HomeMy WebLinkAbout10/19/2021 - City Council - City Council Meeting Agenda Packet - Jerrilea CrawfordIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
10/19/2021 Council Meeting Agenda Page 1 of 2
East Wenatchee City Council Meeting
Tuesday, October 19, 2021
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
This meeting will be in person or via zoom:
https://us02web.zoom.us/j/86765166818
Phone-in option for the meeting: 253 215 8782, Meeting ID:
867 6516 6818
AGENDA
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
1. Consent Items:
Vouchers:
a. Date: 10/19/2021, Checks: 55733 - 55735; 55741 - 55794, in the amount of
$623,456.58 and voided checks: 55713. Pg. 3
b. September 2021 Payroll Certification. Pg. 24
Minutes:
c. 10/5/2021 Council Meeting Minutes. Pg. 39
d. 10/12/2021 Council Workshop Minutes. Pg. 42
Motion by City Council to approve agenda, vouchers, and minutes from previous
meetings.
2. Citizen Requests/Comments.
The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items not listed on the agenda. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the
microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor
may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
3. Public Hearings.
The Mayor will call the Public Hearing to order and state the ground rules, the purpose of the hearing, the action that the hearing
body may take on the matter, will address the appearance of fairness doctrine, and will state the manner in which the hearing will
proceed. Staff will first give a report, followed by testimony of experts and/or the applicant, followed then by public testimony. All speakers must speak into the microphone and clearly state their names and addresses. All comments should be addressed to the
hearing body, should be relevant to the application, and should not be of a personal nature. Public testimony may be limited to
three minutes, unless further time is granted by the Mayor. If there are a large number of speakers, a representative may be
appointed to speak on behalf of the group. a. First public hearing for consideration of adopting a resolution to establish proposed
zoning regulations for areas outside the City of East Wenatchee and within the city’s
urban growth area – Lori Barnett, Community Development Director. Pg. 44
10/19/2021 Council Meeting Agenda Packet Page 1 of 84
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk
at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
10/19/2021 Council Meeting Agenda Page 2 of 2
4. Presentations.
5. Department Report.
6. Mayor’s Report.
a. Police Officer John Phillips Retirement 5/1/2005 to 10/15/2021. Pg. 52
b. Building Official/Code Compliance Officer Jeff Morrison Retirement 2/15/2000 to
11/30/2021. Pg. 53
7. Action Items.
a. Ordinance 2021-26, amending Section 5 of Ordinance 2021-05 relating to
Amendment 5 in Exhibit A for revisions to Chapter 17.34 of the East Wenatchee
Municipal Code regarding the Commercial Zoning District Land Use Matrix to correct
a scrivener’s error relating to residential land uses in the North End Wenatchi
Landing (NEWL) Overlay District – Lori Barnett, Community Development Director.
Pg. 54
Motion by City Council to adopt Ordinance 2021-26 as presented.
b. Resolution 2021-23, establishing guidelines and procedures (financial management
policy) intended to serve as a blueprint to maintain fiscal stability, and provide
guidance to all stakeholders whether they be directly involved in financial processes,
internal control oversight, or any financial transaction – Josh DeLay, Finance
Director. Pg. 64
Motion by City Council to approve Resolution 2021-23 as presented establishing a
financial management policy.
c. Reconsideration of Resolution 2021-26, an Interlocal Agreement between the City of
East Wenatchee and the City of Wenatchee for the purpose of authorizing
Wenatchee to act as lead entity in administration and use of Affordable Housing
Sales and Use Tax Funds (HB 1590) in accordance with RCW 82.14.530 – Lori Barnett,
Community Development Director. Pg. 72
Motion by City Council to reconsider Resolution 2021-26 regarding an Interlocal
Agreement with the City of Wenatchee for Affordable Housing Sales Tax funds.
Motion to approve Resolution 2021-26 to authorize the Mayor’s signature on the
Interlocal Agreement Between the City of East Wenatchee and the City of
Wenatchee for the purpose of authorizing Wenatchee to act as lead entity in the
administration and use of Affordable Housing Sales and Use Tax Funds (HB 1590)
in accordance with RCW 82.14.530.
8. Council Reports & Announcements.
a. Reports/New Business of Council Committees
9. Adjournment.
10/19/2021 Council Meeting Agenda Packet Page 2 of 84
CHECKS: 55733 - 55735; 55741 - 55794
VOIDED CHECKS: 55713
DEPARTMENT/FUND AMOUNT
General Fund 001 $66,612.16
Street Fund 101 $14,709.05
Community Dev Grants Funds 102 $0.00
Transportation Benefit District Fund 105 $0.00
Debt Reserve Fund 110 $0.00
Library Fund 112 $0.00
Hotel/Motel Tax Fund 113 $0.00
Drug Fund 114 $0.00
Criminal Justice Fund 116 $0.00
Events Board Fund 117 $0.00
Bond Redemption Fund 202 $0.00
Street Improvements Fund 301 $520,800.48
Storm Water Improvements 308 $0.00
Capital Improvements Fund 314 $0.00
Stormwater Fund 401 $7,865.09
Equipment R&R Fund 501 $894.02
Cafeteria Plan 634 $50.00
Custodial Activities 635 $12,525.78
Grand Total All Funds $623,456.58
CITY OF EAST WENATCHEE
CHECK REGISTER
October 19, 2021 PAYABLES
10/19/2021 Council Meeting Agenda Packet Page 3 of 84
Fund Number Description Amount
001 General Fund $66,612.16
101 Street Fund $14,709.05
301 Street Improvements Fund $520,800.48
401 Stormwater Fund $7,865.09
501 Equipment Purchase, Repair & Replacement Fund $894.02
634 Cafeteria Plan $50.00
635 Custodial Activities Fund $12,525.78
Count: 7 $623,456.58
Fund Transaction Summary
Transaction Type: Invoice
Fiscal: 2021 - October 2021 - October 2021 2nd Council
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East Wenatchee - Fund Transaction Summary
10/19/2021 Council Meeting Agenda Packet Page 4 of 84
Vendor Number Reference Account Number Description Amount
911 Supply Inc
55744 2021 - October 2021 - October 2021 2nd Council
INV-2-13456
Police/Uniform Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $34.97
Total INV-2-13456 $34.97
INV-2-13458
Police/Uniform Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $68.27
Total INV-2-13458 $68.27
INV-2-13459
Police/Uniform Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $136.56
Total INV-2-13459 $136.56
Total 55744 $239.80
Total 911 Supply Inc $239.80
AG Supply Company INC
55745 2021 - October 2021 - October 2021 2nd Council
480187
Street/Roadway Mortar Mix
101-000-420-542-30-30-00 Supplies - Roadway $12.99
Total 480187 $12.99
480422
Street/Supplies Caulken
101-000-420-542-62-30-00 Supplies - Special Purpose Paths $76.43
Total 480422 $76.43
480792
Street/Gloves
101-000-420-542-75-30-00 Supplies - City Parks $19.50
Total 480792 $19.50
480941
Street/Contractor Bags
101-000-420-542-75-30-00 Supplies - City Parks $14.33
Total 480941 $14.33
Voucher Directory
Fiscal: : 2021 - October 2021
Council Date: : 2021 - October 2021 - October 2021 2nd Council
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Vendor Number Reference Account Number Description Amount
481051
Street/Parks Supplies
101-000-420-542-75-30-00 Supplies - City Parks $7.14
Total 481051 $7.14
481088
Street/Parks Supplies
101-000-420-542-75-30-00 Supplies - City Parks $15.17
Total 481088 $15.17
481138
Street/Concrete Mix
101-000-420-542-61-30-00 Supplies - Sidewalks $310.50
Total 481138 $310.50
Invoice - 10/13/2021 1:56:34 PM
Code/Fuel
001-000-590-558-50-32-00 Fuel Consumed $91.53
Total Invoice - 10/13/2021 1:56:34 PM $91.53
Invoice - 10/13/2021 2:08:57 PM
Stormwater/Fuel
401-000-008-531-00-30-07 Fuel $670.64
Total Invoice - 10/13/2021 2:08:57 PM $670.64
Invoice - 10/14/2021 8:07:17 AM
Police/Fuel
001-000-210-521-10-32-00 Fuel Consumed $4,770.56
Total Invoice - 10/14/2021 8:07:17 AM $4,770.56
Invoice - 10/14/2021 8:08:28 AM
Street/Fuel
101-000-420-542-70-30-00 Supplies - Roadside $479.14
101-000-420-542-75-30-00 Supplies - City Parks $131.46
Total Invoice - 10/14/2021 8:08:28 AM $610.60
Total 55745 $6,599.39
Total AG Supply Company INC $6,599.39
Amber Schulz
55746 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 12:39:54 PM
Finance/Bank Deposit Mileage Reimbursements
001-000-142-514-20-43-00 Travel $53.76
Total Invoice - 10/13/2021 12:39:54 PM $53.76
Total 55746 $53.76
Total Amber Schulz $53.76
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Vendor Number Reference Account Number Description Amount
American Building Maintenance CO
55747 2021 - October 2021 - October 2021 2nd Council
16494008
City Hall/October 2021 Janitorial Services
001-000-180-518-30-41-01 Contracted Custodial Services $2,426.74
Total 16494008 $2,426.74
Total 55747 $2,426.74
Total American Building Maintenance CO $2,426.74
Andrea M Sharp
55742 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/11/2021 3:17:58 PM
Police/Per Diem Travel
001-000-210-521-10-43-00 Travel $35.00
Total Invoice - 10/11/2021 3:17:58 PM $35.00
Total 55742 $35.00
Total Andrea M Sharp $35.00
Aps Inc
55748 2021 - October 2021 - October 2021 2nd Council
81944
Postage Machine Sealing Solution
001-000-140-514-20-31-01 Central Stores $75.81
Total 81944 $75.81
Total 55748 $75.81
Total Aps Inc $75.81
Aramark Uniform & Career Apparel dba: Western First Aid
55749 2021 - October 2021 - October 2021 2nd Council
GEG3-001249
City Hall/First Aid Medical Cabinets
001-000-180-518-30-41-00 Professional Services $145.33
Total GEG3-001249 $145.33
Total 55749 $145.33
Total Aramark Uniform & Career Apparel dba: Western First Aid $145.33
Banner Bank Mastercard
55750 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/14/2021 8:02:16 AM
Netflix
001-000-001-518-91-30-00 Wellness $12.95
Total Invoice - 10/14/2021 8:02:16 AM $12.95
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Vendor Number Reference Account Number Description Amount
Invoice - 10/14/2021 8:02:58 AM
Adobe Subscription
001-000-145-594-14-60-20 Capital - PC Software Admin $197.22
Total Invoice - 10/14/2021 8:02:58 AM $197.22
Total 55750 $210.17
Total Banner Bank Mastercard $210.17
Brain Kraus
55733 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/1/2021 1:40:58 PM
Police/Sergeant Testing Per Diem
001-000-210-521-10-49-00 Miscellaneous $59.00
Total Invoice - 10/1/2021 1:40:58 PM $59.00
Total 55733 $59.00
Total Brain Kraus $59.00
Chelan County Treasurer
55751 2021 - October 2021 - October 2021 2nd Council
010085-02114
Juvenile Housing of Inmates 3Rd Qtr 2021
001-000-230-527-60-30-00 Juvenile Detention $960.00
Total 010085-02114 $960.00
150001-01568
Housing of Inmates October 2021
001-000-230-523-21-10-00 Housing & Monitoring Prisoners $38,024.02
Total 150001-01568 $38,024.02
Total 55751 $38,984.02
Total Chelan County Treasurer $38,984.02
Ci Support LLC, dba: Ci Information Management
55752 2021 - October 2021 - October 2021 2nd Council
38047
Court/OnSite Record Destruction
001-000-120-594-12-60-00 Capital Outlay $28.69
