meeting Minutes Page 2 of 2
Mayor’s Report Continued:
b. Apple Blossom pageant will take place on February 19, 2022. The city has two
complimentary tickets for any Councilmember(s) that wish to attend. The Mayor
asked to have The City of East Wenatchee represented as Eastmont students are a
part of the pageant.
6. Action Items
a. City Attorney Robert Siderius presented a first reading of Ordinance 2022-01,
amending section 2.16.020 of the East Wenatchee Municipal Code clarifying
circumstances surrounding attendance by legal counsel at City Council meetings.
Mayor Crawford suspended the second reading.
Comments provided by Councilmember Hepner and Mayor Crawford.
Motion by Councilmember Tidd to approve Ordinance 2022-01 amending section
2.16.020 of the East Wenatchee Municipal Code as presented. Councilmember
Johnson seconded the motion. Motion carried (7-0).
b. Mayor Jerrilea Crawford presented Resolution 2022-01, authorizing the Mayor to
execute an agreement renewing the contract with ABM Building Value for janitorial
services.
Motion by Councilmember Sleiman to approve Resolution 2022-01, and authorize
the Mayor to sign an agreement with ABM Building Value for janitorial services.
Councilmember Tidd seconded the motion. Motion carried (7-0).
7. Council Reports & Announcements
a. Mayor Crawford read the Oath of Office with:
i. Councilmember Robert Tidd, Position No. 3, term beginning 1/1/2022, new
elect.
ii. Councilmember Sasha Sleiman, Position No. 4, term beginning 1/1/2022,
new elect.
iii. Councilmember Matthew Hepner, Position No. 7, term beginning 1/1/2022,
reelect.
8. Adjournment. With no further business, the meeting adjourned at 6:27 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
01/18/2022 City Council Meeting Agenda Page 48 of 108
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) 01/13/2021 Council Meeting Workshop Page 1 of 1
East Wenatchee Workshop Meeting
Zoom and In Person
Thursday, January 13, 2022
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Sean Lewis, Assistant City Attorney
Councilmember Raab Richard Johnson, Police Chief
Councilmember Sterk Curtis Lillquist, Planning Manger
Councilmember Sleiman Garren Melton, Public Works Manager
Councilmember Magdoff Maria Holman, City Clerk
Councilmember Johnson
Councilmember Hepner (Zoom)
Councilmember Tidd (Zoom)
5:30 p.m. Workshop Called to Order by Councilmember Magdoff.
1. Action Item:
a. Community Development Manager Curtis Lillquist presented to the Council a
Community Development 2022 Work Program.
Comments provided by Councilmember Hepner, and Councilmember Magdoff.
No action taken by the Council.
b. Assistant City Attorney/Prosecuting Attorney Sean Lewis Proposed Fireworks
Ordinance Discussion. The presentation provided various options to the Council that
included updating the City code and keeping the current status, banning sales, and
banning use of fireworks entirely.
Mr. Lewis notified the Council that a Public Hearing for public comment regarding
fireworks is tentatively scheduled on March 01, 2022, regularly scheduled council
meeting.
Comments provided by all Councilmembers.
No action taken by the Council.
c. Adjournment. With no further business, the meeting adjourned at 6:45 p.m.
Jerrilea Crawford, Mayor Attest:
Maria E. Holman, City Clerk
01/18/2022 City Council Meeting Agenda Page 49 of 108
2021 Transportation Benefit District Annual Report
The City of East Wenatchee (City) formed the Transportation Benefit District (TBD) in November
2012 and ratified a Residential Street Preservation Program in January 2013. Initially, the TBD was
formed as a separate legal entity; however, in 2015 the TBD transitioned to a Special Revenue Fund.
Last year (2021) was the eighth full year of operating the TBD. The City completed its seventh set of
residential street preservation projects. This included repaving the following streets:
Project Name From To
Clements Circle 13th St NE 13th St NE
4th St SE N Colorado Ave Johnson Pl NE
2021 TBD Construction $163,464.05
2021 TBD Engineering $0.00
Pavement Ratings $5,429.27
Traffic Signal Upgrade $21,824.89
2021 TBD Budget $227,675.00
2021 Total TBD Expenditures $190,718.21 Net: $36,956.79 *This project was designed in 2019/2020, engineering costs were not applicable to 2021.
In addition, the City completed reinspecting all principal and minor arterial streets, as well as upgraded
to a radar detection system at the intersection of 9th St NE and Eastmont Ave.
Cash resources at the beginning of 2021 were $433,896.56. After receiving $245,216.70 in car tab
receipts, $519.94 in interest earnings, and expending $190,718.21, ending 2021 cash resources were
$488,914.99.
The 2022 Residential Street Overlay Program includes five (5) projects:
1. Terrace Court NE from 13th St NE to Terminus
2. Terrace Drive from Terrace Ct NE to N Devon Ave
3. 14th St NE from Terrace Ct NE to N Devon Ave
4. Capri Drive from 14th St NE to Terminus
5. Scheduled Pavement Ratings
The estimated costs for these projects are approximately $261,000.
Respectfully,
Garren Melton
Interim Public Works Manager
Attached: Map of 2021 Completed Projects
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
gmelton@eastwenatcheewa.gov
01/18/2022 City Council Meeting Agenda Page 50 of 108
01/18/2022 City Council Meeting Agenda Page 51 of 108
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Date:
January 18, 2022
To:
Mayor Crawford and City Council
From:
Garren Melton, Interim Public Works Manager
Subject: 2021 Year-End Public Works Department Report
______________________________________________________________________
In 2021, the City completed two capital projects in addition to several stormwater
related small improvement projects. Completed projects include the 10th Street NE
Improvements, and the Transportation Benefit District funded residential overlay. In
addition, the City currently has eleven (11) projects under design, with ten (10) of those
projects fully funded for construction in 2022 or 2023.
Table 1. Budget Summary of 2021 Completed Capital Projects
Project Budget Actual Delta
10th Street NE Improvements (City Only) $ 3,340,000.00 $ 3,812,236.99 $(472,236.99)
Transportation Benefit District (TBD) Overlay $ 190,000.00 $ 163,464.05 $ 26,535.95
TBD Signal Upgrade $ 40,000.00 $ 21,824.89 $ 18,175.11
CITY OF EAST WENATCHEE
PUBLIC WORKS DEPARTMENT
271 9TH STREET NE • EAST WENATCHEE, WA 98802
PHONE (509) 884-1829 • FAX (509) 886-6113
gmelton@eastwenatcheewa.gov
01/18/2022 City Council Meeting Agenda Page 52 of 108
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This report summarizes Public Works Department related projects and activities through
December 31, 2021. Projects/activities include the following:
1. 10th Street NE Improvements – Eastmont Ave to Kansas Ave
2. 19th Street Regional Stormwater Facility
3. Residential Overlay Program
4. Pavement Management Program
5. Stormwater Utility
6. 9th Street NE and Valley Mall Parkway Traffic Signal
7. 5th Street NE Safe Routes to School Project
8. Hamilton Street Rebuild
9. 3rd St SE & Rock Island Road Signal
10. City Hall Campus Improvements
11. 50 Simon Street Remodel
12. Grant Road Emergency Repair
13. Grant Road Concrete Intersection and Overlay
14. General Discussion
01/18/2022 City Council Meeting Agenda Page 53 of 108
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1. 10th Street NE Improvements – Eastmont Ave to Kansas Ave
The 10th Street NE corridor from Eastmont Ave to Kansas Ave is noted for several
deficiencies pertaining to both motorized and non-motorized transportation. For
example, the roadway lacks adequate subgrade surfacing, multi-modal access (e.g.,
limited sidewalks, poor pedestrian crossings, non-existent bicycle lanes), an adequate
storm sewer system, and illumination.
On August 14, 2018, City Council approved and authorized Mayor Lacy to execute a
Public Works Board Contract for a $750,000 pre-construction loan. This was initially a
5-year loan and was later converted to a 20-year loan with an interest rate of 1.56%.
RH2 Engineering was selected for designing this project. Subsequently, in 2019, the
City secured both federal construction funding ($1,683,189) through the Chelan-
Douglas Transportation Council and state construction funding ($1,126,608) through the
Transportation Improvement Board. An additional $812,806.00 was allocated to the
City through the Chelan Douglas Transportation Council through redistributed funds on
September 15th, 2021. The total grant funding received for this project totaled
$3,622,603.
Status: Project Closeout
Phase Phase Completion 2021 Budget 2021 Expenditures To-Date
Final Design 100% $55,000 $143,356*
SDC** 99% $300,000 $297,481
Construction 99% $4,571,890 $4,557,766
* RH2 Engineering expended less than anticipated in 2020 **SDC = Services During Construction
- The City is awaiting final inspection from WSDOT before closing out the project.
01/18/2022 City Council Meeting Agenda Page 54 of 108
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2. 19th Street Regional Stormwater Facility
A Washington State Department of Ecology grant has been secured to fund a regional
stormwater facility design project. This project addresses Phase One of the overall 19th
Street corridor project area, including 1,000 feet of Douglas County’s Cascade Avenue.
Stormwater in the project area currently flows through a series of roadside ditches, short
segments of piping, and paved shoulders. The goal is to design a regional stormwater
facility to accommodate runoff from the entire 19th Street corridor.
Status: Design Phase
Phase Phase Completion 2021 Budget 2021 Expenditures To-Date
Design 80% $100,000.00 $59,357.90
- Completed an in-depth cultural resource survey to further designate areas of
significance on the site.
- Department of Ecology is accepting comments on the cultural resource survey
until January 21, 2022. Once this comment period is completed, Geotech work
will commence (pending approval from Ecology) and environmental permitting
will begin.
- The estimated completion date of this design is June 2022. The City has
submitted an additional grant application to Ecology to finalize the design, and
fund construction of this project.
3. 2021 Residential Overlay
Similar to previous years, the 2021 Transportation Benefit District funded residential
overlay program will be coordinated with East Wenatchee Water District’s (District)
2021 capital project construction. This cooperation will reduce City expenditures due to
the District administering and managing the project.
Status: Completed
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- This year’s project overlayed Clements Circle and 4th St SE from N Colorado to
Johnson Pl NE;
- Construction began on July 6, 2021; and was substantially completed on 8/19.
- The project came in under budget, totaling $163,464 for the City.
4. Pavement Management Program
The City’s pavement management program was developed in 2011 and is currently in
need of an update. The updated pavement management program will be based on a
proactive preventative maintenance approach. M2 Consulting, PLLC (M2) was under
contract to develop a City Pavement Management Program. This contract has expired.
