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Home My WebLink About10/25/2005 - City Council - City Council Meeting MinutesCITY OF EAST WENATCHEE, WASHINGTON REGULAR SESSION OF THE CITY COUNCIL CONVENED MAYOR STEVEN C. LACY, PRESIDING OCTOBER 25, 2005 6:30 P.M. ROLL CALL Councilmembers Present: Councilmember Raab, Councilmember DeWitt, Councilmember Aiken, Councilmember Hendricks, Councilmember Bremmer, Councilmember McCourt, Councilmember Buckner, and Mayor Lacy, Staff Present: Dana Barnard, Linda Countryman, Bob Goodman, Joan Sims, Randy Harrison, Teresa Allen, and Chuck Zimmerman. PLEDGE OF ALLEGIANCE PROCLAMATION Mayor Lacy read a proclamation designating October 30, 2005 through November 5, 2005 as Adult Literacy Week. MAYOR'S REPORT Mayor Lacy thanked Councilmember Buckner and Councilmember Hendricks for their attendance at the State Auditor's Exit Conference. He also commended City Treasurer Linda Countryman for getting us through a clean audit this year. He said there were no findings or management letters. He added there were three exit items addressed: journal entries should be independently reviewed; financial statements and ASP accounting system should reflect the approved budget; and timesheets should be reviewed and approved timely. He added procedures have been discussed to address the issues. Mayor Lacy said he is very pleased with the audit as we have had a history of some issues we have had to deal with over the past year or two. It appears they have been resolved and we should be able to move on with a clean bill of health which is just what we were looking for. Mayor Lacy said there will be a budget committee meeting Wednesday, October 261h at 6:30 p.m. CONSENT CALENDAR Council Action: A motion was made to approve the consent calendar as presented by Councilmember DeWitt, second by Councilmember Hendricks. The motion carried, 7-0. 1. Consideration of minutes -- Regular Session, October 11, 2005 2. Consideration of Bills Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing that has been made available to Council. CITY OF EAST WENATCHEE COUNCIL MINUTES OCTOBER 25, 2005 As of this date, October 25, 2005, Council does approve warrant numbers 16278 through 16344, in the total amount of $654,988.83. Warrant numbers 16299, 16300, and 16315 were voided. Council does approve payroll warrant numbers 22692 through 22776 in the total amount of $190,258.06, paid October 5, 2005 for the month of September 2005. ACTION ITEM 05-10-01 Approval of an Interlocal Agreement between the City of East Wenatchee and Public Utility District No. 1 of Douglas County regarding the Eastmont Avenue NE: 15`h Street NE to 19`h Street NE project. Street Superintendent Goodman said the Douglas County PUD wishes to enter into an agreement with the City for the purpose of relocating the overhead electric power distribution system underground along with the City project for construction. He said in a question brought forth in Exhibit B, Item 1, regarding the mobilization unit cost opposed to the total cost was a typo. He said the construction total cost is an accurate figure. He added this estimate is for informational purposes only and is not binding on the parties. The actual cost is the amount that will be reimbursed to the City by the PUD. He added the East Wenatchee Water District and the Douglas County Sewer District will be entering into similar agreements to place water and sewer lines in that same portion of roadway. Councilmember DeWitt said he will abstain as he is employed by the Douglas County PUD. Council Action: A motion was made to approve the agreement and authorize the Mayor to sign said document by Councilmember Buckner, second by Councilmember Bremmer. The motion carried, 6-1. (DeWitt abstained) Mayor Lacy asked Street Superintendent Goodman for an update on the Central Business District (CBD) project. Mr. Goodman said we are in the process of finalizing some right-of-way and we still have a couple of parcels that we are waiting to receive the deeds for. He added when making an offer on a portion of Mall property we found this property is owned by the Jennings family, the Mall has a long term lease and will not be able to sign over the piece of property we need along Baker Avenue. Being a federal grant process we need to present them with the appraised value and make an offer. Mr. Goodman said he expects this project to go out for bid March 2006 or earlier and anticipates construction to begin in April or May 2006. He added the PUD again wishes to be part of this project which will require an Interlocal Services Agreement at that time. COUNCIL REPORTS Councilmember Raab submitted minutes from the Chelan -Douglas Health District meeting held September 19, 2005. He also submitted a report and an editorial from the Lake Chelan Mirror on the positive communications between local agencies and RiverCom Interim Director Wayne Barnhart. Councilmember Buckner submitted minutes from the Wenatchee Valley Transportation Council meeting held August 11, 2005. Councilmember McCourt and Councilmember Buckner gave a review of the Council of Governments meeting held Thursday, October 20`h they discussed revising the Humane Society contracts to coincide with the RCW's and City ordinances. They also discussed humane services and statutory services and whether the humane services are considered a donation of public funds. 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