Total 38047 $28.69
Total 55752 $28.69
Total Ci Support LLC, dba: Ci Information Management $28.69
Cinta's Corporation 607
55753 2021 - October 2021 - October 2021 2nd Council
4095005003
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $36.90
101-000-430-543-30-30-00 Supplies - General Services $45.84
Total 4095005003 $82.74
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Vendor Number Reference Account Number Description Amount
4095629474
Street/Blue Mat Services
001-000-210-521-10-48-00 Repairs & Maintenance $162.53
101-000-430-543-30-30-00 Supplies - General Services $102.74
Total 4095629474 $265.27
4096292408
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $36.90
101-000-430-543-30-30-00 Supplies - General Services $45.84
Total 4096292408 $82.74
4096959241
Street/Safewasher Mobile Service
001-000-210-521-10-48-00 Repairs & Maintenance $36.90
101-000-430-543-30-30-00 Supplies - General Services $134.37
Total 4096959241 $171.27
4096959274
Street/Blue Mat Services
001-000-210-521-10-48-00 Repairs & Maintenance $160.27
Total 4096959274 $160.27
Total 55753 $762.29
Total Cinta's Corporation 607 $762.29
Classic One East
55754 2021 - October 2021 - October 2021 2nd Council
89769
Police/Dry Cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $12.47
Total 89769 $12.47
90190
Police/Dry Cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $5.42
Total 90190 $5.42
90478
Police/Dry Cleaning
001-000-210-521-10-49-02 Dry Cleaning Services $10.30
Total 90478 $10.30
Total 55754 $28.19
Total Classic One East $28.19
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Vendor Number Reference Account Number Description Amount
Columbia River Steel dba: Moses Lake Steel Supply, Inc
55755 2021 - October 2021 - October 2021 2nd Council
22106705
Street/Snow and Ice
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $21.37
Total 22106705 $21.37
Total 55755 $21.37
Total Columbia River Steel dba: Moses Lake Steel Supply, Inc $21.37
Compunet, Inc
55756 2021 - October 2021 - October 2021 2nd Council
179579
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $826.91
Total 179579 $826.91
180200
IT/Computer Software Supplies
001-000-145-594-14-60-20 Capital - PC Software Admin $552.84
Total 180200 $552.84
Total 55756 $1,379.75
Total Compunet, Inc $1,379.75
Confluence Health
55757 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 3:34:28 PM
Street/CDL Exam
101-000-430-543-30-30-00 Supplies - General Services $118.00
Total Invoice - 10/13/2021 3:34:28 PM $118.00
Total 55757 $118.00
Total Confluence Health $118.00
Consolidated Electrical Distributors Inc
55758 2021 - October 2021 - October 2021 2nd Council
9360-1017019
Street/General Repairs and Maintenance
001-000-180-518-30-48-00 Repairs & Maintenance $211.01
Total 9360-1017019 $211.01
Total 55758 $211.01
Total Consolidated Electrical Distributors Inc $211.01
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Vendor Number Reference Account Number Description Amount
Craig Caulk
55734 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/1/2021 1:39:30 PM
Police/Sergeant Testing Per Diem
001-000-210-521-10-49-00 Miscellaneous $59.00
Total Invoice - 10/1/2021 1:39:30 PM $59.00
Total 55734 $59.00
Total Craig Caulk $59.00
DeVries Business Records Management Inc
55759 2021 - October 2021 - October 2021 2nd Council
0139177
On-Site Record Destruction
001-000-210-521-10-41-00 Professional Services $70.99
Total 0139177 $70.99
Total 55759 $70.99
Total DeVries Business Records Management Inc $70.99
Douglas County Fire District #2
55760 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 1:58:45 PM
Fire Marshal Services
001-000-590-558-50-41-01 Fire Marshal Services $5,502.98
Total Invoice - 10/13/2021 1:58:45 PM $5,502.98
Total 55760 $5,502.98
Total Douglas County Fire District #2 $5,502.98
Douglas County PUD
55761 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 1:04:48 PM
Utilities
001-000-180-518-30-47-00 Utilities $813.00
101-000-420-542-63-47-00 Utilities - Street Lighting $1,546.00
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $172.00
Total Invoice - 10/13/2021 1:04:48 PM $2,531.00
Total 55761 $2,531.00
Total Douglas County PUD $2,531.00
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Vendor Number Reference Account Number Description Amount
Douglas County Treasurer
55741 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/6/2021 1:18:58 PM
Stormwater Utility
401-000-001-582-30-00-00 Non-Fiduciary Remittance $135.00
Total Invoice - 10/6/2021 1:18:58 PM $135.00
Total 55741 $135.00
Total Douglas County Treasurer $135.00
Fastenal Company
55762 2021 - October 2021 - October 2021 2nd Council
WAWEN235548
Project Mgmt/Stormwater N. Jennifer
401-000-012-594-31-60-05 Small Improvements Projects $29.45
Total WAWEN235548 $29.45
WAWEN235849
Street/Snow and Ice Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $145.80
Total WAWEN235849 $145.80
WAWEN235881
Street/Snow and Ice Supplies
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $31.27
Total WAWEN235881 $31.27
Total 55762 $206.52
Total Fastenal Company $206.52
Fisher's Landscape and Construction LLC
55763 2021 - October 2021 - October 2021 2nd Council
2619
Landscape for September 2021
001-000-180-518-30-49-01 Landscaping $260.16
Total 2619 $260.16
Total 55763 $260.16
Total Fisher's Landscape and Construction LLC $260.16
Haglund's Trophies
55764 2021 - October 2021 - October 2021 2nd Council
64593
Police/Uniform Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $15.27
Total 64593 $15.27
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Vendor Number Reference Account Number Description Amount
66952
Police/Uniform Supplies
001-000-210-521-10-41-00 Professional Services $61.85
Total 66952 $61.85
Total 55764 $77.12
Total Haglund's Trophies $77.12
Hurst Construction/dba
55765 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 1:03:24 PM
Project Mgmt/10th St NE Roadway Improvement Project
301-000-000-595-30-60-05 Construction - 10th St. NE Improvements $451,977.28
Total Invoice - 10/13/2021 1:03:24 PM $451,977.28
Total 55765 $451,977.28
Total Hurst Construction/dba $451,977.28
Intoximeters
55766 2021 - October 2021 - October 2021 2nd Council
690451
Police/DUI Supplies
001-000-210-521-10-35-00 Small Tools & Equipment $1,934.95
Total 690451 $1,934.95
Total 55766 $1,934.95
Total Intoximeters $1,934.95
Ising Inc.-dba Cascade Quality Water
55767 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 2:24:09 PM
City Hall/Drinking Water
001-000-001-518-91-30-00 Wellness $76.97
Total Invoice - 10/13/2021 2:24:09 PM $76.97
Invoice - 10/13/2021 3:15:06 PM
City Hall/Drinking Water
001-000-001-518-91-30-00 Wellness $29.87
Total Invoice - 10/13/2021 3:15:06 PM $29.87
Total 55767 $106.84
Total Ising Inc.-dba Cascade Quality Water $106.84
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Vendor Number Reference Account Number Description Amount
JDSA Law Firm
55768 2021 - October 2021 - October 2021 2nd Council
2021.0359.0001
City Hall/Professional Services
001-000-151-515-41-40-00 Legal Services $2,970.00
Total 2021.0359.0001 $2,970.00
Total 55768 $2,970.00
Total JDSA Law Firm $2,970.00
Jeanette S Bryant
55743 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/11/2021 3:18:30 PM
Police/Per Diem Travel
001-000-210-521-10-43-00 Travel $35.00
Total Invoice - 10/11/2021 3:18:30 PM $35.00
Total 55743 $35.00
Total Jeanette S Bryant $35.00
Jerry's Auto Supply
55769 2021 - October 2021 - October 2021 2nd Council
957860
Street/Roadside Supplies
101-000-420-542-70-30-00 Supplies - Roadside $47.18
Total 957860 $47.18
Total 55769 $47.18
Total Jerry's Auto Supply $47.18
Kelly Gregory
55770 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 12:05:37 PM
Police/Travel Reimbursement
001-000-210-521-10-32-00 Fuel Consumed $143.17
Total Invoice - 10/13/2021 12:05:37 PM $143.17
Total 55770 $143.17
Total Kelly Gregory $143.17
KPG, P.S.
55771 2021 - October 2021 - October 2021 2nd Council
9-18821
Kenroy Elementary Safe Routes
301-000-000-595-10-40-24 Design - SRTS - 5th St NE: Kenroy $8,347.41
Total 9-18821 $8,347.41
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Vendor Number Reference Account Number Description Amount
9-18921
Sterling Intermediate Safe Routes
301-000-000-595-10-40-23 Design - SRTS - 5th St NE: Sterling $8,304.41
Total 9-18921 $8,304.41
Total 55771 $16,651.82
Total KPG, P.S.$16,651.82
Language Line Services, Inc
55772 2021 - October 2021 - October 2021 2nd Council
10341937
Police/Winter Uniform Tops
001-000-210-521-10-41-00 Professional Services $117.69
Total 10341937 $117.69
Total 55772 $117.69
Total Language Line Services, Inc $117.69
LB# 1086 Lakeside Industries Inc
55773 2021 - October 2021 - October 2021 2nd Council
175977
Street/Roadway Supplies
101-000-420-542-30-30-00 Supplies - Roadway $1,000.69
Total 175977 $1,000.69
Total 55773 $1,000.69
Total LB# 1086 Lakeside Industries Inc $1,000.69
Moon Security
55774 2021 - October 2021 - October 2021 2nd Council
1102171
Police/Security
001-000-210-521-10-41-00 Professional Services $39.10
Total 1102171 $39.10
Total 55774 $39.10
Total Moon Security $39.10
North Cascades Heating & Air Conditioning, Inc
55775 2021 - October 2021 - October 2021 2nd Council
28373
City Hall/3rd Qtr HVAC System
001-000-180-518-30-41-00 Professional Services $2,642.25
Total 28373 $2,642.25
Total 55775 $2,642.25
Total North Cascades Heating & Air Conditioning, Inc $2,642.25
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Vendor Number Reference Account Number Description Amount
Office Depot Credit Plan
55776 2021 - October 2021 - October 2021 2nd Council
189612190001
Credit
001-000-140-514-20-31-01 Central Stores ($43.35)
Total 189612190001 ($43.35)
195699465001
Central Stores/Planning Office Supplies
001-000-140-514-20-31-01 Central Stores $46.93
001-000-590-558-50-31-00 Office Supplies $69.58
Total 195699465001 $116.51
195719483001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $139.85
Total 195719483001 $139.85
195720637001
Police/Office Supplies
001-000-210-521-10-31-00 Office Supplies $31.60
Total 195720637001 $31.60
Total 55776 $244.61
Total Office Depot Credit Plan $244.61
Office of Minority And
55777 2021 - October 2021 - October 2021 2nd Council
30313802
Political Subdivision Fee
001-000-110-511-60-49-00 Miscellaneous $100.00
Total 30313802 $100.00
Total 55777 $100.00
Total Office of Minority And $100.00
One Call Concepts, Inc
55778 2021 - October 2021 - October 2021 2nd Council
1099071
Excavation Notices/
101-000-420-542-63-47-00 Utilities - Street Lighting $20.86
Total 1099071 $20.86
1099071A
Excavation Notices/
401-000-008-531-00-40-06 Utilities $20.87
Total 1099071A $20.87
Total 55778 $41.73
Total One Call Concepts, Inc $41.73
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 16 of 84
Vendor Number Reference Account Number Description Amount
OneBridge Benefits
55779 2021 - October 2021 - October 2021 2nd Council
672
Finance/FSA Admin Services
634-000-000-589-40-00-01 Cafe Plan Bank Maintenance Fee $50.00
Total 672 $50.00
Total 55779 $50.00
Total OneBridge Benefits $50.00
On-Target Solutions Group, Inc.