After consulting with the contracted City Engineer, staff decided to move forward with
an in-house plan. With assistance from the City Engineer, staff will prepare a decision
tree, budget scenarios, and gather further data (ie, pavement cores) to allow the City to
pursue the best (most cost-effective, and long lasting) pavement preservation options for
a given road.
Status: Development
5. Stormwater Utility
2021 Stormwater Utility Projects
1. Stormwater Comprehensive Plan Update
a. RH2 Engineering contract executed May 20, 2020.
Phase Phase Completion 2021 Budget 2021 Expenditures To-Date
Development 80% $70,000 $90,158*
*The City under spent its 2020 budget on this item.
2. Small Improvement Projects and Routine Maintenance
a. Pace Drive storm pipe upsize and replacements;
01/18/2022 City Council Meeting Agenda Page 56 of 108
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b. Iowa Ave ditch and culvert;
c. N Baker Ave catch basin addition;
d. Regular maintenance.
6. 9th Street NE and Valley Mall Parkway Traffic Signal
In 2013, the City successfully acquired a federal grant through the Chelan-Douglas
Transportation Council for constructing a traffic signal at 9th Street NE and Valley Mall
Parkway. Subsequently, the Washington State Department of Transportation (WSDOT)
considered constructing a roundabout at SR28 and 9th Street NE and needed time to
evaluate both intersections.
Additional federal funding was secured in 2016 for dual roundabouts; however, a traffic
signal was ultimately deemed the best option for the 9th Street NE and Valley Mall
intersection. The traffic signal project is now moving forward.
Status: Pre-Bid
Phase Phase Completion 2021 Budget 2021 Expenditures To-Date
Design 99% $71,000.00 $85,433.18
- The final design is under WSDOT review. The project is expected to go to bid in
the next couple of weeks.
7. 5th Street NE Safe Routes to School Projects
In June 2019, the City was awarded two Safe Routes to School grants (Sterling
Intermediate and Kenroy Elementary), totaling $3,936,466 in federal grant funds. The
anticipated City match is approximately $694,670. This project will enhance 5th Street
NE from N Grover Place to N James Ave and N Jonathan Ave to Kentucky Avenue.
01/18/2022 City Council Meeting Agenda Page 57 of 108
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Proposed improvements include curb, gutter, sidewalk, storm sewer system, enhanced
pedestrian crossings, intersection improvements, and street illumination.
Status: Design Phase
Sterling Phase Complete 2021 Budget 2021 Expenditures To-Date
Design 50% $155,000.00 $123,452
- We have initiated the Right of Way Phase. Only temporary construction
easements are required on this project. These are mainly to allow for driveway
connections to be made.
- Outreach materials have been sent to the homes in the area. All homes from 3rd St
NE to 8th St NE, and Grover Place to N Lyle Ave should receive a letter
explaining the project, and what impacts can be expected. Another round of
outreach will take place later this month.
- Progress is being made towards a 90% design set.
8. Hamilton Street Rebuild
The City receives annual funding from the Community Development Block Grant
(CDBG). CDBG funds can be used on qualifying streets for infrastructure
improvements. This project seeks to rebuild the roadway on Hamilton and Standerfer,
provide a turnaround area at the dead end of Hamilton, install ADA compliant ramps
and sidewalks along Hamilton and Standerfer, and provide illumination along the road.
RH2 was selected as the most qualified consultant and has begun work on the design.
Construction is expected to begin in the spring and be completed by the Fall. The East
Kenroy Phase Complete 2021 Budget 2021 Expenditures To-Date
Design 50% $170,000.00 $130,583
01/18/2022 City Council Meeting Agenda Page 58 of 108
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Wenatchee Water District is also taking advantage of the project to replace an aging
steel main along Standerfer.
9. 3rd St SE & Rock Island Road Signal
The City of East Wenatchee (City) has documented deficiencies at the intersection of
3rd Street SE and Rock Island Road. The Rock Island Road legs are stop controlled, and
currently experience excessive delays. Additionally, the current intersection does not
have designated crosswalks, and is not ADA compliant.
Staff successfully submitted an application to the Transportation Improvement Board in
the Fall, and were selected to receive $807,415 towards the project. An RFQ was
published in the Wenatchee World on 12/25/2021 and 1/1/2022 seeking qualified
engineering consultants to submit proposals. Applicants have until 1/18/2022 to submit
for this project. Design is expected to be completed this year, with Construction
scheduled for Spring 2023.
10. City Hall Campus Improvements
The City has secured a bond to begin a phased approach to make improvements to City
owned facilities. Improvements include constructing a new Public Works facility and
evaluating the East Wenatchee Police Departments current and future space needs. ARC
Architects were selected to perform this first phase of work. Upon completion of the
space needs analysis for the Police Department, it was determined that an off-campus
location would better meet the future needs of the Police.
Status: Design Phase
Phase Phase Completion 2021 Budget 2021 Expenditures To-Date
Design* 99% $182,000.00 $245,869
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*2020 design costs were lower than anticipated
- The design of the Public Works Facility is being finalized. The current schedule
has the project being bid later this month and completed in early 2023.
11. 50 Simon Street Remodel
Following the results of the Police Departments Space Needs Assessment completed by
ARC architects, the City began considering moving the department off of the current
City Hall Campus. The building at 50 Simon Street came up for sale and was
determined to fit the current and future needs of the Police Department. A remodel is
required to convert this building from an office building to a functional police
department. The City has budgeted $1,000,000 for an initial remodel to meet the
departments minimum needs, and prepare the upstairs for potential tenants.
Forte Architects were selected to provide design services for this remodel. The
renovation of the upstairs is expected to begin in February, with the downstairs
following later in the spring.
12. Grant Road Emergency Repair
Following a report of a sinkhole in Grant Road near the entrance to Hobby Lobby, staff
discovered a 230-foot section of galvanized metal storm line had corroded and needed
immediate replacement. The cost for this repair was approximately $142,000.
Preliminary inspections in nearby storm lines with the City’s push camera have not
found any other significant signs of corrosion, but the infrastructure is at an age that
warrants a more comprehensive inspection.
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The City partnered with the Douglas County Sewer District to inspect all of the main
lines (stormwater and sewer) on Grant Road from SR-28 to N Kentucky Ave. All storm
lines upstream of this location are concrete and appear to be in good condition.
13. Grant Road Concrete Intersection and Overlay
In February the City applied to the National Highway System (NHS) Asset
Management Program asking for $1,303,000 to construct a concrete intersection at
Eastmont Ave and Grant Road, and $1,543,000 to overlay Grant Road from N Georgia
Ave to N Kentucky Ave, and upgrade curb ramps. The City was notified on June 30 that
it received both Grants, which have no local match tied to the funds. The tentative
construction date for these projects is 2023.
An RFQ was issued for both of these projects to hire the most qualified consultant to
design the projects. Two optional sections were included in the RFQ from Valley Mall
Parkway to Eastmont, and from Eastmont to N Georgia Ave. If the City can secure
additional funds, these sections will be included in this project. The deadline for
consultants to submit their proposals is January 25, 2022.
14. General Discussion
01/18/2022 City Council Meeting Agenda Page 61 of 108
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Appendix A
01/18/2022 City Council Meeting Agenda Page 62 of 108
P R O C L A M A T I O N
2022 City of East Wenatchee School Choice Week
WHEREAS all children in Government Name should have access to the highest-quality education
possible; and,
WHEREAS Government Name recognizes the important role that an effective education plays in
preparing all students in Government Name to be successful adults; and,
WHEREAS quality education is critically important to the economic vitality of Government Name;
and,
WHEREAS Government Name is home to a multitude of high quality public and nonpublic schools
from which parents can choose for their children, in addition to families who educate their children in
the home; and,
WHEREAS, educational variety not only helps to diversify our economy, but also enhances the
vibrancy of our community; and,
WHEREAS Government Name has many high-quality teaching professionals in all types of school
settings who are committed to educating our children; and,
WHEREAS, School Choice Week is celebrated across the country by millions of students, parents,
educators, schools and organizations to raise awareness of the need for effective educational options;
NOW, THEREFORE, I, Mayor Jerrilea Crawford do hereby recognize January 23 – January 29, 2022
as Government Name School Choice Week, and I call this observance to the attention of all of our
citizens.
Jerrilea Crawford, Mayor
City of East Wenatchee
OFFICE OF THE MAYOR
271 9TH STREET NE * EAST WENATCHEE, WA 98802
PHONE (509) 884-9515 * FAX (509) 884-6233
01/18/2022 City Council Meeting Agenda Page 63 of 108
CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Interim Public Works Manager
Subject: Resolution 2022-02 Transportation Benefit District Project
List Update
Date: January 18, 2022
I. Summary Title: Resolution 2022-02: Updating the City of East Wenatchee’s (City)
Transportation Benefit District (TBD) Project List.
II. Background/History: The City formed the TBD in November 2012 and adopted a
Residential Street Preservation Program in January 2013. The project list has been
updated regularly since to add new projects and prioritize areas where the City can
partner with local utility districts to save cost.
The most recent iteration of the project list was adopted on July 20, 2021 with the
passing of Resolution 2021-13. The project list that was adopted at this meeting was
created prior to formation of the City’s pavement management program. The
pavement management software provides a rating for every street and suggests
treatment options based on the type of wear the street is experiencing. By taking a
map of all the roads that were candidates for an overlay and comparing it to areas the
Water District was seeking to replace aging steel mains, a new project list was created.
The goal of this new project list is to address roads that meet the correct parameters
for an overlay and allows for the Water District to replace the mains that are causing
them the most maintenance issues. This approach provides the best value to the City,
District, and Citizens of East Wenatchee.
The cost of all planned projects through 2025 totals approximately $1.55 million
dollars.
III. Recommended Action: Adopt Resolution 2022-02 to update the Project List for East
Wenatchee’s Transportation Benefit District
IV. Exhibits: 1. Resolution 2022-02. TBD Project List 2. Previous Project List
01/18/2022 City Council Meeting Agenda Page 64 of 108
Financial Data:
Expenditure Required Amount Budgeted Appropriation Required
NA NA No
*est = Estimate
01/18/2022 City Council Meeting Agenda Page 65 of 108
City of East Wenatchee Resolution 2022-02 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 1 of 3
RESOLUTION NO. 2022-02
A RESOLUTION OF THE CITY OF EAST WENATCHEE, WASHINGTON
UPDATING THE CITY’S RESIDENTIAL STREET OVERLAY PROGRAM.
1. Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille, leer en
voz alta, etc.), comuníquese con la secretaria de la Ciudad en
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud,
etc.), please contact the City Clerk at alternateformat@east-wenatchee.com,
at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council
to organize and regulate its internal affairs and to define the powers,
functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE
AS FOLLOWS:
3. Repeal Resolution 2021-13.
This resolution repeals the Transportation Benefit District Resolution
2021-13.
4. Designation of Transportation Improvement Projects.
The East Wenatchee City Council designates the transportation improvement
projects set forth in Exhibit A as the projects the City intends to finance with
the revenue generated by the vehicle license fee it imposed. The City Council
may update the improvement projects set forth in Exhibit A from time to time.
Allowable expenses of an improvement project include all necessary expenses
for: acquisition of property; inspection and testing; administration and
relocation; and all design, engineering, legal, financial, architectural, and
planning costs. The cost of replacing equipment is not an allowable expense.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 66 of 108
City of East Wenatchee Resolution 2022-02 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 2 of 3
5. Cost of Improvement Projects.
The City Council estimates the cost of the improvement projects will be about
$1.55 Million.
6. Priority of Improvement Projects. Although Exhibit A sets
forth the anticipated order that the improvement projects will be
completed, the City Council retains discretion to determine the exact
location and specifications of an improvement project, as well as the
timing, order and manner of completing and improvement project.
If the City Council complies with its material change policy and if the
City Council complies with the notice, hearing, and other procedures
described in Chapter 36.73 (including RCW 36.73.050(2)(b), the
City Council may alter; make substitutions to and amend the description
of an improvement project as it determines is in the best interests
of the City
7. Severability.
If a court of competent jurisdiction declares any provision in this Resolution to
be contrary to law, such declaration shall not affect the validity of the other
provisions of this Resolution.
8. Effective Date.
This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on
this 18th day of January, 2022.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 67 of 108
City of East Wenatchee Resolution 2022-02 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to
Washington State Archives (GS50-05A-16 Rev. 1)
Page 3 of 3
CITY OF EAST WENATCHEE,
WASHINGTON
By _________________________________
Jerrilea Crawford, Mayor
ATTEST:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A 01/18/2022 City Council Meeting Agenda Page 68 of 108
Transportation Benefit District
Project List and Schedule
Construction Annual
Year Project Name From To 2021 Cost Estimate Year Cost Program Cost
2022 Terrace Court NE 13th St NE Terminus 120,000$ 120,000$
2022 Terrace Drive Terrace Ct NE N Devon Ave 45,000$ 45,000$
2022 14th St NE Terrace Ct NE N Devon Ave 45,000$ 45,000$
2022 Capri Drive 14th St NE Terminus 45,000$ 45,000$
2022 Pavement Ratings NA NA 6,000$ 6,000$ 261,000$
2023 Pavement Ratings NA NA 6,000$ 6,240$
2023 Pavement Treatment Various Various 150,000$ 156,000$ 162,240$
2024 Parkroy Place S Iowa Ave S Jarvis Ave 120,000$ 129,792$
2024 Dale St SE S Iowa Ave S Kansas Ave 200,000$ 216,320$
2024 S Kansas Ave 2nd St SE 3rd St SE 61,000$ 65,978$ 412,090$
2025 N Ashland Ave 13th St NE 15th St NE 75,000$ 84,365$
2025 14th St NE Arbor Terrace N Baker Ave 165,000$ 185,603$
2025 N Aurora Ave 14th St NE 15th St NE 78,000$ 87,739$ 357,707$
2026 S Jarvis Ave 1st St SE 2nd St SE 84,000$ 98,268$
2026 2nd St SE S Jarvis Ave S Keller Ave 225,000$ 263,218$ 361,486$
Total:1,554,523$
Exhibit A 01/18/2022 City Council Meeting Agenda Page 69 of 108
15th St NE
Vall
ey
Mall Pkwy
Rock
I
sl
and RdS Kentucky AveMisawaW
ay
Highline Dr8th St NE
4th St SE
8th St NE
N Kentucky Ave3rd St SE
19th St NE19th St NW
5th St NEEastmont Ave9 th S t N E
Grant RdSR-28¯0 0.5 10.25 Miles
City of East Wenatchee
Future TBD Overlays
This map is for general purposes only. The City of East Wenatchee makes no
representation as to the accuracy or current condition of the data shown on this map.
Legend
2022
2024
2025
2026
City Limits
Exhibit A 01/18/2022 City Council Meeting Agenda Page 70 of 108
Construction Annual
Year Project Name From To 2021 Cost Estimate Year Cost Program Cost
2021 Clemonts Cir 13th St NE 13th St NE
2021 4th St NE N Colorado Eastmont Ave 190,000$190,000$
2021 NA NA 45,000$45,000$235,000$
2022 Hamilton Ave Standerfer Dead-end 63,000$67,410$
2022 Standerfer Hamilton Ave Valley Mall Pky 27,500$29,425$
2022 N Colorado Ave Colby Ct 3rd St NE 210,000$224,700$321,535$
2023 N Dayton Ave 6th St NE 5th St NE 55,000$62,970$
2023 Harrison Ct 10th St NE Jackson Ave 115,000$131,664$
2023 6th St NE N Colorado Eastmont Ave 125,000$143,113$337,746$
2024 Parkroy Loop S Iowa Ave S Houston Ave 210,000$257,259$257,259$
2025 Green Place Grant Rd Dead-end 120,000$157,296$
2025 S Georgia Ave Grant Rd 1st Pl SE 62,000$81,269$
2025 S Gillmore Ave Grant Rd 1st Pl SE 58,000$76,026$314,591$
Eastmont/9th St NE
Signal Upgrade
Exhibit A
Transportation Benefit District
Project List and Schedule
Exhibit B 01/18/2022 City Council Meeting Agenda Page 71 of 108
CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council
From/Presenter: Trina Elmes, Events Director/PIO
Subject: East Wenatchee Events Board Members, Resolution No. 2022-03
Date: January 18, 2022
I. Summary Title: Designating the Events Board members for 2022.
II. Background/History: The East Wenatchee Events Board is the City’s Lodging Tax Advisory
Committee and is subject to RCW 67.28.1817, which outlines the
committee membership requirements. Membership is for three
calendar years and the position year ranges rotate, so only 1/3 of the
positions expire at the same time.
III. Recommended Action:
• Motion to approve Resolution 2022-03
IV. Exhibits:
• Resolution 2022-03
• January 5, 2022, EWEB Minutes
Financial Data: Expenditure Required Amount Budgeted Appropriation Required
$0 $0 $0
01/18/2022 City Council Meeting Agenda Page 72 of 108
City of East Wenatchee Resolution 2022-03 Page 1 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington Resolution No. 2022-03 A Resolution of the City of East Wenatchee, Washington appointing members to the East Wenatchee Events Board.
1. Alternate format.
1.1. Para leer este documento en un formato alternativo (español, Braille, leer en voz alta, etc.), comuníquese con la secretaria de la Ciudad en alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
2.2. Section 2.44.020 East Wenatchee Municipal Code requires the membership of the East Wenatchee Event’s Board to consist of not less than five members and no more than 15 members. One member must be an elected official of the city, at least two members must be representatives of businesses required to collect the lodging tax; and at least two members must be persons involved in activities authorized to be funded by revenue received from the tax.
2.3. State law (RCW 67.28.1817) requires the City Council to annually review the membership of the Board and to make changes as appropriate.
2.4. Section 2.44.030 of the East Wenatchee Municipal Code requires the City Council to appoint members of the Board.
01/18/2022 City Council Meeting Agenda Page 73 of 108
City of East Wenatchee Resolution 2022-03 Page 2 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Appointment. The City Council appoints the following individuals to serve as members of the East Wenatchee Events Board: Lindsey Morrow to position 3 and Brent Schmitten to position 6.
A member’s appoint begins on January 1 of the year indicated and ends on December 31 of the year indicated:
4. Board Roster. With the addition of these new board member, the East Wenatchee Events Board consists of the following members:
Position # Position Board Member Term Begins Term Ends 1 City Elected Official Rob Tidd 2020 2022 2 Business Rep Lindsey Morrow 2022 2024 3 Business Rep Supattra Winger 2021 2023 4 Activity Rep Sally Brawley 2021 2023 5 Activity Rep Jason Heinz 2020 2022 6 Restaurant Rep Brent Schmitten 2022 2024 7 Retail Rep. Alejandro Cruz 2021 2023 8 Citizen at large Vickie Sullivan 2020 2022 9 Citizen at large Kirk Mayer 2020 2022 10 Citizen at large Michael Machado 2021 2023 11 Citizen at large Vacant 2022 2024 12 Citizen at large Vacant 2020 2022 13 Citizen at large Vacant 2021 2023 14 Citizen at large Vacant 2022 2024 15 Citizen at large Vacant 2020 2022
5. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2022.
The City of East Wenatchee, Washington
01/18/2022 City Council Meeting Agenda Page 74 of 108
City of East Wenatchee Resolution 2022-03 Page 3 of 3 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
By _________________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Robert Siderius, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
01/18/2022 City Council Meeting Agenda Page 75 of 108
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
EAST WENATCHEE EVENTS BOARD
BOARD MEETING MINUTES
January 5, 2022 | 3:30PM
Attendees Councilmember Rob Tidd, Brent Schmitten, Michael Machado, Sally Brawley, Alex Cruz, Vickie Sullivan, Lindsey Morrow and Events Director/PIO Trina Elmes Guests Caryl Andre (WV Sports Foundation) and Matthew Tait (NCW Knights) Location Eastmont Community Center & Online Zoom Meeting
230 N. Georgia Ave, East Wenatchee, WA 98802
Roll Call/Introductions – Vote in Members
The following is a list of the positions that are up for reappointment.
• Position #3 – Lindsey Morrow (Hotel)
• Position #6 – Brent Schmitten (Business) Sally Brawley motioned to appoint: Position #3 – Lindsey Morrow Position #6 – Brent Schmitten Alex Cruz seconded the motion. Motion Carried (5-0).
Public None
Comment
Minutes The November 3, 2021 minutes were reviewed and an error was found.
Brent Schmitten motioned to accept the minutes with the error fixed and Sally Brawley seconded the motion. Motion carried (7-0). Financials Events Director/PIO Elmes went over the Financial Report. Tourism Grants City of East Wenatchee – Classy Chassis Parade & Car Show
Trina Elmes presented the request for $8,000. The application was reviewed by the Board.