55780 2021 - October 2021 - October 2021 2nd Council
2814
Police/Officer Training
001-000-210-521-40-25-00 Training - Officers $175.00
Total 2814 $175.00
Total 55780 $175.00
Total On-Target Solutions Group, Inc.$175.00
O'Reilly
55781 2021 - October 2021 - October 2021 2nd Council
2521-247493
Street/Vehicle Repairs
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $41.12
Total 2521-247493 $41.12
2521-247605
Street/Vehicle Repairs
101-000-430-543-30-30-00 Supplies - General Services $54.14
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $766.72
Total 2521-247605 $820.86
2521-247616
Street/Vehicle Repairs
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance $21.51
Total 2521-247616 $21.51
2521-247714
Credit
501-000-000-542-90-48-20 Street Vehicle Repairs & Maintenance ($19.48)
Total 2521-247714 ($19.48)
2521-247716
Police/Ancillary Interfund
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$30.01
Total 2521-247716 $30.01
2521-247786
Street/Vehicle Repairs
101-000-420-542-66-48-00 Repairs & Maintenance - Snow & Ice Control $17.08
Total 2521-247786 $17.08
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 17 of 84
Vendor Number Reference Account Number Description Amount
2521-247787
Police/Ancillary Interfund
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$284.28
Total 2521-247787 $284.28
2521-247846
Police/Ancillary Interfund
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$97.82
Total 2521-247846 $97.82
2521-247870
Police/Ancillary Interfund
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$3.84
Total 2521-247870 $3.84
2521-248688
Police/Ancillary Interfund
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)$73.67
Total 2521-248688 $73.67
2521-248689
Credit
001-000-210-521-50-10-00 Ancillary (Interfund Vehicle Maintenance)($31.00)
Total 2521-248689 ($31.00)
2521-249063
Street/Vehicle Repairs
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $14.19
Total 2521-249063 $14.19
2521-249292
Street/Vehicle Repairs
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $28.37
Total 2521-249292 $28.37
2521-249351
Street/Vehicle Repairs
501-000-000-542-90-48-25 Street Vehicle Repair Supplies $41.59
Total 2521-249351 $41.59
Total 55781 $1,423.86
Total O'Reilly $1,423.86
Pacific Engineering & Design, PLLC
55782 2021 - October 2021 - October 2021 2nd Council
3732
19th and Cascade Ave Retrofit/LID Stormwater
401-000-011-594-31-60-04 19th Stormwater Facility Design $6,931.81
Total 3732 $6,931.81
Total 55782 $6,931.81
Total Pacific Engineering & Design, PLLC $6,931.81
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 18 of 84
Vendor Number Reference Account Number Description Amount
Parker Corporation Services, INC DBA Merchant Patrol Security
55783 2021 - October 2021 - October 2021 2nd Council
38047A
Court/September 2021 Armed Guard Services
001-000-120-512-50-49-09 Security $262.50
Total 38047A $262.50
Total 55783 $262.50
Total Parker Corporation Services, INC DBA Merchant Patrol Security $262.50
Rh2 Engineering, Inc.
55784 2021 - October 2021 - October 2021 2nd Council
83622
Project Mgmt/10th St NE Reconstruction
301-000-000-595-30-40-42 SDC - 10th St. NE Improvements $52,171.38
Total 83622 $52,171.38
Total 55784 $52,171.38
Total Rh2 Engineering, Inc.$52,171.38
Roadwise, Inc
55785 2021 - October 2021 - October 2021 2nd Council
21-3655
Street/Snow and Ice Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $4,486.96
Total 21-3655 $4,486.96
21-3657
Street/Snow and Ice Supplies
101-000-420-542-66-30-00 Supplies - Snow & Ice Control $4,484.06
Total 21-3657 $4,484.06
Total 55785 $8,971.02
Total Roadwise, Inc $8,971.02
S&W Irrigation Supply
55786 2021 - October 2021 - October 2021 2nd Council
512098
Stormwater/Parks Supplies
401-000-008-531-00-30-06 Irrigation Supplies $77.32
Total 512098 $77.32
Total 55786 $77.32
Total S&W Irrigation Supply $77.32
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Vendor Number Reference Account Number Description Amount
Sean Moore
55735 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/1/2021 1:40:29 PM
Police/Sergeant Testing Per Diem
001-000-210-521-10-49-00 Miscellaneous $59.00
Total Invoice - 10/1/2021 1:40:29 PM $59.00
Total 55735 $59.00
Total Sean Moore $59.00
Tammy M Patterson
55787 2021 - October 2021 - October 2021 2nd Council
0005
Civil Service October 2021
001-000-160-521-10-10-00 Salaries $425.00
Total 0005 $425.00
Total 55787 $425.00
Total Tammy M Patterson $425.00
The Wenatchee World
55788 2021 - October 2021 - October 2021 2nd Council
AD# 107696
Advertising
001-000-139-518-10-40-03 Advertising $147.73
Total AD# 107696 $147.73
AD# 108121
Advertising
001-000-139-518-10-40-03 Advertising $277.87
Total AD# 108121 $277.87
AD# 108311
Advertising
001-000-580-558-60-44-00 Advertising $147.73
Total AD# 108311 $147.73
Total 55788 $573.33
Total The Wenatchee World $573.33
Wash ST Dept of Licensing
55789 2021 - October 2021 - October 2021 2nd Council
EWP002343 Mejia Marquez
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002343 Mejia Marquez $18.00
EWP002380 Smith
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002380 Smith $18.00
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 20 of 84
Vendor Number Reference Account Number Description Amount
EWP002381 Murillo
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002381 Murillo $18.00
EWP002382 Silva
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002382 Silva $18.00
EWP002383 Danielson
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002383 Danielson $18.00
EWP002384 Ramirez-Aguilar
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002384 Ramirez-Aguilar $18.00
EWP002385 Douglas
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002385 Douglas $18.00
EWP002386 Martinez
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002386 Martinez $18.00
EWP002387 Martinez
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002387 Martinez $18.00
EWP002388 Rudd
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002388 Rudd $18.00
EWP002389 Parks
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002389 Parks $18.00
EWP002391 Johnson
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002391 Johnson $18.00
EWP002392 Flores Esparza
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002392 Flores Esparza $18.00
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 21 of 84
Vendor Number Reference Account Number Description Amount
EWP002394 Sutton
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002394 Sutton $18.00
EWP002395 Lortie
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002395 Lortie $18.00
EWP002396 Griffin
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002396 Griffin $18.00
EWP002397 Griffin
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002397 Griffin $18.00
EWP002398 Darwood
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002398 Darwood $18.00
EWP002400 Hardie
Gun Permit
635-000-000-589-30-00-03 Gun Permit State Remittance $18.00
Total EWP002400 Hardie $18.00
Total 55789 $342.00
Total Wash ST Dept of Licensing $342.00
Wash State Dept of Trans
55790 2021 - October 2021 - October 2021 2nd Council
RE 42 JB2234 L192
Traffic Signal Maintenance
101-000-420-542-63-47-00 Utilities - Street Lighting $936.89
Total RE 42 JB2234 L192 $936.89
Total 55790 $936.89
Total Wash State Dept of Trans $936.89
Wash State Treasurer
55791 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 3:32:14 PM
Court Remittance September 2021
635-000-000-586-00-00-01 Court Remittance $11,995.03
635-000-000-589-30-00-02 Building Code Remittance $69.50
Total Invoice - 10/13/2021 3:32:14 PM $12,064.53
Total 55791 $12,064.53
Total Wash State Treasurer $12,064.53
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East Wenatchee - Voucher Directory 10/19/2021 Council Meeting Agenda Packet Page 22 of 84
Vendor Number Reference Account Number Description Amount
Washington State Patrol
55792 2021 - October 2021 - October 2021 2nd Council
I22001416
Gun Permit/Background Checks
635-000-000-589-30-00-03 Gun Permit State Remittance $119.25
Total I22001416 $119.25
Total 55792 $119.25
Total Washington State Patrol $119.25
Xerox Corporation
55793 2021 - October 2021 - October 2021 2nd Council
014520746
Police/Copier
001-000-210-521-10-31-05 Office Machine Costs $368.99
Total 014520746 $368.99
Total 55793 $368.99
Total Xerox Corporation $368.99
Ziply Fiber
55794 2021 - October 2021 - October 2021 2nd Council
Invoice - 10/13/2021 10:44:39 AM
Street Modems
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $57.80
Total Invoice - 10/13/2021 10:44:39 AM $57.80
Invoice - 10/13/2021 10:45:12 AM
Street Modems
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $57.80
Total Invoice - 10/13/2021 10:45:12 AM $57.80
Invoice - 10/13/2021 10:47:02 AM
Street Modems
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $57.90
Total Invoice - 10/13/2021 10:47:02 AM $57.90
Invoice - 10/13/2021 10:47:32 AM
Street Modems
101-000-420-542-64-47-00 Utilities - Traffic Control Devices $57.80
Total Invoice - 10/13/2021 10:47:32 AM $57.80
Total 55794 $231.30
Total Ziply Fiber $231.30
Grand Total Vendor Count 57 $623,456.58
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
10/5/2021 Council Meeting Minutes Page 1 of 3
East Wenatchee City Council Meeting
Tuesday, October 5, 2021
East Wenatchee City Hall
271 9th Street NE
East Wenatchee, WA 98802
Minutes
In attendance: Staff in attendance:
Mayor Jerrilea Crawford Rick Johnson, Police Chief
Councilmember John Sterk Erik Hampton, Assistant Police Chief
Councilmember Harry Raab Lori Barnett, Community Development Director
Councilmember Robert Tidd Josh DeLay, Finance Director
Councilmember Sasha Sleiman Curtis Lillquist, Planning Manager
Councilmember Christine Johnson Robert Siderius, City Attorney
Councilmember Shayne Magdoff Sean Lewis, Deputy Prosecuting Attorney
Maria Holman, City Clerk
6:00 p.m. Regular Meeting
Call to Order, Roll Call and Pledge of Allegiance.
a. Motion by Councilmember Tidd to excuse Councilmember Hepner from the
meeting. Councilmember Johnson seconded the motion. Motion carried (6-0).
1. Consent Items:
Mayor Crawford requested to move Action Item 6b to Presentations for this agenda, no
action will be taken.
a. 7/21/2021 Department of Enterprise Services, Department of Social and Health
Services Rental Agreement Amendment No. 1.
Vouchers:
b. Date: 10/5/2021, Checks: 55675; 55679 - 55731, in the amount of $1,517,767.71,
and voided checks: 55572; 55617; 55641; 55684.
Minutes:
c. 9/21/2021 Council Meeting Minutes.
Motion by Councilmember Tidd to approve consent items as presented and to amend
the agenda moving Action Item b to Presentations. Councilmember Johnson seconded
the motion. Motion carried (6-0).
2. Citizen Requests/Comments. None.
10/19/2021 Council Meeting Agenda Packet Page 39 of 84
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
10/5/2021 Council Meeting Minutes Page 2 of 3
3. Presentations.
a. Wenatchee Valley Misawa Sister City Association President David Kelts presented a
Sister City Association report. The planning for the 2022 Sister City Misawa visit has
begun and delegate applications may now be submitted on their website.
Comments provided by Councilmember Tidd, Councilmember Magdoff and Mayor
Crawford.
b. Rick Johnson, Police Chief presented information regarding a Regional SWAT
Interlocal Agreement to establish and maintain a multi-jurisdictional SWAT Team.
The Regional SWAT Team would include the City of East Wenatchee, Douglas
County, Chelan County, and the City of Wenatchee. He explained that the
agreement was not finished with final reviews from agencies and would be
presented at a future Council meeting.
Comments provided by Councilmember Tidd, Councilmember Magdoff,
Councilmember Sterk, Councilmember Johnson, Sheriff Burnett and Sheriff Morris.
4. Department Report. None.
5. Mayor’s Report.
a. Mayor Crawford introduced City Attorney Bob Siderius from Jeffers, Danielson, Sonn
and Aylward (JDSA). Bob Siderius has accepted the City Attorney role for the City of
East Wenatchee.
Comments provided by Councilmember Tidd, Councilmember Magdoff and Mayor
Crawford.
b. Mayor Crawford shared that she attended the 90th anniversary celebration of the
Miss Veedol flight at the Wenatchee Valley Museum and Cultural Center last
weekend, October 3, 2021. She also noted that today was the actual anniversary.
6. Action Items.
a. Planning Manager Curtis Lillquist presented Ordinance 2021-21, amending chapter
15.02 of the East Wenatchee Municipal Code changing the title of the code
compliance officer and clarifying duties.
Mayor Crawford suspended the second reading.
Motion by Councilmember Sterk to approve Ordinance 2021-21 amending chapter
15.02 of the East Wenatchee Municipal Code as presented. Councilmember Tidd
seconded the motion. Motion carried (6-0).
b. Community Development Director Lori Barnett presented Resolution 2021-26,
Interlocal Agreement with Wenatchee for administration of the HB 1590 Affordable
Housing Sales Tax.
10/19/2021 Council Meeting Agenda Packet Page 40 of 84
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (509) 886-6103 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.)
10/5/2021 Council Meeting Minutes Page 3 of 3
Comments provided by Mayor Crawford, Councilmember Johnson, Councilmember
Sleiman, Councilmember Magdoff and Councilmember Sterk.
Motion by Councilmember Magdoff to approve Resolution 2021-26 and authorize
the Mayor to sign the Interlocal Agreement for the administration of the HB 1590
Affordable Housing Sales Tax. Councilmember Raab seconded the motion. Motion
carried (3-2 Sterk and Johnson, 1 abstention Sleiman) and Mayor Crawford voted
to break the tie vote with the advice of the city attorney. [This vote will be
reconsidered at the 10/19/2021 regularly scheduled Council meeting to correct an
incorrect vote].
7. Council Reports & Announcements.
a. Councilmember Tidd provided an update on the American Rescue Plan (ARP) funds
committee. The ARP committee has allocated $120,000 of the funds amongst the
community as of today.
Comments provided by Mayor Crawford.
b. Councilmember Magdoff provided an update regarding the Housing Authority of
Chelan County and the City of Wenatchee Board.
c. Mayor Crawford shared that Wenatchee Valley Museum and Cultural Center
Executive Director Keni Sturgeon has resigned. The Museum’s Board Executive
Committee will begin their search for a new director in the coming months.
8. Adjournment. With no further business, the meeting adjourned at 7:15 p.m.
Jerrilea Crawford, Mayor
Attest:
Maria E. Holman, City Clerk
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10/12/2021 Council Workshop Minutes Page 1 of 2
CITY OF EAST WENATCHEE
271 9th Street NE * East Wenatchee, WA 98802
Phone (509) 884-9515 * Fax (509) 886-6233
City Council Workshop
East Wenatchee City Hall 271 9th St. NE East Wenatchee, WA 98802
Minutes
Tuesday, October 12, 2021
In attendance:
Mayor Crawford Josh DeLay, Finance Director Councilmember Sterk Lori Barnett, Community Development Director
Councilmember Raab Mary Beth Phillips, Court Administrator
Councilmember Tidd Garren Melton, Public Works Manager
Councilmember Magdoff Curtis Lillquist, Planning Manager
Councilmember Johnson Ike Lasswell, Information Systems
Councilmember Hepner (Remote) Garren Melton, Public Works Manager
Councilmember Sleiman Maria Holman, City Clerk
5:30 p.m. Council Workshop. Councilmember Magdoff opened the meeting.
1.Finance Director Josh DeLay presented the City of East Wenatchee 2022Preliminary Financial Budget, significant changes, and what the next steps in thebudget process will be. Mr. DeLay asked the Council for comments or any
suggested changes. Multiple Ordinances will be presented to the Council inNovember during a Council meeting. The goal is that the budget will be adoptedat the first Council meeting in December 2021. Mr. DeLay suggested that Councilnot take the 1% property tax increase for 2022. Council provided a consensus inagreement with that proposal. Mr. DeLay explained that the City can still “bank”
the increase to be available for the future.
Councilmembers were encouraged to communicate with the Finance Director ifthey have any questions or concerns before the next Council meeting. A tentativeCouncil workshop was scheduled on October 22, 2021, but it was determinedthat it wasn’t needed.
Comments provided by Mayor Crawford and all Councilmembers.
No action was taken by the Council.
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10/12/2021 Council Workshop Minutes Page 2 of 2
Adjournment. With no further business, the meeting adjourned at 6:45 p.m.
____________________________
Attest: Jerrilea Crawford, Mayor
_______________________________
Maria E. Holman, City Clerk
10/19/2021 Council Meeting Agenda Packet Page 43 of 84
CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Lori Barnett, Community Development Director
Subject: First public hearing for proposed zoning of annexation areas
within the city’s urban growth area
Date: October 19, 2021
I. Summary Title: First public hearing for consideration of adopting a resolution to establish proposed zoning regulations for areas outside the City of East Wenatchee and within the city’s urban growth area.
II. Background/History: State law allows cities to adopt zoning district
designations for areas that could potentially be annexed into the city
(see excerpt below). Prior to adoption, the City Council must hold two
or more public hearings at least 30 days apart.
RCW 35A.14.330 Proposed zoning regulation—Purposes of regulations and restrictions. (Excerpt)
The legislative body of any code city acting through a planning agency
created pursuant to chapter 35A.63 RCW, or pursuant to its granted
powers, may prepare a proposed zoning regulation to become effective
upon the annexation of any area which might reasonably be expected to be annexed by the code city at any future time. Such proposed zoning
regulation, to the extent deemed reasonably necessary by the legislative
body to be in the interest of health, safety, morals and the general
welfare…
RCW 35A.14.340 Notice and hearing—Filings and recordings. The legislative body of the code city shall hold two or more public
hearings, to be held at least thirty days apart, upon the proposed zoning
regulation, giving notice of the time and place thereof by publication in a
newspaper of general circulation in the annexing city and the area to be
annexed. A copy of the ordinance or resolution adopting or embodying such proposed zoning regulation or any part thereof or any amendment
thereto, duly certified as a true copy by the clerk of the annexing city, shall
be filed with the county auditor. A like certified copy of any map or plat
referred to or adopted by the ordinance or resolution shall likewise be filed
with the county auditor. The auditor shall record the ordinance or resolution and keep on file the map or plat.
The legislature has never reconciled this provision with the requirements of the Growth Management Act.
The City Council initially adopted a proposed zoning resolution for
10/19/2021 Council Meeting Agenda Packet Page 44 of 84
potential annexation areas in 1994. Those designations were updated with the passage of Resolution 2001-09 on October 22, 2001. Since
there have been several amendments to the zoning designations
since that time, it is necessary to update those designations with the
passage of a resolution.
Douglas County has adopted the City’s Zoning Code for application
within the urban growth area, so no actual zoning regulations need to be changed. The designations are consistent with the Greater East Wenatchee Area Comprehensive Plan.
The Planning Commission will review the proposed zoning designations at their October 26, 2021 meeting and their recommendation will be forwarded to Council for consideration at the
December 7, 2021 City Council public hearing.
III. Recommended Action:
No action is necessary at this meeting. This is the first public hearing
for the proposed zoning designations to solicit public comment.
IV. Exhibits:
Wenatchee World - Affidavit of Publication-Notice of Public Hearings Maps showing the proposed zoning designations (4 maps and index)
Financial Data: Expenditure Required
Amount Budgeted
Appropriation Required
$ 0
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City of East Wenatchee
This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map.9/14/2021
Proposed Zoning for Annexation Areas Map Index
Legend
Parcel Boundaries
City Limits
Urban Growth BoundaryEW UGA ZoningEast Wenatchee UGB Zoning
Light Commercial (C-L) - East Wenatchee
Neighborhood Commercial (C-N)
General Industrial (I-G)
General Commercial (G-C)
Mixed Use (MU)
Office High Residential (R-H)
Low Residential (R-L)
Medium Residential (R-M)
Waterfront Mixed Use (WMU)
Recreation Overlay (R-O)
Map #1
Map #2
Map #3
Map #4
10/19/2021 Council Meeting Agenda Packet Page 47 of 84
I-G
R-L
WMU
G-C
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F01,000 2,000500 Feet
City of East Wenatchee
This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map.9/14/2021
Proposed Zoning for Annexation Areas Map #1
Legend
Parcel Boundaries
City Limits
Urban Growth BoundaryEW UGA ZoningEast Wenatchee UGB Zoning
Light Commercial (C-L) - East Wenatchee
Neighborhood Commercial (C-N)
General Industrial (I-G)
General Commercial (G-C)
Mixed Use (MU)
Office High Residential (R-H)
Low Residential (R-L)
Medium Residential (R-M)
Waterfront Mixed Use (WMU)
Recreation Overlay (R-O)
10/19/2021 Council Meeting Agenda Packet Page 48 of 84
R-L
WMU
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R-L
R-O
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City of East Wenatchee
This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map.9/14/2021
Proposed Zoning for Annexation Areas Map #2
Legend
Parcel Boundaries
City Limits
Urban Growth BoundaryEW UGA ZoningEast Wenatchee UGB Zoning
Light Commercial (C-L) - East Wenatchee
Neighborhood Commercial (C-N)
General Industrial (I-G)
General Commercial (G-C)
Mixed Use (MU)
Office High Residential (R-H)
Low Residential (R-L)
Medium Residential (R-M)
Waterfront Mixed Use (WMU)
Recreation Overlay (R-O)
10/19/2021 Council Meeting Agenda Packet Page 49 of 84
R-L
R-L
G-C
MU
MU
R-M
R-H
R-M
R-M
G-C
R-L
R-O
WMU
R-H
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City of East Wenatchee
This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map.9/14/2021
Proposed Zoning for Annexation Areas Map #3
Legend
Parcel Boundaries
City Limits
Urban Growth BoundaryEW UGA ZoningEast Wenatchee UGB Zoning
Light Commercial (C-L) - East Wenatchee
Neighborhood Commercial (C-N)
General Industrial (I-G)
General Commercial (G-C)
Mixed Use (MU)
Office High Residential (R-H)
Low Residential (R-L)
Medium Residential (R-M)
Waterfront Mixed Use (WMU)
Recreation Overlay (R-O)
10/19/2021 Council Meeting Agenda Packet Page 50 of 84
R-L
I-G
R-M
MU
C-L
MU
R-O
R-M
R-M
R-M
R-M
G-C
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F01,000 2,000500 Feet
City of East Wenatchee
This map is intended for general purposes only. The City of East Wenatchee makes no representation as to the accuracy or current condition of the data shown on this map.9/14/2021
Proposed Zoning for Annexation Areas Map #4
Legend
Parcel Boundaries
City Limits
Urban Growth BoundaryEW UGA ZoningEast Wenatchee UGB Zoning
Light Commercial (C-L) - East Wenatchee
Neighborhood Commercial (C-N)
General Industrial (I-G)
General Commercial (G-C)
Mixed Use (MU)
Office High Residential (R-H)
Low Residential (R-L)
Medium Residential (R-M)
Waterfront Mixed Use (WMU)
Recreation Overlay (R-O)
10/19/2021 Council Meeting Agenda Packet Page 51 of 84
Presented to:
JJJooohhhnnn PPPhhhiiilllllliiipppsss
IN RECOGNITION OF 16 YEARS OF SERVICE
TO THE CITY OF EAST WENATCHEE
_______________________________________
Jerrilea Crawford, Mayor
5/1/2000 to 10/15/2021 10/19/2021 Council Meeting Agenda Packet Page 52 of 84
Presented to:
JJJeeeffffff MMMooorrrrrriiisssooonnn
IN RECOGNITION OF 21 YEARS OF SERVICE
TO THE CITY OF EAST WENATCHEE
_______________________________________ Jerrilea Crawford, Mayor
2/15/2000 to 11/30/2021 10/19/2021 Council Meeting Agenda Packet Page 53 of 84
CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Lori Barnett, Community Development Director
Subject: Ordinance 2021-26 amending EWMC Chapter 17.34 Commercial
Zoning District Land Use Matrix and Ordinance 2021-05 to correct a
scrivener’s error.
Date: October 19, 2021
I. Summary Title: An Ordinance of the City of East Wenatchee amending Section 5 of Ordinance 2021-05 relating to Amendment 5 in Exhibit A for revisions to Chapter 17.34 of the East Wenatchee Municipal Code regarding the Commercial Zoning District Land Use
Matrix to correct a scrivener’s error relating to residential land uses in
the North End Wenatchi Landing (NEWL) Overlay District, containing
a severability clause, and establishing an effective date.
II. Background/History: On September 15, 2020 the City Council
adopted Ordinance No. 2020-13 establishing the North End Wenatchi Landing (NEWL) Overlay District as Chapter 17.54 of the East Wenatchee Municipal Code (EWMC). Section 4 of the ordinance amended Chapter 17.34 EWMC the Commercial Zoning District Land Use Matrix to add a 5th column to the matrix listing the uses that would be permitted in the NEWL Zoning District. The pertinent text
section has been included with this agenda bill as Exhibit 1.
On March 16, 2021 the City Council adopted Ordinance No. 2021-05
amending several EWMC sections as part of a project to increase
residential density in the East Wenatchee Urban Area. Section 5 of
that ordinance amended Chapter 17.34 EWMC the Commercial Zoning District Land Use Matrix with regards to the residential types of land uses allowed in Commercial Zoning Districts. The template that staff and the consultant used for the amendments was based upon the published code when the project was initiated which was prior to codification of Ordinance 2020-13. The pertinent text section
has been included with this agenda bill as Exhibit 2.
The NEWL Overlay Column was inadvertently left off of the table
used for changes to Chapter 17.34 EWMC the Commercial Zoning
District Land Use Matrix and the P7 note created by Ordinance 2020-
10/19/2021 Council Meeting Agenda Packet Page 54 of 84
13 was inadvertently replaced by a new note proposed under Ordinance 2021-05. This created a scrivener’s error once both
ordinances were codified. Since both ordinances have been codified
the recommendation of Municipal Research Service Center (MRSC)
is to use the formal ordinance method to correct the error.
The proposed amendments preserve the purpose and intent of both
ordinances.