Brent Schmitten motioned to approve the City of East Wenatchee’s Tourism
Grant Application in the amount of $8,000 for the Classy Chassis Parade & Car
Show. Sally Brawley seconded the motion. Motion carried (7-0)
City of East Wenatchee – EWEB Administration
Trina Elmes presented the request for $108,000. The application was reviewed by the
Board. Brent Schmitten motioned to approve the City of East Wenatchee’s Tourism Grant Application in the amount of $108,000 for the EWEB Administration. Alex Cruz seconded the motion. Motion carried (7-0)
CALL TO ORDER 3:40 PM
01/18/2022 City Council Meeting Agenda Page 76 of 108
CITY OF EAST WENATCHEE
EVENTS DEPARTMENT
(509) 886-6108 | EastWenatcheeWa.gov
271 9th St. NE, East Wenatchee, WA
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Wenatchee Valley Sports Foundation – Special Olympics Winter Games Caryl Andre presented the request for $5,000. The application was reviewed by the Board
and discussion ensued about $5,000 not being enough for how many tourists the event
brings to East Wenatchee.
Sally Brawley motioned to approve the Wenatchee Valley Sports Foundation’s
Tourism Grant Application in the amount of $10,000 for the Special Olympics
Winter Games. Brent Schmitten seconded the motion. Motion carried (7-0)
NCW Knights Baseball Club – Apple Valley Classic Baseball Tournament
Matthew Tait presented the request for $15,000. The application was reviewed by the Board. Questions came up about the Club’s non-profit status not being active and other aspects of the tournament not being in place. The Board decided to table this request for February meeting, so that Mr. Tait has time to rectify these issues. Event Update Trina Elmes reviewed the Wings ‘n Wishes recap document. Classy Chassis is scheduled
for May 6-7, 2022.
WVCC Update None
Other We are holding off on filling position #11.
Next Meeting February 2, 2022, 3:30pm
Eastmont Parks & Recreation’s Community Center
230 N. Georgia Ave, East Wenatchee, WA 98802
O ORDER Rob Tidd, Councilmember Attest:
Trina Elmes, Events Director/PIO
ADJOURN 4:34PM
01/18/2022 City Council Meeting Agenda Page 77 of 108
East Wenatchee
Agenda Bill
To: Mayor Crawford and Council
From/Presenter: Garren Melton, Interim Public Works Manager
Subject: Resolution 2022-04: City Hall Campus Improvements – ARC Architects Contract
Amendment #3 – Bidding and Construction Administration Services
Date: January 18, 2022
I.Summary Title:
Amending ARC Architects Professional Services Contract for providing bidding and
construction administration services associated with the City Hall Campus Improvements
Project.
II.Background/History:
On April 7, 2020 City Council entered into a professional services contract with ARC
Architects (ARC) for design services of a new Public Works facility and Police Department
space needs assessment. The initial contracts scope for the Public Works facility design took
the project through producing a set of bid documents, which are scheduled to be completed
later this month.
This amendment includes assistance during bidding and services during construction.
Services to be provided include coordinating construction meetings, contracting qualified
subcontractors (civil, electrical, HVAC, plumbing, structural) to observe construction as
needed, responding to RFIs, assisting with change orders, conducting on site inspections, and
assisting with project close out. This contract will be billed on an hourly basis and has a not
to exceed amount of $206,468.
III.Recommended Action:
Authorize Mayor Crawford to sign Resolution 2022-04 and execute contract amendment #3
between the City of East Wenatchee and ARC Architects for bidding and construction
administration services associated with the City Hall Campus Improvements Project.
City of
01/18/2022 City Council Meeting Agenda Page 78 of 108
IV.Exhibits:1.Resolution 2022-04
Financial Data
Expenditure Required Amount Budgeted Appropriation Required
$206,468 $6,000,000 No
01/18/2022 City Council Meeting Agenda Page 79 of 108
City of East Wenatchee Resolution 2022-04 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2022-04
A Resolution of the City of East Wenatchee, Washington authorizing
the Mayor to execute contract amendment #2 between the City of East
Wenatchee and ARC Architects for bidding and construction
administration services associated with the East Wenatchee City Hall
Campus Improvements Project.
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille,
leer en voz alta, etc.), póngase en contacto con el vendedor de la
ciudad al alternateformat@eastwenatcheewa.gov, al (509) 884-
9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711 (TTY).
2.Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City
Council to organize and regulate its internal affairs and to define
the powers, functions and duties of its officers and employees.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3.Authorization. The City Council authorizes the Mayor to execute a
contract amendment that conforms to the language set forth in
Exhibit A.
4.Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration
shall not affect the validity of the other provisions of this Resolution.
5.Effective date. This Resolution becomes effective immediately.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 80 of 108
City of East Wenatchee Resolution 2022-04 with Exhibit A
Retain Resolution until no longer needed for City-business, then transfer to Washington State
Archives (GS50-05A-16 Rev. 1)
Page 2 of 2
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2022.
The City of East Wenatchee,
Washington
By ________________________
Jerrilea Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Robert R. Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
Exhibit A 01/18/2022 City Council Meeting Agenda Page 81 of 108
ARC Architects Agreement Supplement No. 2
Page 1 of 1
Agreement Supplement No. 2
The City of East Wenatchee (“City”) desires to supplement the agreement entered into
with ARC Architects (“Consultant”) dated April 7, 2020, to provide Professional
Architectural Services for the Design of a New Public Works Facility and Conducting a
Police Department Space Needs Assessment.
As allowed by Section 15, the parties desire to modify said agreement as follows:
5. Compensation –
a.Total Compensation. The City shall pay up to $206,468 in addition to the
amended contracted not to exceed amount of $558,444 for performing
extra work set forth in Exhibit A. Total contract not to exceed amount is
$764,912.
All other provisions in said agreement remain in full force and effect except as expressly
modified by this supplement.
CITY OF EAST WENATCHEE ARC ARCHITECTS
Signature:
______________________________
Signature:
________________________________
Jerrilea Crawford, Mayor Jeff Wandasiewicz, Principal, AIA
Date:_________________________ Date:___________________________
ATTEST:
_____________________________
By:
______________________________
Exhibit A 01/18/2022 City Council Meeting Agenda Page 82 of 108
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 1 of 5
01/13/2022
Attn: Garren Melton, East Wenatchee Public Works Manager
Submitted via e-mail to GMelton@eastwenatcheewa.gov
RE: East Wenatchee Public Works Facility - Amendment #2 Bidding and Construction Administration Services
Dear Garren:
ARC Architects is pleased to submit our fee proposal for Amendment #2 - Bidding and Construction Administration
Services for the East Wenatchee Public Works Facility project, which will amend our existing Consultant’s Agreement
dated 04/07/2020.
The Design Team’s total proposed fees $206,468 including reimbursable expenses, additional services, and our
services will be billed on an hourly basis.
Fee Proposal Overview
This enclosed Exhibit A-D provides team summarized scopes of services and fees for ARC and our individual
consultant team members for this project, and also includes 2022 hourly billing rate tables for all team members.
In addition to ARC, our team for this proposal includes the following consultants:
Structural - PCS Structural Solutions (Seattle)
Mechanical/Plumbing/Electrical/Lighting/Telecom/Security & Access Control - Hargis Engineers (Seattle)
Civil - Pacifi c Engineering (Wenatchee)
Landscape - SCJ Studio (Seattle/Wenatchee)
Geotechnical and Environmental Consulting - Aspect Consulting (Wenatchee)
Project Understanding
Services include bidding support, construction administration and post construction services for the East
Wenatchee Public Works Facility project. ARC Architects’ responsibilities during construction will be in accordance
with the AIA A201-2017 General Conditions for the Contract for Construction. ARC construction services include
(12) site visits equal to one site visit every 4 weeks of construction. An additional service is included to increase site
visits during construction from once every 4 weeks to once every 2 weeks.
Duration of services is assumed to be 2 months for bid support and 11 calendar months for construction (March
2022 - January 2023). See attached scope of services from consultants.
Sincerely,
Jeff Wandasiewicz | Principal, AIA
ARC Architects
D: (206) 383-7341
Attachments:
Exhibit A – ARC Cover Letter
Exhibit B – ARC Standard Billing Rate Schedule 2022
Exhibit C – Reimbursable Expenses
Exhibit D – Fee Proposal
architecture resource collaborative
EXHIBIT A
Exhibit A 01/18/2022 City Council Meeting Agenda Page 83 of 108
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 2 of 5
EXHIBIT B
ARC Architects
Hourly Billing Rates Schedule 2022
All rates are reviewed annually each January
CLASSIFICATION $/HOUR
Consulting Principal $190
Managing Principal/Project Manager $175
Architect PM $140
Architect Designer $120
Staff Designer $110
Recent Graduate w/ Experience $105
Intern $90
Administration $100
Exhibit A 01/18/2022 City Council Meeting Agenda Page 84 of 108
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 3 of 5
ARC Architects
Standard Reimbursable Expenses
Reimbursable Expenses
Compensation for Reimbursable Expenses incurred by ARC Architects in connection with the Project shall
be based on amounts invoiced to ARC Architects, plus ten percent (10%). The following list is not intended
to be all inclusive but rather a list of the most common reimbursable expenses:
1. Fees paid for securing approval of authorities having jurisdiction over the Project
2. Reproductions and scanning services
3. Color & color plotting, small and large format
5. Couriers, postage and handling of documents
6. Parking, mileage and transportation expenses associated with the Project
7. Models, materials board, mock-ups and special samples requested by the Owner
9. Expense of additional insurance coverage or limits, including professional liability insurance, requested
by the Owner in excess of that normally carried by the Architect and the Architect’s consultants.