III. Recommended Action: Adopt Ordinance 2021-26.
IV. Exhibits
1. Excerpt from Exhibit A of Ordinance 2020-13 2. Exhibit A Ordinance 2021-05 and 3. Ordinance 2021 with Exhibit A
Financial Data: Expenditure Required Amount Budgeted Appropriation Required
$0 $ 0 $ 0
10/19/2021 Council Meeting Agenda Packet Page 55 of 84
Exhibit 1
Excerpt from Exhibit A – Ordinance 2020-13 Chapter 17.34
COMMERCIAL ZONING DISTRICT LAND USE MATRIX
Code 2002 NAISCS Land Use Description EW Urban Area
72 Accommodation and Food Services G-C MU WMU CBD NEWL Overlay
Residential (Single-Family Dwelling Units) P P
Residential (Multifamily Dwelling Units) A/C P P A/C P7
Residential (Existing) P4 P P P4 P
Notes: See specific zoning district and use chapters for dimensional standards and other design standards that may be applicable to specific districts and uses. P – Permitted use in that district. P1 – All storage must comply with the requirements of EWMC 17.72.150 and the gross floor area of the building cannot exceed 5,000 sq. ft. (excluding general office space). P2 – All storage must comply with the requirements of EWMC 17.72.150. P3 – Subject to the requirements of EWMC 17.72.180. P4 – Existing residential structures. It is recognized that existing residential structures, legally established before the effective date of this zoning district, are permitted to continue as a place of habitation; provided, if the structure housing the residential use obtains an occupancy permit for any other use established in this section, the residential status protected under this provision is revoked. P5 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended. P6 – Automobile, boat, recreational vehicle sales or leasing, new or used, must comply with the following requirements: 1. The business must be located on an arterial or collector; 2. Any repairing, painting or body work must be conducted inside of a building and no parts storage or inoperable vehicles may be stored outside of a building; 3. If abutting a residential zone, Type 1 landscape screening must be installed along all property lines abutting a residential zoning district in compliance with the requirements of EWMC 17.72.080(A); 4. A minimum of a 25-foot setback shall be required of any building abutting any residential zone; 5. Vehicle storage may not occupy more than 60 percent of the site that is not covered by structures, landscaping, required customer and staff parking, and unimproved portions of the property; 6. The applicant must submit a parking plan showing the arrangement of motor vehicles within the proposed motor vehicle outdoor display and storage areas. The plan must delineate parking spaces for customers and employees. All outdoor vehicle display areas must be paved and striped according to the parking plan. P7 Must be part of a mixed-use development per 17.54.030 A – Accessory use. Must have a principal use established on the property. A1 – Must be directly associated with the principal use of the property and shall comply with RCW 70.105.210 and WAC 173-303-282. A2 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended. Requirements for R-H district applicable to the mixed use districts. C – Conditional use permit required.
10/19/2021 Council Meeting Agenda Packet Page 56 of 84
Exhibit 2
Amendment 5 Ordinance 2021-05
Chapter 17.34
Commercial Zoning District Land Use Matrix
Code 2002 NAICS Land Use Description
EW Urban Area
G-C MU WMU CBD
Residential (Single-Family Dwelling Units) P P
Residential (Townhome) P7 P P P7
Residential (Duplex)
Residential (Triplex) A A
Residential (Multifamily Dwelling Units) A/C P P A/C
Residential (Existing) P4 P P P4
Notes: See specific zoning district and use chapters for dimensional standards and other design standards that may be applicable to specific districts and uses. P – Permitted use in that district. P1 – All storage must comply with the requirements of EWMC 17.72.150 and the gross floor area of the building cannot exceed 5,000 sq. ft. (excluding general office space). P2 – All storage must comply with the requirements of EWMC 17.72.150. P3 – Subject to the requirements of EWMC 17.72.180. P4 – Existing residential structures. It is recognized that existing residential structures, legally established before the effective date of this zoning district, are permitted to continue as a place of habitation; provided, if the structure housing the residential use obtains an occupancy permit for any other use established in this section, the residential status protected under this provision is revoked. P5 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended. P6 – Automobile, boat, recreational vehicle sales or leasing, new or used, must comply with the following requirements: 1. The business must be located on an arterial or collector; 2. Any repairing, painting or body work must be conducted inside of a building and no parts storage or inoperable vehicles may be stored outside of a building; 3. If abutting a residential zone, Type 1 landscape screening must be installed along all property lines abutting a residential zoning district in compliance with the requirements of EWMC 17.72.080(A); 4. A minimum of a 25-foot setback shall be required of any building abutting any residential zone; 5. Vehicle storage may not occupy more than 60 percent of the site that is not covered by structures, landscaping, required customer and staff parking, and unimproved portions of the property; 6. The applicant must submit a parking plan showing the arrangement of motor vehicles within the proposed motor vehicle outdoor display and storage areas. The plan must delineate parking spaces for customers and employees. All outdoor vehicle display areas must be paved and striped according to the parking plan. P7 -– Residential uses are prohibited on the ground floor of buildings (or portions thereof) facing the
street. Buildings facing the street (or portions thereof) must reserve ground level space at least 60-feet deep for other permitted uses. Exception: Residential lobbies may be located on the ground floor of buildings facing the street. A – Accessory use. Must have a principal use established on the property. A1 – Must be directly associated with the principal use of the property and shall comply with RCW 70.105.210 and WAC 173-303-282. A2 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended. Requirements for R-H district applicable to the mixed use districts. C – Conditional use permit required.
10/19/2021 Council Meeting Agenda Packet Page 57 of 84
City of East Wenatchee Ordinance 2021-26 and Exhibit A
Page 1 of 4
Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
1.Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.),
póngase en contacto con el vendedor de la ciudad al alternatformat@east-
wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.),
please contact the City Clerk at alternateformat@east-wenatchee.com, at (509)
884-9515, or at 711 (TTY).
2.Authority. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to
adopt ordinances of all kinds to regulate its municipal affairs and appropriate to the
good government of the City
3.Recitals.
3.1. The City of East Wenatchee (“City”) is a non-charter code city, duly incorporated
and operating under the laws of the State of Washington.
3.2. On September 15, 2020 the City Council adopted Ordinance No. 2020-13
establishing the North End Wenatchi Landing (NEWL) Overlay District as
Chapter 17.54 of the East Wenatchee Municipal Code (EWMC). Section 4 of the
ordinance amended Chapter 17.34 EWMC the Commercial Zoning District Land
Use Matrix to add a 5th column to the matrix listing the uses that would be
permitted in the NEWL Zoning District (Exhibit A to the ordinance). In the
NEWL District, the following residential amendments were included:
3.2.1. Single-family Dwelling Units were prohibited.
3.2.2. Multifamily Dwelling Units were permitted under provision P7.
3.2.3. Existing residential structures were outright permitted (P).
Exhibit 3
City of East Wenatchee, Washington
Ordinance No. 2021-26
An Ordinance of the City of East Wenatchee amending Section 5 of
Ordinance 2021-05 relating to Amendment 5 in Exhibit A for revisions to
Chapter 17.34 of the East Wenatchee Municipal Code regarding the
Commercial Zoning District Land Use Matrix to correct a scrivener’s error
relating to residential land uses in the North End Wenatchi Landing
(NEWL) Overlay District, containing a severability clause, and establishing
an effective date.
Una Ordenanza de la Ciudad de East Wenatchee que enmienda la Sección 5
de la Ordenanza 2021-05 relacionada con la Enmienda 5 en el Anexo A para
revisiones al Capítulo 17.34 del Código Municipal de East Wenatchee con
respecto a la Matriz de Uso de Terrenos del Distrito de Zonificación
Comercial para corregir un error de escribano relacionado con residencial
usos de la tierra en el distrito de superposición de North End Wenatchi
Landing (NEWL), que contiene una cláusula de divisibilidad y establece una
fecha de vigencia.
10/19/2021 Council Meeting Agenda Packet Page 58 of 84
City of East Wenatchee Ordinance 2021-26 and Exhibit A
Page 2 of 4
Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
3.2.4. P7 was added in the Notes section stating: “Must be part of a mixed-use
development per 17.54.030.”
3.3. On March 16, 2021 the City Council adopted Ordinance No. 2021-05 amending
several EWMC sections as part of a project to increase residential density in the
East Wenatchee Urban Area. Section 5 of that ordinance amended Chapter 17.34
EWMC the Commercial Zoning District Land Use Matrix with regards to the
residential types of land uses allowed in Commercial Zoning Districts. The
template for the amendments was based upon the published code when the
project was initiated which was prior to codification of Ordinance 2020-13. The
NEWL Overlay Column was inadvertently left off of the table in Amendment 5 of
Exhibit A to the ordinance. This created a scrivener’s error once both ordinances
were codified.
3.3.1. The NEWL District Column did not receive the amendments that were
targeted to the mixed-use zoning districts. The NEWL District is an overlay
district applicable in the North End Waterfront Mixed-Use District.
3.3.2. P7 was added which inadvertently deleted the P7 text from Ordinance
2020-13. The new P7 note stated: Residential uses are prohibited on the
ground floor of buildings (or portions thereof) facing the street. Buildings
facing the street (or portions thereof) must reserve ground level space at
least 60-feet deep for other permitted uses. Exception: Residential lobbies may be located on the ground floor of buildings facing the street.
3.4. The proposed amendments to Chapter 17.34 EWMC preserve the purpose and
intent of the amendments enacted in Ordinance 2020-13 and Ordinance 2021-
05 relating to residential land uses in Commercial Zoning Districts.
3.5. RCW 35A.21.010 indicates that deficiencies in the form of an ordinance do not
affect the validity the ordinance. Corrections may be made to an amending
ordinance if the issue is minor in nature such as a typographical error or the
correction of a link or reference to another code section prior to codification.
Since both Ordinance 2020-13 and Ordinance 2021-05 have been codified, an
ordinance is necessary to affect the correction. Legislative action is necessary to
adopt an ordinance to correct a deficiency at an authorized public meeting.
4. Purpose. The purpose of this ordinance is to correct certain scrivener’s errors
contained in Ordinance 2021-05 to preserve the intent of Ordinance 2020-13 and
Ordinance 2021-05.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO ORDAIN AS
FOLLOWS:
5. Amendment. The City Council amends the East Wenatchee Municipal Code as set
forth in Exhibit A to this Ordinance.
6. Findings of Fact. The City Council adopts the Recitals stated above as the findings
of fact supporting the adoption of this ordinance.
7. Severability. If a court of competent jurisdiction declares any provision in this
Ordinance to be contrary to law, such declaration shall not affect the validity of the
other provisions of this Ordinance.
10/19/2021 Council Meeting Agenda Packet Page 59 of 84
City of East Wenatchee Ordinance 2021-26 and Exhibit A
Page 3 of 4
Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
8. Publication. The City Council directs the City Clerk to publish a summary of this
Ordinance. The summary shall consist of the title of this Ordinance. The City Council
directs the City Clerk to publish a copy of this Ordinance on the City’s website.
9. Effective Date. This Ordinance becomes effective five days after the date its
summary is published.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this
__________ day of ___________________, 2021
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea Crawford, Mayor
Authenticated:
_____________________________________
Maria Holman, City Clerk
Approved as to form only:
_____________________________________
Devin Poulson, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Published: __________
Effective Date: __________
10/19/2021 Council Meeting Agenda Packet Page 60 of 84
City of East Wenatchee Ordinance 2021-26 and Exhibit A
Page 4 of 4
Retain Ordinance until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
Summary of City of East Wenatchee, Washington
Ordinance No. 2021-26
On the __________ day of ___________________________, 2021, the City
Council of the City of East Wenatchee, Washington approved Ordinance No. 2021-26,
the main point of which may be summarized by its title as follows:
An Ordinance of the City of East Wenatchee amending Section 5 of
Ordinance 2021-05 relating to Amendment 5 in Exhibit A for revisions to
Chapter 17.34 of the East Wenatchee Municipal Code regarding the
Commercial Zoning District Land Use Matrix to correct a scrivener’s error
relating to residential land uses in the North End Wenatchi Landing
(NEWL) Overlay District, containing a severability clause, and establishing
an effective date.
The full text of this Ordinance will be mailed upon request.
Dated this __________ day of ____________________________, 2021.
_____________________________
Maria Holman, City Clerk
10/19/2021 Council Meeting Agenda Packet Page 61 of 84
Exhibit A to Ord 2021-26
Amendments to:
Chapter 17.34 Commercial Zoning District Land Use Matrix
Code 2002 NAISCS Land Use Description EW Urban Area
72 Accommodation and Food Services G-C MU WMU CBD NEWL Overlay
Residential (Single-Family Dwelling)
Residential (Townhome) P7P8 P P P7P8 P7
Residential (Duplex)
Residential (Triplex) A A
Residential (Multifamily Dwelling) A/C P P A/C P7
Residential (Existing) P4 P P P4 P
Notes:
See specific zoning district and use chapters for dimensional standards and other design standards that may be applicable to specific districts and uses.
P – Permitted use in that district.
P1 – All storage must comply with the requirements of EWMC 17.72.150 and the gross floor area of the building cannot exceed 5,000 sq. ft. (excluding general office space).
P2 – All storage must comply with the requirements of EWMC 17.72.150.
P3 – Subject to the requirements of EWMC 17.72.180.
P4 – Existing residential structures. It is recognized that existing residential structures, legally established before the effective date of this zoning district, are permitted to continue as a place of habitation; provided, if the structure housing the residential use obtains an occupancy permit for any other use established in this section, the residential status protected under this provision is revoked.
P5 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended.
P6 – Automobile, boat, recreational vehicle sales or leasing, new or used, must comply with the following requirements:
1. The business must be located on an arterial or collector;
2. Any repairing, painting or body work must be conducted inside of a building and no parts storageor inoperable vehicles may be stored outside of a building;
3. If abutting a residential zone, Type 1 landscape screening must be installed along all property linesabutting a residential zoning district in compliance with the requirements of EWMC 17.72.080(A);
4. A minimum of a 25-foot setback shall be required of any building abutting any residential zone;
5. Vehicle storage may not occupy more than 60 percent of the site that is not covered by structures,landscaping, required customer and staff parking, and unimproved portions of the property;
6. The applicant must submit a parking plan showing the arrangement of motor vehicles within theproposed motor vehicle outdoor display and storage areas. The plan must delineate parking spaces for customers and employees. All outdoor vehicle display areas must be paved and striped according to the parking plan.
P7 Must be part of a mixed-use development per EWMC 17.54.030.
P7 P8 - Residential uses are prohibited on the ground floor of buildings (or portions thereof) facing the street. Buildings facing the street (or portions thereof) must reserve ground level space at least 60-feet
10/19/2021 Council Meeting Agenda Packet Page 62 of 84
deep for other permitted uses. Exception: Residential lobbies may be located on the ground floor of buildings facing the street
A – Accessory use. Must have a principal use established on the property.
A1 – Must be directly associated with the principal use of the property and shall comply with RCW
70.105.210 and WAC 173-303-282.
A2 – Large satellite dish, amateur radio tower, attached wireless or broadcast and relay tower
communication facility subject to the provisions of Chapter 17.70 EWMC, as the same now exists or may hereafter be amended. Requirements for R-H district applicable to the mixed use districts.
C – Conditional use permit required.
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CITY OF EAST WENATCHEE
COUNCIL AGENDA BILL
To: Councilmembers
From: Josh DeLay, Finance Director
Subject: Resolution 2021-23 – Financial Management Policy
Date: October 19, 2021
I. Summary Title: A Resolution of the City of East Wenatchee, Washington,
establishing guidelines and procedures intended to serve as a blueprint to
maintain fiscal stability, and provide guidance to all stakeholders whether
they be directly involved in financial processes, internal control oversight, or
any financial transaction.
II. Background/History: The City’s finance and budget policy established in
2009 through Resolution No. 2009-06 is lacking and not entirely aligned
with current municipal government financial best practices. Resolution
2021-23 modernizes the City’s financial policies and aligns them with
current governmental financial management best practices.
This policy was vetted and is recommended by the Finance Committee.
III. Recommended Action: Approve Resolution No. 2021-23
IV. Exhibits: Resolution No. 2021-23
Financial Data:
Expenditure
Estimated
Amount Budgeted Appropriation
Required
$0 $0 $0
10/19/2021 Council Meeting Agenda Packet Page 64 of 84
City of East Wenatchee Resolution 2021-23 Page 1 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
City of East Wenatchee, Washington
Resolution No. 2021-23
A Resolution of the City of East Wenatchee, Washington, establishing
guidelines and procedures intended to serve as a blueprint to maintain
fiscal stability, and provide guidance to all stakeholders whether they
be directly involved in financial processes, internal control oversight,
or any financial transaction.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer
en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al
alternateformat@eastwenatcheewa.gov, al (509) 884-9515 o al 711
(TTY).
1.2. To read this document in an alternate format (Spanish, Braille,
read aloud, etc.), please contact the City Clerk at
alternateformat@eastwenatcheewa.gov, at (509) 884-9515, or at 711
(TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
3. Recitals.
3.1. The City Council of the City of East Wenatchee desires to
develop a financial management policy that modernizes the City’s
financial policies and aligns them with current government financial
management best practices.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
4. Authorization. The City Council adopts the Financial Management
Policy attached as the official policy relating to the management of its
financial resources.
10/19/2021 Council Meeting Agenda Packet Page 65 of 84
City of East Wenatchee Resolution 2021-23 Page 2 of 2 Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1)
5. Severability. If a court of competent jurisdiction declares any
provision in this resolution to be contrary to law, such declaration shall
not affect the validity of the other provisions of this Resolution.
6. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof
on this _____ day of _______________, 2021.
The City of East Wenatchee,
Washington
By _________________________________
Jerrilea A. Crawford, Mayor
Attest:
___________________________
Maria Holman, City Clerk
Approved as to form only:
___________________________
Bob Siderius, City Attorney
Filed with the City Clerk: __________
Passed by the City Council: __________
Effective Date: __________
10/19/2021 Council Meeting Agenda Packet Page 66 of 84
City of East Wenatchee
Financial Management Policy
The financial management policy of the City of East Wenatchee (City) is established by the City
Council. The policy is designed to provide guidance to all stakeholders whether they be directly
involved in financial processes, internal control oversight, or any financial transaction. The
financial management policy is intended to serve as a blueprint to achieve fiscal stability
required to accomplish the City’s Strategic Plan, all other comprehensive and master plans, and
City Council goals. The City Council sets forth the authorities, responsibilities, and
accountability requirements of those participating in the operations of East Wenatchee City
government at all levels of the organization and endeavors to:
Set forth financial standards.
Reduce financial risks to withstand the ups and downs of local and regional economic
environments.
Maintain appropriate financial capacity for present and future levels of service.
Ensure the legal use of financial resources through an effective system of internal
controls.
Provide financial transparency to the public.
General Financial Goals
Ensure the financial integrity of the City.
Manage the financial assets in a sound and prudent manner.
Improve detailed financial information for decision makers at all levels:
o Policy makers as they contemplate decisions that affect the City on a long-term
basis.
o Managers as they implement policy on a day-to-day basis.
Maintain and further develop programs to ensure the long-term ability to pay all
operational and capital costs necessary to provide the level and quality of service
required by the citizens.
Maintain a spirit of openness and transparency while being fully accountable to the
public for the City’s fiscal activities.
Finance Committee
A standing Finance Committee exists that will meet as needed on the same day as normally
scheduled City Council meetings. The Committee exists of the Finance Director, Mayor and 3
Councilmembers appointed by the mayor annually. Other Department Heads attend the
committee, as needed. The Finance Committee reviews the budget, reviews unbudgeted
financial requests, assists with financial policy development, and discusses many other City-
wide financial related items.
Primary Budget Responsibility
The City Council has final responsibility for approving the annual Operating Budget and
appropriating funding for the capital needs of the City of East Wenatchee. The City’s budget is
adopted at the Fund level and monitored on the department level in the General Fund.
10/19/2021 Council Meeting Agenda Packet Page 67 of 84
The Mayor and the Finance Department have the primary responsibility for bringing the budget
forward for Council consideration. Department Heads will have the primary responsibility for
proposing programs, recommending funding levels, analyzing position expense distributions
and formulating budget proposals for implementing service programs in accordance with
established City Council goals and directives. The Mayor and Department Heads are
responsible for the overall management of their respective budgets through monitoring,
identifying and correcting any budgetary problems as they arise. The Finance Department will
assist the Department Heads as needed.
At the direction of the Mayor, the Finance Department coordinates the overall preparation and
administration of the City’s budget in compliance with applicable State of Washington statutes.
The Finance Department provides the budget calendar and revenue budget estimates, assists
department staff in identifying budget problems and formulating alternative solutions, and
prepares and distributes the final budget documents.
Operating Budget Policies
The objective of the operating budget is to pay for all current expenditures with current
revenues. The City will endeavor to avoid budgetary allocations that balance current year
expenditures at the expense of meeting future years’ expenses. Beginning fund balance sources
may be used to fund capital improvement projects or other one-time, non-recurring
expenditures if the fund reserve targets are met.
The City of East Wenatchee defines a balanced budget as current annual revenues (including
fund balances) are equal to or greater than current annual budgeted expenditures. The City of
East Wenatchee further defines a structurally balanced budget as current on-going revenues
(without including fund balances) as equal to or greater than current on-going operational
expenses.
The City will not use easily identifiable one-time revenues for operations.
Revenue Policies
The City will strive to maintain as diversified and stable a revenue system as permitted by state
law to shelter it from short-run fluctuations in any one revenue source. The revenue mix should
combine flexible and inflexible revenue sources to minimize the effect of an economic downturn.
Because revenues, especially those of the General Fund and Street Fund, are sensitive to both
local and regional economic activities, revenue estimates provided to the City Council shall be
conservative. Conservative can be described as not exceeding the prior 3-year average growth
unless its known that the City is receiving large revenue influxes (i.e., annexation, construction
projects, etc.).
The City will estimate its annual revenues by an objective, analytical process using best practices
as defined by the Government Finance Officers Association or other reliable professional
organizations. Economic assumptions will be based on reliable and relevant sources such as the
Washington State Office of Forecast Council.
The City will establish all utility and user fees at a level related to the cost of providing the
service and within policy parameters established by the City Council.
10/19/2021 Council Meeting Agenda Packet Page 68 of 84
Retail sales and use tax revenue will be reviewed for projects within City limits that are projected
to exceed $2 million. The revenue from these projects will be considered one-time revenues and
should not be used to support recurring operations. The Finance Department may opt to place
these one-time revenues into a separate accounting reporting line to differentiate them from
normally occurring sales and use tax revenues.
To adequately deal with short-term (anticipated duration of less than one year) economic
downturns and temporary gaps in cash flow, expenditure reductions or restrictions may be
imposed by the Mayor and/or the City Council. Alternatively, the Council may approve a one-
time drawdown of the Rainy-Day Fund to address temporary downturns in City revenues.
Interfund loans authorized by the Council may be utilized to cover temporary gaps in cash flow.
To address long-term (greater than one year) revenue downturns, revenue forecasts will be
revised, and expenses will be reduced to conform to the revised long-term revenue forecast, and
new sources of revenue or revenue increases will be considered. Deficit financing and
borrowing to support ongoing operations will not be considered as an acceptable policy of the
City as a response to long-term revenue shortfalls.
All potential grants shall be carefully examined for matching requirements. Some grants may
not be accepted if the local matching funds cannot be readily identified or justified. Grants may
also be rejected if the financial obligation of the programs must be continued with local
resources after grant funds are exhausted. Responsibility for the administration of grants is the
joint responsibility of the applying department and Finance Department. All grants, regardless
of the amount, must be reviewed by the Finance Department prior to pursuit of the funding to
ensure that financial statement preparation and grant reporting requirements are met.
Expenditure Policies
Operating expenditures, within funds, must be supported by the operating revenues generated
by that fund. Expenditures will not expand beyond the City’s ability to pay for them with
current revenues.
The City will take immediate corrective actions if at any time during the fiscal year expenditure
and revenue re-estimates are such that an operating deficit is projected at year-end. Corrective
actions can include a hiring freeze, expenditure reductions, fee increases or use of reserves.
Long-term debt or bond financing shall not be used to finance current operating expenditures.
Emphasis will be placed on improving individual and work group productivity rather than
adding to the work force. The City will invest in technology and other efficiency tools to
maximize productivity. The City will hire additional staff only after the need for such positions
has been demonstrated and documented.
The City will make every effort to maximize any discounts offered by creditors/vendors. Staff
will also use competitive bidding per established rules to attain the best possible price on goods
and services.