EXHIBIT C
Exhibit A 01/18/2022 City Council Meeting Agenda Page 85 of 108
01/13/2022
East Wenatchee Public Works Facility Amendment #2 - Page 4 of 5
EXHIBIT D
EAST WENATCHEE PUBLIC WORKS FACILITY
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (BID, CA, PC)
FEE BASIS - WASHINGTON STATE FEE SCHEDULE
12/28/2021
FEE SUMMARY - PUBLIC WORKS fee overhead macc amount remarks
WSFS Basic Services (minus Bidding,
CA, Project Closeout)9.20% 1 $4,500,000 $128,340 $414,000 x 31% BID-PC)
architect $62,622 ARC (12 site visit)
structural $15,500 PCS
mechanical, plumbing, electrical $33,575 Hargis
Specialty Consultants
civil $23,750 1.1 $26,125 Pacific
landscape $8,180 1.1 $8,998 SCJ
telecommunications / security $6,040 1.1 $6,644 Hargis
environmental $0 1.1 $0 Aspect
survey $0 1.1 $0 NW Geodimensions
geotechnical engineering $9,650 1.1 $10,615 Aspect
estimator $0 1.1 $0 PDA
Additional Services
architect $19,200 ARC (additional 12 site vists )
mechanical, plumbing, electrical $9,120 Hargis (Cx Assistance during CA
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $192,399
ESTIMATED EXPENSES - PUBLIC WORKS fee overhead amount remarks
architect $5,400 1.1 $5,940 ARC
structural $1,050 1.1 $1,155 PCS
mechanical, plumbing, electrical $3,000 1.1 $3,300 Hargis
civil $500 1.1 $550 Pacific
landscape $220 1.1 $242 SCJ
telecommunications / security $0 1.1 $0 Hargis
geotechnical engineering $220 1.1 $242 Aspect
Additional Services
architect $2,400 1.1 $2,640 ARC (additional 12 site vists )
TOTAL ESTIMATED EXPENSES $14,069
$206,468 TOTAL (PUBLIC WORKS)
Exhibit A 01/18/2022 City Council Meeting Agenda Page 86 of 108
01/13/2022
East Wenatchee Public Works Facility - Amendment #2 - Page 5 of 5
EAST WENATCHEE PUBLIC WORKS FACILITY
FEE PROPOSAL - PUBLIC WORKS ARCHITECTURAL & ENGINEERING SERVICES (BID, CA, PC)
TEAM FEES BY PHASE
12/28/2021
Discipline Company
Bidding
Construction
Administration
(CA)
Project Closeout
(PC)
Overhead
Markkup Bid-PC Total Reimbursable
Expenses
Overhead
Markkup Expenses Total
architect ARC Architects $4,040.14 $54,541.84 $4,040.14 1.0 $62,622 $5,400.00 1.1 $5,940
additional service ARC Architects $19,200.00 1.0 $19,200 $2,400.00 1.1 $2,640
structural PCS Structural Solutions $1,030.00 $13,440.00 $1,030.00 1.0 $15,500 $1,050.00 1.1 $1,155
mechanical, plumbing, electricaHargis Enigineers Inc $1,560.00 $30,050.00 $1,965.00 1.0 $33,575 $3,000.00 1.1 $3,300
additional service Cx AssistancHargis Enigineers Inc $9,120.00 1.0 $9,120 $0.00 1.1 $0
civil Pacific Engineering $2,750.00 $17,000.00 $4,000.00 1.1 $26,125 $500.00 1.1 $550
landscape SCJ Studio $2,380.00 $4,460.00 $1,340.00 1.1 $8,998 $220.00 1.1 $242
telecommunications / security Hargis Enigineers Inc $305.00 $5,260.00 $475.00 1.1 $6,644 $0.00 1.1 $0
estimator Project Delivery Analysts, LLC $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
$181,784 $13,827
Soft Cost Consultants
environmental Aspect Consulting $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
survey NW Geodimensions $0.00 $0.00 $0.00 1.1 $0 $0.00 1.1 $0
geotechnical engineering Aspect Consulting $595.00 $8,220.00 $835.00 1.1 $10,615 $220.00 1.1 $242
$10,615 $242
TOTAL STANDARD, SPECIALTY & ADDITIONAL SERVICE FEES $181,784
TOTAL ESTIMATED EXPENSES $13,827
TOTAL SOCT COST CONSULTANTS $10,615
TOTAL SOFT COST EXPENSES $242
Total $206,468
EXHIBIT D
Exhibit A 01/18/2022 City Council Meeting Agenda Page 87 of 108
December 13, 2021
ARC Architects
119 South Main St #200
Seattle, WA 98104
ATTN: Lauren Powers
RE: East Wenatchee Public Works
Bidding, Construction Administration and Closeout Services
Dear Lauren:
Thank you for this opportunity to propose our Structural Engineering services for the East
Wenatchee Public Works project. We have previously provided you with a proposal for
design services, and this project includes services for bidding, construction administration
and closeout phases.
SCOPE OF SERVICES
We will provide general consultation, site visits and submittal review for the bidding and
construction phases of the project. We will perform structural observation while at the site
and follow up with site visit memos noting outstanding structural issues. Our fee has been
calculated based on three site visits during construction.
FEES
Our fee estimate for the Structural Engineering services on the above-referenced project is
as follows:
• Bidding $ 1,030
• Construction Administration $ 13,440
• Closeout Services $ 1.030
Total $ 15,500
We will perform our services on an hourly basis, not-to-exceed the total of $15,500 for these
phases. Billing will be on a percentage of completion basis. The maximum amount may be
modified only with prior written approval if the scope of services is changed.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 88 of 108
ARC Architects
Lauren Powers
East Wenatchee Public Works
Bidding, Construction Administration and Closeout Services
Reimbursable expenses include mileage for travel to the site plus per diem costs for food
while traveling. We expect that we will perform site visits in a single day, not requiring
overnight accommodations. Our reimbursable expensed will be based on the state per diem
and mileage rates and will be billed with a 10 percent markup. We recommend a budget of
$1,050 for reimbursables.
Thank you for this opportunity to be of continued service. If there are any questions
regarding this proposal, please feel free to call. We look forward to hearing from you.
Very truly yours,
PCS STRUCTURAL SOLUTIONS
Accepted by:
Jack J. Pinkard, S.E. Signature Date
Principal
Printed Name/Title
JJPmap
20-240 Billing Address:
Phone: Fax:
20240 pro 2021-12-13 jjp
Exhibit A 01/18/2022 City Council Meeting Agenda Page 89 of 108
December 18, 2021
ARC Architects
119 S Main St.
Suite 200
Seattle, WA 98104
ATTENTION Jeff Wandasiewicz, AIA
Daniel Podoll
REGARDING Fee Proposal – East Wenatchee Public Works Bidding and CA Phases
Revision #1
REFERENCES (1) Email from Lauren Powers, 12/9/2021
We are pleased to provide this proposal for Mechanical, Electrical, and Telecommunications
engineering and consulting for bidding and construction administration services for the City of
East Wenatchee Public Works project.
Based on the information provided within the email from Lauren on December 12, 2021 we
understand the project to be a new facility consisting of a single multiuse building with total
square footage for the project is approximately 9,800 sf. We understand the MACC for the
entire project is $4,500,000.
Buildings/areas consist of the following:
1. Administration including crew facilities (e.g., locker rooms, break room, admin offices,
work stations, etc.) – 2,775 sf
2. Vehicle maintenance facility (e.g., lifts, compressed air, welding, vehicle exhaust, parts
wash, paint/parts storage, etc.) – 4,100 sf
3. Vehicle Parking – 2,900 sf
Hargis (in conjunction with ARC) is in the process of completing design under separate proposal.
We understand the bid documents are to be completed in January 2022. We understand that
construction is to begin March 2022 with project closeout concluding in February 2023.
We understand the scope to include bidding and construction administration services for the
following major MEPT Systems summarized by building area:
1. Administration and Crew Facilities – Fully occupied, heated and cooled.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing: Plumbing to accommodate restrooms and sinks. New cold water
service, hot water system, waste/vent system to serve all new plumbing
fixtures. Specialty fixtures are not anticipated.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 90 of 108
December 18, 2021
East Wenatchee Public Works page 2
c. HVAC: Dedicated outside air system with full heating and cooling. Variable
refrigerant flow is basis of proposal. DDC controls for all buildings with pathway
for controls conduit by telecommunications contractor.
d. Electrical - Building power, lighting and fire alarm systems.
e. Telecommunications - Building telecommunications infrastructure and cable
plant design.
f. Security - Building access control and video surveillance system.
2. Vehicle Maintenance Bay – Fully occupied, heat only.
a. Fire Suppression: Full fire suppression in compliance with NFPA-13.
b. Plumbing – Floor drains with associated oil/water interceptor, emergency
eyewash fixture, piped compressed air system with air compressor and air
outlets. Hot water served from admin building hot water plant sized for
emergency fixture requirements.
c. HVAC – Vehicle exhaust in compliance with IMC (overhead assumed), general
exhaust and ventilation via heat recovery unit with heat. Electric heat system
for vehicle bays.
d. Electrical: Building power, lighting and fire alarm systems.
e. Telecommunications: Building telecommunications infrastructure and cable
plant design.
f. Security: Building access control and video surveillance system.
3. Vehicle Parking – not occupied normally, freeze protection heat and ventilation only.
a. Fire Suppression – Full fire suppression in compliance with NFPA-13.
b. Plumbing – Floor drains with same oil/water interceptor from Vehicle
Maintenance Bay.
c. HVAC – Exhaust fan for ventilation and economizer cooling, electric unit heater
for heating.
d. Electrical - Limited building power, lighting and fire alarm systems.
e. Telecommunications – None.
f. Security – None.
4. Site Electrical System Scope: Electrical design includes on-site site power (600 Volts and
below), lighting, and campus fire alarm systems. We understand that a secondary
electrical service for this campus will originate from local utility power. A single outdoor
standby diesel generator with integral fuel storage to support the new building is
included.
a. Design includes underground ductbanks, manholes and building power and fire
alarm connections to the new building and pathway and infrastructure for tie-in
to future campus expansion shown in the 50% detailed design set dated
11/04/2020
b. Design includes site lighting
c. Horizontal control by civil engineer
Exhibit A 01/18/2022 City Council Meeting Agenda Page 91 of 108
December 18, 2021
East Wenatchee Public Works page 3
5. Site Telecommunications System Scope: Telecommunication design includes design for
on-site telecommunications infrastructure to support the new building. Site
infrastructure limited to the new building only. Connection and services to existing
buildings is not included.
a. Design includes underground ductbanks, manholes and building
telecommunications connections to the new building
b. Horizontal control by civil engineer
c. Telecom & security punch list and back punch to be completed by electrical.
SCOPE OF BASIC SERVICES
Our work will include the following:
Bidding
• Respond to contractor requests for design clarification.
• Prepare addenda.
Construction Administration
• Correspondence with design and construction teams.
• Review submittals and shop drawings.
• Review and respond to contractor RFI’s.
• Site Visits
• Construction progress site visits will be conducted during construction. (1 visit for
mechanical, electrical and telecommunication, 3 visits in total)
• A substantial completion punch (1 visit for mechanical and electrical 2 visits in total).
Electrical engineer will identify punchlist items for telecommunications scope of
work.
• A final completion back-punch (1 visit for electrical 1 visit in total). Electrical
engineer will confirm punchlist items are complete for mechanical and
telecommunications scope of work.