Minimum Fund Balance (Reserves)
Fund balance is an approximate measure of liquidity. Reserves are a cornerstone of financial
flexibility and provide the City of East Wenatchee with options to respond to unexpected issues
and provide a buffer against minor fiscal challenges. This section defines thresholds and
10/19/2021 Council Meeting Agenda Packet Page 69 of 84
descriptions for fund balances, reserves, and retained earnings of all funds of the City of East
Wenatchee. It is the intent of the City to provide a stable financial environment for which its
citizens can depend on a consistent and quality level of service and for planned future
expenditures. The Finance Director is responsible for monitoring reserve levels and reporting
current and projected reserves during each budget development cycle.
The City’s minimum fund balance goal for each fund is as follows -
Operating Funds:
The General Fund (001) will maintain a minimum
unassigned/unrestricted/uncommitted fund balance of 15% of recurring expenditures to
ensure adequate cash flow.
o The General Fund will also maintain a minimum of $750,000 Rainy Day
restricted fund balance to be used only with Council approval through already
established approval processes. The reserve will be established and replenished
from one-time revenues not committed for other purposes, excess operating
reserves or by budgetary action. Yearly additions of $50,000 will be made to the
Rainy-Day Fund until it reaches a maximum of $1,000,000.
The Street Fund (101) will maintain a minimum unassigned/unrestricted/uncommitted
fund balance of 15% of recurring expenditures to ensure adequate cash flow.
The Events Board Fund (117) will maintain a minimum fund balance of 15% of the
average of the prior 3 full years’ expenditures plus 3%.
The Equipment Rental & Replacement Fund (501) will maintain a reserve balance
adequate to replace equipment based on the schedule developed by Public Works.
Non-Operating Funds:
The Community Development Grants Fund (102) is a grant fund that is reliant on federal
reimbursement for expenses related to the CDBG program. It is not practical or
necessary to have a minimum fund balance for this fund.
The Transportation Benefit District Fund (105) will maintain a minimum fund balance of
15% of the average of the prior 3 full years’ expenditures plus 3%.
The Library Fund (112) will maintain a minimum fund balance of 50% of recurring
expenditures to ensure adequate cash flow.
The Hotel/Motel Tax Fund (113) will maintain a minimum fund balance of 15% of the
average of the prior 3 full years’ expenditures.
The Criminal Justice Fund (116) does not have a minimum fund balance. The monies in
this fund get transferred to the Equipment Rental & Replacement Fund to help with the
annual replacement of police vehicles.
The Bond Redemption Fund (202) does not have a minimum fund balance. This fund
just needs enough resources in it annually to pay the City’s current debt obligations.
The Street Improvements Fund (301) tends to be volatile due to its reliance on grant
funding, unknown/various matching costs, cost overruns and the size and scope of street
projects. $200,000 is a reasonable starting point for an ending fund balance with 3%
annual increases after that.
The Capital Improvements Fund (314) will maintain a minimum fund balance of 15% of
the average of the prior 3 full years’ expenditures plus 3%.
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The Stormwater Fund (401) will maintain a minimum fund balance of 15% of recurring
expenditures plus $200,000 with 3% annual increases for emergency capital
improvements.
The Finance Director will revise this policy as often as needed when new funds are added to the
City’s financials.
Replenishment of Reserves:
Reserve balance requirements are evaluated at the end of the fiscal year. If the reserve balances
of any fund fall below the requirements of this policy, remedial action will be taken to resolve
the variance during the next budget cycle.
Excess Reserves:
Reserves above the targeted reserve levels may be used for new expenditures, with emphasis on
one-time uses that achieve future operating cost reductions, capital asset investments with a
long-term benefit or prepaying existing debt. Use of excess reserves will be determined by the
City Council through the next available budget cycle or budget amendment.
10/19/2021 Council Meeting Agenda Packet Page 71 of 84
CITY OF EAST WENATCHEE COUNCIL AGENDA BILL
To: Mayor and Council.
From/Presenter: Lori Barnett, Community Development Director
Subject: Reconsideration of Resolution 2021-26 regarding an Interlocal Agreement with the City of Wenatchee for administration of the HB 1590 Affordable Housing Sales Tax funds.
Date: October 19, 2021
I. Summary Title: A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement Between the City of East Wenatchee and the City of Wenatchee for the purpose of authorizing
Wenatchee to act as lead entity in administration and use of Affordable Housing Sales and Use Tax Funds (HB 1590) in accordance with RCW 82.14.530, containing a severability clause, and establishing an effective date.
II. Background/History: The Council considered this Resolution at the October 5, 2021 meeting. The initial vote was 3 in favor (Magdoff, Tidd and Raab), 1
abstention (Sleiman) and 2 opposed (Johnson and Sterk). There was some discussion regarding voting procedures and the Mayor exercised the option of voting to break a tie. Although the vote was a 3 to 2 vote, under some rules of procedure, an abstention is considered a “no” vote.
It was subsequently determined that the resolution must be reconsidered based
upon the voting provisions in Chapter 35A.12 RCW and the City Council Rules of Procedures (Resolution 2011-13). Council rules do not consider an abstention as a “no” vote. Due to the provisions in the interlocal agreement regarding the payment of funds to Wenatchee, it was determined that the proper voting stipulation requires a majority vote of the full membership of the council and the
Mayor is not able to exercise the option of breaking a tie vote.
• RCW 35A.12.120 indicates that the passage of any ordinance, grant or revocation of franchise or license, and any resolution for the payment of
money shall require the affirmative vote of at least a majority of the whole
membership of the council.
• RCW 35A.12.100 explains that the mayor has a vote only in the case of a tie in the votes of the councilmembers with respect to matters other than the passage of any ordinance, grant, or revocation of franchise or license,
or any resolution for the payment of money.
History of the Proposal: The Legislature amended RCW 82.14.530 with HB 1590 allowing a local sales and use tax up to 1/10th of 1% for affordable housing to be imposed by councilmanic authority by cities and counties. The bill became effective June 11, 2020.
• August 18, 2020, Council Meeting - Staff report highlighting homeless housing efforts and projects being funded using the existing local homeless
10/19/2021 Council Meeting Agenda Packet Page 72 of 84
housing funds including a memo and discussion explaining the HB 1590 sales tax option.
• February 25, 2021, Council Workshop – Presentation of in-depth discussion of the HB 1590 funding and low-barrier shelter needs including a White Paper
and PowerPoint Presentation. The workshop included Wenatchee Community
Development staff, their Police Chief, and a councilmember.
• March 16, 2021, City Council held a public hearing and subsequently approved Ordinance 2021-04 to authorized collection of the tax provided in
RCW 82.14.530.
The proposed interlocal agreement anticipates pooling the sales tax revenues for a coordinated homeless response and housing across both cities. The City of Wenatchee’s Community Development Department will serve as the program administrator. Staff will provide updates and reports as specified by both
councils. Section 3 of the Interlocal Agreement describes the administrative activities in more detail.
East Wenatchee will transfer the funds received under RCW 82.14.530 twice annually, on July 1 and December 31, and other times if necessary. The City of Wenatchee may use up to 7% of the funds for administration of the program. It is
estimated that revenue under this program may exceed $400,000 per year in East Wenatchee.
III. Recommended Action: (2 separate actions are necessary)
• Motion to reconsider Resolution 2021-26 regarding an Interlocal Agreement
with the City of Wenatchee for Affordable Housing Sales Tax funds.
• Motion to approve Resolution 2021-26 to authorize the Mayor’s signature on the Interlocal Agreement Between the City of East Wenatchee and the City of Wenatchee for the purpose of authorizing Wenatchee to act as lead entity in
the administration and use of Affordable Housing Sales and Use Tax Funds
(HB 1590) in accordance with RCW 82.14.530.
IV. Exhibits:
Resolution 2021-26 and Exhibit A
Financial Data: Expenditure Required Amount Budgeted Appropriation Required
$ 0 $ 0 $ 0
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City of East Wenatchee Resolution 2021-26 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 1 of 2
City of East Wenatchee, Washington
Resolution No. 2021-26
A Resolution of the City of East Wenatchee, Washington authorizing the Mayor to execute an Interlocal Agreement Between the City of East Wenatchee and the City of Wenatchee for the purpose of authorizing Wenatchee to act as lead entity in administration and use of Affordable Housing Sales and Use Tax Funds (HB 1590) in accordance with RCW 82.14.530, containing a severability clause, and establishing an effective date.
1. Alternate format.
1.1. Para leer este documento en otro formato (español, Braille, leer en voz alta, etc.), póngase en contacto con el vendedor de la ciudad al alternateformat@east-wenatchee.com, al (509) 884-9515 o al 711 (TTY).
1.2. To read this document in an alternate format (Spanish, Braille, read aloud, etc.), please contact the City Clerk at alternateformat@east-wenatchee.com, at (509) 884-9515, or at 711 (TTY).
2. Authority.
2.1. RCW 35A.11.020 and RCW 35A.12.190 authorize the City Council to organize and regulate its internal affairs and to define the powers, functions and duties of its officers and employees.
2.2. RCW 39.34.030 authorizes the City to enter into an agreement with another public agency for joint or cooperative action. For an Interlocal Agreement to enter into force, the participating public agencies must take action by ordinance, resolution or otherwise pursuant to law of the governing bodies of the participating public agencies.
THE CITY COUNCIL OF THE CITY OF EAST WENATCHEE DO RESOLVE AS FOLLOWS:
3. Authorization. The City Council authorizes the Mayor to execute an Interlocal Agreement that conforms to the language set forth in Exhibit A.
4. Severability. If a court of competent jurisdiction declares any provision in this resolution to be contrary to law, such declaration shall not affect the validity of the other provisions of this Resolution.
5. Publication. The City Council directs the City Clerk to publish a copy of the Interlocal Agreement on the City’s website once it is signed by all parties.
6. Recording. The City Council directs the City Clerk to record the original, fully executed Interlocal Agreement with the Douglas County Auditor.
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City of East Wenatchee Resolution 2021-26 with Exhibit A Retain Resolution until no longer needed for City-business, then transfer to Washington State Archives (GS50-05A-16 Rev. 1) Page 2 of 2
7. Effective date. This Resolution becomes effective immediately.
Passed by the City Council of East Wenatchee, at a regular meeting thereof on this _____ day of _______________, 2021.
The City of East Wenatchee, Washington By ________________________ Jerrilea Crawford, Mayor Attest: ___________________________ Maria Holman, City Clerk Approved as to form only: ___________________________ Robert R. Siderius, City Attorney Filed with the City Clerk: __________ Passed by the City Council: __________ Effective Date: __________
10/19/2021 Council Meeting Agenda Packet Page 75 of 84
Interlocal Agreement Page 1
Return Address: Glen A. DeVries Community Development Department City of Wenatchee P.O. Box 519 Wenatchee, WA 98807-0519
INTERLOCAL AGREEMENT AFFORDABLE HOUSING AND HOUSING RELATED SERVICES
Reference numbers of related documents: N/A
Grantors: 1.CITY OF EAST WENATCHEE
2.CITY OF WENATCHEEGrantees:
1.Same as Grantors.
Legal Description: 1.N/A
2.Additional legal description is on page N/A of document
Assessor’s Property Tax Parcel Number(s): N/A
Filed with the Auditor pursuant to RCW 39.34.040
Parties THIS AGREEMENT is entered into between the City of East Wenatchee and the City of Wenatchee, municipal corporations organized and existing under the laws of the State of Washington, for the purpose of compliance with RCW 43.185C.080 and RCW 82.14.530 and
coordination and administration of affordable housing and housing related services between the
cities of Wenatchee and East Wenatchee. The City of East Wenatchee and the City of Wenatchee may be referred to herein individually as a “Party” or collectively as the “Parties.”
Recitals
WHEREAS, RCW 43.185C.050 directed each local homeless housing task force to prepare
and recommend to its local government legislative authority a five-year local homeless housing plan for its jurisdictional area which is aimed at eliminating homelessness. The Parties have adopted a five-year local homeless housing plan applicable to each jurisdiction; and
WHEREAS, the Parties desire to work collaboratively to establish a task force to maintain
and update the Five-Year Local Homeless Housing Plan and to administer the applicable homeless surcharges that are being collected by the Chelan County Auditor’s Office for the City of Wenatchee under RCW 43.185C.080, RCW 36.22.179 and RCW 36.22.1791, funds collected for the Parties under RCW 82.14.530 and any additional funds the Parties allocate to the task force to
implement the Five-Year Local Homeless Housing Plan; and
Exhibit A
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Interlocal Agreement Page 2
WHEREAS, as authorized by RCW 82.14.530, each Party has imposed a sales and use tax for housing and related services. As authorized by RCW 43.185C.080(2), the Parties may contract with each other to execute programs contributing to the overall goal of ending homelessness within a defined service area; and
WHEREAS, according to RCW 43.185C.050, eligible activities under a local plan include: rental and furnishing of dwelling units for the use of homeless persons; costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of
homelessness; operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals; services to prevent homelessness, such as emergency eviction prevention programs including temporary rental subsidies to prevent homelessness; temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless; outreach services for homeless individuals and
families; development and management of local homeless plans including homeless census data collection; identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals; rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless; and their activities to reduce and prevent homelessness as identified for funding in the
local plan; and WHEREAS, RCW 39.34.010 permits local governments to make the most efficient use of their powers by enabling them to cooperate with other municipalities on a basis of mutual advantage and thereby to provide services and facilities in a manner that will be most beneficial in
meeting the needs of the participating communities; and WHEREAS, the Parties wish to continue to work collaboratively and combine all above-referenced funds to be administered by one entity to serve the residents of the cities of East
Wenatchee and Wenatchee consistent with the Local Homeless Housing Plan adopted by the
Parties as now or hereafter may be updated. NOW, THEREFORE, the Parties agree as follows:
1. Purpose. The purpose of this Agreement is for the Parties to collaboratively establish a task
force to maintain and update the Five-Year Local Homeless Housing Plan and to administer the applicable homeless surcharges that are being collected by the Chelan County Auditor’s Office for the City of Wenatchee under RCW 43.185C.080, 36.22.179 and 36.22.1791, funds collected for the Parties under RCW 82.14.530 and any additional funds the Parties allocate to
the task force to implement the Five-Year Local Homeless Housing Plan.
2. Duration and Termination. The term of this Agreement shall commence upon approval of the Parties. This Agreement will be recorded with the Chelan County Auditor’s Office by the City of Wenatchee and may be posted to the websites of the Parties hereto at their discretion. This
Agreement shall remain in effect until terminated by any Party upon not less than one hundred
eighty (180) days prior written notice to the other Parties. Any contractual agreements made
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Interlocal Agreement Page 3
by the Parties shall be binding upon the Parties for the duration identified in the applicable contracts. The withdrawal or termination by any one Party shall terminate the Agreement.
3. Administration. 3.1.No separate legal or administrative entity is created by this Agreement.
3.2.The Parties hereby create the Columbia River Homeless Housing Task Force (“Task
Force”), a voluntary local advisory committee that will advise the Parties on updating, maintaining and implementing the local homeless housing plan and will participate in a local homeless housing program. The Task Force will consist of seven voting members appointed as follows:
• The East Wenatchee City Council will appoint one member who resides within
the City of East Wenatchee.
• The Wenatchee City Council will appoint one member who resides within the
City of Wenatchee.
• The East Wenatchee City Council will appoint one member who is a
representative of a non-profit organization with experience in low income
housing.
• The Wenatchee City Council will appoint one member who is a representative of
a non-profit organization with experience in low income housing.
• The East Wenatchee City Council will appoint one member who resides within
Douglas County.
• The Wenatchee City Council will appoint one member who resides within
Chelan County.
• The Mayor of East Wenatchee and the Mayor of Wenatchee will jointly appoint
one member who is homeless or formerly homeless.
• At the discretion of the Parties, additional non-voting members may be
appointed.
The Bylaws of the Task Force shall be approved by the Parties. 3.3.The City of Wenatchee shall be the lead entity for the administration of the local homeless housing programs and funds serving Wenatchee and East Wenatchee funded under this Agreement.
3.4.The City of Wenatchee, in its lead entity role, shall be responsible for the day-to-day operational management of the homeless funds and implementation of the Five-Year Local Homeless Housing Plan. Specific lead entity duties include:
• Administration:
o Applying for grant funding where directed by the Parties.
o Managing and maintaining homeless/housing provider contracts including
grant development, fiscal reimbursement, and performance monitoring.
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o Mediating disputes between program participants and homeless service
providers.
o Maintaining staff to fulfill all lead entity duties.
o Developing policies and procedures for contracted service providers that
ensure compliance with contract requirements.
o Monitoring performance and compliance with contractual requirements.
o Coordinating all Task Force meetings and events.
o Participate in the Chelan Douglas Homeless Housing Advisory Group for
ongoing coordination.
o Coordinate with and seek partnerships with service providers to
implement the direction and goals of the Parties.
• Planning:
o Coordinate with the Parties and the Task Force to develop plan updates
and amendments to prioritize program development and implementation.
o Conducting gap analyses of needs and services available to the homeless
population as it relates to the priorities of the Parties.
o Developing performance measures that ensure programs are meeting the
needs of homeless persons in the jurisdictions of the Parties, and
community expectations expressed by the Parties.
o Implementing planned goals and priorities adopted or directed by the
Parties.
o During new program development conduct joint and/or individual
workshop(s) with the city councils to gather feedback and direction.
• Data Collection and Reporting:
o Serving as the Homeless Management Information Data System lead for
the Parties.
o Participating in an annual Point-in-Time count of homeless individuals per
HUD specifications.
o Compiling and reporting on performance metrics to evaluate the
effectiveness of programs developed by the Parties. Ensure that the
metrics over time are effective in monitoring the priorities of the Parties.
o Reporting duties specified by RCW 43.185C.045(3) and any other funding
sources committed to this program.
o Meet with and provide annual reports to a joint meeting of the Parties and
the Task Force on program performance and development.
• System Coordination:
o Coordinate with the regional coordinated entry system and service
providers in the continuum of care.
o Developing community partnerships with funders and organizations that
serve homeless sub-populations (i.e. veterans, individuals exiting systems
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of care, unaccompanied youth, chronically homeless individuals), and
service providers within the continuum of care.
o Programs shall be limited to meeting the needs of the homeless in the
incorporated cities of Wenatchee and East Wenatchee and shall not be
offered regionally.
• Fiscal Oversight:
o Accounting for and managing all resources received from federal, state,
and local sources to assure there is no waste, fraud, or abuse of funds.
o Processing all requests for reimbursements from funding recipients.
o Identifying and applying for new sources of funding as applicable.
3.5.The City of Wenatchee, as the contracted administrator of the program, shall work with the Task Force to develop funding decisions in conformance with all applicable statutes. The Wenatchee City Council will review and approve funding/contracting recommendations from the Task Force. In the event that a funding recommendation is declined by the
Wenatchee City Council, representatives from each Party may request the Wenatchee City Council reconsider the decision in a public meeting. 3.6.The following shall be the Parties’ contact persons for the daily administration of this Agreement:
Community Development Director City of Wenatchee P.O. Box 519 Wenatchee, WA 98807-0519
Community Development Director City of East Wenatchee 271 Ninth Street NE East Wenatchee, WA 98802
3.7.Official contract correspondence/notices should be addressed to the official clerk of each Parties’ respective legislative entity. 4. Funds, Reporting, Outreach and Administrative Costs.
4.1. The City of East Wenatchee shall transfer the balance of funds collected under RCW 82.14.530, twice annually on July 1 and December 31 to the City of Wenatchee. The City of Wenatchee may request interim transfers to facilitate the funding of specific projects or programs. The City of Wenatchee shall be entitled to retain 7% of the funds to cover
administrative costs.
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4.2. The City of Wenatchee shall develop a public outreach program which may include but not be limited to interaction with the press, public events, web postings public surveys and
other means to gather feedback and provide information on homeless programs and
priorities. All outreach efforts will be targeted to both cities. 4.3. The Task Force may not issue funding commitments in excess of two years without the express written approval of each Party’s governing board. Any capital funding
commitment beyond one calendar year shall require separate approval of the legislative
authority of each Party. A withdrawal by a Party or termination of this Agreement shall not affect contractual commitments. 4.4. By January 31 of each year the City of Wenatchee will submit a written report to the other
Parties to this Agreement providing a summary of the agencies and/or projects funded in
the preceding year with funds referenced in this Agreement. 4.5. The Parties contemplate and approve the purchase of land or shelters, and as an alternative to a land purchase a land lease, for the purposes of siting and operating a low barrier
shelter(s).
5. Local Homeless Housing Plan. Each Party shall adopt by resolution the Five Year Local Homeless Housing Plan prepared in conformance with the requirements of RCW 43.185C and all amendments.
6. No Assignment. Neither this Agreement nor any Party’s rights or duties under this Agreement may be assigned without the prior written agreement of the other Parties. 7. Disposition of Assets and Liabilities Upon Termination. Termination shall be in accordance
with those procedures set forth in Section 2. Upon termination of this Agreement by one or
both Parties, equipment and other personal or real property purchased for the low barrier shelter(s) and/or the net proceeds from the sale of such assets, shall be distributed to the Parties proportionately to their contributions to the purchase of the asset. In lieu of distribution, the Parties may agree for a Parties’ purchase of equipment or other personal or real property and
payment to the other Party. Each Party shall assume and pay the obligations remaining due
for the facilities, equipment and personal or real property it receives on dissolution and thereafter indemnify and hold the other Party harmless therefrom. 8. Conflict Resolution. In the event that a dispute between the Parties occurs, the dispute shall be
submitted to arbitration pursuant to RCW Chapter 7.04, et. Seq., except as hereafter modified.
Such arbitration shall be before one disinterested arbitrator, if one can be agreed upon by the Parties. If one arbitrator cannot be agreed upon, then each Party shall appoint one arbitrator, and a third arbitrator shall be appointed by both Parties. The Arbitrator may be any person not employed by the jurisdictions that desire the property.
8.1. During a meeting with the Arbitrator, each jurisdiction interested in the property shall be permitted to make an oral and/or written presentation to the Arbitrator in support of its position.
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8.2. At the conclusion of the presentation, the Arbitrator shall determine which jurisdiction will receive the property. The decision of the Arbitrator shall be final and binding and
shall not be the subject of appeal or review.
8.3. If all arbitrators have not been appointed within ten (10) days after a written notice of for arbitration is served by one Party to the other, then either Party may apply to the Chelan County Superior Court, upon not less than five (5) days written notice to the other, for
appointment of the necessary arbitrators remaining to be appointed. The judicial
appointment(s) shall be final, conclusive and binding. The controversy shall be resolved and determined in accordance with the laws of Washington as applied to the facts found. Remedies, both equitable and legal, including injunctive relief, may be granted. The decision shall be final, conclusive and binding on the Parties and a judgment confirming
the decisions may be entered in the Chelan County Superior Court.
9. Maintenance and Audit of Records 9.1. Each Party shall maintain books, records, documents and other materials relevant to its performance under this Agreement.
9.2. These records shall be subject to inspection, review and audit by any Party or its designee, and the Washington State Auditor’s Office. 9.3. Each Party shall retain all such books, records, documents and other materials for the
longest applicable retention period under federal and Washington law.
10. Indemnification. Each Party to this Agreement shall defend, indemnify and hold harmless the other Parties, their agents, officers, employees, insurers, and elected officials, from and against any and all liability, loss or damage incurred as a result of claims, demands, suits, or actions
resulting from any action or failure to act undertaken or existing under this Agreement to the
extent of their sole, concurrent or comparative negligence, reckless or intentionally wrongful acts. No Party shall be responsible for the negligent acts, reckless or intentionally wrongful acts of another.
11. Independent Contractor. The Parties agree that the City of Wenatchee shall be at all times
under this Agreement an independent contractor. Employees of the City of Wenatchee are and will remain employees of the City of Wenatchee. 12. Mutual Cooperation. All Parties agree to mutual cooperation and will make a good faith effort
to assist one another in fulfilling the terms of this Agreement.
13. Venue/Attorney’s Fees. 13.1. The venue for any and all suits brought to enforce or interpret the provisions of this
Agreement shall be Chelan County.
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13.2. In the event of any legal action or other proceeding to enforce or interpret the terms of this Agreement, each Party shall bear its own attorney’s fees and costs incurred in that
action or proceeding.
14. Recitals. The recitals in the preamble to this Agreement are incorporated by reference and are part of this Agreement.
15. Entire Agreement. This Agreement contains all the terms and conditions agreed upon by the
Parties. This Agreement shall not be amended unless in writing signed by each of the Parties. IN WITNESS WHEREOF, the Parties hereby have executed this Agreement on the dates set forth below.
DATED this ____ day of ________________, 2021
CITY OF EAST WENATCHEE, a municipal corporation
By
JERRILEA CRAWFORD, Mayor ATTEST:
By MARIA HOLMAN, City Clerk
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
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DATED this _____ day of ________________, 2021
CITY OF WENATCHEE,
a municipal corporation By
FRANK KUNTZ, Mayor
ATTEST:
By TAMMY STANGER, City Clerk
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