Project Closeout
• Review operation and maintenance manuals
• Review contractor record drawings
• Review TAB Report
• Review telecommunications contractor optical fiber and copper test reports
Exhibit A 01/18/2022 City Council Meeting Agenda Page 92 of 108
December 18, 2021
East Wenatchee Public Works page 4
BASIC SERVICES FEE
We propose hourly not to exceed fees as follows. Tasks are outlined in the Attachment 1 task
summary an attachment to this proposal.
Phase Mechanical Electrical Telecom Total
Schematic Design - - - -
Design Development - - - -
Construction Documents - - - -
Bidding $780 $780 $305 $1,865
Construction Administration $14,650 $15,400 $5,260 $35,310
Project Closeout $1,355 $610 $475 $2,440
Subtotal $16,785 $16,790 $6,040 $49,615
Total Basic Services for Bidding through Project Closeout $40,695
Additional Services (based on blend $160/hr rate) Proposed Fee Fee Type
Additional Site Visits
• Additional site visits during CA beyond those listed in
basic services (site visit includes OSO report)
$1,920
(per visit)
Hourly
NTE
Commissioning (Cx) Assistance During Construction Administration
• Attend Pre-commissioning meeting. 12 hours
• Coordination of system operation and design intent with
Cx Agent. 2 hours.
• Provide comments to issues logs. 16 hours
• Meetings onsite during construction; 2 site meetings for
mechanical and 1 site meetings for Electrical. 36 hours
• Review and comment on Cx Report. 2 hours
$9,120 Fixed
REIMBURSABLE EXPENSES
Reimbursable Expenses expected for this project shall be billed at 1.1 times the cost. These
expenses include travel, lodging, per diem and Electrical Plan Review submittal to Labor &
Industries or local AHJ. An initial allowance of $3,000 shall be budgeted for expenses noted
above.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 93 of 108
December 18, 2021
East Wenatchee Public Works page 5
Hourly Rate Breakdown
Based on the proposal, our hourly breakdown for the year 2022 is as follows. We request the
opportunity to adjust our hourly rates on Jan 1st at the onset of each year.
Administrative $90/hr
Drafter $115/hr
Designer $135/hr
Senior Designer $155/hr
Project Engineer $170/hr
Senior Project Engineer $185/hr
Principal $200/hr
ADDITIONAL SERVICES IF REQUESTED
The following items may be contracted as additional services in addition to our proposal.
• Additional Site Visits beyond Basic Services
• Attendence of Pre-Bid or Pre-Construction meeting in person in East Wenatchee
• Design of emergency generator system, medium-voltage electrical systems, renewable
energy or microgrid systems
• Design or coordination of fuel storage or distribution system, vehicle wash system or
equipment specification
• Design or coordination of site utilities beyond those serving new structures
• Design of site security, building audio visual or cellular distributed antenna system (DAS)
• Commissioning
• Commissioning Meetings Participation Onsite above quantity described above
• Constructability Review Participation and associated Bid Document Revisions
• Energy Life Cycle Cost Analysis
• Generation and distribution of a Construction or Conformed Set or Record Drawing Set
• Value Engineering Participation and associated Contract Document Revisions
• Separate bid packages
• Utility rebate programs
• Electrical load monitoring
• Off-Site Improvements, Site Lighting Improvements or Street Lighting Improvements
• Network project management integration & support
• Sound System Coordination
• Sound System and Rough-in Coordination
• Sound System Design
• Wireless LAN Modeling
• Wireless simulation modeling
Exhibit A 01/18/2022 City Council Meeting Agenda Page 94 of 108
December 18, 2021
East Wenatchee Public Works page 6
We appreciate this opportunity to work with ARC and the City of East Wenatchee to support the
East Wenatchee Public Works Facility. We will utilize past experiences on similar projects to
promote a collaborative design and construction process. Please review and call us with any
questions regarding this proposal.
Jared Robillard, PE Erik Stearns, PE Chris Sheldon, RCDD, OSP
Principal Principal Principal
ACCEPTED BY
Signed
Name
Title
Date
JR/jz
m:\gg.vol\admin.vol\fee\client (owner)\civic - public safety-administration\city of east wenatchee\public
works\bidding and ca\fpg-2021-12-15 hargis-jmr-arc-coew public works_bid&ca.rev01.docx
Exhibit A 01/18/2022 City Council Meeting Agenda Page 95 of 108
Mechanical Telecommunications/Security
SCOPE OF SERVICES TASK DESCRIPTION Principal Project Eng.Designer Principal Project Eng.Designer Principal Project Eng.Designer
SCOPE/TASK ORDER $200 $170 $135 Subtotal $200 $170 $135 Subtotal $200 $170 $135 Subtotal Total
Bidding Support Bidding Phase
Respond to Contractor Questions 1 170$ 1 170$ 0.5 85$ 425$
Addendum Items 2 2 610$ 2 2 610$ 0.5 1 220$ 1,440$
Subtotal 0.0 3.0 2.0 780$ 0.0 3.0 2.0 780$ 0.0 1.0 1.0 305$ 1,865$
Construction Administration Construction Adminstration Phase
Design and Construction Team Coordination and Correspondence 4 680$ 4 680$ 3 510$ 1,870$
Submittal and Shop Drawing Review 1 10 16 4,060$ 6 16 3,180$ 2 4 880$ 8,120$
Review RFI's and field questions 8 10 2,710$ 6 8 2,100$ 1 2 2 810$ 5,620$
Review PR's / COP's / Pay-Aps 1 4 880$ 1 4 880$ 1 170$ 1,930$
Site Meetings, Field Report & Construction Mtg Minutes (1M, 1E, 1TS
mtgs/visits included)14 2,380$ 14 2,380$ 14 2,380$ 7,140$
Conference Call Meeting & Construction Mtg Minutes (3 calls
included)6 1,020$ 6 1,020$ 3 510$ 2,550$
Punch List / Report (TS punchlist by Electrical)1 16 2,920$ 1 16 2,920$ -$ 5,840$
Backpunch List / Report (Electrical to backpunch M and TS)-$ 1 12 2,240$ -$ 2,240$
Subtotal 3 62 26 14,650$ 3 68 24 15,400$ 1 25 6 5,260$ 35,310$
Closeout Phase Closeout Phase
Closeout Documentation / Team Coordination 1 170$ 1 170$ -$ 340$
Review as-built documents, O&M manuals 1 3 575$ 1 2 440$ 0.5 0.5 153$ 1,168$
Review TAB Report 2 2 610$ -$ -$ 610$
Review optical fiber and copper test results -$ -$ 1.5 0.5 323$ 323$
Subtotal 0.0 4 5 1,355$ 0 2 2 610$ 0 2 1 475$ 2,440$
Project Fee Total 3 69 33 16,785$ 3 73 28 16,790$ 1 28 8 6,040$ 39,615$
PROPOSED FEES
Electrical
Attachment 1
Page 1
12/18/2021
Exhibit A 01/18/2022 City Council Meeting Agenda Page 96 of 108
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
December 16, 2021
Jeff Wandasiewicz, Principal
ARC Architects
119 S Main St, Suite 200
Seattle, WA 98104-2579
PROJECT: Public Works Facility Improvements, East Wenatchee WA
Bidding & Construction Phase
Project No. 20026CAC
SUBJECT: Civil Engineering Fee Proposal
Dear Jeff,
Thank you for the opportunity to provide civil engineering services for the Bidding and
Construction phases of the East Wenatchee Public Works Facility project. Pacific Engineering &
Design (Pacific) will provide the following services:
PROJECT UNDERSTANDING
This proposal is based on the information provided by ARC. It is understood that the civil
component of the project is to provide Bidding, Construction Administration, and Project
Closeout support for the Public Works Facility Improvements as shown in construction
documents prepared in the 20026CA phase by Pacific.
SCOPE OF WORK
BIDDING
Pacific will provide on-call assistance for civil related tasks throughout the bid period including
responding to bidder questions and assisting ARC with preparation of addenda.
CONSTRUCTION ADMINISTRATION
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Review of request for approval of materials
- Prepare written response to RFI’s
- Assist with recommending construction change directives
- Perform limited onsite construction observation
PROJECT CLOSEOUT
Pacific shall provide limited Construction Administration services related to civil site work (only)
to include the following services:
- Perform punch list inspection and prepare punch list
- Perform final inspection
- Prepare recommendation for final acceptance
- Prepare record drawings and closeout services
Exhibit A 01/18/2022 City Council Meeting Agenda Page 97 of 108
Jeff Wandasiewicz
Civil Engineering Fee Proposal
December 16, 2021
Project No. 20026CAC
Page 2 of 3
ASSUMPTIONS
- Level of effort for construction observation is based on a part-time level of effort (assumed
12-week civil-related construction duration at 4-hours average per week).
- Contractor shall provide as-built information to Pacific in format compatible with
AutoCAD/Civil 3D.
EXCLUSIONS
The following are specifically excluded from this proposal. If requested, these services can be
provided on a time and materials basis in accordance with the attached fee schedule.
- Fees: Project/Permit related fees of any kind
- Construction
o Full-Time Construction Observation
o Special Construction Inspection/Material Testing
o Construction Stormwater Management testing or documentation (CESCL)
FEE PROPOSAL
These services will be provided on an hourly time and expense not-to-exceed basis in
accordance with the following schedule:
DESCRIPTION FEE
1. Bidding $2,750.00
2. Construction Administration $17,000.00
3. Project Closeout $4,000
4. Reimbursable Expenses $500(2)
TOTAL $24,250.00(1,2)
FOOTNOTES
1. The proposed fee is based on the scope of work outlined, through Project Closeout. Changes in scope or additional requested
items will be invoiced on a time and expense basis, in accordance with the attached fee schedule, with an estimate of
additional fees to be approved before additional work commences. Work will be invoiced utilizing the fee schedule current to
the year in which services are performed. Our 2021 Fee Schedule is attached.
2. An estimate of reimbursable expenses including mileage, reproductions, and postage are included in the above fees which
includes a 15% markup rate.
TECHNICAL CLARIFICATIONS
EXTRA SERVICES
If extra services outside the scope of work are requested, we will determine the fees associated
with the extra service and communicate this to you so that you can decide whether to add that
extra service to the budget. In addition to the excluded services listed in the scope of work, extra
services that are not included in the scope of work include significant changes in scope,
additional requested items, additional design or re-design and detailing predicated on
contractor’s errors or request.
PROJECT SCHEDULING
It is understood that work will begin immediately once authorization to proceed is provided.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 98 of 108
Jeff Wandasiewicz
Civil Engineering Fee Proposal
December 16, 2021
Project No. 20026CAC
Page 3 of 3
Thank you for the opportunity to work with you on this project. Please review the above
information and call if you have any questions or need additional information.
Sincerely,
Matias Rudback, PE
Senior Civil Engineer
Attachment – Fee Schedule
Exhibit A 01/18/2022 City Council Meeting Agenda Page 99 of 108
200 South Columbia Street, Suite 300 l Wenatchee, WA 98801 I P 509.662.1161 l F 509.663.8227 l www.pacificengineering.net
2021 FEE SCHEDULE
DESCRIPTION HOURLY RATE
SENIOR CIVIL ENGINEER $176
SENIOR STRUCTURAL ENGINEER $176
SENIOR PROFESSIONAL ENGINEER $162
STRUCTURAL ENGINEER $162
PROFESSIONAL ENGINEER III $157
PROFESSIONAL ENGINEER II $146
PROFESSIONAL ENGINEER I $120
ENGINEER IN TRAINING II $95
ENGINEER IN TRAINING I $90
TECHNICIAN IV $110
TECHNICIAN III $105
TECHNICIAN II $100
TECHNICIAN I $95
PROJECT ADMINISTRATOR / FUNDING SPECIALIST $80
SECRETARY / ADMINISTRATION $55
EXPENSES: COST +15%
SENIOR CIVIL ENGINEER – Senior Level Licensed Civil Engineer
SENIOR STRUCTURAL ENGINEER – Senior Level Licensed Structural Engineer
SENIOR PROFESSIONAL ENGINEER – Senior Level Licensed Engineer
STRUCTURAL ENGINEER – Licensed Structural Engineer
PROFESSIONAL ENGINEER III – Level 3 Licensed Engineer
PROFESSIONAL ENGINEER II – Level 2 Licensed Engineer
PROFESSIONAL ENGINEER I – Level 1 Licensed Engineer
ENGINEER IN TRAINING II – Engineer in Training
ENGINEER IN TRAINING I – Entry Level Engineer in Training
TECHNICIAN IV – Level 4 Technician
TECHNICIAN III – Level 3 Technician
TECHNICIAN II – Level 2 Technician
TECHNICIAN I – Level 1 Technician
PROJECT ADMINISTRATOR / FUNDING SPECIALIST – Senior Level Specialist
SECRETARY / ADMINISTRATION – Unlicensed Assistant
Exhibit A 01/18/2022 City Council Meeting Agenda Page 100 of 108
Mr. Jeffrey Wandasiewicz and Mr. Daniel Podoll
ARC Architects
1101 East Pike Street, FL 3
Seattle, WA 98122
Sent via email: wandasiewicz@arcarchitects.com; podoll@arcarchitects.com
RE: East Wenatchee Public Works Campus – Construction Services
December 14, 2021
Dear Jeff and Dan,
Thank you for the opportunity to continue working with you and your team! We look forward to
assisting ARC Architects with construction services for the City of East Wenatchee’s Public Works shop,
located at and near 271 Ninth Street NE, East Wenatchee, WA 98802.
As requested, this revised proposal is for Phase 2, Bidding, Construction, and closeout.
Phase 2 – Bidding and CA
Task 1 - Bidding Assistance
Task 2 - Construction Administration
Task 3 – Project Closeout
Task 4 – Reimbursable Expenses
Please review the Scope of Professional Services and Contract on the following pages. If you have any
questions, please call. If the design process and estimate outlined to follow is acceptable to you, we
look forward to receiving your standard sub-consultant contract to sign. We look forward to working
with you!
Sincerely,
Mark S. Garff ASLA, PLA
Principal Landscape Architect
Exhibit A 01/18/2022 City Council Meeting Agenda Page 101 of 108
Scope of Professional Services
December 14, 2021
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Scope of Professional Services – Attachment A
Landscape Architecture Services: Bidding and Construction Services
Phase 2 – Construction tasks
Task 1 - Bidding
During this task we will assist contractors with the bidding process by responding to RFI’s and providing
general support to the project team.
Deliverables
• Responses to questions and formal contractor RFI’s
• Coordination and communication w/ the project team
Task Assumptions
• No meetings are included in this task
Task 2 - Construction Services
While your project is under construction, we will assist in the management the landscape contractor on your
behalf, making periodic site visits to inspect the construction progress and to make certain the design vision
is executed properly. We will work with the selected contractor start to finish answering specific contractors
and owner questions and providing guidance throughout the process.
Deliverables
• Response to contractor and owner questions throughout construction
• Coordination on products and materials, review of submittals, and shop drawings
• Assistance with plant substitutions
• Up to four (4) site visits during construction (quantity includes kickoff meeting)
• Communication, project coordination and management
Task Assumptions
• Record drawings are not included in this task
• Additional meetings beyond the quantity listed above will be billed at time and expense
Task 3 – Project Closeout
During this task we will provide a punch list inspection and coordination on the completion of punch list
items, review of the contractor’s field record drawings, and review/processing of O&M manuals (if needed).
Deliverables
• Contractor field drawing review, O&M manual review
• Punchlist inspection
Task Assumptions
• Translation of contractor’s field drawings into Record Drawings is not included
Exhibit A 01/18/2022 City Council Meeting Agenda Page 102 of 108
Scope of Professional Services
December 14, 2021
1148 Northwest Leary Way Seattle Washington 98107 206.708.1862 www.SCJstudioLA.com
Expenses
Expenses will be charged on a time and material basis and include items such as mileage, plan reproduction,
copies, etc. Fees for expenses are included below cover mileage from our Wenatchee office to the site. Permit fees
are not included in this amount.
Fees
This proposal is a good faith estimate of the time necessary to complete the plans outlined and deliverables
mentioned above. Fees for each task are as follows:
Phase 2 Construction Tasks
1. Bidding Assistance $2,380 Fixed Fee (Lump Sum)
2. Construction Services $4,460 Fixed Fee (Lump Sum)
3. Project Closeout $1,340 Fixed Fee (Lump Sum)
4. Expenses $220 Direct Expense
The proposed preliminary design fees are based on our current knowledge of the project and the current site
conditions. If over time, the scope and overall objectives of the project change, these fees may need to be adjusted
to reflect the modified circumstances. The above proposal will expire three months from the date of this letter. If
project approval exceeds this timeframe, an updated fee proposal will be provided upon request.
Additional services requested, but not identified in the scope of work, will be considered “extra services” and will
be charged on a time-and-materials basis. No “extra services” will be undertaken without approval.
General Proposal Assumptions
1. All project plans, drawings, and documents are provided via email in PDF format, except paper drawings
will be provided when we meet in person.
2. We will not detail design elements that require either architect or engineer-prepared plans such as:
complex overhead structures, structural changes to existing buildings, load bearing retaining walls over
48” in height, structural components of decks, bridges, or hardscape/structural elements in the public
right-of-way.
3. Design of green roof systems, green wall systems, or stormwater features is not included.
4. No additional work outside of the scope of work noted above will be undertaken without prior client
approval.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 103 of 108
December 15, 2021
Lauren Powers
ARC Architects
119 S Main Street, Suite 200 Seattle, WA 98104 206-900-0326
Re: Proposal for Geotechnical Construction Support
City of East Wenatchee Public Works Facility 217 9th Street NE, East Wenatchee, Washington Aspect Project No. 190579-03
Dear Lauren,
Aspect Consulting, LLC (Aspect) thanks you for the opportunity to prepare this proposal for geotechnical construction support for City of East Wenatchee Public Works Facility (EWPW Facility, Project) located at 217 9th Street NE in East Wenatchee, Washington (Site).
Proposed Scope of Work
Aspect’s specific scope of services for each task is summarized below.
Task 3 – Construction Support Assumptions
We propose to provide geotechnical engineering support during construction by providing bid support, visiting the Site to observe and evaluate foundation, slab-on-grade and pavement subgrades, review structural fill materials and compaction results, review/respond to
RFI/submittals, and address other geotechnical issues as needed. Actual time/labor to support the
Project might be higher or lower depending on construction schedule, actual number of RFIs, contractor’s ability to efficiently complete earthwork without deficiencies, and other unforeseen circumstances. We will also support Project closeout by issuing a brief letter summarizing our geotechnical evaluations and compiling field reports as an appendix. The summary letter will be
signed and stamped by a Professional Engineer licensed in Washington state.
Budget
We propose to complete the above scope of services (Task 3) on a time and materials basis not to exceed the fee estimate shown in the cost estimate table below and in accordance with the attached
Schedule of Charges. Actual costs may be higher or lower, but we will not exceed this amount without your authorization. Note that the above costs do not include environmental soil sampling or testing.
earth +w ater Aspect Consulting, LLC 23 S. Mission Street, Suite C Wenatchee, WA 98801 509.888.5766 www.aspectconsulting.com
Exhibit A 01/18/2022 City Council Meeting Agenda Page 104 of 108
City of East Wenatchee Public Works Facility
December 15, 2021 Project No. 190579-03
Page 2
Aspect Time
and Materials Cost
Geotech. And
Env. Laboratory Subcontractors Total
Task 3a – Bidding Support $595 $0 $595
Task 3b – Construction Administration (RFI and On-Site Evaluations) $5,000 $3,220 $8,220
Task 3c – Project Closeout $835 $0 $835
Task 3d – Reimbursable Expenses $220 $0 $220
Total Budget $9,870
Closing
We will notify you and obtain your authorization if additional effort above and beyond the estimated scope of this work is required. We will use a Contract Change Form to request your
authorization for any changes to this scope of services. This cost proposal is valid for 90 days
unless extended in writing by Aspect.
Aspect’s services will be provided in accordance with the attached Terms and Conditions. This
proposal and the attached Terms and Conditions, together, constitute the Agreement between Aspect Consulting, LLC and ARC Architects (Client). Your signature below represents acceptance of this Agreement, and provides written authorization to proceed. Please return one signed copy of
this Agreement to Aspect, and retain a signed copy for your records.
We appreciate the opportunity to provide geotechnical engineering services. Please contact Nick Szot at 509.888.7218 or nszot@aspectconsulting.com if you have any questions or require additional information.
Sincerely,
Aspect consulting, LLC
Nicholas C. Szot, PE Associate Geotechnical Engineer nszot@aspectconsulting.com
Client Representative Date
Attachments: Terms and Conditions Schedule of Charges
V:\190579 E Wenatchee Pblc Wks Facility\Contracts\Proposal Material\Proposal_20211215_190579_EWPW Facility Construction Support.docx
Exhibit A 01/18/2022 City Council Meeting Agenda Page 105 of 108
1 of 2 Revision Date June, 2015
Aspect Consulting, LLC
Terms and Conditions
1. RIGHT OF ENTRY AND PROPERTY RESPONSIBILITY
The Client will obtain right of entry to the property where the Services are to be performed (“Property”). The right of entry shall
allow Aspect and its subcontractors to enter the Property to perform the Services, which may require repeated visits to the
Property for on-site monitoring if included in the description of Services. Aspect is responsible for its own activities, but has no
responsibility for the Property, for third party safety precautions, or for the safety or control of third parties.
2. SUBSURFACE RISKS AND SITE DAMAGES
Client recognizes special risks exist whenever professional consulting services are employed to determine the composition of a
site’s subsurface or to determine the existence or non-existence of any man-made or natural subsurface features, including, but
not limited to, hazardous substances. Client shall disclose to Aspect all known conditions, substances, or features in writing or in
maps, plans or drawings. Even with adequate disclosure by Client, Client acknowledges that the use of exploration and testing
equipment may unavoidably damage or alter the Property surface or subsurface and Client accepts this risk. Client assumes
responsibility for claims and/or damages arising from changed or differing site conditions or to subsurface structures, including
buried utility lines, pipes, tanks, tunnels, or other conditions and agrees to hold harmless, defend and indemnify Aspect and its
subcontractors from any such claims and/or damages, including attorney fees, except to the extent directly caused by the
negligence of Aspect or its subcontractors.
3. HAZARDOUS SUBSTANCES
Client shall provide Aspect with all information available to Client concerning past and present use of the Property and the nature
and extent of any known or suspected hazardous substances or conditions, prior to Aspect performing the Services. Unless
expressly stated otherwise in the Agreement, Client acknowledges that Aspect has no liability as a generator, operator,
transporter, disposer, or arranger of the transportation and/or disposal of hazardous substances from the Property. Client agrees
to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees,
arising out of the presence, release, or threatened release of hazardous substances on or from the Property, except to the extent
directly caused by the negligence of Aspect or its subcontractors.
4. SLOPE STABILITY
Client recognizes risks are inherent with any site involving slopes. Client accepts full responsibility for these risks. Client
acknowledges that the information obtained or recommendations made by Aspect may help to reduce Client’s risk but no amount
of engineering or geologic analysis can assure slope stability. Therefore, Client agrees to hold harmless, defend and indemnify
Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of or related to slope
movement, except to the extent directly caused by the negligence of Aspect or its subcontractors.
5. SAMPLE DISPOSAL / WELL DECOMMISSIONING
5.1 Aspect may dispose of any samples obtained from the Property 30 calendar days after the issuance of any document that
includes the data obtained from the sample, unless other arrangements are mutually agreed upon in writing.
Unless expressly stated otherwise in the description of Services, the disposal cost for samples is not included in any cost estimate
for the Services. Client acknowledges the difficulty in determining disposal costs in advance and authorizes Aspect to bill Client for
expenses incurred in disposing of samples obtained from the Property.
5.2 Any wells installed as part of Aspect’s work may later need to be properly decommissioned and recorded in accordance with
applicable law. Unless expressly stated otherwise in the description of Services, well decommissioning and recording are not
included in the Services to be performed by Aspect.
6. OWNERSHIP OF DOCUMENTS / WORK PRODUCT
6.1 Data, reports or information provided by Aspect under this Agreement shall only become the property of Client upon full
payment for the Services. After full payment, Aspect shall retain joint ownership of all such information. Aspect shall retain copies
of the original electronic files and/or hardcopy versions of information provided by Aspect or by Client. Aspect’s originals shall
govern in the event of any dispute regarding the content of electronic media furnished to others.
6.2 All reports prepared by Aspect under this Agreement are intended solely for the Client and apply only to the Services. Any use
or reuse by Client for purposes outside of this Agreement is at the sole risk of Client and without liability to Aspect. Aspect shall
not be liable for any third parties’ use of the deliverables provided by Aspect.
6.3 Aspect is entitled to rely upon the completeness and accuracy of reports, documents, drawings, plans and other information
furnished by Client concerning the Property or the project that is the subject of this Agreement.
6.4 In the event Aspect is required to respond to legal process related to the Services for Client, Client agrees to reimburse Aspect
its current hourly charges for personnel involved in the response and attorney fees reasonably incurred in obtaining advice
concerning the response, preparation to testify, and appearances related to the legal process, travel and all reasonable expenses
associated with the litigation.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 106 of 108
2 of 2 Revision Date June, 2015
6.5 Unless a different time period is stated in the Agreement, Aspect shall retain records in accordance with Aspect’s records
retention policy.
7. PAYMENT TERMS
Invoices shall be submitted to Client upon completion of the Services, or if Services extend beyond 30 days, on a monthly basis
for the preceding months work. Billing corrections must be requested within 30 days of invoice date. Payment terms are net 30
days from the date of invoice. All overdue payments are subject to an additional interest and service charge of one and one-half
percent (1.5%) (or the maximum rate permissible by law, whichever is lesser) per month or portion thereof from the due date until
the date of payment. All fees will be charged or billed directly to Client. Aspect will not bill a third party without a statement, signed
by the third party, accepting payment responsibility. In the event a third party fails to pay, Client shall remain liable for all unpaid
invoices for the Services. Aspect may suspend work and/or withhold delivery of data for Services in the event Client fails to pay its
invoices. Client shall be responsible for all costs and expenses of collection including reasonable attorney’s fees.
8. PERFORMANCE AND WARRANTY LIMITATION
Aspect will perform all Services consistent with recognized standards of professionals in the same locality and involving similar
conditions. ASPECT MAKES NO OTHER WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS OR IMPLIED, IN
CONNECTION WITH THE SERVICES. No representative of Aspect is authorized to give or make any other representation or
warranty in any way, in connection with the Services. Aspect shall not be liable for any failure or delay in performance by Aspect
resulting, in whole or in part, from any cause beyond the reasonable control of Aspect.
9. INSURANCE / LIMITATION OF LIABILITY
9.1 Aspect maintains primary General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per
occurrence and $2,000,000 aggregate. Aspect maintains Professional Liability insurance to provide coverage for liability resulting
from professional errors and omissions.
9.2 Aspect’s liability to Client for bodily injury or property damage covered by Aspect’s General Liability Insurance policy shall be
limited to the proceeds available from the primary General Liability Insurance policy. The liability of Aspect, its manager, members,
professionals, employees, and subcontractors to the Client for damages, including attorney fees, resulting from an act, error or
omission in providing or failing to provide professional services, whether based in tort or in contract, shall be limited to the greater
of $50,000 or the amount of compensation paid to Aspect under this Agreement, unless higher limits are agreed upon in writing.
In no event shall either party be liable to the other party, for any consequential or incidental damages, including, without limitation,
damages for loss of income, loss of profits and/or loss or restriction of use of the Property.
10. TERMINATION
Suspension or termination of all or any part of the Services may be initiated by Client; however Client shall be responsible for all
fees owed Aspect for Services performed by Aspect, including all direct costs and all expenses incurred or committed that cannot
be cancelled without penalty as well as reasonable termination expenses, prior to Aspect’s receipt of written notice from Client.
Either party may terminate this Agreement for cause in the event of the other party’s substantial or material failure to perform in
accordance with the terms hereof, through no fault of the terminating party. Except for termination arising out of delinquency in
payment, a termination for cause shall not be effective unless: (i) not less than seven days’ written notice of intent to terminate has
been provided; (ii) the notice specifies all reasons for the termination; and (iii) the notified party is given an opportunity to consult
with the terminating party to discuss the termination and to cure the substantial failure before the expiration of the period specified
in the written notice.
11. MISCELLANEOUS PROVISIONS
11.1 These Terms and Conditions, together with the Agreement, the Schedule of Charges, and any additions or revisions agreed
upon in writing by the parties, form the entire Agreement and control over all previous communications, representations, or
agreements, either verbal or written, between Client and Aspect.
11.2 Aspect may assign work included under the Agreement to subcontractors.
11.3 Client and Aspect agree to use their best efforts to resolve any disputes, claims or other matters in controversy arising under
or related to this Agreement.
11.4 These Terms and Conditions shall be governed by the laws of the State of Washington. The sole venue for any legal action
related to this Agreement shall be King County, Washington.
11.5 The unenforceability of any term or condition herein shall not affect the validity or enforceability of the remainder to these
Terms and Conditions; the intent of the parties being the provisions be severable. The section headings of these Terms and
Conditions are intended solely for convenience and do not define or affect these Terms and Conditions or their interpretation. No
waiver by either party of any provision, term or condition hereof or of any obligation of the other party hereunder shall constitute a
waiver of any subsequent breach or other obligation.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 107 of 108
SCHEDULE OF CHARGES
Effective January 2022
PERSONNEL CHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS Hourly Rate
Principals and Associates
Principal Scientist/Engineer/Analyst 2 $290
Principal Scientist/Engineer/Analyst 1 $275
Sr. Associate Scientist/Engineer/Analyst $254
Associate Scientist/Engineer/Analyst $238
Technical Professionals
Senior Scientist/Engineer/Analyst 3 $238
Senior Scientist/Engineer/Analyst 2 $224
Senior Scientist/Engineer/Analyst 1 $209
Project Scientist/Engineer/Analyst 3 $192
Project Scientist/Engineer/Analyst 2 $178
Project Scientist/Engineer/Analyst 1 $166
Staff Scientist/Engineer/Analyst 3 $153
Staff Scientist/Engineer/Analyst 2 $138
Staff Scientist/Engineer/Analyst 1 $128
PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Hourly Rate
Field/Construction Staff
Field/Construction Supervisor $140
Field Technician 2 $114
Field Technician 1 $105
Design, CAD, and Graphics Staff
Engineering Designer $166
Sr. CAD Technician/Specialist $148
CAD Technician $130
Technical Editing and Project Operations
Sr. Technical Editor $132
Technical Editor / Project Coordinator 3 $120
Project Coordinator 2 $112
Project Coordinator 1 $105
PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT Hourly Rate
Sr. Technology Project Manager $246
Technology Project Manager $228
Senior Software/Database Architect/Developer $234
Software/Database Architect/Developer $207
OTHER DISBURSEMENT CHARGES
Legal Testimony (4-hour minimum)$350/hr
Mileage Federal Gov Rate Plus 15%
Subcontractors and Miscellaneous Expenses Cost Plus 15%
Other equipment, rentals, and expenses will be provided on a per job basis.
Unless otherwise stated in the proposal or services agreement, current rates are as follows:
Client acknowledges that Aspect will adjust the Schedule of Charges annually, and that the Agreement will remain valid for any and all
annually adjusted Schedule of Charges.
Exhibit A 01/18/2022 City Council Meeting Agenda Page 108 of 108